STATE OF COLORADO JUDICIAL DEPARTMENT

STATE OF COLORADO JUDICIAL DEPARTMENT
State Court Administrators Office
1300 Broadway, Suite 1100
Denver, CO 80203
REQUEST FOR PROPOSAL
SOLICITATION NUMBER: JUD-RFP-14-SCAOAV-01 DATE: January 7, 2014
Supplier must also show this solicitation number on the return envelope or package.
The State of Colorado Judicial Department, by and through Judicial Business Integrated with
Technology Services division of the State Court Administrator’s Office, issues this Request for
Proposal for the purpose of obtaining Audio visual product, install and warranty service.
PROPOSAL SUBMISSION DEADLINE: February 7, 2014 at 4:00 PM (Local Denver Time)
Proposals must be prepared in accordance with the instructions in this Request for Proposals.
Proposals must be received by the above date and time to be considered for award. Late
proposals and proposals received by telephone, fax, or electronic means will not be accepted or
considered for award.
The Solicitation Information Sheet (Attachment A) and the Pricing Information Sheet
(Attachment B) and Independent Pricing (Attachment E) must be signed manually in ink by a
person authorized to make an offer on behalf of the Offeror.
PROPOSALS MUST BE DELIVERED TO:
Tom Franklin
State Court Administrator’s Office
1300 Broadway, suite 1200
Denver, CO 80203
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Page 1
Solicitation # JUD-RFP-14-SCAOAV-01
TABLE OF CONTENTS
SECTION I – PURPOSE AND BACKGROUND
A. Purpose
B. Background
SECTION II – ADMINISTRATIVE INFORMATION
A.
B.
C.
D.
E.
F.
G.
H.
I.
J.
K.
L.
M.
N.
O.
P.
Q.
RFP Documents and Modifications
Schedule of Activities
Pre-Proposal Conference
Written Inquiries
Acceptance of Proposals for Evaluation
Proposal Submittal Instructions
Statement of Work
Offeror Response Format / Required Information
Evaluation Criteria
Confidential/Proprietary Information
Opening of Proposals
Evaluation and Award of Proposals
Discussion/Site Visits
Cancellation of Request for Proposals
Award Period/Length of Contract
Proof of Concept/Demo
Per Diem
SECTION III – GENERAL PROVISIONS/CONDITIONS
SECTION IV – ATTACHMENTS
ATTACHMENT A – Solicitation Information Sheet
ATTACHMENT B – Pricing Information Sheet
ADDENDUM 1 – Independent pricing description and pre-purchased equipment.
ADDENDUM 2 – Change to monitor mounting at Room #106, and Room #154
JUD-RFP-14-SCAOAV-01
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SECTION I. PURPOSE, BACKGROUND AND GOALS
A. PURPOSE: The purpose of this Request for Proposal (RFP) is to procure Audio Visual
for the 10th Judicial District and county courts in Pueblo, Colorado. The successful audio
visual vendor will incorporate the following: Quality product, installation and warranty
services. This includes partnering with the Judicial Department to provide suggested
upgrades to quoted products as technology progresses.
B. BACKGROUND AND GOALS: The Colorado Judicial Department, by and through the
State Court Administrator’s Office, supports District and County Courts across the state
of Colorado in their mission to serve justice. Our court audiovisual systems have become
an integral component in courtroom protocol, effective evidence presentation and clear
communication. Additional features such as remote interpretation, remote appearance via
video and telephone have greatly enhanced the court process for both litigants and court
staff.
The design specifications included in the RFP are based on achieving our audiovisual
standard while also providing expansion capability for future technology.
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SECTION II. ADMINISTRATIVE INFORMATION
A. RFP DOCUMENTS AND MODIFICATIONS: The Request for Proposals and
accompanying documents are available on the State of Colorado BIDS System (BIDS) on
the date and time specified on the cover sheet and Schedule of Activities section of this
RFP.
The Judicial Department will post notices, which will include, but not be limited to, any
modifications to administrative or performance requirements, answers to pertinent
inquiries received, clarifications to requirements, and the announcement of the apparent
winning Offeror. It is incumbent upon Offerors to carefully and regularly monitor BIDS
for any such postings. The notification will be made available via the Colorado BIDS
System in the form of a “modification”, as published under the original solicitation
number.
Offerors must be registered with the State of Colorado BIDS System as of the proposal
submission deadline to be eligible for award of this solicitation.
B. SCHEDULE OF ACTIVITIES:
DATE:
1. RFP Issued
January 7, 2013
2.
January 17, 2014
Mandatory Pre-Proposal Conference
LOCAL TIME:
1:00 PM
3. Written Inquiry Deadline
January 23, 2014
4:00 PM
4. Response to Inquiry Deadline
January 28, 2014
4:00 PM
5. Proposal Submission Deadline
February 7, 2014
4:00 PM
6. Public Proposal Opening
February 7, 2014
4:05 PM
7. Completion of Evaluation
February 20, 2014 (Estimated)
8. Approximate Date for Award Notice
February 22 , 2014
B. PRE-PROPOSAL CONFERENCE:
There will be a mandatory Pre-Proposal Conference for all bidders to be conducted at the
Pueblo County Justice Center job site on Friday, January 17, 2014 at 1:00 PM. The location
of this meeting will be at the Huston Construction Offices at 663 W 6th Ave, Pueblo
Colorado (formerly King Storage) which is across W. 6th from the Justice Center
construction site. Please bring a hard hat and wear hard sole shoes. (The jobsite office is on
the north side of W. 6th street between Elizabeth and West Street)
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D. WRITTEN INQUIRIES: Inquiries may only be made in writing and must be submitted
via USPS Mail or e-mail to obtain clarification of RFP requirements. Written inquiries
must be received by no later than the date and time indicated in the Schedule of
Activities. Written inquiries should be directed to:
Howard Steele Technology Plus – howards@technologyplus.com
Solicitation Number: JUD-RFP-14-SCAOAV-01
E. ACCEPTANCE OF PROPOSALS FOR EVALUATION: Proposals will be accepted for
evaluation only if they are received at the correct location on or before the closing date
and time. All information requested must be complete and properly signed. The
solicitation number should be recorded on all proposal documents as well as on any
related correspondence and shipping packages. The Solicitation Information Sheet must
be manually signed in ink by a person authorized to make an offer on behalf of the
Offeror. Faxed proposals and proposals received by telephone or electronic means will
not be accepted.
F. PROPOSAL SUBMITTAL INSTRUCTIONS:
1. Proposals must be received no later than the proposal submission deadline stated in
the Schedule of Activities.
2. The Offeror should submit one electronic copy plus one original hardcopy and three
additional hardcopies copies (1 electronic and 4 hardcopies total) of the Proposal.
3. Proposals must be submitted in a sealed package and delivered or sent by mail to the
following address:
Tom Franklin
1300 Broadway, Suite 1200
Denver, CO 80203
4. Mark outside of package with the following information:
Solicitation # JUD-RFP-14-SCAOAV-01Due: February 7, 4:00 pm.
Submitted by: Offeror’s Company Name and Address
5. Offeror’s name must be included on specifications or descriptive papers submitted
with proposal.
6. Show solicitation number on sealed envelopes or packages, and on all proposal
documents. The Judicial Department assumes no responsibility for unmarked or
improperly marked proposal documents. All received proposal documents showing a
solicitation number are placed directly under locked security until the date and time
of opening.
7. By submission of a proposal, you are guaranteeing that all commodities and services
meet the requirements of the proposal during the contract period.
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G. STATEMENT OF WORK:
Offerer must describe in detail the proposed solutions. Provide details of hardware that
will be necessary to utilize the proposed solution. Additionally, describe any value added
services.
The functional requirements of the ideal solutions should include the
following features:
The proposed audiovisual solution solution for each of the 17 courtrooms, Jury Assembly
Room, FAC Room, Training and Orientation Rooms based upon the Included
specification documents provided by Technology Plus. (All courtrooms will be similarly
equipped with the exception of the two Ceremonial courtrooms which only differ in the
amount of speakers.)
The pricing on the proposal shall be fixed for a period of 1 year from the execution of the
contract resulting from this RFP.
Four additional years of service may be included, with no price increase, by a written
extension agreed to by both the offeror and the State of Colorado Judicial Department.
H. OFFEROR RESPONSE FORMAT / REQUIRED INFORMATION:
The Offeror must provide all information required in the RFP in the order requested.
1. Completed Solicitation Information Sheet – (Attachment A)
2. Completed Pricing Information Sheet – (Attachment B)
3. Three customer references regarding same commodity and service.
4. Financial Statements. The Judicial Department requires assurances that an Offeror
will be financially stable. The Offeror should submit an audited financial statement
for its most recently closed fiscal year and for the immediately preceding two fiscal
years. If audited financial statements are not available, the Offeror may submit
financial statements reviewed by a Certified Public Accountant (CPA). Lacking
either audited or reviewed financials, the Offeror may submit annual balance sheets
and income statements prepared by a CPA. The Judicial Department reserves the
right to deduct evaluation points or disqualify an Offeror for failure to properly
submit financial statements.
6. PRICE INCREASES: Prices are not allowed to increase in the first year. Requests
for price increases after the first year, must be based on documented market increases
for supplies and/or increased cost of labor as required by the workers’ union contract.
Any such increases can be provided only if the Department is able to obtain adequate
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funding. Any proposed price increases must be submitted in writing to the Judicial
Department at least 90 days prior to the end of the current contract period.
Documentation supporting the price increase must accompany the request.
7.
PRICE REDUCTION: If at any time after the date of the bid/proposal the Contractor
makes a general price reduction in the comparable price of any material covered by
the contract to customers generally, an equivalent price reduction based on similar
quantities and/or considerations shall apply to this contract for the duration of the
contract period (or until the price is further reduced). For purpose of this provision, a
“general price reduction” shall mean any reduction in the price of an article offered to
Contractor’s customers generally, which was used as the basis for bidding on this
solicitation. The Contractor in addition will within thirty days of any general price
reduction notify the Judicial of such reduction by email. FAILURE TO DO SO MAY
RESULT IN TERMINATION OF THE CONTRACT FOR CAUSE.
8. PRODUCT AVAILABILITY: The Offeror must describe lead times.
9. VALUE ADDED SERVICES: The Offeror should describe in detail any Value
Added Services, at no extra cost, that they offer to The State of Colorado Judicial
Department in addition to the scope of this RFP.
10. PRODUCT UPDATES: The Offeror should advise of how to provide the
Department with product updates.
