Black Box General Office Headset/Headset Telephone User guide

4610SW IP Telephone
User Guide
555-233-784
Issue 3
April 2006
© 2006 Avaya Inc.
All Rights Reserved.
Notice
While reasonable efforts were made to ensure that the information in this
document was complete and accurate at the time of printing, Avaya Inc. can
assume no liability for any errors. Changes and corrections to the information
in this document may be incorporated in future releases.
For full legal page information, please see the complete document,
Avaya Legal Page for Hardware Documentation, Document number
03-600759.
To locate this document on our Web site, simply go to
http://www.avaya.com/support and search for the document number in
the search box.
Documentation disclaimer
Avaya Inc. is not responsible for any modifications, additions, or deletions to
the original published version of this documentation unless such modifications,
additions, or deletions were performed by Avaya. Customer and/or End User
agree to indemnify and hold harmless Avaya, Avaya's agents, servants and
employees against all claims, lawsuits, demands and judgments arising out of,
or in connection with, subsequent modifications, additions or deletions to this
documentation to the extent made by the Customer or End User.
Link disclaimer
Avaya Inc. is not responsible for the contents or reliability of any linked Web
sites referenced elsewhere within this documentation, and Avaya does not
necessarily endorse the products, services, or information described or offered
within them. We cannot guarantee that these links will work all of the time and
we have no control over the availability of the linked pages.
Warranty
Avaya Inc. provides a limited warranty on this product. Refer to your sales
agreement to establish the terms of the limited warranty. In addition, Avaya’s
standard warranty language, as well as information regarding support for this
product, while under warranty, is available through the following Web site:
http://www.avaya.com/support
Copyright
Except where expressly stated otherwise, the Product is protected by copyright
and other laws respecting proprietary rights. Unauthorized reproduction,
transfer, and or use can be a criminal, as well as a civil, offense under the
applicable law.
Avaya support
Avaya provides a telephone number for you to use to report problems or to ask
questions about your product. The support telephone number
is 1-800-242-2121 in the United States. For additional support telephone
numbers, see the Avaya Web site:
http://www.avaya.com/support
Software License
USE OR INSTALLATION OF THE PRODUCT INDICATES THE END USER’S
ACCEPTANCE OF THE TERMS SET FORTH HEREIN AND THE GENERAL
LICENSE TERMS AVAILABLE ON THE AVAYA WEBSITE AT
http://support.avaya.com/LicenseInfo/ (“GENERAL LICENSE TERMS”). IF
YOU DO NOT WISH TO BE BOUND BY THESE TERMS, YOU MUST
RETURN THE PRODUCT(S) TO THE POINT OF PURCHASE WITHIN TEN
(10) DAYS OF DELIVERY FOR A REFUND OR CREDIT.
Avaya grants End User a license within the scope of the license types
described below. The applicable number of licenses and units of capacity for
which the license is granted will be one (1), unless a different number of
licenses or units of capacity is specified in the Documentation or other
materials available to End User. “Designated Processor” means a single
stand-alone computing device. “Server” means a Designated Processor that
hosts a software application to be accessed by multiple users. “Software”
means the computer programs in object code, originally licensed by Avaya and
ultimately utilized by End User, whether as stand-alone Products or
pre-installed on Hardware. “Hardware” means the standard hardware
Products, originally sold by Avaya and ultimately utilized by End User.
License Type(s):
Designated System(s) License (DS). End User may install and use each copy
of the Software on only one Designated Processor, unless a different number
of Designated Processors is indicated in the Documentation or other materials
available to End User. Avaya may require the Designated Processor(s) to be
identified by type, serial number, feature key, location or other specific
designation, or to be provided by End User to Avaya through electronic means
established by Avaya specifically for this purpose.
Third-party Components
Certain software programs or portions thereof included in the Product may
contain software distributed under third party agreements (“Third Party
Components”), which may contain terms that expand or limit rights to use
certain portions of the Product (“Third Party Terms”). Information identifying
Third Party Components and the Third Party Terms that apply to them is
available on Avaya’s web site at:
http://support.avaya.com/ThirdPartyLicense/
Interference
Using a cell, mobile, or GSM telephone, or a two-way radio in close proximity to
an Avaya IP Telephone might cause interference.
Contents
About This Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
7
Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
7
Intended Audience. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
7
Issue Date . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
7
What’s New in this Document. . . . . . . . . . . . . . . . . . . . . . . . . . . . .
7
How to Use This Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
8
Document Organization . . . .
Conventions Used . . . . .
Symbolic Conventions . .
Typographic Conventions.
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Related Documentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
9
Chapter 1: Introducing Your 4610SW IP Telephone . . . . . . . . . . . .
11
Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
11
The 4610SW IP Telephone. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
11
Navigating Application Screens . . . . . . . . . . . . . . . . . . . . . . . . . . .
15
4610SW IP Telephone Applications . .
Phone Application . . . . . . . . . .
Speed Dial Application . . . . . . .
Call Log Application . . . . . . . . .
Web Access Application (Optional)
4610SW Telephone Options. . . . .
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Additional 4610SW Functionality . . . . . . . . . . . . . . . . . . . . . . . . . . .
Push Feature . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Automatic Backup/Retrieval Feature . . . . . . . . . . . . . . . . . . . . . . .
19
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19
Chapter 2: Using Your 4610SW IP Telephone . . . . . . . . . . . . . . .
21
Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
21
Call Appearances . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
21
Making Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Manual Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Automatic Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Redialing a party . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Dialing a party using a Speed Dial button . . . . . . . . . . . . . . . . . .
Automatically dialing a party using an administered Line/Feature button
Calling a party from the Call Log . . . . . . . . . . . . . . . . . . . . . . .
Calling a party from the Web Access Application . . . . . . . . . . . . . .
21
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25
26
Receiving Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
26
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Issue 3 April 2006
3
Contents
Call Handling Features
Conference . . . . .
Hold . . . . . . . . .
Mute. . . . . . . . .
Speaker . . . . . . .
Transfer. . . . . . .
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26
27
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29
Retrieving a Voice Mail Message . . . . . . . . . . . . . . . . . . . . . . . . . . .
30
Logging Off the Phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Forcing a Login to the Phone . . . . . . . . . . . . . . . . . . . . . . . . . . .
30
31
Chapter 3: Using the Speed Dial Application . . . . . . . . . . . . . . .
33
Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
33
Entering Data on Speed Dial Screens . . .
Entering Characters Using the Dialpad
Editing During or After Entry . . . . . .
Name Entry Example . . . . . . . . . .
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33
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Adding a Speed Dial Button. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
36
Updating Speed Dial Button Label Information . . . . . . . . . . . . . . . . . . .
37
Deleting a Speed Dial Button Label . . . . . . . . . . . . . . . . . . . . . . . . .
38
Chapter 4: Using the Call Log Application. . . . . . . . . . . . . . . . .
39
Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
39
About the Call Log . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
39
Viewing a Call Log . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
40
Adding a Call Log Entry to a Speed Dial Button. . . . . . . . . . . . . . . . . . .
41
Deleting Call Log Entries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Deleting a Single Call Log Entry . . . . . . . . . . . . . . . . . . . . . . . . .
Deleting All Entries from a Call Log . . . . . . . . . . . . . . . . . . . . . . .
42
42
43
Chapter 5: Using the Web Access Application . . . . . . . . . . . . . .
45
Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
45
Web Access Authentication. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
46
Navigating Web Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Navigating the Home Page and Other
Standard-Size Web Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . .
46
47
Entering Text on Web Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Entering Characters Using the Dialpad . . . . . . . . . . . . . . . . . . . . .
48
49
Adding a Speed Dial Button for a Web Site Telephone Number . . . . . . . . . .
50
4 4610SW IP Telephone User Guide
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Contents
Chapter 6: 4610SW IP Telephone Options . . . . . . . . . . . . . . . . .
51
Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
51
Accessing the Options Main Menus . . . . . . . . . . . . . . . . . . . . . . . . .
52
Application Options . . . . . . . . . . . . . . . . .
Setting the Redial Option . . . . . . . . . . . .
Setting the Phone Screen on Answer? Option
Setting the Phone Screen on Calling? Option .
Setting the Display Call Timers? Option . . . .
Setting the Message Display Rate . . . . . . .
Setting Visual Alerting. . . . . . . . . . . . . .
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53
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56
Personal Ringing Options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
56
Status Screen Viewing Options . . . . . . . .
Viewing IP Address Status . . . . . . . .
Viewing Quality of Service (QoS) Status .
Viewing Interface Status . . . . . . . . .
Viewing Miscellaneous Status . . . . . .
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57
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58
Viewing the Network Audio Quality . . . . . . . . . . . . . . . . . . . . . . . . .
59
Changing the Display Contrast . . . . . . . . . . . . . . . . . . . . . . . . . . . .
59
Feature Button Labeling. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
60
Logging Off the 4610SW IP Telephone . . . . . . . . . . . . . . . . . . . . . . . .
Reinstating the Phone After a Log Off . . . . . . . . . . . . . . . . . . . . . .
61
62
Backup/Restore Options . . . . . . . . . . . . . . . .
Settings Saved During a Backup . . . . . . . . . .
Setting the Automatic Backup Option . . . . . . .
Retrieving and Restoring Data from a Backup File
Setting a User ID, Password, and other FTP
(File Transfer Protocol) Options . . . . . . . . . .
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62
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64
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66
Selecting a Display Language . . . . . . . . . . . . . . . . . . . . . . . . . . . .
68
Changing a Phone/PC Ethernet Interface . . . . . . . . . . . . . . . . . . . . . .
70
Chapter 7: Headsets and Handsets . . . . . . . . . . . . . . . . . . . .
71
Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
71
Headsets for 4600 Series IP Telephones . . . . . . . . . . . . . . . . . . . . . . .
71
Handsets for 4600 Series IP Telephones . . . . . . . . . . . . . . . . . . . . . . .
72
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Issue 3 April 2006
5
Contents
Chapter 8: Telephone Management and Troubleshooting . . . . . . . .
73
Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
73
Interpreting Ringer Tones . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
73
Interpreting Display Icons. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
75
Testing Your Phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Testing the Telephone's Lights and Display . . . . . . . . . . . . . . . . . . .
75
75
Basic Troubleshooting Chart . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
76
Troubleshooting 4610SW Applications . . . . . . . . . . . . . . . . . . . . . . .
78
Resetting and Power Cycling the IP Telephone . . . . . . . . . . . . . . . . . . .
Resetting Your Phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Power Cycling the Phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
79
79
80
Index
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
6 4610SW IP Telephone User Guide
81
About This Guide
Overview
This guide covers how to use your new 4610SW IP Telephone. The 4610SW is simple to use
while offering the latest advances in telephony systems. IP (Internet Protocol) telephones obtain
their operational characteristics from your central telephone server rather than residing in the
phone unit itself. Updates and new features are downloaded to your phone without intervention
or the need for phone replacement.
This guide contains eight chapters, geared to how you actually use the phone, each of which is
described in the section titled Document Organization.
Intended Audience
This document is intended for IP telephone users who have a 4610SW IP Telephone. It is not
intended to be a technical reference guide for System Administrators or phone technicians.
Issue Date
This document was issued for the first time in December, 2003. It was revised for Release 2.1 in
July, 2004. This document was revised for Release 2.2 in April, 2005 and revised in April, 2006
for Software Release 2.4.
What’s New in this Document
Issue 3 reflects changes to the document title and legal pages only. There are no significant
changes in telephone operation related to Software Release 2.4.
Issue 3 April 2006
7
About This Guide
How to Use This Document
This guide is organized to help you find topics in a logical manner. Read it from start to finish to
get a thorough understanding of how to use your 4610SW IP Telephone. Or, use the Table of
Contents or Index to locate information specific to a task or function you want to perform.
Document Organization
This guide contains the following chapters:
Chapter 1: Introducing Your
4610SW IP Telephone
Describes each element on the face of the telephone. Also
covers telephone navigation, applications, and features.
Chapter 2: Using Your
4610SW IP Telephone
Covers all call-related information, such as initiating calls,
receiving calls, speed dialing, calling a party on the call log,
conferencing and transferring calls, logging off the phone
for security purposes and logging back on to the phone.
Chapter 3: Using the
Speed Dial Application
Describes how to add, update, and remove Speed Dial
buttons, to facilitate quick dialing of frequently called
numbers.
Chapter 4: Using the Call
Log Application
Describes how to view entries on each of the three types of
call logs, add a log entry to a Speed Dial button, and delete
one or more call log entries.
Chapter 5: Using the Web
Access Application
Explains how to use the 4610SW’s Web Access functions.
Chapter 6: 4610SW IP
Telephone Options
Provides setup and maintenance procedures for 4610SW
telephone options. Also covers troubleshooting certain
phone functions.
Chapter 7: Headsets and
Handsets
Provides ordering information for 4610SW-compatible
headsets and specialized handsets.
Chapter 8: Telephone
Management and
Troubleshooting
Covers testing your phone’s operation and provides basic
troubleshooting actions, if you encounter errors or
experience problems.
Conventions Used
This guide uses the following textual, symbolic, and typographic conventions to help you
interpret information.
8 4610SW IP Telephone User Guide
Related Documentation
Symbolic Conventions
Note:
Note:
This symbol precedes additional information about a topic.
Typographic Conventions
This guide uses the following typographic conventions:
Document
Underlined type indicates a section or sub-section in this document
containing additional information about a topic.
“Document”
Italic type enclosed in quotes indicates a reference to an external
document or a specific chapter/section of an external document.
italics
Italic type indicates the result of an action you take or a system
response in step by step procedures.
Conference
In step by step procedures, words shown in bold represent a single
telephone button that should be pressed/selected.
Related Documentation
This guide and other related documentation is available online at the following URL:
http://www.avaya.com/support.
For a quick reference to 4610SW IP Telephone features and applications, see the 4610SW IP
Telephone Quick Reference (Document Number 16-300004).
For information related to installing an IP telephone, see the 4600 Series IP Telephone
Installation Guide (Document Number 555-233-128).
For information on desk/wall mounting the 4610SW, see 4610SW IP Telephone Stand
Instructions (Document Number 555-233-165).
For information related to maintaining an IP Telephone System on a Local Area Network, see
the 4600 Series IP Telephone LAN Administrator Guide (Document Number 555-233-507).
Standard telephone features are described in the Overview for Avaya Communication Manager
(Document Number 03-300468).
Issue 3 April 2006
9
About This Guide
10 4610SW IP Telephone User Guide
Chapter 1: Introducing Your 4610SW IP Telephone
Introduction
This chapter introduces you to the layout of the 4610SW IP Telephone. It provides a description
for each functional button and other phone characteristics, briefly describes each 4610SW
application, and provides basic instructions for navigating display screens.
The 4610SW IP Telephone
The 4610SW IP Telephone is an innovative telephone that gives you access to the World Wide
Web while offering the latest features and applications. The display area allows up to six
application-specific buttons to be presented and labeled at one time. Additionally, six Line/
Feature buttons and four softkeys provide access to powerful capabilities such as:
●
call server-based features,
●
speed dialing,
●
a Call Log, and
●
a WML (Wireless Markup Language, a Web development protocol) browser.
This last feature is covered in Chapter 5: Using the Web Access Application. The WML browser
provides access to Web sites tailored specifically for devices with smaller display screens like
cell phones and Personal Data Assistants.
In addition to these features and applications, the 4610SW provides a robust menu of options to
customize your phone preferences.
Your telephone’s display area coincides with how your System Administrator sets up the Line/
Feature buttons. On the phone itself, these features provide ease of use and flexibility:
●
4 softkeys (which assist you in using the 4610SW applications and features),
●
14 standard (labeled) buttons (which assist in telephone operation and call handling), and
●
a built-in, two-way Speaker.
