Canon MF4200 Specifications

Basic Operation Guide
What Can I Do with This Machine?
Before Using the Machine
Document and Paper
Copying
Sending Faxes
Receiving Documents
Printing
Scanning
PC Faxing
Remote UI
Maintenance
Troubleshooting
Machine Settings
Appendix
Please read this guide before operating this product.
After you finish reading this guide, store it in a safe place for future reference.
Manuals for the Machine
To view the manual in PDF format, Adobe Reader/Adobe Acrobat Reader is required. If Adobe Reader/Adobe
Acrobat Reader is not installed on your system, please download it from the Adobe Systems Incorporated
website.
● Considerable effort has been made to make sure that the manuals for the machine are free of inaccuracies
and omissions. However, as we are constantly improving our products if you need an exact specification,
please contact Canon.
● The machine illustration on the cover may differ slightly from your machine.
● Depending on the country of purchase, some default values may vary and some menu items may not be
displayed.
●
What Can I Do with This Machine?
What Can I Do with This
Machine?
Copy Features
Select a scan mode depending on the
type of image
Image Quality
→
p. 3-4
Adjust the density level of scanned
images
Density
→
p. 3-5
Enlarge or reduce copied images
Zoom Ratio
→
p. 3-7
Sort copies by page order
Collate Copying
→
ii
p. 3-10
What Can I Do with This Machine?
Make two-sided copies
Two-Sided Copy
→
p. 3-14
Copy two documents on one sheet
2 on 1 Combination
→
p. 3-12
iii
What Can I Do with This Machine?
Fax Features
Specify a recipient with a single key
One-Touch Speed Dialing Keys
→
p. 4-22
Specify a recipient with a two-digit
code
Coded Speed Dialing Codes
→
p. 4-24
Specify multiple recipients as a group
Group Dialing
→
p. 4-26
Look up a particular recipient
Address Book Search
→
iv
p. 4-28
Redial when the line is busy
Redialing
→
Reference Guide
What Can I Do with This Machine?
Send documents to multiple
recipients
Broadcasting
→
Reference Guide
Receive faxes in memory without
printing out
Memory Reception
→
Reference Guide
Reject faxes without their numbers
Reception Restriction
→
Reference Guide
Send a fax from a PC
PC Faxing
→
Online Help
What Can I Do with This Machine?
Printer Feature
Print a document from a PC
Printing
→
p. 6-2
Sort printouts by page order
Collate Printing
→
p. 6-4
Print two pages on one sheet
2 on 1 Combination
→
p. 6-5
Make two-sided printouts
Two-Sided Printing
→
vi
p. 6-6
Scanner Feature (USB connection only)
What Can I Do with This Machine?
Specify detailed scanning options to
suit various images
Scanning
→
Scanner Driver Guide
Remote UI Feature
Access and manage the machine from
a PC
Remote UI
→
Reference Guide
vii
What Can I Do with This Machine?
System Manager Settings
Restrict the use of the machine with a
password
System Manager Settings
→
viii
Reference Guide
Contents
Manuals for the Machine.........................................................................i
How to Use This Guide........................................................................xvii
Symbols Used in This Manual.......................................................... xvii
Legal Notices.......................................................................................xviii
Trademarks............................................................................................ xviii
Copyright..................................................................................................xix
Disclaimers...............................................................................................xix
1 Before Using the Machine............................................................... 1-1
Machine Components......................................................................... 1-2
Operation Panel................................................................................... 1-5
Main Operation Panel.........................................................................1-5
Fax Operation Panel.............................................................................1-8
ix
What Can I Do with This Machine?
What Can I Do with This Machine?.........................................................ii
Copy Features............................................................................................ii
Fax Features...............................................................................................iv
Printer Feature..........................................................................................vi
Scanner Feature (USB connection only).........................................vii
Remote UI Feature..................................................................................vii
System Manager Settings...................................................................viii
Contents..................................................................................................ix
What Can I Do with This Machine?
LCD (Standby Mode)........................................................................... 1-9
Copy Mode..............................................................................................1-9
Fax Mode.................................................................................................1-9
Scan Mode...............................................................................................1-9
Optional Handset.............................................................................. 1-10
Maintaining the Handset................................................................ 1-10
Toner Cartridge................................................................................. 1-11
Maintaining the Toner Cartridge.................................................. 1-12
Checking the Toner Level............................................................... 1-14
Telephone Line Setting..................................................................... 1-15
Setting the Telephone Line Type.................................................. 1-15
Timer Settings................................................................................... 1-17
Setting the Sleep Mode................................................................... 1-17
Setting the Daylight Saving Time................................................ 1-19
2 Document and Paper....................................................................... 2-1
Document Requirements.................................................................... 2-2
Scanning Area...................................................................................... 2-4
Loading Documents............................................................................ 2-5
On the Platen Glass..............................................................................2-5
In the ADF................................................................................................2-7
Paper Requirements............................................................................ 2-9
Printable Area.................................................................................... 2-11
Loading Paper.................................................................................... 2-12
Into the Multi-Purpose Tray........................................................... 2-12
Setting Paper Size and Type............................................................. 2-15
3 Copying............................................................................................ 3-1
Scan Settings....................................................................................... 3-4
Image Quality.........................................................................................3-4
Density......................................................................................................3-5
Zoom Ratio..............................................................................................3-7
Collate Copy....................................................................................... 3-10
2 on 1 Combination........................................................................... 3-12
Two-Sided Copy................................................................................. 3-14
Canceling Copy Jobs......................................................................... 3-16
4 Sending Faxes.................................................................................. 4-1
Basic Sending Method........................................................................ 4-2
Scan Settings....................................................................................... 4-4
Image Quality.........................................................................................4-4
Density......................................................................................................4-5
xi
What Can I Do with This Machine?
Basic Copying Method........................................................................ 3-2
What Can I Do with This Machine?
Storing/Editing Address Book............................................................ 4-6
Storing/Editing One-Touch Speed Dialing Keys/
Coded Speed Dialing Codes.............................................................4-7
Storing/Editing Recipients for Group Dialing.......................... 4-13
Specifying Recipients........................................................................ 4-22
Using One-Touch Speed Dialing Keys........................................ 4-22
Using Coded Speed Dialing Codes............................................. 4-24
Group Dialing...................................................................................... 4-26
Using Address Book Key.................................................................. 4-28
Manual Sending................................................................................ 4-32
Canceling TX Jobs.............................................................................. 4-35
Checking and Deleting TX Jobs........................................................ 4-36
Checking Transmission Results..................................................... 4-36
Checking and Deleting Fax Documents Stored in
Memory................................................................................................. 4-37
5 Receiving Documents...................................................................... 5-1
Basic Receiving Method...................................................................... 5-2
Canceling RX Jobs............................................................................... 5-4
Checking Reception Results............................................................... 5-5
xii
6 Printing............................................................................................. 6-1
Printing Documents............................................................................ 6-2
Collate Printing.................................................................................... 6-4
2 on 1 Combination............................................................................. 6-5
Checking and Deleting Print Jobs...................................................... 6-7
Checking and Deleting Print Jobs..................................................6-7
7 Scanning........................................................................................... 7-1
Scanning to a Computer (USB connection only)............................... 7-2
Canceling Scan Jobs............................................................................ 7-4
Canceling Scan Jobs to a Computer..............................................7-4
8 PC Faxing.......................................................................................... 8-1
PC Faxing.............................................................................................. 8-2
9 Remote UI......................................................................................... 9-1
Remote UI............................................................................................. 9-2
xiii
What Can I Do with This Machine?
Two-Sided Printing.............................................................................. 6-6
What Can I Do with This Machine?
10 Maintenance................................................................................ 10-1
Cleaning the Machine....................................................................... 10-2
Exterior.................................................................................................. 10-2
Interior................................................................................................... 10-3
Fuser Roller........................................................................................... 10-7
Scanning area..................................................................................... 10-8
Replacing the Toner Cartridge....................................................... 10-10
Redistributing Toner.......................................................................10-11
Replacing the Toner Cartridge with a New One...................10-14
Transporting the Machine.............................................................. 10-19
11 Troubleshooting.......................................................................... 11-1
Clearing Jams..................................................................................... 11-2
Document Jams................................................................................. 11-3
Paper Jams........................................................................................... 11-4
LCD Messages.................................................................................. 11-12
Error Codes...................................................................................... 11-19
If <LOAD CORRECT PAPER> is displayed....................................... 11-21
Re-loading the Paper......................................................................11-21
Changing the Paper Size Setting...............................................11-22
If a Power Failure Occurs................................................................. 11-24
If You Cannot Solve a Problem....................................................... 11-25
xiv
12 Machine Settings......................................................................... 12-1
xv
What Can I Do with This Machine?
Machine Settings............................................................................... 12-2
Printing USER DATA LIST................................................................. 12-2
Accessing the Setting Menu.......................................................... 12-4
Setting Menu..................................................................................... 12-6
PAPER SETTINGS................................................................................. 12-6
VOLUME CONTROL........................................................................... 12-7
BROADCAST......................................................................................... 12-7
COMMON SETTINGS......................................................................... 12-8
COPY SETTINGS.................................................................................. 12-9
FAX SETTINGS....................................................................................12-10
ADDRESS BOOK SET........................................................................12-14
PRINTER SETTINGS..........................................................................12-15
TIMER SETTINGS...............................................................................12-15
ADJUST./CLEANING.........................................................................12-16
REPORT SETTINGS...........................................................................12-17
SYSTEM SETTINGS...........................................................................12-18
13 Appendix...................................................................................... 13-1
What Can I Do with This Machine?
Specifications.................................................................................... 13-2
General.................................................................................................. 13-2
Copier..................................................................................................... 13-3
Printer.................................................................................................... 13-4
Facsimile............................................................................................... 13-4
Telephone............................................................................................. 13-6
Index................................................................................................... 13-7
xvi
How to Use This Guide
Symbols Used in This Manual
Indicates a warning that may lead to death or serious injury if not observed.
Explains how to avoid actions that could injure you or damage your
machine.
Explains operating restrictions and how to avoid minor difficulties.
In addition, this guide uses distinctive notations to identify keys and information in the LCD:
– The keys you press appear in square brackets: [Stop/Reset].
– Information in the LCD appears in angle brackets: <LOAD PAPER>.
The numbers that point to the keys on the operation panel diagram correspond to the
order of steps to take in the procedure.
xvii
What Can I Do with This Machine?
The following symbols are used throughout the manuals for the machine and indicate the
warnings, cautions and notes you should keep in mind when using the machine.
Legal Notices
What Can I Do with This Machine?
As an ENERGY STAR Partner, Canon U.S.A., Inc. has determined that this
product meets the ENERGY STAR Program for energy efficiency.
The International ENERGY STAR Office Equipment Program is an
international program that promotes energy saving through the use of
computers and other office equipment.
The program backs the development and dissemination of products
with functions that effectively reduce energy consumption. It is an
open system in which business proprietors can participate voluntarily.
The targeted products are office equipment, such as computers,
displays, printers, facsimiles, and copiers. The standards and logos are
uniform among participating nations.
Trademarks
Canon, the Canon logo, and imageCLASS are trademarks of Canon Inc.
Microsoft, Windows, Windows Server and Windows Vista are trademarks or registered
trademarks of Microsoft Corporation in the U.S. and/or other countries.
All other product and brand names are registered trademarks, trademarks or service marks
of their respective owners.
xviii
Copyright
Disclaimers
The information in this document is subject to change without notice.
CANON INC. MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THIS MATERIAL, EITHER
EXPRESS OR IMPLIED, EXCEPT AS PROVIDED HEREIN, INCLUDING WITHOUT LIMITATION,
THEREOF, WARRANTIES AS TO MARKETABILITY, MERCHANTABILITY, FITNESS FOR A
PARTICULAR PURPOSE OF USE OR NON-INFRINGEMENT. CANON INC. SHALL NOT BE LIABLE
FOR ANY DIRECT, INCIDENTAL, OR CONSEQUENTIAL DAMAGES OF ANY NATURE, OR LOSSES
OR EXPENSES RESULTING FROM THE USE OF THIS MATERIAL.
xix
What Can I Do with This Machine?
Copyright © 2007 by Canon Inc. All rights reserved. No part of this publication may be
reproduced, transmitted, transcribed, stored in a retrieval system, or translated into any
language or computer language in any form or by any means, electronic, mechanical,
magnetic, optical, chemical, manual, or otherwise, without the prior written permission of
Canon Inc.
xx
What Can I Do with This Machine?
1
Before Using the
Machine
Before Using the Machine
Machine Components∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙1-2
Operation Panel∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙1-5
Main Operation Panel∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 1-5
Fax Operation Panel∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 1-8
LCD (Standby Mode)∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙1-9
Copy Mode∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 1-9
Fax Mode∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 1-9
Scan Mode∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 1-9
Optional Handset∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 1-10
Maintaining the Handset∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙1-10
Toner Cartridge∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 1-11
Maintaining the Toner Cartridge∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙1-12
Checking the Toner Level∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙1-14
Telephone Line Setting∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 1-15
Setting the Telephone Line Type∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙1-15
Timer Settings∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 1-17
Setting the Sleep Mode∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙1-17
Setting the Daylight Saving Time∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙1-19
Machine Components
A
Before Using the Machine
B
C
D
E
F
G
1-2
ADF (Automatic Document Feeder)
Holds documents and feeds them automatically
into the scanning area.
Slide guides
Adjust to the width of the document.
Document feeder tray
Holds documents.
Document delivery tray
Receives documents.
Operation panel
Controls the machine.
Output tray
Receives copies, prints and faxes.
Paper cassette
Loads the paper supply.
H
I
J
K
M
N
O
P
Q
Platen glass
Place documents.
Output tray extension
Extends the output tray.
Paper stopper
Prevents the paper from falling off the output
tray.
Open the paper stopper from its original
position for A4 paper.
Slide guides for multi-purpose tray
Adjust to the width of the paper.
Paper guide rail
Holds the paper supply.
Dust cover
Protects the paper supply in the paper cassette
from the dirt and dust.
Multi-purpose tray
Feeds paper when you insert one by one
manually.
Scanning platform
Open this platform when replacing the toner
cartridge or clearing paper jams.
Main power switch
Turns the power on or off.
1-3
Before Using the Machine
L
Scanning area
Scans documents from the ADF.
R
S
T
Before Using the Machine
U
V
W
X
1-4
Ethernet port
Connect the network cable.
USB port
Connect the USB (Universal Serial Bus) cable.
Rear cover
Open this cover when clearing paper jams.
Power socket
Connect the power cord.
Telephone line jack
Connect the telephone cable.
External device jack
Connect an external device.
Handset jack
Connect an optional handset cable.
Operation Panel
Main Operation Panel
Before Using the Machine
A
B
C
D
[System Monitor] key
Press to check fax transmission, print, copy, or
report output status.
E
[View Settings] key
F
Press to confirm settings of the copy function.
[COPY] key
Press to switch to the Copy mode.
[FAX] key
Press to switch to the Fax mode.
G
H
I
[SCAN] key
Press to switch to the Scan mode.
[Additional Functions] key
Press to select or cancel the modes in
Additional Functions.
[2-Sided] key
Press to set two-sided copying.
[Enlarge/Reduce] key
Press to enlarge or reduce copy ratio.
[Density] key
Press to adjust the density for copy or
documents you send.
1-5
Before Using the Machine
J
K
L
M
N
[Image Quality] key
O
Press to select image quality for copy or fax.
[Collate/2 on 1] key
Press to collate copies, or press to set 2 on 1
copying.
Any fax documents that have been received
and are stored in the memory will be deleted
if you turn off the main power switch of the
machine when the Processing/Data indicator
is lit.
[Energy Saver] key
Press to set or cancel the Sleep mode manually.
The key lights green when the Sleep mode is
set, and goes off when the mode is canceled.
[Stop/Reset] key
Press to stop a current job. Also, press to return
the machine to the standby mode.
Error indicator
Flashes when an error has occurred.
P
Q
R
1-6
Processing/Data indicator
Flashes while sending or receiving faxes. Lights
when the machine has waiting jobs and stores
the data in memory.
[Start] key
Press to start copying, scanning and sending
faxes.
Numeric keys
Enter letters and numbers.
[Tone] key
Press to switch from rotary pulse to tone dialing.
Before Using the Machine
S
T
U
[Clear] key
V
Press to clear entered alphanumeric characters.
[
] key
Press to increase the value for various settings.
Also press to see the next item in the menu.
W
[OK] key
Press to accept a set function or mode.
X
[
] key
Press to decrease the value for various settings.
Also press to see the previous item in the menu.
LCD display
Displays messages and prompts during
operation. Displays selection, text, and numbers
when adjusting the settings.
