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USER’S GUIDE
MFC-490CW
Version 0
UK/IRE/GEN/SAF
If you need to call Customer Service
Please complete the following information for future reference:
Model Number: MFC-490CW
Serial Number:
Date of Purchase:
Place of Purchase:
1
The serial number is on the back of the unit. Retain this User's Guide with your sales receipt as a permanent record of your purchase, in the event of theft, fire or warranty service.
Register your product on-line at
http://www.brother.com/registration/
By registering your product with Brother, you will be recorded as the original owner of the product. Your registration with Brother:
may serve as confirmation of the purchase date of your product should you lose your receipt; and
may support an insurance claim by you in the event of product loss covered by insurance.
© 2008 Brother Industries, Ltd.
Approval Information and Compilation and
Publication Notice
THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE
FITTED WITH THE APPROPRIATE CONNECTOR.
APPROVAL INFORMATION
Brother advises that this product may not function correctly in a country other than where it was originally purchased, and does not offer any warranty in the event that this product is used on public telecommunication lines in another country.
Compilation and Publication Notice
Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications.
The contents of this manual and the specifications of this product are subject to change without notice.
Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages (including consequential) caused by reliance on the materials presented, including but not limited to typographical and other errors relating to the publication.
i
ii
EC Declaration of Conformity under the R & TTE
Directive
Table of Contents
Section I General
1
2
3
General Information 2
Symbols and conventions used in the documentation .................................... 2
Accessing the Software User’s Guide and Network User’s Guide ........................3
Accessing Brother Support (For Windows
) ......................................................... 5
Loading paper and documents 9
Loading envelopes and postcards.................................................................11
Removing small printouts from the machine .................................................14
General setup 21
Putting your machine in Power Save mode...................................................21
Bringing your machine out of Power Save mode ..........................................21
iii
4
Setting the Dim Timer for the backlight ........................................................26
Security features 27
Setting and changing the TX Lock password ................................................27
Section II Fax
5 Sending a Fax 30
Faxing Letter size documents from the scanner glass ..................................31
Cancelling a Broadcast in progress...............................................................32
Sending faxes using multiple settings ...........................................................33
Dual access (Monochrome only) ...................................................................34
Delayed Faxing (Monochrome only)..............................................................35
Delayed Batch Transmission (Monochrome only) .........................................35
Checking and cancelling waiting jobs ............................................................35
Setting your changes as a new default..........................................................36
Restoring all settings to the factory settings ..................................................36
iv
6
7
Receiving a Fax 37
F/T Ring Time (Fax/Tel mode only)...............................................................39
Memory Receive (Monochrome only)..................................................................40
Turning off Memory Receive Operations....................................................... 42
Changing Memory Receive Operations.........................................................43
Setting a Remote Access Code..................................................................... 44
Using your Remote Access Code..................................................................45
Changing your Fax Forwarding number ........................................................47
Telephone and External devices 48
Fax/Tel mode in Power Save condition .........................................................48
Setting the Telephone Line Type...................................................................49
Connecting an external TAD (telephone answering device)................................51
Recording outgoing message (OGM) on an external TAD............................52
Connecting an external or extension telephone ............................................53
Operation from extension telephones............................................................53
Using extension telephones (U.K. only) ........................................................54
Using a cordless external telephone .............................................................55
v
vi
8
9
Dialling and storing numbers 56
Changing Speed Dial names or numbers......................................................60
Setting up groups for broadcasting................................................................60
Combining Quick Dial numbers .....................................................................62
Printing Reports 63
10 Polling 65
Setup to receive polling with secure code .....................................................65
Sequential polling (Monochrome only) ..........................................................66
Setup for polled transmit with secure code....................................................67
Section III Copy
11 Making copies 70
Changing copy speed and quality .................................................................71
Enlarging or reducing the image copied ........................................................72
Making N in 1 copies or a poster (Page Layout) ..........................................72
Adjusting Brightness and Contrast ................................................................74
Setting your changes as a new default..........................................................77
Restoring all settings to the factory settings ..................................................77
Section IV Direct Photo Printing
12 Printing photos from a memory card or
USB Flash memory drive 80
Printing from a memory card or USB Flash memory drive without a PC.......80
Scanning to a memory card or USB Flash memory drive without a PC ........80
Using PhotoCapture Center™ from your computer.......................................80
Using a memory card or USB Flash memory drive .......................................80
Memory cards or a USB Flash memory drive folder structure.......................81
vii
Adjusting Brightness, Contrast and Colour....................................................93
Setting your changes as a new default..........................................................95
Restoring all settings to the factory settings ..................................................95
Scan to a memory card or USB Flash memory drive ..........................................96
How to scan to a memory card or USB Flash memory drive.........................96
13 Printing photos from a camera 99
Printing photos directly from a PictBridge camera...............................................99
Printing photos directly from a digital camera (without PictBridge)....................101
Section V Software
14 Software and Network features 104
viii
Section VI Appendixes
A
B
C
Safety and Legal 106
IMPORTANT - For your safety ....................................................................112
EU Directive 2002/96/EC and EN50419......................................................113
Compliance Statement ..............................113
Troubleshooting and Routine Maintenance 116
If you are having difficulty with your machine .............................................. 116
Transferring your faxes or Fax Journal report .............................................128
Cleaning the outside of the machine ...........................................................135
Cleaning the machine printer platen............................................................ 137
Menu and Features 143
ix
x
D
E
F
Specifications 162
Wireless one-push configuration .................................................................176
Glossary 177
Index 181
Section I
General
General Information
Loading paper and documents
General setup
Security features
I
2
1
General Information
Using the documentation
Thank you for buying a Brother machine!
Reading the documentation will help you make the most of your machine.
1
Symbols and conventions used in the documentation
The following symbols and conventions are used throughout the documentation.
1
Bold
Italics
Courier
New
Bold typeface identifies specific buttons on the machine’s control panel, or on the computer screen.
Italicized typeface emphasizes an important point or refers you to a related topic.
Text in the Courier New font identifies messages on the
LCD of the machine.
Warnings tell you what to do to prevent possible personal injury.
Cautions specify procedures you must follow or avoid to prevent possible damage to the machine or other objects.
Electrical Hazard icons alert you to possible electrical shock.
Notes tell you how you should respond to a situation that may arise or give tips about how the operation works with other features.
Improper Setup icons alert you to devices and operations that are not compatible with the machine.
1
Accessing the
Software User’s Guide and Network User’s
Guide
1
This User’s Guide does not contain all the information about the machine such as how to use the advanced features of the Printer,
Scanner, PC Fax and Network. When you are ready to learn detailed information about these operations, read the Software User’s
Guide and Network User’s Guide that are on the CD-ROM.
Viewing Documentation
1
Viewing Documentation
(For Windows
®
)
To view the documentation, from the Start menu, point to Brother, MFC-XXXX (where
XXXX is your model name) from the programs group, and then choose
User’s Guides in HTML format.
If you have not installed the software, you can find the documentation by following the instructions below:
1
a
Turn on your PC. Insert the Brother
CD-ROM into your CD-ROM drive.
b
If the model name screen appears, click your model name.
General Information c
If the language screen appears, click your language. The CD-ROM Main
Menu will appear.
1
Note
If this window does not appear, use
Windows
®
Explorer to run the start.exe program from the root directory of the
Brother CD-ROM.
d
Click Documentation.
e
Click the documentation you want to read.
HTML documents: Software
User’s Guide and Network User’s
Guide in HTML format.
This format is recommended for viewing on your computer.
PDF documents: User’s Guide for stand-alone operations, Software
User’s Guide and Network User’s
Guide in PDF format.
This format is recommended for printing the manuals. Click to go to the Brother Solutions Center, where you can view or download the PDF documents. (Internet access and
PDF Reader software are required.)
3
4
Chapter 1
How to find Scanning instructions
There are several ways you can scan documents. You can find the instructions as follows:
Software User’s Guide
Scanning
(For Windows
®
2000 Professional/
Windows
®
XP and Windows Vista
®
)
ControlCenter3
(For Windows
®
2000 Professional/
Windows
®
XP and Windows Vista
®
)
Network Scanning
ScanSoft™ PaperPort™ 11SE with OCR
How-to-Guides
The complete ScanSoft™ PaperPort™
11SE with OCR How-to-Guides can be viewed from the Help selection in the
ScanSoft™ PaperPort™ 11SE application.
1
How to find Network setup instructions
Your machine can be connected to a wireless or wired network. You can find basic setup instructions in the Quick Setup Guide. If your wireless access point supports
SecureEasySetup™, Wi-Fi Protected
Setup™ or AOSS™, follow the steps in the
Quick Setup Guide. For more information about network setup please see the Network
User's Guide.
1
Viewing Documentation
(For Macintosh
®
)
a
Turn on your Macintosh
®
. Insert the
Brother CD-ROM into your CD-ROM drive. The following window will appear.
1
b
Double-click the Documentation icon.
c
Double-click your language folder.
d
Double-click top.html to view the
Software User's Guide and Network
User's Guide in HTML format.
e
Click the documentation you want to read:
Software User’s Guide
Network User’s Guide
How to find Scanning instructions
There are several ways you can scan documents. You can find the instructions as follows:
Software User’s Guide
Scanning
(For Mac OS
®
X 10.2.4 or greater)
ControlCenter2
(For Mac OS
®
X 10.2.4 or greater)
Network Scanning
(For Mac OS
®
X 10.2.4 or greater)
1
Presto!
®
PageManager
®
User’s Guide
The complete Presto!
®
PageManager
®
User’s Guide can be viewed from the Help selection in the Presto!
®
PageManager
® application.
How to find Network setup instructions
Your machine can be connected to a wireless or wired network. You can find basic setup instructions in the Quick Setup Guide. If your wireless access point supports
SecureEasySetup™, Wi-Fi Protected
Setup™ or AOSS™, follow the steps in the
Quick Setup Guide. For more information about network setup please see the Network
User's Guide.
1
General Information
Accessing Brother
Support
(For Windows
®
)
You can find all the contacts you will need, such as Web support (Brother Solutions
Center).
Click Brother Support on the main menu.
The following screen will appear:
1
1
To access our web site
(http://www.brother.com), click Brother
Home Page.
For the latest news and product support information (http://solutions.brother.com), click Brother Solutions Center.
To visit our web site for original Brother
Supplies
(http://www.brother.com/original/), click
Supplies Information.
To access the Brother CreativeCenter
(http://www.brother.com/creativecenter/) for FREE photo projects and printable downloads, click Brother
CreativeCenter.
To return to the main page, click Back or if you have finished, click Exit.
5
Chapter 1
Control panel overview
9
8
1
1 2
1 Fax and telephone keys:
Redial/Pause
Redials the last 30 numbers called. It also inserts a pause when programming quick dial numbers.
Tel/R
This key is used to have a telephone conversation after picking up the external handset during the F/T pseudo-ring.
Also, when connected to a PBX, you can use this key to gain access to an outside line or to transfer a call to another extension.
2 Dial Pad
Use these keys to dial telephone and fax numbers and as a keyboard for entering information into the machine.
The # key lets you temporarily switch the dialling mode during a telephone call from
Pulse to Tone.
3 Mode keys:
Fax
Lets you access Fax mode.
Scan
Lets you access Scan mode.
Copy
Lets you access Copy mode.
Photo Capture
Lets you access PhotoCapture Center™ mode.
4 Menu keys:
Volume keys
d c
When the machine is idle, you can press these keys to adjust the ring volume.
Speed Dial key
Lets you store, look up, and dial numbers that are stored in the memory.
d
or c
Press to scroll backward or forward to a menu selection.
Also, press to choose options.
6
7
General Information
6
1
3
a
or b
Press to scroll through the menus and options.
Menu
Access the main menu.
Clear/Back
Press to delete characters or to go back to the previous menu level.
OK
Choose a setting.
5 Start keys:
Colour Start
Lets you start sending faxes or making copies in full colour. Also lets you start a scanning operation (in colour or mono, depending on the scanning setting in the
ControlCenter software).
Mono Start
Lets you start sending faxes or making copies in monochrome. Also lets you start a scanning operation (in colour or mono depending on the scanning setting in the
ControlCenter software).
4 5
6
Stop/Exit
Stops an operation or exits from a menu.
7 Ink Management
Lets you clean the print head, check the print quality, and check the available ink volume.
8 LCD (liquid crystal display)
Displays messages on the screen to help you set up and use your machine.
Also, you can adjust the angle of the LCD by lifting it.
9 Power Save
Lets you put the machine into Power Save mode.
7
8
Chapter 1
LCD screen indications
The LCD shows the current machine status when the machine is idle.
1 2 3 4
1
Basic Operations
The following steps show how to change a setting in the machine. In this example the
Mode Timer setting is changed from
2 minutes to 30 seconds.
a
Press Menu.
b
Press a or b to choose
General Setup.
General Setup
1
5
1 Wireless Status
A four level indicator shows the current wireless signal strength if you are using a wireless connection.
MENU
Press OK.
Select & Press OK c
Press a or b to choose Mode Timer.
0 Max
2 Memory Status
Lets you see the available memory in the machine.
3 Ink indicator
Lets you see the available ink volume.
4 Current Receive Mode
Lets you see the current receive mode.
Fax (Fax only)
F/T (Fax/Tel)
TAD (External TAD)
Mnl (Manual)
5 Faxes in memory
Shows how many received faxes are in the memory.
MENU Select & Press OK d
Press d or c to choose 30Secs.
MENU Select & Press OK
Press OK.
You can see the current setting on the
LCD:
MENU e
Press Stop/Exit.
Select & Press OK
2
Loading paper and documents
2
Loading paper and other print media
Note
To print on 10 x 15 cm or Photo L paper, you must use the photo paper tray. (See
Loading photo paper on page 13.)
a
If the paper support flap is open, close it, and then close the paper support. Pull the paper tray completely out of the machine.
2
c
With both hands, gently press and slide the paper side guides (1) and then the paper length guide (2) to fit the paper size. Make sure that the triangular marks (3) on the paper side guides (1) and paper length guide (2) line up with the mark for the paper size you are using.
2
1
3
2 b
Lift the paper tray cover (1).
1
3
Note
When you are using Legal size paper, press and hold the universal guide release button (1) as you slide out the front of the paper tray.
1
9
Chapter 2 d
Fan the stack of paper well to avoid paper jams and misfeeds.
Note
Be careful that you do not push the paper in too far; it may lift at the back of the tray and cause feed problems.
g
Close the paper tray cover.
Note
Always make sure that the paper is not curled or wrinkled.
e
Gently put the paper into the paper tray print side down and top edge in first.
Check that the paper is flat in the tray.
h
Slowly push the paper tray completely into the machine.
f
Gently adjust the paper side guides (1) to the paper with both hands.
Make sure the paper side guides touch the sides of the paper.
1 i
While holding the paper tray in place, pull out the paper support (1) until it clicks and unfold the paper support flap (2).
2
1
Note
Do not use the paper support flap for
Legal paper.
10
Loading envelopes and postcards
About envelopes
Use envelopes that weigh between 80 to
95 g/m
2
.
Some envelopes need margin settings to be set in the application. Make sure you do a test print first before printing many envelopes.
2
CAUTION
DO NOT use any of the following types of envelopes, as they will cause paper feed problems:
• That are of a baggy construction.
• That are embossed (have raised writing on them).
• That have clasps or staples.
• That are pre-printed on the inside.
Glue Double flap
2
Loading paper and documents
How to load envelopes and postcards
2
a
Before loading, press the corners and sides of envelopes or postcards to make them as flat as possible.
Note
If envelopes or postcards are ‘doublefeeding’, put one envelope or postcard in the paper tray at a time.
2
Occasionally you may experience paper feed problems caused by the thickness, size and flap shape of the envelopes you are using.
11
Chapter 2 b
Put envelopes or postcards in the paper tray with the address side down and the leading edge (top of the envelopes) in first. With both hands, gently press and slide the paper side guides (1) and paper length guide (2) to fit the size of the envelopes or postcards.
1
If you have problems when printing on envelopes, try the following suggestions:
2
a
Make sure the flap is either to the side of the envelope or to the back edge of the envelope when printing.
b
Adjust the size and margin in your application.
2
12
Loading photo paper
Use the photo paper tray which has been assembled on the top of the paper tray cover to print on Photo (10
× 15 cm) and Photo L size paper. When you use the photo paper tray, you do not have to take out the paper that is in the tray beneath it.
a
Squeeze the blue photo paper tray release button (1) using your right index finger and thumb and push the photo tray forward until it clicks into the photo printing position (2).
2
1
Loading paper and documents c
Put the photo paper into the photo paper tray and gently adjust the paper side guides to the paper.
Make sure the paper side guides touch the sides of the paper.
Note
• Be careful that you do not push the paper in too far; it may lift at the back of the tray and cause feed problems.
• Always make sure that the paper is not curled or wrinkled.
d
When you have finished printing photos return the photo paper tray to the normal printing position.
Squeeze the blue photo paper tray release button (1) using your right index finger and thumb and pull the photo tray backward until it clicks (2).
1
2
2
Photo Paper Tray
b
Press and slide the paper side guides (1) and paper length guide (2) to fit the paper size.
1
2
2
13
Chapter 2
Removing small printouts from the machine
When the machine ejects small paper onto the paper tray you may not be able to reach it. Make sure printing has finished, and then pull the tray completely out of the machine.
2
Printable area
The printable area depends on the settings in the application you are using. The figures below show the unprintable areas on cut sheet paper and envelopes. The machine can print in the shaded areas of cut sheet paper when the Borderless print feature is available and turned on.
(See Printing for Windows
®
or Printing and Faxing for Macintosh
®
in the Software User’s Guide on the CD-ROM.)
2
Cut Sheet Paper
3
1
4
Envelopes
1
3 4
2
Cut Sheet
Envelopes
Top (1)
3 mm
12 mm
Bottom (2)
3 mm
24 mm
Note
The Borderless feature is not available for envelopes.
Left (3)
3 mm
3 mm
2
Right (4)
3 mm
3 mm
14
Acceptable paper and other print media
2
The print quality can be affected by the type of paper you use in the machine.
To get the best print quality for the settings you have chosen, always set the Paper Type to match the type of paper you load.
You can use plain paper, inkjet paper (coated paper), glossy paper, transparencies and envelopes.
We recommend testing various paper types before buying large quantities.
For best results, use Brother paper.
When you print on inkjet paper (coated paper), transparencies and photo paper, be sure to choose the correct print media in the ‘Basic’ tab of the printer driver or in the Paper Type setting of the menu. (See
When you print on Brother Photo paper, load one extra sheet of the same photo paper in the paper tray. An extra sheet has been included in the paper package for this purpose.
When you use transparencies or photo paper, remove each sheet at once to prevent smudging or paper jams.
Avoid touching the printed surface of the paper immediately after printing; the surface may not be completely dry and may stain your fingers.
Loading paper and documents
Recommended print media
To get the best print quality, we suggest using
Brother paper. (See table below.)
If Brother paper is not available in your country, we recommend testing various papers before purchasing large quantities.
We recommend using ‘3M Transparency
Film’ when you print on transparencies.
2
Brother paper
Paper Type
A4 Plain
A4 Glossy Photo
A4 Inkjet (Matte)
Item
BP60PA
BP71GA4
BP60MA
10 x 15 cm Glossy Photo BP71GP
2
Handling and using print media
Store paper in its original packaging, and keep it sealed. Keep the paper flat and away from moisture, direct sunlight and heat.
Avoid touching the shiny (coated) side of photo paper. Load photo paper with the shiny side facing down.
Avoid touching either side of transparencies because they absorb water and perspiration easily, and this may cause decreased output quality.
Transparencies designed for laser printers/copiers may stain your next document. Use only transparencies recommended for inkjet printing.
You can only print on both sides of the paper with PC printing. (See Printing for
Windows
®
in the Software User’s Guide on the CD-ROM.)
2
15
Chapter 2
Improper Setup
DO NOT use the following kinds of paper:
• Damaged, curled, wrinkled, or irregularly shaped paper
1
1
1 2 mm or greater
• Extremely shiny or highly textured paper
• Paper that cannot be arranged uniformly when stacked
• Paper made with a short grain
Paper capacity of the paper tray
Up to 50 sheets of 80 g/m
2
A4 paper.
Transparencies and photo paper must be picked up from the paper tray one page at a time to avoid smudging.
2
16
Loading paper and documents
Choosing the right print media
2
Paper type and size for each operation
Paper Type Paper Size
Cut Sheet
Cards
Letter
A4
215.9
× 279.4 mm (8 1/2 × 11 in.) Yes
210
× 297 mm (8.3 × 11.7 in.)
Yes
Legal 215.9
× 355.6 mm (8 1/2 × 14 in.) Yes
Executive 184
× 267 mm (7 1/4 × 10 1/2 in.) –
JIS B5
A5
A6
Photo
182
× 257 mm (7.2 × 10.1 in.)
148
× 210 mm (5.8 × 8.3 in.)
105
× 148 mm (4.1 × 5.8 in.)
10
× 15 cm (4 × 6 in.)
–
–
–
–
Photo L 89
× 127 mm (3 1/2 × 5 in.)
Photo 2L 13
× 18 cm (5 × 7 in.)
–
–
Envelopes
Index Card 127
× 203 mm (5 × 8 in.)
PostCard 1 100
× 148 mm (3.9 × 5.8 in.)
PostCard 2
(Double)
148
× 200 mm (5.8 × 7.9 in.)
C5
Envelope
162
× 229 mm (6.4 × 9 in.)
DL
Envelope
110
× 220 mm (4.3 × 8.7 in.)
–
–
–
–
–
COM-10 105
× 241 mm (4 1/8 × 9 1/2 in.) –
Monarch 98
× 191 mm (3 7/8 × 7 1/2 in.)
–
JE4
Envelope
105
× 235 mm (4.1 × 9.3 in.)
–
Transparencies Letter
A4
215.9
× 279.4 mm (8 1/2 × 11 in.) –
210
× 297 mm (8.3 × 11.7 in.)
–
Usage
Fax
–
–
–
–
–
Yes
–
Yes
–
Copy Photo
Capture
Yes
Yes
Yes
Yes
Yes
–
–
–
–
–
–
Yes
–
–
–
Yes
–
–
–
–
–
–
Yes
Yes
–
–
–
–
–
–
–
Printer
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
2
2
17
Chapter 2
Paper weight, thickness and capacity
1
2
Paper Type Weight
Cut
Sheet
Plain Paper 64 to 120 g/m
2
Inkjet Paper
64 to 200 g/m
2
Glossy Paper Up to 220 g/m
2
Cards Photo Card
Up to 220 g/m
2
Index Card Up to 120 g/m
2
PostCard
Envelopes
Transparencies
Up to 200 g/m
2
75 to 95 g/m
2
–
Thickness
0.08 to 0.15 mm
0.08 to 0.25 mm
Up to 0.25 mm
Up to 0.25 mm
Up to 0.15 mm
Up to 0.25 mm
Up to 0.52 mm
–
30
10
10
No. of sheets
100
20
30
Up to 100 sheets of 80 g/m
2
paper.
For Photo 10
×15 cm paper and Photo L paper, use the photo paper tray. (See Loading photo paper on page 13.)
2
18
Loading documents
You can send a fax, make copies, and scan from the ADF (automatic document feeder) and from the scanner glass.
2
Using the ADF
The ADF can hold up to 15 pages and feeds each sheet individually. Use standard
80 g/m
2
paper and always fan the pages before putting them in the ADF.
2
Recommended environment
2
Temperature:
Humidity:
Paper:
20
° C to 30° C
50% to 70%
80 g/m
2
A4
Document Sizes Supported
Length:
Width:
Weight:
148 to 355.6 mm
148 to 215.9 mm
64 to 90 g/m
2
How to load documents
CAUTION
DO NOT pull on the document while it is feeding.
DO NOT use paper that is curled, wrinkled, folded, ripped, stapled, paper clipped, pasted or taped.
DO NOT use cardboard, newspaper or fabric.
2
2
Loading paper and documents
Make sure documents written with ink are completely dry.
a
Unfold the ADF Document Output
Support Flap (1).
b
Fan the pages well.
c
Place your documents, face down, top
edge first in the ADF until you feel them touch the feed roller.
d
Adjust the paper guides (2) to fit the width of your documents.
2
2
1
CAUTION
DO NOT leave thick documents on the scanner glass. If you do this, the ADF may jam.
Using the scanner glass
You can use the scanner glass to fax, copy or scan pages of a book or one page at a time.
2
Document Sizes Supported
2
Length:
Width:
Weight:
Up to 297 mm
Up to 215.9 mm
Up to 2 kg
19
Chapter 2
How to load documents
Note
To use the scanner glass, the ADF must be empty.
a
Lift the document cover.
b
Using the document guidelines on the left and top, put the document face down in the upper left corner of the scanner glass.
2
Scannable area
The scannable area depends on the settings in the application you are using. The figures below show the unscannable area.
3
4
1
2
2
Usage Document
Size
Fax Letter
A4
Top (1)
Bottom (2)
3 mm
3 mm
Scan
Legal
Copy All paper sizes
All paper sizes
3 mm
3 mm
3 mm
Left (3)
Right (4)
4 mm
(Scanner
Glass)
3 mm
(ADF)
1 mm
4 mm
3 mm
3 mm c
Close the document cover.
CAUTION
If you are scanning a book or thick document, DO NOT slam the cover down or press on it.
20
3
General setup
3
Power Save mode
To maintain print quality, prolong print head life, and provide the best ink cartridge economy, you should keep your machine connected to the power at all times.
You can put the machine into Power Save mode by pressing the Power Save key. You can still receive telephone calls in Power
Save mode. For further information on receiving faxes in the Power Save condition,
please see the table on page 21. The delayed
faxes that have been set up will be sent. You can even retrieve faxes using Remote
Retrieval if you are away from your machine.
If you want to do other operations, you must take the machine out of Power Save mode.
Note
If you have connected an external telephone or TAD, it is always available.
Putting your machine in
Power Save mode
3
a
Press and hold down the Power Save key until the LCD shows Shutting Down.
The LCD will stay on for a few seconds before going off.
Bringing your machine out of
Power Save mode
3
a
Press the Power Save key.
The LCD shows the date and time.
Note
• Even if you have put the machine into
Power Save mode, it will periodically clean the print head to preserve print quality.
• You can customize Power Save mode so that, apart from automatic head cleaning, no machine operations are available. (See
Power Save setting on page 21.)
3
Power Save setting
You can customize the machine's
Power Save key. The factory setting is
Fax Receive:On. Your machine can receive faxes or calls even when the machine is in Power Save mode. If you do not want your machine to receive faxes or calls, turn this setting to Fax Receive:Off.
a
Press Menu.
b
Press a or b to choose General Setup.
Press OK.
c
Press a or b to choose
P.Save Setting.
d
Press d or c to choose
Fax Receive:Off (or
Fax Receive:On).
Press OK.
e
Press Stop/Exit.
On/Off setting
Fax Receive:
(factory setting)
Receive mode
Fax Only
External
TAD
Available operations
Fax Receive
Fax Detect
Delayed Fax
Fax Forward
Remote Retrieval
Fax Detect
Delayed Fax
Fax Receive:
Off
Manual
Fax/Tel
— No machine operations will be available other than cleaning the print head.
1
2
3
You cannot receive a fax with Mono Start or
Colour Start.
You cannot receive a fax automatically if you have set the receive mode to Fax/Tel.
Set before you switch off the machine.
3
21
3
Chapter 3
Mode Timer
The machine has four temporary mode keys on the control panel: Fax, Scan, Copy and
Photo Capture. You can change the amount of time the machine takes after the last Scan,
Copy or PhotoCapture operation before it returns to Fax mode. If you choose Off, the machine stays in the mode you used last.
3
a
Press Menu.
b
Press a or b to choose
General Setup.
Press OK.
c
Press a or b to choose Mode Timer.
d
Press d or c to choose 0Sec, 30Secs,
1Min, 2Mins, 5Mins or Off.
Press OK.
e
Press Stop/Exit.
Paper settings
Paper Type
To get the best print quality, set the machine for the type of paper you are using.
a
Press Menu.
b
Press a or b to choose
General Setup.
Press OK.
c
Press a or b to choose Paper Type.
d
Press d or c to choose Plain Paper,
Inkjet Paper, Brother BP71,
Other Glossy or Transparency.
Press OK.
e
Press Stop/Exit.
Note
The machine ejects paper with printed surfaces face up onto the paper tray in front of the machine. When you use transparencies or glossy paper, remove each sheet at once to prevent smudging or paper jams.
3
3
22
Paper Size
You can use five sizes of paper for printing and copying: Letter, Legal, A4, A5 and
10
× 15 cm and three sizes for printing faxes:
Letter, Legal and A4. When you change the size of paper you load in the machine, you will need to change the paper size setting at the same time so your machine can fit an incoming fax on the page.
a
Press Menu.
b
Press a or b to choose
General Setup.
Press OK.
c
Press a or b to choose Paper Size.
d
Press d or c to choose A4, A5,
10x15cm, Letter and Legal.
Press OK.
e
Press Stop/Exit.
3
General setup
Volume Settings
3
Ring Volume
You can choose a range of ring volume levels, from High to Off.
While the machine is idle, press d or c to adjust the volume level. The LCD shows the current setting, and each key press will change the volume to the next level. The machine will keep the new setting until you change it.You can also change the volume through the menu, by following the instructions below:
3
3
Setting the Ring Volume from the menu
a
Press Menu.
b
Press a or b to choose
General Setup.
Press OK.
c
Press a or b to choose Volume.
Press OK.
d
Press a or b to choose Ring.
e
Press d or c to choose Low, Med, High or Off.
Press OK.
f
Press Stop/Exit.
3
23
Chapter 3
Beeper Volume
When the beeper is on, the machine will beep when you press a key, make a mistake or after you send or receive a fax.
You can choose a range of volume levels, from High to Off.
a
Press Menu.
b
Press a or b to choose
General Setup.
Press OK.
c
Press a or b to choose Volume.
Press OK.
d
Press a or b to choose Beeper.
e
Press d or c to choose Low, Med, High or Off.
Press OK.
f
Press Stop/Exit.
