reformatteruserguidev12 - Corporate Renaissance Group

Re-Formatter
TM
for Microsoft Dynamics GP version 2013
Use Re-Formatter to reformat your account
framework
6 Antares Drive, Phase 1, Suite 200, Ottawa, ON K2E 8A9 Canada
Tel: 613.232.4295 Fax: 613.232.7276
www.crgroup.com
Corporate Renaissance Group
Re-FormatterTM
This License Agreement is your proof of license.
Please treat it as valuable property.
Corporate Renaissance Group License Agreement
This is a legal agreement between you (either an individual or an entity) and Corporate Renaissance Group. By opening the sealed
software packages and/or by using the SOFTWARE, you agree to be bound by the terms of this Agreement. If you do not agree to the
terms of this Agreement, promptly return the disk package and accompanying items (including printed materials and binders or other
containers) to the place you obtained them for a full refund.
Corporate Renaissance Group Software License
1.
GRANT OF LICENSE. This Corporate Renaissance Group License Agreement (“License”) permits you to use one copy of the
specific version of the Corporate Renaissance Group software product identified above, which may include user documentation
provided in “online” or electronic form (“SOFTWARE”), on any single computer, provided the SOFTWARE is in use on only
one computer at any time. If this package is a License Pak, you may make and use additional copies of the SOFTWARE up to
the number of Licensed Copies authorized above. If you have multiple Licenses for the SOFTWARE, then at any time you may
have as many copies of the SOFTWARE in use as you have Licenses. The SOFTWARE is “in use” on a computer when it is
loaded into the temporary memory (i.e. RAM) or installed into the permanent memory (e.g. hard disk, CD ROM, or other storage
device) of that computer, except that a copy installed on a network server for the sole purpose of distribution to other computers
is not “in use”. If the anticipated number of users of the SOFTWARE will exceed the number of applicable Licenses, then you
must have a reasonable mechanism or process in place to ensure that the number of persons using the SOFTWARE concurrently
does not exceed the number of Licenses. If the SOFTWARE is permanently installed on the hard disk or other storage device of
a computer (other than a network server) and one person uses that computer more than 80% of the time it is in use, then that
person may also use the SOFTWARE on a portable or home computer.
2.
UPGRADES. If the SOFTWARE is an upgrade from another product, whether from Corporate Renaissance Group or another
supplier, you may use or transfer the SOFTWARE only in conjunction with that upgraded product, unless you destroy it. If the
SOFTWARE is an upgrade from a Corporate Renaissance Group product, you now may use that upgraded product in accordance
with this License, except that if the software is an upgrade from a component of a package of software programs which you
licensed as a single product, the SOFTWARE may be used and transferred only as part of that single product package, and
according to the License Agreement provided earlier with that single product package.
3.
COPYRIGHT. The SOFTWARE (including any images, “applets”, photographs, animations, video, audio, music, and text
incorporated into the SOFTWARE) is owned by Corporate Renaissance Group or its suppliers and is protected by United States
and Canadian copyright laws and international treaty provisions. Therefore, you must treat the SOFTWARE like any other
copyrighted material (e.g. a book or musical recording) except that you may either (a) make one copy of the SOFTWARE solely
for backup or archival purposes, or (b) transfer the SOFTWARE to a single hard disk provided you keep the original solely for
backup or archival purposes. You may not copy the printed materials accompanying the SOFTWARE, nor print copies of any
user documentation provided in “online” or electronic form.
4.
OTHER RESTRICTIONS. This License is your proof of license to exercise the rights granted herein and must be retained by
you. You may not rent or lease the SOFTWARE, but you may transfer your rights under this License on a permanent basis
provided you transfer this License, the SOFTWARE, and all accompanying printed materials, retain no copies, and the recipient
agrees to the foregoing restriction is expressly prohibited by applicable law.
5.
DUAL-MEDIA SOFTWARE. You may receive the SOFTWARE in more than one media. Regardless of the type or size of
media you receive, you may use only the media appropriate for your single designated computer or network server. You may not
use the media on any other computer or computer network, or loan, rent, lease, or transfer them to another user except as part of a
permanent transfer (as provided above) or other use expressly permitted by this License.
