Siemens Advance Conference Telephone Troubleshooting guide

Administrator Guide
Optiset E Entry, Basic, Standard, Advance, Advance
Plus, Advance Conference, and Liberator
for Hicom 300 E CS
Warning: Hackers who unlawfully gain access to customer telecommunications systems to
make long distance telephone calls that are then billed to the system owner are criminals. Currently, we do not know of any telecommunications system that is immune to this type of criminal activity. Siemens will not accept liability for any damages, including long distance charges, which result from unauthorized use. Although Siemens has designed security features into
its products, it is your sole responsibility to use the security features and to establish security
practices within your company, including training, security awareness, and call auditing. Siemens sales and service personnel, as well as Siemens’ business partners, are available to work
with you to help you prevent this type of unauthorized use of your telecommunications system.
NOTE: This equipment has been tested and found to comply with the limits for a Class B
digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide
reasonable protection against harmful interference in a residential installation. This
equipment generates, uses and can radiate radio frequency energy and, if not installed and
used in accordance with the instructions, may cause harmful interference to radio
communications. However, there is no guarantee that interference will not occur in a
particular installation. If this equipment does cause harmful interference to radio or
television reception, which can be determined by turning the equipment off and on, the user
is encouraged to try to correct the interference by one or more of the following measures:
- Reorient or relocate the receiving antenna.
- Increase the separation between the equipment and receiver.
- Connect the equipment into an outlet on a circuit different from that to which the receiver
is connected.
- Consult the dealer or an experienced radio/TV technician for help.
Warning: Changes or modifications to the equipment that are not expressly approved by the
party responsible for compliance could void the user’s authority to operate the equiment.
Operation is subject to the following two conditions: (1) this device may not cause
interference, and (2) this device must accept any interference, including interference that
may cause undesired operation of the device.
Privacy of communications may not be ensured when using this telephone.
This Class B digital apparatus complies with Canadian ICES-003.
Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Canada.
November 1998
Form No. GU30-1602-01
Part No. 06D8629
EC No. A93070
No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in
any form or by any means, mechanical, electronic, photocopying, recording, or otherwise,
without prior written permission of Siemens Business Communication Systems, Inc. Request
Siemens publications from your Siemens representative or the Siemens branch serving you.
Publications are not stocked at the address below.
Siemens Business Communication Systems, Inc.
4900 Old Ironsides Drive
P.O. Box 58075
Santa Clara, CA 95052-8075
(408) 492-2000 TWX: 9103387350 ROLM SNTA B Telex: 278156 ROLM UR
PhoneMail is a registered trademark of Siemens Business Communication Systems, Inc.
ComManager, OptiGuide, and OptiPage are trademarks of Siemens Business Communication
Systems, Inc.
Siemens, Hicom, and Optiset are registered trademarks of Siemens Aktiengesellschaft.
Copyright Siemens Business Communication Systems, Inc. 1998. All rights reserved.
Contents
Figures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
ix
Tables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
xi
How To Use This Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
xiii
Related Publications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
xv
Chapter 1. Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
The Optiset E Telephones . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Optiset E Entry Telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Optiset E Basic Telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Optiset E Standard, Advance, Advance Plus,
and Advance Conference Telephones . . . . . . . . . . . . . . . . . .
Optiset E Liberator Telephone . . . . . . . . . . . . . . . . . . . . . . . . . . .
The Basics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Line Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Multiple Line Appearance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Key Pad. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
OptiGuide Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Guidance Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
System Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Feature Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Class of Service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Personal Identification Number (PIN) . . . . . . . . . . . . . . . . . . . . .
Frequently Used Feature Keys . . . . . . . . . . . . . . . . . . . . . . . . . . .
Feature Access Codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Status Lights . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Speaker . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Speakerphone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Volume Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Sounds. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Where to Go for Assistance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Getting Started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
1-1
1-1
1-2
1-3
1-4
1-7
1-16
1-16
1-16
1-16
1-16
1-17
1-18
1-18
1-18
1-18
1-19
1-20
1-21
1-21
1-21
1-22
1-23
1-25
1-25
Chapter 2. Optiset E Option Modules . . . . . . . . . . . . . . . . . . . . .
Bay Option Modules . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Optiset E Analog Adapter. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
2-1
2-1
2-1
Contents
iii
Optiset E Control Adapter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Optiset E Data Adapter. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Optiset E Headset Adapter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Optiset E Headset Plus Adapter . . . . . . . . . . . . . . . . . . . . . . . . . .
Optiset E ISDN Adapter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Optiset E Phone Adapter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Optiset E Teleworking Adapter . . . . . . . . . . . . . . . . . . . . . . . . . .
Optiset E Key Module . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Optiset E Privacy Module . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Optiset E Distance Adapter . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Optiset E Local Power Supply . . . . . . . . . . . . . . . . . . . . . . . . . . .
2-2
2-2
2-3
2-3
2-4
2-4
2-4
2-8
2-11
2-13
2-14
Chapter 3. Using the Phones . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Quick and Easy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Making a Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Answering a Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Hanging Up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Internal Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Calling an Extension in the Telephone System . . . . . . . . . . . . . .
Features Used with Internal Calls. . . . . . . . . . . . . . . . . . . . . . . . .
External Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Calling an Outside Number . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Features Used with External Calls . . . . . . . . . . . . . . . . . . . . . . . .
Using the Speaker . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Using the Speakerphone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Voice Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Muting the Speakerphone. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Open Listening . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Hold . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Putting a Call on Hold . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
When a Party Puts the User on Hold . . . . . . . . . . . . . . . . . . . . . .
Hold on Hold . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Private Hold . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Preview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Transfer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Connect . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Using the OptiGuide Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Guidance Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
The OptiGuide Display. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Using the Mailbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Changing the Audio Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
3-1
3-1
3-2
3-2
3-2
3-3
3-3
3-3
3-6
3-6
3-7
3-9
3-10
3-11
3-12
3-12
3-14
3-14
3-15
3-15
3-15
3-17
3-19
3-21
3-22
3-22
3-23
3-29
3-30
iv
Optiset E Administrator Guide
Chapter 4. Using the Optiset E Liberator Phone . . . . . . . . . . . .
Making a Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Answering a Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Hanging Up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Selecting a Channel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Changing the Audio Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Flash and Pause . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Muting the Handset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Locking the Key Pad . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Locating the Handset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
PhoneMail Message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Battery Low Indicator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Function Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
OptiGuide User Interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
4-1
4-1
4-2
4-2
4-2
4-3
4-3
4-4
4-5
4-6
4-6
4-7
4-7
4-8
4-8
Chapter 5. Making Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Bridged Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Busy Override . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Busy Standby Queuing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Callback Request . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Conference . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Picking Up Calls to Add to Conferences . . . . . . . . . . . . . . . . . . .
Consultation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Direct Station Select (DSS) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Direct Trunk Select . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Intercom Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Buzz . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Community (Com) Group Call . . . . . . . . . . . . . . . . . . . . . . . . . . .
Community (Com) Group Speaker Call . . . . . . . . . . . . . . . . . . . .
Dedicated Intercom Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Last Number Redial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Mailbox Reminder Message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Paging . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Repertory Dialing (Repdial) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Saved Number Redial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Speaker Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Fixed One-Way Speaker Call . . . . . . . . . . . . . . . . . . . . . . . . . . . .
One-Way Speaker Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
One-Way Broadcast Speaker Call . . . . . . . . . . . . . . . . . . . . . . . .
Two-Way Speaker Call. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Speaker Call Rejection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
5-1
5-1
5-3
5-4
5-5
5-7
5-11
5-13
5-15
5-19
5-20
5-20
5-21
5-22
5-23
5-24
5-26
5-28
5-29
5-33
5-35
5-35
5-36
5-37
5-38
5-39
Contents
v
Station Speed Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
System Speed Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Trunk Queuing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Trunk Callback Queuing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Trunk Standby Queuing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
5-41
5-46
5-47
5-47
5-48
Chapter 6. Answering Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Reminder and PhoneMail Messages (Displaying and Answering) .
Reminder and PhoneMail Messages on Display Phones . . . . . . .
Displaying Specific Kinds of Messages . . . . . . . . . . . . . . . . . . . .
Reminder and PhoneMail Messages on
Non-Display Phones . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Pickup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Group Pickup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Station Pickup. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Preview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Universal Night Answer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
6-1
6-1
6-2
6-4
6-5
6-7
6-7
6-8
6-9
6-11
Chapter 7. Moving Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Forwarding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Fixed Forwarding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Variable Forwarding. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Other Forwarding Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Park . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
System Hold . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
7-1
7-1
7-1
7-2
7-6
7-9
7-12
Chapter 8. Blocking Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Do Not Disturb . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Privacy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Automatic Privacy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
8-1
8-1
8-3
8-5
Chapter 9. Managerial Features . . . . . . . . . . . . . . . . . . . . . . . . .
Account Number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Bad Line Reporting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Hunt Groups . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Pilot Hunt Group . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Station Hunt Group. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Hunting Patterns . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Leaving a Hunt Group . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
PIN Authorization Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Follow-Me Forwarding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
9-1
9-1
9-4
9-5
9-5
9-5
9-6
9-8
9-8
9-12
9-13
vi
Optiset E Administrator Guide
Forced Authorization . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Remote Authorization. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Class of Service Changeover . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Trace Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
9-15
9-16
9-17
9-18
Appendix A. Feature Access Codes . . . . . . . . . . . . . . . . . . . . . . .
Feature Access Codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
A-1
A-1
Appendix B. Help! . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Optiset E Phones . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Quick Fix . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Self Test . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Other Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Phone Test. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Optiset E Option Modules . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Bay Option Modules . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Optiset E Key Module . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Optiset E Local Power Supply . . . . . . . . . . . . . . . . . . . . . . . . . . .
Optiset E Liberator Phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
B-1
B-1
B-1
B-1
B-2
B-2
B-4
B-7
B-7
B-7
B-8
B-9
Appendix C. Menu Trees . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
C-1
Appendix D. Service Codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
D-1
Appendix E. Ordering Information . . . . . . . . . . . . . . . . . . . . . . .
Accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
E-1
E-3
Appendix F.
Configuration Rules . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
F-1
Glossary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
G-1
Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
I-1
Contents
vii
viii
Optiset E Administrator Guide
Figures
Figure 1-1.
Figure 1-2.
Figure 1-3.
Figure 1-4.
Figure 1-5.
Figure 1-6.
Figure 1-7.
Figure 1-8.
Figure 1-9.
Figure 1-10.
Figure 1-11.
Figure 1-12.
Figure 1-13.
Optiset E Telephones . . . . . . . . . . . . . . . . . . . . . . . . . 1-1
Optiset E Entry Telephone . . . . . . . . . . . . . . . . . . . . . 1-2
Optiset E Basic Telephone . . . . . . . . . . . . . . . . . . . . . 1-3
Optiset E Standard, Advance, Advance Plus,
and Advance Conference Telephones . . . . . . . . . . . . . 1-4
Optiset E Standard Telephone . . . . . . . . . . . . . . . . . . . 1-5
Optiset E Advance Telephone . . . . . . . . . . . . . . . . . . . 1-6
Optiset E Advance Plus Telephone . . . . . . . . . . . . . . . 1-6
Optiset E Advance Conference Telephone . . . . . . . . . 1-6
Optiset E Liberator Telephone . . . . . . . . . . . . . . . . . . 1-9
Bay Option Modules . . . . . . . . . . . . . . . . . . . . . . . . . . 2-1
Optiset E Key Module . . . . . . . . . . . . . . . . . . . . . . . . . 2-9
Underside of Optiset E Key Module . . . . . . . . . . . . . . 2-10
Optiset E Privacy Module . . . . . . . . . . . . . . . . . . . . . . 2-13
Figures
ix
x
Optiset E Administrator Guide
Tables
Table 1–1.
Table 1–2.
Table 1–3.
Table A–1.
Table A–2.
Table D–1.
Table E–1.
Table E–2.
Table E–3.
Table E–4.
Table E–5.
Table E–6.
Table E–7.
Table E–8.
Table E–9.
Line Key Status Light Flash Rates . . . . . . . . . . . . 1-21
Rings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-23
Tones . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-24
Phone Test . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . B-4
Non-Display Phone Test Access Codes . . . . . . . . . B-6
Program/Service Menu Codes . . . . . . . . . . . . . . . . D-1
Optiset E Telephones . . . . . . . . . . . . . . . . . . . . . . . E-1
Optiset E Option Modules
(New or Custom MAC via Schedule A) . . . . . . . . E-2
Optiset E Option Modules
(Standard MAC (800-835-7656) . . . . . . . . . . . . . . E-2
Easy-Packs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . E-4
Headsets supported with Headset Adapter . . . . . . . E-5
Headsets supported with the Headset Plus Adapter E-6
Misc. Accessories . . . . . . . . . . . . . . . . . . . . . . . . . . E-6
Spare Parts for Optiset E Entry, Basic, Standard,
Advance, Advance Plus, and Advance Conference
Telephones . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . E-7
Spare Parts for Optiset E Liberator Phone . . . . . . E-10
Tables
xi
xii
Optiset E Administrator Guide
How To Use This Guide
This guide explains how to use the many features of the Optiset E
series telephones on the Siemens Hicom 300 E Communications
Server. Be sure to read Chapter 1, “Introduction”, Chapter 3, “Using
the Phones”, and Chapter 4, “Using the Optiset E Liberator Phone”,
which explain the basic features of these telephones. Then look
through the rest of the book and read about the additional features.
For information on how to configure the communications server,
including telephony features, see The Siemens Hicom 300 E CS System
Configuration and EMML Reference Manual (G281-0288).
Chapter 1
The Introduction presents information that may be
helpful for using Optiset E telephones. It explains
the telephone models in the Optiset E series, the
basic features of these telephones, and how to get
started using this guide.
Chapter 2
Optiset E Option Modules describes the options
that are available for the Optiset E family of phones.
It also provides information to install each option
module.
Chapter 3
Using the Phones explains how to make and answer
calls. It also describes the difference between
internal and external calls and briefly explains the
features that can be used with them. Chapter 3 also
describes how to use a speaker, a speakerphone, the
Hold, Transfer, Connect, and Mailbox keys, the
OptiGuide display, and how to change a
telephone’s audio tones.
Chapter 4
Using the Optiset E Liberator Phone describes the
basic features of the Optiset E Liberator phone. It
explains how to make and answer calls using the
handset.
Chapter 5
Making Calls describes the many features that can
be used to initiate calls.
How to Use This Guide
xiii
Chapter 6
Answering Calls describes the features available
for receiving calls.
Chapter 7
Moving Calls explains the features available for
forwarding calls to other extensions and placing
calls on system hold.
Chapter 8
Blocking Calls explains the features the user can
employ to prevent calls from reaching his or her
telephone.
Chapter 9
Managerial Features describes features that let the
user assign calls to an account, report bad lines,
receive calls through hunt groups, use PIN
authorization, and trace calls.
Appendix A
Feature Access Codes lists the codes that can be
dialed to use system features.
Appendix B
Help! presents some simple procedures to correct
problems with Optiset E telephones and option
modules.
Appendix C
Menu Trees shows the menus that are displayed on
Optiset E telephones.
Appendix D
Service Codes lists the codes that can be dialed
from the Program/Service menu to go directly to
submenus.
Appendix E
Ordering Information lists the numbers required
when ordering all Optiset E Series telephones,
modules, parts, and accessories.
Appendix F
Configuration Rules lists rules for the option
module configurations to help avoid B-channel
contention.
Glossary
The Glossary explains some of the technical
terminology and concepts used in this guide.
Index
The Index is useful for tracking down specific
information.
xiv
Optiset E Administrator Guide
Related Publications
The following list presents the titles and brief descriptions of other
useful Siemens publications. Please refer to the book’s order number
when requesting a publication from your Siemens representative.
Order No.
Title and Description
G281-0288
The Siemens Hicom 300 E CS System
Configuration and EMML Reference Manual
explains how to configure the Siemens Hicom
300 E Communications Server, including
telephony features.
GU30-1603
Optiset E Entry and Basic Quick Reference
Guide for Hicom 300 E CS provides a brief tour
of the Optiset E non-display telephones and
quick access to information on the most-used
features. This is the basic manual for all Optiset
E non-display telephone users.
GU30-1604
Optiset E Standard, Advance, Advance Plus, and
Advance Conference Quick Reference Guide for
Hicom 300 E CS provides a brief tour of the
Optiset E display telephones and quick access to
information on the most-used features. This is the
basic manual for all Optiset E display telephone
users.
GU30-1630
Optiset E Liberator Quick Reference Guide for
Hicom 300 E CS provides a brief tour of the
Optiset E Liberator telephone and quick access to
information on the most used features. This is the
basic manual for all Optiset E Liberator
telephone users.
GU30-1539
Customer Participation Information Guide is the
basic guide for the Customer Participation
program. This program allows customers to
troubleshoot, repair, and replace their own
telephones. The Customer Participation
Related Publications
xv
Information Guide provides information on
maintaining spare parts and shipping broken
telephones back to the factory for repair or
replacement.
GU30-1533
Customer Setup Installation Instructions is the
basic guide for the Customer Setup program,
which allows customers to install their own
telephones. This guide contains detailed
installation instructions for all presently shipping
Siemens telephone products and related options.
GU30-1557
Problem Determination Procedures for
ROLMphone, Analog, Optiset E, Optiset
NI-1200, and DCT1900 Cordless Telephones is
the troubleshooting guide for the Customer
Participation and Customer Setup programs. This
guide contains detailed troubleshooting
instructions for all presently shipping Siemens
telephone products and related options.
xvi
Optiset E Administrator Guide
The Optiset E Telephones
Chapter 1 introduces the basic characteristics of the Optiset E
products. These digital telephones work with a company’s Siemens
Hicom 300 E Communications Server to provide advanced, easy-touse telephone features. The communications server is a facility’s
internal telecommunications system.
Seven Optiset E models are available: the Optiset E Entry, Basic,
Standard, Advance, Advance Plus, Advance Conference, and
Liberator telephones. Optiset E option modules are also available to
provide further functionality.
The phones come in two colors, warm gray and black except for the
Optiset E Liberator phone which comes only in black. The Optiset E
Entry, Basic, Standard, Advance, Advance Plus, and Liberator models
support wall mounts. Two wall-mount brackets are available for
mounting phones of different widths, the Entry and Basic bracket and
the Standard, Advance, and Advance Plus bracket. (The Advance
Conference phone is not supported in wall mount applications and so
are the Advance and Advance Plus phones with Key modules.) The
handset hook is built into the cradle of each phone and is locked in the
up position using a turn-up key found on the back of the phone.
Entry
Basic
Advance Plus
Figure 1-1.
Optiset E Telephones
Introduction
1-1
1. Introduction
Chapter 1 Introduction
Note:
For the numbers required when ordering Optiset E Series
telephones, modules, parts, and accessories, see Appendix E,
“Ordering Information.”
Optiset E Entry Telephone
1)
4)
+
2)
–
3)
ABC DEF
GHI
JKL MNO
4 5 26 3
7 48 59 6
70 8 9
1
PQRS TUV WXYZ
5)
0
Figure 1-2.
Optiset E Entry Telephone
1)
2)
3)
4)
5)
Handset
Speaker for ringing tone only
Keys for telephone settings
3 feature keys with status lights
Key pad
The Entry phone’s speaker is only used for the ringing tone, not for
voice transmission. When the phone is idle, users cannot do “on hook”
dialing, dialing after pressing the line key, or a feature key without
lifting the handset. Instead, users must pick up the handset before
initiating features such as Direct Station Select, Direct Trunk Select,
Repdials for one-touch dialing, Pickup, PhoneMail, Station Speed
Dialing, and System Speed dialing.
1-2
Optiset E Administrator Guide
The Optiset E Basic telephone has a speaker and eight feature keys that
may be used for up to four multiple-line extensions and for features
programmed at the communications server. In addition, it has one
option bay underneath its base that supports the following userinstallable bay option modules:
•
Optiset E Analog Adapter
•
Optiset E Data Adapter
•
Optiset E ISDN Adapter
•
Optiset E Phone Adapter
4)
1)
2)
3)
GHI
JKL MNO
4 15 26 3
7 48 59 6
70 8 9
PQRS TUV WXYZ
5)
0
Figure 1-3.
Optiset E Basic Telephone
1)
2)
3)
4)
5)
Handset
Speaker (ringing tone/open listening)
Keys for telephone settings
8 feature keys with status lights
Key pad
Introduction
1-3
1. Introduction
Optiset E Basic Telephone
Optiset E Standard, Advance, Advance Plus,
and Advance Conference Telephones
The Optiset E Standard, Advance, Advance Plus, and Advance
Conference telephones have twelve feature keys that may be used for
multiple-line extensions and features programmed at the
communications server. In addition, these phones have a 2-line,
tiltable display with up to 24 characters per line, and three guidance
keys for working with the Siemens OptiGuide display.
1)
6)
+
2)
7)
–
3)
1
ABC DEF
1 22 33
4 5 6
7 8 9
7 8 9
00
4GHI 5JKL 6MNO
4)
PQRS TUV WXYZ
5b)
5a)
9)
Figure 1-4. Optiset E Standard, Advance, Advance Plus,
and Advance Conference Telephones
1)
2)
3)
4)
5a)
5b)
6)
7)
8)
9)
1-4
8)
Handset
Speaker (ringing tone/open listening)
Keys for telephone settings
Key pad
Microphone for handsfree talking
(for Optiset E Standard, Advance, and
Advance Plus)
Microphone for handsfree talking
(for Optiset E Advance Conference)
Display with 2 lines, 24 characters each
Feature keys with status lights
Guidance key "Select" (confirms function)
Guidance keys "Scroll Forward" and
“Scroll Back” for browsing
Optiset E Administrator Guide
The Optiset E Standard telephone has a microphone for a two-way
speakerphone and does not support user-installable option modules.
Standard
microphone
Figure 1-5.
Optiset E Standard Telephone
Optiset E Advance, Advance Plus, and Advance
Conference Telephones
The Optiset E Advance, Advance Plus, and Advance Conference
telephones have two bays, underneath their bases, that support the
following user-installable option modules:
•
the Optiset E Analog Adapter
•
the Optiset E Control Adapter
•
the Optiset E Teleworking Adapter
•
the Optiset E Data Adapter
•
the Optiset E Headset Adapter
•
the Optiset E Headset Plus Adapter
•
the Optiset E ISDN Adapter
•
the Optiset E Phone Adapter
Introduction
1-5
1. Introduction
Optiset E Standard Telephone
These phones also support up to four, side-mounted Optiset E Key
Module options, for a total of 64 additional feature keys and up to 29
line extensions. The Optiset E Advance Plus telephone also has a
microphone for a two-way speakerphone. The Optiset E Advance
Conference telephone has a microphone for a full duplex
speakerphone.
Advance
Figure 1-6.
Optiset E Advance Telephone
microphone
Figure 1-7.
Optiset E Advance Plus Telephone
microphone
Figure 1-8.
1-6
Standard
Standard
Optiset E Advance Conference Telephone
Optiset E Administrator Guide
The Optiset E Liberator phone is a lightweight handset with the
technology to handle roaming within a single cell (150 feet radius).
The Optiset E Liberator telephone has two rows of function keys. The
upper row contains four keys that may be used for multiple line
extensions and/or features programmed at the communications server.
Line keys are used to answer and place calls. Feature keys provide
access to the communications server system features such as Hold,
Transfer, Conference, and Mailbox. You can press the key labeled
with the feature name to gain access to the feature.
▲
▲
The lower row also contains four keys. The first three keys are
guidance keys and are reserved for use with the Siemens OptiGuide
display. These keys are ✓
,
, and
. The fourth key
is a Mute key which mutes the microphone.
Note: The Optiset E Liberator telephone is shipped with the Siemens
OptiGuide display enabled from the factory. However, the
user has the option to disable the OptiGuide feature. If this is
the case, the three guidance keys that are reserved for
OptiGuide can be used to program feature keys. For
information on how to enable or disable OptiGuide, see the
procedure “To enable/disable OptiGuide” on page 4-8.
The features provided by the Optiset E Liberator telephone include:
•
Operation frequency: the receive and transmit frequency of the
phone is in the 900 MHz bandwidth range.
•
Channel control: there are thirty wireless communications
channels available that are changeable from the handset.
•
Display: provides visual information about the status of the
telephone with a 2-line by 16-character display.
•
OptiGuide: the Siemens OptiGuide display provides useful
information, such as the time and date and the name and extension
number of an internal party who is calling the phone. It displays
some of the features available to the phone, depending on the
phone’s current state (idle or connected), and provides user
prompts.
Introduction
1-7
1. Introduction
Optiset E Liberator Telephone
•
Icons: there are four fixed icons within the LCD display
specifically designed for indication of TALK mode, battery low
alert, LOCK mode, and message waiting notification.
•
AutoStandby: automatically hangs up the call when you return the
handset to the charger.
•
AutoTalk: automatically places the handset in Talk mode when
you pick up the handset from the charger while it is receiving a call.
•
Ringer volume control: provides different settings for the ringing
pattern and vibration.
•
Handset volume control: provides two settings for the speaker
volume when the handset is in Talk mode.
•
Mute function key: mutes the microphone when the handset is in
Talk mode.
•
Ringer alert: you can turn off the ringer so when an incoming call
is received, only the LED flashes unless the vibrator is turned on
using the Volume key.
•
Key pad lock feature: you can enter a 2-digit code to lock the
handset. When in the Lock mode, outgoing calls cannot be placed
but incoming calls may be answered.
•
Out of range protection: when you travel beyond the base
coverage area, you have 20 seconds to come back within range to
prevent the call from being disconnected.
•
Low battery protection system: when you remove the battery
from the handset, the memory information is kept for at least 20
seconds.
•
Hot swapping battery: while you are in Talk mode, you have 20
seconds to change the battery without dropping the call.
•
Separate charging stand with spare battery charging
capability: the Charging Unit allows simultaneous charging of the
telephone and a spare battery pack through the use of a second
charging slot.
•
Spare battery: the unit comes equipped with a spare battery.
•
Headset jack: you can connect a headset into the jack on the
handset to place the handset into headset mode.
•
Wall mountable base unit: you have the option to install your
base unit on a wall using the wall mount adapter.
1-8
Optiset E Administrator Guide
1. Introduction
•
Wall mountable charging unit: you have the option to install
your charging unit on a wall.
1)
Base Unit
2)
3)
6)
10)
4)
7)
talk
5)
chan
vol
F1
9)
xfer
F2
conf
F3
hold
1
8)
13)
F4
mut
e
2 abc
3 def
4 ghi
5 jkl
7 pqrs
11)
8 tuv
*
6 mno
12)
9 wxyz
0 oper
#
Sie
me
14)
ns
15)
Cordless Handset
Charging Unit
os000035
Figure 1-9.
Optiset E Liberator Telephone
1) Antenna
8)
4 Line/Feature Keys
2) Speaker
9)
Line/Feature Designation
3) 2x16 Display
10)
Guidance Key (Select)
4) Headset Jack
11)
Guidance Key (Scroll Back)
5) Talk Key
12)
Guidance Key (Scroll Forward)
6) Channel Key
13)
Mute Key
7) Volume Key
14)
Key Pad
15)
Microphone
Introduction
1-9
Installing Your Optiset E Liberator Telephone
The base unit of the Optiset E Liberator phone can be placed on a desk
or tabletop near a standard 120V AC outlet and telephone line jack.
The base unit and charging unit can also be mounted on a wall. Select
a location for the Optiset E Liberator phone to limit exposure to
excessive heat or humidity. Keep the base unit and handset away from
sources of electrical noise such as motors, fluorescent lighting, or
computers.
Before Installation
CAUTION:
•
Never install telephone wiring during a lightning storm.
•
Never touch uninsulated telephone wires or terminals unless the
telephone line has been disconnected at the network interface.
•
Use caution when installing or modifying telephone lines.
Connect the
telephone line
➩
Plug the telephone line cord from the base
unit into a standard modular telephone
jack. Make sure the phone jack supports
the UP0/E digital interface of the
communications server.
Apply power to
the base unit
➩
Plug one end of the AC adapter into the
base unit and the other end into a standard
120V AC electrical outlet.
Apply power to
the charging unit
➩
Plug one end of the AC adapter into the
charging unit and the other end into a
standard 120V AC electrical outlet.
Attach the belt
clip to the handset
➩
Lift the tab out of the belt clip notch on the
top of the handset.
➩
Slide the clip into the tab slot.
➩
Press firmly until it snaps into place.
1-10
Optiset E Administrator Guide
Charge the
handset battery
pack
➩
Remove the battery cover by pressing the
latch and sliding the cover down and off of
the handset.
➩
Slide the battery pack down into the
handset.
➩
Place the cover and slide the cover up until
it latches into the handset.
➩
Place the handset in the front slot of the
charging unit.
➩
Make sure the CHARGE 1 indicator lights.
If the CHARGE 1 indicator does not light,
check to see that the AC adapter is plugged
in and that the handset is making good
contact with the charging unit charging
contacts.
It may take five to six hours to fully charge
the battery.
Charge the spare
battery pack
➩
Slide the spare battery pack into the second
slot in the charging unit until the retaining
clip snaps over the top of the pack.
➩
Make sure the CHARGE 2 indicator lights.
