Personal Speed Dial Numbers System Extensions

Personal Speed Dial Numbers
To dial a Personal Speed Dial number: Press  Feature  followed by the Dial Code.
See panel 4 for programming instructions. Your system may also be programmed with System Speed
Dial numbers (Dial Codes 20-79), which are similar to Personal Speed Dial Numbers except anyone
on the system can dial them. If programmed, a list is available from your System Manager.
Record your Personal Speed Dial numbers below, in pencil.
DIAL
CODE
80
81
82
83
84
85
86
87
88
89
NAME
DIAL
CODE
90
91
92
93
94
95
96
97
98
99
NAME
System Extensions
EXT
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
NAME
518-455-305
EXT
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
NAME
EXT
42
43
44
45
46
47
48
49
50
51
52
53
54
55
56
57
NAME
Copyright © 1991 AT&T
AT&T PARTNER™ II Communications System Release 1
Quick Reference for Use with MLS-Series Telephones
Making a Conference Call
To add parties to a call (max. 4 parties plus you):
Telephone or
Extension Number +
 Conf  +
Telephone or
Extension Number +
 Conf 
1. Call the first party (can use Speed Dial or Auto Dial buttons).
2. After the first party answers, press  Conf .
3. Press the idle  Line  button and call the second party (or press
 Intercom  and extension number to add an inside party).
4. After the second party answers, press  Conf  again; you are
connected with both parties. To add others, repeat steps 2–4.
The lights at all extensions in the conference flash red and green.
To Drop:
 Feature  0  6 
1. Press  Feature  0  6 .
NOTE: You cannot add more than 2 outside parties, transfer a
conference call, or join a conference call.
To drop the last outside party added to the call:
Joining a Call
To connect yourself to an outside call being conducted at
another extension:
 Line 
or
 Intercom   6   8  +
Line Number
1. Press the  Line  button (steady red light) or dial  Intercom   6   8  and
the two-digit line number.
2. Lift the handset.
NOTE: You cannot join an inside call, a conference call, or a call at an
extension with Privacy turned on.
Making a Call to a Calling Group
To call everyone in a Calling Group* who is not busy on another
call:
Ringing Call:
 Intercom   7  +
Group Number (1-4)
Voice-Signaled Call:
 Intercom   ★   7  +
Group Number (1-4)
1. Press  Intercom .
2. Lift handset.
3. Dial  7  and a group number to ring the group, or press  ★   7  plus
a group number to page those in the group who have MLS-model
phones with speakers.
You are connected to the first extension to answer.
Loudspeaker Paging
To make an announcement over the loudspeaker paging
system (if one is connected to your PARTNER II system):
 Intercom   7   0 
1. Press  Intercom .
2. Lift handset.
3. Dial  7   0 , then make your announcement.
* Calling Group, Pickup Group, and Hunt Group extensions are listed on a separate form. See your
System Manager.
1
Telephone Buttons and Indicators
Display
[MLS-34D™ and MLS-12D™ only]
When dialing, shows the number dialed, duration of call, and
feature messages. When receiving an intercom call, shows
the number of the extension calling. When in program mode,
displays programming messages. When not using the phone,
displays today's date and time.
Programmable Buttons [without lights]
On these buttons, you can program telephone or extension
numbers, or other dialing sequences (such as any of the dialcode features on panels 5 and 6). To program see panel 4.
Once programmed, press the button to automatically dial the
number or use the feature.
Line/Programmable Buttons
[with lights]
When connected to an outside line, press to make and
receive calls. When not connected to an outside line, use to
program features or dialing sequences, for use with one touch
(see "Programmable Buttons" above).
NOTE: The MLS-6 (not show) has 4 dual-purpose buttons.
When connected to 4 outside lines, it has no programmable
buttons. An MLS-6 with 2 lines has 2 programmable buttons.
Speakerphone operation
[MLS-34D, MLS-12D and MLS-12]
Press to dial and speak on your phone without lifting the
handset. When you press  Spkr , both the speaker and the
microphone come on (indicated by the lisghts next to the  Spkr 
and  Mic  buttons). When the party on the other end answers,
you can speak without lifting the handset. (On the MLS-6,
press to dial without lifting the handset; when the party you
are calling answers, lift the handset to speak.)
Intercom Buttons. Press either button to place an inside (intercom) call to another extension.