6.
The Customer agrees that the SOFTWARE contains proprietary information, including trade secrets, know-how and confidential
information, that is the exclusive property of Corporate Renaissance Group. During the period this Agreement is in effect and at
all times after its termination, the Customer and its employees and agents shall maintain the confidentiality of this information
and not sell, license, publish, display, distribute, disclose or otherwise make available this information to any third party nor use
such information except as authorized by this Agreement.
7.
The Customer shall not disassemble, unassemble, or decode any portion of the SOFTWARE. The Customer shall not modify
any portion of the SOFTWARE, or merge or embed the SOFTWARE in another computer program.
Limited Warranty
1.
LIMITED WARRANTY. Corporate Renaissance Group warrants that (a) the SOFTWARE will perform substantially in
accordance with the accompanying printed materials for a period of ninety (90) days from the date of receipt; and (b) any
hardware accompanying the SOFTWARE will be free of defects in materials and workmanship under normal use and service for
a period of one (1) year from the date of receipt. Any implied warranties on the SOFTWARE and hardware are limited to ninety
(90) days and one (1) year respectively. Some states/jurisdictions do not allow limitations on duration of an implied warranty, so
the above limitation may not apply to you.
2.
CUSTOMER REMEDIES. Corporate Renaissance Group’s entire liability and your exclusive remedy shall be, at Corporate
Renaissance Group’s option, either (a) return of the price paid or (b) repair or replacement of the SOFTWARE or hardware that
does not meet Corporate Renaissance Group’s Limited Warranty and that is returned to Corporate Renaissance Group with a
copy of your receipt. This Limited Warranty is void if failure of the SOFTWARE or hardware has resulted from accident, abuse,
or misapplication. Any replacement SOFTWARE will be warranted for the remainder of the original warranty period or thirty
(30) days, whichever is longer. Outside the United States or Canada, neither these remedies nor any product support services
offered by Corporate Renaissance Group are available without proof of purchase from an authorized non-U.S. or non-Canadian
source.
3.
NO OTHER WARRANTIES. To the maximum extent permitted by applicable law, Corporate Renaissance Group disclaims all
other warranties, either express or implied, including but not limited to implied warranties of merchantability and fitness for a
particular purpose, with respect to the SOFTWARE, the accompanying written materials, and any accompanying hardware. This
limited warranty gives you specific legal rights. You may have others, which vary from state/jurisdiction to state/jurisdiction.
4.
LIMITATIONS OF LIABILITY.
(1)
Licensee’s Remedies. Your sole and exclusive remedies for any damages or loss in any way connected with the
products or services furnished by Corporate Renaissance Group whether due to any negligence or any other cause,
shall be, at Corporate Renaissance Group’s option: (a) to bring the performance of the product into substantial
compliance with the functional specifications; (b) re-performance of services; or (c) return of an appropriate portion
of any payment made by you with respect to the applicable portion of the Software or services.
(2)
Not Responsible. Corporate Renaissance Group will not be responsible under this Agreement (a) if the product is not
used in accordance with its specifications; or (b) if the defect is caused by you, any modification to the product, thirdparty software, or third-party database. CORPORATE RENAISSANCE GROUP SHALL NOT BE LIABLE FOR
ANY CLAIMS OR DAMAGES ARISING FROM INHERENTLY DANGEROUS USE OF THE SOFTWARE
AND/OR THIRD-PARTY SOFTWARE LICENSED HEREUNDER.