3
Speaker Volume
You can choose a range of speaker volume levels, from High to Off.
a
Press Menu.
b
Press a or b to choose
General Setup.
Press OK.
c
Press a or b to choose Volume.
Press OK.
d
Press a or b to choose Speaker.
e
Press d or c to choose Low, Med, High or Off.
Press OK.
f
Press Stop/Exit.
3
Automatic Daylight
Savings Time
You can set the machine to change automatically for daylight savings time. It will reset itself forward one hour in the Spring and backward one hour in the Autumn. Make sure you have set the correct date and time in the
Date&Time setting.
a
Press Menu.
b
Press a or b to choose
General Setup.
Press OK.
c
Press a or b to choose
Auto Daylight.
d
Press d or c to choose Off (or On).
Press OK.
e
Press Stop/Exit.
3
24
Sleep Mode
You can choose how long the machine must be idle (from 1 to 60 minutes) before it goes into sleep mode. The timer will restart if any operation is carried out on the machine.
a
Press Menu.
b
Press a or b to choose
General Setup.
Press OK.
c
Press a or b to choose Sleep Mode.
d
Press d or c to choose 1Min, 2Mins,
3Mins, 5Mins, 10Mins, 30Mins or
60Mins which is the length of time the machine is idle before entering sleep mode.
Press OK.
e
Press Stop/Exit.
3
General setup
LCD screen
3
LCD Contrast
You can adjust the LCD contrast for a sharper and more vivid display. If you are having difficulty reading the LCD, try changing the contrast setting.
a
Press Menu.
b
Press a or b to choose
General Setup.
Press OK.
c
Press a or b to choose LCD Settings.
Press OK.
d
Press a or b to choose LCD Contrast.
e
Press d or c to choose Light, Med or
Dark.
Press OK.
f
Press Stop/Exit.
3
Setting the backlight brightness
If you are having difficulty reading the LCD, try changing the brightness setting.
a
Press Menu.
b
Press a or b to choose
General Setup.
Press OK.
c
Press a or b to choose LCD Settings.
Press OK.
d
Press a or b to choose Backlight.
e
Press d or c to choose Light, Med or
Dark.
Press OK.
f
Press Stop/Exit.
3
3
25
Chapter 3
Setting the Dim Timer for the backlight
3
You can set how long the LCD backlight stays on after the last key press. a
Press Menu.
b
Press a or b to choose
General Setup.
Press OK.
c
Press a or b to choose LCD Settings.
Press OK.
d
Press a or b to choose Dim Timer.
e
Press d or c to choose 10Secs,
20Secs, 30Secs or Off.
Press OK.
f
Press Stop/Exit.
Setting the Wallpaper
You can change the wallpaper.
a
Press Menu.
b
Press a or b to choose
General Setup.
Press OK.
c
Press a or b to choose LCD Settings.
Press OK.
d
Press a or b to choose Wallpaper.
Press OK.
e
Press a or b to choose your wallpaper from the four available designs.
Press OK.
f
Press Stop/Exit.
3
26
4
Security features
4
TX Lock
TX Lock lets you prevent unauthorized access to the machine. You will not be able to continue to schedule Delayed Faxes or
Polling jobs. However, any pre-scheduled
Delayed Faxes will be sent even if you turn on
TX Lock, so they will not be lost.
While TX Lock is On, the following operations are available:
Receiving faxes
Fax Forwarding (If Fax Forwarding was already On)
Remote retrieval (If Fax Storage was already On)
PC Fax Receive (If PC Fax Receive was already On)
While TX Lock is On, the following operations are NOT available:
Sending faxes
Copying
PC printing
Scanning
PhotoCapture
Operation from the Control panel
Note
If you forget the TX Lock password, please call your Brother dealer for service.
4
Setting and changing the
TX Lock password
4
Note
If you have already set the password, you will not need to set it again.
Setting up the password
a
Press Menu.
b
Press a or b to choose Fax.
Press OK.
c
Press a or b to choose
Miscellaneous.
Press OK.
d
Press a or b to choose TX Lock.
Press OK.
e
Enter a 4-digit number for the password.
Press OK.
f
When the LCD shows Verify:, re-enter the password.
Press OK.
g
Press Stop/Exit.
4
4
27
Chapter 4
Changing the password
a
Press Menu.
b
Press a or b to choose Fax.
Press OK.
c
Press a or b to choose
Miscellaneous.
Press OK.
d
Press a or b to choose TX Lock.
Press OK.
e
Press a or b to choose Set Password.
Press OK.
f
Enter a 4-digit number for the current password.
Press OK.
g
Enter a 4-digit number for a new password.
Press OK.
h
When the LCD shows Verify:, re-enter the password.
Press OK.
i
Press Stop/Exit.
4
Turning TX Lock on/off
Turning TX Lock on
a
Press Menu.
b
Press a or b to choose Fax.
Press OK.
c
Press a or b to choose
Miscellaneous.
Press OK.
d
Press a or b to choose TX Lock.
Press OK.
e
Press a or b to choose Set TX Lock.
Press OK.
f
Enter the registered 4-digit password.
Press OK.
The machine goes offline and the LCD shows TX Lock Mode.
4
Turning TX Lock off
a
Press Menu.
b
Enter the registered 4-digit password.
Press OK.
TX lock is automatically turned off.
4
Note
If you enter the wrong password, the LCD shows Wrong Password and stays offline. The machine will stay in TX Lock mode until the registered password is entered.
4
28
Section II
Fax
Sending a Fax
Receiving a Fax
Telephone and External devices
Dialling and storing numbers
Printing Reports
Polling
II
5
Sending a Fax
Entering Fax mode
When you want to send a fax, or change fax send or receive settings, press the
(Fax) key to illuminate it in blue.
5
The LCD shows:
Fax Resolution Standard
FAX Fax Press Start
Press a or b to scroll through the Fax key options. Some functions are only available when sending monochrome faxes.
Caller ID hist. (See page 57.)
Set New Default (See page 36.)
When the option you want is highlighted, press OK.
30
Faxing from the ADF
a
Press (Fax).
b
Place the document face down in the
ADF. (See Using the ADF on page 19.)
c
Enter the fax number using the dial pad,
Speed Dial or Search.
d
Press Mono Start or Colour Start.
The machine starts scanning the document.
Note
• To cancel, press Stop/Exit.
• If you send a mono fax when the memory is full it will be sent in real time.
5
5
Faxing from the scanner glass
5
You can use the scanner glass to fax pages of a book one at a time. The documents can be up to Letter or A4 size.
You cannot send colour faxes with multiple pages.
Note
Since you can only scan one page at a time, it is easier to use the ADF if you are sending a multiple page document.
a
Press (Fax).
b
Load your document face down on the
scanner glass. (See Using the scanner
c
Enter the fax number using the dial pad,
Speed Dial or Search.
d
Press Mono Start or Colour Start.
If you press Mono Start, the machine starts scanning the first
If you press Colour Start, the machine starts sending the document.
e
Do one of the following:
To send a single page, press 2 to choose No (or press Mono Start again).
The machine starts sending the document.
To send more than one page, press 1 to choose Yes and go to
f
Place the next page on the scanner glass.
Press OK.
The machine starts scanning the page.
(Repeat steps e and f for each
additional page.)
Sending a Fax
Faxing Letter size documents from the scanner glass
5
When documents are Letter size, you need to set Scan Size to Letter. If you do not, the side portion of the faxes will be missing.
a
Press (Fax).
b
Press a or b to choose
Glass ScanSize.
c
Press d or c to choose Letter.
Press OK.
Note
You can save the setting you use most
often by setting it as default. (See Setting
your changes as a new default on page 36.)
Colour fax transmission
5
Your machine can send a colour fax to machines that support this feature.
Colour faxes cannot be stored in the memory.
When you send a colour fax, the machine will send it in real time (even if Real Time TX is set to Off).
Cancelling a fax in progress
5
If you want to cancel a fax while the machine is scanning, dialling or sending, press
Stop/Exit.
5
31
Chapter 5
Broadcasting
(Monochrome only)
Broadcasting is when the same fax message is automatically sent to more than one fax number. You can include Groups, Speed Dial numbers and up to 50 manually dialled numbers in the same broadcast.
After the broadcast is finished, a Broadcast
Report will be printed.
a
Press (Fax).
b
Load your document.
c
Press a or b to choose Broadcasting.
Press OK.
d
You can add numbers to the broadcast in the following ways:
Press a or b to choose Add Number and enter a number using the dial pad.
Press OK.
Press a or b to choose Speed Dial and OK. Press a or b to choose
Alphabetical Order or
Numerical Order and OK. Press
a
or b to select a number and OK.
e
After you have entered all the fax
numbers by repeating step d, press
a
or b to choose Complete.
Press OK.
f
Press Mono Start.
5
Note
• If you did not use up any of the numbers for Groups, you can ‘broadcast’ faxes to as many as 250 different numbers.
• The available memory will vary depending on the types of jobs in the memory and the number of locations used for broadcasting.
If you broadcast to the maximum numbers available, you will not be able to use dual access and delayed fax.
• If the memory is full, press Stop/Exit to stop the job. If more than one page has been scanned, press Mono Start to send the portion that is in the memory.
32
Cancelling a Broadcast in progress
a
Press Menu.
b
Press a or b to choose Fax.
Press OK.
c
Press a or b to choose
Remaining Jobs.
Press OK.
The LCD will show the fax number being dialled and the Broadcast job number.
d
Press OK.
The LCD will ask you the following message:
Cancel Job?
Yes i
Press 1
No i
Press 2 e
Press 1 to cancel the number being dialled.
The LCD will then show the Broadcast job number.
f
Press OK.
The LCD will ask you the following message:
Cancel Job?
Yes i
Press 1
No i
Press 2 g
Press 1 to cancel the Broadcast.
h
Press Stop/Exit.
5
Additional sending operations
Sending faxes using multiple settings
5
When you send a fax you can choose any combination of these settings: resolution, contrast, scan size, overseas mode, delayed fax timer, polling transmission and real time transmission.
a
Press (Fax).
The LCD shows:
Fax Resolution Standard
FAX Fax Press Start b
Press a or b to choose a setting you want to change.
c
Press d or c to choose an option.
d
Go back to b to change more settings.
Note
• Most settings are temporary and the machine returns to its default settings after you send a fax.
• You can save some of the settings you use most often by setting them as default.
These settings will stay until you change
them again. (See Setting your changes as
5
Sending a Fax
Contrast
If your document is very light or very dark, you may want to change the contrast. For most documents the factory setting Auto can be used. It automatically chooses the suitable contrast for your document.
Use Light when sending a light document.
Use Dark when sending a dark document.
a
Press (Fax).
b
Press a or b to choose Contrast.
c
Press d or c to choose Auto, Light or
Dark.
Press OK.
Note
Even if you choose Light or Dark, the machine will send the fax using the Auto setting in any of the following conditions:
• When you send a colour fax.
• When you choose Photo as the Fax
Resolution.
5
5
33
Chapter 5
Changing fax resolution
The quality of a fax can be improved by changing the fax resolution.
a
Press (Fax).
b
Press a or b to choose
Fax Resolution.
c
Press d or c to choose the resolution you want.
Press OK.
Note
You can choose four different resolution settings for monochrome faxes and two for colour.
5
Monochrome
Standard
Fine
S.Fine
Photo
Suitable for most typed documents.
Good for small print and transmits a little slower than
Standard resolution.
Good for small print or artwork and transmits slower than Fine resolution.
Use when the document has varying shades of grey or is a photograph. This has the slowest transmission.
Colour
Standard
Fine
Suitable for most typed documents.
Use when the document is a photograph. The transmission time is slower than Standard resolution.
If you choose S.Fine or Photo and then use the Colour Start key to send a fax, the machine will send the fax using the
Fine setting.
Dual access
(Monochrome only)
You can dial a number and start scanning the fax into memory—even when the machine is sending from memory, receiving faxes or printing PC data. The LCD shows the new job number and available memory.
The number of pages you can scan into the memory will vary depending on the data that is printed on them.
Note
If the Out of Memory message appears while scanning documents, press
Stop/Exit to cancel or Mono Start to send the scanned pages.
Real time transmission
5
5
When you are sending a fax, the machine will scan the documents into the memory before sending. Then, as soon as the telephone line is free, the machine will start dialling and sending.
If the memory is full or you are sending a colour fax, the machine will send the document in real time (even if
Real Time TX is set to Off).
Sometimes, you may want to send an important document immediately, without waiting for memory transmission. You can turn on Real Time TX.
a
Press (Fax).
b
Press a or b to choose Real Time TX.
c
Press d or c to choose On (or Off).
Press OK.
Note
In real time transmission, the automatic redial feature does not work when using the scanner glass.
34
Overseas Mode
If you are having difficulty sending a fax overseas due to possible interference on the telephone line, we recommend that you turn on the Overseas mode. After you send a fax using this feature, the feature will turn itself off.
5
a
Press (Fax).
b
Load your document.
c
Press a or b to choose
Overseas Mode.
d
Press d or c to choose On (or Off).
Press OK.
Delayed Faxing
(Monochrome only)
During the day you can store up to 50 faxes in the memory to be sent within 24-hours.
These faxes will be sent at the time of day you
a
Press (Fax).
b
Load your document.
c
Press a or b to choose Delayed Fax.
d
Press d or c to choose On.
Press OK.
e
Enter the time you want the fax to be sent (in 24-hour format).
(For example, enter 19:45 for 7:45 PM.)
Press OK.
Note
The number of pages you can scan into the memory depends on the amount of data that is printed on each page.
5
Sending a Fax
Delayed Batch Transmission
(Monochrome only)
5
Before sending the delayed faxes, your machine will help you economize by sorting all the faxes in the memory by destination and scheduled time. All delayed faxes that are scheduled to be sent at the same time to the same fax number will be sent as one fax to save transmission time.
a
Press (Fax).
b
Press a or b to choose Batch TX.
c
Press d or c to choose On.
Press OK.
d
Press Stop/Exit.
Checking and cancelling waiting jobs
5
You can check which jobs are still waiting in the memory to be sent and cancel a job. (If there are no jobs, the LCD shows
No Jobs Waiting.) a
Press Menu.
b
Press a or b to choose Fax.
Press OK.
c
Press a or b to choose
Remaining Jobs.
Press OK.
Any waiting jobs appear on the LCD.
d
Press a or b to scroll through the jobs and choose the job you want to cancel.
Press OK.
e
Do one of the following:
To cancel, press 1 to choose Yes.
If you want to cancel another job go
To exit without cancelling, press 2 to choose No.
f
When you have finished, press
Stop/Exit.
35
5
Chapter 5
Setting your changes as a new default
You can save the fax settings for
Fax Resolution, Contrast,
Glass ScanSize and Real Time TX you use most often by setting them as default.
These settings will stay until you change them again.
a
Press (Fax).
b
Press a or b to choose the menu option that you want to change. Press d or c to choose your new option.
Repeat this step for each setting you want to change.
c
After changing the last setting, press
a
or b to choose Set New Default.
Press OK.
d
Press 1 to choose Yes.
e
Press Stop/Exit.
5
Restoring all settings to the factory settings
5
You can restore all the settings you have changed to the factory settings. These settings will stay until you change them again.
a
Press (Fax).
b
Press a or b to choose
Factory Reset.
Press OK.
c
Press 1 to choose Yes.
d
Press Stop/Exit.
Sending a fax manually
Manual transmission lets you hear the dialling, ringing and fax-receiving tones while sending a fax.
5
a
Press (Fax).
b
Load your document.
c
To listen for a dial tone pick up the handset of an external telephone.
d
Dial the fax number.
e
When you hear the fax tone, press
Mono Start or Colour Start.
If you are using the scanner glass press 1 on the machine to send a fax.
f
Replace the handset.
Out of Memory message
If you get an Out of Memory message while scanning the first page of a fax, press
Stop/Exit to cancel the fax.
If you get an Out of Memory message while scanning a subsequent page, you will have the option to press Mono Start to send the pages scanned so far, or to press
Stop/Exit to cancel the operation.
Note
If you get an Out of Memory message while faxing and you do not want to delete your stored faxes to clear the memory, you can send the fax in real time. (See
Real time transmission on page 34.)
5
36
6
Receiving a Fax
6
Receive modes
You must choose a receive mode depending on the external devices and telephone services you have on your line.
6
Choose the Receive Mode
By default, your machine will automatically receive any faxes that are sent to it. The diagram below will help you choose the correct mode.
For more detailed information on the receive modes, see Using receive modes on page 38.
Do you want to use the telephone features of your machine (if available) or an external telephone or external telephone answering device connected on the same line as the machine?
6
Yes
No
Are you using the voice message function of an external telephone answering device?
Fax Only
No
Do you want the machine to answer fax and telephone calls automatically?
Manual
No
Fax/Tel
Yes
External TAD
Yes
To set a receive mode follow the instructions below.
a
Press Menu.
b
Press a or b to choose Initial Setup.
Press OK.
c
Press a or b to choose Receive Mode.
d
Press d or c to choose Fax Only, Fax/Tel, External TAD or Manual.
Press OK.
e
Press Stop/Exit.
The LCD will display the current receive mode.
6
37
Chapter 6
Using receive modes
Some receive modes answer automatically
(Fax Only and Fax/Tel). You may want to change the ring delay before using these
modes. (See Ring Delay on page 39.)
6
Fax only
Fax only mode will automatically answer every call as a fax call.
Fax/Tel
Fax/Tel mode helps you automatically manage incoming calls, by recognising whether they are fax or voice calls and dealing with them in one of the following ways:
Faxes will be automatically received.
Voice calls will start the F/T ring to tell you to pick up the line. The F/T ring is a fast double ring made by your machine.
(Also see F/T Ring Time (Fax/Tel mode only) on page 39 and Ring Delay on page 39.)
6
Manual
Manual mode turns off all automatic answering functions unless you are using the
BT Call Sign feature.
To receive a fax in manual mode lift the handset of an external telephone. When you hear fax tones (short repeating beeps), press
Mono Start or Colour Start. You can also use the Fax Detect feature to receive faxes by lifting a handset on the same line as the machine.
(Also see Fax Detect on page 40.)
6
6
External TAD
External TAD mode lets an external answering device manage your incoming calls. Incoming calls will be dealt with in one of the following ways:
Faxes will be automatically received.
Voice callers can record a message on the external TAD.
(For more information see Connecting an
external TAD (telephone answering device) on page 51.)
6
38
Receive mode settings
6
Ring Delay
The Ring Delay sets the number of times the machine rings before it answers in Fax Only or Fax/Tel mode. If you have external or extension telephones on the same line as the machine choose the maximum number of rings.
(See Operation from extension telephones
on page 53 and Fax Detect on page 40.)
a
Press Menu.
b
Press a or b to choose Fax.
Press OK.
c
Press a or b to choose
Setup Receive.
Press OK.
d
Press a or b to choose Ring Delay.
e
Press d or c to choose how many times the line rings before the machine answers.
Press OK.
If you choose 0, the line will not ring at all.
f
Press Stop/Exit.
6
Receiving a Fax
F/T Ring Time
(Fax/Tel mode only)
When somebody calls your machine, you and your caller will hear the normal telephone ring sound. The number of rings is set by the ring delay setting.
If the call is a fax, then your machine will receive it; however, if it is a voice call the machine will sound the F/T ring (a fast double-ring) for the time you have set in the
F/T ring time setting. If you hear the F/T ring it means that you have a voice caller on the line.
Because the F/T ring is made by the machine, extension and external telephones will not ring; however, you can still answer the call on any telephone. (For more information see
Using remote codes on page 55.)
a
Press Menu.
b
Press a or b to choose Fax.
Press OK.
c
Press a or b to choose
Setup Receive.
Press OK.
d
Press a or b to choose
F/T Ring Time.
e
Press d or c to choose how long the machine will ring to alert you that you have a voice call (20, 30, 40 or
70 seconds).
Press OK.
f
Press Stop/Exit.
Note
Even if the caller hangs up during the pseudo/double-ringing, the machine will continue to ring for the set time.
6
6
39
Chapter 6
Fax Detect
If Fax Detect is On:
The machine receives a fax call automatically, even if you answer the call.
When you see Receiving on the LCD or when you hear “chirps” through the handset you are using, just replace the handset. Your machine will do the rest.
6
If Fax Detect is Off:
If you are at the machine and answer a fax call by lifting the handset, press Mono Start or Colour Start, then press 2 to receive the fax.
6
If you answered at an extension telephone,
press l 5 1. (See Operation from extension
Note
• If this feature is set to On, but your machine does not connect a fax call when you lift an extension or external telephone handset, press the remote activation code
l
5 1.
• If you send faxes from a computer on the same telephone line and the machine intercepts them, set Fax Detect to Off.
a
Press Menu.
b
Press a or b to choose Fax.
Press OK.
c
Press a or b to choose
Setup Receive.
Press OK.
d
Press a or b to choose Fax Detect.
e
Press d or c to choose On (or Off).
Press OK.
f
Press Stop/Exit.
6
Memory Receive
(Monochrome only)
You can only use one Memory Receive operation at a time:
Fax Forwarding
Fax Storage
PC Fax Receive
Off
You can change your selection at any time. If received faxes are still in the machine’s memory when you change the Memory
Receive operation, a message will appear on
the LCD. (See Changing Memory Receive
6
Fax Forwarding
When you choose Fax Forward, your machine stores the received fax in the memory. The machine will then dial the fax number you have programmed and forward the fax message.
a
Press Menu.
b
Press a or b to choose Fax.
Press OK.
c
Press a or b to choose
Setup Receive.
Press OK.
d
Press a or b to choose
Memory Receive.
Press OK.
e
Press a or b to choose Fax Forward.
Press OK.
f
Enter the forwarding number (up to
20 digits).
Press OK.
6
40
Receiving a Fax g
Press a or b to choose
Backup Print:On or
Backup Print:Off.
Press OK.
Note
• If you choose Backup Print:On, the machine will also print the fax at your machine so you will have a copy. This is a safety feature in case there is a power failure before the fax is forwarded or a problem at the receiving machine.
• When you receive a colour fax, your machine prints the colour fax at your machine but does not send the fax to the fax forwarding number you programmed.
h
Press Stop/Exit.
Fax Storage
If you choose Fax Storage, your machine stores the received fax in the memory. You will be able to retrieve fax messages from another location using the remote retrieval commands.
If you have set Fax Storage, a backup copy will automatically be printed at the machine.
a
Press Menu.
b
Press a or b to choose Fax.
Press OK.
c
Press a or b to choose
Setup Receive.
Press OK.
d
Press a or b to choose
Memory Receive.
Press OK.
e
Press a or b to choose Fax Storage.
Press OK.
f
Press Stop/Exit.
6
Note
Colour faxes cannot be stored in the memory. When you receive a colour fax your machine prints the colour fax at your machine.
PC Fax Receive
6
If you turn on the PC-Fax Receive feature your machine will store received faxes in memory and send them to your PC automatically. You can then use your PC to view and store these faxes.
Even if you have turned off your PC (at night or on the weekend, for example), your machine will receive and store your faxes in its memory. The number of received faxes that are stored in the memory will appear at the bottom left side of the LCD.
When you start your PC and the PC-FAX
Receiving software runs, your machine transfers your faxes to your PC automatically.
To transfer the received faxes to your PC you must have the PC-FAX Receiving software running on your PC. (For details, see PC-FAX
receiving in the Software User’s Guide on the
CD-ROM.)
If you choose Backup Print:On the machine will also print the fax.
a
Press Menu.
b
Press a or b to choose Fax.
Press OK.
c
Press a or b to choose
Setup Receive.
Press OK.
d
Press a or b to choose
Memory Receive.
Press OK.
e
Press a or b to choose
PC Fax Receive.
Press OK.
6
41
Chapter 6 f
Press a or b to choose <USB> or the PC you want to receive.
Press OK.
g
Press a or b to choose
Backup Print:On or
Backup Print:Off.
Press OK.
h
Press Stop/Exit.
Note
• PC Fax Receive is not supported in the
Mac OS
®
.
• Before you can set up PC Fax Receive you must install the MFL-Pro Suite software on your PC. Make sure your PC is connected and turned on. (For details see PC-FAX Receiving in the Software
User’s Guide on the CD-ROM.)
• If you get an error message and the machine cannot print the faxes in memory, you can use this setting to transfer your
faxes to your PC. (For details, see Error
and Maintenance messages on page 123.)
• When you receive a colour fax, your machine prints the colour fax at your machine but does not send the fax to your
PC.
Changing the destination PC
a
Press Menu.
b
Press a or b to choose Fax.
Press OK.
c
Press a or b to choose
Setup Receive.
Press OK.
d
Press a or b to choose
Memory Receive.
Press OK.
6
e
Press a or b to choose
PC Fax Receive.
Press OK.
f
Press a or b to choose Change.
Press OK.
g
Press a or b to choose <USB>, or the PC you want to receive faxes.
Press OK.
h
Press a or b to choose
Backup Print:On or
Backup Print:Off.
Press OK.
i
Press Stop/Exit.
Turning off Memory Receive
Operations
6
a
Press Menu.
b
Press a or b to choose Fax.
Press OK.
c
Press a or b to choose
Setup Receive.
Press OK.
d
Press a or b to choose
Memory Receive.
Press OK.
e
Press a or b to choose Off.
Press OK.
f
Press Stop/Exit.
Note
The LCD will give you more options if there are received faxes still in your
machine’s memory. (See Changing
Memory Receive Operations on page 43.)
42
Changing Memory Receive
Operations
If received faxes remain in your machine’s memory when you change the Memory
Receive Operations, the LCD will ask you one of the following questions:
Erase All Doc?
Yes i
Press 1
No i
Press 2
Print All Fax?
Yes i
Press 1
No i
Press 2
• If you press 1, faxes in the memory will be erased or printed before the setting changes. If a backup copy has already been printed it will not be printed again.
• If you press 2, faxes in the memory will not be erased or printed and the setting will be unchanged.
If received faxes are left in the machine's memory when you change to
PC Fax Receive from another option
[Fax Forward or Fax Storage], press a or
b
to choose the PC.
The LCD will ask you the following question:
Send Fax to PC?
Yes i
Press 1
No i
Press 2
• If you press 1, faxes in the memory will be sent to your PC before the setting changes. You will be asked if you want to turn on Backup Print. (For detail, see
• If you press 2, faxes in the memory will not be erased or transferred to your PC and the setting will be unchanged.
6
Receiving a Fax
Additional receiving operations
6
Printing a reduced incoming fax
6
If you choose On, the machine automatically reduces each page of an incoming fax to fit on one page of A4, Letter or Legal size paper.
The machine calculates the reduction ratio by using the page size of the fax and your Paper
Size setting. (See Paper Size on page 23.)
a
Press Menu.
b
Press a or b to choose Fax.
Press OK.
c
Press a or b to choose
Setup Receive.
Press OK.
d
Press a or b to choose
Auto Reduction.
e
Press d or c to choose On (or Off).
Press OK.
f
Press Stop/Exit.
6
43
Chapter 6
Out of Paper Reception
As soon as the paper tray becomes empty during fax reception, the LCD shows
No Paper Fed. Put some paper in the
paper tray. (See Loading paper and other
The machine will carry on receiving the fax, with the remaining pages being stored in memory, if enough memory is available.
Further incoming faxes will also be stored into memory until the memory is full. When the memory is full the machine will stop automatically answering calls. To print the faxes, put fresh paper in the tray.
6
Printing a fax from the memory
If you have chosen Fax Storage, you can still print a fax from the memory when you are at your machine.
a
Press Menu.
b
Press a or b to choose Fax.
Press OK.
c
Press a or b to choose
Print Document.
Press OK.
d
Press Mono Start.
e
Press Stop/Exit.
Note
When you print a fax from the memory, the fax data will be erased.
6
Remote Retrieval
You can call your machine from any touch tone telephone or fax machine, then use the remote access code and remote commands to retrieve fax messages.
6
Setting a Remote Access
Code
The remote access code lets you access the remote retrieval features when you are away from your machine. Before you can use the remote access and retrieval features, you have to set up your own code. The factory default code is the inactive code (--- ).
a
Press Menu.
b
Press a or b to choose Fax.
Press OK.
c
Press a or b to choose
Remote Access.
d
Enter a three-digit code using numbers
0-9, l, or #.
Press OK. (The preset ‘ ’ cannot be changed.)
6
Note
Do not use the same code as your
Remote Activation Code (l 5 1) or Remote
Deactivation Code (# 5 1). (See Operation
from extension telephones on page 53.)
e
Press Stop/Exit.
Note
You can change your code at any time by entering a new one. If you want to make your code inactive, press Clear/Back in
step d to restore the inactive setting (--- )
and press OK.
44
Using your Remote Access
Code
6
a
Dial your fax number from a touch tone telephone or another fax machine.
b
When your machine answers, enter your remote access code (3 digits followed by ) at once.
c
The machine signals if it has received messages:
1 long beep — Fax messages
No beeps — No messages
d
When the machine gives two short beeps, enter a command.
The machine will hang up if you wait longer than 30 seconds to enter a command.
The machine will beep three times if you enter an invalid command.
e
Press 9 0 to stop Remote Access when you have finished.
f
Hang up.
Note
If your machine is set to Manual mode and you want to use the remote retrieval features, wait for about 100 seconds after it starts ringing, and then enter the remote access code within 30 seconds.
Receiving a Fax
6
45
Chapter 6
Remote Fax commands
Follow the commands below to access features when you are away from the machine. When you call the machine and enter your remote access code (3 digits followed by ), the system will give two short beeps and you must enter a remote command.
6
Remote commands
95 Change the Fax Forwarding or Fax
Storage settings
1 OFF
2 Fax Forwarding
4 Fax Forwarding number
6 Fax Storage
Operation details
You can choose Off after you have retrieved or erased all your messages.
One long beep means the change is accepted. If you hear three short beeps, the change was not accepted because something has not been set up (for example, a Fax
Forwarding number has not been registered). You can register your Fax Forwarding number by entering 4. (See
Changing your Fax Forwarding number on page 47.) Once
you have registered the number, Fax Forwarding will work.
