Sharp MXUSX5 - Desk - PC Specifications

awT-(-PUBLIC CONTRACT FOR SERVICES
THIS AGREEMENT ("Agreement") is made and entered into this
day of
, 2013, by and between the BOARD OF COUNTY COMMISSIONERS OF
THE COUNTY OF DOUGLAS, STATE OF COLORADO (the "County"), and PACIFIC
e)ciLuLer
OFFICE AUTOMATION, a Corporation, authorized to do business in Colorado (the
"Consultant").
RECITALS
WhEREAS, the County is undertaking activities related to the lease of fifty (50) new
multi-functional copiers and all associated accessories/service/maintenance/supplies (excluding
paper), as specified per all terms and conditions of the RFP/for Multi-Functional Copiers and
Copier Maintenance (RFP#029-13); and
WHEREAS, the County desires to engage the Consultant to render certain professional
services and assistance in connection with such undertakings of the County; and
WHEREAS, the Consultant has the ability to assist the County through its professional
expertise, knowledge, and experience and is ready, willing and able to provide such services,
subject to the conditions hereinafter set forth.
NOW, THEREFORE, for and in consideration of the premises and other good and
valuable consideration, the parties agree as follows:
LINE OF AUTHORITY: Carolyn Riggs is designated as the Authorized
Representative of the County for the purpose of administering, coordinating and approving the
work performed by the Consultant under this Agreement.
SCOPE OF SERVICES: All services described in Exhibit A, attached hereto
and incorporated herein, shall be performed by Consultant.
The County may, from time to time, request changes to the scope of services to be
performed hereunder. Such changes, including any increase or decrease in the amount of the
Consultant's compensation, which are mutually agreed upon between the County and Consultant,
shall be in writing and shall become part of this Agreement upon execution.
The Consultant agrees to diligently and professionally perform all the services described
herein in a manner satisfactory to the Authorized Representative. It is also understood and
agreed that the Consultant shall not, in performing services hereunder, undertake any action or
activity prohibited by the terms of any lease, permit, license or other agreement in effect during
the term hereof between the Consultant and the County for the use and occupancy by the
Consultant of any County facilities or space.
COMPENSATION: Subject to the maximum contract liability and all other
provisions of this Agreement, the County agrees to pay to the Consultant, and the Consultant
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agrees to accept payment as described in Exhibit B. attached hereto and incorporated herein,
during the term hereof, in accordance with the terms set forth herein.
ANNUAL MAXIMUM CONTRACT EXPENDITURE: Any other provision
of this Agreement notwithstanding and pursuant to Section 29-1-110, C.R.S., the amount of
funds annually appropriated for this Agreement is SIXTY-FIVE THOUSAND DOLLARS
($65,000.00). In no event shall the County be liable for payment under this Agreement for any
amount in excess thereof, without a mutually agreed upon amendment to this Agreement. The
County is not under obligation to make any future apportionment or allocation to this Agreement
nor is anything set forth herein a limitation of liability for Consultant. Any potential expenditure
for this Agreement outside the current fiscal year is subject to future annual appropriation of
funds for any such proposed expenditure.
TERM: It is mutually agreed by the parties that the term of this Agreement shall
commence as of 12:01 am. on JANUARY 1, 2014, and terminate at 12:00 am. on
DECEMBER 31, 2016. The County shall have the option to renew this agreement for two (2)
additional periods of one (1) year each, with the same terms and conditions. This Agreement
andlor any extension of its original term shall be contingent upon annual funding being
appropriated, budgeted and otherwise made available for such purposes and subject to the
County's satisfaction with all products and services received during the preceding term.
INVOICING PROCEDURES: Payments shall be made to the Consultant based
upon invoices submitted by the Consultant, provided such invoices have been approved by the
Authorized Representative. Payments will be made to the Consultant within thirty (30) days, or
within a mutually agreed upon period after County has received complete invoices from the
Consultant. The County reserves the right to require such additional documentation, including
monthly activity reports detailing the Consultant's activities and services rendered, as the County
deems appropriate to support the payments to the Consultant. The signature of an officer of the
Consultant shall appear on all invoices certifying that the invoice has been examined and found
to be correct.
CONFLICT OF INTEREST: The Consultant agrees that no official, officer or
employee of the County shall have any personal or beneficial interest whatsoever in the services
or property described herein, and the Consultant further agrees not to hire, pay, or contract for
services of any official, officer or employee of the County. A conflict of interest shall include
transactions, activities or conduct that would affect the judgment, actions or work of the
Consultant by placing the Consultant's own interests, or the interest of any party with whom the
Consultant has a contractual arrangement, in conflict with those of County.
INDEMNIFICATION: The County cannot and by this Agreement does not
agree to indemnify, hold harmless, exonerate or assume the defense of the Consultant or any
other person or entity whatsoever for any purpose whatsoever. The Consultant shall defend,
indemnify and hold harmless the County, its commissioners, officials, officers, directors, agents,
and em1oyees from any and all claims, demands, suits, actions or proceedings of any kind or
nature whatsoever, including workers' compensation claims, in any way resulting from or arising
from this Agreement; provided, however, that the Consultant need not indemnify or save
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harmless the County, its officers, agents and employees from damages resulting from the sole
negligence of the County's commissioners, officials, officers, directors, agents, and employees.
INDEPENDENT CONTRACTOR: The Consultant is an independent
contr4ctor and is free to perform services for other clients. Notwithstanding any provision of this
Agreement, all personnel assigned by the Consultant to perform work under this Agreement shall
be and remain at all times, employees of the Consultant for all purposes. THE INDEPENDENT
CONTRACTOR IS NOT ENTITLED TO WORKERS' COMPENSATION OR
UNEMPLOYMENT BENEFITS THROUGH THE COUNTY AND IS OBLIGATED TO PAY
FEDERAL AND STATE INCOME TAX ON ANY MONIES EARNED PURSUANT TO THE
CONTRACT RELATIONSHIP.
ILLEGAL ALIENS: If Consultant has any employees or subcontractors, the
Consultant shall comply with §8-17.5-101, et seq. C.R.S., regarding Illegal Aliens - Public
Contracts for Services, and this Agreement. By execution of this Agreement, the Consultant
certifies that it does not knowingly employ or contract with an illegal alien who will perform
work under this Agreement and that the Consultant will participate in either the E-Verify
Program or Department Program in order to confirm the eligibility of all employees who are
newly hired for employment to perform work under this Agreement.
A.
Consultant shall not:
Knowingly employ or contract with an illegal alien to perform work under
this Agreement; or
Enter into a contract with a subcontractor that fails to certify to the
Consultant that the subcontractor shall not knowingly employ or contract
with an illegal alien to perform work under this Agreement.
B.
The Consultant has confirmed the employment eligibility of all employees who
are newly hired for employment to perform Work under this Agreement through participation in
either the E-Verify Program or Department Program.
The Consultant shall not use either the E-Verify Program or Department Program
to undertake pre-employment screening ofjob applicants while this Agreement is in effect.
C.
D.
If the Consultant obtains actual knowledge that a subcontractor performing work
under this Agreement knowingly employs or contracts with an illegal alien, the Consultant shall:
Notify the subcontractor and the County within three (3) days that the
Consultant has actual knowledge that the subcontractor is employing or
contracting with an illegal alien; and
Terminate the subcontract with the subcontractor if within three (3) days
of receiving the notice required pursuant to the preceding sub-
subparagraph of this subparagraph, the subcontractor does not stop
employing or contracting with the illegal alien; except that the Consultant
3
shall not terminate the contract with the subcontractor if during such three
(3) days the subcontractor provides information to establish that the
subcontractor has not knowingly employed or contracted with an illegal
alien.
The Consultant shall comply with any reasonable request by the Department of
Labor and Employment made in the course of an investigation that the Department is
undertaking pursuant to the authority established in §8-17.5-102(5), C.R.S.
If the Consultant violates this provision of this Agreement, the County may
terminate the Agreement for a breach of contract. If the Agreement is so terminated, the
Consultant shall be liable for actual and consequential damages to the County as required by law.
The County will notify the Office of the Secretary of State if the Consultant
violates this provision of this Agreement and the County terminates the Agreement for such
breach.
NO WAIVER OF GOVERNMENTAL IMMUNITY ACT: The parties hereto
understand and agree that the County, its commissioners, officials, officers, directors, agents and
employees, are relying on, and do not waive or intend to waive by any provisions of this
Agreement, the monetary limitations or any other rights, immunities and protections provided by
the Colorado Governmental Immunity Act, § 24-10-101 to 120, C.R.S., or otherwise available
to the County.
ASSIGNME NT: The Consultant covenants and agrees that it will not assign or
transfer its rights hereunder, or subcontract any work hereunder, either in whole or in part
without the prior written approval of the Authorized Representative. Any attempt by the
Consultant to assign or transfer its rights hereunder shall, at the option of the Authorized
Representative, void the assignment or automatically terminate this Agreement and all rights of
the Consultant hereunder.
COUNTY REVIEW OF RECORDS: The Consultant agrees that, upon request
of the Authorized Representative, at any time during the term of this Agreement, or three (3)
years thereafter, it will make full disclosure to the County and make available for inspection and
audit upon request by the Authorized Representative, the County Director of Finance, or any of
their authorized representatives, all of its records associated with work performed under this
Agreement for the purpose of making an audit, examination or excerpts. The Consultant shall
maintain such records until the expiration of three (3) years following the end of the term of this
Agreement.
OWNERSHIP OF DOCUMENTS: Drawings, specifications, guidelines and
any other documents prepared by the Consultant in connection with this Agreement shall be the
property of the County.
ASSIGNMENT OF COPYRIGHTS: The Consultant assigns to the County the
copyrights to all works prepared, developed, or created pursuant to this Agreement, including the
right to: 1) reproduce the work; 2) prepare derivative works; 3) distribute copies to the public by
4
sale, rental, lease, or lending; 4) perform the works publicly; and 5) to display the work publicly.
The Consultant waives its rights to claim authorship of the works, to prevent its name from being
used wrongly in connection with the works, and to prevent distortion of the works.
TERMINATION: The County shall have the right to terminate this Agreement,
in whole or in part, due to the Consultants failure to carry out any term or condition of this
Agreement. Should the County be dissatisfied with the performance of the Consultant and/or
their personnel, the County will provide written notification of the specific non-performance. If,
in the opinion of the County, the Consultant fails to correct the non-performance within thirty
(30) days of the Consultant's receipt of the written notification of non-performance, the County
may terminate this agreement in its entirety without incurring any additional charges.
NOTICES: Notices concerning termination of this Agreement, notices of alleged
or actual violations of the terms or provisions of this Agreement, and all other notices shall be
made as follows:
Douglas County Government
Finance Department, Purchasing Division
Attn: Carolyn S. Riggs
100 Third Street, Suite 130
Castle Rock, Colorado 80104
Phone: 303-660-7434
Fax: 303-660-9661
by the Consultant to:
Email: criggs(%idoug!as.co.us
with a copy to:
Douglas County Attorney's Office
100 Third Street
Castle Rock, Colorado 80104
Phone: 303-660-7414
and by the County to:
Pacific Office Automation
Ann: Barry Rogers
6555 South Kenton Street, Suite 312
Centennial, Colorado SOl 11
Phone: 720-305-0500
Fax: 720-305-0592
Email: bany.rogers(àpacificoffice.com
Said notices shall be delivered personally during normal business hours to the appropriate office
above, or by prepaid first class U.S. mail, via facsimile, or other method authorized in writing by
the Authorized Representative. Mailed notices shall be deemed effective upon receipt or three
(3) days after the date of mailing, whichever is earlier. The parties may from time to time
designate substitute addresses or persons where and to whom such notices are to be mailed or
delivered, but such substitutions shall not be effective until actual receipt of written notification.
5
NONDISCRIMINATION: In connection with the performance of work under
this Agreement, the Consultant agrees not to refuse to hire, discharge, promote or demote, or to
discriminate in matters of compensation against any person otherwise qualified, solely because
of race, color, religion, national origin, gender, age, military status, sexual orientation, marital
status, or physical or mental disability.
GOVERNING LAW; VENUE: This Agreement shall be deemed to have been
made in, and construed in accordance with the laws of the State of Colorado. Venue for any
action hereunder shall be in the District Court, County of Douglas, State of Colorado. The
Consultant expressly waives the right to bring any action in or to remove any action to any other
jurisdiction, whether state or federal.
COMPLIANCE WITH ALL LAWS AND REGULATIONS: All of the work
perfonned under this Agreement by the Consultant shall comply with all applicable laws, rules,
regulations and codes of the United States and the State of Colorado. The Consultant shall also
comply with all applicable ordinances, regulations, and resolutions of the County and shall
commit no trespass on any public or private property in the performance of any of the work
embraced by this Agreement.
SEVERABILITY: In the event any of the provisions of this Agreement are held
to be unenforceable or invalid by any court of competent jurisdiction, the validity of the
remaining provisions shall not be affected. Should either party fail to enforce a specific term of
this Agreement it shall not be a waiver of a subsequent right of enforcement, nor shall it be
deemed a modification or alteration of the terms and conditions contained herein.
NO THIRD PARTY BENEFICIARiES: The enforcement of the terms and
conditions of this Agreement and all rights of action relating to such enforcement, shall be
strictly reserved to the County and the Consultant, and nothing contained in this Agreement shall
give or allow any such claim or right of action by any other or third person under such
Agreement.
PRIORITY OF PROVISIONS: In the event that any terms of this Agreement
and any Exhibit, attachment, or other referenced document are inconsistent, the following order
of priority shall control:
l
This Agreement, Sections 1 through 27
2" Request for Proposal (if applicable)
3rd
Exhibit C - Insurance Requirements
4th
5th
Exhibit A Scope of Services
Exhibit B - Method of Payment
6
Response to Request for Proposal (if applicable).
HEADINGS; RECITALS: The headings contained in this Agreement are for
reference purposes only and shall not in any way affect the meaning or interpretation of this
Agreement. The Recitals to this Agreement are incorporated herein.
ENTIRE AGREEMENT: The parties acknowledge and agree that the provisions
contained herein constitute the entire agreement and that all representations made by any
6
commissioner, official, officer, director, agent or employee of the respective parties unless
included herein are null and void and of no effect. No alterations, amendments, changes or
modifications to this Agreement, except those which are expressly reserved herein to the
Authorized Representative, shall be valid unless they are contained in writing and executed by
all the parties with the same formality as this Agreement.
INSURANCE: The Consultant shall be required to maintain the insurance
requirements provided in Exhibit C, attached hereto and incorporated herein by reference. The
Consultant shall provide evidence that such requirements have been met and shall provide
updated information to the County in the event any changes are made to the Consultant's
insurance coverage during the term of this Agreement.
COUNTY EXECUTION OF AGREEMENT: This Agreement is expressly
subject to, and shall not be or become effective or binding on the County, until execution by all
signatories of the County.
IN WITNESS WHEREOF, the County and the Consultant have executed this Agreement
as of the above date.
PACIFI
BY:
FFICE AUT MATION
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Printed Name:
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Title:
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DATE:
Signature of Notary Public Required:
STATEOF
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ss.
COUNTY OF
The foregoing instrument was acknowledged before me this
C) day of £9CkC_c, 2013, by
Witness my hand and official seal
My commission expires:
17 -7-7°'C
NotIry Public
MAtTHEW A
NOTARY PUBLIC
STATE OF COlORADO
1 I4O77
NOTPKY ID
MYcoMMeO'l
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7
V.
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PUBLIC CONTRACT FOR SERVICES
DOUGLAS COUNTY GOVERNMENT AND PACIFIC OFFICE AUTOMATION
JANUARY 1, 2014 DECEMBER 31, 2016
BOARD OF COUNTY COMMISSIONERS
OF TIlE COUNTY OF DOUGLAS
BY:
Douglas J. DeBord, County Manager
DATE:
APPROVED AS TO FISCAL CONTENT:
APPROVED AS tO LEGAL FORM:
Afidrew Cpland
¶1Lance Ingalls
County Attorney
Finance Director
DATE:
/1/41/5
DATE:
8
7' ,2/7
Exhibit A
SCOPE OF SERVICES
Lease of fifty (50) new multi-functional copiers and all associated accessories, service,
maintenance, and supplies (excluding paper), as specified per all terms and conditions of the
Request for Proposal (RFP) for Multi-Functional Copiers and Copier Maintenance (RFP#02913) and the subsequent proposal response from Pacific Office Automation. The original Request
for proposal (RFP) documents and the proposal response from Pacific Office Automation will
serve as a continuing part of Exhibit A. The detailed list of copiers and accessories are attached
and incorporated herein.
Pacific Office Automation shall:
Provide adequately trained personnel to perform the copier repair/maintenance services.
Provide NEW multi-functional equipment (copiers and accessories). NEW equipment is
defined as units that have been assembled for the first time, with all new parts and
accessories. New equipment shall be delivered with no more than one-thousand (1000)
testlset-up copies on the meter.
Install all copiers that are a result of this RFP. Upon the expiration or termination of any
agreement, the vendor shall remove said copiers at its sole expense. In addition, if any
copier(s) would need to be relocated for any reason, the vendor will also provide that
service at no expense to the County.
Participate in bi-annual account reviews with Purchasing Division staff.
Provide one (1) quarterly invoice, billed in arrears, for machines and actual copies made.
Black & White copies are billed at $00055/copy and Color copies are billed at
$00500/copy. Standard fiscal quarters apply March, June, September, and December.
Upon the expiration or termination of any agreement, all hard-drives will be removed by
the vendor and retained by Douglas County at no additional expense to the County.
Ensure that all personnel performing services under this Agreement will perform in a
professional manner and will comply with all of the County's applicable security and
safety regulations Should the County be dissatisfied with the performance of any vendor
personnel, the County will provide written notification to the vendor of the
specific non-performance.
The successful vendor and associated personnel must pass a Federal Fingerprint
Background check prior to the start of work and access to County facilities. The
fingerprint/background checks will be completed by Douglas County. Douglas County
reserves the right to deny access to any employee on County property, who is identified
as a potential threat to the health, safety, security, general well-being, or operational
mission of the County and/or its population. Should access be denied, the successful
vendor will replace the employee with a suitable substitute, as approved by the County.
Provide a small desktop copier to be used for approximately one-week (in August) during
the Douglas County Fair and a mid-size stand-alone copier to be used for approximately
two-months (in the fall) during the Douglas County Board of Equalization (BOE)
Hearings.
9
REQUEST FOR PROPOSAL (RFP) #029-13
MULTI-FUNCTIONAL COPIERS & COPIER MAINTENANCE
EQUIPMENT LIST & PRICING (CONTRACT ATTACHMENT)
COMPANY
PACIFIC OFFICE AUTOMATION
COMPANY CONTACT
COMPANY TELEPHONE NUNER
BARRY ROGERS
720-305-0501
CONTACT EMAIL ADDRESS
barr,rogerspacificoffice.com
BRAND OF COPIERS = SHARP
COPIER MODEL & ACCESSORIES
QUARTERLY 55$
ASSESSOR APPRAISAL
MX-354N
MX-FN23 inner finisher
MN-DEl 7 500-sheet paper feed unit
MX-DSI6 Deluxe Cabinet
$136.44
ASSESSOR - ASSESSMENT
MX-354N
MX-FN23 inner finisher
MX-DEI7 500-sheet paper feed unit
MX-DSI6 Deluxe Cabinet
$136.44
ASSESSOR PUBLIC ASSISTANCE
MX-354N
MX-FN23 inner finisher
MX-DE 17 500-sheet paper feed unit
MX-DS 16 Deluxe Cabinet
$l36.44
BOARD OF COUNTY COMMISSIONERS
MX-6240N
MX-FNI9 SO-sheet staple finisher
MX-RB 12 paper pass unit
$538.02
BUILDING DIVISION
MX-$03N
MX-FNX-9 inner finisher
MX-DEX8 S00-sheet paper drawer
MX-5OABD deluxe cabinet
$221.70
NIX-B2011)
$60.03
BUILDING DIVISION
MX-NBI2 PCL6 print server/scan kit
MX-CSIO 250-sheet paper feed unit
MX-2OIABD deluxe copier cabinet
CLERK & RECORDER - ACCOUNTING
MX-264N
MX-FXI I fax expansion kit
MX-FN23 inner finisher
MX-DE 7 500 sheet feed
MX-DSI6 deluxe copier cabinet
$l44.66
CLERK & RECORDER - ADMINISTRATION
NIX-354N
MX-FXI I fax expansion kit
MX-FN23 inner finisher
$152.91
MX-DEI7 500 sheet feed
MX-DSI6 deluxe copier cabinet
PSA Pacific Office Automation, Equipment List
10/31/2013
Page 1 of 6
11:04 AM
REQUEST FOR PROPOSAL (RFP) #029-13
MULTI-FUNCTIONAL COPIERS & COPIER MAINTENANCE
EQUIPMENT LIST & PRICING (CONTRACT ATTACHMENT)
CLERK & RECORDER - DRIVERS LICENSE OFFICE
MX-264N
MX-FXI I fax expansion kit
MX-FN23 inner finisher
MX-DEI7 500 sheet feed
MX-DS 16 deluxe copier cabinet
$144.66
CLERK & RECORDER ELECTIONS
MX-503U
MX-FX II fax expansion kit
MX-PNXIB hole punch
MX-FNX-9 inner finisher
MX-DEX8 500-sheet paper drawer
MX-5OABD deluxe cabinet
MX-NSXI network scanning expansion kit
MX-PB II printer expansion kit with hard drive
$204.09
CLERK & RECORDER-ELECTIONS
MX-264N
MX-FN23 inner finisher
MX-DE17 500 sheet feed
MX-DS 16 deluxe copier cabinet
$128.19
MX -3 54 N
$152.91
CLERK & RECORDER - MV CASTLE ROCK
MX-FX II fax expansion kit
MX-FN23 inner finisher
MX-DE 17 500-sheet paper feed unit
MX-D516 Deluxe Cabinet
CLERK & RECORDER-MV HIGHLANDS RANCH
MX -2 6 4 N
$144.66
MX-FXI I fax expansion kit
MX-FN23 inner finisher
MX-DEI7 500 sheet feed
MX-DSI6 deluxe copier cabinet
CLERK & RECORDERMV PARK MEADOWS CTR
MX-354N
MX-FX II fax expansion kit
MX-FN23 inner finisher
MX-DEI7 500-sheet paper feed unit
MX-DSI6 Deluxe Cabinet
$152.91
CLERK & RECORDER RECORDING
MX-264N
MX-FXI I fax expansion kit
MX-FN23 inner finisher
MX-DEI7 500 sheet feed
MX-DS 16 deluxe copier cabinet
$144.66
COMMUNITY JUSTICE SERVICES
MX-503U
MX-FNX-9 inner finisher
MX-DEX8 500-sheet paper drawer
MX-5OABD deluxe cabinet
MX-NSX I network scanning expansion kit
MX-PB II printer expansion kit with hard drive
$172.23
COPY CENTER
MX-7040
MX-FN22 saddle stitch finisher
MX-RB 12 paper pass
MX-RBI5 curl correction
$592.92
10/31/2013
PSA Pacific Office Automation, Equipment List
Page 2 of 6
11:04 AM
REQUEST FOR PROPOSAL (HIP) #029-13
MULTI-FUNCTIONAL COPIERS & COPIER MAINTENANCE
EQUIPMENT LIST & PRICING (CONTRACT ATTACHMENT)
COPY CENTER (B&W AND COLOR)
MX-7040
MX-FN22 saddle stitch finisher
MX-FDIO multi-folding unit
MX-RBI2 paper pass
MX-RBI5 curl correction
MX-PNI3B punch kit
$941.37
CORONERS OFFtCE
MX-503N
MX-FNX-9 inner finisher
MX-DEXS 500-sheet paper drawer
MX-S0ABD deluxe cabinet
$221.70
COUNTY ATTORNEY
MX-503N
MX-FNX-9 inner finisher
MX-DEX8 500-sheet paper drawer
MX-5OABD deluxe cabinet
$221.70
EVENTS CENTER
MX-503U
MX-FNX-9 inner finisher
MX-DEX8 500-sheet paper drawer
MX-SOABD deluxe cabinet
IVtX-NSXI network scanning expansion kit
MX-PB II printer expansion kit with hard drive
$172.23
EXTENSION OFFICE
MX-503N
MX-FNX-9 inner finisher
MX-DEX8 500-sheet paper drawer
MX-5OADD deluxe cabinet
$221.70
FACILITtES - FLEET SHOP
MX-B2O1D
MX-NBI2 PCL6 print server/scan kit
MX-CSl0 250-sheet paper feed unit
MX-2OIABD deluxe copier cabinet
$60.03
FACILITIES - JOE
NIX-B2OID
MX-NB 12 PCL6 print server/scan kit
MX-CSIO 250-sheet paper feed unit
MX-2OIABD deluxe copier cabinet
$60.03
FACILITIESJUSTICE CENTER MAINTENANCE
MX-B2OID
MX-NB 12 PCL6 print server/scan kit
MX-CS 10250-sheet paper feed unit
MX-20 I ADD deluxe copier cabinet
$60.03
FACILITIES SONIA
MX-4140N
MX-FNX9 inner finisher
MX-DE22 500-sheet paper feed unit
MX-DS 18 deluxe copier cabinet
$272.40
FINANCE DEPARTMENT
MX-503U
MX-FNX-9 inner finisher
MX-DEX8 500-sheet paper drawer
MX-5OABD deluxe cabinet
MX-NSXI network scanning expansion kit
MX-PB II printer expansion kit with hard drive
$172.23
PSA Pacific Office Automation) Equipment List
Page 3 of 6
10/3 1/20 13
11:04 AM
REQUEST FOR PROPOSAL (RIP) #029-13
MULTI-FUNCTIONAL COPIERS & COPIER MAINTENANCE
EQUIPMENT LIST & PRICING (CONTRACT ATTACHMENT)
HEALTI-I/FIUMAN SERVICES - [NTERVIEW ROOM D
NIX-B201 I)
MX-NB 12 PCL6 print server/scan kit
MX-CS 10250-sheet paper feed unit
MX-20IABD deluxe copier cabinet
$60.03
HEALTH/HUMAN SERVICES LYNN
MX-503U
MX-FNX-9 inner finisher
$172.23
MX-DEX8 500-sheet paper drawer
MX-50ABD deluxe cabinet
MX-NSXI network scanning expansion kit
MX-PB II printer expansion kit with hard drive
HEALTH/HUMAN SERVICES CHILD WELFARE
MX-354N
MX-FN23 inner finisher
MX-DE 7 500-sheet paper fred unit
MX-DSI6 Deluxe Cabinet
$136.44
HEALTH/HUMAN SERVICES 2ND FLOOR WORKCENTER
MX-503U
MX-FNX-9 inner finisher
$172.23
MX-DEXS 500-sheet paper drawer
MX-5OABD deluxe cabinet
MX-NSXI network scanning expansion kit
MX-PB II printer expansion kit with hard drive
HEALTH/HUMAN SERVICES 1ST FLOOR RECEPTION
MX-503U
MX-FNX-9 inner finisher
MX-DEX8 500-sheet paper drawer
MX-SOABD deluxe cabinet
MX-NSXI network scanning expansion kit
MX-PBI I printer expansion kit with hard drive
$172.23
HEALTH/HUMAN SERVICES CHILD SUPPORT @ JUSTICE CENTER
NIX-503U
MX-FNX-9 inner finisher
MX-DEX8 500-sheet paper drawer
$172.23
MX-SOABD deluxe cabinet
MX-NSXI network scanning expansion kit
MX-PB II printer expansion kit with hard drive
HUMAN RESOURCES
NIX-503U
MX-FNX-9 inner finisher
MX-DEX8 500-sheet paper drawer
MX-5OABD deluxe cabinet
MX-NSXI network scanning expansion kit
MX-PB II printer expansion kit with hard drive
$172.23
INFORMATION TECHNOLOGY MILLER BUILDING (B/W&COLOR)
NIX-3149N
MX-FNI7 inner finisher
MX-DSI2 paper drawer
MX-36abd deluxe cabinet
$208.89
INFORMATION TECHNOLOGY WILCOX BUILDING
NIX-3140N
MX-FN 7 inner finisher
$208.89
MX-DS 12 paper drawer
MX-3óabd deluxe cabinet
10/3 1/20 13
PSA Pacific Office Automation, Equipment List
Page 4 of 6
11:04 AM
REQUEST FOR PROPOSAL (RFP) #029-13
MULTI-FUNCTIONAL COPIERS & COPIER MAINTENANCE
EQUIPMENT LIST & PRICING (CONTRACT ATTACHMENT)
PARKS HIGHLANDS RANCH
MX-3140N
MX-FNI7 inner finisher
MX-DS 12 paper drawer
MX-36abd deluxe cabinet
$20889
PLANNING & COMMUNITY DEVELOPMENT
NIX-6240N
MX-FNI9 50-sheet staple finisher
MX-RBI2 paper pass unit
$538.02
PLANNING & COMMUNITY DEVELOPMENT
MX-503N
MX-FNX-9 inner finisher
MX-DEX8 500-sheet paper drawer
MX-5OABD deluxe cabinet
$221.70
PUBLIC TRUSTEE
MX-354N
MX-FN23 inner finisher
MX-DEI7 500-sheet paper feed unit
MX-DSI6 Deluxe Cabinet
$136.44
PUBLIC WORKS ADMINISTRATION
MX-6240N
MX-FNI9 50-sheet staple finisher
MX-RBI2 paper pass unit
$538.02
PUBLIC WORKS ENGINEERING
MX-503N
MX-FNX-9 inner finisher
MX-DEX8 500-sheet paper drawer
MX-SOABD deluxe cabinet
$221.70
PUBLIC WORKS - PERMITS & OPEN SPACE
MX-6240N
MX-FNI9 50-sheet staple finisher
MX-RBI2 paper pass unit
$538.02
PUBLIC WORKS - ROAD & BRJDGE (B&W AND COLOR)
MX-7040N
MX-FX II fax expansion kit
MX-FN22 100-sheet saddle stitch finisher
MX-RB 12 paper pass
NIX-RB 15 curl correction
MX-FDIO multi folding unit
MX-LCX3N 3000 sheet tray cassette
MX-MFIO sheet bypass tray
$1,008.56
PUBLIC WORKSTRAFFIC (B&W AND COLOR)
MX-3140N
MX-FNI7 inner finisher
MX-DS 12 paper drawer
MX-36abd deluxe cabinet
$208.89
PUBLIC WORKS - TRAFFIC SUB-STATION (B&W AND COLOR)
MX-3140N
MX-FN 17 inner finisher
MX-DS 12 paper drawer
MX-36abd deluxe cabinet
$208.89
NIX-3140N
$208.89
PUBLIC WORKS TRAFFIC
MX-FNI7 inner finisher
MX-DS 12 paper drawer
MX-36abd deluxe cabinet
PSA Pacific Office Automation, Equipment List
Page S of 6
10/3 1/2 013
11:04 AM
REQUEST FOR PROPOSAL (RFP) #029-13
MULTI-FUNCTIONAL COPIERS & COPIER MAINTENANCE
EQUIPMENT LIST & PRICING (CONTRACT ATTACHMENT)
TREASURER
MX-264N
MX-FN23 inner finisher
MX-DE17 500 sheet feed
MX-DS 16 deluxe copier cabinet
$128.19
TREASURER FRONT DESK
NIX-264N
MX-FN23 inner Finisher
MX-DEI7 500 shed feed
MX-DS 16 deluxe copier cabinet
$128.19
VETERANS SERVICES
MX-B201 D
MX-NB 12 PCL6 print server/scan kit
MX-CSI0 250-sheet paper feed unit
MX-2OIABD deluxe copier cabinet
$60.03
QUARTERLY EQUIPMENT LEASE TOTAL
$11,597.12
COST-PER-COPY (MAINTENANCE & SUPPLIES)
PSA Pacific Office Automation, Equipment List
B&W
$0. 005 5
COLOR
$0. 0500
10/31/2013
Page 6 of 6
11:04 AM
REQUEST FOR PROPOSAL
(RFP) #029-13
MULTI-FUNCTIONAL
COPIERS AND COPIER
MAINTENANCE
DOUGLAS COUNTY GOVERNMENT
Finance Department, Purchasing Division
100 Third Street, Suite 130
Castle Rock, Colorado 80104
Telephone: 303-660-7434 ** Fax: 303-660-9661
www.douglas.co.us
REQUEST FOR PROPOSAL (RFP)
#029- 13
MULTI-FUNCTIONAL COPIERS AND COPIER MAINTENANCE
-
YOUR PROPOSAL RESPONSE MUST BE RECEIVED NO LATER THAN
AUGUST 28, 2013@3:00 PM
PROPOSAL CERTIFICATION
We offer to furnish to Douglas County the materials, supplies, products and/or services requested in accordance
with the specifications and subject to the terms and conditions of the purchase(s) described herein:
NAME:
ADDRESS:
CITY:
TELEPHONE NUMBER:
ZIP:
STATE:
FAX NUMBER:
E-MAIL:
BY:
(Printed or Typed Name)
(Written Signature)
TAXPAYER LD. NUMBER:
Signature constitutes acceptance of all terms and conditions listed on this form and all documents attached.
Please submit three (3) original copies (each in a three-ring binder) of your proposal response in a sealed envelope
that is clearly marked with the Request for Proposal information listed above. Mail or hand-carry all proposals to
Douglas County Government, Finance Department, Purchasing Division, 100 Third Street, Suite 130, Castle Rock,
Colorado 80104, prior to the proposal opening date and time. Electronic and/or fax proposal responses will not be
accepted. It is the sole responsibility of the respondent to see that their proposal response is received on time.
Proposals will not be considered which are received after the time stated, and any proposals so received will be
returned unopened. If closure of Douglas County buildings occurs on the proposal due date, proposals must then be
delivered to the Purchasing Division on the following business day before 12noon.
Douglas County Government reserves the right to reject any and all proposals, to waive formalities, informalities, or
irregularities contained in a said proposal and furthermore, to award a contract for items herein, either in whole or in
part, if it is deemed to be in the best interest of the County to do so. Additionally, we reserve the right to negotiate
optional items and/or services with the successful vendor.
SECTION ONEGENERAL & DETAILED PROPOSAL INFORMATION:
Overview:
Through this Request for Proposal (RFP), the Purchasing Division in cooperation with all Departments and
Offices of Douglas County Government, hereinafter referred to as the County, respectfully requests proposals
from responsible and qualified vendors for the lease plus cost-per-copy for approximately seventy (70) multifunctional copiers to replace the machines that are currently in place.
The award of this RFP will be implemented in two phases. Phase us for approximately fifty (50) multifunctional copiers located in a variety of county-wide buildings; the current lease agreement for these machines
will expire on 12/31/13. Phase II is for approximately twenty (20) multi-functional devices that are located in
several Sheriff's Office buildings; the current lease agreement for these machines will expire on 5/31/14.