[Toner Gauge] key
Press to check the toner remaining in the toner
cartridge.
1-7
Before Using the Machine
Fax Operation Panel
A
B
C
1-8
[Hook] key
D
[Redial/Pause] key
E
[Coded Dial] key
F
Press when you want to dial without lifting
up the optional handset or the handset of the
external telephone.
Press to redial the last dialed number when fax
is standing by, or press to insert a pause when
entering a fax number.
Press to specify recipients registered under
coded speed dialing codes.
[Address Book] key
Press to search pre-registered recipients under
one-touch speed dialing keys, coded speed
dialing codes by name.
[R] key
Press to dial an outside line access number
or an extension number when the unit is
connected through a switchboard (PBX).
One-Touch keys
Press to specify recipients registered under onetouch keys.
LCD (Standby Mode)
Copy Mode
Scan Mode
SCANNING
A4
TEXT/PHOTO
A
Zoom ratio
B
Paper size
C
Quantity
D
Density
E
Image quality
Before Using the Machine
100%
MODE
1
Fax Mode
31/12 2007
FaxOnly
A
Date & Time
B
Receive mode
C
Image quality
MON 15:50
STANDARD
– Depending on your needs, you can change the standby display which appears when the main power switch is
turned on. For details, see “Setting Menu,” on p. 12-6.
– When the main power switch is turned on, the LCD displays <PLEASE WAIT> until the standby display
appears.
– If the machine remains idle for one minute, the display returns to the standby mode (Auto Clear Function).
1-9
Optional Handset
Before Using the Machine
If you want to use the machine as a telephone and a fax machine, or if you want
to receive faxes manually, install the optional handset available from your local
authorized Canon dealer or the Canon help line.
For how to install the handset, see “Before FAX Setting,” in the Starter Guide.
Maintaining the Handset
–
–
–
–
Do not leave the handset exposed to direct sunlight.
Do not install the handset in hot or humid conditions.
Do not spray aerosol polish on the handset as it may cause damage.
Use a damp cloth to wipe clean the handset.
1-10
Toner Cartridge
* “ISO/IEC 19752” is the global standard related to “Method for the determination of toner cartridge yield
for monochromatic electrophotographic printers and multi-function devices that may contain printer
components” issued by ISO (International Organization for Standardization).
Toner Cartridge name:
Canon FX9 Cartridge
Model Name
MF4270
Type
Bundled
Replacement
Supported Canon
Genuine Cartridge
Print Yield
Canon FX9 S-Cartridge
Approx. 1,000 pages
Canon FX9 Cartridge
Approx. 2,000 pages
1-11
Before Using the Machine
The lifetime of the Canon genuine starter toner cartridge which comes with the
machine is approximately 1,000 pages, the Canon genuine replacement toner
cartridge is approximately 2,000 pages. The page counts are on the basis of “ISO/IEC
19752”* when printing A4 size paper with the default print density setting. The level
of toner consumption varies depending on the type of documents printed. If your
average document contains a lot of graphics, tables, or charts, the life of the toner
cartridge will be shorter as they consume more toner. When you are replacing a toner
cartridge, be sure to use a toner cartridge designed for this product. To purchase the
Canon genuine replacement toner cartridge, contact your local authorized Canon
dealer or Canon help line.
Maintaining the Toner Cartridge
Before Using the Machine
● Keep the toner cartridge away from computer screens, disk drives, and floppy disks. The
magnet inside the toner cartridge may harm these items.
● Avoid locations subject to high temperature, high humidity, or rapid changes in
temperature.
● Do not expose the toner cartridge to direct sunlight or bright light for more than five
minutes.
● Store the toner cartridge in its protective bag. Do not open the bag until you are ready to
install the toner cartridge in the machine.
● Save the toner cartridge’s protective bag in case you need to repack and transport the
toner cartridge at a later date.
● Do not store the toner cartridge in a salty atmosphere or where there are corrosive gases
such as from aerosol sprays.
● Do not remove the toner cartridge from the machine unnecessarily.
● Do not open the drum protective shutter on the toner cartridge. Print quality may
deteriorate if the drum surface is exposed to light or is damaged.
● Always hold the toner cartridge by its handle to avoid touching the drum protective
shutter.
● Do not stand the toner cartridge on end, and do not turn it upside down. If toner
becomes caked in the toner cartridge, it may become impossible to free it even by
shaking the toner cartridge.
1-12
● If there is a toner powder leakage, make sure not to inhale or touch the toner powder. If it
Do not place the toner cartridge in fire. Toner powder is flammable.
1-13
Before Using the Machine
comes in contact with your skin, rinse with cold water using soap. If you feel an irritation
on your skin or inhale the powder, consult a doctor immediately.
● When removing the toner cartridge from the machine, make sure to remove it carefully. If
not removed with care, the toner powder may scatter and come in contact with your eyes
and mouth. If this happens, rinse with water and consult a doctor immediately.
● Keep the toner cartridge away from small children. If they ingest the toner powder,
consult a doctor immediately.
● Do not disassemble the toner cartridge. The toner powder may scatter and come in
contact with your eyes and mouth. If this happens, rinse with water and consult a doctor
immediately.
Checking the Toner Level
Before Using the Machine
You can check the amount of toner remaining in the toner cartridge by pressing the [Toner
Gauge] key. The toner level is displayed in the LCD at four levels.
If the toner gauge indicates that the toner is empty, it is recommended that the toner
cartridge be replaced. (See “Replacing the Toner Cartridge,” on p. 10-10.)
Toner full
TONER
0%
GAUGE
100%
Toner high
TONER
0%
GAUGE
100%
Toner low
TONER
0%
GAUGE
100%
Toner empty
TONER
0%
GAUGE
100%
To return to the standby mode, press [Stop/Reset].
1-14
Telephone Line Setting
Setting the Telephone Line Type
The default setting is <TOUCH TONE>.
Before Using the Machine
1
Press [Additional Functions].
2
Press [
] or [
] to select < FAX SETTINGS>, then press [OK].
3
Press [
] or [
] to select < USER SETTINGS>, then press [OK].
1-15
Before Using the Machine
4
Press [
] or [
] to select <TEL LINE TYPE>, then press [OK].
5
Press [
] or [
] to select the telephone line type, then press [OK].
<TOUCH TONE>: Tone dialing
<ROTARY PULSE>: Pulse dialing
If you do not know the type of telephone line you use, contact your local telephone company.
6
1-16
Press [Stop/Reset] to return to the standby mode.
Timer Settings
Setting the Sleep Mode
1
Press [Additional Functions].
2
Press [
] or [
] to select <TIMER SETTINGS>, then press [OK].
3
Press [
] or [
] to select <AUTO SLEEP>, then press [OK].
4
Press [
] or [
] to select <ON>, then press [OK].
Before Using the Machine
When the machine remains idle for a certain period of time, it automatically enters the
Sleep mode. The default settings are <ON> and <5MIN.>.
1-17
Before Using the Machine
5
Press [
] or [
] to select the desired interval, then press [OK].
You can set the interval from 3 to 30 minutes (in one-minute increments).
You can also enter values using numeric keys.
The default setting is 5 minutes.
6
Press [Stop/Reset] to return to standby mode.
– [Energy Saver] lights green when the machine enters the Sleep mode.
– To enter the Sleep mode manually, press [Energy Saver] on the operation panel.
– The machine will not enter the Sleep mode when:
• the machine is in operation
• the Processing/Data indicator lights or flashes
• a message appears on the display and the Error indicator flashes
• paper is loaded in the multi-purpose tray
• a paper jam occurs in the machine
• the optional handset or handset of the external telephone is off the hook
– The machine will leave the Sleep mode when:
• you press [Energy Saver] on the operation panel
• a fax is received
• the optional handset or handset of the external telephone is off the hook
• a print job is sent from a computer, and the print is started
1-18
Setting the Daylight Saving Time
In some countries or areas, time is advanced throughout the summer season. This is called
“Daylight Saving Time.” The default setting is <ON>.
Before Using the Machine
1
Press [Additional Functions].
2
Press [
] or [
] to select <TIMER SETTINGS>, then press [OK].
3
Press [
] or [
] to select <DAYLIGHT SV.TIME>, then press [OK].
4
Press [
] or [
] to select <ON>, then press [OK].
5
Press [
] or [
] to select <BEGIN DATE/TIME>, then press [OK].
1-19
Before Using the Machine
6
Press [
] or [
] to select <MONTH>, then press [OK].
7
Press [
] or [
] to select the month, then press [OK].
8
Press [
] or [
] to select <WEEK>, then press [OK].
9
Press [
] or [
] to select the week, then press [OK].
1-20
Before Using the Machine
10 Press [
] or [
] to select <DAY>, then press [OK].
11 Press [
] or [
] to select the day, then press [OK].
12 Press [Additional Functions].
13 Press [
] or [
] to select <END DATE/TIME>, then press [OK].
14 Press [
] or [
] to select <MONTH>, then press [OK].
1-21
Before Using the Machine
15 Press [
] or [
] to select the month, then press [OK].
16 Press [
] or [
] to select <WEEK>, then press [OK].
17 Press [
] or [
] to select the week, then press [OK].
18 Press [
] or [
] to select <DAY>, then press [OK].
19 Press [
] or [
] to select the day, then press [OK].
20 Press [Stop/Reset] to return to standby mode.
1-22
2
Document and
Paper
Document and Paper
Document Requirements∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙2-2
Scanning Area∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙2-4
Loading Documents∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙2-5
On the Platen Glass∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 2-5
In the ADF∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 2-7
Paper Requirements∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙2-9
Printable Area∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 2-11
Loading Paper∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 2-12
Into the Multi-Purpose Tray∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙2-12
Setting Paper Size and Type∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 2-15
Document and Paper
Document Requirements
Platen Glass
ADF
Type
–
–
–
–
–
Plain paper
Thick documents
Photographs
Small documents (e.g., index cards)
Special types of paper (e.g., tracing
paper*1, transparencies*1, etc.)
– Book (Height: max. 24 mm)
Plain paper (Multipage documents of
the same size, thickness and weight or
one page documents.)
Size (W x L)
Max. 216 x 297 mm
Max. 216 x 356 mm
Min. 105 x 148.5 mm
Weight
Max. 2 kg
40 to 105 g/ m2
Quantity
1 sheet
Max. 35 sheets*2
*1When copying a transparent document such as tracing paper or transparencies, use a piece of plain white
paper to cover the document after placing it face-down on the platen glass.
*2 80 g/m2 paper
2-2
● Do not place the document on the platen glass or in the ADF until the glue, ink or
Document and Paper
correction fluid on the document is completely dry.
● To prevent document jams in the ADF, do not use any of the following:
– Wrinkled or creased paper
– Carbon paper or carbon-backed paper
– Curled or rolled paper
– Coated paper
– Torn paper
– Onion skin or thin paper
– Documents with staples or paper clips attached
– Paper printed with a thermal transfer printer
– Transparencies
2-3
Scanning Area
Document and Paper
Make sure your document's text and graphics fall within the shaded area in the
following diagram. Note that the margin widths listed are approximate and there may
be slight variations in actual use.
2-4
Loading Documents
On the Platen Glass
Lift up the ADF.
2
Place your document face down.
Document and Paper
1
2-5
Document and Paper
3
Align the document with the appropriate paper size marks.
If your document does not match any of the paper size marks, align the center of your document with
the arrow mark.
4
Gently close the ADF.
The document is ready for scanning.
– When closing the ADF, be careful not to get your fingers caught, as this may result in personal injury.
– Do not press down the ADF forcefully, as this may damage the platen glass and cause personal injury.
Remove the document from the platen glass when scanning is complete.
2-6
In the ADF
Fan the document stack and even the edges.
2
Adjust the slide guides to the width of the documents.
Document and Paper
1
2-7
Document and Paper
3
Neatly place the documents face up in the document feeder tray.
The document is ready for scanning.
– Do not add or remove documents while they are being scanned.
– When scanning is complete, remove the documents from the document delivery tray to avoid paper
jams.
– Avoid using ADF to scan the same document more than 30 times. When scanned repeatedly,
documents can become folded or torn, which may cause paper jams.
– If the feeder rollers are soiled from scanning a document written in pencil, clean them. (See “Cleaning
the Machine,” on p. 10-2.)
2-8
Paper Requirements
Paper cassette
Size (W x L)
Multi-purpose tray
A4, B5, A5, Executive, Envelope (COM10, Monarch, DL, ISO-C5 (162 x 229 mm)),
Oficio, Brazil-Oficio, Mexico-Oficio, Folio, Government-LTR, Government-LGL,
Foolscap, LTR, LGL, 76 x 127 to 216 x 356 mm
Weight
60 to 163 g/m2
Max. 250 sheets
(Height: max. 25 mm)
Max. 1 sheet
Type
Plain Paper, Plain Paper L, Heavy Paper, Heavy Paper H, Transparency
Document and Paper
Quantity
The default paper size is A4. If you use a different paper size, you must change the paper size settings. (See
“Setting Paper Size and Type,” on p. 2-15.)
2-9
● To prevent paper jams, do not use any of the following:
Document and Paper
–
–
–
–
–
–
–
Wrinkled or creased paper
Curled or rolled paper
Coated paper
Torn paper
Damp paper
Very thin paper
Paper which has been printed on using a thermal transfer printer (Do not copy on the
reverse side.)
● The following types of paper do not print well:
– Highly textured paper
– Very smooth paper
– Shiny paper
● Make sure the paper is free from dust, lint, and oil stains.
● Be sure to test paper before purchasing large quantities.
● Store all paper wrapped and on a flat surface until ready for use. Keep opened packs in
their original packaging in a cool, dry location.
● Store paper at 18°C–24°C, 40%–60% relative humidity.
● Use only the transparencies designed for laser printers. Canon recommends you to use
Canon type transparencies with this machine.
2-10
Printable Area
The shaded area indicates the approximate printable area of A4 paper and envelope.
Note that the margin widths listed are approximate and there may be slight variations
in actual use.
Document and Paper
2-11
Loading Paper
To load paper in the paper cassette, see “Set Up the Machine,” in the Starter Guide.
Into the Multi-Purpose Tray
Document and Paper
Use the multi-purpose tray when you want to copy or print on the different paper which is
in the paper cassette. Load paper one by one in the multi-purpose tray.
– The paper in the multi-purpose tray is fed prior to the paper in the paper cassette.
– The recommended envelopes are COM10, MONARCH, DL, and ISO-C5. Using other envelopes may affect the
quality of the printout.
– Make sure to set the correct paper size in the printer driver. (See Online Help.)
– When printing received documents or reports, paper can be fed only from the paper cassette. If paper is
loaded into the multi-purpose tray, <REMOVE MP PAPER> appears.
1
2-12
Spread the paper guides a little wider than the actual paper width.
2
When setting paper, gently insert the paper into the multi-purpose tray with
the print side up.
When setting an envelope, gently insert the envelope into the multi-purpose
tray with the print side up and the right edge (i.e., closer to the stamp) first.
2-13
Document and Paper
When you load paper with a logo on, position the paper with the print side up (logo side) and insert it
so that the top of the paper feeds first in the multi-purpose tray.
Document and Paper
3
Slide the paper guides so that they fit to both sides of the paper.
If the paper guides do not fit the size of the paper, the print quality may be deteriorated.
4
Specify the size and the type of the paper you load.
For details on how to specify the paper size and type, see “Setting Paper Size and Type,” on p. 2-15.
2-14
Setting Paper Size and Type
The default setting is <A4> and <PLAIN PAPER>. When you place other sizes and/or
types of paper, follow this procedure to change the settings.
The procedure is same for the paper cassette and multi-purpose tray except for
selecting the paper cassette or multi-purpose tray in step 3 and 6.
Document and Paper
1
Press [Additional Functions].
2
Press [
] or [
] to select <PAPER SETTINGS>, then press [OK].
3
Press [
] or [
] to select <CASSETTE> or <MP TRAY>, then press [OK].
2-15
Document and Paper
4
Press [
] or [
] to select <PAPER SIZE>, then press [OK].
5
Press [
] or [
] to select the paper size, then press [OK].
You can select from the following paper sizes:
<A4>, <B5>, <A5>, <EXECUTIVE>, <COM10>, <MONARCH>, <DL>, <ISO-C5>, <OFICIO>, <BRAZILOFICIO>, <MEXICO-OFICIO>, <FOLIO>, <GOVERNMENT-LETTER>, <GOVERNMENT-LEGAL>,
<FOOLSCAP>, <LTR>, <LGL>
The available paper sizes will vary depending on the country where the unit was purchased.
6
2-16
Press [
] or [
] to select <CASSETTE> or <MP TRAY>, then press [OK].
