bizhub C652/C552 Scan Job Shops

bizhub C652/C552 SCAN JOBS SHOPS
FULL COLOR_ PRINTER_ COPIER_ SCANNER_ FAX_
CONNECT_COMMUNICATE_ CONTROL_
business_by design
Table of Contents
Registering Scan Subject Lines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Selecting a Pre-registered Subject Line when sending an Email . . . . . . . . . . . . . . . . . . 4
Changing the “From Address” when sending an Email . . . . . . . . . . . . . . . . . . . . . . . . . 7
Thumbnail Preview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Saving a PDF Encrypted Document/PDF Encryption Settings . . . . . . . . . . . . . . . . . . 14
Printing a PDF Encrypted Document from the User Box . . . . . . . . . . . . . . . . . . . . . . . 16
Annotation (Bates Stamping) User Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Shortcut Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
Limiting Access to Destinations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
Group/Programs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49
Send and Print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52
Scanning Z-Folded Originals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56
Scanning Long Originals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58
Scan-to-USB . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60
Scan-to-USB with User Authentication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64
User Access Restrict/Allow Scan-to-USB . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68
Scan-to-WebDAV . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71
bizhub C652/C552 Scan Job Shops
Registering Scan Subject Lines
A Real Estate office employs many agents, each of which must communicate with their
clients on a daily basis in an efficient and productive manner. The ability to pre-register
default subject lines allows the realtor to store commonly used subject lines and retrieve
them in an instant.
Up to 10-Email subjects can be registered. Once registered, it is easily accessible
when sending and Email.
Press the Utility Counter key
Touch One-Touch/User
Box Registration
Touch Create One-Touch
Destination
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Touch Email Settings
Touch Email Subject
Touch New
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Touch Subject
Enter Subject, up to 64
characters can be entered
(type “Title Documents”)
Press OK twice
The Email subject
has been registered.
Press Close until you return to the main screen.
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Selecting a Pre-registered Subject Line
when sending an Email
Press Fax/Scan key
Load Original
Touch Address Book and
select Email destination(s).
Touch Communication
Settings
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Touch Email Settings
The Document, Subject,
From and Body fields
appear. The default
document name and
default subject line appear
in their respective fields.
Touch Subject to view
the subjects that have
been pre-registered
(“Title Documents” from
the previous job shop
will appear).
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Highlight the desired subject
(“Title Documents”) and
touch OK
The registered subject
selected in the previous step
will appear in the subject line
(and the selected subject will
appear in the subject line of
the received Email message).
Touch Close until you
return to the main screen
Press Start to send
the Email
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Changing the “From Address” when sending an Email
Press Fax/Scan key
Load Original
Touch Address Book and
select Email destination(s).
Touch Communication
Settings
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Touch Email Settings
The Document Name,
Subject, From and Body
fields appear. The default
document name and default
subject line appear in their
respective fields. If the
Administrator has entered
their email address, it will
also appear (as shown below).
Touch From and then
touch Direct Input
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Touch Clear on the keypad
to remove present address
Enter the From information
using the keypad.
Touch OK
Touch Close until you
return to main screen
Press Start to send
the Email.
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Thumbnail Preview
Thumbnail Preview allows you to view the first page of the stored document,
the name of the document and the number of document pages. This feature
enables the user to verify that they are accessing the correct document.
A thumbnail
of the first page
is displayed
The document
name is displayed
The number of
pages is displayed
Press the User Box key
User Box
Touch the button for the desired User Box.
Notes: The Personal Tab only displays the User Boxes registered to the User
that is logged on when User Authentication is enabled.
The Group Tab only displays
the User Boxes registered
for the account associated
with the user when Account
Track is enabled.
Touch OK
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Touch Use/File
Enter the Password
assigned to the User Box.
Touch OK
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bizhub C652/C552 Scan Job Shops
The list of documents stored
in the User Box is displayed.
Note: The contents of
an Encrypted document
CANNOT be previewed.
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ENLARGING THE THUMBNAIL PREVIEW
Highlight the document
you want to preview.
Press Document Details.
Touch Preview.
Touch the Zoom buttons.
Other Enlargement views
include 2%, 4% and 8% Zoom.
To select a different area
to be enlarged, touch
the Scroll Bar Arrows
at the bottom of the image.
The left and right arrows
will move the image left
and right.
You can also move
the image up and down
by touching the Scroll
Bar Arrows to the right
of the image.
Touch Close when you
have completed previewing
the first page of the stored
document.