The issuance of this RFP does not imply nor guarantee the award of Phase land/or Phase!! of this RFP.
The initial agreement (Phase I), issued as a result of this RFP, will be for a period of three (3) years, beginning
approximately January 1,2014 to and including December 31, 2016. All proposed fees shall be firm and fixed
for the initial contract period. The County shall have an option to renew thisagreement for two (2) additional
periods of one (1) year each, with the same terms and conditions. This agreement and/or extension to the
original period of a subject agreement shall be contingent upon annual funding being appropriated, budgeted
and otherwise made available for such purposes and subject to the County's satisfaction with the services
received during the preceding agreement period.
The RFP documents may be reviewed and/or printed from the Rocky Mountain E-Purchasing System website at
www.rockymountainbidsysteni.com. The RFP documents are not available for purchase from Douglas County
Government and can only be accessed from the above-mentioned website.
Profile of Douglas County:
Douglas County was formed in 1861 as one of the sixteen original Colorado counties. The County covers 844
square miles in the 1-25 corridor between Denver and Colorado Springs. A majority of residents live in urban
designated areas, such as unincorporated Highlands Ranch, the city of Lone Tree, the city of Castle Pines, and
the towns of Castle Rock (county seat), Parker and Larkspur. The County has a population of about 293,521;
and since the 2000 census the County population has grown 65%.
The County's strength, as the centerpiece of the Denver/Colorado Springs Development Corridor, comes from a
perfect blend of quality lifestyle and business environment. To preserve the area's natural environment, 70% of
the corridor will retain agricultural, ranching, parks, and open space uses. Recreational facilities include more
than 146,000 acres of Pike National Forest, Roxborough and Castlewood Canyon State Parks, Chatfield State
Recreation Area, and numerous county, municipal, and local parks, trails, and open spaces. The pioneer spirit
and eternal beauty of the mountains, foothills, and plains remain in Douglas County.
The three-member Board of County Commissioners serves as the legislative, policy-making, and administrative
body governing the unincorporated area of the County. The commissioners are elected at large from one of
three geographical districts and serve staggered four-year terms (term-limited to two terms).
Detailed information in regards to Douglas County Government and its finances can be found in the Annual
Budget Book and/or the Comprehensive Annual Financial Report.
There are five incorporated municipalities fully contained within the boundaries of Douglas County, Castle
Rock, Castle Pines, Larkspur, Lone Tree, and Parker. Each has its own mayor and provides services in
cooperation with Douglas County. Additionally there are two municipalities partially contained within Douglas
County, the cities of Aurora and Littleton.
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Genera! Requirements:
The proposal submitted in response to this RFP must be complete and in the format requested below. Failure to
provide a!! requested information or any significant deviation from this format may be cause for rejection of the
proposal.
All proposals submitted shall become property of the County. All proposals shall include all of the information
requested in this RFP and any additional data that the respondent deems pertinent to the understanding and
evaluating of their proposal response. All proposals shall meet, at a minimum, all criteria outlined in the
following sections. At the discretion of the County, any vendor submitting a proposal may be requested to
make a presentation as a part of the evaluation process. Vendors should not withhold any information from
their written response in anticipation of presenting the infornmtion orally, since oval presentations may not be
solicited. The County will not reimburse the respondents to this RFP for any costs associated with the
preparation and submission of said proposals or in the preparation for and attendance at a presentation. In
addition, on-site copier demonstration periods will be provided at no cost to the County. The County reserves
the right to request any vendor submitting a proposal to clarify its proposal or to supply additional information
necessary to assist in the County's selection.
Time Requirements/Tentative Proposal Calendar:
July 26, 2013
August 12, 2013
August 14, 2013
August 28, 2013
Request for Proposal (RFP), Advertised and POsted
Request for Proposal (RFP), Deadline for submission of questions
Request for Proposal (RFP), Posting of questions/answers
Request for Proposal (RFP), Due Date (see page one)
September/October 2013
September/October 2013
On-Site Vendor Presentations/Copier Demonstrations, if necessary
Site Visits, if necessary
December 2013
January 1,2014
Delivery & Set-up of all Phase I Equipment
Contract Start Date for Phase I
May 2014
June 1,2014
Delivery & Set-up of all Phase II Equipment
Contract Start Date for Phase II
F. Minimum Reqnirements:
Vendors, which respond to this REP, must meet all of the following minimum requirements:
I) Provide adequately trained personnel to perform the copier repair/maintenance services pursuant to any
agreement resulting from this RFP.
Provide NEW multi-functional equipment (copiers and accessories). NEW equipment is defined as units
that have been assembled for the first time, with all new parts and accessories, New equipment shall be
delivered with no more than one-thousand (1000) test/set-up copies on the meter. Responses that offer
copiers that are used, reconditioned, remanufactured, remarketed, etc. will be rejected.
Pricing shall include all delivery, set-up, supplies, training, and network/scanning set-up assistance with the
Douglas County Information Technology Department. In addition, all copiers will be delivered with an
additional black toner cartridge and color toner cartridges, as applicable.
At the vendor's sole expense, they will install all copiers that are a result of this RFP. Upon the expiration
or termination of any agreement, the vendor shall remove said copiers at its sole expense. In addition, if
any copier(s) would need to be relocated for any reason, the vendor will also provide that service at no
expense to the County.
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Participate in bi-annual account reviews with Purchasing Division staff.
Provide one (I) quarterly invoice, billed in arrears, for machines and actual copies made. Standard fiscal
quarters apply
March, June, September, and December.
Upon the expiration or termination of any agreement, all hard-drives will be removed by the vendor and
retained by Douglas County at no additional expense to the County.
All personnel performing services under this Agreement will perform in a professional manner and will
comply with all of the County's applicable security and safety regulations. The County agrees to provide
copies of any policies related to security and safety regulations. Should the County be dissatisfied with the
performance of any vendor personnel, the County will provide written notification to the vendor of the
specific non-performance.
This RFP requires access to multiple areas within the County and potential access to privileged County
information.
As such, the successful vendor and associated personnel must pass a Federal
Fingerprint/Background check prior to the start of work and access to County facilities.
The
fingerprint/background checks will be completed by Douglas County. Douglas County reserves the right to
deny access to any employee on County property, who is identified as a potential threat to the health,
safety, security, general well-being, or operational mission of the County and/or its population. Should
access be denied, the successful vendor will replace the employee with a suitable substitute, as approved by
the County.
F.
Minimum Technical Specifications:
I) Fully Automatic Reversing Document Feeder (50 Sheet) speci' single-pass or duplex document feeder
Fully Automatic Duplexing Unit (Ito2, 2to2, 2tol)
Sorting/Stapling Finisher
Zoom Reduction/Enlargement 25% to 400% (in 1% increments)
PaperSizes8'Ax II toll x 17
Paper Weights 20# to I l0#
Fifty (50) Sheet By-Pass Tray
Three (3) Adjustable Paper Trays with Optional High Capacity Paper Drawer
Copiers should be Energy Star® compliant with Automatic Energy Save Mode (Adjustable by User)
Black & Whitc or Four-Color Print Options
II) All Color Copiers should have the ability to be set to default to Black & White Only (copy & print)
Minimum Hard-Wired Ethernet (100/1000)
Scanning Feature with Scan to Email Function Search Global Address Book and ability to create local
Address Book out of Exchange
Scan Resolution = 600 dpi (black & white) and 1200 dpi (color)
Print Resolution = 1200 dpi (black & white and color)
Scan Formats PDF, TIF, JPEG
Hard Drive Capacity = Minimum 80GB (black & white and color)
Memory Capacity = Minimum of 512MB
Ability to purge Cache on hard-drive with secure delete
User Training (In-Person and On-Line Tutorials)
Account Control Capabilities (20+ codes)
Operator/User Manual for each copier
All machines will provide an end-user "cheat sheet" with instructions on how to scan/email - instructions
shall be laminated and posted at each copier.
On-line and Telephone Access for placing service calls and ordering supplies
All Supplies (excluding paper) should be included in the Cost-per-Copy Amount
One (I) hour, or less, phone response to all service calls. Average on-site response time of four-hours (4)
for malfunctioning/inoperable machines and forty-eight (48) hours for general preventative maintenance.
11 a copier hard-drive fails during the contract, the hard-drive will be replaced at no cost to the County and
the failed hard-drive will be returned/given to the County for disposal.
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ALl firmware will be checked and updated, if needed, when performing service calls/maintenance.
Large copiers must have the ability to print Tabs
Prior to the delivery and set-up of all equipment, the Information Technology Department would like to
have the hardware/MAC address as well as the copier model number, options, and accessories for each unit
to be installed.
The Vendor shall establish a procedure for sanitizing all fixed storage media (e.g., disk drives) at the
completion of the contract and/or before it is returned for maintenance or reuse. Acceptable sanitizing
procedures include removing the hard disk from the copier and subjecting it to a hard disk degaussing
machine or attaching the hard disk to a PC and using DBAN on it. Copier operating system based
sanitizing is not acceptable. Sanitization must happen while the equipment is on the county premises and
in the presence of County Information Technology (IT) staff. The County IT Department has authority as
to determine an appropriate method of sanitizing should there be further questions. If media cannot be
successfully sanitized see item #27.
C. Mandatory Requirements to be Included in Proposal Response:
All RFP responses must address each of the following. Do not exclude any major or minor items of information
not specifically mentioned, but which would normally and reasonably be provided. Please be advised that the
greater the degree of specificity, the more likely it will be for the County to review your response favorably. As
part of your response, repeat each numbered question below followed by a detailed explanation.
I) Vendors shall state, in a clear concise manner, their understanding of the above-mentioned overview,
general requirements, minimum requirements, and minimum technical specifications. Include a statement
as to why you believe that your company is the best qualified to provide the equipment and perform the
services, as described.
2)
Provide a brief description of your company, primary services provided, address of your local office,
telephone number, web address, date your company was established, number of employees, and the team
member (account manager) that will serve as our County contact throughout the contract term. Also,
include your company's philosophy, mission statement, goals and objectives of how your company
approaches this type of opportunity.
3)
All vendors must be a factory-authorized dealer and fully-qualified to service their installed machines with
factory trained service technicians and inventory locally to adequately supply parts for the repair and
maintenance of the machines. List all key personnel, titles, and length of employment with your company.
4)
Provide specific details, ideas, and suggestions for the following:
Proposed equipment for each copier listed in Exhibit A provide a separate sheet/document (this does
not mean a standard brochure is acceptable) for each copier proposed, listing all pricing and available
accessories. The document should address (at a minimum) all points referenced in Item F, Minimum
Technical Specifications.
Implementation strategy and timeline
all deliveries will be scheduled by building and then by
floor/department, as to minimize the disruption to all staff and citizens at each location.
Technical Training for County staff- system administration, configuration, support
End User Training for County staff
5)
Define how many "clicks" will be charged for each of these types of copies:
8'/2 x 1, single sided
8/2 x II, double sided
8½ x 14, single sided
8¼ x 14, double sided
II x I 7, single sided
I) 11 x 17, double sided
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6)
Copies per minute for each make/model of copier proposed:
8/2 x 11, single sided
8½ x 11, double sided
8½ x 14, single sided
8½ x 14, double sided
II x 17, single sided
II x 17, double sided
I)
7)
Explain the following processes:
Ordering/Delivery (FedEx, UPS, USPS) of Supplies & Approximate Delivery Timeframe
Placement ofa "Malfunctioning Machine" Service Call & Estimated Response Time
Placement of a "Preventative Maintenance" Service Call & Estimated Response Time
Copier Toner Recycling Program
Upgrading or downgrading of individual copiers based upon the needs of the department/office
pricing shall remain the same throughout the term of the contract
Training of End-Users and Information Technology Staff.
Submission of Quarterly Copier Meter Readings.
8)
All equipment (Phase I and Phase 11 separately) must be billed together on one invoice.
all
Each machine
must be broken-out (by department/office in alphabetical order) on the invoice with the following
information. Please confirm that your "system" can accomplish this provide a sample copy of an invoice
that includes this information. All invoices shall include:
Department/Office Name and Address
Equipment Make, Model, Serial Number, and ID Number
Prior Quarter Meter Reading
Current Quarter Meter Reading
Black & White Copies made, multiplied by the cost-per-copy rate, and totaled
0 Color Copies made, multiplied by the cost-per-copy rate, and totaled
9)
Provide a summary of the partnership you envision with Douglas County.
10) Is your company currently involved in any discussions or negotiations to be acquired by another firm? Has
your company ever operated under a different business name?
11) Vendors shall list, on a separate sheet of paper, boldly marked "EXCEPTIONS TO PROPOSAL
QUALIFICATIONS AND/OR REQUIREMENTS", any proposed deviations from the qualifications and/or
requirements contained within. Each deviation shall be explained in detail, listing its advantages and/or
disadvantages.
The County, at its sole discretion, has the option of accepting or rejecting the
"EXCEPTIONS TO PROPOSAL QUALIFICATIONS AND/OR REQUIREMENTS".
12) All vendors must submit written disclosure of any known potential conflicts of interest that may result
during the course of performance of the services listed herein.
13) List any and all (past and present) legal disputes, mediations, arbitrations, and/or lawsuits in which you or
your company has been involved in the last ten (10) years; include details related to the current status
and/or outcome. This information should be provided in a separate sealed envelope titled "Legal Dispute
Information" and submitted with your proposal response.
14) All responses shall include a list of three (3) current references of similar size and potential number of
machines. All references shall include name, title, address, telephone number, and e-mail address for
which you are currently furnishing machines and services on a same or similar contract or agreement. In
addition, all responses must include a minimum of two (2) previous clients that you have no longer retained
as a customer. The failure to include all reference information and/or the inability to contact the references
shall be ample cause for rejection of the proposal.
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H. Value-Added Products & Services:
Douglas County requests that all vendors address the following value-added products and associated supplies
and services.
The following black & white copiers are needed on an annual basis, during the timeframe specified. The hard
drives on both copiers will be retained by the County.
Small desktop copier to be used for approximately one-week (in August) during the Douglas County
Fair. Copies will be made from the glass and therefore, no document feeder or staple function is
required.
Mid-size stand-alone copier to be used for approximately two-months (in the fall) during the Douglas
County Board of Equalization (BOE) Hearings. Copies will be made from the glass and through the
document feeder; this machine must have the ability to sort and staple.
I.
Fee Schedule:
Douglas County wishes to avoid any contract/obligation with a third-party leasing company.
It
is our
preference to partner with a vendor who will write and hold its own lease agreement throughout the term of the
contract.
Provide pricing for a wide variety of copiers (black & white and color) with accessories that are being proposed
as a part of this RFR Vendors should provide a quarterly cost, per machine, for the initial three (3) year contract
and then for the two (2) one-year extension options.
>
>
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Prior to submitting your pricing, please review the minimum technical specifications
All copiers should be priced with the abiLity to serve as a copier, network printer, and scanner
Optional fax pricing should be provided
All copiers should be priced with the standard document feeder and stapling finisher
All copiers (except the smallest desktop machines) must have their own stand
Pricing shall include an all-inclusive black & white and color cost-per-copy amount (maximum of four decimal
places). This cost-per-copy amount should include all service, parts, labor, and supplies necessary to maintain
all copiers in excellent working condition. Service is to include the diagnosis and remedy of all copier
malfunctions and failures as well as all preventative maintenance. All consumable supplies (including toner,
toner collection bottles, staples, developer, drums, parts, etc.), excluding paper, will be included as a part of the
cost-per-copy amount.
J.
Qucstions/Inquires/Addendums:
All questions related to this RFP must be directed to the attention of Carolyn Riggs, Purchasing Supervisor, 100
Third Street, Suite 130, Castle Rock, Colorado 80104, 303-660-7434, crigs(douglas.co.us. All questions
must be in writing and responses will be shared with all potential respondents, as appropriate.
Questions will be received until the close-of-business on Monday, August 12, 2013. Responses to all questions
will be posted on the Rocky Mountain E-Purchasing System no-later-than Wednesday, August 14, 2013.
If it becomes necessary to revise any part of this RFP or if additional data is necessary to enable an exact
interpretation of the provisions of this request, an addendum will be issued. It is the responsibility of the
respondent to ensure that they have received all addendums prior to submitting their RFP response.
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SECTION TWO PROPOSAL CONDITIONS AND PROVISIONS:
All proposals must be submitted in accordance with all terms, conditions, specifications, and stipulations
contained herein. Respondents shall carethlly read and be familiar with all terms, conditions, specifications,
and stipulations contained in this RFP, which shall become part of the final contract.
All proposals must be signed by a duly-authorized official of the company. The completed and signed proposal
(together with all required attachments) must be returned to the Purchasing Division on or before the due date
and time shown on Page I.
All participating respondents, by their signature hereunder, shall agree to comply with all of the conditions,
requirements and instructions of this RFP as stated or implied herein. Any alteration, erasure or interlineation
by the respondent in this RFP shall constitute cause for rejection by the County. Exceptions or deviations to
this RFP must not be added to the RFP pages, but must be on company letterhead and accompany the proposal
Should the County omit anything from the RFP that is necessary to a clear understanding of the
work, or should it appear that various instructions are in conflict, then the respondent shall secure written
response.
instructions from the Purchasing Division; see page seven (7) for submission of question information.
All respondeuts are required to complete all the information requested in this RFP. Failure to do so may result
in the disqualification of the proposal.
Prices stated must be in the units specified. In the case of a discrepancy between the unit price and extension,
the unit price shall be considered correct. Minor details omitted by oversight will not constitute an excuse for
their omission.
A respondent may withdraw their proposal at any time prior to the scheduled time of receipt; however, persons
or firms withdrawing proposals may not submit another proposal in this matter.
The County reserves the right to negotiate optional items and/or services with the successful respondent.
The successful respondent will be required to provide proof of and the required limits of liability insurance,
including Workers' Compensation. This proof of insurance must be in the form of a 'Certificate of Insurance"
and must show coverage in the amounts specified by the Laws of the State of Colorado for the duration of a
contract issued as a result of this RFP. Additionally, the County will be notified of any changes occurring in
this coverage while proving to the County that such changes do not in any Way affect the minimum liability
insurance required for this proposal.
The County reserves the right to waive any technical or formal errors or omissions and to reject any and all
proposals, or to award a contract for the items herein, either in part or in whole, if it deems it to be in the best
interest of the County to do so.
The successful respondent shall be in complete compliance with all of the specifications, terms and conditions
of this RFP as outlined herein. The County shall have the right to inspect the facilities and equipment of the
successfbl respondent to ensure such compliance.
All information submitted in response to this RFP may be subject to disclosure under the Open Records Act.
Respondents are discouraged from providing information that they consider confidential and/or privileged as
part of a response to this RFP.
No proposal shall be accepted from, and no contract will be awarded to, any person, firm or corporation that is
in arrears to the County, upon debt or contract, or that is a defaulter, as surety or otherwise, upon any obligation
to the County, or that has failed to attain or demonstrate compliance with any law, ordinance, regulation, or
contract term or condition as may be provided for or required in any County contract, or that may be deemed
irresponsible r unreliable by the County. The successful respondent may be required to submit satisfactory
evidence that they have a practical knowledge of the particular work, as described, and that they have the
necessary financial resources to perform and complete the work outlined in this RFP.
S
The contractor agrees to abide by all the laws, regulations and administrative rulings of the United States, the
State of Colorado and the County of Douglas, securing all necessary licenses and permits in connection with
this RFP.
All materials furnished or services performed under the terms of a contractual agreement issued as a result of
this REP shall comply with the requirements and standards specified in the Williams-Steiger Occupational
Safety and Health Act of 1970 (Public Law 91-596), as well as with other applicable federal, state and local
codes.
This Rf P requires a formal contract to be prepared by the County. The successful respondent will properly sign
and furnish any performance bonds, insurance, Workers' Compensation, etc. as may be required by the County
within ten (10) days (unless a longer period is allowed by the County) from the date of receipt of the formal
contract forms.
All respondents must take into consideration that only the County's contract documents will be used in the
finalization of any agreement issued as a result of this RFP. Respondents are responsible for reviewing such
documents prior to submitting their proposal response.
ETHICAL STANDARDS:
It shall be a breach of ethical standards for any person to offer, give, or agree to give any employee or former
employee, or for any employee or former employee to solicit, demand, accept, or agree to accept from another
person, a gratuity or an offer of employment in connection with any decision, approval, disapproval,
recommendation, preparation of any part of a program requirement or a purchase request, influencing the
content of any specification or procurement standard, rendering of advice, investigation, auditing, or in any
other capacity in any proceeding of application, request for ruling, determination, claim or controversy, or other
particular matter, pertaining to any program requirement or a contract or subcontract, or to any solicitation or
RFP therefore.
It shall be a breach of ethical standards for any payment, gratuity, or offer of employment to be made by or on
behalf of a subcontractor under a contract to the prime contractor or higher tier subcontractor or any person
associated therewith, as an inducement for the award of a subcontract or order.
In the event that any gratuities or kickbacks are offered or tendered to any County employee or representative,
the proposal response shall be disqualified and shall not be reinstated.
ETHICSPOINT:
Douglas County has implemented a new phone, Internet-based reporting system called EthicsPoint. The
reporting system allows employees to report issues or concerns that they may have in an anonymous and
confidential manner. We consider it a critical component in providing a safe, secure, and ethical workplace.
An option within the system allows for vendors to also report an issue. As a vendor, you are in a position to
observe not only questionable or unethical behavior by our employees but also identify areas that you would
like to make a suggestion for change. By calling 1-888-337-3094 or logging-in on the Internet to
www.ethicspoint.com and entering Douglas County Government, you can file a report, offer a suggestion or
voice a concern. Online instructions are available on how to use the system. The EthicsPoint system also offers
a follow-up/response mechanism. You can be assured that this is a fast, easy, and confidential system.
9
NON-COLLUSIVE BIDDING CERTIFICATION:
By the submission of this proposal, the respondent certifies that;
The proposal has been arrived at by the respondent independently and has been submitted without collusion
with any other respondent.
The contents of the proposal have not been communicated by the respondent; nor, to its best knowledge
and belief, by any of its employees or agents, to any person not an employee or agent of the respondent or
its surety on any bond furnished herewith, and will not be communicated to any such person prior to the
official opening of this proposal.
No respondent shall submit more than one proposal, to include alternate proposal or proposals, for this
purchase.
NON-DISCRIMINATION IN EMPLOYMENT:
In connection with the performance of work under a contract issued as a result olthis RFP, the contractor agrees
not to refuse to hire, discharge, promote or demote, or to discriminate in matters of compensation against any
person otherwise qualified, solely because of race, color, religion, national origin, gender, age, military status,
sexual orientation, marital status, or physical or mental disability. The contractor further agrees to insert the
foregoing provision in all subcontracts hereunder.
ILLEGAL ALIENS:
If Contractor/Consultant has any employees or subcontractors, Contractor/Consultant shall comply with §817.5-101 C.R.S., et seq., regarding Illegal Aliens Public Contracts for Services, and this Contract. By
execution of this Contract, Contractor/Consultant certifies that it does not knowingly employ or contract with an
illegal alien who will perform work under this Contract and that Contractor/Consultant will participate in either
the E-VerifS' Program or Department Program in order to confirm the eligibility of all employees who are newly
hired for employment to perform work under this Contract.
A.
Contractor/Consultant shall not:
Knowingly employ or contract with an illegal alien to perform work under this Contract; or
Enter into a contract with a subcontractor that faili to certi' to Contractor/Consultant that the
subcontractor shall not knowingly employ or contract with an illegal alien to perform work under
this Contract.
B.
Contractor/Consultant has confirmed the employment eligibility of all employees who are newly hired for
employment to perform Work under this Contract through participation in either the E-Verify Program or
Department Program.
C.
Contractor/Consultant shall not use either the E-Verify Program or Department Program to undertake preemployment screening ofjob applicants while this Contract is in effect.
D.
If Contractor/Consultant obtains actual knowledge that a subcontractor performing work under this
Contract knowingly employs or contracts with an illegal alien, Contractor/Consultant shall;
(i)
Noti& the subcontractor and the County within three days that Contractor/Consultant has actual
knowledge that the subcontractor is employing or contracting with an illegal alien; and
Terminate the subcontract with the subcontractor if within three days of receiving the notice
required pursuant to the preceding sub-subparagraph of this subparagraph, the subcpntractor does
not stop employing or contracting with the illegal alien; except that Contractor/Consultant shall
10
not terminate the contract with the subcontractor if during such three days the subcontractor
provides information to establish that the subcontractor has not lcnowingly emp'oyed or contracted
with an illegal alien.
F.
Contractor/Consultant shall comply with any reasonable request by the Department of Labor and
Employment made in the course of an investigation that the Department is undertaking pursuant to the
authority established in §8-17.5-102(5), CR5.
F.
If Contractor/Consultant violates this provision of this Contract, the County may terminate the Contract for
a breach of contract. If the Contract is so terminated, Contractor/Consultant shall be liable for actual and
consequential damages to the County as required by law.
0. The County will notify the Office of the Secretary of State if Contractor/Consultant violates this provision
of this Contract and the County terminates the Contract for such breach.
INDEMNIFICATiON:
Indemnification by the County. The County cannot and by this agreement does not agree to indemni&, hold
harmless, exonerate or assume the defense of the respondent or any other person or entity whatsoever, for any
purpose whatsoever.
Indemnity. The respondent shall defend, indemni& and hold harmless the County, its officers, agents and
employees from any and all claims, demands, suits, actions or proceedings of any kind or nature whatsoever,
including Workers' Compensation claims, in any way resulting from or arising out of any agreement issued as a
result of this RFP; provided, however, that the respondent need not indemnif5' or save harmless the County, its
officers, agents and employees from damages resulting from the negligence of the County's officers, agents and
employees.
INDEPENDENT CONTRACTOR:
The Respondent is an independent contractor. Notwithstanding any provision of this Agreement, all personnel
assigned by the Consultant to perform work under this Agreement shall be and remain at all times, employees
of the Consultant for all purposes. THE INDEPENDENT CONTRACTOR IS NOT ENTITLED TO
WORKERS' COMPENSATION BENEFITS THROUGH THE COUNTY AND IS OBLIGATED TO PAY
FEDERAL AND STATE INCOME TAX ON ANY MONIES EARNED PURSUANT TO THE CONTRACT
RELATIONSHIP.
ASSIGNMENT OF PURCHASE ORDER OR CONTRACT:
A supplier or contractor may not assign or otherwise transfer any of its rights or obligations under any purchase
order or contract made and entered into pursuant to the County RIP without the prior written approval of the
County Purchasing Division.
CANCELLATION:
The County reserves the right to cancel the whole or any part of a contract issued as a result of this RFP due to
failure of the contractor to carry out any term, promise or condition of the contract. The County will issue a
written notice of default to the contractor for failing to act in compliance with the terms and conditions of such
contract.
Should the County be dissatisfied with the performance of any Contractor's personnel, the County will provide
If, in the opinion of the County,
Contractor fails to correct the non-performance within 30 days of Contractor's receipt of the written notification
written notification to the Contractor of the specific non-performance.
II
of non-performance, the county may terminate this agreement in its entirety without incurring any additional
charges.
PRICE, PAYMENT, AND DELIVERY:
All prices shall be firm and fixed for the specified time-period.
I.
All payment terms shall be "Net 30"; consideration will be given to any discounts offered for payments
made earlier than "Net 30", please explain.
All responses must specify whether or not they will accept a County MasterCard, without an additional fee,
for payment of any or alt invoices. In addition, provide the amount of a discount that would be appLied to
all invoices if payments were made via County purchasing card.
All deliveries will be "FOB.
Destination"
TAXES:
All price quotations shall reflect all applicable tax exemptions for Douglas County:
I.
Federal Registration Number:
2.
State Registration Number: 98-04428
84-6000761
COOPERATIVE PURCHASING:
Douglas County Government is a member of the National Institute of Governmental Purchasing (NIGP), Rocky
Mountain Governmental Purchasing Association (RMGPA), and also participates in the Douglas County
Purchasing Partnership (DCPP). We hereby request that any member of NIGP, RMGPA, ancVor the DCPP be
permitted to contract and purchase any and all items specified herein from the successful vendor/contractor at
the prices established herein. Each NIGP, RMGPA, DCPP member that would purchase from the award
resulting from this RFP will establish their own contract, place their own orders, be invoiced independently, and
make their own payments. It is understood that Douglas County Government is not legally responsible for any
business conducted resulting from this award.
EXHIBITS:
I.
Exhibit A Summary of Current Copier Information
2.
Exhibit B
Standard Public Contract for Services (for information only)
12
AR-M3SOU
MXC3
MXC3I
MX-M35OUA
MX-M3SOUA
MX-M3SOUA
PRINT/SCAN/FAX
PRINT/SCAN
COPIER
4,668
483
12,944
2.438
8.653
10,170
836
COPIER
ADDING
SIMILAR/MAYBE
SIMILAROR
SIMILAROR
ADDITION
4.692
2,035
2202
2,930
9,062
22266
9.309
12824
COPIER
ADDING
SIMILAR/FOLD
SIMILARJMAYBECOLOR
SIMILAR/MAYBECOLOR
SIMILAR/MAYBE
ADDITION
RESPONSE FROM:
PACIFIC OFFICE
AUTOMATION
REQUEST FOR PROPOSAL
(RFP) #029-13
MULTI-FUNCTIONAL
COPIERS AND COPIER
MAINTENANCE
DOUGLAS COUNTY GOVERNMENT
Finance Department, Purchasing Division
100 Third Street, Suite 130
Castle Rock, Colorado 80104
Telephone: 303-660-7434 ** Fax: 303-660-9661
www.douglas.co.us
REQUEST FOR PROPOSAL (RFP)
#029- 13
MULTI-FUNCTIONAL COPIERS AND COPIER MAD4TENANCE
YOUR PROPOSAL RESPONSE MUST BE RECEWED NO LATER THAN
AUGUST 28, 2013 @3:00 PM
PROPOSAL CERTIFICATION
We offer to furnish to Douglas County the materials, supplies, products and/or services requested in accordance
with the specifications and subject to the terms and conditions of the purchase(s) described herein:
NAME:
Pacific Office Automation
ADDRESS:
14747 NW Greenbrjer Parkway
CITY:
Beaverton
TELEPHONE NUMBER:
503-641-2090
FAX NUMBER:
E-MAIL
barrv.rogersCpacificoffice. corn
BY:
Barry Rogers
TAXPAYER 1.D. NUMBER:
OR
STATE:
,/
ZIP:
97006
503-626-9196
,/2
(Printed or Type
e)
93-06654
Signature constitutes acceptance of all terms and conditions listed on this form and all documents attached.
Please submit three (3) original copies (each in a three-ring binder) of your proposal response in a sealed envelope
that is clearly marked with the Request for Proposal information listed above. Mail or hand-carry all proposals to
Doughas County Government, Finance Department, Purchasing Division, 100 Third Street, Suite 130, Castle Rock,
Colorado 80104, prior to the proposal opening date and time. Electronic andlor fax proposal responses will not be
accepted. It is the sole responsibility of the respondent to see that their proposal response is received on time.
Proposals will not be considered which are received afler the time stated, and any proposals so received will be
returned unopened. If closure of Douglas County buildings occurs on the proposal due date, proposals must then be
delivered to the Purchasing Division on the following business day before 12 noon.
Douglas County Government reserves the right to reject any and all proposals, to waive formalities, informalities, or
irregularities contained in a said proposal and furthermore, to award a contract for items herein, either in whole or in
part, if it is deemed to be in the best interest of the County to do so. Additionally, we reserve the right to negotiate
optional items mud/or services with the successful vendor.
nj
Douglas County Government
Request for Proposal #029-13
PACIFIC OFFICE AUTOMATION
PRO SLEM SOLVE C
Pacific Office Automation Response
K Minimum Requirements:
Vendors, which respond to this RFP, must meet all of the following minimum requirements:
Provide adequately trained personnel to perform the copier repair/maintenance services pursuant to any
agreement resulting from this RFP.
With over 37 years of experience in technology, POA has the technical staff, administrative staff and
infrastructure to support the Douglas County requirements. Our technical and engineering staff average 20
years of experience and are authorized to service the proposed equipment manufacturers. They have industry
recognized certifications such as MCSE, CCNA, A+, CDIA+ and others. POA's dedicated color and production
service teams specialize in the demanding color applications and high production environments.
Pacific encompasses a network of trained staff that has been recognized time and again as one of the leading
techniall training facilities in the nation for copiers and facsimile machines. To ensure long term reliability, our
team of certified network and service technicians work directly with the IT staff to streamline the service
process. All technicians are manufacturer trained and certified on all equipment. To guarantee this, we have
invested in an on-site training facility consisting of several certified trainers.
Provide NEW multi-functional equipment (copiers and accessories). NEW equipment is defmed as units
that have been assembled for the first time, with all new parts and accessories. New equipment shall be
delivered with no more than one-thousand (1000) testlset-up copies on the meter. Responses that offer
copiers that are used, reconditioned, remanufactured, remarketed, etc. will be rejected.
POA is offering NEW multi-functional equipment, assembled for the first time with all new parts and
accessories.
Pricing shall include all delivery, set-up, supplies, training, and network/scanning set-up assistance with the
Douglas County Information Technology Department. In addition, all copiers will be delivered with an
additional black toner cartridge and color toner cartridges, as applicable.
The quoted prices include all delivery, set-up, supplies, training and network/scanning set-up assistance. One
set of additional toner will be delivered with each device.
At the vendor's sole expense, they will install all copiers that are a result of this RFP. Upon the expiration
or termination of any agreement, the vendor shall remove said copiers at its sole expense. In addition, if
any copier(s) would need to be relocated for any reason, the vendor will also provide that service at no
expense to the County.
POA will comply with this requirement.
Participate in hi-annual account reviews with Purchasing Division staff
POA recommends regular account reviews to discuss any equipment portfolio changes (upgrades/movements
etc), service level performance, compliance with service level benchmarks, invoicing and any other issues that
arise.
Provide one (1) quarterly invoice, billed in arrears, for machines and actual copies made. Standard fiscal
quarters apply March, June, September, and December.
Pacific office Automation understands that not every customer has the same billing policies and practices. That
is why we are able to customize 100% of the look, layout, and delivery method of any and every invoice. We
4
Douglas County Government
Request for Proposal #029-13
(
PACIFIC OFFICE AUTOMATION
PROSLEM SOLVED
Pacific Office Automation Response
work directly with your team involved with accepting invoices, to make sure that they are accurately presented
in the most favorable format to Douglas County.
