Scanning User Guide - University of Arizona Libraries

University of Arizona Information Commons Training
1
SCANNING IMAGES - USER’S GUIDE
Scanning Images with Epson Smart Panel and PhotoShop
[for Epson 1670 scanners]
p.2
Introduction and Overview
Differences between the Epson 1670 and older Epson scanners
p.3
Understanding Resolution and File Types for different output
p.4
p.4
Epson Scan Software
Full Auto mode vs. Home mode vs. Professional Mode
p.6
Objective 1
p.7
p.8
Objective 2 Understanding Home Mode
Preview Normal and Thumbnail
p.9
Objective 3
p.10
Objective 4: Using the Epson Smart Panel for Scanning - Scan and Save
p.11
p.11
p.13
Understanding Full Auto Mode
Understanding Professional Mode
Task 4.1
Task 4.2
Locate and open the Epson Smart Panel
Scan a document using the SCAN AND SAVE option in Home Mode
Objective 5: Scanning through PhotoShop
Scanning 1670 User Guide rev.doc
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Last Update: 8/16/05
University of Arizona Information Commons Training
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Introduction and Overview
THE MAJOR DIFFERENCES between the 1670 Scanner and the older 1650 models are:
1. The image to be scanned is placed face down with the image facing toward the scanner
buttons) in the lower left corner. This is exactly opposite of the 1650 (and most other
scanners).
2. The scanning software has three modes instead of two. Basically, the Manual Mode has
been split into a Home Mode and a Professional Mode, each of which have some of the
options formerly found in the Manual Mode. The Professional Mode has the most
advanced options.
3. Multiple images (photos, etc.) may be placed on the scanner bed and as long as they
are spaced at least 8/10 inch apart, they can be scanned and saved as separate files,
thus saving time in scanning multiple pictures. (This can be done in all 3 modes.)
********************************************************************************************
In this module, we will cover the basics in using the EPSON 1670 Scanner to scan images.
Topics will include resolution, file types, scanning through Adobe Photoshop and using the
Epson Scan interface. (Optical Character Recognition scanning for use in a word processor is
covered in the Scanning Text module.)
Scanner Buttons are located on the front of the scanner. Do not use these to scan! Several of
the buttons are for functions that are not available in the Information Commons computers. It is
easiest to follow the following instructions in this handout, rather than using the buttons.
Materials that can be scanned:
• images on paper (photographs, art work, etc)
• text (as an image or as editable text)
• even 3-dimensional objects!—just be careful not to damage the scanner’s glass bed!
with the Film/Slide holder—check out at Help Desk:
• 35mm negative film (“negatives” such as the ones you get with your photos after
developing)
• 35mm positive film (slides)
Cleaning the scanner bed:
The scanner bed is made of glass and will become smudged with fingerprints after much use.
The easiest way to clean the scanner bed is to use a soft paper towel (not the kind in the
bathrooms!) wetted with rubbing alcohol. Let dry. You may also use the screen wipes used for
cleaning the computer monitors. Sometimes these leave streaks though; remove any streaks
with the microfiber cloth. All these cleaning materials are available in the supply cabinet near the
Information Commons Help Desk.
Never spray anything directly onto the glass scanner bed! Liquid can seep inside and
damage the scanner.
Never push down on the glass scanner bed! Doing so can loosen, crack or even break the
glass!
Warning: Settings in the scanning interface may default to those set at last use.
Scanning 1670 User Guide rev.doc
©Arizona Board of Regents
Last Update: 8/16/05
University of Arizona Information Commons Training
3
Understanding Resolution and File Types for different output
It is important that proper resolution be used in scanning according to the purpose. For
example, an image needed for use on a web page needs to be scanned at a different resolution
than an image that will be sent to print onto photo quality paper. Furthermore, the file type, such
as JPEG or TIFF, will also vary depending on the final output of the image.
•
Resolution is measured in dpi, or dots per inch. The higher the number, the more dots of
color per inch there are in the image, and therefore the image has a higher color quality.
