Dell 1133 Mono Laser User`s guide

Dell 1133 - About this user’s guide
This user’s guide provides information about how to use the machine.
Read the safety information before using the machine.
If you have a problem using the machine, refer to the troubleshooting chapter (See Troubleshooting).
Terms used in this user’s guide are explained in the glossary chapter (See Glossary).
All illustrations in this user’s guide may differ from your machine depending on its options or models.
The procedures in this user’s guide are mainly based on Windows XP.
Convention
Some terms in this guide are used interchangeably, as below:
Document is synonymous with original.
Paper is synonymous with media, or print media.
Machine refers to printer or MFP.
The following table offers the conventions of this guide:
Convention
Description
Example
Bold
For texts on the display or button names on the machine.
Start
Note
Provides additional information or detailed specification of the
machine function and feature.
Caution
Gives users information to protect the machine from possible
mechanical damage or malfunction.
Footnote
Provides additional more detailed information on certain words
or a phrase.
a. pages per minute
(“Crossreference”)
Guides users to a reference page for the additional detailed
information.
(See Finding more information).
The date format may differ from
country to country.
Do not touch the green underside
of the toner cartridge.
Finding more information
You can find information for setting up and using your machine from the following resources:
Material
name
Description
Quick
Install
Guide
This guide provides basic information on setting up your machine.
User’s
Guide
This guide provides you with step-by-step instructions for using your machine’s full features, and
contains information for maintaining your machine, troubleshooting, and replacing supplies.
Printer
Driver
Help
This help provides you with help information on printer driver and instructions for setting up the options
for printing (See Using help).
Dell
website
If you have Internet access, you can get help, support, machine drivers, manuals, and order information
from the Dell website, www.dell.com or support.dell.com.
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Troubleshooting
This chapter gives you different troubleshooting steps.
This chapter includes:
Redistributing toner
Tips for avoiding paper curls
Tips for avoiding paper jams
Clearing paper jams
Understanding display messages
Solving other problems
Redistributing toner
When the toner cartridge is near the end of its life:
White streaks or light printing occurs.
Prepare new cartridge appears on the display.
The Status LED blinks red.
If this happens, you can temporarily improve print quality by redistributing the remaining toner in the cartridge. In
some cases, white streaks or light printing will still occur even after you have redistributed the toner.
1. Open the front door.
2. Pull the toner cartridge out.
3. Thoroughly roll the cartridge five or six times to distribute the toner evenly inside the cartridge.
If toner gets on your clothing, wipe it off with a dry cloth and wash clothing in cold water. Hot water sets
toner into fabric.
Do not touch the green underside of the toner cartridge. Use the handle on the cartridge to avoid touching
this area.
4. Hold the toner cartridge by the handle and slowly insert the cartridge into the opening in the machine.
Tabs on the sides of the cartridge and corresponding grooves within the machine will guide the cartridge into the
correct position until it locks into place completely.
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5. Close the front door. Ensure that the cover is securely closed.
Tips for avoiding paper curls
1. Open the rear door.
2. Pull down the pressure lever on each side.
1. Pressure lever
Keep the rear cover opened during printing.
Only use when the printout has more than 20 mm curl.
Tips for avoiding paper jams
By selecting the correct media types, most paper jams can be avoided. When a paper jam occurs, refer to the next
guidelines.
Ensure that the adjustable guides are positioned correctly (See Loading paper in the tray).
Do not overload the tray. Ensure that the paper level is below the paper capacity mark on the inside of the tray.
Do not remove paper from the tray while your machine is printing.
Flex, fan, and straighten paper before loading.
Do not use creased, damp, or highly curled paper.
Do not mix paper types in a tray.
Use only recommended print media (See Setting the paper size and type).
Ensure that the recommended side of the print media is facing down in the tray, or facing up in the manual tray.
Clearing paper jams
When a paper jam occurs, a warning message appears on the display.
To resume printing after clearing paper jams, you must open and close the front door.
To avoid tearing the paper, pull the jammed paper out slowly and gently. Follow the instructions in the following
sections to clear the jam.
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In tray 1
Click this link to open an animation about clearing a jam.
1. Open and close the front door. The jammed paper is automatically ejected from the machine.
If the paper does not exit, go to the next step.
2. Pull out tray 1 .
3. Remove the jammed paper by gently pulling it straight out.
If the paper does not move when you pull, or if you do not see the paper in this area, check the fuser area
around the toner cartridge (See Inside the machine).
4. Insert tray 1 back into the machine until it snaps into place. Printing automatically resumes.
In the manual tray
Click this link to open an animation about clearing a jam.
1. If the paper is not feeding properly, pull the paper out of the machine.
2. Open and close the front door to resume printing.
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Inside the machine
Click this link to open an animation about clearing a jam.
The fuser area is hot. Take care when removing paper from the machine.
1. Open the front door and pull the toner cartridge out, lightly pushing it down.
2. Remove the jammed paper by gently pulling it straight out.
3. Replace the toner cartridge and close the front door. Printing automatically resumes.
In exit area
Click this link to open an animation about clearing a jam.
1. Open and close the front door. The jammed paper is automatically ejected from the machine.
If you do not see the jammed paper, go to next step.
2. Gently pull the paper out of the output tray.
If you do not see the jammed paper or if there is any resistance when you pull, stop and go to the next step.
3. Open the rear door.
4. Pull the pressure levers down and remove the paper.
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1. Pressure lever
If you do not see the jammed paper, go to next step.
5. Pull the fuser cover levers down and remove the paper.
Return the fuser cover levers to their original position.
The fuser area is hot. Take care when removing paper from the machine.
6. Return the pressure levers to their original position.
7. Close the rear door.
8. Open and close front door, printing automatically resumes.
Understanding display messages
Messages appear on the control panel display to indicate the machine’s status or errors. Refer to the tables below to
understand the messages’ and their meaning, and correct the problem, if necessary.
Checking display messages
If a message is not in the table, reboot the power and try the printing job again. If the problem persists,
call for service.
When you call for service, provide the service representative with the contents of display message.
Some messages may not appear in the display depending on the options or models.
[error number] indicates the error number.
[tray type] indicates the tray number.
[media type] indicates the media type.
[media size] indicates the media size.
[color] indicates the color of toner or imaging unit.
Message
Meaning
Door Open. The front cover is not securely latched.
Close it
End of
lifeReplace
new cart
Suggested solutions
Close the cover until it locks into place.
The indicated toner cartridge has reached its Replace the toner cartridge (See Replacing the toner
cartridge).
estimated cartridge life. The printer stops
printing.
Estimated cartridge life means the
expected or estimated toner cartridge
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life, which indicates the average capacity
of print-outs and is designed pursuant to
ISO/IEC 19752 (See Available supplies).
The number of pages may be affected by
operating environment, printing interval,
media type, and media size. Some
amount of toner may remain in the
cartridge even when End of life
Replace new cart appears and the
printer stops printing.
Error [error
number]
Turn off
then on
A systematic error has occurred
Reboot the power and try the printing job again. If
the problem persists, call for service.
Install
Toner
The toner cartridge is installed improperly,
or not installed.
Reinstall the toner cartridge two or three times to
confirm it is seated properly. If the problem persists,
the toner cartridge is not being detected. Contact the
service representatives.
Load
There is no corresponding paper in the
[media size] corresponding tray.
in
[tray
number]
Load corresponding paper in the corresponding tray
(See Loading paper in the tray).
Not
The toner cartridge is not suitable for your
Compatible machine.
toner
cartridge
Install the corresponding toner cartridge with a Dellgenuine cartridge (See Replacing the toner cartridge).
Output bin
Full
Remove
paper
The output tray is full. Or the sensor is not
facing down.
Remove papers from the output tray, the machine
resumes printing. Or make sure the sensor is facing
down. If the problem persists, call for service.
Paper
Empty
in [tray
number]
There is no paper in the indicated tray.
Load paper in the tray (See Loading paper in the
tray).
Pulled Out
[tray
number]
Cassette
The indicated tray cassette is not inserted,
or not properly closed.
To close the tray, lower the rear edge, align it with
the slot, and slide it into the printer.
Paper Jam
in MP Tray
Paper has jammed in the manual tray area.
Clear the jam (See In the manual tray).
Paper Jam
in Tray 1
Paper has jammed in the tray1 area.
Clear the jam (See In tray 1).
Paper Jam
inside
machine
Paper has jammed inside the machine.
Clear the jam (See Inside the machine).
Paper Jam Special print media has jammed in the paper Clear the jam.
in exit area exit area.
See In exit area.
See In the manual tray)
Prepare
new
cartridge
Small amount of toner is left in the indicated Prepare a new cartridge for a replacement. You may
cartridge. The estimated cartridge life of
temporarily increase the printing quality by
toner is close.
redistributing the toner (See Redistributing toner).
Remove
seal tape
&Install
Toner
The machine cannot detect a toner
cartridge.
Remove the sealing tape from the toner cartridge.
Refer to Quick Install Guide.
Replace
Toner
The toner cartridge has almost reached its
estimated cartridge life.
You can choose between Stop or Continue as shown
on the control panel. If you select Stop, the printer
stops printing and you cannot print any more without
changing the cartridge. If you select Continue, the
printer keeps printing but the printing quality cannot
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be guaranteed.
Replace the toner cartridge for the best print quality
when this message appears. Using a cartridge beyond
this stage can result in printing quality issues (See
Replacing the toner cartridge).
Dell does not recommend using non-genuine Dell
toner cartridge such as refilled or remanufactured.
Dell cannot guarantee non-genuine Dell toner
cartridge's quality. Service or repair required as a
result of using non-genuine Dell toner cartridges
will not be covered under the machine warranty.
Replace
new
Fuser unit
The life of the fuser unit has expired.
Self
The engine in your printer is checking some
Diagnostics problems detected.
Replace the fuser unit with a new one. Contact the
service representatives.
Please wait a few minutes.
Please wait
Solving other problems
The following chart lists some conditions that may occur and the recommended solutions. Follow the suggested
solutions until the problem is corrected. If the problem persists, call for service.
Power problems
Click this link to open an animation about solving power problems.
Condition
Suggested solutions
The machine is not receiving power,
or the connection cable between the computer and the
machine is not connected properly.
Plug in the power cord and press Power (
button on the control panel.
)
Disconnect the machine cable and reconnect it.
Paper feeding problems
Condition
Suggested solutions
Paper jams during
printing.
Clear the paper jam (See Clearing paper jams).
Paper sticks together.
Check the maximum paper capacity of the tray (See Print media specifications ).
Make sure that you are using the correct type of paper (See Print media
specifications ).
Remove paper from the tray and flex or fan the paper.
Humid conditions may cause some paper to stick together.
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Multiple sheets of paper do Different types of paper may be stacked in the tray. Load paper of only one type, size,
not feed.
and weight.
Paper does not feed into
the machine.
Remove any obstructions from inside the machine.
Paper has not been loaded correctly. Remove paper from the tray and reload it
correctly.
There is too much paper in the tray. Remove excess paper from the tray.
The paper is too thick. Use only paper that meets the specifications required by
the machine (See Print media specifications ).
If an original does not feed into the machine, the document feeder rubber pad
may require to be replaced. Contact a service representative.
The paper keeps jamming.
There is too much paper in the tray. Remove excess paper from the tray. If you
are printing on special materials, use the manual tray.
An incorrect type of paper is being used. Use only paper that meets the
specifications required by the machine (See Print media specifications ).
There may be debris inside the machine. Open the front door and remove any
debris.
If an original does not feed into the machine, the document feeder rubber pad
may need to be replaced. Contact a service representative.
Transparencies stick
together in the paper exit.
Use only transparencies specifically designed for laser printers. Remove each
transparency as it exits from the machine.
Envelopes skew or fail to
feed correctly.
Ensure that the paper guides are against both sides of the envelopes.
Printing problems
Condition
Possible cause
Suggested solutions
The machine does not
print.
The machine is not
receiving power.
Check the power cord connections.
The machine is not
selected as the default
machine.
Select your machine as your default machine in your
Windows.
Check the machine for the following:
The front door is not closed. Close the front door.
Paper is jammed. Clear the paper jam (See Clearing paper jams).
No paper is loaded. Load paper (See Loading paper in the tray).
The toner cartridge is not installed. Install the toner cartridge.
If a system error occurs, contact your service representative.
The connection cable
between the computer
and the machine is not
connected properly.
Disconnect the machine cable and reconnect it.
The connection cable
between the computer
and the machine is
defective.
If possible, attach the cable to another computer that is
working properly and print a job. You can also try using a
different cable.
The port setting is
incorrect.
Check the Windows printer setting to make sure that the
print job is sent to the correct port. If the computer has
more than one port, make sure that the machine is attached
to the correct one.
The machine may be
configured incorrectly.
Check the Printing Preferences to ensure that all of the
print settings are correct (See Opening printing preferences).
The printer driver may be Repair the machine software (See Installing USB connected
incorrectly installed.
machine’s driver).
The machine does not
print.
The machine is
malfunctioning.
Check the display message on the control panel to see if the
machine is indicating a system error. Contact a service
representative.
The document size is so
big that the hard disk
Get more hard disk space and print the document again.
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space of the computer is
insufficient to access the
print job.
The output tray is full.
Once the paper is removed from the output tray, the
machine resumes printing.
The machine selects
print materials from the
wrong paper source.
The paper option that
was selected in the
Printing Preferences
may be incorrect.
For many software applications, the paper source selection is
found under the Paper tab within the Printing Preferences.
Select the correct paper source. See the printer driver help
screen (See Opening printing preferences).
A print job is extremely
slow.
The job may be very
complex.
Reduce the complexity of the page or try adjusting the print
quality settings.
Half the page is blank.
The page orientation
setting may be incorrect.
Change the page orientation in your application. See the
printer driver help screen.
The paper size and the
Ensure that the paper size in the printer driver settings
paper size settings do not matches the paper in the tray.Or, ensure that the paper size
match.
in the printer driver settings matches the paper selection in
the software application settings you use.
The machine prints, but
the text is wrong,
garbled, or incomplete.
The machine cable is
loose or defective.
Disconnect the machine cable and reconnect. Try a print job
that you have already printed successfully. If possible, attach
the cable and the machine to another computer that you
know works and try a print job. Finally, try a new machine
cable.
The wrong printer driver
was selected.
Check the application’s printer selection menu to ensure that
your machine is selected.
The software application
is malfunctioning.
Try printing a job from another application.
The operating system is
malfunctioning.
Exit Windows and reboot the computer. Turn the machine off
and back on again.
Pages print, but they are The toner cartridge is
blank.
defective or out of toner.
Redistribute the toner, if necessary. If necessary, replace the
toner cartridge.
The file may have blank
pages.
Check the file to ensure that it does not contain blank pages.
Some parts, such as the
controller or the board,
may be defective.
Contact a service representative.
The machine does not
print PDF file correctly.
Some parts of graphics,
text, or illustrations are
missing.
Incompatibility between
the PDF file and the
Acrobat products.
Printing the PDF file as an image may enable the file to print.
Turn on Print As Image from the Acrobat printing options.
The print quality of
photos is not good.
Images are not clear.
The resolution of the
photo is very low.
Reduce the photo size. If you increase the photo size in the
software application, the resolution will be reduced.
Before printing, the
machine emits vapor
near the output tray.
Using damp paper can
cause vapor during
printing.
This is not a problem. Just keep printing.
The machine does not
print special- sized
paper, such as billing
paper.
Paper size and paper size
setting do not match.
Set the correct paper size in the Custom Paper Size
Settings in the Paper tab in the Printing Preferences
(See Opening printing preferences).
It will take longer to print when you print a PDF file as
an image.
Printing quality problems
If the inside of the machine is dirty or paper has been loaded improperly, there might be a reduction in print
quality. See the table below to clear the problem.
Condition
Suggested Solutions
Light or faded print
If a vertical white streak or faded area appears on the page, the toner
supply is low. You may be able to temporarily extend the toner cartridge
life (See Redistributing toner). If this does not improve the print quality,
install a new toner cartridge.
The paper may not meet paper specifications; for example, the paper may
be too moist or rough (See Print media specifications ).
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If the entire page is light, the print resolution setting is too low or the
toner save mode is on. Adjust the print resolution and turn the toner save
mode off. See the help screen of the printer driver.
A combination of faded or smeared defects may indicate that the toner
cartridge needs cleaning (See Cleaning the inside).
The surface of the LSU part inside the machine may be dirty (See Cleaning
the inside).
Toner specks
The paper may not meet specifications; for example, the paper may be too
moist or rough (See Print media specifications ).
The transfer roller may be dirty. Clean the inside of your machine. Contact
a service representative.
The paper path may need cleaning. Contact a service representative.
Dropouts
If faded areas, generally rounded, occur randomly on the page:
A single sheet of paper may be defective. Try reprinting the job.
The moisture content of the paper is uneven or the paper has moist spots
on its surface. Try a different brand of paper (See Print media
specifications ).
The paper lot is bad. The manufacturing processes can cause some areas
to reject toner. Try a different kind or brand of paper.