This process would begin with our local administrative support team meeting with the Douglas County and
providing multiple sample layouts of different types of invoices. These are purely examples, as the final product
is entirely up to Douglas County. It is even possible to have an invoice formatted as .xls or .csv emailed to
Douglas County for immediate upload into the districts payment system. We provide tools to ensure that it's
easy to do busine9s with us. At any time Douglas County will be able to:
Review the details of their current lease and service agreements.
Track leased equipment and locations
View invoices and payment histories
Customize their invoices
o Allocate charges to schools
o personalize descriptions
o Sort and subtotal costs
Make payments online
Receive e-mail notifications when invoices are available
Upon the expiration or termination of any agreement, all hard-drives will be removed by the vendor and
retained by Douglas County at no additional expense to the County.
(
POA will provide our HDD Disk Sanitization Process at no additional charge to Douglas County upon termination
of any agreement resulting from this RFP. We will remove, sanitize and return the HDD to Douglas County and
provide certification documentation.
All personnel performing services under this Agreement will perform in a professional manner and will
comply with all of the County's applicable security and safety regulations. The County agrees to provide
copies of any policies related to security and safety regulations. Should the County be dissatisfied with the
performance of any vendor personnel, the County will provide written notification to the vendor of the
specific non-performance.
POA's personnel will ompIy with the County's security and safety regulations.
This REP requires access to multiple areas within the County and potential access to privileged County
As such, the successful vendor and associated personnel must pass a Federal
information.
Fingerprint/Background check prior to the start of work and access to County facilities. The
fingerprint/background checks will be completed by Douglas County. Douglas County reserves the right to
deny access to any employee on County property, who is identified as a potential threat to the health,
safety, security, general well-being, or operational mission of the County and/or its population. Should
access be denied, the successful vendor will replace the employee with a suitable substitute, as approved by
the County.
POA will comply with the requirement for Douglas County to complete a Federal Fingerprint/Background check
prior to work and access at County facilities. All POA employees pass a background check prior to employment
with POA. If any employee is deemed by Douglas County as a potential threat to the County and/or its
population, that employee will be removed and replaced witfl an approved substitute.
S
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
Douglas County Government
Request for Proposal #029-13
PACIFIC OFFICE AUTOMATION
- PROeLEM 5OLVEO -
Pacific Office Automation Response
F. Minimum Technical Specifications:
Fully Automatic Reversing Document Feeder (50 Sheet) - specie' single-pass or duplex document feeder
Proposed equipment meets this requirement.
Fully Automatic Duplexing Unit (lto2, 2to2, 2tol)
Proposed equipment meets this requirement.
Sorting/Stapling Finisher
Proposed equipment meets this requirement.
Zoom Reduction/Enlargement 25% to 400% (in 1% increments)
Proposed equipment meets this requirement.
PaperSizes8'/2xlltollxl7
Proposed equipment meets this requirement.
Paper Weights 20 to I l0
Proposed equipment meets this requirement.
Fifty (50) Sheet By-Pass Tray
Proposed equipment meets this requirement.
Three (3) Adjustable Paper Trays with Optional High Capacity Paper Drawer
Proposed equipment meets this requirement.
Copiers should be Enrgy Star® compliant with Automatic Energy Save Mode (Adjustable by User)
Proposed equipment meets this requirement.
Black & White or Four-Color Print Options
POA has proposed these required models.
II) All Color Copiers should have the ability to be set to default to Black & White Only (copy & print)
Proposed equipment meets this requirement.
Minimum Hard-Wired Ethernet (100/1000)
Proposed equipment meets this requirement.
Scanning Feature with Scan to Email Function
Address Book out of Exchange
Search Global Address Book and ability to create local
6
Douglas County Government
Request for Proposal #029-13
PACIFIC OFFICE AUTOMATION
- RDSLM SOLVED -
Pacific Office Automation Response
Proposed equipment meets this requirement.
Scan Resolution = 600 dpi (black & white) and 1200 dpi (color)
Proposed equipment meets this requirement.
Print Resolution = 1200 dpi (black & white and color)
Proposed equipment meets this requirement.
Scan Formats = PDF, TIF, JPEG
Proposed equipment meets this requirement.
Hard Drive Capacity = Minimum 80GB (black & white and color)
Proposed equipment meets this requirement.
IS) Memory Capacity = Minimum of 512MB
Proposed equipment meets this requirement.
Ability to purge Cache on hard-drive with secure delete
Proposed equipment meets this requirement.
User Training (Tn-Person and On-Line Tutorials)
POA will provide User Training. Please see section G, Mandatory Requirement, 4 c) and 4 d) for details.
Account Control Capabilities (20+ codes)
Proposed equipment meets this requirement.
Operator/User Manual for each copier
The Operator/User Manual will be provided.
All machines will provide an end-user "cheat sheet" with instructions on how to scan/email - instructions
shall be laminated and posted at each copier.
POA will provide a "Cheat Sheet" to be posted at each copier.
On-line and Telephone Access for placing service calls and ordering supplies
POA provides local phone numbers to place service calls with the local dispatch and order supplies with the local
supply representative. POA also offers on-line ordering for consumables and placement of service calls. The
website is customized to offer only approved product. Contact information and other useful information (i.e.
hints on products codes and how to recycle product) is also available. Please refer to the two screen shots
below of two sites for current customers.
7
Douglas County Government
Request for Proposal #029-13
PACIFIC OFFICE AUTOMATION
PROELEM SOLVED -
Pacific Office Automation Response
On-line Consumable Ordering - Locate Product
TONER FULFILLMENT
Provided by Pacific Office AutomItfon
CATEGORIES
COLOR PESINTRES
125
FAX TONER
KONICA MINOLTA
CL Nd S 00 N
LEXIOOAIC PRINTERS
$16.00
SR 0010
STAPLES
WRSIP TEllER OAIUPR
>60
IIIFORLCIIOII
P15001>1
1:11>> RECRCX.>rL,IIl
CC 64 2 WE
$17.00
CCCL JUT
$31.00
On-line Service Placement
RRRVICR
OPEN TICXRTS
ANCAK IT
IReoeRNyCII.11TSI
PACIFIC OEFICR AUTOMAI1OIA
SERVICE CALL FORM
oil from
2 CcV se's
S AIeMceo.N,M1SP pI.ccd
Cal
FAA Poi.naSoi
D,.oiço>oo of 5,510ev
All Supplies (excluding paper) shohid be included in the Cost-per-Copy Amount
POA will comply with this requirement.
One (1) hour, or less, phone response to all service calls. Average on-site response time of four-hours (4)
for malfunctioning/inoperable machines and forty-eight (48) hours for general preventative maintenance.
POA guarantees a 4-hour average on-site response time for Douglas county with a call within one hour to
confirm your service request. Once the technician arrives on-site, POA's goal for average time for the machine
to be fully functional Is 1.1 hours tracked in six-minute increments.
If a copier hard-drive fails during the contract, the hard-drive will be replaced at no cost to the County and
the failed hard-drive will be returned/given to the County for disposal
S
Douglas County Government
Request for Proposal #029-13
PACIFIC OFFICE AUTOMATION
- ROSLM SOLVED -
Pacific Office Automation Response
POA will comply with this requirement.
All firmware will be checked and updated, if needed, when performing service calls/maintenance.
POA will provide all firmware updates as needed when performing service calls or preventative maintenance.
Large copiers must have the ability to print Tabs
Proposed equipment meets this requirement.
Prior to the delivery and set-up of all equipment, the Infonnation Technology Department would like to
have the hardware/MAC address as well as the copier model number, options, and accessories for each unit
to be installed.
A certified, experienced POA network technician will coordinate with the Information Technology Department
to ensure that all County IT requirements have been met. POA will input all network information, email
addresses and other information as desired prior to delivery and installation.
The Vendor shall establish a procedure for sanitizing all fixed storage media (e g. disk drives) at the
completion of the contract and/or before it is returned for maintenance or reuse. Acceptable sanitizing
procedures include removmg the hard disk from the copier and subjecting it to a hard disk degaussing
machine or attaching the hard disk to a PC and using DBAN on it. Copier operating system based
sanitizing is not acceptable. Sanitization must happen while the equipment is on the county premises and
in the presence of County Information Technology (IT) staff. The County IT Department has authority as
to determine an appropriate method of sanitizing should there be further questions. If media cannot be
successfully sanitized see item #27.
POA will provide our HDD Disk Sanitization Process at no additional charge to Douglas County upon termination
of any agreement resulting from this RFP. We will remove, sanitize and return the HDD to Douglas County and
provide certification documentation.
9
Douglas County Government
Request for Proposal #029-13
PACIFIC OFFICE AUTOMATION
- PPflLEM soLvrn
Pacific Office Automation Response
G. Mandatory Requirements to be Included in Proposal Response:
All RFP responses must address each of the following. Do not exclude any major or minor items of information
not specifically mentioned, but which would normally and reasonably be provided. Please be advised that the
greater the degree of specificity, the more likely it will be for the County to review your response favorably. As
part of your response, repeat each numbered question below followed by a detailed explanation.
1)
Vendors shall state, in a clear concise manner, their understanding of the above-mentioned overview,
general requirements, minimum requirements, and minimum technical specifications. Include a statement
as to why you believe that your company is the best qualified to provide the equipment and perform the
services, as described.
POA is offering the personnel, new equipment, consulting services and infrastructure to provide a smooth
transition over the next two years through the replacement of approximately 70 devices in a variety of countywide buildings as the lease agreements expire. PO4 has offered cost-per-copy pricing that includes set-up,
delivery, installation, training, network assistance and all supplies (except paper) for a term of 3 years.
We understand Douglas County's need for security with respect to both the HDD and POA personnel and will
address both aspects as outlined in this response. We look forward to a partnership with Douglas County to
review, evaluate and make recommendations regarding your print/copy environment.
PO4 is offering models from both the Sharp and the Konica Minolta lines of multifunction devices. As a dealer,
we are situated to offer product regardless of manufacturerthat best meets your needs.
Although there are currently several choices of dealers in the Denver area, PO4 brings the following unique
benefits:
Most tenured dealership in the Western US (37 years)
Strongest depth and breadth of inventory, parts and supplies
o Over 14 million dollars in new equipment inventory
o Over 7 million dollars in parts inventory
Over 6 million dollars in supply inventory
o
Fleet of loaner copiers ready to be used as needed by current customers
o
Strong tenure of service experience within POA
Onsite manufacturer certified training facility
Professional Services Organization that provides customized printing and software solutions.
Benefits of Sharp and P0k
Longest authorization with Sharp Electronics (since 1976)
Excellent sales and service support team from Sharp Electronics
2nd
largest Sharp dealer in the US
Benefits of Konica Minolta and POA:
Largest Konica Minolta dealer in North America
Great Konica Minolta support team consisting of S dedicated Konica personnel for production print,
software solutions, printers and technical support as well as wholesale, government and major account
sales focus
2)
Provide a brief description of your company, primary services provided, address of your local office,
telephone number, web address, date your company was established, number of employees, and the team
member (accoutit manager) that will serve as our County contact throughout the contract term. Also,
include your company's philosophy, mission statement, goals and objectives of how your company
approaches this type of opportumty.
lO
Douglas County Government
Request for Proposal #029-13
PACIFIC OFFICE AUTOMATION
PRDflLEM SOLVED -
Pacific Office Automation Response
Founded in 1976, POA is a company with deep roots in the west. Since our founding, we've grown to become
the industry's largest independent dealership in the country. Pacific is a team of over 700 hardworking and
dedicated men and women in locations throughout Washington, Oregon, Arizona, Utah, California, Colorado
and New Mexico. We provide document and image management products, services, support and supplies to
customers within our markets. Our standing in the U.S. makes Pacific one of the world's largest dealers for
Canon, Sharp, Konica Minolta, and Ricoh copier, printers, faxes and multifunctional devices.
Experts in workflow management and printing, Pacific offers multifunction products, desktop laser printers,
wide-format printers and scanners, copiers, document management software, software solutions, microform
digital imaging systems, and full service & supplies. POA maintains teams of dedicated sales, service, network,
production print, graphics and color personnel to provide these services to our clients, with no additional costs
as part of our partnership philosophy.
GENERAL SUPPORT SERVICES OFFERED
Supply Ordering
Customized billing
Copier, Multi-function, Fax and Printer Service
Local Dispatchers
Document Management
Document Workflow Analysis
Document Archiving
Small - Enterprise Level Scanning Solutions
GENERAL BENEFITS OFFERED
Production Specialists
Network Support I Service
Graphic Systems Support
Color Specialists
Dedicated Color Trainers
Dedicated Production Print/ Copy Trainers
Pre-Sales and Post-Sales Support
Large Format Copier! Printer Sales and Support
Facilities Management
Asset Management
Lease Portfolio Management
POA's One Contact / One Contract ensures that POA's partners are provided with consistent, qualified account
managers that provide efficient customer support and problem solving abilities. Barry Rogers will be Douglas
County's main point of contact. He is able to resource the experienced, capable and qualified technical, network
specialists,
administrative and sales staff at POA.
POA's Branch Support staff provides back-office
administrative and contract billing support to ensure POA provides best-in-class customer service to Douglas
County.
Contact:
Phone Number:
Barry Rogers
720-305-0502
Email:
barry.rogers®pacificoffice.com
Location:
Website:
Experience:
www.pacificoffice.com
6555 S Kenton Street, Suite 312, Centennial, CO 80111
Barry has been in the copier and print technology in the Colorado since the late
1970's. He has a vast knowledge of the industry, changing trends and managing significant accounts like
Colorado Springs Utilities. Barry has served in the role of VP of Sales for what was one time the largest
independent dealer in the state. He has also worked on the manufacturer side of the business and has an
ii
'IA
Douglas County Government
Request for Proposal #029-13
PACIFIC OFFICE AUTOMATION
Pacific Office Automation Response
excellent understanding on how to maximize the relationship between the customer and the product
manufacturer.
Barn' Rogers
Account Manager
Responsibilities include:
* Ensure customer satisfaction
* Oversee all activities within account
* Point of contact for any need
* Ensure all deliveries are timely
* Ensure training is adequately provided
Christine Williams
Branch Administrative Manager
Responsibilities include:
* Bills all new orders
* Manages all financed orders
* supports custom billing schedules
Bryce Hooper
Responsibilities include:
* Process new orders to completion
* Coordinate delivery with customers
Inventory/Delivery Manager
Brad Flack
Service Supervisor
Responsibilities include:
* Address customer service concerns
* Ensure compliance with all Service
Level Agreements
Tern' Chappell
Dedicated Technician
Responsibilities include:
* Maintain all benchmarks in SLA
* Communicate with customer regarding
arrival times and completion of service calls.
Chelsea Reese
Responsibilities include:
* Monitor FM Audit to process supply
fulfillment as necessary
Supply Representative
POA'S PHILOSOPHY
At Pacific Office Automation our motto is: Problem Solved. We believe this simple phrase projects the vision of
our company. Specifically, to solve our clients' needs in document management and distribution so that they are
free to pursue their goals. This philosophy extends to more than simply solving current problems. At POA we
believe the best solution to a problem is a proactive approach to preventing them. With this in mind, we partner
with our clients to review, evaluate and make recommendations to their current situation. With over 35 years of
expertise in the office equipment industry, we know we can bring value to our customers and a strong return on
their investment. When we do so, POA prospers as well, and we believe this is the backbone of our ongoing
success.
We thank you for the opportunity, and look forward to presenting how we believe a partnership between
Douglas County and Pacific Office Automation will be mutually beneficial. We believe Pacific Office
Automation's motto of "Problem Solved" can complement Douglas County in promoting its core purpose and
realizing its vision, in a manner that does not compromise either Douglas County' philosophy or values.
POA'S MISSION STATEMENT
POA is dedicated to the belief that a team of individuals who constantly challenge each other will develop the
skills and the manpower necessary to solve any problem, whether it's for the customer, the company, or for the
community.
12
Douglas County Government
Request for Proposal #029-13
PACIFIC OFFICE AUTOMATION
- PIQOSLM SOLVEO --
Pacific Office Automation Response
POA'S GOALS
Offer our customers the best products, service, and customized billing.
To work in partnership with our customers, manufacturers, and community.
To be a long term employer.
Retain profitability and year over year growth, which provides benefits to the customer.
Maintain local ownership:
o Local decision making to benefit our customer base, and new partnership additions.
o Local dispatch.
o Local distribution.
Support community organizations.
Support academics and athletics through personal involvement and scholarships.
All vendors must be a factory-authorized dealer and filly-qualified to service their installed machines with
factory trained service technicians and inventory locally to adequately supply parts for the repair and
maintenance of the machines. List all key personnel, titles, and length of employment with your company.
POA is authorized to sell and service both the Sharp and Konica Minolta lines of multifunction copy and print
devices. POA also maintains a manufacturer certified training center to ensure all technicians are current and
fully trained for each new deployment. POA maintains over 67,500 square feet of dedicated warehouse storage
in Portland, Seattle and Phoenix. In addition satellite storage in the following cities, Denver, San Francisco, Salt
Lake City, and Albuquerque carry an average of $600,000 in equipment, parts and supply inventory each. We
offer the largest stock capacity of any document imaging company in the region.
Provide specific details, ideas, and suggestions for the following:
Proposed equipment for each copier listed in Exhibit A provide a separate sheet/document (this does
not mean a standard brochure is acceptable) for each copier proposed, listing all pricing and available
accessories. The document should address (at a minimum) all points referenced in Item F, Minimum
Technical Specifications.
Please refer to the appendix for the proposed equipment based on Exhibit A.
Implementation strategy and timeline
all deliveries will be scheduled by building and then by
floor/department, as to minimize the disruption to all staff and citizens at each location.
POA is prepared and experienced to ensure a smooth transition and implementation of a contract of this scope.
We are confident that POA has the ability to meet the needs of the County with respect to contractual flexibility
and excellent service. A smooth transition from one vendor to another or even from one piece of equipment to
another is a key element to maintain productivity and end-user satisfaction. Following award of the contract
POA will meet with Douglas County Purchasing Department to discuss the details of the scope of work,
equipment rollout, and installation strategy and finalize contract negotiations. Following that meeting a specific
timeline for Phase I with expected delivery dates will be established for the replacement of the copiers at each
location, by building, floor and department.
POA'S INSTALLATION PROGRAM
POA has an Installation Program that covers site reviews prior to installation to evaluate the site for delivery and
space/electrical requirements. Concurrent with this process, equipment is ordered from the warehouse, setup,
tested and prepared for delivery. The devices will be pre-loaded with all network information as desired by the
tounty.
The Account Manager, Barry Rogers and Douglas County personnel then coordinate the exact delivery date and
am/pm preference. A follow-up call will be placed to Douglas County verifying the delivery date one week prior
to delivery. One day prior to delivery a morning or afternoon delivery will be established and verified with the
County and each site.
'3
Douglas County Government
Request for Proposal #029-13
PACIFIC OFFICE AUTOMATION
- RROflLEM SOLVED -
Pacific Office Automation Response
POA's Basic Installation program that is followed by all drivers includes the following:
verifying the correct power
powering up the copier
completed very basic training of the copier for the end user
verification that the machine is printing clean images
removal of all waste materials
signature of authorized personnel acknowledging installation
POA has the resources to comply with the tentative proposed calendar indicated delivery and set-up of Phase I
equipment during the month of December 2013.
Technical Training for County staff - system administration, configuration, support
POA will provide technical training to County staff regarding system administration, configuration and support
as desired to include all network, print driver and software.
End User Training for County staff
POA offers in-depth customer user training upon installation of all new equipment. These training courses are
outlined below. Usually it is appropriate to have between S and 10 people trained to provide proper
understanding of the copier. Many times it is hard to see the interface or associate many specific jobs with a
great deal of people being trained at once. If the authorized purchaser would like the majority of the people to
have a basic understanding of the machine a larger group would be appropriate.
Copier training includes:
Complete overview and understanding of machine capabilities and basic features
Basic operation
Handling errors
Care and installation of supplies
Finisher functions, double sided, enlarge/Reduce, Stapling, collating
Training on how to place service calls
Training on how to collect meter reads
Basic maintenance, including toner and paper replacement
Clearing of miss-feeds/paper jams
Staple cartridge installation
Supply ordering
Print driver training will include:
Driver installation and configuration
Basic operation
Handling errors
How to utilize the different finishing capabilities (stapling, hole-punching etc.) depending on the
configuration of the copier
Use of drivers for daily operations and in standard environments secure printing
How to view the job queue
Scanner training will include:
Basic operation
Handling errors
Use of Drivers for Daily Operations and in standard environments
14
Douglas County Government
Request for Proposal #029-13
PACIFIC OFFICE AUTOMATION
- RRflSLEM SOLUCO -
Pacific Office Automation Response
Scanning to internal hard disk
Scanning to network share drive
Submission from workstation or selection from library of documents all aspects of how to scan to
desktop I E-mail I or FTP
How to enter new destinations (i.e. email addresses)
How to scan both sides of the document
Resolution adjustment
Document type
Any other functions associated with standard scanning
5)
Define how many "clicks" will be charged for each of these types of copies:
8'/2x 11, single sided
8¼ x 11, double sided
8'/2 x 14, single sided
8¼ x 14, double sided
11 x 17, single sided
fl 11 x 17, double sided
Click Charges - Konica Minolta
Black / White
223
283
363
423
Color
552
652
751
C284E
C454E
C6S4E
C754E
a)
8J4x11,inglesided
1
1
1
1
1
1
1
1
1
1
1
b)
8%xll,Ooublesided
i
2
2
2
2
2
2
2
2
2
2
c)
S'Ax14,singlesided
1
1
1
1
1
i.
i
1
1
1
1
d)
8%x14,doUblesided
2
2
2
2
2
2
2
2
2
2
2
e)
11x17,slnglesided
1
1
1
1
1
1
1
1
1
1
1
0
11x17,doublesided
2
2
2
2
2
2
2
2
2
2
2
15
Douglas County Government
Request for Proposal #029-13
PACIFIC OFFICE AUTOMATION
PROI3LEM SOLVED -
Pacific Office Automation Response
Click Charges - Sharp
Black/White
color
MX2O1D
MX264
MX354
MX453
MX503
MX623
MX3140
MX2600
MX4140
MX3640
MX6240
Mx7240
1
1
1
1
1
1
1
1
1
1
1
1
2
2
2
2
2
2
2
2
2
2
2
2
singlesided
1
1
1
1
1
1
1
1
1
1
1
1
d)
84x14,
double sided
2
2
2
2
2
2
2
2
2
2
2
2
1
1
1
1
1
1
1
1
1
1
1
1
2
2
2
2
2
2
2
2
2
2
2
2
a)
SYzxll,
single sided
b)
8)Sxll,
double sided
c)
8Y2x14,
e)
11x17,
single sided
fl
lixil,
double sided
6)
Copies per minute for each make/model of copier proposed:
a)
b)
c)
d)
e)
fl
8½x11,singlesided
8½ xli, double sided
8½ x 14, single sided
8½ x 14, double sided
11 x 17, single sided
11 x 17, double sided
copies Per Minute - Konica Minolta
Black / White
223
283
363
22.5
23
28.5
28.5
b)
834, 11, single sided
834 s 11, double sided
c)
834 x 14, single sided
16
18.5
d)
834 s 14, double sided
16
18.5
36.5
36.5
23.5
23.5
e}
f)
lix 17, single sided
14
16
20
11 x 17, double sided
14
16
20
a)
423
552
654
754
42
55
65
75
41.5
55
75
25
32
25
32
21
28
21
28
65
37
37
33
33
42
42
37
37
Copies Per Minute - Konica Minolta
Color
C284E
C454E
C654E
B/W COLOR
B/W COLOR
B/W COLOR B/W COLOR
a)
834 x 11, single sided
28
28
45
bj
28
28
45
45
45
65
814 x 11, double sided
c)
834 x 14, single sided
16
16
25
25
d)
BY2 * 14, double sided
16
16
25
25
e)
ii x 17, single sided
14
14
22
22
33
f)
11 x 17, double sided
14
14
22
22
33
16
C754E
60
75
60
60
75
60
34
37
37
42
42
34
34
65
30
30
34
37
30
37
30
Douglas County Government
Request for Proposal #029-13
PACIFIC OFFICE AUTOMATION
- RROSLEM SOLVED
Pacific Office Automation Response
Copies Per Minute Sharp
Black I White
MX2O1D
MX264
MX354
MX453
MX503
MX623
35
45
50
62
a)
834 x ii, single sided
20
26
b)
834 xli, double sided
8
11.
20
25
28
35
c)
8% x 14, single sided
17
16
22
23
25
39
d)
834 x 14, double sided
6
8
11
13
15
22
e)
lix 17, single sided
N/A
14
19
20
22
34
f)
11 x 17, double sided
N/A
4
6
8
11
17
Copies Per Minute Sharp
Color
rniCtG
MX3140
B/W
8'/x11,
a)
MX2600
COLOR 8/W
MX3640
MX4140
COLOR B/W
MX6240
3Z2tC
COLOR B/W
COLOR
B/W
COLOR 6/W
COLOR
31
31
26
26
41
41
36
36
62
62
70
70
14
14
11
11
17
17
16
16
38
38
42
42
17
17
16
16
22
22
20
20
36
36
40
40
9
9
8
8
14
14
12
12
17
17
19
19
15
15
14
14
19
19
17
17
32
32
35
35
7
6
6
8
8
7
7
13
13
iS
15
single sided
8'4x11,
b)
double sided
8'/axl4,
c)
single sided
8'/zxl4,
d}
double sided
11x17,
e)
single sided
f)
double sided
11x17,7
7)
Explain the following processes:
Ordering/Delivery (FedEx, UPS, USPS) of Supplies & Approximate Delivery Timeframe
Supply orders are placed by telephone to the supply representative for Douglas County or through the
customized website. orders placed before 3pm are delivered the next day via FedEx.
Placement of a "Malfunctioning Machine" Service Call & Estimated Response Time
Each device is placed with a sticker that identifies the equipment ID number as well as the local phone number
to call for service.
1. When the customer calls the dispatcher will ask for the S-digit equipment ID #. If that isn't available we can
use the customer name or phone to locate them in the database.
a. Once the correct machine is verified by the customer/dispatcher, we also verity the location is correct, the
caller's name and direct phone # which is typed in the operator field at that time.
3. Following the confirmation of the caller a service call verification code will be given to the individual placing
the call.
'7
Douglas County Government
Request for Proposal #029-13
PACIFIC OFFICE AUTOMATION
- PROSLEM SOLVED
Pacific Office Automation Response
The dispatcher will type a brief description of the problem in the comment field and also put their initials in
that field to identify who took the service call.
Most machines are already assigned to the proper tech via the territories worked out by each team. If a
tech is absent it is the dispatcher's responsibility to page the call out to the back-up person.
A call from the assigned technician will be made within i hour to confirm the location, problem and verify the
technician's arTival time (within 4 hours of the call being placed).
c)
Placement of a "Preventative Maintenance" Service Call & Estimated Response Time
Pacific Office Automation believes that preventative maintenance (PM) is a key element in a successful
relationship between client and vendor. Each account POA manages requires a different maintenance program.
We individualize each of our preventative maintenance programs to guarantee maximum uptime performance.
Douglas County's preventative maintenance will be scheduled and performed as recommended by the
manufacturer, but not less than twice per year. PM's shall include, but not be limited to:
routine cleaning, lubrication, adjustments to the equipment, and
replacement of parts due to normal wear and tear and
replacement of unserviceable parts
Copier Toner Recycling Program
Both Sharp and Konica Minolta provide return address labels to participate in the toner recycling programs.
Upgrading or downgrading of individual copiers based upon the needs of the department/office
pricing shall remain the same throughout the term of the contract
all
Douglas County will be given an upgrade/downgrade calculation for a piece of equipment based upon the needs
of the department/office. See the following trade-in minimum values:
1-12 months = 60% Trade-In of Original Equipment Cost
13-24 months = 40% Trade-In of Original Equipment Cost
25 36 months = 20% Trade-In of Original Equipment Cost
37+ months = 10% Trade-In of Original Equipment Cost
Training of End-Users and Information Technology Staff.
POA has a Professional Services team that is prepared to provide all training necessary to the Information
Technology Staff regarding placing the devices on the network, the print drivers and other network related
features such as IDAP.
We have previously outlined the basic courses for training End-Users on copy, print and scanning functions. See
Section 6, Question 4 (c) and 4 (d).
g)
Submission of Quarterly Copier Meter Readings.
POA would recommend the installation of FM Audit software. FM Audit provides efficient print assessment
capabilities, proactive support and automated meter readings for billing purposes. With the installation of FM
Audit entire printer fleets spread across multiple locations may be managed from a central portal. Thousands of
networked devices may be discovered and audited within minutes. A variety of data can be collected including
but not limited to the following:
Manufacturer
Model
18
Douglas County Government
Request for Proposal #029-13
PACIFIC OFFICE AUTOMATION
- PRDGLSM StJLVEfl
Pacific Office Automation Response
Serial Number
IPAddress
MAC Address
Meter Counts for copy, print, scan and fax as applicable per machine
Printer Status I Errors
Host Name
Service Contact
Installed Memory / Firmware Version
Installation Date
Douglas County controls when and where the data is synchronized to, and who has access to their valuable
records. POA may then send the data directly back to our office, with results synchronized with our existing
Service Management software. FMAudit products are unique in that the data is never passed through a third
party ASP. Thus, the customer has the comfort and security knowing that their hard earned efforts are not
being shared for any unauthorized purposes.
8)
All equipment (Phase I and Phase II separately) must be billed together on one invoice. Each machine
must be broken-out (by department/office in alphabetical order) on the invoice with the following
information. Please confirm that your "system" can accomplish this provide a sample copy of an invoice
that iicludes this information. All invoices shall include;
Department/Office Name and Address
Equipment Make, Model, Serial Number, and ID Number
Prior Quarter Meter Reading
Current Quarter Meter Reading
Black & White Copies made, multiplied by the cost-per-copy rate, and totaled
1)
Color Copies made, multiplied by the cost-per-copy rate, and totaled
Pacific Office Automation understands that not every customer has the same billing policies and practices. That
is why we are able to customize 100% of the look, layout, and delivery method of any and every invoice. We
work directly with your team to make sure that they are accurately presented in the most favorable format to
Douglas County
This process would begin with our local administrative support team meeting with KUE and providing multiple
sample layouts of different types of invoices. These are purely examples, as the final product is entirely up to
Douglas County. It is even possible to have an invoice formatted as .xls or .csv emailed to Douglas County for
immediate upload into the new e-payables platform. For your review, samples from current customers showing
their customized billing (sensitive details have been redacted) are included in the appendix.
9)
Provide a summary of the partnership you envision with Douglas County.
At POA we believe the best solution to a problem is a proactive approach to preventing them. With this in mind,
we partner with our clients to review, evaluate and make recommendations to their current situation. With over
37 years of expertise in the office equipment industry, we know we can bring value to our customers and a
strong return on their investment. We look forward to presenting how we believe a partnership between
Douglas County and Pacific Office Automation will be mutually beneficial.
10) Is your company currently involved in any discussions or negotiations to be acquired by another firm? Has
your company ever operated under a different business name?
POA is not involved in any discussions to be acquired by another firm.
different business name.
19
POA has never operated under a
Douglas County Government
Request for Proposal #029-13
PACIFIC OFFICE AUTOMATION
PRODLEM SOLVED
Pacific Office Automation Response
Vendors shall list, on a separate sheet of paper, boldly marked "EXCEPTIONS TO PROPOSAL
QUALIFICATIONS AND/OR REQUIREMENTS", arty proposed deviations from the qualifications and/or
requirements contained within. Each deviation shall be explained in detail, listing its advantages and/or
disadvantages. The County, at its sole discretion, has the option of accepting or rejecting the
"EXCEPTIONS TO PROPOSAL QUALIFICATIONS AND/OR REQUIREMENTS".
POA does not have any Exceptions to Proposal Qualifications and/or Requirements.
All vendors must submit written disclosure of any known potential conflicts of interest that may result
during the course of performance of the services listed herein.
POA does not have a conflict of interest that would affect the performance of services requested in this RFP.
List any and all (past and present) legal disputes, mediations, arbitrations, and/or lawsuits in which you or
your company has been involved in the last ten (10) years; include details related to the current status
and/or outcome. This thformation should be provided in a separate sealed envelope titled "Legal Dispute
Information" and submitted with your proposal response.
POA writes over 600 contracts per month and has had less than 1/10 of 1% result in litigation. All of these have
been resolved with out of court negotiations. There are no pending lawsuits at this time.
POA did have a legal proceeding against a competitor for trade secret violations. This resulted in an out of court
settlement in 2006.
All responses shall include a list of three (3) current references of similar size and potential number of
machines. All references shall include name, title, address, telephone number, and e-mail address for
which you are currently furnishing machines and services on a same or similar contract or agreement. In
addition, all responses must include a minimum of two (2) previous clients that you have no longer retained
as a customer. The failure to include all reference information and/or the inability to contact the references
shall be ample cause for rejection of the proposal.
Current Customer: Beaverton School District
Address: 16550 S. Merlo Road, Beaverton, OR 97006
Name: Cynthia Roda
Title: Purchasing Agent
Phone Number: 503-591-4379
Email: Cynthia_roda@beaverton.k12.or.us
Current Customer: North Clackamas School District
Address: 4444 Southeast Lake Road, Milwaukie, OR 97222
Name: Stacia McEachern
Title: Business Operations specialist
Phone Number: 503-353-6032
Email: mceachern@nclack.k12.or.us
Current Customer: Credit Union of Colorado
Address: 1390 Logan Street, Denver, CO 80203
Name: Jesse Cosme
Title: Operations Director
Phone Number: 303-832-4816
Email: cosmej@cuofco.org
20
Douglas County Government
Request for Proposal #029-13
PACIFIC OFFICE AUTOMATION
- PROSLEM SOLVED -
Pacific Office Automation Response
Current Customer: Isle of Capri Casino
Address: 401 Main Street, Black Hawk, CO 80422
Name: Doug Morrison
Title: Director of IT
Phone Number: 303-998-7727
Email: doug.morrison@islecorp.com
Current Customer: Intermountain Electric
Address: 5050 Osage Street Suite 500, Denver, CO 80221
Name: Fritz Freund
Title: IT Director
Phone Number: 303-733-7248
Email: ffreund@quantapower.net
Previous Customer: Pioneer Pacific College
Name: Don Eck
Phone Number: 503-684-8000
Previous Customer: Housing Authority of Portland
Name: Charles Zuercher
Title: IT Administrator
Phone Number: 503-802-8543
Email: charlesz@hapdx.gov
21
Douglas County Government
Request for Proposal #029-13
PACIFIC OFFICE AUTOMATION
- PROBLEM SOLVED
Pacific Office Automation Response
II. Value-Added Products & Services:
Douglas County requests that al vendors address the following value-added products and associated supplies
and services.
