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USER’S GUIDE
DCP-330C
DCP-540CN
i
EC Declaration of Conformity under the R & TTE
Directive
Table of Contents
Section I General
Symbols and conventions used in the documentation .................................... 2
Setting the Dim Timer for the backlight ........................................................10
Section II Copy
Section III Direct Photo Printing
5 Printing photos from a memory card 14
ii
Printing photos from a camera with PictBridge 17
Section IV Appendixes
IMPORTANT - For your safety ......................................................................25
LAN connection (DCP-540CN only) ..............................................................25
EU Directive 2002/96/EC and EN50419........................................................25
Troubleshooting and Routine Maintenance 28
If you are having difficulty with your machine ................................................28
Document jam (DCP-540CN only) ................................................................34
iii
Section I
General
General Information
Loading documents and paper
General setup
I
2
1
General Information
Using the documentation
Thank you for buying a Brother machine!
Reading the documentation will help you make the most of your machine.
1
Symbols and conventions used in the documentation
The following symbols and conventions are used throughout the documentation.
1
Bold
Italics
Bold typeface identifies specific keys on the machine control panel.
Italicized typeface emphasizes an important point or refers you to a related topic.
Courier
New
Text in the Courier New font identifies messages on the
LCD of the machine.
Warnings tell you what to do to prevent possible personal injury.
Electrical Hazard icons alert you to possible electrical shock.
Hot Surface icons warn you not to touch machine parts that are hot.
Cautions specify procedures you must follow or avoid to prevent possible damage to the machine or other objects.
Notes tell you how you should respond to a situation that may arise or give tips about how the operation works with other features.
Improper Setup icons alert you to devices and operations that are not compatible with the machine.
1
Control panel overview
General Information
1
1
COPY
Quality
Enlarge/Reduce
Paper Type
Paper Size
Brightness
01
Normal
100%
Plain Pap
A4
0
1 LCD (liquid crystal display)
Displays messages on the screen to help you set up and use your machine.
Also, you can adjust the angle of the LCD display by lifting it.
2 Number of Copies
Use this key to make multiple copies.
3 Menu keys:
d
or
c
Press to scroll backward or forward to a menu selection.
a
or
b
Press to scroll through the menus and options.
Menu
Lets you access the main menu.
OK
Lets you select a setting.
1
4 Start keys:
Colour Start
Lets you start making copies in full colour.
Also lets you start a scanning operation (in colour or mono, depending on the scanning setting in the ControlCenter software).
Mono Start
Lets you start making copies in monochrome. Also lets you start a scanning operation (in colour or mono, depending on the scanning setting in the
ControlCenter software).
3
Chapter 1
10 9 8 7 6 5
01
Normal
100%
Plain Pap
A4
0
4
2
5 Stop/Exit
Stops an operation or exits from a menu.
6 On/Off
You can turn the machine on or off.
If you turn the machine off, it will still periodically clean the print head to maintain print quality.
7 Ink Management
Lets you clean the print head, check the print quality, and check the available ink volume.
8 Scan
Lets you access Scan mode.
9 PhotoCapture
Lets you access PhotoCapture Center™ mode.
10 Warning LED
Turns red when the LCD displays an error or an important status message.
3
4
Warning LED indications
The status LED (Light Emitting Diode) is a light that shows the DCP status.The LCD shows the current machine status when the machine is idle.
1
COPY
Quality
Enlarge/Reduce
Paper Type
Paper Size
Brightness
01
Normal
100%
Plain Pap
A4
0
General Information
Printing Reports
The following reports are available:
Help List
User Settings
Network config.
(DCP-540CN only)
0
1
How to print a report
a
Press
Menu
.
b
Press
a
or
b
to choose
Print Reports
.
Press
OK
.
c
Press
a
or
b
to choose the report you want.
Press
OK
.
d
Press
Mono Start
.
LED DCP status
Ready
Description
The DCP is ready for use.
Off
Cover open
Red
Ink empty
Paper error
Other messages
The cover is open.
Close the cover.
Replace the Ink cartridge with a new one.
Put paper in the tray or clear the paper jam.
Check the LCD message.
Check the LCD message.
5
6
2
Loading documents and paper
2
Loading documents
Using the ADF
(DCP-540CN only)
The ADF can hold up to 10 pages and feeds each sheet individually. Use standard
80 g/m
2
(20 lb) paper and always fan the pages before putting them in the ADF.
2
2
Recommended environment
2
Temperature:
Humidity:
Paper:
20 to 30 ° C (68 to 86 ° F)
50% to 70%
80 g/m
2
A4 (20 lb LTR)
Document Sizes Supported
Length:
Width:
Weight:
148 to 355.6 mm (5.8 to 14 in.)
148 to 215.9 mm
(5.8 to 8.5 in.)
64 to 90 g/m
2
(17 to 24 lb)
2
How to load documents
CAUTION
DO NOT pull on the document while it is feeding.
DO NOT use paper that is curled, wrinkled, folded, ripped, stapled, paper clipped, pasted or taped.
DO NOT use cardboard, newspaper or fabric.
2
Make sure documents written with ink are completely dry.
a
Fan the pages well. Make sure you put the documents
face down, top edge first
in the ADF until you feel them touch the feed roller. b
Adjust the paper guides to fit the width of your documents.
c
Unfold the ADF Document Output
Support Flap (1).
1
CAUTION
DO NOT leave thick documents on the scanner glass. If you do this, the ADF may jam.
Loading paper, envelopes and other media
Loading paper and other media
a
2
2
b
Loading documents and paper
2
c d
Check that the paper is flat in the tray.
