Sharp MX-6201N Specifications

MODEL: MX-5500N
MX-6200N MX-6201N
MX-7000N MX-7001N
DIGITAL FULL COLOUR MULTIFUNCTIONAL SYSTEM
Qui k Start
Quick
Sta t Guide
General information
Functions of the machine and
procedures for placing originals and
loading paper.
Copying
Using the copy function.
Printing
Using the printer function.
Faxing
Using the fax function.
Scanning
Using the scan function.
Document filing
Storing jobs as files on the hard
drive.
System settings
Keep this manual close at hand for reference
whenever needed.
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Configuring settings to make the
machine easier to use.
MANUALS PROVIDED WITH THE MACHINE
Printed manuals and manuals in PDF format are provided with the machine. The manuals in PDF format are
stored on the hard drive in the machine.
The printed manuals contain information that you should know before using the machine, including the basic
procedures for operating the machine. Please read these manuals well.
The manuals in PDF format provide detailed explanations of the functions of the machine. When the machine is
used in a network environment, the PDF manuals can be viewed at any time by simply downloading them using a
Web browser.
Printed manuals
Quick Start Guide (this manual)
This manual is intended to help you get started using the many basic and convenient
functions of the machine.
When you are ready to learn about the machine in more detail, see the manuals in
PDF format described on the next page.
Safety Guide / Troubleshooting
This manual contains instructions for using the machine safely and lists the
specifications of the machine and its peripheral devices.
The troubleshooting part explains how to remove paper misfeeds and provides
answers to frequently asked questions regarding the operation of the machine in each
mode. Refer to this manual when you have difficulty using the machine.
Software Setup Guide / Sharpdesk installation guide
This manual explains how to install the software and configure settings to use the
machine as a printer or scanner.
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Manuals in PDF format
Manuals in PDF format can be downloaded from the Web server* in the machine.
The manuals contain detailed explanations of the procedures for using the machine. To download the PDF
manuals, see "How to download the manuals in PDF format" (page 3).
User's Guide
This manual provides information, such as basic operation procedures, how to load paper, and machine
maintenance.
Copier Guide
This manual provides detailed explanations of the procedures for using the copy function.
Printer Guide
This manual provides detailed explanations of the procedures for using the printer function.
Facsimile Guide
This manual provides detailed explanations of the procedures for using the fax function.
Scanner Guide
This manual provides detailed explanations of the procedures for using the scanner function and the Internet fax
function.
Document Filing Guide
This manual provides detailed explanations of the procedures for using the document filing function. The
document filing function allows you to save the document data of a copy or fax job, or the data of a print job, as
a file on the machine's hard drive. The file can be called up as needed.
System Settings Guide
This manual explains the "System Settings", which are used to configure a variety of parameters to suit the
aims and the needs of your workplace. Current settings can be displayed or printed out from the "System
Settings".
* You will need the IP address of the machine in order to access the Web server in the machine. The IP address
is configured in the Network Settings menu in the system settings.
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1
ACCESSING THE WEB SERVER IN THE
MACHINE
When the machine is connected to a network, the machine's built-in Web server can be accessed from a Web
browser on your computer.
Opening the Web pages
Access the Web server in the machine to open
the Web pages.
Start a Web browser on a computer that is
connected to the same network as the machine
and enter the IP address of the machine.
Recommended Web browsers
Internet Explorer: 6.0 or higher (Windows®)
Netscape Navigator: 7.0 or higher
Safari: 1.2 or higher (Macintosh)
The Web page will appear.
The machine settings may require that user
authentication be performed in order to open the Web
page. Please ask the administrator of the machine for
the password that is required for user authentication.
Checking the IP address
To check the IP address of the machine, print out the all custom setting list in the system settings.
SYSTEM
SETTINGS
Admin Password
System Settings
Total Count
Default Settings
List Print
(User)
Paper Tray
Settings
Address Control
Fax Data
Receive/Forward
Printer Condition
Settings
Document Filing
Control
USB-Device Check
Exit
System Settings
Back
All Custom Setting List:
Print
Printer Test Page:
PCL Symbol Set List
Sending Address List:
Individual List
(2)
Print
Print
Document Filling Folder List:
2
Press the [SYSTEM SETTINGS] key.
2
Select the all custom setting list in the touch
panel.
(1) Touch the [List Print (User)] key.
(1)
List Print (User)
1
Print
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(2) Touch the [Print] key to the right of "All
Custom Setting List".
The IP address is shown in the list that is printed.
How to download the manuals in PDF format
Manuals containing detailed information on the machine can be downloaded from the Web pages.
Download a manual in PDF format.
(1) Click [Operation Manual Download] in the
menu of the Web page.
(1)
(2) Select the desired language.
(2)
(3) Select the manual that you wish to download.
(3)
(4) Click the [Download] button.
The selected manual is downloaded.