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Saving a PDF Encrypted Document/
PDF Encryption Settings
Load Original
Press Fax/Scan key
Touch Scan Settings
Touch File Type
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Touch Encryption
Encryption Level: Low Level High Level
Password Enter document changing permissions password
Document Permissions Enter password for recipient to open document
Detail Settings Select to allow or restrict document manipulation options
Touch OK 3 times , back at Fax/Scan screen
Specify destination
Press Start
Start
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Printing a PDF Encrypted Document from the User Box
In order to print a document saved in the Encrypted User Box, the password
specified when the document was saved must be entered.
Press User Box Key
on the control panel
Touch System User Box
Touch Password Encrypted
PDF User Box
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User Box
bizhub C652/C552 Scan Job Shops
Touch Use/File
A list of documents appears
Select the document
to be printed
Under Print Settings
touch Print
Type in password
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Press Start
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Start
bizhub C652/C552 Scan Job Shops
Annotation (Bates Stamping) User Box
The Annotation User Box function is performed by first programming the data
(set-up) required for a specific “Bates Stamp”. This data is saved and accessed
through an Annotation User Box registration.
Press the
Utility/Counter key
Touch Administrator Settings
Enter Password 12345678
and touch OK
Touch One-Touch/User
Box Registration
Touch Create User Box
Touch Annotation User Box
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Touch New
Enter User Box Name
and Password
Touch Name
Enter a name for the User Box Name and touch OK
Touch Password
Enter a password that is easily remembered and touch OK
Enter password a second time to confirm and touch OK
Note: Passwords can be one to eight characters in length; be all numeric;
all alphabetic; or alpha-numeric.
Hint: Choose a short password like your initials or your age.
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Touch Forward to access screen 2/3
Choose a Count Up parameter (By Job or By Page)
Note: The “Count Up” parameter defines how the sequential numbering
of the Bates Stamping will be determined.
“By Job” will apply one sequential number to all pages of each successive job.
“By Page” will apply sequential numbering to each page of each document
scanned. The numbering will continue successfully with each subsequent scan.
Press By Job
Begin programming
the specific details
of the “Stamp”.
First enter document
information in the Primary
and Secondary fields
Touch Primary Field
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Enter the desired data.
This information is the first
to appear in the Annotation
field. Enter a simple name.
Touch OK
Touch Secondary Field
and enter data
This field will appear
as a second set of text
in the Annotation data field
Touch OK
Touch Date/Time.
This field offers a choice
of date and formats.
Touch YES
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Touch Jan. 23, 2007 format.
Touch 1:23PM time format
Touch OK
Touch Number Type
Touch 00000123 format
Touch OK
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Touch Density.
This determines how dark
the Annotation Stamp
will be imprinted on the
scanned image.
Choose Dark
Touch OK
Touch Print Position
This choice places
the Annotation Stamp
at either the top or the
bottom of the page
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Touch Bottom
Touch OK
Touch Forward to display
screen 3/3.
This is the Auto Delete
Document Time. Choose
“flush” time after which
the Annotation Stamp
data will be erased or
choose Save.
Touch Save.
Touch OK
The annotation registration (set-up) is now complete.
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APPLYING THE ANNOTATION TO A SCANNED DOCUMENT
The Annotation “Bates” Stamp is applied to scanned documents
Note: Some electronic document management applications can apply
a “Bates Stamp” after pulling the scan into the application via Twain scanning.
Place an eight page
original in the RADF
Press the Fax/Scan key
Touch Address Book
Select a destination
by touching an FTP, SMB
or Email one-touch key
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Touch Scan Settings
Touch Document Name
Press the C (Clear) key
to clear the name field
Enter a name for the scan
(for this exercise use “Bates”)
Touch OK
Touch File Type
Touch PDF
Touch Multi Page in the field
on the right-hand side of the screen
Touch OK
Touch Application
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Touch Annotation
Choose registered
Annotation User Box
Touch OK
Press Start
A scan has now been sent
with “Bates Stamping” per
the programming performed
in the exercises above.
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In order to check the Annotation Stamp applied, follow these steps:
Press User Box hard key
Touch Use Document tab
Touch System User Box
Touch Annotation User Box
Touch Use/File
Touch the registered Annotation User Box
Touch OK
Select the document you’ve scanned.
Select Print
Press Start
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Shortcut Keys
Two keys can be placed on the opening screen of the Fax/Scan mode as a shortcut
to over 20 additional fax/scan functions not available the opening screen.
Note: Two “Shortcut Keys” can also be programmed for the “Copy Mode”.