You can also attach the telephone to an adjustable stand, to optimize your viewing position.
This diagram illustrates the face of the 4610SW IP Telephone, and contains numbered
“callouts” which identify the phone’s primary features and buttons. If you are viewing this guide
online, you can click the callout to jump to the corresponding feature or button description.
Otherwise, each callout is described in detail in Table 1, which follows the diagram.
Issue 3 April 2006
11
Introducing Your 4610SW IP Telephone
Figure 1: 4610SW IP Telephone
1
2
3
4
3
4
5
7
8
6
16
9
10
11
17
18
12
19
13
14
20
21
15
12 4610SW IP Telephone User Guide
The 4610SW IP Telephone
Table 1: 4610SW IP Telephone Button/Feature Descriptions
Callout
Number
Button/
Feature Name
Button/Feature
Description
1
Message
Waiting Lamp
When lit, indicates you have a message waiting on your voice
messaging system. This indicator can also be optioned to flash
for incoming calls.
2
Display
When the phone is idle, the top area displays the current date
and time. When someone is calling you, the name/phone
number of that person displays in the top area. The display has
five lines. Three lines are devoted to the current application.
One line shows softkey labels for the current application, and
the top line shows Help and other procedural messages. Four
grayscale colors indicate phone/application activity.
3
Line/Feature
buttons
Six Line/Feature buttons provide both call appearances (lines
for incoming and outgoing calls) and application-specific
functionality.
4
Softkeys
Used to navigate to, or start application-specific actions, such as
Call a number, Cancel the current activity, Save entered data
such as a Speed Dial label.
5
Phone/Exit
Displays the Phone application main screen or, if applicable,
exits the current call server-based feature and normalizes the
display.
6
Options
Displays the first Options main screen, from which display and
application settings can be updated.
7
Page
Right/Left
Shifts from one page to another in the same application, when
the display presents the “paging indicator” (
). These
buttons have no effect when the Paging Indicator is not
displayed.
8
Speaker LED
Indicator
Lights steadily when the Speaker is active.
9
Speaker
Accesses the Speaker feature.
10
Headset LED
Indicator
Lights steadily when the headset is active.
1 of 2
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Introducing Your 4610SW IP Telephone
Table 1: 4610SW IP Telephone Button/Feature Descriptions (continued)
Callout
Number
Button/
Feature Name
Button/Feature
Description
11
Headset
With a headset connected, changes audio control from the
handset or Speaker to the Headset.
12
Mute LED
Indicator
Lights steadily when the handset, headset, or Speaker is muted.
13
Mute
Turns off the active Speaker, Handset, or Headset microphone,
to prevent the other person from hearing you.
14
Volume
Control
Adjusts the Handset, Speaker, Headset, or Ringer volume,
depending on which item is in use. When you increase or
decrease the volume, the top display area shows an icon to
indicate the item for which you are adjusting the volume. A
visual “volume meter” that shows the volume level follows the
icon. This button also controls the volume of the key click
sounds. Key clicks sound when you press fixed buttons on the
phone such as the dialpad or softkeys.
15
Headset Jack
Provides a port for connecting a headset on the underside of the
phone.
16
Hold
Red button used to place a call on hold.
17
Transfer
Transfers a call to another phone.
18
Conference
Sets up conference calls with more than one other person.
19
Drop
Drops the last person added to a Conference call or ends the
current call, if you are not on a Conference call.
20
Redial
Redials the last number dialed from the phone or displays a list
of the last three numbers dialed for selection. Set using the
Options button described in Chapter 6: 4610SW IP Telephone
Options.
21
Numeric
(Dialing) Pad
Standard 12 button pad for dialing phone numbers.
2 of 2
14 4610SW IP Telephone User Guide
Navigating Application Screens
Navigating Application Screens
Your 4610SW IP Telephone uses a combination of Phone Feature buttons, Line/Feature
buttons, and softkeys to allow you maximum flexibility in operating the phone and working with
its applications. While reviewing this section, it may be helpful to refer to Figure 1: 4610SW IP
Telephone on page 12.
Phone Feature buttons are used in the Phone application and appear on the face of the
telephone around the dialpad. Phone buttons have an icon on the top of the button, to indicate
the button’s function. These buttons provide mostly call-handling features like Transfer,
Conference, Hold, or Redial.
Two additional phone Feature buttons available on the 4610SW are:
●
Phone/Exit (
- used to exit call server-based features and restore the Phone screen
to the display), and
●
Options (
- used to access the Options function to set certain phone parameters
and view phone/server/connection status and other information for troubleshooting).
The Page Right and Page Left buttons (
) (between the Phone/Exit and Options buttons)
are also considered phone buttons. Use them to move forward (Right Arrow) or backward (Left
Arrow) from one display screen to another. These paging buttons work in conjunction with the
paging indicators (
) you may see on an application screen. Paging indicators show that a
screen has more than one page, and allow you to navigate forward and back through those
additional pages.
To activate the function or feature represented by a phone button, simply press the appropriate
button.
Line/Feature buttons (
) appear on both sides of the display area. These buttons provide
call appearances (Lines) and other call-related features (as administered by your System
Administrator) in the Phone application. They also serve as application-specific buttons in the
Call Log or other applications. For example, pressing a Line/Feature button in the Call Log
application selects the corresponding entry, allowing you to take further action with your
selection. When you enter text on a screen (for example, labeling a Speed Dial button), several
Line/Feature buttons provide editing features like backspacing or hyphenation.
Here is an example of the difference between a Line/Feature button’s functionality in the Phone
application versus other applications. To call someone from the Phone application (the default
display screen) you press the first Line/Feature (Call Appearance) button and dial your party.
But in the Call Log application, pressing the first Line/Feature button selects (highlights) the first
call log entry and displays detail information about that call.
In addition to the call-related icons and features explained in Table 1, the icons and background
display colors in Table 2 are associated with certain administrable features on the call server,
and may appear on the display. Several features, such as flash, wink, and flutter, are associated
with Call Center operations, and might not apply to many 4610SW users.
Issue 3 April 2006
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Introducing Your 4610SW IP Telephone
Table 2: Icons/Background Colors for Features Administered on the 4610SW Call Server
Icon
Description/Condition
Feature Button Display
Background Color
None
Feature is on/active.
Light Gray
None
Feature is off/inactive.
Light Gray
None
Feature denied (Broken Flutter). This is a temporary
condition, accompanied by an “error beep” the first
time it occurs. This condition then changes to the off/
inactive state.
Light Gray
None
Idle. Indicates a (call appearance) line is available.
White
Ringing. Indicates an incoming call is arriving on
this line.
White
Active. Indicates the line is in use.
Light Gray
On Hold. Indicates a call is on hold on this line.
Dark Gray
(Soft) Hold. Indicates this line's call was put on hold
pending a conference or a transfer.
Dark Gray
Flash. Used for Call Center operations.
Light Gray
Flutter. Used for Call Center operations.
Light Gray
Wink. Used for Call Center operations.
Light Gray
Four softkeys (
) appear directly below the display area. They allow you to access the
other 4610SW applications. In an application, they allow you to perform application-specific
functions, like add, save, edit, delete, or cancel. The labels above the softkeys reflect their
function relative only to that specific screen.
16 4610SW IP Telephone User Guide
4610SW IP Telephone Applications
4610SW IP Telephone Applications
Your 4610SW IP Telephone provides four applications (Phone, Speed Dial, Call Log, and Web
Access). Additionally, use the Options function to define settings, personalize your phone, and
troubleshoot certain functions. All applications appear in the display area, accessed by the
softkeys appearing below the display.
A brief description of each application follows.
Phone Application
The Phone application is the primary application. Use this application to make and receive calls,
and perform call-handling operations like conference calling or transferring calls to another
phone.
Chapter 2: Using Your 4610SW IP Telephone provides information on using the Phone
application.
Speed Dial Application
The Speed Dial application provides access to Speed Dial buttons, which facilitate automatic
dialing.
Use this application to:
●
set up buttons for speed dialing,
●
update Speed Dial button label information, or
●
remove the label from a Speed Dial button.
Chapter 3: Using the Speed Dial Application describes how to set up, update, and remove
labels from Speed Dial buttons. Calling using a Speed Dial button is covered in Chapter
2: Using Your 4610SW IP Telephone.
Issue 3 April 2006
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Introducing Your 4610SW IP Telephone
Call Log Application
The Call Log application provides three lists, each showing up to 15 outgoing, incoming
answered or missed calls. Use this application to call a person directly from the Call Log display
or to add a log entry’s name and phone number to a Speed Dial button.
Chapter 4: Using the Call Log Application covers log viewing, deleting log entries, and adding
a Call Log entry to a Speed Dial button. Making a call from the Call Log is covered in
Chapter 2: Using Your 4610SW IP Telephone.
Web Access Application (Optional)
The Web Access application allows you to access Web pages reachable through links from a
Home page (and connected pages). This application is optional and is specifically administered
by your System Administrator. Depending on the Home page links available, you may browse
Corporate intranet sites or browse the World Wide Web.
Chapter 5: Using the Web Access Application covers navigating Web access screens and
pages, and provides information about entering text on Web pages. Making a call from the Web
Access application is covered in Chapter 2: Using Your 4610SW IP Telephone.
4610SW Telephone Options
Access the Options function using the Options (
) button below and to the right of the
display area. Using Options menus, you set certain phone parameters, such as display area
contrast, how you want the Redial button to work, when you want your saved information
backed up or restored, the language you want displayed, or how you want your Feature buttons
labeled. You can also view telephone status screens for troubleshooting or information
purposes. Chapter 6: 4610SW IP Telephone Options covers all options.
18 4610SW IP Telephone User Guide
Additional 4610SW Functionality
Additional 4610SW Functionality
Push Feature
Your System Administrator can “push” a Web page, a text message, an audio message, or any
combination of those items to your 4610SW IP Telephone. Depending on how the pushed
material is administered, it may override what is otherwise presented by the telephone. In
general, the pushed content is also accompanied by one or more notification tones. Specifically,
your System Administrator can:
●
Use the telephone’s browser to display a specific Web page instead of displaying whatever
you were viewing. Alternatively, the System Administrator can have a Web page available
in the background, for you to view when you use the Web application. Typically, in this
second case, you would generally get a message on the display’s top line alerting you to
the waiting Web page.
●
Present a text message on the top display line. This message may temporarily overwrite
whatever is otherwise displayed on the top line.
●
Present an audio message, even if you are on a call. If you are not on a call, the telephone
usually goes off-hook automatically on the Speaker. If you are on a call, the party with
whom you are speaking is automatically put on Hold and cannot hear the pushed
message. Once you start hearing the pushed message, you can stop listening by selecting
a Call Appearance Line (for example, the line you were on when the pushed message
came in), going back on-hook, etc. Typically though, pushed audio messages involve
emergencies or other important information, and should be listened to. Once a message
completes, you can return to your existing call.
Automatic Backup/Retrieval Feature
If your telephone is appropriately administered, (see Backup/Restore Options), you can store
your Speed Dial button data, options settings and other personal settings on an FTP (File
Transfer Protocol) server in your network. When you log in to any 4610SW IP Telephone
supporting Release 2.1 or later software, that telephone attempts to retrieve your data from that
server. Assuming both telephones (the original phone and the second phone) are properly
administered, this second telephone displays your data and settings, even if you have never
used that particular phone before. Your System Administrator has more information about how
this feature operates.
If the telephone is administered to support the automatic retrieval feature, your phone
automatically stores changes you make to associated Line/Feature button data, settings, etc.
Issue 3 April 2006
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Introducing Your 4610SW IP Telephone
20 4610SW IP Telephone User Guide
Chapter 2: Using Your 4610SW IP Telephone
Introduction
This chapter describes how to make calls, receive calls, retrieve voice mail messages, and log
off your 4610SW IP Telephone. The telephone Line/Feature buttons that assist in call handling
are also covered in this chapter.
Call Appearances
In the Phone application, both call appearance lines and administered Feature buttons take up
half the display width. The half-width display area allows more Line/Feature buttons per screen.
With half-width call appearances, only the Line/Feature buttons on the appropriate left or right
side of the button can be used to select that call appearance. Any call-associated messages for
that call appearance show on the top display line.
Depending on how your telephone is administered, you may have some blank Line/Feature
button labels. Pressing a Line/Feature button associated with a blank button label has no effect.
Making Calls
You have several ways of making calls. You can:
●
lift the handset,
●
activate a headset if one is connected to your phone,
●
use the Speaker, or
●
use an automatic dial feature like speed dial, redial, or abbreviated dialing.
This section describes all of these calling methods.
Note:
Note:
You can set an option for whether the Phone screen displays when you make an
outgoing call, or whether the current screen remains displayed. See Application
Options in Chapter 6: 4610SW IP Telephone Options for details.
Issue 3 April 2006
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Using Your 4610SW IP Telephone
Manual Dialing
Dial a call manually by picking up the handset, activating your headset, pressing the Speaker
button or simply starting to dial with the handset on-hook.
1. Pick up the handset, activate your headset, or press the Speaker button and dial. You may
also start dialing with the phone on-hook. In this case, the phone automatically goes
off-hook and activates the Speaker after you press the first keypad digit.
If the Phone screen is active, the first available call appearance line displays the off-hook
( ) icon and the background appears shaded.
If the Phone screen is not active, the top display line provides call-related messages.
If applicable, the Call Timer displays at the top of the display area.
Note:
Displaying the Call Timer is optional and is set by means of the Options button.
See Chapter 6: 4610SW IP Telephone Options for information.
Note:
2. Use the dialpad to enter the number you want to call.
The number entered displays on the active call appearance line and the 4610SW IP
Telephone initiates the call.
3. Hang up the handset, deactivate the headset, or press the Speaker button to end the call.
Automatic Dialing
Automatic dialing includes:
●
redialing a previously called number,
●
speed dialing a number programmed on a Speed Dial button,
●
using an administered Abbreviated Dialing Feature button to initiate a call,
●
dialing a party listed on your Call Log, or
●
dialing a party from a Web page displayed via the Web Access application.
22 4610SW IP Telephone User Guide
Making Calls
Note:
Note:
The 4610SW IP Telephone often receives telephone numbers through the Call
Log or Web Access application that are not immediately “dialable.”
For example, the Call Log may contain an incoming call from the following U.S.
phone number: 732-555-1234. In general, if you try to dial that number as is, the
call cannot go through - first you have to dial one or more digits to obtain an
outside line, access your corporate telephone network, or add some other code
before you can return the call. The 4610SW IP Telephone can, if appropriately
administered, automatically dial those “extra” digits for you. So, with one touch,
the telephone automatically dials 91-732-555-1234. Your Telephone
Administrator has information on setting up this Enhanced Dialing capability.
Note:
Note:
If all lines are in use, automatic dialing will not work.
Redialing a party
Depending on how you have set up your Redial option (as covered in Chapter 6: 4610SW IP
Telephone Options), selecting Redial automatically dials the most recent number dialed, or
displays a list of the last three outgoing calls for selection of the number to be dialed. Both
procedures follow. Your Telephone Administrator can turn off the Redial feature, or can restrict
your phone to dialing only the last number dialed. If the Redial feature is turned off, pressing the
Redial button generates an error tone. If the Redial feature is restricted to only the last number
dialed, follow the instructions below for Redialing the Last Number Called.
Redialing the last number called:
Press the Redial (
) Feature button.
The last number dialed is automatically redialed.
Redialing using a list of the last three numbers called:
1. Press the Redial (
) Feature button.
The Redial screen displays the last three unique numbers dialed and the prompt “Select
number to dial.” appears at the top of the display.
2. Press the Line/Feature button associated with the number you want to redial.
If the call can be dialed, the Phone application screen displays and the selected number
dials automatically.