7
Chapter 2
Note
When you use Legal size paper, press and hold the universal guide release button as you slide out the front of the paper tray.
f g e
Gently adjust the paper side guides with both hands and the paper length guide to the paper.
h
8
Note
Be careful that you do not push the paper in too far; it may lift at the back of the tray and cause feed problems.
3
General setup
3
Paper settings
Paper Type
a
Press
Menu
.
b
Press
a
or
b
to choose
General Setup
.
Press
OK
.
c
Press
a
or
b
to choose
Paper Type
.
Press
OK
.
d
Press
a
or
b
to choose
Plain Paper
,
Inkjet Paper
,
Brother Photo
,
Other Photo
or
Transparency
.
Press
OK
.
e
Press
Stop/Exit
.
Note
When you use transparencies or glossy paper, remove each sheet at once to prevent smudging or paper jams.
Paper Size
3
a
Press
Menu
.
b
Press
a
or
b
to choose
General Setup
.
Press
OK
.
c
Press
a
or
b
to choose
Paper Size
.
Press
OK
.
d
Press
a
or
b
to choose
Letter
,
Legal
,
A4
,
A5
or
10
×
15cm
.
Press
OK
.
e
Press
Stop/Exit
.
3
3
LCD display
3
LCD Contrast
a
Press
Menu
.
b
Press
a
or
b
to choose
General Setup
.
Press
OK
.
c
Press
a
or
b
to choose
LCD Settings
.
Press
OK
.
d
Press
a
or
b
to choose
LCD Contrast
.
Press
OK
.
e
Press
a
or
b
to choose
Light
,
Med
or
Dark
.
Press
OK
.
f
Press
Stop/Exit
.
3
3
9
Chapter 3
Setting the backlight brightness
a
Press
Menu
.
b
Press
a
or
b
to choose
General Setup
.
Press
OK
.
c
Press
a
or
b
to choose
LCD Settings
.
Press
OK
.
d
Press
a
or
b
to choose
Backlight
.
Press
OK
.
e
Press
a
or
b
to choose
Light
,
Med
or
Dark
.
Press
OK
.
f
Press
Stop/Exit
.
Setting the Dim Timer for the backlight
3
3
a
Press
Menu
.
b
Press
a
or
b
to choose
General Setup
.
Press
OK
.
c
Press
a
or
b
to choose
LCD Settings
.
Press
OK
.
d
Press
a
or
b
to choose
Dim Timer
.
Press
OK
.
e
Press
a
or
b
to choose
10 Secs
,
20 Secs
,
30 Secs
or
Off
.
Press
OK
.
f
Press
Stop/Exit
.
Setting the Off Timer
a
Press
Menu
.
b
Press
a
or
b
to choose
General Setup
.
Press
OK
.
c
Press
a
or
b
to choose
LCD Settings
.
Press
OK
.
d
Press
a
or
b
to choose
Off Timer
.
Press
OK
.
e
Press
a
or
b
to choose
1 Min
,
2 Mins
,
3 Mins
,
5 Mins
,
10 Mins
,
30 Mins
or
Off
.
Press
OK
.
f
Press
Stop/Exit
.
3
10
Section II
Copy
Making copies
II
12
4
Making copies
How to copy
Making a single copy
a
Load your document.
(See
b
Press
Mono Start
or
Colour Start
.
4
Making multiple copies
You can make up to 99 copies.
a
Load your document.
b
Press
+
or
-
repeatedly until the number of copies you want appears (up to 99).
c
Press
Mono Start
or
Colour Start
.
Note
To sort the copies, press
a
or
b
to choose
Stack/Sort
.
4
4
Copy options
You can change the copy settings from the default display. The LCD shows:
COPY
Quality
Enlarge/Reduce
Paper Type
Paper Size
Brightness
01
Normal
100%
Plain Pap
A4
0
1
4
1 No of Copies
You can enter the number of copies you want by p ressing
+
or
-
repeatedly
.
Press
a
or
b
to scroll through the copy options menu.
When the option you want is highlighted, press
OK
.
The machine returns to its default settings after 60 seconds.
4
Section III
Direct Photo Printing
Printing photos from a memory card
Printing photos from a camera with PictBridge
III
14
5
Printing photos from a memory card
5
PhotoCapture Center™
Operations
5
Using memory cards
5
Getting started
CompactFlash
®
Memory Stick
®
Memory Stick Pro™
SecureDigital™
MultiMediaCard™ xD-Picture Card™
miniSD™ can be used with a miniSD™ adapter.
Memory Stick Duo™ can be used with a
Memory Stick Duo™ adapter.
Memory Stick Pro Duo™ can be used with a Memory Stick Pro Duo™ adapter.
Adapters are not included with the machine. Contact a third party supplier for adapters.
1 2 3 4
1 CompactFlash
®
2 SecureDigital™, MultiMediaCard™
3 Memory Stick
®
, Memory Stick Pro™
4 xD-Picture Card™
PhotoCapture
light is on, the media card is properly inserted.
PhotoCapture
light is off, the media card is not properly inserted.
PhotoCapture
light is blinking, the media card is being read or written to.
The machine can only read one media card at a time so do not put more than one card in the slot.
5
Print Images
View Photo(s)
a
Make sure you have put the media card in the correct slot.
Press (
PhotoCapture
). b
Press
a
or
b
to choose
View Photo(s)
.
Press
OK
.
c
Press
d
or
c
to choose your photo.
d
Press
+
or
-
repeatedly to enter the number of copies you want.
e
Repeat step
have chosen all the photos.
f
After you have chosen all the photos, do one of the following:
Press
OK
and change the print setting.
If you do not want to change any settings, press
Colour Start
to print.