96 Retrieve a fax
2 Retrieve all faxes
3 Erase faxes from the memory
Enter the number of a remote fax machine to receive stored
fax messages. (See Retrieving fax messages on page 47.)
If you hear one long beep, fax messages have been erased from the memory.
97 Check the receiving status
1 Fax You can check whether your machine has received any faxes. If yes, you will hear one long beep. If no, you will hear three short beeps.
98 Change the Receive Mode
1 External TAD
2 Fax/Tel
3 Fax Only
90 Exit
If you hear one long beep, your change has been accepted.
Pressing 9 0 allows you to exit remote retrieval. Wait for the long beep, then replace the handset.
46
Retrieving fax messages
You can call your machine from any touch tone telephone and have your fax messages sent to a machine. Before you use this feature, you have to turn on Fax Storage.
a
Dial your fax number.
b
When your machine answers, enter your remote access code (3 digits followed by ) at once. If you hear one long beep, you have messages.
c
When you hear two short beeps, press 9 6 2.
d
Wait for the long beep, enter the number
(up to 20 digits) of the remote fax machine you want your fax messages sent to using the dial pad, then enter # #.
Note
You cannot use l and # as dial numbers.
However, press # if you want to create a pause.
e
Hang up after you hear your machine beep. Your machine will call the other fax machine, which will then print your fax messages.
6
Receiving a Fax
Changing your Fax
Forwarding number
You can change the default setting of your fax forwarding number from another touch tone telephone or fax machine.
a
Dial your fax number.
b
When your machine answers, enter your remote access code (3 digits followed by ) at once. If you hear one long beep, you have messages.
c
When you hear two short beeps, press 9 5 4.
d
Wait for the long beep, enter the new number (up to 20 digits) of the remote fax machine you want your fax messages forwarded to using the dial pad, then enter # #.
Note
You cannot use l and # as dial numbers.
However, press # if you want to create a pause.
e
Press 9 0 when you have finished.
f
Hang up after you hear your machine beep.
6
6
47
48
7
Telephone and External devices
7
Voice operations
Voice calls can be made either with an extension or external telephone, by dialling manually, or by using Quick Dial numbers.
7
Tone or Pulse
If you have a Pulse dialling service, but need to send Tone signals (for example, for telephone banking), follow the instructions below: a
Pick up the handset of the external telephone.
b
Press # on the machine’s control panel.
Any digits dialled after this will send tone signals.
When you hang up, the machine will return to the Pulse dialling service.
7
Fax/Tel mode
When the machine is in Fax/Tel mode, it will use the F/T Ring Time (pseudo/doubleringing) to alert you to pick up a voice call.
If you are at an external telephone, lift the handset of the external telephone, and then press Tel/R to answer.
If you are at an extension telephone, you'll need to lift the handset during the F/T Ring
Time and then press # 5 1 between the pseudo/double rings. If no one is on the line, or if someone wants to send you a fax, send the call back to the machine by pressing
l
5 1.
7
Fax/Tel mode in Power Save condition
7
When the machine is in Power Save mode you can receive faxes if the Power Save
setting is Fax Receive:On. (See Power
Fax/Tel mode does not work in the Power
Save condition. The machine will not answer telephone or fax calls and will keep ringing. If you are at an external or extension telephone, lift the handset and talk. If you hear fax tones, hold the handset until Fax
Detect activates your machine. If the other party says they want to send you a fax, activate the machine by pressing l 5 1.
Telephone and External devices
Telephone services
Your machine supports the Caller ID subscriber telephone service that some telephone companies offer.
Features like Voice Mail, Call Waiting, Call
Waiting/Caller ID, answering services, alarm systems or other custom features on one telephone line may create problems with the operation of your machine.
Note
Caller ID is available for U.K. and Ireland only.
Caller ID
(U.K. and Ireland only)
7
The Caller ID feature lets you use the Caller
ID subscriber service offered by many local telephone companies. Call your telephone company for details. This service shows the telephone number, or name if it is available, of your caller as the line rings.
After a few rings, the LCD shows the telephone number of your caller (and name, if available). Once you answer a call, the Caller
ID information disappears from the LCD, but the call information stays stored in the Caller
ID memory.
You can view the list or choose one of these numbers to fax to, add to Speed Dial or delete
from the history. (See Caller ID history on page 57.)
You can see the first 18 characters of the number (or name).
The ID Unknown message means the call originated outside your Caller ID service area.
The ID Withheld message means the caller has intentionally blocked transmission of information.
You can print a list of the Caller ID information
received by your machine. (See How to print
7
Note
The Caller ID service varies with different carriers. Call your local telephone company to find out about the kind of service available in your area.
Setting the Caller ID to On
If you have Caller ID on your line, then this function should be set to On to display the caller's telephone number on the LCD as the telephone rings.
7
a
Press Menu.
b
Press a or b to choose Fax.
Press OK.
c
Press a or b to choose
Miscellaneous.
Press OK.
d
Press a or b to choose Caller ID.
e
Press d or c to choose On (or Off).
Press OK.
f
Press Stop/Exit.
Setting the Telephone Line
Type
If you are connecting the machine to a line that features PBX or ISDN to send and receive faxes, it is also necessary to change the Telephone Line Type accordingly by completing the following steps.
a
Press Menu.
b
Press a or b to choose
Initial Setup.
Press OK.
c
Press a or b to choose
Phone Line Set.
7
7
49
Chapter 7 d
Press d or c to choose PBX, ISDN (or
Normal).
Press OK.
e
Press Stop/Exit.
PBX and TRANSFER
The machine is initially set to Normal, which lets the machine connect to a standard PSTN
(Public Switched Telephone Network) line.
However, many offices use a central telephone system or Private Branch
Exchange (PBX). Your machine can be connected to most types of PBX. The machine's recall feature supports timed break recall only (TBR). TBR will work with most
PBX systems allowing you to gain access to an outside line, or transfer calls to another extension. The feature works when Tel/R is pressed.
7
Note
You can program a Tel/R key press as part of a number stored in a Speed Dial location. When programming the
Speed Dial number, press Tel/R first (the
LCD shows ‘!’), then enter the telephone number. If you do this, you do not need to press Tel/R each time before you dial
using a Speed Dial location. (See Storing
numbers on page 58.) However, if PBX is
not chosen in the Telephone Line Type setting, you cannot use the Speed Dial number that the Tel/R press is programmed into.
BT Call Sign (U.K. only)
This machine feature lets you use the BT Call
Sign subscriber service which allows you to have at least two separate telephone numbers on one telephone line. Each telephone number has its own distinctive ringing pattern, so you know which telephone number is ringing. This is one way you can have a separate telephone number for your machine.
Your machine has a BT Call Sign compatible distinctive ringing function, allowing you to dedicate a second telephone number (on the same telephone line) just for receiving faxes.
Note
• You can switch BT Call Sign off temporarily, then turn it back on. When you get a new fax number, make sure you reset this function. This machine will automatically answer incoming calls that use your new fax number.
• When you set the BT Call Sign feature to
ON, the receive mode is set to Manual automatically. Manual mode will not respond to incoming telephone calls, since the number you use for telephone calls will use the normal ring pattern.
7
50
To enable the machine to work with BT
Call Sign (With your external telephone only)
7
a
Press Menu.
b
Press a or b to choose Fax.
Press OK.
c
Press a or b to choose
Miscellaneous.
Press OK.
d
Press a or b to choose BT Call Sign.
e
Press d or c to choose On (or Off).
Press OK.
f
Press Stop/Exit.
Note
If you turn off BT Call Sign, the receive mode stays in Manual. You will need to
set receive mode again. (See Choose the
Telephone and External devices
Connecting an external
TAD (telephone answering device)
7
You may choose to connect an external answering device. However, when you have an external TAD on the same telephone line as the machine, the TAD answers all calls and the machine ‘listens’ for fax calling (CNG) tones. If it hears them, the machine takes over the call and receives the fax. If it does not hear
CNG tones, the machine lets the TAD continue playing your outgoing message so your caller can leave you a voice message.
The TAD must answer within four rings (the recommended setting is two rings). The machine cannot hear CNG tones until the TAD has answered the call, and with four rings there are only 8 to 10 seconds of CNG tones left for the fax ‘handshake’. Make sure you carefully follow the instructions in this guide for recording your outgoing message. We do not recommend using the toll saver feature on your external answering machine if it exceeds five rings.
Note
If you do not receive all your faxes, shorten the Ring Delay setting on your external TAD.
1
7
1
1 TAD
When the TAD answers a call, the LCD shows Telephone.
Improper Setup
DO NOT connect a TAD elsewhere on the same telephone line.
51
Chapter 7
Connections
The external TAD must be connected as shown in the previous illustration.
a
Set your external TAD to one or two rings. (The machine's Ring Delay setting does not apply.) b
Record the outgoing message on your external TAD.
c
Set the TAD to answer calls.
d
Set the Receive Mode to
7
Recording outgoing message
(OGM) on an external TAD
7
Timing is important in recording this message. The message sets up the ways to handle both manual and automatic fax reception.
a
Record 5 seconds of silence at the beginning of your message. (This allows your machine time to listen for the fax
CNG tones of automatic transmissions before they stop.) b
Limit your speaking to 20 seconds.
Note
We recommend beginning your OGM with an initial 5-second silence because the machine cannot hear fax tones over a resonant or loud voice. You may try omitting this pause, but if your machine has trouble receiving, then you must re-record the OGM to include it.
Multi-line connections (PBX)
7
We suggest you ask the company who installed your PBX to connect your machine.
If you have a multi line system we suggest you ask the installer to connect the unit to the last line on the system. This prevents the machine being activated each time the system receives telephone calls. If all incoming calls will be answered by a switchboard operator we recommend that you set the Receive Mode to Manual.
We cannot guarantee that your machine will operate properly under all circumstances when connected to a PBX. Any difficulties with sending or receiving faxes should be reported first to the company who handles your PBX.
Note
Make sure the Telephone Line Type is set
to PBX. (See Setting the Telephone Line
52
External and extension telephones
Connecting an external or extension telephone
You can connect a separate telephone to your machine as shown in the diagram below.
7
1
2
1 Extension telephone
2 External telephone
When you are using an external or extension telephone, the LCD shows Telephone.
Note
Please make sure you use an external telephone with a cable no more than
3 metres long.
7
Telephone and External devices
Operation from extension telephones
If you answer a fax call on an extension or an external telephone, you can make your machine take the call by using the Remote
Activation Code. When you press the Remote
Activation Code l 5 1, the machine starts to receive the fax.
If the machine answers a voice call and pseudo/double-rings for you to take over, use the Remote Deactivation Code # 5 1 to take
the call at an extension telephone. (See F/T
Ring Time (Fax/Tel mode only) on page 39.)
7
If you answer a call and no one is on the line:
7
You should assume that you're receiving a manual fax.
Press l 5 1 and wait for the chirp or until the
LCD shows Receiving, and then hang up.
Note
You can also use the Fax Detect feature to make your machine automatically take the
call. (See Fax Detect on page 40.)
7
53
Chapter 7
Using extension telephones
(U.K. only)
7
Your premises may already be wired with parallel extension telephones, or you may plan to add extension telephones to your line, as well as your machine. While the simplest arrangement is a straightforward parallel connection, there are some problems with this arrangement, the most obvious of which is inadvertent interruption of a facsimile transmission caused by someone picking up an extension telephone to make an outgoing call. Also, remote activation code may not operate reliably in such a simple configuration.
This machine may also be set to make a delayed transmission (i.e. a transmission at a pre-set time). This pre-set job may coincide with someone picking up an extension handset.
These problems can easily be eliminated, if you arrange modification of your extension wiring circuit, such that extension devices are connected ‘downstream’ of your machine in a master/slave configuration (see fig. 2). In this configuration the machine can always detect whether a telephone is in use. Thus it will not attempt to seize the line during that time. This is known as ‘telephone off-hook detection.’
The inadvisable configuration is shown in figure 1, and the recommended master/slave configuration is shown in figure 2.
This new connection configuration can be arranged by contacting BT, Kingston upon
Hull Telecommunications, your PBX maintainer or a qualified telephone installation company as appropriate. Simply explained, the extension telephone circuit should be terminated on a normal modular plug (BT 431A style), which in turn should be put into the modular socket of the white ‘T’shaped connector provided as part of the line cord assembly.
Inadvisable connection of extension sockets (Fig. 1.)
1
2
1
3
7
FAX
1 Extension socket
2 Master socket
3 Incoming line
Recommended connection of extension sockets (Fig. 2.)
1 1 2
3
7
FAX
1 Extension socket
2 Master socket
3 Incoming line
The fax machine must be plugged into the master socket.
Note
These telephones are now connected as
external devices (see Connecting an
external or extension telephone on page 53), because they are connected
to the fax machine via the T-connector.
54
Using a cordless external telephone
If your cordless telephone is connected to the
telephone line cord (See External and
extension telephones on page 53) and you
typically carry the cordless handset elsewhere, it is easier to answer calls during the Ring Delay.
If you let the machine answer first, you will have to go to the machine so you can press
Tel/R to send the call to the cordless handset.
7
Using remote codes
7
Remote Activation code
If you answer a fax call on an extension or external telephone, you can tell your machine to receive it by dialling the Remote Activation
Code l 5 1. Wait for the chirping sounds then
replace the handset. (See Fax Detect on page 40.) Your caller will have to press
Start to send the fax.
If you answer a fax call at the external telephone, you can make the machine receive the fax by pressing Mono Start.
7
Remote Deactivation code
If you receive a voice call and the machine is in F/T mode, it will start to sound the F/T
(double) ring after the initial ring delay. If you pick up the call on an extension telephone you can turn the F/T ring off by pressing # 5 1
(make sure you press this between the rings).
If the machine answers a voice call and pseudo/double rings for you to take over, you can take the call at the external telephone by pressing Tel/R.
7
Telephone and External devices
Changing the remote codes
If you want to use Remote Activation, you have to turn on the remote codes. The preset
Remote Activation Code is l 5 1. The preset
Remote Deactivation Code is # 5 1. If you want to, you can replace them with your own codes.
7
a
Press Menu.
b
Press a or b to choose Fax.
Press OK.
c
Press a or b to choose
Setup Receive.
Press OK.
d
Press a or b to choose Remote Codes.
e
Press d or cto choose On (or Off).
Press OK.
f
Enter the new Remote Activation Code.
Press OK.
g
Press a or b to choose Deact.Code: and enter the new Remote Deactivation
Code.
Press OK.
h
Press Stop/Exit.
Note
• If you are always disconnected when accessing your external TAD remotely, try changing the Remote Activation Code and
Remote Deactivation Code to another three-digit code using the numbers 0-9, l, #.
• Remote Codes might not work with some telephone systems.
7
55
8
Dialling and storing numbers
How to Dial
Manual dialling
Press all of the digits of the fax or telephone number.
Speed Dialling
a
Press (Speed Dial).
You can also choose Speed Dial by pressing (Fax).
b
Press a or b to choose Search.
Press OK.
c
Press the two-digit Speed Dial number.
(See Storing Speed Dial numbers on page 58.)
d
If you have two numbers in the location, press a or b to choose the number you want to call.
Press OK.
Note
If the LCD shows Not Registered when you enter or search a Speed Dial number, a number has not been stored at this location.
56
8
8
8
Search
You can search for names you have stored in the Speed Dial memory. a
Press (Speed Dial).
You can also choose Speed Dial by pressing (Fax).
b
Press a or b to choose Search.
Press OK.
c
Press a or b to choose
Alphabetical Order or
Numerical Order.
Press OK.
Note
• Press l to make the LCD font size larger.
• Press # to make the LCD font size smaller.
d
If you chose Alphabetical Order in
step c, use the dial pad to enter the first
letter of the name, and then press a or b to choose the name and number you want to call.
Press OK.
8
Fax Redial
If you are sending a fax manually and the line is busy, press Redial/Pause, and then press
Mono Start or Colour Start to try again. If you want to make a second call to a number you recently dialled, you can press
Redial/Pause and choose one of the last 30 numbers from the Outgoing Call List.
Redial/Pause only works if you dialled from the control panel. If you are sending a fax
automatically and the line is busy, the machine will automatically redial up to three times at five minute intervals.
a
Press Redial/Pause.
8
8
b
Press a or b to choose the number you want to redial.
Press OK.
c
Press a or b to choose Send a fax.
Press OK.
d
Press Mono Start or Colour Start.
Note
In Real Time Transmission the automatic redial feature does not work when using the scanner glass.
Outgoing Call history
8
The last 30 numbers you sent a fax to will be stored in the outgoing call history. You can choose one of these numbers to fax to, add to
Speed Dial or delete from the history.
a
Press Redial/Pause.
You can also choose Outgoing Call by pressing (Fax).
b
Press a or b to choose the number you want.
Press OK.
c
Do one of the following:
To send a fax, press a or b to choose
Send a fax.
Press OK.
Press Mono Start or Colour Start.
If you want to store the number, press a or b to choose
Add to Speed Dial.
Press OK.
(See Storing Speed Dial numbers
from Outgoing Calls on page 58.)
Press a or b to choose Delete.
Press OK.
Press 1 to confirm.
d
Press Stop/Exit.
Dialling and storing numbers
Caller ID history
This feature requires the Caller ID subscriber service offered by many local telephone
companies. (See Caller ID (U.K. and Ireland
The number, or name if available, from the last 30 faxes and telephone calls you received will be stored in the Caller ID history.
You can view the list or choose one of these numbers to fax to, add to Speed Dial or delete from the history. When the thirty-first call comes in to the machine, it replaces information about the first call.
8
a
Press (Fax).
b
Press a or b to choose
Caller ID hist.
Press OK.
c
Press a or b to choose the number you want.
Press OK.
d
Do one of the following:
To send a fax, press a or b to choose
Send a fax.
Press OK.
Press Mono Start or Colour Start.
If you want to store the number, press a or b to choose
Add to Speed Dial.
Press OK.
(See Storing Speed Dial numbers
from Outgoing Calls on page 58.)
Press a or b to choose Delete.
Press OK.
Press 1 to confirm.
e
Press Stop/Exit.
Note
You can print the Caller ID list.
(See How to print a report on page 64.)
57
8
Chapter 8
Storing numbers
You can set up your machine to do the following types of easy dialling: Speed Dial and Groups for broadcasting faxes. When you dial a Quick Dial number, the LCD shows the name, if you stored it, or the number.
Note
If you lose electrical power, the Quick Dial numbers that are in the memory will not be lost.
Storing a pause
8
Press Redial/Pause to put a 3.5-second pause between numbers. If you are dialling overseas, you can press Redial/Pause as many times as needed to increase the length of the pause.
8
Storing Speed Dial numbers
8
You can store up to 100 2-digit Speed Dial locations with a name, and each name can have two numbers. When you dial you will only have to press a few keys (For example:
(Speed Dial), Search, OK, the two-digit number, and Mono Start or Colour Start).
a
Press (Speed Dial).
b
Press a or b to choose
Set Speed Dial.
Press OK.
c
Press a or b to choose the Speed Dial location where you want to store the number in.
Press OK.
d
Do one of the following:
Enter the name (up to 16 characters) using the dial pad.
Press OK.
(To help you enter letters, see
To store the number without a name, press OK.
e
Enter the fax or telephone number (up to
20 digits).
Press OK.
f
Do one of the following:
Enter the second fax or telephone number (up to 20 digits).
Press OK.
If you do not want to store a second number, press OK.
g
Press a or b to choose Complete.
Press OK.
h
Do one of the following:
To store another Speed Dial
To finish the setting, press
Stop/Exit.
Storing Speed Dial numbers from
Outgoing Calls
You can also store Speed Dial numbers from the Outgoing Call history.
8
a
Press Redial/Pause.
You can also choose Outgoing Call by pressing (Fax).
b
Press a or b to choose the name or number you want to store.
Press OK.
c
Press a or b to choose
Add to Speed Dial.
Press OK.
58
d
Press a or b to choose the Speed Dial location you want to store the number in.
Press OK.
e
Do one of the following:
Enter the name (up to 16 characters) using the dial pad.
Press OK.
(To help you enter letters, see
To store the number without a name, press OK.
f
Press OK to confirm the fax or telephone number.
g
Do one of the following:
Enter the second fax or telephone number (up to 20 digits).
Press OK.
If you do not want to store a second number, press OK.
h
Press a or b to choose Complete.
Press OK.
i
Press Stop/Exit.
Storing Speed Dial numbers from the
Caller ID history
8
If you have the Caller ID subscriber service from your telephone company you can also store Speed Dial numbers from incoming
calls in the Caller ID History. (See Caller ID
(U.K. and Ireland only) on page 49.)
a
Press (Fax).
b
Press a or b to choose
Caller ID hist.
Press OK.
c
Press a or b to choose the number you want to store.
Press OK.
Dialling and storing numbers d
Press a or b to choose
Add to Speed Dial.
Press OK.
e
Press a or b to choose the 2-digit
Speed Dial location you want to store the number in.
Press OK.
f
Do one of the following:
Enter the name (up to 16 characters) using the dial pad.
Press OK.
(To help you enter letters, see
To store the number without a name, press OK.
g
Press OK to confirm the fax or telephone number.
h
Do one of the following:
Enter the second fax or telephone number (up to 20 digits).
Press OK.
If you do not want to store a second number, press OK.
i
Press a or b to choose Complete.
Press OK.
j
Press Stop/Exit.
8
59
Chapter 8
Changing Speed Dial names or numbers
8
You can change a Speed Dial name or number that has already been stored. a
Press (Speed Dial).
b
Press a or b to choose
Set Speed Dial.
Press OK.
c
Press a or b to choose the 2-digit
Speed Dial location you want to change.
Press OK.
d
Do one of the following:
Press a or b to choose Change.
Press OK.
Press a or b to choose Delete.
Press OK.
Press 1 to confirm.
Note
How to change the stored name or number:
If you want to change a character, press
d
or c to position the cursor under the character you want to change, and then press Clear/Back. Re-enter the character.
e
If you want to change the name, press
a
or b to choose Name, then press c and enter the new name using the dial pad
(up to 16 characters).
Press OK.
(See Entering Text on page 161.)
f
If you want to change the first Fax/Tel number, press a or b to choose
Fax/Tel:, then press c and enter the new fax or telephone number using the dial pad (up to 20 digits).
Note
For Speed Dial locations you can change
Fax/Tel1: and Fax/Tel2:.
g
Press a or b to choose Complete.
Press OK.
h
Press Stop/Exit.
Setting up groups for broadcasting
Groups, which can be stored in a Speed Dial location, allow you to send the same fax message to many fax numbers by pressing only (Speed Dial), Search, OK, the twodigit location and Mono Start. First, you'll need to store each fax number in a Speed-
Dial location. Then you can include them as numbers in the Group. Each Group uses up a
Speed Dial location. You can have up to six
Groups, or you can assign up to 198 numbers in a large Group.
(See Storing Speed Dial numbers
on page 58 and Broadcasting (Monochrome
8
a
Press (Speed Dial).
b
Press a or b to choose Setup Groups.
Press OK.
c
Press a or b to choose GROUP1,
GROUP2, GROUP3, GROUP4, GROUP5 or
GROUP6 for the Group name where you will store the fax numbers.
Press OK.
d
Press a or b to choose the 2-digit
Speed Dial location you want to add to the Group.
Press OK.
60
e
Press a or b to choose Add Number.
Press OK.
f
To add numbers to the group, press
a
or b to choose
Alphabetical Order or
Numerical Order and OK. Press
a
or b to select a number and OK.
g
Do one of the following:
To add another number to the group,
If you are finished adding numbers to the group, press a or b to choose
Complete.
Press OK.
h
Do one of the following:
To store another Group for
broadcasting, repeat steps c to g.
To finish storing Groups for broadcasting, press Stop/Exit.
Note
You can print a list of all the Speed Dial numbers. Group numbers will be marked
in the GROUP column. (See Reports on page 64.)
Changing a Group name
a
Press (Speed Dial).
b
Press a or b to choose Setup Groups.
Press OK.
c
Press a or b to choose the Group name you want to change.
Press OK.
d
Press a or b to choose
Change Group Name.
Press OK.
Note
How to change the stored name or number:
If you want to change a character, press
d
or c to position the cursor under the character you want to change, and then press Clear/Back. Re-enter the character.
8
Dialling and storing numbers e
Enter the new name (up to 16 characters) using the dial pad.
Press OK.
(See Entering Text on page 161. For
example, type NEW CLIENTS.) f
Press a or b to choose Complete.
Press OK.
g
Press Stop/Exit.
Deleting a Group
a
Press (Speed Dial).
b
Press a or b to choose Setup Groups.
Press OK.
c
Press a or b to choose the Group you want to delete.
Press OK.
d
Press a or b to choose Delete.
Press OK.
Press 1 to confirm.
e
Press Stop/Exit.
8
Deleting a number from a Group
a
Press (Speed Dial).
b
Press a or b to choose Setup Groups.
Press OK.
c
Press a or b to choose the Group you want to change.
Press OK.
d
Press a or b to choose the number you want to delete.
Press OK.
Press 1 to confirm.
e
Press a or b to choose Complete.
Press OK.
f
Press Stop/Exit.
8
8
61
Chapter 8
Combining Quick Dial numbers
Sometimes you may want to choose from several long distance carriers when you make a call. Rates may vary depending on the time and destination. To take advantage of low rates, you can store the access codes of long-distance carriers and credit card numbers as Speed Dial numbers. You can store these long dialling sequences by dividing them and setting them up as separate Speed Dial numbers in any combination. You can even include manual
dialling using the dial pad. (See Storing
Speed Dial numbers on page 58.)
For example, you might have stored ‘555 ’ on
Speed Dial: 03 and ‘7000 ’ on Speed Dial: 02.
You can use them both to dial ‘555-7000’ if you press the following keys: a
Press (Speed Dial).
b
Press a or b to choose Search.
Press OK.
c
Enter 03.
d
Press a or b to choose Speed Dial.
Press OK.
e
Press a or b to choose Search.
Press OK.
f
Enter 02.
8
g
Press Mono Start or Colour Start.
You will dial ‘555-7000 ’.
To temporarily change a number, you can substitute part of the number with manual dialling using the dial pad. For example, to change the number to 555-7001 you could press (Speed Dial), choose Search, press 03 and then press 7001 using the dial pad.
Note
If you must wait for another dial tone or signal at any point in the dialling sequence, create a pause in the number by pressing Redial/Pause. Each key press adds a 3.5-second delay.
62
9
Printing Reports
9
Fax reports
You need to set up the Transmission
Verification Report and Journal Period using the Menu keys.
9
Transmission Verification
Report
You can use the Transmission Verification
Report as proof that you sent a fax. This report lists the time and date of transmission and whether the transmission was successful
(OK). If you choose On or On+Image, the report will print for every fax you send.
If you send a lot of faxes to the same place, you may need more than the job numbers to know which faxes you must send again.
Choosing On+Image or Off+Image will print a section of the fax's first page on the report to help you remember.
When the Transmission Verification Report is turned Off or Off+Image, the Report will only print if there is a transmission error, and the fax could not be sent.
9
Note
If you choose On+Image or Off+Image, the image will only appear on the
Transmission Verification Report if Real
Time Transmission is set to Off. (See Real
time transmission on page 34.)
a
Press Menu.
b
Press a or b to choose Fax.
Press OK.
c
Press a or b to choose
Report Setting.
Press OK.
d
Press a or b to choose XMIT Report.
e
Press d or c to choose On, On+Image,
Off or Off+Image.
Press OK.
f
Press Stop/Exit.
Fax Journal (activity report)
9
You can set the machine to print a journal at specific intervals (every 50 faxes, 6, 12 or
24 hours, 2 or 7 days). If you set the interval to Off, you can still print the report by
following the steps in How to print a report on page 64. The factory setting is
Every 50 Faxes.
a
Press Menu.
b
Press a or b to choose Fax.
Press OK.
c
Press a or b to choose
Report Setting.
Press OK.
d
Press a or b to choose
Journal Period.
e
Press d or c to choose an interval.
Press OK.
(If you choose 7 days, the LCD will ask you to choose the first day for the 7-day countdown.)
6, 12, 24 hours, 2 or 7 days
The machine will print the report at the chosen time and then erase all jobs from its memory. If the machine's memory is filled with the maximum 200 jobs before the time you chose has passed, the machine will print the Journal early and then erase all jobs from the memory. If you want an extra report before it is due to print, you can print it without erasing the jobs from the memory.
Every 50 Faxes
The machine will print the Journal when the machine has stored 50 jobs.
63
9
Chapter 9 f
Enter the time to start printing in 24-hour format.
Press OK.
(For example: enter 19:45 for 7:45 PM.) g
Press Stop/Exit.
Reports
The following reports are available:
XMIT Verify
Prints a Transmission Verification Report for your last transmission.
Help List
A help list showing how to program your machine.
Quick Dial
Lists names and numbers stored in the
Speed Dial memory, in alphabetical or numerical order.
Fax Journal
Lists information about the last incoming and outgoing faxes. (TX: Transmit.)
(RX: Receive.)
User Settings
Lists your settings.
Network Config
Lists your Network settings.
Caller ID hist.
Lists the available Caller ID information about the last 30 received faxes and telephone calls.
9
How to print a report
a
Press Menu.
b
Press a or b to choose
Print Reports.
Press OK.
c
Press a or b to choose the report you want.
Press OK.
d
(Quick Dial Only) Press a or b to choose
Alphabetical Order or
Numerical Order.
Press OK.
e
Press Mono Start.
f
Press Stop/Exit.
9
64
10
Polling
10
Polling overview
Polling lets you set up your machine so other people can receive faxes from you, but they pay for the call. It also lets you call somebody else’s fax machine and receive a fax from it, so you pay for the call. The polling feature needs to be set up on both machines for this to work. Not all fax machines support polling.
10
Polling receive
Polling receive lets you call another fax machine to receive a fax.
Setup to receive polling
10
10
a
Press (Fax).
b
Press a or b to choose Polling RX.
c
Press d or c to choose Standard.
Press OK.
d
Enter the fax number you are polling.
e
Press Mono Start or Colour Start.
Setup to receive polling with secure code
10
Secure Polling lets you restrict who can get the documents you set up to be polled.
