DeskTopBinder V2 Pro Brochure

DOCUMENT
FILING
AND
RETRIEVAL
SOFTWARE
DeskTopBinder V2 Professional
DIGITAL
Simplify The Management And Retrieval
Of All Documents
COMPANIES TODAY ARE SEEKING TOOLS WHICH HELP
O F E V E RY D O C U M E N T Y O U H AV E A D D E D T O Y O U R
MANAGE BOTH ELECTRONIC AND PAPER DOCUMENTS
FOLDERS OR IN - TRAYS .
WHILE INCREASING PRODUCTIVITY. DESKTOPBINDER™ V2
PROFESSIONAL IS A DOCUMENT MANAGEMENT PROGRAM
T H AT E N A B L E S U S E R S T O S T O R E A N D V I E W A N Y
APPLICATION FILE OR IMAGE FILE EFFORTLESSLY.
VIEWING THEM IS EVEN EASIER THROUGH THE DESK TOPBINDER VIEWER . IMAGINE SCROLLING THROUGH
MULTIPLE DOCUMENTS INSTANTLY OR EXAMINING
E N T I R E D O C U M E N T S P R O D U C E D I N A P P L I C AT I O N S
FILES CAN BE SEAMLESSLY INTEGRATED INTO CUS -
SUCH AS WORD , EXCEL AND POWERPOINT, OR ANY
TOMIZED FOLDERS THAT YOU CREATE. LOCATING A FILE
TYPE OF IMAGE FILE INCLUDING TIFF, JPEG AND BMP,
IS EQUALLY SIMPLE WITH THE THUMBNAILS DISPLAYED
WITHOUT HAVING TO OPEN A PROGRAM .
DeskTopBinder V2 Professional displays documents you’ve saved and allows you to create
notes, view and combine different documents and formats, and print them directly from
the standard toolbar, all from a single application.
Searching for files is as easy as entering a document,
section name, note content or date.
Tree View shows customized folders, Document Server, My Computer,
Recycle Bin, Delivery Server In-Trays, etc. Thumbnail View displays
saved files for easy retrieval. Multiple application files and/or
images can be clipped together as one document. Notes can be added
for key information.
Input, output and file conversion are easily accomplished by dragging files
to the Function Palette and dropping them on the function of choice
without opening the DeskTopBinder application.
Document Management
Document Retrieval Is Optimized At Your Desktop When Combined With
Gestetner’s ScanRouter V2 Professional Software
MFP with
Scanner Option
MFP with
Scanner Option
ScanRouter V2
Delivery Server
Network Connection
Scanner
Printer
DeskTopBinder
Local Connection
Local Connection
MFP
WITH DESKTOPBINDER V2 PROFESSIONAL
WITH SCANROUTER V2 PROFESSIONAL
Easily Accessible Files
Network Scanning
• Multiple stored files can be viewed together in the
• Saves you the high cost of multiple desktop scanners.
DeskTopBinder window. Views include Thumbnail,
Icon, Detail, and Calendar.
• Files related to each other can be clipped together and
managed as one document.
Conversion and Exporting Files
• Scan hard copy documents to DeskTopBinder V2 Pro
and convert to digital text using the included Optical
Character Recognition (OCR) program.
• Export files to specific applications without conversion
of file format.
• Post documents on the Internet/Intranet without working
knowledge of Hyper Text Markup Language (HTML).
• Using Job Binding pre-RIP files at your PC, view them
on your desktop, rearrange the pages in any order and
treat them as one document when printing. Available
when using Gestetner’s RPCS driver.
Direct Access to E-Mail
• E-Mail directly from the DeskTopBinder V2 Pro window
and attach and/or forward stored files.
Graphic Editing on Digital Images
• Cut and paste entire image or parts of images to clipboard.
• Add text or stamps to images and save the edits.
• Draw lines or shapes to emphasize focus or details.
• Print magazine and booklet formats using supported
RPCS drivers.
• Scan, copy, print and fax with one office machine.
Electronic Document Distribution
• Rapid distribution of faxes and scanned documents.
• Automatically notifies network Client of incoming
documents at their desktop.
User & Group Address Book
• Up to 200 destinations and 200 senders can be registered
as users.
• Users are displayed at MFP Network Scanner Operation
Panel.
Document Storage and Retrieval
• Documents are easily viewed or downloaded.
• Users set options for viewing lists of stored documents
(Thumbnail, Icon, Detail and Calendar Views).
• Store and scan documents simultaneously.
• Extract key words to automatically name a document.
Send & Receive Digital Faxes
• Faxes are automatically routed to the correct user/
group folder at the Desktop PC.