•
The higher the resolution, the bigger the file size of the image. Take care not to use a
higher resolution than necessary in order to avoid waste of disk space.
•
JPEG and GIF are the most widely accepted formats for the Web or E-Mail.
The following chart outlines some of the most common forms of output for scanned images and
the appropriate settings that you should have for each.
Output
Web Page or
E-Mail
Print
CD-ROM archive
•
Resolution
72-96 dpi
Save as file type
JPEG, GIF
300 dpi
(inkjet or laser printers)
JPEG, GIF, TIFF, PSD,
PICT, depending on
output
72 to 300 dpi
JPEG, GIF, TIFF, PICT,
depending on output
When scanning through PhotoShop, save as a PSD (Photoshop Document) only if you
know the computer that the image will be used on has Adobe Photoshop. If you are not
sure, use TIFF, which is a very widely accepted file format. If the image is to be eventually
printed, do not use any compression on the TIFF. Note: TIFF files can be prohibitively large!
Scanning 1670 User Guide rev.doc
©Arizona Board of Regents
Last Update: 8/16/05
University of Arizona Information Commons Training
4
Epson Scan Software (model 1670 scanners)
Full Auto Mode vs. Home Mode vs. Professional Mode
Regardless of how scanning is accomplished (through the Epson Smart Panel or through an
application such as PhotoShop), there is a choice of three modes: Full Auto Mode and Home
Mode and Professional Mode. Choose the desired mode using the drop-down menu at the top
right side of the screen.
Full Auto
Mode screen
Switch
modes here
Home
mode
Options
button
Scanning 1670 User Guide rev.doc
©Arizona Board of Regents
Last Update: 8/16/05
University of Arizona Information Commons Training
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Professional
mode
The following table indicates the suitable mode to use according to the scanning
purpose.
Purpose
Full Auto Mode
Home Mode
Professional Mode
Scanning multiple images at same time
Film Scanning
Defining target size
N/A
Optimizing brightness & color of image
N/A
Removing moire patterns
N/A
Optimizing text or line art scanning
N/A
Scanning document larger than
document table
N/A
Restoring color faded image
N/A
N/A
Removing dust on film
Recommended
Scanning 1670 User Guide rev.doc
©Arizona Board of Regents
Supported
Last Update: 8/16/05
University of Arizona Information Commons Training
6
OBJECTIVE 1: UNDERSTANDING FULL AUTO MODE
•
•
The Epson scanner will default to the mode last used. (If you happen to go to Home or
Professional Mode, click on the Mode menu at the top right side of the screen and select
Full Auto Mode.)
Full Auto Mode will automatically preview the image, decide on the image type (color
photo, document, etc.), then scan the image accordingly. It might not always make the
best choices.
Changing the resolution in full auto mode
If the only setting you want to change in scanning your image is the resolution, you can
still use Full Auto Mode so you do not have to worry about any other settings but the
resolution.
•
Click on the Options button located an
the bottom of the window. This expands
the options for you to change the
resolution.
•
Ensure Reflective is set for the
document type (unless scanning slides
or negatives).
•
Select the resolution you want in the
drop down menu next to this option,
then click OK.
Scanning 1670 User Guide rev.doc
©Arizona Board of Regents
Last Update: 8/16/05
University of Arizona Information Commons Training
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OBJECTIVE 2: UNDERSTANDING HOME MODE
Understanding the Home Mode interface
The Home Mode enables you to adjust the basic image settings for scanned images.
[Can preview in normal or thumbnail mode.]
Change size of
scanned image
Adjust brightness &
contrast of image
•
•
Specify the Document Type, Image Type, and Destination settings to match your
images. Note that selecting a destination will automatically set resolution to 96 dpi for
Screen/Web or 300 dpi for Printer; selecting Other allows you to select a resolution
manually.
Click Preview to preview the images. Click the down arrow next to the Preview button
and select Normal or Thumbnail preview.