Change the printer option and try again. Go to Printing Preferences,
click Paper tab, and set type to Thick (See Opening printing
preferences).
If these steps do not correct the problem, contact a service representative.
White Spots
If white spots appear on the page:
The paper is too rough and a lot of dirt from a paper falls to the inner
devices within the machine, so the transfer roller may be dirty. Clean the
inside of your machine (See Cleaning the inside).
The paper path may need cleaning (See Cleaning the inside).
Vertical lines
If black vertical streaks appear on the page:
The surface (drum part) of the toner cartridge inside the machine has
probably been scratched. Remove the toner cartridge and install a new
one (See Replacing the toner cartridge).
If white vertical streaks appear on the page:
The surface of the LSU part inside the machine may be dirty (See Cleaning
the inside).
Black background
If the amount of background shading becomes unacceptable:
Change to a lighter weight paper (See Print media specifications ).
Check the environmental conditions: very dry conditions or a high level of
humidity (higher than 80% RH) can increase the amount of background
shading.
Remove the old toner cartridge and, install a new one (See Replacing the
toner cartridge).
Toner smear
If toner smears on the page:
Clean the inside of the machine (See Cleaning the inside).
Check the paper type and quality (See Print media specifications ).
Remove the toner cartridge and then, install a new one (See Replacing the
toner cartridge).
Vertical repetitive defects
If marks repeatedly appear on the printed side of the page at even intervals:
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The toner cartridge may be damaged. If you still have the same problem,
remove the toner cartridge and, install a new one (See Replacing the toner
cartridge).
Parts of the machine may have toner on them. If the defects occur on the
back of the page, the problem will likely correct itself after a few more
pages.
The fusing assembly may be damaged. Contact a service representative.
Background scatter
Background scatter results from bits of toner randomly distributed on the
printed page.
The paper may be too damp. Try printing with a different batch of paper.
Do not open packages of paper until necessary so that the paper does not
absorb too much moisture.
If background scatter occurs on an envelope, change the printing layout to
avoid printing over areas that have overlapping seams on the reverse
side. Printing on seams can cause problems.
If background scatter covers the entire surface area of a printed page,
adjust the print resolution through your software application or in
Printing Preferences (See Opening printing preferences).
Misformed characters
If characters are improperly formed and producing hollow images, the
paper stock may be too slick. Try different paper (See Print media
specifications ).
If characters are improperly formed and producing a wavy effect, the
scanner unit may need service (See Cleaning the scan unit).
Page skew
Ensure that the paper is loaded properly.
Check the paper type and quality (See Print media specifications ).
Ensure that the guides are not too tight or too loose against the paper
stack.
Curl or wave
Ensure that the paper is loaded properly.
Check the paper type and quality. Both high temperature and humidity
can cause paper curl (See Print media specifications ).
Turn the stack of paper over in the tray. Also try rotating the paper 180°
in the tray.
Wrinkles or creases
Ensure that the paper is loaded properly.
Check the paper type and quality (See Print media specifications ).
Turn the stack of paper over in the tray. Also try rotating the paper 180°
in the tray.
Back of printouts are dirty
Check for leaking toner. Clean the inside of the machine (See Cleaning the
inside).
Solid Color or Black pages
The toner cartridge may not be installed properly. Remove the cartridge
and reinsert it.
The toner cartridge may be defective. Remove the toner cartridge and
install a new one (See Replacing the toner cartridge).
The machine may require repair. Contact a service representative.
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Loose toner
Clean the inside of the machine (See Cleaning the inside).
Check the paper type and quality (See Print media specifications ).
Remove the toner cartridge and then, install a new one (See Replacing the
toner cartridge).
If the problem persists, the machine may require repair. Contact a service
representative.
Character Voids
Character voids are white areas within parts of characters that should be solid
black:
If you are using transparencies, try another type of transparency. Because
of the composition of transparencies, some character voids are normal.
You may be printing on the wrong surface of the paper. Remove the paper
and turn it around.
The paper may not meet paper specifications (See Print media
specifications ).
Horizontal stripes
If horizontally aligned black streaks or smears appear:
The toner cartridge may be installed improperly. Remove the cartridge and
reinsert it.
The toner cartridge may be defective. Remove the toner cartridge and
install a new one (See Replacing the toner cartridge).
If the problem persists, the machine may require repair. Contact a service
representative.
Curl
If the printed paper is curled or paper does not feed into the machine:
Turn the stack of paper over in the tray. Also try rotating the paper 180°
in the tray.
Change the printer option and try again. Go to Printing Preferences,
click Paper tab, and set type to Thin (See Opening printing preferences).
An unknown image repetitively
appears on a few sheets or loose
toner, light print, or
contamination occurs.
Your machine is probably being used at an altitude of 1,000 m (3,281 ft.) or
above.The high altitude may affect the print quality, such as loose toner or light
imaging. Change the correct altitude setting to your machine (See Altitude
adjustment).
Copying problems
Condition
Suggested solution
Copies are too light or too dark.
Use Darkness in Copy feature to lighten or darken the backgrounds of
copies (See Changing the darkness).
Smears, lines, marks, or spots
appear on copies.
If the defects are on the original, use Darkness in Copy feature to
lighten the background of your copies (See Changing the darkness).
If there are no defects on the original, clean the scan unit (See
Cleaning the scan unit).
Copy image is skewed.
Ensure that the original is face down on the scanner glass or face up in
the document feeder.
Check that the copy paper is loaded correctly.
Blank copies print out.
Ensure that the original is face down on the scanner glass or face up in the
document feeder.
Image rubs off the copy easily.
Replace the paper in the tray with paper from a new package.
In high humidity areas, do not leave paper in the machine for extended
periods of time.
Frequent copy paper jams occur.
Fan the stack of paper, then turn it over in the tray. Replace the paper
in the tray with a fresh supply. Check/adjust the paper guides, if
necessary.
Ensure that the paper is the proper paper weight.
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Check for copy paper or pieces of copy paper remaining in the machine
after a paper jam has been cleared.
Toner cartridge produces fewer
copies than expected before running
out of toner.
Your originals may contain pictures, solids, or heavy lines. For example,
your originals may be forms, newsletters, books, or other documents
that use more toner.
The scanner lid may be left open while copies are being made.
Turn the machine off and back on.
Scanning problems
Condition
Suggested solutions
The scanner does not
work.
Make sure that you place the original to be scanned face down on the scanner
glass, or face up in the document feeder.
There may not be enough available memory to hold the document you want to
scan. Try the Prescan function to see if that works. Try lowering the scan
resolution rate.
Check that the machine cable is connected properly.
Make sure that the machine cable is not defective. Switch the cable with a
known good cable. If necessary, replace the cable.
Check that the scanner is configured correctly. Check scan setting in the
SmarThru or the application you want to use to make certain that the scanner
job is being sent to the correct port (for example, USB001).
The unit scans very slowly.
Check if the machine is printing received data. If so, scan the document after
the received data has been printed.
Graphics are scanned more slowly than text.
Communication speed slows in scan mode because of the large amount of
memory required to analyze and reproduce the scanned image. Set your
computer to the ECP printer mode through BIOS setting. It will help to increase
the speed. For details about how to set BIOS, refer to your computer user’s
guide.
Message appears on your
computer screen:
Device can’t be set
to the H/W mode
you want.
Port is being used
by another
program.
Port is Disabled.
Scanner is busy
receiving or printing
data. When the
current job is
completed., try
again.
There may be a copying or printing job in progress. Try your job again when
that job is finished.
The selected port is currently being used. Restart your computer and try again.
The machine cable may be improperly connected or the power may be off.
The scanner driver is not installed or the operating environment is not set up
properly.
Ensure that the machine is properly connected and the power is on, then restart
your computer.
The USB cable may be improperly connected or the power may be off.
Invalid handle.
Scanning has failed.
Dell Scan and Fax Manager Problem
Condition
suggested solution
Dell Scan and Fax Manager
does not work.
Check your system requirements. Dell Scan and Fax Manager works in Windows
(See System requirements).
Common Windows problems
Condition
Suggested solutions
“File in Use” message appears
during installation.
Exit all software applications. Remove all software from the printer’s startup
group, then restart Windows. Reinstall the printer driver.
“General Protection Fault”,
Close all other applications, reboot Windows and try printing again.
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“Exception OE”, “Spool 32”, or
“Illegal Operation” messages
appear.
“Fail To Print”, “A printer timeout These messages may appear during printing. Just keep waiting until the
error occurred” messages appear. machine finishes printing. If the message appears in standby mode or after
printing has been completed, check the connection and/or whether an error
has occurred.
Refer to Microsoft Windows User’s Guide that came with your computer for further information on Windows
error messages.
Common Linux problems
condition
The
machine
does not
print.
Suggested solutions
Check if the printer driver is installed in your system. Open Unified Driver Configurator and switch
to the Printers tab in Printers configuration window to look at the list of available machines.
Make sure that your machine is displayed on the list. If not, open Add new printer wizard to
set up your device.
Check if the machine is started. Open Printers configuration and select your machine on the
printers list. Look at the description in the Selected printer pane. If its status contains Stopped
string, press the Start button. After that normal operation of the machine should be restored.
The “stopped” status might be activated when some problems in printing occurred. For instance,
this could be an attempt to print a document when the port is claimed by a scanning application.
Ensure the port is not busy. Since functional components of machine (printer and scanner) share
the same I/O interface (port), the situation of simultaneous access of different user applications
to the same port is possible. To avoid possible conflicts, only one of them at a time is allowed to
gain control over the device. The other user will encounter “device busy” response. You should
open ports configuration and select the port assigned to your machine. In the Selected port
pane you can see if the port is occupied by some other application. If this is the case, you should
either wait for completion of the current job or press the Release port button, if you are sure
that the present application is not functioning properly.
Check if your application has special print option such as “-oraw”. If “-oraw” is specified in the
command line parameter, then remove it to print properly. For Gimp front-end, select “print” ->
“Setup printer” and edit command line parameter in the command item.
The CUPS (Common Unix Printing System) version distributed with SuSE Linux 9.2 (cups-1.1.21)
has a problem with IPP (Internet Printing Protocol) printing. Use the socket printing instead of IPP
or install a later version of CUPS (cups-1.1.22 or higher).
The
machine
does not
print
whole
pages,
and
output is
printed on
half the
page.
It is a known problem that occurs when a color machine is used on version 8.51 or earlier of
Ghostscript, 64-bit Linux OS, and has been reported to bugs.ghostscript.com as Ghostscript Bug
688252.The problem is solved in AFPL Ghostscript v. 8.52 or above. Download the latest version of
AFPL Ghostscript from http://sourceforge.net/projects/ghostscript/ and install it to solve this problem.
I cannot
scan via
Gimp
Front-end.
Check if Gimp Front-end has Xsane: Device dialog. on the Acquire menu. If not, you should install
Xsane plug-in for Gimp on the your computer. You can find Xsane plug-in package for Gimp on Linux
distribution CD or Gimp home page. For the detailed information, refer to the Help for Linux
distribution CD or Gimp Front-end application.
If you wish to use another kind of scan application, refer to application’s Help.
I
encounter
error
“Cannot
open port
device
file” when
printing a
document.
Avoid changing print job parameters (via LPR GUI, for example) while a print job is in progress.
Known versions of CUPS server break the print job whenever print options are changed and then try
to restart the job from the beginning. Since Unified Linux Driver locks the port while printing, the
abrupt termination of the driver keeps the port locked and unavailable for subsequent print jobs. If
this situation occurs, try to release the port by selecting Release port in Port configuration window.
The
machine
does not
Ensure your machine is attached to your computer, connected properly via the USB port, and is
turned on.
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appear on
the
scanners
list.
The
machine
does not
scan.
Ensure the scanner driver for your machine is installed in your system. Open Unified Linux Driver
configurator, switch to Scanners configuration, then press Drivers. Make sure that driver with
a name corresponding to your machine's name is listed in the window.
Ensure the port is not busy. Since functional components of machine (printer and scanner) share
the same I/O interface (port), the situation of simultaneous access of different user applications
to the same port is possible. To avoid possible conflicts, only one of them at a time is allowed to
gain control over the device. The other user will encounter “device busy” response. This usually
happens when starting a scan procedure. An appropriate message box appears.
To identify the source of the problem, open the Ports configuration and select the port assigned
to your scanner, port's symbol /dev/mfp0 corresponds to LP:0 designation displayed in the
scanners’ options, /dev/mfp1 relates to LP:1, and so on. USB ports start at /dev/mfp4, so
scanner on USB:0 relates to /dev/mfp4 respectively and so forth sequentially. In the Selected
port pane, you can see if the port is occupied by another application. If this is the case, you
should either wait for completion of the current job or press the Release port button, if you are
sure that the present port application is not functioning properly.
Ensure a document is loaded into the machine, ensure your machine is connected to the
computer.
If there is an I/O error while scanning.
Refer to Linux User’s Guide that came with your computer for further information on Linux error messages.
Common Macintosh problems
condition
Suggested solutions
The machine does not print PDF files correctly.
Printing the PDF file as an image may enable the file to print.
Some parts of graphics, text, or illustrations are Turn on Print As Image from the Acrobat printing options.
missing.
It will take longer to print when you print a PDF file as an
image.
The document has printed, but the print job has Update your Mac OS to Mac OS X 10.3.3. or higher.
not disappeared from the spooler in Mac OS X
10.3.2.
Some letters are not displayed normally during
the cover page printing.
Mac OS cannot create the font during the cover page printing.
The English alphabet and numbers are displayed normally on the
cover page.
When printing a document in Mac OS with
Acrobat Reader 6.0 or higher, colors print
incorrectly.
Make sure that the resolution setting in your machine driver
matches the one in Acrobat® Reader®.
Refer to Macintosh User’s Guide that came with your computer for further information on Macintosh error
messages.
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Glossary
The following glossary helps you get familiar with the product by understanding the terminologies commonly used
with printing as well as mentioned in this user’s guide.
802.11
802.11 is a set of standards for wireless local area network (WLAN) communication, developed by the IEEE
LAN/MAN Standards Committee (IEEE 802).
802.11b/g
802.11b/g can share the same hardware and use the 2.4 GHz band. 802.11b supports bandwidth up to 11 Mbps;
802.11g up to 54 Mbps. 802.11b/g devices may occasionally suffer interference from microwave ovens, cordless
telephones, and Bluetooth devices.
Access point
Access Point or Wireless Access Point (AP or WAP) is a device that connects wireless communication devices
together on wireless local area networks (WLAN), and acts as a central transmitter and receiver of WLAN radio
signals.
ADF
An Automatic Document Feeder (ADF) is a mechanism that will automatically feed an original sheet of paper so
that the machine can scan some amount of the paper at once.
AppleTalk
AppleTalk is a proprietary suite of protocols developed by Apple, Inc for computer networking. It was included in
the original Macintosh (1984) and is now deprecated by Apple in favor of TCP/IP networking.
BIT Depth
A computer graphics term describing the number of bits used to represent the color of a single pixel in a
bitmapped image. Higher color depth gives a broader range of distinct colors. As the number of bits increases, the
number of possible colors becomes impractically large for a color map. 1-bit color is commonly called as
monochrome or black and white.
BMP
A bitmapped graphics format used internally by the Microsoft Windows graphics subsystem (GDI), and used
commonly as a simple graphics file format on that platform.
BOOTP
Bootstrap Protocol. A network protocol used by a network client to obtain its IP address automatically. This is
usually done in the bootstrap process of computers or operating systems running on them. The BOOTP servers
assign the IP address from a pool of addresses to each client. BOOTP enables 'diskless workstation' computers to
obtain an IP address prior to loading any advanced operating system.
CCD
Charge Coupled Device (CCD) is a hardware which enables the scan job. CCD Locking mechanism is also used to
hold the CCD module to prevent any damage when you move the machine.
Collation
Collation is a process of printing a multiple-copy job in sets. When collation is selected, the device prints an entire
set before printing additional copies.
Control Panel
A control panel is a flat, typically vertical, area where control or monitoring instruments are displayed. They are
typically found in front of the machine.
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Coverage
It is the printing term used for a toner usage measurement on printing. For example, 5% coverage means that an
A4 sided paper has about 5% image or text on it. So, if the paper or original has complicated images or lots of
text on it, the coverage will be higher and at the same time, a toner usage will be as much as the coverage.
CSV
Comma Separated Values (CSV). A type of file format, CSV is used to exchange data between disparate
applications. The file format, as it is used in Microsoft Excel, has become a pseudo standard throughout the
industry, even among non-Microsoft platforms.
DADF
A Duplex Automatic Document Feeder (DADF) is a mechanism that will automatically feed and flip over an original
sheet of paper so that the machine can scan on both sides of the paper.
Default
The value or setting that is in effect when taking a printer out of its box state, reset, or initialized.
DHCP
A Dynamic Host Configuration Protocol (DHCP) is a client-server networking protocol. A DHCP server provides
configuration parameters specific to the DHCP client host requesting, generally, information required by the client
host to participate on an IP network. DHCP also provides a mechanism for allocation of IP addresses to client
hosts.