Made Easy
ScanRouter V2 Professional Provides All the Tools You Need To Streamline
Your Document Distribution Process
ScanRouter V2 software serves as a digital document
delivery system that can scan printed documents, photos,
schematics and handwritten reports to create digital files
that can be electronically transmitted over your network.
ScanRouter V2 Professional also functions as an inbound
fax routing system.
SCANROUTER V2 PROFESSIONAL CAN HELP
• Reduce the volume of paper on the desktop.
• Share documents without creating additional hard
copy output.
• Save time and money distributing faxes via e-mail.
• Provide long-term document archive capabilities.
• Digitize and organize documentation such as handwritten
reports, ledgers, images and photos, faxes, personnel
records and forms.
SCANROUTER V2 PROFESSIONAL SOFTWARE
Loads on a server PC and directly interfaces with your MFP.
Your network administrator can create and modify system
settings at the ScanRouter V2 Professional Delivery Server.
Personal In-Trays for all registered users are located here.
The ScanRouter Administration screen identifies individual
users/groups’ In-Trays for easy access.
WEB ENABLED DOCUMENT VIEWER
Web Document Viewing software enables your staff to view
and manage documents stored in Personal In-Trays on the
ScanRouter Delivery Server remotely. In addition, Web
Document Viewer makes it easy to share or download fax
communications and scanned documents.
AUTO DOCUMENT LINK
Using this simple tool, users can monitor the delivery server
in-trays (ScanRouter V2 Lite/Professional) in the network,
local Windows folders and files received from the networked
fax. Users can receive notification of faxes or files on their
computer. Auto Document Link automatically transfers
these files to DeskTopBinder V2 Professional folders or
Windows folders. Also, Auto Document Link gives users
the ability to notice and/or retrieve documents stored on
the ScanRouter delivery server from their desktops.
SCAN
–
DON ’T COPY
Scanning and distributing documents is as easy as sending
a fax, making a copy or sending an e-mail. All the operations
for scanning and distributing documents are accessed with
one trip to the MFP Operation Panel.
Clients/users can view and retrieve scanned documents using Web
Enabled Document Viewer.
DeskTopBinder ™ V2 Professional
& ScanRouter™ V2 Professional
File Viewer allows users to view and scroll through documents that
were created in various applications and saved onto the hard drive.
Files can be added to a designated folder on DeskTopBinder.
Document Viewer offers Image Editing Toolbar when working with
image files. Add text or line shapes or paste stamps and illustrations
on the image. File types are displayed for reference.
EXPAND YOUR CAPABILITIES WITH DESKTOPBINDER
V2 PROFESSIONAL EXTENDED FEATURES
Most file types stored in DeskTopBinder V2 Pro Folders/InTrays can be moved, copied, viewed, edited and printed.
Image files can be rotated, graphically enhanced and
even altered by erasing desired areas.
You can easily activate the Extended Features to become
even more organized and productive:
• Access your e-mail program from within DeskTopBinder
V2 Pro, attach a stored document and send it.
• Input any of your paper documents directly into
DeskTopBinder V2 Pro from your scanner as new documents or incorporate into existing ones.
• Convert image files into text files through the OCR
program included in DeskTopBinder V2 Pro.
• Export files to specific applications without converting
the file format.
• Network users can create shared file folders and establish
authorized access control.
• Convert multiple formatted documents into a single
format (TIFF, BMP, JPEG and PDF).
• Create custom print templates with the Refined Print
Command Stream (RPCS) driver.
• Use Job Binding to electronically combine print images
from multiple files into one new document.
• View the Document Server built into Gestetner next
generation architecture products and Redistribute,
Share, Print, and Fax right from your desktop.
COMBINED WITH OTHER GESTETNER PRODUCTS
YOUR COST EFFECTIVENESS INCREASES
ScanRouter V2 Professional has been developed for businesses that need cost-effective, productive document
management and distribution strategies. Compatible with
Gestetner’s Multifunction Products (MFP), ScanRouter V2
Professional turns your stand-alone copier into a rapid,
digital, network-wide document distribution system.
Scanned documents and incoming faxes are quickly and
easily delivered to up to 200 individuals or group names
via your office network.
Functioning as a network image distribution center,
ScanRouter V2 Professional is an integral component of
a document management and distribution strategy.