I. EVALUATION CRITERIA FOR A REQUEST FOR PROPOSAL: The following
factors (not listed in order of priority) will be considered in evaluating each proposal.
The Judicial Department reserves the right to consider other factors, not named here, in
making its decision.
•
•
•
•
•
•
•
•
•
•
Price
Ability to achieve the functional requirements as outlined in the attached AV
construction documents.
Quality and performance of services offered
Future availability of solution and services
Financial History/Stability
Customer References
Value Added Services Provided by an Organization
Strength and size of local Colorado organization to supply support after the sale
Proof of Concept as explained in paragraph P below.
Warranty Service Plan and Support
o Please describe in detail all support services covered
o Adequacy and completeness of proposal
o Proposal inspires confidence in production of quality product
J. CONFIDENTIAL / PROPRIETARY INFORMATION: Any requested restrictions to the
use or inspection of material contained within the proposal must be clearly stated in the
proposal itself. Written requests for confidentiality must be submitted by the offeror with
JUD-RFP-14-SCAOAV-01
Page 7
the proposal. The offeror must state specifically what elements of the proposal are to be
considered confidential/proprietary. Confidential/proprietary information must be readily
identified, marked with the solicitation number, and separated/packaged from the rest of
the proposal. Co-mingling of confidential/proprietary and other information is NOT
acceptable. Under no circumstances can an entire proposal, or proposal price information
be considered confidential and proprietary. Any information that will be included in any
resulting contract cannot be considered confidential/proprietary.
The Judicial Department will make a determination as to the apparent validity of any
written request for confidentiality. In the event the Judicial Department does not concur
with the offeror’s request for confidentiality, the written determination will be sent to the
offeror.
After award, the proposals will be open to public inspection subject to any continued
prohibition on the disclosure of confidential data.
K. OPENING OF PROPOSALS: Proposals will be opened on the date and time specified in
the Schedule of Activities at the Ralph L. Carr Building, 1300 Broadway, Suite 1200,
Denver, CO 80203. Offerors may, but need not, be present at the proposal opening.
Each Offeror’s name will be the only information announced at the proposal opening.
L. EVALUATION AND AWARD OF PROPOSALS:
1. An evaluation committee will judge the merit of proposals received according to the
evaluation criteria defined in the RFP.
2. Failure of the Offeror to provide any information requested in this RFP may result in
disqualification of the proposal.
3. The sole objective of the evaluation committee will be to recommend the proposal
most responsive to the Judicial Department’s requirements within the budget
established for the RFP. The specifications within this RFP represent the minimum
performance necessary for an acceptable response.
4. During or after the evaluation of written proposals, discussions may be conducted
with Offerors who submit proposals determined to be reasonably susceptible of being
selected for award. The evaluation committee may request a meeting if clarification
discussions are needed. After the discussions, the proposals will be ranked based on
the same criteria and the top-ranked proposal will be recommended by the evaluation
committee to begin contract negotiations.
5. Specific evaluation criteria are outlined in the section entitled Evaluation Criteria.
6. A Purchase Agreement will be awarded to the Offeror whose proposal, conforming to
this RFP, will be the most advantageous to the Judicial Department, price and other
factors considered. Due to the evaluation procedure for the Request for Proposal,
lowest dollar price MAY or MAY NOT indicate the successful awardee. Price
constitutes only one of several evaluation criteria.
.
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M. DISCUSSION / SITE VISITS: After the proposals have been opened, the Judicial
Department may in its discretion hold discussions with individual Offerors. The purpose
of any such discussions will be to promote understanding of the Judicial Department’s
requirements and the Offeror’s proposal, and may result in modifications of commodities
or services offered. No information derived from competing proposals will be disclosed
during such discussions. Any resulting changes to the initial proposal must be submitted
and confirmed in writing by the Offeror. In addition, the Judicial Department may
request a tour of the Offeror’s facility. Such site visits will be at the Offeror’s expense
for the entire evaluation committee and the Project Manager.
N. CANCELLATION OF REQUEST FOR PROPOSALS: The RFP may be cancelled in
whole or in part either before or after opening of proposals, at any time prior to execution
of the contract, if the Judicial Department determines in writing that such action is in its
best interest, for reasons including but not limited to:
1.
2.
3.
4.
5.
The supplies or services being procured are no longer required;
Funds for the procurement will not be available;
The RFP contained ambiguous or inadequate specifications;
The RFP did not provide for consideration of all significant factors;
Prices exceed available funds and it would not be appropriate to adjust quantities or
qualities to come within available funds;
6. All otherwise acceptable proposals received are at clearly unreasonable prices, or;
7. There is reason to believe that the proposals may not have been independently arrived
at in open competition, may have been collusive, or may have been submitted in bad
faith.
O. AWARD PERIOD / LENGTH OF CONTRACT:
The initial contract will cover the period beginning on acceptance, and ending June 30,
2014. At the end of the initial contract term, the contract may be renewed for up to 4
additional one-year periods, upon mutual agreement of the parties either verbal or in
writing. The contract may also be extended beyond the initial contract length is agreed
upon by both parties either verbally or in writing.
P.
PER DIEM:
PER DIEM FOR VENDOR OVERNIGHT TRAVEL
JUDICIAL DEPARTMENT FISCAL RULES.
WILL BE PAID AS PER STATE OF
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Page 9
COLORADO
SECTION III. GENERAL PROVISIONS/CONDITIONS
A. SOLICITATION
1.
DISCUSSION WITH OFFERORS: Discussions may be conducted with apparent responsive Offerors
for the purpose of clarification to assure full understanding of the requirements of the solicitation. All
solicitations, in the Judicial Department’s sole judgment, needing clarification, shall be accorded such
an opportunity.
2.
OFFEROR QUALIFICATION: Offerors must upon request provide satisfactory evidence of their
ability to furnish commodities or services in accordance with the terms and conditions of these
specifications. The Judicial Department reserves the right to make the final determination as to the
Offeror's ability to provide the commodities or services requested herein.
3.
AMENDMENTS: All amendments to and interpretations of this solicitation shall be in writing from
the Judicial Department. Any amendment or interpretation that is not in writing shall not legally bind
the Judicial Department.
4.
OFFEROR RESPONSIBILITY: Each Offeror shall become fully acquainted with conditions relating
to the scope and restrictions attending the execution of the work under the conditions of this
solicitation. It is expected that this will sometimes require on-site observation. The failure or
omission of an Offeror to become acquainted with existing conditions shall not provide relief of any
obligation with respect to this solicitation or to the contract.
5.
REJECTION: The Judicial Department reserves the right to reject any submission that contains prices
for individual commodities or services that are unreasonable when compared to the same or other
submissions if such action is in the best interest of the Judicial Department.
6.
COMPETITION: This solicitation is intended to promote open competition. If the language,
specifications, terms and conditions, or any combination thereof restricts or limits the requirements in
this solicitation to a single source, it shall be the responsibility of the interested supplier to notify the
Judicial Department in writing. Written notification must be received five (5) days prior to the
submission opening date. The solicitation may or may not be changed but a review of such
notification will be made prior to award.
7.
WAIVER: The Judicial Department reserves the right to waive any Instruction to Offerors, General or
Special Provision, General or Special Condition or Specification deviation in accordance with rules
established in the Colorado Judicial Department Procurement Manual.
8.
RESPONSE MATERIAL OWNERSHIP: All material submitted regarding this solicitation becomes
the property of the Judicial Department and will only be returned to the Offeror at the Judicial
Department’s option.
9.
BID/BID COSTS: The Judicial Department is not liable for any cost incurred by Offerors prior to
issuance of a contract or purchase order.
10. ADDITIONAL DATA: The Offeror should submit any additional information or data not requested
in this solicitation which the Offeror believes should be considered in the evaluation of a response.
11. STANDARD CONTRACT: The Judicial Department reserves the right to incorporate standard
contract provisions into any contract negotiations that result from a bid, bid or quote submitted in
response to this solicitation.
12. F.O.B. POINT: All prices bid shall be F.O.B. Judicial Department Destination.
13. SPECIFICATION REQUIREMENT: All submissions must meet or exceed the specifications
provided herein. Evaluation of the extent to which submissions meet specifications will be performed
solely and determined solely by the Judicial Department.
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14. NON-COLLUSION: The Offeror affirms, by signing the Solicitation Information Sheet, that the
proposed price has been arrived at independently without collusion, consultation, or communication
with any other Offeror or with any competitor; the said proposed price was not disclosed by the
Offeror and was not knowingly discussed prior to the submission, directly or indirectly, with any other
Offeror or with any competitor; and no attempt was made by the Offeror to influence any other person,
partnership, or corporation for the purpose of restricting competition.
B. CONTRACT
1.
VERIFICATION OF LEGAL STATUS Contractor certifies that the Contractor shall comply with the
provisions of § 8-17.5-101, et. seq., C.R.S. The Contractor shall not knowingly employ or contract
with an illegal alien to perform work under this contract or enter into a contract with a subcontractor
that knowingly employs or contracts with an illegal alien. The Contractor represents, warrants, and
agrees that it (i) has verified that it does not employ any illegal aliens, through participation in the
Basic Pilot Employment Verification Program administered by the Social Security Administration and
Department of Homeland Security, or (ii) otherwise will comply with the requirements of § 8-17.5101(2)(b)(I), C.R.S. The Contractor shall comply with all reasonable requests made in the course of
an investigation by the Colorado Department of Labor and Employment. If the Contractor fails to
comply with any requirement of this provision or § 8-17.5-101, et.seq.,C.R.S., the Judicial Department
may terminate this contract for breach and the Contractor shall be liable for actual and consequential
damages to the Judicial Department.
2.
PERA RETIREES: The Contractor shall have a duty to disclose to the Department any person who is
a Retiree from the Colorado Public Employees’ Retirement Association, or any affiliate of such
Retiree, who is an owner or operator of the Contractor’s business entity.
3.
PAYMENT TERMS: Complete payment by Judicial Department will be made ONLY after
acceptance of performance (all specifications met and services accepted by the Project Manager).
4.
VENDOR OFFSET: Pursuant to Colorado Statute, the State of Colorado may withhold payments
under the vendor offset intercept system for: (a) unpaid child support debt or child support arrearages;
(b) unpaid balance of tax, accrued interest, or other charges specified in Article 21, Title 39, CRS; (c)
unpaid loans due to the student loan division of the department of higher education; (d) owed amounts
required to be paid to the unemployment compensation fund; and (e) other unpaid debts owing to the
state or any agency thereof, the amount of which is found to be owing as a result of final agency
determination or reduced to judgement as certified by the controller.