5
Print Index (Thumbnails)
The PhotoCapture Center™ assigns numbers for images (such as No.1, No.2,
No.3, and so on).
5
5
Printing photos from a memory card c
Press
a
or
b
to choose
6 Images/Line Fast
or
5 Images/Line Photo
.
Press
OK
.
5 Images/Line
Photo
6 Images/Line
Fast d
Press
Colour Start
to print.
Print All Photos
a
Make sure you have put the media card in the correct slot.
Press (
PhotoCapture
). b
Press
a
or
b
to choose
Print All Photos
.
Press
OK
.
c
Press
+
or
-
repeatedly to enter the number of copies you want.
d
Do one of the following:
Change the print setting.
If you do not want to change any settings, press
Colour Start
to print.
5
5
a
Make sure you have put the media card in the correct slot.
Press (
PhotoCapture
). b
Press
a
or
b
to choose
Print Index
.
Press
OK
.
15
Chapter 5
Print Photos
a
Make sure you have put the media card in the correct slot.
Press (
PhotoCapture
). b
Print the Index. (See
c
Press
a
or
b
to choose
Print Photos
.
Press
OK
.
d
Press
+
repeatedly to enter the image number that you want to print from the
Index page (Thumbnails).
If you want to choose a two digit number, press c
to move the cursor to the next digit.
(For example, enter
1
, c
,
6
to print image No.16.)
Press
OK
.
e
Repeat step
all the image numbers that you want to print.
f
After you have chosen all the image numbers, press
OK
again.
g
Press
+
or
-
repeatedly to enter the number of copies you want. Press
OK
.
h
Do one of the following:
Change the print setting.
If you do not want to change any settings, press
Colour Start
to print.
5
DPOF printing
a
Make sure you have put the media card into the correct slot.
Press ). The machine will ask you if you want to use
DPOF setting.
b
Press
+
to choose
Yes
.
c
Do one of the following:
Change the print settings.
If you do not want to change any settings, press
Colour Start
to print.
5
16
17
6
Printing photos from a camera with PictBridge
6
Before Using
PictBridge
PictBridge requirements
To avoid errors, remember the following points:
The machine and the digital camera must be connected using a suitable USB cable.
The image file extension must be .JPG
(Other image file extensions like .JPEG,
.TIF, .GIF and so on will not be recognized).
PhotoCapture Center operations are not available when using the PictBridge feature.
6
6
18
Chapter 6
Section IV
Appendixes
Safety and Legal
Troubleshooting and Routine Maintenance
Menu and Features
Specifications
IV
20
A
Safety and Legal
Choosing a location
Put your machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the machine near a standard, grounded electrical socket. Choose a location where the temperature remains between 10 ° and 35 ° C (50 ° F and 95 ° F).
A
CAUTION
• Avoid placing your machine in a high-traffic area.
• Avoid placing your machine on carpet.
• DO NOT put the machine near heaters, air conditioners, refrigerators, medical equipment, chemicals or water.
• DO NOT expose the machine to direct sunlight, excessive heat, moisture, or dust.
• DO NOT connect your machine to electrical sockets controlled by wall switches or automatic timers.
• Disruption of power can wipe out information in the machine's memory.
• Do not connect your machine to electrical sockets on the same circuit as large appliances or other equipment that might disrupt the power supply.
• Avoid interference sources, such as speakers or the base units of cordless phones.
A
Safety and Legal
To use the machine safely
Please keep these instructions for later reference and read them before attempting any maintenance.
WARNING
A
There are high voltage electrodes inside the machine. Before you clean the inside of the machine, make sure you have unplugged the power cord from the electrical socket. Doing this will prevent an electrical shock.
DO NOT handle the plug with wet hands. Doing this might cause an electrical shock.
DO NOT pull in the middle of the power cord. Doing this might cause an electrical shock.
21
DO NOT put your hands on the edge of the machine under the document cover or the scanner cover. This may cause injury.
DO NOT put your hands on the edge of the paper tray under the output paper tray cover. Doing this may cause injury.
22
DO NOT touch the paper feed roller. Doing this may cause injury.
Safety and Legal
DO NOT touch the area shaded in the illustration. Doing this may cause injury.
When moving the machine you must lift it from the base, by placing a hand at each side of the unit as shown in the illustration. Do not carry the machine by holding the scanner cover.
If the machine becomes hot, releases smoke, or generates any strong smells, immediately turn off the power switch and unplug the machine from the electorical socket. Call your Brother dealer or Brother Customer Service.
If metal objects, water or other liquids get inside the machine, immediately turn off the power switch and unplug the machine from the electrical socket. Call your Brother dealer or Brother
Customer Service.
WARNING
• This product must be installed near an electrical socket that is easily accessible. In case of an emergency, you must unplug the power cord from the electrical socket to shut off the power completely.
• Always make sure the plug is fully inserted.
23
Important safety instructions
1 Read all of these instructions.
2 Save them for later reference.
3 Follow all warnings and instructions marked on the product.
4 Unplug this product from the wall socket before cleaning the inside of the machine. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning.
5 Do not use this product near water.
6 Do not place this product on an unstable cart, stand, or table. The product may fall, causing serious damage to the product.
7 Slots and openings in the cabinet and the back or bottom are provided for ventilation. To ensure reliable operation of the product and to protect it from overheating, these openings must not be blocked or covered. The openings should never be blocked by placing the product on a bed, sofa, rug, or other similar surface. This product should never be placed near or over a radiator or heater. This product should never be placed in a built-in installation unless adequate ventilation is provided.
8 This product should be operated from the type of power source indicated on the label. If you are not sure of the type of power available, call your dealer or local power company.