DIMM
Dual Inline Memory Module (DIMM), a small circuit board that holds memory. DIMM stores all the data within the
machine like printing data, received fax data.
DNS
The Domain Name Server (DNS) is a system that stores information associated with domain names in a
distributed database on networks, such as the Internet.
Dot Matrix Printer
A dot matrix printer refers to a type of computer printer with a print head that runs back and forth on the page
and prints by impact, striking an ink-soaked cloth ribbon against the paper, much like a typewriter.
DPI
Dots Per Inch (DPI) is a measurement of resolution that is used for scanning and printing. Generally, higher DPI
results in a higher resolution, more visible detail in the image, and a larger file size.
DRPD
Distinctive Ring Pattern Detection. Distinctive Ring is a telephone company service which enables a user to use a
single telephone line to answer several different telephone numbers.
Duplex
A mechanism that will automatically flip over a sheet of paper so that the machine can print (or scan) on both
sides of the paper. A printer equipped with a Duplex can print double-sided of paper.
Duty Cycle
Duty cycle is the page quantity which does not affect printer performance for a month. Generally the printer has
the lifespan limitation such as pages per year. The lifespan means the average capacity of print-outs, usually
within the warranty period. For example, if the duty cycle is 48,000 pages per month assuming 20 working days,
a printer limits 2,400 pages a day.
ECM
Error Correction Mode (ECM) is an optional transmission mode built into Class 1 fax machines or fax modems. It
automatically detects and corrects errors in the fax transmission process that are sometimes caused by telephone
line noise.
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Emulation
Emulation is a technique of one machine obtaining the same results as another.
An emulator duplicates the functions of one system with a different system, so that the second system behaves
like the first system. Emulation focuses on exact reproduction of external behavior, which is in contrast to
simulation, which concerns an abstract model of the system being simulated, often considering its internal state.
Ethernet
Ethernet is a frame-based computer networking technology for local area networks (LANs). It defines wiring and
signaling for the physical layer, and frame formats and protocols for the media access control (MAC)/data link
layer of the OSI model. Ethernet is mostly standardized as IEEE 802.3. It has become the most widespread LAN
technology in use.
EtherTalk
A suite of protocols developed by Apple Computer for computer networking. It was included in the original
Macintosh (1984) and is now deprecated by Apple in favor of TCP/IP networking.
FDI
Foreign Device Interface (FDI) is a card installed inside the machine to allow a third party device such as a coin
operated device or a card reader, enabling the pay-for-print service on your machine.
FTP
A File Transfer Protocol (FTP) is a commonly used protocol for exchanging files over any network that supports the
TCP/IP protocol (such as the Internet or an intranet).
Fuser Unit
The part of a laser printer that melts the toner onto the print media. It consists of a hot roller and a back-up
roller. After toner is transferred onto the paper, the fuser unit applies heat and pressure to ensure that the toner
stays on the paper permanently, which is why paper is warm when it comes out of a laser printer.
Gateway
A connection between computer networks, or between a computer network and a telephone line. It is very
popular, as it is a computer or a network that allows access to another computer or network.
Grayscale
Shades of gray that represent light and dark portions of an image when color images are converted to grayscale;
colors are represented by various shades of gray.
Halftone
An image type that simulates grayscale by varying the number of dots. Highly colored areas consist of a large
number of dots, while lighter areas consist of a smaller number of dots.
HDD
Hard Disk Drive (HDD), commonly referred to as a hard drive or hard disk, is a non-volatile storage device which
stores digitally-encoded data on rapidly rotating platters with magnetic surfaces.
IEEE
The Institute of Electrical and Electronics Engineers (IEEE) is an international non-profit, professional organization
for the advancement of technology related to electricity.
IEEE 1284
The 1284 parallel port standard was developed by the Institute of Electrical and Electronics Engineers (IEEE). The
term "1284-B" refers to a specific connector type on the end of the parallel cable that attaches to the peripheral
(for example, a printer).
Intranet
A private network that uses Internet Protocols, network connectivity, and possibly the public telecommunication
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system to securely share part of an organization's information or operations with its employees. Sometimes the
term refers only to the most visible service, the internal website.
IP address
An Internet Protocol (IP) address is a unique number that devices use in order to identify and communicate with
each other on a network utilizing the Internet Protocol standard.
IPM
The Images Per Minute (IPM) is a way of measuring the speed of a printer. An IPM rate indicates the number of
single-sided sheets a printer can complete within one minute.
IPP
The Internet Printing Protocol (IPP) defines a standard protocol for printing as well as managing print jobs, media
size, resolution, and so forth. IPP can be used locally or over the Internet to hundreds of printers, and also
supports access control, authentication, and encryption, making it a much more capable and secure printing
solution than older ones.
IPX/SPX
IPX/SPX stands for Internet Packet Exchange/Sequenced Packet Exchange. It is a networking protocol used by the
Novell NetWare operating systems. IPX and SPX both provide connection services similar to TCP/IP, with the IPX
protocol having similarities to IP, and SPX having similarities to TCP. IPX/SPX was primarily designed for local area
networks (LANs), and is a very efficient protocol for this purpose (typically its performance exceeds that of TCP/IP
on a LAN).
ISO
The International Organization for Standardization (ISO) is an international standard-setting body composed of
representatives from national standards bodies. It produces world-wide industrial and commercial standards.
ITU-T
The International Telecommunication Union is an international organization established to standardize and
regulate international radio and telecommunications. Its main tasks include standardization, allocation of the radio
spectrum, and organizing interconnection arrangements between different countries to allow international phone
calls. A -T out of ITU-T indicates telecommunication.
ITU-T No. 1 chart
Standardized test chart published by ITU-T for document facsimile transmissions.
JBIG
Joint Bi-level Image Experts Group (JBIG) is an image compression standard with no loss of accuracy or quality,
which was designed for compression of binary images, particularly for faxes, but can also be used on other
images.
JPEG
Joint Photographic Experts Group (JPEG) is a most commonly used standard method of lossy compression for
photographic images. It is the format used for storing and transmitting photographs on the World Wide Web.
LDAP
The Lightweight Directory Access Protocol (LDAP) is a networking protocol for querying and modifying directory
services running over TCP/IP.
LED
A Light-Emitting Diode (LED) is a semiconductor device that indicates the status of a machine.
MAC address
Media Access Control (MAC) address is a unique identifier associated with a network adapter. MAC address is a
unique 48-bit identifier usually written as 12 hexadecimal characters grouped in pairs (e. g., 00-00-0c-34-114e). This address is usually hard-coded into a Network Interface Card (NIC) by its manufacturer, and used as an
aid for routers trying to locate machines on large networks.
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MFP
Multi Function Peripheral (MFP) is an office machine that includes the following functionality in one physical body,
so as to have a printer, a copier, a fax, a scanner and etc.
MH
Modified Huffman (MH) is a compression method for decreasing the amount of data that needs to be transmitted
between the fax machines to transfer the image recommended by ITU-T T.4. MH is a codebook-based run-length
encoding scheme optimized to efficiently compress white space. As most faxes consist mostly of white space, this
minimizes the transmission time of most faxes.
MMR
Modified Modified READ (MMR) is a compression method recommended by ITU-T T.6.
Modem
A device that modulates a carrier signal to encode digital information, and also demodulates such a carrier signal
to decode transmitted information.
MR
Modified Read (MR) is a compression method recommended by ITU-T T.4. MR encodes the first scanned line using
MH. The next line is compared to the first, the differences determined, and then the differences are encoded and
transmitted.
NetWare
A network operating system developed by Novell, Inc. It initially used cooperative multitasking to run various
services on a PC, and the network protocols were based on the archetypal Xerox XNS stack. Today NetWare
supports TCP/IP as well as IPX/SPX.
OPC
Organic Photo Conductor (OPC) is a mechanism that makes a virtual image for print using a laser beam emitted
from a laser printer, and it is usually green or gray colored and a cylinder shaped.
An exposing unit of a drum is slowly worn away by its usage of the printer, and it should be replaced
appropriately since it gets scratches from grits of a paper.
Originals
The first example of something, such as a document, photograph or text, etc, which is copied, reproduced or
translated to produce others, but which is not itself copied or derived from something else.
OSI
Open Systems Interconnection (OSI) is a model developed by the International Organization for Standardization
(ISO) for communications. OSI offers a standard, modular approach to network design that divides the required
set of complex functions into manageable, self-contained, functional layers. The layers are, from top to bottom,
Application, Presentation, Session, Transport, Network, Data Link and Physical.
PABX
A private automatic branch exchange (PABX) is an automatic telephone switching system within a private
enterprise.
PCL
Printer Command Language (PCL) is a Page Description Language (PDL) developed by HP as a printer protocol
and has become an industry standard. Originally developed for early inkjet printers, PCL has been released in
varying levels for thermal, matrix printer, and page printers.
PDF
Portable Document Format (PDF) is a proprietary file format developed by Adobe Systems for representing two
dimensional documents in a device independent and resolution independent format.
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PostScript
PostScript (PS) is a page description language and programming language used primarily in the electronic and
desktop publishing areas. - that is run in an interpreter to generate an image.
Printer Driver
A program used to send commands and transfer data from the computer to the printer.
Print Media
The media like paper, envelopes, labels, and transparencies which can be used on a printer, a scanner, a fax or, a
copier.
PPM
Pages Per Minute (PPM) is a method of measurement for determining how fast a printer works, i.e. the number of
pages a printer can produce in one minute.
PRN file
An interface for a device driver, this allows software to interact with the device driver using standard input/output
system calls, simplifying many tasks.
Protocol
A convention or standard that controls or enables the connection, communication, and data transfer between two
computing endpoints.
PS
See PostScript.
PSTN
The Public-Switched Telephone Network (PSTN) is the network of the world's public circuit-switched telephone
networks which, on industrial premises, is usually routed through the switchboard.
RADIUS
Remote Authentication Dial In User Service (RADIUS) is a protocol for remote user authentication and accounting.
RADIUS enables centralized management of authentication data such as usernames and passwords using an AAA
(authentication, authorization, and accounting) concept to manage network access.
Resolution
The sharpness of an image, measured in Dots Per Inch (DPI). The higher the dpi, the greater the resolution.
SMB
Server Message Block (SMB) is a network protocol mainly applied to share files, printers, serial ports, and
miscellaneous communications between nodes on a network. It also provides an authenticated Inter-process
communication mechanism.
SMTP
Simple Mail Transfer Protocol (SMTP) is the standard for e-mail transmissions across the Internet. SMTP is a
relatively simple, text-based protocol, where one or more recipients of a message are specified, and then the
message text is transferred. It is a client-server protocol, where the client transmits an email message to the
server.
SSID
Service Set Identifier (SSID) is a name of a wireless local area network (WLAN). All wireless devices in a WLAN
use the same SSID in order to communicate with each other. The SSIDs are case-sensitive and have a maximum
length of 32 characters.
Subnet Mask
The subnet mask is used in conjunction with the network address to determine which part of the address is the
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network address and which part is the host address.
TCP/IP
The Transmission Control Protocol (TCP) and the Internet Protocol (IP); the set of communications protocols that
implement the protocol stack on which the Internet and most commercial networks run.
TCR
Transmission Confirmation Report (TCR) provides details of each transmission such as job status, transmission
result and number of pages sent. This report can be set to print after each job or only after failed transmissions.
TIFF
Tagged Image File Format (TIFF) is a variable-resolution bitmapped image format. TIFF describes image data that
typically come from scanners. TIFF images make use of tags, keywords defining the characteristics of the image
that is included in the file. This flexible and platform-independent format can be used for pictures that have been
made by various image processing applications.
Toner Cartridge
A container for the toner.
Toner
Toner is a powder used in laser printers and photocopiers, which forms the text and images on the printed paper.
Toner can be melted by the heat of the fuser, causing it to bind to the fibers in the paper.
TWAIN
An industry standard for scanners and scanner software. By using a TWAIN-compliant scanner with a TWAINcompliant software program, a scan can be initiated from within the program.; an image capture API for Microsoft
Windows and Apple Macintosh operating systems.
UNC Path
Uniform Naming Convention (UNC) is a standard way to access network shares in Windows NT and other Microsoft
products. The format of a UNC path is: \\<servername>\<sharename>\<Additional directory>
URL
Uniform Resource Locator (URL) is the global address of documents and resources on the Internet. The first part
of the address indicates what protocol to use, the second part specifies the IP address or the domain name where
the resource is located.
USB
Universal Serial Bus (USB) is a standard that was developed by the USB Implementers Forum, Inc., to connect
computers and peripherals. Unlike the parallel port, USB is designed to concurrently connect a single computer
USB port to multiple peripherals.
Watermark
A watermark is a recognizable background image or patter that is lighter than the printed text.
WEP
Wired Equivalent Privacy (WEP) is a security protocol specified in IEEE 802.11 to provide the same level of
security as that of a wired LAN. WEP provides security by encrypting data over radio so that it is protected as it is
transmitted from one end point to another.
WIA
Windows Imaging Architecture (WIA) is an imaging architecture that was originally introduced in Windows XP. A
scan can be initiated from within these operating systems by using a WIA-compliant scanner.
WPA
Wi-Fi Protected Access (WPA) is a class of systems to secure wireless (Wi-Fi) computer networks, which was
created to improve upon the security features of WEP.
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WPA-PSK
WPA-PSK (WPA Pre-Shared Key) is special mode of WPA for small business or home users. A shared key, or
password, is configured in the wireless access point (WAP) and any wireless laptop or desktop devices. WPA-PSK
generates a unique key for each session between a wireless client and the associated WAP for more advanced
security.
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Printing
This chapter explains common printing tasks.
This chapter includes:
Printer driver features
Basic printing
Opening printing preferences
Using help
Using special print features
Changing the default print settings
Setting your machine as a default machine
Printing to a file (PRN)
Macintosh printing
Linux printing
The procedures in this chapter are mainly based on Windows XP.
Printer driver features
Your printer drivers support the following standard features:
Paper orientation, size, source, and media type selection
Number of copies
In addition, you can use various special printing features. The following table shows a general overview of features
supported by your printer drivers:
Printer driver
Feature
Windows
Machine quality option
●
Booklet printing
●
Poster printing
●
Multiple pages per sheet
●
Fit to page printing
●
Reduce and enlarge printing
●
Different source for first page
●
Watermark
●
Overlay
●
Double-sided printing (manual)
●
(●: supported, Blank: not supported)
Basic printing
Your machine allows you to print from various Windows, Macintosh, or Linux applications. The exact steps for printing
a document may vary depending on the application you use.
Your Printing Preferences window that appears in this user’s guide may differ depending on the machine in
use. However, the composition of the Printing Preferences window is similar. Check the operating
system(s) that are compatible with your machine. Refer to the OS compatibility section of Printer
Specifications (See System requirements).
When you select an option in Printing Preferences, you may see a warning mark (
or
). An
exclamation mark (
) means you can select that certain option but it is not recommended, and a X mark (
) means you cannot select that option due to the machine’s setting or environment.
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The following procedure describes the general steps required for printing from various Windows applications.
Macintosh basic printing (See Macintosh printing).
Linux basic printing (See Linux printing).
The following Printing Preferences window is for Notepad in Windows XP. Your Printing Preferences window may
differ, depending on your operating system or the application you are using.
1. Open the document you want to print.
2. Select Print from the File menu. The Print window appears.
3. Select your machine from the Select Printer list.
The basic print settings including the number of copies and print range are selected within the Print window.
To take advantage of the printer features provided by your printer driver, click Properties or Preferences
in the application’s Print window to change the print setting (See Opening printing preferences).
4. To start the print job, click OK or Print in the Print window.
Canceling a print job
If the print job is waiting in a print queue or print spooler, cancel the job as follows:
1. Click the Windows Start menu.
2. For Windows 2000, select Settings > Printers.
For Windows XP/Server 2003, select Printer and Faxes.
For Windows Server 2008/Vista, select Control Panel > Hardware and Sound > Printers.
For Windows 7, select Control Panel > Hardware and Sound > Devices and Printers.
For Windows Server 2008 R2, select Control Panel > Hardware > Devices and Printers.
3. For Windows 2000, XP, Server 2003, Vista, or Server 2008, double-click your machine.
For Windows 7 or Windows Server 2008 R2, right click your printer icon > context menus > See what’s
printing.
If See what’s printing item has ► mark, you can select other printer drivers connected with selected
printer.
4. From the Document menu, select Cancel.
You can also access this window by simply double-clicking the machine icon (
You can also cancel the current job by pressing Stop/Clear (
) in the Windows task bar.
) on the control panel.
Opening printing preferences
You can preview the settings you selected on the upper right of the Printing Preferences.
1. Open the document you want to print.
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2. Select Print from the file menu. The Print window appears.
3. Select your machine from the Select Printer.
4. Click Properties or Preferences.
Using a favorite setting
The Presets option, which is visible on each preferences tab except for Dell tab, allows you to save the current
preferences settings for future use.
To save a Presets item:
1. Change the settings as needed on each tab.
2. Enter a name for the item in the Presets input box.
3. Click Add. When you save Presets, all current driver settings are saved.
If you click Add, the Add button changes to Update button. Select more options and click Update, settings will be
added to the Presets you made.