Press [
] or [
Document and Paper
7
] to select <PAPER TYPE>, then press [OK].
If you have selected <B5>, <A5>, <EXECUTIVE>, <COM10>, <MONARCH>, <DL> or <ISO-C5> for the
paper size in step 5, <PAPER TYPE> is not displayed. Skip to step 9.
8
Press [
] or [
] to select the paper type, then press [OK].
You can select from the following paper types:
<PLAIN PAPER> or <PLAIN PAPER L>*1 for Plain paper (64 g/m2 to 90 g/m2)
<HEAVY PAPER> or <HEAVY PAPER H>*2 for Heavy paper (Paper cassette: 105 g/m2 to 128 g/m2, Multipurpose tray: 105 g/m2 to 163 g/m2) or Envelope
<TRANSPARENCY> for Transparency
paper curls excessively when printed with <PLAIN PAPER> selected, select <PLAIN PAPER L>.
*1 If
print fixing is not sufficient when printed with <HEAVY PAPER> selected, select <HEAVY PAPER H>.
*2 If
9
Press [Stop/Reset] to return to the standby mode.
2-17
2-18
Document and Paper
3
Copying
Copying
Basic Copying Method∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙3-2
Scan Settings∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙3-4
Image Quality∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 3-4
Density∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 3-5
Zoom Ratio∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 3-7
Collate Copy∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 3-10
2 on 1 Combination∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 3-12
Two-Sided Copy∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 3-14
Canceling Copy Jobs∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 3-16
Basic Copying Method
Follow this procedure to make a copy.
Enter the Copy Mode
Copying
Set a Document
Place the document on the platen
glass or load it in the ADF.
For documents you can copy, see “Document
Requirements,” on p. 2-2.
Press [COPY]
The COPY indicator lights up and the machine enters the
copy standby mode.
●
3-2
You want to adjust the image quality,
density and zoom ratio:
See “Scan Settings,” on p. 3-4.
Enter the Copy Quantity
Start Copying
Copying
Use the numeric keys to enter the
desired copy quantity (1 to 99).
Press [Start].
Ex.
100%
●
A4
TEXT/PHOTO
You enter a wrong number:
Press [Clear], and enter a new number.
1
●
You want to cancel copying:
Press [Stop/Reset] and, when the
<CANCEL COPYING?> message appears,
press [
] to select <YES>.
3-3
Scan Settings
Before pressing [Start] to begin copying, you can adjust the settings to better suit the
document to be scanned. These settings return to the default values if the machine
remains idle for a certain period of time or if you press [Stop/Reset].
Image Quality
Copying
The default setting is <TEXT/PHOTO>.
1
Press [COPY].
2
Press [Image Quality] repeatedly to select the document type.
<TEXT/PHOTO>: For documents that contain text and photos.
<TEXT>: For text documents.
<PHOTO>: For documents that contain fine text or photos.
<TEXT/PHOTO+>: For documents that contain fine text and photos.
Copy density automatically changes to the manual mode when <TEXT/PHOTO>, <PHOTO> or <TEXT/
PHOTO+> is set.
3-4
Density
You can adjust the density to the most appropriate level for the document either
automatically or manually. The default setting is <MANUAL> (5).
● Adjusting Automatically
Copying
1
Press [COPY].
2
Press [Density] repeatedly to select <AUTO>, then press [OK].
The image quality is automatically set to <TEXT>.
3-5
Copying
● Adjusting Manually
1
Press [COPY].
2
Press [Density] repeatedly to select the manual mode.
3
Press [
] or [
] to adjust the copy density, then press [OK].
Ex.
DENSITY
-LT
[
[
DK+
]: to make dark documents lighter
]: to make light documents darker
– To cancel all settings, press [Stop/Reset].
– When you switch the mode by pressing the mode keys such as [FAX], all settings will be also
canceled. If you want to keep the settings, set the density as follows:
[Additional Functions] → <COPY SETTINGS> → <STANDARD SETTINGS> → <DENSITY> → <MANUAL>
(See “STANDARD SETTINGS,” on p. 12-9.)
3-6
Zoom Ratio
The default setting is <100%>.
● Preset Zoom
You can enlarge or reduce documents from one standard paper size to another.
Copying
1
Press [COPY].
2
Press [Enlarge/Reduce].
3-7
Copying
3
Press [
–
–
–
–
–
–
–
–
] or [
] to select the copy ratio, then press [OK].
200% MAX.
141% A5 → A4
122% A5 → B5
115% B5 → A4
86% A4 → B5
81%
70%
50% MIN.
When <PAPER SIZE GROUP> in the <COPY SETTINGS> menu is set to <INCHES> or <A>, the preset copy
ratios change as follows:
INCHES: 50%, 64%, 78%, 100%, 129%, 200%
A: 50%, 70%, 100%, 141%, 200%
3-8
● Zoom Designation
You can reduce or enlarge images by any copy ratio, in 1% increments. The available copy
ratios are from 50% to 200%.
Copying
1
Press [COPY].
2
Press [Enlarge/Reduce] twice.
3
Enter the copy ratio with the numeric keys, then press [OK].
Ex.
ZOOM
-
50-200%
100%
+
You can also use [
] or [
] to adjust the zoom ratio. To increase the zoom ratio, press [
decrease the zoom ratio, press [
].
]. To
To return the copy ratio to 100%, press [Enlarge/Reduce] repeatedly to display <100%>, then press [OK].
3-9
Collate Copy
Copying
You can copy documents collated into sets arranged in page order. This feature can be
used together with both “Two-Sided Copy” (see p. 3-14) and “2 on 1 Combination” (see
p. 3-12).
1
Set documents.
Place the first page on the platen glass if you are not using the ADF.
2
Press [COPY].
If <AUTO COLLATE> is set to <ON> in <STANDARD SETTINGS> in <COPY SETTINGS>, skip to step 4.
3
Press [Collate/2 on 1] repeatedly to select <COLLATE>, then press [OK].
If you want to use <COLLATE> with “2 on 1 Combination” (see p. 3-12) at the same time, select
<COLLATE+2 ON 1>, then press [OK].
If you want to use with “Two-Sided Copy” at the same time, go to step 3 on p. 3-14.
3-10
Copying
4
Use the numeric keys to enter the desired copy quantity (1 to 99).
5
Press [Start].
When the documents are loaded in the ADF, collate copying starts and no further operation is required.
6
Place the next page of the document on the platen glass, then press [Start].
Repeat this step to scan all pages.
7
Press [OK].
The machine prints the remaining sets of copies.
– To cancel all settings, press [Stop/Reset].
– When you switch the mode by pressing the mode keys such as [FAX], all settings will be also
canceled. If you want to keep the settings, store the settings in <STANDARD SETTINGS> in <COPY
SETTINGS>, see “STANDARD SETTINGS,” on p. 12-9.
– When scanning multiple page documents, <MEMORY FULL> may appear in the LCD and scanning
may be canceled. If this happens, press [OK] to return to the standby mode, and print, send, or delete
any documents stored in memory.
3-11
2 on 1 Combination
Copying
2 on 1 combination automatically reduces two-page document to fit on the selected
paper size. This feature can be used together with both “Collate Copy” (see p. 3-10)
and “Two-Sided Copy” (see p. 3-14).
1
Set documents.
Place the first page on the platen glass if you are not using the ADF.
2
Press [COPY].
3
Press [Collate/2 on 1] repeatedly to select <2 ON 1>, then press [OK].
If you want to use <2 ON 1> with “Collate Copy” (see p. 3-10) at the same time, select <COLLATE+2 ON
1>, then press [OK].
If you want to use with “Two-Sided Copy” at the same time, go to step 3 on p. 3-14.
3-12
Use the numeric keys to enter the desired copy quantity (1 to 99).
5
Press [Start].
Copying
4
When you set the document on the platen glass, press [Start] for each page. When scanning is
complete, press [OK].
– If you press [OK] without scanning the second page, only the first page will be printed on the left side
of the paper.
– A maximum of 4 mm margin will be produced between the two reduced documents in 2 on 1
combination copying.
– To cancel all settings, press [Stop/Reset].
– When you switch the mode by pressing the mode keys such as [FAX], all settings will be also
canceled. If you want to keep the settings, store the settings in <STANDARD SETTINGS> in <COPY
SETTINGS>, see “STANDARD SETTINGS,” on p. 12-9.
3-13
Two-Sided Copy
Two-sided copying enables you to make two-sided copies from one-sided documents.
This feature can be used together with both “Collate Copy” (see p. 3-10) and “2 on 1
Combination” (see p. 3-12).
Copying
Paper used to make two-sided copies must conform to the following specifications:
– Paper size: A4 and LTR
– Paper weight: 64 to 80 g/m2
1
Set documents.
Place the first page on the platen glass if you are not using the ADF.
2
Press [COPY].
3
Press [2-Sided] repeatedly to select <ON>, then press [OK].
3-14
Copying
4
Press [
[OK].
] or [
] to select <BOOK TYPE> or <CALENDAR TYPE>, then press
<BOOK TYPE>: The front and back sides of the copy will have the same top-bottom orientation.
<CALENDAR TYPE>: The front and back sides of the copy will have opposite top-bottom orientations.
For the landscape oriented documents, the front and back sides of the copy will have the opposite topbottom orientation when <BOOK TYPE> is selected.
When <CALENDAR TYPE> is selected, the front and back sides of the copy will have the same topbottom orientation.
5
Use the numeric keys to enter the desired copy quantity (1 to 99).
6
Press [Start].
When you set the document on the platen glass, press [Start] for each page. When scanning is
complete, press [OK].
– To cancel all settings, press [Stop/Reset].
– When you switch the mode by pressing the mode keys such as [FAX], all settings will be also
canceled. If you want to keep the settings, store the settings in <STANDARD SETTINGS> in <COPY
SETTINGS>, see “STANDARD SETTINGS,” on p. 12-9.
– Instead of performing step 4, you can just press [OK]. In this case, the machine makes <BOOK TYPE>
copies.
3-15
Canceling Copy Jobs
Copying
Follow the procedures to cancel an outgoing job.
1
Press [Stop/Reset].
2
When the <CANCEL COPYING?> message appears, press [
CANCEL
< YES
COPYING?
NO
>
The job is canceled, and the copy quantity is reset.
3-16
] to select <YES>.
4
Sending Faxes
Sending Faxes
Basic Sending Method∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙4-2
Scan Settings∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙4-4
Image Quality∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 4-4
Density∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 4-5
Storing/Editing Address Book∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙4-6
Storing/Editing One-Touch Speed Dialing Keys/
Coded Speed Dialing Codes∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 4-7
Storing/Editing Recipients for Group Dialing∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙4-13
Specifying Recipients∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 4-22
Using One-Touch Speed Dialing Keys∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙4-22
Using Coded Speed Dialing Codes∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙4-24
Group Dialing∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙4-26
Using Address Book Key∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙4-28
Manual Sending∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 4-32
Canceling TX Jobs∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 4-35
Checking and Deleting TX Jobs∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 4-36
Checking Transmission Results∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙4-36
Checking and Deleting Fax Documents Stored in
Memory∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙4-37
Basic Sending Method
Follow this procedure to send faxes.
For advanced sending features, see Chapter 4, “Sending and Receiving,” in the
Reference Guide.
Enter the Fax Mode
Sending Faxes
Set a Document
Place the document on the platen
glass or load it in the ADF.
For documents you can send, see “Document
Requirements,” on p. 2-2.
Press [FAX].
The FAX indicator lights up and the machine enters the
fax standby mode.
●
4-2
You want to adjust the image quality
and density :
See “Scan Settings,” on p. 4-4.
Enter the Fax Number
Send the Document
Sending Faxes
Enter the fax number with the
numeric keys.
You can also specify the fax number with one-touch
speed dialing key, coded speed dialing, or [Address Book]
key. (See “Specifying Recipients,” on p. 4-22.)
Press [Start].
When you set the document on the platen glass, press
[Start] for each document. When scanning is complete,
press [OK] to start dialing.
●
●
You enter a wrong number:
Go back to the wrong digit with [
],
then press [Clear] to delete it. Or press
and hold [Clear] to delete the entire entry.
Then try again.
You want to cancel sending:
Press [Stop/Reset] on the operation panel.
When the <CANCEL DURING TX/RX?>
message appears, press [
] to select
<YES>.
4-3
Scan Settings
You can adjust the image quality and density of the document you send. The higher
image quality you set, the better the output will be, but the longer the transmission
will take.
Image Quality
Sending Faxes
The default setting is <STANDARD>.
1
Press [FAX].
2
Press [Image Quality] repeatedly to select the resolution, then press [OK].
<STANDARD>: for most text-only documents. (200 x 100 dpi)
<FINE>: for fine-print documents (the resolution is twice that of <STANDARD>). (200 x 200 dpi)
<PHOTO>: for documents that contain photographs (the resolution is twice that of <STANDARD>). (200
x 200 dpi)
<SUPER FINE>: for documents that contain fine print and images (the resolution is four times that of
<STANDARD>). (200 x 400 dpi)
4-4
Density
The default setting is (5).
Sending Faxes
1
Press [FAX].
2
Press [Density].
3
Press [
] or [
] to adjust the density, then press [OK].
Ex.
DENSITY
-LT
[
[
DK+
]: to make dark documents lighter.
]: to make light documents darker.
These settings return to the default values after all documents are scanned. If you want to keep the
settings, set the image quality and/or density as follows:
[Additional Functions] → <FAX SETTINGS> → <USER SETTINGS> → <STANDARD SETTINGS> → <Image
Quality> or <DENSITY> (See “STANDARD SETTINGS,” on p. 12-10.)
4-5
Sending Faxes
Storing/Editing Address Book
This machine provides you with various ways to specify the fax/telephone numbers
besides using the numeric keys. You can register fax/telephone numbers to the
Address Book. Once you have registered fax/telephone numbers using these
functions, you can specify the fax/telephone numbers by simply pressing one or a
combination of keys:
● Using One-Touch Speed Dialing Key (p. 4-22)
You can specify fax/telephone numbers by pressing one-touch speed dialing keys. You
can register up to 7 one-touch speed dialing keys, including group dialing.
● Using Coded Speed Dialing (p. 4-24)
You can specify fax/telephone numbers by pressing [Coded Dial] followed by two-digit
code. You can register up to 100 coded speed dialing codes.
● Using Group Dialing (p. 4-26)
You can specify groups of fax/telephone numbers registered in one-touch speed dialing
keys. You can register up to 50 fax/telephone numbers in a group dialing.
● Using Address Book Key (p. 4-28)
You can specify fax/telephone numbers by pressing [Address Book] and searching a fax/
telephone number from Address Book.
– Recipients stored in the Address Book can be exported to your computer as a file, which can be imported into
the machine. For information on exporting the Address Book, see Chapter 7, “Remote UI,” in the Reference
Guide.
– For easy reference, print out the list of recipients registered in one-touch speed dialing keys or coded speed
dialing codes. (See “REPORT SETTINGS,” on p. 12-17.)
4-6
Storing/Editing One-Touch Speed Dialing Keys/Coded Speed
Dialing Codes
● Registering One-Touch Speed Dialing Keys/Coded Speed Dialing Codes
Sending Faxes
1
Press [Additional Functions].
2
Press [
3
4
] or [
Press [
] or [
press [OK].
] to select <ADDRESS BOOK SET.>, then press [OK].
] to select <1-TOUCH SPD DIAL> or <CODED DIAL>, then
Press [
] or [
] to select a one-touch speed dialing key (01 to 07) or coded
speed dialing code (00 to 99) for which you want to register the fax/telephone
number, then press [OK].
You can also select a one-touch speed dialing key or coded speed dialing code by pressing the
corresponding one-touch speed dialing key, or [Coded Dial] followed by the desired two-digit code.
4-7
Sending Faxes
5
Enter the recipient’s name (max. 20 letters, including spaces) with the numeric
keys, then press [OK].
Ex.
NAME
Can
6
[A]
Enter the fax/telephone number you register (max. 50 digits, including spaces
and pauses) with the numeric keys, then press [OK].
Ex.
TEL NUMBER ENTRY
012XXXXXXX_
To register another one-touch speed dialing key or coded speed dialing code, repeat the procedure
from step 4.
7
4-8
Press [Stop/Reset] to return to the standby mode.
● Editing One-Touch Speed Dialing Keys/Coded Speed Dialing Codes
Press [Additional Functions].
2
Press [
3
4
] or [
Press [
] or [
press [OK].
Sending Faxes
1
] to select <ADDRESS BOOK SET.>, then press [OK].
] to select <1-TOUCH SPD DIAL> or <CODED DIAL>, then
Press [
] or [
] to select the one-touch speed dialing key (01 to 07) or
coded speed dialing code (00 to 99) you want to edit, then press [OK].