9 Use only the power cord supplied with this machine.
10 This product is equipped with a 3-wire grounded plug, a plug having a third (grounded) pin.
This plug will only fit into a grounded power outlet. This is a safety feature. If you are unable to insert the plug into the outlet, call your electrician to replace your obsolete outlet. Do not defeat the purpose of the grounded plug.
11 Do not allow anything to rest on the power cord. Do not place this product where people can walk on the cord.
12 Do not place anything in front of the machine that will block printing. Do not place anything in the path of printing.
13 Wait until pages have exited the machine before picking them up.
14 Unplug this product from the power socket and refer all servicing to Brother Authorized Service
Personnel under the following conditions:
When the power cord is damaged or frayed.
If liquid has been spilled into the product.
If the product has been exposed to rain or water.
If the product does not operate normally when the operating instructions are followed, adjust only those controls that are covered by the operating instructions. Incorrect adjustment of other controls may result in damage and will often require extensive work by a qualified technician to restore the product to normal operation.
If the product has been dropped or the casing has been damaged.
If the product exhibits a distinct change in performance, indicating a need for service.
A
24
Safety and Legal
15 To protect your product against power surges, we recommend the use of a power protection device (Surge Protector).
16 To reduce the risk of fire, electric shock and injury to people, note the following:
Do not use this product near appliances that use water, a swimming pool, or in a wet basement.
Do not use the machine during an electrical storm (there is the remote possibility of an electrical shock) or to report a gas leak in the vicinity of the leak.
IMPORTANT - For your safety
To ensure safe operation, the supplied three-pin plug must be inserted only into a standard threepin electrical socket that is effectively grounded through the normal household wiring.
The fact that the equipment operates satisfactorily does not imply that the power is grounded and that the installation is completely safe. For your safety, if in any doubt about the effective grounding of the power, consult a qualified electrician.
A
LAN connection (DCP-540CN only)
A
CAUTION
DO NOT connect this product to a LAN connection that is subject to over-voltages.
EU Directive 2002/96/EC and EN50419
A
European Union Only
This equipment is marked with the above recycling symbol. It means that at the end of the life of the equipment you must dispose of it separately at an appropriate collection point and not place it in the normal domestic unsorted waste stream. This will benefit the environment for all.
(European Union only)
25
Legal limitations for copying
It is an offence to make reproductions of certain items or documents with the intent to commit fraud. This memorandum is intended to be a guide rather than a complete list.
We suggest you check with relevant legal authorities if in doubt about a particular item or document.
The following are examples of documents which may not be copied:
Money
Bonds or other certificates of indebtedness
Certificates of Deposit
Armed Forces Service or Draft papers.
Passports
Postage Stamps (cancelled or uncancelled)
Immigration Papers
Welfare documents
Cheques or Drafts drawn by Governmental Agencies
Identification Documents, badges or insignias
Licences and Certificates of Title to motor vehicles
Copyrighted works cannot be copied. Sections of a copyrighted work can be copied for ‘fair dealing’. Multiple copies would indicate improper use.
Works of art should be considered the equivalent of copyrighted works.
Licenses and Certificates of Title to motor vehicles may not be copied under certain state/provincial laws.
A
26
Safety and Legal
Trademarks
The Brother logo is a registered trademark of Brother Industries, Ltd.
Brother is a registered trademark of Brother Industries, Ltd.
Multi-Function Link is a registered trademark of Brother International Corporation.
© 2006 Brother Industries, Ltd. All rights reserved.
Windows and Microsoft are registered trademarks of Microsoft in the U.S. and other countries.
Macintosh and TrueType are registered trademarks of Apple Computer, Inc.
PaperPort is a registered trademarks of ScanSoft, Inc.
Presto! PageManager is a registered trademark of NewSoft Technology Corporation.
Microdrive is a trademark of International Business Machine Corporation.
CompactFlash is a registered trademark of SanDisk Corporation.
Memory Stick is a registered trademark of Sony Corporation.
SecureDigital is a trademark of Matsushita Electric Industrial Co. Ltd., SanDisk Corporation and
Toshiba Corporation.
SanDisk is a licensee of the SD and miniSD trademarks.
MultiMediaCard is a trademark of Infineon Technologies and licensed to the MultiMediaCard
Association.
xD-Picture Card is a trademark of Fujifilm Co. Ltd., Toshiba Corporation and Olympus Optical Co.
Ltd.
PictBridge is a trademark.
Memory Stick Pro, Memory Stick Pro Duo, Memory Stick Duo and MagicGate are trademarks of
Sony Corporation.
Each company whose software title is mentioned in this manual has a Software License
Agreement specific to its proprietary programs.
All other brand and product names mentioned in this User's Guide, the Software User's
Guide and the Network User’s Guide are registered trademarks of their respective companies.
A
27
B
Troubleshooting and Routine
Maintenance
B
Troubleshooting
If you are having difficulty with your machine
Printing
Difficulty
No printout
Poor print quality
Suggestions
Check the interface cable on both the machine and your computer. (See the
Quick
Setup Guide
.)
Make sure the machine is plugged in and not in Power Save mode.
One or more ink cartridges are empty. (See
Check to see if the LCD is showing an error message. (See
Check that the correct printer driver has been installed and chosen.
Make sure that the machine is online. Click
Start
and then
Printers and Faxes
.
Right-click and choose
Brother DCP-XXXX
(where XXXX is your model name), and make sure that
Use Printer Offline
is unchecked.
Check the print quality. (See
Make sure that the Media Type setting in the printer driver or the Paper Type setting in the machine’s menu matches the type of paper you are using. (See
Printing
for Windows
®
in the Software User's Guide on the CD-ROM.)