Scanning 1670 User Guide rev.doc
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Last Update: 8/16/05
University of Arizona Information Commons Training
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Normal preview shows a view of the scanned images as they appear on the screen. All
or part of the image can be selected by using the green image locator button or by using
the mouse to draw a dotted line around the image or portion of it.
Thumbnail preview shows each image in a
separate numbered box.
•
•
After making any desired Image adjustments or size changes, click on the Scan button.
Close the Epson Scan window completely to proceed with saving the file.
Scanning 1670 User Guide rev.doc
©Arizona Board of Regents
Last Update: 8/16/05
University of Arizona Information Commons Training
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OBJECTIVE 3: UNDERSTANDING PROFESSIONAL MODE
Understanding the Professional Mode interface
In the Professional Mode, there are many options available to give you greater control
over your scanning. You can sharpen, correct or enhance your images before scanning
them in the Professional Mode. [Only normal preview available.]
•
•
•
Specify the Document Type, Image Type, and Destination settings to match your
images.
Select the appropriate resolution according to your scanning purpose.
Use the Adjustments buttons to make adjustments in color balance, saturation, etc.
(Click the Reset button to clear these settings if you are not happy with the results.)
Scanning 1670 User Guide rev.doc
©Arizona Board of Regents
Last Update: 8/16/05
University of Arizona Information Commons Training
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•
To change the Target size, click on the + button to open this menu.
•
•
Click Preview to preview the images in the Normal mode.
After making any adjustments, click Scan.
Close the Epson Scan window completely to proceed with saving the file.
•
FOR MORE DETAILED INSTRUCTIONS on using these modes for different kinds of
scanning, including scanning multiple images at the same time, please consult the EPSON
PERFECTION 1670 GUIDE located in the SCANNING SOFTWARE folder on the desktop.
OBJECTIVE 4: USING THE EPSON SMART PANEL FOR SCANNING—
Scan and Save
The best choice for using the EPSON Smart Panel interface is:
• Scan and Save— allows you to save your file in the desired location
EPSON Smart Panel is NOT recommended to:
• Copy— We have photocopiers for this!
• RePrint Photos
• Edit Text— This uses bundled software called ABBYY Fine Reader. Although it is ok to use
this, we recommend using OmniPage Pro software instead.
• Scan for Creativity— this option allows for advanced editing of the files – including
cropping, framing, photo fantasy, etc.
• Scan to Application – after scanning, an application can be launched for further
editing/saving. It is generally easier to scan through the application itself. (See Scanning
through Photoshop section)
Scanning 1670 User Guide rev.doc
©Arizona Board of Regents
Last Update: 8/16/05
University of Arizona Information Commons Training
11
4.1
Locate and open the Epson Smart Panel
• Locate and open the Scanning Software folder on the desktop
• Double-click on the Epson Smart Panel icon
• After a few seconds you will see the Smart Panel interface appear
4.2
Scan a document using the SCAN AND SAVE option in Home Mode
•
Place an image/photo/etc face down on the lower left corner of the scanner bed,
facing you.
•
Locate and click on the Scan and Save button on the Smart Panel.
•
The Epson Scan screen will pop up. (If the Full Auto Mode or Professional Mode
screen appears, change to Home Mode using the drop down menu at the top.)
Select Normal from the Preview menu
next to the Preview button. Then click the
Preview button to preview your scan.
•
In the Preview window, adjust the
dotted selector box around the area you
want to scan, if necessary. To do this,
grab the dotted box from an edge and/or
the corners and drag it to the size desired. You can also use the green Auto image
select button on the upper left (under Marquee) to do this, although it may not always
work correctly.
Scanning 1670 User Guide rev.doc
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Last Update: 8/16/05
University of Arizona Information Commons Training
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•
Specify the Document Type, Image Type, and Destination settings to match your
images. If you select Screen/Web as the Destination, the resolution will automatically
be set to 96 dpi, selecting Printer sets resolution at 300 dpi, and selecting Other
allows you to set your own resolution manually. (See p.7.)
•
Click Scan
•
Close the EPSON Scan window when the scan is completed. You MUST close it out
completely in this mode in order to proceed to the next step!