Touch Utility/Counter key on
the control panel
Touch User Settings
Touch Custom
Display Settings
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Touch Scan/Fax Settings
Touch Shortcut Key 1
Note: To cancel the
Shortcut Key, touch “Off”
Touch ON, and then touch
Communication Method
Settings , touch OK
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Touch Shortcut Key 2
Touch ON
Scroll to Page 3/3 and
select Email Settings
Touch OK.
Press Close until you
return to the main screen
Verify that the 2 shortcut keys
are visible at the bottom of
the screen in the black area
Scan Shortcut Keys
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Limiting Access to Destinations
OVERVIEW
The MFP allows you to enter User Names into the address book. These users can have
access to Email and fax destinations registered in the address book. This is a workgroup
device, and is usually placed in a location where many users will have access to it. This
could cause problems.
Within a workgroup, there are usually multiple position levels with varying authority; you
may not want everyone to have access to all the Email and fax destinations in the device
address book. This function Limiting Access to Destinations will allow you to assign Users
to Groups, assign Permission Levels for Users, Groups and Destinations, thus permitting/
denying access to destinations without denying access to other functions in the device.
Access permission levels can be set to one
of six levels between 0 and 5, where 0 is the public
access level and 5 is the highest level of security.
The Destinations accessed by Users, can be
limited according to the level assigned for the user
and destination.
Level 5
Highest level of Security
Level 4
Secure
Level 3
Secure
Level 2
Secure
Level 1
Secure
Level 0
Public Access
For example, a Level 2 User can access destinations in levels 0 through 2, but cannot
access destinations in levels 3 through 5. A Level 5 User can access all destinations
in Levels 0 through 5.
Destinations
Level 5
Level 4
Level 5 user
access range
Level 3
Level 2
Level 2 user
access range
Level 1
Level 0
Note: After you have set up “Limiting Access to Destinations” whatever access level
you have assigned for each user, destination and group, the same levels can be used
when User Authentication settings are specified.
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Pre-Requisites/System Requirements
• A networked bizhub MFP is all that is required.
• Please check with your Network Administrator to ensure that all the network
settings have been made. For assistance, please contact your local authorized
Konica Minolta technical representative.
APPLICATION
A branch operation of a large logistics company called AFC Trucking has purchased
an MFP on your recommendation. The MFP will have numerous destinations
programmed into the address book — both Email addresses and fax numbers.
Since there are 5 people in the office and each has a different title and responsibility,
Jeannie, the boss, does not
want everyone who walks
Groups
Users
5
Jeannie Boss
4 Admin
up to the device to have
4
Sue Boss
4 Executive
3
Joe Trucker User
0 Sales
access to every destination
0
Tony Sales
3 Public
Amy Admin
5
listed in the address book.
Bart Trucker User 0
Admin Group
Level 5
Kate Sales
3
For example, there are truckers
Amy Admin
Executive Group
that use the device that need
Level 4
Jeannie Boss
access to fax numbers to fax
Sales Group
Sue Boss
Level 3
their bills-of-lading, but do not
Tony Sales
Public User
need access to the sales
Kate Sales
Level 0
department or the boss’
Joe ( Trucker) User
Bart ( Trucker) User
Emails. On the other hand,
everyone needs access
to the corner deli to order
Destinations
lunch. The permission/
jboss@afc.com
4 ( f ) 800.123.5678 0
sboss@afc.com
4 ( f ) 201.867.5309 0
levels, users, groups and
destinations are pictured
3
juser@afc.com
0 ksales@afc.com
buser@afc.com
0
in the graphic to the right.
orders@deli.com 0
Destinations
Level 5
Amy (Administrator), who
is the MFP key-operator,
is looking forward to today
because you are coming
in to set up the much raved
about function “Limiting
Access to Destinations”.
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jboss@afc.com
sboss@afc.com
juser@afc.com
buser@afc.com
tsales@afc.com
aadmin@afc.com
(f) 800.123.5678
(f) 201.867.5309
ksales@afc.com
orders@deli.com
tsales@afc.com
aadmin@afc.com
3
5
Destinations
Level 4
Jboss@afc.com
sboss@afc.com
tsales@afc.com
ksales@afc.com
juser@afc.com
buser@afc.com
(f) 800.123.5678
(f) 201.867.5309
orders@deli.com
Destinations
Level 3
tsales@afc.com
ksales@afc.com
juser@afc.com
buser@afc.com
(f) 800.123.5678
(f) 201.867.5309
orders@deli.com
Destinations
Level 0
juser@afc.com
buser@afc.com
(f) 800.123.5678
(f) 201.867.5309
orders@deli.com
bizhub C652/C552 Scan Job Shops
JOB REQUIREMENTS
1. Enable User Authentication
2. Enter the Users
3. Enter the Destinations (name and the respective Email address)
4. Enter Groups
5. Assign Users to Groups
6. Assign Levels to Users
7. Assign Levels to Destinations
8. Assign Levels to Groups
9. Sending an Email after all the data has been entered
DEVICE SETUP
Note: As you are setting up the device, each of the 8 steps has you start from
the basic screen in case you get lost. If you want to omit those repetitive first few
steps you can jump to the next step starting at the next screen to where an input
is required. Follow the arrow to the step number indicated (i.e., 6.)