To use a saved setting, select it from the Presets drop down list. The machine is now set to print according to the
setting you selected.
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To delete saved setting, select it from the Presets drop down list and click Delete.
You can also restore the printer driver’s default settings by selecting Default Preset from the Presets drop down
list.
Using help
Click the question mark from the upper-right corner of the window and click on any option you want to know about.
Then a pop up window appears with information about that option's feature which is provided from the driver.
If you want to search information via a keyword, click the Dell tab in the Printing Preferences window, and enter a
keyword in the input line of the Help option. To get information about supplies, driver update or registration and so
on, click appropriate buttons.
Using special print features
Special print features include:
Printing multiple pages on one sheet of paper.
Printing posters.
Printing booklets (Manual).
Printing on both sides of paper (Manual).
Change percentage of your document.
Fitting your document to a selected paper size.
Using watermarks.
Using overlay.
Advanced Options.
Printing multiple pages on one sheet of paper
You can select the number of pages to print on a single sheet of paper. To print more than one page per sheet, the
pages will be reduced in size and arranged in the order you specify. You can print up to 16 pages on one sheet.
1. To change the print settings from your software application, access Printing Preferences (See Opening
printing preferences).
2. Click the Basic tab, select Multiple Pages per Side in the Type drop-down list.
3. Select the number of pages you want to print per sheet (2, 4, 6, 9, or 16) in the Pages per Side drop-down
list.
4. Select the page order from the Page Order drop-down list, if necessary.
5. Check Print Page Border to print a border around each page on the sheet.
6. Click the Paper tab, select the Size, Source, and Type.
7. Click OK or Print until you exit the Print window.
Printing posters
This feature allows you to print a single-page document onto 4, 9, or 16 sheets of paper, for the purpose of pasting
the sheets together to form one poster-size document.
1. To change the print settings from your software application, access Printing Preferences (See Opening
printing preferences).
2. Click the Basic tab, select Poster Printing in the Type drop-down list.
3. Select the page layout you want.
Specification of the page layout:
Poster 2x2: Document will be enlarged and be divided into 4 pages.
Poster 3x3: Document will be enlarged and be divided into 9 pages.
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Poster 4x4: Document will be enlarged and be divided into 16 pages.
4. Select the Poster Overlap value. Specify Poster Overlap in millimeters or inches by selecting the radio
button on the upper right of Basic tab to make it easier to paste the sheets together.
5. Click the Paper tab, select the Size, Source, and Type.
6. Click OK or Print until you exit the Print window.
7. You can complete the poster by pasting the sheets together.
Printing booklets (Manual)
This feature prints your document on both sides of a paper and arranges the pages so that the paper can be folded
in half after printing to produce a booklet.
If you want to make a booklet, you need to print on Letter, Legal, A4, Us Folio, or Oficio sized print media.
1. To change the print settings from your software application, access the Printing Preferences (See Opening
printing preferences).
2. Click the Basic tab, select Booklet Printing from the Type drop-down list.
3. Click the Paper tab, select the Size, Source, and Type.
The Booklet Printing option is not available for all paper sizes. In order to find out the available paper
size for this feature, select the available paper size in the Size option on the Paper tab.
If you select an unavailable paper size, this option can be automatically canceled. Select only available
paper (paper without
or
mark).
4. Click OK or Print until you exit the Print window.
5. After printing, fold and staple the pages.
Printing on both sides of paper (Manual)
You can print on both sides of a paper; duplex. Before printing, decide how you want your document oriented. You
can use this feature with Letter, Legal, A4, US Folio, or Oficio sized paper (See Print media specifications ).
It is recommended not to print on both sides of a special media, such as labels, envelopes, or thick paper. It
may cause a paper jam or damage the machine.
1. To change the print settings from your software application, access Printing Preferences (See Opening
printing preferences).
2. Click the Advance tab.
3. From the Double-Sided Printing (Manual) section, select the binding option you want.
None
Long Edge: This option is the conventional layout used in bookbinding.
Short Edge: This option is the conventional layout used in calendars.
4. Click the Paper tab, select the Size, Source, and Type.
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5. Click OK or Print until you exit the Print window.
If your machine does not have a duplex unit, you should complete the printing job manually. The machine
prints every alternate page of the document first. After that, an instruction message appears on your
computer. Follow the on-screen instructions to complete the printing job.
Change percentage of your document
You can change the size of a document to appear larger or smaller on the printed page by typing in a percentage
you want.
1. To change the print settings from your software application, access Printing Preferences (See Opening
printing preferences).
2. Click the Paper tab.
3. Enter the scaling rate in the Percentage input box.
You can also click the up/down arrows to select the scaling rate.
4. Select the Size, Source, and Type in Paper Options.
5. Click OK or Print until you exit the Print window.
Fitting your document to a selected paper size
This printer feature allows you to scale your print job to any selected paper size regardless of the document size.
This can be useful when you want to check fine details on a small document.
1. To change the print settings from your software application, access Printing Preferences (See Opening
printing preferences).
2. Click the Paper tab.
3. Select the paper size you want from the Fit to page.
4. Select the Size, Source, and Type in Paper Options.
5. Click OK or Print until you exit the Print window.
Using watermarks
The watermark option allows you to print text over an existing document. For example, you use it when you want
to have large gray letters reading “DRAFT” or “CONFIDENTIAL” printed diagonally across the first page or all pages
of a document.
There are several predefined watermarks that come with the machine. They can be modified, or you can add new
ones to the list.
Using an existing watermark
1. To change the print settings from your software application, access Printing Preferences (See Opening
printing preferences).
2. Click the Advanced tab, and select the desired watermark from the Watermark drop-down list. You will
see the selected watermark in the preview image.
3. Click OK or Print until you exit the print window.
Creating a watermark
1. To change the print settings from your software application, access Printing Preferences (See Opening
printing preferences).
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2. From the Advanced tab, select Edit from the Watermark drop-down list. The Edit Watermarks window
appears.
3. Enter a text message in the Watermark Message box. You can enter up to 256 characters. The message
displays in the preview window.
When the First Page Only box is checked, the watermark prints on the first page only.
4. Select watermark options.
You can select the font name, style, size, and shade from the Font Attributes section, as well as set the
angle of the watermark from the Message Angle section.
5. Click Add to add a new watermark to the Current Watermarks list.
6. When you have finished editing, click OK or Print until you exit the Print window.
To stop printing the watermark, select None from the Watermark drop-down list.
Editing a watermark
1. To change the print settings from your software application, access Printing Preferences (See Opening
printing preferences).
2. Click the Advanced tab, select Edit from the Watermark drop-down list. The Edit Watermarks window
appears.
3. Select the watermark you want to edit from the Current Watermarks list and change the watermark
message and options.
4. Click Update to save the changes.
5. Click OK or Print until you exit the Print window.
Deleting a watermark
1. To change the print settings from your software application, access Printing Preferences (See Opening
printing preferences).
2. Click the Advanced tab, select Edit from the Watermark drop-down list. The Edit Watermarks window
appears.
3. Select the watermark you want to delete from the Current Watermarks list and click Delete.
4. Click OK or Print until you exit the Print window.
Using overlay
An overlay is text and/or images stored in the computer hard disk drive (HDD) as a special file format that can be
printed on any document. Overlays are often used to take the place of letterhead paper. Rather than using
preprinted letterhead, you can create an overlay containing exactly the same information that is currently on your
letterhead. To print a letter with your company’s letterhead, you do not need to load preprinted letterhead paper in
the machine just print the letterhead overlay on your document.
Creating a new page overlay
To use a page overlay, you must create a new page overlay containing your logo or image.
1. Create or open a document containing text or an image for use in a new page overlay. Position the items
exactly as you wish them to appear when printed as an overlay.
2. To save the document as an overlay, access Printing Preferences (See Opening printing preferences).
3. Click the Advanced tab, and select Edit from the Text drop-down list. Edit Overlay window appears.
4. In the Edit Overlay window, click Create.
5. In the Save As window, type a name of up to eight characters in the File name box. Select the destination
path, if necessary (The default is C:\Formover).
6. Click Save. The name appears on the Overlay List.
7. Click OK or Print until you exit the Print window.
8. The file is not printed. Instead, it is stored on your computer hard disk drive.
The overlay document size must be the same as the document you print with the overlay. Do not create an
overlay with a watermark.
Using a page overlay
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After an overlay has been created, it is ready to be printed with your document. To print an overlay with a
document:
1. Create or open the document you want to print.
2. To change the print settings from your software application, access Printing Preferences (See Opening
printing preferences).
3. Click the Advanced tab.
4. Select the desired overlay from the Text drop-down list.
5. If the overlay file you want does not appear in the Text drop-down list, select Edit from the list and click
Load. Select the overlay file you want to use.
If you have stored the overlay file you want to use in an external source, you can also load the file when
you access the Open window.
After you select the file, click Open. The file appears in the Overlay List box and is available for printing.
Select the overlay from the Overlay List box.
6. If necessary, check Confirm Page Overlay When Printing box. If this box is checked, a message window
appears each time you submit a document for printing, asking you to confirm your wish to print an overlay
on your document.
If this box is not checked and an overlay has been selected, the overlay automatically prints with your
document.
7. Click OK or Print until you exit the Print window.
The selected overlay prints on your document.
The resolution of the overlay document must be the same as that of the document you will print with the
overlay.
Deleting a page overlay
You can delete page overlays that you no longer use.
1. In the Printing Preferences window, click the Advanced tab.
2. Select Edit in the Overlay drop down list.
3. Select the overlay you want to delete from the Overlay List box.
4. Click Delete.
5. When a confirming message window appears, click Yes.
6. Click OK or Print until you exit the Print window.
Advanced Options
Use the following Graphics options to adjust the print quality for your specific printing needs.
If the option is grayed out or not shown, that option is not applicable with the printer language you are using.
1. To change the print settings from your software application, access Printing Preferences (See Opening
printing preferences).
2. Click the Graphics tab.
Refer to the online help for each option’s information provided from the Printing Preferences.
Font/Text: Select Darken Text to print texts darker than on a normal document. Use All Text Black to
prints solid black, regardless of the color it appears on the screen.
Graphic Controller: Fine Edge allows user to emphasize edges of texts and fine lines for improving
readability.
Toner Save: Selecting this option extends the life of your toner cartridge and reduces your cost per page
without a significant reduction in print quality.
On: Select this option to allow the printer to use less toner on each page.
Off: If you do not need to save toner when printing a document, select this option.
3. Click OK or Print until you exit the Print window.
Changing the default print settings
1. Click the Windows Start menu.
2. For Windows 2000, select Settings > Printers.
For Windows XP/Server 2003, select Printer and Faxes.
For Windows Server 2008/Vista, select Control Panel > Hardware and Sound > Printers.
For Windows 7, select Control Panel > Hardware and Sound > Devices and Printers.
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For Windows Server 2008 R2, select Control Panel > Hardware > Devices and Printers.
3. Right-click your machine.
4. For Windows XP/Server 2003/Server 2008/Vista, press Printing Preferences.
For Windows 7 and Windows Server 2008 R2, from context menus, select the Printing preferences.
If Printing preferences item has ► mark, you can select other printer drivers connected with selected
printer.
5. Change the settings on each tab.
6. Click OK.
If you want to change the settings for each print job, change it in Printing Preferences.
Setting your machine as a default machine
1. Click the Windows Start menu.
2. For Windows 2000, select Settings > Printers.
For Windows XP/Server 2003, select Printer and Faxes.
For Windows Server 2008/Vista, select Control Panel > Hardware and Sound > Printers.
For Windows 7, select Control Panel > Hardware and Sound > Devices and Printers.
For Windows Server 2008 R2, select Control Panel > Hardware > Devices and Printers.
3. Select your machine.
4. Right-click your machine and select Set as Default Printer.
For Windows 7 and Windows Server 2008 R2, if Set as default printer item has ► mark, you can select
other printer drivers connected with selected printer.
Printing to a file (PRN)
You will sometimes need to save the print data as a file.
To create a file:
1. Check the Print to file box at the Print window.
2. Click Print.
3. Type in the destination path and the file name, and then click OK. For example c:\Temp\file name.
If you type in only the file name, the file is automatically saved in My Documents. The saved folder may
differ, depending on your operating system.
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Macintosh printing
This section explains how to print using Macintosh. You need to set the print environment before printing.
USB connected (See Macintosh).
Printing a document
When you print with a Macintosh, you need to check the printer driver setting in each application you use. Follow
the steps below to print from a Macintosh:
1. Open the document you want to print.
2. Open the File menu and click Page Setup.
3. Choose your paper size, orientation, scaling, other options, and make sure that your machine is selected. Click
OK.
4. Open the File menu and click Print.
5. Choose the number of copies you want and indicate which pages you want to print.
6. Click Print.
Changing printer settings
You can use advanced printing features provided by your machine.
Open an application and select Print from the File menu. The machine name, which appears in the printer
properties pane may differ depending on the machine in use. Except for the name, the composition of the printer
properties pane is similar to the following.
The setting options may differ depending on printers and Mac OS version.
The following pane may differ, depending on your operating system or the application you are using.
The following pane is the first pane you will see when you open the printer properties pane. Select other advanced
features from the drop down list.
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Layout
The Layout tab provides options to adjust how the document appears on the printed page. You can print
multiple pages on one sheet of paper. Select Layout from the drop-down list under Orientation to access the
following features.
Pages per Sheet: This option determines how many pages to be printed on one page (See Printing
multiple pages on one sheet of paper).
Layout Direction: This option allows you to select the printing direction on a page similar to the examples
on UI.
Border: This option allows you to print a border around each page on the sheet.
Reverse Page Orientation: This option allows you to rotate paper 180 degrees.
Graphics
The Graphics tab provides options for selecting Resolution. Select Graphics from the drop-down list under
Orientation to access the graphic features.
Resolution (Quality): This option allows you to select the printing resolution. The higher the setting, the
sharper the clarity of printed characters and graphics. The higher setting also may increase the time it
takes to print a document.
Paper
Set Paper Type to correspond to the paper loaded in the tray from which you want to print. This will let you
get the best quality printout. If you load a different type of print material, select the corresponding paper type.
Printer Settings
Printer Settings tab provides Toner Save Mode options. Select Printer Settings from the drop-down list
under Orientation to access the following features:
Toner Save Mode: Selecting this option extends the life of your toner cartridge and reduces your cost per
page without a significant reduction in print quality.
On: Select this option to allow the printer to use less toner on each page.
Off: If you do not need to save toner when printing a document, select this option.
Printing multiple pages on one sheet of paper
You can print more than one page on a single sheet of paper. This feature provides a cost-effective way to print
draft pages.
1. Open an application, and select Print from the File menu.
2. Select Layout from the drop-down list under Orientation. In the Pages per Sheet drop-down list, select the
number of pages you want to print on one sheet of paper.
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3. Select the other options you want to use.
4. Click Print, then the machine prints the selected number of pages you want to print on one sheet of paper.
Linux printing
Printing from applications
There are a lot of Linux applications that allow you to print using Common UNIX Printing System (CUPS). You can
print on your machine from any such application.
1. Open an application, and select Print from the File menu.
2. Select Print directly using lpr.
3. In the LPR GUI window, select the model name of your machine from the printer list and click Properties.
4. Change the print job properties using the following four tabs displayed at the top of the window.
General: This option allows you to change the paper size, the paper type, and the orientation of the
documents. It enables the duplex feature, adds start and end banners, and changes the number of pages
per sheet.
Text: This option allows you to specify the page margins and set the text options, such as spacing or
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columns.
Graphics: This option allows you to set image options that are used when printing image files, such as
color options, image size, or image position.
Advanced: This option allows you to set the print resolution, paper, source and special print features.
If an option is grayed out, it means that the grayed out option is not supported.
5. Click Apply to apply the changes and close the Properties window.
6. Click OK in the LPR GUI window to start printing.
7. The Printing window appears, allowing you to monitor the status of your print job.
To abort the current job, click Cancel.
Printing files
You can print many different types of files on your machine using the standard CUPS way, directly from the
command line interface. The CUPS lpr utility allows you to do that. But the drivers package replaces the standard
lpr tool by a much more user-friendly LPR GUI program.
To print any document file:
1. Type lpr <file_name> from the Linux shell command line and press Enter. The LPR GUI window appears.
When you type only lpr and press Enter, the Select file(s) to print window appears first. Just select any files
you want to print and click Open.
2. In the LPR GUI window, select your machine from the list, and change the print job properties.
3. Click OK to start printing.
Configuring Printer Properties
Using the Printer Properties window provided by the Printers configuration, you can change the various
properties for your machine as a printer.
1. Open the Unified Driver Configurator.
If necessary, switch to Printers configuration.
2. Select your machine on the available printers list and click Properties.
3. The Printer Properties window opens.
The following five tabs display at the top of the window:
General: This option allows you to change the printer location and name. The name entered in this tab
displays on the printer list in Printers configuration.