The following black & white copiers are needed on an annual basis, during the timeframe specified. The hard
drives on both copiers will be retained by the County.
Small desktop copier to be used for approximately one-week (in August) during the Douglas County
Fair. Copies will be made from the glass and therefore, no document feeder or staple function is required.
Mid-size stand-alone copier to be used for approximately two-months (in the fall) during the Douglas
County Board of Equalization (BOE) Hearings. Copies will be made from the glass and through the
document feeder; this machine must have the ability to sort and staple.
POA will be able to provide the requested desktop copier and stand-alone copier as detailed above at no
additional cost.
22
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Douglas County Government
Request for Proposal #029-13
PACIFIC OFFICE AUTOMATION
PROBLEM SOLVEO -
Pacific Office Automation Response
OPTIONS
SHARP
264N/354N/453N
FX-11 Fax Expansion Kit: $16.47/qtr
FWXI Internet Fax Expansion Kit: $l0.98/qtr
3140/3640N
FX-11 Fax Expansion Kit: $16.47/qtr
FWX1 Internet Fax Expansion Kit: $J0.98/qtr
4140
FWX1 Fax Expansion Kit: $10.98/qtr
FXX2 Internet fax kit: $10.98/qtr
503U/623N/753N
MXPB1O Print expansion kit without hard drive: $13.'74/qtr
MXPB1I Print expansion kit with hard drive: $19.23
FWX1 Fax Expansion Kit: S16.47/qtr
FXX2 Internet expansion: $10.98/qtr
6240/7040
FX-11 Fax Expansion Kit: $16.47/qtr
FWX1 Internet Fax Expansion Kit: $l0.98/qtr
LCX3N 3000 SHEETS- $68.64/qtr
FN-22 Staple Finisher 100 sheets: $23745/qtr.
FD1O multi-folding: $327.87/qtr
CEll Postpage inserter: $80.58/qtr
PN13B Punch Kit 2Th58/qtr.
KON IC A
283/363/423/552/654/754
FK508 Fax Kit: $20.88/qtr
c364e/c454e/c554e
FK-511 Fax Kit: $20.88/qtr.
c654e/c754e
FK511 fax kit: $20.88
LU-204 2500 sheet paper deck: $73.47/qtr
ZU-606 Z-folding: $180.54
P1-SOS Post Inserter: $30.63/qtr
29
Douglas County Government
Request for Proposal #029-13
PACIFIC OFFICE AUTOMATION
F'ROCLEM SOLVEO
Pacific Office Automation Response
1.
Fee Schethile:
Doughts County wishes to avoid any contractlobligation with a third-party leasing company.
It
is our
preference to partner with a vendor who will write and hold its own lease agreement throughout the term of the
contract
Pacific Office Automation will carry the lease on Douglas County internally within the company!
Provide pricing for a wide variety of copiers (black & white and color) with accessories that are being proposed
as a part of this RFP. Vendors should provide a quarterly cost, per machine, for the initial three (3) year contract
and then for the two (2) one-year extension options.
>
>
>
>
>
Prior to submitting your pricing, please review the minimum technicial specifications
All copiers should be priced with the ability to serve as a copier, network printer, and scanner
Optional fax pricing should be provided
All copiers should be price4 with the standard document feeder and stapling finisher
All copiers (except the smallest desktop machines) must have their own stand
Pricing shall include an all-inclusive black & white and color cost-per-copy amount (maximum of four decimal
places). This cost-per-copy amount should include all service, parts, labor, and supplies necessary to maintain
all copiers in excellent working condition. Service is to include the diagnosis and remedy of all copier
malfunctions and failures as well as all preventative maintenance. All consumable supplies (including toner,
toner collection bottles, staples, developer, drums, parts, etc.), excluding paper, will be included as a part of the
cost-per-copy amount.
23
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The Sharp MXB2O1D Digital Multi-function Document System is big on performance, but compact in size.
Designed for small offices and workgroups, the MXB2O1 D delivers all the required features for fast-paced,
small office environments. With 20 page-per-minute copying/printing and integrated colour PC scanning,
your office workflow won't miss a beat. A 50-sheet document feeder provides standard 2-sided scanning
for extra efficiency, as well as duplex printing and copying. The cost-effective, consumable system utilizes
a three-component system that's easy to replace and easy on your wallet. And since business never
stands still, the MXB2O1D offers flexible options to add Super G3 faxing, networking and web-based
management.. so you'll be ready for anything.
High-Productivity Features:
20-ppm compact desktop printer/copier with high-quality 600 dpi output
Electronic sorting and offset output stacking allows copying of multiple sets
quickly and efficiently
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50-sheet Reversing Single Pass Feeder with standard 2-sided PC scanning
Flexible paper handling includes a 250-sheet paper supply, upgradeable to 500 sheets
50-sheet multI-purpose bypass tray handles different size paper ranging from
81/2 x 51/2" up to 81/2 x 14" as well as envelopes, labels, and transparencies
Scan and send documents to a variety of destinations for easy distribution
Optional Network Expansion Kit with 10/1 OOBase TX Ethernet! Network PCL®6 Printing
and Network Scanning
Optional PostScript® 3TM compatible Expansion Kit
Optional Super 03 Fax Kit with 100 auto-dial destinations
25% to 400% zoom magnification with eight preset modes for easy image-to-paper sizing
Scan to Desktop
Scan to FTP
Built-in Colour Scanning with Sharpdesk®
Streamline your workflow and increase productivity by converting both colour and black and
white documents into digital tiles that can be printed, stored or e-mailed. Scanning is quick
Scan to USB
Scan to E-mail
and easy with Button Manager software, a built-in utility that automatically scans your files
to Sharpdesk®, E-mail, Fax, OCR, Microsoft Word® or other designated application. Easily
edit, store and share scanned files with Sharpdesk Document Management software, now
with Windows® 7 support. And for even more functionality, simply add the optional Network
Expansion Kit to distribute files with convenient network scanning. Share documents with
Scan to FTP, Scan to E-mail, Scan to Desktop and Scan to 1,158.
STREAT4LJNE DOCUMENT WORKFLOW AND ENI-LANCE PRODUCTIVITY
WITH ADVANCED FEATURES
High-Quality Printing
The Sharp MXB2O1D offers impressive 600-dpi resolution for crisp, razor-sharp
text, Standard 1153 printing with JBlG compression and a high-performance print
controller automatically compresses files so even large jobs print quickly and
efficiently. With built-in electronic sorting, offset stacking and auto duplexing,
it's easy to produce multiple-page documents in a snap. Robust paper handling
abilities include a 50-sheet Reversing Single Pass Feeder, standard 250-sheet
paper supply and an optional 250-sheet paper cassette. Add even more versatility
with the optional Network Expansion Kit. With PcL6 emulation and optional
PostScriptS, the MXB2O1D can support cross-platform workgroups with ease.
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Easy-to-use Sharp Utilities
Sharp's user friendly, integrated software makes managing your MXB2O1 0
12
Document System, effortless. With Sharp Remote Device Management (SRDM),
10p
IT professionals can remotely manage any SNMP compliant printer on your
network. Designed for desktop users, Printer Status Monitor allows users
to view printer conditions, check paper status and more.., all through an
easy-to-use interface.
24/7 Training with My SharplM
Managing all of the advanced features of your Sharp product is simple and easy
with My Sharp. This dedicated customer training website is customized to your
MXB2O1D and allows you to locate resources and find information specific to
your configuration, truly helping you maximize your investment.
Convenient, Web-Based Management
Sharp's online management tools offer both users and administrators timesaving features, including scan destination management, Remote E-mail
Diagnostics, device configuration, and more. A familiar, easy-to-use interface
provides sophisticated controls for monitoring printer usage and managing
security features'
*Sorne features may require optional equipment an dior software.
A.-
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pier Specifications
,e
Oesktop multi-function digital douiñóht gyterii
rurfdfibns
Copy System
Originals
Original Size (Max)
Copy Size
Copy Speed
Continuous Copy
First Copy
Protocol
Interface
Copy, print, ñefwork print, PC Scan, network scan, fax1
Dry elecfrostatic transfer system
Software
Sheets, bound documents
8.5' x14
PC Scan Destinations
File Formats
uE't x8.5,Max.&5'x14
TWAIN, WIA Mindows XP, Vista, 7)
USB 2.0 (compatibte with USB 1.1)
Sharpdesr document management software, Button Manager!
Sharp Composer (single user)
6 preset PC scan destinations can be configured using Button Manager
BMP/IIFF/PDF
?P ppm (Letter)
PCL% Network Printing/Scanning Expansion Kit (Optional)
Max. 99 copies
iifures
8.0 sec. (when CHECK RSPF OPEN is set to 0F9,
ID.7 sec. Out lime (when CHECK RSPF OPEN is set to ON)
PCL®6 neta,ork printing and nttwork scanning with web-bagid
management function
thrm tiptme
O sec.' (when Energy Saver mode is not enabled)
Sfandrd Memory
Zoom Range
Fixed Zoom Mode
25% to 400% in 1% increments (with RSPF 50%: 200%)
25%, 50%, 64%, 78%, 100%, 129%, 200%, 4OC%
Fixed optical source, slit exposure (stationary platen)
Standard: 250-sheet paper cassette with automatic feed and
50-sheet manual bypass tray
Optional: 250-sheet paper feed unit
50-sheétRoxrsing Single Pass Feeder (RSPF)lddcument glass
Approx. 13 oginals per minute (letter/100%/simplee),
original weight 15 to 24 lb. Bond
Paper Càsákftes: 15-21 lb. standard or recycled 6ond paper
Bypass Iray: up to 50 sheets 15-34 lb. standard or recycled bond paper:
postcards/envelopes (#10 Monarch)/OHP film/labels one sheet teed
64 MB (shared)
Scan: 600 dpi, output: 600 dpi
Photo mode: 6dO x 600 dpi
Auto exposure: 600 x 300 dpi (manual 5 steps)
256 gradations/2 levels
ID card copy, electronic sorting, 2-in-i copy, offset stacking, auto tray switching,
Client PC
128 MB (standard)
IBM PC/At Smpatible (P3/5O0MHz recommended),
Requirements
100 MB availabte hard disk space, and 800 a 600 dpi screen resolution
Operating Systems
Windows 2000. XP Vista! 7, Server 2003, Server 2008, XP r64, Vista aB4,
Network Protocols
Interface
Utilities
TCP/IP. IPV4
Exposure System
Paper Feed System
Original Feed System
RSPF Feeding
Paper Tpe
Memory
Copy Resolution
Exposure Modes
Greyscale
Copy Features
margin shift, asem, variable memory adjustment, auto shut off, and duplex copy/print
OutputTray Capacity
Offset Slacking
Fusing System
Oeveioper System
Light Source
wer Requirement
jwer Consumption
Operating Conditions
Weight
Dimensions
First Print lime
Resolution
Operating System
RJ45 Ethernet; 1 OBaso-T/1 OOBase-TX
Web-based management, NIC Manager, inlegrated software installer,
Sharp Remote Device Manager (SRDM), Printer Status Monitor,
Online manual
Print Emulation
PCL6/PS3 (option)
Print Speed
Print Resolution
Pn!riEoatures
20 ppm (Letter)
Scanning nesolution
dperating Systems
for Scanning
Scanning Features
cinhing Formatg
cn'n1nj àf±wire
200 sheets (face down(
600 dpi
N-up printing, fit to page, auto paper select, tront cover print (with MXPK1O).
watermarks, and duplex prine
Up to 600 dpi
Windows 2000, XR Vista,!, Server 2003. Server 2008, XP x64, Vista x64,
7 x64, Server 2003 x64, Server 2008 x64. Mac OS® If 10.2 -10.6
Scan to USB, Scan to E-mail, Scan to Desktop, Scan to FTP
JPEG/TIFF/PDF
Sharpdesk document management software, includes OCR and Sharp Composer
(3-user license)
Standard paper shifter (offset stacks sets by 1 inch in output tray)
Heat roller
Mànuib brush deve(opmerit
Super 63 Fax Kit (Optional)
Tn-colour CCD light source (RGB)
AC 100-127 V. 50/60 HZ, 8 Amps
Modem Speed
Super 03 (up to 33.6 kbpd)
Transmission lime
3 Seconds'
Max. t000W
Compression Type
MH, MR. MMR, JBIG
Temperature: 50 degrees to 86 degrees F, Hurnithty:20% to 85%
Mae. Original Size
Leôal
41.7 lbs.
Resolution
Stan dard/Fine/S up arf in
?0-Y8." x )8-1/8,' x
Memory
Job Memory
Rapid Dials
Speed Dials
Group Dials/
Broadcasting
2MB
JBIG SpeedEnhanced Printer Function (Standard)
Emulation
Print Speed
7 x64, Server 2003 r64, Server 2008 x64, Mac 05w ff10.2- 10.6
Sharp SPLC host-based controller with JBIG compression
20 pages per minute (letter) with ROPM
B seconds ,vithout data t'ansfer time; ready)
600 dpi
Wiridówse 2d00, tIP, Viseie. . XPx64, Viia® xdl.
Vp to 50
18
100
18 groups/i 00 destinations
Optional Equipment and Supplies
Software
Print driver, Printer Status Monitor
Scan Once Print Many Yes
Interface
Standard: USB 2.0
Memory
Shared
MXCS1 0
250-sheet Paper Tray
MXFX12
Super 63 Fax kit (requires MXNBI 1)
MXNBI1
PCL6 Network Printing/Network Scanning Expansion Kit
MXPK1O
PostScript3 Compatible Expansion Kit (requires MXNB1 1)
Features
MX2O1ABD
MXB 20 NIl
Copr Stand (with door)
loner Cartrid
Offset print, statue mo'ritpr 2-up/4-up printing, lit to page, watermark, duplex printing
MXB2ONV1
Develo per
Flat head full colour/monochrome PC scanning system
AR1 62 DR
OPC Drum
Resolution
Basic: 600 x 600 dpi, setting range 50 9600 dpi
MXUSX1
Sharpdesk 1 License Kit
Oprating System
Windows 2000. XP, Vista, 7
MXUSX5
Sharpdthk S License Kit
Ohginal Type
Sheets/books up to letter/legal size
MXUS1O
Sharpdik 10 License Kit
Scanning Method
Platen glass or RSPF
MXUSSO
Sharpdesk 50 License Kit
Output
ROB 1 bit or B bit/pixel
MXUSAO
Sharpdesk 100 License Kit
Scanner Function (Standard)
some features may rewire optixnoi enuiemsal and/or software.
srecificition ray wry depenfira cc yrceect cortiguration. macnice ooain5v oat
eperaekng and/or eestmnmeout coediusra.
eanre as UOJ-T Test ctuan ei stand/re rexeterton. Acres lranamiuuion tine will vary
according to lice ceadiliora.
(If
SHARP
Design and specifications eub(ect to chenge without notice, sharp. sharpdeolc, My Sharp, end all related trademarks are trademarkn or registered trademerku of sharp Corporation end/or its affiliated rompeniee.
ndowu, Windows NT, Windows Server and Windows Vista are trademarks or rrgistered trademarks of Microsoft Corporation. All other erademarko are the property of eheir respective owners.
the.SHARP.experience
see what happens
SHARP ELECTRONICS OF CANADA LTD. 335 Brilannia Road East, Mississauga. Ontario k42 1W9 (905) 890-2100
SHARP
w'.wu.nhesharpexptrience.com ©201 1 Sharp Electronics ot Canada Ltd. Pnnled in Canada. M7900
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Advanced features pftis multi-functional capability
USER FRIENDLY
allow you to meet tomorrow's document needs today
MULTIFUNCTIONAL
True multi-tasking document system with multi-processor design
o High resolution touch-screen color display with graphical navigation
MULTITASKING
o Micro-fine toner technology offers sharp, high quality images page after page
HIGH QUALITY OUTPUT
1200 x 600 dpi printing provides clear, crisp image output
Advanced lmageSEt4D
lunction scans documents to USB devices, network folders,
e-mail and more
VERSATILE
o Available document tiling system with thumbnail view and image preview features*
Standard network printing with PCL®6 and optional P53 delivers robust performance
Supports the Sharp OSA development platform, enabling businesses to streamline document
workilow and help enhance productivity with speed and efficlency*
o Quick 20-second warm-up time
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First copy out time of only 4.9/4.4/4,0 seconds
o lmageSEND function scans documents at up to 0 images per minute in both black and color
Flexible paper handling system leeds up to 28 lb bond through paper trays and up to 110 lb
index through the bypass tray
o On-board paper storage capacity Icr up to 2,100 sheets with options
o Availabie Super 03 fax option with intelhgenf inbound routing*
Supports IEEE-2600m 2008 security standard for MFP devices*
o Standard End-of-Lease feature can erase all user data, job status data and address book
data at trade-in time
o Advanced web-based device management offers both administrator level and user
tevel login control
Available Retractable OWERTV keyboard for easy data entry*
Efficient design offers low power consumption, fast warm-up, compact
footprint and long-life parts and supplies
'Some features require optional equipment
High-performance features help maximize efficiency
for busy workgroups
The Flexibility and Performance You (teed
With a high resolution touch-Screen color display and a true multi-tasking controller the
MX-M264N/M31 4N1M35414 Monochrome Document Systems can help elewate your otftce productivity
to the next level. The intuitive menu navigation system with razor sharp graphics makes operating
the MX-M264N/M314N/M354N simple and easy- With Sharp's true multi-tasking controller, complex
High-resolution touch-screen with siylus pen for easy
print iobs can be processed quickly, even while documents are being scanned. But that's just the
point-and-touch operation
beginningwith a standard 100-sheet reversing document feeder, automatic duplexing, electronic
sorting and integrated offset stacking, you'll complete even large jobs in a snap.
High Quality Output You Can Rely On
The MXM264N/M314N/M354N Monochrome Document Systems combine enhanced second-
generation micro-fine toner technology with 1200 x 600 dpi print resolution to produce documents
with crisp, clear images- Sharp's Image Stabilization system helps ensure uniform density and
balance for crisp, high quality output page after page.
Professional Performa ace Your Business Can Depend On
Sharp's MXM264N/M314N/M354N Monochrome Document Systems deliver professional
Available paper capacity stores up to 2,100 sheets
performance and optimal productivity to satisy your daily production needs. Copy/print
*1/h options.
speeds up tO 2613113$ ppm help you meet project deadlines with time to spare. The flexible
paper handling system can feed up to 28 lb bond stock through the paper trays and up to
110 lb index through the bypass tray. With available on-line paper capacity of upto 2,100
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sheets, the MX-M264N/MS14N/M354N Document Systems are ready when you are.
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Sharp's optional Document Filing System provides up to 82 GB of hard drive space to store
frequently used files like forms and templates. Plus, with Sharp's thumbnail preview mode,
stored jobs can be located and retrieved quickly. An advanced backup system and PIN-access
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Innovative t'ocumenl Filing For Easy Access
security helps ensure that your files are safe.
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5harp's Ca y-to-use document tiling system with
thumbnail preview.
Advanced Finishing Adds The Final Touch
The MX-M264W/M31 4N/M354N otter an optional high-performance compact, stapling inner
finisher that can give your documents a professional look and feel. You can save time and money
by minimizing outsourced jobs such as proposals, presentations or newsletters.
Requires optional (tAX-lID 12 Hard Disk Drive Expansion Kit.
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The MX-M264N/M314N/M354N implement versatile
device management capabilities through user-friendly
software to achieve ultimate efficiency
Sharp Remote aevice Management (SRDM)
Make management of your MX-M264N/M314N/M354N simple and straight forward with Sharp
Remote Device Management (SRDM). This easy-to-use software allows you to take control of the
Easy-to -use optional, full-size, retractable OWE/flY keyboard.
versatile system features and simplifies installation and management.
v With Printer Status Monitor, network users can view printer conditions, check paper levels,
toner and more, all through an easy-to-use interface.
e With advanced Sharp Remote Device Manager, administrators can easily manage the setup,
configuration, device settings, cloning and more! Advanced features such as Remote Front
Panel allow administrators and support personnel to view and control the LCD panel of the
machine remotely from virtually any PC on the network! Plus! with event-driven, real-time
service alerts, administrators and supervisors can achieve higher productivity. Now, it's easier
than ever to view service togs, click counts, history reports and more.
o Experience the convenience of an Embedded Web Page right from your desktop! This advanced
Embedded web page.
web-based management tool allows users to create and manage their own network scanning
destinations, profiles and web-links. Administrators can access device settings, account
information and security settings.
Take Charge of Usage and Costs
With Sharp's device management system, administrators and supervisors can define user
groups on the MX Monochrome Series to manage and restrict features, such as copying, scanning
or printing. Easily set up a custom user group to manage page counts (copy, print, scan or fax
operations). The MX-M26414/M314N1M354N can store profiles for up to 1000 users.
24/7 Training with My Sharp
Managing all of the advanced features of your Sharp product is simple and easy. Ask your
Authorized Sharp Dealer about the My Sharp website. This dedicated customer training website
Sham Remote Device fi1aoagement
is customized to your MX Monochrome Series and allows you to locate resources and find
information specific to your configurationtruly helping you maximize your investment.
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With the MX-M264N/M314N/M354N Monochrome Document Systems, your business will produce
high quality crisp documents; printed with superb performance and efficiency. Plus, with 1200 x 600
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dpi resolution, all of your documents will look greafl Available finishing features include stapling
for up to 50 sheets.
A True Multi-Tasking System
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The MX-M264N/M314N/M354N feature a high-performance, multi-tasking controller that
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delivers copy, scan, fax and print jobs continuously for optimum efficiency.t Some controllers
only perform one operation at a time. But the MX Monochrome Series continually process incoming
Sharp's easy-to-use print drivers make accessing allot the
MX Monochrome Series features simple and easy.
jobs even while existing jobs are output. The result? A workf low that virtually never slows down
even at crunch time.
Direct 1159 Printing Adds Convenience and Portability
Direct tJSB printing enables users to print image tiles in a variety of popular formats directly
from USE memory devices such as a ThumboriveSor ClipDrive®.* Need to print PDF brochures in
a hurry for a big meeting? It's easy with the Mx Monochrome Series. Just plug in your portable
USB memory device, select the tile and your job prints immediately.
IJSB 2.0 part is located on the front panel for easy access
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Integrated Network Scanning
With Sharp's powerful Imagesend technology, you get one-touch distribution features that centralize
document workf low, help reduce mail costs and save time. With up to seven destinationsE-mail,
Icna'Wê'&END
Desktop, FTP, Network Folders (5MB), USB, Fax and Internet Faxgetting your document where it
needs to go is as easy as pushing a button. For increased efficiency Send to Group mode allows
4
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to FTP
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Send to
you to mix group broadcast to E-mail, Fax and Internet Fax.*
USB
Convenient E-mail Distribution
With Lightweight Directory Access Protocol (LDAP), there's no need to manually enter a recipient's
complete e-mail address. Simply enter the first few characters and the MX Monochrome Series
Send to
Send to
automatically searches and displays a list of matching names. Unique File Naming allows users to
E-mail
Desklop
enter specific file names with custom subject fields, for easy recall of stored files. With Sharpdesk®
personal document management software, users can organize scanned documents and integrate
a
them into everyday workflow.
Send
send to
lnternet Fax
to Fax
Integrated Super 113 Fax and Internet Fax
Add powerful facsimile capability with the optional Super G3 fax module which features
Send to
Network Folder
automatic stapled/copied receptions and Inbound Fax Routing to e-mail, Sharp's innovative
PC fax driver enables users to send fax documents right from their desktop. For Internet
SuPER
fax operation, add the optional B&W Internet Fax expansion kit.t
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Versatile Application Integration
To help streamline document worM low and enhance productivity, the MX-M264N/M314N/M354N
support the Sharp OSA development platform. This third generation technology allows users to
interact with network applications faster than ever before - and right from the machine LCD
panel! Sharp OSA technology uses industry-standard network protocol and Web APIs, allowing
the Mx-M264N/M314N/M354N to communicate with many different applications. The Sharp OSA
development platform is also scalable, so as your workf low needs change, Sharp's application
Some features require optional equipment
integration can change as well.
-
To help protect your data, the MX-M264W/M314N/M354N offers several layers of standard security, making Sharp the optimum choice to help protect
employees' privacy and intellectual property. As a leader in office equipment security, Sharp makes it easy for virtually any business or government entity
to safely deploy digital copying, printing, scanning and faxing.
S Authority Groups
S Documents and All Other Data Remain Confidential
Advanced account management enables administrators to set authority
The MX-M264f1/M314N/M354N offer Confidential Printing, which when
groups for access to features of the MX-M264N/M31 4N/M354N. Administrators
used, requires users to enter a PIN code in order to print a queued document.
can control which department, for instance, has full access to copying,
To help protect your direct-print documents from unauthorized viewing,
printing, scanning and/or fax. Walk-up users enter a code, Local Name and
the MX-M284N/MS14N/M354N offer encrypted PDF printing and scanning.
Password, or LDAP User Authentication to access the features assigned to
Additionally, Secure Fax Release ensures received fax documents are held
their group.
in memory until an authorized user enters a PIN code, so that compliance
with healthcare regulations such as HIPM is easier. A convenient end-at-lease
S Tracking and Auditing Information
feature erases all data, including document filing area (when optional hard
Legislation and industry policies require companies to be more aware of
disk drive is installed), user data, job status data and address book.
information flow from their offices. Sharp offers both built-in and additional
hardware/software which allows users to control, access and track usage
S Network Scanaing Access Contral
ot each device on the network.
To help protect your network trom unauthorized e-mail communications,
the MX-M264NfM314N/M354N support User Authentication, requiring
S control Device Access Over the Network
users to login before performing any network scanning operations.
To help restrict access to the device over the network, the MX-M264N/M314N/
M354N offer IPsec, 8MB and extended support for 551 Encryption (Secure
S Data Security Kit (Optiolral)*
Sockets Layer), IPIMAC address filtering, IEEE 802.lx authentication, protocol
For maximum protection, the optional data security kit offers additional
enable/disable and port management for maximum security.
features, such as Data Overwrite on-demand and at Power Up, Document
Filing* access control, Inconect Password lockeut, Restricted Status
S Data Overwrite and Encryption
Display and Restricted List printing,
To help protect your data, the MX-M264N/MS14N/M354N can encrypt document
using AES (Advanced Encryption Standard) 256-bit data encryption. The
C data
MX-M264N1M314N/M354N can also erase the encrypted data by overwriting it.
When the optional hard disk drive is insfaJied, encpypted data can be overwritten
up to seven times, offering an unprecedented level of assurance.
These scalable security offerings aim to protect your intellectual property,
preserve confidential information and help your business to meet regulatory
requirements, such as the Health Insurance Portability and Accountability Act
(HIPAA), and the Gramm Leach Bliley Act (GLB). For additional information
visit: WM'w.sharpusa.comlsecunty
'Requires optional MX-HD32 Hard Disk Drive Expansion Kit.
&Saay
H?ELPIING Pit® EGYT
An Environmental/i' Responsible Approach to Product Design
1ransporiPartner
Environmental Leadership
The MX-M264N/M314N/M354N Monochrome Document Systems utilize
As a testament to our commitment to the environment, Sharp is a three-
Shatpc advanced micro-fine toner technology, which offers a lower
time winner of the ENERGY STAR® ahnual Excellence in Energy Proficiency
consumption rate and produces less waste than conventional toners,
Product Design. Sharp is also a tour-time winner of the SmartWaysm
resulting in longer replacement intervals. Sharp supplies are packaged
Excellence Award, which recognizes companies for conserving energy and
using fully recyclable materials. Long-life consumable parts help minimize
lowering greenhouse gas emissions in logistics and transportation. Sharp
service intervals and down time, resulting in lower operating costs. With
was also a previous recipient of the Excellence in Partnership Green Contractor
two different energy saving modes, power can be reduced or shut off at
Award and the Evergreen Award from the General Services Administration
set intervals. All Sharp document systems are ENERGY STAR® certified
(GSA and the Coalition for Government Procurement. These awards recognize
and RollS compliant to restrict the use of hazardous substances.
environmentally responsible businesses and their efforts on recycling, waste
reduction and aft irmaUve procurement practices.
Toner Recycling Program
/
As part of our commitment to helping preserve the environment,
Global initiatives
Sharp offers our customers zero waste land fill recycling for all Sharp
Sharp is committed to environmental sustainability and corporate responsibility
(,;onsumables,
including cartridges, bottles, toner collection containers
including planning, design, manufacturing, distribution and product end-of-life
and drum units. Sharp encourages customers to recycle their used
management. For more information about Sharp's environmental leadership
Sharp toner cartridges in bulk by providing a pre-paid Recycling Kit
including information about energy efficienl products, electronics or toner
for their return to our facility.
cartridge recycling, please visit www.sharpusa.com/environnient.
NW(M24N
Main Spedficaeiens
Main Specilicolaona Øatl/moed)
Negwerk Scaiaein System (coestisand/
Bes-M264W
Sass malelo j1ude muni'lasklnp connaslier. bigh-restiLatien
ylramvaro
Flash OOM mdli local 8)50). eete.onk update capabtity
Scan Duotinontano
MI14N/M354N
touch screen diary. 100-sheet 65FF, PCL6 networt pduting/
Management
oared liemusare upoale 100
TypeDnsk'lsp, rnalh.taactOnrl dopotal dacamem system
Dopiby
70 paaallo measured) cuter dot maIne oath panel display
Fuectiers
Copy, pdno, onetwollv pdrd, nottwido cog. document gApe
Copy Syaleti
Seyks 60 gao (es/ito)
Coe-touch
Configuraliae
Web-booed marapeweet mdi aaer/administrator boot lapin,
Gnoup Dealinaerts Up Ph 506
Messed
staling Into N) with SlUM aed remote Inert poael acceae
Programs
Service/Fuasnlone
Remote Fart panel, remote aco010 to tens/co loge and
MhrkJobo
click couata
Netaeeele pwlesab TOP/P and SaL (includes CII?. SMTP, [loss, FTP, FOP)), SI1,
Up neiOOO (cambited stan daathanimos)
46 (omdned(
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and toot
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Network Secadla'
E-mail semen sour oulnenr'carist her LOAF and Adios Piriiory
Front Paael, Ljnteeraai Grip ton Paper Traps, and Disable
Software
Sharpder? deotonep decepaves management eafranang
Magnetac brash davslapmeflrJoPC dnums/treat roller laoieyiwh'ee
7Cssicare
ESMTF and 802-ne.
Screen Toemen
LEO eopoeure
Originals
with SODM (Sloop Remote
Des/co Monogemett)
acarorinnra, doss/souSe. 2 a 500-sheet paper drawer and iDO'alieot
lypaes Tray.
(
E-mail, peikiep, FTP, Polder (SMet, USO, Internet lao loptteni,
Sheets and board decernernl
MsaOrininatslae
il' Ill"
Copy S'se
Mm. 000°c eyt', Max. lVx nT'
Copy Speed
26/30/35 ppm meW'
Mit!pieSpL
Fine Copy lime
MavoSacapes
MXM264N
MX-M314N
MX-M3540i
lSecetdal5
Planer Grass
4.0
4.4
4.0
Dec. Feeder
7.9
Li
6.1
lonrrnaanional Preroy Sean PraáTare Var. 1.2, Law on Fromodrg
Standards
Gross Ponchos/a0, Eeaeeqaaan oaseS )R000ict'onx al hborandsee
B&W Super 03 Faa lot (epgee)
Sobatanceal
Teannmhden Mode Supor 63, GO
Power
AC 100-127 Van, 00 AZ, 12 Ampe
7a
1
Il uven ruteaser
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33.6 eiW
MedennSpeed
Pawen Caeaamphon Maoimum: 440W op moos
Compneeaim
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Appreo. Dimonsiarn 24eV n) a 25W' ffi e 31W' lv)
Methoda
Weiphe
J66,MMA,MR.MH
Scannipe Method
Sheen ted eimploa ar duplao or beceo
Mao. Reoololhon
4f4 dpi
Traneml Speed
Apyrao. 2 aecorda wdls Super GI/JEIC'
Warm U0 'lime
20 seconds 9LIea
lacework Prilirdeg Syetele
Magnification
25% to 400% /% inlcreruerta loath docament feeder
PDL
Standard PCLC6 compatible, optimal Postscript 3
Ado Dialing
Up lu 1000 combined san deslinatieaa)
Resalialiag
1000 a 600 dpi
Group Dial
Up to 500 dsulinanivnro
Oeigiaal Feed
1 00-stout 115FF wIth edgiest sire delecliosl
Pninl Spoed
25/31/3fpagoo perrrhtntane Soda
Inhosad Fax
Roanioo: Concords received tav data no F-mao
Steer Speed
Cepymtheta&Wy dents 50 ONd de aDO a 400 dpi, Up to 06
Atine Drivero
Wtadaws° Seoyroec 2003-2001, Vlindawae XF, W,nesnaa OP o64,
[meg l.eegm
Ls/ to 31$ (for nraoenaba'oe)
Wmndornt Server 064, WIndows vmoeae, Windows Welac a64,
Cdg'ussa
WrnndrwOe 7, MAC, OSn pnrdading ro,4.l f, 10.5-lOse,
Programs
48 (combleedl
nC.t-aO.6,b, rO.7-rO,7.2), all MAP Pay,
Memusy
512Mg, 1 GO'
Ado coeligrnlor, continuous pdebot. elechnnic toning,
oamoiae
25e meueld
CPU Odor) © 60500 600 dpi,2
Neaverk Scar:
eli'
jj4°7n 1'.SW' xl I' 0,8W a r4", 1l
Orlglngt Shea
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paper Feud
Standard: 2) 5py.elnees paper drawen (rener/leysl/ledger/
oltses stacking. N-up printing, duplex printing. eaeoparency
Syelem
slaneeneal ate) and 100-sheet bppaaa Iray fesee/leg000ledgen/
i050rto. margin ohm, image rotation, different cover page.
statemeustenoulope She).
p000r pnmrnt, lob bypass pdnit. jab nelornlien, confidenket print,
Optional: Sinpie or double drawer paper dade 550 sheets
proof heron, user aeexentcatten. image stamp end waterrnarha.
OnSput Capacity
500 shoes puttel/snanemest) nr 250 sheets Pedgerdagal sleet
each drawer), luoen/lsotOlIlhdpsr/050tennlnt sine.