If the selected number cannot be dialed (for example, if all call appearance lines are
currently on Hold), all Redial entries are disabled. If you press a number for redialing while
in this state, an error beep tone sounds and no further action occurs.
3. Proceed with the call.
A Call Log entry is created for this call.
Issue 3 April 2006
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Using Your 4610SW IP Telephone
Dialing a party using a Speed Dial button
Automatic dialing of pre-stored numbers is the most common method of automatic dialing. You
can set up Speed Dial buttons and select the party you want to call by pressing that button. For
information on setting up Speed Dial buttons, see Chapter 3: Using the Speed Dial Application.
Because the 4610SW IP Telephone’s advanced capabilities allow up to 48 Speed Dial entries,
speed dialing as described here is convenient and efficient.
1. Press the SpDial softkey at the bottom of the display screen.
The first six Speed Dial buttons display, one name/number per button, and the prompt
“Select entry to dial.” appears at the top of the display area.
2. If the party you want to call appears on the display, proceed to Step 3. If the party you want
to call is not shown, press the Page Right (
) button to display the next page of entries.
Continue until the number/party you want displays. You can also press the Page Left (
)
button to display the preceding page of entries.
3. Press the Line/Feature button associated with the name/number of the person you want to
call.
The number of the selected person dials automatically.
4. Pick up the handset, activate the headset, or use the Speaker to proceed with the call.
5. Hang up the handset, deactivate the headset, or press the Speaker (
the call.
) button to end
Automatically dialing a party using an administered Line/Feature button
Your System Administrator may have programmed individual numbers on Line/Feature buttons
(this is called Abbreviated Dialing). If so, such numbers display on the Phone application screen
with labels assigned by the System Administrator.
If the label for the number you want to call appears in the display area, press the
appropriate button,
or
Press the Page Right (
) or Page Left (
) button(s) below the display area until the
label of the party you want to call displays. Then press that button.
The number dials automatically and the screen displays the appropriate call appearance
line as active.
Note:
Note:
Usually, you can re-label administered Feature buttons as you see fit, as
described in Feature Button Labeling on page 60.
24 4610SW IP Telephone User Guide
Making Calls
Calling a party from the Call Log
Your 4610SW IP Telephone maintains a log of up to 45 outgoing, incoming answered, and
incoming unanswered calls to/from your phone. Each log can have up to 15 calls.
1. To call a party listed in the Call Log, press the Log softkey at the bottom of the display area.
The first three missed calls display, one name/number per button, and the prompt “Select
entry for details.” appears at the top of the display area.
2. If the party you want to call is in a Call Log other than the one for Missed calls, press the
softkey that represents the Call Log where that entry appears (either Outgo or InAns).
The selected Call Log displays.
3. If the party you want to call appears, proceed to Step 4. If the party you want to call is not
displayed, press the Page Right (
) button to display the next page of entries. Continue
until the number/party you want displays. You can also press the Page Left (
) button to
display the preceding page of entries.
4. Press the Line/Feature button associated with the name/number of the person you want to
call.
The associated Call Detail screen displays.
5. Select Call.
The phone goes off-hook and the selected party’s number is dialed. If the “Phone Screen on
Calling” option is set to “Yes” (as described in Chapter 6: 4610SW IP Telephone Options)
the Phone application screen displays. A Call Log entry is created for this call.
Note:
Note:
If your administrator has set up the Enhanced Dialing feature, selecting Call
causes the 4610SW to automatically add any appropriate digits (such as those
required to get an outside line) to phone numbers in the Missed and InAns Call
Logs. If you press Call, but the call does not go through, check with your
Telephone Administrator to ensure that the Enhanced Dialing feature is set up
properly for your environment.
6. Proceed with the call as usual.
See Chapter 4: Using the Call Log Application for more information about the Call Log.
Issue 3 April 2006
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Using Your 4610SW IP Telephone
Calling a party from the Web Access Application
Your 4610SW’s optional Web Access application can automatically dial Web links designated
as phone numbers by the Web page author. To call a party using a Web link, just select that link.
Note:
Note:
If your administrator has set up the Enhanced Dialing feature, selecting a link to
call a party causes the 4610SW to automatically add any appropriate digits (such
as those required to get an outside line) to phone numbers. If you select a call
link, but the call does not go through, check with your Telephone Administrator to
ensure that the Enhanced Dialing feature is set up properly for your environment.
Receiving Calls
When someone calls you and the Phone screen is active, the Bell ( ) icon appears as the
phone rings and (if so administered) the Voice Message light flashes. When the Phone screen
is active, call information displays on the incoming call appearance line. If the Phone screen is
not active, call information appears on the top display line.
To receive the call, pick up the handset, activate the headset, or press the Speaker button
and talk.
Note:
Note:
You can set an option for whether the Phone screen displays when you receive
an incoming call, or whether the current screen remains displayed. You can also
set an option to flash the Message Waiting Lamp when the phone rings. See
Application Options in Chapter 6: 4610SW IP Telephone Options for details.
Call Handling Features
The features described in this section are available while calls are in progress. Use the
dedicated Feature buttons on the telephone itself, or administered Feature buttons available
using the 4610SW’s softkeys, as applicable.
26 4610SW IP Telephone User Guide
Call Handling Features
Conference
The Conference feature allows you to conference up to the maximum number of parties set by
your System Administrator.
Adding another party to a call
1. Dial the first party, then press the Conference (
) button.
The line’s display area changes to white text with a dark gray background. The current call
is placed on hold, the Soft Hold (
) icon displays, and you hear a dial tone.
2. Dial the number of the next party and wait for an answer.
3. Press the Conference (
) button again to add the new party to the call.
4. Repeat Steps 1-3 for each party you want to conference in to the call.
Adding a held call to the current call
1. Press the Conference (
) button.
The icon on the current line changes to the Soft Hold (
) icon.
2. Press the Line/Feature button of the held call.
3. Press the Conference (
) button again.
All parties are now connected.
Dropping the last person added to the call
Press the Drop (
) button.
The last party connected to the conference call is dropped from the call.
Hold
The Hold feature puts a call on hold until you retrieve it.
Placing a call on hold
Press the Hold (
) button.
The line’s display area changes to white text with a dark gray background, and the Hold
(
) icon displays.
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Using Your 4610SW IP Telephone
Retrieving the held call
Press the Line/Feature button on which the call is being held, or press the Hold (
button.
)
The call is now active.
Mute
During an active call, the Mute feature prevents the party with whom you are speaking from
hearing you. You generally use this feature in conjunction with the Speaker, but you can hold an
off-line conversation at any time during a call.
Preventing the other person on the line from hearing you
1. Press the Mute (
) button.
The other party cannot hear you. The indicator next to the Mute button lights when Mute is
active.
2. To reinstate two-way conversation, press the Mute (
) button again.
Speaker
A two-way, built-in Speaker lets you place and answer calls without lifting the handset.
Note:
Note:
It is also possible to disable the Speaker feature or limit it to one-way operation. If
your Speaker does not operate as indicated, contact your System Administrator
to ensure that your telephone's Speaker is properly administered.
Placing or answering a call without lifting the handset, or using the Speaker with
any feature
1. Press the Speaker (
) button.
The indicator next to the Speaker button lights and the Speaker handles voice control.
The first available call appearance line activates.
2. Place or answer the call, or access the selected feature.
3. Adjust the Speaker volume if needed by pressing the Volume Control (
button until you reach the desired volume level.
)
As you press the Volume Control button, the top display area shows the volume level.
28 4610SW IP Telephone User Guide
Call Handling Features
Changing from the Speaker to the
handset or headset
Pick up the handset or activate the headset.
The Speaker indicator next to the Speaker button goes off and audio control reverts to the
handset or headset as applicable.
Changing from the handset or headset to the
Speaker
Press the Speaker (
deactivated).
) button, then hang up the handset (the headset is automatically
The indicator next to the Speaker button lights and voice control is handled by the Speaker.
Turning the Speaker on during a call
Press the Speaker (
) button.
The Speaker indicator next to the Speaker button lights. The Speaker is now operational.
Turning the Speaker off during a call
Lift the handset or activate the headset at any time.
The Speaker and the corresponding indicator light turn off; voice control reverts to the
handset/headset.
Ending a call while the Speaker is active
Press the Speaker button.
The Speaker and the corresponding indicator light turn off and the call terminates.
Transfer
The Transfer feature lets you transfer a call from your telephone to another extension or outside
number.
Sending a call to another telephone
1. With the call active (or with only one held call and no active calls), press the Transfer
(
) button.
The call is placed on hold. The Hold (
the next available line activates.
) icon displays and you hear a dial tone while
2. Dial the number to which you want to transfer the call.
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3. If you do not want to announce the call, press the Transfer (
) button again and
proceed to Step 6. If you wish to wait for an answer and announce the call, see Step 4.
The call is sent to the extension or number you dialed. A two-second display message
indicates the transfer is complete.
4. Remain on the line and announce the call. If the line is busy or if no one answers, return to
the held call by pressing the Line/Feature button on which it is being held.
5. Press the Transfer (
) button again.
The call is sent to the extension or number you dialed. A two-second display message
indicates the transfer is complete.
6. Hang up your handset.
Retrieving a Voice Mail Message
When someone leaves a message in your voice mailbox, the Message Indicator (
red light at the top middle of the phone illuminates.
), the
Follow your standard voice mail retrieval procedures to retrieve your messages. If you have
voice mail-related questions, contact your Telephone System Administrator.
Logging Off the Phone
Log your 4610SW IP Telephone off to prevent unauthorized use during an absence. Logging off
erases your unique set of Options, deletes your Call Log and restores any relabeled Feature
buttons to their default values. Logging off does not change your Speed Dial entries.
You can also log off directly through the Options menu. See Chapter 6: 4610SW IP Telephone
Options: Logging Off the 4610SW IP Telephone for details.
Note:
Note:
Before you can log off, ensure that the telephone is on-hook and idle (no call
appearance lines in use).
1. To log your phone off, press the Mute button, then press the following numbers on the
dialpad:
5 6 4 6 3 3 # (which stands for LOGOFF)
A request to un-register the phone is sent to the server. The phone is now in a logged-off
state and displays “Ext. =”.
30 4610SW IP Telephone User Guide
Logging Off the Phone
Reinstating the Phone After a Logoff
1. Using the dial pad, enter your Extension number, then press the Pound key (#).
The display prompts for entry of your password.
2. Using the dial pad, enter your Password, then press the # key.
The 4610SW is now ready for use.
Forcing a Login to the Phone
If you try to log your phone in, and “Extension in Use” displays, another person is already using
the extension you entered.
If this is your extension, you can force the other user off the system by pressing the pound (#)
key to answer “OK” to both the Extension and the Password prompts.
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32 4610SW IP Telephone User Guide
Chapter 3: Using the Speed Dial Application
Introduction
This chapter describes how to add, update, and delete a Speed Dial button label. Up to 48
Speed Dial buttons are allowed, each containing a name and corresponding telephone number.
Entering Data on Speed Dial Screens
Review this section if you are unfamiliar with entering data using a telephone dialpad or using
softkeys for editing functions.
Entering Characters Using the Dialpad
Use the dialpad keys 0 through 9, * and # to enter characters in a Name or Number field.
To select a field, press the Line/Feature button on either side of the field to which you want to
move.
When entering a Name, the first press of a dialpad key displays the first alphabetic character
associated with that key to the right of the current cursor position. This character is shown in
upper case and the cursor does not move. A subsequent press of the same key replaces the
character shown with the next alphabetic character assigned to that key (still in upper case), or
the number assigned to that key, if all three alphabetic characters have been displayed.
For example, pressing the “2” on your dialpad displays the letter “A.” Pressing the 2 key again
replaces the A with a “B,” pressing it again replaces the B with a “C” and pressing it again
replaces the C with a “2.” Pressing it again redisplays the letter “A,” and so on. Pressing a
different key moves the cursor one position to the right and displays the first alphabetic
character associated with that key. All letters after the first display by default in lower case.
Repeat this key press/entry process to enter the rest of the party’s name. And, you can use the
Left Arrow (
) and Right Arrow (
) softkeys to move the cursor to the left or right,
respectively.
When entering a telephone number in the Number field, your 4610SW IP Telephone recognizes
a key press as a numeral (or typographic character such as * or #) and automatically moves the
cursor to the right.
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Note:
You can enter text while on a call, however, you automatically exit text entry
mode if you go off-hook (either via the headset/handset or by a fixed button like
Transfer). Also, you automatically exit text entry mode if you cause another
screen to display (for example, by pressing Save or Cancel, or pressing the
button).
Note:
Editing During or After Entry
Editing commands display below the Name or Number field, next to certain Line/Feature
buttons. The commands and their actions are:
●
Backspace (Line/Feature button 3) - Deletes the character to the immediate left of the
cursor.
●
Clear (Line/Feature button 6) - Removes all characters from the field in which the cursor
currently resides.
●
Case (softkey 3) - Changes the character to the right of the cursor from lower case to
upper case or vice versa, depending upon its original case. Note that when entering a
name, the first character entered is initially displayed in upper case, with subsequent
characters initially displayed in lower case letters.
●
Symbol (softkey 3) - Displays the Symbol Character screen, from which you may select
one of the following attributes:
- . Period (Line/Feature button 1) - Inserts a period at the cursor position.
- , Comma (Line/Feature button 2) - Inserts a comma at the cursor position.
In a Number field, a comma creates a short pause when the telephone automatically
dials that number.
- - Hyphen (Line/Feature button 3) - Inserts a hyphen at the cursor position.
- Space (Line/Feature button 4) - Inserts a blank space at the cursor position.
- / Slash (Line/Feature button 5) - Inserts a slash at the cursor position.
- ‘ Apostrophe (Line/Feature button 6) - Inserts an apostrophe at the cursor position.
Note:
Note:
Some of the above commands, such as Case, appear only when there is data in
the field in which the cursor is positioned.
Pressing one of these buttons causes the respective action to be taken at the
current cursor position.
The Symbol label is not shown if the text string already contains the maximum
number of characters.
34 4610SW IP Telephone User Guide
Entering Data on Speed Dial Screens
Name Entry Example
To add a Speed Dial button for Jane O’Hara, you would typically press the following dialpad
number button/Right Arrow softkey in sequence:
5 (J)
2 (a)
66 (n)
33 (e)
666 (o)
44 (h)
2 (a)
777 (r)
2 (a)
After entering the above sequence, the display shows: Janeohara. By incorporating the
editing Line/Feature buttons and softkeys during entry, you format the name as: Jane
O’Hara. Your actual key press sequence should be:
5 (J)
2 (a)
66 (n)
33 (e)
(Right Arrow softkey to move the cursor one character to the right)
666 (o)
Case (softkey 2) to change the “o” to upper case
Symbol (softkey 3) to display the Symbol Character screen
Line/Feature button 6 (Apostrophe)
44 (h)
Case (softkey 2) to change the “h” to upper case
2 (a)
777 (r)
2 (a)
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Adding a Speed Dial Button
To add a Speed Dial button:
1. Access the Speed Dial application by pressing the SpDial softkey.
The Speed Dial Main screen displays.
2. Press the Add softkey.
The Speed Dial Name Entry screen displays, with a cursor in the Name field, and with the
prompt “Use dialpad to enter Name (<14)”.
Note:
Note:
For assistance with entering information on this screen, see the previous section
titled Entering Data on Speed Dial Screens.
3. Use the dialpad to enter the name of the person being added to a Speed Dial button. Use
up to 13 characters, or press Cancel to return to the Speed Dial Main screen without adding
a name.
4. After completing the Name field, press Done.
The Speed Dial Number Entry screen displays, with the prompt “Use dialpad to enter
Number (<25)”.
