Introduction to LSPECS
Project Brief: Mock Monitoring Program & Monitoring Round
This Project Brief accompanies the tutorials presented as part of the LSPECS User Manual, which
includes a series of exercises designed to provide an introduction to key functionality of LSPECS.
This Project Brief has been designed to simulate the design, implementation and review of a typical
environmental sampling plan using the LSPECS system to build the plan, manage communications
and record data.
The exercises comprise the different steps in the sampling event, including:
1. Design: Pre-field work preparation
2. Implementation: Attending a site to perform field sampling and record field data
3. Review: Submitting samples to a lab and reviewing results
It is assumed participants completing this exercise possess a good understanding of the fundamental
principles of environmental sampling, in particular the submission of samples to laboratories for
analysis.
In order to allow you to meaningfully explore LSPECS, EScIS has developed a unique user profile as
well as a unique site and project.
Overview
The tutorial exercises comprise the following steps:

Create a Project and a Site

Create a Laboratory and lab quote

Create a new monitoring program

Create a corresponding monitoring round template

Create & self-assign a new monitoring round from the monitoring program

View the round overview and update the round status

Upload field data

Create a Sample Delivery Group & send to a laboratory

Finalise field work status

View lab submissions

Receive and open a lab report, manipulate layout and add comments

Review laboratory QA report
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The Scenario
The mock project has been prepared to simulate a basic groundwater and surface water sampling
program being conducted at a metals plating facility. The facility consists of a factory building and a
waste water treatment pond. The local regulator has issued an operational licence with the
condition that groundwater quality is monitored at the site.
Two groundwater wells have been installed at the site to monitor groundwater conditions:
1. Test-GW01 – installed adjacent the factory
2. Test-GW02 – installed adjacent the treatment pond
3. Test-SW01 – surface water sample point from the treatment pond
Both of these wells require sampling, with an intra-laboratory duplicate sample to be collected at
Test-GW01. In addition, a surface water sample (Test-SW01) is required to be collected from the
treatment pond. A rinsate sample is also required.
Requirements
To complete the exercises, you will need:
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A PC with internet access and a standard web browser installed (e.g. Internet Explorer,
Chrome, Firefox)
Two monitors (one to view LSPECs and another to view each tutorial)
A printed hard copy of this Project Brief (or a third monitor)
Access to email
Assessment Criteria
As this exercise focuses on water sampling and chemical analysis, the NEPM 2013 GILs are
considered a suitable guideline to achieve the exercise objectives.
These guidelines have previously been imported into LSPECS and can be nominated when preparing
the groundwater sampling plan.
Getting started in LSPECS
To commence the exercise:


Open your browser and confirm an internet connection
Go to the LSPECS login page and login to LSPECS
Once logged in, the LSPECS Home Screen will be visible.
Take some time to look over the Home Screen and familiarise yourself with the layout before
proceeding with the exercise. If you are ready to proceed, let’s begin!
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Create a Project & Site
Below are the details to be entered into LSPECS when creating a new Project & Site.
Please note, this process only requires completion once and requires sufficient permissions to create
a new project. For subsequent users completing this exercise, the same project can be used again (as
can the site described below).
The details below do not include information for all the fields available in LSPECS, only selected
fields. Where a field appears in LSPECS but is not presented below, leave the LSPECS field blank.
Project Details
Start date
LSPECSTest #01 (if this exists, create the next available , in
sequence, e.g. LSPECSTest #02)
Today (in dd/mm/yyyy format)
End date
1 year from today
Active
Yes
Commissioning company
Acme Ltd
Users
Add all users nominated to complete this exercise
Project ID & Name
Click Save
Site Details
Site ID & Name
LSPECSTest Site 01 (if this exists, create the next, in order)
All other details
Add as required (be creative!)
Site groups
Create & assign a user group if you wish
1 – Factory
2 – Treatment pond
Monitoring Zones
Location Code Generation
Site Prefix
Test-
Integer Length
2
Environmental Standards
NEPM2013 GILs
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Create A Laboratory & Lab Quote
The following details should be entered when setting up a laboratory. Effectively this will set up an
internal ‘generic’ analytical list that can be used (and expanded) at later dates.
Lab Code
Generic-Lab
Laboratory
Internal
Request email
internal.lab@LSPECSTest.com.au
Contact
Joe Internal
Quote number
Internal
Quote name
Internal
Quote group
Demonstration
Suite 1
TPH/BTEX/8 Metals
Suite 2
pH
Create Locations
Now a project, site and monitoring zones have been created, locations can also be created.
Only the following fields are essential, however if the user chooses values can be entered in other
fields.
Locations
Project and Site IDs
As per entered, following page 3 instructions
Locations types
3 in total, 2 GW & 1 SW
1 GW for the factory (zone 1)
1 GW and 1 SW locations for the treatment pond (zone 1)
Add a suitable description of the location
Monitoring zones
Description
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Create a Monitoring Program
Below are the details to be entered into LSPECS when creating the Monitoring Program.
The details below do not include information for all the fields available in LSPECS, only selected
fields. Where a field appears in LSPECS but is not presented below, leave the LSPECS field blank.
(Monitoring Program) Name
Trial-Date-XY
Date = today dd mmm yyyy
XY = your initials
Regulatory Authority
EPA
Start date
Today (in dd/mm/yyyy format)
End date
1 week from today
Frequency
Daily
Project Manager
Yourself – i.e. same as your LSPECS login user name
Compliance contacts
Leave blank (no contact)
Site
(refer Site created as per page 4)
Required locations
(Locations created, as per page 2)
Environmental Standards
NEPM2013 GILs (refer earlier info)
Base Template Name
Trial-Date-XY (will auto populate)
Days before scheduled date
0 (days)
(click SAVE)
Create template from:
Blank
The final step in creating a Monitoring Program is designing the Monitoring Round Base Template.
This (as the name suggests) forms the template for each individual round created in the Program.
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Monitoring Round Base Template
Project
Assigned to
Comments
Primary Lab
Primary Lab contact
Primary Lab quote #
Secondary Lab
Secondary Lab contact
Deliver results to
Delivery instructions
Special instructions
Planned Location Visits
Planned Samples
Primary (Normal):
Intra-laboratory duplicates (Field_D)
Lab QA
Sample Containers (per location)
Laboratory analysis
Field Parameters
Field Instructions
Create a Monitoring Round
LSPECSTest #01 (or whichever was created as per page 3)
Yourself – i.e. your LSPECS login user name
Add any comments you wish
Internal
Joe Internal
Internal
Leave blank
Leave blank
Yourself (your LSPECS user)
Leave blank
Leave blank
Test-GW01, Test-GW02, Test-SW01
Test-GW01, Test-GW02, Test-GW01
Test-GW01 (Field ID: QA1)
Rinsate (Field ID: Rinsate)
1 Amber Glass 500 mL
2 Amber vials 40 mL HCL preservative
1 Clear Plastic 150 mL HCL preservative, Filtered
TPH/BTEX/8 metals & pH
pH, EC (edit the Groundwater Profile)
Calibrate instruments and decontaminate appropriately
Project
Monitoring Round
“Trial-Date-XY”
Start Date
Today
End Date
Today
Select: Create from Monitoring Program
Expand program “Trial-Date-XY”
Select create round corresponding with today’s date
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Enter Field Data
Field Result Profile
Site ID
Groundwater
(As created – see page 3)
For each location to be visited, enter some typical Field Chemistry values and water levels.
Prepare a Lab Submission
Sample Delivery Group SDG / COC LSPECSTest #01_01
number
Enter some mock details for the Hand Over, Special Instruction (results delivered by) and Lab Request
Sent sections of the Lab Submission.
You will have been provided two laboratory report (csv) files – one for chemistry and the other for
samples.
In addition, if you have completed the relevant tutorial, you would also have created a xml ‘header’
file from the ESdat web site.
These three files (2 x csv & 1 xml) can be appended to a blank email and sent to your relevant
LSPECS email address, so they appear under your project in LSPECS. This simulates what would occur
in a real-life scenario (except the lab would send the email).
Your administrator will provide a relevant email address to send the email to.
This email will need to be sent and the relevant lab report appear in LSPECS prior to completing the
tutorial relating to laboratory data review.
Repeating the Exercise
After the exercise is complete once, the following data is recorded permanently in LSPECS (from the
perspective of the LSPECS user).
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Site
Project
Laboratory and Quote
Monitoring Program & Rounds
Locations
Removal of this data from the system would require an advanced ESdat user to enter from the ‘back
end’ to delete this information.
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If this is not possible, the following components exercise can be repeated by new users (who would
require suitable user permissions):
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Creation of new sites and projects (applying sequential values to any newly created projects
and sites)
Creation of the Monitoring Program and Rounds
Capture of field data
Creation of a lab submission
Sending/receiving the lab report
It is essential however that the SDG, Project ID and Project Number remain consistent.
To be able to send and receive a lab report each iteration however, it is essential that the
LABORATORY REPORT IS NOT APPROVED.
Once approved, a laboratory report cannot be re-imported.
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