5.
DEFAULT: In case of default by the Contractor, the Judicial Department reserves the right to
purchase any or all items in default in the open market, charging the Contractor with any additional
costs. The defaulting Contractor shall not be considered a responsible Offeror until the assessed
charge has been satisfied.
6.
TAXES: As a division of State Government, the Judicial Department is exempt from the payment of
Federal, State and/or local tax assessments, and therefore, no taxes shall be charged to it under this
Agreement. If the tax exemption is inapplicable or should change the Judicial Department agrees to
pay all applicable taxes. The Offeror is hereby notified that when materials are purchased in certain
political subdivisions, they may be required to pay sales tax even though the commodity or service is
ultimately provided to the Judicial Department. Such tax payments will not be reimbursed by the
Judicial Department. The Judicial Department’s State tax exempt number is 98-01817.
7.
CONTRACT ADMINISTRATION: Questions or problems arising after award of contract shall be
directed to the Judicial Department representative identified in the contract.
8.
FORCE MAJEURE: The Contractor shall not be liable for any excess costs if the failure to perform
the contract arises out of causes beyond the control and without the fault or negligence of the
Contractor. Such causes may include acts of God or of the public enemy, acts of the Government in
its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, freight
embargoes, and unusually severe weather. In every case the failure to perform must be beyond the
control and without the fault or negligence of the Contractor. If the failure to perform is caused by
JUD-RFP-14-SCAOAV-01
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default of a subcontractor, and such default is beyond the control of both the Contractor and
subcontractor, the Contractor shall not be liable for any excess costs for failure to perform. However,
the sub-contractor default does not apply if the supplies or services to be furnished by the
subcontractor were obtainable from other sources in sufficient time to permit the Contractor to meet
the required delivery schedule.
9.
INDEMNIFICATION: To the extent authorized by law, the Contractor shall indemnify, save, and
hold harmless the Judicial Department, its employees and agents, against any and all claims, damages,
liability, and court awards. This includes any costs, expenses, and attorney fees incurred as a result of
any act or omission, by the Contractor, or its employees, agents, subcontractors, or assignees pursuant
to the terms of the contract.
10. PUBLICITY RELEASES: Contractor agrees not to refer to award of this project in commercial
advertising in such a manner as to state or imply that the commodities or services provided are
endorsed or preferred by the Judicial Department.
11. CHOICE OF LAW/VENUE: The laws of the State of Colorado, U.S.A. shall govern in connection
with the formation, performance, and the legal enforcement of any contract or purchase order issued
under this solicitation and the venue for any suit or claim arising from the performance of this contract
or purchase order shall be in the courts of the State of Colorado.
12. QUALITY OF PRODUCT: (This clause does not apply to solicitations for service requirements.)
Unless otherwise indicated in the solicitation, it is understood and agreed that any item offered or
shipped on this solicitation shall be new and in first class condition, that all containers shall be new
and suitable for storage or shipment, and that prices include standard commercial packaging.
13. ASSIGNMENT: Any contract resulting from this solicitation may not be assigned, sublet, or
transferred without the written consent of the Judicial Department.
14. FAIR EMPLOYMENT: The Contractor must comply with all Federal and State requirements
concerning fair employment and employment of the handicapped, and concerning the treatment of all
employees, without regard or discrimination by reason of race, color, religion, sex, national origin, or
physical handicap.
15. PURCHASES FROM OTHER SOURCES: The Judicial Department reserves the right to purchase
separately any unusual requirements or large quantities of the items specified in this solicitation.
16. TERMINATION OF CONTRACT: Any contract or purchase order resulting from this solicitation
may be terminated by the Judicial Department in the following circumstances:
a.
For Convenience. The Judicial Department may terminate the contract, in whole or in part, for
convenience of the agency, when the interests of the Judicial Department so require. The Judicial
Department representative shall give at least 30 days written notice of such termination,
specifying the part of the contract terminated and when the termination becomes effective. In the
event of such termination, the Contractor will incur no further obligations with regard to the
terminated work, and shall be compensated for any such work satisfactorily completed up to the
effective date of the termination.
b.
For Cause/Default. The Judicial Department may terminate the contract upon default by
Contractor, effective immediately upon receipt of notice, or at any time thereafter in the discretion
of the Judicial Department. “Default” is defined as the failure to fulfill in a timely and satisfactory
manner any of the duties or obligations required under the contract. The Judicial Department may
in its discretion permit the Contractor a period of time to cure the default.
c.
For Loss of Funds. In the event that funding for any activity established by the contract is
discontinued or decreased by the State of Colorado, the Judicial Department may terminate the
contract or reduce its scope without penalty effective immediately upon receipt of notice of such
termination or reduction. In the event of such termination or reduction, the Contractor will be
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compensated for the value of services actually performed, if any, prior to the effective date of the
termination or reduction.
17. ITEM SUBSTITUTION: (This clause does not apply to solicitations for service requirements.) No
substitutes will be allowed on purchase agreements without permission from the Judicial Department.
18. INSURANCE REQUIREMENTS:
a.
The contractor shall obtain, and maintain at all times during the term of this contract, insurance in
the following kinds and amounts:
1) Workers’ Compensation Insurance as required by state statute, and Employer’s Liability
Insurance covering all of contractor’s employees acting within the course and scope of their
employment.
2) Commercial General Liability Insurance written on ISO occurrence form CG 00 01 10/93 or
equivalent, covering premises operations, fire damage, independent contractors, products and
completed operations, blanket contractual liability, personal injury, and advertising liability
with minimum limits as follows:
i. $1,000,000 each occurrence;
ii.
$1,000,000 general aggregate;
iii.
$1,000,000 products and completed operations aggregate; and
iv.
$50,000 any one fire.
If any aggregate limit is reduced below $1,000,000 because of claims made or
paid, the contractor shall immediately obtain additional insurance to restore the
full aggregate limit and furnish to the State a certificate or other document
satisfactory to the State showing compliance with this provision.
3) Automobile Liability Insurance covering any auto (including owned, hired and non-owned
autos) with a minimum limit as follows: $1,000,000 each accident combined single limit.
4) Professional liability insurance with minimum limits of liability of not less than $TBD.
(Applies to professional services only)
b.
The State of Colorado shall be named as additional insured on the Commercial General Liability
and Automobile Liability Insurance policies (leases and construction contracts will require the
additional insured coverage for completed operations on endorsements CG 2010 11/85, CG 2037,
or equivalent). Coverage required of the contract will be primary over any insurance or selfinsurance program carried by the State of Colorado.
c.
The Insurance shall include provisions preventing cancellation or non-renewal without at least 45
days prior notice to the State by certified mail.
d.
The contractor will require all insurance policies in any way related to the contract and secured
and maintained by the contractor to include clauses stating that each carrier will waive all rights of
recovery, under subrogation or otherwise, against the State of Colorado, its agencies, institutions,
organizations, officers, agents, employees and volunteers.
e.
All policies evidencing the insurance coverages required hereunder shall be issued by insurance
companies satisfactory to the State.
f.
The contractor shall provide certificates showing insurance coverage required by this contract to
the State within 7 business days of the effective date of the contract, but in no event later than the
commencement of the services or delivery of the goods under the contract. No later than 15 days
prior to the expiration date of any such coverage, the contractor shall deliver the State certificates
of insurance evidencing renewals thereof. At any time during the term of this contract, the State
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may request in writing, and the contractor shall thereupon within 10 days supply to the State,
evidence satisfactory to the State of compliance with the provisions of this section.
g.
Notwithstanding subsection A of this section, if the contractor is a “public entity” within the
meaning of the Colorado Governmental Immunity Act CRS 24-10-101, et seq., as amended
(“Act’), the contractor shall at all times during the term of this contract maintain only such
liability insurance, by commercial policy or self-insurance, as is necessary to meet its liabilities
under the Act. Upon request by the State, the contractor shall show proof of such insurance
satisfactory to the State.
JUD-RFP-14-SCAOAV-01
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37-08105-00
SECTION 274100 - AUDIO-VIDEO SYSTEMS REVISED 12-2-13
PART 1 - GENERAL
1.1
RELATED DOCUMENTS
A.
Drawings and general provisions of the Contract, including General and Supplementary
Conditions and Division 01 Specifications Sections, apply to this Section.
B.
Division 26
C.
Division 27 Communications
D.
Division 28 Electronic Safety and Security
1.2
Electrical
DEFINITION OF TERMS
A.
The term “Owner” shall refer to 10th Judicial District
B.
The term “Architect” shall refer to DLR Group
C.
The term “Consultant” shall refer to Technology Plus
D.
The term “General Contractor” shall refer to HW Houston
E.
The term “Contractor” shall refer to the successful bidder, who has the responsibility for
installation and performance of the work specified herein.
1.3
SYSTEM DESCRIPTION
A.
Overview
1.
The project shall include seventeen (17) new court room spaces, not all of which shall be
fitted out at this time. All courtrooms scheduled for completion shall be similarly
equipped and include a zoned a speech reinforcement system and the FTR digital court
reporter. The FTR Reporter and a number of other system components shall be Owner
furnished as listed in the Appendix.
2.
The equipment lists in Section 2 of this document represent complete systems. Refer to
the Appendix to determine which items will be Owner furnished and deduct these items
from your bid documents.
3.
Pricing for the Courtrooms shall be on a per Courtroom type basis.
4.
Four (4) portable carts with document cameras shall be provided.
5.
Six (6) portable Evidence Display Carts shall be provided.
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B.
37-08105-00
6.
The Jury Assembly Area, Orientation Room and Training Room shall be equipped with
an audiovisual system as shown on the drawings.
7.
Three Waiting Areas shall be equipped with flat panels used to inform and instruct
persons in either a queue line or in a seated area.
Courtrooms
1.
Three (3) types of Courtrooms are included in this project, however the only variation in
the designs are the number of ceiling speakers. The audiovisual equipment shall be
located in the provided AV equipment rooms as shown on the drawings. The design is
such that with the exception of the Magistrate Courtroom on Floor 1, each AV equipment
room shall have one (1) equipment rack that supports the two (2) adjacent courtrooms.
2.
The Courtroom types are as follows:
3.
4.
a.
Standard Courtroom
b.
Ceremonial Courtroom
c.
Magistrate Courtroom
Audio System
a.
Microphones shall be located at the judge, clerk, attorney’s tables, witness stand
and lectern. A hand held wireless microphone shall be provided for the jury box
and other use as needed. The audio from these microphones and from other
audiovisual equipment in the courtroom shall be heard via ceiling-mounted
speakers located to provide even distribution of sound throughout the courtroom.
b.