You can also select a one-touch speed dialing key or coded speed dialing code by pressing the
corresponding one-touch speed dialing key, or [Coded Dial] followed by the two-digit code.
4-9
Sending Faxes
5
Press [
[Clear].
] repeatedly to go to the character you want to change, then press
To delete the entire entry, press and hold [Clear].
6
Enter a new character with the numeric keys, then press [OK].
7
Press [
] repeatedly to go to the wrong digit, then press [Clear] to delete it.
To delete the entire entry, press and hold [Clear].
8
Enter a new number with the numeric keys, then press [OK].
9
Press [Stop/Reset] to return to the standby mode.
4-10
● Deleting One-Touch Speed Dialing Keys/Coded Speed Dialing Codes
Press [Additional Functions].
2
Press [
3
4
] or [
Press [
] or [
press [OK].
Sending Faxes
1
] to select <ADDRESS BOOK SET.>, then press [OK].
] to select <1-TOUCH SPD DIAL> or <CODED DIAL>, then
Press [
] or [
] to select the one-touch speed dialing key (01 to 07) or
coded speed dialing code (00 to 99) you want to delete, then press [OK].
You can also select a one-touch speed dialing key or coded speed dialing code by pressing the
corresponding one-touch speed dialing key, or [Coded Dial] followed by the two-digit code.
4-11
Sending Faxes
5
Press [OK].
6
Press and hold [Clear] to delete the entire entry, then press [OK].
If you delete the fax/telephone number, the registered name is cleared automatically.
7
4-12
Press [Stop/Reset] to return to the standby mode.
Storing/Editing Recipients for Group Dialing
The recipients must be registered in one-touch speed dialing keys or coded speed dialing codes beforehand.
● Registering Recipients for Group Dialing
Sending Faxes
1
Press [Additional Functions].
2
Press [
] or [
] to select <ADDRESS BOOK SET.>, then press [OK].
3
Press [
] or [
] to select <GROUP DIAL>, then press [OK].
4
Press [
] or [
] to select an empty one-touch speed dialing key that you
want to set as the group dialing, then press [OK].
You can also select a one-touch speed dialing key by pressing the corresponding one-touch speed
dialing key.
4-13
Sending Faxes
5
Enter the group name (max. 20 letters, including spaces) with the numeric keys,
then press [OK].
To register another group, repeat the procedure from step 4.
Ex.
NAME
Canon
6
[A]
Group
Select the recipients you want to register in the group (max. 50 recipients) until
all recipients are registered, then press [OK].
To enter a recipient stored under a one-touch speed dialing key, press the desired one-touch speed
dialing key.
To enter a recipient stored under a coded speed dialing code, press [Coded Dial], then enter the twodigit code with the numeric keys. For multiple entries, press [Coded Dial] between each entry.
You can review the recipients which have been already entered with [
7
4-14
Press [Stop/Reset] to return to the standby mode.
] or [
].
● Adding New Recipients to Group
Press [Additional Functions].
2
Press [
] or [
] to select <ADDRESS BOOK SET.>, then press [OK].
3
Press [
] or [
] to select <GROUP DIAL>, then press [OK].
4
Press [
] or [
] to select a group to edit, then press [OK].
Sending Faxes
1
You can specify a group to edit by pressing the corresponding one-touch speed dialing key.
5
Press [OK].
6
Select the recipient you want to add to the group, then press [OK].
For details on specifying a recipient from Address Book, see “Registering Recipients for Group Dialing,”
on p. 4-13.
7
Press [Stop/Reset] to return to the standby mode.
4-15
Sending Faxes
● Deleting Recipients from Group
1
Press [Additional Functions].
2
Press [
] or [
] to select <ADDRESS BOOK SET.>, then press [OK].
3
Press [
] or [
] to select <GROUP DIAL>, then press [OK].
4
Press [
] or [
] to select a group to edit, then press [OK].
You can specify a group to edit by pressing the corresponding one-touch speed dialing key.
5
4-16
Press [OK].
Press [
] or [
] to display the recipient you want to delete from the group,
then press [Clear].
Repeat this step if you want to delete another recipient.
7
Press [OK].
8
Press [Stop/Reset] to return to the standby mode.
4-17
Sending Faxes
6
Sending Faxes
● Changing Group Name
1
Press [Additional Functions].
2
Press [
] or [
] to select <ADDRESS BOOK SET.>, then press [OK].
3
Press [
] or [
] to select <GROUP DIAL>, then press [OK].
4
Press [
] or [
] to select a group to edit, then press [OK].
You can specify a group to edit by pressing the corresponding one-touch speed dialing key.
4-18
Press [
[Clear].
] repeatedly to go to the character you want to change, then press
To delete the entire name, press and hold [Clear].
6
Enter a new character with the numeric keys, then press [OK].
7
Press [OK].
8
Press [Stop/Reset] to return to the standby mode.
4-19
Sending Faxes
5
Sending Faxes
● Deleting Group Dialing
1
Press [Additional Functions].
2
Press [
] or [
] to select <ADDRESS BOOK SET.>, then press [OK].
3
Press [
] or [
] to select <GROUP DIAL>, then press [OK].
4
Press [
] or [
] to select a group to delete, then press [OK].
You can specify a group to delete by pressing the corresponding one-touch speed dialing key.
5
4-20
Press [OK].
Sending Faxes
6
Press [Clear] repeatedly until all recipients are deleted, then press [OK].
When you delete all recipients, the registered name is cleared automatically.
7
Press [Stop/Reset] to return to the standby mode.
4-21
Specifying Recipients
Follow the procedure below to send documents to registered recipients.
Using One-Touch Speed Dialing Keys
Sending Faxes
To use this feature, you must register recipients in one touch speed dialing keys beforehand. (See “Storing/
Editing Address Book,” on p. 4-6.)
1
Set documents.
Place the first page on the platen glass if you are not using the ADF.
2
Press [FAX].
If you want to adjust the image quality and density, see “Scan Settings,” on p. 4-4.
4-22
3
Press the desired one-touch speed dialing key (01 to 07).
Sending Faxes
If you pressed a wrong key, press [Stop/Reset] and try again.
Ex.
=0123XXXXXX
[05]CANON USA
4
Press [Start].
When you set the documents on the platen glass, press [Start] for each document. When scanning is
complete, press [OK] to start sending.
4-23
Using Coded Speed Dialing Codes
You can specify up to 100 recipients using coded speed dialing codes.
Sending Faxes
To use this feature, you must register recipients in coded speed dialing codes beforehand. (See “Storing/Editing
Address Book,” on p. 4-6.)
1
Set documents.
Place the first page on the platen glass if you are not using the ADF.
2
Press [FAX].
If you want to adjust the image quality and density, see “Scan Settings,” on p. 4-4.
3
4-24
Press [Coded Dial].
Enter the desired two-digit code (00 to 99) with the numeric keys.
Sending Faxes
4
Ex.
=012XXXXXXX
[*01]CANON
If you entered a wrong code, press [Stop/Reset], then try again from step 3.
5
Press [Start].
When you set the documents on the platen glass, press [Start] for each document. When scanning is
complete, press [OK] to start sending.
4-25
Group Dialing
Sending Faxes
To use this feature, you must register recipients in a group dialing beforehand. (See “Storing/Editing Address
Book,” on p. 4-6.)
1
Set documents.
Place the first page on the platen glass if you are not using the ADF.
2
Press [FAX].
If you want to adjust the image quality and density, see “Scan Settings,” on p. 4-4.
4-26
3
If you pressed a wrong key, press [Stop/Reset], and perform step 3 again.
4
Press [Start].
When you set the documents on the platen glass, press [Start] for each document. When scanning is
complete, press [OK] to start sending.
4-27
Sending Faxes
Press the one-touch speed dialing key under which the desired group dialing is
registered.
Using Address Book Key
Address book dialing enables you to search for a particular recipient registered in the
machine. This is useful when you forget which one-touch speed dialing key or coded speed
dialing the recipient you want is registered under.
You can either go through all the recipients registered in the machine (LIST), or look up a
particular one by their name (SEARCH).
Sending Faxes
● Listing All Recipients
1
Set documents.
Place the first page on the platen glass if you are not using the ADF.
2
Press [FAX].
If you want to adjust the image quality and density, see “Scan Settings,” on p. 4-4.
3
Press [Address Book].
If no recipient is registered for speed dialing, <NOT REGISTERED> is displayed.
4-28
Press [
] or [
] to select <LIST>, then press [OK].
5
Press [
] or [
] to find the required recipient.
Sending Faxes
4
– The recipients are listed in the order of one-touch speed dialing keys (01 to 07), and coded speed
dialing codes (00 to 99).
– For a one-touch speed dialing key or coded speed dialing code with no recipient name registered,
their fax number is displayed.
6
Press [Start].
When you set the documents on the platen glass, press [Start] for each document. When scanning is
complete, press [OK] to start dialing.
4-29
Sending Faxes
● Looking Up a Recipient
1
Set documents.
Place the first page on the platen glass if you are not using the ADF.
2
Press [FAX].
If you want to adjust the image quality and density, see “Scan Settings,” on p. 4-4.
3
Press [Address Book].
If no recipient is registered for speed dialing, <NOT REGISTERED> is displayed.
4-30
5
Press [
] or [
] to select <SEARCH>, then press [OK].
Use the numeric keys to enter up to 10 first characters of the recipient’s name,
then press [OK].
Ex.
SEARCH
CANON
[A]
– Enter uppercase letters for a recipient registered in uppercase letters and enter lowercase letters for a
recipient registered in lowercase letters.
– When the search is complete, the number of recipients that match the characters you entered is
displayed in parentheses.
– Press [Clear] to run a new search.
6
Press [
7
Press [Start].
] or [
] to find the required recipient.
When you set the documents on the platen glass, press [Start] for each document. When scanning is
complete, press [OK] to start dialing.
4-31
Sending Faxes
4
Manual Sending
Use manual sending when you want to talk to the recipient before sending
a document, or if the recipient does not have a fax machine that can receive
automatically.
Sending Faxes
– You cannot use the platen glass for manual sending.
– You cannot use group dialing for manual sending.
1
Connect the optional handset or an external telephone to the machine if you
want to talk to the recipient before sending a document.
For details on how to connect the optional handset or an external telephone to the machine, see
“Before FAX Setting,” in the Starter Guide.
2
Load the document in the ADF.
3
Press [FAX].
If you want to adjust the image quality and density, see “Scan Settings,” on p. 4-4.
4-32
4
Press [Hook] or pick up the optional handset or handset of your external
telephone.
5
] and [
].
Sending Faxes
If you press [Hook], you can temporarily adjust the monitor tone volume with [
Dial the recipient's fax/telephone number.
Make sure to confirm the dial tone before entering a fax/telephone number. If you enter the number
before the dial tone can be heard, the call may not connect, or the wrong number may be dialed.
4-33
Sending Faxes
6
Talk through the handset to the recipient.
If you press [Hook] in step 4, you can pick up the handset when you hear the recipient's voice.
If you hear a high-pitched signal instead of the recipient's voice, go to step 8.
7
Ask the recipient to set their fax machine to receive faxes.
8
When you hear a high-pitched signal, press [Start], then hang up the handset.
4-34
Canceling TX Jobs
Follow the procedure below to cancel an ongoing fax job.
2
Sending Faxes
1
Press [Stop/Reset].
When the <CANCEL DURING TX/RX?> message appears, press [
<YES>.
CANCEL
< YES
DURING
] to select
TX/RX?
NO >
– Remove any unscanned documents from the ADF.
– If you are in the copy or scan standby mode and want to cancel a fax job, press [FAX] to return to the
fax mode first.
4-35
Checking and Deleting TX Jobs
System monitor enables you to view the transmission results, monitor the status of
the send jobs currently being processed.
Sending Faxes
Checking Transmission Results
1
Press [System Monitor].
2
Press [
] or [
] to select <TX/RX LOG>, then press [OK].
3
Press [
] or [
] to view the required transmission result.
4
Press [Stop/Reset] to return to the standby mode.
4-36
Checking and Deleting Fax Documents Stored in Memory
Press [System Monitor].
2
Press [
] or [
] to select <TX STATUS>, then press [OK].
3
Press [
] or [
] to scroll through the job list.
Sending Faxes
1
If you want to delete the job, go to step 4. Otherwise, press [Stop/Reset] to return to the standby mode.
4
Press [
] or [
] to select the desired job, then press [OK].
NOTE
For <BROADCAST>, all recipients entered for a broadcasting job will be canceled.
5
Press [
] to select <YES>.
If you do not want to cancel the job, press [
6
] to select <NO>.
Press [Stop/Reset] to return to the standby mode.
4-37
4-38
Sending Faxes
5
Receiving
Documents
Basic Receiving Method∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙5-2
Canceling RX Jobs∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙5-4
Checking Reception Results∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙5-5
Receiving Documents
Basic Receiving Method
Follow this procedure to set the machine for receiving faxes.
For advanced receiving features, see Chapter 4, “Sending and Receiving,” in the
Reference Guide.
Any data stored in the memory, including received fax documents, will be deleted if you turn off the main
power switch of the machine.
Enter the Receive Mode
Receiving Documents
Enter the Setting Menu
Press [Additional Functions].
Press [
] or [
] to select <FAX
SETTINGS>, then press [OK].
Press [
] or [
] to select <RX
MODE>, then press [OK].
5-2
Select the Receive Mode
Exit the Setting Menu
Receiving Documents
Press [
] or [
] to select the
receive mode, then press [OK].
<FaxOnly>: Answers all calls as faxes.
<AnsMode>: Receives faxes automatically and records
voice messages.
<NET SWITCH>: Distinguishes between fax and voice calls.
<FaxTel>: Switches between fax and voice calls
automatically if the optional handset or an external
telephone is connected to the machine.
<MANUAL>: Does not answer any calls. You have to
manually receive faxes.
For details on these settings, see Chapter 4, “Sending and
Receiving,” in the Reference Guide.
– For <FaxTel> or <MANUAL>, make sure an optional
handset or external telephone is connected to the
machine.
– For <AnsMode>, make sure an external telephone
with built in answering machine is connected to the
machine.
– The <NET SWITCH> mode is available for certain
countries only and requires subscription to a
network switch service.
Press [Stop/Reset] to return to the
standby mode.
●
You press [Stop/Reset] to cancel a job:
The <CANCEL DURING TX/RX?> message
appears. Press [
] to select <Yes>. The
job is canceled, and the display returns to
the standby mode.
●
The <OUT OF TONER/CHANGE TONER>
message appears:
The toner cartridge is almost empty.
Replace the toner cartridge or you can
continue printing by setting <CONT.
PRINTING> to <ON>. For details on this
error message, see “Replacing the Toner
Cartridge,” on p. 10-10.
5-3
Canceling RX Jobs
Receiving Documents
Follow the procedure below to cancel an ongoing receive job.
1
2
Press [Stop/Reset].
When the <CANCEL DURING TX/RX?> message appears, press [
<YES>.
CANCEL
< YES
DURING
] to select
TX/RX?
NO >
If you are in the copy or scan standby mode and want to cancel a fax job, press [FAX] to return to the fax
mode first.
5-4
Checking Reception Results
System monitor enables you to view the reception result.
Press [System Monitor].
2
Press [
] or [
] to select <TX/RX LOG>, then press [OK].
3
Press [
] or [
] to view the required reception result.
4
Press [Stop/Reset] to return to the standby mode.
Receiving Documents
1
5-5
5-6
Receiving Documents
6
Printing
Printing Documents∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙6-2
Collate Printing∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙6-4
2 on 1 Combination∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙6-5
Two-Sided Printing∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙6-6
Checking and Deleting Print Jobs∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙6-7
Checking and Deleting Print Jobs∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 6-7
Printing
Printing Documents
Follow this procedure to print a document from your computer.
Make sure that the printer driver is installed. To check if the driver is installed, see
“Software Settings with Computer,” in the Starter Guide.
For details on printer driver settings, see Online Help.
How to display the print screen or items on the screen may vary depending on your application and/or OS.
Select the Printer
Printing
Start the Print Command
From an open document on an
application, click [File] → [Print].
6-2
Select the printer icon for the
machine ([Canon MF4200 Series
UFRII LT]), then click [Preferences] or
[Properties] to open the dialog box.
Adjust Preferences
Print the Document
Printing
After finished setting, click [OK].
Click [Print] or [OK].
●
You want to cancel printing:
See Chapter 5, “Printing and Scanning,” in
the Reference Guide.
6-3
Collate Printing
Printing
You can print documents collated into sets arranged in page order. For example, when
printing multiple copies of a 3-page document, the print order is 1, 2, 3, 1, 2, 3, and so on.
1
2
From an open document on an application, click [File] → [Print].