If the CHARGE 2 indicator does not light,
check to see that the AC adapter is plugged
in, and that the battery pack is making good
contact with the charging unit charging
contacts. Also, if the CHARGE 2 indicator
does not light, it is possible that the battery
is already fully charged.
➩
It may take five to six hours to fully charge
the battery. When charging is complete,
press out on the latch and remove the
battery pack for use. Or, if you do not need
the battery pack immediately, leave it in
the charging compartment; it will not
overcharge.
Introduction
1-11
1. Introduction
Install the
handset battery
pack
Wall Mount Installation
The base unit of the Optiset E Liberator telephone is designed to be
mounted on a standard wall plate or directly on a wall.
Standard Wall Plate Mounting
Attach the wall
mount stand to
the base unit
➩
Slide the wall mount stand into the notches
at the top of the base unit. Rotate the wall
mount stand down and snap it into place.
Attach the AC
adapter cord to
the base unit
➩
Plug one end of the AC adapter into the
base unit. Place the AC adapter cord inside
the molded channel of the wall mount
stand.
Connect the
telephone line
➩
Plug one end of the telephone cord into the
line jack on the base unit. Then place the
telephone cord inside the molded channel
on the bottom of the wall mount stand.
➩
Plug the other end of the telephone cord
into the modular wall jack. Make sure that
the phone jack supports the UP0/E digital
interface of the communications server.
Install the base
unit on the posts
of the wall plate
➩
Place the base unit on the posts of the wall
plate and push down until it is firmly
seated.
Apply power to
the base unit
➩
Plug the AC adapter into a standard 120V
AC electrical outlet.
Note:
1-12
Do not use an outlet controlled by a wall switch.
Optiset E Administrator Guide
If you do not have a standard wall plate, you can mount your base unit
directly on a wall. Before mounting your base unit, consider the
following:
•
Select a location away from electrical cables, pipes, or other items
behind the mounting location that could cause a hazard when
inserting screws into the wall.
•
Make sure the wall material is capable of supporting the weight of
the base unit.
•
Use #10 screws with anchoring devices suitable for the wall
material where the base unit will be placed.
Insert mounting
screws into wall
➩
Insert two mounting screws 3 15/16 inches
apart. Allow about 3/16 of an inch between
the wall and the screw heads for mounting
the phone.
Attach the AC
adapter cord to
the base unit
➩
Plug one end of the AC adapter into the
base unit. Place the AC adapter cord inside
the molded channel of the wall mount
stand.
Connect the
telephone line
➩
Plug one end of the telephone cord into the
line jack on the base unit. Then place the
telephone cord inside the molded channel
on the bottom of the wall mount stand.
Make sure that the phone jack supports the
UP0/E digital interface of the
communications server.
Install the base
unit on the posts
of the wall screws
➩
Place the base unit on the posts of the wall
screws and push down until it is firmly
seated.
Apply power to
the base unit
➩
Plug the AC adapter into a standard 120V
AC electrical outlet.
Introduction
1-13
1. Introduction
Direct Wall Mounting
Charging Unit Wall Mounting
The charging unit is also designed to be wall mounted. Before
mounting your charging unit, consider the following:
•
Select a location away from electrical cables, pipes, or other items
behind the mounting location that could cause a hazard when
inserting screws into the wall.
•
Make sure the wall material is capable of supporting the weight of
the charging unit.
•
Use #10 screws with anchoring devices suitable for the wall
material where the charging unit will be placed.
Insert mounting
screws into wall
➩
Insert two mounting screws 1 1/2 inches
apart. Allow about 3/16 of an inch between
the wall and the screw heads for mounting
the phone.
Attach the AC
adapter cord to
the charging unit
➩
Plug one end of the AC adapter into the
charging unit. Wrap the AC adapter cord
around the strain relief.
Install the
charging unit on
the posts of the
wall screws
➩
Place the charging unit on the posts of the
wall screws and push down until it is firmly
seated.
Apply power to
the charging unit
➩
Plug the AC adapter into a standard 120V
AC electrical outlet.
1-14
Optiset E Administrator Guide
The Optiset E Liberator telephone supports the following options:
•
Optiset E Liberator Quick Disconnect Headset
•
Optiset E Liberator Non Quick Disconnect Headset
•
Optiset E Liberator Backup AC Adapter
Installation of Options
The optional headset provides a hands-free option for the Optiset E
Liberator phone. Operation of the phone using a headset is exactly the
same as using the handset. However, you will hear through the headset
speaker and talk through the headset microphone. The handset speaker
and microphone (mouthpiece) are disabled.
To install a
headset
➩
Open the headset jack cover.
➩
Plug the headset in.
The optional Backup AC Adapter provides protection against losing a
call in case of AC power failure. The backup adapter contains a battery
pack that provides enough power for you to complete the call and hang
up.
To install a
backup adapter
➩
Disconnect the standard AC adapter from
the base unit of the phone.
➩
Plug the standard AC adapter into the jack
of the backup AC adapter.
➩
Plug the wire from the backup AC adapter
into the DC IN jack of the base unit.
Introduction
1-15
1. Introduction
Optiset E Liberator Telephone Options
The Basics
Line Keys
An Optiset E telephone has a separate line key for every extension that
appears on the phone. The line keys are used to answer and place calls.
Any programmable key on the phone can be set up at the
communications server to be a line key.
Multiple Line Appearance
An Optiset E telephone may have multiple extensions, each of which
is assigned a separate line key. These line keys can be of different
types. A phone will have at least one line key, called the primary line
key, which corresponds to the extension associated with the status light
that turns on when the handset is picked up.
A phone may also have other lines. Both the primary line and these
other lines can used to make or receive calls.
A phone’s lines may also appear as lines (called multiple line
appearances) on other people’s phones. Each person with an
appearance of the line on his or her phone has equal access to the line.
Also, a call can be placed on hold at one telephone, then retrieved at
another telephone on which that same line appears. See “Hold” on
page 3-14 for more information.
The line key’s status light shows the line’s current status. See “Status
Lights” on page 1-21 for more information.
Key Pad
The key pad on a phone is used for dialing telephone numbers. It can
also be used to access system features available to a phone, when the
corresponding feature keys are not present. See “Feature Access
Codes” on page 1-20 for more information.
OptiGuide Display
The Optiset E Standard, Advance, Advance Plus, and Advance
Conference telephones have a 2-line, tiltable display with 24
characters per line. The Optiset E Liberator telephone has a 2-line by
16-characters display. The Siemens OptiGuide display provides useful
1-16
Optiset E Administrator Guide
▲
✓
▲
Guidance Keys
The three guidance keys on the phone are used to scroll through the
prompts that appear in the OptiGuide display and to select features.
•
The
option.
•
The
option.
▲
The ✓
key (Select) is used to select or start the displayed
feature or function.
key (Scroll Back) is used to scroll to the previous
▲
•
key (Scroll Forward) is used to scroll to the next
For information on how to use the dialog keys with the display, see
“Using the OptiGuide Display” on page 3-22.
Introduction
1-17
1. Introduction
information, such as the time and date and the name and extension
number of an internal party who is calling the phone. It displays some
of the features available to a phone, depending on the phone’s current
state (idle or connected to a party), and provides prompts to help use
them. It can also be used to display features that have been activated,
such as Do Not Disturb and Forwarding. In addition, it lets the user
scroll through messages sent to the phone, and provides information on
how to set up the phone’s ring tone and ring volume. (For detailed
information on how to use the display, see “Using the OptiGuide
Display” on page 3-22.)
System Features
Each phone in the system is set up individually at the communications
server to have specific telephone features. Therefore, a user may find
that some features included in this guide are not available on his or her
phone.
Feature Keys
Feature keys provide access to the communications server system
features such as Hold, Transfer, Mailbox, and Program. The user can
press the key labeled with the feature name to gain access to the
feature. The user can also dial feature access codes to gain access to
features. (See “Feature Access Codes” on page 1-20.)
Note:
The labels used in this guide to indicate feature names on keys
are the defaults that come with the system. However, they can
be configured differently at the communications server.
Class of Service
Some of the phones in the system may be set up to use one class of
service (the primary) during normal business hours and then
automatically change to a more limited one (the secondary) during
non-business hours. If so, a phone’s features may vary, depending on
the class of service in effect at the time.
For making calls, all of the lines on a phone make use of its current
class of service.
Personal Identification Number (PIN)
A personal identification number (PIN) lets a user employ another
telephone within the company to gain access to the features of his or
her own telephone. The user may also need a PIN to be able to dial an
outside number depending on how his or her phone is set up at the
communications server. A PIN can contain from 2 to 12 digits.
See “External Calls” on page 3-6, “PIN Authorization Features” on
page 9-12, and “Forced Authorization” on page 9-15.
1-18
Optiset E Administrator Guide
Callback Key: The Callback key can help a user complete calls to
extensions that are busy, ringing, or in Do Not Disturb mode. (See
“Callback Request” on page 5-5 for more information.) It also lets a
user return calls to parties that have left reminder messages and to the
PhoneMail system. (See “Using the Mailbox” on page 3-29.)
Clear Key: The Clear key can be used to remove or cancel information
shown on a phone’s display when it is in program mode. It can also be
used to drop the last party from a conference call and the second party
from a consultation call.
Connect Key: The Connect key lets the user:
•
reconnect with a call placed on consultation hold
•
reconnect with a transferred call before the transfer is complete
•
alternate between two parties, when one of them is on consultation
hold.
(See “Connect” on page 3-21.)
Hold Key: The Hold key lets a user hang up a line without
disconnecting the other party. (See “Hold” on page 3-14.)
Mailbox Key: The Mailbox key lets a user receive reminder messages
and PhoneMail notifications.
The user can display a reminder message or PhoneMail notification by
pressing the Mailbox key. The Mailbox key also lets the user leave
reminder messages at other extensions. (See “Using the Mailbox” on
page 3-29 for more information.)
Menu Key: The Menu key brings up the Main Menu on the OptiGuide
display. (See“Main Menu” on page 3-23.)
Preview Key: The Preview key displays information associated with
any line configured on the phone. (See “Preview” on page 3-17.)
Program Key: The Program key brings up the Program/Service menu
on the OptiGuide display. (See “Program/Service” on page 3–25.)
Repertory Dialing (R-) Keys: The user can set up keys for one-touch
dialing of an extension, an outside telephone number, or a feature
access code, which makes the key act like a feature key.
(See“Repertory Dialing (Repdial)” on page 5-29.)
Introduction
1-19
1. Introduction
Frequently Used Feature Keys
Time Key: On a display telephone, pressing the Time key displays the
current day, date, and time.
Transfer Key: The Transfer key lets the user transfer a call to another
extension or to the company’s operator. (See “Transfer” on page 3-19.)
The Transfer key also places on temporary hold 1any call that is in
progress, and can be used to dial a feature access code or a second
party. (See “Feature Access Codes” on page 1-20.)
Finally, the user can press the Transfer key to establish a conference
call including the user, a party placed on consultation hold, and a party
dialed subsequently. (See “Consultation” on page 5-13.)
Feature Access Codes
Since a set of features has already been assigned to each phone’s
feature keys, the user may find that his or her phone does not have
feature keys for some of the features described in this guide. However,
the user can still use any of these features that are available on the
system and permitted by his or her class of service by dialing that
feature’s access code, if it has one.
Throughout the remainder of this guide, the steps described for using
each of the system features include the feature key pressed to access a
feature and the feature code that can be dialed if no feature key is
present. For an alphabetical list of the feature access codes, see
Appendix A, “Feature Access Codes.”
Note:
The user must have a dial tone before entering a feature access
code. When there is no dial tone, the user can press the
Transfer key to get one.
The feature access codes listed in this guide are the defaults
that come with the system. However, they can be configured
differently at the communications server.
1
This temporary hold lasts only until the user hangs up or reconnects to the
call, or for a predetermined length of time. If the user presses the Transfer
key while on a call and then hangs up, the call immediately rings back on his
or her telephone.
1-20
Optiset E Administrator Guide
The red status lights next to the line keys show what is happening on
those lines.
A line key status light may turn on steadily, blink, or flash at different
rates to signal the status of that line.
Table 1–1. Line Key Status Light Flash Rates
Flash Rate
Line Status
Off
Available
On steady
In use
Blinking
Ringing
Flashing (faster)
On hold
Flickering (fastest)
Forwarded
Speaker
The Optiset E Basic and Advance telephones have a speaker
underneath the handset that can be used for receiving calls or listening
to the PhoneMail system. Since the speaker is one-way, the user must
pick up the handset to speak to the other party. For more information,
see “Using the Speaker” on page 3-9.
Speakerphone
The Optiset E Standard and Advance Plus telephones have a two-way,
half duplex speakerphone, consisting of a speaker and a microphone.
The Optiset E Advance Conference has a full duplex speakerphone,
consisting of a speaker and a microphone. Either the handset or the
speakerphone can be used to make or receive calls.
During a conversation, the speakerphone can be used instead of the
handset by pressing the Speaker key and hanging up the handset. To
switch back to the handset, the user can pick it up again. For more
information, see “Using the Speakerphone” on page 3-10.
Introduction
1-21
1. Introduction
Status Lights
Volume Keys
The Volume Up + and Volume Down - keys are used to adjust the
phone’s voice volume. While on a call, the user can press +
repeatedly to raise the volume of the voice he or she is listening to, or
press - to lower it, until the desired volume is reached. Holding
down either key only changes the volume one step.
When the user hangs up or switches to another call, the voice volume
returns to the default level. Or the user can store the new setting to
override the default setting before hanging up, by pressing the ✓
(Select/Confirm) key on a display phone or by pressing the + and
- keys together. To save the new setting on a non-display phone, the
user can press the + and - keys together.
These keys are also used to change a phone’s setting for ringer volume,
ringer pitch, speakerphone mode, and warning tone. See “Changing
the Audio Settings” on page 3-30.
1-22
Optiset E Administrator Guide
A phone makes different sounds to indicate what’s going on. Rings
occur on a line that is not in use, and indicate an incoming call. Tones
occur while a phone is in use and provide information about calls and
features.
Table 1–2. Rings
Sound
Meaning
Single (repeated)
Internal call
Double (repeated)
External call
Triple (repeated)
Callback
Note: This ring cadence is
composed of 3 short rings.
Long (repeated)
Intercom call or hunt
group call
Note: For release 6.4 and
above, this ring cadence is
made up of 2 short rings,
followed by 1 long ring
(repeated).
Single beep
Used in connection with
DSS extensions and intercom features.
Triple beep
DSS call
Continuous
Emergency call
Note: on the Optiset E
Liberator phone, the continuous ring is approximately 1.5 sec on and .3
sec off.
Rollover (muted or in
bursts)
An incoming call is pending while the phone is
already in use.
Introduction
1-23
1. Introduction
Sounds
Table 1–3. Tones
Sound
Meaning
Broken dial tone, interrupted every 1/2 sec.
The phone is in Do Not
Disturb or Forwarding
mode.
Broken dial tone, interrupted every 1 1/2 sec.
A reminder message or
PhoneMail notification is
waiting.
Busy tone
The party that has been
dialed is already on the
phone.
Busy tone that changes to
a very fast busy tone
The user cannot queue for
the called party.
Dial tone
The user can make a call
or invoke a feature.
Fast busy tone
Invalid call
Intrusion tone followed
by a ringing-beep tone
The party called is on the
phone, but has received a
call waiting indication.
Stay on the phone until the
party answers.
Long tone, followed by an
intrusion tone repeated
every 8 secs.
Busy override and
speaker call intrusion
reminder
1-sec. tone after dialing
There is a short queue for
an outgoing trunk.
Ringing (ringback) tone
The phone called is ringing.
Short tone every 20 sec.
Internal call waiting
Single (conference) tone
A new party has been
added to a conference.
Steady high tone
A technician is testing the
phone.
1-24
Optiset E Administrator Guide
1. Introduction
Table 1–3. Tones
Sound
Meaning
3 short tones (confirmation tone)
A feature has been successfully activated.
3 short tones followed by
dial tone
Additional input, such as a
PIN, is required.
30-sec. tone after dialing
There is a long queue for
an outgoing trunk.
2 short tones every 20
secs.
External call waiting
Very short tone after dialing
The user has been routed
to the next outgoing trunk
or to a more expensive
route.
Wavering (error) tone
Invalid feature request
Where to Go for Assistance
See “Help!” on page B-1 for some procedures that may help correct
problems with phones.
Getting Started
This has been a general introduction to the Optiset E series telephones.
For information on how to start using the Optiset E Liberator phone,
read Chapter 4, “Using the Optiset E Liberator Phone.” For
information on how to start using all other models of Optiset E phones,
read Chapter 3, “Using the Phones.”
Introduction
1-25
1-26
Optiset E Administrator Guide
Chapter 2 Optiset E
Option Modules
The Optiset E Basic, Advance, Advance Plus, and Advance
Conference telephones support Optiset E option modules that can be
installed in the bays underneath them. These modules simply snap into
place, and all are the same size and shape. Labels on the modules
clearly identify their type. For rules for the option module
configurations to help avoid B-channel contention, see Appendix F,
“Configuration Rules.”
Figure 1-10. Bay Option Modules
Optiset E Analog Adapter
The Optiset E Analog Adapter lets the user attach a standard analog
device, such as a phone, facsimile machine, modem, or answering
machine, via an RJ11 connector on the back of the adapter. The
attached device is configured at the communications server to be
completely independent, with its own phone number.
This adapter requires the Optiset E Local Power Supply for operation.
(See “Optiset E Local Power Supply” on page 2-14.)
Note: The Optiset E Analog Adapter is not compatible with the
Optiset E Phone Adapter.
Optiset E Option Modules
2-1
2. Optiset E Option
Modules
Bay Option Modules
Optiset E Control Adapter
The Optiset E Control Adapter lets the user connect an Optiset E phone
to a computer via a 9-pin EIA-232-E connection. This option module
provides a full Telephony Application Programming Interface (TAPI)
compliant Computer Telephony Interface (CTI) application and
simple AT command set dialing interface. ComManager, for
example, is a TAPI compliant application that works with the Control
Adapter.
The Optiset E Control Adapter supports baud rates up to 19,200 bps for
CTI applications. The option module does not support asynchronous
data calls or data communications parameters such as hardware flow
control (RTS/CTS). It does, however, support AT commands for voice
call control.
The Optiset E Control Adapter option module also has an additional
connector for the electret-style headset.
The RJ8 (4-pin) headset interface supports any electret-style headset or
carbon-style headset with a configurable power amplifier module. The
RJ8 connector also supports all of the features associated with other
Optiset E Headset Option modules, such as the ACD Auto Answer
Mode.
The Optiset E Control Adapter option supports a full TAPI-compliant
CTI application and simple AT command set dialing interface.
Note:
Only the Optiset E Advance, Advance Plus, and Advance
Conference telephones support this option.
Optiset E Data Adapter
The Optiset E Data Adapter lets the user connect a phone to a computer
or terminal via a 25-pin EIA-232-E connection. The user can make
asynchronous data calls by issuing AT commands from the attached
PC or terminal, much as with an attached modem.
The Optiset E Data Adapter supports baud rates up to 38.4 kilobytes
per second (autobaud detection), simultaneous voice and data
communication, hardware flow control (RTS/CTS) and full duplex
operation. It also supports the Siemens Application Programming
Interface (API), data loopback for customer service tests, and V.120
and DMI mode 2-Bit Rate Adaptation.
2-2
Optiset E Administrator Guide
Optiset E Headset Adapter
Note: Only the Optiset E Advance, Advance Plus, and Advance
Conference telephones support this option.
When a headset is plugged into the option, the speakerphone
in these telephones does not function.
Optiset E Headset Plus Adapter
The Optiset E Headset Plus Adapter lets the user plug one or two
carbon microphone-type headsets and a recorder into a phone. The
user can then make and answer calls using a headset instead of the
handset or the phone’s built-in microphone and speaker. This type of
headset requires an amplifier. The user can also record conversations.
The headsets attach to two RJ8 connectors. The 600Ω desktop recorder
attaches to an RJ11 connector.
Note: Only the Optiset E Advance, Advance Plus, and Advance
Conference telephones support this option.
When a headset is plugged into the option, the speakerphone
in these telephones does not function.
This adapter does not have a two-prong PJ327 adapter
interface.
The recorder works when it is plugged in, with or without a
headset attached.
Optiset E Option Modules
2-3
2. Optiset E Option
Modules
The Optiset E Headset Adapter lets the user plug one or two electret
microphone-type headsets into a phone. The user can then make and
answer calls using a headset instead of the handset or the phone’s builtin microphone and speaker. This type of headset does not require an
amplifier; however, a modular power amplifier can be configured for
one. Connections are made through two RJ8 connectors.
Optiset E ISDN Adapter
The Optiset E ISDN Adapter lets the user connect ISDN S0 bus
devices such as phones, PC cards, LAN Bridges, G4 fax machines, and
video equipment to a phone via an RJ45 connector. It supports up to
64 kilobytes per second simultaneously on each bearer channel.
Note:
The Optiset E ISDN Adapter will only work properly in a
primary phone, not in a phone attached to another phone with
the Optiset E Phone Adapter. See “Optiset E Phone Adapter”
on page 4.
The user can only connect two ISDN devices to the adapter.
If a bay option module other than the Headset Adapter or
Headset Plus Adapter is installed on a phone, only one data
device can be attached to the ISDN adapter.
Optiset E Phone Adapter
The Optiset E Phone Adapter lets the user attach another Optiset E
phone to an Optiset E phone. It provides an RJ11 connector to attach
the second phone via a standard telephone cable up to 300 feet long.
The user can then place the second phone in an area not wired for a
phone. The attached phone is configured at the communications server
to be a completely independent phone with its own phone number.
Note:
The Optiset E Analog Adapter is not compatible with the
Optiset E Phone Adapter.
Optiset E Teleworking Adapter
The Optiset E Teleworking Adapter (OTA) is a component of the
Teleworking Application that enables an Optiset E display telephone
to be used by a remote teleworker or telecommuter. Once the option
module is installed, the Optiset E telephone will work with all of the
Hicom 300 E CS features available to the telephone when connected
directly to the communications server.
2-4
Optiset E Administrator Guide
With the OTA, a teleworker can replicate the configuration of his or
her office with regard to the PC and telephone equipment. The OTA
option requires a PC running the OTA Service Sofware, a local power
supply, and any one of the Optiset E display phones. The adapter is a
standard bay option module that can be installed underneath the base
of the phone, however, it can operate while not plugged into a
telephone.
2. Optiset E Option
Modules
Note: Refer to the Teleworking Client Installation and Guide
(G281-0518-00) for more information regarding this
application.
Only the Optiset E Standard, Advance, Advance Plus, and
Advance Conference telephones support this option.
Optiset E Option Modules
2-5
Installation of Bay Option Modules
2
1
3
4
5
1
To install a bay
option module
2-6
➩
Disconnect the phone line from the wall
jack or phone and place the phone ➀ on a
soft surface with the keypad facing down.
➩
Hold the adapter ➁ with the male
connector strip facing down and mount it in
one of the two mounting locations on the
bottom of the phone, sliding the two tabs ➂
into the two slots ➃.
➩
Gently press down on the adapter until the
male connector strip is inserted all the way
into the female connector strip ➄.
Optiset E Administrator Guide
To complete installation of the
Analog Adapter
➩
Connect an analog terminal to the 6-pin
port on the back of the Analog Adapter
(connecting tip/ring to pins 3 and 4).
➩
Reconnect the phone line to the phone.
To complete installation of the
Control Adapter
To complete installation of the
Data Adapter
To complete installation of the
Headset Adapter
To complete installation of the
Headset Plus
adapter
➩
Connect the personal computer to the 9-pin
(RS-232) connector on the back of the
Control Adapter.
➩
Connect the electret-style headset to the
RJ8 connector on the adapter.
➩
Reconnect the phone line to the phone.
➩
Connect the data terminal equipment to the
25-pin (RS232) connector on the back of
the Data Adapter.
➩
Reconnect the phone line to the phone.
➩
Connect the headset(s) to the headset (RJ8)
connector(s) on the adapter.
➩
Reconnect the phone line to the phone.
➩
Connect the headset(s) to the headset (RJ8)
connector(s) on the adapter.
➩
Connect the recorder to the recorder (RJ11)
connector.
➩
Reconnect the phone line to the phone.
Optiset E Option Modules
2-7
2. Optiset E Option
Modules
Note: The Analog Adapter requires the Optiset E Local Power
Supply for operation. (See “Optiset E Local Power Supply” on
page 2-14.)
To complete installation of the
ISDN Adapter
➩
Connect the ISDN terminal to the adapter.
➩
Reconnect the phone line to the phone.
To complete installation of the
Phone Adapter
➩
Connect the secondary Optiset E phone
into the RJ11 connector on the adapter.
➩
Reconnect the phone line to the phone.
➩
Connect the 9-pin data cable between the
OTA and the COM port of the PC.
➩
Connect the custom cable (model no.
69951) to the Up0/E from the OTA to the
local power supply.
➩
Connect the line cord from the local power
supply (Digital) to the line cord connector
on the Optiset E display telephone.
➩
Connect the line cord from the analog
interface of the OTA to the analog interface
associated with the PC.
To complete installation of the
Teleworking
Adapter
Note: The analog interface associated with
the PC will be different depending upon the
network connectivity associated with the
Teleworking application. Refer to the
Teleworking Client Installation and Guide
(G281-0518-00) for more information.
Optiset E Key Module
The side-mounted Optiset E Key Module adds 16 keys for features and
line extensions. Up to four Optiset E Key Modules can be linked
together on one phone, for a total of 64 additional feature keys and up
to 29 line extensions.
2-8
Optiset E Administrator Guide
Note: Only the Optiset E Advance, Advance Plus, and Advance
Conference telephones support this option.
Wall mount kits do not support phones with an Optiset E Key
Module attached.
2. Optiset E Option
Modules
Figure 1-11. Optiset E Key Module
To install a Key
Module
➩
Snap the Key Module into the right side of
the Optiset E telephone. The latches on the
left side of the Key Module fit into slots on
the phone.
➩
Turn the Key Module and phone upside
down.
➩
Attach the Key Module cable to the
connectors in the bottoms of the Key
Module and phone.
➩
Fit the Key Module cable into the slots on
the Key Module and the phone.
➩
Turn the Key Module and phone right side
up.
Optiset E Option Modules
2-9
latches
slot for cable
for next Key Module
connector for cable
for next Key Module
connector for Key Module
cable to phone
Figure 1-12.
2-10
Underside of Optiset E Key Module
Optiset E Administrator Guide
slot for Key Module
cable
Optiset E Privacy Module
The Optiset E Privacy Module supports Public-key encryption and
decryption to provide a high degree of security for voice
conversations. Two units are required, one local and one remote.
Note: The term "secure" as it is used in this document is synonymous
with "private" and is meant to imply only that the conversation
is encrypted. The Privacy Module does NOT make the
telephone "secure" as defined in TSG Standards I through V
because metallic contacts are NOT incorporated to isolate
transducers.
To install a Privacy Module
➩
Disconnect the subscriber line from the
telephone.
➩
Place the telephone upside down on a soft
surface.
➩
Disconnect the handset coil from the
telephone.
➩
Use the supplied short and long connector
to attach the adapter frame to the
telephone.
➩
Take the connection cable that is supplied
for attaching the Optiset E Privacy Module
to the telephone and insert the cable into
the groove on the adapter frame.
➩
Return the telephone to the upright position
with the adapter frame.
➩
Insert the Optiset E Privacy Module into
the adapter frame.
Optiset E Option Modules
2-11
2. Optiset E Option
Modules
This module is connected between the handset jack and the handset of
any of the Optiset E telephones. (In addition, the Privacy Module
works with all ROLMphone and ROLMset telephones.) Both a cable
for connecting the Privacy Module to the phone and a local supply
come in the Privacy Module Kit.
To put the Optiset
E Privacy Module
into service
➩
Attach the connection cable to the Optiset
E Privacy Module.
➩
Insert the handset coil cable at the side of
the Optiset Privacy Module.
➩
Connect the link to the plug-type AC
adapter.
➩
Insert brief operating instructions in the
required language.
➩
Connect the subscriber line to the
telephone.
➩
Plug the AC adapter into an outlet.
The Optiset E module automatically
performs a self-test when it is connected to
the power supply. The green LED flashes
during this self-test and lights up on
successful completion of the test. The
telephone with the optiset E Privacy
Module is now ready for operation.
Note:
If a fault is detected during the self-test, the green LED on the
Optiset E Privacy Module continues to flash on the
completion of the test.
This can occur if your handset is not yet connected to the
Optiset E Privacy Module.
— Disconnect the link to the AC adapter on the Optiset E
Privacy Module.
— Connect the Optiset E Privacy Module as described earlier.
— Reconnect the link to the AC adapter.
The Privacy Module operates as follows:
1) When the green “Ready” LED on the Privacy Module
is on, the module is ready for use.
2) User A calls user B.
2-12
Optiset E Administrator Guide
3) Both users agree to use their Privacy Modules for
security.
4) One user (either A or B) presses the “Secure” key on his
or her Privacy Module.
5) The users conduct their secure conversation.
6) If the users want to return to normal operation, one of
them presses the “Secure” key on his or her Privacy
Module.