TURN ON USER AUTHENTICATION
Press the “Utility/Counter” Key
1. Touch Administrator
Settings
2. Enter password (12345678)
3. Touch OK
4. Touch User
Authentication/
Account Track
5. Touch General Settings
6. Touch User
Authentication
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7. Under Job Setting touch ON MFP
8. Touch Public User Access
9. Under Job Setting Touch ON (Without Login)
10. Touch OK
11. A screen will appear: “Are You Sure You Want to Clear All Data?”
12. Touch YES
13. Touch OK until you are back at User Authentication/Account Track screen
14. , 6.
ENTER USERS
Enter users (all Email one-touches) in address book
1. Press the
Utility/Counter key
2. Touch Administrator
Settings
3. Enter password (12345678)
4. Touch OK
5. Touch User
Authentication/
Account Track
, 6. Touch User
Authentication Settings
7. Touch User Registration
8. Touch Empty
One-Touch key
9. Touch Edit
10. Touch User Name
11. Enter Jeannie Boss
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12. Touch OK
13. Touch Password , enter X , OK (for this job always
use lower case x as password)
14. Enter Password , X again to confirm , OK
15. Enter Email address , jboss@afc.com , touch OK
16. Touch OK
You’re back at empty one touch keys
17. Enter next User... repeat steps 8-16 to enter the data for Sue, Joe, Tony, etc.
18. Touch CLOSE back to Administrator Screen , 2.
ENTER DESTINATIONS
1. Press the
Utility/Counter key
, 2. Touch One-touch/
User Box Registration
3. Touch Create One Touch Destination
4. Touch Address Book
5. Touch Email
6. Touch New
7. Touch Name
8. Enter Jeannie Boss
9. Touch OK
10. Touch Email address
11. Enter jboss@afc.com
12. Touch 2/2
13. Touch Index
14. Touch Favorites
15. Touch OK
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16. Touch OK until you are back at the Email screen
17. Repeat steps 6-15 and enter Destinations for:
Sue Boss,
Joe User,
Bart User,
Tony Sales,
Kate Sales,
Amy Admin,
the (2) fax numbers
orders for deli
18. Touch CLOSE until main screen appears
Now let’s confirm the Destinations we entered are there
19. Press Fax/Scan key
20.Touch Address Book
All 8 Email and 2 fax one-touch destinations should be there
SPECIFYING A GROUP SETTING
1. Press the
Utility/Counter key
2. Touch Administrator
Settings
3. Enter password (12345678)
4. Touch OK
5. Touch User
Authentication/
Account Track
6. Touch OK
7. Touch Limiting Access
to Destinations
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8. Touch Create Group
9. Select a Group (01-20)
10. Select Group 01 button
11. Touch Edit
12. Touch Group Name
13. Enter Admin
14. Touch OK
Select an Access Allow
(permission) level (0-5)