Select the printer icon for the machine ([Canon MF4200 Series UFRII LT]), then
click [Preferences] or [Properties] to open the dialog box.
3
Click the [Finishing] tab.
4
For [Finishing], select [Collate], then click [OK].
5
On the [Print] dialog box, click [Print] or [OK].
6-4
2 on 1 Combination
2 on 1 combination automatically reduces two documents to fit on the selected paper size.
2
Printing
1
From an open document on an application, click [File] → [Print].
Select the printer icon for the machine ([Canon MF4200 Series UFRII LT]), then
click [Preferences] or [Properties] to open the dialog box.
3
Click the [Page Setup] tab.
4
For [Page Layout], select [2 Pages per Sheet], then click [OK].
5
On the [Print] dialog box, click [Print] or [OK].
– Other than [2 Pages per Sheet], you can also select [4 Pages per Sheet], [6 Pages per Sheet], [8 Pages per
Sheet], [9 Pages per Sheet], or [16 Pages per Sheet]. If you select [Poster [2 x 2]], [Poster [3 x 3]], or [Poster [4 x
4]], you can print out a poster that consists of multiple sheets of paper.
– When reducing multiple pages to fit on a sheet, you can also select the page order from the [Page Order] pulldown menu.
6-5
Two-Sided Printing
Printing
Two-sided printing enables you to make two-sided printouts.
1
2
From an open document on an application, click [File] → [Print].
Select the printer icon for the machine ([Canon MF4200 Series UFRII LT]), then
click [Preferences] or [Properties] to open the dialog box.
3
Click the [Finishing] tab.
4
For [Print Style], select [2-sided Printing], then click [OK].
5
On the [Print] dialog box, click [Print] or [OK].
6-6
Checking and Deleting Print Jobs
System monitor enables you to monitor the status of the print jobs currently being
processed.
Make sure that the Processing/Data indicator is turned on. When the Processing/Data indicator is turned off, all
print jobs are erased from the memory.
Checking and Deleting Print Jobs
Printing
1
Press [System Monitor].
2
Press [
3
] or [
Press [
] or [
print jobs.
] to select <PRINT STATUS>, then press [OK].
] to scroll through the job list, and check the status of the
If you want to delete the job, go to step 4. Otherwise, press [Stop/Reset] to return to the standby mode.
6-7
Printing
4
Press [
] or [
5
Press [
] to select <YES>.
] to select the desired job, then press [OK].
If you do not want to cancel the job, press [
6
6-8
] to select <NO>.
Press [Stop/Reset] to return to the standby mode.
7
Scanning
Scanning to a Computer (USB connection only)∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙7-2
Canceling Scan Jobs∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙7-4
Canceling Scan Jobs to a Computer∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 7-4
Scanning
Scanning to a Computer (USB connection only)
Follow this procedure to scan a document to your computer.
Make sure that the scanner driver is installed. To check if the driver is installed, see
“Software Settings with Computer,” in the Starter Guide.
For details on scanner driver settings, see the Scanner Driver Guide (in the User
Software CD).
Enter the Scan Mode
Scanning
Set Documents
Place the first page on the platen
glass if you are not using the ADF.
For documents you can fax, see “Document
Requirements,” on p. 2-2.
7-2
Press [SCAN].
The SCAN indicator lights up and the machine enters scan
standby mode.
Set Scan Function
Start Scanning
Scanning
Start MF Toolbox, then select the scan
format.
Press [Start].
The mark will be displayed above the button you select.
●
You want to cancel scanning:
Press [Stop/Reset] on the operation panel,
then click [OK] on the computer screen.
7-3
Canceling Scan Jobs
Follow the procedure below to cancel an ongoing scan job.
Scanning
Canceling Scan Jobs to a Computer
1
Press [Stop/Reset].
2
Click [OK] on the computer screen.
7-4
8
PC Faxing
PC Faxing∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙8-2
PC Faxing
PC Faxing
Follow this procedure to send a fax from your computer.
Make sure that the fax driver is installed. To check if the driver is installed, see
“Software Settings with Computer,” in the Starter Guide.
For details on fax driver settings, see Online Help.
How to display the print screen or items on the screen may vary depending on your application and/or OS.
Select the Fax
PC Faxing
Start the Print Command
From an open document on an
application, click [File] → [Print].
Select the fax icon ([Canon MF4200
Series (FAX)]), then click [Print] or
[OK].
●
8-2
You want to adjust the fax properties:
Click [Preferences] or [Properties] and
adjust the settings.
Set the Recipient
Send the Document
PC Faxing
Specify the name and fax number in
[Sending Settings], then click [Add to
Recipient List].
●
You want to send a fax with a cover
sheet:
Click the [Cover Sheet] tab and set the
format for the cover sheet attachment.
Click [OK] in the Fax Sending Settings.
●
You want to cancel sending a fax:
See Chapter 4, “Sending and Receiving,” in
the Reference Guide.
8-3
8-4
PC Faxing
9
Remote UI
Remote UI∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙9-2
Remote UI
Remote UI
Follow this procedure for Remote UI management.
For details, see Chapter 7, “Remote UI,” in the Reference Guide.
Prepare the Network
Set up the machine for use in a
network, then connect the machine
and the PC to your network router or
a hub.
Remote UI
For details, see “Software Settings with Computer,” in the
Starter Guide.
9-2
Startup
Start the web browser, enter the IP
address of the machine, then press
[Enter] on the keyboard.
For details on how to check the IP address, see “Checking
Network Settings,” in the Reference Guide.
Log on
Operate the Machine
I
Select the user mode, then click [OK].
For details, see Chapter 7, “Remote UI,” in the Reference
Guide.
Remote UI
If no password is set, you can log on without entering
a password.
Now you can manage the machine on
the web browser.
9-3
9-4
Remote UI
10
Maintenance
Cleaning the Machine∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 10-2
Exterior∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙10-2
Interior∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙10-3
Fuser Roller∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙10-7
Scanning area∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙10-8
Replacing the Toner Cartridge∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 10-10
Redistributing Toner∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 10-11
Replacing the Toner Cartridge with a New One∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 10-14
Transporting the Machine∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 10-19
Maintenance
Cleaning the Machine
Note the following before cleaning your
machine:
– Make sure no document is stored in
memory, then turn off the main power
switch and disconnect the power cord.
– Use a soft cloth to avoid scratching the
components.
– Do not use tissue paper, paper towels,
or similar materials for cleaning;
they can stick to the components or
generate static charges.
Maintenance
Never use volatile liquids such as thinners, benzene,
acetone, or any other chemical cleaner to clean
the machine. These can damage the machine
components.
When you turn off the main power switch, the
documents stored in memory will be erased. To check
the jobs stored in memory, see the following:
– “Checking and Deleting Fax Documents Stored in
Memory,” on p. 4-37
– “Checking and Deleting Print Jobs,” on p. 6-7
10-2
Exterior
1
2
3
Turn off the main power switch
and disconnect the power cord.
Wipe the machine's exterior
with a clean, soft, lint-free cloth
dampened with water or diluted
dishwashing detergent solution.
Wait for the machine to dry, then
reconnect the power cord and turn
on the main power switch.
Interior
Clean the machine’s print area periodically
to prevent toner powder and paper dust
from accumulating inside.
1
2
3
Lift the scanning platform (A)
until it is locked. (You will hear an
audible “click.”)
Turn off the main power switch
and disconnect the power cord.
Hold the front side of the
operation panel with your hands.
4
Hold the grip (A) on the right front
side of the toner cover.
Maintenance
10-3
5
Open the toner cover.
6
Remove the toner cartridge.
Maintenance
– Do not touch the rollers and parts which
have labels “CAUTION! Hot surface avoid
contact” on. They become very hot during
use.
– To avoid exposing the toner cartridge to
light, place it in its protective bag or wrap it
in a thick cloth.
– Do not open the drum protective shutter
(A) on the toner cartridge. Print quality may
deteriorate if the drum surface is exposed
to light or is damaged.
Always hold the toner cartridge by its handle.
10-4
7
Use a clean, soft, dry, lint-free
cloth to remove any toner or paper
debris from the machine’s interior.
– Do not touch the fixing assembly (A) as it
becomes very hot during use.
– Do not touch the transfer roller (B) as this
can damage the machine.
– If loose toner comes into contact with your
skin or clothing, wash with cold water.
Warm water will set the toner.
8
9
Insert the toner cartridge so that
the protrusion on the right side of
the toner cartridge (A) fits into the
guide (B) located on the right side
of the machine and slide it down
parallel to the guide.
10 Push the toner cartridge to make
sure it is properly set in the
machine.
Hold the toner cartridge by its
handle (A).
Hold the toner cartridge by its handle (A).
Maintenance
10-5
11 Hold the grip (A) on the right front 13 Lower the scanning platform.
side of the toner cover.
12 Close the toner cover.
– Be careful not to get your fingers caught.
– If you cannot close the toner cover, do not
force it to close. Open the cover and make
sure the toner cartridge is properly set in
the machine.
14 Reconnect the power cord and
Maintenance
turn on the main power switch.
10-6
Fuser Roller
If black streaks appear with printing, the
fuser roller in the main unit may be dirty.
Should this occur, clean the fusing roller
in the following procedure. The roller
should also be cleaned each time the toner
cartridge is replaced. Load a sheet of blank
A4 paper into the multi-purpose tray and
start cleaning.
– Cleaning the roller takes approximately 130
seconds.
– When some jobs are stored in memory, this
function is not available.
1
2
Press [Additional Functions].
3
4
Load a sheet of blank A4 paper in
the multi-purpose tray.
Press [
] or [
] to select <FIX.
UNIT CLEANING>, then press [OK].
Cleaning starts.
– Use standard paper as the cleaning paper.
– Throw away the cleaning paper after use.
Press [
] or [
] to select
<ADJUST./CLEANING>, then press
[OK].
Maintenance
10-7
Scanning area
Keep the scanning area clean to avoid dirty
copies or faxes to be sent.
2
● Platen glass
1
Clean the platen glass and the
underside of the ADF with a cloth
dampened with water. Then wipe
the area with a soft, dry cloth.
Open the ADF.
Do not dampen the cloth too much, as this
may tear the document or damage the
machine.
Close the ADF.
Maintenance
3
Be careful not to get your fingers caught.
10-8
● ADF
If your documents have black streaks or
appear dirty after copying them using the
ADF, this may be caused by pencil lead
rubbing off the documents and onto the
roller. Clean the ADF scanning area and
roller.
1
2
3
Clean the rollers (A) inside the ADF
with a cloth dampened with water.
Then wipe the area with a soft, dry
cloth.
Turn off the main power switch
and disconnect the power cord.
Open the ADF cover.
Do not dampen the cloth too much, as this
may tear the document or damage the
machine.
4
Close the ADF cover.
Maintenance
Be careful not to get your fingers caught.
5
Reconnect the power cord and
turn on the main power switch.
10-9
Maintenance
Replacing the Toner Cartridge
When the toner is running low, the
message <TONER LOW/PREPARE
NEW TONER> appears on the LCD. We
recommend that you prepare a new
toner cartridge for future replacement
with ease.
When the message <OUT OF TONER
/CHANGE TONER> appears, redistribute
toner in the toner cartridge. If the
message persists, replace the toner
cartridge with a new one.
When toner empty error occurs while
receiving fax, printing fax is interrupted
and the received data will be stored
in the memory. If you set <CONT.
PRINTING> in <PRINTER SETTINGS>
in <FAX SETTINGS> to <ON>, you can
keep printing fax documents or reports
without replacing the toner cartridge.
The default setting for <CONT.
PRINTING> is <OFF>. (See “CONT.
PRINTING,” on p. 12-13.)
10-10
– When <CONT. PRINTING> is set to <ON>, the
printed documents may be light or blurred because
of lack of toner. The data is erased when the
documents are printed out, so you can not print the
same documents again.
– Do not touch the rollers and parts which have
labels “CAUTION! Hot surface avoid contact” on.
They become very hot during use.
When the toner level is low by pressing [Toner
Gauge], replace the toner cartridge.
Redistributing Toner
1
3
Hold the front side of the
operation panel with your hands.
4
2
Hold the grip (A) on the right front
side of the toner cover.
Open the toner cover.
Lift the scanning platform (A)
until it is locked. (You will hear an
audible “click.”)
Maintenance
10-11
5
Remove the toner cartridge.
7
Hold the toner cartridge by its
handle (A).
Hold the toner cartridge by its handle (A).
Do not touch the rollers and parts which have
labels “CAUTION! Hot surface avoid contact”
on. They become very hot during use.
Maintenance
6
10-12
Gently rock the toner cartridge
several times to evenly distribute
toner inside.
Do not open the drum protective shutter
on the toner cartridge. Print quality may
deteriorate if the drum surface is exposed to
light or is damaged.
Always hold the toner cartridge by its handle.
8
Insert the toner cartridge so that
the protrusion on the right side of
the toner cartridge (A) fits into the
guide (B) located on the right side
of the machine and slide it down
parallel to the guide.
10 Hold the grip (A) on the right front
side of the toner cover.
11 Close the toner cover.
9
Push the toner cartridge to make
sure it is properly set in the
machine.
Maintenance
10-13
12 Lower the scanning platform.
Replacing the Toner Cartridge
with a New One
1
Maintenance
– Be careful not to get your fingers caught.
– If you cannot close the toner cover, do not
force it to close. Open the cover and make
sure the toner cartridge is properly set in
the machine.
10-14
2
Hold the front side of the
operation panel with your hands.
Lift the scanning platform (A)
until it is locked. (You will hear an
audible “click.”)
3
4
Hold the grip (A) on the right front
side of the toner cover.
Open the toner cover.
5
6
Remove the toner cartridge.
Remove the new toner cartridge
from the protective bag.
10-15
Maintenance
Save the protective bag. You may need it
later when you remove the toner cartridge
from the machine.
8
Place the toner cartridge on a
flat surface and pull the seal
completely out.
Do not open the drum protective shutter (A).
7
Gently rock the toner cartridge
several times to evenly distribute
toner inside.
Do not pull the seal out at an angle.
Maintenance
– If toner is adhered on the removed seal, be
careful that your hands or clothes do not
get dirty from touching the toner.
– If your hands or clothes get dirty
from touching the toner, wash them
immediately in cold water. Do not use
hot water. If you do, the toner may be set
permanently.
10-16
9
Hold the toner cartridge by its
handle (A).
Hold the toner cartridge by its handle (A).
10 Insert the toner cartridge so that
the protrusion on the right side of
the toner cartridge (A) fits into the
guide (B) located on the right side
of the machine and slide it down
parallel to the guide.
Do not open the drum protective shutter
on the toner cartridge. Print quality may
deteriorate if the drum surface is exposed to
light or is damaged.
Always hold the toner cartridge by its handle.
11 Push the toner cartridge to make
sure it is properly set in the
machine.
Maintenance
10-17
12 Hold the grip (A) on the right front 14 Lower the scanning platform.
side of the toner cover.
Maintenance
13 Close the toner cover.
10-18
– Be careful not to get your fingers caught.
– If you cannot close the toner cover, do not
force it to close. Open the cover and make
sure the toner cartridge is properly set in
the machine.
Transporting the Machine
Follow this procedure to avoid
vibration damage to the machine when
transporting it over a long distance.
1
2
3
4
Hold the front side of the
operation panel with your hands.
Turn off the main power switch.
Disconnect the power cord and
all the cables from the back of the
machine.
If you are using the output tray
extension, fold the paper stopper,
and then push the output tray
extension into the machine.
5
Lift the scanning platform (A)
until it is locked. (You will hear an
audible “click.”)
Maintenance
10-19
6
7
Hold the grip (A) on the right front
side of the toner cover.
Open the toner cover.
8
Remove the toner cartridge.
– To avoid exposing the toner cartridge to
light, place it in its protective bag or wrap it
in a thick cloth.
– Do not open the drum protective shutter
on the toner cartridge. Print quality may
deteriorate if the drum surface is exposed
to light or is damaged.
Maintenance
Always hold the toner cartridge by its handle.
10-20
9
Hold the grip (A) on the right front
side of the toner cover.
10 Close the toner cover.
11 Lower the scanning platform.
Be careful not to get your fingers caught.
12 Remove the dust cover from the
paper cassette.
Maintenance
10-21
13 Open the front panel of the paper 15 Remove the paper cassette by
cassette.
lifting up the front-end of the
paper cassette and pulling it
forward.
14 Remove the paper from the paper
Maintenance
cassette.
10-22
16 Detach the Document feeder tray.
17 Make sure all the covers are closed.
18 Grip the handles on both sides of
the machine and lift it carefully, as
shown in the illustration below.
– Do not lift the machine by any of its
attachments. Dropping the machine can
cause personal injury.