Make sure that your ink cartridges are fresh. The following may cause ink to clog:
The expiration date written on the cartridge package has passed. (Cartridges stay usable for up to two years if kept in their original packaging.)
The ink cartridge was in your machine over six months.
The ink cartridge may not have been stored properly before use.
Try using the recommended types of paper.
The recommended environment for your machine is between 20 ° C to 33 ° C
(68
°
F to 91
°
F).
Clean the print head. (See
White horizontal lines appear in text or graphics.
Try using the recommended types of paper.
If you want to print on Photo L or 10
×
15 cm paper, make sure you use the photo paper tray.
The machine prints blank pages.
Clean the print head. (See
Characters and lines are stacked.
Check the printing alignment. (See
Checking the printing alignment
Printed text or images are skewed.
Make sure the paper is loaded properly in the paper tray and the paper side guide is adjusted correctly. (See
Make sure the Jam Clear Cover is set properly.
Make sure the paper is not too thick or curled. Smudged stain at the top center of the printed page.
Printing appears dirty or ink seems to run.
Make sure you are using the recommended types of paper. Don't handle the paper until the ink is dry.
B
B
28
Troubleshooting and Routine Maintenance
Printing (Continued)
Difficulty
Stains appear on the reverse side or at the bottom of the page.
The machine prints dense lines on the page.
The printouts are wrinkled.
Suggestions
Make sure the printer platen is not dirty with ink.
Make sure you are using the paper support flap. (See
Check
Reverse Order
in the
Basic
tab of the printer driver.
Cannot perform ‘2 in 1 or 4 in 1’ printing.
Print speed is too slow.
Colour Enhancement is not working properly.
Machine feeds multiple pages.
In the printer driver
Basic
tab, click
Settings
, and uncheck
Bi-Directional
Printing
.
Check that the paper size setting in the application and in the printer driver are the same.
Try changing the printer driver setting. The highest resolution needs longer data processing, sending and printing time. Try the other quality settings in the printer driver
Basic
tab. Also, click the
Settings
, and make sure you uncheck
Colour
Enhancement
.
Set the borderless feature off. Borderless printing is slower than normal printing.
(See
Printing
for Windows
®
in the Software User's Guide on the CD-ROM.)
If the image data is not full colour in your application (such as 256 colour), Colour
Enhancement will not work. Use at least 24 bit colour data with the Colour
Enhancement feature.
Make sure the paper is loaded properly in the paper tray. (See
Check that more than two types of paper are not loaded in the paper tray at any one time.
Make sure you are using the paper support flap. (See
Make sure you pull out the paper support until it clicks.
Printed pages are not stacked neatly.
Printed pages re-feed and cause a paper jam.
Machine does not print from Paint
Brush.
Machine does not print from Adobe
Illustrator.
Machine cannot print full pages of a document.
Out of memory
message occurs.
Try setting the Display setting to ‘256 colours’.
Try to reduce the print resolution. (See
Printing
for Windows
®
User's Guide on the CD-ROM.)
Reduce the print resolution. (See
Printing
for Windows
®
Guide on the CD-ROM.)
in the Software
in the Software User’s
Reduce the complexity of your document and try again. Reduce the graphic quality or the number of font sizes within your application software.
Copying Difficulties
Difficulty
Poor copy results when using the
ADF. (DCP-540CN only)
Suggestions
Vertical streaks appear on copies.
If you see vertical streaks on copies, clean the scanner. (See
Try using the scanner glass.
29
Scanning Difficulties
Difficulty
TWAIN/WIA errors appear while scanning.
Poor scanning results when using the ADF.
Suggestions
Make sure the Brother TWAIN/WIA driver is chosen as the primary source. In
PaperPort
®
SE with OCR, click
File
,
Scan
and choose the Brother TWAIN/WIA driver.
Try using the scanner glass.
Software Difficulties
Difficulty
Cannot install software or print.
‘Device Busy’
Suggestions
Run the
Repair MFL-Pro Suite
program on the CD-ROM. This program will repair and reinstall the software.
Make sure the machine is not showing an error message on the LCD.
PhotoCapture Center™ Difficulties
Difficulty
Removable Disk does not work properly.
Cannot access Removable Disk from Desktop icon.
Suggestions
1 Have you installed the Windows
®
2000 update? If not, do the following:
1) Unplug the USB cable.
2) Install the Windows
®
2000 update, and see the Quick Setup Guide. After the installation the PC will be automatically restarted.
3) Wait about 1 minute after you restart the PC, and then connect the USB cable.
2 Take out the memory card and put it back in again.
3 If you have tried ‘Eject’ from within Windows
®
, take out the media card before you continue.
4 If an error message appears when you try to eject the media card, it means the card is being accessed. Wait a while and then try again.
5 If all of the above do not work, turn off your PC and machine, and then turn them on again. (You will have to unplug the power cord of the machine to turn it off.)
Make sure you have put the media card into the media slot.
Network Difficulties
Difficulty
Cannot print over the Network.
Suggestions
Make sure that your machine is powered on and is online and in Ready mode.
Print a Network Configuration list (see
current Network settings printed in this list. Reconnect the LAN cable to the hub to verify that the cabling and network connections are good. If possible, try connecting the machine to a different port on your hub using a different cable. If the connections are good, the machine shows
LAN Active
for 2 seconds.
(If you are having Network problems, see the Network User’s Guide for more information.)
30
Troubleshooting and Routine Maintenance
Network Difficulties (Continued)
Difficulty
The network scanning feature does not work.
Your computer cannot find your machine.
Suggestions
(For Windows
®
users only) The firewall setting on your PC may be rejecting the necessary network connection. Follow the instructions below to configure the
Firewall. If you are using a personal Firewall software, see the User’s Guide for your software or contact the software manufacturer.