Secure Polling only works with Brother fax machines. If you want to get a fax from a secured Brother machine you have to enter the secure code.
10
a
Press (Fax).
b
Press a or b to choose Polling RX.
c
Press d or c to choose Secure.
Press OK.
d
Enter a four-digit secure code.
This is the same as the security code of the fax machine you are polling.
Press OK.
e
Enter the fax number you are polling.
f
Press Mono Start or Colour Start.
65
Chapter 10
Setup to receive delayed polling
Delayed polling lets you set the machine to begin polling receive at a later time. You can only set up one delayed polling operation.
a
Press (Fax).
b
Press a or b to choose Polling RX.
c
Press d or c to choose Timer.
Press OK.
d
Enter the time (in 24-hour format) you want to start polling.
For example, enter 21:45 for 9:45 PM.
Press OK.
e
Enter the fax number you are polling.
f
Press Mono Start or Colour Start.
The machine makes the polling call at the time you entered.
10
Sequential polling
(Monochrome only)
Sequential polling lets you request documents from several fax machines in one operation.
10
a
Press (Fax).
b
Press a or b to choose Polling RX.
c
Press d or c to choose Standard,
Secure or Timer.
Press OK.
d
Do one of the following:
If you chose Standard, press OK
If you chose Secure, press OK and then enter a four-digit number.
If you chose Timer, press OK and then enter the time (24-hour format) you want to begin polling.
e
Press a or b to choose Broadcasting.
Press OK.
f
Do one of the following:
Press a or b to choose Add Number and enter a number using the dial pad.
Press OK.
Press a or b to choose Speed Dial and OK. Press a or b to choose
Alphabetical Order or
Numerical Order and OK. Press
a
or b to select a number and OK.
g
After you have entered all the fax
numbers by repeating steps f, press
a
or b to choose Complete.
Press OK.
h
Press Mono Start.
The machine polls each number or group in turn for a document.
Press Stop/Exit while the machine is dialling to cancel the polling process.
To cancel all sequential polling receive jobs,
see Checking and cancelling waiting jobs on page 35.
66
Polled transmit
(Monochrome only)
Polled transmit lets you set up your machine to wait with a document so another fax machine can call and retrieve it.
The document will be stored and can be retrieved by any other fax machine until you
delete it from the memory. (See Checking
and cancelling waiting jobs on page 35.)
10
Setup for polled transmit
10
a
Press (Fax).
b
Load your document.
c
Press a or b to choose Polled TX.
d
Press d or c to choose Standard.
Press OK.
e
Press a or b to choose any settings you want to change.
Press d or c to choose the settings.
After each setting is accepted, you can continue to change more settings.
f
Press Mono Start.
g
If you are using the scanner glass, the
LCD will prompt you to choose one of the options.
Press 1 to send another page.
Press 2 or Mono Start to send the document.
h
Place the next page on the scanner
glass, press OK. Repeat g and h for
each additional page.
Your machine will automatically send the fax.
Polling
Setup for polled transmit with secure code
10
Secure Polling lets you restrict who can get the documents you set up to be polled.
Secure Polling only works with Brother fax machines. If another person wants to retrieve a fax from your machine, they will have to enter the secure code.
a
Press (Fax). b
Load your document.
c
Press a or b to choose Polled TX.
d
Press d or c to choose Secure.
Press OK.
e
Enter a four-digit number.
Press OK.
f
Press a or b to choose any settings you want to change.
Press d or c to choose the settings.
After each setting is accepted, you can continue to change more settings.
g
Press Mono Start.
10
67
68
Chapter 10
Section III
Copy
Making copies
III
11
Making copies
How to copy
Entering Copy mode
When you want to make a copy, press
(Copy) to illuminate it in blue.
11
11
The LCD shows:
1
Quality
01
Normal
COPY Copy Press Start
1 No. of Copies
You can enter the number of copies you want by using the dial pad.
Press a or b to scroll through the Copy key options.
Set New Default (See page 77.)
When the option you want is highlighted, press OK.
70
Note
• The default setting is Fax mode. You can change the amount of time that the machine stays in Copy mode after the last
copy operation. (See Mode Timer on page 22.)
• Book Copy and Watermark Copy features are supported by technology from Reallusion, Inc.
Making a single copy
11
a
Press (Copy).
b
Load your document.
(See Loading documents on page 19.)
c
Press Mono Start or Colour Start.
Making multiple copies
You can make up to 99 copies in one print run.
11
a
Press (Copy).
b
Load your document.
(See Loading documents on page 19.)
c
Enter the number of copies you want.
d
Press Mono Start or Colour Start.
Note
To sort the copies, press a or b to choose
Stack/Sort. (See Sorting copies using
Stop copying
11
To stop copying, press Stop/Exit.
11
Copy settings
You can change the copy settings temporarily for the next multiple copies.
The machine returns to its default settings after 1 minute, or if the Mode Timer returns
the machine to Fax mode. (See Mode Timer on page 22.)
If you have finished choosing settings, press
Mono Start or Colour Start.
If you want to choose more settings, press
a
or b.
Note
You can save some of the settings that you use most often by setting them as default. These settings will stay until you
change them again. (See Setting your
changes as a new default on page 77.)
11
Making copies
Changing copy speed and quality
11
You can choose from a range of quality. The factory setting is Normal.
Fast
Fast copy speed and lowest amount of ink used. Use to save time printing documents to be proof-read, large documents or many copies.
Normal
Normal is the recommended mode for ordinary print outs. This produces good copy quality with good copy speed.
Best
Use best mode to copy precise images such as photographs. This provides the highest resolution and slowest speed.
a
Press (Copy).
b
Load your document.
c
Enter the number of copies you want.
d
Press a or b to choose Quality.
e
Press d or c to choose Fast, Normal or
Best.
Press OK.
f
If you do not want to change additional settings, press Mono Start or
Colour Start.
11
71
Chapter 11
Enlarging or reducing the image copied
You can choose an enlargement or reduction ratio. If you choose Fit to Page, your machine will adjust the size automatically to the paper size you set.
a
Press (Copy).
b
Load your document.
c
Enter the number of copies you want.
d
Press a or b to choose
Enlarge/Reduce.
e
Press d or c to choose 100%, Enlarge,
Reduce, Fit to Page or
Custom(25-400%).
f
Do one of the following:
If you chose Enlarge or Reduce, press OK and press d or c to choose the enlargement or reduction ratio you want. Press OK.
If you chose Custom(25-400%), press OK and then enter an enlargement or reduction ratio from
25% to 400%. Press OK.
If you chose 100% or Fit to Page,
11
100%
198% 10x15cmiA4
186% 10x15cmiLTR
142% A5iA4
97% LTRiA4
93% A4iLTR
83% LGLiA4
69% A4iA5
47% A4i10x15cm
Fit to Page
Custom(25-400%) g
If you do not want to change additional settings, press Mono Start or
Colour Start.
Note
• Page Layout is not available with
Enlarge/Reduce.
• Book Copy, Sort and
Watermark Copy are not available with
Fit to Page.
• Fit to Page does not work properly when the document on the scanner glass is skewed more than 3 degrees. Using the document guidelines on the left and top, place your document in the upper left hand corner, with the document face down on the scanner glass.
• Fit to Page is not available for a Legal size document.
Making N in 1 copies or a poster (Page Layout)
11
The N in 1 copy feature can help you save paper by letting you copy two or four pages onto one printed page.
You can also produce a poster. When you use the poster feature your machine divides your document into sections, then enlarges the sections so you can assemble them into a poster. If you want to print a poster, use the scanner glass.
Important
Make sure paper size is set to Letter or
A4.
You cannot use the Enlarge/Reduce setting with the N in 1 and Poster features.
If you are producing multiple colour copies, N in 1 copy is not available.
(P) means Portrait and (L) means
Landscape.
You can only make one poster copy at a time.
72
Note
Watermark Copy, Book Copy, Sort and Enlarge/Reduce are not available with Page Layout.
a
Press (Copy).
b
Load your document.
c
Enter the number of copies you want.
d
Press a or b to choose Page Layout.
e
Press d or c to choose Off(1 in 1),
2 in 1 (P), 2 in 1 (L),
4 in 1 (P), 4 in 1 (L) or
Poster(3 x 3).
Press OK.
f
If you do not want to change additional settings, press Mono Start or
Colour Start to scan the page.
If you placed the document in the ADF or are making a poster, the machine scans the pages and starts printing.
If you are using the scanner glass, go
g
After the machine scans the page, press 1 to scan the next page.
h
Put the next page on the scanner glass.
Press OK.
Repeat steps g and h for each page of
the layout.
i
After all the pages have been scanned, press 2 to finish.
Making copies
Place the document face down in the direction shown below:
2 in 1 (P)
2 in 1 (L)
4 in 1 (P)
4 in 1 (L)
Poster (3 x 3)
You can make a poster size copy of a photograph.
11
73
Chapter 11
Sorting copies using the ADF
11
You can sort multiple copies. Pages will be stacked in the order 321, 321, 321, and so on.
a
Press (Copy).
b
Load your document.
c
Enter the number of copies you want.
d
Press a or b to choose Stack/Sort.
e
Press d or c to choose Sort.
Press OK.
f
If you do not want to change additional settings, press Mono Start or
Colour Start.
Note
Fit to Page, Page Layout and
Book Copy are not available with Sort.
Adjusting Brightness and
Contrast
11
Brightness
You can adjust the copy brightness to make copies darker or lighter.
11
a
Press (Copy).
b
Load your document.
c
Enter the number of copies you want.
d
Press a or b to choose Brightness.
e
Press d or c to make a darker or lighter copy.
Press OK.
f
If you do not want to change additional settings, press Mono Start or
Colour Start.
Contrast
You can adjust the copy contrast to help an image look sharper and more vivid.
11
a
Press (Copy).
b
Load your document.
c
Enter the number of copies you want.
d
Press a or b to choose Contrast.
e
Press d or c to change the contrast.
Press OK.
f
If you do not want to change additional settings, press Mono Start or
Colour Start.
74
Paper Options
Paper Type
If you are copying on special paper, set the machine for the type of paper you are using to get the best print quality.
11
a
Press (Copy).
b
Load your document.
c
Enter the number of copies you want.
d
Press a or b to choose Paper Type.
e
Press d or c to choose Plain Paper,
Inkjet Paper, Brother BP71,
Other Glossy or Transparency.
Press OK.
f
If you do not want to change additional settings, press Mono Start or
Colour Start.
Paper Size
If copying on paper other than A4 size, you will need to change the paper size setting.
You can copy only on Letter, Legal, A4, A5 or
Photo 10 cm
× 15 cm paper.
11
a
Press (Copy).
b
Load your document. c
Enter the number of copies you want.
d
Press a or b to choose Paper Size.
e
Press d or c to choose A4, A5,
10x15cm, Letter or Legal.
Press OK.
f
If you do not want to change additional settings, press Mono Start or
Colour Start.
11
Making copies
Book Copy
Book copy corrects dark borders and skew.
Your machine can correct the data automatically or you can make specific corrections.
If you use this setting, use the scanner glass.
11
a
Press (Copy).
b
Load your document. c
Enter the number of copies you want.
d
Press a or b to choose Book Copy.
e
Do one of the following:
If you want to correct the data yourself, press d or c to choose
On(Preview).
Press Mono Start or Colour Start
If you want the machine to correct the data automatically, press d or c
to choose On and go to step g.
f
Adjust the skewed data by using # or l.
Remove the shadows by using a or b.
g
If you have finished making corrections, press Mono Start or Colour Start.
Note
Book Copy is not available with
Page Layout, Sort, Fit to Page or
Watermark Copy.
11
75
Chapter 11
Watermark Copy
You can place a logo or text into your document as a Watermark. You can select one of the template watermarks, data from your media cards or USB Flash memory drive, or scanned data.
Note
Watermark Copy is not available with
Fit to Page, Page Layout and
Book Copy.
Using a template
11
11
a
Press (Copy).
b
Load your document. c
Enter the number of copies you want.
d
Press a or b to choose Watermark Copy.
Press OK.
e
Press d or c to choose On.
f
Press a or b to choose
Current Setting.
Press OK.
g
Press a or b to choose Template.
Press OK.
h
Change the settings from the options displayed on the LCD if required.
i
If you do not want to change additional settings, press Mono Start or
Colour Start.
Using media cards or a USB Flash memory drive data
a
Press (Copy).
b
Load your document. c
Enter the number of copies you want.
d
Press a or b to choose
Watermark Copy.
Press OK.
e
Press d or c to choose On.
f
Press a or b to choose
Current Setting.
Press OK.
g
Insert a media card or USB Flash memory drive. Press a or b to choose
Media.
h
Press OK and then press d or c to choose the data you want to use for the watermark.
i
Press OK and change any additional settings from the options shown on the
LCD.
j
If you do not want to change additional settings, press Mono Start or
Colour Start.
11
CAUTION
DO NOT take out the memory card or USB
Flash memory drive while Photo Capture is blinking to avoid damaging the card, USB
Flash memory drive or data stored on the card.
76
Using a scanned paper document as your watermark
11
a
Press (Copy).
b
Enter the number of copies you want.
c
Press a or b to choose
Watermark Copy.
Press OK.
d
Press d or c to choose On.
e
Press a or b to choose
Current Setting.
Press OK.
f
Press a or b to choose Scan. Press OK, and place the page that you want to use as a watermark on the scanner glass.
g
Press Mono Start or Colour Start.
h
Take out the watermark document you scanned and load the document you want to copy.
i
Press d or c to change the
Transparency of the watermark.
Press OK.
j
If you do not want to change any additional settings, press Mono Start or
Colour Start.
Note
You cannot enlarge or reduce the scanned watermark.
Making copies
Setting your changes as a new default
You can save the copy settings for Quality,
Enlarge/Reduce, Brightness,
Contrast or Page Layout that you use most often by setting them as the default settings. These settings will stay until you change them again.
a
Press (Copy).
b
Press a or b to choose your new setting.
Press OK.
Repeat this step for each setting you want to change.
c
After changing the last setting, press
a
or b to choose Set New Default.
Press OK.
d
Press 1 to choose Yes.
e
Press Stop/Exit.
11
Restoring all settings to the factory settings
11
You can restore all the settings you have changed back to the factory settings. These settings will stay until you change them again.
11
a
Press (Copy).
b
Press a or b to choose
Factory Reset.
Press OK.
c
Press 1 to choose Yes.
d
Press Stop/Exit.
77
Chapter 11
‘Out of Memory’ message
If the Out of Memory message appears while scanning documents, press Stop/Exit to cancel or Mono Start or Colour Start to copy the scanned pages.
You will need to clear some jobs from the memory before you can continue.
To free up extra memory, do the following:
Turn off Memory Receive. (See Turning
off Memory Receive Operations on page 42.)
Print the faxes that are in the memory.
(See Printing a fax from the memory on page 44.)
When you get an Out of Memory message, you may be able to make copies if you first print incoming faxes in the memory to restore the memory to 100%.
11
78
Section IV
Direct Photo Printing
IV
Printing photos from a memory card or
USB Flash memory drive
Printing photos from a camera
12
Printing photos from a memory card or USB Flash memory drive
12
PhotoCapture Center™
Operations
12
Printing from a memory card or USB Flash memory drive without a PC
12
Even if your machine is not connected to your computer, you can print photos directly from digital camera media or a USB Flash memory
drive. (See Print Images on page 83.)
Scanning to a memory card or
USB Flash memory drive without a PC
12
You can scan documents and save them directly to a memory card or USB Flash
memory drive. (See Scan to a memory card
or USB Flash memory drive on page 96.)
Using PhotoCapture Center™ from your computer
12
You can access a memory card or USB Flash memory drive that is inserted in the front of the machine from your PC.
(See PhotoCapture Center™ for Windows
® or Remote Setup & PhotoCapture Center™ for Macintosh
®
in the Software User's Guide on the CD-ROM.)
Using a memory card or USB
Flash memory drive
12
Your Brother machine has media drives (slots) for use with the following popular digital camera media: CompactFlash
®
, Memory
Stick
®
, Memory Stick Pro™, SD, SDHC, xD-
Picture Card™ and USB Flash memory drives.
CompactFlash
®
Memory Stick
®
Memory Stick Pro™
SD, SDHC
22 mm or less xD-Picture Card™
11 mm or less
USB Flash memory drive
miniSD™ can be used with a miniSD™ adapter.
microSD can be used with a microSD adapter.
Memory Stick Duo™ can be used with a
Memory Stick Duo™ adapter.
Memory Stick Pro Duo™ can be used with a Memory Stick Pro Duo™ adapter.
Memory Stick Micro (M2) can be used with a Memory Stick Micro (M2) adapter.
Adapters are not included with the machine. Contact a third party supplier for adapters.
The PhotoCapture Center™ feature lets you print digital photos from your digital camera at high resolution to get photo quality printing.
80
Printing photos from a memory card or USB Flash memory drive
Memory cards or a USB Flash memory drive folder structure
12
Your machine is designed to be compatible with modern digital camera image files, memory cards and USB Flash memory drive; however, please read the points below to avoid errors:
The image file extension must be .JPG
(Other image file extensions like .JPEG,
.TIF, .GIF and so on will not be recognized).
PhotoCapture Center™ printing must be performed separately from PhotoCapture
Center™ operations using the PC.
(Simultaneous operation is not available.)
IBM Microdrive™ is not compatible with the machine.
The machine can read up to 999 files on a memory card or USB Flash memory drive.
CompactFlash
®
Type II is not supported.
This product supports xD-Picture Card™
Type M / Type M
+
/ Type H (Large Capacity).
The DPOF file on the memory cards must
be in a valid DPOF format. (See DPOF
Please be aware of the following:
When printing Print Index or Print
Images, the PhotoCapture Center™ will print all the valid images, even if one or more images have been corrupted.
Corrupted images will not be printed.
(memory card users)
Your machine is designed to read memory cards that have been formatted by a digital camera.
When a digital camera formats a memory card it creates a special folder into which it copies image data. If you need to modify the image data stored on a memory card with your PC, we recommend that you do not modify the folder structure created by the digital camera. When saving new or modified image files to the memory card we also recommend you use the same folder your digital camera uses. If the data is not saved to the same folder, the machine may not be able to read the file or print the image.
(USB Flash memory drive users)
This machine supports USB Flash memory drives that have been formatted by Windows
®
.
12
81
Chapter 12
Getting started
Firmly put a memory card or USB Flash memory drive into the correct slot.
12
Photo Capture key indications:
1 2 3
4 5
1 USB Flash memory drive
2 CompactFlash
®
3 SD, SDHC
4 Memory Stick
®
, Memory Stick Pro™
5 xD-Picture Card™
CAUTION
The USB direct interface supports only a
USB Flash memory drive, a PictBridge compatible camera, or a digital camera that uses the USB mass storage standard. Any other USB devices are not supported.
Photo Capture light is on, the memory card or USB Flash memory drive is correctly inserted.
Photo Capture light is off, the memory card or USB Flash memory drive is not correctly inserted.
Photo Capture light is blinking, memory card or USB Flash memory drive is being read or written to.
CAUTION
DO NOT unplug the power cord or remove the media from the media drive (slot) or
USB direct interface while the machine is reading or writing to the media (the
Photo Capture key is blinking). You will
lose your data or damage the card.
The machine can only read one device at a time.
82
Entering PhotoCapture mode
12
After you insert the memory card or USB
Flash memory drive, press the
(Photo Capture) key to illuminate it in blue and display the PhotoCapture options on the LCD.
The LCD shows:
View Photo(s)
PHOTO
Select & Press
Press a or b to scroll through the
PhotoCapture key options.
Print All Photos (See page 89.)
OK
Note
If your digital camera supports DPOF
printing, see DPOF printing on page 90.
When the option you want is highlighted, press OK.
Printing photos from a memory card or USB Flash memory drive
Print Images
12
View Photo(s)
12
You can preview your photos on the LCD before you print them. If your photos are large files there may be a delay before each photo is displayed on the LCD.
a
Make sure you have put a memory card or USB Flash memory drive in the correct slot.
Press (Photo Capture). b
Press a or b to choose
View Photo(s).
Press OK.
c
Press d or c to choose your photo.
Note
Instead of scrolling through your photos, you can use the dial pad to enter the number of the image from the index page.
(See Print Index (Thumbnails) on page 84.)
d
Press a or b to increase or decrease the number of copies.
e
Repeat step c and step d until you
have chosen all the photos.
Note
Press Clear/Back to go back to the previous level.
f
After you have chosen all the photos, do one of the following:
Press OK and change the print
If you do not want to change any settings, press Colour Start to print.
12
83
Chapter 12
Print Index (Thumbnails)
The PhotoCapture Center™ assigns numbers for images (such as No.1, No.2,
No.3, and so on).
12
The PhotoCapture Center™ uses these numbers to identify each picture. You can print a thumbnail page to show all the pictures on the memory card or USB Flash memory drive.
Note
Only file names that are 8 characters or less will be printed correctly on the index sheet.
a
Make sure you have put the memory card or USB Flash memory drive in the correct slot.
Press (Photo Capture). b
Press a or b to choose Print Index.
Press OK.
c
Press a or b to choose
Layout Format. Press d or c to choose 6 Images/Line or
5 Images/Line.
Press OK.
d
Do one of the following:
Press a or b to choose
Paper Type, and press d or c to choose the type of paper you are using, Plain Paper,
Inkjet Paper, Brother BP71 or
Other Glossy.
Press OK.
Press a or b to choose Paper Size and press d or c to choose the paper size you are using, A4 or Letter.
Press OK.
If you do not want to change the
e
Press Colour Start to print.
Printing Photos
Before you can print an individual image, you have to know the image number.
a
Make sure you have put a memory card or USB Flash memory drive in the correct slot.
Press (Photo Capture). b
Print the Index. (See Print Index
c
Press a or b to choose Print Photos.
Press OK.
d
Enter the image number that you want to print, from the thumbnails printed on the
Index page.
Press OK.
12
84
6 Images/Line 5 Images/Line
Print time for 5 Images/Line will be slower than 6 Images/Line, but the quality is better.
Printing photos from a memory card or USB Flash memory drive e
Repeat step d until you have entered
the image numbers that you want to print.
Note
• You can enter the numbers at one time by using the l key for a comma or the # key for a hyphen. For example, Enter 1, l, 3,
l
, 6 to print images No.1, No.3 and No.6.
Enter 1, #, 5 to print images No.1 to No.5.
• You can enter up to 12 characters
(including commas) for the image numbers you want to print.
f
After you have chosen the image numbers, press OK again.
g
Enter the number of copies you want using the dial pad.
h
Do one of the following:
Change the print settings. (See
If you do not want to change any settings, press Colour Start to print.
Enhance Photos
You can edit and add effects to your photos and view them on the LCD before printing.
Note
• After adding each effect, you can enlarge the view of the image by pressing l. To go back to the original size, press l again.
• The Enhance Photos feature is supported by technology from Reallusion, Inc.
12
Auto Correct
Auto Correct is available for most photos. The machine decides the suitable effect for your photo.
12
a
Make sure you have put a memory card or USB Flash memory drive in the correct slot.
Press (Photo Capture). b
Press a or b to choose
Enhance Photos.
Press OK.
c
Press d or c to choose your photo.
Press OK.
d
Press a or b to choose Auto Correct.
Press OK.
e
Press OK and a or b to increase or decrease the number of copies.
f
Do one of the following.
Press OK and change the print
If you do not want to change any settings, press Colour Start to print.
Note
If Remove Red-Eye appears on the LCD, press # to attempt to remove red-eye from your photo.
85
12
Chapter 12
Enhance Skin-Tone
Enhance Skin-Tone is best used for adjusting portrait photographs. It detects human skin colour in your photos and adjusts the image.
12
a
Make sure you have put a memory card or USB Flash memory drive in the correct slot.
Press (Photo Capture). b
Press a or b to choose
Enhance Photos.
Press OK.
c
Press d or c to choose your photo.
Press OK.
d
Press a or b to choose
Enhance Skin-Tone.
Press OK.
e
Do one of the following:
Press OK if you do not want to change any settings.
Press a or b to adjust the effect level manually.
Press OK when you have finished.
f
Press a or b to increase or decrease the number of copies.
g
Do one of the following.
Press OK and change the print
If you do not want to change any settings, press Colour Start to print.
Enhance Scenery
Enhance Scenery is best used for adjusting landscape photographs. It highlights green and blue areas in your photo, so that the landscape looks more sharp and vivid.
12
a
Make sure you have put the memory card or USB Flash memory drive in the correct slot.
Press (Photo Capture). b
Press a or b to choose
Enhance Photos.
Press OK.
c
Press d or c to choose your photo.
Press OK.
d
Press a or b to choose
Enhance Scenery.
Press OK.
e
Do one of the following:
Press OK if you do not want to change any settings.
Press a or b to adjust the effect level manually.
Press OK when you have finished.
f
Press a or b to increase or decrease the number of copies.
g
Do one of the following.
Press OK and change the print
If you do not want to change any settings, press Colour Start to print.
86
Remove Red-Eye
The machine detects eyes in your photos and will attempt to remove red-eye from your photo.
12
Note
There are some cases when red-eye may not be removed.
• When the face is too small in the image.
• When the face is turning too far up, down, left or right.
a
Make sure you have put a memory card or USB Flash memory drive in the correct slot.
Press (Photo Capture). b
Press a or b to choose
Enhance Photos.
Press OK.
c
Press d or c to choose your photo.
Press OK.
d
Press a or b to choose
Remove Red-Eye.
Press OK.
When Remove Red-Eye is successful, the photo with the effect is shown. The adjusted part is shown in a red frame.
When Remove Red-Eye is unsuccessful,
Unable to Detect. is shown.
Press OK to go back to the previous level.
Note
Press # to try Remove Red-Eye once again.
e
Press OK and a or b to increase or decrease the number of copies.
Printing photos from a memory card or USB Flash memory drive f
Do one of the following.
Press OK and change the print
If you do not want to change any settings, press Colour Start to print.
Monochrome
You can convert your photo to monochrome.
12
a
Make sure you have put a memory card or USB Flash memory drive in the correct slot.
Press (Photo Capture). b
Press a or b to choose
Enhance Photos.
Press OK.
c
Press d or c to choose your photo.
Press OK.
d
Press a or b to choose Monochrome.
Press OK.
e
Press OK and a or b to increase or decrease the number of copies.
f
Do one of the following.
Press OK and change the print
If you do not want to change any settings, press Colour Start to print.
12
87
Chapter 12
Sepia
You can convert the colour of your photo to sepia.
12
a
Make sure you have put a memory card or USB Flash memory drive in the correct slot.
Press (Photo Capture). b
Press a or b to choose
Enhance Photos.
Press OK.
c
Press d or c to choose your photo.
Press OK.
d
Press a or b to choose Sepia.
Press OK.
e
Press OK and a or b to increase or decrease the number of copies.
f
Do one of the following.
Press OK and change the print
If you do not want to change any settings, press Colour Start to print.
Search by Date
You can find your photos based on date.
a
Make sure you have put a memory card or USB Flash memory drive in the correct slot.
Press (Photo Capture). b
Press a or b to choose
Search by Date.
Press OK.
c
Press a or b to choose the date that you want to search from.
Press OK.
d
Press d or c to choose your photo.
Note
You can view photos with other dates by pressing d or c continuously. Press d to view an older photo and c to view a more recent photo.
e
Press a or b to increase or decrease the number of copies.
f
Repeat step d and step e until you
have chosen all your photos.
g
After you have chosen all your photos, do one of the following:
Press OK and change the print
If you do not want to change any settings, press Colour Start to print.
12
88
Printing photos from a memory card or USB Flash memory drive
Print All Photos
You can print all the photos on your memory card or USB Flash memory drive.
a
Make sure you have put a memory card or USB Flash memory drive in the correct slot.
Press (Photo Capture). b
Press a or b to choose
Print All Photos.
Press OK.
c
Enter the number of copies you want using the dial pad.
d
Do one of the following:
Change the print settings. (See
If you do not want to change any settings, press Colour Start to print.
12
Slide show
You can view all your photos on the LCD using Slide Show. You can also choose a photo during the operation.
a
Make sure you have put a memory card or USB Flash memory drive in the correct slot.
Press (Photo Capture). b
Press a or b to choose Slide Show.
Press OK.
c
Press Stop/Exit to finish Slide show.
12
Printing a photo during a Slide show
12
a
Make sure you have put a memory card or USB Flash memory drive in the correct slot.
Press (Photo Capture). b
Press a or b to choose Slide Show.
Press OK.
c
Press OK to stop at one image while
Slide show is operating.
d
Press a or b to increase or decrease the number of copies.
e
Do one of the following:
Press OK and change the print
If you do not want to change any settings, press Colour Start to print.
12
89
Chapter 12
Trimming
You can trim your photo and print a part of the image.
12
Note
If your photo is very small or has irregular proportions you may not be able to trim the photo. The LCD will display
Image Too Small. or
Image Too Long.
a
Make sure you have put a memory card or USB Flash memory drive in the correct slot.
Press (Photo Capture).
b
Press a or b to choose Trimming.
Press OK.
c
Press d or c to choose your photo.
Press OK.
d
Adjust the red frame around your photo.
The part inside of the red frame will be printed.
Press l or # to enlarge or reduce the frame size.
Press each arrow key to move the position of the frame.
Press 0 to rotate the frame.
Press OK when you have finished adjusting the frame setting.
e
Press a or b to increase or decrease the number of copies.
f
Do one of the following:
Press OK and change the print
If you do not want to change any settings, press Colour Start to print.
DPOF printing
DPOF stands for Digital Print Order Format.
Major digital camera manufacturers (Canon
Inc., Eastman Kodak Company, Fuji Photo
Film Co. Ltd., Matsushita Electric Industrial
Co. Ltd. and Sony Corporation) created this standard to make it easier to print images from a digital camera.
If your digital camera supports DPOF printing, you will be able to choose on the digital camera display the images and number of copies you want to print.
When a memory card containing DPOF information is put into your machine, you can print the chosen image easily.
a
Make sure you have put a memory card in the correct slot.
