DeVilbiss SmartLink Desktop Software Quick Start Guide

SE-1000 Rev C
DRAFT
DeVilbiss® SmartLink®
Desktop
QUICK START GUIDE
Version 2.5.0.0
For complete instructions, refer to
SmartLink Quick Start Guide.pdf found
on this CD.
Para leer las instrucciones completas,
consulte el archivo
SmartLink Quick Start Guide.pdf
en este CD.
System requirements:
● Windows® XP®, Vista®, or 7
● 512 MB RAM
● Up to 2 GB free hard drive space
Per le istruzioni complete, riferimento
a SmartLink Quick Start Guide.pdf
trovato su questo CD.
Pour accéder à l'ensemble des
instructions, veuillez vous référer au
guide SmartLink Quick Start Guide.pdf
disponible sur le présent CD.
Sie finden die komplette
Betriebsanleitung als
SmartLink Quick Start Guide.pdf
auf dieser CD.
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TABLE OF CONTENTS
Welcome.............................................................................................................................................................. Technical Support................................................................................................................................................ Important Safeguards.......................................................................................................................................... Before You Begin................................................................................................................................................. System Requirements......................................................................................................................................... Compatibility........................................................................................................................................................ Software Installation............................................................................................................................................ Setting up an Enterprise (Network) Database.................................................................................................... Set System Security............................................................................................................................................ Add Patient to Database..................................................................................................................................... Add Device to Database..................................................................................................................................... Download Device Information using Data Card.................................................................................................. View Report......................................................................................................................................................... SmartLink Navagation......................................................................................................................................... Set Preferences................................................................................................................................................... SmartLink Online Help........................................................................................................................................ 2
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WELCOME
The SmartLink Desktop is a software application that collects data from DeVilbiss’ patient monitoring devices and
manages the data on a standard PC.
SmartLink stores patient, physician, and device data, tracks patient compliance, logs user activity, and provides
reports. Device parameters can be adjusted accordingly, based on monitoring data.
Audience
The online help information for SmartLink is written for health care providers and clinicians who are responsible for
monitoring, evaluating, and tracking patient data.
TECHNICAL SUPPORT
For technical support associated with the SmartLink Desktop software, contact DeVilbiss Healthcare:
For customers in the United States:
 Telephone: 1-800-338-1988
 Fax:  Email: 1-800-552-7379
cs@DeVilbissHC.com For international customers:
 Telephone: 1-814-443-4881 (Europe: +49-621-178-98-230)
 Fax:  Email: 1-814-443-7594
DHCInternational@DeVilbissHC.com
IMPORTANT SAFEGUARD INFORMATION
When using electrical products, ensure you follow all basic safety precautions. Important safety information is
indicated as follows:
 CAUTION: Information to prevent damage to the product.
 NOTE: Information to which you should pay special attention.
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BEFORE YOU BEGIN
Before using the DeVilbiss SmartLink Desktop software:
 CAUTION:
Do not use the DeVilbiss SmartLink Desktop software on computers with Operating Systems (OS)
that have not been tested by DeVilbiss for compatibility. Only Microsoft® Windows 7, Windows® Vista or
Windows® XP operating systems are compatible. Using the software with an incompatible OS may cause the
data to display incorrectly. Refer to System Requirements for additional information.
 CAUTION: The circular data port connectors located on the back of the DeVilbiss SmartLink module and the
DeVilbiss IntelliPAP® and SleepCube® devices should only be used to attach the module to the CPAPs. Do not
attempt to attach other devices to either the module or the CPAPs using these connectors as it may damage the
module, the CPAP, or the device you are attempting to connect.
 CAUTION: Use DeVilbiss SmartLink Data Cards with the SmartLink Therapy Monitoring System to ensure
correct data collection and display. Other Secure Digital (SD) cards may not be compatible.
SYSTEM REQUIREMENTS
To use the SmartLink System, you will need a PC configured with the following components:
•
Operating System—Microsoft® Windows 7, Windows® Vista or Windows® XP
• Processor—400 MHz Pentium processor or equivalent (minimum) or 1GHz Pentium processor or equivalent
(recommended)
•
RAM—512 MB (minimum), 1 GB (recommended)
•
Hard Disk—Up to 2 GB of available space is recommended
•Monitor Display—1024 x 768, 256 colors (minimum); 1024 x 768 high color, 32-bit (recommended)
• Hardware—For data card: SD Memory card reader supporting FAT16 file format or USB port for auxiliary card
reader. For direct connect to CPAP: Serial port or USB port.
Microsoft® Windows 7, Windows® Vista and Windows® XP are registered trademarks of the Microsoft Corporation.