<Windows
®
XP SP2 users>
1 Click the
Start
button,
Control Panel
and then
Windows Firewall
. Make sure that Windows Firewall on the
General
tab is set to On.
2 Click
Advanced
tab and
Settings
button in
Network Connection Settings
.
3 Click
Add
button, and in the
Description of service
field,enter any name. In the
Name or IP Address
field enter "localhost". In the internal and external port numbers fields enter 54925 for network scanning. Choose
UDP
and click
OK
. Repeat this step adding Port 137 for Windows
®
.
4 Make sure the new settings are added and the box is checked, and then click
OK
.
<Windows
®
users>
The firewall setting on you PC may be rejecting the necessary network connection. For detail, see the instruction above.
<Macintosh
®
users>
Re-select your machine in the DeviceSelector application located in Macintosh
HD/Library/Printers/Brother/Utilities or from the model of ControlCenter2.
31
Error messages
Error Message
Cover is Open
Data Remaining
Document Jam
High Temperature
Ink Empty
Low Temperature
Media Error
Near Empty
No Cartridge
No File
No Paper Fed
Cause
The scanner cover is not closed completely.
The ink cartridge cover is not completely closed.
Print data is left in the machine's memory.
Print data is left in the machine's memory. The USB cable was unplugged while the computer was sending the data to the machine.
The document was not inserted or fed properly, or the document scanned from the ADF was too long.
Action
Lift the scanner cover and then close it again.
Firmly close the ink cartridge cover until it clicks.
Re-start printing from your computer.
Press
Stop/Exit
. The machine will cancel the job and clear it from the memory. Try to print again.
The print head is too warm.
One or more of the ink cartridges is empty. The machine will stop all print operations.
The print head is too cold.
The media card is either corrupted, improperly formatted, or there is a problem with the media card.
One or more of the ink cartridges are running out of ink.
An ink cartridge is not installed properly.
The media card in the media drive does not contain a .JPG file.
The machine is out of paper or paper is not properly loaded in the paper tray.
The paper is jammed in the machine.
Using the ADF (DCP-540CN only)
Allow the machine to cool down.
Replace the ink cartridges. (See
Allow the machine to warm up.
Put the card firmly into the slot again to make sure it is in the correct position. If the error remains, check the media drive by putting in another media card that you know is working.
Order a new ink cartridge.
Take out the ink cartridge and put it in again seating it properly. (See
Put the correct media card into the slot again.
Do one of the following:
Refill the paper in the paper tray, and then press
Mono Start
or
Colour
Start
.
Remove the paper and load it again and then press
Mono Start
or
Colour
Start
.
B
32
Troubleshooting and Routine Maintenance
Error Message
Out of Memory
Paper Jam
Unable to Change XX
Cause
The machine's memory is full.
Action
Copy operation in progress
Press
Stop/Exit
and wait until the other operations in progress finish and then try again.
Printing operation in progress
Reduce print resolution. (For details, see
Printing
for Windows
®
in the Software
User's Guide on the CD-ROM.)
Paper is jammed in the machine. (See
The machine has a mechanical problem.
Disconnect the machine from the power for several minutes, then reconnect it.
Unable to Clean XX
Unable to Init. XX
Unable to Print XX
Unable to Scan XX
Wrong Paper Size
Wrong USB device
Paper is not the correct size.
A non-PictBridge compatible or broken device has been connected to the PictBridge port.
Load the correct size of paper (Letter,
Legal or A4), and then press
Mono Start
or
Colour Start
.
Unplug the device from the PictBridge port, then press
On/Off
to turn the machine off and then on again.
33
Changing LCD language
You can change the LCD language.
a
Press
Menu
b
Press a
or b
to select
Initial Setup
.
Press
OK
.
c
Press a
or b
to select
Local Language
.
Press
OK
.
d
Press
a
or
b
to select your language.
Press
OK
.
e
Press
Stop/Exit
.
B
Document jam (DCP-540CN only)
B
Documents can jam if they are not inserted or fed properly, or if they are too long. Follow the steps below to clear a document jam.
Document is jammed in the top of the
ADF unit
B
a
Take out any paper from the ADF that is not jammed.
b
Open the ADF cover.
c d
Close the ADF cover.
e
Press
Stop/Exit
.
Note
To avoid future document jams close the
ADF cover properly by pushing it gently in the middle.
Document is jammed inside the ADF unit
B
a
Take out any paper from the ADF that is not jammed.
b
Lift the document cover.
c d
Close the document cover.
e
Press
Stop/Exit
.
34
Printer jam or paper jam
a
B
Troubleshooting and Routine Maintenance d b e c f g
Push the paper tray firmly back into the machine.
35
Routine maintenance
B
Replacing the ink cartridges
B
a
Open the ink cartridge cover.
b e f
M
brother
XXXX c
Open the new ink cartridge bag for the colour shown on the LCD, and then take out the ink cartridge.
d g
For each new cartridge you installed, press
+
(
Yes
) to automatically reset the ink dot counter for that colour.
WARNING
If ink gets in your eyes, wash them out with water at once and call a doctor if you are concerned.
36
CAUTION
Brother multifunction machines are designed to work with ink of a particular specification and will work to a level of optimum performance when used with genuine Brother Branded ink cartridges.
Brother cannot guarantee this optimum performance if ink or ink cartridges of other specifications are used. Brother does not therefore recommend the use of cartridges other than genuine Brother Branded cartridges or the refilling of empty cartridges with this machine or the refilling of empty cartridges with ink from other sources. If damage is caused to the print head or other parts of this machine as a result of using incompatible products with this machine, any repairs required as a result may not be covered by the warranty.