Connection: This option allows you to view or select another port. If you change the machine port from
USB to parallel or vice versa while in use, you must re-configure the machine port in this tab.
Driver: This option allows you to view or select another machine driver. By clicking Options, you can set
the default device options.
Jobs: This option shows the list of print jobs. Click Cancel job to cancel the selected job and select the
Show completed jobs check box to see previous jobs on the job list.
Classes: This option shows the class that your machine is in. Click Add to Class to add your machine to
a specific class or click Remove from Class to remove the machine from the selected class.
4. Click OK to apply the changes and close the Printer Properties window.
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Media and tray
This chapter provides information on how to load originals and print media into your machine.
This chapter includes:
Preparing originals
Loading originals
Selecting print media
Changing the tray size
Loading paper in the tray
Printing on special media
Setting the paper size and type
Using the output support
Preparing originals
Do not load paper smaller than 142 x 148 mm (5.6 x 5.8 inches) or larger than 216 x 356 mm (8.5 x 14 inches).
Do not attempt to load the following types of paper, in order to prevent paper jam, low print quality, and
machine damage.
Carbon-paper or carbon-backed paper
Coated paper
Onion skin or thin paper
Wrinkled or creased paper
Curled or rolled paper
Torn paper
Remove all staples and paper clips before loading.
Make sure any glue, ink, or correction fluid on the paper is completely dry before loading.
Do not load originals that include different sizes or weights of paper.
Do not load booklets, pamphlets, transparencies, or documents with other unusual characteristics.
Loading originals
You can use the scanner glass to load an original for copying and scanning.
1. Lift and open the scanner lid.
2. Place the original face down on the scanner glass. And align it with the registration guide at the top left corner of
the glass.
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3. Close the scanner lid.
Leaving the scanner lid open while copying may affect copy quality and toner consumption.
Dust on the scanner glass may cause black spots on the printout. Always keep it clean (See Cleaning
the scan unit).
If you are copying a page from a book or magazine, lift the scanner lid until its hinges are caught by
the stopper and then close the lid. If the book or magazine is thicker than 30 mm, start copying with
the lid open.
Be careful not to damage the scanner glass. You may get hurt.
Do not put your hands on the scanner unit while closing the scanner lid. The scanner lid may fall on
your hands and cause injury.
Do not look the light from inside of the scanner while copying or scanning. It is harmful to eyes.
Selecting print media
You can print on a variety of print media, such as plain paper, envelopes, labels, and transparencies. Always use print
media that meet the guidelines for use with your machine.
Guidelines to select the print media
Print media that does not meet the guidelines outlined in this user’s guide may cause the following problems:
Poor print quality
Increased paper jams
Premature wear on the machine.
Properties, such as weight, composition, grain, and moisture content, are important factors that affect the
machine’s performance and the output quality. When you choose print materials, consider the following:
The type, size, and weight of the print media for your machine are described in print media specifications (See
Print media specifications ).
Desired outcome: The print media you choose should be appropriate for your project.
Brightness: Some print media are whiter than others and produce sharper, more vibrant images.
Surface smoothness: The smoothness of the print media affects how crisp the printing looks on the paper.
Some print media may meet all of the guidelines in this section and still not produce satisfactory results.
This may be the result of improper handling, unacceptable temperature and humidity levels, or other
variables over which cannot be controlled.
Before purchasing large quantities of print media, ensure that it meets the requirements specified in this
user’s guide.
Using print media that does not meet these specifications may cause problems, requiring repairs. Such repairs
are not covered by the warranty or service agreements.
The amount of paper put into the tray may differ according to media type used (See Print media specifications
).
Media sizes supported in each mode
Mode
Size
Copy mode Letter, A4, Legal, Oficio, Folio, Executive, ISO B5, JIS B5, A5, A6
Source
tray 1
manual tray
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Print mode All sizes supported by the machine.
tray 1
manual tray
Changing the tray size
The tray is preset to Letter or A4 size, depending on your country. To change the size, you need to adjust the paper
guides.
1. Support guide
2. Paper length guide
3. Guide lock
4. Paper width guide
1. With one hand press and hold the guide lock, and with the other hand, hold the paper length guide and support
guide together. Slide the paper length guide and support guide to locate them in the correct paper size slot.
2. Flex or fan the edge of the paper stack to separate the pages before loading papers. Insert the paper into the
tray.
3. After inserting paper into the tray, adjust the support guide so that it lightly touches the paper stack.
4. Squeeze the paper width guides and slide them to the desired paper size marked at the bottom of the tray.
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Do not push the paper width guide too far causing the media to warp.
If you do not adjust the paper width guide, it may cause paper jams.
Do not use paper with more than 6 mm curl.
Loading paper in the tray
Tray 1
1. Pull out the paper tray. And adjust the tray size to the media size you are loading (See Changing the tray
size).
2. Flex or fan the edge of the paper stack to separate the pages before loading paper.
3. And place paper with the side you want to print facing down.
4. Insert the tray back into the machine.
5. When you print a document, set the paper type and size for the tray.
For information about setting the paper type and size (See Setting the default tray and paper).
If you experience problems with paper feeding, check whether the paper meets the media specification.
Then try placing one sheet at a time in the manual tray (See Print media specifications ).
Manual tray
The manual tray can hold special sizes and types of print material, such as postcards, note cards, and envelopes. It
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is useful for single page printing on letterhead or colored paper.
Tips on using the manual tray
If you select Manual Feeder for Source from your software application, you need to press OK each time
you print a page and load only one type, size and weight of print media at a time in the manual tray.
To prevent paper jams, do not add paper while printing when there is still paper in the manual tray. This
also applies to other types of print media.
Print media should be loaded face up with the top edge going into the manual tray first and be placed in the
center of the tray.
Always load the specified print media only to avoid paper jams and print quality problems (See Print media
specifications ).
Flatten any curl on postcards, envelopes, and labels before loading them into the manual tray.
1. Load the paper in the manual tray.
Do not force the paper beyond the surface with
mark when loading.
When printing the special media, you must follow the loading guideline (See Printing on special
media).
When papers overlap when printing using manual tray, open tray 1 and remove overlapping
papers then try printing again.
When paper does not feed well while printing, push the paper in manually until it starts feeding
automatically.
2. Squeeze the manual tray paper width guides and adjust them to the width of the paper. Do not force them
too much, or the paper will bent resulting in a paper jam or skew.
3. To print in application, open an application and start the print menu.
4. Open Printing Preferences (See Opening printing preferences).
5. Press the Paper tab in Printing Preferences, and select an appropriate paper type.
For example, if you want to use a label, set the paper type to Label.
6. Select Manual Feeder in paper source, then press OK.
7. Start printing in application.
If you are printing multiple pages, load the next sheet after the first page prints out, and press the OK.
Repeat this step for every page to be printed.
Printing on special media
The table below shows the available special media for each tray.
When using special media, feed one paper at a time. Check the maximum input number of media for each tray
(See Print media specifications ).
Types
Tray 1 Manual tray
Plain
●
●
Thick
●
●
Thin
●
●
Bond
●
Color
●
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CardStock
●
Labels
●
Transparency
●
Envelope
●
Preprinted
●
Cotton
●
Recycled
●
●
Archive
●
●
(●: supported, Blank: not supported)
The media types are shown in the Printing Preferences. This paper type option allows you to set the type of paper
to be loaded in the tray. This setting appears in the list, so that you can select it. This will let you get the best quality
printout. If not, the desired print quality may not be achieved.
Plain: Normal plain paper. Select this type if your machine is monochrome and printing on the 60 to 90 g/m 2 (16
to 24 lb).
Thick: 90 to 105 g/m 2 (24 to 28 lb) thick paper.
Thin: 60 to 70 g/m 2 (16 to 19 lb) thin paper.
Bond: 105 to 120 g/m 2 (28 to 32 lb) bond.
Color: 75 to 90 g/m 2 (20 to 24 lb) color-backgrounded paper.
CardStock: 90 to 163 g/m 2 (24 to 43 lb) cardstock.
Labels: 120 to 150 g/m 2 (32 to 40 lb) labels.
Transparency: 138 to 146 g/m 2 (37 to 39 lb) transparency paper.
Envelope: 75 to 90 g/m 2 (20 to 24 lb) envelope.
Preprinted: 75 to 90 g/m 2 (20 to 24 lb) preprinted/letterhead paper.
Cotton: 75 to 90 g/m 2 (20 to 24 lb) cotton paper.
Recycled: 75 to 90 g/m 2 (20 to 24 lb) recycled paper.
When you use recycled paper, printouts might be wrinkled.
Archive: 70 to 90 g/m 2 (19 to 24 lb). If you need to keep the print-out for a long period time, such as archives,
select this option.
Envelope
Successful printing on envelopes depends upon the quality of the envelopes.
To print an envelope, insert the envelope in the center of the manual tray, with the stamp area entering the
machine first and keeping the stamp on the left.
If envelopes are printed out with wrinkles, crease or black bold lines, open the rear cover and pull down the
pressure lever and try printing again. Keep the rear cover opened during printing.
1. Pressure lever
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When selecting envelopes, consider the following factors:
Weight: The weight of the envelope paper should not exceed 90 g/m 2 otherwise, jam may occur.
Construction: Prior to printing, envelopes should lie flat with less than 6 mm curl, and should not contain
air.
Condition: Envelopes should not be wrinkled, nicked, nor damaged.
Temperature: Use envelopes that are compatible with the heat and pressure of the machine during
operation.
Use only well-constructed envelopes with sharp-and well-creased folds.
Do not use stamped envelopes.
Do not use envelopes with clasps, snaps, windows, coated lining, self-adhesive seals, or other synthetic
materials.
Do not use damaged or poorly made envelopes.
Be sure the seam at both ends of the envelope extends all the way to the corner of the envelope.
1. Acceptable
2. Unacceptable
Envelopes with a peel-off adhesive strip or with more than one flap that folds over to seal, must use adhesives
compatible with the machine’s fusing temperature of about 170 °C (338 °F) for 0.1 second. The extra flaps
and strips might cause wrinkling, creasing, or jams, and may even damage the fuser.
For the best print quality, position margins no closer than 15 mm (0.59 inches) from the edges of the
envelope.
Avoid printing over the area where the envelope’s seams meet.
Transparency
To avoid damaging the machine, only use transparencies designed for use in laser printers.
Transparencies used in the machine must be able to withstand machine’s fusing temperature.
Place them on a flat surface after removing them from the machine.
Do not leave unused transparencies in the paper tray for long periods of time. Dust and dirt may accumulate
on them, resulting in spotty printing.
To avoid smudging caused by fingerprints, handle them carefully.
To avoid fading, do not expose printed transparencies to prolonged sunlight.
Ensure that transparencies are not wrinkled, curled, or have any torn edges.
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Do not use transparencies that separates from the backing sheet.
To prevent transparencies from sticking to each other, do not let the printed sheets stack up as they are being
printed out.
Labels
To avoid damaging the machine, use only labels designed for use in laser machines.
When selecting labels, consider the following factors:
Adhesives: The adhesive material should be stable at your machine’s fusing temperature of about 170
°C (338 °F).
Arrangement: Only use labels with no exposed backing between them. Labels can peel off sheets that
have spaces between the labels, causing serious jams.
Curl: Prior to printing, labels must lie flat with no more than 13 mm of curl in any direction.
Condition: Do not use labels with wrinkles, bubbles, or other indications of separation.
Make sure that there is no exposed adhesive material between labels. Exposed areas can cause labels to peel
off during printing, which can cause paper jams. Exposed adhesive can also cause damage to machine
components.
Do not run a sheet of labels through the machine more than once. The adhesive backing is designed for only a
single pass through the machine.
Do not use labels that are separating from the backing sheet or are wrinkled, bubbled, or otherwise damaged.
Card stock/Custom-sized paper
Postcards, cards, and other custom-sized materials can be printed with this machine.
Do not print on media smaller than 76 mm (3.00 inches) wide or 127 mm (5.00 inches) long.
In the software application, set margins at least 6.4 mm (0.25 inches) away from the edges of the material.
If media weight is over 160 g/m 2 (43 lb), try printing in the rear cover (face up).
Letterhead/ Preprinted paper
Tray1
Manual tray
Single-sided
Double-sided
Face down
Face up
Face up
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Face down
Letterhead/ Preprinted paper must be printed with heat-resistant ink that will not melt, vaporize, or release
hazardous emissions when subjected to the machine’s fusing temperature for 0.1 second. Check your
machine’s specification to view the fusing temperature of about 170 °C (338 °F).
Letterhead/ Preprinted paper ink must be non-flammable and should not adversely affect machine rollers.
Forms and letterhead should be sealed in a moisture-proof wrapping to prevent changes during storage.
Before you load letterhead/preprinted paper, verify that the ink on the paper is dry. During the fusing process,
wet ink can come off preprinted paper, reducing print quality.
Photo
Make sure not to use the inkjet photo paper with this machine. It could cause damage to the machine.
Glossy
Load one paper to the manual tray at a time, glossy side facing up.
Recommended media: Glossy paper (Letter) for this machine by HP Brochure Paper (Product: Q6611A) only.
Recommended media: Glossy paper (A4) for this machine by HP Superior Paper 160 glossy (Product:
Q6616A).
Setting the paper size and type
After loading paper in the paper tray, set the paper size and type using the control panel. These settings will apply to
copy mode. For computer printing, select the paper size and type in the application program you use on your
computer (See Opening printing preferences).
The settings made from the machine driver override the settings on the control panel.
Setting the paper size
1. Press Menu ( ) on the control panel.
2. Press the left/right arrow until System Setup appears and press OK.
3. Press the left/right arrow until Paper Setup appears and press OK.
4. Press the left/right arrow until Paper Size appears and press OK.
5. Press the left/right arrow to select the paper tray you want and press OK.
6. Press the left/right arrow to select the paper size you want.
7. Press OK to save the selection.
8. Press Stop/Clear (
) to return to ready mode.
If you want to use special-sized paper, such as a billing paper, select Edit... in the Paper tab in the Printing
Preferences (See Opening printing preferences).
Setting the paper type
1. Press Menu ( ) on the control panel.
2. Press the left/right arrow until System Setup appears and press OK.
3. Press the left/right arrow until Paper Setup appears and press OK.
4. Press the left/right arrow until Paper Type appears and press OK.
5. Press the left/right arrow to select the paper tray you want and press OK.
6. Press the left/right arrow to select the paper type you want.
7. Press OK to save the selection.
8. Press Stop/Clear (
) to return to ready mode.
Setting the paper source
1. Press Menu ( ) on the control panel.
2. Press the left/right arrow until System Setup appears and press OK.
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3. Press the left/right arrow until Paper Setup appears and press OK.
4. Press the left/right arrow until Paper Source appears and press OK.
5. Press the left/right arrow to select the paper tray you want.
6. Press OK to save the selection.
7. Press Stop/Clear (
) to return to ready mode.
Using the output support
The surface of the output tray may become hot if you print a large number of pages at once. Make sure that you
do not touch the surface, and do not allow children near it.
The printed pages stack on the output support, and the output support will help the printed pages to align. The printer
sends output to the output tray by default. To use the output tray, make sure that the rear cover is closed.
If you are using A5 paper, fold the output tray. Otherwise, printed pages might be mis-aligned or jammed.
Stacking papers firmly
If you use the machine in a humid area, or use a print media that is damp because of high humidity, the print-outs
on the output tray may be curled and may not be stacked properly. In this case, you can set the machine to use the
Paper Stacking function to let print-outs be stacked firmly. But, using this function will make the print speed
slow.
1. Press Menu ( ) on the control panel.
2. Press the left/right arrow until System Setup appears and press OK.
3. Press the left/right arrow until Maintenance appears and press OK.
4. Press the left/right arrow until Paper Stacking appears and press OK.
5. Press the left/right arrow until On appears and press OK.
6. Press Stop/Clear (
) to return to ready mode.
Getting a small-sized printout
When you have printed a small-sized printout like an envelope or a custom-sized printout, it may not be placed on
the output support, due to its small size.
In this case, pull up the scan unit, get the printout, and close the scan unit again for future use.
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Supplies
This chapter provides information on purchasing supplies, accessories and maintenance parts available for your
machine.
This chapter includes:
How to purchase
Available supplies
Replacing the toner cartridge
Available accessories may differ from country to country. Contact your sales representatives to obtain the list of
available accessories.
How to purchase
To order Dell-authorized supplies and accessories visit www.dell.com/supplies, or contact your local Dell dealer or
the retailer where you purchased your machine. You can also visit www.dell.com or support.dell.com, select your
country/region, and obtain information on calling for service.
Available supplies
When supplies reach their lifespan, you can order the following types of supplies for your machine:
Type
Average yield [a]
Part number
Standard capacity toner cartridge Approx. 1,500 pages 3J11D
High capacity toner cartridge
[a]
Approx. 2,500 pages 2MMJP
Declared yield value in accordance with ISO/IEC 19752.
To replace a toner cartridge see Replacing the toner cartridge.
Depending on the options and job mode used, the toner cartridge’s lifespan may differ.
You must purchase supplies, including toner cartridges, in the same country where you purchased your machine.