COMPATIBILITY
The SmartLink System is compatible with the following DeVilbiss CPAPs:
IntelliPAP CPAP Systems:
SleepCube CPAP Systems:
•
IntelliPAP Standard (DV51 series)
•
SleepCube Standard (DV51 series)
•
IntelliPAP Standard Plus (DV53 series)
•
SleepCube Standard Plus (DV53 series)
•
IntelliPAP AutoAdjust® (DV54 series)
•
SleepCube AutoAdjust (DV54 series)
•
IntelliPAP Bilevel S (DV55 series)
•
SleepCube Auto Plus (DV54 series)
•
IntelliPAP Bilevel ST (DV56 series)
• SleepCube Bilevel S (DV55 series)
•
IntelliPAP AutoBilevel (DV57 series)
• SleepCube Bilevel ST (DV56 series)
• SleepCube AutoBilevel (DV57 series)
SOFTWARE INSTALLATION
1. Ensure you have Administration rights and privileges to the computer.
2. Insert SmartLink CD in the computer’s CD-ROM drive.
a. Click Next on the welcome screen.
b. Click Next and accept the default installation folder.
c, Click Install to install the application.
d. Click Finish to complete the installation.
4. While logged in as Administrator, launch the application from the start menu.
5. If prompted to allow the application to pass through the firewall, select ALLOW.
All drivers are pre-installed in Microsoft® Windows® XP®, Vista®, and 7 operating systems.
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SETTING UP AN ENTERPRISE (NETWORK) DATABASE
 Note:
Setting up a network database should be performed by a qualified IT professional
To create a network database, the user must connect to a valid SQL Server instance with database administrator
privileges. The application will create the database called SmartLink and the necessary data to run the application.
Any users connecting to the database must have an account on the SQL Server with read and write access to
SmartLink database.
SET SYSTEM SECURITY
 Note:
All users can access the Security tab and turn On system security. However, only the administrator can
turn system security Off. When security is off, all users have administrator rights.
When Security is On, only users listed in the Manage Users table can log into and use the SmartLink
application. Refer to “User Permissions” for a list of tasks each user can access.
If a user logs into Windows but does not have a user login on the SmartLink application, a warning message
displays indicating the user does not have a valid user login and terminates the application.
Turn on system security:
1. From the Application menu, click Options. The SmartLink Options screen displays.
2. Select Security. The Security Settings screen displays.
3. Click the On radio button. A message displays indicating security will be turned on and you will be made
administrator.
4. Click OK to continue or Cancel to abort. You can now “manage users” and view the “access log”.
Turn off system security:
From the Security Settings screen, click the Off radio button. Security is turned off, the Access log is cleared, and the
user management field is removed.
User Permissions
The following user permissions are in effect when security is turned On.
User Role
Permissions
Read
Can only view information in the SmartLink application. Read only users cannot add, edit,
or delete information. In addition, this user can not edit report templates or view the
Access log. Read only users can generate and print patient reports.
Read-write
Can only add or edit information in the SmartLink application. This user cannot delete
patient-related data, modify/delete report templates, or view the Access log.
Admin
Can perform system security, user management, report template management, and delete
patient information and report templates, with the exception of the default report template.
Admin users can view, clear, and print the Access log.
ADD PATIENT TO DATABASE
To add a patient to the database:
1. From the Home tab, select New and then Patient. The New Patient screen displays.
2. Populate the form with patient-specific information. Refer to “Field Descriptions” for more information.
3. Click Save to continue or Cancel to abort. The patient is added to the database.
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ADD DEVICE TO DATABASE
 Note:
You must provide a valid serial number for the device you want to add. Once the serial number is
entered the software automatically decodes and displays the corresponding model number and device.
To add a device to the database:
1. From the Home tab, select New and then Device. The New Device screen displays.
2. Populate the form with device-specific information. Refer to “Field Descriptions” for specific information.
3. When complete click Save or Cancel to abort. The device is added to the database. DOWNLOAD DEVICE INFORMATION USING DATA CARD
 Note:
While downloading data, the database performs a date limit check. If the data entered is earlier than
01/01/2008, data from the device is rejected. In addition, the software checks for duplicate records. If duplicate
records are found, these records are not imported into the database.
If an error is encountered during the download, a message displays indicating errors were detected and some
data may be lost.
To download device information using a data card:
1. Insert the data card from the patient device into PC.
2. From the Home tab, select Download. The Download Data screen displays.
3. Select Data Card as the device type.
4. Select the data card from the List of Available Devices and click Next.
a.If the device does not exist in the database or is a new device is connected, the data is added
automatically.
b.If the device and system settings do not match in the database, an error message displays indicating the
settings do not match for the selected device and model.
c.If the device is assigned to a patient, the software confirms the new device data and assigns the device
to the current patient.
d.If the patient has another device assigned, a message displays asking to confirm the user is assigned
multiple devices.
5. Click Finish when complete or Cancel to abort. The data from data card is downloaded to the SmartLink
database.
To assign device to another user:
1. To assign the device to another patient, click Change Patient.
2. Select a patient and click Next. The device is reassigned to the selected patient. To modify information, click
Back to make changes and click Next to save changes.