Clean the outside of the machine as follows:
a
Pull the paper tray (1) completely out of the machine.
B
1
Troubleshooting and Routine Maintenance c
Lift the output paper tray cover and remove anything that is stuck inside the paper tray.
d
Wipe the inside and outside of the paper tray with a soft cloth to remove dust.
e
Close the output paper tray cover and put the paper tray firmly back in the machine.
b
Wipe the outside of the machine with a soft cloth to remove dust.
37
Cleaning the scanner
a b
B
Checking the print quality
a
Press
Ink Management
.
b
Press
a
or
b
to choose
Test Print
.
Press
OK
.
c
Press
a
or
b
to choose
Print Quality
.
Press
OK
.
d
Press
Colour Start
.
e
Check the quality of the four colour blocks on the sheet.
f
Do one of the following:
If all lines are clear and visible, press
+
to choose
Yes
, and go to step
If you can see missing short lines as shown below, press
-
to choose
No
.
OK Poor
B
Cleaning the print head
a
Press
Ink Management
.
b
Press
a
or
b
to choose
Cleaning
.
Press
OK
.
c
Press
a
or
b
to choose
Black
,
Color or
All
.
Press
OK
.
The machine cleans the print head.
When cleaning is finished, the machine will go back to standby mode automatically.
Note
If you clean the print head at least five times and the print has not improved, call your Brother dealer.
B
g
The LCD asks you if the print quality is
OK for black and three colours.
Press
+
(
Yes
) or
-
(
No
).
h
The LCD asks you if you want to start cleaning.
Press
+
(
Yes
).
The machine starts cleaning the print head.
i
After cleaning is finished, press
Colour
Start
.
The machine starts printing the Print
Quality Check Sheet again and then returns to step
38
j
Press
Stop/Exit
.
If you repeat this procedure at least five times and the print quality is still poor, replace the ink cartridge for the clogged colour.
After replacing the ink cartridge, check the print quality. If the problem still exists, repeat the cleaning and test print procedures at least five times for the new ink cartridge. If ink is still missing, call your Brother dealer.
Note
i
Checking the printing alignment
a
Press
Ink Management
.
b
Press
a
or
b
to choose
Test Print
.
Press
OK
.
c
Press
a
or
b
to choose
Alignment
.
Press
OK
.
d
Press
Mono Start
or
Colour Start
.
The machine starts printing the
Alignment Check Sheet.
e
Check the 600 dpi and 1200 dpi test prints to see if number 5 most closely matches number 0.
If the number 5 sample of both the
600 dpi and 1200 dpi are the best matches, press
+
(
Yes
) to finish
Alignment Check, and go to step
If another test print number is a better match for either 600 dpi or
1200 dpi, press
-
(
No
) to choose it.
B
Troubleshooting and Routine Maintenance f
For 600 dpi, press
d
or
c
to select the number of the test print that most closely matches the number 0 sample (1-8).
Press
OK
.
g
For 1200 dpi, press
d
or c
to select the number of the test print that most closely matches the number 0 sample (1-8).
Press
OK
.
h
Press
Stop/Exit
.
Checking the ink volume
You can check the ink that is left in the cartridge.
a
Press
Ink Management
.
b
Press
a
or
b
to select
Ink Volume
.
Press
OK
.
The LCD shows the ink volume.
c
Press
Stop/Exit
.
Note
You can check the ink volume from your computer. (See
Printing
for Windows
®
in the Software User's Guide on the CD-
ROM.)
B
39
Packing and shipping the machine
B
CAUTION
It is important to allow the machine to ‘park’ the print head after a print job. Listen carefully to the machine before unplugging it to make sure that all mechanical noise has stopped. Not allowing the machine to finish this parking process may lead to print problems and possible damage to the print head.
a
Open the ink cartridge cover. b
Pull the lock release levers down and take out all ink cartridges.
(See
c
CAUTION
If you are not able to find the yellow protective part, DO NOT remove the ink cartridges before shipping. It is essential that the machine be shipped with either the yellow protective parts or the ink cartridges in position. Shipping without them will cause damage to your machine and may void your warranty.
d
Unplug the machine from the electrical socket.
e
Using both hands, use the plastic tabs on both sides of the machine to lift the scanner cover until it locks securely into the open position then unplug the interface cable from the machine, if it is connected.
f g
40
h
Troubleshooting and Routine Maintenance i
Close the carton and tape it shut.
41
42
C
Menu and Features
Menu keys
a b d c
Access the main menu.
Access its menu of temporary settings.
Scroll through the current menu level.
Go back to the previous menu level.
Go to the next menu level.
Go to the next menu level.
Accept an option.
Select the number to enter.
C
Stop the current operation.
C
D
Specifications
General
Memory Capacity
ADF (automatic document feeder)
32 MB
Up to 10 pages
Temperature: 20 ° C - 30 ° C (68 ° F - 86 ° F)
Humidity: 50% - 70%
Paper: [80 g/m
2
(20 lb)] A4 size
Paper Tray
Printer Type
100 Sheets [80 g/m
2
(20 lb)]
Ink Jet
Print Method
Black:
Colour:
Piezo with 94 × 1 nozzles
Piezo with 94
×
3 nozzles
LCD (liquid crystal display)
50.8 mm (2.0 in) Colour LCD (DCP-330C/DCP-540CN)
Power Source
Power Consumption
AC 220 to 240V 50/60Hz
Power Save
Mode:
Standby:
Operating:
Average 5.5 W
Average 7 W
Average 21 W
D
D
43
Dimensions
(DCP-330C)
150 mm
(5.9 in.)