5. Use the dialpad to enter the telephone number of the person for whom you are adding the
Speed Dial button. Use up to 24 characters and the Symbol softkey to insert appropriate
spaces, hyphens slashes, etc. in the number being entered. Include any trunk number(s)
needed to obtain an outside line.
6. Verify the Name and Number entered in Step 3 and Step 5 are correct. To change an entry,
use the Left Arrow Line/Feature button and/or the Right Arrow Line/Feature button to
move the cursor to the right of the character(s) to be changed. Press the Backspace Line/
Feature button to remove that character, and re-enter that character. Alternately, to erase a
field entirely, select that field by pressing the Clear Line/Feature button; you can then enter
new data in the cleared field.
7. When the Name and Number are correct, press the Save softkey to add the information to a
Speed Dial button. (Press the Cancel softkey to exit without saving.)
The Name/Number entry is added to the Speed Dial list in alphabetical order by Name. The
Speed Dial Main screen redisplays, allowing you to verify that the new button is now
available for automatic dialing.
8. To add another Speed Dial button, repeat this procedure from Step 2.
36 4610SW IP Telephone User Guide
Updating Speed Dial Button Label Information
9. To exit the Speed Dial application, press the Phone/Exit (
Note:
) button.
Note:
You can position an entry at the beginning of the list, out of alphabetical order, by
placing a space, asterisk, etc. as the first character of the name. For example,
“*Bruce” would be placed before “Aaron” on the list.
Updating Speed Dial Button Label Information
Use the following procedure to change the name or number associated with a Speed Dial
button.
1. Access the Speed Dial application by pressing the SpDial softkey.
The Speed Dial Main screen displays.
2. Use the Page Left and/or Page Right buttons as appropriate until the entry you want to
update displays.
3. Press the Edit softkey.
The prompt “Select entry to edit.” displays.
4. Press the Line/Feature button corresponding to the button you want to update.
The Speed Dial Name Entry screen displays, with the cursor at the end the Name field, and
with the prompt “Use dialpad to edit Name (<14)”.
Note:
Note:
For assistance with entering information on either the Name or Number Entry
screen, see the previous section titled Entering Data on Speed Dial Screens.
5. To change the name, use the Left Arrow Line/Feature button and/or the Right Arrow Line/
Feature button to move the cursor to the right of the character(s) to be changed. Press the
Backspace Line/Feature button to remove the character(s), and re-enter the character(s).
Or, press the Clear Line/Feature button to remove the name entirely, then retype it. The
Name field allows up to 13 characters.
6. After changing the name, or to change the number without changing the name, press Done.
The Speed Dial Number Entry screen displays the prompt “Use dialpad to edit Number
(<25).” with the cursor positioned at the end of the Number field.
7. To change the telephone number, use the Left Arrow Line/Feature button and/or the Right
Arrow Line/Feature button to move to the cursor to the right of the character(s) to be
changed. Press the Backspace button to remove the character(s), and re-enter the
character(s). Or, press the Clear Line/Feature button to remove the number entirely, then
retype it. The Number field allows up to 24 characters.
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Using the Speed Dial Application
Note:
Note:
Pressing Cancel at any time returns you to the Speed Dial Main screen without
updating the label.
8. When the Name and/or Number have been updated, press the Save softkey to update the
Speed Dial button.
The Name/Number entry is updated, and all Speed Dial buttons are re-sorted in
alphabetical order by Name. The Speed Dial Main screen redisplays.
9. To update another Speed Dial button, repeat this procedure from Step 2.
10. To exit the Speed Dial application, press the Phone/Exit (
) button.
Deleting a Speed Dial Button Label
To delete a Speed Dial button label:
1. Access the Speed Dial application by pressing the SpDial softkey.
The Speed Dial Main screen displays.
2. Use the Page Left and/or Page Right buttons as appropriate until the entry you want to
delete displays.
3. Press the Delete softkey.
The prompt “Select label to delete.” displays.
4. Press the Line/Feature button corresponding to the button you want to remove.
The Speed Dial Deletion screen displays the prompt “Press Delete again to confirm.”
5. Visually verify that you want to delete the Name and Number displayed, then choose one of
the following options:
If you want to
Then
Cancel the deletion without
removing this Speed Dial button
Press Cancel.
No deletion occurs and the Speed Dial Main
screen displays.
Complete deleting this
Speed Dial button
Press Delete.
The label is removed. The remaining Speed
Dial buttons are re-sorted by Name. The
Speed Dial Main screen displays the page
from which the entry was removed.
38 4610SW IP Telephone User Guide
Chapter 4: Using the Call Log Application
Introduction
This chapter describes the three Call Logs available on your 4610SW IP Telephone. It also
provides procedures for adding a Call Log entry to a Speed Dial button and deleting one or all
Call Log entries.
For information on calling a party listed in any Call Log, see Making Calls in Chapter 2: Using
Your 4610SW IP Telephone of this guide.
About the Call Log
Call Logs are helpful for:
●
tracking who called while you were away from the phone,
●
redialing the number of a previous call you made, or
●
obtaining telephone numbers from previous calls.
The 4610SW also allows you to set up a Speed Dial button for any call listed, facilitating dialing
of frequently-called numbers.
All calls made to or from your 4610SW IP Telephone are added to one of three Call Logs Outgoing Calls, Incoming Answered Calls, and Missed (unanswered) Calls. The Missed Call
Log displays automatically whenever you access the Call Log application, but you can quickly
access a different log if desired.
Each log has a main screen, which lists the calls in chronological order (newest to oldest), and a
details screen. The main screens provide the Name and Number of the calling or called party, if
available, and a time (for the current date) or date (for calls prior to the current date). The details
screen displays all this information (in a wider format), shows what type of call it was, and allows
you to take certain actions with that entry.
Each Call Log can contain a maximum of 15 entries. When a log contains more than three
entries, Page Right and Page Left buttons are available to help you scroll through the log three
entries at a time. Calls are listed in order from top to bottom, the most recent call first.
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Using the Call Log Application
Viewing a Call Log
To view a Call Log:
1. Access the Call Log application by pressing the Log softkey.
The Missed Call Log Main screen displays the Caller’s name, number, and time/date of the
first three unanswered calls.
Note:
Note:
All Call Log screens have the same fields, characteristics, and softkeys.
2. Choose one of the following options:
If you want to
Then
Review the next three calls.
Press the Page Right button.
Review the last three calls.
Press the Page Left button.
Review outgoing calls you
made.
Press the Outgo softkey.
The Outgoing Calls Main screen displays.
Review calls you received
and answered.
Press the InAns softkey.
The Answered Calls Main screen
displays.
Review missed calls.
Press the Missed softkey.
The Missed Calls Main screen displays.
Delete one or all entries from
the log displayed.
See the section in this chapter titled
Deleting Call Log Entries.
See detailed information
about a call.
Press the Line/Feature button to the left or
right of that entry.
The appropriate Detail screen displays, as
applicable.
Return to the Call Log Main
screen from a Detail screen.
Press the Return softkey.
The Call Log displays incoming phone numbers as they are received from the call server. The
Call Log displays outgoing phone numbers as you dial them or as they are stored (saved) in the
Speed Dial application.
40 4610SW IP Telephone User Guide
Adding a Call Log Entry to a Speed Dial Button
Adding a Call Log Entry to a Speed Dial Button
To add a Call Log entry to a Speed Dial button:
1. Access the Call Log application by pressing the Log softkey.
The Missed Calls Main screen displays.
2. If the party for whom you want to create a Speed Dial button is listed on the Missed Calls
Log, proceed to Step 3. If the Missed Call Log does not list the party for whom you want to
create a Speed Dial button, press the softkey for that entry’s Call Log (Outgo, InAns).
The Outgoing or Incoming Answered Call Log Main screen displays, as applicable.
3. Press the Line/Feature button to the left of the party for which you want to create a Speed
Dial button.
The Detail screen for that entry displays. If the AddToSD softkey is not displayed, you have
the maximum number (48) of Speed Dial buttons labeled and cannot add a new entry
unless you remove an entry first.
4. Press the AddToSD softkey.
The Speed Dial Editing screen displays, to allow you to make a change to the name or
number. The prompt “Use dialpad to edit Number (<25).” displays, with the cursor
positioned at the end of the Number field.
Note:
Note:
For assistance with entering information on this screen, see the section in
Chapter 3: Using the Speed Dial Application titled Entering Data on Speed Dial
Screens.
5. If no Name/Number changes are needed, proceed to Step 8. To change the telephone
number, use the Left Arrow softkey, and/or the Right Arrow softkey to move the cursor to
right of the character(s) to be changed. Press the Backspace button to remove that
character, and re-enter the correct character.
6. To change the name, press the Line/Feature button on either side of the Name field to move
from the Number to the Name field.
7. Use the Left Arrow softkey, and/or the Right Arrow softkey to move the cursor to the right
of the character(s) to be changed. Press the Backspace button to remove that character,
and re-enter the correct character.
8. After you update the Name and/or Number, press the Save softkey to add the information to
a Speed Dial button. (Press the Cancel or Delete softkey to exit without saving.)
The Name/Number entry is updated, and all Speed Dial buttons are re-sorted in
alphabetical order by Name. The Speed Dial Main screen re-displays.
9. To exit the Speed Dial application, press the Phone/Exit (
) button.
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Using the Call Log Application
Deleting Call Log Entries
You can delete a single Call Log entry or all entries on a specific Call Log.
Deleting a Single Call Log Entry
To delete a single Call Log entry:
1. Access the Call Log application by pressing the Log softkey.
The Missed Calls Main screen displays.
2. If the entry to be deleted is shown, proceed to Step 3. If the entry to be deleted is not shown,
use the Page Left and/or Page Right buttons to scroll through the Missed Calls Log or
press softkey for that entry’s Call Log (Outgo, InAns).
3. With the entry to be deleted displayed, press the Line/Feature button corresponding to that
entry.
The selected entry’s Detail screen displays.
4. Press the Delete softkey.
The prompt “Press Delete again to confirm.” displays at the top of the screen.
5. Visually verify that you want to delete the Name and Number displayed, then choose one of
the following options:
If you want to
Then
Cancel the deletion without
removing this Call Log entry.
Press Cancel.
No deletion occurs and the Call Log’s Main
screen displays.
Complete deleting this Call Log
entry.
Press Delete.
The entry is removed and the remaining
entries on this Call Log remain sorted in
chronological order.
The Call Log’s Main screen displays.
6. To exit the Call Log application, press the Phone/Exit (
42 4610SW IP Telephone User Guide
) button.
Deleting Call Log Entries
Deleting All Entries from a Call Log
To delete all entries from a Call Log:
1. Access the Call Log application by pressing the Log softkey.
The Missed Calls Main screen displays.
2. To clear the Missed Calls Log, proceed to Step 3.
To clear the Incoming Answered Calls Log, press the InAns softkey to display that Call Log,
then proceed to Step 3.
To clear the Outgoing Calls Log, press the Outgo softkey to display that Call Log, then
proceed to Step 3.
3. Press the Delete All softkey.
The prompt “Press Delete again to confirm.” displays.
4. Visually verify that you want to delete all entries for the Call Log, then choose one of the
following options:
If you want to
Then
Cancel the deletion without removing
all of this Call Log’s entries.
Press Cancel.
No deletion occurs and the Call Log’s Main
screen displays.
Complete the deletion of all entries
for this Call Log.
Press Delete.
The entries are removed. The Call Log’s
Main screen displays.
5. To exit the Call Log application, press the Phone/Exit (
) button.
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Using the Call Log Application
44 4610SW IP Telephone User Guide
Chapter 5: Using the Web Access Application
Introduction
One of the exciting aspects of the 4610SW IP Telephone is its optional Web Access application.
You can actually use your telephone to access your Corporate intranet and the World Wide
Web.
Your System Administrator can optionally design a Home page on which your Web options
reside or using a Home page provided by Avaya for this purpose. For security purposes, your
System Administrator can also optionally require that an authentication screen display upon
selection of the Web Access application. In this case, you must submit a User Name and
Password before gaining access to the Home and other Web pages/sites.
Note that the Web Access application offers a basic browser capability. The application does
not support all Internet data types, nor is it intended to replace your PC’s browser. The
4610SW’s Web functions are geared towards use on a small (three line) display screen, more
like those of a Personal Data Assistant (PDA) or cellular telephone.
This chapter describes the basic functions available with the Web Access application. These
functions include:
●
accessing and navigating pages linked to the Home page,
●
entering text on applicable Web pages, and
●
setting up a Speed Dial entry for a name and associated telephone number found on
applicable Web sites.
Because your System Administrator can customize the Web Access application for specific
business use, not all features described in this chapter may apply. Other features that result
from customizing may not be described here. For this reason, contact your System
Administrator for specific information about your Web Access application before proceeding.
Because customizing may affect the flow of Web-related activity, this chapter only describes the
primary Web screen types.
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Using the Web Access Application
Web Access Authentication
Depending on how your Web Access application is administered, you might have to provide
identification before gaining access to Web pages. If you do not know your User ID or
Password, contact your System Administrator for assistance.
1. If the Web Authentication input screen displays after selecting the Web softkey, use the
dialpad to enter your User ID or Name.
Note:
Note:
For information on entering text using the dialpad, see the section in this chapter
titled Entering Characters Using the Dialpad.
2. Press the Line/Feature button to the left of the Password field and enter your password.
3. Choose one of the following options:
If you want to
Then
Authenticate the ID
and Password.
Press the Submit softkey.
When your ID and password have been authenticated,
the next page displays.
If your ID and/or password cannot be authenticated,
appropriate error messages display.
Exit the Web application
without authentication.
Press the Cancel or Back softkey.
The previous application or options screen displays.
Navigating Web Pages
The Web Access application browser performs similarly to those on your PDA or cell phone.
Navigate Web pages using a combination of Line/Feature buttons and softkeys.
Note:
Note:
Calls made or received while working with the Web application have no impact on
Web access, Web page navigation, or Web page text entry.
46 4610SW IP Telephone User Guide
Navigating Web Pages
Navigating the Home Page and Other
Standard-Size Web Pages
To navigate the Home page and other standard-size Web pages:
1. Access the Web Access screen by selecting the Web softkey at the bottom of the display
area.
The Home page displays.
2. If a line is not selected (highlighted), first press the Line/Feature button to the left of that
line to bring the line “in focus” before proceeding.
3. Navigate the Home page and other Web pages as follows:
Note:
If you want to
Then
Redisplay the Home page.
Press
(Line/Feature button 5).
Any Web page loading/processing stops and
the Home page displays.
Move the Web page down one
page (to see the next three lines).
Press
(Line/Feature button 6).
Move the Web page up one page
(to see the previous three lines).
Press
(Line/Feature button 4).
Traverse multiple pages.
Press the Page Right or Page Left button to
navigate to the next or previous page,
respectively.
Use a link to go to another page.
Press the Line/Feature button to the left of the
line displaying an underlined link.
Note:
You can view and scroll through images, if any are presented, as well as text.
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Using the Web Access Application
Entering Text on Web Pages
Text entry pages are those on which you can enter data, for example, a name, a Web address
(URL), or other identifying information. A set of square brackets
, possibly with text in
between, identifies a page’s text entry areas.
1. To enter data, first press the Line/Feature button to the left of the line on which you want to
enter text.
Four new softkeys display: Done, Bksp, and Space, with the fourth softkey labeled “alpha”
by default. This softkey is called the Mode softkey because it changes the mode of text
being entered. Any reference in this manual to the “Mode softkey” refers to the fourth
softkey when entering text on Web pages.
2. Use the dialpad to enter text. Use the softkey functions to facilitate your entry, as described
below.
If you want to
Then
Enter text.
If you are unfamiliar with 4610SW Web text entry,
see Entering Characters Using the Dialpad.