12
machine will ask you if you want to use
DPOF setting.
b
Press 1 to choose Yes.
c
Do one of the following:
Change the print settings. (See
If you do not want to change any settings, press Colour Start to print.
Note
An Invalid DPOF File error can occur if the print order that was created on the camera has been corrupted. Delete and recreate the print order using your camera to correct this problem. For instructions on how to delete or recreate the print order, refer to your camera manufacturer's support website or accompanying documentation.
90
Printing photos from a memory card or USB Flash memory drive
PhotoCapture Center™ print settings
You can change the print settings temporarily.
The machine returns to its default settings after 3 minutes, or if the Mode Timer returns the
machine to Fax mode. (See Mode Timer on page 22.)
Note
You can save the print settings you use most often by setting them as the default. (See Setting
your changes as a new default on page 95.)
1
Print Quality Photo
12
0
PHOTO
Print Press Start
1 No. of prints
(For View Photo(s), Search by Date, Slide Show)
You can see the total number of photos that will be printed.
(For Print All Photos, Print Photos, Enhance Photos, Trimming)
You can see the number of copies of each photo that will be printed.
(For DPOF printing) This does not appear.
Menu Selections
Print Quality
(Not available for
DPOF printing)
Paper Type
Options 1
Normal/Photo
Options 2
—
—
Paper Size
Plain Paper/Inkjet Paper/
Brother BP71/Other Glossy
10x15cm/13x18cm/
A4/Letter
Dark Light
(When A4 or Letter is chosen)
8 x 10cm/ 9 x 13cm/
10 x 15cm/13 x 18cm/
15 x 20cm/Max. Size
—
Brightness
(Not available when
Enhance Photos is chosen)
Contrast
(Not available when
Enhance Photos is chosen)
—
Page
12
91
Chapter 12
Menu Selections
Color Enhance
(Not available when
Enhance Photos is chosen)
Options 1
On/Off
White Balance
Sharpness
Color Density
Cropping
Borderless
Date Print
(Not available for
DPOF printing)
Exit
On/Off
On/Off
On/Off
Set New Default Yes/No
Factory Reset Yes/No
Print Speed and Quality
a
Press a or b to choose
Print Quality.
b
Press d or c to choose Normal or
Photo.
Press OK.
c
If you do not want to change additional settings, press Colour Start to print.
12
Options 2
—
—
—
—
Page
—
—
Paper options
Paper Type
a
Press a or b to choose Paper Type.
b
Press d or c to choose the paper type you are using, Plain Paper,
Inkjet Paper, Brother BP71 or
Other Glossy.
Press OK.
c
If you do not want to change additional settings, press Colour Start to print.
12
12
92
Paper and print size
a
Press a or b to choose Paper Size.
b
Press d or c to choose the paper size you are using, 10x15cm, 13x18cm, A4 or Letter.
Press OK.
12
c
If you chose A4 or Letter, press d or c to choose the Print Size.
Press OK.
Example: Printed Position for A4 paper
1 2 3
8 x 10cm 9 x 13cm 10 x 15cm
4
13 x 18cm
5
15 x 20cm
6
Max. Size d
Printing photos from a memory card or USB Flash memory drive
If you do not want to change additional settings, press Colour Start to print.
Adjusting Brightness,
Contrast and Colour
12
Brightness
a
Press a or b to choose Brightness.
b
Press d or c to make a darker or lighter print.
Press OK.
c
If you do not want to change additional settings, press Colour Start to print.
12
Contrast
You can choose the contrast setting. More contrast will make an image look sharper and more vivid.
12
a
Press a or b to choose Contrast.
b
Press d or c to change the contrast.
Press OK.
c
If you do not want to change additional settings, press Colour Start to print.
Colour Enhancement
You can turn on the colour enhancement feature to print more vivid images. Printing time will be slower.
12
a
Press a or b to choose
Color Enhance.
Press OK.
b
Do one of the following:
If you want to customize the
White Balance, Sharpness or
Color Density, press d or c to
choose On, and then go to step c.
If you do not want to customize, press d or c to choose Off.
Press OK and then go to step f.
12
93
Chapter 12 c
Press a or b to choose
White Balance, Sharpness or
Color Density.
d
Press d or c to adjust the degree of the setting.
Press OK.
e
Do one of the following:
If you want to customize another colour enhancement, press a or b to choose another option.
If you want to change other settings, press a or b to choose Exit, and then press OK.
f
If you do not want to change additional settings, press Colour Start to print.
Note
• White Balance
This setting adjusts the hue of the white areas of an image. Lighting, camera settings and other influences will affect the appearance of white. The white areas of a picture may be slightly pink, yellow or some other colour. By using this setting, you can correct that effect and bring the white areas back to pure white.
• Sharpness
This setting enhances the detail of an image, similar to adjusting the fine focus on a camera. If the image is not in true focus and you cannot see the fine details of the picture, then adjust the sharpness.
• Colour Density
This setting adjusts the total amount of colour in the image. You can increase or decrease the amount of colour in an image to improve a washed out or weak picture.
Cropping
If your photo is too long or wide to fit the available space on your chosen layout, part of the image will automatically be cropped.
The factory setting is On. If you want to print the whole image, turn this setting to Off. If you are also using the Borderless setting,
turn Borderless to Off. (See Borderless
a
Press a or b to choose Cropping.
b
Press d or c to choose Off (or On).
Press OK.
c
If you do not want to change additional settings, press Colour Start to print.
Cropping: On
12
12
Cropping: Off
12
94
Borderless printing
This feature expands the printable area to the edges of the paper. Printing time will be slightly slower.
a
Press a or b to choose Borderless.
b
Press d or c to choose Off (or On).
Press OK.
c
If you do not want to change additional settings, press Colour Start to print.
12
Date Print
You can print the date if it is already in the data on your photo. The date will be printed on the lower right corner. If the data doesn’t have the date information, you cannot use this function.
a
Press a or b to choose Date Print.
b
Press d or c to choose On (or Off).
Press OK.
c
If you do not want to change additional settings, press Colour Start to print.
Note
The DPOF setting on your camera must be turned off to use the Date Print feature.
12
Printing photos from a memory card or USB Flash memory drive
Setting your changes as a new default
You can save the print settings you use most often by setting them as the default settings.
These settings will stay until you change them again.
a
Press a or b to choose your new setting.
Press OK.
Repeat this step for each setting you want to change.
b
After changing the last setting, press
a
or b to choose Set New Default.
Press OK.
c
Press 1 to choose Yes.
d
Press Stop/Exit.
12
Restoring all settings to the factory settings
12
You can restore all the settings you have changed to the factory settings. These settings will stay until you change them again.
a
Press a or b to choose
Factory Reset.
Press OK.
b
Press 1 to choose Yes.
c
Press Stop/Exit.
12
95
Chapter 12
Scan to a memory card or USB Flash memory drive
Entering Scan mode
When you want to scan to a memory card or
USB Flash memory drive, press
(Scan).
The LCD shows:
12
SCAN Select & Press OK
Press a or b to choose Scan to Media.
Press OK.
If you are not connected to your computer only the Scan to Media selection will appear on the LCD.
(See Scanning for Windows
®
or Macintosh
® in the Software User’s Guide on the CD-ROM for details about the other menu options.)
12
How to scan to a memory card or USB Flash memory drive
12
You can scan monochrome and colour documents onto a memory card or USB Flash memory drive. Monochrome documents will be stored in PDF (*.PDF) or TIFF (*.TIF) file formats. Colour documents may be stored in
PDF (*.PDF) or JPEG (*.JPG) file formats.
The factory setting is Color 150 dpi and the default file format is PDF. The machine automatically creates file names based on the current date. (For details, see the Quick
Setup Guide.) For example, the fifth image scanned on July 1, 2009 would be named
01070905.PDF. You can change the colour and quality.
Quality
Color 150 dpi
Color 300 dpi
Color 600 dpi
B/W 200x100 dpi
B/W 200 dpi
Selectable File
Format
JPEG / PDF
JPEG / PDF
JPEG / PDF
TIFF / PDF
TIFF / PDF a
Insert a CompactFlash
®
, Memory
Stick
®
, Memory Stick Pro™, SD, SDHC, xD-Picture Card™ or USB Flash memory drive into your machine.
CAUTION
DO NOT take out the memory card or USB
Flash memory drive while Photo Capture is blinking to avoid damaging the card, USB
Flash memory drive or data stored on the card.
b
Load your document.
c
Press (Scan).
d
Press a or b to choose
Scan to Media.
Press OK.
96
Printing photos from a memory card or USB Flash memory drive e
Do one of the following:
To change the quality, press a or b to choose Quality.
Press Mono Start or Colour Start to start scanning without changing additional settings.
f
Press d or c to choose
Color 150 dpi, Color 300 dpi,
Color 600 dpi, B/W 200x100 dpi or B/W 200 dpi.
Press OK.
g
Do one of the following:
To change the file type, go to step h.
Press Mono Start or Colour Start to start scanning without changing additional settings.
h
Press a or b to choose File Type.
Press d or c to choose JPEG, PDF or
TIFF.
Press OK.
Note
• If you chose colour in the resolution setting, you cannot choose TIFF.
• If you chose monochrome in the resolution setting, you cannot choose JPEG.
i
Do one of the following:
To change the file name, go to
Press Mono Start or Colour Start to start scanning without changing additional settings.
j
The file name is set automatically however, you can set a name of your choice using the dial pad.
Press a or b to choose File Name.
Enter the new name. (See Entering Text on page 161.)
You can only change the first
6 characters.
Press OK.
Note
Press Clear/Back to delete the current name.
k
Press Mono Start or Colour Start.
How to change the file name
12
You can change the file name.
a
Press (Scan).
b
Press a or b to choose
Scan to Media.
Press OK.
c
Press a or b to choose File Name.
d
Enter the new name using the dial pad.
You can only change the first 6 digits.
(See Entering Text on page 161.)
How to set a new default
You can set your own default setting.
a
Press (Scan).
b
Press a or b to choose
Scan to Media.
Press OK.
c
Press a or b to choose
Set New Default. Press OK and 1 to choose Yes.
d
Press Stop/Exit.
12
12
97
Chapter 12
How to reset to factory settings
You can restore the machine to factory settings.
a
Press (Scan).
b
Press a or b to choose
Scan to Media.
Press OK.
c
Press a or b to choose
Factory Reset. Press OK and 1 to choose Yes.
d
Press Stop/Exit.
12
Understanding the
Error Messages
Once you are familiar with the types of errors that can occur while you are using
PhotoCapture Center™, you can easily identify and troubleshoot any problems.
Hub is Unusable.
This message will appear if a Hub or USB
Flash memory drive with a Hub has been put into the USB direct interface.
Media Error
This message will appear if you put in a memory card that is either bad or not formatted, or when there is a problem with the media drive. To clear this error, take out the memory card.
No File
This message will appear if you try to access a memory card or USB Flash memory drive in the drive (slot) that does not contain a .JPG file.
Out of Memory
This message will appear if you are working with images that are too large for the machine's memory. This message will also appear when a memory card or USB
Flash memory drive you are using does not have enough space available for the scanned document.
Media is Full.
This message will appear if you are trying to save more than 999 files in a memory card or USB Flash memory drive.
Unusable Device
This message will appear if a USB device or USB Flash memory drive that is not supported has been connected to the USB direct interface. For more information, visit us at http://solutions.brother.com. This message will also appear if you connect a broken device to the USB direct interface.
12
98
13
Printing photos from a camera
13
Printing photos directly from a
PictBridge camera
Your Brother machine supports the
PictBridge standard, allowing you to connect to and print photos directly from any
PictBridge compatible digital camera.
If your camera is using the USB Mass
Storage standard, you can also print photos from a digital camera without PictBridge.(See
Printing photos directly from a digital camera
(without PictBridge) on page 101.)
PictBridge requirements
To avoid errors, remember the following points:
The machine and the digital camera must be connected using a suitable USB cable.
The image file extension must be .JPG
(other image file extensions like .JPEG,
.TIF, .GIF and so on will not be recognized).
PhotoCapture Center™ operations are not available when using the PictBridge feature.
13
Setting your digital camera
Make sure your camera is in PictBridge mode. The following PictBridge settings may be available from the LCD of your PictBridge compatible camera.
Depending on your camera some of these settings may not be available.
13
13
1
2
Camera Menu
Selections
Paper Size
Options
Paper Type
Layout
Print Quality
Color
Enhancement
Date Print
-
Letter, A4, 10x15cm, Printer
Plain Paper, Glossy Paper,
Inkjet Paper, Printer Settings
(Default setting)
Borderless: On, Borderless:
Off, Printer Settings (Default
Normal, Fine,
Printer Settings (Default
On, Off,
Printer Settings (Default
On, Off,
Printer Settings (Default
See DPOF printing on page 100 for more details.
If your camera is set to use the Printer Settings
(Default setting), the machine will print your photo using the following settings.
Settings
Paper Size
Paper Type
Layout
Print Quality
Color Enhancement
Date Print
Options
10x15cm
Glossy Paper
Borderless: On
Fine
Off
Off
When your camera does not have any menu selections, these settings are also used.
The names and availability of each setting depends on the specification of your camera.
Please refer to the documentation supplied with your camera for more detailed information on changing PictBridge settings.
13
99
Chapter 13
Printing Images
Note
Remove any memory cards or USB Flash memory drive from the machine before connecting a digital camera.
a
Make sure that your camera is turned off. Connect your camera to the USB direct interface (1) on the machine using the USB cable.
13
DPOF printing
DPOF stands for Digital Print Order Format.
Major digital camera manufacturers (Canon
Inc., Eastman Kodak Company, Fuji Photo
Film Co. Ltd., Matsushita Electric Industrial
Co. Ltd. and Sony Corporation) created this standard to make it easier to print images from a digital camera.
If your digital camera supports DPOF printing, you will be able to choose on the digital camera display the images and number of copies you want to print.
Note
An Invalid DPOF File error can occur if the print order that was created on the camera has been corrupted. Delete and recreate the print order using your camera to correct this problem. For instructions on how to delete or recreate the print order, refer to your camera manufacturer's support website or accompanying documentation.
13
1
1 USB direct interface
b
Turn on the camera.
When the machine has recognized the camera, the LCD shows
Camera Connected.
c
Choose the photo you want to print following the instructions from your camera.
When the machine starts printing a photo, the LCD will show Printing.
CAUTION
To prevent damage to your machine, do not connect any device other than a digital camera or USB Flash memory drive to the
USB direct interface.
100
Printing photos directly from a digital camera
(without PictBridge)
13
If your camera supports the USB Mass
Storage standard, you can connect your camera in storage mode. This enables you to print photos from your camera.
(If you would like to print photos in PictBridge
mode, see Printing photos directly from a
PictBridge camera on page 99.)
Note
The name, availability and operation differ among digital cameras. Please refer to the documentation supplied with your camera for detailed information, such as how to switch from PictBridge mode to USB mass storage mode.
Printing photos from a camera
Printing Images
Note
Remove any memory cards or USB Flash memory drive from the machine before connecting a digital camera.
a
Make sure that your camera is turned off. Connect your camera to the USB direct interface (1) on the machine using the USB cable.
13
1
1 USB direct interface
b
Turn on the camera.
c
Follow the steps in Print Images on page 83.
CAUTION
To prevent damage to your machine, do not connect any device other than a digital camera or USB Flash memory drive to the
USB direct interface.
13
101
Chapter 13
Understanding the
Error Messages
Once you are familiar with the types of errors that can occur while you are printing from a camera, you can easily identify and troubleshoot any problems.
Out of Memory
This message will appear if you are working with images that are too large for the machine's memory.
Unusable Device
This message will appear if you connect a camera which is not using the USB Mass
Storage standard. This message will also appear if you connect a broken device to the USB direct interface.
(For more detailed solutions see Error and
Maintenance messages on page 123.)
13
102
Section V
Software
Software and Network features
V
104
14
Software and Network features
14
The CD-ROM includes the Software User’s
Guide and Network User’s Guide for features available when connected to a computer (for example, printing and scanning). These guides have easy to use links that, when clicked, will take you directly to a particular section.
You can find information on these features:
Printing
Scanning
ControlCenter3 (for Windows
®
)
ControlCenter2 (for Macintosh
®
)
Remote Setup
Faxing from your computer
PhotoCapture Center™
Network Printing
Network Scanning
Wired and Wireless Network
How to read HTML User’s Guide
This is a quick reference for using the HTML
User’s Guide.
For Windows
®
Note
If you have not installed the software, see
Viewing Documentation on page 3.
a
From the Start menu, point to Brother,
MFC-XXXX (where XXXX is your model number) from the programs group, then click User’s Guides in HTML format.
b
Click SOFTWARE USER’S GUIDE (or
NETWORK USER’S GUIDE) from the top menu.
c
Click the heading you would like to view from the list at the left of the window.
For Macintosh
®
a
Make sure your Macintosh
®
is turned on. Insert the Brother CD-ROM into your
CD-ROM drive.
b
Double-click the Documentation icon.
c
Double-click your language folder, and then double-click top.html file. d
Click SOFTWARE USER’S GUIDE (or
NETWORK USER’S GUIDE) in the top menu, and then click the heading you would like to read from the list at the left of the window.
Section VI
Appendixes
Safety and Legal
Troubleshooting and Routine Maintenance
Menu and Features
Specifications
Glossary
VI
106
A
Safety and Legal
Choosing a location
Put your machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the machine near a telephone socket and a standard grounded electrical socket. Choose a location where the temperature remains between 10
° C and 35° C.
A
WARNING
DO NOT put the machine near heaters, air conditioners, refrigerators, medical equipment, chemicals or water.
DO NOT connect your machine to electrical sockets on the same circuit as large appliances or other equipment that might disrupt the power supply.
CAUTION
• Avoid placing your machine in a high-traffic area.
• Avoid placing your machine on a carpet.
• DO NOT expose the machine to direct sunlight, excessive heat, moisture, or dust.
• DO NOT connect your machine to electrical sockets controlled by wall switches or automatic timers.
• Disruption of power can wipe out information in the machine's memory.
• Avoid interference sources, such as other cordless telephone systems or speakers.
• DO NOT tip the machine, or place it on any tilted surface. Doing this may cause ink spillage and internal damage to your machine.
A
Safety and Legal
To use the machine safely
Please keep these instructions for later reference and read them before attempting any maintenance.
WARNING
There are high voltage electrodes inside the machine. Before you clean the inside of the machine, make sure you have unplugged the telephone line cord first and then the power cord from the electrical socket. Doing this will prevent an electrical shock.
A
DO NOT handle the plug with wet hands. Doing this might cause an electrical shock.
DO NOT pull on the middle of the AC power cord. Doing this might cause an electrical shock.
DO NOT put your hands on the edge of the machine under the document cover or the scanner cover. Doing this may cause injury.
A
107
DO NOT put your hands on the edge of the paper tray under the paper tray cover. Doing this may cause injury.
DO NOT touch the area shaded in the illustration. Doing this may cause injury.
108
Safety and Legal
When moving the machine you must lift it from the base, by placing a hand at each side of the unit as shown in the illustration. DO NOT carry the machine by holding the scanner cover or the
Jam clear cover.
DO NOT use flammable substances, any type of spray, liquid or aerosol cleaners to clean the inside or outside of the machine. Doing this may cause a fire or electrical shock.
If the machine becomes hot, releases smoke, or generates any strong smells, immediately unplug the machine from the electrical socket. Call your Brother dealer or Brother Customer
Service.
If metal objects, water or other liquids get inside the machine, immediately unplug the machine from the electrical socket. Call your Brother dealer or Brother Customer Service.
A
109
Use caution when installing or modifying telephone lines. Never touch telephone wires or terminals that are not insulated unless the telephone line has been unplugged at the wall socket.
Never install telephone wiring during a lightning storm. Never install a telephone wall socket in a wet location.
This product must be installed near an electrical socket that is easily accessible. In case of an emergency, you must unplug the power cord from the electrical socket to shut off the power completely.
This product should be connected to an AC power source within the range indicated on the rating label. DO NOT connect it to a DC power source or inverter. If you are not sure, contact a qualified electrician.
Always make sure the plug is fully inserted.
DO NOT use the machine if the power cord is frayed or damaged, doing so may cause a fire.
When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to people, including the following:
1 DO NOT use this product near water, for example, near a bath tub, wash bowl, kitchen sink or washing machine, in a wet basement or near a swimming pool.
2 Avoid using this product during an electrical storm. There may be a remote risk of electric shock from lightning.
3 DO NOT use this product to report a gas leak in the vicinity of the leak.
4 DO NOT dispose of batteries in a fire. They may explode. Check with local codes for possible special disposal instructions.
110
Safety and Legal
Important safety instructions
1 Read all of these instructions.
2 Save them for later reference.
3 Follow all warnings and instructions marked on the product.
4 DO NOT use this product near water.
5 DO NOT place this product on an unstable cart, stand, or table. The product may fall, causing serious damage to the product.
6 Slots and openings in the cabinet and the back or bottom are provided for ventilation. To ensure reliable operation of the product and to protect it from overheating, these openings must not be blocked or covered. The openings should never be blocked by placing the product on a bed, sofa, rug, or other similar surface. This product should never be placed near or over a radiator or heater. This product should never be placed in a built-in installation unless adequate ventilation is provided.
7 Use only the power cord supplied with this machine.
8 This product is equipped with a 3-wire grounded plug, a plug having a third (grounded) pin.
This plug will only fit into a grounded power outlet. This is a safety feature. If you are unable to insert the plug into the outlet, call your electrician to replace your obsolete outlet. DO NOT defeat the purpose of the grounded plug.
9 DO NOT allow anything to rest on the power cord. DO NOT place this product where people can walk on the cord.
10 DO NOT place anything in front of the machine that will block received faxes. DO NOT place anything in the path of received faxes.
11 Wait until pages have exited the machine before picking them up.
12 Unplug this product from the power socket and refer all servicing to Brother Authorized Service
Personnel under the following conditions:
If liquid has been spilled into the product.
If the product has been exposed to rain or water.
If the product does not operate normally when the operating instructions are followed, adjust only those controls that are covered by the operating instructions.
Incorrect adjustment of other controls may result in damage and will often require extensive work by a qualified technician to restore the product to normal operation.
If the product has been dropped or the casing has been damaged.
If the product exhibits a distinct change in performance, indicating a need for service.
13 To protect your product against power surges, we recommend the use of a power protection device (Surge Protector).
14 To reduce the risk of fire, electric shock and injury to people, note the following:
DO NOT use this product near appliances that use water, a swimming pool, or in a wet basement.
DO NOT attempt to operate the machine during an electrical storm or gas leak.
A
A
111
IMPORTANT - For your safety
To ensure safe operation, the supplied three-pin plug must be inserted only into a standard threepin electrical socket that is effectively grounded through the normal household wiring.
The fact that the equipment operates satisfactorily does not imply that the power is grounded and that the installation is completely safe. For your safety, if in any doubt about the effective grounding of the power, consult a qualified electrician.
A
Important - Wiring information (U.K. only)
If you need to replace the plug fuse, fit a fuse that is approved by ASTA to BS1362 with the same rating as the original fuse.
Always replace the fuse cover. Never use a plug that does not have a cover.
A
Warning - This machine must be earthed.
The wires in the mains lead are coloured in line with the following code:
Green and Yellow: Earth
Blue: Neutral
Brown: Live
If in any doubt, call a qualified electrician.
LAN connection
A
A
CAUTION
DO NOT connect this product to a LAN connection that is subject to over-voltages.
Radio interference
This product complies with EN55022 (CISPR Publication 22) /Class B. When connecting the machine to a computer, ensure that you use a USB cable which does not exceed 2.0 m in length.
A
112
EU Directive 2002/96/EC and EN50419
Safety and Legal
A
European
Union Only
This equipment is marked with the above recycling symbol. It means that at the end of the life of the equipment you must dispose of it separately at an appropriate collection point and not place it in the normal domestic unsorted waste stream. This will benefit the environment for all.
(European Union only)
International ENERGY STAR
®
Compliance Statement
A
The purpose of the International ENERGY STAR
®
Program is to promote the development and popularization of energy-efficient office equipment.
As an ENERGY STAR
®
Partner, Brother Industries, Ltd. has determined that this product meets the ENERGY STAR
®
guidelines for energy efficiency.
113
A
Legal limitations for copying
It is an offence to make reproductions of certain items or documents with the intent to commit fraud. This memorandum is intended to be a guide rather than a complete list. We suggest you check with relevant legal authorities if in doubt about a particular item or document.
The following are examples of documents which may not be copied:
Money
Bonds or other certificates of indebtedness
Certificates of Deposit
Armed Forces Service or Draft papers.
Passports
Postage Stamps (cancelled or uncancelled)
Immigration Papers
Welfare documents
Cheques or Drafts drawn by Governmental Agencies
Identification Documents, badges or insignias
Licences and Certificates of Title to motor vehicles
Copyrighted works cannot be copied. Sections of a copyrighted work can be copied for ‘fair dealing’. Multiple copies would indicate improper use.
Works of art should be considered the equivalent of copyrighted works.
Licenses and Certificates of Title to motor vehicles may not be copied under certain state/provincial laws.
A
114
Safety and Legal
Trademarks
The Brother logo is a registered trademark of Brother Industries, Ltd.
Brother is a registered trademark of Brother Industries, Ltd.
Multi-Function Link is a registered trademark of Brother International Corporation.
© 2008 Brother Industries, Ltd. All rights reserved.
Windows Vista is either a registered trademark or a trademark of Microsoft Corporation in the
United States and other countries.
Microsoft, Windows and Windows Server are registered trademarks of Microsoft Corporation in the United States and/or other countries.
Macintosh and TrueType are registered trademarks of Apple Inc.
Nuance, the Nuance logo, PaperPort and ScanSoft are trademarks or registered trademarks of
Nuance Communications, Inc. or its affiliates in the United States and/or other countries.
Presto! PageManager is a registered trademark of NewSoft Technology Corporation.
Microdrive is a trademark of International Business Machines Corporation.
CompactFlash is a registered trademark of SanDisk Corporation.
Memory Stick is a registered trademark of Sony Corporation.
SanDisk is a licensee of the SD and miniSD trademarks.
xD-Picture Card is a trademark of Fujifilm Co. Ltd., Toshiba Corporation and Olympus Optical Co.
Ltd.
PictBridge is a trademark.
Memory Stick Pro, Memory Stick Pro Duo, Memory Stick Duo and MagicGate are trademarks of
Sony Corporation.
BROADCOM, SecureEasySetup and the SecureEasySetup logo are trademarks or registered trademarks of Broadcom Corporation in the United States and/or other countries.
AOSS is a trademark of Buffalo Inc.
Wi-Fi, WPA and WPA2 are registered trademarks and Wi-Fi Protected Setup is a trademark of
Wi-Fi Alliance.
FaceFilter Studio is a trademark of Reallusion, Inc.
Each company whose software title is mentioned in this manual has a Software License
Agreement specific to its proprietary programs.
All other brand and product names mentioned in this User's Guide are registered trademarks of their respective companies.
A
A
115
B
Troubleshooting and Routine
Maintenance
B
Troubleshooting
If you think there is a problem with your machine, check the chart below and follow the troubleshooting tips.
Most problems can be easily resolved by yourself. If you need additional help, the Brother
Solutions Center offers the latest FAQs and troubleshooting tips.
Visit us at http://solutions.brother.com.
If you are having difficulty with your machine
Printing
Difficulty
No printout
Poor print quality
Suggestions
Check the interface cable on both the machine and your computer. (See the Quick
Setup Guide.)
Make sure the machine is plugged in and not in Power Save mode.
One or more ink cartridges are empty. (See Replacing the ink cartridges on page 133.)
Check to see if the LCD is showing an error message. (See Error and
Maintenance messages on page 123.)
If the LCD says Cannot Print and Replace Ink, see Replacing the ink
Check that the correct printer driver has been installed and chosen.
Make sure that the machine is online. Click Start and then Printers and Faxes.
Brother MFC-XXXX (where XXXX is your model name), and make sure that Use
Printer Offline is unchecked.
When you choose the Print Odd Pages and Print Even Pages settings, you may see a print error message on your computer, as the machine pauses during the printing process. The error message will disappear after the machine re-starts printing.
Check the print quality. (See Checking the print quality on page 138.)
Make sure that the Media Type setting in the printer driver or the Paper Type setting in the machine’s menu matches the type of paper you are using. (See
Printing for Windows
®
or Printing and Faxing for Macintosh
®
in the Software
User’s Guide on the CD-ROM and Paper Type on page 22.)
Make sure that your ink cartridges are fresh. The following may cause ink to clog:
The expiration date written on the cartridge package has passed. (Brother original cartridges stay usable for up to two years if kept in their original packaging.)
The ink cartridge was in your machine over six months.
The ink cartridge may not have been stored correctly before use.
Try using the recommended types of paper. (See Acceptable paper and other print
The recommended environment for your machine is between 20
° C to 33° C.
B
B
116
Troubleshooting and Routine Maintenance
Printing (continued)
Difficulty
White horizontal lines appear in text or graphics.
Suggestions
Clean the print head. (See Cleaning the print head on page 138.)
Make sure you are using Brother Original Innobella™ ink.
Try using the recommended types of paper. (See Acceptable paper and other print
The machine prints blank pages.
Smudged stain at the top centre of the printed page.
Smudged stain at the right or left corner of the printed page.
Printing appears dirty or ink seems to run.
Clean the print head. (See Cleaning the print head on page 138.)
Make sure you are using Brother Original Innobella™ ink.
Characters and lines are stacked.
Check the printing alignment. (See Checking the print alignment on page 139.)
Printed text or images are skewed.
Make sure the paper is loaded correctly in the paper tray and the paper side
guides are adjusted correctly. (See Loading paper and other print media on page 9.)
Make sure the Jam Clear Cover is closed correctly.
Make sure the paper is not too thick or curled. (See Acceptable paper and other
Make sure the paper is not curled when you print on the back side of the paper with the Print Odd Pages and Print Even Pages settings.
Make sure you are using the recommended types of paper. (See Acceptable
paper and other print media on page 15.) Don't handle the paper until the ink is
dry.
Make sure you are using Brother Original Innobella™ ink.
Stains appear on the reverse side or at the bottom of the page.