Additional features: rwtnwdv tandem pdnn, canbon copy print
Omalpud Delivery
Face down
Paper draweru: 1 e D. bond -20 Ia. owe. Other paper nopea
anede, deferent coven popemusi paperather page. tab paper
Slapting Media
Plain paper (loller. seam, on lodpor abe)
include s/am, pre-pnirlied, recycled, pee-prnnclied. leaethsad and
sontonga, sins pninang, chapter inseolo, pope Intedeave and
bar code tune pAnting'
Stapling Faction
Fewer Source
Sucvnl'ed 1mm main and
File Times: TIFF, JPEG, PCI, 60N, ixr, FDF, Encrypted FOP,
Stspline
Up II 50 steels 800cr thee or SO shouts papal, ledFP'mTid)'
)patar000 Pyatscrtht Metliada: FOP, Web page. E-mail and
Slanted S Os
so bandIes or 500 sheets deter on etalomert sire) or
Featards
Paper Ttvgee
colon paper. Bypass Tray:
6-28 lb. herd s/lain paper). 15-16 lb.
boned yhmn paper), 110 lb. indea )tneovp paper), 20-24 lb. bond
Outed Pnlntirg
fMararcms°Care-n 0 eleel005l, tab paper Senor) Abe abel paper,
Inner Relater geplam,)
Bolt-h finiahen
US) ,oemany
plem paper, poe-printed, recycled, pro-poached. letterhead.
1 war
30 bandieS on 250 sheets legal en edgar Odd
loo'óthline tents PCL), 136 longs (P0)
Weighe
/ppma, 28,6 lbs.
Dimunniana
1641' Ic) a nS%" mc so" Pn)
color paper and DHP film.
Resident Foals
Duplening
Seandard audamal)c domino copying and pdnnina
rInGs
orAl
Up to 600 MPh MaOi'PrOceuner fleas/i
Operaeing
RJ-45 Eltnernel iD/iSO/lOOP Rauej USI 2.0
Winnde.ng Seruere 2003-zone Wlndne.t 2600/OF, Windorvo
61-45 Ethernet ins!100/Oe003ioe-1), LSB 2.0)2 6651
S poe s pro
VIola. Windows?, MAC OSX1O.4.lr, l0.S-rD.5.e, 16.6-10.6.5,
apeonal EqIJipmetl
no.0.8, nl,7-ro.7.2, Nssell° ptotware5 3°, 4a, So, Sun° CS 4.re,
MO-DEl?
Soled? 2o, Unh, L'erunW end Ceri? Metatrenne. yrgeenlahae
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Snard/2 n S® Sheet Payer Orewer
tjlcnrnna
Slaadand2GB
Semen 4, 4.5) and Winderen nermioat Serdced.'
Ma-DSne
Loon Stand
Copy fleonlehor
Scan: 05W/color: 600 0050 dpi
N sense p A
TCP/IP fF04, Pee. IPSEC) SaL (miTt?. IPP, F/ni, SNMPv3,
MX-DS17
High Stand
Copy Ourpud: b&W: 6)0 a 600 dpi
Piotecols
SMtp. POF3, LeAd, enn,ro don Woodowe and Udo. LPD and SF5
MX-PN2)
Ion Unto. 25/5p0t Ion Nttell endranspeets. Etlterlaloc
MS-SCXI
Staple CanU'dge IMX-FNP3)
!!.P)L
Cneposare
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Modes: Aelomoth Teal. ToanJPlotto, TernslPdoted-Photo.
asian Fiaishnn
aed NUIBEIJI. kpylerellv far Macintnsh ennimnoents.'
MX-TR1T
Jab Separator
Sohings: Auto erg step mated
Prinlieg
LPR, 1FF. OPPS, PAP, Row TCF (rod 0100), FTP aed Novel
MX-TtlO
kigU-eidn CeO Tray Ual pteqairm Md'FN23)
lialleOfle
256 gredaiiora/2 lelochnOane)
Prutecols
Foereer/neninlen
MO-PlOt 1
Pesnscdpt° 305
Copy Feaeenea
San-hoe Prior-Many, electronic sortinnp, elfsee-atactving,
Network
IF.1°AAC address lillodn5, pmteceI Iiher'ulg, pont aiaoagement,
Mm-P011
Foa tapers/an Oil
S so a p lOp
uner aulveat'tan'on and dacemean admin'oseaehn.'
I&s-PW5i
hnemm Faxes lnequieua .50-50121
MX-FPla
mar Cede Pond Fit
Coverol
Phnted-peota, photo. Map, Pale-Colon Docameat.
koala Paper Senair
5nPSi. Auto Maenilioaben Senaine thruSt.
image preview, made edit, auto trap swiclnlea, rotalion
Secaney Standards 6662600ne,2508 DaD 846110SF) vii, DoD Donecthie 6550.2,
copy, reserve
tab-paper mnoentien, edge cr000. coaler erase, both divide,
Stamp Carbridge
Iafcc-e514
Fog-else, Pesaclable OWEebY Keyboard
lob Wild, card sass, mirror imapr, black-wrdso moetaal,
MO-SOlO
food Silk Drive Elpanetan lOft
cenleninp. proof cope, 2-'er-1/4-in-1/e-ia-1, pamphlet.
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watermado cestone image, lob ptogeailro, dalftrchar000er/
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600 dpi
MX-AMX2
Dralpest Modee
eeC dpi, 400 dpi, 300 epi, 250 dpi, 150 dpi, 100 dpi
Mt-MISS
Eanennot Accaunling Mcdnfa Requires MX-0012t
'in&1onome TIPF, POF, Encrypted PDP opPDF/A
MX-FO37U
Commercial Data Secaniko Sill (mom soaulalsie It Ihee en Iaanolx(
page atanrp.
oIl pegeo, OHF macnba,
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fiyorenatu
i'catiun Cammunda',ioxi Module )Requime 611-5512)
Ion device). lepin eame/peoawand (an device) or login eame/
CoCos: Crayocde. Color 'TIFF, JPEG. FDF, Eecnypned FOE, XPS, FOr/A
paaauoond )os doo'ce oh LOAF sell-en) tar Copp, ydro, Scan,
Inuemet Fao: IrEF-W, TIFF-C, TIFF-F, TIFF-S
Sappliea
IafarnopvwmeScannring: Uncompressed, 63MW. 64 IIuIRtMM))
MK-OT 2Pfl
black Inner Cartedge
Celas/Graytcale: JPEG don, middle, foe)
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Uiifsiai Tay''iia)iuth irijc) 550 amnerto yoce dewn): epdoeal duo
capacey
Stamp UnI Renames Ad-Sal Stamp canlddpe)
Neewolt Scenlelag System
Standard: 0000r, menodnremo, grayncalo
Scaa Mown
daal pope Copy, cover papm,
Awuol Coonol
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SHARP
SHARP ELECTRONICS CORPORATION
Sharp Plaza, Mahwah, NJ 07495.1163
1-maO-OS-SHARP. enew.eharpuaa.com
©2012 Sharp EleCtronics Corporation. All dghta rmaurved.
Printed in U.S.A. 03/12 CPD-3863
[iTif
SHARP
Design and spesediCaliona aub'pact eo change wilvoid raohsee, Steep, Sloop
OSA, Srsarpdeok, My Sharp, and at pelmeed bademmdce are b'mdemarloe Far
regiolered frademarke of Shop Corporation and/or its affiliated companime.
Wrtdowa, Wndowa NT, Wndoora Server and Wndows VIsta are b'admnladea
or regiseered ivedomartos of Micraaoft Corporatan. All otfner fradeennarics ape
the properly 00 gheir reapeChoe owners,
FOC° CO1662
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PQWEPIt* EPFOk)1VEAMCE,, EN
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EFFICIENCY
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A vision at work MX-2640N1'3'14ONt364ON provides your business
with the tools you need to gain the competitive advantage.
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Sharp's new WiX-2640t4131 40N/3640N co'or series document sys ems combine the simplicity of touch-screen
menu navigation with robust multi-tasking worki low features that can help virtuallyany office accomplish
more in'less time A large 101" (diagonally measured) high-resolution, tilting touch-scregplay offers
groundbreaking real-timeimage preview with intuitive flick-and-tap editingto'help ensure your,documentsare
produced accurately and without waste This new senes alsooffers manyadvanced features such asa fully
customizablehome screen, dynamic actionmenus that provide feature-specificguidance, and anavailable
full-size retractable keyboard fojy data entry Plus, with Pantone licensing, these models offer
unprecedentedlevels of color fidelityacombined with true 1200x 1200 dpi pnntresolution, they can help
ybuffis produce professional;looking color documents in-house with
breathtaking imag
ualiy1$ is also economical The new
MX-2640N/3140N/3640N color senes has been built
on thetatest Sharp OSP developmentptattorm
.
c-,
making integration with
network applications
andLcloudkservices
easier than ever
And with Sharp's industryleading secunty platform
with standard 256-bit data
encryption and overwrite
protection, you can rest
assured that your intellectual
propeityis well1protected
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Advanced features plus multi-functional capability
VERSATILE
MULTI-FUNCTIONAL
allow you to meet tomorrow's document needs today.
Large 10.1" high resolution touch-screen display With tilt view
Real-time image preview feature with flick, tap and slide navigation, and multi-touch
POWERFUL
pinch-and-zoom capability to shrink and enlarge images
Fully customizable home screen feature enables users to add custom backgrounds
and icons, change the display language and more
MULTI-TASKING
INTUITIVE
a
New 500 + 2,000-sheet tandem paper drawer option expands maximum online paper
capacity to 6,600 sheets
o Pantone® Licensing offers unprecedented levels of color fidelity to the PANTONE MATCHING
SYSTEM®
o 1200 x 1200 dpi printing provides clear, crisp images even on jobs with fine detail
o Industry-leading ImageSENOhU function scans both black and white and color documents at up
to 50 images per minute to IJSB devices, network folders, email and more
Network ready PcL®6 and true Adobe® PostScript®3TM printing systems with direct print
function and available XPS option
Easy to use Document Filing System with thumbnail view and image preview features for
easy identification
Supports the latest Sharp USA development platform, enabling businesses to easily integrate
with network applications and cloud services
Flexible paper handling system feeds up to 80 lb cover through the paper trays and up to
110 lb cover through the bypass tray
o Super 63 tax option with intelligent inbound routing to multiple destinations
Supports Sharp's award-winning security platform with standard 256-bit dab encryption
and up to 7 times overwrite protection
Energy effIcient belt fusing system offers low power consumption, tast warm up and
enhanced print quality
C
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Flexible design to meet the needs of your environment.
A Smart Touch-Screen Helps You Get Your Work Done Fast
The new MX-2640N/31 40N/3640N color workgroup document systems feature a 101" (diagonally
measured) high-resolution LCD that goes beyond basic touch-screen menu navigation. With
advanced features that include flick, tap, slide, pinch and zoom, you can quickly access the
powerful functions of this new series. In addition, a tilting display panel provides enhanced
accessibility. A standard built-in full-size retractable keyboard makes data entry quick and easy.
Full-size retractable keyboard simplifies data entry.
Easily Check and Edit Your Original Document
Save time and help reduce waste by correctly executing your copy or scan job the first time.
With Sharp's real-time scan preview and edit functions, you can quickly rotate or delete pages,
insert blank sheets, remove artifacts, change the color mode! oven check the staple position
before executing your job. Dynamic action menus provide feature-specific guidance, so it is
easy to determine your choices for each operation. For comprehensive, step-by-step instructions
on any operation, simply open the on-line user manual and navigate to the feature you need.
High image Quality You Expect with the Performance You Need
II.
The new MX-2640N/31 40N/3640N color workgroup document systems utilize a powerful
a
multi-tasking controller designed to quickly execute complex copy, print and scan jobs even
Easily edit documents in scan preview mode.
in busy ollice environmerfts. Plus, with print speeds of 25, 31, and 36 pages per minute, This
new series can help elevate your office productivity to new heights. With 1200 x 12011 dpi print
resolution and Pantone licensing your business can produce professional-looking color
documents with breathtaking image quality.
Flexible Configurations for Today's Unique Office Environments
This new series offers a flexible paper handling system that includes an available 500 + 2,000-
sheet tandem paper drawer. With rugged paper tray handles for easy access and available
on-line paper capacity for up to 6,600 sheets, the machine is ready when you are. A standard
100-sheet reversing document feeder combined with automatic trayless duplexing, electronic
a;
intuitive copy screen shows options on the left and
menu guidance on the right.
sorting and integrated offset stacking, allow you to complete even large jobs in a snap.
Advanced Finishing Adds the Final Touch
This series offers a choice of two high-performance finishers that can give your documents a
professional look and feel. Choose from a compact inner finisher or floor-standing saddle-stitch
finisher. Both finishers offer three-position stapling and an available 3-hole punch.
MX-3640N shown
MX-3640N shown
with compact inner
with saddle-stitch
Available paper capacity stores up to 6 60(3 sheets.
finisher.
C
finisher.
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Advanced technologies deliver outstanding
output quality and flexible document distribution
at your fingertips.
Exceptional Print Quality with Protessional Output
With the MX-2640N/3140N/3640N color series, your business can produce brilliant, high-color
documents, as well as razor-sharp B&W documents. Pius, with 1200 x 1200 dpi resolution, even
documents with fine detail will look great! Easy-to-use print drivers allow you to set up complex
jobs with just a few mouse clicks. The PostScript driver delivers extensive color control options,
so you can manage color consistency right from your desktop. For even more flexibility, add the
optional XPS kit. With Sharp's advanced job retention features, jobs can be stored on the hard
drive to be reprinted again and again by walk-up users or from the embedded web page.
Integrated Network Scanning
with Sharp's advanced job handtftxg vti can retain print
jobs on the hard drive for reprinting at a later date.
With Sharp's powerful lmageSENa technology, you get one-tduch ditribution features
that help centralize document workf low, reduce mail costs and save time. With multiple
destinations including E-mail, Desktop, FTP, Network Folders (5MB), Home Directory, USB, Fax
and Internet Fax, getting your document where it needs to go is as easy as pushing a button.
High-volume workgroups wifl appreciate the Send to Group mode that allows users to broadcast
to a mixed grooup of E-mail, Fax, and Internet Fax destinations for increased efficiency.*
S
Convehient E-mail Distribution and Document Management
Netwoet
With Lightweight Directory Access Protocol (LDAP),
Folder
there's no need to manually enter a recipient's complete
-Fax
E-mail address. Simply enter the first few characters
and it automatically searches and displays a list of
mthching names. And with Sharpdesk® personal
document management software and the available
Sharp OSA Network Scanner Tool (NST), users can
Sharps integrated network canning offers one-touch
document distribution tn up to seven destinations.
easily organize their scanned documents and
Sharpdesk personal document software
integrate them into everyday workflow.
Innovative Document Filing System For Easy Access
Sharp's easy-to-use Document Filing System provides a hard disk drive to store frequently
used files like forms, templates and reports. With thumbnail preview mode, stored jobs can be
located and retrieved quickly. An advanced backup system and PIN-access security helps ensure
your files are sate. For critical environments, an optional back-up hard disk drive is available.
Advanced Energy Saving Features
This new color series utilizes several energy efficient technologies to minimize power
consumption and maximize energy savings. An LEO exposure lamp reduces power significantly
when compared to conventional exposure lamps. A customizable seven-day power management
scheduler allows businesses to define the days and times when power will be turned on and
turned ott. Also, with Sharp's Auto Power Management function the MFP can be set to shut-off
automatically based on usage trends. Sharp's Eco-Scan mode can shut off the fuser when
Sharp's Document Filing System with thumbnail pre view
makes it easy to locate and retrieve stored jobs.
scanning documents, previewing images, faxing and other operations
A state-of-the-art belt fusing system consumes less power, shortens
warm-up time and helps eliminate roller marks sometimes caused
by conventional fusing.
Fusing Roller
State-of-the-ad belt fusing system consumes
less power and shortens warm -up time.
'Some features require optional equ,ment.
Halogen Heater
Fusing Belt
Pressure Roller
0
0
0'
0
Streamline your document workflow and enhance your productivity with Sharp OSA Technolog'
Integrating With Network Applications and Cloud Services Has
Customized Integration
Never Been So Easy
Sharp USA Technology also provides powerful customizatIon. With the
The MX-264UN/314DN/3640N color series offers powerful document
ability to personalize applications and processes specific to your business,
workflow capabilItIes to help businesses leverage their network
Sharp USA Technology can help eliminate redundancy and sireamllne
infrastructure, cloud-enabled services and more!* While others are limited
worlcllow, helping to save time and optimize productivity. The latest
to a small circle of productivity, the Sharp USA Development Plafform
version of Sharp USA technology can reach beyond the firewall, enabling
allows businesses to leverage the power of their network applications,
cloud-based applications over the Internet. And since Sharp USA technology
back-end systems, even cloud-enabled services, right from the touch-
utilizes industry-standard network protocols such as SUAP and XHTML, third
screen panel of this new series.
party software developers can deliver customized solutions to your business
taster than ever.
Save Time, Increase Efficiency
You'll save time and increase the efficiency of everyday tasks with Sharp
The Convenience You Want With the Security You Need
USA technology because it can be virtually seamless to the user. Any MX-
The MX-264UN/314UN/3640N color series with the Sharp DSA development
264UN/314UN/3640N anywhere in the organization can display choices
platform is the logical choice for providing fast, flexible access to documents
that were once only available on a desktop PC. With one-touch access
and apphcations...no matter where you are in
to business applications via Sharp USA integration, you can start and finish
the office. You also get the controlled access
a document distribution task without worry.
and tracking ability you require with tighter
integration capabilities for network security
flCA
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- Sh.p op.., S,. Al.,c,.,
and accounting applications.
*Some features require optional equipment
S
S
S.
The MX-2640N/3140N/3640N color series document systems enhance operational
efficiency through versatile device management capabilities.
Sharp Remote Device Manager (SRDM)
Take Charge ot Color Usage and Costs
Make management of your MX-2640N1314UN/364UN simple and straight
With Sharp's device management system, administrators and supervisors can
forward with Sharp Remote Device Manager (SRDM). This easy-to-use
define user groups on the MX-2640N/31 4DN/364UN to manage and restrict
software allows you to take control of the versatile system features and
simplifies installation and management.
features, such as color copying, scanning or printing. Easily set up a custom
user group to manage page counts (copy, print, scan or fax operations) for
both color and B&W. This helps to simplify cost management of color imaging.
With Printer Status Monitor, network users can view printer conditions,
The MX-264DN/31 40N/364UN can store profiles for up to 1 ,OUU users.
check paper levels, toner, and more, all through an easy-to-use
interface.
With Sharp Remote Device Manager, administrators can easily manage
the setup, configuration, device settings, cloning and morel Advanced
features such as Remote Front Panel allow administrators and support
personnel to view and control the LCD panel of the machine remotely
from virtually any PC on the network. Plus, with event-driven, real-time
service alerts, administrators and supervisors can achieve higher
24/7 Training with My SharptM
Managing all of the advanced features of your Sharp
product is simple and easy. Ask your Authorized Sharp
Dealer about the My Sharp website. This dedicated
SHARP
customer training website is customized to your
MX-264UN/31 4UM1364UN and allows you to locate resources and find informaflon
specific to your configuration, truly helping you maximize your investment.
productivity. Now it is easier than ever to view service logs, click
counts, history reports and more.
Experience the convenience of an Embedded Web Page right from your
desktop! This advanced web-based management tool allows users to
create and manage their own network scanning destinations, profiles
and web-links. Administrators can access device settings, color control,
account information and security settings.
Embedded Web Page
C
D
I
II
S
I
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To help protect your data, the MX-2640N/3140N/3640N offers several layers of security, making Sharp the optimum choice to help protect employees privacy
and intellectual property. As a leader in office equipment security, Sharp makes it easy for virtually any business or government entity to salely deploy
digital copying, printing, scanning and fadng.
Authority GroIJl3S
Documents Remain Confidential
Advanced account management enables administrators to set authority groups
The MX-2640N/3140N/3640N offers Confidential Printing, which when
for access to features of the MX-2640N/31 40N/3640N. Administrators can
used, requires users to enter a PIN code in order to print a queued document.
control which department, for instance, has full access to copying, printing,
To help protect your direct-print documents trorn unauthorized viewing, the
scanning and/or fax. Walk-up users enter a Code, Local Name and Password, or
MX-2640N/3140N/3640N offers encrypted PDF printing and scanning.
LDAP User Authentication to access the features assigned to their group.
Additionally, Secure Fax Release ensures received tax documents are held in
memory until an authorized user enters a PIN code, so that compliance with
Data Overwrite and Encryption
healthcare regulations such as 111PM is easier.
To help protect your data, the MX-2640N/3140N/364ON can encrypt document
data using AES(Advanced Encryption Standard) 256-bit encryption. The
Legislation and industry policies require companies to.be more aware of
drive by overwriting the encrypted data up to seven times, offering an
information flow trom their offices. Sharp otters both built-in and additional
unprecedented level of assurance. A convenient End-of-Lease feature overwrites
hardware/sottware which allows users to control, access and track usage
all data, including document filing, user data, job status, date and address book.
of each device on the network.
Network Scanning Access Control
Data Security Kit (Optional)
To help protect your network from unauthorized e-mail communications, the
For maximum protection, the optional data security kit offers additional
MX-2640N/314ON/3640N supports User Authentication, requiring users to
features, such as Data Overwrite at Power Up, Document Filing access
login before pert oniling any network scanning operations.
control and Restricted Status Display.
Control Device Access Over the Network
C
Tracking and Auditing Information
MX-2640N/3140N/3640N can also erase the temporary memory on the hard
These scalable security offerirrgs aim to protect your intellectual properly,
To help restcict access to the device over the network, the MX-2640N/31 40N/3640N
preserve confidential information and help your business.to meet
offers IPsec, 8MB and extended support for SSI. Encryption (Secure Sockets Layer),
regulatory requirements, such as the Health Insurance Portability and
IP!MAC address liltering, IEEE 802.lx aumenlicalion, protocol enable/disable and
Accountability Act (111PM), and the Gramrn-leach-Bliley Act (GLS).
port management for maximum security.
For additional information visit: www.sharpusa.comlsecurily.
Some features require optional equipment and/or software.
An Environmentally Responsible Approach to Product Design
Environmental Leadership
The MX-2640N/3140N/3640N utilizes Sharp's advanced micro-tine toner
As a testament to our commitment to the environnient, Sharp is a three-time
technology, which offers a lower consumption rate and produces less waste
winner of the ENERGY STAR annual Excellence in Energy Proficiency Product
than conventional toners, resulting in longer replacement intervals. Sharp
Design. Sharp is also a four-time winner of the SmartWar Excellence Award,
supplies are packaged using fully recyclable materials. Long-lite consumable
which recognizes companies for conserving energy and lowering greenhouse
parts help minimize service intervals and down time, resulting in lower
gas emissions in logistics and transportation. Sharp was also a previous recipient
operating costs. With two different energy saving modes, power can be reduced
of the Excellence in Partnership Green Contractor Award and the Evergreen
or shutoff at set intervals. All Sharp document systems are ENERGY STARt
Award trom the Genera! Services Administration (GSA) and the Coalition for
certified and RollS compliant to restrict the use at hazardous substances.
Government Procurement. These awards recognize environmentally responsible
Toner Redycling Program
As part of our comniitment to helping preserve the environment, Sharp
procurement practices.
offers our customers zero waste land till recycling for all Sharp consumables,
Global Initiatives
including cartridges, bottles, toner collection containers and drum units. Sharp
Sharp is committed to environmental sustainability and corporate
encourages customers to recycle their used Sharp toner cartridges in bulk by
responsibility including planning, design, manufacturing, distribution and
providing a re-paid Recycling Kit for their return to our facility.
product end-of-life management. For more information about Sharp's
businesses and their efforts on recycling, waste reduction and affirmative
C:
environmental leadership including information about energy efficient
products, electronics or toner cartridge recycling, please visit
www.sharpusa.com/environment.
I
A
G
laSsie Spleenestloes
Neiwerk Poteihog System
Saddle Stick Robber (opted
HW-2640N/
Base models include malti-ladoinp controller, fdgh-rercnuebnr too/i-
PDL
Standard Fag caniporele, PooeSoipm 3, optimal bPS
Type
30450(36406
screen display, 100-essent RSPF, 320 GB hard disk edve wok
RisnheOon
1200'e n280 dpi
dacuintoet filing, PCLC6 and Mohee Pestscnipte 3ne printing
Print Speed
28/31/36 gages per minuen (8110 nr')
nyttetne, nerve/c printing, nosmark scanning, dupiteing, 500'ahest
Print Drieso
Windewn PP. Windows XP 004, Vdnduhoo Se°eas 2W3-2008,
0/one/n linlofoar wHo dual iii bays maceels on lob nine
a
re 0050 rnoshino)
Oudpud lneyo
upper bay: Offset ntado toy
Louser tray: Bank Pap see aaddH ahtch
paper drawer! 100-sheet byratn tray. Developer is iralLaded.
Wrhoyee fierier 2503.2506n54, lePodeneatnnnt Pkndownvmno
Type
Conuida, edge inuhi-fundbon dtyilal docamerg system
aM Windows 7, Win/cat 7164, lntndowa 5, Windows 5064.
oteplay
10,1
Wrndowu Server 2012 064, lntndorn P02, MC Q53e (including 104,
Stapling
Exile st aroma )eter/atatemans( on 25 oheeia grgul, lodgerer mine)
no_S. 10.6,10.7,10.81. all ARC PFD
Oodpell Oolioery
Face town
Auto contignnation, centnuojs jinnag, elecnmnd noting, iftaei
Slepllnp Media
Polo pnper, letterulegalnedger aloe cc miend
atteSting, N-up p/lOng, dualoe printing, transparency inserta. 'rang/n
Stapling Panitlons
briab denelaymendopC dnaera'Bek type lLacing/whhe LEO mepoture
undo, image nogatian, di orent couer page. ranIer ptnt. lot bopnao
Snddle Satrb
Cuntet othcfutreiser tdding (2 staples) loaerile1abnedgen
Sineln and heard darsinta
point, 06 retention, eentdnntiat p/nt, pncot pdnt, tone si/lleOthotintl,
Fan/Inn
paper nines
Ti" o17'
image sterno and wntermadon, Additional teagares; Matiplo ynespfolel,
Saddle flinch
setweeb modem p/roe, ca/too copy peint mode, ddnenons corer
Mao, Sets
up '010 sets (11.15 therlu per try/is ales ely sheets parnrt5/
2teee Il-S oheets par set)
rage/non page/ether rape, loom teentsy, sab paper eeninga, tab
Power
70 W rr 1800 (sd/pEed Iron mdn untp
p/onion. chapter hansen, page Intedeave and ban cede sent pdnrns'
Cseeoumpluen
EOtoThpeo: 'tIFF/PEG. POL FIN, TOO, POP, Lrc,rd Poe'. PeaSe/pt
ORals Piorw54e
Optional sole punch crlf 0Ol-PklXSB 12 lmlrnct Irelea)
and )?5°; Moan/n; FtP, 5MB, Wob prone, 0-malt ard 1158 memory
Wntytif
Acute: 00 lbs.
Dimensions
26" 54 0 25' dl 0 30' (frI )oehh fray etoeidndl
(diagonally mentors/I odor dot nnalnba ranch panel doing
disptay. 1024 cOot dots lw-SVGA)
Fenceless
Copy, rn/nt. rlwenlo print, netnuode scan, tianunient fling and lax'
Copy System
Dry biscucanate tsdniQiDl
Originals
Moo Original Size
Feaanreo
rtipanent diveleper/Mdgnenic
CopySizn
Min.Std"ebst'.Macui"o17"+12'alO"
Copy Speed
25/30/36
Muffiple Copy
Mao. 599 dcpieu
b&Wlostor Ott. ci
RrshCopyinmo
MX-CCaOst,4
Kct-3n4E84
MX-364d36
)Sseooda?
Bleck
Cshn
Black Color
nbc!,
Coke
ylasen Steen
5.9
8.1
5-8
7_S
5.2
6.5
Resident Fonda
80 autlind l&rta(POLf, 130 tents (PSI
Dan. Fender
0.1
no.6
0.1
I 1.6
8.1
10.6
Direct Printing
uterI ace
9/45 Ethernet 18/100/1000 Once-n, 1JSB 2,0
Warm Up none
18 sane ni do te toe
Cperaang
Win/cons Sewer 2063-2000, Wndoua XP, Winderea Vista. Wbsdanse
Majntticatsr
25% tn 450% in 1% brdrn,nesits lw/h dotsument feeder 25%-2®%)
Syatoma
7, windows 8, Mac 053 0,4, 000.5, 010.6. 810.7, 010.0, hlooelle
Original Feed
Scan Speed
Original Sizes
99-nheet 85W with original eke detection
Copy node; upon 500PM flOWS do Sot a400 dpi: up to 36
0/pat Capaelyet
or laser-I abe)
eoit-ini noiolier /ide paxu unl sytion)
Output Capc6y
astyat Dilioery
500 abeets lteettr/etatement( or 250 treeS )ledpsr/legal eipel
Plato poger Oct61, legal, or ledger sic)
SOW or ltnn Ituppbet Irons testy and)
ICP4P ))8t4, lPnE. P5001 CCL )ltilP, IFP, FTP), SNMPo3, SMIF,
Netvo,t scar: up to 500PM /I&W or Odor) 200 0 200 dpi.5
P role c 0 Ia
PUPa, [OAR, 002.11 lnrwmndtrrn end Etinso. EPC ned [PR fur Urob.
Stailing Media
Singling Per/lena
IP5/SVX' fee Hanell en/ronmenla. EtsarTolk. Appleldke (or
Fewer
Mnrinseshe eneirynteeIto.'
Coon so wptisr
14', 1 ii iT'
front, 1 rear, or both
loner Finlaloer (optIon)
Network
R, 611"
1
tletwarn°, UNtO, Undo' and CiOde (neAR/p 5.0, 6.0, 6.5(011
Windows lenninal Sern/cra. 55/ device Upon'
DPM Cola) do 6000 SOt apt.5
SW n yyri", 611' oil', eBb' oil
1500 sheets 0000en/atafement eloel on 500 chests lena!, ledger
Face down
i bait, nRann, in boot
Paper Coed
Standard: Ill mog-oneái giinâ dcava) y&areóweui'sxstioenpsny
System
aroT 100-eEwrte)gaen toy fleoer)trgeltgenyttonernrnUenrnlpeef.
Ps/nbap
OPt. (PP. IPPS, PAP. Row TCP leon 9050), FTP, P093, HIt?, aid
Snapliog
Lty to SO sheets (letter eu/el or 30) meets ORegon. lodger en mined)
Optimist; single. doable an Mph drawer paper dectc (500066055 each
Pensacola
Novell Poamen/Uprintee
Stapled Sob
30 ku//lea cr550 doeetn Ileter or steteoleli dre( er
drorrer). noidun paper dade 12.5® annual featr/Segelintger/tterornant
Network
IP4flAC addrean noe/ng, pratoLd f/teeing, pet management, atm
Paper drawem: t6 lb. bdisd ha 00 0, caner. Other yapè tyo belt/c
/dn, pee-pu/noted, recycod, pw-perched, lotoisad aM mtyrpw,
Secarity
aaOneenteatee sod danumeat admirnistialon.'
Papeelfepan
Byonteflo: 16-28k bole in paper), 13-16 lb. boid thin pupe),
80-iso rarer (fearyr) 20-24k. tend (f,loiarcMCom-lr
SecurIty Sealidards IPEE-2eoOTM-2996, DaD (51510591 rent, GAO/Pan 50/eon cootioll'
30 huodlea Or 250 oeeeas lanai or ledoen sins)
Hole Pnoschlns
Opaonal hole pci/h colt H,Eo-PNo,n (2 heed/a helen)
Win/it
u/won. 265 tI:
Dinrnsisno
2434" tin) o 2314" Id) 5 8" 01 Eedoudeo enmendes tray)
ran5ded, prn-gscched, lotsutinnut cnkr paper and Off 01m.
Nelwenkseamdeg Syalern
tens Modes
Stir/and: Color. rrerechmtee, grayscole
MaoOdpinatglze nl'n17"
Dupledrng
Standard 'automson duplex ccpidnb and printing
Op/cal tennlation
650 dpi
Mo-Ot13
Snand/2 0 SOt'nhoet Popen Dravom
CPU
Lty 60 1.8 Gun mufi-peanesmr doWSe
OutepritItedee
s50dgi.400dpi,3otdrA,OotdeA.lea/cd,Tottpi
oao.0en4
Ssand/3 n 500-sheet Paper Drawer
Ide/ace
1/45 Etnethet (10/100/1 SO)yaoe-T). I/SB 2.012 host perle, horn
Image FormOes
Ntnanhooro: ItFF, PDF, POE/A, Encrypted POP, Xe'S
M)t-DE20
Stsnnd/51ie + 2.050-sheet Tondom Paper Drawer
ale near), 5082.0 (1 de'/ce port, rear)
0/Inn: Groyacale, COIorT1FF, /9CC, POE, Encrypted POt', 095
Me-LT)0
Lang Paper Feodiig Tray
Memery
Hard Dick Drlee
Slandend 4GB copy/print (shared)
Internet (fan: TIFF-Ed, TIFF'F, 11FF-S. POE/A, Compact PDF'
W'S6ABD
Rolling Cabinet Bane
320 GB; 105 GO ton thcSrent filing
lmnp/
Meoxtarome scaroring: 031MW, C4 (fslftlrfMT(
MO-SCSI
large Cayacly 'ray
Copy OeaalLtSno
Seas: B&W/caki 600 sOOt a); Ott, ostgt 86W/rate 500 ofiot a)
Area Col Dined (ACQ, Ccl Color Made, Mnicfiyme /I/LI4
Comprrnsios
Cblsr/goyocnlo: JPEG 0kb, mddu, low)
eafO'P1417
Innoi rsnthor
kytumnc las ms/n; MWI4MR lppbnr)
Mx-PbIInn
3 Hole Pareto Uo6 Itoodrex MO-Fun?)
Expenarn
Medoi: Aodonladc Teat lire/Plane, TeoufPninted-Pfnolo, Printed-Photo,
Seen Deseiraelono
E-mail, Dedaep, FtP, Nerve/c Foldit (5MB), Home Direcoo'e. 506.
eats-seal
sn/pe Corintdgn IMX-FNTZ)
Control
Photo. Map, Pale-Color eanemeot. Sesdege: Aura or 9 stey rnanoaat
Isdesnas lao UptOn), Super Ga too )sytlen(
MX' FM 1 0
Saddle Shod Finsher
efalnose
256 pnadaaanod2 tenet (omorotln0005t
Ooe-toach
Up no Peon )conrbinnd scan dostmstia,o)
MX'RBiON
Paper Pata tnt (Required ten MO-PHI 0)
Copy Cadences
Scan-Cane P/en-Many, eleitnenic sorting, olttet-nOacldng, Aura Color
Dettloatloon
MX-Ftdese
3 Hole Parch ton (W-FNIO)
Sorting Skeal, Aute Paper Sensing APSl, Auto Magnidation Sensing
Groop Dentirnakona Up 00500
pa-sea
Stzede 0000/nba tM/IF NT Of
lW/SI, image pre'otew, Iwage edit, erIe tiny nwttchinug, rerasan copy,
Progranrta
48 (combinndl
Ma-liliaN
Right-Lids Exit Triy hoe
renerro cony, nandem copy, heck copy, margin or/I, nab-paper
Men. lobs
Lxi 10 iOt
Mg-11112
cern
inanedan, edge crane, center erase, beck fix/no, dual pege cepy, coven
Neewark Pretscnls TCPOIP and CCL lincludea HOOP, SMOP, LOW, FTP, POP3), 560.