A “Side Bar” microphone shall be located at the front of the judge’s bench.
c.
The bench shall have a control panel that provides a volume control, mute button
and a “Sidebar” button. Pushing this button shall mute the Judge’s microphone
and put “pink noise” into the loudspeakers located over the witness box, jury box
and gallery. The mute button shall silence all microphones in the courtroom,
except the wireless microphone which will be removed from amplification, while
continuing to record.
d.
A two-channel assisted listening system shall be provided for each courtroom.
Channel one (1) is for assisted listening in the courtroom and channel two (2) is for
translation. The receivers shall have the capability to use both earphone as well as
neck loop (“T” coil) for users with hearing aid devices. An infrared system is
preferred for privacy and exhangeability between rooms.
e.
The FTR digital court reporter shall be located at the bench and connected to the
audiovisual system as shown on the drawings.
Video Evidence Display System
a.
A DVD/VHS player shall be located at the Clerk’s position and connected as
shown on the drawings.
b.
A connection point at the Clerk’s position shall be provided to connect the required
signals to utilize a “soft codec” video conference system.
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c.
Three (3) connection points are located, as shown on the drawings, for connection
of a Flat Panel Monitor Cart or Evidence Display Cart.
d.
Connection points are also located at the floor boxes, Judge’s bench, Clerk position
and lectern. All CAT 6a RJ-45 jacks shall be color coded as follows:
1)
2)
e.
Inputs to the system shall be Green and shall be labeled “INPUT”.
Outputs from the system shall be Red and shall be labeled “OUTPUT”.
A Crestron Digital Matrix HDBaseT system shall be provided and connected as
shown on the drawings.
1)
f.
All cabling for this system shall be CAT6a that meets or exceeds the
Crestron’s specifications.
Control of the audiovisual system shall be via a computer located at the Judge’s
position. Control shall include but not be limited to:
1)
2)
3)
4)
5)
6)
7)
5.
Flat Panel Carts
a.
6.
A total of six (6) Flat Panel Carts shall be provided and each shall be equipped
with a flat panel monitor and a DM receiver.
1)
The DM receiver HDMI output shall be connected to the flat panel input.
2)
A twelve (12) foot CAT 6a shielded red patch cord shall be provided with
one end connected to the DM receiver input and secured to the cart.
Video Evidence Cart
a.
A total of four (4) Video Evidence Carts shall be provided and each shall be
equipped with a document camera and a DM transmitter.
1)
2)
C.
System ON/OFF
Source Selection
Video Conference Enable
System Volume UP/DOWN
Sidebar ON/OFF
Image Mute (to all but Judge’s monitor, for Judge’s preview before
displaying to jury)
Audio Mute
The document camera digital output shall be connected to the DM
transmitter HDMI input.
A twelve (12) foot CAT 6a shielded green patch cord shall be provided with
one end connected to the DM transmitter output and secured to the cart.
Jury Assembly Room
1.
Flat panel displays shall be provided for this space and located as shown on the drawings,
and adjusted to provide coverage to the space.
2.
Video sources to the displays shall include computer signals, a DVD player and local
television signals.
a.
3.
A wall plate, located as shown on the drawings, shall provide a connection point
for a laptop or other audiovisual device.
A wireless microphone shall be provided for use in this space.
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D.
4.
A desktop microphone shall be provided at the reception desk.
5.
The audio from the DVD player, computer sources and the microphones shall be heard
via ceiling-mounted speakers.
6.
An Assisted Listening system shall be provided for this space.
7.
Control of the system shall be via a wall mounted keypad controller. Control shall
include but not be limited to:
a.
Displays ON/OFF
b.
Source Selection
c.
Audio Level UP/DOWN
Training Room
1.
The Training Room shall be equipped with a digital multi-media presentation system
consisting of a ceiling-mounted projector and ceiling-mounted electrically controlled
projection screen. Video sources shall be computer signals, a DVD player or other
audiovisual source.
a.
E.
A wall plate shall be provided as a connection point for a laptop of other portable
audiovisual device. A wireless microphone system is included.
2.
Audio from the video sources and the wireless microphone shall be heard via ceilingmounted speakers.
3.
Control of the system shall be via a wall mounted keypad controller. Control shall
include but not be limited to:
a.
System ON/OFF
b.
Source Selection
c.
Projection Screen UP/DOWN
d.
Audio Level UP/DOWN
Orientation Room
1.
The Orientation Room shall be equipped with a digital multi-media presentation system
using a flat panel monitor. Video sources shall be a BluRay player and OFE desktop
computer.
a.
F.
37-08105-00
A wall plate shall be provided as a connection point for the computer.
2.
A wireless microphone shall be provided.
3.
Audio from the video sources and the wireless microphone shall be heard via ceiling
mounted speakers.
4.
Control of the system shall be controlled via a control system and a wall mounted
keypad. Control shall include but not be limited to:
a.
System ON/OFF
b.
Source selection
c.
Audio level UP/DOWN
FAC Waiting
AUDIO-VIDEO SYSTEMS
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PUEBLO COUNTY
JUDICIAL BUILDING
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G.
1.
This large waiting area shall be equipped with three (3) flat panel monitors and ceiling
mounted speakers which connect to the audiovisual system as shown on the drawings.
Inputs to the system include a DVD player, a digital signage player and an OFE computer
workstation.
2.
A paging system shall be provided with a microphone located at the clerk’s position.
3.
There are four (4) small offices at the rear of this space and each shall have a push to talk
paging microphone that is connect to the audiovisual system as shown on the drawings.
4.
An Assisted Listening system shall be provided for this space.
5.
The audiovisual system shall be controlled via a control system with a wall mounted
keypad. Control shall include but not be limited to:
a.
System ON/OFF
b.
Source selection
c.
Audio level UP/DOWN
d.
Paging volume UP/DOWN
Waiting Area 204, 205 and 206
1.
H.
This space is divided into two (2) waiting areas. Room 204 shall have one (1) flat panel,
Room 206 shall have (3) flat panels, located as shown on the drawings.
a.
Audio shall be heard from the flat panel speakers in Room 204.
b.
Audio shall be heard via ceiling mounted speakers in Room 206.
2.
Two (2) DVD players shall be provided and connect as shown on the drawings.
3.
Control of system shall be via a wall mounted key pad. Control shall include but not be
limited to:
a.
System ON/OFF
b.
DVD Player selection
c.
Room 204Audio level UP/DOWN
d.
Room 206 Audio level UP/DOWN
Spares
1.
Courtroom audiovisual system spares shall be provided in the types and quantities as
shown in Section 2 of this document.
a.
1.4
37-08105-00
The DSP spare shall be a fully assembled and programmed unit.
QUALIFICATIONS
A.
Provide written and verifiable evidence of each of the listed qualifications:
1.
The bidders must demonstrate that they have the experience, capability and resources
necessary to perform the work and complete according to schedule.
2.
The Contractor shall meet all applicable regulations.
AUDIO-VIDEO SYSTEMS
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PUEBLO COUNTY
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3.
37-08105-00
The Contractor shall be a firm normally employed in the commercial and performance
A/V industry.
B.
The Contractor must adhere to the engineering, installation and testing procedures and utilize
the authorized manufacturer components and distribution channels.
C.
The Contractor shall be experienced in all aspects of this work and shall be required to
demonstrate direct experience on recent systems of similar type and size.
D.
The Contractor shall own and maintain tools and equipment necessary for successful
installation, equalization and testing of the systems and have personnel who are adequately
trained in the use of such tools and equipment.
E.
A resume of qualifications shall be submitted with the Contractor’s proposal indicating the
following:
1.5
1.
A list of five recently completed projects using the product proposed of similar type and
size with contact names and telephone numbers for each.
2.
A technical resume of experience for the Contractor’s Project Manager and on-site
installation Supervisor who shall be assigned to this project.
3.
Be a direct dealer for key equipment
4.
Bondable to one (1) percent or as required on the project
CONTRACTOR’S RESPONSIBILITIES
A.
The intent of this specification is to provide the groundwork for a complete and satisfactory
operating system. All equipment and installation material required to fulfill the above shall be
furnished whether or not specified or on the drawings.
B.
The work herein specified shall be performed by fully competent workers, in a thorough
manner. All work shall be completed to the satisfaction of the Consultant.
C.
The Contactor will provide shop drawings and cut sheets for review and approval before any
work will commence. This will include all information necessary for the complete wiring and
installation of the system.
D.
The Contractor shall provide touch panel renditions and control system step-by-step operation
for review and approval by Consultant and Owner prior to uploading software and GUI files.
E.
The Contractor will provide a schedule for fabrication, rack builds, cable pulls, equipment
installation, termination and acceptance testing.
F.
The Contractor will provide on-site coordination with other trades and on-going supervision for
the project.
G.
Any questions concerning this document should be addressed in writing to:
1.
Howard Steele howards@technologyplus.com
AUDIO-VIDEO SYSTEMS
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37-08105-00
H.
The Contractor shall provide training sessions as described in this document.
I.
The Contractor is responsible for providing weekly status reports to the General Contractor and
the Consultant outlining the progress on the project. The following should be included in this
status report:
1.
Date of project submittals
2.
Percentage of completion of rack fabrication and other in-house work
3.
Percentage of completion of wire pulls and other wire installation
4.
Date of equipment arrival on-site
5.
Percentage of completion of wire termination and equipment installation
6.
Non-conformance to schedule or other issues
J.
All materials and equipment supplied by the Contractor shall be new, the latest model and meet
or exceed the published specifications of the manufacturer, unless otherwise approved by the
Consultant.
K.
All equipment shall meet applicable code requirements.
L.
Standards:
1.
M.
All work shall be performed in accordance with the latest revisions of the following
standards and codes:
a.
Local Building Codes
b.
Local Electrical Codes
c.
NEC National Electrical Code
Other references:
1.
ANSI/TIA/EIA-569-B - Commercial Building Standard for Telecommunications
Pathways and Spaces
2.
ANSI/TIA/EIA-607-A - Commercial Building Grounding and Bonding Requirements for
Telecommunications
3.
ISO/IEC 11801 - Generic Cabling Standard
4.
ANSI/IEEE C62.41-1991 Recommended practice on Surge Voltages in Low Voltage AC
Power Circuits
5.
UL -1283 Standard for Safety - Electromagnetic Interference Filters
6.
UL -1449, 2nd Edition Standard for Safety - Transient Voltage Surge Suppressors
7.
NFPA 70 National Electrical Code
8.