•
On the next screen, you should see a thumbnail of your scanned image. The image
will be automatically named File000x, but you can click on the name to title it
yourself. You also have the option to scan more images by clicking the Scanner icon
in the lower left corner.
Image
thumbnail
Click to
rename
Guide
navigation
arrows
Scan more
images
Rotate image –
CCW or CW
Create
mirror image
View
image
Rename
•
If there are thumbnails you do not wish to save, uncheck the box next to the
filename. Once done scanning, click Next
•
On the next screen, enter the desired File Path for saving the file – or click on the
folder to browse to the desired location. Then, select the desired File Format (e.g.
JPEG, TIFF, etc.), which in most cases will be JPEG. Then, select the desired
Quality (low, medium, high) or slide the bar to the left or right. This is similar to
choosing the image quality when saving as a JPEG in Photoshop. The higher the
quality selected, the larger the file size will be.
ƒ Our computers have not been set up to use Photo Scene.
ƒ Resolution is only activated when PDF-Multi-page is selected as the file
type.
Scanning 1670 User Guide rev.doc
©Arizona Board of Regents
Last Update: 8/16/05
University of Arizona Information Commons Training
•
13
Click on Save. (Clicking on Save and View will open the folder where the image has
been saved.)
OBJECTIVE 5: SCANNING THROUGH PHOTOSHOP
•
Launch the Photoshop application program. It is located in the Graphics folder on
the desktop.
•
Place the image you are to scan face down on the scanner, in the lower left corner
facing you.
•
In Photoshop, select File Menu -> Import -> Epson Perfection 1670 (TWAIN 5
does not work with the 1670 scanner!)
•
Select Home Mode, then select Normal from the Preview button menu. Click on the
Preview button and allow time for the preview image to appear in the window.
•
Position the mouse over the image and draw a box around the image. Remember
only what you have selected will be scanned in.
•
Select the appropriate Image Type and Destination.
•
Enter a Target size if other than the original image size - if desired.
•
Make any image adjustments for Brightness and Contrast – if desired.
•
Click Scan. When the scan is complete, the image will show up behind the Epson
screen in PhotoShop.
Scanning 1670 User Guide rev.doc
©Arizona Board of Regents
Last Update: 8/16/05
University of Arizona Information Commons Training
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•
You may continue to scan images; they will appear in the Photoshop window, as
Untitled-1, Untitled-2, etc. These have not been saved yet, however!
•
When finished scanning, close the Epson Scan window. You cannot work with the
images you scan or be able to save them in Photoshop until you close the Epson
Scan window.
•
From here we can save the image like we would any other.
For example: Click File -> Save and select the appropriate destination:
e.g. A:\ drive (floppy); T:\Temp (thawspace), …
• Name the file
• Select the file type (e.g. TIFF, JPEG)
•
Choose from the options presented, which will vary depending on the destination
originally selected and the file type chosen.
Recommendations:
File Options, Recommendations for the average user
(for web graphics, graphics for inserting into a Word document, etc.):
JPEG (.jpg):
Image Options: Quality of 5 or Medium
Format Options: Baseline (“Optimized”)
Click OK
GIF (.gif):
1st dialog box— Indexed Color:
Click Reset (to reset options to default)
Click OK
2nd: dialog box— GIF Options:
Check Normal for use in print
Check Interlaced for web use
Click OK
Bitmap (BMP):
File Format: Windows or OS2 for Mac (can leave at Windows)
Depth: 24-bit
Click OK
TIFF (.tif):
Byte Order:
IBM PC or Macintosh (can leave at IBM PC)
Uncheck LZW Compression
Click OK
FOR MORE DETAILED INSTRUCTIONS on using this scanner, including scanning multiple
images at the same time, or scanning SLIDES or NEGATIVES, please consult the EPSON
PERFECTION 1670 GUIDE located in the SCANNING SOFTWARE folder on the desktop.
Scanning 1670 User Guide rev.doc
©Arizona Board of Regents
Last Update: 8/16/05