Otherwise, it will be incompatible with your machine since the system configuration of these vary from country to
country.
Dell does not recommend using non-genuine Dell toner cartridge such as refilled or remanufactured toners. Dell
cannot guarantee non-genuine Dell toner cartridge's quality. Service or repair required as a result of using nongenuine Dell toner cartridges will not be covered under the machine warranty.
Replacing the toner cartridge
Click this link to open an animation about replacing a toner cartridge.
When a toner cartridge has reached its estimated cartridge life:
End of life Replace new cart message appears on the display.
At this stage, the toner cartridge needs to be replaced. Check the type of the toner cartridge for your machine (See
Available supplies).
1. Open the front door.
2. Pull the toner cartridge out.
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3. Take a new toner cartridge out of its package.
4. Remove the paper protecting the toner cartridge by pulling the packing tape.
5. Locate the sealing tape at the end of the toner cartridge. Carefully pull the tape completely out of the cartridge
and discard it.
The sealing tape should be longer than 60 cm (23.6 inches) when correctly removed.
Holding the toner cartridge, pull the sealing tape straight to remove it from the cartridge. Be careful
not to cut the tape. If this happens, you cannot use the toner cartridge.
Refer to the pictures on the cartridge wrapping paper.
6. Slowly shake the cartridge five or six times to distribute the toner evenly inside the cartridge. It will assure
maximum copies per cartridge.
If toner gets on your clothing, wipe it off with a dry cloth and wash clothing in cold water. Hot water sets
toner into fabric.
Do not touch the green underside of the toner cartridge. Use the handle on the cartridge to avoid touching
this area.
7. Hold the toner cartridge by the handle and slowly insert the cartridge into the opening in the machine.
Tabs on the sides of the cartridge and corresponding grooves within the machine will guide the cartridge into the
correct position until it locks into place completely.
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8. Close the front door. Make sure that the cover is securely closed.
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Specifications
This chapter includes:
Hardware specifications
Environmental specifications
Electrical specifications
Print media specifications
The specification values are listed below, specification are subject to change without notice. See www.dell.com or
support.dell.com for possible changes in information.
Hardware specifications
Item
Description
Dimensions
Weight
Height
275.8 mm (10.9 inches)
Depth
409 mm (16.1 inches)
Width
416 mm (16.4 inches)
Machine with consumables 10.59 Kg (23.35 lbs)
Package weight Paper
2.13 Kg (4.7 lbs)
Plastic
0.62 Kg (1.37 lbs)
Environmental specifications
Item
Noise
Description
Level [a]
Temperature
Humidity
[a]
Ready mode
26 dB(A)
Printing mode
50 dB(A)
Operation
10 to 32 °C (50 to 90 °F)
Storage (unpacked)
0 to 40 °C (32 to 104 °F)
Operation
20 to 80% RH
Storage (unpacked)
10 to 80% RH
Sound Pressure Level, ISO 7779. Configuration tested: machine basic installation, A4 paper, simplex printing.
Electrical specifications
Power requirements are based on the country/region where the device is sold. Do not convert operating voltages.
Doing so might damage the device and void the product warranty.
Item
Description
Power rating
110 volt models
AC 110 - 127 V
[a]
220 volt models
AC 220 - 240 V
Power consumption
Average operating mode
Less than 370 W
Ready mode
Less than 45 W
Power save mode
Less than 10 W
Power off mode
Less than 1 W
[a]
See the rating label on the machine for the correct voltage, frequency (hertz) and type of current for your
machine.
Print media specifications
Print media weight [a] /Capacity [b]
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Type
Plain paper
Envelope
Thick paper
Size
Dimensions
Tray1
Manual tray
60 to 163 g/m 2 (16
to 43 lb bond)
Letter
216 x 279 mm
(8.50 x 11.00
inches)
60 to 120 g/m 2
(16 to 32 lb bond)
Legal
216 x 356 mm
(8.50 x 14.00
inches)
80g/m2
250 sheets of
(20 lb
1 sheet
stacking
bond)
US Folio
216 x 330 mm
(8.50 x 13.00
inches)
A4
210 x 297 mm
(8.27 x 11.69
inches)
Oficio
216 x 343 mm
(8.50 x 13.50
inches)
JIS B5
182 x 257 mm
(7.17 x 10.12
inches)
ISO B5
176 x 250 mm
(6.93 x 9.84
inches)
Executive
184 x 267 mm
(7.25 x 10.50
inches)
A5
148 x 210 mm
(5.83 x 8.27
inches)
A6
105 x 148 mm
(4.13 x 5.83
inches)
Envelope Monarch
98 x 191 mm
(3.87 x 7.50
inches)
Envelope No. 10
105 x 241 mm
(4.12 x 9.50
inches)
Envelope DL
110 x 220 mm
(4.33 x 8.66
inches)
Envelope C5
162 x 229 mm
(6.38 x 9.02
inches)
Envelope C6
114 x 162 mm
(4.49 x 6.38
inches)
Refer to the Plain paper section
Refer to the Plain 90 g/m 2 (24 lb
paper section
bond)
60 to 90 g/m 2 (16
to 24 lb bond)
150 sheets of
80 g/m 2 (20
lb bond)
Not available in
tray1
75 to 90 g/m 2 (20
to 24 lb bond)
1 sheet
stacking
90 g/m 2 (24 lb
bond)
1 sheet
stacking
Thin paper
Refer to the Plain paper section
Refer to the Plain 60 to 70 g/m 2 (16
paper section
to 19 lb bond)
60 to 70 g/m 2 (16
to 19 lb bond)
1 sheet
stacking
Transparency Refer to the Plain paper section
Refer to the Plain Not available in
paper section
tray1
138 to 146 g/m 2
(36.81 to 38.91 lb
bond)
1 sheet
stacking
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Labels [c]
Letter, Legal, US Folio, A4, JIS B5, ISO
B5, Executive, A5, Statement
Refer to the Plain Not available in
paper section
tray1
120 to 150 g/m 2
(32 to 40 lb bond)
1 sheet
stacking
Card stock
Letter, Legal, US Folio, A4, JIS B5, ISO
B5, Executive, A5, Statement, PostCard
4x6
Refer to the Plain Not available in
paper section
tray1
105 to 163 g/m 2
(28 to 43 lb bond)
1 sheet
stacking
Minimum size (custom)
76 x 127 mm
(3.00 x 5.00
inches)
Maximum size (custom)
216 x 356 mm
(8.50 x 14.02
inches)
Not available in
tray1
60 to 163 g/m 2 (16
to 43 lb bond)
[a]
If media weight is over 120 g/m 2 (32 lb), load a paper into the tray one by one.
[b]
Maximum capacity may differ depending on media weight, thickness, and environmental conditions.
[c]
Smoothness: 100 to 250 (sheffield).
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Getting started
This chapter gives you step-by-step instructions for setting up the USB connected machine and software.
This chapter includes:
Setting up the hardware
Supplied software
System requirements
Installing USB connected machine’s driver
Sharing your machine locally
Setting up the hardware
This section shows the steps to set up the hardware, as explained in the Quick Install Guide. Make sure you read the
Quick Install Guide first and follow the steps below:
1. Select a stable location.
Select a level, stable place with adequate space for air circulation. Allow extra space to open covers and trays.
The area should be well ventilated and away from direct sunlight or sources of heat, cold, and humidity. Do not
set the machine close to the edge of your desk or table.
Printing is suitable for altitudes under 1,000 m (3,281 ft.). Refer to the altitude setting to optimize your printing
(See Altitude adjustment).
Place the machine on a flat, stable surface so that there is no incline greater than 2 mm (0.08 inch). Otherwise,
printing quality may be affected.
2. Unpack the machine and check all the enclosed items.
3. Remove all tape.
4. Install the toner cartridge.
5. Load paper (See Loading paper in the tray).
6. Make sure that all cables are connected to the machine.
7. Turn the machine on.
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This equipment will be inoperable when mains power fails.
Supplied software
After you have set up your machine and connected it to your computer, you must install the printer software using
the supplied CD. The software CD provides you with the following software.
OS
Contents
Windows
Printer driver: Use this driver to take full advantage of your machine’s features.
Scanner driver: TWAIN and Windows Image Acquisition (WIA) drivers are available for scanning
documents on your machine.
Printer Settings Utility: This program allows you to set up printer’s other options from your
computer desktop.
Printer Status Monitor: This program allows you to monitor the machine’s status and alerts you
when an error occurs during printing.
SmarThru [a] : This program is the accompanying Windows-based software for your multifunctional
machine.
Dell Scan and Fax Manager: You can find out about Scan Manager program information and
installed scan driver's condition.
Dell 1133 Laser MFP Toner Reorder: The Dell 1133 Laser MFP Toner Reorder window also
displays the level of toner remaining and allows you to order replacement toner cartridge.
Firmware Update Utility: This program helps you to update printer’s firmware.
Macintosh
Printer driver: Use this driver to take full advantage of your machine’s features.
Scanner driver: TWAIN driver is available for scanning documents on your machine.
Linux
Unified Linux Driver: Use this driver to take full advantage of your machine’s features.
SANE: Use this driver to scan documents.
[a]
Allows you to edit a scanned image in various ways using a powerful image editor and to send the image by
email. You can also open another image editor program, such as Adobe Photoshop, from SmarThru. For details, refer
to the on screen help supplied on the SmarThru program (See Smarthru).
System requirements
Before you begin, ensure that your system meets the following requirements:
Microsoft® Windows®
Your machine supports the following Windows operating systems.
Requirement (recommended)
OPERATING SYSTEM
free HDD
space
CPU
RAM
Windows® 2000
Intel® Pentium® II 400 MHz (Pentium III 933 MHz)
64 MB (128
MB)
600 MB
Windows® XP
Intel® Pentium® III 933 MHz (Pentium IV 1 GHz)
128 MB (256
MB)
1.5 GB
Windows Server®
2003
Intel® Pentium® III 933 MHz (Pentium IV 1 GHz)
128 MB (512
MB)
1.25 GB to 2
GB
Windows Server®
2008
Intel® Pentium® IV 1 GHz (Pentium IV 2 GHz)
512 MB (2048 10 GB
MB)
Windows Vista®
Intel® Pentium® IV 3 GHz
512 MB (1024 15 GB
MB)
Windows® 7
Intel® Pentium® IV 1 GHz 32-bit or 64-bit processor or
higher
1 GB (2 GB)
16 GB
Support for DirectX® 9 graphics with 128 MB memory (to enable the Aero theme).
DVD-R/W Drive
Windows Server®
2008 R2
Intel® Pentium® IV 1 GHz (x86) or 1.4 GHz (x64) processors 512 MB (2048 10 GB
(2 GHz or faster)
MB)
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Internet Explorer® 5.0 or higher is the minimum requirement for all Windows operating systems.
Administrator rights are required to install the software.
Windows Terminal Services is compatible with this machine.
Macintosh
OPERATING
SYSTEM
Mac OS X 10.3 ~
10.4
Requirements (recommended)
CPU
free HDD
space
RAM
Intel® Processors
128 MB for a PowerPC based Mac
(512 MB)
PowerPC G4/ G5
1 GB
512 MB for a Intel-based Mac (1 GB)
Mac OS X 10.5
Intel® Processors
512 MB (1 GB)
1 GB
1 GB (2 GB)
1 GB
867 MHz or faster Power PC
G4/ G5
Mac OS X 10.6
Intel® Processors
Linux
Item
Requirement (recommended)
Operating system RedHat® Enterprise Linux WS 4, 5 (32/64 bit)
Fedora Core 2~10 (32/64 bit)
SuSE Linux 9.1 (32 bit)
OpenSuSE® 9.2, 9.3, 10.0, 10.1, 10.2, 10.3, 11.0, 11.1 (32/64 bit)
Mandrake 10.0, 10.1 (32/64 bit)
Mandriva 2005, 2006, 2007, 2008, 2009 (32/64 bit)
Ubuntu 6.06, 6.10, 7.04, 7.10, 8.04, 8.10 (32/64 bit)
SuSE Linux Enterprise Desktop 9, 10 (32/64 bit)
Debian 3.1, 4.0, 5.0 (32/64 bit)
CPU
Pentium® IV 2.4 GHz (Intel Core™2)
RAM
512 MB (1024 MB)
Free HDD space
1 GB (2 GB)
It is necessary to claim swap partition of 300 MB or larger for working with large scanned images.
The Linux scanner driver supports the optical resolution at maximum.
Installing USB connected machine’s driver
A locally connected machine is a machine directly attached to your computer using the USB cable. )
Only use an USB cable shorter than 3 m (118 in. ).
Windows
You can install the machine software using the typical or custom method.
The following steps below are recommended for most users who use a machine directly connected to your
computer. All components necessary for machine operations will be installed.
1. Make sure that the machine is connected to the computer and powered on.
If the “Found New Hardware Wizard” window appears during the installation procedure, click Cancel
in close the window.
2. Insert the supplied software CD into your CD/DVD drive.
The software CD should automatically run and an installation window should appear.
If the installation window does not appear, click Start and then Run. Type X:\Setup.exe, replacing “X”
with the letter which represents your CD/DVD drive. Click OK.
If you use Windows Vista, Windows 7, or Windows 2008 Server R2 click Start > All programs >
Accessories > Run.
Type X:\Setup.exe replacing “X” with the letter which represents your CD/DVD drive and click OK.
If the AutoPlay window appears in Windows Vista, Windows 7, or Windows 2008 Server R2, click Run
Setup.exe in Install or run program field, and click Continue or Yes in the User Account Control
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windows.
3. Click Next.
If necessary, select a language from the drop-down list.
4. Select Typical installation for a local printer. Then, click Next.
The Custom allows you to select the machine’s connection and choose individual component to install.
Follow the on-screen instructions.
If your machine is not connected to the computer, the following window will appear.
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After connecting the machine, click Next.
If you don’t want to connect the printer at this time, click Next, and No on the following screen. The
installation starts and a test page will not print at the end of the installation.
The installation window in this user guide may differ depending on the machine and interface in use.
5. After the installation is finished, a window asking you to print a test page appears. If you choose to print a test
page, select the checkbox and click Next. Otherwise, just click Next and skip to step 7.
6. If the test page prints out correctly, click Yes.
If not, click No to reprint it.
7. Click Finish.
If the printer driver does not work properly, follow the steps below to repair or reinstall the driver.
a. Make sure that the machine is connected to your machine and powered on.
b. From the Start menu, select Programs or All Programs > Dell > Dell Printers > your printer driver
name > Maintenance.
c. Select the option as you wish, follow the instruction on the window.
Macintosh
The software CD provides the driver files that allow you to use the CUPS driver for printing on a Macintosh
computer.
Also, it provides you with the TWAIN driver for scanning on a Macintosh computer.
1. Make sure that the machine is connected to your computer and powered on.
2. Insert the supplied software CD into your CD/DVD drive.
3. Double-click the CD-ROM icon that appears on your Macintosh desktop.
4. Double-click the MAC_Installer folder.
5. Double-click the Installer OS X icon.
6. Enter the password and click OK.
7. The Dell Installer window opens. Click Continue.
8. Read the license agreement and click Continue.
9. Click Agree to agree to the license agreement.
10. Select Easy Install and click Install. Easy Install is recommended for most users. All components necessary
for machine operations will be installed.
If you select Custom Install, you can choose individual components to install.
11. When the message which warns that all applications will close on your computer appears, click Continue.
12. After the installation is finished, click Quit.
If you have installed scanner driver, click Restart.
13. Open the Applications folder > Utilities > Print Setup Utility.
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For Mac OS X 10.5 ~ 10.6, open the Applications folder > System Preferences and click Print & Fax.
14. Click Add on the Printer List.
For Mac OS X 10.5 ~ 10.6, press the “+” icon; a display window will pop up.
15. For Mac OS X 10.3, select the USB tab.
For Mac OS X10.4, click Default Browser and find the USB connection.
For Mac OS X 10.5 ~ 10.6, click Default and find the USB connection.
16. For Mac OS X 10.3, if Auto Select does not work properly, select Dell in Printer Model and your machine
name in Model Name.
For Mac OS X 10.4, if Auto Select does not work properly, select Dell in Print Using and your machine
name in Model.
For Mac OS X 10.5 ~ 10.6, if Auto Select does not work properly, select Select a driver to use... and
your machine name in Print Using.
Your machine appears on the Printer List, and is set as the default machine.
17. Click Add.
If the printer driver does not work properly, uninstall the driver and reinstall it.
Follow steps below to uninstall the driver for Macintosh.
a. Make sure that the machine is connected to your computer and powered on.
b. Insert the supplied software CD into your CD/DVD drive.
c. Double-click CD-ROM icon that appears on your Macintosh desktop.
d. Double-click the MAC_Installer folder.
e. Double-click the Installer OS X icon.
f.
g.
h.
i.
j.
Enter the password and click OK.
The Dell Installer window opens. Click Continue.
Select Uninstall and click Uninstall.
When the message which warns that all applications will close on your computer appears, click Continue.
When the uninstall is done, click Quit.