Mg- puan
lOPS Coponeen 131 )Reqaioeo W-SHP2CSXP(n
OSMTP and sy2,nn.
MX'SHP2GBXPS
MO'rXil
2GB Mninety Upgrade Ileqohed for Md-FOOl)
Edo Fa/aupian en
emo/ape5 lo/t loper Banal. Can test ggwr, gkma paper, pure-p/Wed.
mann Mo/en
pages, note pagan, DHP insetnire, hisb build, cane etiel, alas/c page
sick, nina, image, Made-whet reversal, centering, ergot copy, 2-in-
Network Secacay
0-oral (sneer door ont000nocoben tsr 00W nod Action Directory
1/4-in-n ye-in-n - pemptiet. niatenmanlu cr0000 imega, lot prc9n000,
Software
Soanpdnnk desktop docliorns managements seftvniare Ii later license),
Sbnrpdeuk Mobile
datelclnamcter/page nlamp.
Accsent Control
Ito sino® ioiii'Serpcdo iedn-railw/r lurbosicaspo Ion de.ho(.
OptIonal pitpmeai
na.OEr 2
Stand/n a 550-sheet Paper Drainer
beTray Unet
Intemet Fai sdt
eete.pEio
ear Cedi Fold HI
AtsUn
stamp Unit Itequrnso Wl'SVl Sbamp Car000gnl
AR-SRI
Stamp Canhoga
kto-enin
Enhu'ocid Compleadon HI
MX'S 81 2N
Minor oaaiambo he
Mar's antput yay cpj 450 shores (taco doors); optional eject
Sagas Ga as eat (ap8en)
Tranimiiilsti
SaperCa.03
Mete
Capacity
may fight 1 si/u) ItO sheets leoce dnmro(
Mcdeens Spaod
33.0 tOPS5
MO-AM1O
mob Onrusieg Espanainri 08 (Standard on the MX'OS40N)
Rrmwsre
Roth RUM erion lanai 508), soarer/u update capability and firmware
Comprmnsiee
JOG, MMe, Me, Mel
MO -A MX
AprAâtloe lnteçràthi Mtdulo
Management
np/one 1 Ia N wink fiRma (S/op Pronto Device Manage)
Methods
atn-ER41U
Codomeocial Data Oeo"tty Cl
Corsiunatlai
Web-beard mannpementtnb nser/adminoinfrnOnn level Upim. cloning
Seesseing Method
Sheet ned olorplen or due/no me wok
*1-6050
CAC eon/or )Rertuireu Data Coca/p Kit
OVeN DES
Gwmeric Fnndar loleniaie OH
pain namu'poatwad (on teats) an lagli zame/paeovend (one deolor ale
LD
Onatptul Tray
Method
toner) ten cope. p/not. roil, too arid othemmenmanopurons.
to hI er/lu 58DM end nentete front panel access
Man. Rioolathn
450 dpi'
/eopme. 2 oecondo a/ni Saper Ga//BOG
Semlce/e'oechoes
Rrrsoro font panel, renrots accaut 55 tenets loge and click counts
Traysme Speed
Acieeoibilily
Ill frsnt parnel, adjeslnrono ot key touch-tend eed upend. concave
AcId Dialtig
Lxi so 2.500 )coreuiiod man dot/note/st
Suopllta
Censures
key, roament feeder tree atop, lob propnorora, nosrente front panel,
Cmoup Dial
Up an Sotdebnatleeo
MX-3ONTOA
Black boW carol/ge
utioetnsl n/p tor psyor toys, and dbobta screen timeerit
Iobousd Ego
Fernando rrceurod lao data toE-mail, Fl?, 5MB, Desldop, Faa, I-Fan'
MR'O6NTCA
Cyjan Tanir Careloge
Irtennaleral Enemy Star Pnogom Von. 5.2
Role/np
endreesmentel
Long Leegth
Sbodardn
Paeer
AC 100-r2ZtAC, 00HZ, T2Ampn
Power Connumgthnr Manirisum: n44yWer lens
Weight
167,5 bo.
Aprso. Dimeegiotto 24' )w) n 27" (dl 033' (n)
Up to 33 Ye" lIce lnnosmrsaiml)
Drlgtrnln
atO'Obtlllltw
Magenta Taner Carbidge
M2g-0SNitA
Velodo Tnner Oathdge
MX-36e NBC
Blot1 Oteeteoren
Cyo/Mdjotau'HeTaw Developer
Programs
46 )crmbtnmdl
MO.36th°SA
Memory
Shined
MX-3SNDSA
Cony
ufaltosne
256 losotu
Me'230 fIB
loner Collection Contilner
Sone teaturen reoa,oe npt,wour enatoment. See rare ical denten,
May only depending one prednco coellauot,oee, monroe ortanno
ann eperatmin aid/or enudrtrmentnl ccrdrteie,
flCA
._d, en>
Actual tooewiannio toe win nary brand oo line condruceo
Boned me dIlator Standore Tent Chan ruith spyrnninnooefr 700
vr,ss.e.oasv.,
characters, Inter aloe a standard rerohutiri.
SHARP
SHARP ELECTRONICS CORPORATION
Sharp Plaza, Mahwntn, NJ 07495'llBS
1.B00-DE-SNARP 'wnwesharpuna.com
©2013 Sharp Eloceronics Corporation. All righie received.
P/flood in U.S.A.
1/13 . CPD-3n74
(mV
SHARP
PANTONE
Djgrlsj Color
Desinn aod apectflcatiorns subject go change wIthoUt sobers. Sharp,
Sharp OSA, Sharp/nato. My Sharp, and all related tradnnroarks are
trademarks or registered tiadomarlee of Sharp Corporation and/sr
its affiliated mampanies. Windows, Windows Server and Windowo
Vista are trademadco or registered oradomarks of Microsoft
Corporntion. Alt other trademarko are the properly at their
respective ownors.
IDYNAMIC PERFO MA?WE W 41 E'X<®EPT!®NAL ®PERAMLITY
A
I
4
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The MX414ON/4141 N/51 40N/5141 Ni provides your business
with the tools you need to gain the competitive advantage.
FULL-COLOR LEDGER-SIZE WORKGROUP DOCUMENT SYSTEMS
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VERSA TILE
MULTI-FUNCTIONAL
S
S
P
Advanced features plus multi4unctional capabiflty
allow you to meet tomorrow's document needs today.
o Large 10.1" (diagonally measured) high resolution touch-screen display offers real-time
Image preview feature with flick, tap and slide navigation, and pinch-and-zoom capability to
shrink and enlarge images
Po \VERFLTL.
Fully customizable home screen feature enables users to add custom backgrounds and
icons, change the display language and more
MULTI-TASFUNG
2,000-sheet tandem paper drawer option expands. maximum online paper capacity
to 6,600 sheets
INTUITIVE
Flexible paper handling system feeds up toED lb. cover through the paper trays and up
to 110 lb. cover through the bypass tray
!Inii
Rw-'
Scan both sides of a document in a single pass at up to 170 1PM with the standard
150-sheet duplexing document feeder (standard on the MX-4141N/5141N)
Compact PDF feature dramatically reduces the tile size ol scanned color documents,
resulting in decreased network traffic and more efficient use of disk and cloud storage
(standard on MX-4141N/5141N).
c Full-size, retractable keyboard allows quick, easy and accurate data entry (standard on
the MX-4141N/5141N)
1200 x 1200 dpi printing provides clear, crisp images even on jobs with tine detail
Network ready PCL®6 and true Adobe® Postscrlpt®3TM printing systems with direct print
function and available XPS option (standard on the MX-4141N/5141N)
Standard Wireless LAN connects to your network or allows users to print to and scan from
the device via Sharpdesk® Mobile
Web Browser feature with built in PDF Viewer allows easy access to web-based information
and applications (standard on the MX-51 41 N)
Supports the latest Sham OSA development platform, enabling businesses to easily integrate
with network applications and cloud services
Supports Sharp's award-winning security platform with standard 256-bit data encryption,
up to 7 times overwrite protection, and convenient End-of-Lease feature
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Flexible design to meel the needs of your environment.
4 Smart Touch-Screen Helps You Gel tout Work Done Fast
The new MX-41 40N/41 41 N/51 40N15141N color workgroup document systems feature a 10.1"
(diagonally measured) high-resolution LCD that goes beyond basic touch-screen menu navigation.
With advanced features that include flick, tap, slide, pinch and zoom, you can quickly access
the powerful functions ot this new series. In addition, a tilting display panel provides enhanced
Full-size retractable keyboard simplifies data entry. *
accessibility. A built-in full-size retractable keyboard makes data entry quick and easy.'
Easily Check and Edit Your Original Document
Save time and help reduce waste by correctly executing your copy or scan job the first time.
With Sharp's real-time scan preview and edit functions, you can quickly rotate or delete pages,
insert blank sheets, remove artifacts, change the color mode, even check the staple position before
executing your job. Dynamic action menus provide feature-specific guidance, so it is easy to
determine your choices for each operation, For comprehensive, step-by-step instructions on any
operation, simply open the on-line user manual and navigate to the feature you need.
High Image Quality You Expect with the Performance You Need
The new MX-4140N/4141N/5140Nf5141N color workgroup document systems utilize a powerful
multi-tasking controller designed to quickly execute complex copy, print and scan jobs even in
Easily edit documents in scan preview mode.
busy office environments. Plus, with print speeds of 41 and 51 pages per minute, this new series
can help elevate your office productivity to new heights. With 1200 x 1200 dpi print resolution
and Sharp's enhanced second-generation micro-fine toner technology, your business can produce
ii
professional looking color, documents with breathtaking image quality.
Flexible Configurations for Today's Unique Office Environments
This new series offers a flexible paper handling system that includes an available 2,000-sheet
tandem paper drawer. With rugged paper tray handles for easy access and available on-line
paper capacity for up to 6,600 sheets, the machine is ready when you are. A standard 150-sheet
'I--
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Intuitive copy screen shows options on the left and
-'
duplex single pass feeder (on the MX-4141N/5141N), 100-sheet reversing single pass feeder
(on the MX-4140N/5140N) combined with automatic trayless duplexing, electronic sorting and
integrated offset stacking, allow you to complete even large jobs in a snap.
menu guidance on the right.
Advanced Finishing Adds the Final Touch
This series offers a choice of four high-performance finishers that can give your documents
a professional look and feel. Choose from a compact inner finisher, a floor-standing 1K
saddle-stitch finisher, a 4K saddle-stitch finisher or a 4K stacking finisher. All finishers
offer three-position stapling and an available 3-hole punch.
Available paper capacity stores up to 6600 sheets.
MX-5141ti shown with
saddle-stitch tinisher
and optional MX-LCII.
'Standard on the MX-4141Nj514111.
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MX-5141N shown
with compact inner
finisher.
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Advanced technologies deliver outstanding
output quality and flexible document distribution
at your fingertips.
Exceptional Print Quality with Professional Looking Output
With the MX-4140N/4141N15140N/5141N color series, your business can produce brilliant,
high-color documents, as well as razor-sharp B&W documents. Plus, with 1200 x 1200 dpi
resolution, even documents with fine detail will look great! Easy-to-use print drivers allow you
to set up complex jobs with just a few mouse clicks. The standard Adobe® PostScript
3TM
driver delivers extensive color control options, so you can manage color consistency right from
your desktop. For even more flexibility, add the optional XPS kit. With Sharp's advanced job
retention features, jobs can be stored on the hard disk drive to be reprinted again and again by
walk-up users or from the embedded web page.
With Sharp's advanced job handling, you can retain print
later date.
ohs on (lie hard drive for reprinting
Integrated Network Scanning
With Sharp's powerful ImageSEND technology, you get one-touch distribution features that
help centralize document worktlow, reduce mail costs and save time. With multiple destinations
including E-mail, Deskiop, FTP, Network Folders (SMB and Home Directory), USB, Fax and Internet
Fax, getting your document where it needs to go is as easy as pushing a button. High-volume
workgroups will appreciate the Send to Group mode that allows users to broadcast to a mixed
group of E-mail, fax, and Internet Fax destinations for increased efficiency. Convenient Scan
to Me function lets logged-in users send scanned files to their own E-mail address simply
by pressing the Start button, eliminating the need to enter or select an address and thereby
preventing documents from being sent to the wrong destination.
Convenient E-mail Distribution and Document Management
With Lightweight Directory Access Protobol (LDAP),
Sharps integrated network scanning offers one-touch document
there's no need to manually enter a recipient's complete
distribution to multiple destinations.
E-mail address. Simply enter the first few characters and
it automatically searches and displays a list of matching
names. And with SharpdeskS personal document
management software and the available Sharp USA
Network Scann6r Tool (NSF), users can easily organize
their scanned documents and integrate them into
Sharpdesk personal document software
everyday workflow.
Innovative Document Filing System For Easy Access
0
Sharp's easy-to-use Document Filing System provides a hard disk drive to store frequently
used tiles like forms, templates and reports. With thumbnail preview mode, stored jobs can be
located and retrieved quickly. An advanced backup system and PIN-access security helps ensure
Sharps Document Filing System with Thumbnail preview
makes it easy to locate and retrieve stoned jobs.
your files are safe. For critical environments, an optional back-up hard disk drive is available.
Advanced Energy Saving Features
This new color series utilizes several energy efficient technologies to minimize power consumption
and maximize energy savings. An LED exposure lamp reduces power significantly when compared
to conventional exposure lamps. A customizable seven-day power management scheduler allows
businesses to define the days and times when power will be tumed on and turned off. Also, with
Sharp's Auto Power Management function the MFP can be set to shut-off automatically based
on usage trends. Sharp's Eco-Scan mode can shut off the fuser
Halogen Heater
when scanning documents, previewing images, faxing and other
operations. A state-of-the-art belt fusing system consumes less
C
'-Fusing Belt
power, shortens warm-up time and helps eliminate roller marks
sometimes caused by conventional fusing.
t%awI
State-of-the-ad bell fusing system consumes
less power and shortens warm-up time.
Some features require optional equipment.
Fusing Roller
'Pressure Roller
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StreamHne your document workflow and enhance productivity with Sharp OS/k technology.
Integrating With Network Applications and Cloud Services
Has Never Been So Easy
Customized Integration
With standard Application Communication and External Accounting
ability to personalize applications and processes specific to your business,
modules! the MX-4140N/4141N/5140N/5141N color series offers powerful
Sharp USA technology can help eliminate redundancy and streamline
document workf low capabilities to help businesses leverage their network
workflow, helping to save time and optimize productivity, The latest
infrastructure, cloud-enabled services and more.* While others are limited
version of Sharp USA technology can reach beyond the firewall, enabling
to a small circle of productivily, lhe Sharp GSA development plafform allows
cloud-based applications over the Internet. And since Sharp USA technology
businesses to leverage the power of their network applications, back-end
systems, even cloud-enabled services, right from the louch-screen panel of
utilizes industry-standard network protocols such as SOAP and XHTML,
third party software developers can deliver customized solutions to your
this new series.
business faster than ever.
Sharp GSA technology also provides powerful customization. With the
Ba t'e Time, Increase Efficiency
The Con venience You Want With the Security You Need
You'll save time and increase the efficiency of everyday tasks
The MX-4140N/4141N/5140N/5141N color series with the Sharp USA
with Sharp USA technology because it can be virtually seamless
development platform is the logical choice for providing fast, flexible
to the user. Any MX-4140N/41 41 N/5140N/51 41 N anywhere in the
access to documents and applications.., no matter where you are in the
organization can display choices that were once only available on
office. You also get the controlled access and tracking
a desktop PC. With one-touch access to business applications via
ability you require with tighter integration capabilities
Sharp USA integration, you can slart and finish a document
for network security and accounting applications.
(\ S 1,>
Sh.pOF.,
distribution task without worry.
some features require optional equipment
£
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The MX-4140N14141W/5140N/5141N color series document systems enhance
operational efficiency through versatile device management capabflities.
Sharp Remote Device Manager SRDAV'
Take Charge of Color Usage and Costs
Make management of your MX-4140N/4141N/5140N/5141N simple
With Sharp's device management system, administrators and supervisors
and straight forward with Sharp Remote Device Manager (SRDM). This
easy-to-use software allows you to take control of the versatile system
Can define user groups on the MX-414ON/4141N/S14ON/5141N to manage
and restrict features, such as color copying, scanning or printing. Easily set
features and simplifies instellation and management.
up a custom user group to manage page counts (copy, print, scan or fax
operations) for both color and B&W. This helps to simplify cost management
With Printer Status Monitor, network users can view printer conditions,
of color imaging. The MX-4140N14141N/5140N/5141N can store profiles
check paper levels, toner, and more, all through an easy-to-use interface.
for up to 1000 users.
With Sharp Remote Device Manager, administrators can easily manage the
setup, configuration, device settings, cloning and more. Advanced features
such as Remote Front Panel allow administrators and support personnel
to view and control the LCD panel of the machine remotely from virtually
any PC on the nelwork. Plus, with event-driven, real-time service alerts,
administrators and supervisors can achieve higher productivity. Now it is
easier than ever to view service logs, click counts, history reports
24/7 Training with My Sharp7M
Managing all of the advanced features of your Sharp
product is simple and easy. Ask your Authorized Sharp
Dealer about the My Sharp website. This dedicated
customer training website is customized to your MX-4140N/41 41 NI
5140N/5141N and allows you to locate resources and find information
specific to your configuration, truly helping you maximize your investment.
and more.
o Experience the convenience of an Embedded Web Page right from your
desktop. This advanced web-based management tool allows users to
create and manage their own network scanning destinations, profiles
and web-links. Administrators can access device settings, color control,
account information and security settings.
Remote Fmnt Panel
Embedded Web Page
'Not available at time of launch.
SHARP
To help protect your data, the MX-4140N14141N/5140N15141N offers several layers of standard security, making Sharp the optimum choice to help protect
employees privacy and intellectual property. As a leader in office equipment security, Sharp makes it easy for virtually any business or government entity to
safely deploy digital copying, printing, scanning and taxing.
Authority Groups
Documents Remain Confidential
Advanced account management enables administrators to set authority groups
The MX-4140NI4141N15140N1514111 offers Contidential Printing, which
for access to features of the MX-4140N/4141 N/5140N15141 N. Administrators
when used, requires users to enter a PIN code in order to print a queued
can control which department, for instance, has full access to copying, printing,
document. To help protect your direct-print documents from unauthorized
scanning and/or tax. Walk-up users enter a Code, Local Name and Password, or
viewing, the MX-41 40N/41 41 N/S14ONl54l N otters encrypted P1W printing
LDAP User Authentication to access the features assigned to their group.
and scanning. Additionally, Secure Fax Release ensures received fax
documents are held in memory until an authorized user enters a PIN code,
Date Overwrite and Encryption
To help protect your data, the MX-4140N/4141N/5140N/5141N can encrypt
so that compliance with healthcare regulations such as the Health Insurance
Portability and Accountability Act (HIPAA) is easier.
document data using AES (Advanced Encryption Standard) 256-bit encryption.
The MX-4140N/4141N/5140N/5141N can also erase the temporary memory
I Traclthig and Auditing information
on the hard drive by overwriting the encrypted data up to seven times, offering
Legislation and industry policies require companies to be more aware of
an unprecedented level of assurance. A convenient End-of-Lease feature
information flow from their offices. Sharp off ers both built-in and additional
overwrites all data, including document filing, user data, job status, date and
hardware/software which allows users to control, access and track usage
address book.
ol each device on the network.
I Network Scanning Access Control
I Data Security Kit (Optional)
To help protect your network from unauthorized E-mail communications, the
For maximum protection, the optional data security kit offers additional
MX-4140N/4141N/5140N/5141N supports User Authentication, requiring
features, such as Data Overwrite On-demand and at Power Up, Document
users to login before performing any network scanning operations.
Filing access control, Incorrect Password Lockout, Restricted Status
Display and List Printing.
I Iontrol Device Access Over the Network
To help restrict access to the device over the network, the MX-41 40N141 41 NI
These scalable security offerings aim to protect your intellectual property,
5140N/5141N offers IPsec, 5MB and extended support for SSL Encryption
preserve confidential information and help your business to meet regulatory
(Secure Sockets Layer), IP/MAC address filtering, IEEE 8O2.lx authentication,
requirements such as 111PM, and the Gramm-Leach-Bliley Act (GLB). For
protocol enable/disable and port management for maximum security.
additional information visit: www.sharpusa.com/security.
some features require optional equipment and/or software.
An Environmentally Responsible Approach to Product Design
Environmental Leadership
The MX-4140N/4141 N/51 4011/51 41 N utilizes Sharp's advanced micro-fine
As a testament to our commitment to the environment, Sharp is a three-time
toner technology, which offers a lower consumption rate and produces less
winner of the ENERGY STAR annual Excellence in Energy Proficiency Product
waste than conventional toners, resulting in longer replacement intervals. Sharp
Design. Sharp is also a four-time winner of the SmartwayS Excellence Award,
supplies are packaged using fully recyclable materials. Long-life consumable
which recognizes companies for conserving energy and lowering greenhouse
parts help minimize service intervals and down time, resulting in lower
gas emissions in logistics and transportation. Sharp was also a previous
operating costs. With two different energy saving modes, power can be reduced
recipient of the Excellence in Partnership Green Contractor Award and the
or shut off at set intervals. All Sharp document systems are ENERGY STAn®
Evergreen Award from the General Services Administration (GSA) and the
qualified and RollS compliant to restrict the use of hazardous substances.
Coalition for Government Procurement. These awards recognize environmentally
responsible businesses and their efforts on recycling, waste reduction and
Toner Recycling Pro grain
As part of our commitment to helping preserve the environment, Sharp
offers our customers zero waste land fill recycling for all Sharp consumables,
including cartridges, bottles, toner collection containers and drum units. Sharp
C-
encourages customers to recycle their used Sharp toner cartridges in bulk by
providing a pro-paid Recycling Kit for their return to our facility.
affirmative procurement practices.
Global Initiatives
Sharp is committed to environmental sustainability and corporate responsibility
including planning, design, manufacturing, distribution and product end-of-life
management. For more information about Sharp's environmental leadership
including informatiOn about energy efficient products, electronics or toner
cartridge recycling, please visit www.sharpusa.com/environment,
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Right Foil Tray
Scan Deaiinseoar c-eta), Desktop, FOP, Folder IStiW), 053, Internet Tea Jnphor4,
Selection 0km), Auta Papor Selection (ACS), Aato Magrificotien
Seleccon EAt/St. Anna Tray Swinchirg syT5), black-woolf reaereal,
tccopy, book diode, cord shot, center erase,
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ceararlrna, cover pagea. dual pane copy, cute ease. Image edit.
Swap Deatioatimta Up to 500
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copy, rtaerp. stamp cattom image, oupprecs backamand, sods copy,
tab-paper irteellon, tandem copy, trees asee rnede, tsaauparoncp
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inserts, eeatermanlv, 2-icr /4-in-n / 0-in-I wool shot
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MO-Si NT BA
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SHARP
©2013 Sharp ElectroniCs Corporation. All rigenta reserved.
SHARP ELECTRONICS CORPOTIDN
MIX
SHARP
Sharp Plaza, Mmbwah, NJ 07495-1163
Destgm and apecifocations subject to change without notice, Sharp. Sharp
OS/c, Shacpdeak, My Shoop. and alt related tradesnireetco one tvadtwatica or
l-8DD.DE-SHARP 'www,sharpuaacom
regiatered Sradennnantos of Sharp Corporatiom and/or its affiliated corepamima,
Wndrws, Wmdoea Server and Wndowo V',ata are trademarks or registered
tradernarice of Microsoft Corpsration. Alt other trademarks are the properly
of their respective owners,
Printed Or USA. 07/13 CPD-3076
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Precision engineered to help increase workflow efficieno'and'prbvideeeptibnali.
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Sharp's new MX Monochrome Series workgroup
document systems offer advanced features to
enhance productivity and improve workf low
FLEXIBILItY
Powerful 800 MHz true multi-tasking document system
Large, high resolution touch-screen color display with graphical navigation
(N models)
IFiITEGHATIOFiI
Advanced second generation micro-fine toner technology offers crisp, high
quality images page after page
USER-FRIENDLY
Standard 100-sheet duplex single pass document feeder with color Scan2'
technology (N models)
1200 x 1200 dpI printing provides clear, crisp images, even on jobs with
fine detail (N models)
Network interface supports gigabit ethernet
Industry-leading lmageSEND' function scans documents to USB devices,
network folders, e-mail and more (N models)
Robust 38GB document filing system with thumbnail view and image
preview features (N models)
Standard PGL®6/PCL5e printing system with direct print tunction and
available Postscript®
and Windows® XPS options (N models)
Sharp OSA development platform with standard application communication
module (N models) enables businesses to streamline document workflow and
enhance productivity
I
lmageSEND function scans documents at up to 70 images per minute in both
black and color (N models)
Flexible paper handling system feeds up to 110 lb index through the
paper trays
On-board paper storage capacity for up to 56O0 sheets with options
* Super 63 fax option with intelligent inbound routing
Supports Sharp's latest award-wInning multi-level document and network
security suite, wtUch conforms to the new IEEE-2600" - 2008 security standard
for MFP devices*
Advanced web-based device management offers both administrator level
and user level login control
Remote front panel feature allows users and administrators to view and
control machine operations from a PC workstation
Environmentally-friendly design offers low power consumption, long-life
parts and is supported by Sharp's toner recycling program
*Some features may require optionai equipment
INNOVATION TOAT BOOSTS PH000CTIVITY
Get on the fast track in today's competitive business
environment with Sharp's powerful and dynamic
MX Monochrome Series
Award-wInning Retractable keyboard Offers Added Convenience
For workgroups that perform a significant amount of data entry, the new MX Monochrome Series
document systems include a standard retractable keyboard (N models). Designed to simplify e-mail
Standard 1-etractabie keyboard makes data entry
qOickandeasy(WthodeIs).'
,.,.
address and subject line entries, as well as repetitive scanning tasks and user authentication, the
built-in keyboard offers users a familiar ergonomic interface.
The Flexibility and Performance You Need
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With a large 8.5" (diagonally measured) high-resolution touch-screen color display (N models)
and a powerful 800 MHz multi-tasking controller, the new MX-M503/M453/M363/M283 workgroup
document systems can help elevate your office productivity to the next level. The intuitive menu
navigation system with razor-sham graphics makes operating the MX simple and easy. With Sharp's
twe multi-tasking controller, complex print jobs can be processed quickly, even while documents are
being scanned. BUt that's just the beginningwith a standard 100-sheet dual-head scanning
document feeder (N models), automatic duplexing, electronic sorting and integrated offset stacking,
you'll complete even large jobs in a snap.
Large 8.5' iago llymeaèuredj, hith-resoMlon
.toich-screen display (N rAodels.
High Quality Output You Can Rely On
The new MX Monochrome Series document systems combine Sharp's second generation micro-fine
toner technology with 1200 x 1200 dpi print resolution 4 models) to produce documents with crisp,
clear images and high quality detail.
Reliability Your Business Can Depend On
Sharp's MX Monochrome workgroup document systems deliver professional performance and optimal
productivity to satisfy your daily production needs. Copy/print speeds up to 50 ppm help you meet
project deadlines with time to spare. The flexible paper handling system can feed up to 110 lb index
stock throu9h the paper trays. With available on-line paper capacity of up to 5,600 sheets, the new
MX Monochrome Series is ready when you are.
On-line p4Per capacity stores tip to
5600 she eta with options.
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ADVANCED NORKFLUW MAAGE1MNT
User-friendly features help increase document
workf low efficiency and productivity to optimize
day-to-day operations
Speed up your Worktlow with Sharp's Innovative Color Scan2 technology
Sharp's advanced 100-sheet document feeder with dual reading heads can scan 2-sided
documents in a single pass, dramatically improving productivity and reliability
FOr optimal pro riuctivit,,, Sharp offers award-winning
(standard on N models). Now you can process even large-scale jobs with
Color Scan2 technology (N models).
incredible efficiency.
A True Multi-Tasking Document System
The new MX-M503/M453/M363/M283 feature a high-performance, 800 MHz multi-tasking
controller that delivers copy, fax and print lobs continuously for optimum efficiency.* Some
controllers only perform one operation at a time. But the MX Monochrome Series continually
4a
processes incoming jobs even while existing jobs are output. The result? A worktlow that
,,:
virtually never slows downeven at crunch time.
Direct USB Printing Adds Convenience and Portability
,e
With Direct USB printing, users can print files in a variety of popular formats directly from USB
(JSB 2.0 port is located on the front panel of the machine
for easy access.
memory devices such as a ThumbDrive" or ClipQriveA.* Need to print POF brochures in a hurry
for a big meeting? It's easy with the MX Monochrome Series. Just plug in your portable USB
memory device, select the tile, and print,*
Innovative Document Filing
Sharp's easy-to-use Document Filing System provides up to 38GB of hard drive space to store
frequently used files such as forms, reports and other commonly used documents for printing and
distribution.* Plus, with private storage features and PIN-code access, you can store sensitive
documents securely. And, with Sharp's Quick File Folder, you can temporarily store documents
with fast, one-touch simplicity. An easy-to-use backup system helps ensure your files are safe.
To make managing all of your stored jobs simple, the MX touch-screen display offers an intuitive
thumbnail view to allow walk-up users to easily locate stored jobs even if they don't know the
Sharps easy-to-use document filing system with
Thumbnail Preview (Nmodelsj
filename (N models). For added convenience, an advanced Image Check feature allows selected
tiles to be previewed on-screenwalk-up users can even zoom in, change print attributes or move
a file to another folder (N models). With storage capacity for up to 5,500 pages. your document
workf low can improve significanuy.
Get Professional Results with Advanced Finishing
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The MX-M503/M453/M363/M283 offer a choice of three high-performance finishers that can give
your documents a professional look and feel. Choose from a compact inner finisher, a floor-standing
saddle-stitch finisher or a large capacity 4K stacking finisher. All three models offer three-position
stapling and an available 3-hole punch.
Sharps Image Check feature allows users to preview stored
documents at the device (N models).
0_L SL
Sonie features may require optional equment.
MX-M503N with 4K stacking
finisher and punch unit
MX-M503N with
saddle stitch finisher
MX-M503N with
compact inner finisher
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Stay out front with robust, easy-to-use print drivers
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Exceptional Print Quality with Professional Output
With the new MX Monochrome Series, your business can produce razor-sham B&W documents.
Plus, with 1200x 1200 dpi resolution, (N models) even documents with fine detail will look
I"0
great! Sharp's easy-to-use print drivers allow users to set up even complex jobs with just a
® PM-
few mouse clicks, Simple plug-n-play operation makes it easy to take advantage of advanced
ot..
feature sets in a snap. Special functions like Tab Paper Print, Chapter Inserts and Carbon Copy
Print allow you to quickly produce a variety of document types.
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Sharp's intuitive print drivers make accessing all of the
MX print features quick and easy
The optional Postscript driver delivers extensive finishing features that include Three-position
stapling for up to 50 sheets, saddle stitch finishing for up to 15 ledger size pages and three-hole
punching,* Now you can produce professional quality documents from your desktop that look
so good, everyone will think you had them sent out to a printer.
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Advanced Job Retention Features Enhance Productivity
Sharp's innovative printing system makes it easy for any business to store and archive
print jobs.* With the ability to retain jobs on the MX hard drive, documents can be stored
and reprinted again and again by walk-up users or through the embedded web page.*
Print jobs can even be sent to the MX for archiving without printing them! Need to store
sensitive documents? No problem! Users can assign a password right from the print driver
or from the MX operation panel!
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With Sharp's advanced job hand/jAg features, users can
easily retain print jobs on the MX hard drive for reprinting
ata later date?
Some leatures may require eptiona! equipment.
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FLEXIBLE DOCUMENT DiSTRIBUTION
In today's fast-moving business environments, you
need every advantage you can getSharp's new
S!Ie
Seno to
!QFT!
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MX Monochrome document systems give you the edge
Integrated Network Scanning
With Sharp's powerful. ImageSend technology, you get one-touch distribution features that
centralize document workf low, reduce mail costs and save time. With up to seven destinations
El!
Sendt
Desktop
E-mail, Desktop, FTP, Network Folders (SMB), USS, Fax and Internet Faxgethng your document
where it needs to go is as easy as pushing a bufton. High-volume workgroups will appreciate the
Send to Group mode that allows you to mix group broadcast to E-mail, Fax, and Internet Fax for
increased efflclency.*
Convenient E-mail Distribution
With Lightweight Directory Access Protocol (LDAP), there's no need to manually enter a recipient's
corfiplete e-mail address. Simply enter the first few characters and the MX automatically searches
and displays a list of matching names. Unique File Naming allows users to enter specific file
names with custom subject fields, so it's easier than ever to recall files when you need them. And,
with Sbarpdesk personal document management software, users can easily organize their
scanned docurtients and integrate them into everyday workflow.*
Sharp desk
O',MIP CaIPOMArOC
.Sharpdesk for Total Document Management
Powerful, flexible and intuitive, Sharpdesk personal document management software enables
you to easily manage all of your scanned documents. Easy-to-use tools help you organize, edit,
even combine scanned files, for maximum productivity. The innovative Search and Index feature
provides sophisticated tools that enable you to retrieve archived documents with incredible simplicity.
Integrated Super 63 Fax and Internet Fax
Add powerful facsimile capability to your MX monochrome Series with the optional Super G3
ICflOS) &UtPCORPORAOOHrML tIGHTS RZSEAV[D-
lntwtive1desktop dispia9 features thumbnail viewing and file
search a/Jo ws searching by file name keyword or thumbnail
fax module, which offers advanced features such as automatic stapled/copied receptions
and Inbound Fax Routing to e-mail. Sharp's innovative PC tax driver enables
users to send fax documents right from their desktop. For Internet Fax operation,
add the optional B&W Internet Fax expansion kit.
sorne
rd jo/re optionalejumment
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To help
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streamline
document
enhance
workflow and
productivity, the
Series
new MX
supports the
Monochrome
Sharp OSA
Versatile
Application
The
Integration
platform
MX-M503/M4531M3831M283
business
so you
can immediately document systems provide
infrastruetwe?
leverage
powerful
While others
your previous
functionality for your
are limited
innovation, the Sharp
investments in data
to
a
small
OSA
circle
of
back-end systems
management
development
productivity, Sharp's
platform, sHows
right tram
at the pañel
newest
the
control
users
to
for
panel. It's
leverage the
autoñrntiofl of
really a
power of their
tasks and
new
way
of
a streamlined
thinking with
Save Time,
workflow.