15. Select 5
16. Touch OK
17. Touch Detail to view
group parameters
18. Touch Group
19. Touch CLOSE until you’re back at the Group button screen
20. Repeat steps 10—19 for Executive, Sales and Public
21. Touch CLOSE until you are back at the Administrator screen , 2.
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SPECIFYING A DESTINATION
1. Press the
Utility/Counter key
, 2. Touch Administrator
Settings
3. Enter password (12345678)
4. Touch OK
5. Touch User
Authentication/
Account Track
6. Touch OK
7. Touch Limiting Access
to Destinations
8. Touch Apply Levels/
Group to Destinations
9. Touch Address Book
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10. Touch Amy Admin
11. Touch Apply Level
Either an Access
Permission Level
or an Access Permission
Group can be specified
for each destination
Only ONE Access
Permission Group can be
specified for a single destination
12. Touch Level 5
13. Touch OK
14. Repeat steps 8-11
for Sue Boss, Joe User,
Bart User, Tony Sales,
Kate Sales, Amy Admin,
the (2) fax numbers,
& orders for deli
15. Touch Apply Group
16. Select Admin
17. Touch OK
18. Touch Apply Level
19. Touch the Level you wish to apply – select Level 5
20.Touch OK
21. Touch Admin
22.Touch OK
23.Touch Apply Group
24. On the Apply Group Screen , Touch Details to check
the Destinations and User names belonging to that Group
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25.Repeat for Executive, Sales and Public
26.Touch CLOSE until you return to the Apply Levels/Group
to Destinations screen
SPECIFYING A USER LEVEL
1. Press the
Utility/Counter key
2. Touch Administrator
Settings
3. Enter password (12345678)
4. Touch OK
5. Touch User Authentication/Account Track
6. Touch Limiting Access to
Destinations
7. Touch Apply Levels/
Group to Users
8. Select Personal
User Box
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9. Select Jeannie Boss
The Public User Box
and Personal User Box
settings appear only
when access by a public
user is permitted
If use by a public user
is permitted, “Public”
appears as the User
Name. As a default,
Level 0 is specified
10. Touch Apply Level
11. Select Level 4
(Jeannie Boss is Level 4)
12. Touch OK
Both an access
permission level and
an access permission
group can be specified
for each user
A single user can be registered in multiple access permission groups
13. Repeat steps 8-11 for Sue Boss, Joe User, Bart User, Tony Sales,
Kate Sales, Amy Admin, the (2) fax numbers, & orders for deli
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TO SPECIFY THE USER GROUP
1. Touch Jeannie
2. Touch Apply Group
3. Touch YES
4. Touch Admin (Jeannie
Boss is in Admin Group)
5. Touch OK
6. Repeat for Sue Boss,
Joe User, Bart User, Tony
Sales, Kate Sales, Amy Admin, the (2) fax numbers, & orders for deli
7. Touch Details to check the Destinations and names of Users belonging
to the group
8. Touch CLOSE to go back to User Authentication/Account Track Screen
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SPECIFYING LIMITED ACCESS SETTINGS
Level settings can be specified for registered address book destinations, group
destinations, and Fax/Scan program destinations.
Note: The level for a registered destination is “0”. The level and group cannot be set
higher than the level specified for the user who is logged on. In order to specify a group
for a destination, the group must first have been registered in administrator mode.
Log on as a user with a level that allow settings to be specified
1. Press the Utility/
Counter key
2. Touch Administrator
Settings
3. Enter password
(12345678)
4. Touch OK
5. Touch User
Authentication/
Account Track
6. Touch Limiting Access to Destinations
7. Touch Apply Levels/
Groups to Destinations
Select the
destination type
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PERFORMING THE SCAN JOB
Now let’s send a scan job from a User to the Destinations programmed.
1. Press Fax/Scan key
on the control panel
2. Touch Search
3. Touch Address Type
4. Touch Group
5. The Destinations
registered as groups
appears
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6. Touch Executive group destination
A list of destinations registered in the group appears
Select the destination to where the data is to be sent
7. Touch sboss@afc.com
and ksales@afc.com
and buser@afc.com
and 201.867.5309
8. Touch OK
To select all destinations,
touch Select All
To deselect all
destinations,
touch Reset
Additional destinations
can be added by directly typing in the address.
The button appears selected, and the destination
appears under “Broadcast Destinations”
9. Touch OK until the Fax/
Scan screen appears
10. Make any Scan Settings,
Original Settings, Comm.
Settings
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11. Load the document
into the feeder
12. Press the START Key
Scanning of the
documents begins
and the data is sent
HOW TO SELL FEEDBACK — LIMIT ACCESS TO DESTINATIONS
• If an organization has color – this will help them manage usage.
• Limit access to G3 fax – control costs.
• Provide direct access.
• Medical – MFP in nurses station to Doctor or to Pharmacy.
• No need to go through other Email addresses to find the desired one.
• Volume control (Limit documents) or number of Emails flowing into
an Email address if only a few have access to the Email destination.
• Many permission applications are used in finance shipping/receiving
and major accounts.
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Group/Programs
Press Fax/Scan key
on control panel
Touch Search
Touch Address Type
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Touch Group
The destination registered
as groups appear
Touch the button for
the group destination
A list of destinations
registered in the
group appears
Select the destination
to where the data
is to be sent, touch OK
To select all destinations,
touch Select All
To deselect all destination,
touch Reset
Additional destinations can
be added by directly typing
in the address. The button
appears selected, and the
destination appears under
Broadcast Destinations.