(3)
Limitation of Liability. ANYTHING TO THE CONTRARY HEREIN NOTWITHSTANDING, UNDER NO
CIRCUMSTANCES SHALL CORPORATE RENAISSANCE GROUP BE LIABLE TO YOU OR ANY OTHER
PERSON OR ENTITY FOR AN AMOUNT OF DAMAGES IN EXCESS OF THE AMOUNT PAID TO
CORPORATE RENAISSANCE GROUP FOR THE PRODUCTS AND SERVICES PURCHASED BY YOU
UNDER THIS AGREEMENT. For further clarity, to the maximum extent permitted by applicable law, in no event
shall Corporate Renaissance Group or its suppliers be liable for any damages whatsoever (including, without
limitation, damages for loss of business profits, business interruption, loss of business information, or other pecuniary
loss) arising out of the use or inability to use this Corporate Renaissance Group product, even if Corporate
Renaissance Group has been advised of the possibility of such damages. Because some state/jurisdictions do not
allow the exclusion or limitation of liability for consequential or incidental damages, the above limitation may not
apply to you.
(4)
Severability of Actions. IT IS EXPRESSLY UNDERSTOOD AND AGREED THAT EACH AND EVERY
PROVISION OF THIS AGREEMENT WHICH PROVIDES FOR A LIMITATION OF LIABILITY, DISCLAIMER
OF WARRANTIES, OR EXCLUSION OF DAMAGES IS INTENDED BY THE PARTIES TO BE SEVERABLE
AND INDEPENDENT OF ANY OTHER PROVISION AND TO BE ENFORCED AS SUCH.
U.S. Government Restricted Rights
1.
The SOFTWARE and documentation are provided with RESTRICTED RIGHTS. Use, duplication, or disclosure by the
Government is subject to restrictions as set forth in subparagraph (c)(1)(ii) of the Rights in Technical Data and Computer
Software clause at DFARS 252.227-7013 or subparagraphs (c)(1) and (2) of the Commercial Computer Software - Restricted
Rights at 48 CFR 52.227-19, as applicable. Manufacturer is Corporate Renaissance Group at 6 Antares Dr., Phase 1, Suite 200,
Ottawa ON K2E 8A9 Canada.
Trademarks
1.
CRG Re-Formatter™ is a trademark of Corporate Renaissance Group and is one of the family of utility products for Microsoft
Dynamics GP developed by Corporate Renaissance Group.
2.
If you acquired this product in the United States, this Agreement is governed by the laws of the State of Washington.
3.
If this product was acquired in Canada, this Agreement is governed by the laws of the Province of Ontario.
4.
If this product was acquired outside the United States or Canada, then local law may apply.
Entire Agreement
This agreement is the complete and exclusive statement of agreement between the parties relating to the subject-matter of this
agreement and supercedes all proposals, written or oral, and all other communications between the parties relating to subject-matter of
this agreement. The parties agree that this agreement may be modified from time to time only by an instrument in writing signed by an
authorized representative or representatives of both parties.
Should you have any questions concerning this Agreement, or if you desire to contact Corporate Renaissance Group for any reason,
please contact or write: Corporate Renaissance Group at 6 Antares Dr., Phase 1, Suite 200, Ottawa ON K2E 8A9 Canada.
Table of Contents
Table of Contents
iii Important!
4 Chapter 1
5 Introduction .................................................................................................................................. 5 General Overview ........................................................................................................................ 5 Detailed Steps .............................................................................................................................. 6 Chapter 2
8 Installing Re-Formatter................................................................................................................. 8 Installation Procedure ............................................................................................................................ 8 Chapter 3
9 Running Re-Formatter ................................................................................................................. 9 Appendix A
19 Re-Formatter User’s Guide
Chapter 1
Important!
In order to perform a successful re-formatting, please
read the manual completely before executing any steps!
Backup your Dynamics database and each company
database on the server. Also backup the client directory
on the workstation where Re-Formatter will be run.
Perform these backups before you perform any steps.
The sample company must be installed to run ReFormatter. Install the sample company if not already
installed.
Re-Formatter includes the products listed in Appendix
A. It does not include any other third party application
tables. If any third party application tables contain
account number fields, you will need the 3rd party table
option of Re-Formatter.
Advanced Financial Analysis Reports and FRx Reports
may need to be re-created after running Re-Formatter.
Re-Formatter User’s Guide
Chapter 1
Chapter 1
Introduction
NOTE: Please see the previous section for important
information before running Re-Formatter.
General Overview
This will give you a general overview about the Re-Formatter process.
Please follow detailed instructions starting from (Chapter 2).