Red LED
Green LED
Secure Key
(under
Securecover)
Key
Display
Figure 1-13. Optiset E Privacy Module
Optiset E Distance Adapter
The Optiset E Distance Adapter lets the user connect an Optiset E
telephone up to 18,000 ft. from the communications server via a
straight copper connection (22 AWG). A single-port unit and a multiport (up to four ports) unit are available, each with their own specific
power supplies.
Note: Neither the Optiset E Phone Adapter nor the Optiset E ISDN
Adapter can be used with the Optiset E Distance Adapter.
Optiset E Option Modules
2-13
2. Optiset E Option
Modules
On both modules, the red “Crypto” status light flashes
and a secure code appears on the displays. These
indicate that both users are in secure mode.
The Optiset E Distance Adapter connects to the
communications server via an SLMQ port at the far end of the
18,000 feet cable. An Optiset E phone is connected to the Up0/
E port of the Distance Adapter. The attached phone can be 300
feet away from the Distance Adapter.
Optiset E Local Power Supply
The Optiset E Local Power Supply is required for the Optiset E Analog
Adapter and for any secondary Optiset E phone that has a bay option
module. (See “Optiset E Phone Adapter” on page 2-4.) It may also be
required in other situations, depending on the Optiset E telephone’s
configuration, the type of phone cable used, the length of the phone
cable from the communications server, and the type of
communications server used. (The “Power Level” phone test shows
when the Local Power Supply is needed in these situations. See
“Phone Test” on page B-4.)
Only one Optiset E Local Power Supply can be used at a time on an
Optiset E phone. However, one Local Power Supply can be used on a
primary phone and a second Local Power Supply can be used on a
secondary phone attached to the primary phone. (See “Optiset E Phone
Adapter” on page 2-4.)
Installation
The Optiset E Local Power Supply package contains a local power
supply, an additional line cord, and installation instructions. A line
cord should already be attached to the Optiset E phone.
To install a Local
Power Supply
2-14
➩
Disconnect the phone line from the wall
jack and from the phone. New phones
should have a line cord attached to the
phone, but may not be plugged into the
wall jack.
Optiset E Administrator Guide
➩
Plug the line cord (PN 51A4871) ➀ that
comes with the power supply into the jack
on the phone and into the jack on the power
supply labeled
.
Digital
Plug one end ➁ of the line cord that you
disconnected from the phone into the jack
on the power supply labeled
.
➩
Plug the other end ➂ of this cord into the
wall jack. Note that you could plug it into
an Optiset E Phone Adapter installed in
another properly installed phone instead.
➩
Plug the power supply ➃ into a properly
grounded 120 VAC electrical outlet.
Digital
4
1
Advance Plus
2
3
Optiset E Option Modules
2-15
2. Optiset E Option
Modules
➩
2-16
Optiset E Administrator Guide
Chapter 3 Using the
Phones
This chapter provides an overview on how to use the Optiset E series
telephones.
Note: The Optiset E Liberator telephone operates slightly differently
from the other Optiset E series phones and is covered in
Chapter 4, “Using the Optiset E Liberator Phone.”
Quick and Easy
To make a call
from the
primary line
➩
Lift the handset and use the key pad to dial.
To make a call
from a secondary
line
➩
Lift the handset.
➩
Press the line key and use the key pad to
dial.
To answer a call
on the primary
line
➩
Lift the handset.
To answer a call
on another line
➩
Press the line key next to the blinking
status light and lift the handset.
Using the Phones
3-1
3. Using the
Phones
You can begin using your Optiset E series telephone as soon as it is
properly installed and configured at the communications server.
Making a Call
Before dialing a number or using a feature access code the user must
get a dial tone. The dial tone is an indication that the system is ready
to accept a request.
The user can get a dial tone in one of the following ways:
•
by picking up the handset
•
by pressing a line key
•
by pressing the Speaker key
•
by pressing the Transfer key during a call
Answering a Call
The user can answer a call in three ways:
•
by picking up the handset (for a call ringing on the primary line)
•
by pressing the line key with the blinking status light
•
by pressing the Speaker key
Note:
Once the user has answered a call, he or she should not press
the line key — doing so disconnects the call.
Hanging Up
The user can hang up in three ways:
•
by hanging up the handset when on a handset call
•
by pressing the line key when on a speakerphone call
•
by pressing the Speaker key when on a speakerphone call
3-2
Optiset E Administrator Guide
Internal Calls
Calling an Extension in the Telephone System
Every phone in a company’s Siemens telephone system has an
extension.
To call another
extension
➩
Get a dial tone.
➩
Dial the extension.
If the user is a member of a community (com) group, he or she can dial
a short code instead of an extension to call another member in the
group. (See “Community (Com) Group Speaker Call” on page 5-22.)
The following features can be used with internal calls:
•
Bridged Call - joins an existing telephone call on a busy multiple
line appearance. (See “Bridged Call” on page 5-1.)
•
Busy Override - lets the user enter a conversation on a busy
extension. (See “Busy Override” on page 5-3.)
•
Busy Standby Queuing - lets the user stay on the line until the
busy extension he or she has dialed becomes free. The
communications server then dials the extension. (See “Busy
Standby Queuing” on page 5-4.)
•
Buzz - signals the telephone of another person, such as a secretary,
with a special tone. (See “Buzz” on page 5-20.)
•
Callback Request - directs the communications server to
complete calls to busy extensions while the user waits. It lets the
user hang up and have the communications server call him or her
back when the extension becomes free. After the user answers, the
communications server dials the number. (See “Callback Request”
on page 5-5.)
•
Community (Com) Group Speaker Call - places a two-way
speakerphone call to a member of a com group (See “Community
(Com) Group Speaker Call” on page 5-22.)
Using the Phones
3-3
3. Using the
Phones
Features Used with Internal Calls
•
Conference - lets the user have up to eight parties, including
himself, in a telephone conversation. (See “Conference” on page
5-7.)
•
Consultation - lets the user talk privately with a second party
while the first party is waiting on consultation hold. (See
“Consultation” on page 5-13.)
•
Direct Station Select - lets the user monitor the status of, and
autodial, an extension that he or she specifies. (See “Direct Station
Select (DSS)” on page 5-15.)
•
Fixed One-Way Speaker Call - lets the user make a one-way call
to the speaker of an extension that is set up at the communications
server as his or her speaker call target. (See “Fixed One-Way
Speaker Call” on page 5-35.)
•
Hold - lets the user hang up a line without disconnecting the other
party. (See “Hold” on page 3-14.)
•
Last Number Redial - lets the user quickly redial the last number
he or she has dialed. (See “Last Number Redial” on page 5-24.)
•
Paging - lets the user enter an access code so that he or she can
deliver a message over the company’s paging system. (See
“Paging” on page 5-28.)
•
Pickup - lets the user pick up calls ringing on other extensions.
Group Pickup lets the user pick up a call to an extension in his or
her pickup group. Station Pickup lets the user answer any ringing
extension. Universal Night Answer lets the user answer a call to
the company operator, when the operator is off duty. (See “Pickup”
on page 6-7.)
•
Preview - lets the user preview information about a line, such as
the identity of the caller, the identity of the caller for the line you
are currently using, the identity of a party or a camped-on party on
the currently active line, and the information about a line on hold.
(See“Preview” on page 3-17.)
•
Repertory Dialing (Repdial) - lets the user set up keys for onetouch dialing of telephone numbers and feature access codes. (See
“Repertory Dialing (Repdial)” on page 5-29.)
•
Saved Number Redial - lets the user save the called party’s
extension during a call and dial it later. (See “Saved Number
Redial” on page 5-33.)
3-4
Optiset E Administrator Guide
•
Station Speed Dialing - lets the user set up single-digit codes for
frequently dialed extensions or feature access codes, so that he or
she can dial the code instead of the whole extension or feature
access code. (See “Station Speed Dialing” on page 5-41.)
•
Transfer - lets the user move a call to another party and then hang
up. (See “Transfer” on page 3-19.)
•
Two-Way Speaker Call - lets the user make a two-way call to the
speaker of another telephone. (See “Two-Way Speaker Call” on
page 5-38.)
3. Using the
Phones
Using the Phones
3-5
External Calls
Calling an Outside Number
To call outside the communications server system, the user must first
dial the trunk (outside line) access code before dialing the number.
If all trunks are busy, the user will hear a fast busy tone. If the system
has queuing, the user will receive the queuing tone and can then use
Trunk Callback Queuing or Trunk Standby Queuing to wait for the
next available trunk. See “Trunk Callback Queuing” on page 5-47 and
“Trunk Standby Queuing” on page 5-48.
In this guide, 9 is used as the access code for a trunk, but a different
number can be set up for this access code at the communications
server.
The system may also prompt the user to enter a personal identification
number (PIN) to make an external call. See “Personal Identification
Number (PIN)” on page 1-18 and “Forced Authorization” on page
9-15.
To call an
outside number
3-6
➩
Get a dial tone.
➩
Dial 9.
➩
Listen for the dial tone.
➩
Dial the outside number.
➩
If the system requests for a PIN, enter the
PIN.
Optiset E Administrator Guide
Features Used with External Calls
The following features can be used with external calls:
Conference - lets the user have up to eight parties, including
himself, in a telephone conversation. The other parties can be on
trunks (outside lines). (See “Conference” on page 5-7.)
•
Consultation - lets the user talk with a second party while the first
party is waiting on consultation hold. (See “Consultation” on page
5-13.)
•
Direct Trunk Select - lets the user access a particular trunk
(outside line) for placing a call. (See “Direct Trunk Select” on page
5-19.)
•
Hold - lets the user hang up a line without disconnecting the other
party. (See “Hold” on page 3-14.)
•
Last Number Redial - lets the user quickly redial the last number
he or she has dialed. (See “Last Number Redial” on page 5-24.)
•
Pickup - lets the user pick up calls ringing on other extensions.
Group Pickup lets the user pick up a call to an extension in his or
her pickup group. Station Pickup lets the user answer any ringing
extension. Universal Night Answer lets the user answer a call to
the company’s operator, when the operator is off duty. (See
“Pickup” on page 6-7.)
•
Preview - lets the user preview information about a line, such as
the identity of the caller, the identity of the caller for the line you
are currently using, the identity of a party or a camped-on party on
the currently active line, and the information about a line on hold.
(See “Preview” on page 3-17.)
•
Repertory Dialing (Repdial) - lets the user set up keys for onetouch dialing of extensions, outside numbers, and feature access
codes. (See “Repertory Dialing (Repdial)” on page 5-29.)
•
Saved Number Redial - lets the user save the called party’s
telephone number during a call and dial it later. (See “Saved
Number Redial” on page 5-33.)
•
Station Speed Dialing - lets the user set up single-digit codes for
frequently dialed telephone numbers or feature access codes, so
that he or she can dial the code instead of the whole number or
feature access code. (See “Station Speed Dialing” on page 5-41.)
Using the Phones
3-7
3. Using the
Phones
•
•
System Speed Dialing - lets the user dial short codes, set up at the
communications server, for frequently called outside numbers.
(See “System Speed Dialing” on page 5-46.)
•
Transfer - lets the user move a call to another party and then hang
up. (See “Transfer” on page 3-19.)
•
Trunk Queuing - directs the communications server to help the
user complete a call to an outside number when all trunks (outside
lines) in the company’s system are busy. Trunk Callback Queuing
lets the user hang up and have the communications server call him
or her back when a trunk becomes free. After the user answers, the
communications server dials the number. Trunk Standby Queuing
lets the user stay on the line until a trunk becomes free. The
communications server then dials the number. (See “Trunk
Queuing” on page 5-47.)
3-8
Optiset E Administrator Guide
Using the Speaker
The Optiset E telephones each have a speaker for receiving calls or
listening to the PhoneMail system. On Optiset E models (Basic and
Advance) that only have a speaker and not a microphone, the user must
lift the handset to speak to the other party.
Note: The speaker on the Optiset E Entry telephone is used only for
the ringer.
➩
Pick up the handset. The blinking status
light next to the line key turns on steadily.
To answer a call
on another line
➩
Press the line key next to the blinking
status light.
➩
Pick up the handset.
To hang up when
using the handset
➩
Hang up the handset.
To hang up when
listening to the
speaker
➩
Press the line key or the Speaker key.
3. Using the
Phones
To answer a call
on the primary
line
When someone puts a user on hold, the user does not need to hold the
handset while waiting. If the user has a Speaker key, he or she can
press it and replace the handset. The speaker lets the user hear the party
reconnect to the call. If the user does not have a Speaker key, he or she
can press the Hold key, replace the handset, and press the line key.
Using the Phones
3-9
Using the Speakerphone
The Optiset E Standard and Advance Plus models have a two-way
speakerphone, consisting of a speaker and a microphone. The Advance
Conference model has a full duplex speakerphone, consisting of a
speaker and a microphone. Either the handset or the speakerphone can
be used to make or answer calls.
➩
Press the primary line key or the Speaker
key to get a dial tone.
➩
Use the key pad to dial the number.
➩
Press the line key to get a dial tone.
➩
Use the key pad to dial the number.
To switch from
speakerphone to
handset
➩
Lift the handset.
To switch from
handset to
speakerphone
➩
Press the Speaker key and hang up the
handset.
To answer a call
➩
Press the line key next to the blinking
status light.
To hang up
➩
Press the line key or the Speaker key.
To make a call
from the
primary line
To make a call
from another line
3-10
Optiset E Administrator Guide
Voice Transmission
The Optiset E Standard and Advance Plus speakerphone is half duplex,
meaning that it only allows voice transmission in one direction at a
time. Therefore, the user and the other party cannot talk
simultaneously. Also, if the user is speaking he or she may not hear
voice interruptions or background noise, but this does not mean the
call has been disconnected.
The Optiset E Advance Conference speakerphone is full duplex,
meaning that it allows voice transmission in both directions at the same
time. Therefore, the user and the other party can talk simultaneously,
as with a handset.
If the noise level in the room is high, or the other party is speaking too
softly, the user can increase the other party’s voice volume by pressing
the + key. If the volume adjustment cannot compensate for the high
noise level, the user can use the handset to continue the conversation.
Speakerphone Settings
There are three speakerphone settings available for the Optiset E
Standard, Advance Plus, and Advance Conference telephones. These
settings are defined as Mode 1 (default), Mode 2, and Mode 3 and can
be accessed through the Audio Settings option in the OptiGuide menu.
These settings are used to adjust the microphone sensitivity and echo
cancellation if the room condition are such that an echo can be heard
locally when using the speakerphone. It is recommended that you use
the default mode since it provides the best conversation quality.
Using the Phones
3-11
3. Using the
Phones
Since the Optiset E Standard and Advance Plus speakerphone’s
microphone is located underneath the left front side of the telephone,
objects need to be kept away from that area to ensure clear
transmission. When possible, the phone should be placed away from
hard surfaces such as walls or underneath the shelves. Likewise,
objects should not be placed on or near the Advance Conference
microphone located on the lower right corner of the telephone.
Rustling papers near the microphone or pressing keys on the phone
while on a speakerphone call may cause a loud noise to be transmitted
to the other party. Also, users should be in front or slightly to the side
of the telephone rather than behind it to be heard clearly.
However, should an annoying echo be heard during a speakerphone
call, you can select an alternate mode to reduce the echo. For
information on how to adjust the speakerphone settings, see “Using the
OptiGuide Display” on page 3-22.
Muting the Speakerphone
If the user has a Mute key, he or she can press it to turn off the
microphone, so that he or she can carry on a conversation in the room
that the other party on the line cannot hear.
Mute is also helpful when someone puts the user on hold, since it lets
the user hear the party reconnect even if there is a high noise level in
the room.
To mute the
speakerphone
➩
During the conversation, press the Mute
key.
The status light next to the Mute key blinks
to show that Mute is active.
To cancel
➩
Press the Mute key or lift the handset
The status light next to the Mute key stops
blinking.
Open Listening
On an Optiset E Basic, Standard, Advance, or Advance Plus telephone,
the user may employ the handset and, at the same time, let someone
nearby listen to the conversation over the speaker. This feature is
called Open Listening. While Open Listening is active, someone
nearby can hear the conversation. Whatever they say will not be picked
up by the speakerphone, but might be heard in the background through
the handset.
3-12
Optiset E Administrator Guide
To use Open
Listening during
a handset call
➩
On a display phone, press the Menu key.
➩
Scroll to More features? and select it.
➩
Scroll to Open listen/Speaker? and select
it.
OR
To use Open
Listening during
a speakerphone
call
On any phone, press the Speaker key
during the conversation.
➩
On a display phone, lift the handset during
the conversation.
➩
Press the Menu key.
➩
Scroll to More features? and select it.
➩
Scroll to Open listen/Speaker? and select
it.
OR
To cancel
➩
On any phone, lift the handset and press the
Speaker key during the conversation,.
➩
Press the Speaker key again.
Or hang up.
Using the Phones
3-13
3. Using the
Phones
➩
Hold
Putting a Call on Hold
The Hold key lets the user hang up a line without disconnecting the
other party. If he or she does not retrieve the call after a certain period
of time (determined by the communications server), his or her
telephone rings. If it is an external call and the user does not answer,
the call is transferred to the operator.
To make another call after placing a call on hold, the user can use
another line. If the telephone has only one line, use the consultation
feature to place another call. (See “Consultation” on page 5-13.)
The user can also put conference calls and consultation calls on hold.
To put a call on
hold
➩
On a display phone, scroll to Hold? and
select it. (See “Using the OptiGuide
Display” on page 3-22.)
Or, on any phone, press the Hold key.
➩
If using the handset, hang up.
The status light beside the line key flashes
to show that the call is on hold, and the
communications server will call you back
after a certain period of time. Only one call
can be put on hold per line.
To reconnect to
the call
➩
Press the line key next to the flashing status
light, or pick up the handset and press the
line key.
To pick up a call
on hold at
another
extension
➩
Press the Pickup key, or get a dial tone and
dial * 3.
➩
Dial the number of the extension at which
the call was placed on hold.
3-14
Optiset E Administrator Guide
When a Party Puts the User on Hold
If the user is using the handset and someone puts him on hold, the user
may want to switch to the speakerphone to leave his hands free.
If the user has a Speaker key, he can press it and hang up. His hands
are free, and he can hear when his party reconnects to the call. Note
that a high noise level near the telephone may prevent the
speakerphone from allowing voice transmission from the other party.
(See “Voice Transmission” on page 3-11.)
If the user does not have a Speaker key, he can press the Hold key,
replace the handset, and press the line key. The speaker lets the user
hear the party reconnect to the call.
To hear the party reconnect, even when there is a high noise level in
the room, the user can employ the Mute feature. (See “Muting the
Speakerphone” on page 3-12.)
When a caller has put the user on hold, the user can employ the Hold
key to put the caller on hold, and then answer or make a call on another
line. This is called a “hold on hold.”
If the user is unable to execute a hold on hold, it may be that the caller
who put the user on hold did not use the Hold key on a Optiset E
telephone There is no indication of when the caller takes the user off
hold.
Private Hold
Private Hold is another way to place a call in a temporary waiting
position. But with Private Hold, the call can only be retrieved from the
user’s telephone. Another party cannot pick up the call from his or her
phone, even if the user’s line appears on the other party’s phone.
Using the Phones
3-15
3. Using the
Phones
Hold on Hold
To put a call on
private hold
➩
On a display phone, press the Menu key.
➩
Scroll to More features? and select it.
➩
Scroll to Private hold? and select it.
OR
To connect to the
call again
3-16
➩
On any phone, press the Private Hold
(HOLDPVT) key.
➩
Press the line key next to the flashing status
light, or lift the handset and press the line
key.
Optiset E Administrator Guide
Preview
The Preview feature lets the user view information associated with any
line configured on the phone. The user can preview information when
the phone is active on a call or when the phone is idle.
The user can see the following:
•
the identity of the caller on a line configured to ring on the
user’s phone (including recalling lines from hold, park, system
hold, and transfer.)
•
the identity of the caller for the line you are currently using.
•
the identity of a party or a camped-on party on the user’s currently
active line.
•
the information about a line on hold.
➩
Press the Preview key. The Preview status
light turns on.
➩
Press a line key to view information.
Line information is displayed for 8
seconds. If you take no further action, the
display reverts to the previous content. The
Preview key remains active so that you can
continue to display information about other
lines.
To turn the Preview feature off
➩
Press the Preview key. The status light
turns off.
OR
Press any key except the following dial pad
keys: Mute, Volume, Time, 0 through 9, *,
or #.
OR
Using the Phones
3-17
3. Using the
Phones
To turn the Preview feature on
Initiate a hands-free speakerphone
operation. Refer to “Using the
Speakerphone” on page 3-10 for
information on how to make a call on the
speakerphone.
OR
Place the handset on-hook if it is off-hook.
OR
Place the handset off-hook if it is on-hook.
To answer a call
on a Preview line
➩
If your phone is idle, go off-hook and begin
speaking while the preview information is
displayed.
If you are active on a call, turn the Preview
key off before answering the call.
3-18
Optiset E Administrator Guide
Transfer
The Transfer feature lets the user move a call to another party and then
hang up. The other party can be an extension, the company operator,
or an outside number if the communications server is set up to do this.
In this guide, we assume that the user must dial 0 to reach an operator,
but a different number can be set up at the communications server for
this.
If the user transfers a call to an extension and the line is busy, the call
is automatically queued for the extension and the user can hang up. If
the transferred call is then not answered within a predetermined period,
it is returned to the user.
If the user transfers a call to an extension that rings but does not answer
within a predetermined period, the call will also be returned to the user.
To transfer a call
to another
extension
➩
Ask the other party to hold.
➩
On a display phone, scroll to Transfer? and
select it. (See “Using the OptiGuide
Display” on page 3-22.)
Or, on any phone, press the Transfer
(TRANSFR) key.
This makes the status light next to the
Connect key flash.
➩
Dial the extension, or dial 9 and the outside
number.
➩
If you want, announce the caller when the
party you called answers.
➩
Hang up.
Using the Phones
3-19
3. Using the
Phones
If the party to which the user is transferring the call does not want to
accept the call, the user can use the Connect key to reconnect to the
original party.
Note:
On a display telephone, the display notifies you if the
extension to which you are transferring the call is in Do Not
Disturb mode. If you do not have a display telephone and the
extension is in the Do Not Disturb mode, the communications
server calls you back after you hang up. When you answer,
you are connected with the original party.
To reconnect to
the original call
➩
Before hanging up, scroll to Release and
return? and select it. This rejoins you to the
original call and releases the party you are
talking to.
To toggle between parties
➩
If you have a display phone, scroll to
Toggle/Connect? and select it. (See “Using
the OptiGuide Display” on page 3-22.)
Or, with any phone, press the Connect key.
This reconnects you with the original party
➩
3-20
Selecting Toggle/Connect? again, or
pressing Connect again, returns you to the
second party.
Optiset E Administrator Guide
Connect
The Connect feature lets the user:
•
reconnect with a call placed on consultation hold
•
alternate between two parties, when the user has one of them on
consultation hold
To reconnect with
a call
➩
On a display phone, scroll to Toggle/
Connect? and select it. (See “Using the
OptiGuide Display” on page 3-22.)
Or, on any phone, press the Connect key.
3. Using the
Phones
Using the Phones
3-21
Using the OptiGuide Display
The OptiGuide display provides a variety of useful information to help
the user. It informs the user of some of the features available to a phone
in its current state, and provides prompts on how to use them. It can
display features activated on the phone, scroll through messages sent
to the phone, and change the audio settings on the phone.
The top line in the display provides information from the
communications server, such as current call-related information. In
general, this information appears in all capital letters.
The second line indicates the features available in the phone’s current
state. Its information uses initial capital letters. Notice that when the
> symbol appears at the right of the display, more features are
available. The second line also presents call-related information.
✓
▲
Guidance Keys
▲
For a chart of the major OptiGuide menus, see Appendix C, “Menu
Trees.”
The three guidance keys on the phone are used to scroll through the
prompts that appear in the OptiGuide display and to select features.
•
The
option.
•
The
option.
▲
The ✓
key (Select/Confirm) is used to select or start the
displayed feature or function.
key (Scroll Back) is used to scroll to the previous
▲
•
key (Scroll Forward) is used to scroll to the next
After a feature has been selected, new prompts appear, to help the user
complete the feature’s operation. Features or functions that are
available to be selected are shown with a “?”.
3-22
Optiset E Administrator Guide
The OptiGuide Display
Idle State
When a phone is idle (when the user neither has a dial tone nor is on a
call), the time and date are displayed.
04:35 P
THU 12/19/96
>
Active State
When a phone is active (when the user has gotten a dial tone or is on a
call), the display provides information on how to use the phone in its
current state.
For example when the user is on a call with a party on an internal
extension, the other party’s name and extension number are displayed.
The OptiGuide display also prompts the user for whether he wants to
transfer the call.
>
▲
If the user presses
to scroll forward, another prompt appears,
asking whether to start a conference call. Similarly, the user can
continue to scroll forward for other prompts appropriate to the call
state.
Main Menu
▲
▲
▲
▲
To go to the main menu, press the Menu key. If the phone is idle, you
can also press
or
.
Then press
or
to scroll to any of the following
prompts, which vary in some cases, depending on whether the phone
is idle or active:
•
Speed dial features?
•
More features?
•
View active features?
•
Program/Service? (only available from the idle state)
Using the Phones
3-23
3. Using the
Phones
3773 CHRIS JONES
Start transfer?
•
Audio Settings? (only available from the idle state and also not
available on Optiset E Liberator phone)
•
Exit?
Note: This manual assumes that a Menu key has been set up for the
user’s phone at the communications server.
Speed dial features? provides access to the following speed dialing
features:
•
Last Number Redial? - to redial the last number dialed. (See “Last
Number Redial” on page 5-24.)
•
Station Speed Dial? - to set up single digit codes to dial frequently
used dialing sequences. (See “Station Speed Dialing” on page
5-41.)
•
Saved Number Redial? - to redial a number that the user has saved.
(See “Saved Number Redial” on page 5-33.)
•
System Speed Dial? - to use codes set up at the communications
server to dial frequently used dialing sequences. (See “System
Speed Dialing” on page 5-46.)
•
Previous Menu? - to return to the Main Menu.
More features? provides access to the following features not available
for activation through other prompts.
If the phone is idle, the following prompts appear:
•
Call Forwarding? - to forward calls to another extension or outside
number. (See “Forwarding” on page 7-1.)
•
Do not disturb? - to block incoming calls. (See “Do Not Disturb”
on page 8-1.)
•
Previous Menu? - to return to the Main Menu.
If the phone is active, a different set of prompts appears.
•
Enter account code? - to enter a code to charge an external call to
an account. (See “Account Number” on page 9-1.)
•
Time and date? - to display the time and date, when the phone is
active.
3-24
Optiset E Administrator Guide
•
Open listen/Speaker? - to use the handset and let someone nearby
listen to the conversation over the speaker at the same time (on a
phone with a speakerphone). (See “Open Listening” on page 3-12.)
This feature is not applicable to the Optiset E Liberator telephone.
•
Private Hold? - to place a call in a temporary waiting position from
which it can be retrieved only from the user’s phone. (See “Private
Hold” on page 3-15.)
•
Line in-use? - to determine which extension line the user is
currently using.
•
Mark bad line? - to report a bad connection with an external call,
so that it is logged at the communications server. (See “Bad Line
Reporting” on page 9-4.)
•
Previous Menu? to return to the Main Menu.
View active features? lets the user view the features activated on the
phone and deactivate them. From it, the user can scroll through
submenus that show the state of the following features:
FWD-ALL-BOTH? - to forward both internal and external calls
under all conditions. (See “Forwarding” on page 7-1.)
•
Do Not Disturb? - to block incoming calls. (See “Do Not Disturb”
on page 8-1.)
•
Hunt Group? - to show whether the user is actively part of a hunt
group that automatically moves a call to the first available member
extension. (See “Hunt Groups” on page 9-5.)
•
Speaker Call Rejection? - to block incoming speaker calls. (See
“Speaker Call Rejection” on page 5-39.) This feature is not
applicable to the Optiset E Liberator telephone.
•
Call Waiting Terminate? - to immediately alert the user with a tone
when a caller is trying to reach him with Busy Standby Queuing.
•
Callback? - to show whether the user has a callback request
pending to help him reach another extension. (See “Callback
Request” on page 5-5.)
Program/Service? (only available from the idle state and can be
selected by pressing the Program key) provides access to the following
submenus:
•
Change destinations? - to create or change destinations for the
following features:
Using the Phones
3-25
3. Using the
Phones
•
— Call Forwarding? - to forward calls to another extension or
outside number. (See “Forwarding” on page 7-1.)
— Repdials? - to set up keys for one-touch dialing. (See
“Repertory Dialing (Repdial)” on page 5-29.)
— Station Speed Dial? - to assign frequently used dialing
sequences to codes for easy dialing. (See “Station Speed
Dialing” on page 5-41.)
— Saved Number Redial? - to redial a number the user has saved.
(See “Saved Number Redial” on page 5-33.)
— Direct Station Select (DSS)? - to monitor and automatically
dial or answer an extension. (See “Direct Station Select (DSS)”
on page 5-15.)
— Return? - to return to the Program/Service Menu.