When you complete the current field/text line, either press the
Line/Feature button to the left of the next text line you want to
enter, press one of the Line/Feature buttons on the right side of
the display to move to a different line or page, or press the
Done softkey.
Pressing a left-side Line/Feature button displays a cursor in that
line if it is a text entry box.
Pressing a right-side Line/Feature button produces the result
indicated by the symbol next to that button.
Pressing Done deactivates the text entry mode.
Erase any data
entered and
restore the text
entry line to its
original format.
Press the appropriate application-specific softkey
(for example, Clear).
Any characters entered are removed.
Note: Application-specific softkeys are determined by the
application developer, therefore the method of erasing or
clearing entered text is subject to the application’s design.
Save the text you
have entered.
Press the appropriate application-specific softkey
(for example, Submit or Save).
Note: Application-specific softkeys are determined by the
application developer, therefore the method of saving entered
text is subject to the application’s design.
1 of 2
48 4610SW IP Telephone User Guide
Entering Text on Web Pages
If you want to
Then (continued)
Change the case
of an alphabetic
character to/from
lower (the default)
to upper case.
Press the Mode softkey until ALPHA (upper case) or alpha
(lower case) displays, as appropriate. Then use the dialpad to
select the characters you want to appear in that case.
Mode alpha displays all characters entered in lower case, and
is the default mode. Mode ALPHA displays characters in upper
case. Pressing the softkey “toggles” from one mode to the next.
Enter a numeric
character(s).
Press the Mode softkey until Num displays, then use the
dialpad to select the appropriate number(s).
Place a symbol in
the text entry field.
Press the Mode softkey until Symbol displays. If the desired
symbol is not currently displayed, press the More softkey to
view additional symbols. To insert a symbol, press the Line/
Feature button to the right/left of the desired symbol as
appropriate.
2 of 2
Entering Characters Using the Dialpad
Use the dialpad keys 0 through 9, * and # to enter characters in a text entry field/line.
When entering a name or other alphabetic text, the first press of a dialpad key displays the first
alphabetic character associated with that key to the right of the current cursor position. This
character is shown in the case displayed on the alpha softkey. The cursor does not move. A
subsequent press of the same key replaces the character shown with the next alphabetic
character assigned to that key. You can use the # and * keys to display those symbols, even in
alpha and ALPHA mode.
For example, with the Mode softkey displaying “ALPHA” or “alpha,” pressing the “2” on your
dialpad displays the letter “A” or “a,” depending upon which alphabetic mode is active. Pressing
the 2 key again replaces the A with a “B” (or “b”), pressing it again replaces the B with a “C” (or
“c”). Pressing the same key again replaces the C with an “A” (or “a”), and so on. Pressing a
different key moves the cursor one position to the right and displays the first alphabetic
character associated with that key. Repeat this key press/entry process to complete the text
field. You may also use Bksp or Space softkeys to delete the character to the left of the cursor,
or to insert a space, respectively.
When the Mode softkey displays Num, your 4610SW IP Telephone recognizes a key press as a
numeral (or a typographic character such as * or #) and advances the cursor one position to the
right.
When the Mode softkey displays Symbol, use the Line/Feature buttons to select the desired
symbol. Access additional pages of symbols using the More softkey, or the Page Right or Page
Left buttons on the phone. When selected, the symbol is automatically inserted in the position
to the right of the last character in that filed/on that line, and you automatically return to the
alpha mode.
Issue 3 April 2006
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Using the Web Access Application
Adding a Speed Dial Button for a Web Site Telephone
Number
Some Web sites might include the ability to pass names and associated telephone numbers to
the 4610SW IP Telephone. In such cases, applicable Web pages display an AddToSD softkey,
as provided by the Web site’s author.
1. Press the AddToSD softkey.
The Speed Dial Name Entry screen displays, to allow you to make a change to the name.
The cursor appears to the right of the current name entry.
Note:
Note:
For assistance with entering information on either the Name or Number Entry
screen, see the section in Chapter 3: Using the Speed Dial Application titled
Entering Data on Speed Dial Screens.
2. If no Name change is needed, proceed to Step 3. To change the name, use the Left Arrow
Line/Feature button and/or the Right Arrow Line/Feature button to move the cursor to the
right of the character(s) to be changed. Press the Backspace Line/Feature button to
remove the character(s), and re-enter the character(s). Or, press the Clear Line/Feature
button to remove the name entirely, then retype it. The Name field allows up to 13
characters.
3. After changing the name, or to change the number without changing the name, press Done.
The Speed Dial Number Entry screen displays the prompt “Use dialpad to edit Number
(<25).” with the cursor positioned at the end of the Number field.
4. To change the telephone number, use the Left Arrow Line/Feature button and/or the Right
Arrow Line/Feature button to move to the cursor to the right of the character(s) to be
changed. Press the Backspace button to remove the character(s), and re-enter the
character(s). Or, press the Clear Line/Feature button to remove the number entirely, then
retype it. The Number field allows up to 24 characters.
Note:
Note:
Pressing Cancel at any time returns you to the Speed Dial Main screen without
updating the label.
5. When the Name and/or Number have been updated, press the Save softkey to update the
Speed Dial button.
The Name/Number entry is added to an available Speed Dial button. All Speed Dial buttons
are re-sorted in alphabetical order by Name. The Speed Dial Main screen redisplays.
6. To exit the Speed Dial application, press the Phone/Exit (
application if applicable.
50 4610SW IP Telephone User Guide
) button or select another
Chapter 6: 4610SW IP Telephone Options
Introduction
This chapter describes how to set or view phone parameters, including:
●
Displaying the Phone screen upon dialing/answering
●
Personalizing the ringing pattern
●
Determining how you want the Redial feature to work (redial the last number called or
select from a list of the last three calls)
●
Displaying the Call Timer
●
Changing the rate at which messages display
●
Changing the display area’s contrast
●
Logging off
●
Backing up and restoring Speed Dial button data, Feature button labels, and Options
settings
●
Personalizing Feature button labels
●
Selecting a different language for the 4610SW user interface
●
Allowing the Voice message light to flash when the telephone rings
●
Enabling or disabling Automatic Gain Control for the handset, headset, or speaker.
This chapter also covers how to verify the status of certain phone/server interactions. This
information can be useful in troubleshooting problems or when discussing phone operation with
your System Administrator.
Note:
Note:
Your Telephone Administrator can turn off all user-settable options. If you press
the Options button while on-hook, and the only option displayed is View IP
Settings, your administrator has turned off those options you can set. You cannot
change any current settings.
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4610SW IP Telephone Options
Accessing the Options Main Menus
To access the Options main menus:
1. To access the Options application, press the Options button (
below the softkeys.
) to the right of and
The first of four Options Main screens displays.
2. Use the standard paging indicators to move between the four Options Main screens.
●
The three options categories displayed on the first Options Main screen are as follows:
- Application Options: provides access to allow you to set the Redial option, set the
Phone screen display upon answering or calling options, set the display of Call
Timers, set the rate at which messages display across the top of the screen, and set
Visual Alerting (flashing message light on incoming calls).
- View IP Settings: provides access to the View Status Main screen #1, from which
you may view IP Address information/status, quality of service (audio and signaling)
status, and interfaces status, and the View Status Main screen #2, from which you
may view miscellaneous phone/status data.
- Network Audio Quality: provides access to the Audio Status screen #1, on which
you can troubleshoot received coding, packet loss and packetization delay, and the
Audio Status screen #2, on which you can troubleshoot network delay and audio
quality. Note that this option displays only when you are on a call.
●
The three options categories displayed on the second Options Main screen are:
- Contrast Control: provides access to the Contrast Option screen, on which you
adjust the 4610SW’s display area contrast.
- Feature Button Labeling: allows you to customize a label on a Feature button, if
desired.
- Log off: allows you to log the phone off for privacy and security purposes.
●
The three options on the third Options Main screen are:
- Backup/Restore: provides access to the Backup/Restore Main screen, from which
you can set automatic backups of Speed Dial, Options and Feature button label data,
restore the previous backup file, set up and verify the status of your File Transfer
Protocol (FTP).
- Select display language: lets you change the display from the current language to
any of seven alternate languages.
- PC Ethernet Interface: allows you to specify communications settings between your
phone and PC (if attached).
52 4610SW IP Telephone User Guide
Application Options
●
The one option on the fourth Options Main screen is:
- Personal Ringing: provides access to the Personal Ringing Selection screens, to set
a ring pattern other than that provided with your phone.
Note:
You can reach the fourth Options Main screen from the first Options Main screen
by pressing the Page Left paging indicator.
Note:
The procedures that follow describe each Options category in detail.
1. To select an option, press the Line/Feature button on either side of the desired option.
The respective Options screen displays.
2. To change the current setting, press the corresponding Line/Feature button.
The option setting “toggles” to and displays the next choice.
3. To exit the Options application, press any of the softkeys labeled for other 4610SW
applications (SpDial, Log, and Web). To return to the Phone application, press the Phone/
Exit (
) button.
Application Options
Application options let you change call-related default options. You select this option from the
Options Main screen, accessed by pressing the phone’s Options button. Two Application
Options screens are available. The first screen provides the functionality to change call-related
settings. The second screen allows you to set visual alerting. Move between the two Application
Options screens using the standard paging indicators.
To change or set any Application screen option press the Line/Feature button on either side of
that option. For example, if an option is set to “No” pressing the corresponding Line/Feature
button changes the setting to “Yes.”
Setting the Redial Option
The Redial option provides one of two redial choices:
●
Automatically redial the last number called when the Redial button is pressed, or
●
Display a list of the last 3 unique numbers called when the Redial button is pressed,
allowing you to choose the number you want redialed.
This is the default setting.
1. To change this option, press the corresponding Line/Feature button.
Issue 3 April 2006
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4610SW IP Telephone Options
2. Press the Line/Feature button for the next setting you want to change or save this setting by
pressing the Save softkey (To restore the previous setting without changing it, press the
Cancel softkey.)
After saving or cancelling, the first Options Main screen displays.
Setting the Phone Screen on Answer? Option
When the Phone Screen on Answer? option is set to Yes, the Phone screen appears in the
display area when you answer a call, regardless of the screen you were working with at that
time. You lose any unsaved work in progress (for example, labeling a Speed Dial button) when
the Phone screen displays. The only exception is the Web Access application, which
“remembers” the current Web page.
When the Phone Screen on Answer? option is set to No, answering an incoming call has no
impact on the application screen displayed. The top display line, however, provides an
appropriate message.
This is the default setting.
1. To change this option, press the corresponding Line/Feature button.
2. Press the Line/Feature button for the next setting you want to change or save this setting by
pressing the Save softkey. (To restore the previous setting without changing it, press the
Cancel softkey.)
After saving or cancelling, the first Options Main screen displays.
Setting the Phone Screen on Calling? Option
When the Phone Screen on Calling? option is set to Yes, the Phone screen appears in the
display area when you make a call, regardless of the screen you were working with at that time.
You lose any unsaved work in progress (for example, labeling a Speed Dial button) when the
Phone screen displays. The only exception is the Web Access application, which “remembers”
the current Web screen.
When the Phone Screen on Calling? option is set to No, making a call has no impact on the
application screen displayed. The top display line, however, provides an appropriate message.
This is the default setting.
1. To change this option, press the corresponding Line/Feature button.
2. Press the Line/Feature button for the next setting you want to change or save this setting by
pressing the Save softkey. (To restore the previous setting without changing it, press the
Cancel softkey.)
After saving or cancelling, the first Options Main screen displays.
54 4610SW IP Telephone User Guide
Application Options
Setting the Display Call Timers? Option
Your 4610SW IP Telephone is capable of displaying two types of Call Timer. The Call Timer
displays in the top display area showing the elapsed time you are connected on a call in
h:mm:ss (hours:minutes:seconds) format. The Hold Timer displays in the applicable call
appearance area showing the elapsed time a call has been on hold.
When the Display Call Timers? option is set to Yes, the Call Timer displays on either the active
call appearance line (if the Phone screen is displayed) or the top display line (if a screen other
than the Phone screen is displayed). Likewise, when a call is on hold, the Hold Timer displays in
the corresponding call appearance area or the top display line, depending on whether the
Phone screen is or is not displayed.
This is the default setting.
When the Display Call Timers? option is set to No, neither the Call Timer nor the Hold Timer
displays. Call time data is still maintained by the phone for Call Log purposes.
1. To change this option, press the corresponding Line/Feature button.
2. Press the Line/Feature button for the next setting you want to change or save this setting by
pressing the Save softkey. (To restore the previous setting without changing it, press the
Cancel softkey.)
After saving or cancelling, the first Options Main screen displays.
Setting the Message Display Rate
Although rare, the call server can send messages to your phone that are longer than the display
area. If this occurs, the first, and then the second part of the message display for a specific time
interval.
The Message Display Rate can be either Fast (display interval is 2 seconds) or Slow (display
interval is 3 seconds).
The default rate is Slow.
1. To change this option, press the corresponding Line/Feature button.
2. Press the Line/Feature button for the next setting you want to change or save this setting by
pressing the Save softkey. (To restore the previous setting without changing it, press the
Cancel softkey.)
After saving or cancelling, the first Options Main screen displays.
Issue 3 April 2006
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4610SW IP Telephone Options
Setting Visual Alerting
When this option is set to No (the default), ringing is the only notification of an incoming call.
When set to Yes, your phone rings and your voice message indicator light flashes to alert you to
an incoming call.
1. To change this option, press the corresponding Line/Feature button.
2. Press the Line/Feature button for the next setting you want to change or save this setting by
pressing the Save softkey. (To restore the previous setting without changing it, press the
Cancel softkey.)
Upon saving or cancelling, the first Options Main screen displays.
Personal Ringing Options
Your 4610SW IP Telephone has eight ringing pattern options. You can hear the patterns and
select the one you prefer using the Personal Ringing option.
1. Select Personal Ringing from the fourth Options Main screen.
The Personal Ringing screen #1 displays the first four ring patterns.
2. To hear any of the first four ring patterns, press the Line/Feature button to the left or right of
any numbered pattern. To hear additional ring patterns, proceed to Step 3.
The Current Pattern number changes to the selected pattern, which rings once.
3. To display the second Personal Ringing screen and hear the remaining four ring patterns,
use the Page Right or Page Left Indicator buttons to display the second screen. To hear
any of these ring patterns, press the Line/Feature button to the left or right of any numbered
pattern.
The Current Pattern number changes to the selected pattern, which rings once.
4. Repeat Step 1 or Step 2 until you hear your preferred ring pattern.
5. Save the new ring pattern by pressing the Save softkey. To restore the previous setting
without making a change, press the Cancel softkey.
The fourth Options Main screen displays.
Note:
Note:
Going off-hook, receiving a call, or losing power during ring pattern selection
interrupts the process, and you must start over from Step 1.
Adjust the ringer volume using the Volume Control buttons, covered in 4610SW
IP Telephone Button/Feature Descriptions.
56 4610SW IP Telephone User Guide
Status Screen Viewing Options
Status Screen Viewing Options
Two Status Main screens provide views of telephone and system information. You generally do
not need to view this information. However, if problems occur, your System Administrator might
ask you to report certain values from any status screen.
Note:
Note:
Status screen data can be viewed, but cannot be changed.
1. Select View IP Settings from the Options Main screen (accessed by pressing the phone’s
Option button).
The View Status Main screen #1 displays, providing the options to view IP addresses, the
quality of service or interfaces.
2. To select any option on this screen, press the Line/Feature button on either side of that
option. To display the second Status Main screen (or when any screen has more than one
page), the Paging Indicator displays to allow scrolling from one page to another using the
Page Right or Page Left Indicator buttons as applicable.
The View Status Main screen #2 displays, providing access to additional settings and phone
information.