Linux
Follow the steps below to install the driver for Linux. While installing the driver, the Unified Linux Driver package
will automatically be installed as well.
The supplied software CD provides you with the Unified Linux Driver package for using your machine with a
Linux computer easily in UI based management tool.
1. Make sure that the machine is connected to your computer and powered on.
2. When the Administrator Login window appears, type in root in the Login field and enter the system
password.
You must log in as a super user (root) to install the machine software. If you are not a super user, ask
your system administrator.
3. Insert the supplied software CD into your CD/DVD drive.
The software CD will run automatically.
If the software CD does not run automatically, click the
icon at the bottom of the desktop. When the
Terminal screen appears, type in the following:
If the software CD is secondary master and the location to mount is /mnt/cdrom,
[root@localhost root]#mount -t iso9660 /dev/hdc /mnt/cdrom
[root@localhost root]#cd /mnt/cdrom/Linux
[root@localhost Linux]#./install.sh
If you still failed to run the software CD type the followings in sequence:
[root@localhost root]#umount /dev/hdc
[root@localhost root]#mount -t iso9660 /dev/hdc /mnt/cdrom
The installation program runs automatically if you have an autorun software package installed and
configured.
4. When the welcome screen appears, click Next.
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5. When the installation is complete, click Finish.
The installation program has added the Unified Driver Configurator desktop icon and the Unified Driver group to the
system menu for your convenience. If you have any difficulties, consult the on screen help that is available through
your system menu or can otherwise be called from the driver package Windows applications, such as Unified
Driver Configurator or Image Manager.
Installing the driver in the text mode:
If you do not use the graphical interface or have been unable to install the driver, you have to use the
driver in the text mode.
Follow the steps 1 to 3, then type [root@localhost Linux]# ./install.sh. Follow the instructions on the
terminal screen. The installation is completed.
When you want to uninstall the driver, follow the installation instructions above, but type [root@localhost
Linux]# ./uninstall.sh on the terminal screen.
If the printer driver does not work properly, uninstall the driver and reinstall it.
Follow the steps below steps to uninstall the driver for Linux.
a. Make sure that the machine is connected to your computer and powered on.
b. When the Administrator Login window appears, type in “root” in the Login field and enter the system
password.
You must log in as a super user (root) to uninstall the printer driver. If you are not a super user, ask your
system administrator.
c. Insert the supplied software CD into your CD/DVD drive.
The software CD will run automatically.
If the software CD does not run automatically, click the
icon at the bottom of the desktop. When the
Terminal screen appears, type in:
If the software CD is secondary master and the location to mount is /mnt/cdrom,
[root@localhost root]#mount -t iso9660 /dev/hdc /mnt/cdrom
[root@localhost root]#cd /mnt/cdrom/Linux
[root@localhost Linux]#./uninstall.sh
The installation program runs automatically if you have an autorun software package installed and
configured.
d. Click Uninstall.
e. Click Next.
f. Click Finish.
Sharing your machine locally
Follow the steps below to set up the computers to share your machine locally.
If the host computer is directly connected to the machine with a USB cable and is also connected to the local network
environment, the client computers connected to the local network can use the shared machine through the host
computer to print.
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1 Host computer
A computer which is directly connected to the machine by USB cable.
2 Client computers Computers which use the machine shared through the host computer.
Windows
Setting up a host computer
1. Install your printer driver (See Installing USB connected machine’s driver).
2. Click the Windows Start menu.
3. For Windows 2000, select Settings > Printers.
For Windows XP/Server 2003, select Printers and Faxes.
For Windows Server 2008/Vista, select Control Panel > Hardware and Sound > Printers.
For Windows 7, select Control Panel > Hardware and Sound > Devices and Printers.
For Windows Server 2008 R2, select Control Panel > Hardware > Devices and Printers.
4. Right click your printer icon.
5. For Windows XP/Server 2003/Server 2008/Vista, select Properties.
For Windows 7 or Windows Server 2008 R2, from context menus, select the Printer properties.
If Printer properties item has ► mark, you can select other printer drivers connected with selected
printer.
6. Select the Sharing tab.
7. Check the Change Sharing Options.
8. Check the Share this printer.
9. Fill in the Share Name field. Click OK.
Setting up a client computer
1. Install your printer driver (See Installing USB connected machine’s driver).
2. Click the Windows Start menu.
3. Select All programs > Accessories > Windows Explorer.
4. Enter in IP address of the host computer and press Enter in your keyboard.
In case host computer requires User name and Password, fill in User ID and password of the host
computer account.
5. Right click the printer icon you want to share and select Connect.
6. If a set up complete message appears, click OK.
7. Open the file you want to print and start printing.
Macintosh
The following steps are for Mac OS X 10.5 ~ 10.6. Refer to Mac Help for other OS versions.
Setting up a host computer
1. Install your printer driver (See Macintosh).
2. Open the Applications folder > System Preferences and click Print & Fax.
3. Select the printer to share in the Printers list.
4. Select Share this printer.
Setting up a client computer
1. Install your printer driver (See Macintosh).
2. Open the Applications folder > System Preferences and click Print & Fax.
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3. Press the “+” icon.
A display window showing the name of your shared printer appears.
4. Select your machine and click Add.
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Maintenance
This chapter provides information for maintaining your machine and the toner cartridge.
This chapter includes:
Printing a machine report
Monitoring the supplies life
Using toner low alert
Finding the serial number
Cleaning the machine
Storing the Toner cartridge
Tips for moving & storing your machine
Printing a machine report
You can print the machine's information and job report.
1. Press Menu ( ) on the control panel.
2. Press the left/right arrow until System Setup appears and press OK.
3. Press the left/right arrow until Report appears and press OK.
4. Press the left/right arrow until the report or list you want to print appears and press OK.
To print all reports and lists, select All Reports.
5. Press the left/right arrow until Yes appears at the Print? prompt and press OK.
Monitoring the supplies life
If you experience frequent paper jams or printing problems, check the number of pages the machine has printed.
Replace the corresponding parts, if necessary.
1. Press Menu ( ) on the control panel.
2. Press the left/right arrow until System Setup appears and press OK.
3. Press the left/right arrow until Maintenance appears and press OK.
4. Press the left/right arrow until Supplies Life appears and press OK.
5. Press the left/right arrow until the item you want appears and press OK.
Supplies Info: Prints the supply information page.
Total: Displays the total number of pages printed.
Platen Scan: Displays the number of pages scanned using the scanner glass.
6. Press Stop/Clear (
) to return to ready mode.
Using toner low alert
If the amount of toner in the cartridge is low, a message informing user to change the toner cartridge appears. You
can set the option for this message to appear or not.
In the control panel
1. Press Menu ( ) on the control panel.
2. Press the left/right arrow until System Setup appears and press OK.
3. Press the left/right arrow until Maintenance appears and press OK.
4. Press the left/right arrow until Toner Low Alert appears and press OK.
5. Select the appropriate setting and then click OK.
6. Press Stop/Clear (
) to return to ready mode.
In the computer
1. Ensure that you have installed the printer driver with the provided Printer Software CD.
2. You can launch Printer Settings Utility from the Start menu, select Programs or All Programs > Dell > Dell
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Printers > your printer driver name > Printer Settings Utility.
3. Click Printer Setting.
4. Click Setting > Toner Low Alert. Select the appropriate setting and then click Apply.
Finding the serial number
When you call for service or register as a user on the Dell website, the machine’s serial number by taking the
following steps:
1. Press Menu ( ) on the control panel.
2. Press the left/right arrow until System Setup appears and press OK.
3. Press the left/right arrow until Maintenance appears and press OK.
4. Press the left/right arrow until Serial Number appears and press OK.
5. Check your machine’s serial number.
6. Press Stop/Clear (
) to return to ready mode.
Cleaning the machine
If printing quality problems occur or if you use your machine in a dusty environment, you need to clean your machine
regularly to keep the best printing condition and use your machine longer.
Cleaning the cabinet of the machine with cleaning materials containing large amounts of alcohol, solvent, or
other strong substances can discolor or distort the cabinet.
If your machine or the surrounding area is contaminated with toner, use a cloth or tissue dampened with
water to clean it. If you use a vacuum cleaner, toner blows in the air and might be harmful.
Cleaning the outside
Clean the machine cabinet with a soft, lint-free cloth. Dampen the cloth slightly with water, but be careful not to let
any water drip onto or into the machine.
Cleaning the inside
During the printing process, paper, toner, and dust particles can accumulate inside the machine. This buildup can
cause print quality problems, such as toner specks or smearing. Cleaning the inside of the machine clears and
reduces these problems.
1. Turn the machine off and unplug the power cord. Wait for the machine to cool down.
2. Open the front door and pull the toner cartridge out. Set it on a clean flat surface
To prevent damage to the toner cartridge, do not expose it to light for more than a few minutes.
Cover it with a piece of paper, if necessary.
Do not touch the green surface underside of the toner cartridge. Use the handle on the cartridge to
avoid touching this area.
3. With a dry, lint-free cloth, wipe away any dust and spilt toner from the toner cartridge area.
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While cleaning the inside of the machine, be careful not to damage the transfer roller or any other inside
parts. Do not use solvents such as benzene or thinner to clean. Printing quality problems can occur and
cause damage to the machine.
4. Locate the long strip of glass (LSU) inside the top of the cartridge compartment and gently clean the glass with
a swab.
5. Reinsert the toner cartridge and close the front door.
6. Plug in the power cord and turn the machine on.
Cleaning the scan unit
Keeping the scan unit clean helps ensure the best possible copies. We suggest that you clean the scan unit at the
start of each day and during the day, as needed.
1. Slightly dampen a soft, lint-free cloth or paper towel with water.
2. Open the scanner lid.
3. Wipe the surface of the scanner glass and the document feeder glass until it is clean and dry.
1. Scanner lid
2. Scanner glass
3. Document feeder glass
4. White bar
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4. Wipe the underside of the scanner lid and white bar until it is clean and dry.
5. Close the scanner lid.
Storing the Toner cartridge
Toner cartridges are sensitive to light, temperature, and humidity. Follow these recommendations to ensure optimum
performance, highest quality, and longest life from your new Dell toner cartridge.
Store this cartridge in the same environment as the printer it will be used in; this should be in controlled office
temperature and humidity conditions. The toner cartridge should remain in its original, unopened package until
installation – If original packaging is not available, cover the top opening of the cartridge with paper and store in a
dark cabinet.
Opening the cartridge package prior to use significantly shortens its useful shelf and operating life. Do not store on the
floor. If the toner cartridge is removed from the printer, always store the cartridge:
Inside the protective bag from the original package.
Store lying flat (not standing on end) with the same side facing up as if they were installed in the machine.
Do not store the toner in
Temperature greater than 40 °C (104 °F).
Humidity range less than 20% and not greater than 80%.
An environment with extreme changes in humidity or temperature.
Direct sunlight or room light.
Dusty places.
A car for a long period of time.
An environment where corrosive gases are present.
An environment with salty air.
Handling instructions
Do not touch the surface of the photosensitive drum in the cartridge.
Do not expose the cartridge to unnecessary vibrations or shock.
Never manually rotate the drum, especially in the reverse direction; this can cause internal damage and toner
spillage.
Use of non-Dell and refilled toner cartridge
Dell does not recommend or approve the use of non-Dell brand toner cartridges in your printer including generic,
store brand, refilled, or remanufactured toner cartridges.
Dell’s printer warranty does not cover damage to the machine caused by the use of a refilled, remanufactured,
or non-Dell brand toner cartridge.
Estimated cartridge life
Estimated cartridge life (the life of the toner cartridge yield) depends on the amount of toner that print jobs require.
The actual print-out number may vary depending on the print density of the pages you print on, operating
environment, printing interval, media type, and/or media size. For example, if you print a lot of graphics, the
consumption of the toner is high and you may need to change the cartridge more often.
Tips for moving & storing your machine
When moving the machine, do not tilt or turn it upside down. Otherwise, the insides of the machine may be
contaminated by toner, which can cause damage to the machine or bad print quality.
You require at least two people to move the machine.
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Basic setup
After installation is complete, you may want to set the machine’s default settings. Refer to the next section if you would
like to set or change values. This chapter gives you step-by-step instructions for setting up the machine.
This chapter includes:
Altitude adjustment
Changing the display language
Using the save modes
Setting the default tray and paper
Setting job timeout
Altitude adjustment
The print quality is affected by atmospheric pressure, which is determined by the height of the machine above sea
level. The following information will guide you on how to set your machine to the best print quality or best quality of
print.
Before you set the altitude value, determine the altitude where you are.
1. High 1
2. High 2
3. High 3
4. Normal
1. Ensure that you have installed the printer driver with the provided Printer Software CD.
2. You can launch Printer Settings Utility from the Start menu, select Programs or All Programs > Dell > Dell
Printers > your printer driver name > Printer Settings Utility.
3. Select necessary options in the Altitude Adjustment drop-down list.
4. Click the Apply button.
Changing the display language
To change the language that appears on the display, follow the steps below:
1. Press Menu ( ) on the control panel.
2. Press the left/right arrow until System Setup appears and press OK.
3. Press the left/right arrow until Machine Setup appears and press OK.
4. Press the left/right arrow until Language appears and press OK.
5. Press the left/right arrow to display the language you want.
6. Press OK to save the selection.
7. Press Stop/Clear (
) to return to ready mode.
Using the save modes
Using the toner saving feature
Toner save mode allows your machine to use less toner on each page. Activating this mode extends the life of the
toner cartridge beyond what one would experience in the normal mode, but it reduces print quality.
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1. Press Menu ( ) on the control panel.
2. Press the left/right arrow until System Setup appears and press OK.
3. Press the left/right arrow until Machine Setup appears and press OK.
4. Press the left/right arrow until Toner Save appears and press OK.
5. Press the left/right arrow until On appears and press OK.
6. Press Stop/Clear (
) to return to ready mode.
When PC-printing, you can also turn on or off toner save mode in the printer properties.
Using the power saving feature
When you are not using the machine for a while, use this feature to save power.
1. Press Menu ( ) on the control panel.
2. Press the left/right arrow until System Setup appears and press OK.
3. Press the left/right arrow until Machine Setup appears and press OK.
4. Press the left/right arrow until Power Save appears and press OK.
5. Press the left/right arrow to select the time you want.
6. Press OK to save the selection.
7. Press Stop/Clear (
) to return to ready mode.
Setting the default tray and paper
You can select the tray and paper you would like to keep using for printing job.
In the control panel
Setting the paper size
1. Press Menu ( ) on the control panel.
2. Press the left/right arrow until System Setup appears and press OK.
3. Press the left/right arrow until Paper Setup appears and press OK.
4. Press the left/right arrow until Paper Size appears and press OK.
5. Press the left/right arrow to select the paper tray you want and press OK.
6. Press the left/right arrow to select the paper size you want.
7. Press OK to save the selection.
8. Press Stop/Clear (
) to return to ready mode.
Setting the paper type
1. Press Menu ( ) on the control panel.
2. Press the left/right arrow until System Setup appears and press OK.
3. Press the left/right arrow until Paper Setup appears and press OK.
4. Press the left/right arrow until Paper Type appears and press OK.
5. Press the left/right arrow to select the paper tray you want and press OK.
6. Press the left/right arrow to select the paper type you want.
7. Press OK to save the selection.
8. Press Stop/Clear (
) to return to ready mode.
Setting the paper source
1. Press Menu ( ) on the control panel.
2. Press the left/right arrow until System Setup appears and press OK.
3. Press the left/right arrow until Paper Setup appears and press OK.
4. Press the left/right arrow until Paper Source appears and press OK.
5. Press the left/right arrow to select the paper tray you want.
6. Press OK to save the selection.
7. Press Stop/Clear (
) to return to ready mode.
In the computer
Windows
1. Click the Windows Start menu.
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2. For Windows 2000, select Settings > Printers.
For Windows XP/Server 2003, select Printers and Faxes.
For Windows Server 2008/Vista, select Control Panel > Hardware and Sound > Printers.
For Windows 7, select Control Panel > Hardware and Sound > Devices and Printers.
For Windows Server 2008 R2, select Control Panel > Hardware > Devices and Printers.
3. Right-click your machine.
4. For Windows XP/Server 2003/Server 2008/Vista, press Printing Preferences.
For Windows 7 and Windows Server 2008 R2, from context menus, select the Printing Preferences.
If Printing Preferences item has ► mark, you can select other printer drivers connected with
selected printer.
5. Click Paper tab.
6. Select tray and its options, such as paper size and type.
7. Press OK.
If you want to use special-sized paper such as a billing paper, select Paper tab > Size > Edit... in the
Printing Preferences (See Opening printing preferences).
Macintosh
Macintosh users need to change the default setting manually each time they want to print using other settings.