•
Feature settings? - to display and activate or deactivate the
following features:
— Call Forwarding? - to forward calls to another extension or
outside number. (See “Forwarding” on page 7-1.)
— Do Not Disturb? - to block incoming calls. (See “Do Not
Disturb” on page 8-1.)
— Stop Hunt? - to use the No-Hunt feature to remove the user’s
phone from a Hunt group. A Hunt group is a group of phones
that move an incoming call from one member’s phone to
another until it is answered or the caller hangs up. (See “Hunt
Groups” on page 9-5.)
— Speaker Call Rejection? - to block incoming speaker calls. (See
“Speaker Call Rejection” on page 5-39.) This feature is not
applicable to the Optiset E Liberator telephone.
— Call Waiting Terminate? - to immediately alert the user with a
tone when a caller is trying to reach him with Busy Standby
Queuing.
— View Callbacks Sent? - to show whether the user has sent a
callback request to help him reach another extension. (See
“Callback Request” on page 5-5.)
— Return? - to return to the Program/Service Menu.
3-26
Optiset E Administrator Guide
•
Mailbox? - to scroll through the PhoneMail and reminder messages
that have been left on the phone and view the author, date, and time
of the message. (See “Using the Mailbox” on page 3-29.) It brings
up the following submenus:
— All messages?
— PhoneMail messages?
— Reminder messages?
— Exit?
Note: The user can also press the Mailbox key, if one exists on the
phone, to reach the Mailbox? prompt.
View feature keys? - to display the feature keys configured on the
phone. It prompts the user to press the key whose function he
wishes to display.
•
Audio settings? - to adjust the following audio settings for the
phone:
— Ring volume? - to change the ring volume.
— Ring tone? - to change the tone volume.
— Alert tone volume? - to change the volume of the alert tone.
— Speakerphone mode? - to remove echoing from the
speakerphone.
Note: The Audio Settings feature is not applicable to users with
Optiset E Liberator phones. Changing the audio settings on the
cordless handset is a function local to the phone. Refer to
“Changing the Audio Settings” on page 4-3 for information on
how to adjust the audio settings on the handset.
•
Configure display? - to configure the phone for automatic or
manual presentation of features prompts on the second display line
when the user is on a call. If the user chooses manual, he can push
the right or left arrow keys to display prompts.
•
Phone test? - to test the followings aspects of the phone:
— LED? - to light all LEDs simultaneously.
Using the Phones
3-27
3. Using the
Phones
•
— Display? - to activate all pixels in the display.
— Key? - to sound as each key is activated and show key code for
function keys.
— Audio tests? - to sound ring volume, ring tone, and alert tone.
— Asset ID? - to display the phone’s asset ID number.
— Firmware version? - to display the phone’s firmware version.
— Power level? - to show whether an Optiset E Local Power
Supply is needed for the phone.
— Exit? - to return to the time and date screen.
Note:
For more detailed information on the Phone Test, see “Phone
Test” on page B-4.
The user can press the Program key, if one exists on the phone,
to reach the Program/Service? prompt.
There are also service code numbers in the lower left of the
subprompts available through the Program/Service prompts.
PROGRAM/SERVICE
1-Change destinations?
>
From the Program/Service prompt, the user can dial these
numbers to go directly to these submenus. Similarly, the
subsections within the submenus have numerals that the user
can dial to go to those subsections. For a list of these numbers,
see Appendix D, “Service Codes.”
Audio Settings? (also available from the Program/Service menu) lets
the user adjust the following audio settings for the phone:
•
ring volume? - to sound ring tone at presently set volume.
•
ring tone? - to sound ring tone at presently set tone.
•
alert tone volume? - to sound alert tone at presently set volume.
•
speakerphone mode? - to display presently set speakerphone mode.
Exit? exits the Main Menu and returns to the time and date screen.
3-28
Optiset E Administrator Guide
Using the Mailbox
The Mailbox feature lets the user leave reminder messages at internal
extensions to alert them to call back. It also lets the user receive and
answer reminder and PhoneMail messages.
A reminder message left on an internal call turns on the Mailbox status
light on the other phone. It also leaves a reminder message if the other
phone has a display.
Messages received from an internal call will turn on the status light
beside the Mailbox key. On display phones, they also provide
information about the call and on the number of messages.
On a phone with a PhoneMail (PHMAIL) key, the status light for that
key, instead of the one for the Mailbox key, will turn on when there is
a PhoneMail message.
For information on how to leave reminder messages, see “Mailbox
Reminder Message” on page 5-26.
Using the Phones
3-29
3. Using the
Phones
For information on displaying and answering messages, see
“Reminder and PhoneMail Messages (Displaying and Answering)” on
page 6-1.
Changing the Audio Settings
The user can change the following audio settings on a phone:
•
ring volume
•
ring tone
•
alert tone
•
speakerphone mode
Note:
3-30
The Audio Settings feature on the OptiGuide display is not
applicable to users with Optiset E Liberator phones. Changing
the audio settings on the cordless handset is a function local to
the phone. Refer to “Changing the Audio Settings” on page
4-3 for information on how to adjust the audio settings on the
handset.
Optiset E Administrator Guide
From the Program/Service menu or the
Main menu in the idle state, select Audio
Settings. Or, when the phone is idle, press
the + key or the - key.
➩
Press the
key to go to the audio
setting to be changed.
▲
➩
▲
To change the audio settings on a
display phone
Press the
key to go back to a
previous audio setting.
➩
Press the
✓
key.
The phone will display the current setting
for the audio setting that has been selected.
It will also make the sound of the current
setting for ring volume, ring tone, and alert
tone.
To exit without making changes, hang up
or press #.
➩
To adjust the setting higher or lower, press
the + or - keys.
For ring volume, ring tone, and alert tone,
the phone will make the sound of the
adjustment.
➩
To exit without making changes, hang up
or press #.
➩
To save the adjustment, press the ✓
key or press the + and - keys together.
Using the Phones
3-31
3. Using the
Phones
➩
To change the audio settings on a
non-display
phone
➩
When the phone is idle, press the + key
or the - key.
➩
Press one of the following digits:
1 for ring volume
2 for ring tone
3 for alert tone
The phone will make the sound of the
current setting.
➩
To exit without making changes, press #.
➩
To adjust the setting higher or lower, press
the + or - keys.
The phone will make the sound of the
adjustment.
3-32
➩
To exit without making changes, press #.
➩
To save the adjustment, press the + and
- keys together.
Optiset E Administrator Guide
Chapter 4 Using the
Optiset E Liberator
Phone
This chapter provides an overview on how to use the Optiset E
Liberator phone. See Figure 1-9, “Optiset E Liberator Telephone,” on
page 1–9.
You can begin using your telephone as soon as it is properly installed
and configured at the communications server.
Before using your phone, be sure to raise the antenna on the base unit
to the vertical position.
Making a Call
To make a call
Press the Talk key or a line key. The Talk
icon will illuminate after connection
between the handset and the base unit has
been made.
➩
When you hear a dial tone, enter the
number you are calling.
Using the Optiset E Liberator Phone
4. Using the Optiset
E Liberator Phone
➩
4-1
Answering a Call
To answer a call
➩
Depending upon how you adjust the ringer
on your handset, one of the following may
occur when you receive a call: the handset
may ring, the handset may vibrate, or the
LED on the handset may flash.
➩
If the handset is in the charging unit, pick
up the handset. The AutoTalk feature
allows you to answer the call immediately.
If the handset is not in the charging unit,
press the Talk key or the line key.
Hanging Up
To hang up the
phone
➩
Place the handset back in the charging unit.
AutoStandby automatically hangs up the
phone.
OR
Press the Talk key.
Selecting a Channel
There are thirty wireless communications channels available on the
Optiset E Liberator phone that you can select while you are in Talk
mode. Changing a channel is necessary only when you have noise or
interference on the channel.
To select a different channel
4-2
➩
Press the Channel key until you find the
best available channel for your
conversation.
Optiset E Administrator Guide
Changing the Audio Settings
Use the Volume key to control the loudness of the handset, headset, or
ringer.
To adjust the
loudness of your
handset or headset
➩
During Talk mode (occurs when there is
activity on the phone), press the Volume
key to toggle between the two volume
levels.
To adjust the
loudness of your
ringer
➩
During Standby mode (occurs when there
is no activity on the phone for one minute),
press the Volume key to select the ringer
setting.
To disable the
ringer and the vibrator
➩
Set the switch on the left side of the handset
to the OFF position. When the ringer is
turned OFF, only the LED flashes when
you have incoming call.
To turn the vibrator on
➩
Set the switch on the left side of the handset
to the ON position.
➩
Press the Volume key until you see “Ring
Off” on the display.
Some communications server features such as Repertory Dialing
(Repdial) and Station Speed Dialing occasionally require the use of a
flash or pause in the dialing sequence. The flash and pause serve
different functions for the communications server.
Flash may be required as the first element of some feature access codes
by the communications server. This function is necessary for features
where you start out with a call on your line, such as Automatic Privacy,
Bad Line Reporting, Park, and Privacy. A flash alerts the
communications server that a command is to be issued from the key
pad.
Using the Optiset E Liberator Phone
4-3
4. Using the Optiset
E Liberator Phone
Flash and Pause
Pause is used to enter a time delay into a Repdial sequence sent to the
communications server.
Flash and pause programming can be accomplished by putting the
Optiset E Liberator phone into Training mode and pressing the
Volume (for flash) or Channel (for pause) key on the handset. In the
Training mode, the Channel and Volume keys take on new
functionality.
To enter the
Training mode
➩
In Standby mode, press and hold the *, #,
and Talk keys simultaneously. You will
hear a beep tone when the phone enters the
Training mode.
To generate a
flash
➩
Press the Volume key.
To generate a
pause
➩
Press the Channel key. Note that each time
you press the Channel key, it is equivalent
to a 2 seconds time delay. For example, if
you want to add a 4 seconds delay, press
the Channel key twice.
To exit the Training mode
➩
Press the Talk key.
Muting the Handset
The Mute key turns off the microphone so that you can carry on a
conversation in the room without being heard by the other party on the
line. When using the Mute feature, the handset must be in Talk mode.
To mute the microphone
➩
Press the Mute key during the call. The
Talk icon blinks and the microphone line is
muted.
To resume conversation
➩
Press the Mute key again. The Talk icon
stops blinking and stays on.
4-4
Optiset E Administrator Guide
Locking the Key Pad
To avoid unauthorized use of your Optiset E Liberator phone, you can
enter a 2-digit code to lock the key pad on your handset. When the
handset is locked, outgoing calls cannot be placed but incoming calls
may be answered. Note that the Lock feature is only available when the
phone is in Standby mode. Standby mode occurs when there is no
activity on the phone for one minute.
To enter Lock
mode
While in Standby mode (the display should
be blank), press the Channel key for one
second. The display will prompt you for a
2-digit lock code.
➩
Enter a 2-digit number using your key pad.
The numbers will appear on the display as
you enter them. Record this number for
future use.
➩
Press the Channel key once to confirm the
Lock mode. If at this time you want to
cancel the action, you may press any key
on the key pad. If you want to proceed with
the Lock mode, press the Channel key once
again. Lock mode is now activated and the
Lock icon will display with a beep sound
for confirmation.
➩
Press the Channel key for one second while
in the Lock mode. The display will prompt
you for a 2-digit code.
➩
Enter the 2-digit code using your key pad.
The numbers will appear on the display as
you enter them.
➩
Press the Channel key again.
If you entered the correct code, Lock mode
will be canceled and the Lock icon will
disappear. Otherwise, an error tone will
beep and the Lock icon will remain on the
screen.
Using the Optiset E Liberator Phone
4-5
4. Using the Optiset
E Liberator Phone
To exit Lock mode
➩
Note:
If you forget your code, simply remove the battery from the
handset for a few seconds to disable the Lock mode.
Locating the Handset
The handset can be located by pressing the right-hand side key on the
base unit to send a ring signal to the handset. Pressing this key causes
the ringer on the handset to start a repeating 3-second sequence of one
second ring, one second soft beep, and one second off. If the ringer
slide switch is in the “OFF” position, only a soft beep will be heard.
Note:
The Locate function does not work when you have an
incoming call.
To locate the
handset
➩
Press the key on the right-hand side of the
base unit.
To cancel the Locate function
➩
Press the key on the right-hand side of the
base unit again.
Note: The Locate function is automatically
canceled upon receiving an incoming call
or pressing the TALK key.
PhoneMail Message
When you receive PhoneMail messages, a message icon appears on the
display to indicate the presence of a message. Refer to “Reminder and
PhoneMail Messages on Display Phones” on page 6-2 for information
on how to display PhoneMail messages.
Note:
4-6
The message icon will not be displayed if you are active on the
phone. When the phone becomes idle, the message icon will
be displayed.
Optiset E Administrator Guide
Battery Low Indicator
When the battery is running low, the handset generates a visual
warning signal by displaying the Battery Low icon. This icon stays
active until the battery is replaced. While in Talk mode, you have 20
seconds to change the battery without dropping the call.
The handset can provide the user with up to 5 hours of continuous talk
time or 40 hours of continuous standby time (waiting for a call).
Function Keys
The handset provides two rows of function keys. See Figure 1-9,
“Optiset E Liberator Telephone,” on page 1–9.
The upper row contains four keys that can be programmed at the
communications server as line and/or feature keys. Line keys are used
to answer and place calls. Feature keys provide access to the
communications server system features such as Hold, Transfer,
Conference, and Mailbox. You can press the key labeled with the
feature name to gain access to the feature.
Because of the limited number of keys that can be programmed as
feature key on the handset, the OptiGuide menu is the primary user
interface to features.
▲
▲
The lower row also contains four keys. The first three keys are
guidance keys and are reserved for use with the Siemens OptiGuide
interface. These keys are ✓
,
, and
.The fourth
key is a Mute key which mutes the microphone.
Using the Optiset E Liberator Phone
4-7
4. Using the Optiset
E Liberator Phone
Note: Each phone in the system is set up individually at the
communications server to have specific telephone features.
Therefore, you may find that some features described in this
guide are not available on your phone.
Note:
The OptiGuide feature can be enabled or disabled on the
Optiset E Liberator phone. If you choose to turn this option
off, you can program the three keys that are reserved for
OptiGuide to be used as feature keys. For information on how
to enable or disable the OptiGuide feature, see the procedure
“To enable/disable OptiGuide” on page 4-8.
Display
The Optiset E Liberator telephone has a 2-line by 16-character display
as oppose to the 2x24 characters display in other Optiset E telephones.
The display provides useful information about the status of the phone
in idle or connected state. When a text line contains more than sixteen
characters, it will be compressed and truncated to fit the 16-character
display. The display is automatically disabled after one minute of
inactivity. The display is re-activated immediately when you press the
Talk key or any function key.
OptiGuide User Interface
The Siemens OptiGuide user interface provides a variety of useful
information such as the time and date and the name and extension
number of an internal party who is calling the phone. It displays some
of the features available to the phone, depending on the phone’s
current state (idle or connected) and provides prompts on how to use
them. Refer to “Using the OptiGuide Display” on page 3-22 for
information on how to use the OptiGuide menus to access available
features.
To enable/disable OptiGuide
4-8
➩
In Standby mode, press and hold the * and
# keys simultaneously then press the
TALK key. You will hear the beep tone
when the phone enters the Training mode.
➩
Press the ‘0’ key to toggle the option to On
or Off. The display will indicate the status
of the option after you change it.
➩
Press the TALK key to exit the Training
mode when you have finished.
Optiset E Administrator Guide
Chapter 5 Making Calls
Bridged Call
The Bridged Call feature lets the user join a call if one of the other
parties’ extensions also appears on his or her telephone (a multiple line
appearance).
Although the same extension may appear on several telephones, only
one of the parties with the same multiple line appearance can use the
Bridged Call feature to join a call. Once a call has been bridged,
another party with the same multiple line appearance cannot then
bridge into the call. Bridging also cannot take place if either of the
other original two parties are on hold or have turned on the Privacy
feature.
During a call that has been bridged, none of the parties can use their
key pads to enter feature access codes.
To join a
conversation on a
multiple line appearance
➩
Press the line key whose status light is on.
➩
Listen for the conference tone. Both parties
on the other end will also hear the tone, and
you will be joined in a three-way
conversation. With display telephones,
CONFERENCE is displayed on your
telephone and CONFERRNG 1-2 is
displayed on the bridged party’s telephone.
➩
Begin speaking. If you do not have a
speakerphone, you must pick up your
handset to speak to the other parties.
5. Making Calls
Making Calls
5-1
Note:
If you press the Transfer key during a bridged call, your
telephone will be removed from the call.
You cannot bridge a conversation on an extension set up for
Privacy. Also, once you have bridged into a conversation, the
party at that extension can exclude you by pressing the Privacy
key. (See “Privacy” on page 8-3.)
Bridging overrides Do Not Disturb mode. (See “Do Not
Disturb” on page 8-1.)
5-2
Optiset E Administrator Guide
Busy Override
Busy Override lets the user join a conversation on a busy extension. It
is intended for high priority and emergency internal calls and requires
a special class of service.
To break through
to a busy
extension
➩
Listen for the busy tone.
➩
If you have a display phone, scroll to
Override? and select it.
Or, with any phone, press the Busy
Override (OVERIDE) key.
Or dial # # 7.
You will hear the conference tone. Both
parties on the other end will also hear the
tone, and you will be joined in a three-way
conversation.
➩
Begin speaking. A single beep will sound
periodically until the overriding party
hangs up.
Note: Busy Override does not interrupt a privacy call or a telephone
in Do Not Disturb mode. (See “Do Not Disturb” on page 8-1
and “Privacy” on page 8-3.)
5. Making Calls
Making Calls
5-3
Busy Standby Queuing
With Busy Standby Queuing, the user can stay on a line until a busy
extension that he or she is trying to call becomes free. The busy tone
changes to music (or a ringing-beep tone), indicating that the user is
queued. As soon as the extension becomes free, the call will be put
through automatically.
Note:
Busy Standby Queuing does not work if the called extension
is set to forward calls when busy.
To standby queue
for an extension
To cancel busy
standby queuing
5-4
➩
Listen for a busy tone.
➩
Stay on the line until you hear music (or a
ringing-beep tone). When the other party
hangs up, the communications server will
complete the call.
➩
Hang up.
Optiset E Administrator Guide
Callback Request
Callback Request can help the user complete calls to extensions that
are busy, ringing, or in Do Not Disturb mode, once those extensions
become available. It lets the user hang up and have the
communications server call him or her back with a triple ring
notification under the following conditions:
•
when a busy extension the user is trying to reach becomes free
•
when a ringing extension the user is trying to reach is used again
and then becomes free
When the user then answers, the communications server automatically
dials the number.
While the user is queued for a callback, the status light beside the
Callback (CALLBCK) key is on.
To make a callback request
➩
Listen for the other party’s telephone to
ring or for the busy signal.
➩
If you have a display phone, select
Callback?.
Or press the Callback (CALLBCK) key
Or dial # 1.
To accept the
callback
➩
Hang up.
➩
Listen for the triple rings.
➩
Answer the telephone. The
communications server automatically
places your call.
➩
Listen for the called extension to ring.
5. Making Calls
Making Calls
5-5
To cancel a callback request using the display
➩
When your phone is idle, press the Menu
key.
➩
Scroll to Program/Service? and select it.
➩
Scroll to Feature settings? and select it.
➩
Scroll to View callbacks sent? and select it.
➩
Scroll to Delete callback? and select it.
➩
Select Exit?.
OR
To cancel a callback request from
any phone
➩
Press the Callback (CALLBCK) key.
➩
Scroll to Delete callback? and select it.
➩
Select Exit?.
➩
Get a dial tone.
➩
Dial # # 1.
You will hear the confirmation tone.
➩
5-6
Hang up.
Optiset E Administrator Guide
Conference
The Conference feature lets the user have up to eight parties, including
himself, in a telephone conversation. The other parties besides the user
can be on trunks (outside lines) or extensions. Any party can leave the
conference by hanging up.
To set up a
conference
➩
During a conversation, scroll to Start
conference? and select it, if you have a
display phone.
Or press the Transfer key.
This puts the other party on consultation
hold. You will hear the confirmation tone,
followed by the internal dial tone.
➩
Dial the extension you want to add, or dial
9 and the outside number.
➩
After the party answers, select
Conference?, if you have a display phone.
Or press the Conference (CONF) key.
This joins all the parties, who will hear a
conference tone to signal that another party
has joined the call.
Note: If you do not have a Conference key on your telephone, you
can also press the Transfer key to join all parties.
5. Making Calls
Making Calls
5-7
To return to the
conference without adding the
new party to it
➩
If you have a display phone, scroll to
Toggle/Connect and select it.
Or, with any phone, press the Connect key.
Selecting “Toggle/Connect?” again, or
pressing Connect again, returns you to the
new party.
To add another
party to the conference
➩
After joining all the previous parties, scroll
to Add party? and select it, if you have a
display phone.
Or, with any phone, press the Transfer key.
➩
Dial the next party.
➩
If you have a display phone, select
Conference? to join all the parties.
Or, with any phone, press CONF.
Everyone in the call will hear a conference
tone to signal that a new party has joined
the call.
5-8
Optiset E Administrator Guide
To remove the
last party from
the conference
➩
If you have a display phone, scroll to
Remove last party? and select it.
You automatically return to the
conference.
OR
➩
With any phone, press the Clear key.
Or press the Transfer key and dial * * * 4.
➩
Press the Conference (CONF) key to rejoin
the conference.
The number of parties and your position in
the conference is displayed.
To determine
your position in
the conference
(with a display
telephone)
➩
Scroll to Add party? and select it.
➩
Select Return to held call?.
You will hear the conference tone. The
number of parties and your position in the
conference is displayed.
5. Making Calls
Making Calls
5-9
To remove a
party from the
conference
➩
Press The Transfer (TRANSFR) key.
Dial * * 4. The status light beside the
Conference (CONF) key blinks.
➩
Dial the number for the position in the
conference of the party you want to drop
(1-8).
You will hear the confirmation tone.
➩
Press the Connect key to rejoin the
conference.
You will hear the conference tone. The
number of parties and your position in the
conference is displayed.
5-10
Optiset E Administrator Guide
Picking Up Calls to Add to Conferences
The user can use the Station Pickup feature to create a conference call
or to add a picked up party to a conference call. (See “Station Pickup”
on page 6-8.)
The user can pick up the following kinds of calls for conferences:
•
a call alerting or ringing on another extension, on the user’s phone
or other phones
•
a call on hold on another line on the user’s phone or another phone
•
a call parked on another extension
•
a call on busy standby queuing for another extension
•
a call on busy standby queuing for the line that the user is using
To pick up a call
and add it to a
conference
➩
Press the Pickup key during a two-party
call or a conference call. Or get a dial tone
and dial * 3.
The other call is placed on consultation
hold.
➩
Dial the extension where the call to be
picked up is located.
If the call you are picking up is on busy
standby queuing for your line, you will
already be connected to it now. You do not
have to dial an extension for it.
➩
After you are connected to the picked up
party, press the Conference (CONF) key to
join all the parties.
All parties will hear a conference tone to
signal that another party has joined the call.
Making Calls
5-11
5. Making Calls
If the picked up party does not want to join
the conference, press the Clear key. This
disconnects the picked up party and returns
you to the original call.
To go back and forth (toggle) between the
picked up party and the original call, press
the Connect key.
Note:
You can also transfer, place on hold, place on consultation
hold, or park a call you have picked up. (See “Transfer” on
page 3-19, “Hold” on page 3-14, “Consultation” on page 5-13,
and “Park” on page 7-9.)
To screen an
incoming call prior to picking it up
and adding it to a
conference
➩
Place the conference on hold by selecting
Hold? from the display or pressing the
Hold key.
➩
Press the line key for the incoming call.
Find out who is on the line.
Note:
5-12
➩
If you do not want to add the call to the
conference, hang up that line.
➩
If you want to add the call to the
conference, place that line on hold by
selecting Hold? from the display or
pressing the Hold key.
➩
Press the line key for the conference.
➩
Follow the steps given in “To pick up a call
and add it to a conference” on page 5-11.
You must be connected with the conference before you can
pick up a call and add it to the conference.
Optiset E Administrator Guide
Consultation
Consultation lets the user put the other party in a call on consultation
hold, so that he or she can call and talk privately with a second party.
The user can then alternate between the two parties or join them in a
conference call. (See “Conference” on page 5-7.)
To consult with a
second party during a call
➩
If you have a display phone, scroll to
Consult? and select it.
Or, with any phone, press the Transfer
(TRANSFR) key.
This puts the first party (or a conference)
on consultation hold.
You will hear the confirmation tone
followed by the internal dial tone. If you
have a Connect key, its status light flashes
to show that you have a party on
consultation hold.
➩
Dial the extension or 9 and an outside
number.
Talk with the second party.
If you hang up before reconnecting to the
party on consultation hold, the
communications server will call you back
with triple rings to remind you that you
have a call waiting. Answer the call to reestablish the connection.
Making Calls
5-13
5. Making Calls
Note: If you have set up a consultation call by using the Transfer key
and then hang up, the party you have called will be transferred
to the party on consultations hold.
To reconnect with
the first party
➩
If you have a display phone, scroll to
Toggle/Connect? and select it.
Or, with any phone, press the Connect key.
You can continue to use the Toggle./
Connect feature to alternate between the
two parties.
If you then want to drop the second party
and reconnect with the first party, scroll to
Release and return? and select it while you
are connected with the second party. Or
press the Clear key.
If you hang up before reconnecting to the
party on consultation hold, the
communications server will call you back
with triple rings to remind you that you
have a call waiting. Answer the call to reestablish the connection.
Note:
5-14
You cannot dial a feature access code during a consultation
call, since pressing the Transfer key joins all parties in a
conference. Feature access codes are also not allowed during
conference calls. (See “Conference” on page 5-7.)
Optiset E Administrator Guide
Direct Station Select (DSS)
Direct Station Select (DSS) lets the user monitor and automatically
dial or answer an extension. The status light next to the DSS (D-) key
on the telephone indicates whether that extension is idle, ringing, or
busy. Whenever someone is calling that extension, the status light next
to the DSS key on the telephone blinks. The telephone may also alert
the user to such a call with a single beep, if it has been set up at the
communications server to do this. When a call is in progress on the
DSS extension, the status light turns on steadily.
When the DSS key status light is off, the user can dial the DSS
extension by pressing the DSS key. When the DSS key status light is
blinking, the user can answer a call ringing at the DSS extension by
pressing the DSS key. When the DSS key status light is on, pressing
the DSS key will place a call to the busy extension. This call will
automatically queue until the station becomes available. (See “Busy
Standby Queuing” on page 5-4.) Before using this feature, the user
must set up an extension to be associated with the DSS key.
To set up a DSS
key using the display
➩
Press the Menu key when your phone is
idle.
➩
Scroll to Program/Service? and select it.
➩
Select Change destinations?.
➩
Scroll to Direct stn. select? and select it.
➩
Press the DSS (D-) key you want to set up.
➩
Enter the extension you wish to assign to
this DSS key.
➩
Select Save?.
Making Calls
5-15
5. Making Calls
If you make an error while entering the
dialing sequence, scroll to Cancel? and
select it. Then press the key and enter the
extension again.
To set up a DSS
key on any phone
➩
If you want to set up another DSS key,
scroll to Next entry? and select it. Then
follow the prompts.
➩
To end set up, select Exit?.
➩
On your faceplate, use a pencil to label
each DSS key you changed with the name
or extension of the person it dials.
➩
Press the Program key. The Program status
light turns on.
➩
Press the DSS (D-) key you want to set up.
➩
Enter the extension you wish to assign to
this DSS key.
If you make an error while entering the
dialing sequence, press the Clear key to
cancel your changes, then enter the
extension again.
5-16
➩
If you want to set up another DSS key,
press the Store key. If you have a display
telephone, STORED is displayed. Repeat
the two previous steps.
➩
To end setup, press the Program key. The
Program status light turns off, and
STORED is displayed if you have a display
telephone.
➩
On your faceplate, use a pencil to label
each DSS key you changed with the name
or extension of the person it dials.
Optiset E Administrator Guide
To clear a DSS
key using the display
To clear a DSS
key on any phone
➩
Press the Menu key when your phone is
idle.
➩
Scroll to Program/Service? and select it.
➩
Select Change destinations?.
➩
Scroll to Direct stn. select? and select it.
➩
Press the DSS (D-) key you want to clear.
➩
Scroll to Delete? and select it. Then enter
the extension again.
➩
Select Exit?.
➩
On your faceplate, erase the label next to
each D- key you have cleared.
➩
Press the Program key. The Program status
light turns on.
➩
Press the DSS (D-) key you want to clear.
➩
Before NEW NUMBER? is displayed,
press the Clear key.
➩
If you want to clear another D-key, repeat
the previous two steps.
➩
To end setup, press the Program key. The
Program status light turns off.
➩
On your faceplate, erase the label next to
each D- key you have cleared.
Making Calls
5-17
5. Making Calls
Note: You cannot clear a DSS key on a non-display telephone
without a Clear key, though you can set it up to dial a different
extension.
To dial a DSS
extension
➩
Press the DSS (D-) key for that extension.
The other party will hear a triple beep.