3. To select any option on this screen, press the Line/Feature button on either side of that
option. To display any additional screen(s), the Paging Indicator displays. Use the Page
Right or Page Left Indicator buttons to scroll from one page to another as applicable.
4. To return to the first Options Main screen from any status screen, press the Return softkey.
Note:
Note:
Each option is described in the following sub-sections.
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4610SW IP Telephone Options
Viewing IP Address Status
IP (Internet Protocol) address information encompasses two screens and identifies certain
components and connections. IP Address information includes:
●
the location (address) of your phone on your system’s Call Server,
●
the location and port (connection) of the Call Server itself,
●
the call routing and mask addresses, and
●
the identification of the File Server with which your telephone interacts.
Although technical in nature, your System Administrator might ask you for information to track
questions about or problems with phone functions or connections.
Viewing Quality of Service (QoS) Status
QoS refers to a number of mechanisms used to improve audio quality over the network.
Viewing Interface Status
Your phone interfaces with several system hardware devices and system software. This screen
provides information about three of the main interfaces.
Viewing Miscellaneous Status
Five miscellaneous status screens provide additional information about your telephone and its
connections, such as the model, serial number, and MAC address.
58 4610SW IP Telephone User Guide
Viewing the Network Audio Quality
Viewing the Network Audio Quality
If you experience poor audio quality during a call, the problem is likely with your network. Your
LAN Administrator might ask you to display these screens to diagnose or troubleshoot audio
problems. Although technical in nature, these screens provide information that can help identify
causes of poor audio quality.
Note:
Note:
The Network Audio Quality button displays only when you are on a call
(off-hook).
1. Select Network Audio Quality from the Options Main screen (accessed by pressing the
phone’s Option button).
If administered, the Audio Status screen #1 displays. The bottom line presents a
non-technical summary of network audio quality.
2. To return to the first Options Main screen, press the Return softkey.
Changing the Display Contrast
On first-time startup, your 4610SW IP Telephone’s display area contrast is set to a mid-level. To
adjust it to better suit your work environment and lighting, 15 contrast levels are available.
Note:
Note:
You might not be able to distinguish between all 15 contrast level settings. Some
of the upper and/or some of the lower contrast level settings may appear identical
to adjacent settings. This is normal.
1. Select the Contrast Control option from the Options Main screen (accessed by pressing
the phone’s Option button).
2. To brighten the contrast, press the Right Arrow softkey until you reach the desired contrast
level. To dim the contrast, press the Left Arrow softkey until you reach the desired contrast
level.
Each softkey press results in the level being increased or decreased, depending on which
arrow softkey you press. Chevron symbols provide visual confirmation of the current level.
3. Save the contrast level you set by pressing the Save softkey, or, to restore the previous
setting without changing the contrast, press the Cancel softkey.
The second Options Main screen displays.
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4610SW IP Telephone Options
Feature Button Labeling
Line/Feature buttons (
) appear on both sides of the telephone’s display area. These buttons
provide call appearances (Lines). These buttons also provide other call-related features
(provided with your telephone system or administered by your System Administrator) in the
Phone application. Line/Feature buttons also serve as application-specific buttons in other
applications, such as the Call Log.
You can use the Feature Button Labeling option to re-label any of the Phone application Feature
buttons. For example, one of your Feature buttons may be labeled CFwd for Call Forwarding
but you want it to read simply Fwd. Alternatively, if you have re-labeled several Feature buttons
and want to restore the default (original) labels, this option lets you view the default label values
and restore them if desired.
1. Select Feature Button Labeling on the second Options Main screen.
The Feature Button Labeling Options screen displays.
2. Choose one of the following options:
If you want to
Then
Re-label one or more
Feature buttons.
Select Relabel Feature buttons.
The Feature Button Relabeling screen displays.
Proceed to Step 3.
View the default labels for
your Feature buttons.
Select View default labels.
The Default Feature Button View screen displays.
Review the default labels, then select Return to
re-display the Feature Button Labeling Options screen.
Repeat Step 2, selecting a different option.
Restore the default label
to a single Feature button.
Select Relabel Feature buttons.
The Feature Button Relabeling screen displays.
Proceed to Step 3.
Restore the default labels
to all your Feature
buttons.
Select Restore default labels.
The Restore Default Feature Button Labels screen
displays. The prompts “Restore all Feature Button labels
to default settings?” and “Press Default to confirm.”
display.
To restore the default labels, select Default. To return to
the Feature Button Labeling Options screen without
making a change, select Cancel.
The Feature Button Labeling Options screen displays.
Return to the second
Options Main screen
without making a change.
Select Return.
60 4610SW IP Telephone User Guide
Logging Off the 4610SW IP Telephone
3. If Right/Left Page indicators appear in the softkey button area, your phone has more than
one page of Feature buttons. Use the Right or Left Page button to move to the page on
which you want to re-label one or more Feature buttons.
As you move from page to page, the top display area shows the current page number.
Note:
Note:
Your System Administrator might have “locked” one or more labels so that you
cannot edit them. Locked labels are shaded in white. When you cannot change a
locked button, an error beep tone sounds when you select that button.
4. Select (press) the Feature button you want to re-label or for which you want to restore the
default label.
The Feature Button Label Editing screen displays. For reference, the current label appears
next to the first Feature button.
5. To re-label a Feature button, use the dialpad and any applicable Line/Feature buttons, to
enter the new label (13 or less characters). To restore the default label to the selected
Feature button, select Clear to remove the label you previously defined. (See Entering
Characters Using the Dialpad and Editing During or After Entry in Chapter 3: Using the
Speed Dial Application for information about data entry.)
6. Select Save to save the new/modified label (or to restore the default label as applicable).
Alternately, select Cancel to exit the screen without saving a change or restoring the default
label.
The Feature Button Labeling screen re-displays.
Note:
Note:
Some Feature buttons might be provided as part of your telephone software. In
the event of a software upgrade, such standard Feature button labels may be
overwritten with a new, standard label, erasing any re-labeling you may have
performed.
Logging Off the 4610SW IP Telephone
Log your telephone off to prevent unauthorized use during an absence, or for privacy purposes.
Locate the Log Off option on the second Options Main screen.
! CAUTION:
CAUTION:
Logging off deletes all Call Log entries and unless automatic backup/restore is
enabled, returns any options you may have changed to their default values.
1. To log your phone off from any application screen, press the Options button to the right of
and below the softkeys. Then press the Page Right button.
The second Options Main screen displays.
Issue 3 April 2006
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4610SW IP Telephone Options
2. Select the Line/Feature button on either side of the Log Off option.
The Log Off screen displays the prompt “Do you want to log off?”
3. To proceed, select the Line/Feature button on either side of Yes. To return to the Options
Main screen without logging off, select the Line/Feature button on either side of No.
Selecting Yes unregisters your phone from the call server, deleting your Call Log entries
and returning any options you may have set to their default values.
Selecting No displays the second Options Main screen; your phone remains logged on to
the network and your Call Log and options values remain unchanged.
Reinstating the Phone After a Log Off
When your phone is logged off, the top line displays “Ext.=”.
1. To reinstate your phone following a log off, use the dialpad to enter your Extension Number,
then press the Pound (#) key.
The display prompts for entry of your password.
2. Using the dialpad, enter your PBX/switch Password then press the Pound (#) key.
The phone is now ready for use.
Backup/Restore Options
The 4610SW IP Telephone’s backup and restore options allow you to:
●
Back up your options/preference settings, your Speed Dial button labels, names, and
numbers, and Feature button labels. This occurs automatically whenever you save a
change to any one of those settings or buttons. Automatic backup protects this data
against system failure, by allowing you to restore your backup file of active settings and
button labels.
●
Restore options settings, Speed Dial button labels, names and numbers, and Feature
button labels following a phone failure or replacement.
●
Establish or modify FTP (File Transfer Protocol) settings such as the network server
address, directory path for saving backed-up data, and a User ID and Password for server
access through your phone.
●
Verify whether an automatic backup has occurred.
62 4610SW IP Telephone User Guide
Backup/Restore Options
Because each telephone system has unique characteristics and settings, modifying the Backup/
Restore options usually requires your System Administrator’s assistance. For example, it is
unlikely that you know the specific Server IP Address to enter when setting up FTP parameters
without consulting your System Administrator.
To verify or change any of the above options, select Backup/Restore from the third Options
Main screen. This displays the Backup/Restore Main screen containing all related backup/
restore options and settings.
Note:
On the Backup/Restore Main screen, check the Automatic Backup setting to
determine if your phone is already set for automatic backups. The default setting
is Disabled, meaning automatic backup will not occur unless you change the
setting to Enabled. If your System Administrator has disabled your Backup/
Restore Options through administration, you cannot enable them yourself.
Note:
Settings Saved During a Backup
When the Backup/Restore Option is properly administered, Backup/Restore saves the following
settings and preferences:
●
Personalized Ring setting
●
Redial setting
●
Phone Screen on Answer? (yes/no)
●
Phone Screen on Calling? (yes/no)
●
Display Call Timers? (yes/no)
●
Message Display Rate (slow/fast)
●
Visual Alerting (yes/no)
●
Contrast setting
●
Display Language
●
Ethernet setting
●
Automatic Backup (yes/no)
●
FTP Server IP Address
●
FTP Directory Path
●
FTP User Name
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4610SW IP Telephone Options
Setting the Automatic Backup Option
You must change the Automatic Backup setting to Enabled to automatically back up your
options settings, Feature button labels and Speed Dial button labels, names and numbers
whenever you change any of these values. If this setting is Disabled, you might have to first
provide additional information, such as the FTP server on which your backed up data will reside,
before you can change the setting.
1. Check below the FTP Status line for one of the following messages and proceed as
directed.
If
Then
No message displays.
Proceed to Step 2 to change the automatic backup setting
from Disabled to Enabled, or select Return to display the
second Options Main screen.
The message “An FTP
Server IP Address must
be provided for this
feature.” displays.
You must first provide the server FTP address and/or FTP
directory in which to store your backup data.
Contact your System Administrator for this information
and any specific instructions for your telephone system.
Then add the server address as described in Setting a
User ID, Password, and other FTP (File Transfer Protocol)
Options on page 66, before proceeding to Step 2.
2. To automatically back up all your options settings, your Feature button labels, and your
Speed Dial information following a save to any of these values, select the Line/Feature
button to the right or left of Automatic Backup.
The setting changes from Disabled to Enabled.
3. To save your selection, select Save. To exit without making a change, select Cancel.
The third Options Main screen re-displays with the Backup/Restore setting Enabled.
Retrieving and Restoring Data from a Backup File
Restoring data from your most recent backup file is a two-step process. First you initiate backup
file retrieval (usually following a system failure or phone replacement). Then you confirm that
you want the retrieved data to replace the phone’s current data.
Note:
Note:
Retrieving and restoring backup data takes only a few seconds, however, while in
progress, no other phone activity is allowed.
64 4610SW IP Telephone User Guide
Backup/Restore Options
1. Select Retrieve restored data from the Backup/Restore Main screen.
The 4610SW attempts to initiate FTP (File Transfer Protocol) to retrieve the latest backup
file from the server. The message “FTP Retrieval in progress...” displays. Any one of the
following additional messages may display, as appropriate:
If
Then
Following server
connection, the backup file
is retrieved with data in the
proper format.
The messages “File successfully retrieved.” and
“Press Save to replace current data with data from
retrieved file.” display.
Select Save.
All previous values are replaced with the backup file
data. The Backup/Restore Main screen re-displays.
Connection to the FTP
server cannot be made.
The message “Cannot access FTP server.” displays.
Select Retry. If the connection is made, review the
messages above for a successful retrieval and
proceed accordingly.
If the connection still cannot be made, the server
might be busy or not functioning. Select Cancel to
return to the Backup/Restore Main screen and try the
Restore procedure again later.
Optionally, verify with your System Administrator that
the Server’s IP Address is correct.
Connection is made with
the FTP server, but the file
is not in the specified
directory or cannot be
retrieved for any reason.
The message “Cannot obtain file.” displays.
Contact your System Administrator for instructions on
how to proceed.
2. If you want to return to the Backup/Restore Main screen without retrieving or restoring the
backup file, select Cancel.
The retrieval or restoration of backup data is cancelled, and any partially retrieved data is
discarded. The Backup/Restore Main screen re-displays.
Note:
Note:
Your Telephone Administrator can turn off the ability to make changes to Speed
Dial buttons. In this case, you can retrieve the backup file as normal, but any
changes you might have made to that backup file’s Speed Dial button label data
are ignored.
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4610SW IP Telephone Options
Setting a User ID, Password, and other FTP
(File Transfer Protocol) Options
Your System Administrator establishes certain parameters for each 4610SW IP Telephone in
your network. Most parameters are established at the network server and apply to all
telephones in the network. Other parameters may be unique to a specific site, department, or
group of telephones. Those settings which may be unique to your phone appear on the FTP
(File Transfer Protocol) Setup screen. They are:
Note:
●
Server IP Address - the specific server to which your 4610SW IP Telephone is connected
for backup, restore, and other network-related functions. If your phone has been repaired,
this value is set to zero and should be re-established.
●
Directory Path - the server location to which your telephone’s data (for example, Speed
Dial labels, names and numbers, options and Feature button labels) is sent during a
backup and from which data is restored.
●
User ID and Password - unique identifiers assigned to a phone user for server security
purposes.
Note:
All FTP settings are set to blank upon phone manufacture and repair.
Because FTP information may impact server operation and the proper backup of
your phone data, contact your System Administrator before updating any
settings.
The User ID and Password in the following procedure provide access to your
server. Such access allows you to perform backup and other (future)
server-related features. The User ID and Password are not the Avaya
Communication Manager registration ID and password, which identify you as an
authorized user of your respective system.
1. To update any of the FTP settings, select FTP Setup from the Backup/Restore Main screen.
The first FTP Settings Main screen displays.
66 4610SW IP Telephone User Guide
Backup/Restore Options
2. Choose one of the following options:
If you want to
Then
Add or update
the Server IP
Address.
Press a Line/Feature button on the row immediately under Server
IP Address/Directory Path.
The FTP Server Address Input screen displays. The top display
area prompts “Enter IP address” (if no server name is currently
assigned) or “IP Address or DNS name (<17)” (if you are
modifying an existing server address).
Use the dialpad and any applicable Line/Feature buttons to enter
the 16 character or fewer server address/name. (See Entering
Characters Using the Dialpad and Editing During or After Entry in
Chapter 3: Using the Speed Dial Application for information about
data entry.) Select Save to save the setting and return to the first
FTP Settings Main screen.
Add or update
the directory
path (to which
backup saves
your data).
Press a Line/Feature button on the bottom row under Server IP
Address/Directory Path.
The FTP Directory Path Input screen displays. The top display
area prompts “FTP Directory Path (<23).”
Use the dialpad and any applicable Line/Feature buttons to enter
the path provided by your System Administrator (22 or fewer
characters). (See Entering Characters Using the Dialpad and
Editing During or After Entry in Chapter 3: Using the Speed Dial
Application for information about data entry.) Select Save to save
the setting and return to the first FTP Settings Main screen.
Alternately, you can select Clear to remove the current path prior
to entering a new path. Or you can select Cancel to return to the
Backup/Restore Main screen without changing the current path.
Add or update
the [Server]
User Name.
Press the Right Page or Left Page button to display the second
FTP Settings Main screen. Select User Name.
The FTP User Name Input screen displays. The top display area
prompts “FTP User Name (<16).”
Use the dialpad and any applicable Line/Feature buttons to enter
the User Name (15 or fewer characters) that gives you access to
the server. (Either your System Administrator provides the name
or you select the name using parameters provided by the
administrator.) (See Entering Characters Using the Dialpad and
Editing During or After Entry in Chapter 3: Using the Speed Dial
Application for information about data entry.)