Re-Formatter allows you to change your account framework.
Only use Re-Formatter when you need to change your existing account
framework for Microsoft Dynamics GP.
For example, you would need Re-Formatter if your existing framework for GP is
6-6-6-6, and your existing account format for a company is 4-3-2-5 and you plan
to change to 7-6-5-9. If your account framework is large enough to
accommodate the new account format, you can use Changer to change your
account format. Please refer to www.crgroup.com for more information on the
Changer product.
Re-Formatter contains a 3rd party option. You only need to use this if your
Microsoft Dynamics GP installation contains 3rd party tables that have account
number fields. Please see Appendix A for products that are supported by ReFormatter. Only products outside of this listing and that have tables with account
number fields will require the use of the 3rd party option.
Re-Formatter User’s Guide
Chapter 1
Detailed Steps
Step 1 - Check Data Integrity of GP: Within GP, complete the following on
each company:
a)
If not already installed, install the sample company.
b) Check Links
Financial Series: All tables
c)
Financial Reconcile (Tools-Utilities-Financial-Reconcile):
Reconcile all years.
d) Print Reports
FRx Income Statement
FRx Balance Sheet
Advanced Financial Analysis Reports
Other Modules Reports – Analysis
GL Trial Balance
All Other Module Trial Balance Reports
Step 2 - Backup: Make a backup of the Dynamics and Company databases.
Make a backup of the GP client directory.
Step 3 - Install Re-Formatter.
Step 4 – Run 1st part of Re-Formatter and add 3rd party tables if required.
Step 5 – Close GP and re-start to synchronize to the new framework.
Step 6 – If 3rd party option tables selected, re-create these tables.
Step 7 – Run 2nd part of Re-Formatter.
Step 8 – Reconcile (for Financial only): Reconcile all years.
Step 9 – Run Check Links (Financial: All logical tables)
Step 10 – Repeat steps 8 and 9 for each company.
Step 14 – Check Data and Print Reports: Compare the reports with the report
printed in step 1.
Re-Formatter User’s Guide
Chapter 1
Step 15 – Synchronize GP on the rest of the workstations:
To synchronize the dynamics dictionary, open the dex.ini file on workstation,
change the line
Synchronize=FALSE
to
Synchronize=TRUE and run GP Utilities.
Re-Formatter User’s Guide
Chapter 2
Chapter 2
Installing Re-Formatter
The following instructions outline the steps required to install Re-Formatter.
Installation Procedure
1. Go to the Software Downloads section of our website,
www.crgroupsolutions.com. Select ‘Re-Formatter for Microsoft Dynamics
GP’ from the product drop-down list.
2. Under the correct Version section, download the file “Re-Formatter.msi”.
3. Once downloaded, open the file “Re-Formatter.msi”.
4. Read the welcome screen and select “Next”
5. To accept the license agreement, select ‘I Agree” and select “Next”.
6. Select the directory where to install Re-Formatter. This needs to be the
GP\Addins directory.
7. Select “Next” to install Re-Formatter.
8. Select “Close” when the installation is complete.
Re-Formatter User’s Guide
Chapter 3
Chapter 3
Running Re-Formatter
The following instructions outline the steps required to run Re-Formatter.
1. Run Check Links on the Financial Series (all tables) and Financial Reconcile
(all years) on each company.
2. Open GP, logging into the sample company with the “sa” user id.
3. Open the Account Format Setup window by selecting Microsoft Dynamics
GP – Tools – Setup – Company - Account Format from the main GP menu.
4. From the Additional menu of the Account Format Setup window, select CRG
Re-Formatter.
5. If Re-Formatter has not been registered, the following Re-Formatter
Registration screen will appear. If Re-Formatter has already been registered,
go to step 8.
6. Enter the CRG Key provided to you when you purchased the software. If
you have lost the key, contact your Microsoft Dynamics GP partner or
Corporate Renaissance Group at (613) 232-4295. The GP site name must
Re-Formatter User’s Guide
Chapter 3
match the site name on your product Registration ID form provided to you
by CRG.