Volume Control Buttons. Press to decrease ( ▼ ) or increase ( ▲ ) the volume of the ringer,
speaker, and handset:
■ To adjust ringer volume, while phone is idle and handset is on the phone, press ▼ or ▲ .
■ To adjust speaker volume, press ▼ or ▲ while listening through the speaker.
■ To adjust handset earpiece volume, while listening on a call lift the handset and press ▼ or ▲ .
Message Indicator. Appears when someone else signals you using the Message Light On
feature. To turn off, press  Feature   1   0  and your extension number. See panel 6.
Mic (Microphone) Button. [MLS-34D, MLS-12D, and MLS-12 only] Press  Mic  to turn your
microphone on and off. When the green light next to  Mic  is on, the microphone is on. If you
prefer to answer calls without lifting the handset, leave your  Mic  on—see "HFAI" on this panel.
(If you are on a speakerphone call, you can press  Mic  to mute your voice.)
2
HFAI (Hands-Free Answer on Intercom). For more convenient speakerphone operation,
leave the microphone on all the time (press  Mic  if the light next to the button is off). When
you receive a voice-signaled call (you hear a beep), the person calling can talk to you over
your phone’s speaker; simply begin speaking to have a hands-free, two-way conversation.
Feature Button. Press to enter program mode (panel 4) or use dial-code features (panels 5
and 6).
Conf (Conference) Button. Press to conference (add) other parties to your call (panel 1).
Transfer Button. Press to transfer a call to another extension (panel 8).
Hold Button. Press to put a call on hold for later pickup (panel 8).
PARTNER, MLS-34D, MLS-12D, MLS-12, and MLS-6 are trademarks of AT&T.
3
Programming
How to Program Buttons
Use programming to store dialing sequences on programmable buttons (see
diagram, panels 2–3). Then simply touch the button to dial automatically.
1. Press  Feature   0   0  to enter program mode.
2. Press a programmable button (see diagram, on panels 2-3).
3. Press the buttons you normally press to dial another extension, to dial an
outside telephone number, or to use a dial-code feature (see examples below).
NOTE: For any programming that includes the  Intercom  button, press the
left  Intercom  button.
To program more buttons, or to change the programming, repeat steps
2 and 3.
4. Press  Feature   0   0  to exit program mode.
Examples:
Another extension number
To ring extension 11 with one touch, program  Intercom   1   1 ; to voice
signal (page) extension 11, program  Intercom   ★   1   1 .
You can also use this button to:
■
■
Transfer calls with one touch.
See at a glance when the extension is busy (red steady light), calling
you (green flashing light), or when a transferred call is returning to you
(green fluttering light).
An outside telephone number
To dial 555-5678 with one touch, program  5   5   5   5   6   7   8 .
Any dial-code feature on panel 5 or 6
In general, you can program  Feature  and the two digit dial code on a button.
For example, to use Do Not Disturb with one touch, program  Feature   0   1 
on a button with lights. For any feature you use by pressing  Intercom , you must
also program the extension number or group number (but not a line number)
on the button. For example, to answer a call ringing at any extension in Pickup
Group 2, program  Intercom   6   6   2  on a button.
How to Program Personal Speed Dial
Numbers
1. Press  Feature   0   0  to enter program mode.
2. Press  Feature , then press the two-digit Dial Code (80-99) you want assigned
to the phone number.
3. Enter the phone number. An outside number can have a maximum of 20
digits.
To add more numbers, repeat steps 2 and 3.
4. Press  Feature   0   0  to exit program mode.
To change a number, follow steps 1-4.
4
Dial-Code Features
You can use a dial-code feature in either of two ways:
■
■
Dial it manually (except for Do Not Disturb and Privacy,
which require programming on buttons with lights).
Press a button programmed with the feature (see
"Programming" on panel 4).
To Dial
Manually
Dial-Code Feature
Do Not Disturb
Prevents any calls from ringing at your
phone. Transferred calls return to sender
and inside calls get a busy signal. Outside
callers hear the usual ringing. Recommended only if someone else answers
your outside calls. To use this feature,
you must program  Feature   0   1  on a
button with lights.
Exclusive Hold
Places a call on hold so other extensions
with the line cannot pick it up.
Not available
Recall
"Recalls" a dial tone. Use Recall to end a
call without hanging up—you will get a dial
tone and can then make another call.