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Touch OK until the
Fax/Scan Screen appears
Make any Scan Settings,
Original Settings, Comm.
Settings
Load the documents
into the document feeder
Press the Start Key
Start
Scanning of the documents
begins and the data is sent
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Send and Print
This function allows the user to make copies of the document being scanned
in one operation.
Parameter
Description
Copies
Use the keypad to type in the number of copies to be printed.
A number between 1 and 9999 can be specified
Simplex/Duplex
Select whether a single-sided or double-sided copy
is to be printed
Staple
Select whether or not the prints will be stapled. If they will be
stapled, select the number of staples and the position.
Press Fax/Scan Button
Touch Scan Settings
Touch Application
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Touch Send & Print
Enter # of Sets (1-9999)
using numeric keypad
Select 1-Sided
or 2-Sided output
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Select Finishing
(Staple: “None”, “Corner”,
“Position Setting”*)
*If “Position Setting” is selected,
then choose the position of the staple
Touch OK
Touch Close
Touch OK
Select Destination
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The following steps are required if User Authentication is activated on the device.
Select Communication
Settings
Select Email Settings
Enter From information
(when User Authentication
is activated)
Press Start
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Scanning Z-Folded Originals
Parameter
Description
Mixed Original
Select this setting when documents of different sizes are loaded into the ADF (optional).
The scan speed is decreased since the size of each page is detected before it is scanned.
Z-Folded Original
Select this setting to detect the size of a zigzag-folded document by the length fed through the ADF.
Long Original
Select this setting for documents that are longer than the standard size.
Original Direction
Select the orientation of the document. After the document is scanned, the data is processed
so that it is correctly oriented.
Binding Position
Select the binding position, such as when holes are punched in the document or the document is stapled.
This adjusts the scan of double-sided documents so that the binding position is not reversed.
Left Select this setting for a document with binding on the left side.
Top Select this setting for a document with binding at the top.
Auto: The binding is on the long side if the page is 297 mm or less, or it is on the short side
if the page is more than 297 mm.
Despeckle
Select this setting to reduce the effect that dust on the left partition glass has on images
when the document is loaded into the ADF.
Press Fax/Scan
Touch Original Setting
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Touch Z-Folded Original
Place Original in ADF
Touch OK
Select Destination
Touch Start
Start
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Scanning Long Originals
This setting is selected when you are scanning documents that exceed
the maximum document size (11” x 17”). Would apply to those documents
that are longer than 17” in length (maximum length supported is 39.25").
Press Fax/Scan
Touch Original Setting
Touch Long Original
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Place Original in ADF
Touch OK
Select Destination
Press Start
Start
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bizhub C652/C552 Scan Job Shops
Scan-to-USB
WHAT & WHY
“Scan-to-USB” feature allows you to scan your originals to your USB device
through the MFP.
It is a fast and easy way of converting your hard copies to electronic format
and store them.
PRECAUTIONS
Scanned data is stored directly to external memory.
System setting changes required to support this function.
Compatible External Memory
q USB Memory formatted as FAT32 required.
q Use devices that draw up to the rated power consumption (0.5A)
in the USB Port.
USB Hard Disks are NOT supported
q Cannot use devices that draw more than the rated power consumption.
Protective Function
q If USB device draws more power than the USB port, system protective
function will disable USB functions.
Prohibited actions
q Do not remove external memory while data is being saved (or printed).
q Do not use 2 USB memory devices at the same time.
q Do not use a USB hub.
APPLICATION
Your customer collected good amount of paper during a series of meetings.
He was complaining about what he is going to do with all that paper and mentioned
that it would be great if he could keep them in digital format rather than as hard copies.
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HOW
Pre-Requisites
You will need an USB device with some memory in it. You will also need originals
containing text or graphics. In addition, you will need access to Administrator Settings
via a password. The default password is 12345678.
Note: Unit must have the EK-603 Interface.
Plug in your USB Port to the MFP.
A screen comes up on the MFP that tells you an external memory
is connected and where you can access it.
Press OK
Press the Utility/Counter button on the keyboard
Touch #3 Administrator setting
Enter the administrator password: 12345678
Press OK
Touch #1 System Settings tab
Touch #0 User Box Settings tab
Touch #7 External Memory
Function Settings
Touch Save Document tab
Touch ON
Press OK
CLOSE until you return
to the default screen.
Place your original on RADF.