'power
Increase
EfficIency
Thu'll save
time and
increase the
because it can tie
efficiency oF
virtually
in the
seamless to the user.everyday tasks with
organization can display
Sriarp USA
My
technology
oné'touchaccesa to business choices that were
MX-M503/M453/M363/M283
once
only
a document
available
applications via Sharp
on a desktop anhere
distribution
USA
task without
PC, With
integration,
worry.
you can
start and
finish
Tbe
Sharp USA
ComplementVeurinfrastructure
development
platform is
ln*aat'ucture, Wtth the
the logical
standard
choice as a
Sailes
accounting control
becomes the
complement to your
gateway to
no matterwhere
existing
providing fast, flexiblemodule (N models), the
you are in
new MX
the office.
access to
ability you
Monochrome
documents and
Optiortally you can
require with tighter
get the
applications...
applications.With such
integration
controlled
capabilities
access anti
easily,
for
network
comprehensive
tracking
efficiently, and more
control, you'll be able
security and
securely.
accounting
to manage
your document
workilow
customlzed-Technoiegy
Sharp USA
technology
and
also provides
processes
customization. With the
specific to
and
your business,
ability to
streamline
Sharp USA
workflow, helping
personalize
technology can help
technology utilizes
to save
applications
time and
eliminate
optimize
industry-standard network
party software
redundancy
developers can deliver
And since
protocols such productivity.
as
Sharp USA
SOAR XML,
customized
and XHIML,
solutions to
third
your business
faster than ever,
ADVANCED DEVICE MANAGEMENT
a.
.-.-.:.r-----------
Engineered with you in mind, the MX Monochrome
Series combines easy-to-use integrated software
with robust capabilities
The Sharp Administration Utility Suite
Sharps Administration Utility Suite takes management of your MX-M503/M453/M363/M283
-------------------
to the next level. This easy-to-use software allows you to take control of the versatile system
PrinterAdministration Utility
features and simplifies installation and management.
C-
. With Printer Status Monitor, network users can view printer conditions, check paper levels,
toner, and moreall through an easy-to-use interface.
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tfl
With Sharp's advanced Printer Administration Utility, administrators can easily manage the
setup, configuration, device settings, cloning and more! New advanced features such as Remote
I
Front Panel allow administrators and support personnel to view and control the LCD panel of
I"' I
r
the machine remotely from any PC on the network!* Plus, with event-driven, real-time service
alerts, administrators and supervisors can achieve higher productivity. Now, it is easier than ever
to view service logs, click counts, history reports and more.
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0
MX4ISO3N
web-based management tool allows users to create and manage their own neWlork scanning
destinations, profiles and web-links. Administrators can access device settings, color control,
account information and security settings.
Remote Front Panel
SHA
Experience the convenience pf an embedded Web Page right from your desktop! This advanced
-1
Take Charge of Usage and Costs
With Sharp's device management system, administrators and supervisors can define user groups
on the MX to manage and restrict features, such as copying, scanning or printing. Easily set up a
custom user group to manage page counts (copy, print, scan or fax operations). The MX-M503/
M453/M363/M283 can store profiles for up to 1,000 users.
2417 Training with My Sharp
Managing all of the advanced features of your Sharp product is simple and easy. Ask your
Authorized Sharp Dealer about My Sharp. This dedicated customer training website is
customized to your MX-M503/M453/M363/M283 and allows you to locate
resources and find information specific to your configuration, truly helping
you maximi2e your investment.
I{1J1]
SHARP
Embedded Web Page
Some features may require optional equipment.
HEIGHTENED SECURITY
Most Secure MFP
Range" Awaru-5th
Innovative document and device protection helps
ensure confidentiality
Consecutive Year
To help protect your data, the new MX Monochrome Series offers several layers of security,
making Sharp the optimum choice to protect employee privacy and intellectual property. As the
leader in office equipment security, Sharp makes it easy for any business or government entity
PRIVACY
to safely deploy digital copying, printing, scanning and faxing.
Authority Groups and Access Control
RUT HO RIZAT tO N
CONFIDENTIALITY
Advanced account management enables administrators to set authority groups for access to
features of the new MX Monochrome Series. Administrators can control which department, for
instance, has full access to copying, printing, scanning and/or fax. Walk up users enter a code,
Local Name and Password, or LDAP User Authentication to access their features assigned to their
PROTECTION
group. Users can also login utilizing a human interface device (HID) such as a Smartcard or
Common Access Card (CAC).*
Data Erase and Encryptiorl*
To help protect your data, the new MX Monochrome Series offers an optional data security kit that
encrypts document data using AES (Advanced Encryption Standard) encryption. Additionally, the
data security kit erases the temporary memory on the hard drive by overwriting the encrypted data
up to seven times, offering an unprecedented level of assurance. Additionally, the data security kits
for these models comply to the new IEEE-2600-2008 security standard for MFP devices. This new
standard specifies security requirements and provides a new international reference to assess
contemporary MFP security.
(
Network Scanning Access
To help protect your network from unauthorized e-mail communications, the new MX Monochrome
Series supports User Authentication, requiring users to login before performing any network
scanning operations.
Control Device Access Over the Network
To help restrict access to the device over the network, the new MX Monochrome Series otters lpsec,
SMB and extended support for.SSL Encryption (Secure Sockets Layer), IPIMAC address filtering,
IEEE 802.lx authentication, protocol enable/disable and port management for maximum security.
Documents Remain Confidential
To help protect your priMed documents from unauthorizedviewing, the new MX Monochrome Series
offers encrypted PDF files for printing and scanning as well as Confidential Printing that requires
users to enter a PIN code in order to print a queued document. Additionally, Secure Fax Release
ensures received tax documents are held in memory until an authorized user enters a PIN code.
So compliance with healthcare regulations such as HIPAA is easier.
Tracking and Auditing Information
Legislation and industry policies require companies to be more aware of information flow from
their offices. Sharp offers both built-in and additional hardware/software which allows users to
control, access and track usage of each device on the network.
These scalable security olterings aim to protect your intellectual property, preserve confidential
information and help your business to meet regulatory requirements, such as the Health Insurance
Portability and Accountability Act (HIPAA), and the Gramm Leach Bliley Act (GLB). For additional
information visit: www.sharpusa.com/seCuriiy.
* Some features may require optional equipment.
C
ENVIRONMENTALLY FRIENDLY
Sharp's ongoing commitment and dedication to
ENEIIGYSTAfl
developing eco-friendly document systems set a
high standard for the industry
Designed with a Strong Commitment to Protecting the Environment
The new Mx Monochrome Series document systems utilize Sharp's second generation micro-fine
toner technoloQy, which offers a lower consumption rate than conventional toners. This also results
in less packaging material and longer replacement intervals. Additionally, all Sharp supplies are
packaged using fully recyclable materials. Power consumption on the new MX Monochrome Series
is among.the lowest in the industry and supports two different energy saving modes to reduce
or shut off power after a set interval. All Sharp document systems belong to the EnergyStar®
program, and RoHS pro9ram.
An Economical, Low Maintenance Document System That Makes Sense
The new MX Monochrome Series is designed to accommodate both large and small office environments.
With a compact wingles design, the footprint of each base model is less than 25" x 27". Our new
long-life consumable parts and supplies minimize service intervals and down time, resulting in
lower operating costs.
Sharp's Environmental Leadership
Reinto(cing our commitment to the environment, in 2007, Sharp received the &cellence in Pailnership
Green Contractor Award and the Evergreen Award from the U.S. Government's General Services
Administration and the Coalition for Government Procurement,
The Green Contractor Award recognizes contractors that have made the best overall commitment
to the environment by offering environmentally friendly products and services or adhering to
environmentally sound manufacturing procedures. The Evergreen Award identifies environmentally-
friendly businesses and their efforts in recycling and waste reduction practices. Please visit
www.sliarpusa.com/environmentto learn more about our environmental leadership.
Toner Recycling Program
As part of our commitment to preserving the environment, Sharp offers customers a toner recycling
program for all Sharp copiers and MFP products. Sharp encourages customers to recycle their used
toner cartridges by providing a pre-paid shipping label for their return to our facility. Please visit
www sliarpusa.cornlre cycle to learn more.
Main Speoiflcaninna
Netwarle Pnin8ng System (atandard era N models)
MX'M503N0M453N/ lnclsdm 65 Color Diaplay, Starnoard Copying, PCL6 Networie
POL
M303N/nnI2l3N:
Prlelirg, Network Color Scarloing. Document Filing, 100-sheet
Rnsalulinn
05FF (eacepl MX'M28301(, Auto 0np1es, 2 0 500-oteent Paper
Polar Speed
26(36/45/50 pages per minute depending or model )e04'y or
drawers, 100-sheen Bypass Tray & 80GB dare Drhte)
Print DrIvers
Wirdowut 93, Windoom Ma, Windows 011a
Inset Finiaber (aplonn)
PCL° 6/FCLSn campetible, Opaoral Posnscliptmas, optional 0005
200 dpI e 1200 dpi PU models), 600 dpI o 600 dpI fJ modeto)
(c/to 5P5 or War),
Type
taili'in finIsher )ntole-punca ant opt'oe)
Oedpel Capacity
500 seeers (refter/osaregoreep en 250 sheets Pedger.legal slzej
Stapling Media
Plain paper, (renter, legal, on ledger sizel
Stapling Poothlaeo
1 troni, 1 sear, ol both
MX-M503U4M453D0 Iricledes n-i" More Display, Stardord Copylrg, 100-Skeet RSPV,
h5lhodonea 2000.wendowo Soveee 2003, WIndows Sever 2005,
Pewee Seance
Supplied room main and
M3030:
Ado De4ee, 20 Pe0-otiett paper drawers, 100-skeet Bypass i'ray
Windows XP,Wirdowr XP eea,Wiridnoos Sever 2003 064,
Stapling
Upro ha seiccis aprven size) ot 30 desert Pegal, losgsrv rniretd)
Type
Mijlti-Furnctiar digital dacarrronl system
Windows Server 2001 ae4, Windows VUta", Windows Vista 004,
stapled Semi
30 banalto nr 500 oheels peaer On statement doe) or 30
Functions
Cepy, print, retworte prirt, nynwork Scan, documeni ltlimg and faa'
MAC OS, 3.2.2, OS'S (rncludeng 10,2.8,10,5.0, 104.11,
Cnpy System
Dry eloctrestatod kserster,Daal comparsent dtoeloper/rilsgwac Boise
develcgmyrtiOyC drsirrslHemt Roller Vuieg/Ileirari lairo engrasere
Features
bundles or 250 aheets pepsi on ledger size)
10,5-10.5.5), alt MAC PRO, UMX, Lirso,'
Hell Paeching
opnoral Wte perch una Mr'PFTXIB 12 eoles/3 hales)
Cootinorisa prineng, deples plrtir, pornplitel pinarrp,
Weight
Appnoo: 23,? tao,
N-nip printing. iiraae ralaodrt. dillersns caner page/oat page,
Dimensions
25 14" (is) 0 25" (dl 5 5 Td" yti )wllh lay eoseirded)
Originals
Shents arid bodied dacamereld
Mao Original Size
lies?'
Copy Size
Mirr,SOh'aBtd', Max, 11 'xi?'
ftr'ta'pagn, pester pdnt. wargir shill, mirror knrage, watermarirs,
Saddle SUch Fanisiner (tpnan)
Copy Speed
IAT-M503N0,l 50 ppm: Md-M4B3NIU 45 rPm;
oneday, csrsdersal pdrl, conhdenoaa batct print, print add.
Type
f,ts-M363Pak1 36 rom, Mx.r,i283N 28 pym 16 Oh" x 11
00001 pdnl, byoocn pesarg, (00 prierety pronang. pntt Joe control,
Oidput reays
Mao, 535 ccsyiys
tardem printing and direct pniretng°
MeItlyle Cnpy
d'M453
W'M503
First Copylirea
ISecondol
eaenepareoco lose/n, tab prinero, estee copy print mode,
IelX-M363
MX-M2n3
Platen Gluot 3.5 roe
3,9 sec
4.6 sec
4-0 sec
BSPP
3-3 ste
9.3 sec
10.1 seC
10_i Sec
DSPP
1.8 sec
d.e sec
0,5 nec
-
Direct Printing
Console hriseer wile deal eril rays moents an left tide)
taper tray: Offset utack tray
Lower Vay: nook trey too saddle stitch
Fite Types: TIPP, ,IPFG, PCL, P501, lXt', FDy Ercrypted PUF,
OiAput capacity
High Compression 00F, Portocept and XPSa Meraods: FTP,
0000 efieess (reser/ststemenl olzl( or 500 coeds (regal, ledger
oe letter-P sine)
Web page, E-meil and iSO memory
Stapling
50 loSs sheets peOli/staremart). 25 Steers (regsl, isdpen, mhed(
senidemr Pasta
80 aarlire bras
Otulpur Delivery
Pace down
Warm U1 i'rmn
20 Seconds or less
Interlace
yJ,45 Fteemet 00/100/1000 Sase-i'
Srspliig Medir
Plain paper. lerten/legaLledgen size es miosd
Magrniticetinm
25% 10400% irs 1% lrcremerta (ISPF/DSPF 25%'200%)
Netwoek
mindowa 08/540, NT 4.0, XF, 2003/2008 Semar, Vista, 0100111a
Stapling Panders
i trots, 1 0555 or both
Original Feed
1 W'Seneot sloPe: MX.14503UPe453Uft/305L0ftd203N
Erneirnnsnents
Netware
Saddle CoccI
Center ssdca/toairg (2 staples) Ieoter/regal/Iatger paper sizes,
Fsncsnnn
Up trio sets )T5'15 oheets per 000/15 coma too sheets per
Scar Speed
100-Sheet 05FF: Md-M503Ne15t453WM363N
4.io, Sauriom so, Ui4tX, Llnaem, S/
55FF Copy: Id to 50 1PM W 600 0 400 dpi: 36 1PM @ 000 0
Preaenlatier Sewer 4, 4.5) era Windows Termiral Services,
500 api' DSPF Cypy: Up Is 70 1PM @ 600 0 300 dpi,
Nerwark Proiscelo
PSPE Scan: Up Is 601PM W 200 a 200 hot / OSPF Scan: Id
5½"eSlh",e84"onl",n54'oll"R,154"0i4".li'elY"
Printing Prntecels
Paper Feed System Standard: 2) taO-sheet dreorers america leraper/soreeeeri( sun
lOe-shnen bypass kay peeeytlegaliledger/atalemarVmnoalspsl.°
TCP/IP (rPv4, IPsO, IPSEC) SSL gHftP, 1FF, FTP), SNMPn3, a00.ns
sole PencIling
Optional bole parch unir MX-PFut58 (2 boles/S boles)
eraernene,ents(. EIherTalkm anu NeIBEUI. ,appteTatktm )Mecinlosne(.
Welger
Aoprae: 88.18 Ibs,
LOB, PP. lOPS, PAP, Raw TOP Ipant 9T00), FTP and Novell
Dimeesloas
Nenaenrto Secuelty
26" (ml s 2514)0 39" (Ii) (with say eetenided)
Secority Standards
IPritilac address ilitoring, pmtocsl filtering, canT maragement,
4K Stanleing Finisher
ate, eurhevtdasior and docevert adminletsatirr,
Type
Console stacklsg Belahee with dual soil trsys
IEEE'2500'2051, DoD (NSI1SSP) err, DeD 8500.2,000 )DISA(°
O'dpul mayo
Fleed pasirion sped
Otudpesd Capacity
Upper Vey: 1S55 ohenlo genee site. ren-atsnlnd(
size) and 3500'sheer large Osraciftl tray Pollen size).
Paper Types
sep/20 nets, Mao. Sets (1'S shears per set).
Pewer Conaampean 70W or less
Poerrerionprinter
pyaoral: (it 500'aheet paper drawer )elterdegal/tedger/statemnrnt
aide) or 121 500-olneel roper drawnes generdeganindger/alstememt
AS400, Otame p.letatiame,
or Wiedows and l,a/I0K, IPO sod LPR nor UNIX, IPX/Sirs0 Novell
rs 70 1PM dl 200 n 200 dpi.
OrlglonlStzea
3010 Be, !MC OSO, 055 lUte 10.5.6), Sen OS
Paper drawers: 1615,bond-irs lb. Index, larpn capacity tray:
Network Scanning System (alandard on N modele)
ray and asset slaclong lower Van
Lower vay: 2,450 eheets petlee size, ron-stapled)
ns-2e lb. bone- Otfleo paper lypen irclade plain, pre-prirred,
Max Original Sloe
it' e 17'
Stapling
recycled, pre-pancfred, letneottead end calor paper. Bypass Tray:
OpBcaI Renriation
65115 dpi
Hale punching
16-20 Ib, bond Iplair paper), 13-16 ID, bond polo papel, 20'24
Onspat Modes
650 dpi, 405 dpi, 300 dpi, 200 dpi, 150 dpI
Optional punch unit M5'PNXOS 2 hole/s hslr(
Power Ceesamphan Approe: 140W
lb. bond i7deearcWCom-iO yrnvelype), tub paper faBer 3120
Scan Modes
Cube, vsnecemtne, qreyscabe
Weight
ayproo: 97 Ira.
only Other types Irelude laltel paper, slots payee, pee-peianyd,
amage Formats
Mortoomwome: TIrE, POP, Encrypted FOP. tiPS2
Dimenoinma
Aypnoo: 20 ½" eu) o 2504(d) e 3 '5" Pt)
recycled. prepeelceed, Ieee/read, color paper ard OHP film.
Ttn'ee paritiom: Up no 50 oleeta pollee doe)
Color PU enodeh only): Grayecale, Colot TIFF, JPG, P05 Fncrypttd
Dupleainn
Standard anlomalic dairies copying are pdetrg
P05, huge Csmpressiom POP, 5PS
Oplional Eqaalpment
CPU
Power DUICCIII'MPC8S33E (SOOMhtr)
Image
Morocisreme Scareing: Urecorrprassed. GO lMh), 04 t1IIWISIMBI
MX-DEX8
Stand/i e 500 Sheet Psper Drawer
Interlace
RJ-45 Enfiernet (10/1 Oo/loolOBase'i), USS 2,0 Fetvdasice
Compression
Colar/Grayncsle (I msdols ority: JPG psign, medium, lao), 111gB
Ma-DEX9
Ssarrd/2 0 500 Conan Paper Draeetn
Mnrrnry
Copy: 640MB (320MB U moriddt: Prinvycan: 109
Hard Disk Once
Copy Resoleftloe
Eapnoare Oose'ol
Compression POP5, Internet FAX mode: Mid/SIMS loptlon(
MX 6502 0
Rolling Cabinet Bate
eGOS; 3868 or document tiling dyotens PU mddelsl
Scan Desnisabonn
E-mail, Desktop, FTP, Folder (3MB), USB, lnIereeI'GS tax (options)
MX-LCXI
Laege Cupacey Tray yegairog roCl'DEXS or MX-0Ex9)
Scan: B&Wkelor: 600 ho; C00y Oedput: Dam: 1200 Wi
One-nauch Dial
LIp 101000 (combined scam destinations)
MX'FNX9
Inner Pinriober
sy rrodels(
sTeep Detenarieoo
Up to 500
laLtc'PNlO
Saddle Stitch Finialtor
Modes: Aulomatic Teal, TeelJPlroto, TerllPdeted-Ptrtto, Printed'
Pengrams
Up so 4a )cotrbined(
MO'PNhl
41< Stacking PInirhen
Photo, Phstz, Map. Sesings: suns or 9 slep maneal,
Mat.Jeba In Memory Up 004 PU models), ap lo 47(0 modals)
Network Pretocah TCP/IP, 5)1, PIUP, SMTP. LOAF FFP, POP3), SM8, ESM1P,
Halftone
250 pradationsl2 levels (motloehrome)
Cepy Fenourea
ScanOnce POrt-Mary, etecteonic sorrene, offaet-atucking, Aero
MX' 58X3
Papnn Pass Und Inenuirea br netl-PNit en MS-PSi 1)
Ma' P NXO B
a sole Parch Unli for Inner PIelsVer(
802.10
Ms-PecoSn
hole Punch (toe Suddo Slitch Finiahcn)
Paper Soeoire tAPR. Aatn Manritcaaon Sensing 54MS). ado
Netwento Sncenity
e-mail semen aaec autaoiticatiee for LOAF and Potise Directalo
MX' PNXO B
3 loIs Punch Unit yen 40 Slacking Finioher)
ray snatching, rotarion copy, reserve copy, tandem copy, book
Snftware
Slarndeolc dscamert maragemerl setlware (1 axer license)
MX-IRX2
Exit Teay UtrI
copy, margin ohift, taa-papes in500nione, edge erase, certer eraxn,
Sharp USA Ptattenmn Accoantirg CorVol Modale )IelX-AMX2) Standard
MX'PBlO
Pointer Eopanaitn etc (Ti models)
M5'PBO r
Peinror Expansion 1011 elm Hard Dike (Ti models)
M5Plcui
Postscript S nra
MX'PUXi
OPS Oopanolor Oil )peuues Mx.SKF16IXPS)
dod page copy, c050e pages. insert paged, OHP innaclior, job
white renernal. certerirg, proof copy, 2-lr'r/a-isi. pamphlet,
Saw Super GO Fax Kit (oplinn)
Trammisaton Made Syseo 63, 63
pease repeat. excamert tiling, accoont errarnaganitrr, lob
Madem Speed
33,6 KIlo°
M5-SHPOGBXPS
1GB Memoty Upgrade Irteqaired iso MS-Plots)
programs, date/cearaclnrtpags olamp,
Cnmprenslen
JBIG, MMR, MR. MN
MX'EBXS
EnBnnced Scanner Compreorier 1<8 ltd models eel(0
ii10 no a 000 eners. Setptrro idsnr'namber atthenticatlon (or
Scanning Methed
Seeet led simptel or dsplat or book
MX'FWXt
Internet Fes Kit'
daaice(, login eame/passeesed be deolcel or logic
TX neurdedlos
400 WI (mar.)
MX'FXte2
Pas eaparisior Kit
raine/passwora Ion anode via LOAF server) Icr Copy, Pnirt,
Traeomit Spend
Approximately 2 Seconds with Super G3/JBIG5
ear Cede Poor mt5
Scar, Tao and document saanagement,
Aide Dialing
Up to 1000 (csenbired scan destinetiors)
M'PFd
MX'AIItsl
Oenpat Tray
Main outyat ray (rap) 400 sheets (race apwr(: optional eon tray
Creep Dial
Up no 500
MX'la2
App)icalbri Comman'caaon Models
Capaciry
Iright side) TOO sheets Pace down)
Inbound aoatixg
Forsuards rscehted tao data Ia E'mall
MX'M153
Eslerral kccoarleg Modele'
FIrmware
Flash ROM wilr local PJSB) and eretwsra update capability.
Long length Dtleiralt Up 0 31.5" (tsr lvriserlsa'iati)
Network Scarrer Eapaioion 1011
Cnnelgnraenn
Who-raced enanogeirerrt syaaeln moth user/adirslidshatar level login
Prngrama
Up ro 4t Icotnbivud)
MX'NSXi
Mx-FBT4a
Meted
security, ctening (1 Is Vt) odor MU and remote root panel access
Memer'y
8 (noclaxive)
Md-FRi 55
Commerciat Data Secaaity Semen models w/e Hued Disk Drive0
Haleone
255 levels
Feats res
bald, card stot, multi-page erlangertienr, reverse Inage, black-
Accnann Canernl
Sei'ahcesilfalnianence Remote front panel and remote service Ides
Application Integration Modde'
Csmmerclat Data Secanily Kit Ion models witle Hard Disk Dniae1
Onick or-lire tnarsmisaion, dined tsaesmiesion, OCean
S'applieo
Pownr cersempnien PUt models Ppprss. .44kW
rearsvist'orarreceptioe, rotate tnannmixoion, aaa-)iark faa, staple
M5-5OlNr
Slack raear Cartadge
Weight
All models Paprox. 210 tao.
received dunes, secure man oeteasl, oat at paper racephsn. aura
MX-SOOhhl
slack Developer
Dimensions
All models
redial, 2-is-i receplion. dsmdee recepsier 15 eeperla, end PC lax.
Ms's OONR
Dram
Pewer
AC 00-127 VAC, eoHz, r2Amps
lox, 25 ½' (wt o27 54" (dl e 35' Ill
MX'MSOSUsM453U/tvd303U, and Mx-MassN madels asatlable Summer 2009.
Some tearurea may eeqsire eplieral tqeipmemt.
Paper capacity is baoed on letter nion paper,
Actual tranamisoine speed and nime will cxlvi based art llae connddiers
I Based 0° Sharp Standard rest Chart will appronlimnteiy 700 characteos,
letter aize in standard reanlation,
Net available at eme on launch,
SHARP
©2009 Sham Electronics Corporation. All rights resenend,
SHARP
SHARP ELECTRONICS CORPORATION
Sharp Plaza, Mahwah, NJ 07455-1183
i-800-8E.SHMP www.thaeputa.Conn
Printed in USA,
Design and Speatl)caliona aab(ect to change withoat notice, Sharp, Sharp GSA, Shanpdesk,
My Sham and all related trademarks are trademarks or registered erademakes ot Sharp
Corperatiei and/or leo aotirieted companies. Windows, Windows NT, Windows Server and
Windows Vista am Snademarka or registared trademarks of Microsoft Corporation. All asker
tradnmar)es are the propeeey ye Their reapeceive oWners,
04/09 CPo-5n42
n
FaIl 2009
Sharp MX-M503N
Outstanding Achievement in
Energy Efficiency
2009 PICKS
Sharp Imaging and Information
Company of America
Sharp Plaza
Mahwah, NJ 07430-21 35
201-529-8200
www.sharp-usa.com
BLI has selected the Sharp MX-M503N to receive a Fall 2009 "Outstanding Achievement"
award for outstanding energy efficiency in the 41- to 50-ppm A3/ledger monochrome MEP
category. "Buyers are increasingly concerned with purchasing printers and MFPs that are
not only reliable, productive and easy to use but also environmentally friendly," said Lynn
Nannariello, BLI's assistant managing editor. "So we're very proud td acknowledge the
most energy-efficient products based on our lab testing."
Offering such "green" features as toner-save mode in the print drivers, as well as proof
and N-up modes for print and copy, the MX-M503N far and away provided the lowest
projected annual energy consumption cost for competitive models.
As part of the environmental test reports, BLI measures the energy consumed by document imaging products in all operating modes as welJ as in energy-save, idle and sleep
modes. In addition to reporting on a range of other environmental-related features, such
as runnability with various grades of recycled paper, the reports include projected annual
energy consumption and cost based on real-world usage for each product segment.
"As part of our commitment to becoming an environmentally advanced company, Sharp
strives to create products that are both energy saving and energy creating," said Clifford
Quiroga, Senior Director, Product Management, Sharp Imaging and Information Company
of America. "Our products are engineered to consume less energy while delivering
outstanding pertormance, so we're honored that BLI has awarded this model with an
'Outstanding Achievement' award for its excellence in energy consumption."
© 2010 Buyers Laboratory IrK. Duplicallor, in arty manner is megal are atricoy rorbiddun roitilaul written yrrmioa'aa frrnr Buyers Laboratory. Virlattns wilt ta prosecuted. Ta
are) BLr roponls yr apliclea, cyrelact 611 at 201) 460-r404 or at irtro@boytralab.cOm. OLryrra Laboratory Inc., 20 Railrral Arrara, Hacliunsack, NJ 07601
B uyersLati. corii purchase renrnlreta yl
Fall 2009 Pick Awards1r
About zLI's Picks
Twice a year with its "Pick" and "Outstanding Achievement" awards, BLI gives special recognition in each
category to those products that provided the most outstanding performances in BLI's exhaustive lab tests,
as well as to products and capabilities that stand out for their innovation, usefulness or value.
BLI's awards stand alone in that they are based on a rigorous battery of lab tests that takes approximately
two months to complete and includes an extensive durability test, during which each unit is run at the
manufacturer's maximum recommended volume. Bus durability test is unique among office product evaluations and uniquely qualifies BLI to assess reliability, which is a critical factor for buyers and IT directors,
given that virtually all of the products are designed for use on networks.
In addition to assessing reliability, in terms of the number of service calls and PM (preventive maintenance)
calls required, as well as misfeed frequency, BLI's comprehensive evaluation includes an assessment of
copy and print quality, productivity, ease of use and economy, as welt as connectivity issues such as
feedback to workstations, administrative utilities, print drivers, multitasking and scanning solutions Each
product that successfully passes BLI's lab test earns BLI's "Recommended" or "Highly Recommended"
seal and a BLI "Certificate of Reliability" and qualifies as a "Pick" award contender. Consequently, a BLI
"Pick" is a hard-earned award that buyers and IT directors can trust to better guide them in their acquisition
decisions.
Buyers Laboratory lflct
Michael Danziger
Carl Schell
Lynn Nannaniello
Associate Editor
Asst. Managing Editor
CEO
Jamie Osalos
Marlene Orr
Mark Larch
Printer Industry Analyst
COO
Associate Editor
fracie Hines
Anthony F. Politrone
Lisa Reider
Research Editor
Associate Editor
Managing Director
Marc Bussanich
George Mlkolay
Dana M. Hoffman
Assistant Editor
Assignments Editor
Managing Editor
Pete Emory
Manager of Laboratory Testing
Pia Beddiges
Manager of Competitive Services
Ken Nardone
Technical Manager, Field Testing
Anthony Marchésini
IT Director
T. R. Patrick
Art Director
i sjy-zi. p'.!J!L
B tiy'ersL.at
, CO11
.j' op
© 2010 Buyers Laboratory Inc. Duiplicalion el any manner to illegal and salinIty forbidden wilboul wratee permission Irom Buyers Laboratory. toloteru 'sill be prosecated. to
purchase reprints Br OOY BLI reports on unlinks, contact BEt at (20fl 485-5404 Dr at inte@esyorslss.cnm. Buyers Laboratory Inc., 20 Railroad Avenue, td,ckertaack, NJ 07601.
Micn_cnrcn Cfltflfl nnrTTlurxIT
VgT1Th4C a
'a
Sharp High-Speed Color Document Systems are designed to meet
the growing needs of high volume business environments.
p
p
US
I
p
I,
IS
S
Innovative features plus multi-function capability
allow you to meet tomorrow's document needs today.
Flexible modular design provides a wide variety at configurations from basic high-speed
copying and printing to professional folding and booklet making
Scan preview feature offers on-the-fly page editing with easy finger-tip navigation
150 sheet Duplex Single Pass Feeder (PSPF) scans documents at up to 150 images per minute
New triple air-feed paper handling option offers high reliability and is virtually maintenance free
Up to 8500-sheet paper capacity supports media up to 110 lb. cover stock (300 gsm)
POWERFUL
Sharps Color Consistency System delivers high-quality color output and maintains optimum
color balance and toner density page after page
Standard PCL®6 and true Adobe® PostScript®3TM with available Windows® XPS pthiting systems
Large 10.1" (diagonally measured) high-resolution color touch-screen display with tilt viewing
MULTI-FUNCTION
c
MULTI-TASKING
0
a
a
INTUITIVE
FLEXIBLE
True 1200 x 1200 dpi printing with 8-bit processing provides beautiful images and enhanced
clarity tar tine details such as small text and graphics
Standard Job Management makes it easy to print on-demand with the ability to retain jobs,
combine jobs, repaginate jobs, edit pages within jobs and more
Integrated web browser provides easy website navigation for quick access to information
and convenient printin9
Supports the latest Sharp USA® development piattorm, enabling businesses to easily integrate
with netvork applications and cloud services
Energy efficient belt fusing offers low power consumption, fast warm up time, enhanced
print quality and greater media capabilities
Auto power management function can turn on and turn off the machine based on usage trends
Supports Sharp's award-winning security platform with standard 256-bit data encryption and
up to 7 times data overwrite protection
Convenient End-ot-Lease feature can erase all files on the hard disk drive, all user data, job
status data and address book data at trade-in time
I
b
'
I
S
Advanced technology that will exceed your expectations.
A Smart Touch-Screen Helps You Get Your Work Done Fast
The new MX-6240N!7040N High-Speed Color Document Systems feature a 10.1' (diagonally
measured) high-resolution LCD that goes beyond basic touch-screen menu navigation. With
advanced features that include flick, tap, and slide, you can quickly access powerful functions.
With scan preview, you can easily view and edit your job. A tilting display panel provides
enhanced accessibility. A built-in retractable keyboard makes data entry quick and easy.
Intuitive menu screens enable you to easily edit documents
A High-Speed Document System That Is Also High Performance
in scan preview mode.
The new MX-6240N/7040N utilize a powerful multi-processor controller designed to quickly execute
complex copy, print and scan jobs, even in busy office environments. Plus, with print speeds of
62 ppm and 10 ppm, The MX-6240141704014 can help raise your productivity to new levels. With
true 1200 x 1200 dpi print resolution with 8-bit processing, your business can produce professional
looking documents with greater efficiency.
.
High Quality Image Output That You Expect
The new MX-6240N/7040N utilize an innovative Color Consistency System, which is a synergy
of image processes that helps ensure color output always looks as brilliant and sharp as the day
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the machine was installed.
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Sharp's next generation Micro-tine Toner Technology
Sharp's Color Consistency System isa synergy of processes
ensures optimum color balance and edge definition, while
that helps ensure color output always looks brilliant and sharp.
maximizing toner yield and minimizing waste.
The Developer Auto-Retresh Process mixes a small
amount of carrier with toner. As toner is replenished into
the developing unit, so is some carrier, extending developer
life between maintenance cycles, resulting in less downtime.
Real-Time Process Control monitors each of the primary
-r fr
Magenta
Toner cartdge
r._
Magenta
-4--Toner
Carrier (Ferrite)
4
colors (cyan, magenta, yellow and black) and automatically
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L
makes adjustments to ensure optimum color output and
Developer Auto-Re fresh Process
density. This process helps maintain beautiful, high quality
image output throughout each print job.
On-the-fly toner cartridge replacement while your job is running
helps maximize your productivity.
Robust Paper Handling For Busy High-Volume Environments
Sharp understands the importance of productivity, that's why the new MX-6240N/7040N
High-Speed Color Document Systems offer up to 8500-sheet paper capacity and support
Air Flow
Suction Belt
Air Flow
media types up to 110 lb. cover (300 gsm). Sharp's
new paper feed option uses air-teed technology,
which maximizes reliability and minimizes down time.