NFPA 75 Standard for the Protection Electronic Computer Systems
9.
CCITT National Electrical Manufacturers Association; (NEMA LS1-1992 Guidelines)
Low Voltage Surge Protection Devices
AUDIO-VIDEO SYSTEMS
274100 - 7
PUEBLO COUNTY
JUDICIAL BUILDING
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N.
O.
Prior to beginning any work, the Contractor will submit the following:
1.
Shop drawings, showing all manufacturers’ product model and type
2.
Number identification for all cables and wires
3.
Detailed information on the input and output connections for each device.
4.
Drawings of rack equipment locations
5.
Details of any custom design devices.
At the completion of all work, the Contractor will submit the following:
1.
1.6
37-08105-00
The Contractor will provide two copies each of the following:
a.
Test results for all systems
b.
Operation manuals for each piece of equipment
c.
“As-Built” drawings
d.
Systems Operation and Maintenance Manuals
e.
Any software specifically written for the project
f.
Source code for all systems must be provided.
g.
Systems Operation and Maintenance Manuals
h.
All details specific to the software-equipment functionality
i.
List of all MAC addresses, IP addresses, ports, etc, for all equipment attached to
the Owner’s networks.
SUB-CONTRACT
A.
No sub-contract will be permitted for the Contractor’s responsibilities, unless specifically
identified in the bid submission and approved by the Owner and Consultant.
B.
Should sub-contractor be utilized, the Contractor shall have sole responsibility for the
satisfactory implementation and performance of the system.
1.7
SYSTEM WARRANTY REQUIREMENTS
A.
Warranty Statement
1.
The Contractor shall include a statement of warranty on the installed system and all
equipment. The warranty period shall be for one (1) year from the date of acceptance or
the first beneficial use, whichever is first, against defective materials, design,
workmanship and improper adjustment. Any defective material shall be removed,
repaired or replaced and installed at no cost to the Owner, provided it does not show
abuse.
AUDIO-VIDEO SYSTEMS
274100 - 8
PUEBLO COUNTY
JUDICIAL BUILDING
PUEBLO, COLORADO
37-08105-00
2.
The Contractor shall warranty all equipment for that period, superseding the
manufactures warranty where necessary. The warranty shall include all costs incurred by
the Contractor for removing, repairing and re-installing malfunctioning equipment.
3.
Some Manufacturers require that only authorized dealers install and warranty their
equipment. If the Manufacturer does not authorize the Contractor, it is the Contractor’s
responsibility to make the appropriate arrangements and bear all cost and consequences
of that arrangement.
4.
The warranty shall include a four (4) site visits to perform preventive maintenance,
repairs and adjustments as necessary to insure that the system performance meets
specifications.
B.
All manufacturers’ equipment warranties are to be activated in the Owner’s name and will
commence on the date of system acceptance. The Contractor will warrant contractor-modified
equipment for the warranty period described above.
C.
Support
D.
1.8
1.
The Contractor will respond to a request for service within two (2) hours by telephone
and on-site support, if required, will occur within twenty-four (24) hours after the request
for service.
2.
Telephone support will be available during the Contractor’s published normal business
hours Monday through Friday.
Service Contract
1.
The Contractor shall offer a separate service contract for two (2) years on a year-to-year
basis. This service contract shall cover a minimum of two (2) visits per year and
scheduled as per the Owner’s request, to perform preventive maintenance, repairs and
adjustments, as necessary.
2.
The service contract will include the scheduled replacement of lamps for projectors and
other display devices. This contract should also include adjustment of equipment to
maintain optimum image and sound quality as well as maintaining all other components
of all installed systems to meet the specifications of this document.
3.
The service contract shall commence immediately after expiration of the warranty period.
4.
The contract should include separate costs and contact information for emergency and
after hour’s service.
EQUIPMENT DELIVERY AND STORAGE
A.
Costs of all shipping and storage requirements shall be borne by the Contractor unless otherwise
directed in writing by the Consultant. The Contractor will make appropriate arrangements and
coordinate with authorized personnel at the site for the acceptance, protection and storage of the
delivered equipment. Unless specific arrangements are made the Contractor will be responsible
for all equipment delivered to the site until formal acceptance by the Owner.
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1.9
37-08105-00
SITE REQUIREMENTS
A.
1.10
The Contractor will clean up the project site on a daily basis. The Contractor will be
responsible for the coordination of their work with other trades who are working in the same
location on the project site. The Contractor will be responsible for repairing any damage caused
to the premises by the Contractor’s installation activities.
OWNER TRAINING
A.
The Contractor will provide training by a qualified instructor to personnel designated by the
Owner. In the event the Contractor does not have an instructor on staff, a Manufacturer’s
representative will be provided by the Contractor at no additional cost to provide the training.
B.
All training shall take place after the system acceptance tests and the systems are operational.
C.
The training will be divided into four (4) sessions of two (2) hours each and this training is to be
done with the Owner’s designated representatives. The Contractor will provide the schedule for
training and a sign in sheet.
D.
Should the Owner request additional training; the Contractor will make the appropriate
arrangements and provide to the Owner the costs for this training.
E.
All training materials and the training plan shall be reviewed and approved by the Owner prior
to training sessions.
1.11
A.
1.12
A.
PUBLICATION
No information relative to this job may be released for publication without prior written
approval from the Owner, Architect and the Consultant.
INSURANCE
The Contractor shall procure and maintain the required comprehensive liability and property
damage insurance as required by the General Contractor for the duration of this project.
PART 2 - PRODUCTS
2.1
AUDIOVISUAL EQUIPMENT
A.
Standard Courtroom
1.
Equipment list:
AUDIO-VIDEO SYSTEMS
274100 - 10
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37-08105-00
Pueblo County Judicial Building
STANDARD COURTROOM
ITEM
QTY
MFG
MODEL
VIDEO
Preview Monitor
Pop up AV interface
DigitalMedia 8G+ Transmitter
DigitalMedia 8G+ Transmitter
DigitalMedia 8G+ Receiver
8x8 DigitalMedia Switcher
DigitalMedia 8G+ Input Card
4 DM 8G+ w/2 HDMI Output Card
2 x 1 HDMI Switcher
1 X 2 DVI DA
DVD/VHS Player, HDMI Out
3
2
2
3
3
1
8
2
1
1
1
Viewsonic
Extron
Crestron
Crestron
Crestron
Crestron
Crestron
Crestron
Extron
Extron
TBD
VA1948m-LED
HSA400
DM-TX-200-C-2G
DM-TX-201-C
AUDIO
Microphone, Desktop
Microphone, Gooseneck
Microphone, Boundary
Desktop Speaker w/ Volume Control
Ceiling Speaker
8-Ch Amplifier
Stationary IR Transmitter
Universal Rack Mounting Kit
Stationary IR Radiator - Grey
IR Lanyard 4-Channel Receiver
IR Stethoscope 4-Channel Receiver
NiMH Rechargeable Battery Pack
8-Unit IR Charging Station
Ear Speaker
Neck Loop
Assisted ListeningSignage Kit
Audio De Embedder
Ear Speaker
AEC Input Card
Input card
Output card
Telephone interface card
Wireless System Microphone Base
XLR Transmitter
Microphone
5
1
1
2
11
1
2
1
1
4
4
8
1
4
2
1
1
1
4
1
6
1
1
1
1
Shure
Shure
Shure
TBD
Atlas
QSC
Listen
Listen
Listen
Listen
Listen
Listen
Listen
Listen
Listen
Listen
Crestron
Biamp
Biamp
Biamp
Biamp
Biamp
Revo
Revo
Shure
MX418D/C
MX418/C
MX395B/O
OTHER
Equipment Rack
Control System Processor
0.5
1
MAP
Crestron
AUDIO-VIDEO SYSTEMS
DM-RMC-SCALER-C
DM-MD8X8
DMC-C
DMCO-55
60-841-21
60-886-02
FAP62T
CX108V
LT-82-01
LA-326
LA-140-GY
LR-44
LR-42
LA-364
LA-305-01
LA-164
LA-166
LA-304
HD-DA-2
AudiaFLEX NC
AEC-2HD
IP-2
OP-2e
TI-2
02-HDDUAl-NM
01-HDXLRMIC-11
BETA 58A
SR-40-22
CP3N
274100 - 11
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B.
37-08105-00
Ceremonial Courtroom
1.
Equipment list:
Pueblo County Judicial Building
CEREMONIAL COURTROOM
ITEM
QTY
MFG
MODEL
VIDEO
Preview Monitor
Pop up AV interface
DigitalMedia 8G+ Transmitter
DigitalMedia 8G+ Transmitter
DigitalMedia 8G+ Receiver
8x8 DigitalMedia Switcher
DigitalMedia 8G+ Input Card
4 DM 8G+ w/2 HDMI Output Card
2 x 1 HDMI Switcher
1 X 2 DVI DA
DVD/VHS Player, HDMI Out
3
2
2
3
3
1
8
2
1
1
1
Viewsonic
Extron
Crestron
Crestron
Crestron
Crestron
Crestron
Crestron
Extron
Extron
TBD
VA1948m-LED
HSA400
DM-TX-200-C-2G
DM-TX-201-C
AUDIO
Microphone, Desktop
Microphone, Gooseneck
Microphone, Boundary
Desktop Speaker w/ Volume Control
Ceiling Speaker
8-Ch Amplifier
Stationary IR Transmitter
Universal Rack Mounting Kit
Stationary IR Radiator - Grey
IR Lanyard 4-Channel Receiver
IR Stethoscope 4-Channel Receiver
NiMH Rechargeable Battery Pack
8-Unit IR Charging Station
Ear Speaker
Neck Loop
Assisted ListeningSignage Kit
Audio De Embedder
DSP Processor
AEC Input Card
Input card
Output card
Telephone interface card
Wireless System Microphone Base
XLR Transmitter
Microphone
5
1
1
2
17
1
2
1
1
4
4
8
1
4
2
1
1
1
4
1
6
1
1
1
1
Shure
Shure
Shure
TBD
Atlas
QSC
Listen
Listen
Listen
Listen
Listen
Listen
Listen
Listen
Listen
Listen
Crestron
Biamp
Biamp
Biamp
Biamp
Biamp
Revo
Revo
Shure
MX418D/C
MX418/C
MX395B/O
OTHER
Equipment Rack
Control System Processor
0.5
1
MAP
Crestron
AUDIO-VIDEO SYSTEMS
DM-RMC-SCALER-C
DM-MD8X8
DMC-C
DMCO-55
60-841-21
60-886-02
FAP62T
CX108V
LT-82-01
LA-326
LA-140-GY
LR-44
LR-42
LA-364
LA-305-01
LA-164
LA-166
LA-304
HD-DA-2
AudiaFLEX NC
AEC-2HD
IP-2
OP-2e
TI-2
02-HDDUAl-NM
01-HDXLRMIC-11
BETA 58A
SR-40-22
CP3N
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JUDICIAL BUILDING
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C.