Save Number Redial
Saves the last outside number you dialed
into temporary memory. Use the dial code
to save a number before you hang up on
a busy or non-answering call. Once
saved, you can redial it at any time. The
number stays in memory until a different
one is saved. System Speed Dial
numbers cannot be saved.
Last Number Redial
Redials the last outside number you
dialed. (You cannot redial a System
Speed Dial number with this feature.)
Conference Drop
Drops the last outside party added to a
conference call.
Privacy
Prevents other people with the same line
from joining your calls. To use this
feature, you must program  Feature   0   7 
on a button with lights.
Touch-Tone Enable
When on a rotary line, allows you to
access phone services that require you to
dial touch-tone digits. After you make the
call to the service and are asked to enter
touch-tone digits, turn on Touch-Tone
Enable to change the rest of the digits
you dial to touch-tone.
Press the
button to turn on
and off
Dial  Feature  0  2 
Press the button
Dial  Feature  0  3 
Press the button
Dial  Feature  0  4 
before hanging up—
To redial later, press
 Feature  0  4 again
Press the button
before hanging up—
To redial later, press
the button again
Dial  Feature  0  5 
Press the button
Dial  Feature  0  6 
Press the button
Not available
Press the
button to turn on
and off
Dial  Feature  0  8 
Press the button
Can use this feature only if programmed onto a button with lights (see panel 4).
5
To Use On a
Button
Dial-Code Features (continued)
Dial-Code Feature
Message Light On
Turns on the message light on an MLS
phone.
Message Light Off
Turns off the message light on an MLS
phone.
To Dial
Manually
To Use On a
Button
 Feature  0  9 
+ Extension Number
Press the button +
Extension Number
 Feature  1  0 
+ Extension Number
Press the button +
Extension Number
 Feature  1  1 
+ Your Extension Number
+ Destination Extension
Number
Press the button +
Your Extension
Number +
Destination Extension
Number
Call Pickup
Picks up a call ringing at any extension in
the system.
 Intercom  6 
+ Extension Number
Press the button
Group Pickup
Picks Up an outside call ringing at any
extension in a Pickup Group.*
 Intercom  6  6 
+ Group Number (1–4)
Press the button
Direct Line Pickup—Idle Line
Lets you access an idle line that is not
assigned to your phone. For example, if
your company has a dedicated WATS
line, you can use this feature to access it.
 Intercom  8 
+ Two-Digit Line Number
(01–24)
Press the button +
two-digit Line
Number (01-24)
Direct Line Pickup—Active Line
Lets you access a ringing, held, or active
call on a line not assigned to your phone.
 Intercom  6  8 
+ Line Number (01–24)
Press the button +
two-digit Line
Number (01-24)
Group Calling
Simultaneously rings all extensions in a
Calling Group.* You are connected to the
first extension that answers.
 Intercom  7 
+ Group Number (1–4)
Press the button
Group Paging
Voice signals all extensions in a Calling
Group* simultaneously. You are connected
to the first extension that answers.
 Intercom  ★  7 
+ Group Number (1–4)
Press the button
 Intercom  7  7 
+ Group Number (1–6)
Press the button
 Intercom  ★  7  7 
+ Group Number (1–6)
Press the button
 Intercom  7  0 
Press the button
Call Forwarding
Forwards intercom, outside, and transferred
calls from your extension to a destination
extension. Programing this feature on a
button with lights will let you see at a glance
if your calls have been forwarded. Unless
Do Not Disturb is on, phone will beep once
each time a call is forwarded. (To cancel
Call Forwarding, enter your own extension
number as the destination.)
Extension Hunt Group—Calling
Rings the next available extension in a
Hunt Group.*
Extension Hunt Group—Paging
Voice-signals the next available extension
in a Hunt Group.*
Loudspeaker Paging
Connects you to the (optional) loudspeaker paging system.
* Calling Group, Pickup Group, and Hunt Group extensions are Iisted on a separate form. See your
System Manager.
6
Ringing Patterns
You can tell the type of call coming in by the way the phone rings:
Ring...Ring...Ring...Ring...Ring...Ring...
Outside Call
Ring-BEEP...Ring-BEEP...Ring-BEEP...
Inside Call
Ring-BEEP-BEEP...Ring-BEEP-BEEP...
Transferred Call
Lights
Red (top) light shows activity at another extension.
Green (bottom) light shows activity at your extension.
Steady on: Line is busy.
Off (off continuously): Line is idle, available for use.