• Integrated with ScanRouter DocumentServer for all
your document management needs.
www.gestetnerusa.com
DeskTopBinder V2 Professional
REQUIREMENTS AND SPECIFICATIONS
DeskTopBinder V2 Requirements and Specifications
PC
Operating System
CPU
RAM
Hard Disk
Supported Software
Gestetner Related Software
Scanner Options Supported
IBM PC/AT Compatible
Windows 95 (OSR 2 or later); Windows 98/98 Second Edition; Windows NT Workstation 4.0/Server 4.0
(Server Pack 5 or later); Windows 2000 Professional; Windows Millennium Edition; Windows 2000 Server
(Service Pack 1 or later); Windows XP (Professional/Home Edition)
Pentium 133 MHz minimum; Pentium 266 MHz recommended
64 MB, 128 MB recommended
200 MB or more free disk space for saving documents; 50 MB of free space is required for the program
Microsoft Office 97/98/2000/XP (Word, Excel, PowerPoint); Microsoft Word 98; Adobe Acrobat version
4.0/4.05/5.0
ScanRouter V2 Professional; ScanRouter V2 Lite; ScanRouter DocumentServer
Scanner Option Type 270/Type 450e/Type 1027/Type 1045/Type 1075/Type 1105/Type 1232
ScanRouter V2 Professional System Requirements
Required NT 4.0 or Windows 2000 Server PC
Microsoft Windows NT Server 4.0 or higher with NT Server Pack 5.0 or higher, and Option Pack 4
MFPs: 3222/3227/3235e/3245e/2212/2712/3502/4502/6002/7502/3532/3532sp/4532/4532sp/9002/10512/DSc38S/DSc38uS/DSc224/
DSc224sp/DSc232/DSc232sp
Fax Products: 9940nf/F104L/F9199nf
Supported mail system (Microsoft Exchange, Lotus Notes) or any SMTP/POP3 compliant e-mail
ScanRouter V2 Delivery Server PC Specifications
Operating System
CPU
RAM
Hard Disk
Network Protocol
Microsoft NT Workstation 4.0 or NT Server 4.0
Pentium 450MHz or faster
128 MB minimum (256 MB recommended)
10 GB HDD w/200 MB available for installation
TCP/IP
ScanRouter V2 Client PC Specifications
Operating System
Microsoft Windows 95/98/NT 4.0 Server or Workstation; Windows 95 (OSR2 or later); Windows 98;
Windows NT Workstation 4.0 w/Server Pack 5 or later; Windows 2000 Professional; Windows Millennium
Edition; Windows XP (Professional/Home Edition)
Pentium 266 MHz or faster
64 MB
200 MB free disk space for saving document; 50 MB of free space is required for the program
TCP/IP
CPU
RAM
Hard Disk
Network Protocol
ScanRouter V2 Link
Reception Mode
Reception Interval
Reception Notice
Application
File Save Path
File Formats
Automatic or Manual
1 to 60 minutes
Pop-up Window, Flashing Icon or Sound
Savin recommends Kodak Imaging to view scanned images (standard with Windows)
In-Tray or Save to File
ScanRouter converts to format: TIFF (MH, MR, MMR), TIFF-F (MH, MR, MMR), PDF
E-Mail Requirements
POP/SMTP/MAPI
Windows NT 4.0 ScanRouter Professional Server
Mail Server
SMTP
Microsoft Exchange Server 5.0
Microsoft Exchange Server 5.5
Lotus Notes Server
MAPI Mail Environment
—
Windows Messaging
Windows Messaging
Windows Messaging
Mail Client Software
—
Microsoft Exchange Client 5 or Outlook 97/98/2000/2002
Microsoft Outlook 2000 or later
Lotus Notes Client
Windows 2000 ScanRouter Professional Server
Mail Server
SMTP
Microsoft Exchange Server 5.0
Microsoft Exchange Server 5.5
Lotus Notes Server
MAPI Mail Environment
—
MS Outlook 2000 or later
MS Outlook 2000 or later
MS Outlook 2000 or later
Mail Client Software
—
MS Outlook 2000 or later
MS Outlook 2000 or later
Lotus Notes Client
Software required
—
Software required for MAPI
—
MFP
3502/4502/3532/3532sp/4532/4532sp/DSc38S/DSc38uS/
DSc224/DSc224sp/DSc232/DSc232sp
Included on
ScanRouter Pro V1
CD-ROM
Windows NT
Windows Messaging
Windows 2000; Outlook 2000
3222/3227/3235e/3245e
Fax Requirement
Fax delivery over
the network
Fax delivery using
RS232 fax delivery
software
Document Format
User selectable file format for most common graphic file types including: PDF, TIFF, TIFF-F, JPEG
Gestetner Stamford, Connecticut 06904
Product specifications subject to change without notice.
All other trademarks are the property of their respective owners. Printed in U.S.A. (G1827) 15M 6/03