37-08105-00
Magistrate Courtroom
1.
Equipment list:
Pueblo County Judicial Building
MAGISTRATE COURTROOM
ITEM
VIDEO
Preview Monitor
Pop up AV interface
DigitalMedia 8G+ Transmitter
DigitalMedia 8G+ Transmitter
DigitalMedia 8G+ Receiver
8x8 DigitalMedia Switcher
DigitalMedia 8G+ Input Card
4 DM 8G+ w/2 HDMI Output Card
2 x 1 HDMI Switcher
1 X 2 DVI DA
DVD/VHS Player, HDMI Out
AUDIO
Microphone, Desktop
Microphone, Gooseneck
Microphone, Boundary
Desktop Speaker w/ Volume Control
Ceiling Speaker
8-Ch Amplifier
Stationary IR Transmitter
Universal Rack Mounting Kit
Stationary IR Radiator - Grey
IR Lanyard 4-Channel Receiver
IR Stethoscope 4-Channel Receiver
NiMH Rechargeable Battery Pack
8-Unit IR Charging Station
Ear Speaker
Neck Loop
Assisted ListeningSignage Kit
Audio De Embedder
DSP Processor
AEC Input Card
Input card
Output card
Telephone interface card
Wireless System Microphone Base
XLR Transmitter
Microphone
OTHER
Equipment Rack
Control System Processor
AUDIO-VIDEO SYSTEMS
QTY
MFG
MODEL
3
2
2
3
3
1
8
2
1
1
1
Viewsonic
Extron
Crestron
Crestron
Crestron
Crestron
Crestron
Crestron
Extron
Extron
TBD
VA1948m-LED
HSA400
DM-TX-200-C-2G
DM-TX-201-C
5
1
1
2
9
1
2
1
1
4
4
8
1
4
2
1
1
1
4
1
6
1
1
1
1
Shure
Shure
Shure
TBD
Atlas
QSC
Listen
Listen
Listen
Listen
Listen
Listen
Listen
Listen
Listen
Listen
Crestron
Biamp
Biamp
Biamp
Biamp
Biamp
Revo
Revo
Shure
MX418D/C
MX418/C
MX395B/O
0.5
1
MAP
Crestron
DM-RMC-SCALER-C
DM-MD8X8
DMC-C
DMCO-55
60-841-21
60-886-02
FAP62T
CX108V
LT-82-01
LA-326
LA-140-GY
LR-44
LR-42
LA-364
LA-305-01
LA-164
LA-166
LA-304
HD-DA-2
AudiaFLEX NC
AEC-2HD
IP-2
OP-2e
TI-2
02-HDDUAl-NM
01-HDXLRMIC-11
BETA 58A
SR-40-22
CP3N
274100 - 13
PUEBLO COUNTY
JUDICIAL BUILDING
PUEBLO, COLORADO
D.
37-08105-00
Jury Assembly Room
1.
Equipment list:
Pueblo County Judicial Building
JURY ASSEMBLY ROOM (Qty. 1)
ITEM
QTY
MFG
MODEL
VIDEO
Switcher/Scaler
Flat Panel
Flat Panel Mount
1:4 Distribution Amp
Blu-Ray Player
1:2 VGA DA
1
4
4
1
1
1
Extron
Samsung
Chief
Extron
Sony
Extron
60-1081-01
UN55F6300AF
PCM
60-998-01
TBD
60-046-03
AUDIO
Ceiling Speaker
Audio DSP
Power Amplifier
Stationary IR Transmitter
Universal Rack Mounting Kit
Stationary IR Radiator - Grey
IR Lanyard 4-Channel Receiver
IR Stethoscope 4-Channel Receiver
NiMH Rechargeable Battery Pack
8-Unit IR Charging Station
Ear Speaker
Neck Loop
Assisted ListeningSignage Kit
Paging Microphone
12
1
1
1
1
1
4
4
8
1
4
2
1
1
Atlas
Biamp
Extron
Listen
Listen
Listen
Listen
Listen
Listen
Listen
Listen
Listen
Listen
Shure
FAP62T
Nexia CS
60-850-01
LT-82-01
LA-326
LA-140-GY
LR-44
LR-42
LA-364
LA-305-01
LA-164
LA-166
LA-304
522
OTHER
Equipment Rack
Control System
Ethernet Card
Push Button I/O
Power Supply
1
1
1
1
1
MAP
Crestron
Crestron
Crestron
Crestron
BRK12
AV2
C2ENET-1
CXN-B12-W-T
CNPWS-75
AUDIO-VIDEO SYSTEMS
274100 - 14
PUEBLO COUNTY
JUDICIAL BUILDING
PUEBLO, COLORADO
E.
37-08105-00
Orientation Room
1.
Equipment list:
Pueblo County Judicial Building
ORIENTATION ROOM (Qty. 1)
ITEM
F.
QTY
MFG
MODEL
VIDEO
Projector
Mount
Electric Screen
Switcher/Scaler
Blu-Ray Player
1:2 VGA DA
1
1
1
1
1
1
Christie
Chief
Da-lite
Extron
Sony
Extron
LW401
RPM-U
84327L
60-1081-01
TBD
60-046-03
AUDIO
Ceiling Speaker
Wireless Microphone
Power Amplifier
6
1
1
Atlas
Shure
Extron
FAP62T
ULXS124/85
60-845-01
OTHER
Equipment Rack
Control System
Push Button I/O
1
1
1
MAP
Crestron
Crestron
SRSR-2-12
CP-3
C2N-DB12-W-T
Evident Display Cart
1.
Equipment list:
Pueblo County Judicial Building
EVIDENCE DISPLAY CART (Qty. 4)
ITEM
VIDEO
Document Camera
Wheeled Cart
DigitalMedia 8G+ Transmitter
G.
QTY
1
1
1
MFG
Samsung
Tuffy
Crestron
MODEL
SDP 960
WT34E
DM-TX-201-C
Flat Panel Cart
AUDIO-VIDEO SYSTEMS
274100 - 15
PUEBLO COUNTY
JUDICIAL BUILDING
PUEBLO, COLORADO
1.
37-08105-00
Equipment List:
Pueblo County Judicial Building
FLAT PANEL CART (Qty. 6)
ITEM
VIDEO
Flat Panel Monitor
Wheeled Monitor Cart
DigitalMedia 8G+ Receiver
AUDIO-VIDEO SYSTEMS
QTY
1
1
1
MFG
Samsung
Chief
Crestron
MODEL
55EX
PFCUB
DM-RMC-SCALER-C
274100 - 16
PUEBLO COUNTY
JUDICIAL BUILDING
PUEBLO, COLORADO
H.
37-08105-00
FAC Waiting Room
1.
Equipment List:
Pueblo County Judicial Building
FAC WAITING AREA
ITEM
VIDEO
Switcher/Scaler
Flat Panel
Flat Panel Mount
1:4 Distribution Amp
Blu-Ray Player
1:2 VGA DA
QTY
MFG
MODEL
1
3
3
1
1
1
Extron
Samsung
Chief
Extron
Sony
Extron
60-1081-01
UN46F6300AF
PCMU
60-998-01
TBD
60-046-03
AUDIO
Ceiling Speaker
Audio DSP
Power Amplifier
Stationary IR Transmitter
Universal Rack Mounting Kit
Stationary IR Radiator - Grey
IR Lanyard 4-Channel Receiver
IR Stethoscope 4-Channel Receiver
NiMH Rechargeable Battery Pack
8-Unit IR Charging Station
Ear Speaker
Neck Loop
Assisted ListeningSignage Kit
Paging Microphone
9
1
1
1
1
1
4
4
8
1
4
2
1
5
Atlas
Biamp
Crown
Listen
Listen
Listen
Listen
Listen
Listen
Listen
Listen
Listen
Listen
Shure
FAP62T
Nexia CS
280A
LT-82-01
LA-326
LA-140-GY
LR-44
LR-42
LA-364
LA-305-01
LA-164
LA-166
LA-304
522
OTHER
Equipment Rack
Control System
Ethernet Card
Push Button I/O
Power Supply
1
1
1
1
1
MAP
Crestron
Crestron
Crestron
Crestron
BRK12
AV2
C2-ENET1
CN-B12-W-T
CNPWS-75
AUDIO-VIDEO SYSTEMS
274100 - 17
PUEBLO COUNTY
JUDICIAL BUILDING
PUEBLO, COLORADO
I.
37-08105-00
Training Room
1.
Equipment List:
Pueblo County Judicial Building
TRAINING ROOM (Qty. 1)
ITEM
J.
QTY
MFG
MODEL
VIDEO
Projector
Mount
Electric Screen
Switcher/Scaler
Blu-Ray Player
1:2 VGA DA
1
1
1
1
1
1
Christie
Chief
Da-lite
Extron
Sony
Extron
LW401
RPM-U
34516LS
60-1081-01
TBD
60-046-03
AUDIO
Ceiling Speaker
Wireless Microphone
Power Amplifier
6
1
1
Atlas
Shure
Extron
FAP62T
ULXS124/85
60-845-01
OTHER
Equipment Rack
Control System
Push Button I/O
1
1
1
MAP
Crestron
Crestron
ERK-1820
CP-3
C2N-DB12-W-T
Waiting Room 205
1.
Equipment List:
Pueblo County Judicial Building
WAITING AREA 205 (Qty. 1)
ITEM
VIDEO
Flat Panel
Flat Panel Mount (Ceiling)
4 x 4 HDMI Matrix
Blu-Ray Player
QTY
MFG
MODEL
4
4
1
2
Samsung
Chief
Extron
Sony
UN46F6300AF
PCMU
60-880-01
BDP-S380
AUDIO
Power Amplifier
DSP
Ceiling Speaker
Audio De-Embedder
1
1
2
1
Extron
Extron
Atlas Sound
Extron
60-485-01
60-1095-01
FAP62T
60-1075-01
OTHER
System Controller
Key Pad
1
1
Crestron
Crestron
AV2
C2N-DB12-W-T
AUDIO-VIDEO SYSTEMS
274100 - 18
PUEBLO COUNTY
JUDICIAL BUILDING
PUEBLO, COLORADO
K.