If you press a DSS key while you are on a
call, the communications server will place
the first party on consultation hold before
dialing the DSS extension. To reconnect to
the first party, press the Connect key. (See
“Consultation” on page 5-13.)
Note:
A DSS call overrides Forwarding and both Station and Pilot
Hunting. (See “Forwarding” on page 7-1 and “Hunt Groups”
on page 9-5.)
To answer a DSS
extension
➩
Press the DSS (D-) key for that extension.
To answer another extension for which you
do not have a DSS key, you can use the
Station Pickup feature. (See “Station
Pickup” on page 6-8.)
To answer a DSS
extension during
a call
5-18
➩
Ask the first party to hold.
➩
Press the DSS (D-) key for that extension.
Optiset E Administrator Guide
Direct Trunk Select
Direct Trunk Select lets the user choose a particular trunk (outside
line) for placing a call.
To choose a
trunk
➩
Get a dial tone.
➩
Press the Direct Trunk Select (DTS) key,
or dial # # 8.
➩
Dial the number assigned at the
communications server for the specific
trunk you want.
➩
Dial the outside number.
5. Making Calls
Making Calls
5-19
Intercom Features
Intercom features let the user:
•
send signals to another telephone’s speaker
•
make calls to other members of a community (com) group by using
a short code
•
make calls to another telephone’s speaker instead of ringing that
telephone
Buzz
Buzz lets the user signal another telephone’s speaker with a special
tone. For example, he or she might use Buzz to signal a secretary. The
user can use this feature only if his or her telephone has been assigned
a buzz target in the communications server. A buzz target is another
digital telephone. The buzz target will be buzzed regardless of whether
it is idle or busy.
To buzz your
target
➩
Press the Buzz key. If you have a display
telephone, the extension and name of your
buzz target are displayed, along with
BUZZED. The telephone that is your buzz
target makes a special tone. If your buzz
target has a display, your extension and
name are displayed, along with BUZZING.
➩
Get a dial tone.
OR
➩
Dial # * 2.
You will hear the confirmation tone. If you
have a display telephone, the extension and
name of your buzz target are displayed,
along with BUZZED. The telephone that is
your buzz target makes a special tone. If
your buzz target has a display, your
extension and name are displayed, along
with BUZZING.
5-20
Optiset E Administrator Guide
➩
Hang up.
Note: If you are talking on the telephone, you can press the Buzz key
without interrupting your call.
Buzz overrides Do Not Disturb mode. (See “Do Not Disturb”
on page 8-1.)
Community (Com) Group Call
Community (com) groups can be set up at the communications server
so that the members of a group can call each other by dialing a short
com code instead of an extension. A call from a com group is signalled
by a long ring.
The user can be a member of more than one group at a time and can be
listed in a group more than once. The user can also be assigned access
to groups of which the user is not a member.
To call another member of a com group, the user dials the com group
access code followed by the com code for that member. Com groups
are set up at the communications server. Groups of up to ten members
have one-digit codes. Groups of more than ten members have two-digit
codes.
If the party being called is busy, the caller will receive a busy tone.
To call someone
in a com group to
which you have
access
➩
Get a dial tone.
➩
Dial the com group access code.
➩
Dial the member’s com code.
Note: A com group call overrides Forwarding and Do Not Disturb
mode. (See “Forwarding” on page 7-1 and “Do Not Disturb”
on page 8-1.)
5. Making Calls
Making Calls
5-21
Community (Com) Group Speaker Call
Community (Com) Group Speaker Call lets the user make a two-way
call to the speaker of another telephone in a community (com) group
by dialing a short code instead of an extension. If the party the user is
calling does not have a speakerphone, that party must pick up the
handset to answer.
If the party being called picks up the handset, the call is converted to a
regular call. If the party being called is busy, the caller will receive a
busy tone.
This feature is much like the Two-Way Speaker Call feature, except
that the party the user is calling must be a member of his or her
community (com) group. (See “Two-Way Speaker Call” on page
5-38.)
For more information about com groups, see “Community (Com)
Group Call” on page 5-21.
To make a com
group speaker
call
➩
Press the Intercom (INTRCOM) key, or get
a dial tone and dial * * 6.
➩
Dial the member’s com code.
➩
You will hear the confirmation tone. The
other party’s telephone will beep twice.
➩
Begin speaking. If the other party does not
have a speakerphone, they must pick up the
handset to answer. You and the other party
will hear repeated intrusion tones until they
pick up the handset or you hang up.
If you are a member of a com group and want to make intercom calls
to the same member often, you can set up an auto intercom repdial key.
To do this, set up a repdial key with the Intercom feature access code
(* * 6) followed by the com code of another member in your group.
(See “Repertory Dialing (Repdial)” on page 5-29.)
5-22
Optiset E Administrator Guide
Note: A com group speaker call will override Forwarding, Do Not
Disturb mode, and both Station and Pilot Hunting. (See
“Forwarding” on page 7-1, “Do Not Disturb” on page 8-1, and
“Hunt Groups” on page 9-5.)
You cannot transfer a com group speaker call or place it on
consultation hold. In addition, you cannot dial an account
number during a com group speaker call.
If the member you are calling is busy on another line, the call
is converted to a regular call.
Dedicated Intercom Call
Dedicated Intercom Call lets you dial a single digit (0 through 9) to
make a call to another phone. It uses one line on your phone set up as
a dedicated intercom call line. The called party must also be set up as
a member of your dedicated intercom group.
If the called party’s phone is busy, it will receive an alerting tone and
the status light next to its Dedicated Intercom (INT) key will flash. The
called party can then hang up, and the call will be answered
automatically.
To call a member
of your dedicated
intercom group
➩
Press the Dedicated Intercom (INT) key.
➩
Dial the dedicated intercom group
member’s number (0 through 9).
➩
After the called party answers, begin
speaking.
5. Making Calls
Making Calls
5-23
Last Number Redial
Last Number Redial lets the user quickly redial the last number he or
she has dialed.
Each time the user dials a valid internal or external telephone number
it is automatically stored so that he or she can redial it later. Numbers
dialed during consultation calls and transfers are also stored. (See
“Consultation” on page 5-13 and “Transfer” on page 3-19.)
Only one number is stored at a time, and once the user dials a new
number it replaces the number stored previously.
The user can also use the Saved Number Redial feature to save
numbers to be redialed independently of Last Number Redial. See
“Saved Number Redial” on page 5-33.
To redial the last
number dialed
➩
When your phone is idle, press the Menu
key.
➩
Select Speed dial features?.
➩
Select Last number redial?.
OR
➩
Press the Last Number Redial (LNR) key.
OR
➩
Note:
Get a dial tone and dial # # 4.
If you dial a Least Cost Routing access code followed by a
number, the code and the number are stored for Last Number
Redial.
Feature access codes, and feature access codes followed by a
telephone number, as with the Forwarding feature for
example, are not stored.
5-24
Optiset E Administrator Guide
If you use Last Number Redial to dial a number during a twoparty call or a conference call, the original call you were on
will be placed on consultation hold. (See “Consultation” on
page 5-13.)
5. Making Calls
Making Calls
5-25
Mailbox Reminder Message
When the user calls an extension that is busy or does not answer, the
Mailbox Reminder Message feature lets him or her leave a reminder
message, to have the other party call him or her back. The extension
the user is calling must have a mailbox. (See “Using the Mailbox” on
page 3-29.)
For information on how to display and respond to reminder messages,
see “Reminder and PhoneMail Messages (Displaying and
Answering)” on page 6-1.
To leave a
reminder
message
➩
After receiving a busy tone or getting no
answer, scroll to Reminder message? and
select it, if you have a display.
Or press the Mailbox key, or dial
# * 1.
You will hear the confirmation tone. If you
have a display telephone, WILL CALL
BACK is displayed.
➩
5-26
Hang up. The other party’s MAILBOX
status light turns on. If the other party has a
display telephone, the system will also
leave a reminder message providing your
name and the date and time of your call.
Optiset E Administrator Guide
To delete a
reminder
message you have
left on
another
telephone
➩
Get a dial tone.
➩
Dial # * 8.
You will hear the confirmation tone,
followed by the internal dial tone.
➩
Dial the extension at which you left the
reminder message.
You will hear the confirmation tone.
➩
Hang up.
5. Making Calls
Making Calls
5-27
Paging
Paging connects a user’s telephone to the company’s loudspeaker or
paging system so that the user can make an announcement. If the
paging system is divided into zones, the user may be able to make an
announcement to all zones or to only one of them.
The system’s paging access code ____ for all zones.
To make an
announcement
5-28
➩
Get a dial tone.
➩
Dial the paging access code for all zones or
for the one you want.
➩
Listen for a confirmation tone.
➩
State your message.
➩
Press the line key to hang up. If you hang
up the handset, the noise of the handset
being put down is heard over the paging
system.
Optiset E Administrator Guide
Repertory Dialing (Repdial)
The Repertory Dialing feature, also known as Direct Destination
Select (DDS), lets the user set up a repdial (R-) key on the phone for
one-touch dialing of an extension, an outside number, a feature access
code, or a combination of numbers and feature access codes.
For example, the user can set up a repdial key to dial a frequently
called telephone number together with the account number to which he
always want to charge such calls. He might set up another repdial key
to forward incoming calls to the same number every time.
The dialing sequence saved in a repdial key may include up to 22
characters. The user can also press a feature key, which counts as three
characters, as part of the sequence. For example, he might enter his
PhoneMail extension and then press the Mute key as the next part of
the sequence. This would prevent office noise from interrupting
PhoneMail messages.
The user can press the Hold key or - once to enter a time delay into
a repdial sequence. For example, a delay may be needed to process a
call placed through a specialized common carrier. On display phones,
a delay appears as a “D.” The delay is normally configured as two
seconds, but can be programmed differently on the communications
server. The user can enter multiple delays in a repdial sequence, but
each delay takes up 3 characters of the 22 allowed.
Note: The communications server requires the user to press the
Transfer key or + as the first element of some repdial feature
access codes when setting them up. This key sequence is also
referred to as flash. This is necessary with features where the
user starts out with a call on his line, such as Automatic
Privacy (to turn it off), Bad Line Reporting, Park, and Privacy.
It alerts the communications server that a command is to be
issued from the key pad.
Making Calls
5-29
5. Making Calls
If unsure of what to do, set up a repdial without Transfer, and
if that doesn’t work, redo it with Transfer. For a list of feature
access codes, see Appendix A, “Feature Access Codes.”
To set up a repdial key using the
display
➩
Press the Menu key when your phone is
idle.
➩
Scroll to Program/Service? and select it.
➩
Select Change destinations?.
➩
Scroll to Repdial? and select it.
➩
Press the Repdial (R-) key you want to set
up.
➩
Enter the telephone number you wish to
assign to this repdial key.
Note: On the Optiset E Liberator
telephone, if you need to add a delay or a
flash into your dialing sequence, refer to
“Flash and Pause” on page 4-3.
If you make an error while entering the
dialing sequence, scroll to Cancel? and
select it. Then press the key and enter the
number again.
5-30
➩
Select Save?.
➩
If you want to set up another repdial key,
scroll to Next entry? and select it. Then
follow the prompts.
➩
To end set up, select SAVED - Exit?.
➩
On your faceplate, use a pencil to label
each R- key you changed with the name of
the feature or person it dials.
Optiset E Administrator Guide
To set up a
repdial key on
any phone
To clear a repdial
key using the display
➩
Press the Program key. The Program status
light turns on.
➩
Press the repdial (R-) key you want to set
up.
➩
Enter the dialing sequence you want to
assign to the R- key. If you make an error
while entering the dialing sequence, press
the Clear key to cancel your changes. Then
enter the sequence again.
➩
If you want to set up another R- key, press
the Store key. If you have a display
telephone, STORED is displayed. Repeat
the two previous steps.
➩
To end setup, press the Program key. The
Program status light turns off. If you have
a display telephone, STORED is displayed.
➩
On your faceplate, use a pencil to label
each R- key you changed with the name of
the feature or person it dials.
➩
Press the Menu key when your phone is
idle.
➩
Scroll to Program/Service? and select it.
➩
Select Change destinations?.
➩
Scroll to Repdial? and select it.
➩
Press the repdial (R-) key you want to
clear.
5. Making Calls
Making Calls
5-31
To clear a
repdial key on
any phone
Note:
Scroll to Delete? and select it. Then enter
the extension again.
➩
Select Exit?.
➩
On your faceplate, erase the label next to
each R- key you have cleared.
➩
Press the Program key. The Program status
light turns on.
➩
Press the repdial (R-) key you want to
clear.
➩
Press the Clear key.
➩
To clear another R- key, press the Store
key. STORED is displayed. Repeat the two
previous steps.
➩
To end setup, press the Program key. The
Program status light turns off.
➩
On your faceplate, erase the label next to
each R- key you have cleared.
You cannot clear a repdial key on a non-display telephone or
any telephone without a Clear key, though you can set it up to
dial a different sequence.
To dial using a
repdial key
5-32
➩
➩
Press the repdial (R-) key.
Optiset E Administrator Guide
Saved Number Redial
Saved Number Redial lets the user save a number that he or she has
dialed. Later, the user can redial a saved number by pressing the Saved
Number Redial (SAV/RDL) key. The user can save only one number
at a time; each time he or she saves a number, it erases the number
saved previously.
To save a
number you have
dialed, while you
are still connected with that number,
➩
If you have a display phone, select Save
number?.
Or, with any phone, press the Saved
Number Redial (SAV/RDL) key.
Or, while the call is still ringing, dial # 4.
Note that certain trunk connections
(loopstart) do not support use of this access
code.
To dial your
saved number
➩
If you have a display phone, press the
Menu key.
➩
Select Speed dial features?.
➩
Scroll to Saved number redial? and select
it.
Or, with any phone, press the Saved
Number Redial (SAV/RDL) key.
Or get a dial tone and dial # 4.
5. Making Calls
Making Calls
5-33
To enter or
change a saved
number manually, using the display
To enter or
change a saved
number manually, on any phone
➩
When your phone is idle, press the Menu
key.
➩
Scroll to Program/Service? and select it.
➩
Select Change destination?.
➩
Scroll to Saved number redial? and select
it.
Enter new number: will be displayed.
➩
Dial the number you want to save.
➩
Select Save?.
➩
Press the Program key. The Program status
light turns on.
➩
Press the Saved Number Redial
(SAV/RDL) key, or dial # 4.
➩
Enter the number you want to save.
If you make an error while entering the
number, press the Clear key to cancel your
changes and then enter the number again.
Or, on a display phone, scroll to Cancel?
and select it.
➩
Note:
5-34
Press the Program key. The Program status
light turns off.
You can also assign a frequently used number to a repdial key.
(See “Repertory Dialing (Repdial)” on page 5-29.)
Optiset E Administrator Guide
Speaker Calls
Speaker calls let the user make calls to another telephone’s speaker
instead of ringing that telephone.
Note: Speaker calls (except Two-Way Speaker Call) will override
Do Not Disturb, Forwarding, and Hunt Groups. (See “Do Not
Disturb” on page 8-1, “Forwarding” on page 7-1, and “Hunt
Groups” on page 9-5.) A speaker call to a line that is busy
receives a busy tone.
Speaker calls can be blocked with the Speaker Call Rejection
feature. (See “Speaker Call Rejection” on page 5-39.)
Fixed One-Way Speaker Call
The Fixed One-Way Speaker Call feature lets the user make a one-way
call to the speaker of a telephone that is set up at the communications
server (fixed) as his or her speaker call target. The other party can hear
the user but must pick up the handset to answer. The user may want to
write the name of the person who is his or her speaker call target next
to the Fixed One-Way Speaker Call (SPK1WYF) key on the
telephone’s faceplate.
To make a oneway speaker call
to your target
➩
Press the One-Way Speaker Call
(SPK1WYF) key. Or get a dial tone and
dial # * 4.
➩
Listen for the confirmation tone. The other
party will hear a double beep.
➩
Begin speaking. The other party must pick
up the handset to answer.
5. Making Calls
Making Calls
5-35
One-Way Speaker Call
The One-Way Speaker Call feature lets the user make a one-way call
to the speaker of another phone. If the other party does not have a
speakerphone, that party must pick up the handset to answer.
To make a oneway speaker call
➩
Press the One-Way Speaker Call
(SPK1WAY) key.
➩
Dial the extension.
You will hear the confirmation tone. The
other party will hear a double beep.
OR
➩
Get a dial tone.
➩
Dial # 8 1.
You will hear the confirmation tone,
followed by a dial tone.
➩
Dial the extension.
You will hear a confirmation tone. The
other party will hear a double beep.
➩
5-36
Begin speaking. The other party must pick
up the handset to answer.
Optiset E Administrator Guide
One-Way Broadcast Speaker Call
The One-Way Broadcast Speaker Call feature (OptiPage) lets the
user make a one-way call to the speakers of up to 40 phones that are
multiple line appearances of the same extension. To use this feature,
the user must be set up for it on the communications server.
Note: Any multiple line appearances that are busy are dropped from
the call.
If the extension called is busy, the caller will hear a busy tone
and the call will not be completed to the extension or the
multiple line appearances.
If another line on the phone with the extension is busy and the
extension itself is free, a one-way broadcast speaker call will
be completed to the multiple line extensions. It will not be
completed to the extension.
To make a oneway broadcast
speaker call
➩
Press the One-Way Broadcast Speaker Call
(SPKBCST) key.
You will hear the confirmation tone,
followed by a dial tone.
OR
Get a dial tone and dial # 8 0.
You will hear the confirmation tone,
followed by a dial tone.
➩
Dial the extension.
You will hear the confirmation tone. The
other parties will hear a special tone.
5. Making Calls
➩
Begin speaking.
Making Calls
5-37
If one of the parties you have called lifts his
handset, a two-way (not speakerphone)
connection will be established with that
party. The other parties will be
disconnected.
A party you have called can disconnect by
pressing the line key or the Speaker key. If
this party is the last one in the multiple line
appearance, the call is disconnected.
Two-Way Speaker Call
The Two-Way Speaker Call feature lets the user make a two-way call
to the speaker of another telephone. If the other party does not have a
speakerphone, that party must pick up the handset to answer.
To make a twoway speaker call
➩
Press the Two-Way Speaker Call
(SPK2WAY) key.
➩
Dial the extension.
You will hear a single beep. The other
party will hear a double beep.
➩
Begin speaking. If the other party does not
have a speakerphone, they must pick up the
handset to answer. You and the other party
will hear single beeps periodically until the
other party picks up the handset.
To make a two-way call to the speaker of a telephone within your com
group, use the Intercom Call feature. (See “Community (Com) Group
Speaker Call” on page 5-22.)
You can make a two-way speaker call to a DSS extension by pressing
the Two-Way Speaker Call (SPK2WAY) key and then pressing the
DSS key. (See “Direct Station Select (DSS)” on page 5-15.)
5-38
Optiset E Administrator Guide
Speaker Call Rejection
Speaker Call Rejection lets the user block incoming speaker calls. If
another party attempts to make a speaker call to the user’s telephone,
that party will receive a busy tone. If the other party has a display
telephone, PLEASE TRY LATER is also displayed.
To block incoming speaker calls
➩
On a display phone, press the Menu key
when your phone is idle.
➩
Scroll to Program/Service? and select it.
➩
Scroll to Feature settings? and select it.
➩
Scroll to Speaker call reject? and select it.
➩
Scroll to Spk. call reject on? and select it.
➩
Scroll to Exit? and select it.
OR
➩
On any phone, press the Speaker Call
Rejection (SPK-REJ) key. The SPK-REJ
status light turns on.
5. Making Calls
Making Calls
5-39
To allow incoming speaker calls
➩
If you have a display phone, press the
Menu key when your phone is idle.
➩
Scroll to Program/Service? and select it.
➩
Scroll to Feature settings? and select it.
➩
Scroll to Speaker call reject? and select it.
➩
Scroll to Spk. call reject off? and select it.
➩
Scroll to Exit? and select it.
OR
➩
Note:
5-40
With any phone, press the Speaker Call
Rejection (SPK-REJ) key. The SPK-REJ
status light turns off.
Whether your telephone initially allows or blocks speaker
calls depends on how your telephone has been set up at the
communications server.
Optiset E Administrator Guide
Station Speed Dialing
The Station Speed Dialing feature lets the user assign frequently used
dialing sequences to codes for easy dialing.
The user can assign dialing sequences to each of ten single-digit codes
(0 through 9). He or she can then dial a single-digit code instead of
dialing the entire sequence.
The user can also be set up at the communications server for up to 30
codes, in groups of 10. If he or she is set up for more than ten codes,
the codes follow a double-digit scheme (00 through 29).
A dialing sequence can be an extension, an outside number, a feature
access code (or feature key that the user presses as part of the
sequence), or a combination of numbers and feature access codes and
can include up to 22 characters.
Note: The communications server requires the user to press the
Transfer key or + as the first element of some feature access
codes when setting them up. This key sequence is also referred
to as flash. This is necessary with features where the user starts
out with a call on his line, such as Automatic Privacy (to turn
it off), Bad Line Reporting, Park, and Privacy. It alerts the
communications server that a command is to be issued from
the key pad.
If unsure of what to do, set up the sequence without Transfer
or + , and if that doesn’t work, redo it with Transfer or + .
For a list of feature access codes, see Appendix A, “Feature
Access Codes
Station speed codes are not line dependent; the user can set them up or
dial them from any line on the telephone.
5. Making Calls
Making Calls
5-41
To set up a
station speed key
on a display
telephone
➩
When your phone is idle, press the Menu
key.
➩
Scroll to Program/Service? and select it.
➩
Select Change destinations?.
➩
Scroll to Station speed dial? and select it.
Enter index: will be displayed, for the
station speed dialing code.
➩
Dial the code you want to use (0 through 9,
or 00 through 29 if you are set up for more
than 10 codes).
Enter new number: will be displayed.
➩
Dial the sequence you want the code to
dial.
Note: On the Optiset E Liberator
telephone, if you need to add a delay or a
flash into your dialing sequence, refer to
“Flash and Pause” on page 4-3.
If you make an error while entering the
dialing sequence, press the Clear key to
cancel your changes and the enter the
sequence again. Or scroll to Cancel? and
select it.
➩
Select Save?
➩
To end setup, select “Exit?.
OR
5-42
➩
Press the Program key.
➩
Dial 13.
➩
Dial the code you want to use.
➩
Dial the sequence you want the code to
dial.
Optiset E Administrator Guide
To set up a
station speed key
on a non-display
telephone
➩
Select Save?
➩
To end setup, select “Exit?.
➩
Press the Station Speed (SPEED) key
twice.
You will hear the confirmation tone,
followed by the internal dial tone.
➩
Enter the station speed code you want to set
up (0 through 9, or 00 through 29 if you are
set up for more than 10 codes).
You will hear the confirmation tone.
➩
Enter the dialing sequence you want to
assign to the code.
➩
Hang up.
OR
➩
Get a dial tone.
➩
Dial # # 3.
➩
Enter the station speed code you want to set
up (0 through 9, or 00 through 29 if you are
set up for more than 10 codes).
You will hear the confirmation tone.
➩
Enter the dialing sequence you want to
assign to the code.
➩
Hang up.
Making Calls
5-43
5. Making Calls
Note: You can also assign a dialing sequence to a repdial key. (See
“Repertory Dialing (Repdial)” on page 5-29.)
To dial using a
station speed
code on a nondisplay phone
➩
Press the Station Speed (SPEED) key.
You will hear the confirmation tone,
followed by the internal dial tone.
➩
Dial the station speed code.
OR
To dial using a
station speed
code on a display
phone
➩
Get a dial tone.
➩
Dial # 3.
➩
Dial the station speed code.
➩
When your phone is idle, press the Menu
key.
➩
Select Speed dial features?.
➩
Scroll to Station speed dial? and select it.
ENTER INDEX: will be displayed.
➩
Dial the station speed dialing code.
Or press the Station Speed (SPEED) key,
and dial the station speed code. Or get a
dial tone, dial # 3, and then dial the station
speed code.
5-44
Optiset E Administrator Guide
To clear a station
speed code on a
display
telephone
➩
When your phone is idle, press the Menu
key.
➩
Scroll to Program/Service? and select it.
➩
Select Change destinations?.
➩
Scroll to Station speed dial? and select it.
Enter index: will be displayed.
➩
Dial the code that you want to clear.
Enter new number: will be displayed.
➩
Scroll to Delete? and select it.
➩
Select Exit?.
Note: You cannot clear a station speed key on a non-display
telephone, though you can set it up to dial a different sequence.
5. Making Calls
Making Calls
5-45
System Speed Dialing
If the user has the System Speed Dialing feature set up on the
communications server, he or she can dial frequently called internal
and outside numbers (local, long distance, and international) by dialing
a code number. A number set up for a system speed code can contain
an initial PIN, if one is necessary to make outside calls.
Usually these code numbers are published for an entire company in a
special system speed directory.
A company may have up to sixteen system speed lists. Each list
contains 1000 entries, and each entry can contain 22 digits. The user
may have access to two of these lists. They can be identified on the
phone’s faceplate by keys labeled SYS-SP1 and SYS-SP2. For release
6.5 and above, the user may have access to two of these lists or to the
first ten lists plus one additional list.
To make a system
speed call
➩
If you have a display phone, press the
Menu key.
➩
Select Speed dial features?.
➩
Scroll to System speed dial? and select it.
You may have two system speed dial lists.
ENTER INDEX: will be displayed.
➩
Dial the system speed dialing code.
OR
➩
Press the correct System Speed key (SYSSP1 for the first System Speed list or SYSSP2 for the second).
Or get a dial tone and dial # 6 1 for the first
list or # 6 2 for the second.
➩
5-46
Dial the system speed code.
Optiset E Administrator Guide
Trunk Queuing
The Trunk Queuing features complete calls for the user to outside
numbers when all available trunks (outside lines) have been busy.
Trunk Callback Queuing
Trunk Callback Queuing lets the user hang up and have the
communications server call him or her back with triple rings when a
trunk becomes free for an outside call. When the user then answers, the
communications server automatically dials the number.
To queue for a
trunk callback
➩
When you hear a busy tone for a party you
have dialed, listen until you also hear the
queuing tone.
➩
Hang up. The Callback status light will
turn on.
Note: If you receive a busy tone instead of a queuing tone, Trunk
Callback Queuing is not available.
To accept the
trunk callback
➩
Listen for the triple rings.
If you have a display telephone, FREE is
displayed.
➩
Answer the telephone. The
communications server will automatically
place your call.
You will hear the external number that you
called begin to ring.
5. Making Calls
Making Calls
5-47
To cancel trunk
callback queuing
from a display
telephone
To cancel trunk
callback queuing
from a non-display telephone
➩
Press the Callback (CALLBCK) key until
the auto-callback request you wish to
cancel is displayed. The status light next to
the Program key turns on, indicating that
your telephone is in program mode.
➩
Press the Clear key. DELETED is
displayed to confirm the cancellation.
➩
Press the Program key to end the display.
➩
Get a dial tone.
➩
Dial # # 1.
You will hear the confirmation tone.
➩
Hang up.
Trunk Standby Queuing
With Trunk Standby Queuing, the user can stay on a line until a trunk
becomes free. As soon as the trunk becomes free, the user’s call will
be put through automatically.
To standby queue
for a trunk
➩
After dialing an outside number, stay on
the line.
You may hear a queuing tone. When a
trunk becomes free, the communications
server will complete your call.
Note:
If you hear a long (30 sec.) queuing tone, your class of service
only has Trunk Callback Queuing and you cannot use Trunk
Standby Queuing. Hang up and Trunk Callback Queuing will
be initiated. See “Trunk Callback Queuing” on page 5-47.
To cancel trunk
standby queuing
5-48
➩
Hang up.
Optiset E Administrator Guide
6. Answering Calls
Chapter 6 Answering
Calls
Reminder and PhoneMail Messages
(Displaying and Answering)
The Siemens Communications Server can be set up to signal the user
when he or she has reminder or PhoneMail messages.
A reminder message indicates that someone has tried to reach the user
and wants him or her to call them back.
A PhoneMail message indicates that the user has received one or more
new messages on the PhoneMail system. The PhoneMail system is an
option that may or may not be a part of the communications server
system.
If a phone has a Mailbox key but not a PhoneMail (PHMAIL) key, the
Mailbox key will light up for any of these messages.
The user can scroll through his or her messages (on a display phone)
and then call back the party or system by pressing a single key.
If a phone has a PhoneMail (PHMAIL) key, it will light up for
PhoneMail messages.
If a phone has a PhoneMail key and a Mailbox key, the Mailbox key
will only light up for reminder messages.
The user can also gain access to specific messages by dialing
designated numbers.
For information about how to use the Mailbox key to leave a reminder
message, see “Mailbox Reminder Message” on page 5–26.
Answering Calls
6-1
Reminder and PhoneMail Messages on Display
Phones
To display
messages
When the phone is idle, press the Menu
key. If you do not have a Menu key on your
phone, press the
or
key.
➩
Scroll to Program/Service? and select it.
➩
Scroll to Mailbox? and select it.
s
s
➩
Note:
Simply pressing the Mailbox key also displays the Mailbox
prompts.
➩
Select All messages?.