Select Save to save the setting and return to the first FTP Settings
Main screen.
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Issue 3 April 2006
67
4610SW IP Telephone Options
If you want to
Then (continued)
Add or modify
your Server
Password.
Select Password.
The FTP Password Input screen displays. The top display area
prompts “FTP Password (<13).”
Use the dialpad and any applicable Line/Feature buttons to enter
the Password (using parameters provided by your System
Administrator). Select Save to save the setting and return to the
first FTP Settings Main screen.
Return to the
Backup/
Restore Main
screen without
changing the
selected FTP
setting.
Select Cancel.
No change is made and the FTP Settings Main screen last
displayed re-displays.
2 of 2
3. Repeat this procedure from Step 1 for each FTP setting you want to add or modify.
Selecting a Display Language
Users can change the user interface language their 4610SW IP Telephones display. Standard
language options are:
●
English (the default display language)
●
Français
●
Italiano
●
Japanese (Katakana only)
●
Español
●
Deutsch
●
Nederlands
●
Português
A given 4610SW IP Telephone supports one of three language configurations:
●
The “standard” configuration listed in the previous bullet list
●
English, Chinese, Russian, and Hebrew
●
English, Japanese (Katakana and Han characters), Russian, and Hebrew
68 4610SW IP Telephone User Guide
Selecting a Display Language
1. Select Select display language on the third Options Main screen.
The first Language Selection screen displays.
2. If the language to which you want to change is shown, go to Step 3. If the language to which
you want to change is not shown, first use the Page Right indicator to move to the second
Language Selection screen.
3. Select the Line/Feature button next to the language you want your phone to display when in
use.
If the currently active language was selected, the third Options Main screen re-displays and
no action is taken.
If any language other than the currently active language was selected, the Language
Confirmation screen displays. The prompt “Are you sure?” displays in the currently active
language and in the new language you selected. The four softkeys at the bottom of the
display are labeled respectively “Yes” and “No” in both the currently active language and the
selected new language.
4. Choose one of the following options:
If you want to
Then
Proceed to change
the current language
to the new language.
Select either Yes softkey.
The active language changes to the new language you
selected. The third Options Main screen re-displays. All
screens now display the new user interface language.
Retain the currently
active language
without changing the
user interface display
language.
Select either No softkey.
The language remains unchanged and the Language
Selection screen re-displays.
Repeat the procedure from Step 2 to select a different
language, or select Return to return to the third Options
Main screen.
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4610SW IP Telephone Options
Changing a Phone/PC Ethernet Interface
The 4610SW IP Telephone ordinarily communicates with any optionally-attached PC in
auto-negotiation mode. This basically means the PC and telephone together decide how to
communicate when they are connected. Although unlikely, there may be an occasion where you
or your System Administrator will want to force the communication to a particular setting.
1. Select PC Ethernet interface from the third Options Main screen.
The first PC Ethernet Interface screen displays showing the current setting.
2. If the setting to which you want to change appears on the first screen, see Step 3. If the
setting to which you want to change does not display on the first screen, use the Page
Right indicator to move to the second screen.
3. Press the Line/Feature button on either side of the desired setting.
The Current setting on the first screen changes to your selected setting.
4. To save your selection, select Save. To restore the original setting without changing it,
select Cancel.
The third Options Main screen redisplays.
70 4610SW IP Telephone User Guide
Chapter 7: Headsets and Handsets
Introduction
This chapter provides information about headsets and specialized handsets that are compatible
with your IP telephone.
Headsets for 4600 Series IP Telephones
Avaya supports only those headsets and headset adapters that carry an Avaya brand or logo.
There are a variety of Avaya headsets that are compatible with your 4600 Series IP Telephone.
To see the available headsets, go to http://www.avayaheadsets.com.
Headsets require headset adapters/connectors to operate. Avaya offers three types of headset
adapters for 4600 Series IP Terminals:
●
The MIP-1 provides remote call answering and call initialization features with the Avaya
Cordless Headset.
●
The Modular base amplifier (M12LUCM), which is a high-performance solution for users
who continuously wear headsets, and
●
The HIP cord, which allows basic, direct headset connection to your Avaya IP telephone.
Avaya also offers a cordless headset solution (LKA10) with up to a 150 ft. mobile range from the
base. The LKA10, when used with the MIP-1, offers remote call answering and call initialization
features on the 4610SW, 4620, 4620SW and 4630SW IP Telephones. The MIP-1 must be
ordered separately. The LKA10, when used without the MIP-1, operates with other Avaya IP
telephones, but cannot be used for remote call answering or call initialization.
The table below summarizes Avaya’s corded headset connectors and cordless headset
choices, and provides ordering codes.
Headset Connector
Type
Ordering Code
M12LUCM
Corded
407639715
HIP Cord
Corded
700212442
LKA10 (includes Headset)
Cordless Solution
408271385
MIP-1
Accessory
700281074
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Headsets and Handsets
Note:
Note:
If your IP telephone does not have a fixed headset button, your System
Administrator must administer your phone for headset operation when using the
HIP Cord.
Handsets for 4600 Series IP Telephones
Specialized handsets are available for noisy environments, hearing-impaired users, and other
special purposes. See the following table for specialized handsets, and replacement handsets
for your phone.
Handset Connector
Type
Ordering Code
AK1A-2001
Replacement Handset
700203797
AK5A-1001
Push-to-Talk
700229727
AK6A-1001
Amplified
700229735
AK8A-1001
Noisy Location
700229743
72 4610SW IP Telephone User Guide
Chapter 8: Telephone Management and
Troubleshooting
Introduction
The 4600 Series IP Telephones are relatively trouble-free. This chapter provides helpful
information for:
●
Interpreting the different ringer tones you hear.
●
Interpreting the 4610SW’s display symbols.
●
Testing your telephone to be sure it is operating correctly.
●
Basic Troubleshooting. This chart provides the most common problems an end user might
encounter and suggested resolutions.
●
Application-specific troubleshooting. This chart describes problems and solutions specific
to a 4610SW application (Phone, Speed Dial, Call Log, or Web Access).
●
Resetting or power-cycling your phone, when Basic Troubleshooting does not resolve a
problem.
Additionally, Chapter 6: 4610SW IP Telephone Options describes several status screens to use
to troubleshoot certain problems, as requested by your System Administrator. For all other IP
telephone questions or problems, contact your System Administrator.
Interpreting Ringer Tones
As you become more familiar with your IP telephone, you will recognize the various tones you
hear in response to an incoming call or while using the handset. The chart below provides an
overview of the tones you hear. Check with your System Administrator to verify if the
descriptions are accurate for your system. Ringing Tones accompany an incoming call.
Feedback Tones are those which you hear through the handset (receiver) or the Speaker.
Note:
Note:
The PBX, not the telephone, generates these tones, which can differ from this
list. This difference is especially true when the PBX is outside the United States.
Issue 3 April 2006
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Telephone Management and Troubleshooting
Ringing (Incoming) Tones
Meaning
1 Ring --------
Call from another extension.
2 Rings ------- -------
Call from outside or the System Administrator.
3 Rings ------ ------ ------
Priority call from another extension, or from an
Automatic Callback call you placed.
Half Ring (ring-ping) ---
A call is being redirected from your phone to another
because “Send All Calls” or “Call Forwarding All
Calls” is active.
Feedback (Handset) Tones
Meaning
Busy --- --- ---
Low-pitched, rapid tone (repeated 60 times per
minute), signifying the number dialed is in use.
Call Waiting Ringback Tone ---_
A ringback tone with lower-pitched signal at the end.
This indicates the extension called is busy and the
called party has been given a call waiting tone.
Confirmation -- -- --
Three short tone bursts. This indicates a feature
activation or cancellation was accepted.
Coverage -
One short tone burst. This indicates your call will be
sent to another extension for a covering user to
answer.
Dial ---------
Continuous tone indicating dialing can begin.
Intercept/Time-out -_-_-_-
Alternating high and low tone indicating a dialing
error, denial of a requested service, or failure to dial
within a preset interval (usually 10 seconds) after
lifting the handset or dialing the previous digit.
Recall Dial - - - -----------
Three shorts tone bursts followed by a steady dial
tone indicate a feature request was accepted and
dialing can start.
Reorder -- -- -- -- -- --
Fast busy tone repeated every half-second
indicates all phone trunk lines are busy.
Ringback ---- ---- ---- ----
Low-pitched tone repeated 15 times a minute
indicates the number dialed is ringing.
74 4610SW IP Telephone User Guide
Interpreting Display Icons
Interpreting Display Icons
As you become more familiar with your IP telephone’s display, you will recognize the icons or
symbols associated with the state of a call or the state of the phone. This chart provides an
overview of the icons you might see. Check with your System Administrator to verify if the
descriptions are accurate for your system.
Icon
Meaning
No Icon Displayed
Idle. Indicates the line is available.
Active. Indicates the line is in use.
On Hold. Indicates a call is on hold on this line.
Ringing. Indicates an incoming call is arriving on this line.
(Soft) Hold. Indicates this line's call was put on hold pending a
conference or a transfer.
Testing Your Phone
The Test feature allows you to verify that your telephone's lights and display are operating
properly.
Testing the Telephone's Lights and Display
1. With the telephone idle (on-hook), press and release the Mute button, then press the
following numbers on the dialpad: 8 3 7 8 # (which stands for TEST).
The display indicates the self-test has started. If the test is successful, the message “Self
test Passed #=end” displays. If the test is not successful, the message “Self test Failed
#=end” displays instead.
2. Press # to return to the Phone screen.
If nothing appears on the display and the phone is receiving power, your phone might need to
be replaced. Contact your System Administrator for assistance or additional troubleshooting
information.
Issue 3 April 2006
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Telephone Management and Troubleshooting
Basic Troubleshooting Chart
Problem/Symptom
Suggested Solution
Phone does not activate after
connecting it the first time.
Unless your System Administrator has already initialized
your telephone, you might experience a delay of several
minutes before it becomes operational. Upon plug-in, your
telephone immediately begins downloading its operational
software, its IP address, and any special features
programmed by your System Administrator from the
server to which it is connected. Report any delay of more
than 10 minutes to your System Administrator.
Phone does not activate after a
power interruption.
Allow a few minutes for re-initialization after unplugging,
powering down the phone, server problems, or other
power interruption causes.
Phone worked earlier but does
not currently seem to work.
Contact your System Administrator.
Speaker does not operate.
Ask your System Administrator if your Speaker was
disabled.
Phone does not ring.
Use the Up/Down Volume keys to set your ringer volume
to a higher level.
From another phone, place a call to your extension to test
this suggested solution.
Display shows an error/
informational message.
Most messages involve server/phone interaction.
If you are on a call and the display suddenly shows
“Discovering...,” the network connection between the
telephone and the call server was interrupted, but your call
stayed connected. The telephone automatically starts to
re-register with the call server, but until re-registration
succeeds, you do not have access to switch features and
functionality such as Transfer, or to administered Feature
buttons.
If you cannot resolve the problem based on the message
received, contact your System Administrator for resolution.
1 of 2
76 4610SW IP Telephone User Guide
Basic Troubleshooting Chart
Problem/Symptom
Suggested Solution
Characters do not appear on the
Display screen.
See “Phone does not activate after connecting it the first
time.”
Check all lines into the phone to ensure that it is properly
connected.
Check the power source to ensure that your telephone is
receiving power.
Perform the following Test procedure: with the telephone
idle (on-hook), press and release the Mute button, then
press the following numbers on the dialpad: 8 3 7 8 #
(which stands for TEST). The display should indicate the
self-test has started, then report if the test was successful
or failed. If nothing appears on the display, and the phone
is receiving power, your phone may need to be replaced.
If these suggested solutions do not resolve the problem,
reset or power cycle the phone with your System
Administrator’s assistance.
Audio quality is poor,
specifically, you hear an echo
while using a handset, static,
sudden silences (gaps in
speech), clipped or garbled
speech, etc.
Various potential network problems may be causing the
problem.
Access the Network Audio Quality screen (described in
Viewing the Network Audio Quality in Chapter 6: 4610SW
IP Telephone Options) to provide your System
Administrator with specific information related to this
problem.
Contact your LAN Administrator with as complete a
description of the problem as possible.
No dial tone.
Check that both the handset and line cords into the phone
are securely connected. Note that there might be a slight
operational delay if you unplug and reconnect the phone.
Reset or power cycle the phone with your System
Administrator’s assistance. (See the section titled
Resetting and Power Cycling the IP Telephone for details.)
Contact your System Administrator if the above steps do
not produce the desired result.
A feature does not work as
indicated in this guide (for
example, the Redial button
doesn’t operate as described).
Verify the procedure and retry. For certain features, you
must lift the handset first or place the phone off-hook.
Contact your System Administrator if the above action
does not produce the desired result. Your telephone
system might have been specially programmed for certain
features applicable only to your installation.
All other IP Phone problems.
Contact your System Administrator.
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Telephone Management and Troubleshooting
Troubleshooting 4610SW Applications
Problem/Symptom
GENERAL:
A feature does not work as
indicated in this guide, or does not
work as it had previously worked.
Suggested Resolution
Verify the procedure and retry.
Check below to troubleshoot the specific application
with which you are working.
Ensure that any options have not been changed.
Contact your System Administrator if these actions do
not produce the desired result.
You are logging on to a new
telephone and your old data and
settings are not being displayed.
Your new telephone is not retrieving data from the
same location as your original telephone, or you need
to provide a User Name and Password. Follow the
procedure in Setting the Automatic Backup Option to
administer your current telephone with the necessary
parameters. If this procedure does not solve the
problem, contact your System Administrator.
PHONE APPLICATION:
Please review the previous section, Basic
Troubleshooting Chart.
SPEED DIAL APPLICATION:
You cannot dial out using any
Speed Dial button.
You cannot add an entry to the
Speed Dial list.
CALL LOG APPLICATION:
You cannot dial out after selecting a
Call Log entry.
Verify that all call appearances (incoming/outgoing
lines) are not already in use. If all lines are in use, wait
until a line is available to make your call.
You have 48 Speed Dial entries, the maximum allowed.
You must delete at least one entry before adding a new
entry.
Check that all call appearances (incoming/outgoing
lines) are not already in use. If all lines are in use, wait
until a line is available to make your call.
You cannot add an entry to the
Speed Dial list.
You have 48 Speed Dial entries, the maximum allowed.
You must delete at least one entry before adding a new
entry.
Dialing from this application does
not go through.
Your administrator must administer settings for the
Enhanced Dialing feature beyond the defaults.
The Call Log is empty.
Many events can clear the Call Log, including power
failures, restarting the telephone after logging off, etc.
1 of 2
78 4610SW IP Telephone User Guide
Resetting and Power Cycling the IP Telephone
Problem/Symptom
WEB ACCESS APPLICATION:
Pressing the Web softkey does not
display a Web site.
Suggested Resolution (continued)
Check with your LAN Administrator to determine if the
Web server is not operating, if there are network
connectivity problems, or other network problems.
Dialing from this application does
not go through.
Your administrator must administer settings for the
Enhanced Dialing feature beyond the defaults.
You cannot add an entry to the
Speed Dial list.
You have 48 Speed Dial entries, the maximum allowed.
You must delete at least one entry before adding a new
entry.
OPTIONS:
No Options other than “View IP
Settings” display.
Your administrator has turned off all user-settable
options.
2 of 2
Resetting and Power Cycling the IP Telephone
Reset your IP telephone when other troubleshooting suggestions do not correct the problem or
after being advised to do so by your System Administrator.
! CAUTION:
CAUTION:
Use a Power Cycle only with the approval of your System Administrator and only
when a reset does not resolve the problem. Power cycling may cause stored
information such as options and settings to be lost.