7. Select Register.
8. If the 3rd Party option of Re-Formatter was purchased, the Add Additional
Tables button will be enabled. If not, go to step 15.
9. To add additional tables, select the Add Additional Tables button. Note:
only tables that have account number fields need to be added. Tables with
only account index do not need to be added.
Re-Formatter User’s Guide
Chapter 3
10. Select the Company or Dynamics database type depending on where the
table resides.
11. Enter the Table Name.
12. Select the Insert button.
13. Repeat steps 10 to 12 for all additional tables.
14. Select OK.
15. Select the Set New Account Framework button.
Re-Formatter User’s Guide
Chapter 3
16. Enter the new Maximum Account Length and new Maximum Segments.
The new Segments grid will automatically populate.
17. Change the lengths and Name of the segments as required.
18. To set the sorting, select the Sorting button.
Re-Formatter User’s Guide
Chapter 3
19. Enter the sort order numbers in the Sort Order column.
20. Select OK.
21. Select the Process button. A message will appear asking if you are sure you
want to process.
22. Select Yes. Please wait for Re-Formatter to process and the following
message to be displayed.
23. Select OK to the message.
24. Close GP.
Re-Formatter User’s Guide
Chapter 3
25. Start GP.
26. You will receive a message that the GP Utilities needs to be run. Select Yes
to the message.
27. Login to the Dynamics GP Utilities with the “sa” user id..
Re-Formatter User’s Guide
28. Select Next.
29. Select Next.
Chapter 3
Re-Formatter User’s Guide
Chapter 3
30. Select the Launch Microsoft Dynamics GP button and log into the sample
company.
31. If you receive a message to initialize SmartList, select Yes.
32. If the 3rd party option was selected, those tables need to be recreated. If the
3rd party option was not selected, go to step 39. Use the SQL Maintenance
window to re-create these tables.
To open the SQL Maintenance window,
select Microsoft Dynamics GP – Maintenance –SQL from the main menu.
Re-Formatter User’s Guide
Chapter 3
33. Select the Database.
34. Select the 3rd party product.
35. Select the Name of the table in the scrolling list.
36. Check Drop Table, Create Table, Drop Auto Procedure, Create Auto
Procedure.
37. Select Process.
38. Repeat steps 33 to 37 for each database table that needs to be recreated.
39. Close the SQL Maintenance window.
40. Open the Account Format Setup window by selecting Microsoft Dynamics
GP – Tools – Setup – Company - Account Format from the main GP menu.
41. From the Additional menu of the Account Format Setup window, select CRG
Re-Formatter.
Re-Formatter User’s Guide
Chapter 3
42. Select the Process New Account Framework button.
43. Select Yes to continue. The SQL Maintenance window will open. Wait
until the SQL Maintenance window closes and a Process Complete message
appears.
44. Select OK.
45. For each company, run Financial Reconcile (all years) and Check Links on
the financial series (all tables).
Re-Formatter User’s Guide
Appendix A
GP non-core modules included in Re-Formatter:
1. Fixed Assets
2. Project Accounting
3. Collections Management
4. Safe Pay
5. Electronic Reconcile
6. Cash Flow Management
7. Human Resources
8. Canadian Payroll
9. Revenue Expense Deferral
10. Field Service
11. Excel Based Budgeting
12. Enhanced Commitment Management
13. Payment Document Management
14. Encumbrance Management
15. Analytical Accounting
16. Grant Management
17. Purchase Order Enhancements
18. Manufacturing
19. Control Account Management
20. Interfund Management
Appendix A
Re-Formatter User’s Guide
21. Report Scheduler
22. Advanced Security
23. Extender
24. ML Checks
25. VAT Daybook *Re-Formatter 2010 only
26. Dynamics Online Services *Re-Formatter 2010 only
27. SmartList
28. SmartList Builder
29. CopierSeries
30. Enhanced Intrastat
31. HRM Solution Series
32. Payroll Integration to Payable
33. Advanced Go Tos
34. Certification Manager
35. Employee Health and Wellness
36. HITB Report
37. Date Effective Tax Rates
Appendix A