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Press User Box hard key on the control panel
Touch Save Document tab
Touch User Box
Touch System User Box
Touch External Memory
Touch OK
Touch Document Name tab
Press C to clear the name assigned by the machine
Type “test”
If the keyboard is too
little to touch — try the
Enlarge Display!
Press OK
Press Scan Settings tab
Notice the default
file type is PDF
Touch File Type
Touch JPEG tab
Press OK
NOTE: If necessary, specify any other print settings by touching “Original Settings”.
Press START
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Remember to remove
your USB device.
bizhub C652/C552 Scan Job Shops
HOW TO SELL FEEDBACK — SCAN-TO-USB
• No laptop boot up required.
• Can I have that file? — quick print.
• Load files on thumb drive – go to meeting – download at device
– no PC required.
• Real Estate – upload house to prospect.
• Financial/Mortgage – Loan Documents, supporting documentation,
capture info , electronic file.
• Legal – in the courtroom – print necessary documents on the spot
from files on USB, no need to recess and reconvene just for
documentation – reduces court costs.
• From USB , Microsoft Briefcase to synch files on thumb drive.
• Medical vertical – Multiple MFPs not networked, different domains,
Scan-Print.
• Local Mom/Pop Stores, UPS stores, PFP applications.
• Me Too!! Toshiba, Sharp etc. already have it.
• Hardcopy to USB for file distribution.
• After a product launch in Ramsey, Scan-to-USB will keep my luggage
under the airline 50 lb. max.
• Tested – Device will overwrite the USB document with the scanned
document if they have the same name.
• No Scan-to-USB in high security area.
• Carry large print files from office to office.
• Portable backup of important job.
• With our 70 opm scanner – convenience.
• To make it difficult for thieves, when public user is ON – external memory
must be OFF.
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Scan-to-USB with User Authentication
WHAT & WHY
“Scan-to-USB with User Authentication” feature allows you to restrict/allow scanning
operations to your USB device by user.
PRECAUTIONS
Scanned data is stored directly to external memory.
System setting changes required to support this function.
Compatible External Memory
q USB Memory formatted as FAT32 required.
q Use devices that draw up to the rated power consumption (0.5A)
in the USB Port.
USB Hard Disks are NOT supported
q Cannot use devices that draw more than the rated power consumption.
Protective Function
q If USB device draws more power than the USB port, system protective
function will disable USB functions.
Prohibited actions
q Do not remove external memory while data is being saved (or printed).
q Do not use 2 USB memory devices at the same time.
q Do not use a USB hub.
APPLICATION
Your customer wants to allow specific users to be able to scan to their USB devices
while others cannot.
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HOW
Pre-Requisites
You will need a USB device with some memory in it. You will also need originals
containing text or graphics. In addition, you will need access to Administrator Settings
via a password. The default password is 12345678.
Note: Unit must have the EK-603 Interface.
Plug in your USB Port to the MFP.
A screen comes up on the MFP that tells you an external memory
is connected and where you can access it.
Press OK
Press the Utility/Counter button on the keyboard
Touch #3 Administrator
Settings
Enter the administrator
password: 12345678
Press OK
Touch #1 System
Settings tab
Touch #4 User
Authentication/
Account Track tab
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Touch #1 General Settings
Touch User
Authentication tab
Select ON MFP
Press OK
A screen will ask:
“Are you sure you want
to clear all data?”
Select YES
Press OK
Touch #2 User
Authentication Settings
Touch #2 User Registration
Select Box 001
Press EDIT
Touch User Name
– Enter mktg
Touch Password – Enter mktg
Touch Function Permission tab
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Scroll down to Page 2
Touch Save to External Memory tab
Select ALLOW
Press OK – 2 times
mes
Press CLOSE – 5 times
Note that the default
is RESTRICT
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User Access Restrict/Allow Scan-to-USB
WHAT & WHY
“User Access Restrict/Allow Scan-to-USB” feature allows you to restrict/allow scanning
operations to your USB device without disabling Print to USB feature.
PRECAUTIONS
Scanned data is stored directly to external memory.
System setting changes required to support this function.
Compatible External Memory
q USB Memory formatted as FAT32 required.
q Use devices that draw up to the rated power consumption (0.5A)
in the USB Port.
USB Hard Disks are NOT supported
q Cannot use devices that draw more than the rated power consumption.
Protective Function
q If USB device draws more power than the USB port, system protective
function will disable USB functions.
Prohibited actions
q Do not remove external memory while data is being saved (or printed).
q Do not use 2 USB memory devices at the same time.
q Do not use a USB hub.
APPLICATION
Your client wants to restrict the scanning operations to USB devices in their marketing
department; however, he wants to be able to print from USB.