Resetting Your Phone
This basic reset procedure should resolve most problems.
1. Press the Mute button.
2. Using the dial pad, press the following keys in sequence: 7 3 7 3 8 #
The display shows the message “Reset values? * = no # = yes.”
Issue 3 April 2006
79
Telephone Management and Troubleshooting
3. Choose one of the following:
If you want to
Then
Reset the phone without
resetting any assigned
values.
Press * (asterisk).
A confirmation tone sounds and the display prompts
“Restart phone? * = no # = yes.”
Reset the phone and any
previously assigned
(programmed) values
(Use this option only if your
phone has prog.rammed,
static values).
Press # (the pound key).
The display shows the message “Resetting values”
while your IP telephone resets its programmed
values, such as the IP address, to its default values,
and re-establishes the server connection. The display
then prompts “Restart phone? * = no # = yes.”
4. Press # to restart the phone or * to terminate the restart and restore the phone to its
previous state.
Note:
Note:
Any reset/restart of your phone may take a few minutes.
Power Cycling the Phone
Use the power cycle with your System Administrator’s approval. Use power cycling only if the
basic or programmed reset procedure cannot be performed or does not correct the problem:
1. Unplug the phone and plug it back in.
The phone connection is re-established.
2. If power-cycling does not correct the problem, your System Administrator can perform a
more severe power cycle routine by unplugging both the phone and the Ethernet cables.
!
WARNING:
WARNING:
Because the type of power cycle mentioned in Step 2 involves reprogramming
certain values, Step 2 should only be performed by your System Administrator.
80 4610SW IP Telephone User Guide
Index
Index
Numerical
4600 Series IP Telephones
Handsets . . . . . . . . . . . . . . . .
Headsets for . . . . . . . . . . . . . .
4610SW Applications, Troubleshooting . . .
4610SW IP Telephone
about the . . . . . . . . . . . . . . . .
Additional Functionality . . . . . . . . .
Application Options . . . . . . . . . . .
Applications . . . . . . . . . . . . . .
Button/Feature Descriptions . . . . . . .
Icons/Background Colors for administered
features . . . . . . . . . . . . . . .
Illustration of . . . . . . . . . . . . . .
Introduction . . . . . . . . . . . . . .
Logging Off. . . . . . . . . . . . . . .
Options . . . . . . . . . . . . . . . .
Reinstating the Phone After a Log Off . .
Resetting and Power Cycling . . . . . .
Telephone Button/Feature Descriptions .
Telephone Options . . . . . . . . . . .
Troubleshooting . . . . . . . . . . . .
Using Your . . . . . . . . . . . . . . .
C
. . . . 72
. . . . 71
. . . . 78
.
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.11
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. . 12
. . .11
. 30, 61
. . 51
. 31, 62
. . 79
. . 13
. . 18
. . 73
. . 21
19
53
17
13
A
About the Call Log . . . . . . . . . . . . . .
Accessing the Options Main Menus . . . . . .
Adding a Call Log Entry to a Speed Dial Button
Adding a held call to the current call, during
Conference . . . . . . . . . . . . . . . .
Adding a Speed Dial Button . . . . . . . . .
Adding a Speed Dial Button for a Web Site
Telephone Number . . . . . . . . . . . . .
Alternate Language, Selecting an . . . . . . .
Application Options . . . . . . . . . . . . .
Application Screens, Navigating . . . . . . .
Applications, for 4610SW IP Telephone . . . .
Authentication, for Web Access . . . . . . . .
Automatic Backup Option, Setting the . . . . .
Automatic Backup/Retrieval Feature . . . . .
Automatic Dialing . . . . . . . . . . . . . .
. . . 39
. . . 52
. . . 41
. . . 27
. . . 36
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.
50
68
53
15
17
46
64
19
22
Backup File, Retrieving and Restoring Data from .
Backup/Restore Options . . . . . . . . . . . .
Backup/Restore, Settings Saved During . . . . .
Basic Troubleshooting Chart . . . . . . . . . .
.
.
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.
64
62
63
76
B
Call Appearances. . . . . . . . . . . . . . .
Call Handling Features . . . . . . . . . . . .
Call Log
About the . . . . . . . . . . . . . . . . .
Calling a Party from the . . . . . . . . . .
Deleting a Single Entry . . . . . . . . . .
Deleting All Entries . . . . . . . . . . . .
Troubleshooting . . . . . . . . . . . . . .
Viewing a . . . . . . . . . . . . . . . . .
Call Log Application . . . . . . . . . . . . .
Call Log Application, Using the . . . . . . . .
Call Log Entries
Deleting . . . . . . . . . . . . . . . . .
Deleting a Single Entry . . . . . . . . . .
Deleting all entries from a log . . . . . . .
Call Log Entry, Adding to a Speed Dial Button .
Call Timers Option . . . . . . . . . . . . . .
Calling a party from the Call Log . . . . . . . .
Calling a party from the Web Access Application
Changing the Display Contrast . . . . . . . .
Conference
Adding a held call to the current call . . . .
Adding another party to a call . . . . . . .
Dropping the last person added to the call .
Conference button . . . . . . . . . . . . . .
Conference feature . . . . . . . . . . . . . .
. . . 21
. . . 26
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39
25
42
43
78
40
18
39
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42
42
43
41
54
25
26
59
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27
27
27
14
27
Deleting a Speed Dial Button Label . . . . . . . . .
Deleting Call Log Entries . . . . . . . . . . . . . .
Dialing
Automatic . . . . . . . . . . . . . . . . . . . .
Automatically, using an administered Line/Feature
button . . . . . . . . . . . . . . . . . . . . .
Calling a Party from the Call Log . . . . . . . . .
Calling a Party from the Web Access Application .
Manual . . . . . . . . . . . . . . . . . . . . .
Redialing . . . . . . . . . . . . . . . . . . . .
using a Speed Dial button . . . . . . . . . . . .
Dialpad, Entering Characters Using the . . . . . . .
Display Contrast, Changing the . . . . . . . . . . .
Display description . . . . . . . . . . . . . . . . .
Display Icons, Interpreting . . . . . . . . . . . . . .
Documentation, Related . . . . . . . . . . . . . .
Drop button . . . . . . . . . . . . . . . . . . . .
Dropping the last person added to the call, during
Conference . . . . . . . . . . . . . . . . . . . .
38
42
D
Issue 3 April 2006
22
24
25
26
22
23
24
33
59
13
75
.9
14
27
81
Index
E
Editing During or After Data Entry . . .
Enhanced Dialing . . . . . . . . . .
Entering Characters Using the Dialpad
Entering Data on Speed Dial Screens .
Entering Text on Web Pages . . . . .
. . . . . . . 34
23, 25, 26, 78, 79
. . . . . . 33, 49
. . . . . . . 33
. . . . . . . 48
F
Feature and Telephone Button Descriptions . . . . . 13
Feature Button Labeling . . . . . . . . . . . . . . 60
File Transfer Protocol. See FTP
FTP Options . . . . . . . . . . . . . . . . . . . . 66
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58
14
28
14
N
Navigating
Application Screens . . . . . . . . . . . . . . .
Web Pages . . . . . . . . . . . . . . . . . . .
Navigating Web Pages
Home Page and Other Standard-Size Web Pages .
Network Audio Quality, Viewing the . . . . . . . . .
Numeric (Dialing) Pad . . . . . . . . . . . . . . .
15
46
47
59
14
O
H
Handsets and Headsets .
Headset
Headset button . . . .
Headset Jack . . . . .
Headset LED Indicator
Headsets and Handsets .
Hold
Placing a call on . . .
Retrieving a held call .
Hold button . . . . . . .
Hold feature . . . . . . .
Miscellaneous Status, Viewing
Mute button . . . . . . . . .
Mute feature . . . . . . . . .
Mute LED Indicator . . . . . .
. . . . . . . . . . . . . 71
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14
14
13
71
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27
28
14
27
Icons/Background Colors for Features Administered
on the 4610SW Call Server . . . . . . . . . . .
Illustration, of phone . . . . . . . . . . . . . . .
Interface Status, Viewing the . . . . . . . . . . .
Interpreting Display Icons. . . . . . . . . . . . .
Interpreting Ringer Tones . . . . . . . . . . . .
Introducing Your 4610SW IP Telephone . . . . . .
IP Address Status, Viewing . . . . . . . . . . . .
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16
12
58
75
73
.11
58
I
L
Labeling Feature Buttons . . . . . . .
Language, Selecting an Alternate . . .
Line/Feature buttons . . . . . . . . .
Log Off, Reinstating the Phone after a .
Logging Off the 4610SW IP Telephone
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. . 60
. . 68
. 13, 15
. 31, 62
. 30, 61
M
Making Calls. . . . . . . . . . . . . . . . . . . . 21
Manual Dialing . . . . . . . . . . . . . . . . . . . 22
Message Display Rate, Setting the . . . . . . . . . 55
82 4610SW IP Telephone User Guide
Options
Alternate Language . . . . . . .
Application . . . . . . . . . . .
Automatic Backup . . . . . . . .
Backup File retrieval/restore . . .
Backup/Restore . . . . . . . . .
Call Timers . . . . . . . . . . .
Display Contrast. . . . . . . . .
FTP . . . . . . . . . . . . . .
Interface Status . . . . . . . . .
Labeling Feature Buttons . . . .
Message Display Rate . . . . . .
Miscellaneous Status . . . . . .
Network Audio Quality . . . . . .
Password, setting . . . . . . . .
Personal Ringing . . . . . . . .
Phone Screen on Answer . . . .
Phone Screen on Calling. . . . .
Quality of Service (QoS) Status .
Redial . . . . . . . . . . . . .
User ID, setting . . . . . . . . .
Viewing IP Address Status . . . .
Visual Alerting . . . . . . . . . .
Options button . . . . . . . . . . .
Options Main Menus, Accessing the .
Options Screens, Troubleshooting . .
Options, for 4610SW IP Telephone .
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68
53
64
64
62
55
59
66
58
60
55
58
59
66
56
54
54
58
53
66
58
56
13
52
79
18
Page Right/Left buttons . . . . . . . .
Paging indicator . . . . . . . . . . .
Password . . . . . . . . . . . . . .
Personal Ringing Options . . . . . . .
Phone Application . . . . . . . . . .
Phone Application, Troubleshooting the
Phone Feature buttons . . . . . . . .
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13
13
66
56
17
78
15
P
Index
Phone Screen on Answer? Option . . .
Phone Screen on Calling? Option . . . .
Phone/Exit button . . . . . . . . . . .
Phone/PC Ethernet Interface, Changing .
Placing a call on hold. . . . . . . . . .
Power Cycling the Phone . . . . . . . .
Push Feature . . . . . . . . . . . . .
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54
54
13
70
27
80
19
Q
Quality of Service (QoS) Status, Viewing . . . . . . 58
R
Receiving Calls . . . . . . . . . . . . . . . . . . 26
Redial button . . . . . . . . . . . . . . . . . . . 14
Redial Option, Setting the . . . . . . . . . . . . . 53
Redialing a party . . . . . . . . . . . . . . . . . . 23
Redialing the last number called . . . . . . . . . . 23
Redialing using a list of the last six numbers called . . 23
Reinstating the Phone After a Log Off . . . . . . . 31, 62
Related Documentation . . . . . . . . . . . . . . . 9
Resetting and Power Cycling the 4610SW IP
Telephone . . . . . . . . . . . . . . . . . . . . 79
Resetting Your Phone . . . . . . . . . . . . . . . 79
Restoring Data from a Backup File . . . . . . . . . 64
Retrieving a held call . . . . . . . . . . . . . . . . 28
Retrieving a Voice Mail Message . . . . . . . . . . 30
Retrieving and Restoring Data from a Backup File . . 64
Ringer Tones, Interpreting . . . . . . . . . . . . . 73
S
Sending a call to another telephone . . . . . . . . .
Setting a User ID, Password, and other FTP Options .
Setting the Automatic Backup Option . . . . . . . .
Setting the Display Call Timers? Option . . . . . . .
Setting the Message Display Rate . . . . . . . . .
Setting the Phone Screen on Answer? Option . . . .
Setting the Phone Screen on Calling? Option . . . .
Setting the Redial Option . . . . . . . . . . . . . .
Setting Visual Alerting . . . . . . . . . . . . . . .
Softkeys . . . . . . . . . . . . . . . . . . . . . 13,
Speaker
Changing from the handset or headset to the
Speaker . . . . . . . . . . . . . . . . . . .
Changing from the Speaker to the handset or
headset . . . . . . . . . . . . . . . . . . . .
Ending a call while the Speaker is active . . . . .
Turning the Speaker off during a call . . . . . . .
Turning the Speaker on during a call . . . . . . .
Speaker button . . . . . . . . . . . . . . . . . .
Speaker feature . . . . . . . . . . . . . . . . . .
29
66
64
55
55
54
54
53
56
16
29
29
29
29
29
13
28
Speaker LED Indicator . . . . . . . . . . .
Speed Dial Application . . . . . . . . . . .
Troubleshooting . . . . . . . . . . . . .
Using the . . . . . . . . . . . . . . . .
Speed Dial Button
Adding a . . . . . . . . . . . . . . . .
Adding a Call Log Entry to a . . . . . . .
Adding for a Web Site Telephone Number
Deleting a Label . . . . . . . . . . . . .
Dialing a party using a . . . . . . . . . .
Updating Label Information . . . . . . .
Speed Dial Screens
Editing During or After Entry . . . . . . .
Entering Characters Using the Dialpad . .
Entering Data on . . . . . . . . . . . .
Status Screen . . . . . . . . . . . . . . .
Status Screen Viewing Options . . . . . . .
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13
17
78
33
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36
41
50
38
24
37
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34
33
33
57
57
Telephone Button/Feature Descriptions . . . . . . .
Telephone Lights and Display, Testing the . . . . . .
Telephone Management and Troubleshooting . . . .
Testing Your Phone . . . . . . . . . . . . . . . .
Text, entering . . . . . . . . . . . . . 33, 34, 48,
Transfer
Sending a call to another telephone . . . . . . .
Transfer button . . . . . . . . . . . . . . . . . . .
Transfer feature . . . . . . . . . . . . . . . . . .
Troubleshooting 4610SW Applications . . . . . . . .
Troubleshooting Chart, Basic . . . . . . . . . . . .
Troubleshooting, and Telephone Management . . . .
13
75
73
75
49
T
29
14
29
78
76
73
U
Updating Speed Dial Button Label Information
User ID . . . . . . . . . . . . . . . . . .
Using the Call Log Application . . . . . . . .
Using the Speed Dial Application . . . . . .
Using the Web Access Application . . . . . .
Using Your 4610SW IP Telephone . . . . . .
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37
66
39
33
45
21
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40
59
56
30
13
14
V
Viewing a Call Log . . . . . . . .
Viewing the Network Audio Quality
Visual Alerting, Setting . . . . . .
Voice Mail Message, Retrieving a .
Voice Message Light . . . . . . .
Volume Control buttons . . . . . .
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Issue 3 April 2006
83
Index
W
Web Access Application
Calling a party from the . . . . . . . . . . . .
Troubleshooting . . . . . . . . . . . . . . .
Using the . . . . . . . . . . . . . . . . . . .
Web Access Authentication . . . . . . . . . . . .
Web Pages
Entering Characters Using the Dialpad . . . . .
Entering Text on . . . . . . . . . . . . . . .
Navigating . . . . . . . . . . . . . . . . . .
Web Site Telephone Number, Adding a Speed Dial
Button for . . . . . . . . . . . . . . . . . . .
84 4610SW IP Telephone User Guide
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26
79
45
46
. 49
. 48
. 46
. 50