37-08105-00
Spares
1.
Equipment List:
Pueblo County Judicial Building
Spares
ITEM
VIDEO
Preview Monitor
DigitalMedia 8G+ Transmitter
DigitalMedia 8G+ Transmitter
DigitalMedia 8G+ Receiver
8x8 DigitalMedia Switcher
DigitalMedia 8G+ Input Card
4 DM 8G+ w/2 HDMI Output Card
DVD/VHS Play with HDMI Out
AUDIO
Microphone, Desktop
Microphone, Gooseneck
Microphone, Boundary
Desktop Speaker
Ceiling Speaker
8-Ch Amplifier
Stationary IR Transmitter
Stationary IR Radiator - Grey
NiMH Rechargeable Battery Pack
8-Unit IR Charging Station
DSP Processor
AEC Input Card
Input card
Output card
Telephone interface card
Wireless System Microphone Base
XLR Transmitter
Microphone
OTHER
Control System Processor
Power Supply
QTY
MFG
MODEL
1
1
1
1
1
1
1
1
Viewsonic
Crestron
Crestron
Crestron
Crestron
Crestron
Crestron
Sony
VA1948m-LED
DM-TX-200-C-2G
DM-TX-201-C
1
1
1
1
1
1
1
1
1
1
1
4
1
6
1
1
1
1
Shure
Shure
Shure
JW Davis
Atlas
QSC
Listen
Listen
Listen
Listen
Biamp
Biamp
Biamp
Biamp
Biamp
Revo
Revo
Shure
MX418D/C
MX418/C
MX395B/BI
A-5T 70 Volt
FAP62T
CX108V
LT-82-01
LA-140-GY
LA-364
LA-305-01
AudiaFLEX NC
AEC-2HD
IP-2
OP-2e
TI-2
1
1
Crestron
Crestron
CP3N
PW-2420RU
DM-RMC-SCALER-C
DM-MD8X8
DMC-C
DMCO-55
BDP-S1100
02-HDDUAl-NM
01-HDXLRMIC-11
BETA 58A
PART 3 - EXECUTION
3.1
GENERAL
A.
General
AUDIO-VIDEO SYSTEMS
274100 - 19
PUEBLO COUNTY
JUDICIAL BUILDING
PUEBLO, COLORADO
B.
C.
1.
Installation practices shall be in accordance with, but not limited to, the specifications
and drawings and shall be performed in accordance with the applicable standards,
requirements and recommendations including those of the National, State and Local
authorities having jurisdiction.
2.
Any variation of the above requires a written request for modification submitted through
the proper channels, and the changes will not commence without receiving written
approval.
Physical Installation
1.
All equipment shall be secured in place unless requirements of portability dictate
otherwise.
2.
Fastenings and supports of the equipment shall be adequate to support their loads with a
safety factor of at least three. All boxes, equipment, etc., shall be secured plumb and
square.
3.
Aesthetic factors should be considered for the installation of all equipment, racks,
projectors and other visible items to ensure a pleasant appearance. If in doubt, a request
should be made, in writing, through the proper channels to verify the items in question
before installation.
Trim Components
1.
D.
All trim components should match where applicable to the furniture, ceiling and walls.
The Contractor should obtain a sample if required by the Architect or Consultant.
Cable Installation
1.
Wire bundles will adhere to industry standards and be neat and free of cable twists or
crossovers.
2.
Cables will be marked with a permanent, printer generated cable marker at each end,
which corresponds to information shown on drawings.
3.
Cables will be grouped according to the signal levels. Separate groups will be formed for
the following signal types:
4.
E.
37-08105-00
a.
Low level audio
b.
High level audio
c.
Loudspeaker cables
d.
Control cables
e.
Video cables
f.
Data cables
No splices are permitted without the approval of the Consultant.
Equipment Rack Wiring
1.
Power, control and high-level cables should be run on one side of the equipment rack and
all other cables run on the opposite side of the equipment rack.
AUDIO-VIDEO SYSTEMS
274100 - 20
PUEBLO COUNTY
JUDICIAL BUILDING
PUEBLO, COLORADO
F.
37-08105-00
2.
All cables should be tied or laced as required.
3.
Use of a wire management system or rack frame is required for all vertical cable bundles.
4.
Teflon or heat-shrink tubing shall be used to insulate the ground or drain wire.
5.
Connections made with screw actuated pressure type terminal strips shall be made
following the connector manufacturer’s recommendations. Wires should not be tinned.
6.
All cable entry will be through the tops or base of the rack.
7.
Approved wire and cable types:
a.
RF (Horizontal)
Submit type
b.
RF (Vertical)
Submit type
c.
RGBHV
Extron MHR5
d.
Video Digital and Analog
Belden 1505A
e.
Digital Audio
Belden 1800B
f.
Analog Audio
Belden 8451
g.
Speaker
Submit type
h.
Control
Submit type
i.
CAT 5e
Belden Brilliance
j.
CAT 6a
Submit type
8.
The above list is for non-plenum cable. If plenum cable is required, use the equivalent
plenum version of the above listed cable types.
9.
Cables running in plenum areas without conduit shall be plenum rated cable. It is the
responsibility of the Contractor to inspect the required drawings and verify plenum cable
requirements.
10.
All cable installation must comply with the bend radius requirements recommended by
the cable manufacturer.
11.
Consultant must approve the substitution of other cable types and manufacturers.
Grounding Procedures
1.
2.
Primary Ground
a.
A single primary ground shall be established for the systems in the project.
Ground conductors from each system will connect to this primary system ground.
b.
A system ground will be provided in each equipment rack and shall consist of a
copper buss bar large enough to accommodate all ground conductors.
Video Connectors
a.
3.
Audio Connectors
a.
4.
All BNC connectors will be insulated from the mounting panel.
All bushing type audio connectors will be insulated from the mounting panel.
Audio Cable Shields
AUDIO-VIDEO SYSTEMS
274100 - 21
PUEBLO COUNTY
JUDICIAL BUILDING
PUEBLO, COLORADO
3.2
37-08105-00
a.
All audio cable shields shall be grounded at one end only except microphone
cables and FTR connections, where the shield shall be connected at both ends but
grounded at the patch panel or equipment input only.
b.
It shall be the responsibility of the Contractor to follow good engineering practices
in the grounding of the system. Any deviations to the above must be approved by
the Consultant prior to implementation.
CONTRACTOR SYSTEM CHECKOUT
A.
Contractor will show by proof of performance test that the system is equal to or better than the
equipment specifications listed herein. The proof shall be by actual tests.
B.
During performance testing, all equipment shall be operated as would be expected under normal
system operation conditions. All results will be documented in spreadsheet form.
C.
Signal Paths
1.
D.
E.
F.
Test all switch cross points and pathways and document the results.
Video (Composite, Component, SDI, MPEG)
1.
Test and verify all video signal paths from every source to every destination and
document the results.
2.
Utilize a signal generator capable of outputting the appropriate signal type(s) required for
the system and view the image quality.
3.
Test, measure and adjust equipment as needed to meet industry standards for displaying
such signal types and document the results.
4.
Check that the image is correctly displayed on the monitor(s).
5.
Measure the signal to noise ratio and document the results.
RGB
1.
Test and verify all RGB signal paths from every source to every destination and
document the results.
2.
Utilize a signal generator capable of outputting the appropriate signal type(s) required for
the system and view the image quality.
3.
Check that the image is correctly displayed on all monitor(s).
4.
Utilize the required test patterns and adjust transmission quality for each source and
destination.
Optical
1.
Video display units shall be solidly mounted and braced. No vibration or movement of
the image shall be observed.
AUDIO-VIDEO SYSTEMS
274100 - 22
PUEBLO COUNTY
JUDICIAL BUILDING
PUEBLO, COLORADO
G.
H.
37-08105-00
2.
The total averaged light output from a video display, in lumens, shall be within plus-orminus 15.0% of that specified by the projector manufacturer.
3.
The light fall-off from the center of the projected image to all four corners, as measured
at the projected image plane, shall not exceed 45% for display images. The light
intensity shall be measured at all five positions of the projected image.
Audio
1.
Test and verify all audio paths from every source to every destination and document the
results.
2.
Connect the output of the appropriate audio signal generator to each device input, test for
a clean signal path to each output, and document the results.
3.
Monitor systems and signals and verify that the systems are free from audible noise and
hum.
4.
Unless specified otherwise, by the equipment manufacturer, all electronic equipment
shall be 20Hz to 20 kHz, ± 1.0 db.
Control System
1.
Test that all equipment to be controlled responds to the commands issued by the control
system.
2.
Test every controller for proper operation.
3.
Verify that the control keypads, remotes and touch screen panel layouts match the layout
provided by the Consultant.
4.
Verify that the control keypads, remotes and touch screen panel functionality match the
functionality requirements as provided by the Consultant.
I.
At the conclusion of the tests, calibrate the system.
J.
Establish and mark settings for all controls and mark accordingly. These settings will be
included in the As-Built drawings.
K.
Provide one set of As-Built drawings, manuals and other documentation to the Consultant for
approval.
3.3
SYSTEM ACCEPTANCE TESTING
A.
The Contractor will furnish all test equipment to perform all tests recommended by the
manufacturers and required by the Consultant during commissioning.
B.
The integrated system as shown on the drawings must be tested and commissioned as a fully
functional system.
C.
The Owner or its designated representative may perform or have any tests performed that the
Owner requests to verify the testing of the system.
AUDIO-VIDEO SYSTEMS
274100 - 23
PUEBLO COUNTY
JUDICIAL BUILDING
PUEBLO, COLORADO
37-08105-00
D.
The Contractor shall provide a complete test plan to the Project Manager seven days prior to the
proposed test date, specifying capabilities and functions to be tested. All test results shall be
forwarded to the Project Manager upon completion.
E.
Each component will be tested per the manufacturer’s recommended tests, to ensure equipment
is functioning properly.
F.
The Owner may have representation at all testing.
G.
The Owner may perform any tests the Owner believes appropriate before accepting the system.
H.
A physical inventory will be taken of all equipment on site and will be compared to an
equipment list included in the contract documents and as invoiced by the Contractor.
I.
The Contractor will demonstrate the operation of the system and all equipment.
J.
Final As-Built drawings and manuals will be available at this time.
1.
Manufacturers’ catalog sheets and specifications for all equipment.
2.
Operating manuals for all equipment
3.
Source code for all equipment that require programming
4.
Test reports for each component and for the entire system
5.
All test results will be submitted in hard paper copy and electronic file form
6.
As-Built drawings in AutoCAD
K.