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bizhub C652/C552 Scan Job Shops
HOW
Pre-Requisites
You will need a USB device with some memory in it. You will also need originals
containing text or graphics. In addition, you will need access to Administrator Settings
via a password. The default password is 12345678.
Note: Unit must have the EK-603 Interface.
Plug in your USB Port to the MFP.
A screen comes up on the MFP that tells you an external memory is connected
and where you can access it.
Press OK
Press the Utility/Counter button on the keyboard
Touch #3
Administrator Settings
Enter the administrator
password: 12345678
Press OK
Touch #1 System
Settings tab
Touch #0 User Box Settings
Touch #7 External Memory
Function Settings
Touch Save Document
Select OFF
Please note that when
you want to allow users
to scan Select ON
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Press OK
Press CLOSE – 4 times
NOTE: When OFF mode is selected the “Scan-to-USB” function will be disabled,
however, the “Print from USB” function will still be available. This functionality
is only to restrict or allow users to scan to USB devices.
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Scan-to-WebDAV
The Traditional method for uploading content to a web server is File Transfer Protocol
(FTP), but using this approach has its disadvantages.
• Using FTP requires that your open additional ports on your firewall and this
can increase the attack surface of your network and make it more susceptible
to penetration by attackers. This is obviously undesirable from the perspective
of keeping your network secure.
• FTP has no file locking mechanism, so it’s possible for two users to
upload different versions of the same file simultaneously causing one to be
overwritten. This can mean lost time troubleshooting why an uploaded file
is different from what you expect.
• The FTP approach means you have to edit your content locally on the client.
In other words, to edit a page already on the web server you would have
to download it to the client, edit it there, and then upload it again to the web
server. This is a time-consuming and inefficient approach to managing content.
The solution to these problems is WebDAV, a protocol used for publishing and managing
content to web servers. WebDAV is an extension of the HTTP/1.1 protocol described in
RFCs 2518, and 3253. WebDAV overcomes the three issues described above as follows:
• WebDAV uses port 80, the same port used by HTTP for web access. So using
WebDAV means you don’t have to open any extra ports on your firewall.
• WebDAV lets only one user modify a file at a time, while allowing multiple users
to read it. This allows files to be locked while they are being edited, preventing
unexpected changes from occurring.
• WebDAV lets you edit files on the server instead of needing to download them
first to the client. Editing files remotely using WebDAV is as easy as if they were
locally present, and the whole process is transparent to the content producer.
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WHAT IS WEBDAV? www.webDAV.org
Briefly: WebDAV stands for “Web-based Distributed Authoring and Versioning”.
It is a set of extensions to the HTTP protocol which allows users to collaboratively
edit and manage files on remote web servers.
WHAT ARE THE MAJOR FEATURES AND BENEFITS?
WebDAV provides a network protocol for creating interoperable, collaborative
applications. Major features of the protocol include:
Locking (concurrency control) — Long-duration exclusive and shared write
locks prevent the overwrite problem, where two or more collaborators write
to the same resource without first merging changes. To achieve robust Internetscale collaboration, where network connections may be disconnected arbitrarily,
and for scalability, since each open connection consumes server resources,
the duration of DAV locks is independent of any individual network connection.
Properties — XML properties provide storage for arbitrary metadata, such
as a list of authors on Web resources. These properties can be efficiently
set, deleted, and retrieved using the DAV protocol. DASL, The DAV Searching
and Locating protocol, provides searches based on property values to locate
web resources.
Namespace manipulation — Since resources may need to be copied or moved
as a Web site evolves, DAV supports copy and move operations. Collections,
similar to file system directories, may be created and listed.
HOW TO SELL FEEDBACK — SCAN-TO-WebDAV
• Like SharePoint
• Great for high security environments, more secure
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Notes
©2009 KONICA MINOLTA BUSINESS SOLUTIONS U.S.A., INC.
All rights reserved. Reproduction in whole or in part
without written permission is prohibited. Konica Minolta
and The essentials of imaging are trademarks of
KONICA MINOLTA HOLDINGS, INC. bizhub, Emperon,
PageScope, and Data Administrator are trademarks
of KONICA MINOLTA BUSINESS TECHNOLOGIES, INC.
All other brands and product names are registered
trademarks or trademarks of their respective owners.
Design & specifications are subject to change without notice.
KONICA MINOLTA
BUSINESS SOLUTIONS U.S.A., INC.
100 Williams Drive
Ramsey, NJ 07446
www.kmbs.konicaminolta.us