Or scroll to Phonemail messages? or to
Reminder messages? to see either of those
specific kinds of messages.
➩
After displaying a message, scroll to Next
entry? and select it, if you want to see other
messages.
➩
To delete a message, scroll to Delete? and
select.
Or press the Clear key.
➩
When finished, scroll to Exit? and select it.
To answer a displayed message
➩
When the message that you want to answer
is displayed, scroll to Call originator? and
select it.
OR
➩
Press the Callback (CALLBCK) key or #.
The communications server calls back the
party or system that left the message. If the
6-2
Optiset E Administrator Guide
6. Answering Calls
party or system answers, the message is
deleted automatically.
To answer a PhoneMail message
indicated by the
PhoneMail key
status light
➩
To call the PhoneMail system or
a voicemail system when the
PhoneMail status
light is not on
➩
Press the PhoneMail (PHMAIL) key.
The communications server calls the
PhoneMail system or another number
configured at the communications server.
Press the PhoneMail (PHMAIL) key.
The communications server calls whatever
number has been configured for the phone
at the communications server. This number
can be for the PhoneMail system or a
destination such as another voicemail
system.
Answering Calls
6-3
Displaying Specific Kinds of Messages
On a display phone, the user can display specific kinds of messages by
dialing designated numbers.
To display
PhoneMail and
external
voicemail
messages
➩
Press the Mailbox key.
➩
Dial 1.
To display
reminder
messages
➩
Press the Mailbox key.
➩
Dial 3.
The PhoneMail messages are displayed.
Press the Mailbox key to scroll through
them.
The reminder messages are displayed.
Press the Mailbox key to scroll through
them.
6-4
Optiset E Administrator Guide
On a non-display phone, the Mailbox status light turns on when a
message is waiting in the mailbox. Only one message can be waiting
in the mailbox at any time. Subsequent callers who attempt to leave a
message will receive an error tone and, if they have display phones, the
message PLEASE TRY LATER.
If a phone has a PhoneMail (PHMAIL) key, its status light, instead of
the one for the Mailbox key, turns on for a PhoneMail message.
To answer a
mailbox message
on a non-display
phone
➩
When the Mailbox status light is on, press
the Mailbox key.
The communications server calls back the
party or system that left the message. (It
can call a voicemail system or another
number configured at the communications
server.)
When the party or system answers, the
message is deleted automatically.
To answer a PhoneMail message
on a non-display
phone with a PhoneMail status
light
➩
When the PhoneMail (PHMAIL) status
light is on, press the PhoneMail (PHMAIL)
key. The communications server calls the
PhoneMail system or your voicemail
system or another number configured at the
communications server. Once a PhoneMail
message has been deleted, the PhoneMail
status light goes out.
Answering Calls
6-5
6. Answering Calls
Reminder and PhoneMail Messages on
Non-Display Phones
To call the PhoneMail system or
a voicemail system when the
PhoneMail status
light is not on
➩
To turn off the
Mailbox status
light for a message on a nondisplay phone
➩
Get a dial tone.
➩
Dial * 5 2.
The communications server calls whatever
number has been configured for the phone
at the communications server. This number
can be for the PhoneMail system or a
destination such as another voicemail
system.
You will hear the confirmation tone. The
Mailbox status light turns off.
➩
Note:
6-6
Press the PhoneMail (PHMAIL) key.
Hang up.
Turning off the Mailbox status light does not delete messages.
Optiset E Administrator Guide
The Pickup features let the user answer calls that are ringing, on hold,
queued, or parked at other extensions.
Group Pickup
Group Pickup lets the user answer a call to an extension in his pickup
group even when he does not know the number of the extension.
Before the user can use this feature, his telephone must be a member
of a pickup group, which is set up at the communications server. A
pickup group can have up to 255 digital telephones as members and an
unlimited number of analog telephones. An extension may only be a
member of one pickup group.
To answer a call
ringing at a group
member’s extension
➩
Press the Pickup key twice, or get a dial
tone and dial * * 3.
➩
Begin speaking. If you do not have a
speakerphone, you must pick up the
handset to speak to the other party.
Answering Calls
6-7
6. Answering Calls
Pickup
Station Pickup
Station Pickup lets the user answer a call that is ringing, on hold,
queued, or parked at any extension, provided that he knows the number
for the extension.
➩
To answer a call
ringing, on hold,
queued, or parked
at any extension
Note:
6-8
Press the Pickup key, or get a dial tone and
dial * 3.
You will hear the confirmation tone,
followed by the internal dial tone.
➩
Dial the extension from which you want to
pick up the call.
➩
Begin speaking. If you do not have a
speakerphone, you must pick up the
handset to speak to the other party.
You can use the Station Pickup feature to create a conference
call or to add a new party to a conference call. (See “Picking
Up Calls to Add to Conferences” on page 5–11.)
Optiset E Administrator Guide
The Preview feature lets the user view information associated with any
line configured on the phone. The user can preview information when
the phone is active on a call or when the phone is idle.
The user can see the following:
•
the identity of the caller on a line configured to ring on the
user’s phone (including recalling lines from hold, park, system
hold, and transfer.)
•
the identity of the caller for the line you are currently using.
•
the identity of a party or a camped-on party on the user’s currently
active line.
•
the information about a line on hold.
To turn the Preview feature on
➩
Press the Preview key. The Preview status
light turns on.
➩
Press a line key to view information.
Line information is displayed for 8
seconds. If you take no further action, the
display reverts to the previous content. The
Preview key remains active so that you can
continue to display information about other
lines.
To turn the Preview feature off
➩
Press the Preview key. The status light
turns off.
OR
Press any key except the following dial pad
keys: Mute, Volume, Time, 0 through 9, *,
or #.
OR
Answering Calls
6-9
6. Answering Calls
Preview
Initiate a hands-free speakerphone
operation. Refer to “Using the
Speakerphone” on page 3–10 for
information on how to make a call on the
speakerphone.
OR
Place the handset on-hook if it is off-hook.
OR
Place the handset off-hook if it is on-hook.
To answer a call
on a Preview line
➩
If your phone is idle, go off-hook and begin
speaking while the preview information is
displayed.
If you are active on a call, turn the Preview
key off before answering the call.
6-10
Optiset E Administrator Guide
Universal Night Answer lets the user answer an incoming call to his
company’s operator when the operator is off duty. The user can then
transfer the call to the appropriate party, if necessary. (See “Transfer”
on page 3–19.)
To answer an
incoming call
when the company’s operator is
off duty
➩
When you hear the night chimes, press the
Pickup key, or get a dial tone and dial
* # 3.
You will hear the confirmation tone,
followed by the internal dial tone.
➩
Dial 0.
➩
Begin speaking. If you do not have a
speakerphone, you must pick up the
handset to speak to the other party.
Answering Calls
6-11
6. Answering Calls
Universal Night Answer
6-12
Optiset E Administrator Guide
Chapter 7 Moving Calls
Forwarding
Fixed Forwarding
Fixed Forwarding forwards calls to as many as two different
extensions set up at the communications server. Fixed Forwarding is
often used to forward unanswered calls to the PhoneMail system or to
the company’s message center.
The following conditions under which calls will be forwarded can be
set up at the communications server:
•
when the extension is busy
•
when the extension rings, but no one answers (for a period of time
specified at the communications server)
•
when the extension is in Do Not Disturb mode
•
under any combination of the conditions mentioned above
•
forward all calls
A phone can also be set up at the communications server so that
incoming calls from outside numbers will be forwarded to one
extension and those from extensions to another.
The user can cancel Fixed Forwarding to prevent incoming calls from
being forwarded, although this is rarely necessary.
To cancel Fixed
Forwarding
➩
Get a dial tone.
➩
Dial # # 9 0.
Moving Calls
7-1
7. Moving Calls
Forwarding automatically redirects a phone’s incoming calls to
another extension or an outside number, referred to as a forwarding
target. The communications server provides two types of forwarding:
fixed and variable.
Listen for the confirmation tone. On a
display telephone, SYSTEM FORWARD
OFF is displayed.
To restore Fixed
Forwarding
➩
Hang up.
➩
Get a dial tone.
➩
Dial # 9 0.
You will hear the confirmation tone. If you
have a display telephone, SYSTEM
FORWARD ON is displayed.
➩
Hang up.
Variable Forwarding
Variable Forwarding lets the user specify at his telephone one
extension or outside number to which his incoming calls will be
forwarded.
Variable Forwarding takes precedence over Fixed Forwarding, so that
the user can control where and under which conditions his calls are
forwarded even if forwarding targets have been set up for him at the
communications server. Depending on the forwarding option he
chooses, Variable Forwarding may either completely override Fixed
Forwarding or it may modify the types of calls which are forwarded or
the conditions under which they are forwarded.
The user can set up his extension to forward all of the following types
of calls to another extension or outside number:
•
only internal
•
only external
•
both
Or he can select the following conditions under which either internal
or external calls, or both, will be forwarded to another extension:
•
7-2
when the extension is busy
Optiset E Administrator Guide
•
when the extension rings, but no one answers (for a period of time
specified at the communications server)
•
for both when the extension is busy and when it rings but no one
answers.
If you have a display phone, press the
Menu key when your phone is idle.
➩
Scroll to More features? and select it.
➩
Select Call forwarding?.
➩
Press
to scroll through the
following Variable Forwarding options to
the one you want to use:
s
➩
—FWD-ALL-BOTH
Forward both internal and external calls
under all conditions.
—FWD-ALL-EXT
Forward all external calls under all
conditions.
—FWD-ALL-INT
Forward all internal calls under all
conditions.
—FWD-BUSY-BOTH
Forward both internal and external calls
when your extension is busy.
—FWD-RNA-BOTH
Forward both internal and external calls
when you do not answer within a period
of time specified at the communications
server.
Moving Calls
7-3
7. Moving Calls
To set up Variable Forwarding
options by using
the display
—FWD-BZ/NA-BTH
Forward both internal and external calls
when your extension is either busy or
you do not answer within a period of
time specified at the communications
server.
To set up
Variable
Forwarding
options on any
phone
➩
While the forwarding option you want to
use is displayed, dial the extension to
which you want your calls forwarded. For
all-condition forwarding (FWD-ALLBOTH, FWD-ALL-EXT, FWD-ALLINT), you can dial 9 and an outside number
as your forwarding target.
➩
Get a dial tone.
➩
Dial one of the following access codes to
specify under which conditions you want
your calls to be forwarded:
—# 9 1
Forward both internal and external calls
under all conditions.
—# 9 2
Forward all external calls under all
conditions.
—# 9 3
Forward all internal calls under all
conditions.
—# 9 4
Forward both internal and external calls
when your extension is busy.
7-4
Optiset E Administrator Guide
—# 9 5
Forward both internal and external calls
when your extension is either busy or
you do not answer within a period of
time specified at the communications
server.
Forward both internal and external calls
when you do not answer within a period
of time specified at the communications
server.
You will hear the confirmation tone,
followed by the dial tone.
➩
Dial the extension to which you want your
calls forwarded. For all-condition
forwarding (# 9 1, # 9 2, # 9 3), you can dial
9 and an outside number as your
forwarding target.
If your telephone has a Forward key, the
Forward status light turns on to
indicate that Variable Forwarding is active
for your extension. If you have a display
telephone, STORED is displayed, followed
by the option you chose and the number to
which your calls are forwarded.
You will hear the confirmation tone.
➩
Hang up. Your primary line key status light
flickers.
Note: A call made from your Variable Forwarding target to your
extension will always ring through.
You can only forward calls to an outside number if your
telephone has been assigned a special class of service.
Moving Calls
7-5
7. Moving Calls
—# 9 6
To quickly forward internal and
external calls on
any phone under
all conditions
To cancel
Variable
Forwarding
➩
Get a dial tone and press the Forward key.
➩
Dial the extension or dial 9 and the outside
number, to which you want your calls to be
forwarded. Your primary line key status
light flickers and the Forward status light
turns on to indicate that Variable
Forwarding is active for your extension.
➩
Hang up.
➩
If you have a display phone, press the
Menu key.
➩
Scroll to View active features? and select
it.
➩
Select Call forwarding off?.
OR
➩
With any phone, press the Forward key.
Or get a dial tone and dial # # 9 1.
If your telephone has a Forward key, the
Forward status light turns off.
Other Forwarding Options
Follow-Me Forwarding
Follow-Me Forwarding lets the user enter a personal identification
number (PIN) from any internal telephone and then specify how calls
to his extension are to be forwarded, using Variable Forwarding. For
example, he can use it to have his calls follow him from one phone to
another within his office. For information on how to do this, see “PIN
Authorization Features” on page 9–12.
7-6
Optiset E Administrator Guide
Forced Forwarding
Forced Forwarding lets the user immediately forward a call ringing on
his telephone by pressing the Forward key. The call is forwarded to the
same extension to which calls are normally fixed forwarded when his
extension rings but no one answers.
➩
While your telephone is ringing, press the
Forward key. If you have a display
telephone, CALL FORWARDED is
displayed.
Relay Forwarding
When one telephone is set up to forward calls to a second telephone,
Relay Forwarding lets the user at the second telephone forward calls to
a third extension. Calls to the first extension, as well as calls to the
second extension, are forwarded to the third extension.
The relay can continue until up to five extensions are forwarded to a
final extension.
Forwarding Return
A user at a phone that is set up to receive calls forwarded from another
phone can always call that other phone without being forwarded. The
user can also transfer calls to that phone without being forwarded.
Moving Calls
7-7
7. Moving Calls
To force forward
a call
Delayed Call Forwarding on Busy
A phone can be configured at the communications server so that when
the user is on a line and has a second incoming call on the same line,
forwarding through a busy option will be delayed for a specified period
of time. The user will hear a call waiting tone (see “Sounds” on page
1–23) and can answer the call if necessary. After the specified period
has elapsed, the call will be forwarded.
The user will hear a repeated single short tone for an internal waiting
call or a repeated double short tone for an external waiting call.
To answer, the user can hang up the first call and answer the second.
Or he can press the Connect key to place the first call on consultation
hold and connect to the second party. (See “Connect” on page 3–21.)
If the second caller is on an internal call, he or she can make a callback
request or leave a reminder message. (See “Callback Request” on page
5–5 and “Using the Mailbox” on page 3–29.)
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Optiset E Administrator Guide
Park
Park lets the user move a call to an extension and hold it there, without
ringing that extension. The user or another party can then retrieve the
call from the extension as needed.
➩
If you have a display phone, scroll to Park
call? and select it.
Or, with any phone, press the Transfer key.
Dial * 6.
➩
Dial the extension where you want to park
the call.
➩
Hang up.
Note: If the extension is busy, the call will be queued to that
extension. The party at the extension will hear an alerting tone.
If the extension is busy and in Privacy mode, the call cannot
be parked to it.
If the call cannot be parked to that extension, you will hear an
error tone. On a display phone, NOT POSSIBLE will be
displayed. To retrieve the call, press the Connect key.
To park a call to
your extension
➩
If you have a display phone, scroll to Park
call? and select it.
Or, with any phone, press the Transfer key.
Dial * 6.
➩
Hang up.
Moving Calls
7-9
7. Moving Calls
To park a call to
another extension
To pick up a call
parked on another extension
To pick up a
parked call during another call
➩
Get a dial tone and dial * 6.
➩
Or, press the Pickup key, or dial * 3.
➩
Dial the extension where the call is parked.
➩
Begin speaking. If you do not have a
speakerphone, you must pick up the
handset to speak to the other party.
➩
Press the Pickup key.
➩
Dial the extension where the call is parked.
➩
Begin speaking.
The first party with whom you were
speaking will be on consultation hold. You
can alternate between the two parties by
pressing the Connect key.
To pick up a call
parked on your
extension while
your extension
was busy
➩
Press the Pickup key.
➩
Or, press the Connect key.
➩
Hang up.
The parked call will recall your extension.
➩
7-10
When your phone rings, answer it and
begin speaking.
Optiset E Administrator Guide
To pick up a call
parked on a line
that appears on
your phone
➩
Press the line key with the flashing status
light.
➩
Begin speaking.
Moving Calls
7-11
7. Moving Calls
If you do not have a speakerphone, you
must pick up the handset to speak to the
other party.
System Hold
System Hold lets the user move a call to a system slot (a temporary
holding place) and hold it there. The call can then be retrieved from
any extension.
To place a call on
system hold by using the System
Hold key and the
display
To place a call on
system hold on
any phone
➩
Press the System Hold (SYSHOLD) key.
CALL PARKED IN SLOT and the number
of the slot to which the call has been
assigned are displayed.
➩
Hang up.
➩
Notify the party who will be retrieving the
call of the assigned slot number.
➩
Press the Transfer (TRANSFR) key.
You will hear the confirmation tone,
followed by the dial tone.
➩
Dial * 8.
➩
Dial the number of the slot to which you
want to assign the call (0 through 9). 0n
display phones, CALL PARKED IN SLOT
and the number of the slot to which the call
has been assigned are displayed.
You will hear the confirmation tone.
Note:
7-12
➩
Hang up.
➩
Notify the party who will be retrieving the
call of the assigned slot number.
If you hear a busy tone, press the Connect key to return to your
party. Then try the whole procedure again using a different
slot number. If you hear a fast busy tone, there are no system
slots available at this time.
Optiset E Administrator Guide
To retrieve a call
on system hold
Get a dial tone.
➩
Press the System Hold (SYSHOLD) key,
or dial * 8. If you have a display telephone,
ENTER PARK SLOT NUMBER is
displayed.
➩
Dial the number of the system slot.
➩
Begin speaking. If you do not have a
speakerphone, you must pick up the
handset to speak to the other party.
Moving Calls
7. Moving Calls
➩
7-13
7-14
Optiset E Administrator Guide
Chapter 8 Blocking
Calls
Do Not Disturb
The Do Not Disturb feature lets the user block incoming calls to his
telephone. Although incoming calls will not then ring at his telephone,
he can continue to make calls. Callers to his extension will hear the
same sounds they would if his telephone were ringing. If callers have
display telephones, their telephones will display DO NOT DISTURB.
If a Fixed Forwarding Do Not Disturb forwarding target has been set
up for the user’s extension, a call to his extension is forwarded to that
target. (See “Forwarding” on page 7–1.)
➩
If you have a display phone, press the
Menu key when your phone is idle.
➩
Scroll to More features? and select it.
➩
Scroll to Do not disturb? and select it.
8. Blocking Calls
To block
incoming calls
OR
To allow
incoming calls
➩
With any phone, press the Do Not Disturb
(DND) key. The DND status light turns on.
➩
If you have a display phone, press the
Menu key when your phone is idle.
➩
Scroll to More features? and select it.
➩
Scroll to Do not disturb on? and select it.
OR
➩
Press DND. The DND status light turns off.
Blocking Calls
8-1
Note:
If your extension appears on another telephone (a multiple line
appearance), that telephone must also be in Do Not Disturb
mode for your extension to be in Do Not Disturb mode. If the
other telephone is not in Do Not Disturb mode, calls to your
extension will continue to ring at the other telephone.
The following features override Do Not Disturb mode:
Bridged Call, Buzz, Com Group Call, Intercom Call, and
Speaker Calls (except Two-Way Speaker Call).
8-2
Optiset E Administrator Guide
Privacy
The Privacy feature lets the user:
•
prevent callers from using the Busy Override feature to break
through to his extension when he is on a call
•
prevent another party with the same multiple line appearance from
bridging (joining) his call
•
prevent callers from queuing for his telephone
•
exclude a party that has bridged (joined) his call
If the user’s telephone has been set up at the communications server
for Automatic Privacy, all calls he makes are private unless he turns off
the Privacy feature.
If his telephone has been set up for Manual Privacy, he must turn on
the Privacy feature whenever he wants a call to be private.
For further information about the features affected by Privacy, see the
following sections:
•
“Bridged Call” on page 5–1
•
“Busy Override” on page 5–3
•
“Private Hold” on page 3–15
•
“Busy Standby Queuing” on page 5–4
To turn on
Privacy during a
call
➩
Press the Privacy key, or press the Transfer
(TRANSFR) key and dial # 2. The Privacy
status light turns on.
To cancel
Privacy during a
call
➩
Press the Privacy key, or press TRANSFR
and dial # # 2. The Privacy status light turns
off.
Blocking Calls
8-3
8. Blocking Calls
When Privacy is on, the status light next to the Privacy key is also on.
To exclude a
party that has
bridged your call
➩
Press the Privacy key, or press TRANSFR
and dial # 2. The Privacy status light turns
on. The bridging party is removed from
your call, and your call becomes private.
To put a privacy
call on hold
➩
Press the Hold key.
The call will cease to be a privacy call. If
your line appears on other users’ phones
(multiple line appearances), they can pick
up the call.
To put a privacy
call on private
hold
➩
Press the Private Hold key (HOLDPVT)
key. If you have a Privacy key, its status
light turns on.
No one else can pick up the call.
To connect to the
call again
8-4
➩
Press the line key next to the flashing status
light, or pick up the handset and press the
line key.
Optiset E Administrator Guide
Automatic Privacy
If the user’s telephone has been assigned the Automatic Privacy
feature, no one can bridge (or join) his calls unless he turns off the
feature.
To turn off Automatic Privacy
➩
During a call, press the Privacy key, or
press the Transfer (TRANSFR) key and
dial # # 2.
8. Blocking Calls
Blocking Calls
8-5
8-6
Optiset E Administrator Guide
Chapter 9 Managerial
Features
Account Number
The Account Number feature lets the user charge an external call to an
account by assigning an account number to the call. If the account
number is the proper length, it and other details about the call will then
be recorded at the communications server by the Call Detail Recording
(CDR) feature.
The communications server can be set up to use the CDR feature to
charge specific departments for the calls they have made or to bill
clients for telephone consultation time. This information includes the
extension, time, date, and duration of each call, as well as the called or
calling number. (The calling number is recorded only if it is made
available to the communications server through Automatic Number
Identification.)
If the user routinely assigns calls to the same account, his extension
can be set up at the communications server with a default account
number. All calls he makes will then be assigned automatically to his
default account unless he assigns the call to a different account.
Managerial Features
9-1
9. Managerial Features
If his system is set up to use the Forced Account Number feature, he
may be required (forced) to enter an account number after he dials an
outside number.
To assign a call to
an account
before making the
call
➩
Get a dial tone.
➩
Press the Account key.
Or dial * 2.
To assign a call to
an account during the call
➩
Dial the account number or dial # to use
your default account number.
➩
Dial 9 and the outside number.
➩
If you have a display phone, press the
Menu key.
➩
Scroll to More features? and select it.
➩
Select Enter account code?.
If a default account number has been set up
for you at the communications server,
ACCT CODE is displayed, followed by
your default account number. If you want
to charge the call to your default account,
you will not need to dial an account
number.
➩
Dial the account number.
After a delay you will return to the active
call menu.
OR
➩
With any phone, press the Account key,
and dial the account number.
Or ask the other party to hold. Press the
Transfer key. Dial * 2.
9-2
Optiset E Administrator Guide
If a default account number has been set up
for you at the communications server,
ACCT CODE is displayed on display
phones, followed by your default account
number. If you want to charge the call to
your default account, you will not need to
dial an account number.
➩
Dial the account number.
➩
Press the Connect key to return to the other
party.
Note: To change the account to which you have assigned a call,
simply assign the call to another account. The new account
number replaces the old account number.
9. Managerial Features
Managerial Features
9-3
Bad Line Reporting
If the user has a bad connection with an external call, Bad Line
Reporting lets him report the bad connection so that it is logged at the
communications server. This provides general information for service
technicians.
The user may also want to explain the problem in detail to his
company’s repair service.
The company’s repair service number _______.
To report a bad
line
➩
Ask the other party to hold.
➩
Press the Menu key.
➩
Scroll to More features? and select it.
➩
Scroll to Mark bad line? and select it.
➩
Continue your conversation.
OR
➩
With any phone, press the Bad Line
(BADLINE) key.
Or press the Transfer (TRANSFR) key and
dial * 5 6 3.
➩
Continue your conversation.
After you hang up, dial your company’s repair service number and
describe the problem.
9-4
Optiset E Administrator Guide
Hunt Groups
A hunt group consists of a group of telephones set up to move an
incoming call automatically from one phone to another until it is
answered or the caller hangs up. A call to a hunt group is signaled by
long rings.
If the user’s phone is a hunt group member, a hunt group call will
advance from his phone to the next member if his phone is busy. If his
phone has been assigned a No-Answer Advance class of service, a
hunt group call that rings his phone but goes unanswered for a
predetermined period will also advance to the next member. Note that
the system may have further restrictions, independent of hunt groups,
that affect to which phones and under which conditions calls can be
advanced.
The communications server provides two types of hunt groups: pilot
and station.
Pilot Hunt Group
A phone can be a member of an unlimited number of pilot hunt groups,
but not of both a pilot and a station hunt group at the same time.
A caller to a pilot hunt group cannot initiate a callback request.
Station Hunt Group
To set up a station hunt group, a person who wants to be included sets
up a destination, which is the next extension to be hunted. Calls to that
person’s primary extension will then advance to their destination.
Managerial Features
9-5
9. Managerial Features
A pilot hunt group must be set up at the communications server by
grouping several phones together under a number called a pilot
extension. To call a pilot hunt group, a caller dials its pilot extension.
The pilot extension can be either an independent number not assigned
to any actual phone or the extension of the first group member (the
master extension). If a member not at the master extension is called
directly, the call is not treated as a hunt group call.
The user can only join a station hunt group if his phone has been
assigned the station hunt group class of service. He can only be a
member of one station hunt group. However, other linear-pattern hunt
groups may include him as the last member of their groups. (See
“Linear Pattern” on page 9-6.)
A call to a station hunt group can be made initially to any group
member, since a station hunt group does not have a pilot extension.
Hunting Patterns
If hunt destinations are set up so that the first member becomes the
destination of the last member, a circular pattern is formed. If hunt
destinations are set up so that the last member has no further
destination, a linear pattern is formed.
Circular Pattern
In a circular pattern, a call will advance from busy phones, or from
ringing phones with No-Answer Advance, until every phone in the
group has been checked once.
For a circular-pattern pilot hunt group, if all the members of the group
are busy the call will then be placed in a queue until one of the
members becomes available. If no system queue has been set up at the
communications server, or if all queue positions are occupied, the
caller will receive a busy tone.
For a circular-pattern station hunt group, after the initial round of
advancing the call will be automatically queued at the phone that was
originally called. If this is not possible because there is already a call
waiting, or because the class of service of the phone to which the call
was originally directed does not allow automatic queuing, the caller
will receive a busy tone. If a call advances to the final member in the
group, that phone will continue ringing until the beginning member is
idle and will then advance to the beginning member.
Linear Pattern
In a linear pattern, a call will advance from busy phones, or from
ringing phones with No-Answer Advance, until it reaches the phone
set up as the last member in the group and will not advance after that
to the phone set up as the first member.
9-6
Optiset E Administrator Guide
For a linear-pattern pilot hunt group, if all the members of the group
are busy the call will then be placed in a system queue until one of the
members becomes available. If no queue has been set up at the
communications server, or if all queue positions are occupied, the
caller will receive a busy tone. If a call advances to the final member
in the group, that phone will ring until it is answered.The final member
in a linear-pattern pilot hunt group can forward calls to any other callforwarding destination.
For a linear-pattern station hunt group, after the call has advanced to
the last member and the last member is busy, the caller will receive a
busy tone. However, if a call advances to the last member and the last
member is not busy, that phone will ring until it is answered.
9. Managerial Features
Managerial Features
9-7
Leaving a Hunt Group
If the user wants to prevent hunt group calls from advancing to his
phone, he can use the No-Hunt feature to remove his phone from the
group. Hunt group calls will then skip his phone and advance to the
next phone in the group. This has no effect on calls placed directly to
his phone unless it is in Do Not Disturb mode. (See “Do Not Disturb”
on page 8-1.)
If all members of a station hunt group remove themselves, hunting
will not occur.
All but one of the members of a pilot hunt group can remove
themselves. If the last remaining member tries to leave the hunt group,
he or she will receive an error tone.
Setup
To set up your
station hunt
destination for
the first time
➩
Get a dial tone.
➩
Dial # * 9 0.
You will hear the confirmation tone,
followed by the dial tone. If you have a
display phone, STATION HUNT is
displayed.
➩
Dial the primary extension of the member
to whom you want to advance calls.
You will hear the confirmation tone. If you
have a display phone, STATION HUNT
and your destination are displayed.
9-8
➩
Hang up.
➩
Join your hunt group, as described on page
9–11.
Optiset E Administrator Guide
To change your
station hunt
destination
➩
Remove your phone from the hunt group,
as described on page 9–10.
➩
Verify that both the member who is your
current destination and the one who will
become your new destination have also
removed their phones from the group.
➩
Get a dial tone.
➩
Dial # * 9 0.
You will hear the confirmation tone,
followed by the dial tone. If you have a
display phone, STATION HUNT is
displayed.
➩
Dial the primary extension of the member
to whom you want to advance calls.
You will hear the confirmation tone. If you
have a display phone, STATION HUNT
and your destination are displayed.
Hang up.
➩
Rejoin your hunt group, as described on
page 9–11.
Note: You must remove yourself from the hunt group before you can
change your station hunt destination.
To clear your station hunt
destination
➩
Remove your phone from the hunt group,
as described in the next section.