Flash (long on, long off): Call is ringing on the line.
Alternating Red/Green Flash: (red on, green on, red on,
green on): Appears at all extensions in a conference or joined call.
Wink (long on, short off): Call is on hold (anyone with line can pick up).
Flutter (short on, short off): Call is on exclusive hold (only extension
that put call on hold can pick up).
Broken flutter (short on and off followed by long off): Fax trouble.
Help!
If you have problems with your phone, contact your System Manager
or see the "Installation and Use" guide. If the problem is not solved,
please can our toll-free Helpline, available 24 hours a day:
1 800 628-2888
U.S.:
Canada:
Eastern Canada & Ottawa: 1 800 363-1882
1 800 387-4268
Ontario:
Central & Western Canada: 1 800 663-9817
7
Transferring a Call
To pass a call to another extension:
 Transfer  +
Extension Number
1. While active on the call, press  Transfer .
The call is put on hold and you hear intercom dial tone.
2. Dial the extension to which you want the call transferred.
3. When someone answers, announce the call, then hang up.
If no one answers or the call is refused, to reconnect to the caller,
press the  Line  button next to the winking green light.
Putting a Call on Hold
To hold so anyone with the line can pick it up:
Hold:
 Hold 
Exclusive Hold:
 Feature  0  2 
To Pick Up:
 Line 
1. Press  Hold .
To hold so only you can pick it up (Exclusive Hold):
1. Press  Feature   0   2 .
To pick up a held call:
1 . Press the held  Line  button.
2 . Lift handset.
Answering a Call Ringing at Another
Extension
At a specific extension:
 Intercom   6  +
Extension Number
or
At any extension:
 Intercom   6   8  +
Line Number (01-24)
To answer a call ringing at any other extension:
1. Press  Intercom .
2. Lift handset.
3. Dial  6  plus the number of the ringing extension (or if you know
which line is ringing—but not the specific extension—dial  6   8 
plus the two-digit line number).
To answer an outside call ringing at any other extension in
the Pickup Group:*
At any extension in the
Pickup Group:
 Intercom   6   6  +
Group Number
1. Press  Intercom .
2. Lift handset.
3. Dial  6   6  plus the group number.
Forwarding a Call
To forward Intercom, outside, and transferred calls:
 Feature   1   1  +
Source Extension
Number +
Destination Extension
Number
1. Press  Feature  1  1 .
2. Dial your extension number.
3. Dial the destination extension number.
To cancel Call Forwarding, enter your own extension number as the
destination number. Your system phone will beep once each time a call
is forwarded from your extension, to indicate Call Forwarding is still
active.
* Calling Group, Pickup Group, and Hunt Group extensions are listed on a separate form. See your
System Manager.
8
Making a Call
To call an outside party on a line assigned to your phone:
Outside:
 Line  + Phone Number
1. Press an idle (not lit) outside  Line  button.
2. Lift handset.
3. Dial telephone number.
To call an outside party on a line not assigned to your phone:
1. Press  Intercom   8 .
2. Dial a line number (01–24), followed by the telephone number.
 Intercom   8  +
Line Number +
Phone Number
To call an inside party (another extension):
Inside–Ringing:
 Intercom  +
Extension Number
Inside–Voice-Signaled:
 Intercom  +  ★  +
Extension Number
1. Press an idle (not lit)  Intercom  button.
2. Lift handset.
3. To ring the extension, dial two-digit extension number, or
To voice signal (page) an MLS phone, so your voice is heard through
the speaker, dial  ★  plus the extension number.
NOTE: If you lift the handset without pressing a button, you will be
connected to the first idle outside or intercom line programmed for your
extension.
Answering a Call
When the telephone is ringing:
At Your Extension:
 Line 
1. Press the flashing  Line  button.
2. Lift the handset.
If you lift the handset without pressing a  Line  button, you will be
connected to the line ringing the longest time.
To answer a voice-signaled call (your phone beeps):
1. If the microphone is on, you can speak after the beep.
If the microphone is not on, press  Mic  or lift the handset.
If you are already on a call:
 Hold   Line 
1. Press  Hold  to put the first call on hold.
2. Press the flashing  Line  button to pick up the new call.
System Lines
Line No.
Phone No. or Description
Line No.
13
14
15
16
17
18
19
20
21
22
23
24
01
02
03
04
05
06
07
08
09
10
11
12
9
Phone No. or Description