If you are using photo paper, make sure that you have set the correct paper type.
If you are printing a photo from your PC, set the Media Type in the Basic tab of the printer driver.
Make sure you are using Brother Original Innobella™ ink.
Make sure the printer platen is not dirty with ink. (See Cleaning the machine printer
Make sure you are using the paper support flap. (See Loading paper and other
Check Reverse Order in the Basic tab of the printer driver.
The machine prints dense lines on the page.
The printouts are wrinkled.
Cannot perform ‘Page Layout’ printing.
Print speed is too slow.
Colour Enhancement is not working correctly.
In the printer driver Advanced tab, click Colour Settings, and uncheck
Bi-Directional Printing for Windows
®
or Bi-Directional Printing for Macintosh
®
.
Make sure you are using Brother Original Innobella™ ink.
Check that the paper size setting in the application and in the printer driver are the same.
Try changing the printer driver setting. The highest resolution needs longer data processing, sending and printing time. Try the other quality settings in the printer driver Advanced tab. Also, click Colour Settings, and make sure you uncheck
Colour Enhancement.
Turn the borderless feature off. Borderless printing is slower than normal printing.
(See Printing for Windows
®
or Printing and Faxing for Macintosh
®
in the Software
User’s Guide on the CD-ROM.)
If the image data is not full colour in your application (such as 256 colour), Colour
Enhancement will not work. Use at least 24 bit colour data with the Colour
Enhancement feature.
B
117
Printing (continued)
Difficulty
Photo paper does not feed properly.
Machine feeds multiple pages.
Printed pages are not stacked neatly.
Suggestions
When you print on Brother Photo paper, load one extra sheet of the same photo paper in the paper tray. An extra sheet has been included in the paper package for this purpose.
Clean the paper pick-up roller. (See Cleaning the paper pick-up roller on page 137.)
Make sure the paper is loaded correctly in the paper tray. (See Loading paper and
Check that more than two types of paper are not loaded in the paper tray at any one time.
Make sure you are using the paper support flap. (See Loading paper and other
Printing Received Faxes
Difficulty
Condensed print and white streaks across the page or the top and bottom of sentences are cut off.
Suggestions
You probably had a bad connection, with static or interference on the telephone line. Ask the other party to send the fax again.
Vertical black lines when receiving. The sender's scanner may be dirty. Ask the sender to make a copy to see if the problem is with the sending machine. Try receiving from another fax machine.
Received colour fax prints only in black and white.
Replace the colour ink cartridges that are empty or nearly empty, and then ask the
other person to send the colour fax again. (See Replacing the ink cartridges on page 133.)
Left and Right margins are cut off or a single page is printed on two pages.
Turn on Auto Reduction. (See Printing a reduced incoming fax on page 43.)
Telephone Line or Connections
Difficulty
Dialling does not work. (No dial tone)
The machine does not answer when called.
Suggestions
Make sure the machine is plugged in and not in Power Save mode.
Check the line cord connections.
Change the Tone/Pulse setting. (See the Quick Setup Guide.)
Lift the external telephone’s handset, (or the machine’s handset or cordless handset if available), and then dial the number to send a manual fax. Wait to hear fax receiving tones before pressing Mono Start or Colour Start.
Make sure the machine is in the correct receiving mode for your setup. (See
Choose the Receive Mode on page 37.) Check for a dial tone. If possible, call your
machine to hear it answer. If there is still no answer, check the telephone line cord connection. If there is no ringing when you call your machine, ask your telephone company to check the line.
118
Troubleshooting and Routine Maintenance
Receiving Faxes
Difficulty
Cannot receive a fax.
Suggestions
Check all line cord connections.
Make sure the machine is in the correct receiving mode for your setup. (See
Receive mode settings on page 39.)
If you often have interference on the telephone line, try changing the menu setting
of Compatibility to Basic(for VoIP). (See Telephone line interference on page 122.)
If you connect your machine to PBX or ISDN, set the menu setting of Telephone Line
Type to your telephone type. (See Setting the Telephone Line Type on page 49.)
Sending Faxes
Difficulty
Cannot send a fax.
Suggestions
Check all line cord connections.
Make sure that the Fax
key is illuminated. (See Entering Fax mode
Ask the other party to check that the receiving machine has paper.
Print the Transmission Verification Report and check for an error. (See Reports on page 64.)
Transmission Verification Report says ‘Result:ERROR’.
Poor fax send quality.
There is probably temporary noise or static on the line. Try sending the fax again.
If you send a PC FAX message and get ‘Result:ERROR’ on the Transmission
Verification Report, your machine may be out of memory. To gain extra memory,
you can turn off Memory Receive (see Turning off Memory Receive Operations
on page 42), print fax messages in memory (see Printing a fax from the memory
on page 44) or cancel a Delayed Fax or Polling Job (see Cancelling a fax in
progress on page 31 or Checking and cancelling waiting jobs on page 35). If the
problem continues, ask the telephone company to check your telephone line.
If you often get transmission errors due to possible interference on the telephone line, try changing the menu setting of Compatibility to Basic(for VoIP). (See
Telephone line interference on page 122.)
If you connect your machine to PBX or ISDN, set the menu setting of Telephone
Line Type to your telephone type. (See Setting the Telephone Line Type on page 49.)
Try changing your resolution to Fine or S.Fine. Make a copy to check your machine's scanner operation. If the copy quality is not good, clean the scanner.
(See Cleaning the scanner glass on page 136.)
Vertical black lines when sending.
Black vertical lines on faxes you send are typically caused by dirt or correction fluid
on the glass strip. Clean the glass strip. (See Cleaning the scanner glass on page 136.)
Handling Incoming Calls
Difficulty
The machine ‘Hears’ a voice as a
CNG Tone.
Suggestions
If Fax Detect is set to On, your machine is more sensitive to sounds. It may mistakenly interpret certain voices or music on the line as a fax machine calling and respond with fax receiving tones. Deactivate the machine by pressing
Stop/Exit. Try avoiding this problem by turning Fax Detect to Off. (See Fax Detect on page 40.)
B
119
Handling Incoming Calls (continued)
Difficulty Suggestions
Sending a fax call to the machine.
If you answered on an external or extension telephone, press your Remote
Activation Code (the factory setting is l 5 1). When your machine answers, hang up.
Custom features on a single line.
If you have Call Waiting, Call Waiting/Caller ID, an alarm system or other custom feature on a single telephone line with your machine, it may create a problem sending or receiving faxes.
For example: If you subscribe to Call Waiting or some other custom service and its signal comes through the line while your machine is sending or receiving a fax, the signal can temporarily interrupt or disrupt the faxes. Brother's ECM(Error
Correction Mode) feature should help overcome this problem. This condition is related to the telephone system industry and is common to all devices that send and receive information on a single, shared line with custom features. If avoiding a slight interruption is crucial to your business, a separate telephone line with no custom features is recommended.
Copying Difficulties
Difficulty
Cannot make a copy.
Suggestions
Make sure that the Copy
key is illuminated. (See Entering Copy mode
Poor copy results when using the
ADF.
Vertical black lines or streaks appear in copies.
Try using the scanner glass. (See Using the scanner glass on page 19.)
Vertical black lines or streaks on copies are typically caused by dirt or correction
fluid on the glass strip. Clean the glass strip. (See Cleaning the scanner glass on page 136.)
Fit to Page does not work properly. Make sure the document is placed squarely on the scanner glass.
Scanning Difficulties
Difficulty
TWAIN/WIA errors appear when starting to scan.
Suggestions
Make sure the Brother TWAIN/WIA driver is chosen as the primary source. In
PaperPort™ 11SE with OCR, click File, Scan or Get Photo and click Select to choose the Brother TWAIN/WIA driver.
Try using the scanner glass. (See Using the scanner glass on page 19.)
Poor scanning results when using the ADF.
OCR does not work.
Try increasing the scanner resolution.
Software Difficulties
Difficulty
Cannot install software or print.
‘Device Busy’
Cannot print images from
FaceFilter Studio.
Suggestions
Run the Repair MFL-Pro Suite program on the CD-ROM. This program will repair and reinstall the software.
Make sure the machine is not showing an error message on the LCD.
To use FaceFilter Studio, you must install the FaceFilter Studio application from the CD-ROM supplied with your machine. To install FaceFilter Studio see the
Quick Setup Guide.
Also, before you start FaceFilter Studio for the first time, you must make sure your
Brother machine is turned On, and connected to your computer. This will allow you to access all the functions of FaceFilter Studio.
120
Troubleshooting and Routine Maintenance
PhotoCapture Center™ Difficulties
Difficulty
Removable Disk does not work correctly.
Cannot access Removable Disk from Desktop icon.
Part of my photo is missing when printed.
Suggestions
1 Have you installed the Windows
®
2000 update? If not, do the following:
1) Unplug the USB cable.
2) Install the Windows
®
2000 update using one of the following methods.
Install MFL-Pro Suite from the CD-ROM. (See the Quick Setup Guide.)
Download the latest service pack from the Microsoft Web site.
3) Wait about 1 minute after you restart the PC, and then connect the USB cable.
2 Take out the memory card or USB Flash memory drive and put it back in again.
3 If you have tried ‘Eject’ from within Windows
®
, take out the memory card or
USB Flash memory drive before you continue.
4 If an error message appears when you try to eject the memory card or USB
Flash memory drive, it means the card is being accessed. Wait a while and then try again.
5 If all of the above do not work, turn off your PC and machine, and then turn them on again. (You will have to unplug the power cord of the machine to turn it off.)
Make sure that you have correctly inserted the memory card or USB Flash memory drive.
Make sure that Borderless Printing and Cropping are turned off. (See Borderless
printing on page 95, and Cropping on page 94.)
Network Difficulties
Difficulty
Cannot print over the Network.
The network scanning feature does not work.
The network PC-Fax Receive feature does not work.
Suggestions
Make sure that your machine is powered on, is online and in Ready mode. Print a
Network Configuration list (see Reports on page 64) and check the current
Network settings printed in this list. Reconnect the LAN cable to the hub to verify that the cabling and network connections are good. If possible, try connecting the machine to a different port on your hub using a different cable. If the connections are good, the machine shows LAN Active for 2 seconds.
(If you are having Network problems, see the Network User’s Guide for more information.)
(For Windows
®
users only) Firewall settings on your PC may be rejecting the necessary network connection. Follow the instructions below to configure the
Firewall. If you are using personal Firewall software, see the User’s Guide for your software or contact the software manufacturer.
For Windows
®
XP SP2 and Windows Vista
®
users, see Firewall settings in the
Software User’s Guide on the CD-ROM.
For Windows
®
XP SP1 users, please visit the Brother Solutions Center
(http://solutions.brother.com).
B
121
Network Difficulties (continued)
Difficulty
Your computer cannot find your machine.
Suggestions
<Windows
®
users>
Firewall settings on you PC may be rejecting the necessary network connection.
For detail, see the instruction above.
<Macintosh
®
users>
Re-select your machine in the Device Selector application located in
Macintosh HD/Library/Printers/Brother/Utilities/DeviceSelector or from the model list in ControlCenter2.
Dial Tone detection
When you send a fax automatically, by default your machine will wait for a fixed amount of time before it starts to dial the number. By changing the Dial Tone setting to
Detection you can make your machine dial as soon as it detects a dial tone. This setting can save a small amount of time when sending a fax to many different numbers. If you change the setting and start having problems with dialling you should change back to the factory No Detection setting.
a
Press Menu.
b
Press a or b to choose
Initial Setup.
Press OK.
c
Press a or b to choose Dial Tone.
d
Press d or c to choose Detection or
No Detection.
Press OK.
e
Press Stop/Exit.
B
Telephone line interference
If you are having problems sending or receiving a fax due to possible interference on the telephone line, you can change the compatibility setting, which reduces the modem speed to minimise errors.
a
Press Menu.
b
Press a or b to choose Fax.
Press OK.
c
Press a or b to choose
Miscellaneous.
Press OK.
d
Press a or b to choose
Compatibility.
e
Press d or c to choose High, Normal or
Basic(for VoIP).
Basic(for VoIP) cuts the modem speed to 9600 bps. Unless interference is a recurring problem on your telephone line, you may prefer to use it only when needed.
Normal sets the modem speed at
14400 bps. (factory setting)
High increases the modem speed to
33600 bps.
Press OK.
f
Press Stop/Exit.
Note
When you change the compatibility to
Basic(for VoIP), the ECM feature is only available for colour fax sending.
B
122
Troubleshooting and Routine Maintenance
Error and Maintenance messages
As with any sophisticated office product, errors may occur and consumable items may need to be replaced. If this happens, your machine identifies the error and shows an error message. The most common error and maintenance messages are shown below.
You can correct most errors and routine maintenance by yourself. If you need more help, the
Brother Solutions Center offers the latest FAQs and troubleshooting tips.
Visit us at http://solutions.brother.com.
B
B
Error Message
B&W Print Only
Cause
One or more of the colour ink cartridges is empty.
While this message appears on the LCD, each operation works in the following way:
Printing
If you click Greyscale in the
Advanced tab of the printer driver you can use the machine as a monochrome printer for approximately four weeks depending on the number of pages you print.
Copying
If the paper type is set to
Plain Paper or
Inkjet Paper you can make copies in monochrome.
Faxing
If the paper type is set to
Plain Paper,
Inkjet Paper or
Transparency the machine will receive and print the faxes in monochrome.
If a sending machine has a colour fax, the machine’s
‘handshake’ will ask that the fax be sent as monochrome.
If the paper type is set to
Other Glossy or
Brother BP71, the machine will stop all print operations. If you unplug the machine, or take out the empty ink cartridge, you cannot use the machine until you change to a new ink cartridge.
Action
Replace the empty ink cartridges. (See
Replacing the ink cartridges on page 133.)
123
Error Message
BT Call Sign On
(U.K. only)
Cannot Detect
Cannot Print
Comm.Error
Connection Fail
Cover is Open
Data Remaining
Disconnected
Document Jam
High Temperature
Hub is Unusable.
Cause
BT Call Sign is set to ON. You cannot change the Receive Mode from Manual to another mode.
You installed a new ink cartridge too quickly and the machine did not detect it.
If you are using non Brother
Original ink the machine may not detect the ink cartridge.
An ink cartridge is not installed correctly.
Action
Set BT Call Sign to OFF. (See BT Call Sign
Take out the new ink cartridge and re-install it slowly until it clicks.
Replace the cartridge with a Brother
Original ink cartridge. If the error message remains, contact your Brother dealer.
Take out the new ink cartridge and reinstall it slowly until it clicks. (See
Replacing the ink cartridges on page 133.)
Replace the empty ink cartridges. (See
Replacing the ink cartridges on page 133.)
One or more of the ink cartridges are empty. The machine will stop all print operations. While memory is available, monochrome faxes will be stored in the memory. If a sending machine has a colour fax, the machine's ‘handshake’ will ask that the fax be sent as monochrome.
Poor telephone line quality caused a communication error.
You tried to poll a fax machine that is not in Polled Waiting mode.
The scanner cover is not closed completely.
The ink cartridge cover is not completely closed.
Print data is left in the machine's memory.
The other person or other person's fax machine stopped the call.
The document was not inserted or fed correctly, or the document scanned from the ADF was too long.
The print head is too warm.
A Hub or USB Flash memory drive with Hub has been connected to the USB direct interface.
If the problem continues, call the telephone company and ask them to check your telephone line.
Check the other fax machine's polling setup.
Lift the scanner cover and then close it again.
Firmly close the ink cartridge cover until it clicks.
Press Stop/Exit. The machine will cancel the job and clear it from the memory. Try to print again.
Try to send or receive again.
Allow the machine to cool down.
A Hub or USB Flash memory drive with
Hub are not supported. Unplug the device from the USB direct interface.
124
Troubleshooting and Routine Maintenance
Error Message
Image Too Long.
Image Too Small.
Ink low
Low Temperature
Media Error
Media is Full.
No Caller ID
No Cartridge
No File
Cause
The proportions of your photo are irregular so effects could not be added.
The size of your photo is too small to trim.
One or more of the ink cartridges are running out of ink. If a sending machine has a colour fax to send, your machine’s ‘handshake’ will ask that the fax be sent as monochrome. If the sending machine has the ability to convert it, the colour fax will be printed at your machine as a monochrome fax.
The print head is too cold.
The memory card is either corrupted, incorrectly formatted, or there is a problem with the memory card.
The memory card or USB flash memory drive you are using already contains 999 files.
There is no incoming call history.
You did not receive calls or you have not subscribed to the Caller
ID service from your telephone company.
An ink cartridge is not installed correctly.
The memory card or USB Flash memory drive in the media drive does not contain a .JPG file.
Action
Choose a regularly proportioned image.
Choose a larger image.
Order a new ink cartridge.
You can continue printing until the LCD
shows Cannot Print. (See Replacing
the ink cartridges on page 133.)
Allow the machine to warm up.
Put the card firmly into the slot again to make sure it is in the correct position. If the error remains, check the media drive (slot) of the machine by putting in another memory card that you know is working.
Your machine can only save to your memory card or USB flash memory drive if it contains less than 999 files. Try deleting unused files to free some space and try again.
If you want to use the Caller ID feature call
your telephone company. (See Caller ID
(U.K. and Ireland only) on page 49.)
Take out the new ink cartridge and reinstall it slowly until it clicks. (See
Replacing the ink cartridges on page 133.)
Put the correct memory card or USB Flash memory drive into the slot again.
B
125
Error Message
No Paper Fed
No Response/Busy
Not Registered
Out of Memory
Paper Jam
Cause
The machine is out of paper, paper is not correctly loaded in the paper tray, or the Jam Clear
Cover is not closed correctly.
The paper is jammed in the machine.
Action
Do one of the following:
Refill the paper in the paper tray, and then press Mono Start or
Colour Start.
Remove the paper and load it again and then press Mono Start or
Colour Start.
Remove the jammed paper by following
the steps in Printer jam or paper jam on page 130.
Verify the number and try again.
The number you dialled does not answer or is busy.
You tried to access a Speed Dial number that is not programmed.
The machine's memory is full.
Set up the Speed Dial number. (See
Storing Speed Dial numbers on page 58.)
Fax sending or copy operation in progress
Do one of the following:
Press Stop/Exit and wait until the other operations in progress finish and then try again.
Clear the data in the memory. To gain extra memory, you can turn off Memory
Receive. (See Turning off Memory
Receive Operations on page 42.)
The memory card or USB flash memory drive you are using does not have enough free space to scan the documents.
Print the faxes that are in the memory.
(See Printing a fax from the memory on page 44.)
Delete unused files from your memory card or USB Flash memory drive to make some free space and then try again.
Paper is jammed in the machine.
Open the Jam Clear Cover (at the back of the machine) and remove the jammed
paper. (See Printer jam or paper jam on page 130.)
Make sure the paper length guide is adjusted to the correct paper size. Do not extend the paper tray when you load A5 or smaller size paper.
126
Troubleshooting and Routine Maintenance
Error Message Cause
Unable to Clean XX
The machine has a mechanical problem.
—OR—
A foreign object such as a clip or ripped paper is in the machine.
Unable to Init. XX
The machine has a mechanical problem.
—OR—
A foreign object such as a clip or ripped paper is in the machine.
Unable to Print XX
Unable to Scan XX
Unusable Device
Disconnect device from front connector & turn machine off & then on
The machine has a mechanical problem.
—OR—
A foreign object such as a clip or ripped paper is in the machine.
The machine has a mechanical problem.
—OR—
A foreign object such as a clip or ripped paper is in the machine.
A broken device has been connected to the USB direct interface.
Action
Open the scanner cover and remove any foreign objects inside the machine. If the
error message continues, see Transferring
your faxes or Fax Journal report on page 128 before disconnecting the
machine so you will not lose any important messages.
Then, disconnect the machine from the power source for several minutes and then reconnect it.
Open the scanner cover and remove any foreign objects inside the machine. If the
error message continues, see Transferring
your faxes or Fax Journal report on page 128 before disconnecting the
machine so you will not lose any important messages.
Then, disconnect the machine from the power source for several minutes and then reconnect it.
Open the scanner cover and remove any foreign objects inside the machine. If the
error message continues, see Transferring
your faxes or Fax Journal report on page 128 before disconnecting the
machine so you will not lose any important messages.
Then, disconnect the machine from the power source for several minutes and then reconnect it.
Open the scanner cover and remove any foreign objects inside the machine. If the
error message continues, see Transferring
your faxes or Fax Journal report on page 128 before disconnecting the
machine so you will not lose any important messages.
Then, disconnect the machine from the power source for several minutes and then reconnect it.
Unplug the device from the USB direct interface, then press Power Save to turn the machine off and then on again.
B
127
Error Message
Unusable Device
Please Disconnect
USB Device.
Wrong Paper Size
Cause
A USB device or USB Flash memory drive that is not supported has been connected to the USB direct interface.
For more information, visit us at http://solutions.brother.com.
Paper is not the correct size.
Action
Unplug the device from the USB direct interface.
Check that the machine’s Paper Size setting matches the size of paper in the
tray. (See Paper Size on page 23.)
Error animations display
Error animations display step-by-step instructions when paper gets jammed. You can read the steps at your own pace by pressing c to see the next step and d to go backward. If you do not press a key after 1 minute the animation starts running automatically again.
B
Note
You can press d, c or OK to pause the auto-animation and go back to step-bystep mode.
Transferring your faxes or Fax
Journal report
B
If the LCD shows:
Unable to Clean XX
Unable to Init. XX
Unable to Print XX
Unable to Scan XX
We recommend transferring your faxes to another fax machine or to your PC. (See
Transferring faxes to another fax machine
on page 128 or Transferring faxes to your PC on page 129.)
You can also transfer the Fax Journal report to see if there are any faxes you need to
transfer. (See Transferring Fax Journal report
to another fax machine on page 129.)
Note
If there is an error message on the machine's LCD, after the faxes have been transferred, disconnect the machine from the power source for several minutes, and then reconnect it.
Transferring faxes to another fax machine
If you have not set up your Station ID, you cannot enter fax transfer mode. (See Enter
personal information (Station ID) in the Quick
Setup Guide.) a
Press Stop/Exit to interrupt the error temporarily.
B
b
Press Menu.
c
Press a or b to choose Service.
Press OK.
d
Press a or b to choose Data Transfer.
Press OK.
e
Press a or b to choose Fax Transfer.
Press OK.
f
Do one of the following:
If the LCD shows No Data, there are no faxes left in the machine's memory.
Press Stop/Exit.
Enter the fax number to which faxes will be forwarded. g
Press Mono Start.
128
Transferring faxes to your PC
You can transfer the faxes from your machine's memory to your PC. a
Press Stop/Exit to interrupt the error temporarily.
b
Make sure you have installed MFL-Pro
Suite on your PC, and then turn on PC
FAX Receiving on the PC. (For details see PC- FAX receiving for Windows
®
in the Software User’s Guide on the
CD-ROM.)
B
c
Make sure you have set PC Fax
Receive on the machine. (See PC Fax
If faxes are in the machine’s memory when you set up PC Fax Receive, the
LCD will ask if you want to transfer the faxes to your PC.
d
Do one of the following:
To transfer all faxes to your PC, press 1. You will be asked if you want a backup print.
To exit and leave the faxes in the memory, press 2.
e
Press Stop/Exit.
Transferring Fax Journal report to another fax machine
If you have not set up your Station ID, you cannot enter fax transfer mode. (See Enter
personal information (Station ID) in the Quick
Setup Guide.)
B
a
Press Stop/Exit to interrupt the error temporarily.
b
Press Menu.
c
Press a or b to choose Service.
Press OK.
d
Press a or b to choose
Data Transfer.
Press OK.
Troubleshooting and Routine Maintenance e
Press a or b to choose
Report Trans.
Press OK.
f
Enter the fax number to which the Fax
Journal report will be forwarded.
g
Press Mono Start.
Document jam
Documents can jam in the ADF unit if they are not inserted or fed properly, or if they are too long. Follow the steps below to clear a document jam.
B
Document is jammed in the top of the
ADF unit
B
a
Take out any paper from the ADF that is not jammed.
b
Open the ADF cover.
c
Pull the jammed document out to the left.
d
Close the ADF cover.
e
Press Stop/Exit.
Note
To avoid document jams close the ADF cover correctly by pushing it gently in the middle.
B
129
Document is jammed inside the ADF unit
B
a
Take out any paper from the ADF that is not jammed.
b
Lift the document cover.
c
Pull the jammed document out to the left.
Printer jam or paper jam
Take out the jammed paper depending on where it is jammed in the machine.
a
Pull the paper tray (1) out of the machine.
B
1 b
Pull out the jammed paper (1) and press
Stop/Exit.
d
Close the document cover.
e
Press Stop/Exit.
1 c
Reset the machine by lifting the scanner cover from the front of the machine and then closing it.
If you cannot remove the jammed paper from the front of the machine, or the error message still appears on the LCD after you have removed the jammed paper, please go to the next step.
130
d
Open the Jam Clear Cover (1) at the back of the machine. Pull the jammed paper out of the machine.
Troubleshooting and Routine Maintenance f
Lift the scanner cover (1) from the front side of the machine until it locks securely into the open position. Make sure that there is no jammed paper left in the corners of the machine.
B
1
1 e
Close the Jam Clear Cover.
Make sure the cover is closed properly.
CAUTION
Before you unplug the machine from the power source, you can transfer your faxes that are stored in the memory to your PC or another fax machine so you will not lose
any important messages. (See Transferring
your faxes or Fax Journal report on page 128.)
131
Note
• If the paper is jammed under the print head, unplug the machine from the power source, and then move the print head to take out the paper.
• If the print head is at the right corner as shown in the illustration, you cannot move the print head. Press Stop/Exit until the print head moves to the middle. Then unplug the machine from the power source, and take out the paper.
g
Lift the scanner cover to release the lock (1). Gently push the scanner cover support down (2) and close the scanner cover (3) using both hands.
1
2
3 h
Push the paper tray firmly back into the machine.
Note
Make sure you pull out the paper support until it clicks.
• If ink gets on your skin or clothing immediately wash it off with soap or detergent.
132
Routine maintenance
B
Replacing the ink cartridges
B
Your machine is equipped with an ink dot counter. The ink dot counter automatically monitors the level of ink in each of the
4 cartridges. When the machine detects an ink cartridge is running out of ink, the machine will tell you with a message on the LCD.
The LCD will tell you which ink cartridge is low or needs replacing. Be sure to follow the LCD prompts to replace the ink cartridges in the correct order.
Even though the machine tells you that an ink cartridge is empty, there will be a small amount of ink left in the ink cartridge. It is necessary to keep some ink in the ink cartridge to prevent air from drying out and damaging the print head assembly.
CAUTION
Brother multifunction machines are designed to work with ink of a particular specification and will work to a level of optimum performance and reliability when used with genuine Brother Branded ink cartridges. Brother cannot guarantee this optimum performance and reliability if ink or ink cartridges of other specifications are used. Brother does not therefore recommend the use of cartridges other than genuine Brother Branded cartridges or the refilling of empty cartridges with ink from other sources. If damage is caused to the print head or other parts of this machine as a result of using incompatible products with this machine, any repairs required as a result may not be covered by the warranty.
a
Open the ink cartridge cover.
If one or more of the ink cartridges are empty, the LCD shows
B&W Print Only or Cannot Print.
Troubleshooting and Routine Maintenance b
Press the lock release lever as shown to release the cartridge indicated on the
LCD. Remove the cartridge from the machine.
B
c
Open the new ink cartridge bag for the colour shown on the LCD, and then take out the ink cartridge.
133
d
Turn the green knob on the protective yellow cap clockwise until it clicks to release the vacuum seal, then remove the cap (1).
f
Gently push the ink cartridge until it clicks, and then close the ink cartridge cover.
1 e
Each colour has its own correct position.
Insert the ink cartridge in the direction of the arrow on the label.
g
The machine will automatically reset the ink dot counter.
Note
• If you replaced an ink cartridge, for example Black, the LCD may ask you to verify that it was a brand new one (for example, Did You Change
Black).
For each new cartridge you installed, press 1 (Yes) to automatically reset the ink dot counter for that colour. If the ink cartridge you installed is not a brand new one, be sure to press 2 (No).
• If the LCD shows No Cartridge or
Cannot Detect after you install the ink cartridges, check that the ink cartridges are installed correctly.
WARNING
If ink gets in your eyes, wash them out with water at once and call a doctor if you are concerned.
134
CAUTION
DO NOT take out ink cartridges if you do not need to replace them. If you do so, it may reduce the ink quantity and the machine will not know the quantity of ink left in the cartridge.
DO NOT touch the cartridge insertion slots.
If you do so, the ink may stain your skin.
If ink gets on your skin or clothing immediately wash it off with soap or detergent.
If you mix the colours by installing an ink cartridge in the wrong position, clean the print head several times after correcting the cartridge installation.
Once you open an ink cartridge, install it in the machine and use it up within six months of installation. Use unopened ink cartridges by the expiration date written on the cartridge package.
DO NOT dismantle or tamper with the ink cartridge, this can cause the ink to leak out of the cartridge.
Troubleshooting and Routine Maintenance
Cleaning the outside of the machine
B
B
CAUTION
Use neutral detergents. Cleaning with volatile liquids such as thinner or benzine will damage the outside surface of the machine.
DO NOT use cleaning materials that contain ammonia.
DO NOT use isopropyl alcohol to remove dirt from the control panel. It may crack the panel.
Clean the outside of the machine as follows:
a
Pull the paper tray (1) completely out of the machine.
B
1 b
Wipe the outside of the machine with a soft cloth to remove dust.
135
c
Remove anything that is stuck inside the paper tray.
d
Wipe the paper tray with a soft cloth to remove dust.
Cleaning the scanner glass
a
Lift the document cover (1). Clean the scanner glass (2) and the white plastic (3) with a soft lint-free cloth moistened with a non-flammable glass cleaner.
1
B
3 e
Put the paper tray firmly back in the machine.
b
In the ADF unit, clean the white bar (1) and the glass strip (2) with a lint-free cloth moistened with a non-flammable glass cleaner.