1. Open a Macintosh application and select the file you want to print.
2. Open the File menu and click Print.
3. Go to Paper Feed pane.
4. Set appropriate tray from which you want to print.
5. Go to Paper pane.
6. Set paper type to correspond to the paper loaded in the tray from which you want to print.
7. Click Print to print.
Linux
1. Open Terminal Program
2. When the Terminal screen appears, type in the following: [root@localhost root]# lpr <FileName>
3. Select Printer and click Properties…
4. Click Advanced tab.
5. Select tray (source) and its options, such as paper size and type.
6. Press OK.
Setting job timeout
When there is no input for a certain period of time, the machine exits the current menu and goes in to the default
settings. You can set the amount of time the machine will wait.
1. Press Menu ( ) on the control panel.
2. Press the left/right arrow until System Setup appears and press OK.
3. Press the left/right arrow until Machine Setup appears and press OK.
4. Press the left/right arrow until Job Timeout appears and press OK.
5. Enter the time using left/right arrow or numeric keypad.
6. Press OK to save the selection.
7. Press Stop/Clear (
) to return to ready mode.
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Copying
This chapter gives you step-by-step instructions for copying documents.
This chapter includes:
Basic copy
Changing the settings for each copy
Changing the default copy settings
Using special copy features
Deciding the form of copy output
Setting copy timeout
Basic copy
This is the normal and usual procedure for copying your originals.
1. Press Menu ( ) on the control panel.
2. Press the left/right arrow until Copy Feature appears and press OK.
3. Place a single original face down on the scanner glass.
(See Loading originals).
4. If necessary, adjust the settings for each copy such as Reduce/Enlarge, Darkness, Original Type and more
(See Changing the settings for each copy).
5. Enter the number of copies using the arrow or number keypad, if necessary.
6. Press Start (
) on the control panel to begin copying.
To cancel the current copy job, press Stop/Clear (
) on the control panel.
Changing the settings for each copy
Your machine provides default settings for copying so that you can quickly and easily make a copy. However, if you
want to change the options for each copy, use the copy function buttons on the control panel.
If you press Stop/Clear ( ) while setting the copy options, all of the options you have set for the current copy
job will be canceled and return to their default status after the machine completes the copy in progress.
Changing the darkness
If you have an original containing faint marking and dark images, you can adjust the brightness to make a copy
that is easier to read.
1. Press Menu ( ) on the control panel.
2. Press the left/right arrow until Copy Feature appears and press OK.
3. Press the left/right arrow until Darkness appears and press OK.
4. Press the left/right arrow until the contrast mode you want appears and press OK.
Light: Works well with dark print.
Lightest: Works well with darker print.
Normal: Works well with standard typed or printed originals.
Dark: Works well with light print.
Darkest: Works well with lighter print or faint pencil markings.
5. Press Stop/Clear (
) to return to ready mode.
Selecting the type of originals
The original type setting is used to improve the copy quality by selecting the document type for the current copy
job.
1. Press Menu ( ) on the control panel.
2. Press the left/right arrow until Copy Feature appears and press OK.
3. Press the left/right arrow until Original Type appears and press OK.
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4. Press the left/right arrow until the image mode you want appears and press OK.
Text: Use for originals containing mostly text.
Text/Photo: Use for originals with mixed text and photographs.
Photo: Use when the originals are photographs.
5. Press Stop/Clear (
) to return to ready mode.
Reducing or enlarging copies
By using the Reduce/Enlarge ( ) button, you can reduce or enlarge the size of a copied image from 25% to
400% when you copy original documents from the scanner glass.
To select from the predefined copy sizes:
1. Press Reduce/Enlarge (
) on the control panel.
2. Press the left/right arrow until the size setting you want appears and press OK.
3. Press Stop/Clear (
) to return to ready mode.
To scale the copy by directly entering the scale rate:
1. Press Reduce/Enlarge (
) on the control panel.
2. Press the left/right arrow until Custom appears and press OK.
3. Press the left/right arrow or numeric keypad to enter the copy size you want. Pressing and holding the
left/right arrow allows you to quickly scroll to the number you want.
4. Press OK to save the selection.
5. Press Stop/Clear (
) to return to ready mode.
When you make a reduced copy, black lines may appear at the bottom of your copy.
Changing the default copy settings
The copy options, including darkness, original type, copy size, collation, and number of copies, can be set to those
most frequently used. When you copy a document, the default settings are used unless they have been changed by
using the corresponding buttons on the control panel.
1. Press Menu ( ) on the control panel.
2. Press the left/right arrow until Copy Setup appears and press OK.
3. Press the left/right arrow until Change Default appears and press OK.
4. Press the left/right arrow until the setup option you want appears and press OK.
5. Press the left/right arrow until the setting you want appears and press OK.
6. Repeat steps 5 through 6, as needed.
7. Press Stop/Clear (
) to return to ready mode.
While you are setting copy options, pressing Stop/Clear (
defaults.
) cancels the changed settings and restores the
Using special copy features
You can use the following copy features:
ID card copying
Your machine can print 2-sided originals on one sheet of A4-, Letter-, Legal-, Folio-, Executive-, B5, A5, or A6sized paper.
The machine prints one side of the original on the upper half of the paper and the other side on the lower half
without reducing the size of the original. This feature is helpful for copying a small-sized item, such as a business
card.
The size of the 2-sided originals should be smaller than A5, if not, some of it won’t be copied.
1. Press ID Copy (
)on the control panel.
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2. Place Front Side and Press [Start] appears on the display.
3. Place the front side of an original facing down on the scanner glass where arrows indicate as shown, and close
the scanner lid.
4. Press OK on the control panel.
Your machine begins scanning the front side and shows Place Back Side and Press [Start].
5. Turn the original over and place it on the scanner glass, where arrows indicate as shown then, close the
scanner lid.
6. Press OK on the control panel to begin copying.
If the original is larger than the printable area, some portions may not be printed.
If you don’t press the OK button, only the front side will be copied.
If you press Stop/Clear ( ), the machine cancels the copy job and returns to ready mode.
2-up or 4-up copying (N-up)
The machine reduces the size of the original images and prints 2 or 4 pages onto one sheet of paper.
1. Press Menu ( ) on the control panel.
2. Press the left/right arrow until Copy Feature appears and press OK.
3. Press the left/right arrow until Layout appears and press OK.
4. Press the left/right arrow until 2-Up or 4-Up appears and press OK.
5. When Yes appears, press OK.
6. Press Start (
) on the control panel to begin copying.
You cannot adjust the copy size using Reduce/Enlarge for the N-Up feature.
Poster copying
Your original will be divided into 9 portions. You can paste the printed pages together to make one poster-sized
document.
1. Press Menu ( ) on the control panel.
2. Press the left/right arrow until Copy Feature appears and press OK.
3. Press the left/right arrow until Layout appears and press OK.
4. Press the left/right arrow until Poster Copy appears and press OK.
5. Press Stop/Clear (
) to return to ready mode.
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6. Press Start (
) on the control panel to begin copying.
Your original is divided into 9 portions. Each portion is scanned and printed one by one in the following order:
Clone copying
The machine prints multiple original images on a single page. The number of images is automatically determined by
the original image and the paper size.
1. Press Menu ( ) on the control panel.
2. Press the left/right arrow until Copy Feature appears and press OK.
3. Press the left/right arrow until Layout appears and press OK.
4. Press the left/right arrow until Clone Copy appears and press OK.
5. When Yes appears, press OK.
6. Press Start (
) on the control panel to begin copying.
You cannot adjust the copy size using Reduce/Enlarge for the Clone Copy feature.
Erasing background images
This feature is helpful when copying originals containing color in the background, as in newspapers or catalogs.
1. Press Menu ( ) on the control panel.
2. Press the left/right arrow until Copy Feature appears and press OK.
3. Press the left/right arrow until Adjust Bkgd. appears and press OK.
4. Press the left/right arrow until the binding option you want appears.
Off: Disables this feature.
Auto: Optimizes the background.
Enhance Lev.1~2: The higher the number is, the more vivid the background is.
Erase Lev.1~4: The higher the number is, the lighter the background is.
5. Press OK to save the selection.
6. Press Stop/Clear (
) to return to ready mode.
Deciding the form of copy output
You can set the machine to sort the copy job. For example, if you make 2 copies of a 3 page original, one complete 3
page document will print followed by a second complete document.
1. Place a single original face down on the scanner glass.
(See Loading originals).
2. Press OK and enter the number of copies using the left/right arrow.
3. Press Menu ( ) on the control panel.
4. Press the left/right arrow until Copy Setup appears and press OK.
5. Press the left/right arrow until Change Default appears and press OK.
6. Press the left/right arrow until Copy Collation appears and press OK.
7. Press the left/right arrow until On appears and press OK.
On: Prints output in sets to match the sequence of originals.
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Off: Prints output sorted into stacks of individual pages.
8. Press Stop/Clear (
9. Press Start (
) to return to ready mode.
) to begin copying.
One complete document will print followed by the second complete document.
Setting copy timeout
You can set the time the machine waits before it restores the default copy settings, if you do not start copying after
changing them on the control panel.
1. Press Menu ( ) on the control panel.
2. Press the left/right arrow until System Setup appears and press OK.
3. Press the left/right arrow until Machine Setup appears and press OK.
4. Press the left/right arrow until Timeout appears and press OK.
5. Press the left/right arrow until the time setting you want appears.
Selecting Off means that the machine does not restore the default settings until you press Start (
copying, or Stop/Clear ( ) to cancel.
6. Press OK to save the selection.
7. Press Stop/Clear (
) to return to ready mode.
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) to begin
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Management tools
This chapter introduces the different management tools provided.
This chapter includes:
Introducing useful management tools
Using the Printer Status Monitor
Using the Dell 1133 Laser MFP Toner Reorder
Using the Printer Settings Utility
Firmware update utility
Smarthru
Using the Linux Unified Driver Configurator
Introducing useful management tools
The programs below help you to use your machine conveniently.
Using the Printer Status Monitor.
Using the Dell 1133 Laser MFP Toner Reorder.
Using the Printer Settings Utility.
Firmware update utility.
Smarthru.
Using the Linux Unified Driver Configurator.
Using the Printer Status Monitor
The Printer Status Monitor program can only be used on computers running Microsoft Windows operating system.
Printer Status Monitor is installed automatically when you install the machine software.
To use this program, you need the following system requirements:
Windows. Check for windows operating system(s) compatible with your machine. (See System
requirements.)
Understanding Printer Status Monitor
If an error occurs while printing, you can check the error from the Printer Status Monitor.
You can launch Printer Status Monitor from the Start menu, select Programs or All Programs > Dell > Dell
Printers > your printer driver name > Printer Status Monitor.
The Printer Status Monitor program displays the current status of the machine, the estimated level of toner
remaining in the toner cartridge(s), and various other types of information.
Printing
1 Status
The Printer Status Monitor displays the current status of the printer.
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2 Toner Level
View the level of toner remaining in the toner cartridge(s).
Order
3 Supplies
Order replacement toner cartridge(s) online.
4
Help me
When error occurs, Help me button appears. You can directly open troubleshooting section in
the user’s guide.
5 User’s Guide View User’s Guide.
Changing the Printer Status Monitor Program Settings
Right-click the Printer Status Monitor icon and select Options. Select the settings you want from the Options
window.
Using the Dell 1133 Laser MFP Toner Reorder
The Dell 1133 Laser MFP Toner Reorder window also displays the level of toner remaining and allows you to order
replacement toner cartridge.
Using the Printer Settings Utility
When you install the Dell software, the Printer Settings Utility is automatically installed.
To open the Printer Settings Utility.
If you are a Windows user, you can launch Printer Settings Utility from the Start menu, select Programs or All
Programs > Dell > Dell Printers > your printer driver name > Printer Settings Utility.
The Printer Settings Utility window provides several features.
For more information, click the help icon button.
Firmware update utility
Firmware Update Utility allows you to maintain your machine by upgrading firmware.
If you are a Windows user, you can launch Firmware Update Utility from the Start menu, select Programs or All
Programs > Dell > Dell Printers > your printer driver name > Firmware Update Utility.
Smarthru
The supplied software CD provides you with SmarThru. SmarThru offers you convenient features to use with your
machine.
Starting SmarThru
Follow the steps below to start SmarThru:
1. Make sure that your machine and computer are turned on and properly connected to each other.
2. Once you have installed SmarThru, you will see the SmarThru icon on your desktop.
3. Double-click the SmarThru icon.
4. The SmarThru appears.
Scan to: Allows you to scan an image and save it to an application or folder, email it, or publish it on a
web site.
Image: Allows you to edit an image you have saved as a graphic file and send it to a selected application
or folder, email it, or publish it on a web site.
Print: Allows you to print images you have saved. You can print images in black and white or color mode
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if your machine supports it.
For more information about SmarThru, click
at the top right corner of the window. The SmarThru help
window appears; you can view on screen help supplied on the SmarThru program.
Follow the steps below to uninstall SmarThru. Before you begin the uninstall, ensure that all applications are
closed on your computer.
a. From the Start menu, select Programs or All Programs.
b. Select Dell Printers > SmarThru 4 > Uninstall SmarThru 4.
c. When your computer asks you to confirm your selection, read the statement and click OK.
d. Click Finish.
Using SmarThru
Scanning
1. Click Scan To.
Application: Scanning an image and placing it in an image editor application, such as Paint or Adobe
Photoshop.
E-mail: Scanning an image and emailing it. Allows you to scan an image, preview it, and email it.
To send an image by e-mail, you must have a mail client program, like Outlook Express, which
has been set up with your e-mail account.
Folder: Scanning an image and saving it to a folder. Allows you to scan an image, preview it, and
save it to the folder of your choice.
OCR: Scanning an image and performing text recognition. Allows you to scan an image, preview it,
and send it to the OCR program for text recognition.
Recommended scan option for OCR.
Resolution: 200 or 300 dpi.
Image type: grayscale or black & white.
Web: Scanning an image, previewing it, and publishing it on a web site, using the specified file format
for the image you want to publish.
Settings: Customizing settings of Scan To basic functions. Allows you to customize settings for
Application, E-mail, OCR, and Web functions.
2. Set scan settings and click Scan.
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Printing
1. Click Print.
2. Select the file you want to print.
3. Select the machine you want to use for printing.
4. Click Print to start the job.
Using the Linux Unified Driver Configurator
Unified Driver Configurator is a tool primarily intended for configuring machine devices. You need to install Unified
Linux Driver to use Unified Driver Configurator (See Linux).
After the driver is installed on your Linux system, the Unified Driver Configurator icon will automatically be created on
your desktop.
Opening the Unified Driver Configurator
1. Double-click the Unified Driver Configurator on the desktop.
You can also click the Startup Menu icon and select Dell Unified Driver > Unified Driver Configurator.
2. Click each button on the left to switch to the corresponding configuration window.
1. Printers Configuration
2. Scanners Configuration
3. Ports Configuration
To use the on screen help, click Help.
3. After changing the configurations, click Exit to close the Unified Driver Configurator.
Printers configuration
Printers configuration has the two tabs: Printers and Classes.
Printers tab
View the current system’s printer configuration by clicking on the machine icon button on the left side of the
Unified Driver Configurator window.
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1 Switches to Printers configuration.
2 Shows all of the installed machine.
3 Shows the status, model name and URI of your machine.
The printer control buttons are, as follows:
Refresh: Renews the available machines list.
Add Printer: Allows you to add a new machines.
Remove Printer: Removes the selected machine.
Set as Default: Sets the current selected machine as a default machine.
Stop/Start: Stops/starts the machine.
Test: Allows you to print a test page to ensure the machine is working properly.
Properties: Allows you to view and change the printer properties.
Classes tab
The Classes tab shows a list of available machine classes.
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1 Shows all of the machine classes.
2 Shows the status of the class and the number of machines in the class.
Refresh: Renews the classes list.
Add Class: Allows you to add a new machine class.
Remove Class: Removes the selected machine class.
Scanners configuration
In this window, you can monitor the activity of scanner devices, view a list of installed Dell machine devices, change
device properties, and scan images.
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1 Switches to Scanners configuration.
2 Shows all of the installed scanners.
3 Shows the vendor, model name and type of your scanner.
Properties: Allows you to change the scan properties and scan a document.
Ports configuration
In this window, you can view the list of available ports, check the status of each port and release a port that is
stalled in a busy state when its user has terminated the job for any reason.
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1 Switches to Ports configuration.
2 Shows all of the available ports.
3 Shows the port type, device connected to the port, and status.
Refresh: Renews the available ports list.
Release port: Releases the selected port.
Sharing Ports Between Printers and Scanners
Your machine may be connected to a host computer via a parallel port or USB port. Since the printer contains
more than one device (printer and scanner), it is necessary to organize proper access of user-installed
applications to these devices via the single I/O port.
The Unified Linux Driver package provides an appropriate port sharing mechanism that is used by Dell printer
and scanner drivers. The drivers talk to their devices via so-called machine ports. The current status of any
machine port can be viewed via the Ports configuration. The port sharing prevents you from accessing one
functional block of the machine device, while another block is in use.
When you install a new machine device onto your system, it is strongly recommended you do this with the
assistance of an Unified Driver Configurator. In this case you will be asked to choose I/O port for the new device.
This choice will provide the most suitable configuration for machine’s functionality. For machine scanners, I/O
ports are being chosen by scanner drivers automatically, so proper settings are applied by default.
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