➩
Verify that the member who is your station
hunt destination has also removed their
phone from the group.
➩
Get a dial tone.
Managerial Features
9-9
9. Managerial Features
➩
➩
Dial # * 9 9.
You will hear the confirmation tone. If you
have a display phone, STN HUNT DEST
CLEARED is displayed.
➩
Note:
Hang up.
You must remove yourself from the hunt group before you can
clear your station hunt destination.
To remove your
phone from a hunt
group
➩
If you have a display phone, press the
Menu key when your phone is idle.
➩
Scroll to Program/Service? and select it.
➩
Scroll to Feature settings? and select it.
➩
Scroll to Stop Hunt? and select it.
➩
Scroll to Leave hunt group? and select it.
➩
Scroll to Exit? and select it.
OR
➩
Press the No-Hunt key. The No-Hunt
status light turns on.
OR
9-10
➩
Get a dial tone and dial # * 9 3.
➩
Hang up.
Optiset E Administrator Guide
To join your hunt
group
➩
If you have a display phone, press the
Menu key when your phone is idle.
➩
Scroll to Program/Service? and select it.
➩
Scroll to Feature settings? and select it.
➩
Scroll to Stop Hunt? and select it.
➩
Scroll to Join hunt group? and select it.
➩
Scroll to Exit? and select it.
OR
➩
Press the No-Hunt key. The No-Hunt
status light turns off.
OR
➩
Get a dial tone and dial # * 9 2.
➩
Hang up.
Note: Even if you do not have a station hunt destination, you must
join the hunt group to receive hunt group calls.
9. Managerial Features
Managerial Features
9-11
PIN Authorization Features
The Personal Identification Number (PIN) Authorization feature lets
the user dial a unique number so that he can:
•
temporarily restore his telephone’s primary class of service during
non-business hours
•
change his telephone’s forwarding target from another telephone
•
call an outside number from a telephone which does not normally
allow external calls
•
temporarily transfer his class of service to another telephone
Before he can access these features, his password, called a personal
identification number (PIN), must appear in a list of valid PINs stored
at the communications server. His PIN is verified against this list
whenever he tries to use one of these features.
If his PIN is restricted, he cannot use his PIN at any other telephone.
The communications server will accept his PIN only when it is entered
at his telephone. In this case, the system will not let him use two of the
features presented in this chapter: Follow-Me Forwarding and Remote
Authorization. Also see “Personal Identification Number (PIN)” on
page 1-18.
Note:
9-12
A user’s PIN is very powerful. He should not disclose it to
unauthorized users.
Optiset E Administrator Guide
Follow-Me Forwarding
Follow-Me Forwarding temporarily authorizes the user to change his
extension’s Variable Forwarding target from another internal
telephone. For example, he can use it to have his calls follow him from
one phone to the next within his building.
To change your
Variable
Forwarding
target from
another phone
➩
Get a dial tone.
➩
Dial * # 5 7.
➩
Dial your PIN.
You will hear a confirmation tone,
followed by the internal dial tone.
➩
Dial one of the following access codes to
specify under which conditions you want
your calls to be forwarded:
—#91
Forward both internal and external calls
under all conditions.
—#92
9. Managerial Features
Forward all external calls under all
conditions.
—#93
Forward all internal calls under all
conditions.
—#94
Forward both internal and external calls
when your extension is busy.
Managerial Features
9-13
—#95
Forward both internal and external calls
when your extension is either busy or
you do not answer within a period of
time specified at the communications
server.
—#96
Forward both internal and external calls
when you do not answer within a period
of time specified at the communications
server.
You will hear the confirmation tone,
followed by the internal dial tone.
To cancel your
Variable
Forwarding
target from
another phone
➩
Dial the extension, or dial 9 and the outside
number, to which you want your calls to be
forwarded. You will hear the confirmation
tone.
➩
Hang up.
➩
Get a dial tone.
➩
Dial * # 5 7.
➩
Dial your PIN.
You will hear the confirmation tone,
followed by the internal dial tone.
➩
Dial # # 9 1.
You will hear the confirmation tone.
➩
Note:
9-14
Hang up.
For more information, see “Variable Forwarding” on page
7-2.
Optiset E Administrator Guide
Forced Authorization
With the Forced Authorization feature, the system will prompt the user
to enter a personal identification number (PIN) to temporarily
authorize him to call an outside number from a telephone with limited
calling capabilities. Forced Authorization remains in effect only until
he hangs up. When he makes another external call, the system will
prompt him for his PIN again.
Whether he is required (forced) to enter his PIN to make an external
call depends on the class of service of the telephone he is using, the
number he has dialed, and the route the communications server uses to
connect him with a trunk (outside line).
To call an
outside number
when a PIN is
required
➩
Get a dial tone.
➩
Dial 9 and the outside number.
Listen for the confirmation tone, followed
by the external dial tone.
➩
Dial your PIN.
You will hear the confirmation tone.
The steps required to do this are the same as those described
for activating and deactivating your PIN in “Remote
Authorization” on page 9-16.
Managerial Features
9-15
9. Managerial Features
Note: You can also dial your PIN before you dial 9 and the outside
number. It will then stay in effect as you dial outside numbers,
until you deactivate it.
Remote Authorization
The Remote Authorization feature lets the user activate his personal
identification number (PIN) at a telephone that he is temporarily using,
to temporarily raise its class of service to his telephone’s class of
service. This lets him access features he normally uses, but which are
not allowed from the remote telephone.
Remote Authorization remains in effect after he hangs up, for a period
of time specified at the communications server (from 1 - 99 secs.).
After he makes another call and hangs up, the timer for Remote
Authorization is reset and begins counting down again. He does not
need to enter his PIN again unless his authorization runs out. (On a
display telephone, IDENTIFICATION DELETED is displayed
whenever this occurs.) To return the remote telephone’s class of
service to its original settings before his authorization runs out, he can
deactivate his PIN manually.
To activate your
PIN
➩
Get a dial tone.
➩
Dial * # 5 7.
➩
Dial your PIN.
You will hear the confirmation tone,
followed by the dial tone. If you want, you
can now use the features available to your
phone’s class of service.
To deactivate
your PIN
➩
Hang up.
➩
Get a dial tone.
➩
Dial * # 5 8.
You will hear the confirmation tone. If you
have a display telephone,
IDENTIFICATION DELETED is
displayed.
➩
9-16
Hang up.
Optiset E Administrator Guide
Note: Do not deactivate your PIN during a call, since this will
disconnect the call.
Class of Service Changeover
A telephone may be set up at the communications server to use one
class of service (the primary) during normal business hours and then
automatically change over to a more limited one (the secondary)
during non-business hours. This arrangement makes it more difficult
for someone to use the phone to make unauthorized calls.
The Class of Service Changeover feature lets the user enter his Class
of Service (COS) access code to temporarily restore his phone’s
primary class of service during non-business hours, giving him access
to all of the calling features he normally uses. When he is done, he can
return to his phone’s secondary class of service. Or, if configured at the
communications server to do so, his phone will return to its secondary
class of service after a preset period of time, as specified at the
communications server by time of day for each day.
To restore your
phone’s primary
class of service
➩
Get a dial tone.
➩
Dial * # 5 9 1.
➩
9. Managerial Features
You will hear the confirmation tone,
followed by the dial tone.
Dial your COS access code.
You will hear the confirmation tone.
To return your
phone’s
secondary class
of service
➩
Get a dial tone.
➩
Dial * # 5 9 0.
You will hear the confirmation tone.
➩
Dial your COS access code.
You will hear the confirmation tone.
Managerial Features
9-17
Trace Call
Trace Call lets the user record a caller’s telephone number on a system
printout. He can trace a call manually and then have a printout of the
number made at the communications server. Or, if Automatic Trace
Call has been assigned to his telephone’s class of service, all calls to
his telephone are traced and their numbers printed at the
communications server.
To trace a call
manually
➩
After the caller has hung up, listen for the
fast busy tone.
➩
Dial # # # 1.
You will hear the confirmation tone.
➩
Note:
9-18
Hang up.
For Trace Call to work, the number of the call being traced
must be an extension or must be made available to the
communications server by the company’s network providers.
Optiset E Administrator Guide
Appendix A Feature
Access Codes
Feature Access Codes
If you do not have a key on your phone for a feature available in your system and class of service, you can use that feature by dialing its feature access code.
To access a feature using the key pad:
• If you have a dial tone, dial the feature access code.
• If you are already connected to another line, press the Transfer key
followed by the feature access code.
Account Number
Bad Line Reporting
Busy Override
Buzz
Callback Request
Callback Request - Cancel
Changing Ring Tone
A. Feature Access
Codes
Feature Access Codes
A–1
Class of Service Changeover
• To restore your phone’s primary
COS
• To return your phone’s
secondary COS
Community (Com) Group
Speaker Call
Conference
• To remove the last party
• To remove a specific party
through
Direct Trunk Select
Forwarding, Fixed
Forwarding, Fixed - Cancel
Forwarding, Variable - All
Forwarding, Variable - Busy
Forwarding, Variable - Busy or
Ring No Answer
A–2
Optiset E Administrator Guide
Forwarding, Variable - External
Forwarding, Variable - Internal
Forwarding, Variable - Ring No
Answer
Forwarding, Variable - Cancel
Last Number Redial
Mailbox
• To turn off status light
• To leave a reminder message
• To cancel a reminder message
you have left
Park
Pickup, Group
Pickup, Station
A. Feature Access
Codes
PIN Authorization
PIN Authorization - Cancel
Feature Access Codes
A–3
Privacy
Privacy - Cancel
Saved Number Redial
Speaker Call, Fixed One-Way
Speaker Call, One-Way
Speaker Call, One-Way Broadcast
Station Hunt Group
• To prevent hunting
• To allow hunting
• To set up a destination
• To clear a destination
A–4
Optiset E Administrator Guide
Station Speed Dialing
• To set up a station speed code
(on a non-display phone)
• To dial a station speed code
System Hold
through
System Speed Dialing - First List
System Speed Dialing - Second
List
Trace Call
Universal Night Answer
A. Feature Access
Codes
Feature Access Codes
A–5
A–6
Optiset E Administrator Guide
B. Help!
Appendix B
Help!
Introduction
This section presents some simple procedures that may help the user
correct problems with Optiset E series telephones and option modules.
Optiset E Phones
Quick Fix
Sometimes the problem is really something simple. Before going on to
the more detailed troubleshooting try the following and see if the
problem remains.
•
Run the Self Test. This will reset the phone which often takes care
of any problems you may be having.
•
Make sure all cords, lines, and cables running to and from the
phone are connected securely at both ends.
•
Make sure the power supply (if present) is securely plugged into a
known good electrical outlet.
•
Make sure that no restrictive phone features (such as Do Not
Disturb) are active and causing what appears to be a problem.
•
Make sure others in the area have phone service. If not there may
be a problem at the PBX.
•
If you have the Privacy Module installed and are having problems
hearing or being heard using the handset, remove the module. If the
problem disappears, replace the Privacy Module.
•
If your phone is attached to a Distance Adapter, try replacing the
adapter, or using the phone at a location that does not require the
adapter. You may need to replace the Distance Adapter.
Help!
B-1
Self Test
The Self Test should be the initial step in troubleshooting problems
with Optiset E series telephones. The purpose of the Self Test is to
perform an internal check of the telephone. A successful Self Test
causes all status lights to flash once, and the display, if present, to light
for one second.
Begin the Self Test
Unplug and replug the line cord from the telephone base or the wall
outlet and observe the status lights and display. (The process of
unplugging and replugging the line cord is also referred to as “resetting
the telephone.”)
Note:
Make sure the handset is in its cradle before running the Self
Test.
Evaluate the Self Test Results
See if the Self Test results match any of the problems listed below. If
so, follow the recommendations. If not, see if your problem is listed in
“Other Problems” on page B–2.
All the status lights flash, but the display does not light up.
The telephone has failed the Self Test. Call your next level of support.
No status lights flash when the telephone is reset.
There is a problem with either the telephone base or the line cord.
Verify that the line cord is connected securely at both ends.
Other Problems
The dial tone is not audible through the handset, though
everything else works.
Verify that the handset cord is securely connected to both the handset
and the bottom of the telephone.
If you have the Privacy Option installed, remove the option and see if
the problem still exits. If not, the Privacy Option may need to be
replaced.
B-2
Optiset E Administrator Guide
Verify that your telephone is equipped with a speakerphone (speaker
and microphone). Check the telephone name on the label underneath
the telephone. The Optiset E Basic, Entry, and Advance telephones do
not have microphones, and you must use the handset to speak to the
other party.
The telephone does not ring when called, though everything else
works.
Verify that the telephone is not forwarded. If the telephone is
forwarded, the line key flickers. See “Forwarding” on page 7–1 for
information on forwarding and cancelling forwarding.
Also verify that the telephone is not in Do Not Disturb mode. To cancel
Do Not Disturb, press the Do Not Disturb (DND) key until its status
light turns off.
Your speakerphone turns on and off when the other party is
talking.
Noisy environments may cause the speakerphone to behave as if you
are talking, thereby cutting off the other party. If you cannot eliminate
the background noise, try adjusting the Speakerphone mode. (See
“Changing the Audio Settings” on page 3–30.)
Help!
B-3
B. Help!
The other party cannot hear you when you are using the
speakerphone, though everything else works.
Phone Test
In order to run the Phone Test your phone must have either a display
or a Program key. The tests and information provided by the Optiset E
Phone Test are shown in the following table.
Table A–1. Phone Test
Test
Function
LED Test
Display
Simultaneously lights all LEDs.
Testa
Activates all pixels in the display.
Key Test
Sounds as each key is activated. On
phones with displays, also shows key code
for function keys.
Audio Tests
•
Ring Volume
Sounds ring tone at presently set volume.
Can vary volume with + and - keys.
•
Ring Tone
Sounds ring tone at presently set tone. Can
vary tone with + and - keys.
•
Alert Tone
Volume
Sounds alert tone at presently set volume.
Can vary volume with + and - keys.
•
Speakerphone
Modea
Displays presently set speakerphone
mode.
Asset IDa
Firmware Version
Displays asset ID number.
a
Power Level
a
B-4
Displays phone firmware version.
Lights all LEDs and sounds ring tone at
loudest volume. If LEDs flicker, power
supply is required.
Display phones only.
Optiset E Administrator Guide
Press
displayed.
➩
Press
➩
Press
displayed.
➩
Press
➩
Press
until the test you want to run
is displayed.
➩
Press
➩
To end a test, press
➩
To return to the previous level, press
until “0-Return?” is displayed.
Then press ✓
.
➩
To exit Program/Service mode (which
includes all Phone Tests), press the
Program key.
∇
➩
✓
until “Program/Service?” is
.
∇
until “7-Phone test?” is
✓
∇
.
✓
.
✓
or
.
∇
To run phone test
on phones with a
display
Note: These phone tests can also be run on display phones by using
the Program/Service Access Codes. (See “Service Codes” on
page D–1.)
Help!
B-5
B. Help!
Running the Phone Test
To run phone test
on phones without a display
➩
Press the key sequence for the test you
want to run as shown in the following table.
Table A–2. Non-Display Phone Test Access
Codes
To Test
B-6
Enter
Ring volume
- 1
Ring tone
- 2
Alert tone volume
- 3
➩
Use the + and - keys to adjust the
settings.
➩
To exit the test, lift and replace the handset.
Optiset E Administrator Guide
B. Help!
Optiset E Option Modules
Bay Option Modules
If you encounter
problems with the
bay options modules
➩
Remove the adapter and reinstall it.
➩
Remove the adapter and reinstall it in the
other telephone option bay. If the adapter
works in one bay but not the other, replace
the phone.
➩
Check the line cord, power cord, and
option connections.
➩
If your phone has a power supply, check
the electrical outlet by connecting another
electrical device. If the outlet does not
provide power, plug the telephone power
supply into another outlet that is working.
➩
Replace the module. If the problem
persists, the problem may be in the phone.
➩
Replace the phone. If the problem persists,
the problem may be at the switch or the
devices attached to the module.
Optiset E Key Module
The Key module can be tested the same as phone keys by using the
Phone Test. (See “Phone Test” on page B–4.)
Help!
B-7
Optiset E Local Power Supply
To test the local
power supply
B-8
➩
Run the Power Level test. (See “Phone
Test” on page B–4.)
➩
If the test indicates that a power supply is
required, check the power outlet to make
sure it is supplying current.
➩
If the power outlet is working properly,
replace the existing power supply.
➩
Rerun the Power Level test.
➩
If the problem continues, contact your
phone service personnel.
Optiset E Administrator Guide
B. Help!
Optiset E Liberator Phone
The phone is dead, no buttons operate.
The battery pack on the handset is completely drained, there is no
power to the base unit, the telephone line cord is defective, or the
handset is defective. Make sure there is a charged battery pack in the
handset. Verify that the power supply to the base unit is plugged into
a functioning electrical outlet. If the problem persists, you may have a
defective line cord or handset, contact your phone service personnel.
When you press Talk, the message NO SERVICE is displayed.
The signal is too weak to make a call. Move closer to the coverage area
or check the power to the base unit.
When you press Talk, the message LINE IN USE is displayed.
All available communications channels are busy. Hang up and wait for
a few minutes, then try your call again.
During a call, you receive a warning tone and the message NO
SERVICE is displayed.
The handset is out of range. Move closer in range within 20 seconds to
continue the call.
During a call, the Battery Low icon is displayed on the screen.
The battery pack in the handset is low and needs to be charged.
Complete your call as quickly as possible. Then return the handset to
the charging unit for charging or replace the handset battery pack with
another charged battery pack. If you want to swap the exhausted
battery pack during a call, you have 20 seconds to change it without
dropping the call.
Cannot make outgoing calls from the handset, though incoming
calls can still be received.
The key pad on the handset is locked. Unlock the key pad using the
2-digit lock code. Follow the procedure in “To exit Lock mode” on
page 4–5 to unlock the key pad.
Handset does not ring.
Verify that the Ringer ON/OFF switch is in the ON position.
Help!
B-9
There is noise or interference during a call.
You may be receiving radio signals from another cordless telephone or
other source of interference such as a TV, fluorescent lighting, or an
electrical storm. Make sure that the base unit is not plugged into a
circuit that also powers a major appliance. Move closer to the base
unit. Also, be sure that the antenna on the unit is fully extended. If the
problem still persists, change to a different channel by pressing the
Channel key continuously until you find the best available channel for
your conversation.
When you speak into your phone, your voice is accompanied by a
high-pitched “squeal”.
The earpiece volume is set too high. The “squeal” is caused when your
phone’s microphone picks up your voice from the speaker. Adjust the
volume on the handset to a lower level.
The CHARGE 1 indicator does not light when the handset is
placed in the charging unit.
Make sure the AC adapter is plugged into the base unit and electrical
wall outlet. Ensure that the charging contacts on the handset and
charging unit are clean and that the handset is properly seated in the
charging unit.
B-10
Optiset E Administrator Guide
Menu Trees
3- Alert tone volume?
0- Return?
selectdisplayedchoice
scrolltonextchoice
0- Exit?
4- Speakerphone mode
2- Ring tone?
scrolltopreviouschoice
Return?
O
Previous menu?
System speed dial 1?
System speed dial 2?
Save number redial?
Previous Menu?
Station speed dial?
Do not disturb?
SPEED DIAL FEATURE
Last number redial?
MOST USED FEATUR
Call forwarding?
0- Return?
7- Power level?
6- Firmware version?
2- Display?
3- Key?
4- Audio tests?
5- Asset ID?
CHANGE DESTINATION
1-: Call forwarding?
FEATURE SETTINGS:
2- Repdial?
1- Call forwarding?
:
:
MAILBOX:
3- Station speed dial?
2- Do not disturb?
1- All messages?
:
:
4- Save number redial?
3Stop
hunt?
2- Phonemail messages?
:
:
4- Speaker call reject?
5- Direct stn. select?
:
3- Reminder messages?
:
5- Call wait terminate?
0- Return?
:
0- Exit?
6- View callbacks sent?
:
0- Return?
PHONE TEST:
1- LED?
CALLBACK PENDING
View callbacks sent?
CALL WAIT TERM. IS O
Call wait term. off?
SPK CALL REJECT IS O
Spk call reject off?
OUT OF HUNT GROUP
Join hunt group?
DO NOT DISTURB IS O
Do not disturb off?
FWD - ALL - BOTH
Call forwarding off?
VIEW FEATURE KEYS:
Press a feature key
NO FEATURE ACTIVE
Return?
AUDIO SETTINGS:
1- Ring volume?
no
yes
CONFIGURE DISPLAY:
1- Prompt setting?
0- Exit?
4- Speakerphone mode
3- Alert tone volume?
2- Ring tone?
AUDIO SETTINGS:
1- Ring volume?
Use the guidance keys to move through the menus:
6-: Configure display?
7-: Phone test?
0- Exit?
SERVICE:
1- Change destinations?
:
2- Feature settings?
:
3-: Mailbox?
4- View feature keys?
:
5-: Audio settings?
Exit?
Audio Settings?
Program/Service?
View active features?
More features?
feature active?
s
MAIN MENU
Speed dial features?
C. Menu Trees
When the phone
is not in use, press Menu key or > key:
Appendix C Menu Trees
These diagrams show the menus that are displayed on your phone.
s
C–1
MAIN MENU
Speed dial features?
feature active?
More features?
no
View active features?
Exit?
yes
MORE FEATURES:
Enter account code?
NO FEATURE ACTIVE
Return?
Time and date?
Open listen/Speaker?
FWD - ALL - BOTH
Call forwarding off?
O
Private hold?
Line in-use?
DO NOT DISTURB IS O
Do not disturb off?
SPEED DIAL FEATURE
Last number redial?
Station speed dial?
Save number redial?
System speed dial 1?
System speed dial 2?
Previous menu?
Mark bad line?
Previous menu?
OUT OF HUNT GROUP
Join hunt group?
SPK CALL REJECT IS O
Spk call reject off?
CALL WAIT TERM. IS O
Call wait term. off?
CALLBACK PENDING
View callbacks sent?
Before dialing:
Dialing:
46979 ACTIVE
Last number redial?
46979
Dial again?
Saved number redial?
Ringing:
Busy:
46969 CHRIS JONES
Save number?
46969 CHRIS JONES
Callback?
Override?
Release this call < >
Save number?
Message reminder?
Message reminder?
Callback?
Dial again?
Dial again?
Call Completed:
555-6969
Vince Bob
Consultation?
Start conference?
Start transfer?
Park call?
Last number redial?
Save number?
Toggle/connect?
Release and return?
Use the guidance keys to move through the menus:
s
selectdisplayedchoice
scrolltonextchoice
s
C–2 Optiset E Administrator Guide
When the phone
is in use, press Menu key:
scrolltopreviouschoice
Note that only the features active for the phone’s current state are displayed through the View active features? menu.
Appendix D
Codes
Service
If the user has a display phone and has brought up the Program/Service
menu, he can dial codes to go directly to submenus, without having to
scroll through other menus first. The first number in the code takes him
to a general menu, such as the Change destinations? menu. The
additional numbers in a code take him to submenus.
For example, from the Program/Service menu he can dial 1 to go to the
Change destinations? menu. From the Change destinations submenu,
he can then dial 2 to go to the Repdial? submenu that lets him change
his repdial destinations. Or, from the Program/Service menu he can
dial 12 to go directly to the Repdial? submenu.
The following table lists the Program/Service menu codes and the
menus they take the user to or the functions they accomplish.
Table D–1. Program/Service Menu Codes
Program/Service code
1
Menu/Function
1-Change destinations?
1-Call forwarding?
12
2-Repdial?
13
3-Station Speed dial?
14
4-Save number redial?
15
5-Direct stn. select?
10
0-Return? - to Change destinations menu
2
2-Feature settings?
21
1-Call forwarding?
22
2-Do not disturb?
23
3-Stop hunt?
24
4-Speaker call reject?
25
5-Call wait terminate?
Service Codes
D-1
D. Service Codes
11
Program/Service code
Menu/Function
26
6-View callbacks sent?
20
0-Return? - to Feature settings menu
3
3- Mailbox?
31
1-All messages?
32
2-Phonemail messages?
33
3-Reminder messages?
30
0-Exit - to Mailbox menu
4
4-View feature keys?
5
5-Audio settings
51
1-Ring volume?
52
2-Ring tone?
53
3-Alert tone volume?
54
4-Speakerphone mode?
50
0-Exit? - to Audio settings menu
6
6-Configure display?
61
1-Prompt setting?
60
0-Return? - to Configure display menu
7
7-Phone test?
71
1-LED?
72
2-Display?
73
3-Key?
74
4-Audio tests?
741
1-Ring volume?
742
2-Ring tone?
743
3-Alert tone volume?
744
4-Speakerphone mode?
740
0-Return - to Audio tests? menu
75
5-Asset ID?
76
6-Firmware version?
77
7-Power level?
D-2
Optiset E Administrator Guide
Program/Service code
Menu/Function
70
0-Return? - to Phone test menu
0
Exit Program/Service menu
D. Service Codes
Service Codes
D-3
D-4
Optiset E Administrator Guide
Ordering
E. Ordering
Information
Appendix E
Information
This appendix lists the numbers required when ordering all Optiset E
Series telephones, modules, parts, and accessories.
Table E–1. Optiset E Telephones
Description
Model #
Optiset E Entry -- US (Blk)
69667
Optiset E Basic -- US (Blk)
69668
Optiset E Standard -- US (Blk)
69669
Optiset E Advance -- US (Blk)
69670
Optiset E Advance Plus -- US (Blk)
69671
Optiset E Advance Conference -- US (Blk)
69623
Optiset E Liberator -- US (Blk)
69625
Optiset E Entry -- US (Gray)
69660
Optiset E Basic -- US (Gray)
69661
Optiset E Standard -- US (Gray)
69662
Optiset E Advance -- US (Gray)
69663
Optiset E Advance Plus -- (Gray)
69664
Optiset E Advance Conference -- (Gray)
69626
Ordering Information
E-1
Table E–2. Optiset E Option Modules
(New or Custom MAC via Schedule A)
Description
Model #
Optiset E Key Module -- US (Blk)
69675
Optiset E Key Module -- US (Gray)
69688
Optiset E Analog Adapter -- US/IM (Blk)
69752A
Optiset E Control Adapter
69676
Optiset E Teleworking Adapter
69950
Optiset E Phone Adapter -- US/IM (Blk)
69665
Optiset E Data Adapter -- US/IM (Blk)
69753
Optiset E Headset Adapter -- US (Blk)
69677
Optiset E ISDN Adapter -- US/IM (Blk)
69755
Optiset E Headset Plus Adapter -- US (Blk)
69678
Optiset E Distance Adapter (S)
69683
Optiset E Power Supply Kit -- US
69873
Optiset E Distance Adapter (M)
69684
Optiset E Privacy Module
69687
Table E–3. Optiset E Option Modules
(Standard MAC (800-835-7656)
Description
Model #
Optiset E Key Module -- US (Blk)
MAC69675
Optiset E Key Module -- US (Gray)
MAC69688
Optiset E Analog Adapter -- US/IM (Blk)
MAC69752A
Optiset E Control Adapter
MAC69676
E-2
Optiset E Administrator Guide
Description
Model #
Optiset E Teleworking Adapter
MAC69950
Optiset E Phone Adapter -- US/IM (Blk)
MAC69665
Optiset E Data Adapter -- US/IM (Blk)
MAC69753
Optiset E Headset Adapter -- US (Blk)
MAC69677
Optiset E ISDN Adapter -- US/IM (Blk)
MAC69755
Optiset E Headset Plus Adapter -- US (Blk)
MAC69678
Optiset E Distance Adapter (S)
MAC69683
Optiset E Power Supply Kit -- US
MAC69873
Optiset E Distance Adapter (M)
MAC69684
Optiset E Privacy Module
MAC69687
E. Ordering
Information
Table E–3. Optiset E Option Modules
(Standard MAC (800-835-7656)
Accessories
The Optiset E Accessories, listed below, include headsets, wireless
phones, full duplex speakerphones and Easy-Packs. Easy-Packs
consist of several packages of accessories and Optiset E products that
will be available with the Optiset E family. Easy-Packs combine
option modules and companion products into an easy-to-order
package.