2
1
2
Note
In addition to cleaning the glass strip with a non-flammable glass cleaner, run your finger tip over the glass strip to see if you can feel anything on it. If you feel dirt or debris, clean the glass strip again concentrating on that area. You may need to repeat the cleaning process three or four times. To test, make a copy after each cleaning.
136
Cleaning the machine printer platen
B
WARNING
Be sure to unplug the machine from the electrical socket before cleaning the printer platen (1).
a
Lift the scanner cover until it locks securely into the open position.
b
Clean the machine’s printer platen (1) and the area around it, wiping off any scattered ink with a soft, dry lint-free cloth.
Troubleshooting and Routine Maintenance
Cleaning the paper pick-up roller
B
a
Pull the paper tray completely out of the machine.
b
Unplug the machine from the electrical socket and open the Jam Clear
Cover (1).
B
1 c
Clean the Paper Pick-up Roller (1) with isopropyl alcohol on a cotton swab.
1
1 d
Close the Jam Clear Cover.
Make sure the cover is closed correctly.
e
Put the paper tray firmly back in the machine.
f
Re-connect the power cord.
137
Cleaning the print head
To maintain print quality, the machine will automatically clean the print head. You can start the cleaning process manually if there is a print quality problem.
Clean the print head and ink cartridges if you get a horizontal line or blank text in the text or graphics on your printed pages. You can clean Black only, three colours at a time
(Cyan/Yellow/Magenta), or all four colours at once.
Cleaning the print head consumes ink.
Cleaning too often uses ink unnecessarily.
B
CAUTION
DO NOT touch the print head. Touching the print head may cause permanent damage and may void the print head's warranty.
a
Press Ink Management.
b
Press a or b to choose Cleaning.
Press OK.
c
Press a or b to choose Black, Color or
All.
Press OK.
The machine cleans the print head.
When cleaning is finished, the machine will go back to standby mode automatically.
Note
If you clean the print head at least five times and the print has not improved, try installing a new genuine Brother Branded replacement cartridge for each problem colour. Try cleaning the print head again up to five more times. If the print has not improved call your Brother dealer.
Checking the print quality
If faded or streaked colours and text appear on your output, some of the nozzles may be clogged. You can check this by printing the
Print Quality Check Sheet and looking at the nozzle check pattern.
a
Press Ink Management.
b
Press a or b to choose Test Print.
Press OK.
c
Press a or b to choose
Print Quality.
Press OK.
d
Press Colour Start.
The machine begins printing the Print
Quality Check Sheet.
e
Check the quality of the four colour blocks on the sheet.
f
The LCD asks you if the print quality is
OK.
Do one of the following:
If all lines are clear and visible, press
1 (Yes) to finish the Print Quality
If you can see missing short lines as shown below, press 2 to choose No.
B
OK Poor g
The LCD asks you if the print quality is
OK for black and three colours.
Press 1 (Yes) or 2 (No).
h
The LCD asks you if you want to start cleaning.
Press 1 (Yes).
The machine starts cleaning the print head.
138
i
After cleaning is finished, press
Colour Start.
The machine starts printing the Print
Quality Check Sheet again and then
j
Press Stop/Exit.
If you repeat this procedure at least five times and the print quality is still poor, replace the ink cartridge for the clogged colour.
After replacing the ink cartridge, check the print quality. If the problem still exists, repeat the cleaning and test print procedures at least five times for the new ink cartridge. If ink is still missing, call your Brother dealer.
CAUTION
DO NOT touch the print head. Touching the print head may cause permanent damage and may void the print head's warranty.
Note
i
When a print head nozzle is clogged the printed sample looks like this.
After the print head nozzle is cleaned, the horizontal lines are gone.
Troubleshooting and Routine Maintenance
Checking the print alignment
B
You may need to adjust the print alignment after transporting the machine, if your printed text becomes blurred or images become faded.
a
Press Ink Management.
b
Press a or b to choose Test Print.
Press OK.
c
Press a or b to choose Alignment.
Press OK.
d
Press Mono Start or Colour Start.
The machine starts printing the
Alignment Check Sheet.
e
Check the 600 dpi and 1200 dpi test prints to see if number 5 most closely matches number 0. f
Do one of the following:
If the number 5 samples of both the
600 dpi and 1200 dpi test prints are the best matches, press 1 (Yes) to finish the Alignment Check and go to
If another test print number is a better match for either 600 dpi or
1200 dpi, press 2 (No) to choose it.
g
For 600 dpi, press the number of the test print that most closely matches the number 0 sample (1-8).
h
For 1200 dpi, press the number of the test print that most closely matches the number 0 sample (1-8).
i
Press Stop/Exit.
B
139
Checking the ink volume
Although an ink volume icon appears on the
LCD, you can use the Ink Management key to see a large graph showing the ink that is left in each cartridge.
a
Press Ink Management.
b
Press a or b to choose Ink Volume.
Press OK.
The LCD shows the ink volume.
c
Press Stop/Exit.
Note
You can check the ink volume from your computer. (See Printing for Windows
®
or
Printing and Faxing for Macintosh
®
in the
Software User’s Guide on the CD-ROM.)
B
Machine Information
B
Checking the serial number
You can see the machine’s serial number on the LCD.
a
Press Menu.
b
Press a or b to choose
Machine Info.
Press OK.
c
Press a or b to choose Serial No.
Press OK.
d
Press Stop/Exit.
B
Packing and shipping the machine
B
When you transport the machine, use the packing materials that came with your machine. Follow the instructions below to properly pack your machine. Damage caused to your machine during transit is not covered by your warranty.
CAUTION
It is important to allow the machine to ‘park’ the print head after a print job. Listen carefully to the machine before unplugging it to make sure that all mechanical noise has stopped. Not allowing the machine to finish this parking process may lead to print problems and possible damage to the print head.
a
Open the ink cartridge cover.
b
Press the ink release lever to release the ink cartridge and take out the ink
cartridges. (See Replacing the ink
c
Install the green protective part and then close the ink cartridge cover.
140
CAUTION
Make sure that the plastic tabs on both sides of the green protective part (1) have securely clicked into place (2).
1
2
If you are not able to find the green protective part, DO NOT remove the ink cartridges before shipping. It is essential that the machine be shipped with either the green protective part or the ink cartridges in position. Shipping without them will cause damage to your machine and may void your warranty.
d
Lift the front of the machine and hook the long end (1) of the green protective part into the T-shaped hole underneath the machine. Push the forked end (2) onto the top of the paper tray.
Troubleshooting and Routine Maintenance e
Unplug the machine from the telephone wall socket and take the telephone line cord out of the machine.
f
Unplug the machine from the electrical socket and from the machine.
g
Using both hands, use the plastic tabs on both sides of the machine to lift the scanner cover until it locks securely into the open position. Then unplug the interface cable from the machine, if it is connected.
h
Lift the scanner cover (1) to release the lock. Gently push the scanner cover support down (2) and close the scanner cover (3) using both hands.
1
B
2
3
2
1
141
i
Wrap the machine in the bag.
j
Pack the machine and the printed materials in the original carton with the original packing material as shown below.
Do not pack the used ink cartridges in the carton.
k
Close the carton and tape it shut.
142
C
Menu and Features
C
On-screen programming
Your machine is designed to be easy to operate with LCD on-screen programming using the menu keys. User-friendly programming helps you take full advantage of all the menu selections your machine has to offer.
Since your programming is done on the LCD, we have created step-by-step on-screen instructions to help you program your machine. All you need to do is follow the instructions as they guide you through the menu selections and programming options.
C
Menu table
You can program your machine by using the
Menu table that begins on page 144. These
pages list the menu selections and options.
C
Memory storage
Even if there is a power failure, you will not lose the settings you have chosen using the
Menu key because they are stored permanently. Also, you will not lose your settings in the PhotoCapture, Fax and Copy mode key menus if you have chosen
Set New Default. You may have to reset the date and time.
C
Mode and menu keys
C
C
Access the main menu.
a b d c
Access its menu of temporary settings.
Scroll through the current menu level.
Go back to the previous menu level.
Go to the next menu level.
Go to the next menu level.
Accept an option.
Cancel the current operation.
Go back to the previous menu level.
Stop the current operation.
143
Menu table
The menu table will help you understand the menu selections and options that are found in the machine's programs. The factory settings are shown in Bold with an asterisk.
Menu ( )
C
Level1
General Setup
Level2
Mode Timer
Paper Type
Paper Size
Volume
Auto Daylight
Level3
—
—
—
Ring
Beeper
Speaker
—
Options
Off
0Sec
30Secs
1Min
2Mins*
5Mins
Plain Paper*
Inkjet Paper
Brother BP71
Low
Med*
High
On*
Off
Legal
Off
Low
Med*
High
Off
Low*
Med
High
Off
Other Glossy
Transparency
A4*
A5
10x15cm
Letter
The factory settings are shown in Bold with an asterisk.
Descriptions
Sets the time to return to
Fax mode.
Sets the type of paper in the paper tray.
Page
Sets the size of the paper in the paper tray.
Adjusts the ring volume.
Adjusts the volume level of the beeper.
Adjusts the volume level of the speaker.
Changes for Daylight
Savings Time automatically.
144
Menu and Features
Level1
General Setup
(Continued)
Fax
Level2 Level3
P.Save Setting —
Options
Fax Receive:On*
Fax Receive:Off
Descriptions
Customizes the
Power Save key not to receive faxes in power save mode.
Adjusts the contrast of the
LCD.
Page
LCD Settings LCD Contrast
Light
Backlight
Dim Timer
Wallpaper
Med*
Dark
Light*
Med
Dark
Off
10Secs
20Secs
30Secs*
—
You can adjust the brightness of the LCD backlight.
You can set how long the
LCD backlight stays on for after the last key press.
Sleep Mode
—
1Min
2Mins
3Mins
5Mins
10Mins*
30Mins
Setup Receive Ring Delay
3
4
60Mins
0
1
2*
5
6
7
8
(Example for the UK)
F/T Ring Time 20Secs
30Secs*
40Secs
70Secs
The factory settings are shown in Bold with an asterisk.
You can choose the wallpaper of the LCD.
You can choose how long the machine will remain idle before it goes into sleep mode.
Sets the number of rings before the machine answers in Fax Only or
Fax/Tel mode.
Sets the pseudo/doublering time in Fax/Tel mode.
C
145
Level1
Fax
(Continued)
Level2
Setup Receive
(Continued)
Remote Access
Level3
Fax Detect
Remote Codes
Options
On*
Off
On*
(l51, #51)
Off
Auto Reduction On*
Off
Memory Receive Off*
Fax Forward
Fax Storage
PC Fax Receive
Report Setting XMIT Report
On
On+Image
Off*
Off+Image
Journal Period
Off
Print Document —
Every 50 Faxes*
Every 6 Hours
Every 12 Hours
Every 24 Hours
Every 2 Days
Every 7 Days
—
—
Remaining Jobs —
---
—
Descriptions
Receives fax messages without pressing the
Mono Start or
Colour Start key.
Allows you to answer all calls at an extension or external telephone and use codes to turn the machine on or off. You can personalize these codes.
Cuts the size of incoming faxes.
You can set the machine to either forward fax messages, store incoming faxes in the memory (so you can retrieve them while you are away from your machine), or send faxes to your PC.
If you choose Fax Forward or PC Fax Receive, you can turn on the safety feature Backup Print.
Initial setup for
Transmission Verification
Report and Fax Journal
Report.
Prints incoming faxes stored in the memory.
Set your own code for
Remote Retrieval.
Check which jobs are in the memory and lets you cancel chosen jobs.
The factory settings are shown in Bold with an asterisk.
Page
146
Menu and Features
Level1
Fax
(Continued)
Level2 Level3
Miscellaneous TX Lock
Options
—
Descriptions
Prohibits most functions except receiving faxes.
Page
Compatibility High*
Normal
BT Call Sign
(U.K. Only)
Basic(for VoIP)
On
Off*
Caller ID
(U.K. and
Ireland only)
On*
Off
The factory settings are shown in Bold with an asterisk.
Adjusts the modem speed to help resolve transmission problems.
Uses with BT Call Sign.
View or print a list of the last 30 Caller IDs stored in the memory.
Network menu
Level1
Network
Level2
Wired LAN
Level3
TCP/IP
Level4
BOOT Method
IP Address
Subnet Mask
Gateway
Node Name
See Network User's Guide on the CD-ROM.
The factory settings are shown in Bold with an asterisk.
Options
Auto*
Static
RARP
BOOTP
DHCP
[000-255].
[000-255].
[000-255].
[000-255]
[000-255].
Descriptions
Chooses the
BOOT method that best suits your needs.
Enter the IP address.
Enter the Subnet mask.
[000-255].
[000-255].
[000-255]
[000-255].
[000-255].
[000-255].
Enter the
Gateway address.
[000-255]
BRNXXXXXXXXXXXX Enter the Node name.
C
147
Level1
Network
(Continued)
Level2
Wired LAN
(Continued)
WLAN
Level3
TCP/IP
(Continued)
Ethernet
TCP/IP
Level4
WINS Config
WINS Server
DNS Server
APIPA
—
BOOT Method
IP Address
Subnet Mask
Gateway
Auto*
100B-FD
100B-HD
10B-FD
10B-HD
Auto*
Static
RARP
BOOTP
DHCP
[000-255].
[000-255].
[000-255].
[000-255]
[000-255].
[000-255].
[000-255].
[000-255]
[000-255].
[000-255].
[000-255].
[000-255]
Options
Auto*
Static
(Primary)
000.000.000.000
(Secondary)
000.000.000.000
(Primary)
000.000.000.000
(Secondary)
000.000.000.000
On*
Off
Descriptions
Chooses the
WINS configuration mode.
Specifies the IP address of the primary or secondary server.
Specifies the IP address of the primary or secondary server.
Automatically allocates the IP address from the link-local address range.
Chooses the
Ethernet link mode.
Chooses the
BOOT method that best suits your needs.
Enter the IP address.
Enter the Subnet mask.
Enter the
Gateway address.
See Network User's Guide on the CD-ROM.
The factory settings are shown in Bold with an asterisk.
148
Menu and Features
Level1
Network
(Continued)
Level2
WLAN
(Continued)
Level3
TCP/IP
(Continued)
Level4
Node Name
WINS Config
WINS Server
DNS Server
APIPA
Setup Wizard
—
SES/WPS/AOSS
—
WPS w/PIN Code
—
WLAN Status Status
Signal
SSID
Comm. Mode
Options Descriptions
BRWXXXXXXXXXXXX Enter the Node name.
Auto*
Static
(Primary)
000.000.000.000
(Secondary)
000.000.000.000
(Primary)
000.000.000.000
(Secondary)
000.000.000.000
On*
Off
—
—
—
—
—
—
—
Chooses the
WINS configuration mode.
Specifies the IP address of the primary or secondary server.
Specifies the IP address of the primary or secondary server.
Automatically allocates the IP address from the link-local address range.
You can configure your print server.
You can easily configure your wireless network settings using the one-button push method.
You can easily configure your wireless network settings using
WPS with a PIN code.
You can see the current wireless network status.
You can see the current wireless network signal strength.
You can see the current SSID.
You can see the current
Communication
Mode.
C
See Network User's Guide on the CD-ROM.
The factory settings are shown in Bold with an asterisk.
149
Level1
Network
(Continued)
Level2
Network I/F
Factory Reset
Level3
—
—
Level4
Wired LAN*
WLAN
Yes
No
See Network User's Guide on the CD-ROM.
The factory settings are shown in Bold with an asterisk.
Options
—
—
Descriptions
You can choose the network connection type.
Restores all wired and wireless network settings to the factory default.
Menu ( ) (continued)
Level1
Print Reports
Level2
XMIT Verify
Level3
—
Options
—
Descriptions
Prints these lists and reports.
Page
Machine Info.
Initial Setup
Help List
Quick Dial
Fax Journal
—
—
—
User Settings
—
Network Config —
Caller ID hist.
—
Serial No.
Receive Mode
Date&Time
Station ID
—
—
—
—
—
Alphabetical
Order
Numerical Order
—
—
—
—
— Lets you check the serial number of your machine.
Choose the receive mode that best suits your needs.
Fax Only*
Fax/Tel
External TAD
Manual
—
Fax:
Name:
Puts the date and time on the LCD and in headings of faxes you send.
Set your name and fax number to appear on each page you fax.
Choose the dialling mode.
See
Quick
Setup
Guide.
Tone/Pulse
Dial Tone
—
—
Tone*
Pulse
Detection
Phone Line Set —
No Detection*
Normal*
PBX
ISDN
The factory settings are shown in Bold with an asterisk.
Turns Dial Tone Detection on or off.
Choose the telephone line type.
150
Menu and Features
Fax ( )
Level1 Level2
Fax Resolution —
Contrast
Speed Dial
—
Search
Level3
—
—
—
Set Speed Dial —
Setup Groups
—
Outgoing Call Send a fax
Add to Speed
Dial
Delete
—
Caller ID hist.
(U.K. and Ireland only)
Delayed Fax
Send a fax
Add to Speed
Dial
Delete
Broadcasting Add Number
Speed Dial
Complete
—
—
—
—
Options
Standard*
Fine
S.Fine
Photo
Auto*
Light
Dark
Alphabetical
Order
Numerical Order
—
—
—
—
—
Descriptions
Sets the resolution for outgoing faxes.
Changes the lightness or darkness of faxes you send.
You can dial by pressing only a few keys (and Start).
Page
Stores Speed Dial numbers, so you can dial by pressing only a few keys (and Start).
Sets up a Group number for
Broadcasting.
You can choose a number from the Outgoing Call history and then make a telephone call to it, send a fax to it, add it to Speed Dial, or delete it.
You can choose a number from the Caller ID history and then send a fax to it, add it to
Speed Dial, or delete it.
You can send the same fax message to more than one fax number.
Batch TX
— —
On (00:00)
Off*
On
Off*
Real Time TX
Polled TX
—
—
—
—
On
Off*
Standard
Secure
Off*
The factory settings are shown in Bold with an asterisk.
Sets the time of day in
24-hour format that the delayed faxes will be sent.
Combines delayed faxes to the same fax number at the same time of day into one transmission.
You can send a fax without using the memory.
Sets up the document on your machine to be retrieved by another fax machine.
C
151
Level1
Polling RX
Overseas Mode
Level2
—
—
Level3
—
—
Options
Standard
Secure
Timer
Off*
On
Off*
Glass ScanSize —
—
A4*
Letter
Set New Default —
—
Yes
No
Yes
Factory Reset
— —
No
The factory settings are shown in Bold with an asterisk.
Descriptions
Sets up your machine to poll another fax machine.
Page
If you are having difficulty sending faxes overseas, set this to On.
Adjust the scan area of the scanner glass to the size of the document.
You can save your fax settings.
You can restore all settings to the factory settings.
152
Menu and Features
Scan ( )
Level1 Option1
Scan to E-mail —
Scan to Image
Scan to OCR
Scan to File
—
—
—
Option2
—
—
—
—
Option3
—
—
—
—
Scan to Media
(when a memory card or USB
Flash memory drive is inserted)
Quality
File Type
—
—
Color 150 dpi*
Color 300 dpi
Color 600 dpi
B/W 200x100 dpi
B/W 200 dpi
(If you chose colour option in
Quality setting)
PDF*
JPEG
(If you chose
Mono option in
Quality setting)
File Name
—
Set New Default
Yes
PDF*
TIFF
—
—
Factory Reset
No
Yes
—
No
The factory settings are shown in Bold with an asterisk.
Descriptions
You can scan a monochrome or a colour document into your E-mail application.
You can scan a colour picture into your graphics application.
You can have your text document converted to an editable text file.
You can scan a monochrome or a colour document into your computer.
You can choose the scan resolution, file format and enter a file name for your document.
Page
See
Software
User's
Guide on the
CD-ROM.
You can rename the file.
You can save your scan settings.
You can restore all settings to the factory settings.
C
153
Copy ( )
Level1
Quality
Paper Type
Paper Size
Brightness
Level2
—
Enlarge/Reduce 100%
Enlarge
Reduce
Fit to Page
Level3
—
—
—
Custom(25-400%) —
—
—
—
—
—
—
—
—
Options
Fast
Normal*
Best
—
142% A5iA4
186% 10x15cmiLTR
198% 10x15cmiA4
47% A4i10x15cm
69% A4iA5
83% LGLiA4
93% A4iLTR
97% LTRiA4
—
—
Descriptions
Choose the Copy resolution for your type of document.
—
You can choose the enlargement ratio for your type of document.
You can choose the reduction ratio for your type of document.
Page
Your machine will adjust the size automatically to the paper size you set.
You can choose the enlargement or reduction ratio for your type of document.
Choose the paper type that matches the paper in the tray.
Plain Paper*
Inkjet Paper
Brother BP71
Other Glossy
Transparency
A4*
A5
10x15cm
Letter
Legal
Light
+2
+1
Choose the paper size that matches the paper in the tray.
Adjusts the brightness of copies.
-1
-2
Dark
The factory settings are shown in Bold with an asterisk.
154
Menu and Features
Level1
Contrast
Level2
—
Level3
—
Options
+2
+1
Descriptions
Adjusts the contrast of copies.
Page
Stack/Sort
— —
-1
-2
Stack*
Sort
—
Page Layout
—
Off(1 in 1)*
2 in 1 (P)
2 in 1 (L)
4 in 1 (P)
4 in 1 (L)
Book Copy
On
On(Preview)
Poster(3 x 3)
—
Skew Adjustment —
Off*
Shadow Revise
—
Watermark Copy Watermark Copy —
—
—
—
On
Off*
(If you choose On, see the watermark copy settings in the following table.)
—
—
Current Setting —
Exit
—
Set New Default —
—
Yes
No
Yes
Factory Reset
— —
No
The factory settings are shown in Bold with an asterisk.
You can choose to stack or sort multiple copies.
You can make N in 1 or
Poster copies.
Corrects dark borders and skew when copying from the scanner glass.
You can place a logo or text into your document as a
Watermark.
You can save your copy settings.
You can restore all settings to the factory settings.
C
155
Watermark Copy Settings
Option1
Template
Option2
—
Option3
Text
Position
Size
Angle
Transparency
Colour
45°
90°
-2
-1
0*
+1
+2
Red
Orange
Yellow
Blue
Green
Purple
Black*
Apply
—
The factory settings are shown in Bold with an asterisk.
B
C
Option4
CONFIDENTIAL*
DRAFT
COPY
A
F
G
D
E*
H
I
Pattern
Small
Medium*
Large
-90°
-45°*
0°
Descriptions
Uses a template to place text into your document as a Watermark.
Page
156
Option1
Media
Scan
Menu and Features
Option2
(Select image from media)
Option3
Position
D
E*
F
B
C
Option4
A
Size
Angle
Large
-90°
-45°*
0°
45°
90°
Transparency
-2
G
H
I
Pattern
Small
Medium*
-1
0*
+1
Apply
+2
—
Transparency
-2
(Set watermark document and press Start.)
-1
0*
+1
Apply
+2
—
The factory settings are shown in Bold with an asterisk.
Descriptions
Places a logo or text into your document as a
Watermark using an image from removable media.
Page
You can choose the level of transparency of the watermark as you scan it from a paper document.
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157
PhotoCapture ( )
Level1
View Photo(s)
Print Index
Print Photos
Level2
—
—
—
Enhance Photos Auto Correct
Enhance Skin-
Tone
Enhance Scenery
Remove Red-Eye
Monochrome
Sepia
Search by Date —
Level3
—
Options
See the print settings in the following table.
Layout Format 6 Images/Line*
Paper Type
5 Images/Line
Plain Paper*
Paper Size
—
Inkjet Paper
Brother BP71
Other Glossy
A4*
Letter
See the print settings in the following table.
—
— —
Print All Photos —
Slide Show
Trimming
—
—
—
—
—
See the print settings in the following table.
—
—
Descriptions
You can preview your photos on the LCD.
You can print a thumbnail page.
You can print an individual image.
Page
You can adjust your photos with these settings.
You can search your photos from date.
You can print all photos in your memory card or USB
Flash memory drive.
The machine starts a Slide
Show of your photos.
You can trim your photo and print a part of the image.
The factory settings are shown in Bold with an asterisk.
158
Menu and Features
Print Settings
Option1
Print Quality
(Not available for
DPOF printing)
Paper Type
Paper Size
Option2
Normal
Photo*
Plain Paper
Inkjet Paper
Brother BP71
Other Glossy*
10x15cm*
13x18cm
A4
Letter
Option3
—
—
(When A4 or
Letter is chosen)
8 x 10cm
9 x 13cm
10 x 15cm
13 x 18cm
15 x 20cm
Max. Size*
—
Brightness
(Not available when
Enhance Photos is chosen)
Light
+2
+1
Contrast
(Not available when
Enhance Photos is chosen)
-1
-2
Dark
+2
+1
Color Enhance
(Not available when
Enhance Photos is chosen)
-1
-2
On
Off*
—
Sharpness
Option4
—
—
—
—
—
White Balance
+2
+1
-1
-2
+2
+1
Color Density
-1
-2
+2
+1
-1
-2
The factory settings are shown in Bold with an asterisk.
Descriptions
Choose the print quality.
Page
Choose the paper type.
Choose the paper and print size.
Adjusts the brightness.
Adjusts the contrast.
Adjusts the hue of the white areas.
Enhances the detail of the image.
Adjusts the total amount of colour in the image.
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159
Option1
Cropping
Option2
On*
Off
Option3
—
Option4
—
Borderless On*
Date Print
(Not available for
DPOF printing)
Off
On
Off*
Set New Default —
—
—
—
—
—
Yes
No
Yes
Factory Reset
— —
No
The factory settings are shown in Bold with an asterisk.
Descriptions
Crops the image around the margin to fit the paper size or print size. Turn this feature off if you want to print whole images or prevent unwanted cropping.
Expands the printable area to fit the edges of the paper.
Page
Prints the date on your photo.
You can save your print settings.
You can restore all the settings to factory settings.
Speed Dial ( )
Level1
Search
Set Speed Dial
Setup Groups
Level2
—
—
—
Level3
—
—
—
Options
Alphabetical
Order
Numerical Order
—
Descriptions
You can dial by pressing only a few keys (and Start).
Page
—
Stores Speed Dial numbers, so you can dial by pressing only a few keys
(and Start).
Sets up a Group number
Broadcasting.
The factory settings are shown in Bold with an asterisk.
160
Menu and Features
Entering Text
When you are setting certain menu selections, such as the Station ID, you may need to enter text into the machine. Most dial pad keys have three or four letters printed on keys. The keys for 0, # and l do not have printed letters because they are used for special characters.
By pressing the correct dial pad key repeatedly, you can access the character you want.
C
C
Press
Key
2
3
4
7
8
5
6
9 one time
A
D
G
P
T
J
M
W
two times
B
E
H
Q
U
K
N
X
three times
C
F
I
R
V
L
O
Y
four times
2
3
4
S
8
5
6
Z
Inserting spaces
To enter a space in a fax number, press c once between numbers. To enter a space in a name, press c twice between characters.
C
Making corrections
If you entered an incorrect letter and want to change it, press d to move the cursor under the incorrect character. Then press Clear/Back. Re-enter the correct character. You can also back up and insert letters.
C
Repeating letters
If you need to enter a letter that is on the same key as the letter before, press c to move the cursor to the right before you press the key again.
C
Special characters and symbols
Press l, # or 0, repeatedly until you see the special character or symbol you want.
C
Press l for
Press # for
Press 0 for
(space) ! " # $ % & ' ( ) + , - . / m
: ; < = > ? @ [ ] ^ _
Ä Ë Ö Ü À Ç È É 0
161
162
D
Specifications
General
Printer Type
Print Method
Memory Capacity
InkJet
Mono:
Colour:
40 MB
Piezo with 94
× 1 nozzle
Piezo with 94
LCD (liquid crystal display) Wide 3.3 in. (83.8 mm) Colour LCD
× 3 nozzles
Power Source
Power Consumption
AC 220 to 240V 50/60Hz
Power Save Mode: Average 0.7 W
Sleep Mode: Average 4 W
Standby:
Operating:
Average 6 W
Average 27 W
Dimension
375 mm
180 mm
390 mm
410 mm
370 mm
460 mm
D
D
Specifications
1
Weight
Noise
Noise per ISO9296
Temperature
Humidity
ADF (automatic document feeder)
Paper Tray
Operating:
Operating:
8.2 kg
L
PA m = 50 dB or less
L
WA d = about 64.3 dB(A) (Mono)
Operating:
Best Print Quality:
Operating:
L
WA d = 61.6 dB(A) (Colour)
Office equipment with L
WA d>63.0dB(A) is not suitable for use in room where people do primarily intellectual work. Such equipment should be placed in separate rooms because of the noise emission.
10 to 35
° C
20 to 33
° C
20 to 80% (without condensation)
Best Print Quality: 20 to 80% (without condensation)
Recommended environment for best results:
Up to 15 pages
Temperature: 20
° C - 30° C
Humidity: 50% - 70%
Paper: 80 g/m
2
A4 or Letter size
100 Sheets 80 g/m
2
This depends on printing conditions.
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163
Print media
Paper Input
Paper Output
Paper Tray
Paper type:
Plain paper, inkjet paper (coated paper), glossy paper
transparencies
Paper size:
Letter, Legal, Executive, A4, A5, A6, JIS B5, envelopes
(commercial No.10, DL, C5, Monarch, JE4),
Photo 2L (13
×18 cm), Index card and Postcard
Width: 89 mm - 215.9 mm
Length: 127 mm - 355.6 mm
For more details, see Paper weight, thickness and
Maximum paper tray capacity:
Approx. 100 sheets of 80 g/m
2
plain paper
Photo Paper Tray
Paper type:
Plain paper, inkjet paper (coated paper) and glossy paper
Paper size:
Photo 10
×15 cm and Photo L
Width: 89 mm - 101.6 mm
Height: 127 mm - 152.4 mm
Maximum paper tray capacity:
Approx. 20 sheets
Up to 50 sheets of A4 plain paper (face up print delivery to the paper tray)
1
2
3
Use only transparencies recommended for inkjet printing.
For glossy paper or transparencies, we recommend removing printed pages from the paper tray immediately after they exit the machine to avoid smudging.