3. Click Finish when complete or Cancel to abort. The data is saved to the SmartLink database and data card.
To assign device to a new user:
1. To assign the device to a new patient, click Create New. The New Patient screen displays.
2. Populate the form with patient-specific information. Refer to “Add Patient” for more information.
3. Click Save when complete or Cancel to abort. The new patient information is saved.
4. Click Next to continue. The device is reassigned to the selected patient. To modify information, click Back to
make changes and click Next to save changes.
5. Click Finish when complete or Cancel to abort. The data is saved to the SmartLink database and data card.
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VIEW REPORT
To view a report:
1. From the SmartLink toolbar, select a patient you want to view report data for. A list of patient-related
information displays.
2. Select Reports. The Reports screen displays.
3. Select the type of report you want to view. The selected report displays.
SMARTLINK NAVIGATION
SmartLink contains the following components to navigate around the application:
 Application Menu Provides a list of tasks associated with managing the SmartLink application.
Contains Save and Undo/Redo buttons and is similar to Microsoft Outlook. This
 Quick Access Toolbar toolbar
can be customized.
 Application Ribbon
rovides groups of tasks using the Home, Data, Reminders, and Reports Selection
P
tabs.
Contains patient-related data modules that can be customized and displayed on
 SmartLink Dashboard the
left and/or right columns in the SmartLink Display Area.
 SmartLink Display Displays selected module(s) or screens, when selected.
Provides access to patients, devices, physicians, payors, reminders, and the
 SmartLink Toolbar dashboard.
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SET PREFERENCES
This section provides the procedures to set preferences in the SmartLink application.
Set Application Language
SmartLink provides multiple language support in: English, French, German, Spanish, Italian, Dutch, Danish, Finnish,
Norwegian, Swedish, Polish, and Turkish.
To set the application language:
1. From the Application menu, select Language. A list of languages displays.
2. Select a language for the application. A check mark displays next to the selected language.
Set Unit Measurement
The unit measurement for SmartLink data is set as English or Metric. This measurement unit is used for calculating
of the Body Mass Index (BMI) field located in the patient’s information.
To set the unit measurement:
1. From the Application menu, click Options. The SmartLink Options screen displays.
2. Select General. The General Options screen displays.
3. Select the radio button next to the measurement units you want to use: either English or Metric. The radio
button is highlighted.
4. Click OK to continue or Cancel to abort. The measurement unit for SmartLink data is set.
Set Document Storage Location
All uploaded documents are saved to a default location: [CommonApplicationData]\DeVilbiss Healthcare\SmartLink
Desktop. The document storage location can be changed to another location.
To set the document storage location:
1. From the Application menu, click Options. The SmartLink Options screen displays.
2. Select General. The General Options screen displays.
3. Click Browse to select the document storage location from the Browse for Folder dialog.
4. Click OK to select the location or Cancel to abort.
5. Click OK to save the changes, or Cancel to abort the changes. The document storage location is set.
SMARTLINK ONLINE HELP
The SmartLink application comes with comprehensive online help to quickly guide you through the SmartLink
application. Online help includes managing patient-related data, setting device prescription settings, managing and
monitoring patient data, and generating patient reports.
Online help contains step-by-step instructions, search capabilities for topics and keywords, and a comprehensive
index.
To access SmartLink online help:
From the SmartLink application, click the
(help) button. The SmartLink help file displays. You can select a topic
from the table of contents, search for a topic or keyword, and display topics using the index.
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DeVilbiss Healthcare LLC
100 DeVilbiss Drive
Somerset, PA 15501-2125
USA
800-338-1988 • 814-443-4881
DeVilbiss Healthcare Ltd
Sunrise Business Park
High Street
Wollaston, West Midlands
DY8 4PS
ENGLAND
+44-1384-446858
DeVilbiss Healthcare Ltd*
Unit 3, Bloomfield Park
Bloomfield Road
Tipton, DY4 9AP
UNITED KINGDOM
*opening 01.June 2012
DeVilbiss Healthcare Pty. Limited
15 Carrington Road, Unit 5
Castle Hill NSW 2154
AUSTRALIA
+61-2-9899-3144
DeVilbiss Healthcare SAS
13/17, Rue Joseph Priestley
37100 Tours
FRANCE
+33 (0) 2 47 42 99 42
EC REP
0044
DeVilbiss Healthcare GmbH
Kamenzer Straße 3
68309 Mannheim
GERMANY
+49-621-178-98-230
DeVilbiss Healthcare LLC • 100 DeVilbiss Drive • Somerset, PA 15501 • USA
800-338-1988 • 8 1 4 - 4 4 3 - 4 8 8 1 • w w w. D e Vi l b i s s H e a l t h c a r e . c o m
DeVilbiss®, SmartLink®, IntelliPAP®, SleepCube® and AutoAdjust® are registered trademarks of DeVilbiss
Healthcare.
© 2012 DeVilbiss Healthcare LLC. 04.12 All Rights Reserved.
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