Complete sets of these documents delivered to the Consultant.
L.
If further adjustment is required or defective equipment is discovered, testing may be suspended
and rescheduled at the option of the Consultant.
M.
The Consultant may charge for additional time required by the Consultant and/or others to oversee the system repair and testing due to improper system installation or incorrect operation of
the system. The costs shall be the responsibility of the Contractor.
N.
All training sessions with Owner’s staff and training media shall be completed.
O.
As-built Drawings shall include cable pathways, device locations with correct labeling and
locations. The as-built drawings shall be prepared using AutoCAD V. 14 or later. Provide the
Owner with electronic versions of the as-builts on CDs.
P.
A training program shall be produced specifically for the installed systems. The content of the
training program shall allow facility personnel to become familiar with the operation and
routine maintenance of their complete system. At a minimum training shall include:
1.
Use and programming associated with all input and output equipment and method of
operations.
2.
Maintenance and care procedures for all installed systems.
3.
Set-up and programming procedures of all installed systems.
AUDIO-VIDEO SYSTEMS
274100 - 24
PUEBLO COUNTY
JUDICIAL BUILDING
PUEBLO, COLORADO
3.4
37-08105-00
4.
Perform “on-the-job” training of staff during one exhibit setup and one exhibit opening.
5.
Lists of spare parts and replacement components recommended to be stored at the site for
ready access.
CONSULTANT AND CONTRACTOR RECOGNITION
A.
The installation will bear the following identification plate mounted at the top of the agreed to
equipment rack:
SYSTEMS DESIGNED BY:
TECHNOLOGY PLUS, INC.
AURORA, CO. 80014
303-340-8228
SYSTEMS INSTALLED BY:
CONTRACTOR
CITY, STATE ZIP
CONTACT PHONE
3.5
ON-SITE ASSISTANCE
A.
Occupancy Adjustments: When requested by owner within one year of date of substantial
completion, provide on-site assistance in tuning and adjusting the system to suit actual occupied
conditions and to optimize performance.
END OF SECTION 274100
AUDIO-VIDEO SYSTEMS
274100 - 25
SECTION IV. ATTACHMENT A: Solicitation Information Sheet
STATE OF COLORADO
JUDICIAL DEPARTMENT
State Court Administrators Office
1300 Broadway, Suite 1200
Denver, CO 80203
Confirmation of Offer
The following information is submitted in response to Solicitation # JUD-RFP-14-SCAOAV-01. The
below named company is voluntarily submitting this offer and acknowledges that it is consistent with
the specifications, terms and conditions, and INCLUDES ACKNOWLEDGMENT OF ALL MODIFICATIONS
POSTED ON THE COLORADO BIDS SYSTEM.
COMPANY NAME*: ______________________________________________________________
ADDRESS: ____________________________________________________________________
CITY: ___________________________________ STATE: ________ ZIP: _______________
F.E.I.N.** : ___________________________________________________________________
DELIVERY DATE: _______________________________________________________________
PAYMENT TERMS: ______________________________________________________________
SIGNATURE: _________________________________________ DATE: ___________________
Signer Must Be Authorized / Qualified To Bind Offeror
TYPED/PRINTED NAME: ________________________________________________________
TITLE: _______________________________________________________________________
PHONE: (_______)_____________________ FAX: (_______)__________________________
E-MAIL ADDRESS: _____________________________________________________________
OFFER MUST BE VALID FOR 12 MONTHS
*
PARENT COMPANY: If an Offeror is owned or controlled by a parent company, the name, main office address, and
parent company’s tax identification number must be provided in the solicitation.
** Supplier is required to submit Federal Employer Identification Number (F.E.I.N.) before payment can be made.
IMPORTANT: Please be certain to include the solicitation number on the outside of the solicitation return envelope or
package.
JUD-RFP-14-SCAOAV-01
Page 15
PLEASE RETURN THIS PAGE WITH SOLICITATION DOCUMENTS
COVERAGE of WARRANTY and SUPPORT:
The first year must be free and all inclusive with 2 additional years support service offered as an option. Refer to
the Technology Plus Warranty section for detailed warranty requirements in the Specification Document 27 41
00
Complete the pricing schedule for each set of products. The pricing schedule format for pricing must be
followed. The Offeror may NOT use their own format to provide pricing information.
This sheet must be signed manually in ink by a person authorized to make an offer on behalf of the
bidder.
Company Name:
______________________________________
Authorized Signature: ______________________________________ Date: _______________
Typed/Printed Authorizer Name:
________________________________________________
JUD-RFP-14-SCAOAV-01
Page 16
SECTION VI. ATTACHMENT B
Pricing Sheet RFP 27 41 00
Total proposal price for Pueblo County AV RFP 27 41 00 ________________________
Total Proposal with Option A (Include Option A Description) _________________________
Total Proposal with Option B (Include Option B Description) ________________________
Rooms
1. Magistrate Courtroom 149A
______________________________
2. Courtroom Pair 317B & 311B
______________________________
3. Courtroom Pair 302B & 308B
______________________________
4. Courtroom Pair 336B & 342B
______________________________
5. Courtroom Pair 411B & 417B
______________________________
6. Courtroom Pair 402B & 408B
______________________________
7. Courtroom Pair 436B & 442B
______________________________
8. Courtroom Pair 511B & 517B
______________________________
9. Courtroom Pair 502B & 508B
______________________________
10. 5th Floor Training Room 554
______________________________
11. 2cd Floor Orientation Room 211
______________________________
12. Jury Assembly Room 106
______________________________
13. First Appearance Center 154
______________________________
14. Waiting Room 205
______________________________
Items to be priced per item
1. (Four) Evidence Presentation Carts with Document Camera
Price for one cart
2. (Six) Flat Panel Display with carts
Price per display
_________________
____________________________________
This sheet must be signed manually in ink by a person authorized to make an offer on behalf of
the bidder.
Company Name:
______________________________________
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Addendum 1 to 214100
Pueblo AV RFP 21 41 100
Independent Pricing per Courtroom Pair Description and Deductions for Pre Purchased
Inventory
1. All bidders shall provide a total cost for the complete installation of the specified AV
systems as per the specification Section 274100, however all bidders shall also provide
independent pricing for specific rooms, courtrooms or components which are listed
further in this attachment.
Courtroom Notes
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All independent courtroom systems pricing will be provided in pairs of courtroom
because every two courtrooms will share one rack and one AV closet. The exception is
the Magistrate Courtroom (Room 149A) which will be priced as one system.
Courtroom pricing shall reflect cost reductions due to pre-purchased AV inventory which
is listed below. In some instances the quantity of pre purchased inventory items may be
sufficient for the entire courthouse installation, i.e. microphones, but in other cases
additional inventory may be required to complete all 17 courtrooms. For this reason,
each courtroom pair shall be identified by location and priced according to the available
inventory to be allocated. (locations pairs listed below)
Excluding the Magistrate courtroom, there are two types of courtrooms, standard and
ceremonial. The only difference with regards to the audio visual installation is there are
additional speakers in the 2 ceremonial courtrooms.
2. The 10th Judicial District has pre-purchased quantities of the below listed AV equipment
for installation in the new Pueblo County Justice Center. The quantity of specific item
types may or may not represent the total of required for the entire scope of installation.
All products were purchased in June of 2013 and are in storage and have not been
opened.
(5) LG, 55LN549E Flat Panel Display (4 of these can complete the Jury Assembly requirement
and 1 can partially supply the FAC)
(51) Shure, MX418DC Desk Top Microphone (all 17 Courtroom)
(34) Shure, MX418C Gooseneck Shock Mount Microphone (all 17 Courtrooms)
(17) Shure, MX395B/O Boundary Microphone (all 17 Courtroom)
(120) Atlas, FAP62T Loudspeaker Assembly (all 17 Courtroom)
(17) Listen, LS-80-01-GY Assisted Listening System Package (11 Courtroom)
(17) Listen, LT-82-01 IR Transmitter (11 Courtrooms)
(17) LA-326 Rack Mount Bracket (11 Courtroom)
(17) Listen, LA-350-01 Charging Station (11 Courtrooms)
(68) Listen, LR-44 Receiver (11 Courtroom)
(68) Listen, LA-166 Induction Neck Loop (11 Courtroom)
(136) Listen, LA-364 Rechargeable Battery (11 Courtroom)
(3) Biamp, AudiaFlex-NC Digital Signal Processing Frame (3 Courtrooms)
(Each configured with the following; (4) AEC-2HD input cards, (2) IP-2 input cards, (6) OP-2e
output cards, (1) TI-2 telephone interface)
The following list is the per courtroom or per item pricing breakout to be completed. Please
provide per room group pricing with deductions for pre purchased inventory where applicable.
Rooms
1. Magistrate Courtroom 149A
2. Courtroom Pair 317B & 311B
3. Courtroom Pair 302B & 308B
4. Courtroom Pair 336B & 342B
5. Courtroom Pair 411B & 417B ( this pair includes ceremonial CR)
6. Courtroom Pair 402B & 408B
7. Courtroom Pair 436B & 442B
8. Courtroom Pair 511B & 517B (this pair includes ceremonial CR)
9. Courtroom Pair 502B & 508B
10. 5th Floor Training Room 554
11. 2cd Floor Orientation Room 211
12. Jury Assembly Room 106
13. First Appearance Center 154
14. Waiting Room 205
Items to be priced per item
1. (Four) Evidence Presentation Carts with Document Camera
2. (Six) Flat Panel Display carts
Note:
The HSA400 Extron Pop up AV interface (2 per courtroom) is being provided by the Furniture
(table) Supplier. Please omit this item from your purchased material requirements.
Addendum 2 to 214100
Pueblo County Justice Center Audiovisual RFP 21 41 100
55 inch Monitor Mounting in Jury Assembly and FAC
All flat panel TVs (55”) which are to be installed into the Jury Assembly [Room 106] and the
First Appearance Center [Room154] have been specified with ceiling post mounts (Chief CPM).
Please revise your bid use wall mount solutions instead of ceiling post mount. Backing for the
wall mount has been installed by contractor at the specified locations.
Jury Assembly Room 106
a. 2 TVs (FP 3 & FP 4) requires a hinged solution. An example of that mount is the Chief
PDR.
b. TVs (FP 1 and FP2) are flat on the wall and require a flat wall mount, example Chief
LSM. Adequate backing has been preinstalled at the desired wall height.
FAC Waiting Room
a. Room154 contains 3 Flat Panel TVs (FP 10, FP 11, and FP 12) which all require wall
mounts, example Chief LSM