See Paper type and size for each operation on page 17.
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164
Specifications
Fax
Compatibility
Coding System
Modem Speed
Document Size
Scanning Width
Printing Width
Greyscale
Polling Types
Contrast Control
Resolution
Speed Dial
Groups
Automatic Redial
Ring Delay
ITU-T Super Group 3
MH/MR/MMR/JPEG
Automatic Fallback
33600 bps
ADF Width: 148 mm to 215.9 mm
ADF Length: 148 mm to 355.6 mm
Scanner Glass Width: Max. 215.9 mm
Scanner Glass Length: Max. 297 mm
ADF: 208 mm (A4)
Scanner Glass: 204 mm (A4)
204 mm
256 levels
Standard, Secure, Timer Sequential: (Monochrome only)
Automatic/Light/Dark
(manual setting)
Horizontal 8 dot/mm
Vertical
Standard
3.85 line/mm (Mono)
7.7 line/mm (Colour)
Fine
7.7 line/mm (Mono/Colour)
Photo
7.7 line/mm (Mono)
Superfine
15.4 line/mm (Mono)
100 stations
× 2 numbers
Up to 6
250 stations
3 times at 5 minute intervals
0, 1, 2, 3, 4, 5, 6, 7 or 8 rings
(2, 3, 4, 5, 6, 7 or 8 rings - South Africa only)
(0, 1, 2, 3, 4, or 5 rings - Nordic countries only)
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165
2
3
1
Communication Source
Public switched telephone network.
Memory Transmission
/400
Out of Paper Reception
/400
Monochrome only
‘Pages’ refers to the ‘Brother Standard Chart No. 1’ (a typical business letter, Standard resolution, MMR code).
Specifications and printed materials are subject to change without prior notice.
‘Pages’ refers to the ‘ITU-T Test Chart #1’ (a typical business letter, Standard resolution, MMR code). Specifications and printed materials are subject to change without prior notice.
166
Copy
Colour/Monochrome
Document Size
Multiple Copies
Enlarge/Reduce
Resolution
Yes/Yes
ADF Width: 148 mm to 215.9 mm
ADF Length: 148 mm to 355.6 mm
Scanner Glass Width: Max. 215.9 mm
Scanner Glass Length: Max. 297 mm
Copy Width: Max. 210 mm
Stacks/Sorts up to 99 pages
25% to 400% (in increments of 1%)
(Mono)
Scans up to 1200
×1200 dpi
Prints up to 1200
×1200 dpi
(Colour)
Scans up to 600
×1200 dpi
Prints up to 600
×1200 dpi
Specifications
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167
PhotoCapture Center™
Compatible Media
CompactFlash
®
(Type I only)
(Microdrive™ is not compatible)
(Compact I/O cards such as Compact LAN card and
Compact Modem card are not supported.)
Memory Stick
®
Memory Stick Pro™
Memory Stick Duo™ with adapter Memory Stick Micro (M2) with adapter
SD
SDHC
microSD with adapter miniSD™ with adapter xD-Picture Card™
USB Flash memory drive
Up to 1200
× 2400 dpi
Resolution
File Extension
(Media Format)
(Image Format)
Number of Files
Folder
Borderless
DPOF, EXIF, DCF
Photo Print: JPEG
Scan to Media: JPEG, PDF (Colour)
TIFF, PDF (Mono)
Up to 999 files
(The folder inside memory cards or USB Flash memory drive is also counted)
File must be stored in the 4th folder level of the memory card or USB Flash memory drive.
Letter, A4, Photo (10
×15 cm), Photo 2L (13×18 cm)
6
7
3
4
1
2
5
Memory cards, adapters and USB Flash memory drive are not included.
16MB to 2GB
4GB to 8GB xD-Picture Card™ Conventional Card from 16MB to 512MB xD-Picture Card™ Type M from 256MB to 2GB xD-Picture Card™ Type M
+
1GB and 2GB xD-Picture Card™ Type H from 256MB to 2GB
USB 2.0 Standard
USB Mass Storage standard from 16 MB to 8 GB
Support format: FAT12/FAT16/FAT32
Progressive JPEG format is not supported.
See Paper type and size for each operation on page 17.
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168
PictBridge
Compatibility
Interface
Specifications
D
Supports the Camera & Imaging Products Association
PictBridge standard CIPA DC-001.
VIsit http://www.cipa.jp/pictbridge for more information.
USB direct interface
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169
Scanner
1
2
Colour/Monochrome
TWAIN Compliant
WIA Compliant
Colour Depth
Resolution
Scanning Speed
Document Size
Scanning Width
Greyscale
Yes/Yes
Yes (Windows
®
2000 Professional/XP/XP Professional x64
Edition/Windows Vista
®
)
Mac OS
®
X 10.2.4 or greater
Yes (Windows
®
/Windows Vista
®
)
36 bit colour Processing (Input)
24 bit colour Processing (Output)
(Actual Input: 30 bit colour/Actual Output: 24 bit colour)
Up to 19200
× 19200 dpi (interpolated)
Up to 1200
× 2400 dpi (optical) (Scanner Glass)
Up to 1200
× 600 dpi (optical) (ADF)
Monochrome: up to 3.44 sec.
Colour: up to 4.83 sec.
(A4 size at 100
× 100 dpi)
ADF Width: 148 mm to 215.9 mm
ADF Length: 148 mm to 355.6 mm
Scanner Glass Width: Max. 215.9 mm
Scanner Glass Length: Max. 297 mm
Up to 210 mm
256 levels
Windows
®
XP in this User’s Guide includes Windows
®
XP Home Edition, Windows
®
XP Professional, and Windows
®
XP Professional x64 Edition.
Maximum 1200
× 1200 dpi scanning when using the WIA Driver for Windows
® to 19200
× 19200 dpi can be selected by using the Brother scanner utility)
XP and Windows Vista
®
(resolution up
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170
Specifications
Printer
D
Printer Driver
Resolution
Print Speed
Printing Width
Borderless
Windows
®
2000 Professional/XP/XP Professional x64
Edition/Windows Vista
®
driver supporting Brother
Native Compression mode
Mac OS
®
X 10.2.4 or greater: Brother Ink Driver
Up to 1200
× 6000 dpi
1200
× 2400 dpi
1200
× 1200 dpi
600
× 1200 dpi
600
× 300 dpi
600
× 150 dpi (Colour)
450
× 150 dpi (Mono)
Up to 33 pages/minute (Mono)
Up to 27 pages/minute (Colour)
204 mm (210 mm)
Letter, A4, A6, Photo (10
×15 cm), Index Card,
Photo L (89
×127 mm), Photo 2L (13×18 cm),
2
3
4
1
Based on Brother standard pattern.
A4 size in draft mode.
When you set the Borderless feature to On.
See Paper type and size for each operation on page 17.
When printing on A4 size paper.
D
171
Interfaces
Wireless LAN
A USB 2.0 interface cable that is no longer than 2.0 m.
Ethernet UTP cable category 5 or greater.
Your machine supports IEEE 802.11b/g wireless communication with your wireless LAN using Infrastructure mode or a wireless
Peer-to-Peer connection in Ad-hoc Mode.
2
3
1
Your machine has a Hi-speed USB 2.0 interface. The machine can also be connected to a computer that has a USB
1.1 interface.
Third party USB ports are not supported for Macintosh
®
.
See the Network User's Guide for detailed network specifications.
D
172
Specifications
Computer requirements
Computer Platform &
Operating System
Version
Windows
®
Operating
System
SUPPORTED OPERATING SYSTEMS AND SOFTWARE FUNCTIONS
2000
Professional
XP Home
XP
XP
Professional x64 Edition
Windows
Vista
Supported
PC Software
Functions
Printing,
Scanning,
Removable
Disk
PC
Interface
USB,
10/100
BaseTx
(Ethernet),
Wireless
802.11b/g
Processor
Minimum
supported CPU
Intel
Speed
Intel
®
®
Pentium
®
II or equivalent
64-bit (Intel or AMD64)
®
Pentium
64
4 or equivalent
®
64-bit (Intel
®
64 or AMD64) supported CPU
PowerPC
G4/G5
Minimum
RAM
Recommended
RAM
Hard Disk Space to install
For
Drivers
For
Applications
64 MB 256 MB 110 MB 340 MB
128 MB 110 MB 340 MB
256 MB 512 MB 110 MB 340 MB
512 MB 1 GB 600 MB 530 MB
128 MB 256 MB 80 MB 400 MB
Macintosh
Operating
System
®
Mac OS
®
X
10.2.4 - 10.4.3
Printing, PC
Scanning,
Removable
Disk
,
USB
10/100
,
BaseTx
(Ethernet),
Wireless
802.11b/g
Mac OS
®
10.4.4 or greater
X
Printing, PC
Scanning,
,
Removable
Disk
USB
10/100
,
BaseTx
(Ethernet),
Wireless
802.11b/g
5
6
4
3
2
1
Conditions:
Microsoft
®
Internet Explorer 5.5 or greater.
For WIA, 1200 x 1200 resolution. Brother Scanner
Utility enables to enhance up to 19200 x 19200 dpi.
Third party USB ports are not supported.
PC Fax supports black and white only.
PaperPort™ 11SE supports Microsoft
®
SP4 or higher for Windows
®
2000 and SP2 or higher for XP.
Presto!
®
PageManager
®
on the CD-ROM supports
Mac OS
®
X 10.3.9 or higher. For Mac OS
®
X
10.2.4-10.3.8 Presto!
®
PageManager
®
is available as a download from the Brother Solutions Center.
PowerPC
G3 350MHz
PowerPC
G4/G5
Intel
®
Core™
Processor
512 MB 1 GB
For the latest driver updates, visit http://solutions.brother.com/.
All trademarks, brand and product names are property of their respective companies.
D
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173
Consumable items
Ink
Service Life of Ink
Cartridge
Replacement
Consumables
The machine uses individual Black, Yellow, Cyan and Magenta ink cartridges that are separate from the print head assembly.
The first time you install a set of ink cartridges the machine will use an amount of ink to fill the ink delivery tubes for high quality printouts. This process will only happen once. With all following ink cartridges you can print the specified number of pages.
The cartridges provided with your machine have a lower yield than standard cartridges (65%).
<Black> LC1100BK, <Cyan> LC1100C,
<Magenta>LC1100M, <Yellow> LC1100Y
Black - Approximately 450 pages
Yellow, Cyan and Magenta - Approximately 325 pages
1
Approx. cartridge yield is declared in accordance with ISO/IEC 24711.
For more information about the replacement consumables, visit us at http://www.brother.com/pageyield.
What is Innobella™?
Innobella™ is a range of genuine consumables offered by Brother.
The name "Innobella™" derives from the words "Innovation" and
"Bella" (meaning "Beautiful" in Italian) and is a representation of the
"innovative" technology providing you with "beautiful" and "long lasting" print results.
When you print photo images, Brother recommends Innobella™ glossy photo paper (BP71 series) for high quality. Brilliant prints are made easier with Innobella™ Ink and paper.
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174
Specifications
Network (LAN)
D
LAN
Support for
You can connect your machine to a network for Network Printing,
Network Scanning, PC Fax Send, PC Fax Receive (Windows
®
only) and Remote Setup
. Also included is Brother BRAdmin Light
Network Management software.
Windows
®
2000 Professional/XP/XP Professional x64
Edition/Windows Vista
®
Mac OS
®
X 10.2.4 or greater
Ethernet 10/100 BASE-TX Auto Negotiation (Wired LAN)
Protocols
Network Security
IEEE 802.11 b/g (Wireless LAN)
TCP/IP: ARP, RARP, BOOTP, DHCP, APIPA (Auto
IP), NetBIOS/WINS, LPR/LPD,
Custom Raw Port/Port9100, DNS Resolver, mDNS, FTP Server, TELNET, SNMPv1,
TFTP, Scanner Port, LLTD responder,
Web Services
SSID/ESSID, 128 (104) / 64 (40) bit WEP, WPA/WPA2-PSK
(TKIP/AES)
Setup Support Utility
SecureEasySetup™ Yes (simple setup with your
SecureEasySetup™-capable access point/router)
AOSS™
WPS
Yes (simple setup with your AOSS™-capable access point/router)
Yes (simple setup with your Wi-Fi Protected
Setup™-capable access point/router)
1
2
See the Computer Requirements chart on page 173.
If you require more advanced printer management, use the latest Brother BRAdmin Professional utility version that is available as a download from http://solutions.brother.com.
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175
Wireless one-push configuration
1
If your wireless access point supports either SecureEasySetup™, Wi-Fi Protected Setup™
(PBC
) or AOSS™, you can configure the machine easily without a computer. By pushing a
button on the wireless LAN router / access point and the machine, you can set up the wireless network and security settings. See the users guide for your wireless LAN router / access point for instructions on how to access one-push mode.
Push Button Configuration
Note
Routers or access points that support SecureEasySetup™, Wi-Fi Protected Setup™ or
AOSS™ have the symbols shown below.
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176
E
Glossary
E
This is a comprehensive list of features and terms that appear in Brother manuals. Availability of these features depends on the model you purchased.
ADF (automatic document feeder)
The document can be placed in the ADF and scanned one page at a time automatically.
Auto Reduction
Reduces the size of incoming faxes.
Automatic fax transmission
Sending a fax without picking up the handset of an external telephone.
Automatic Redial
A feature that enables your machine to redial the last fax number after five minutes if the fax did not go through because the line was busy.
Backup Print
Your machine prints a copy of every fax that is received and stored in memory.This is a safety feature so you will not lose messages during a power failure.
Batch Transmission
(Black and white faxes only) As a cost saving feature, all delayed faxes to the same fax number can be sent as one transmission.
Beeper Volume
Volume setting for the beep when you press a key or make an error.
Brightness
Changing the Brightness makes the whole image lighter or darker.
Broadcasting
The ability to send the same fax message to more than one location.
Caller ID
A service purchased from the telephone company that lets you see the number (or name) of the party calling you.
CNG tones
The special tones (beeps) sent by fax machines during automatic transmission to tell the receiving machine that a fax machine is calling.
Coding method
Method of coding the information contained in the document. All fax machines must use a minimum standard of Modified Huffman (MH). Your machine is capable of greater compression methods, Modified Read (MR), Modified
Modified Read (MMR) and JPEG, if the receiving machine has the same capability.
Colour Enhancement
Adjusts the colour in the image for better print quality by improving sharpness, white balance and colour density.
Communication error (Comm. Error)
An error during fax sending or receiving, usually caused by line noise or static.
Compatibility group
The ability of one fax unit to communicate with another. Compatibility is assured between ITU-T Groups.
Contrast
Setting to compensate for dark or light documents, by making faxes or copies of dark documents lighter and light documents darker.
Delayed Fax
Sends your fax at a specified time later.
Dual Access
Your machine can scan outgoing faxes or scheduled jobs into memory at the same time it is sending a fax from memory or receiving or printing an incoming fax.
E
177
ECM (Error Correction Mode)
Detects errors during fax transmission and resends the pages of the fax that had an error.
Extension telephone
A telephone using the same line as your fax but plugged into a separate wall socket.
External telephone
A TAD (telephone answering device) or telephone that is connected to your machine.
F/T Ring Time
The length of time that the Brother machine rings (when the Receive Mode setting is Fax/Tel) to notify you to pick up a voice call that it answered.
Fax Detect
Enables your machine to respond to CNG tones if you interrupt a fax call by answering it.
Fax Forwarding
Sends a fax received into the memory to another pre-programmed fax number.
Fax Journal
Lists information about the last 200 incoming and outgoing faxes. TX means
Transmit. RX means Receive.
Fax Storage
You can store received faxes in memory.
Fax tones
The signals sent by sending and receiving fax machines while communicating information.
Fax/Tel
You can receive faxes and telephone calls. Do not use this mode if you are using a telephone answering device
(TAD).
Fine resolution
Resolution is 203
× 196 dpi. It is used for small print and graphs.
Greyscale
The shades of grey available for copying, scanning and faxing photographs.
Group number
A combination of Speed Dial numbers that are stored in a Speed Dial location for
Broadcasting.
Help list
A printout of the complete Menu table that you can use to program your machine when you do not have the User's Guide with you.
Innobella™
Innobella™ is a range of genuine consumables offered by Brother. For best quality results Brother recommends
Innobella™ Ink and Paper.
Journal Period
The pre-programmed time period between automatically printed Fax
Journal Reports. You can print the Fax
Journal on demand without interrupting the cycle.
LCD (liquid crystal display)
The display screen on the machine that shows interactive messages during On-
Screen Programming and shows the date and time when the machine is idle.
Manual fax
When you lift the handset of your external telephone you can hear the receiving fax machine answer before you press
Mono Start or Colour Start to begin sending the fax.
Memory Receive
Receives faxes into the machine's memory when the machine is out of paper.
Menu mode
Programming mode for changing your machine's settings.
178
OCR (optical character recognition)
The bundled ScanSoft™ PaperPort™
11SE with OCR or Presto!
®
PageManager
®
software application converts an image of text to text you can edit.
Overseas Mode
Makes temporary changes to the fax tones to accommodate noise and static on overseas telephone lines.
Pause
Allows you to place a 3.5 second delay in the dialling sequence while you are dialling using the dial pad or while you are storing Speed Dial numbers. Press
Redial/Pause as many times as needed for longer pauses.
PhotoCapture Center™
Allows you to print digital photos from your digital camera at high resolution for photo quality printing.
Photo resolution (Mono only)
A resolution setting that uses varying shades of grey for the best representation of photographs.
PictBridge
Allows you to print photos directly from your digital camera at high resolution for photo quality printing.
Polling
The process of a fax machine calling another fax machine to retrieve waiting fax messages.
Pulse
A form of rotary dialling on a telephone line.
Quick Dial List
A listing of names and numbers stored in
Speed Dial memory, in numerical order.
Real Time Transmission
When memory is full, you can send faxes in real time.
Glossary
Remaining jobs
You can check which jobs are waiting in memory and cancel jobs individually.
Remote Access Code
Your own four-digit code (--- ) that allows you to call and access your machine from a remote location.
Remote Activation Code
Press this code (l 5 1) when you answer a fax call on an extension or external telephone.
Remote Deactivation Code
(For Fax/Tel mode only)
When the machine answers a voice call, it pseudo/double-rings. You can pick up at an extension telephone by pressing this code (# 5 1).
Remote Retrieval Access
The ability to access your machine remotely from a touch tone telephone.
Resolution
The number of vertical and horizontal lines per inch. See: Standard, Fine, Super Fine and Photo.
Ring Delay
The number of rings before the machine answers in Fax Only and Fax/Tel modes.
Ring Volume
Volume setting for the machine's ring.
Scanning
The process of sending an electronic image of a paper document into your computer.
Scan to Media
You can scan a monochrome or colour document into a memory card or USB
Flash memory drive. Monochrome images will be in TIFF or PDF file format and colour images may be in PDF or JPEG file format.
E
179
Search
An electronic, numerical or alphabetical listing of stored Speed Dial and Group numbers.
Speed Dial
A pre-programmed number for easy dialling. You must press (Speed Dial), the two digit code, and Mono Start or
Colour Start to start the dialling process.
Standard resolution
203
× 97 dpi. It is used for regular size text and quickest transmission.
Station ID
The stored information that appears on the top of faxed pages. It includes the sender's name and fax number.
Super Fine resolution (Mono only)
392
× 203 dpi. Best for very small print and line art.
TAD (telephone answering device)
You can connect an external TAD to your machine.
Temporary settings
You can choose certain options for each fax transmission and copy without changing the default settings.
Tone
A form of dialling on the telephone line used for Touch Tone telephones.
Transmission
The process of sending faxes over the phone lines from your machine to the receiving fax machine.
User Settings
A printed report that shows the current settings of the machine.
Xmit Report
(Transmission Verification Report)
A listing for each fax sent, that shows its date, time and number.
180
F
Index
A
Access codes, storing and dialling
ADF (automatic document feeder)
,
Answering machine (TAD)
connecting
............................................52
Apple
®
Macintosh
®
See Software User's Guide on the
CD-ROM.
..................................................
Automatic fax receive
............................................37
Fax Detect
.........................................40
B
Broadcasting
............................................32
setting up Groups for
............................60
C
Caller ID
...................................................49
Caller ID history
....................................57
Caller ID History report
Cancelling
Fax Forwarding
.....................................46
jobs awaiting redial
...............................35
Cleaning paper pick-up roller
.............................137
print head
............................................138
printer platen
.......................................137
scanner
...............................................136
Connecting external TAD
(answering machine)
,
external telephone
................................53
Consumable items
.................................174
Control panel overview
..............................6
ControlCenter
See Software User's Guide on the
CD-ROM.
..................................................
Copy book
..................................................... 75
brightness
............................................. 74
contrast
................................................ 74
enlarge/reduce
..................................... 72
enter Copy mode
.................................. 70
multiple
................................................. 70
out of memory
...................................... 78
page layout (N in 1)
.............................. 72
paper size
............................................. 75
paper type
............................................ 75
quality
................................................... 71
return to factory settings
set new default
..................................... 77
single
.................................................... 70
sort (ADF only)
..................................... 74
using ADF
............................................ 74
using scanner glass
............................. 19
Watermark
............................................ 76
using a media card
............................ 76
using a paper document
using a template
................................ 76
using a USB Flash memory drive
Cordless telephone
................................. 55
Custom telephone features on a single line
......................................................... 120
D
Dialling a pause
................................................ 58
access codes and credit card numbers
............................................... 60
Caller ID history
.................................... 57
Groups
................................................. 32
manual
................................................. 56
Outgoing Call
....................................... 57
Speed Dial
............................................ 56
Direct printing from a non-PictBridge camera
from a PictBridge camera
Document loading
............................................ 19
Dual Access
............................................ 34
F
181
E
Envelopes
...................................11
,
,
Error messages on LCD
B&W Print Only
...................................123
Cannot Detect
.....................................124
Cannot Print
........................................124
Comm. Error
.......................................124
Ink Low
................................................125
No Cartridge
........................................125
No Paper Fed
......................................126
Not Registered
............................. 56
Out of Memory
....................................126
while scanning a document
Unable to Clean
..................................127
Unable to Init.
......................................127
Unable to Print
....................................127
Unable to Scan
...................................127
Extension telephone, using
,
External telephone, connecting
F
Fax codes changing
........................................ 44
,
Remote Access Code
Remote Activation Code
,
,
Remote Deactivation Code
,
using
.....................................................55
Fax Detect
................................................40
Fax Forwarding changing remotely
,
programming a number
Fax Storage
.............................................41
printing from memory
............................44
turning off
..............................................42
turning on
..............................................41
Fax, from PC
See Software User's Guide on the
CD-ROM.
..................................................
Fax, stand-alone receiving
................................................37
at end of conversation
difficulties
................................ 116
F/T Ring Time, setting
Fax Detect
..........................................40
Fax Forwarding
..................................46
from extension telephone
,
into PC
...............................................41
182
into the memory
................................ 44
out of paper reception
printing from memory
reducing to fit on paper
retrieving from a remote site
Ring Delay, setting
............................ 39
telephone line interference
sending
........................................... 30
Broadcasting
..................................... 32
cancelling from memory
contrast
............................................. 33
delayed batch transmission
delayed fax
........................................ 35
enter Fax mode
................................. 30
from ADF
........................................... 30
from memory (Dual Access)
from scanner glass
............................ 31
manual
.............................................. 36
overseas
............................................ 35
Real Time Transmission
Resolution
......................................... 34
return to factory setting
set new default
.................................. 36
telephone line interference
Fax/Tel mode answering at extension telephones
...................................... 53
Remote Activation Code
Remote Deactivation Code
Ring Delay
............................................ 39
G
Greyscale
......................................165
,
Groups for Broadcasting
I
H
Help
LCD messages
................................... 143
using Mode and menu keys
Menu Table
................................143
,
Ink cartridges checking ink volume
........................... 140
ink dot counter
.................................... 133
replacing
............................................. 133
Innobella™
............................................ 174
J
Jacks
EXT
External telephone
.............................53
Jams document
............................................129
paper
...................................................130
L
LCD (liquid crystal display)
Brightness
...................................... 25
,
Contrast
................................................25
Dim Timer
.............................................26
Help List
................................................64
M
Macintosh
®
See Software User's Guide on the
CD-ROM.
..................................................
Maintenance, routine replacing ink cartridges
Manual dialling
...................................................56
receive
..................................................37
transmission
..........................................36
Memory Security
......................................67
Memory Storage
....................................143
Menu Table
............................................143
Mode, entering
Copy
.....................................................70
Fax
........................................................30
PhotoCapture
................................... 6
,
Scan
................................................. 6
,
Multi-line connections (PBX)
N
Network
Printing
See Network User's Guide on the
CD-ROM.
...............................................
Scanning
See Software User's Guide on the
CD-ROM.
...............................................
O
Out of Area (Caller ID)
............................. 49
P
Packing the machine
............................. 140
Paper
............................................... 15
capacity
................................................ 18
loading
.............................................. 9
loading envelopes and postcard
loading photo paper
............................. 13
printable area
....................................... 14
size
....................................................... 23
size of document
.................................. 19
type
................................................ 17
PaperPort™ 11SE with OCR
See Software User's Guide on the
CD-ROM and Help in the PaperPort™
11SE application to access
How-to-Guides.
........................................
Photo Paper Tray
.................................... 13
PhotoCapture Center™
Adding Effect
........................................ 85
Borderless
............................................ 95
CompactFlash
®
.................................... 80
Cropping
............................................... 94
DPOF printing
...................................... 90
from PC
See Software User's Guide on the
CD-ROM.
..............................................
Memory Stick Pro™
............................. 80
Memory Stick
®
..................................... 80
Photo Effects
Auto Correct
...................................... 85
Enhance Scenery
.............................. 86
Enhance Skin-Tone
........................... 86
Monochrome
..................................... 87
Remove Red-Eye
.............................. 87
Sepia
................................................. 88
Preview photos
..................................... 83
Print settings
Brightness
......................................... 93
Colour enhancement
Contrast
............................................. 93
Paper type & size
Quality
......................................... 91
Return to factory setting
Set new default
................................. 95
F
183
Printing all photos
............................................89
index
..................................................84
photos
................................................84
Scan to memory card
............................96
Scan to USB flash memory
SD
.........................................................80
SDHC
....................................................80
Search by Date
.....................................88
Slide-Show
............................................89
specifications
......................................168
Trimming
...............................................90
xD-Picture Card™
.................................80
PictBridge
DPOF Printing
.....................................100
Power failure
..........................................143
Presto!
®
PageManager
®
See Help in Presto!
®
PageManager
® application .................................................
Print difficulties
................................... 116
drivers
.................................................171
fax from memory
...................................44
paper jams
..........................................130
printable area
........................................14
report
.....................................................64
resolution
............................................171
specifications
......................................171
Printing on small paper
......................................14
See Software User's Guide on the
CD-ROM.
..................................................
Programming your machine
Q
Quick Dial
Broadcasting
.........................................32
using Groups
......................................32
Group dial changing
...............................58
,
,
setting up Groups for Broadcasting
Search
...................................................56
Speed Dial changing
...............................58
,
,
setting up by 2-digit location
setting up from Caller ID history
setting up from outgoing calls
using
..................................................56
184
R
Receive Mode
External TAD
........................................ 37
Fax Only
............................................... 37
Fax/Tel
................................................. 37
Manual
.................................................. 37
Redial/Pause
........................................... 56
Reducing copies
................................................... 72
incoming faxes
..................................... 43
Remote Retrieval
..................................... 44
access code
................................... 44
commands
............................................ 46
getting your faxes
................................. 47
Remote Setup
See Software User's Guide on the
CD-ROM.
..................................................
Reports
.................................................... 63
Caller ID
............................................... 64
Caller ID History Report
Fax Journal
........................................... 64
Journal Period
................................... 63
Help List
............................................... 64
how to print
........................................... 64
Network Configuration
Quick Dial List
...................................... 64
Transmission Verification
User Settings
........................................ 64
Resolution copy
.................................................... 167
fax
....................................................... 165
.................................................... 171
scan
.................................................... 170
setting for next fax
................................ 34
Ring Delay, setting
.................................. 39
S
Safety Instructions
,
Scannable area
....................................... 20
Scanning
See Software User's Guide on the
CD-ROM.
..................................................
Serial Number
how to find ...............See inside front cover
Shipping the machine
............................ 140
Sleep Mode
............................................. 25
Speed Dial changing
.................................. 58
,
,
setting up
..............................................58
using
.....................................................56
T
TAD (telephone answering device), external
............................................. 37
,
connecting
..................................... 51
,
receive mode
........................................37
recording OGM
.....................................52
Telephone line connections
...........................................52
difficulties
............................................118
interference
.........................................122
multi-line (PBX)
.....................................52
type
.......................................................49
Text, entering
.........................................161
special characters
...............................161
Transferring your faxes or
Fax Journal report
..................................128
Transparencies
Troubleshooting
.....................................116
checking ink volume
...........................140
document jam
.....................................129
error messages on LCD
if you are having difficulty copying
............................................120
document jam
..................................129
incoming calls
..................................119
Network
............................................121
PhotoCapture Center™
printing
.............................................116
printing received faxes
receiving faxes
.................................119
scanning
..........................................120
software
...........................................120
telephone line or connections
paper jam
............................................130
TX Lock turning on/off
.........................................28
V
Volume, setting beeper
...................................................24
ring
........................................................23
speaker
.................................................24
W
Windows
®
See Software User's Guide on the
CD-ROM.
.................................................
Wireless Network
See Quick Setup Guide and Network
User's Guide on the CD-ROM.
.................
F
185
Visit us on the World Wide Web http://www.brother.com
This machine is approved for use in the country of purchase only. Local Brother companies or their dealers will only support machines purchased in their own countries.
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Key Features
- Home & office Inkjet Colour printing
- 1200 x 6000 DPI
- A4 33 ppm
- Colour copying Colour scanning Colour faxing
- Direct printing
- USB port
- Internal memory: 40 MB
Related manuals
Frequently Answers and Questions
How do I load paper into the machine?
How do I copy a document?
How do I scan a document?
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