– If you have a back problem, make sure to
check the weight of this machine before
carrying. (See “Specifications,” on p. 13-2.)
Maintenance
10-23
10-24
Maintenance
11
Troubleshooting
Clearing Jams∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 11-2
Document Jams∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙11-3
Paper Jams∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙11-4
LCD Messages∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 11-12
Error Codes∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 11-19
If <LOAD CORRECT PAPER> is displayed∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 11-21
Re-loading the Paper∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 11-21
Changing the Paper Size Setting∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 11-22
If a Power Failure Occurs∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 11-24
If You Cannot Solve a Problem∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 11-25
Troubleshooting
Troubleshooting
Clearing Jams
This section describes how to
remove jammed paper. When error
messages appear on the LCD display,
see “LCD Messages,” on p. 11-12.
For other troubles, see Chapter 10,
“Troubleshooting,” in the Reference
Guide, or Chapter 3, “Troubleshooting,”
in the Scanner Driver Guide.
When <CHECK DOCUMENT>, <PAPER
JAM> or <PAPER JAM/OPEN REAR
COVER> appears on the LCD display,
remove jammed paper from the machine
first, then from the paper cassette or
multi-purpose tray if necessary. Check
the following if you experience repeated
paper jams:
– Fan and tap the paper stack on a
flat surface before loading it in the
machine.
– Check that the paper you are using
meets the requirements for use. (See
“Paper Requirements,” on p. 2-9.)
– Make sure you have removed any
scraps of paper from the inside of the
machine.
11-2
– When removing jammed documents or paper,
take care not to cut your hands on the edges of the
document or paper.
– When removing jammed paper or when inspecting
the inside of the machine, do not allow necklaces,
bracelets, or other metal objects to touch the
inside of the machine, as this may result in burns or
electrical shock.
– If you tear the paper, remove any torn pieces to
avoid further jams.
– If loose toner comes into contact with your skin or
clothing, wash with cold water. Warm water will set
the toner.
Do not force a jammed document or paper out of the
machine. Contact your local authorized Canon dealer
or the Canon help line for assistance if needed.
Document Jams
When <CHECK DOCUMENT> appears on the
LCD display, remove a jammed document
from the ADF.
1
3
Open the ADF cover.
4
2
Hold both sides of any jammed
documents and gently pull them
out.
Close the ADF cover.
Hold both sides of any jammed
documents and gently pull them
out straight upward.
Be careful not to get your fingers caught.
Troubleshooting
Do not pull the document forcefully as it may
tear.
11-3
5
Open the ADF and then hold both
sides of any jammed documents
and gently pull them out.
Paper Jams
When <PAPER JAM> or <PAPER JAM/LIFT
PANEL TO OPEN> appears on the LCD
display, remove jammed paper from the
inside of the machine first, then from the
paper cassette or multi-purpose tray if
necessary.
1
6
Close the ADF.
2
Troubleshooting
Be careful not to get your fingers caught.
11-4
Hold the front side of the
operation panel with your hands.
Lift the scanning platform (A)
until it is locked. (You will hear an
audible “click.”)
3
4
Hold the grip (A) on the right front
side of the toner cover.
5
Remove the toner cartridge from
the machine.
Open the toner cover.
– Do not touch the rollers and parts which
have labels “CAUTION! Hot surface avoid
contact” on. They become very hot during
use.
– Remove watches and any bracelets or rings
when touching the inside of the machine.
These items might be damaged if they
come into contact with the parts inside of
the machine.
– To avoid exposing the toner cartridge to
light, place it in its protective bag or wrap it
in a thick cloth.
– Do not open the drum protective shutter
on the toner cartridge. Print quality may
deteriorate if the drum surface is exposed
to light or is damaged.
11-5
Troubleshooting
Always hold the toner cartridge by its handle.
7
Gently pull the jammed paper
between the fixing assembly (A)
and transfer roller (B) until the
leading edge emerges from the
machine.
– Do not touch the fixing assembly (A) as it
becomes very hot during use.
– Do not touch the transfer roller (B) as this
can damage the machine.
6
Hold both sides of the jammed
paper and gently pull it out.
– Do not touch the fixing assembly (A) as it
becomes very hot during use.
– Do not touch the transfer roller (B) as this
can damage the machine.
Troubleshooting
8
11-6
Hold both sides of the jammed
paper and carefully pull it out.
9
Hold the toner cartridge by its
handle (A).
Hold the toner cartridge by its handle (A).
10 Insert the toner cartridge so that
the protrusion on the right side of
the toner cartridge (A) fits into the
guide (B) located on the right side
of the machine and slide it down
parallel to the guide.
Do not open the drum protective shutter
on the toner cartridge. Print quality may
deteriorate if the drum surface is exposed to
light or is damaged.
Always hold the toner cartridge by its handle.
11 Push down the toner cartridge to
make sure it is properly set in the
machine.
Troubleshooting
11-7
12 Hold the grip (A) on the right front 14 Lower the scanning platform.
side of the toner cover.
13 Close the toner cover.
– Be careful not to get your fingers caught.
– If you cannot close the toner cover, do not
force it to close. Open the cover and make
sure the toner cartridge is properly set in
the machine.
15 Remove the dust cover from the
Troubleshooting
paper cassette.
11-8
16 Open the front panel of the paper 18 Hold both sides of the jammed
cassette.
paper and slowly pull it out in the
direction of the arrow.
– When feeding paper from the paper
cassette:
17 Remove the paper in the paper
cassette.
– When feeding paper from the multipurpose tray:
Troubleshooting
11-9
19 Load the paper into the paper
cassette.
20 Close the front panel of the paper
Troubleshooting
cassette.
11-10
21 Set the dust cover on the paper
cassette.
22 Open the rear cover.
This operation is required only when <OPEN
REAR COVER> appears on the LCD display.
23 Hold both sides of the jammed
paper and gently pull it out
upward.
24 Close the rear cover.
This operation is required only when <OPEN
REAR COVER> appears on the LCD display.
This operation is required only when <OPEN
REAR COVER> appears on the LCD display.
If the jammed paper is badly folded, similar
to the folds of an accordion, ease the jammed
paper loose and then pull it out from the
machine.
Be careful not to get your fingers caught.
To reset the machine, open the toner cover
and then close it.
Troubleshooting
11-11
LCD Messages
See the table below when the LCD displays error and status messages.
Message
Description
Action
This message shows the
percentage of the memory
currently available.
If you need more space, wait
for the machine to send any
documents in memory. Also
print, send, or delete any
documents stored in memory.
CANNOT PRINT RX DATA
The machine temporarily
received the fax in memory
because an error of some kind
has occurred in the machine.
This error message appears
with one of the messages
below.
– <CLOSE COVER/TONER
COVER>
– <LOAD CORRECT PAPER>
– <REMOVE MP PAPER>
– <CHANGE REG’D SIZE/ →
PAPER SETTINGS>
– <OUT OF TONER/CHANGE
TONER>
– <SET PAPER AGAIN/SET
TONER AGAIN>
– <PAPER JAM>
– <PAPER JAM/OPEN REAR
COVER>
– <LOAD PAPER>
This error message appears
with another message. When
the error is resolved, the
received data will be printed
out. For how to solve the
problem, see the action for the
messages displayed with it.
Troubleshooting
AVAILABLE MEMORY
nn%
11-12
Message
CHANGE REG’D SIZE
→PAPER SETTINGS
Description
Action
The paper size is not
appropriate for your print jobs.
– To print reports or received
data, set the <CASSETTE>
paper size to <A4>,
<OFICIO>, <BRAZILOFICIO>, <MEXICO-OFICIO>,
<FOLIO>, <GOVERNMENTLETTER>, <GOVERNMENTLEGAL>, <FOOLSCAP>,
<LTR>, or <LGL>. For details,
see “Setting Paper Size and
Type,” on p. 2-15.
– To print received data on
both sides of paper, set the
<CASSETTE> paper size to
<A4> or <LTR>. For details,
see “Setting Paper Size and
Type,” on p. 2-15.
– For two-sided copying,
set the paper size to <A4>
or <LTR>. For details, see
“Setting Paper Size and
Type,” on p. 2-15.
Troubleshooting
11-13
Message
Description
Action
A document jam may have
occurred in the ADF.
Remove the jammed
document.
CLOSE COVER
TONER COVER
The toner cover is not closed
completely.
Check the toner cover, and
make sure that it is completely
closed.
HANG UP PHONE
The external telephone is off
the hook.
Hang up the external
telephone.
LIFT PANEL TO OPEN
OPEN TONER COVER
Appears alternately with other
messages.
Varies by the message that
appears. For details, see the
explanation for the message
(i.e., <SET PAPER AGAIN/SET
TONER AGAIN>).
LOAD CORRECT PAPER
The size of the paper in the
paper cassette or multipurpose
tray is different from that of the
paper specified in <CASSETTE>
or <MP TRAY> of the <PAPER
SETTINGS> menu.
Load the correct size paper
or change the paper size in
<CASSETTE> or <MP TRAY> of
the <PAPER SETTINGS> menu.
For more information, see “If
<LOAD CORRECT PAPER> is
displayed,” on p. 11-21.
Troubleshooting
CHECK DOCUMENT
11-14
Message
LOAD PAPER
LOST IMAGE
Description
Action
– Load paper correctly. Then
press [OK] when using the
paper cassette.
– No paper is loaded in the
paper cassette or multipurpose tray when printing
a received document.
Or, when printing a report
or list, this massage appears
if the paper size is not
appropriate for printing a
report or list even if paper is
loaded.
This error message appears
with one of the messages
below.
<CHANGE REG’D SIZE/ →
PAPER SETTINGS>
<CANNOT PRINT RX DATA>
– Load paper correctly. Then
press [OK] when using the
paper cassette. For report
or list, set the paper size to
<A4>, <OFICIO>, <BRAZILOFICIO>, <MEXICOOFICIO>, <FOLIO>,
<GOVERNMENT-LETTER>,
<GOVERNMENT-LEGAL>,
<FOOLSCAP>, <LTR>, or
<LGL>, and then load paper
of the same size.
The machine was turned
off when any documents
were stored in the machines
memory.
Please note that any data
stored in the memory,
including received fax
documents, will be deleted if
you turn off the main power
switch of the machine.
The error is automatically
released after two seconds,
and the machine automatically
prints out the lost report that
shows the records still existing
in the activity report.
Troubleshooting
– No paper is loaded in the
paper cassette or multipurpose tray when copying
or printing.
11-15
Message
MEMORY FULL
Description
– The machine is full of jobs.
Action
– Print, send, or delete any
documents stored in
memory.
– Divide the document stack
or data into a few parts and
try again one by one.
– Send the document with
low resolution.
Troubleshooting
– The number of TX/RX
jobs that can be stored
in memory reached the
maximum.
11-16
– The machine memory can
store up to 256 fax jobs
including sending and
receiving jobs.
(Based on the condition that
the other party sends the fax
by the imageCLASS MF4270
with ITU-T Standard Chart
No.1, standard mode.) Wait
for the machine to send any
faxes in memory. Also print
or delete any documents in
memory.
Message
Description
Action
– You pressed the one-touch
speed dialing key that has
already been registered,
when you are registering
group dialing.
– You selected the group
dialing that has already
been registered, when you
are registering a one-touch
speed dialing key.
Register the one-touch speed
dialing key that is not used.
NOT REGISTERED
No recipient is registered for
the one-touch speed dialing
key or coded speed dialing
code you pressed.
Register the recipients before
using the Address Book
function.
OUT OF TONER
CHANGE TONER
The toner ran out completely.
Replace the toner cartridge.
PAPER JAM
Paper jams have occurred in
the machine.
<LIFT PANEL TO OPEN/OPEN
TONER COVER> appears
alternately.
Clear the paper jam (See “Paper
Jams,” on p. 11-4.) and reload
paper in the paper cassette or
multipurpose tray. The cover
must be opened and closed to
resume the current job.
PAPER JAM
OPEN REAR COVER
Paper jams have occurred in
the machine.
<LIFT PANEL TO OPEN/OPEN
TONER COVER> appears
alternately.
Clear the paper jam (See “Paper
Jams,” on p. 11-4.) and reload
paper in the paper cassette or
multipurpose tray. The cover
must be opened and closed to
resume the current job.
11-17
Troubleshooting
NOT AVAILABLE
Troubleshooting
Message
Description
Action
PLEASE WAIT
This message appears when
turning on the main power
switch, or when the machine is
not ready for printing.
Wait until the message
disappears.
REMOVE MP PAPER
Paper is loaded in the
multipurpose tray.
Remove the paper from
the multi-purpose tray. The
machine will not print faxes,
reports, or lists when paper is
loaded in the multipurpose
tray. They will be stored in
memory.
SET PAPER AGAIN
SET TONER AGAIN
Paper is not loaded properly, or Load paper properly. (For
the toner cartridge is not set.
instructions on how to load
paper in the paper cassette,
see “Set Up the Machine” in
the Starter Guide, and to load
paper in the multi-purpose
tray, see “Loading Paper,” on
p. 2-12.)
Set the toner cartridge in the
machine (see “Set Up the
Machine” in the Starter Guide).
SYSTEM ERROR
EXXX
A system error has occurred.
<XXX> will be a three-digit
code that indicates a particular
type of error.
Turn off the main power switch,
wait for more than 5 seconds,
then turn it on again. If the
message persists, turn off the
main power switch, disconnect
the power cord, and contact
your local authorized Canon
dealer or the Canon help line.
WRONG PASSWORD
The memory lock reception
password or system password
you entered is incorrect.
Enter the correct password.
For details, Chapter 4, “Sending
and Receiving,” and Chapter 8,
“System Manager Settings,” in
the Reference Guide.
11-18
Error Codes
An error code is a four-digit code shown on an ERROR TX REPORT or an ERROR RX
REPORT when an error occurs.
For details on reports, see Chapter 11, “Appendix,” in the Reference Guide.
See the table below for individual error codes.
Description
Action
00A0
Transmission was manually canceled
on the machine.
Resend the document if necessary.
00A1
There is a document jam.
Clear the document jam.
00FF
All redialing attempts have failed.
Check if the recipient’s number is
correct or the telephone cable is
properly connected, and try again.
0001
The sender may not be using a G3 fax
machine.
Make sure the sender’s machine is
compatible with your machine.
0070
Reception was manually canceled on
the machine.
Ask the sender to resend the
document if necessary.
0071
The machine’s memory is full.
Print, send, or delete any documents
stored in memory.
11-19
Troubleshooting
Error Code
Troubleshooting
Error Code
11-20
Description
Action
0080
The recipient’s machine did not
respond within 35 seconds.
Resend the document. Ask the other
party to check their machine. If you
are making an overseas call, add a
pause to the number.
008D
The recipient’s machine has run out
of paper.
Ask the recipient to make sure that
paper is loaded in their machine.
If <LOAD CORRECT PAPER> is displayed
When <LOAD CORRECT PAPER> appears on the LCD display, the size of the paper in
the paper cassette or multipurpose tray is different from that of the paper specified
in <CASSETTE> or <MP TRAY> of the <PAPER SETTINGS> menu. You need to load
the correct size paper or change the paper size in <CASSETTE> or <MP TRAY> of the
<PAPER SETTINGS> menu.
For print jobs, you need to specify the paper size from your computer.
Re-loading the Paper
Load the correct size paper as shown on the LCD display, then press [OK] to
resume the job.
The machine re-starts printing.
11-21
Troubleshooting
1
Changing the Paper Size Setting
1
Press [Additional Functions].
Troubleshooting
If <LOAD CORRECT PAPER> appears during a copy job, you cannot access the paper size setting
through [Additional Functions]. In this case, cancel the job first, then press [Additional Functions] and
change the paper size setting. For instructions on how to cancel copy jobs, see “Canceling Copy Jobs,”
on p. 3-16.
2
Press [
] or [
] to select <PAPER SETTINGS>, then press [OK].
3
Press [
] or [
] to select <CASSETTE> or <MP TRAY>, then press [OK].
4
Press [
] or [
] to select <PAPER SIZE>, then press [OK].
11-22
5
6
Press [
] or [
] to select the paper size same as paper loaded into the
machine, then press [OK].
Press [Stop/Reset] to return to the standby mode.
Now ready to copy your document.
For a fax job or report printing, go to step 7.
7
Press [OK] to resume the job.
No further operation is required.
Troubleshooting
11-23
If a Power Failure Occurs
Troubleshooting
If a power failure occurs, machine functions will be limited as follows:
– Depending on your telephone, you may not be able to make telephone calls.
– You can receive telephone calls from the optional handset or telephone connected to the
machine.
– You cannot send, receive, or copy documents.