Paper
A feature typically found on production devices and
printing presses, the triple air-feed system directs air
flow with precision accuracy to ensure proper paper
handling. A standard 150-sheet dual head document
feeder can scan up to 150 images per minute.
Triple ak-feed LCT paper trays maximize reliability and minimize
downtime. Pneumatic senso,s maintain consistent air flow.
Developing
Unit
Lip to 8500-s beet paper
capacity with options.
OUTStANDING OUTPUT AND FLEXIBLE DOCUMENT DISTRIBUTION
p
Powerful multi-tasking controller delivers true
1200 x 1200 dpi with 8-bit processing.
Exceptional Print Quality with Professional Output
With the MX-6240N/7040N High-Spded Color Document Systbms,your-buinesscan produce
brilliant, high-quality color documents, as well B&W docul tents with chs razo(-shàrp graphics. With
true 1200 x 1200 dpi resolution! even documents with tine detail will took great! Standard true
Adobe PostScript drivers'deliver extensive color control options, soyou can managecolor output
right fromyour desktop. With Sharps advanced job retention features, jobs can bestored on the
harddrive tobe reprinted again andagairiby walk-up users rightlromthe control panel.
Integrated Network Scanning
Job handIil1gfeaturOs enable you tOretain Ødntjobion fIle
hard drive tar reprinting.
WUh Sharps powerful IrnagesENDiMlechnology, you get
I,,
one-touch distribution features that centralize document
a'
workt low, help reduce mailcostsand help save time. With up
tdseven destinations E-mail, Desktop, FTP, Network Folders
(8MB); US
Fax and lnferndt FAx
getting your documents
where they need to go is as easy as pushing a bufton With
Sharpdesk® personal document management software users
Sharps Integrated Network Scanning
cAn easilorgahize their scanneddocunlehtsand integrate
them into everydaworkf low.
Innovative Job Management
Sharps Document FilingS,stem provides a 1 TB harrd disk drivetostore trequently.used files.
DoCiJOIeflt Filing Systehi witlithunibnail preview pieS
it easy to locate and retrieve stored jobs.
Sharp's
With the thumbnail preview mode, stored jobs can be located and retrievedquickly. Easily reprint
retained jobs, combinejobs,repaginate jObs, editpages and more: Forenvironments with critical
documents, a.redundantback-up hard drive:is available.
MX-FN22 saddle
stftch finisher
Advanced Finishing Adds the Final Touch
The MX-6240N/7040N Offers a wide range of high performance finishing
optidnl that dad give your documents aprofessional look Ond feOl.
The MX-FN19 4000-sheet stAckin finiahe? with50-shdefstAplihg
capacity speeds through large projects giving you complete control
over deadlines Need robust booklet making9 Choose the MX FN22
4000-sheetsaddle stitch tihisher with 100-sheet stapling cabacit9,
which cad produce up to 80-page saddle-stitched hooklétA.
MX-cFl I Twolray inserter.can;insarl coversup to
ItO lb. Bristol (220 gsm)
The MX-CFi11 two-trAy inserter option enablesybutO inëert doverb
and pro pnnled documents into your job for producing professional booklets and of h r complex
documents With supported paper weights of up to 110 lb Bristol (220 gsni) the ins rter option
cAn give your dodumentsthe finishihg touch.
MX;TMIOTtinimerUiiit
option can cut the:toidod
in dive your booklets a professional finished edge, tbeMX-TMlOtrimmer unit option can
cutthe foldedopen edge of yourdocuments fora smooth,.straight, finished look.
open edge bra siiioolli,
straIght, finished took,
The MX-FD10 multi-foldihg unitoption provides:a-variety of folds, including,Z-fold, C-fold,
Accordion-fold, Double-fold and Half-fold
yourdocuments will lookiso good, everyonewill
think you haveyour jobssent outtoaprinteE
PP Ii
7-fold
C1old
Accordion-fold
P II
Double-fold
Hail- to id
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p
Navigates You Smoothly Through Advanced MFP Functions
Sharp's new high-resolution touch-screen display offers the customization and ease-of-use
your business needs to elevate your office productivity to the next level. With the ability to change
background screens, the layout and naming of the function keys, language display selling and
more, you can quickly set up a custom user interface that meets the needs of your office. Whether
your requireñients are simple or complex, the MX-6240N17040N High-Speed Color Document
Systems can help you get the job done last!
Sharp's 5-level tilt screen allows for adjustment to a
convenient viewing position.
For a College Campus Office: Set up a simple screen
for walk-up teachers and administrators to retrieve
courseware or initiate large print runs with ease.
Change the Theme: Easily change the menu
colors and icon layout to suit the preferences ot
users in your office.
I-
fli
.
Change the Language: Walk-up users can easily
choose from 24 different display languages with just
I.r
£(t!
a few key strokes.
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4
CONFIGURATIONS TO SUIT VIRTUALLY ANY ENVIRONMENT
S
Versatile and Customizable To Fit Your Needs
Tftd M-624ON and MX-7040N Hiqh:SpeedColor DocumentSystemsoffer flexible paper
handIingand flnishing options to accommodate everything from basic mdlti-funcflon office
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Streamline your document workflow and enhance your
Sharp OSAS technology ala glance
The MX-6240N1704UN High-Speed Color Document Systems offers powerful document
productivity with Sharp OSA® technology.
'I
Sharp Open Systems Architecture
Integrating Wit Ii Network Applications And Cloud Services Has Never Been So Easy
Automate tasks and gave time with seamless integration
with network applications and cloud-enabled services.
Virtually eliminates repetitive tasks and streamlines
worktlow capabilities to help businesses leverage their network infrastructure, cloud-enabled
services and morel* While others are limited to a small circle of productivity, the Sharp USA
workflow, increasing efficiency.
development platform allows businesses to leverage the power of their network applications,
Maximize your return on investment with tighter
back-end systems, even cloud-enabled services, right from the touch-screen panel of the
integration among IT assets.
MX-6240N/7040N High-Speed Color Document Systems.
tndustiy-standard programming leads to faster
deployment of new solutions.
Save Time, In crease Efficiency
You'll save time and increase the efficiency of everyday tasks with Sharp USA technology
because it can be virtually seamless to the user. Any MX-624UN/7U40N anywhere in the
organization can display choices that were once only available on a desktop PC. With
Cloud Sertices
one-touch access to business applications via Sharp USA integration, you can start and
finish a document distribution task without worry.
Enterprise
Customized Integration
Sharp USA technology also provides powerful customization. With the ability to personalize
applications to deliver document processes tailored to your business, Sharp USA technology can
reduce redundancy and streamline workt low, helping to save time and optimize productivity.
The latest version of Sharp USA technology can reach beyond the firewall, connecting with cloudbased applications over the Internet. And since Sharp USA technology utilizes industry-standard
network protocols and Web API's, third-party software developers can deliver customized solutions
Sharp USA technology allows businesses to levarage the
power of their network applications, back-end systems,
even cloud-enabled sen/ices.
to your business faster than ever.
The Convenience You Want With The Security You Need
The MX-624UN/7U4UN combined with the Sharp USA development platform is the logical
choice for providing fast, flexible access to documents and applications...no matter where
you are in the office. You also get the controlled access and tracking ability you require with
tighter integration capabilities for network security and accounting applications.
*Some features require optional equipment.
r
PRIVACY
Innovative document and device protection helps
ensure confidentiality.
AUTHORIZATION
To help protect your data, the MX-6240N/7040N offers several layers of Standard Security,
making Sharp the optimum choice to help protect employees' privacy and intellectual property. As
a leader in office equipment security, Sharp makes it easy for virtually any business or 9ovemment
CONFIDENTIALITY
entity to safely deploy digital copying, printing, scanning and faxing.
Authority Groups
PROTECTION
Advanced Account Management enables administrators to set authority groups for access to
features of the MX-6240N17040N. Administrators can control which department, for instance, has
full access to copying, printing, scanning and/or fax. Walk-up users enter a code, Local Name and
V
Password, or LDAP User Authentication to access the features assigned to their group.
Data Encryption and Overwrite
To help protect your data, the MX-6240N/7040N can encrypt document data using AES
(Advanced Encryption Standard) 256-b'ut encryption. The MX-6240N/7040N can also erase
the temporary memory on the hard drive by overwriting the encrypted data up to seven times!
offering an unprecedented level of assurance. A convenient End-of-Lease feature overwrites
all data! including the Document Filing area, user data! job status data and address book.
Shaqfs Standard Key Security Features at a Glance
256-Bit Data Enclwtion
Up to 7 times Data Ove,write Protection
Group Account Management for up to 1000 Users
Network Scanning Access Control
To help protect your network from unauthorized e-mail communications, the MX-6240N/7040N
supports User Authentication, requiring users to login before performing any network scanning
operations.
Confidential Printing
Port Management
IP/MAC Address Filtering
Control Device Access Over the Network
To help restrict access to the device over the network, the MX-6240N/7040N offers IPsec, SMB
and extended support for SSL Encryption (Secure Sockets Layer), lP/MAC address filtering, IEEE
802.lx authentication! protocol enable/disable and port management for maximum security.
Documents Remain Confidential
The MX-6240N/7040N offers Confidential Printing, which when used, requires users to enter
a PIN code in order to print a queued document. To help protect your direct-print documents
from unauthorized viewing, the MX-6240N/7040N offers encrypted PEW printing and scanning.
Additionally, Secure Fax Release ensures received fax documents are held in memory until
an authorized user enters a PIN code, so that compliance with healthcare regulations such as
HIPAA is easier.
Tracking and Auditing Information
Legislation and industry policies require companies to be more aware of information flow from
their offices. Sharp offers both built-in and additional hardware/software which allows users to
control, access and track usage of each device on the network.
Data Security Kit (Optional)
For maximum protection, the optional data security kit offers additional features, such as
Data Overwrite on-demand and at power up, Document Filing access control, Incorrect
Password Lockout and Restricted Status Display and Restricted List printing.
These scalable security offerings aim to protect your intellectual property, preserve confidential
information and help your business to meet regulatory requirements, such as the Health Insurance
Portability and Accountability Act (HIPM) and the Gramm-Leach-Bliley Act (GLB). For additional
information visit: wwwsharpusa corn/security.
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I',
S
I
Main Specifications
MX-62400!
Bane modhe inctus LCD, nö-a OSPE, 3000-sheen paper
MX-7040N
Netwerk Printhng System (Standard)
PDL
Standard PcL 5 cvmpahble Adobe'. PotnScripl5 3,
capacity two tandem 2000-sheet jays/ants 500 sheet Coon),
1-16 hard dab drive, PCltyAdobe pentscshpt S
4K lea-Sheet Stapter/Firslalaer (MX-FN2I: option)
opeanat ons
Oulpal Trays
gessltaelen
1200 a 1200 dpi/S-so precxssiog
psinsrnp, crier eetwsnk scanning, web browner, retractable keyboard
PrInt Speed
dWO pages pee minnie )5)h" all)
and Mc-AMX2 spptlounian commornicyhen module
Print Drivers
Windewo Screen° 2003-2005, Wiideeao OP. Windows OP sOd,
network
Upper tray; Moneiag offset tray tup go 1505 lanan see sheets)
Middle ray: 250 cheers )ener eine, ret-stapled)
[anton tray. Maying offset tray (up te 2450 loner sine sheets)
Stapling Capacity
Up 10050 steels Oeeer/attlemertl
Plots gaper, letter/lepal/tedger size ar raised
Type
Cenade, colon multi'fsncdon digjtaldccutnlent system
Wlnataws Sawer 2503-2Oee a64, Windows niona', Windows Vista'
Snapllnp Media
D'optay
50.5 )diugonst(gs measured) celar S man/ia high-reseludines leans
a04, Windewa 7, Windows 7 a64, MAC 055 (incLuding nn.4.n n.
Stapling Paadtons
I Snort, 1 near, or 2 pain) genehiteg
panel titAn9 display. 1024 a 600 dots (W-SVG/
sas.sas.y. no.S.5-ns.e,e, 10.i'l0.7.2), all MAC PRO,
Hale Panrohlng
Oplionat three-bole patch anti Mt-PNn3B
Poreersoerce
I2OPACOdHY.15/eape
Functions
copy, pdnt, aetweran print. neneanle scan. dccemonl tiling and faa
Copy Syslerr
Dry elsctrestatla transfer/Dual campedlent develepen,%layredc broth
Fealanea
Aeta coenIiurssien, consinuaunt pnirdbng, etecteenic conning,
Nap printing, daylea pdnnisg, oeaslepermcy ieaenls, margin
Power Coraumptiaa 225w/3SOee wish MX'MFlO
shot, iwapt eetalsi, ditlerlons coven page, peeler plan. job
Weighs
Dimensions
prag.: 134.5 los,
Oripinris
Streets and baund donumeses
bypass puinn, job eetenniva, centidentiel pnirtt, grant print, asee
MaoOniginslSize
15, a r7"
esihenticahon, image anaanp aed wpsenmanlo, Addillonal features;
Copy Size
Mis. 5th e nra', May. 11' e17' t 12 tie
Meltnpae pannQtlet print, resgorle tandem pnirl, esther cow
40 leO-Sheet Slapler/Saddle Winch F'snishaer (Mt-FPenZ option)
Copy Gonad
62110 ppm BOW/Celen (50h ci nj
pdnl mcde, u/tamed ceeer pspeyless pape/other page, loran
Tygs
onaday, tab paper terings, tab printing, chaptee inoada and
pvpelatmleaven
Oaspat Trays
.)!Pr)OnNtitre
MX-624nN
Final Copy Time
MX-7040N
5&W
Colon
n&W
Planet Class
4.0
5.6
3.7
5-0
05FF
6.5
0.2
6.3
5,5
On Seconds)5
Direct Printing
Coke
Approa.: 303/4" )ed)a3O' (d( s 4n" (tt) palm tray eenended(
4000iheet coioole stapler Sinister inn-shoot stapling)
urger tray: Moving odsal tree lap to 1500 loses abe sheets)
M'ddle reap; 255 sheets 1101100 sire, nasr'etaplex)
File Typos: 11FF, JPEG, PCI.. PRO. TXT, POP, Enec0epted FOP.
[owen ray: hrdgyning sttsel Cay lap me 2450 loser size nneelal
Posnsonipa uad Windows 5p5r fiR, Web page, E-mail and liSt)
Stapling Capacity
Up en ioo sheets (tosen/ssanennenr)
ResIdent Fonts
80 ostrina fonts )PCL(, 130 tsenns (PS)
Staphng Media
Plain payee, lester/lagayledger sine or nna(esd
Wamn Up llmn
55 seconds or less2
Interlace
53-45 Estomyt 10/I 00/I COO Base-I, USB 2,0
Seapang Peudlano
i trans. 1 rear, Sr 2 peimt ttitchirg
Magniticatiar
25% at 400% inl%incrernerts 1mW dscsuirnent tendon 25%'200%(
Openatinp
Windows Senwer 2003'200t. Windows VP. Windows Vista,
Saddle Stitch
Coaler ssdclstcerder had (2 staples) lenen/legavledgen papet sloen
Drigtaal Food
150-street DSPF
Systems
ttdednoes 7, MAC DSO-9.2.2, MAC OSd le.2.e, 00,3,5,10 4.r 1,
Saddle SlIcn
Up to 5 sets (16-20 shmtg)yl 0 sets tn 1-15 sheets per seti/is sets
10,5-roSa, 10,6-10.6.5, Novell
Mae. Sets
(5-is theeta per ses)/25 sets (1-5 sheets per Dent
OS 4.10, Solanir 2o, Unit', Linut and Chat )Melalrsae,
Hale Psiehlng
Opsienat three-hole punch siC MX-P5n35
120 VAC, 60HZ, 15 Amps
P!ed_
!!i.!YEJ0J.2 P1a55
--
oil ftSSY e 1.11Th 17"
Originat Sicea
500 a 605", StY 0 1n,i
Paper Capacty
Std. 3000 Stteese/Mun. SOOn Sneers
Pnewntatieet Sewer 4, 4.5) enad Wmdsane leemind Semicea,'
Power Scarce
Id chess
TCP/IP )Fn4, lPn6, IPSEC) SCo (bliP, IPP, FTP), SNMPe3, SB/a?,
!i!!Lcryosumpsan 220na/350w with hrtX-MFO5
Pnetocata
POPs, LOAF, ao2,na len Wiadoees and Lint. [PD and LPR tar Lint.
Weight
Ayorsn.: 134.5 lbs.
lsgatosdpsn/ttatamentun2' ala"). Oytteenal: Mutt-bypass Tray
IPO/SPO' ton Novell eaoironmeuta tad EthenTslke. AppleTatt tar
Disgesojana
dIparas.: 303/4' 1w) a SO)d) e 4i' tht (with lnagiéetesded)
For erschine) - r 00 ateets )etter/legeslI ledgor/snareweravmgnarch
Macinnooha ennaireengenas.n
1200 sheets (loner size), Tandem
Paper Feed
Stsnatand: Tandem Tray 1
Sizes
Tray 2 BOO sheets (loser size). Trays 3/4 500 aheess ea, Peter!
and Types
3055-sheet Large Cagacey Casseee liedgs4a
MS-MEW
lOOsheal Multi-bypass lIsp yen maclsinet
lWi-MFn
500-sheet Mutti-bypass nray yen Mc.[Cl3(
Mt-Fang
4K Slacking 55SateW Staple Fenhhenn
Secsrie)t Standarda IEEE26000&2005. DoD )NSTISSP( Oil, Des Direcizee esOt,2,
tO lb. hand tales lb brialel,
DoD (DISA(
NeiwonIe Scarenlag Syseerna (Standard)
Standond; Coins, merecaronee, groysoele
M5-F525
M)-FN21
4K Stscka'np 50-Shoot Staple/Saddle Stdeh Fngiahsnn
[Cl (2-drawer) -15 lb. hand to in) F. cover, Letter LCckadger
Scan Modes
LCC '1516. hand torso bsistd. Supysnted paper 5peo include thin,
Man, Oripinat Sloe
in-eli"
MX-FR122
4K Slacking iOU-Sheet Staplentsadele Botch Finisher
plain, recycled, eaton, leltee head, pee-printed and gre-perched,
Optical Aeseludton
6130 dpi
MO-CFi
2-Tray Inserter Undn
embossed and etos°y.
Oualpnmt Modes
500 dpi, 4)0 dpi. 300 dpi, 2)0 djo. nOt dpi. iOO dpi
Ma'FOlO
Malri-taldisg Unt'
Image Foranano
Mensenreere. TOP. PDF. Eecq'psed PDF, fF5
Ma-eels
Mt-RBt3
Paper Pans Unit (tsr macnIne)
nteer
Up to n.e OHs Malsipracassur
Intandace
yJ-45 Eahennen tlOynoo/l0005ase-1). I/DO 2.0)2 reef pros,
Color: Crayncale, Color TIFF, JPEG, FOE, Encrypted PDF. SnS
0-!i4
intemel Fee: l'IFF'PX, FlOP-F, TIPF-Sa
Intemet Fan gate; Mh/MMR )opslo a)', E-mail. Dasktap, FTP. Paldar
Mt-PNi2B
3-Hale Puech Limo lee Mx-yNngyrN2t(
d)Mti, 656, ln'.gmat baa )cpaionn); Seupm 63 Isa )pahen)
Ma-PatioB
5-11015 Punch Unh lee hW-Ptd2T/t'N22(
Up to 2000 (cemaitned scan dentinadma)
60-5C2
Staple Cantidpe (ter W-FNT9/FN2O(
Standard 5 66
CompressIon
n Ta
Scar Oesllaaeana
Ode-eoach Desa.
Paper Pass Lire tier MX-LCn3l
ltwnnm user
Mornechmmo Scarleiste: Uncamprndned. 63MM), 64 IMRuIMMg)
Menaclensnnns I5/D)
Relay Unit1
Cslar/Grayacele; JPEG )niph. middle, low)
image
Phete, Full Color Mod
4KSladcing IOU-Sleet Staple Finisher'
Ms-Wild
Ma-miss
rena and rear), CBS 2.0 (1 deVon pane)
._alc9!Ra!°°° dpi; Cogy: 0&Wlcdon: 600 x 50)0 dpi
Exposure Cantret
5000-sheet [urge Capacity 2-Drawer Abs read Tray (ledpefln
M50-L003N
)lentr/legav ledger).
!ettdeplacnpyino niti p150mg
Ceier Modes
3500-ottees Lange Capacity Ceesese peagr(n
MO-LOIS
Neework Secallty
Cpu
Copy nets
MX-LC1 2
P/MAC address titening, protocol lisering, pert management,
eoer audlrenlcanon art decummt adnniniseation.r
2505-streets eactr gnawer )leteedegaOtedger/t2" 015'),
Letter FCC 3500 shoett yeted, LedOsn FCC: 3000 steete
Dedeatng
dand Disk Drive
OpliannI Eqtilpaaerat
Printing Pnatocalo
cover, Malli-bopans Tray yer LOB)
Memory
[PR. PP. PPS. PAP, Raw TOP tpxi 0105), FTP and Novell
Psemer/Rpnioter
en Call a eneotspet/i 2" n 15"), Mtati-000am r)er LCD ' 500
sheets (lenen/agall ledaer/etstemeryl 2' e 18), LOT (2-Drawer) -
Tandem Trays - 16-2B lb. hand, Trays 3/4 -16 Ba. herd IglOo lb.
beisngt. Multi-bypass Tray (tsr machIre) -1510, hand no ItO lb.
Paper Welqhls
Noswtre' 3e. 4e, So, Can
Curl Csnrecte'al Ueottn
Mrdeo; Teen, neWptnoe, TeanJpdaned'Photo. Printed-Photo, Rows,
Cmap Destlratlerns Up no Soe
Nt-sos
Staple Ca/Siege (her MX'FN2O)
48 (combined)
Map, Pole-Cuter . Oeoirge: kale or I slop manual
Progranna
Mt-SOOn
Staple Cartidga far MX-FN22)
Haaeaae
256 gradatisns/2 levels )nnonrechrotne)
MaLJoba
UptelOO
MX-SC52
Stapla Cortidge far tW-PN2nyFN22)
Capy Fealaree
Eleckenic earl, halo Colon Sensing. AudIo Paper Selection, Ante
Neawsek Pmtacgls
TCP/IP and SSL (incladan hOTEP, SBuOEP. (CAP. FOP, POP3(, Slr45,
MXTnl 4
MO-mI 4
night Side Cab Tro0
FSMIP and 502-ne.
Maeealeatlan Selector ysMS), image pt'eview/edn, aaln may
E-mail senses user aatarenttaeee Ion LD
aid Acrhe Directory
An-sun
Slump Unit Imenetren /i'SVt Stamp Cartridgs)
margin aords, edge/ceases mane, harsh divide, eud page, cvneeriiaoerl
Sallanare
Shoredosit desklap personal document masegomert software
60-0/1
Slump Csa'nridge (retaired gee wn-sui
(1 user la'cenaeindudgd(
Mt-POT 0
tar Codo Fare Kit
page. OHP inserT, (oh baud, card chat, blank pups elup, miner!
-
Account Cardrol
Cesccn esit Tray
switchers, relate cop,, nenesne copy, tandem cc4ty, book copy,
Netavork Secaeiey
reverse, provt, pararphiet, esasermade, CasIo In inapt, job programs.
Sharp USA Plattorm Appticstian Communication MouSe (MX'AMX2( standard
tp ta 1000 usurs. sippoanu ussr-number anwiasnticatioen tan device),
Mt-PU5i
PS Eupandsa Fit
M5-EBi 1
Enhsncgd Compression Kb
Ma-FOil
Pea Eapsnainr ot'
login narne/toameoerd an Ipain aemeypsttwerd lola WAR lemon) tee
Inserter (NX,CFl
OpUses)
Ceey. Print, Scan. Foe and danumena manegement.
Type
Snardiry. 2 Trays
Pspgr Capacity
Upper Tray; 200 sheets; [enter Tney; 200 Sheets (20th. bond)
MO-EBiS
HOD Mirroring Eapatoha CO
CAC Reagan )reqaires Doss Sacurity Kit)
dowo)
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Inttamsl Faa Fep000idr has
Armware
Flats ROM wish local y/D5), nenennlu dpuste capebility ard tinaware
Paper weight
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Apprao. 51 lbs.
Feaauma
Dacamene Fender Free Step, Job Prosirairta, Remote Frost Panel,
Sapplias
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13 /2' (or)e 35 n/2' Idle 41 0/2" Itt
AC 206-240 VAC 60 HZ, 20 Amps
Weight
Awnoe. 145 lbs.
NLX-O2NVBA
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SHARP
©2012 Sharp Electroraics Corporation. All iglsrae rosor-vad,
Printed (n U.S.A. 03/12' CPD-3865
Drum
MX-700HB
Talon Callectice Container
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Im'aW-S°END
SHARP ELECTRONICS CORPORATION
Sharp Plaza, Mghwah, NJ 07495-1163
1-0D5-DE-SHARP - www.sharptawa.com
Mx-e2NasA
SHARP
a5Wyaaes4reI
Deoigr and specificah'ons subject to diargo withoid noaice. Sharp, Sharp
OSA, Sharpdesk, My Sharp, and all related h'mdemallca are aradernados or
registered tradmmanhca off Sharp Conporabos and/or ta sifiliated comnipaniea.
Wndowe, Wndowg NT, Wndows Server and Wtndows Vrsta are h-mdamnarka
or rmgieterwd srademarko of Mionogoyt Corpsrahon, All other h'adamalloe are
the pespartat of ghe(r reapective owners,
Summer 2013 Pick Award
Sharp MX-7040N
Outstanding 61- to 70-ppm
AS Color MFP
2013 PICk
C_tharp Imaging and Informatioti
Company of America
Sharp Plaza
Mahwah, NJ 07430-2135
wwwsharp- usa.com
The Sharp MX-7040N is BLI's 'Pick" for "Outstanding 61- to 70-ppm A3 Color MFP."
"You just can't beat the value this device offers," said George Mikolay, BLI senior product editor
for A3 MFPs. "Priced well below the average for its group, the MX-7040N was a strong overall
performer, and offers a robust feature set that includes class-leading memory and a high maximum
paper capacity, ensuring users get their money's worth."
"It's also clear that Sharp had end users in mind with this device, as a number of standard capabilities bring convenience and simplify workflows, further enhancing the value proposition," said
Mikolay. For example, tandem printing allows large print jobs to be distributed between two networked engines for faster completion. In addition, a standard retractable keyboard simplifies the
process of entering email destinations, and the control panel supports a standard web browser.
Further, with Print and Send, which is also standard, a document can be sent to various destinations
at the same time it's printed.
"Users can also count on high-quality printed output, especially when it comes to brochures,' said
Mikolay, producing very smooth output with bright color yet natural flesh tones, but also dark text
and solids.
"Proving to be highly reliable over its 275,000-impression durability test, this modular device is also
very versatile," said BLI Manager of Lab Testing Pete Emory. "It can be configured for typical office
use but can scale up to play in light-production environments thanks to excellent paper-handling
capabilities." In addition to its high maximum paper capacity, the device supports a series of measures to prevent misfeeds and downtime, which is key in high-volume environments. For example,
each drawer has sensors to detect if paper has been loaded above rated capacity, and if it has, users
are notified at the device prior to running a job. And while multiple paper drawers can be opened
and Loaded with paper while the device is running, the particular drawer feeding the current job is
locked, preventing any mishaps that can lead to misfeeds. In addition, in the rare occurrence of a
misfeed, drawers that contain misfed paper cannot be opened until all measures to prevent tearing
are executed. The large-capacity deck features an air-feed system and temperature and humidity
sensors to maintain optimal conditions. "And because the large-capacity deck contains no feed rollers, it is virtually maintenance-free," added Mikolay.
B uyersl..ab corn
© 2013 Buyers Laboratory LLC. This report is the sale property at BLI. Duplication in any manner is illegal and strictly forbidden without written
permission from BU. violators will ha prosecuted. To purchase reprints of any flLl publication contact Buyers Laboratory ac at into@buyerslab.com.
Summer 2013 Pick Award
The device's Home screen is completely customizable, with administrators able to customize up to 70 keys based on
users' needs. A real-time scan preview allows users to view, rotate, move and delete pages, all with a fingertip. The intuitive driver includes point-and-click paper source and output destination selection, unlimited user settings for quick programming, and ghosting out of features not available due to current selections.
"Sharp is proud to have our new high-volume color MEP recognized by BLI as best in class," said Mike Marusic, senior
vice president, Sharp Electronics Corporation. "The MX-7040N has earned high marks for its outstanding color-consistent
output, while Sharp's unique triple air-feed technology and advanced finishing features make the device ideal for the most
challenging departmental, print-for-pay and print-on-demand environments. Being recognized by a leading industry organization like BLI truly validates Sharp's position in the light-production space and is a tribute to the world-class products
we provide."
With a base price of $32,500, the Sharp MX-7040N is highly recommended by BLI for an average optimum monthly
volume of 60,000 impressions.
About BLI Pick Awards
Twice a year with its "Pick" awards, DLI gives special recognition in each category to those products that provided the
most outstanding performances in BLI's exhaustive lab tests.
BLI's awards stand alone in that they are based on a rigorous battery of lab tests that takes approximately two months to
complete. The evaluation includes an extensive durability test, during a portion of which each unit is run at the manufacturers maximum duty cycle. BLI's durability test is unique among office product evaluations and uniquely qualifies BLI to
assess reliability, a critical factor for buyers and IT directors.
Other performance attributes evaluated include ease of use, media handling, productivity and value, among others. Each
product that successfully passes BLI's lab test earns BLI's "Recommended" or "Highly Recommended" seal and a BLI
"Certificate of Reliability" and the best performers qualify as "Pick" award contenders, Consequently, BLI "Pick" awards
are hard-earned awards that buyers and IT directors can trust to better guide them in their acquisition decisions.
BUYERS LABORATORY LLC
John Lawler, CEO
Anthony F. Polifrone,
Managing Director
John Donnelly, Managing
Director, DLI International
Joe Douress,
Chief Marketing Officer
Dana Hoffman,
Managing Editor
Dr. Simon Plunitree,
European Managing Editor
Buyers L.a b.COrTI
North America
Lynn Nannariello,
Europe
Asia
Assistant Managing Editor
Carl Schell,
Associate Editor
Pete Emory, Manager
of Laboratory Testing
Tracie Hines, Senior Editoç
Competitive Analysis Reports
Dan DiGiacomo,
Associate Editor
Martin Soane,
European Lab Manager
Jamie Bsales, Senior Product
Editor, Solutions
Priya Gohil,
AssociateEditor
Pia Beddiges, Manager
of Competitive Services
George Mikolay, Senior Product
Editor, A3 MFPs
Jessica Sohiffenhaus,
Research Editor
Marlene Orr, SeniorProduct
Editor, Printers and A4 MFPs
David Sweetnam,
Head of European Research
and Lab Services
Lisa Reider, Senior Product Editor,
Scanners and Environmental
TAR, Patrick, Art Director
Anthony Marchesini,
IT Director
2013 Buyers Laboratory ILC. This report is the sole property of B. Duplication mt any manner is illegal and strictly torbidden without written
permission from BU. violators will be preseculed, To purchase reprints of any eLI publication contact Buyers Laboratory LLC sfinto@buyerslab.com.
Exhibit B
METHOD OF PAYMENT
Payments shall be made based upon quarterly invoices (billed hi arrears) submitted by the
Consultant and approved by the Authorized Representative, as outlined in Paragraph 6 of this
Agreement. The Consultant shall receive compensation based upon the attached Request for
Proposal (RFP) #029-13, Multi-Functional Copiers and Copier Maintenance and the proposal
response from Pacific Office Automation. Any additional equipment, accessories, services,
andlor fees must be approved in writing and are subject to appropriation of funds.
The detailed list of copiers and accessories are attached and incorporated herein.
10
Exhibit C
INSURANCE REQUIREMENTS
The Consultant agrees to procure and maintain with insurers with an A- or better
1.
rating as determined by Best's Key Rating Guide, at its own expense, the following policies of
insurance:
Workers' Compensation insurance to cover obligations imposed by applicable
laws for any employee engaged in the performance of work under this Agreement, and
Employers' Liability insurance with the following limits:
Workers' Compensation:
Employers' Liability:
Statutory
$1,000,000
Commercial General Liability insurance with minimum combined single limits of
ONE MILLION DOLLARS ($1,000,000) each occurrence and ONE MILLION DOLLARS
($1,000,000) aggregate. The policy will be applicable to all premises and operations. The policy
will include coverage for bodily injury, broad form property damage (including completed
operations), personal injury (including coverage for contractual and employee acts), blanket
contractual, independent contractors, products, and completed operations. Thc pulidywiW
s
.: ;-.
ra'e for ex.l.
iii .
.
The policy will contain a
,f
severability of interests provision.
Commercial Automobile Liability insurance with minimum combined single
limits for bodily injury and property damage of not less than ONE MILLION DOLLARS
($1,000,000) each occurrence with respect to each of Consultant's owned, hired and non-owned
vehicles assigned to or used in performance of the services. The policy will contain a
severability of interests provision.
Professional Liability Insurance Coverage in an amount not less than One Million
s ($1,000,000.00), and Consultant shall maintain such coverage for at least two (2) years
m the termination of this Agreement.
2.
The required Commercial General Liability and Commercial Automobile
Liability policies will be endorsed to include Douglas County as a Certificate Holder and name
Douglas County, its officers and employees as additional insureds. The required Workers'
Compensation policy will be endorsed to include Douglas County as a Certificate Holder.
Douglas County reserves the right to request and receive a certified copy of any policy and any
endorsement thereto.
3.
The certificates of insurance will be attached to this Agreement as evidence that
policies providing the required coverages, conditions, and minimum limits are in lull force and
effect. The completed certificates of insurance and any notices, within 20 days of cancellation,
termination, or material change will be sent to:
11
Sheryl D. Monroe
Douglas County
Risk Management
100 Third Street
Castle Rock, Colorado 80104
The Consultant will not be relieved of any liability, claims, demands, or other
obligations assumed by its failure to procure or maintain insurance, or its failure to procure or
maintain insurance in sufficient amounts, durations, or types.
Failure on the part of the Consultant to procure or maintain policies providing the
required coverages, conditions and minimum limits will constitute a material breach of contract
upon which Douglas County may immediately terminate this Agreement.
The parties hereto understand and agree that Douglas County is relying on, and
does not waive or intend to waive by any provision of this Agreement, the monetary limitations
(presently $150,000 per person and $600,000 per occurrence) or any other rights, immunities,
and protections provided by the Colorado Governmental Immunity Act, Sections 24-10-101 et
seq., C.R.S., as from time to time amended, or otherwise available to Douglas County, its
officers, or its employees.
Approved
Sheryl D.
oe
Risk Manager
12