Ordering Information
E-3
Table E–4. Easy-Packs
Easy-Pack Name
Contents
Model #
Conference Pack
Optiset E Analog Adapter,
Optiset E Power Supply
Kit &
Polycom SoundStation
MAC69770
Mobility Pack
Optiset E Analog Adapter,
Optiset E Power Supply
Kit & Uniden 900 MHz
phone
MAC69771
Headset Pack - Encore
Optiset E Headset Adapter
& Siemens Encore NC
Headset
MAC69772
Headset Pack - Tristar
Optiset E Headset Adapter
& Siemens Tristar Headset
MAC69773
Headset Plus Pack Encore
Optiset E Headset Plus
Adapter, M10 - Power
Amplifier & Siemens
Encore NC Headset
MAC69774
Headset Plus Pack - Tristar
Optiset E Headset Plus
Adapter, M10 - Power
Amplifier & Siemens
Tristar Headset
MAC69775
Office Conference Pack
Optiset E Analog Adapter,
Optiset E Power Supply
Kit & Polycom
SoundPoint
MAC69776
ComManager PRO for
Optiset E
ComManager 3.0, Optiset
E Data Adapter & 25 to 25
pin Data Cable
MAC46982
CTI Pack
ComManager PRO for
Optiset E, Optiset E
Analog Adapter & Optiset
E Power Supply Kit
MAC69779
E-4
Optiset E Administrator Guide
Easy-Pack Name
Contents
Model #
Agent Pack
Optiset E Advance
Optiset E Key Module
MAC69780
Agent PRO Pack
Optiset E Advance
ComManager PRO
MAC69781
Analog Access Pack
Optiset E Basic Optiset E
Analog Adapter Optiset E
Power Supply Kit
MAC69782
Digital Access Pack
Optiset E Basic Optiset E
ISDN Adapter
MAC69783
Patient Pack
Optiset E Basic (2 ea)
Optiset E Phone Adapter
MAC69784
E. Ordering
Information
Table E–4. Easy-Packs
Note: Easy-Packs are available by dialing 800-835-7656 and using
the same model numbers with a prefix of “MAC.” For
example, 69776 becomes MAC69776.
Table E–5. Headsets supported with Headset Adapter
Product Name
Model #
Encore Monaural
67106
Encore Monaural Noise Cancel
67107
Encore Binaural
67108
Encore Binaural Noise Cancel
67109
Tristar
67105
Supra Monaural
66968
Supra Monaural Noise Cancel
66969
Supra Binaural
66970
Supra Binaural Noise Cancel
66971
Ordering Information
E-5
Table E–5. Headsets supported with Headset Adapter
Product Name
Model #
Starset eartip
66973
Mirage Swivel
66972
Table E–6. Headsets supported with the Headset Plus Adapter
Product Name
Model #
Encore Monaural
67101
Encore Monaural Noise Cancel
67102
Encore Binaural
67103
Encore Binaural Noise Cancel
67104
Tristar
67100
Supra Monaural
66960
Supra Monaural Noise Cancel
66961
Supra Binaural
66962
Supra Binaural Noise Cancel
66963
Starset eartip
66965
Mirage Swivel
66964
Table E–7. Misc. Accessories
Product Name
Model #
Uniden 900 MHz Phone
292100
Uniden Phone Headset
292101
Uniden Phone Wallmount
292102
E-6
Optiset E Administrator Guide
Product Name
Model #
Uniden Phone Charger
292103
Uniden Phone Backup AC Adapter
292104
Uniden Phone 400 mAH Battery
292105
Uniden Phone Leather Case
292106
Siemens Headset Adapter Cable (uses any headset
used with the Headset Adapter)
292108
Polycom SoundPoint
563347
Polycom SoundStation
563340
Polycom SoundStation EX w/ Ext. Mics.
563346
Polycom SoundStation Premier
563348
Polycom SoundStation Premier w/ Ext. Mics.
563349
E. Ordering
Information
Table E–7. Misc. Accessories
Table E–8. Spare Parts for Optiset E Entry, Basic, Standard,
Advance, Advance Plus, and Advance Conference
Telephones
Description
Model #
Optiset E Wall Mount Kit -- Entry/Basic
69761
Optiset E Wall Mount Kit--Std, Adv & Adv+
69762
Optiset E ACD Template (pkg of 25)
69679
Optiset E PhoneMail Template (pkg of 25)
69680
Handset (Gray) (1 ea)
69838
Bulk Handset (Gray) (box of 12)
69840
Handset (Blk) (1 ea)
69837
Bulk Handset (Blk) (box of 12)
69839
Optiset E Handset (Gray) without logo
69605
Ordering Information
E-7
Table E–8. Spare Parts for Optiset E Entry, Basic, Standard,
Advance, Advance Plus, and Advance Conference
Telephones
Description
Model #
Optiset E Handset (Blk) without logo
69606
Optiset E Handset (Gray) push to talk
69607
Optiset E Handset (Blk) push to talk
69608
Optiset E Handset (Gray) push to mute
69609
Optiset E Handset (Blk) push to mute
69610
Handset Cord 22in (Gray) kit of 50
69842
Handset Cord 46in (Gray) kit of 50
69843
Handset Cord 22in (Blk) kit of 50
69841
Handset Cord 46in (Blk) kit of 50
69844
Spare, line cord, 4 wires, non-swapping (1 ea)
69674
Custom Cable
69951
Faceplates -- OE phns & Exp (Cut sheet, pkg 100)
69685
Faceplates -- OE phns & Exp (Tractor feed, pkg 100)
69686
Faceplates -- OE phns & Exp (Cut sheet, pkg 10)
69748
Faceplates -- OE phns & Exp (Tractor feed, pkg 10)
69749
Optiset E Ship Kit (Pkg of 25 boxes/repair tags)
69763
9-pin to 9-pin data cable, dark (1 ea)
49416
25-pin to 9-pin data cable, dark (1 ea)
65926
25-pin to 25-pin data cable, dark (1 ea)
46917
FP Lens, OE Entry (Gray, Pkg 10)
69657
FP Lens, OE Entry (Blk, Pkg 10)
69652
FP Lens, OE Entry (Gray, Pkg 50)
69653
FP Lens, OE Entry (Blk, Pkg 50)
69658
E-8
Optiset E Administrator Guide
Description
Model #
FP Lens, OE Basic (Gray, Pkg 10)
69654
FP Lens, OE Basic (Blk, Pkg 10)
69655
FP Lens, OE Basic (Gray, Pkg 50)
69656
FP Lens, OE Basic (Blk, Pkg 50)
69639
FP Lens, 4 position (Gray, Pkg 10)
69638
FP Lens, 4 position (Blk, Pkg 10)
69637
FP Lens, 4 position (Gray, Pkg 50)
69636
FP Lens, 4 position (Blk, Pkg 50)
69635
FP Lens, 8 position (Gray, Pkg 10)
69634
FP Lens, 8 position (Blk, Pkg 10)
69633
FP Lens, 8 position (Gray, Pkg 50)
69632
FP Lens, 8 position (Black, Pkg 50
69631
Optiset E Administrator Guide
GU30-1602-01
Optiset E Std, Adv, Adv+, & Adv Conference Quick
Reference Guide
GU30-1604-01
Optiset E Entry/Basic Quick Reference Guide
GU30-1603-01
Customer Participation Information Guide
GU30-1539-08
Customer Setup Installation Instructions
GU30-1533-08
Problem Determination Procedures for ROLMphone,
Analog, Optiset E, Optiset NI-1200, and DCT1900
Cordless Telephones
GU30-1557-05
Ordering Information
E. Ordering
Information
Table E–8. Spare Parts for Optiset E Entry, Basic, Standard,
Advance, Advance Plus, and Advance Conference
Telephones
E-9
Table E–9. Spare Parts for Optiset E Liberator Phone
Description
Model #
Liberator AC Adapter for Charging Unit
292109
Liberator AC Adapter for Base Unit
292110
Liberator Belt Clip
292111
Liberator Belt Clip - spring type
292112
Liberator Base Unit Wall Mount
292113
Liberator Backup AC Adapter
292114
Liberator 500 mAH Battery
292115
Liberator Charging Stand
292116
Liberator Leather Case
292117
Liberator Non Quick Disconnect Headset
66975
Liberator Quick Disconnect Headset
66976
Optiset E Liberator Quick Reference Guide
GU30-1630-00
E-10
Optiset E Administrator Guide
Appendix F
Configuration Rules
The following list identifies configuration rules:
•
Each port can have a maximum of 3 directory numbers (DNs)
assigned to any combinations of telephones and data devices.
•
In addition, each data device can support 1 alternate voice data
(AVD) directory number (DN) so that a total of 5 DNs can be
assigned to a given port.
•
Only Primary Phones support the ISDN Adapter, Analog Adapter,
and Phone Adapter.
•
You can configure an Analog Adapter or a Phone Adapter, but not
both.
B-channel Contention
B-channel contention can occur when both B-channels are active on
non-voice calls. When B-channel contention occurs the base telephone
cannot make or receive voice calls.
When B-channel contention occurs and the user attempts to use the
phone, the user will hear a fast busy signal and (if the phone is
equipped with a display) the message TRY AGAIN LATER appears
in the display.
B-channel contention can occur when the ports are over configured by
attempting to use all of the capability available. In other words, it may
be possible to configure 5 DNs to a port, but the user may not be
satisfied with the resulting performance. The customer, system
administrator, and end user should take this into account when
deciding the optimum configuration for a given port.
Configuration Rules
F-1
F. Configuration
Rules
When used with the new SLMO interface card, the Optiset E series
offers significant flexibility with option module configurations. Each
SLMO port can support two active B-channels. Each device uses a
separate primary telephone number known as a directory number
(DN). This capability enables applications such as 128 kbps desktop
video.
The following list identifies those configurations where B-channel
contention could occur:
•
Primary phone (with DN assigned) used with the ISDN Adapter
(two DNs assigned)
•
Primary phone (with DN assigned) used with an ISDN Adapter
(one DN assigned) and an Analog Adapter (one DN assigned)
•
Primary phone (with DN assigned) used with an ISDN Adapter
(one DN assigned) and a Data Adapter (one DN assigned)
•
Primary phone (with DN assigned) used with a Data Adapter (one
DN assigned) and an Analog Adapter (one DN assigned)
•
Primary phone (with DN assigned) used with a Phone Adapter/
Secondary Phone (one DN assigned) and a Data Adapter in either
phone (one DN assigned)
•
Primary phone (with DN assigned) used with an ISDN Adapter,
and with a Phone Adapter/secondary phone (one DN assigned)
F-2
Optiset E Administrator Guide
Glossary
A
access code. A preassigned number that a user dials to access a trunk or a
system feature.
account number. A preassigned number that a user dials to assign the call to
a specific project, department, or client account. The Call Detail Recording
(CDR) feature can be used at the communications server to charge the call to
the appropriate party.
C
call setup. The process of placing a call, or any activity on a line, prior to the
communications server completing a connection to another party.
(CDR) Call Detail Recording. A system feature that records call data such as
the starting time of the call, elapsed time, digits dialed, trunk used, account
code, and the date of the call. Call Detail Recording is available for incoming
and outgoing calls.
communication (com) group. A department or common work group whose
members can dial each other by using fewer digits than a full extension
number.
communications server. The Siemens Communications Server is a
computerized system that provides telephone and data communications
between internal telephones, and between internal telephones and external
telephone networks.
configuration. A specific hardware and software arrangement that determines
the functional characteristics and operation of a communications server or
telephone.
D
digital phone. A telephone that uses digital signals to communicate with a
business telephone system.
digital signal. The representation of data by discrete values as binary digits (in
contrast to analog, which is continuous).
Glossary
G-1
Glossary
Class of Service (COS). The assignment at the communications server that
determines the group of features and trunk access available to a phone.
DND (Do Not Disturb). This feature allows a telephone user to block
incoming calls to his or her telephone by preventing the telephone from
ringing.
E
extension. A unique number assigned to a line appearing on one or more
telephones that are connected to a communications server. Depending upon
how the communications server is configured, an extension number can be
from one to six digits long.
F
faceplate. A paper template that fits around the keys of a telephone in order to
label the keys with the features or lines assigned to them.
faceplate lens. A clear plastic panel that fits over the telephone faceplate to
protect it.
feature access code. The key pad sequence dialed by a user to access a
telephone or system feature.
H
handset. A hand-held unit on a telephone that has both a microphone and a
speaker.
headset. A device with a microphone and a speaker that fits over a user’s head
and eliminates the need to use a handset.
hold. The status of a line when the connected parties are temporarily
disconnected from each other without releasing the line.
hunt group. A group made up of telephones arranged to share the call load;
each group is assigned a dummy extension number called a pilot number.
J
jack. A receptacle used to connect a cord, a plug, an earphone, or a speaker.
K
key pad. A group of keys on the telephone used for dialing telephone numbers
and accessing features. These keys are labeled 0 through 9, *, and #.
G-2
Optiset E Administrator Guide
L
line key. A key on the Optiset E telephone that provides access to an extension.
Each line key allows a single telephone call, and a telephone with multiple line
keys allows a user to place multiple simultaneous calls. A user can talk on only
one line at a time, though he or she may have another call waiting on hold on
another line, for example.
M
mute. A feature key that turns the telephone microphone off and on. This
feature controls the microphones in both the handset and the speakerphone.
O
outgoing call. Any call directed outside of your company’s telephone system.
P
PhoneMail. PhoneMail is a registered trademark of Siemens Business
Communication Systems, Inc. used to distinguish Siemens’ voice messaging
system from those of other vendors.
Q
queue. An ordering of calls waiting for a computer port, a modem, data group
access, or voice calls waiting for access to an extension or trunk.
R
repdial (repertory dialing) keys. On a Optiset E telephone, repdial keys give
a user access to one-key dialing of a programmed telephone number or feature.
Optiset E. Optiset E is a registered trademark of Siemens Business
Communication Systems, Inc. used to distinguish Siemens’ digital telephones
from those of other vendors.
Glossary
G-3
Glossary
PBX (Private Branch Exchange). Equipment that allows an individual
within a community of users to originate and answer calls to and from the
public network, a private network, another PBX, special service trunks, and
other users within that community. The Siemens Communications Server is
part of this generic class of switching systems called PBXs. When not referring
specifically to the communications server, the term “PBX” is used (e.g., other
vendors’ PBXs).
S
speaker. A device used to convert varying electrical signals into sound. A
loudspeaker (receiver) associated with a telephone that permits the user to dial
telephone calls and to listen to telephone calls without lifting the handset.
However, the user must pick up the handset to talk.
speakerphone. A microphone (transmitter) and loudspeaker (receiver)
associated with a telephone that permits the user to dial telephone calls and to
both listen and talk without lifting the handset.
status light. A light-emitting diode (LED) located next to every feature key
and line key on Optiset E telephones, which indicates the state of that feature
or line. For example, the status light flashes next to the line key that is on hold.
system feature. A feature of the communications server system that is
available to all users.
T
trunk. A telephone line between a PBX and a local Central Office (CO).
Trunks are used when calling local or long distance numbers outside of your
company’s telephone system.
G-4
Optiset E Administrator Guide
Index
A
access codes
See also feature access codes.
com groups 5-21
paging 5-28
ACCOUNT key 9-2
Account Number feature 9-1
access code A-1
account numbers, Repertory
Dialing 5-29
active state menu tree C-2
Analog Adapter 2-1
analog devices 2-1
answering calls 3-2, 4-2
Appendix A Feature Access
Codes A-1
Appendix B Help! B-1
Appendix C Menu Trees C-1
Appendix D Service Codes D-1
Appendix E Ordering
Information E-1
Appendix F Configuration
Rules F-1
audio settings 3-30, 4-3
Automatic Privacy feature 8-5
AutoStandby feature 1-8
AutoTalk feature 1-8
B
C
Call Detail Recording (CDR)
feature 9-1
Callback Request feature 5-5
access code A-1
deleting callback requests 5-6
CALLBCK key 1-19, 5-5
answering reminder
messages 6-2
Changing Ring Tone feature
access code A-1
CHANNEL key 4-2
channel selecting 4-2
charging
handset battery 1-11
spare battery 1-11
charging unit 1-8
circular pattern hunt group 9-6
class of service (COS) 1-18
Class of Service Changeover
feature 9-17
access code A-2
CLEAR key
changing a saved number 5-34
DSS setup 5-16
removing last party from
conference 5-9
repdial setup/clear 5-31
Station Speed Dialing setup/
clear 5-42
Trunk Callback Queuing 5-48
codes. See feature access codes.
com groups 5-21
access codes 5-21
communications channels 1-7
Communications Server 1-1
Community (Com) Group Call
feature 5-21
Community (Com) Group Speaker
Index
I-1
Index
Bad Line Reporting feature 9-4
access code A-1
BADLINE key 9-4
base unit 1-10
battery low indicator 4-7
bay option modules 2-1
Bridged Call feature 5-1
Busy Override feature 5-3
access code A-1
Busy Standby Queuing feature 5-4
busy tone 1-24
Buzz feature 5-20
access code A-1
BUZZ key 5-20
Call feature 5-22
access code A-2
CONF key 5-7, 5-11
Conference feature 5-7
access code A-2
Connect feature 1-19, 3-21
Connect key 1-19, 3-21
Consultation feature 5-13
consultation hold 5-13
Control Adapter 2-2
COS (class of service) 1-18
D
D- key (DSS) 5-15
Data Adapter 2-2
Dedicated Intercom (INT) key 523
Dedicated Intercom Call
feature 5-23
delay in repdial sequence 5-29
Delayed Call Forwarding on Busy
feature 7-8
dial pad. See key pad.
dial tone 1-24, 3-2
dialing phone calls 3-3
Direct Station Select (DSS)
feature 5-15
Direct Trunk Select feature 5-19
access code A-2
display 1-16, 3-22, 4-8
Distance Adapter 2-13
DND key (Do Not Disturb) 8-1
Do Not Disturb feature 8-1
DTS key (Direct Trunk Select) 519
E
extensions, dialing 3-3
external calls 3-6
features used with 3-7
Repertory Dialing 5-29
Station Speed Dialing 5-41
System Speed Dialing 5-46
I-2
Optiset E Administrator Guide
F
feature access codes 1-20, A-1
Account Number A-1
Bad Line Reporting A-1
Busy Override A-1
Buzz A-1
Callback Request A-1
Changing Ring Tone A-1
Class of Service
Changeover A-2
Community (Com) Group
Speaker Call A-2
Conference A-2
Direct Trunk Select A-2
Fixed Forwarding A-2
Fixed One-Way Speaker
Call A-4
Group Pickup A-3
Last Number Redial A-3
Mailbox A-3
One-Way Broadcast Speaker
Call A-4
One-Way Speaker Call A-4
PIN Authorization A-3
Privacy A-4
Repertory Dialing 5-29
Saved Number Redial A-4
Station Hunt Group A-4
Station Pickup A-3
Station Speed Dialing 5-41,
A-5
System Hold A-5
System Speed Dialing A-5
Trace Call A-5
Universal Night Answer A-5
Variable Forwarding A-2
feature keys 1-18, 4-7
features
Account Number 9-1
Automatic Privacy 8-5
AutoStandby 1-8
AutoTalk 1-8
Bad Line Reporting 9-4
Bridged Call 5-1
Busy Override 5-3
Pickup 6-7
PIN Authorization 9-12
Preview 1-19, 3-17, 6-9
Privacy 8-3
Private Hold 3-15
Relay Forwarding 7-7
Remote Authorization 9-16
Repertory Dialing (Repdial) 119, 5-29
Saved Number Redial 5-33
Speaker Call Rejection 5-39
Station Pickup 6-8
Station Speed Dialing 5-41
System Hold 7-12
System Speed Dialing 5-46
Time 1-20
Trace Call 9-18
Transfer 1-20, 3-19
Trunk Callback Queuing 5-47
Trunk Standby Queuing 5-48
Two-Way Speaker Call 5-38
Universal Night Answer 6-11
Variable Forwarding 7-2
features available on a phone 1-18
Fixed Forwarding feature 7-1
access code A-2
Fixed One-Way Speaker Call
feature 5-35
access code A-4
flash 4-3
Follow-Me Forwarding feature 76, 9-13
Forced Authorization feature 9-15
Forced Forwarding feature 7-7
FORWARD key 7-6
Forwarding features 7-1
Delayed Call Forwarding on
Busy 7-8
Fixed 7-1
Follow-Me 7-6, 9-13
Forced 7-7
Relay 7-7
Return 7-7
Variable 7-2
Forwarding Return feature 7-7
frequency
Index
I-3
Index
Busy Standby Queuing 5-4
Buzz 5-20
Call Detail Recording
(CDR) 9-1
Callback Request 5-5
Class of Service
Changeover 9-17
Community (Com) Group
Call 5-21
Community (Com) Group
Speaker Call 5-22
Conference 5-7
Connect 1-19, 3-21
Consultation 5-13
Dedicated Intercom Call 5-23
Delayed Call Forwarding on
Busy 7-8
Direct Station Select (DSS) 515
Direct Trunk Select 5-19
Do Not Disturb 8-1
Fixed Forwarding 7-1
Fixed One-Way Speaker
Call 5-35
Follow-Me Forwarding 7-6, 913
Forced Authorization 9-15
Forced Forwarding 7-7
Forwarding 7-1
Forwarding Return 7-7
Group Pickup 6-7
Hold 1-19, 3-14
Hold on Hold 3-15
hunt group features 9-5
Key Pad Lock 1-8
Mailbox 1-19, 3-29, 5-26, 6-1
Mute 3-12, 4-4
No-Hunt 9-8
One-Way Broadcast Speaker
Call 5-37
One-Way Speaker Call 5-36
Open Listening 3-12
Paging 5-28
Park 7-9
Pick Up a Call to Add to
Conference 5-11
receive 1-7
transmit 1-7
frequently used feature keys
1-19
G
getting a dial tone 3-2
Group Pickup feature 6-7
access code A-3
guidance keys 1-17, 3-22
H
hanging up 3-2, 4-2
Headset Adapter 2-3
Headset jack 1-8
Headset Plus Adapter 2-3
help 1-25, B-1
Self Test B-2
Hold features 1-19, 3-14
See also System Hold feature.
Hold on Hold 3-15
Private Hold 3-15
HOLD key 1-19, 3-14
Hold on Hold feature 3-15
HOLDPVT key 3-16, 8-4
hot swapping battery 1-8
how to use this guide xiii
hunt group features 9-5
No-Hunt 9-8
hunt groups 9-5
hunting patterns 9-6
circular 9-6
linear 9-6
leaving 9-8
pilot 9-5
setting up 9-8
station 9-5
feature access codes A-4
I
idle state menu tree C-1
installing
Optiset E
bay option modules
Optiset E Liberator
I-4
2-6
Optiset E Administrator Guide
backup adapter 1-15
optional headset 1-15
telephone 1-10
wall mount base unit 1-12
wall mount charging
unit 1-14
INT key 5-23
Intercom features 5-20
Buzz 5-20
Community (Com) Group
Call 5-21
Community (Com) Group
Speaker Call 5-22
Dedicated Intercom Call 5-23
internal calls 3-3
Direct Station Select 5-15
features used with 3-3
Repertory Dialing 5-29
Station Speed Dialing 5-41
System Speed Dialing 5-46
INTRCOM key 5-22
ISDN Adapter 2-4
K
Key Module 2-8
key pad 1-16
Key Pad Lock feature
1-8
L
Last Number Redial (LNR) key 524
Last Number Redial feature 5-24
access code A-3
leaving a hunt group 9-8
lights, status 1-21
line keys 1-16
primary 1-16
status lights 1-21
line problems, reporting 9-4
linear hunt groups 9-6
LNR 5-24
Local Power Supply 2-14
locating the handset 4-6
locking the key pad 4-5
low battery protection
1-8
M
Mailbox feature 1-19, 3-29, 4-6,
5-26, 6-1
access code A-3
leaving a reminder message 526
reminder messages 6-1
MAILBOX key 1-19, 3-29
Main Menu 3-23
making calls 3-2, 4-1
Menu key 3-23
menu trees C-1
active state C-2
idle state C-1
messages. See reminder messages;
PhoneMail system.
multiple line appearances 1-16
Mute feature 1-8, 3-12, 4-4
MUTE key 3-12, 4-4
in PhoneMail repdialing
sequence 5-29
N
No-Hunt feature 9-8
NO-HUNT key 9-10
O
P
Paging feature 5-28
access code 5-28
Park feature 7-9
pause 4-3
personal identification number. See
PIN.
PHMAIL key 3-29
mailbox messages 6-5
Phone Adapter 2-4
PhoneMail system 1-19, 3-9, 329, 4-6, 6-1
Fixed Forwarding 7-1
Repertory Dialing 5-29
Pick a Call and Add to Conference
feature 5-11
Pick Up a Call to Add to Conference
Index
I-5
Index
One 5-37
One-Way Broadcast Speaker Call
feature 5-37
access code A-4
One-Way Speaker Call feature 536
access code A-4
Open Listening 3-12
operation frequency 1-7
OptiGuide display 1-16, 3-22, 4-8
option modules 1-16
OptiPage 5-37
Optiset E Advance Conference
Telephone 1-5
Optiset E Advance Plus
Telephone 1-5
Optiset E Advance Telephone 1-5
Optiset E Analog Adapter 2-1
Optiset E Basic telephone 1-3
Optiset E Control Adapter 2-2
Optiset E Data Adapter 2-2
Optiset E Distance Adapter 2-13
Optiset E Entry Telephone 1-2
Optiset E Headset Adapter 2-3
Optiset E Headset Plus Adapter 23
Optiset E ISDN Adapter 2-4
Optiset E Key Module 2-8
Optiset E Liberator Telephone 1-7
Optiset E Local Power Supply 214
Optiset E Phone Adapter 2-4
Optiset E Privacy Module 2-11
Optiset E Standard Telephone 1-5
Optiset E telephones 1-1
Optiset E Teleworking Adapter 24
other publications xv
out of range protection 1-8
outside calls 3-6
outside lines 5-19
OVERIDE key 5-3
feature 5-11
Pickup features 6-7
access codes A-3
Group Pickup 6-7
Station Pickup 6-8
Universal Night Answer 6-11
feature access code A-5
PICKUP key 3-14
Group Pickup feature 6-7
Station Pickup 6-8
Universal Night Answer 6-11
pilot hunt groups 9-5
PIN 3-6, 9-12
Forced Authorization
feature 9-15
Variable Forwarding 7-6
PIN Authorization feature 9-12
access code A-3
placing calls 3-2, 4-1
Preview feature 1-19, 3-17, 6-9
Preview key 1-19, 3-17, 6-9
primary line 1-16
Privacy feature 8-3
access code A-4
PRIVACY key 8-3
Privacy Module 2-11
Private Hold feature 3-15
PROGRAM key
changing a saved number 5-34
DSS setup 5-16
repdial setup/clear 5-31
Trunk Callback Queuing 5-48
R
R- key 1-19, 5-29
receive frequency 1-7
receiving calls 3-2, 4-2
related publications xv
Relay Forwarding feature 7-7
reminder messages 5-26, 6-1
Remote Authorization feature 916
Repertory Dialing (Repdial)
feature 1-19, 5-29
account numbers 5-29
I-6
Optiset E Administrator Guide
external calls 5-29
feature access codes 5-29
internal calls 5-29
PhoneMail 5-29
time delay 5-29
reporting bad lines 9-4
resetting the telephone B-2
ringer alert 1-8
ringing 1-23
S
SAV/RDL key 5-33
Saved Number Redial feature 533
access code A-4
Self Test B-2
service codes 3-28, D-1
setting up a hunt group 9-8
sounds
ringing 1-23
tones 1-23
speaker 1-21, 3-9
speaker call features 5-35
access codes A-4
Fixed One-Way Speaker
Call 5-35
One-Way Broadcast Speaker
Call 5-37
One-Way Speaker Call 5-36
Speaker Call Rejection 5-39
Two-Way Speaker Call 5-38
SPEAKER key 3-10, 3-15
getting a dial tone 3-2
hanging up 3-2
making a call 3-10
Open Listening 3-13
speakerphone 1-21, 3-10
settings 3-11
voice transmission 3-11
speed dialing. See Station Speed Dialing feature; System Speed Dialing feature.
SPK1WAY key 5-36
SPK1WYF key 5-35
SPK2WAY key 5-38
SPK-REJ key 5-39
Standby mode 4-7
station hunt groups 9-5
feature access codes A-4
Station Pickup feature 6-8
access code A-3
Station Speed Dialing feature 541
external calls 5-41
feature access codes 5-41
internal calls 5-41
Station Speed dialing feature
access code A-5
status lights 1-21
STORE key
DSS setup 5-16
repdial setup/clear 5-31
SYSHOLD key 7-12
SYS-SP1 key 5-46
SYS-SP2 key 5-46
system features 1-18
System Hold feature 7-12
access code A-5
System Speed Dialing feature 546
access codes A-5
T
U
Universal Night Answer
feature 6-11
access code A-5
unlocking the key pad 4-5
using the Optiset E Liberator
phone 4-1
using the phones 3-1
V
Variable Forwarding feature
access code A-2
voice mail. See PhoneMail.
voice transmission 3-11
voice volume keys 3-31
volume control
handset 1-8, 4-3
ringer 1-8, 4-3
VOLUME key 4-3
volume keys 1-22, 3-31
7-2
W
wall mount
Optiset E Liberator Phone
Base Unit 1-12
Charging Unit 1-14
Index
TALK key 4-1
Talk mode 4-7
Teleworking Adapter 2-4
Time feature 1-20
TIME key 1-20
tones 1-23
Trace Call feature 9-18
access code A-5
Transfer feature 1-20, 3-19
TRANSFR key 1-20
consultation hold 5-13
getting a dial tone 3-2
transferring calls 3-19
transmit frequency 1-7
troubleshooting 1-25, B-1
Optiset E Liberator phone
Optiset E phones B-1
Self Test B-2
Trunk Callback Queuing
feature 5-47
trunk line 5-19
Trunk Queuing features 5-47
Trunk Standby Queuing feature 548
Two-Way Speaker Call feature 538
B-9
Index
I-7
Index
Index
I-8