If power is suddenly lost due to a power failure or accidental unplugging, the machine may
lose any data stored in the memory, including received fax documents. If this happens, the
LCD displays <LOST IMAGE> when power is restored and automatically prints a Lost Report
(unless the cartridge is empty or there is no paper in the machine) that lists the documents
(received in the last 60 transactions) that were lost from memory as a result of the power
cut.
11-24
If You Cannot Solve a Problem
If you cannot solve the problem after having referred to the information in this
chapter, contact your local authorized Canon dealer or the Canon help line. Please
have the following information ready when you contact Canon:
– Product name (imageCLASS MF4270)
– Serial number (On the label located at the back of the machine)
– Place of purchase
– Nature of problem
– Steps you have taken to solve the problem and the results
If the machine makes strange noises, emits smoke or odd odor, turn off the main power switch immediately,
disconnect the power cord, and contact your local authorized Canon dealer or the Canon help line. Do not
attempt to disassemble or repair the machine yourself.
Attempting to repair the machine yourself may void the limited warranty.
Troubleshooting
11-25
11-26
Troubleshooting
12
Machine Settings
Machine Settings∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 12-2
Printing USER DATA LIST∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙12-2
Accessing the Setting Menu∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙12-4
Setting Menu∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 12-6
PAPER SETTINGS∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙12-6
VOLUME CONTROL∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙12-7
BROADCAST∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙12-7
COMMON SETTINGS∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙12-8
COPY SETTINGS∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙12-9
FAX SETTINGS∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 12-10
ADDRESS BOOK SET.∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 12-14
PRINTER SETTINGS∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 12-15
TIMER SETTINGS∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 12-15
ADJUST./CLEANING∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 12-16
REPORT SETTINGS∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 12-17
SYSTEM SETTINGS∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 12-18
Machine Settings
Machine Settings
You can adjust the machine settings from the Setting Menu to customize the way the
machine works. To see the list of current settings, print out USER DATA LIST.
Printing USER DATA LIST
Press [Additional Functions].
2
Press [
Machine Settings
1
12-2
] or [
] to select <REPORT SETTINGS>, then press [OK].
3
Press [
] or [
] to select <LIST PRINT>, then press [OK].
4
Press [
] or [
] to select <USER DATA LIST>, then press [OK].
Printing starts, and the screen automatically returns to the standby mode.
Machine Settings
12-3
Accessing the Setting Menu
1
Press [Additional Functions].
2
Press [
] or [
Machine Settings
<PAPER SETTINGS>
<VOLUME CONTROL>
<BROADCAST>
<COMMON SETTINGS>
<COPY SETTINGS>
<FAX SETTINGS>
<ADDRESS BOOK SET.>
<PRINTER SETTINGS>
<TIMER SETTINGS>
<ADJUST./CLEANING>
<REPORT SETTINGS>
<SYSTEM SETTINGS>
12-4
] to select the menu you want to access, then press [OK].
3
Press [
] or [
] to select a submenu, then press [OK].
For details on the submenu, see “Setting Menu,” on p. 12-6.
4
To register the settings or go to a submenu item, press [OK].
5
When finished, press [Stop/Reset] to return to standby mode.
– If you press [Stop/Reset] before pressing [OK], the setting will not be registered.
– Press [Additional Functions] to return to the previous display.
Machine Settings
12-5
Setting Menu
The default settings are indicated in bold text.
Depending on the country of purchase, some default values may vary and some settings may not be available.
PAPER SETTINGS
Setting Item
1. CASSETTE
Description
Sets the paper size and type on the paper cassette. (See “Setting
Paper Size and Type,” on p. 2-15.)
1. PAPER SIZE
Sets the paper size from the following options:
A4, B5, A5, EXECUTIVE, COM10, MONARCH, DL, ISO-C5, OFICIO,
BRAZIL-OFICIO, MEXICO-OFICIO, FOLIO, GOVERNMENT-LETTER,
GOVERNMENT-LEGAL, FOOLSCAP, LTR, and LGL
2. PAPER TYPE
Sets the paper type from the following options:
PLAIN PAPER, PLAIN PAPER L, HEAVY PAPER, HEAVY PAPER H,
and TRANSPARENCY
2. MP TRAY
Sets the paper size and type on the multi-purpose tray. (See
“Setting Paper Size and Type,” on p. 2-15.)
Sets the paper size from the following options:
A4, B5, A5, EXECUTIVE, COM10, MONARCH, DL, ISO-C5, OFICIO,
BRAZIL-OFICIO, MEXICO-OFICIO, FOLIO, GOVERNMENT-LETTER,
GOVERNMENT-LEGAL, FOOLSCAP, LTR, and LGL
2. PAPER TYPE
Sets the paper type from the following options:
PLAIN PAPER, PLAIN PAPER L, HEAVY PAPER, HEAVY PAPER H,
and TRANSPARENCY
Machine Settings
1. PAPER SIZE
12-6
VOLUME CONTROL
Setting Item
Description
1. MONITOR VOLUME
Sets the volume for monitor tone during the fax transmission.
0–3 (2)
2. CALLING TONE
Sets the volume of the ring produced when the machine detects
a call.
0–3 (2)
3. ENTRY TONE
Beeps when pressing the keys on the operation panel.
0–3 (2)
4. ERROR TONE
Beeps when an error (e.g., TX error) occurs.
0–3 (2)
BROADCAST
Setting Item
1. BROADCAST
Description
Registers recipients for broadcasting. A maximum of 123
recipients can be specified at the same time. (See Chapter 4,
“Sending and Receiving,” in the Reference Guide.)
Machine Settings
12-7
COMMON SETTINGS
Setting Item
Description
1. INITIAL FUNCTION
Selects which standby display appears when turning on the
power.
– COPY
– FAX
– SCAN
2. TONER SAVER MODE
Sets whether to reduce toner consumption.
– OFF
– ON
* This function is not effective for print jobs.
Machine Settings
3. DISPLAY LANGUAGE
12-8
Selects the language on the display. (See “Specifications,” on
p. 13-2.)
ENGLISH, GERMAN, FRENCH, SPANISH, ITALIAN, SWEDISH,
NORWEGIAN, DUTCH, FINNISH, DANISH, PORTUGUESE, CZECH,
SLOVENE, HUNGARIAN, RUSSIAN, TURKISH, POLISH
COPY SETTINGS
Setting Item
Description
1. STANDARD SETTINGS
Sets the default setting for copying.
1. IMAGE QUALITY
Sets the document type for copying.
– TEXT/PHOTO
– TEXT
– PHOTO
– TEXT/PHOTO+
2. DENSITY
Sets the density for copying.
– MANUAL (1–9 (5))
– AUTO
3. ZOOM RATIO
Sets the zoom ratio for copying.
PRESET RATIO
Selects the zoom from the preset ratios.
(100%, 115% B5 → A4, 122% A5 → B5, 141% A5 → A4, 200%
MAX., 50% MIN., 70% A4 → A5, 81% B5 → A5, 86% A4 → B5)
MANUAL
Enters the zoom ratio by 1% increments. ((50%–200% (100%))
4. AUTO COLLATE
Sets whether to collate the copies automatically.
– OFF
– ON
5. 2-SIDED
Sets whether to make the two-sided copies automatically.
– OFF
– ON: CALENDAR TYPE, BOOK TYPE
2. PAPER SIZE GROUP
Selects a paper size group for your machine.
– AB
– A
– INCHES
Machine Settings
12-9
FAX SETTINGS
Setting Item
Description
1. RX MODE
Selects the receive mode. (See “Set the Machine for Receiving
Faxes,” in the Starter Guide.)
– FaxOnly
– AnsMode
– NET SWITCH
– FaxTel
– MANUAL
2. USER SETTINGS
Specifies the basic operation settings in the fax mode.
1. UNIT TELEPHONE #
Registers your fax number (max. 20 characters, including
spaces). (See “Set the Machine for Sending Faxes,” in the Starter
Guide.)
2. UNIT NAME
Registers your name/company name (max. 32 characters,
including spaces). (See “Set the Machine for Sending Faxes,” in
the Starter Guide.)
3. TX TERMINAL ID
Sets the options for sender information.
ON
Sender information is printed in small type at the top of each
page.
OFF
Sender information is not printed.
Selects the telephone line type. (See “Before FAX Setting,” in the
Starter Guide.)
– TOUCH TONE
– ROTARY PULSE
5. STANDARD SETTINGS
Sets the default setting for faxing.
Machine Settings
4. TEL LINE TYPE
12-10
1. DENSITY
Sets the default density for faxing (1–9 (5)).
2. IMAGE QUALITY
Sets the default image quality for faxing.
– STANDARD
– FINE
– PHOTO
– SUPER FINE
FAX SETTINGS
3. TX SETTINGS
1. AUTO REDIAL
ON
Sets the transmission features.
Sets whether to redial automatically when the other line is busy
or a transmission error occurs. (See Chapter 4, “Sending and
Receiving,” in the Reference Guide.)
Customizes the redial operation.
REDIAL TIMES
Sets the number of retries. (1TIMES–10TIMES (2TIMES))
REDIAL INTERVAL
Sets period of time before redialing. (2MIN.–99MIN. (2MIN.))
OFF
2. DIALING LINE CHCK
4. RX SETTINGS
1. FAX/TEL OPT. SET
After the first attempt at dialing fails, redialing is not attempted.
Sets whether to check the telephone line condition.
– OFF
– ON
Sets the reception features.
Sets the optional items in the <FaxTel> mode. (See Chapter 4,
“Sending and Receiving,” in the Reference Guide.)
RING START TIME
Sets the time the machine takes to check whether a call is a fax
or a voice call. (4SEC–30SEC (6SEC))
F/T RING TIME
Sets the ring length for voice calls. (10SEC–45SEC (22SEC))
F/T SWITCH ACTION
Selects whether the machine switches to the receive mode after
the ring time has elapsed, or whether if disconnects the call.
– RECEIVE
– DISCONNECT
Machine Settings
12-11
FAX SETTINGS
2. INCOMING RING
ON
RING COUNT
OFF
3. REMOTE RX
ON
REMOTE RX ID
OFF
Machine Settings
4. RX PRINT
12-12
Sets whether or not to activate the ring alert of the optional
handset or external telephone if <RX MODE> is set to
<FaxOnly>.
Selecting <ON> allows you to learn the fax reception and
answer voice calls if you pick up the optional handset or external
telephone while it is ringing.
The optional handset or external telephone rings.
Sets the number of incoming rings before the machine answers.
(1TIMES–16TIMES (2TIMES))
The optional handset or external telephone does not ring. (In
the Sleep mode, the optional handset or external telephone may
ring one or two times.)
Sets whether to use remote receiving. (See Chapter 4, “Sending
and Receiving,” in the Reference Guide.)
The machine enables remote receiving.
You can dial a code on remote extension to start receiving a
document.
A combination of two characters using 0 to 9. (default: 25)
The machine disables remote receiving.
Sets whether to store all received pages in memory before
printing them out or print each page as it is received. (See
Chapter 4, “Sending and Receiving,” in the Reference Guide.)
MEMORY RX
Prints after all the pages of the document are received.
PRINT RX
Prints each page as it is received.
FAX SETTINGS
5. RX TERMINAL ID
Sets whether to insert the machine’s fax number and the sender
information on received faxes.
– OFF
– ON
6. RX RESTRICTION
You can reject faxes from senders with no fax/telephone
number in their sender information. (See Chapter 4, “Sending
and Receiving,” in the Reference Guide.)
OFF
All receptions are conducted.
ON
Receives the fax only from the sending fax machine that sends
the TSI signal.
5 PRINTER SETTINGS
1. RX REDUCTION
Sets the printer functions.
Sets whether to reduce or truncate the image when a faxed
page is larger than the size of paper loaded. (See Chapter 4,
“Sending and Receiving,” in the Reference Guide.)
ON
Reduces the image to fit on the size of paper loaded.
OFF
Retains the original size of the image.
CUT
The image that is larger than 1-page record area is cut and not
recorded.
Sets the type of two-sided printing for faxing. (See Chapter 4,
“Sending and Receiving,” in the Reference Guide.)
– OFF
– ON
3. CONT. PRINTING
Sets whether to continue printing when toner has run out. This
function is only for printing fax documents and reports. (See
Chapter 4, “Sending and Receiving,” in the Reference Guide.)
– OFF
– ON
12-13
Machine Settings
2. 2-SIDED PRINT
ADDRESS BOOK SET.
Setting Item
1. 1-TOUCH SPD DIAL
Description
Registers recipients on one-touch speed dialing keys. Up to 7
recipients can be registered. (See “Storing/Editing One-Touch
Speed Dialing Keys/Coded Speed Dialing Codes,” on p. 4-7.)
NAME
Registers the recipient’s name (max. 20 characters, including
spaces).
TEL NUMBER ENTRY
Registers the recipient’s fax/telephone number (max. 50 digits,
including spaces).
2. CODED DIAL
Registers recipients for coded speed dialing codes. Up to 100
recipients can be registered. (See “Storing/Editing One-Touch
Speed Dialing Keys/Coded Speed Dialing Codes,” on p. 4-7.)
NAME
Registers the recipient’s name (max. 20 characters, including
spaces).
TEL NUMBER ENTRY
Registers the recipient’s fax/telephone number (max. 50 digits,
including spaces).
3. GROUP DIAL
Registers recipients in group dialing. Up to 7 groups can be
registered. (See “Storing/Editing Recipients for Group Dialing,”
on p. 4-13.)
Registers the group name (max. 20 characters, including spaces).
NO.0##=
Registers the recipient’s fax/telephone numbers stored under
the one-touch speed dialing keys or coded speed dialing codes.
Up to 50 recipients can be registered in a group.
Machine Settings
NAME
12-14
PRINTER SETTINGS
Setting Item
1. ERROR TIME OUT
Description
Sets the length of time before the machine returns an error
when no data is received from the computer.
ON
Sets the error time out period. (5SEC–300SEC (15SEC))
OFF
The error time out is off.
TIMER SETTINGS
Setting Item
Description
1. DATE&TIME SETTING
Sets the current date and time. (See “Set Up the Machine,” in the
Starter Guide.)
2. DATE TYPE SELECT
Sets the date format.
– DD/MM YYYY
– YYYY MM/DD
– MM/DD/YYYY
3. AUTO SLEEP
Sets the auto Sleep mode when the machine remains idle for a
certain period of time. (3MIN.–30MIN. (5MIN.)) (See “Setting the
Sleep Mode,” on p. 1-17.)
– ON
– OFF
4. DAYLIGHT SV.TIME
Sets the daylight saving time mode. (See “Setting the Daylight
Saving Time,” on p. 1-19.)
ON
Activates the daylight saving time mode.
Sets the start date.
– 1. MONTH (OCTOBER)
– 2. WEEK (LAST WEEK)
– 3. DAY (SUNDAY)
2. END DATE/TIME
Sets the end date.
– 1. MONTH (MARCH)
– 2. WEEK (LAST WEEK)
– 3. DAY (SUNDAY)
OFF
Machine Settings
1. BEGIN DATE/TIME
Deactivates the daylight saving time mode.
12-15
ADJUST./CLEANING
Setting Item
Description
1. FIX.UNIT CLEANING
Cleans the fuser roller. (See “Fuser Roller,” on p. 10-7.)
2. SPECIAL MODE T
Sets whether to prevent blur from appearing on the printouts
for copying, receiving info, and reports.
When this setting is set to <ON>, the density of printouts may
become light.
– OFF
– ON
3. SPECIAL MODE U
Select to improve print quality in high temperature and high
humidity conditions or in low temperature and low humidity
conditions.
OFF
Select in normal condition.
MODE1
Select to improve print quality in low temperature and low
humidity conditions, or when using thick paper or an envelope.
MODE2
Select to improve print quality in high temperature and high
humidity conditions.
Sets whether to prevent small size paper (B5, A5, EXECUTIVE,
etc) from being curled.
– OFF
– ON
5. SPECIAL MODE Y
Sets to enhance the fixing characteristics of toner under the
conditions of a low temperature environment. When this setting
is set to <ON>, first copy time and the time to resume from the
Sleep mode may take longer.
– OFF
– ON
Machine Settings
4. SPECIAL MODE V
12-16
REPORT SETTINGS
Setting Item
1. SETTINGS
1. TX REPORT
Description
Sets the report functions. (See Chapter 11, “Appendix,” in the
Reference Guide.)
Sets whether the transmission report prints out.
PRINT ERROR ONLY
Prints a report only when a transmission error occurs.
OUTPUT NO
No report is printed.
OUTPUT YES
Prints a report every time you send a document.
2. RX REPORT
Sets whether the reception report prints out.