(DCP-540CN)
180 mm
(7.1 in.)
398 mm
(15.7 in.)
360 mm
(14.2in.)
398 mm
(15.7 in.)
370 mm
(14.6 in.)
351 mm
(13.8 in.)
443 mm
(17.4 in.)
351 mm
(13.8 in.)
443 mm
(17.4 in.)
Weight
Noise
Temperature
Humidity
1
This depends on printing conditions.
7.3 kg (16.06 lb) (DCP-330C)
8.0 kg (17.6 lb) (DCP-540CN)
Operating:
50 dB or less
Operating: 10 to 35
°
C (50
°
F to 95
°
F)
Best Print
Quality:
Operating:
20 to 33
°
C (68
°
F to 91
°
F)
20 to 80% (without condensation)
Best Print
Quality: 20 to 80% (without condensation)
44
Specifications
Consumable items
Ink
Service Life of Ink
Cartridge
Replacement
Consumables
The machine uses individual Black, Yellow, Cyan and Magenta ink cartridges that are separate from the print head assembly.
Replacement Ink Cartridges
Black - Approximately 500 pages at 5% coverageYellow, Cyan and
Magenta - Approximately 400 pages at 5% coverage
The first time you install a set of ink cartridges the machine will use an amount of ink to fill the ink delivery tubes for high quality print outs. This process will only happen once. With all following ink cartridges you can print the specified number of pages.
The above figures assume continuous printing at a resolution of
600 x 600 dpi in normal mode after installing new ink cartridge.
The number of pages a cartridge will print may change depending on how often you use the machine and how many pages you print with each use.
The machine will automatically and periodically clean the print head assembly, a process that uses a small amount of ink.
When the machine identifies a cartridge as empty there may be a small amount of ink left in it. This is necessary to prevent air from drying out and damaging the print head assembly.
<Black> LC1000BK, <Yellow> LC1000Y, <Cyan> LC1000C,
<Magenta> LC1000M
D
45
Network (LAN) (DCP-540CN only)
LAN
Support for
Protocols
You can connect your machine to a network for Network Printing and Network Scanning (Windows
®
only). Also included is Brother
BRAdmin Professional Network Management software for
Windows
®
and BRAdmin Light for Mac OS
®
X 10.2.4 or greater.
Windows
®
98/98SE/Me/2000/XP
Mac OS
®
X 10.2.4 or greater
Ethernet 10/100 BASE-TX Auto Negotiation (Wired LAN)
TCP/IP
ARP, RARP, BOOTP, DHCP, APIPA (Auto IP), NetBIOS Name
Resolution, DNS Resolver, LPR/LPD, Custom Raw
Port/Port9100, FTP Server, mDNS, TELENET, SNMP
D
46
E
Index
A
ADF (automatic document feeder) .............6
ADF cover ................................................34
C
Cleaning
print head ..............................................38
scanner .................................................38
Consumable items ...................................45
Control panel overview .............................. 3
ControlCenter
See Software User's Guide on the
..................................................
Copy
multiple .................................................12
single ....................................................12
using ADF .............................................12
E
Error messages on LCD ..........................32
Ink Empty ..............................................32
Near Empty ...........................................32
No Paper Fed .......................................32
Out of Memory ......................................33
Unable to Change .................................33
Unable to Clean ....................................33
........................................33
Unable to Print ......................................33
Unable to Scan .....................................33
H
HELP
LCD messages
using Menu keys ................................42
I
Ink cartridges
checking ink volume .............................39
ink dot counter ......................................36
replacing ...............................................36
J
Jams
L
LCD (liquid crystal display)
Brightness ............................................ 10
Contrast .................................................. 9
Dim Timer ............................................. 10
Help List ................................................. 5
Language ............................................. 34
Off Timer .............................................. 10
M
Maintenance, routine ............................... 36
Mode, entering
PhotoCapture ......................................... 4
Scan ....................................................... 4
N
Network
Printing
See Network User's Guide on the
..............................................
Scanning
See Software User's Guide on the
..............................................
47
P
Paper
size ..........................................................9
size of document .....................................6
type .........................................................9
PaperPort
®
See Software User's Guide and PaperPort
PhotoCapture Center™
.....................................14
DPOF printing .......................................16
from PC
See Software User's Guide on the
...............................................
Memory Stick Pro™ ..............................14
......................................14
MultiMediaCard™ .................................14
Preview photos .....................................15
Printing
all photos ............................................15
index ..................................................15
photos ................................................16
SecureDigital™ .....................................14
xD-Picture Card™ .................................14
Presto!
®
PageManager
®
difficulties ..............................................28
improving quality ...................................38
paper jams ............................................35
reports .....................................................5
Programming your machine .....................42
R
Reports
Help List ..................................................5
how to print .............................................5
User Settings ..........................................5
S
Safety Instructions ................................... 24
Scanning
See Software User's Guide on the
..................................................
Shipping the machine .............................. 40
T
Troubleshooting ....................................... 28
checking ink volume ............................. 39
document jam ....................................... 34
error messages on LCD ....................... 32
if you are having difficulty
copying .............................................. 29
Network ............................................. 30
PhotoCapture Center™ ..................... 30
printing .............................................. 28
paper jam ............................................. 35
print quality ........................................... 38
W
Windows
®
See Software User's Guide on the
..................................................
48
Visit us on the World Wide Web http://www.brother.com
EEU_ENG
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Key Features
- Home & office Inkjet Colour printing
- 6000 x 1200 DPI
- A4 25 ppm
- Colour copying Colour scanning
- Direct printing
- USB port
- Internal memory: 32 MB
- 7.3 kg
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