– OUTPUT NO
– OUTPUT YES
– PRINT ERROR ONLY
3. ACTIVITY REPORT
Sets whether an activity report is printed automatically every 60
transactions.
– OUTPUT YES
– OUTPUT NO
2. LIST PRINT
Prints reports/lists.
Prints the fax transmission report manually.
2. RX REPORT
Prints the fax reception report manually.
3. ACTIVITY REPORT
Prints the fax transaction report manually.
4. MEMORY DATA LIST
Prints the list of the reserved jobs in memory.
5. MEMORY IMAGE PRNT
Prints the information and image of the first page of the
reserved job.
6. 1-TOUCH LIST
Prints the list of fax/telephone numbers and names registered
for one-touch speed dialing.
7. CODED DIAL LIST
Prints the list of fax/telephone numbers and names registered
for coded speed dialing.
8. GROUP DIAL LIST
Prints the list of groups registered for group dialing.
9. USER DATA LIST
Prints the setting list registered in the menu. (See “Printing USER
DATA LIST,” on p. 12-2.)
12-17
Machine Settings
1. TX REPORT
SYSTEM SETTINGS
Setting Item
1. SYS. MANAGER INFO
1. SYSTEM PASSWORD
2. NETWORK SETTINGS
1. TCP/IP SETTINGS
Machine Settings
1. IP ADDRESS AUTO.
12-18
Description
Sets the system manager information to protect the contents
of <SYSTEM SETTINGS>. Once the system password is set, they
must be entered every time you access the <SYSTEM SETTINGS>
menu.
Sets the system manager password (seven digits).
Sets the network setting. (See Chapter 6, “Network,” in the
Reference Guide.)
Sets TCP/IP network.
Sets whether to automatically set an IP address.
ON
Enables an IP address to the machine automatically.
– 1. DHCP (ON/OFF)
– 2. BOOTP (OFF/ON)
– 3. RARP (OFF/ON)
OFF
Allocates an IP address to the machine manually.
2. IP ADDRESS
Registers a fixed IP address to the machine. (See Chapter 6,
“Network,” in the Reference Guide.) (000.000.000.000)
3. SUBNET MASK
Registers a fixed subnet mask to the machine.
(000.000.000.000)
4. GATEWAY ADDRESS
Registers a fixed gateway address to the machine.
(000.000.000.000)
5. LPD PRINT
Sets whether to use LPD as the print application.
– ON
– OFF
6. RAW PRINT
Sets whether to use RAW as the print application.
ON
Enables to use RAW.
OFF
Disables to use RAW.
SYSTEM SETTINGS
7. USE HTTP
Sets whether to activate HTTP (Hyper Text Transfer Protocol) for
the Remote UI.
– ON
– OFF
8. PORT NO. SET.
Sets the port number settings.
1. LPD
0~65535 (default: 515)
2. RAW
0~65535 (default: 9100)
3. HTTP
0~65535 (default: 80)
4. SNMP
0~65535 (default: 161)
2. SNMP SETTINGS
1. USE SNMP
Sets detailed information about SNMP.
Sets whether to activate SNMP.
– ON
– OFF
2. COMMUNITY NAME 1 Sets SNMP community name 1 (default: public).
3. COMMUNITY NAME 2 Sets SNMP community name 2.
4. SNMP WRITABLE 1
Enables computers on the network to access the machine and
modify its settings.
– ON
– OFF
5. SNMP WRITABLE 2
Enables computers on the network to access the machine and
modify its settings.
– OFF
– ON
Machine Settings
12-19
SYSTEM SETTINGS
3. ETHERNET DRIVER
1. AUTO DETECT
AUTO
Sets the machine to determine the communication mode (Half
duplex/Full duplex) and Ethernet type (10Base-T/100Base-TX)
automatically.
MANUAL
Sets the communication mode and Ethernet type manually.
1. COMMUNICATN
MODE
Selects the communication mode.
– FULL DUPLEX
– HALF DUPLEX
2. ETHERNET
TYPE
Selects the Ethernet type.
– 100 BASE-TX
– 10 BASE-T
2. MAC ADDRESS
4. VIEW IP ADDRESS
Machine Settings
Displays the twelve-digit MAC address of your machine.
Checks the current network settings.
1. IP ADDRESS
Checks the IP address.
2. SUBNET MASK
Checks the subnet mask.
3. GATEWAY ADDRESS
Checks the gateway address.
5. STARTUP TIME SET.
12-20
Specifies the type of network connection.
Selects the detection method of Ethernet driver.
Sets the time period required to delay the startup of network
communications for the machine (0SEC–300SEC (60SEC)).
SYSTEM SETTINGS
3. COMMUNICATIONS
1. MEMORY LOCK
Specifies the fax settings.
Sets whether to receive and store all documents in memory
and not to print automatically. (See Chapter 4, “Sending and
Receiving,” in the Reference Guide.)
OFF
Disables memory lock reception.
ON
Enables memory lock reception.
1. PASSWORD
Registers the password that protects the authority for accessing
to memory.
2. MEMORY RX TIME
Sets whether to set a period for memory lock reception.
OFF
Disables setting a period of memory lock reception.
ON
Enables setting a period of memory lock reception.
– MEM RX START TIME
– MEM. RX END TIME
2. R-KEY SETTING
4. ACCESS TO DEST.
Registers the [R] key to access an outside line easily. (See
Chapter 4, “Sending and Receiving ,” in the Reference Guide.)
– PSTN
– PBX (PREFIX)
Sets restriction of the access to destinations.
1. RESTRICT REDIAL
Sets whether to disable the redial function of the [Redial/Pause]
key.
– OFF
– ON
2. CONFIRM FAX NO.
Sets whether to confirm the entered fax numbers each time you
send a fax.
– OFF
– ON
This function is used only when the machine firmware needs to
be updated.
12-21
Machine Settings
5. UPDATE FIRMWARE
12-22
Machine Settings
13
Appendix
Specifications∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 13-2
General∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙13-2
Copier∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙13-3
Printer∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙13-4
Facsimile∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙13-4
Telephone∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙13-6
Index∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 13-7
Appendix
Specifications
General
● Type
● Power Source
● Power Consumption
● Warm-up Time
● Weight
● Dimensions
Appendix
● Installation Space
13-2
Personal Desktop
220-240 V, 50/60 Hz (Power requirements differ depending
on the country in which you purchased the product.)
Max: Less than 770 W
Less than 10.0 sec.* (temperature: 20°C, humidity: 65%;
from when the main power switch is turned on until
standby display appears)
* Warm-up time may differ depending on the condition
and environment of the machine.
Approx. 13.2 kg (including toner cartridge)
473 mm (W) x 442 mm (D) x 470 mm (H)
(with the document feeder tray, the paper cassette, and
the optional handset attached)
673 mm (W) x 830 mm (D)
(with the optional handset attached)
General
● Environmental
Conditions
● Display Languages
● Acceptable Documents
● Acceptable Paper Stock
● Printable Area
● Scanning Area
Temperature: 7.5°C–35°C Humidity: 5%–90% RH
ENGLISH / GERMAN / FRENCH / SPANISH /
ITALIAN / SWEDISH / NORWEGIAN / DUTCH /
FINNISH / DANISH / PORTUGUESE / CZECH / SLOVENE /
HUNGARIAN / RUSSIAN / TURKISH / POLISH
» p. 2-2.
» p. 2-9.
» p. 2-11.
» p. 2-4.
Copier
● Scanning Resolution
● Printing Resolution
● Magnification
● First Copy Time
● Copy Speed
● No. of Copies
TEXT/PHOTO mode: 300 dpi x 300 dpi
TEXT mode, PHOTO mode, TEXT/PHOTO+ mode: 600 dpi x
600 dpi
600 dpi x 600 dpi
1:1 ± 1.0%, 1:2.00, 1:1.41, 1:1.22, 1:1.15, 1:0.86, 1:0.81,
1:0.70, 1:0.50
Zoom 0.50–2.00, 1% increments
Platen glass: less than 9.0 sec. (A4)
Direct: A4 20 cpm
Max. 99 copies
Appendix
13-3
Printer
● Printing Method
● Paper Handling
● Paper Delivery
● Print Speed
● Printing Resolution
● Number of Tones
● Toner Cartridge
Indirect electrostatic method (On-demand fixing)
– Paper cassette: 250 sheets
(Height: max. 25 mm)
– Multi-purpose tray: 1 sheet
100 sheets (64 to 80 g/m2)
See “Copy Speed,” on p. 13-3.
600 dpi x 600 dpi
256
» p. 1-11.
Facsimile
● Applicable Line
● Compatibility
● Data Compression
Schemes
● Modem Speed
● Transmission Speed
● Transmission/Reception
Appendix
Memory
13-4
Public Switched Telephone Network (PSTN)*1
G3
MH, MR, MMR
33.6 Kbps
Automatic fallback
Approx. 3 seconds/page*2 at 33.6 Kbps, ECM-MMR,
transmitting from the memory
Maximum approx. 256 pages*2
(total pages of transmission/reception)
Facsimile
● Fax Resolution
● Dialing
STANDARD: 8 pels/mm x 3.85 lines/mm
FINE: 8 pels/mm x 7.7 lines/mm
PHOTO: 8 pels/mm x 7.7 lines/mm
SUPER FINE: 8 pels/mm x 15.4 lines/mm
– Speed dialing
One-touch speed dialing (7 recipients)
Coded dialing (100 recipients)
Group dialing (7 x 50 recipients)
Address Book dialing (with Address Book key)
– Regular dialing (with numeric keys)
– Automatic redialing
– Manual redialing (with Recall/Pause key)
– Sequential broadcast (123 recipients)
– Automatic reception
– Remote reception by telephone (Default ID: 25)
– ACTIVITY REPORT (after every 60 transactions)
– TX (Transmission)/RX (Reception) REPORT
– TTI (Transmit Terminal Identification)
Appendix
13-5
Telephone
● Connection
– Optional handset
– External telephone/external telephone
with built in answering machine/data
modem
*1 The Public Switched Telephone Network (PSTN) currently supports 28.8 Kbps modem
speed or lower, depending on telephone line conditions.
2
* Based on ITU-T Standard Chart No. 1, MMR standard mode.
Appendix
Specifications are subject to change without notice.
13-6
Index
Symbols & Numerics
C
2-Sided key 1-5
Canceling
Copy job 3-16
RX job 5-4
Scan jobs 7-4
TX job 4-35
Checking
Documents stored in memory 4-37
Print job 6-7
Transmission result 4-36
Cleaning machine
Exterior 10-2
Fuser roller 10-7
Interior 10-3
Scanning area 10-8
Clearing jams 11-2
Document jams 11-3
Paper jams 11-4
Clear key 1-7
2 on 1 combination 3-12, 6-5
A
A4 2-9
Accessing the setting menu 12-4
Additional Functions key 1-5
Address Book
Storing/Editing 4-6
Address Book key 1-8
Using 4-28
ADDRESS BOOK SET. 12-14
ADF 1-2, 2-7
ADJUST./CLEANING 12-16
Automatic document feeder 1-2
B
Before using the machine 1-1
BROADCAST 12-7
Coded Dial key 1-8, 4-24
Coded speed dialing codes
Registering 4-7
Using 4-24
Collate/2 on 1 key 1-6
Appendix
13-7
Collate copy 3-10
Document and paper 2-1
Collate print 6-4
Document delivery tray 1-2
COMMON SETTINGS 12-8
Document feeder tray 1-2
Components 1-2
Document requirements 2-2
Copy features ii
Documents stored in memory
Checking 4-37
Deleting 4-37
Dust cover 1-3
Copying 3-1
Copy job
Canceling 3-16
COPY key 1-5
Copy mode 1-9
COPY SETTINGS 12-9
D
Daylight saving time 1-19
Deleting
Documents stored in memory 4-37
Print job 6-7
Density
Copying 3-5
Sending 4-5
Density key 1-5
Appendix
Document
Jams 11-3
Loading 2-5
Printing 6-2
Receiving 5-1
Requirements 2-2
Scanning area 2-4
Sending 4-1
13-8
E
Energy Saver key 1-6
Enlarge/Reduce key 1-5
Envelopes 2-12
Error codes 11-19
Error indicator 1-6
Ethernet port 1-4
External device jack 1-4
F
FAX key 1-5
FAX MODE 1-9
Fax numbers
Registering in Address Book 4-7
Fax operation panel 1-8
FAX SETTINGS 12-10
G
L
Group dialing
Adding recipient 4-15
Changing name 4-18
Deleting group 4-20
Deleting recipient 4-16
Registering group 4-13
Using 4-26
LCD
Display 1-7
Messages 11-12
Standby mode 1-9
Loading
Document 2-5
Envelopes 2-12
Paper 2-12
H
Handset 1-10
M
Hook key 1-8, 4-33
Machine components 1-2
Machine settings 12-1
I
Main operation panel 1-5
If a power failure occurs 11-24
Main power switch 1-3
If you cannot solve a problem 11-25
Maintaining the toner cartridge 1-12
Image quality
Copying 3-4
Faxes 4-4
Image Quality key 1-6
Maintenance 10-1
J
Jams
Document 11-3
Paper 11-4
Manual sending 4-32
Manuals for the machine i
Menu
Accessing 12-4
Setting 12-6
Multi-purpose tray 1-3, 2-12
N
Numeric keys 1-6
Appendix
13-9
O
Power socket 1-4
OK key 1-7
Printable area 2-11
One-Touch keys 1-8
Printer feature vi
one-touch speed dialing keys
Registering 4-7
Using 4-22
Operation panel 1-2, 1-5
Fax operation panel 1-8
Main operation panel 1-5
Output tray 1-2
PRINTER SETTINGS 12-15
Output tray extension 1-3
P
Paper
Jams 11-4
Loading 2-12
Printable area 2-11
Requirements 2-9
Size and type 2-15
Paper cassette 1-2
Printing 6-1
Printing USER DATA LIST 12-2
Print job
Checking 6-7
Deleting 6-7
Processing/Data indicator 1-6
R
Rear cover 1-4
Receiving documents 5-1
Redial/Pause key 1-8
Redistributing toner 10-11
Remote UI 9-1
Remote UI feature vii
Paper guide rail 1-3
Replacing the toner cartridge 10-10
PAPER JAM message 11-4
REPORT SETTINGS 12-17
Paper requirements 2-9
R key 1-8
PAPER SETTINGS 12-6
Paper stopper 1-3
PC Faxing 8-1
Platen glass 1-3, 2-5
Appendix
Power failure 11-24
13-10
S
SCAN key 1-5
Scan mode 1-9
Scanner feature vii
Scanning 7-1
Scanning area 1-3, 2-4
Scanning documents
Computer 7-2
Scanning platform 1-3
Scan settings
Copying 3-4
Fax 4-4
Sending/Receiving features iv
Sending documents 4-1
Setting menu
ADDRESS BOOK SET. 12-14
ADJUST./CLEANING 12-16
BROADCAST 12-7
COMMON SETTINGS 12-8
COPY SETTINGS 12-9
FAX SETTINGS 12-10
PAPER SETTINGS 12-6
PRINTER SETTINGS 12-15
REPORT SETTINGS 12-17
SYSTEM SETTINGS 12-18
TIMER SETTINGS 12-15
VOLUME CONTROL 12-7
Setting paper size and type 2-15
Sleep mode 1-17
Slide guides 1-2, 2-7
Slide guides for multi-purpose tray 1-3
Specifications
Copier 13-3
Facsimile 13-4
General 13-2
Printer 13-4
Telephone 13-6
Specifying recipients 4-22
Standby mode
Copy 1-9
Fax 1-9
Scan 1-9
Start key 1-6
Stop/Reset key 1-6
Storing/Editing
Address Book 4-6
Coded speed dialing codes 4-7
Group dialing 4-13
One-touch speed dialing keys 4-7
System Manager settings viii
System Monitor key 1-5
SYSTEM SETTINGS 12-18
T
Telephone line jack 1-4
TIMER SETTINGS 1-17, 12-15
Tone key 1-6
Appendix
13-11
Toner cartridge 1-11
Checking the toner level 1-14
Maintaining 1-12
Redistributing 10-11
Replacing 10-14
Toner Gauge key 1-7
Toner level 1-14
Transporting the machine 10-19
Troubleshooting 11-1
Two-sided copying 3-14
Two-sided Printing 6-6
U
USB port 1-4
USER DATA LIST
Printing 12-2
Using
Address Book key 4-28
Coded speed dialing codes 4-24
Group dialing 4-26
One-touch speed dialing keys 4-22
V
View Settings key 1-5
VOLUME CONTROL 12-7
Appendix
Z
Zoom ratio
Preset zoom 3-7
Zoom designation 3-9
13-12
CANON INC.
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© CANON INC. 2007
PRINTED IN KOREA