(4)
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3
TABLE OF CONTENTS
General information
PART NAMES AND FUNCTIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8
OPERATION PANEL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10
USING THE TOUCH PANEL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12
USER AUTHENTICATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13
HOME SCREEN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14
PLACING ORIGINALS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15
CHANGING PAPER IN A TRAY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .16
Copying
BASE SCREEN OF COPY MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .24
MAKING COPIES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25
2-SIDED COPYING (Automatic Document Feeder). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .26
COPYING ON SPECIAL PAPER (Bypass Copy) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .27
MAKING COLOUR COPIES (Colour Mode) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .29
SELECTING THE EXPOSURE AND IMAGE TYPE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .30
FITTING THE COPY IMAGE TO THE PAPER (Automatic Ratio Selection) . . . . . . . . . . . . . . . . .31
ENLARGEMENT/REDUCTION (Preset Ratios / Zoom) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .33
INTERRUPTING A COPY RUN (Interrupt Copy) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .35
STORING COPY OPERATIONS (Job Programs) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .36
SPECIAL MODES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .38
SELECTING A SPECIAL MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .39
CONVENIENT COPY FUNCTIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .40
Printing
PRINTING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .48
CANCELLING PRINTING (AT THE MACHINE) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .55
SELECTING PRINT SETTINGS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .56
CONVENIENT PRINTER FUNCTIONS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .58
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Faxing
BASE SCREEN OF FAX MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .62
SENDING A FAX. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .63
CHANGING THE SIZE OF A FAX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .64
CHANGING THE EXPOSURE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .66
CHANGING THE RESOLUTION. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .67
STORING A FAX NUMBER . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .68
SENDING THE SAME FAX TO MULTIPLE DESTINATIONS (Broadcast Transmission). . . . . . .72
FORWARDING RECEIVED FAXES (Fax Data Forward) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .74
CONVENIENT DIALLING METHODS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .75
SPECIAL FAX MODES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .78
SELECTING A SPECIAL MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .79
CONVENIENT FAX FUNCTIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .80
Scanning
NETWORK SCANNER FUNCTION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .84
BASE SCREEN OF SCAN MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .85
SCANNING AN ORIGINAL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .86
CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE . . . . . . . . . . . . . . . . . . . . . . . . . . . .87
CHANGING THE RESOLUTION. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .88
CHANGING THE FILE FORMAT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .89
STORING A DESTINATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .90
SENDING THE SAME IMAGE TO MULTIPLE DESTINATIONS (Broadcast Transmission) . . . .93
CONVENIENT TRANSMISSION METHODS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .94
SPECIAL SCAN MODES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .96
SELECTING A SPECIAL MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .97
CONVENIENT SCANNER FUNCTIONS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .98
Document filing
DOCUMENT FILING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .102
QUICKLY SAVING A JOB (Quick File) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .104
APPENDING INFORMATION WHEN STORING A FILE (File) . . . . . . . . . . . . . . . . . . . . . . . . . . .105
SAVING A DOCUMENT ONLY (Scan to HDD) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .107
PRINTING A SAVED FILE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .108
System settings
SYSTEM SETTINGS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .110
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General information
This section provides general information about the machine, including the
names and functions of the parts of the machine and its peripheral devices,
and the procedures for placing originals and loading paper.
X PART NAMES AND FUNCTIONS . . . . . . . . . . . . . . . . . . 8
X OPERATION PANEL . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
X USING THE TOUCH PANEL . . . . . . . . . . . . . . . . . . . . . 12
X USER AUTHENTICATION . . . . . . . . . . . . . . . . . . . . . . . 13
X HOME SCREEN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
X PLACING ORIGINALS. . . . . . . . . . . . . . . . . . . . . . . . . . 15
X CHANGING PAPER IN A TRAY . . . . . . . . . . . . . . . . . . 16
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PART NAMES AND FUNCTIONS
Exterior
(1)
(2)
(3) (4) (5) (6) (7) (8)
When a finisher
(peripheral device)
is installed.
(1) Saddle stitch finisher / finisher*
This can be used to staple output. The saddle stitch
finisher can automatically staple output at the centre
line and fold the pages to create a pamphlet.
(2) Punch module*
This is used to punch holes in output.
(3) Inserter*
This inserts covers and inserts into copy and print
output. Paper loaded in the inserter can also be
stapled.
(4) Automatic document feeder
This automatically feeds and scans multiple originals.
Both sides of 2-sided originals can be scanned at
once.
(5) Document feeder tray
Place the originals in this tray when using the
automatic document feeder.
(6) Front cover (upper)
Open to replace a toner cartridge.
(7) Front cover (lower)
Open to power on the machine.
(8) Operation panel
(9) Right Tray
Output can be delivered to this tray.
8
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(11)
(9)
(12) (13) (14) (15)
(10)
(16)
(10) Document glass
Use this to scan a book or other original that cannot
be fed through the automatic document feeder.
(11) Tray 1
This holds paper. Up to 1200 sheets of paper can be
loaded.
(12) Tray 2
This holds paper. Up to 800 sheets of paper can be
loaded.
(13) Tray 3
This holds paper. Up to 500 sheets of paper can be
loaded.
(14) Tray 4
This holds paper. Up to 500 sheets of paper can be
loaded.
(15) Tray 5 (when a large capacity tray is installed)*
This holds paper. A4 or 8-1/2" x 11" paper can be
loaded in the large capacity tray (MX-LCX2). Up to
3500 sheets of paper can be loaded.
Paper from B5 to A3W (8-1/2" x 11" to 12" x 18") can
be loaded in the large capacity tray (MX-LCX3). Up to
3000 sheets of paper can be loaded.
(16) Output tray (centre tray)
Copy jobs and print jobs are delivered to this tray.
(When a finisher or saddle stitch finisher is installed,
the output tray (centre tray) cannot be used.)
Interior
(17)
(17) Main power switch
This is used to power on the machine.
When using the fax or Internet fax functions, keep this
switch in the "on" position.
(18)
(18) Bypass tray
Special types of paper can be fed from the bypass
tray.
* Peripheral device. For more information, see "4. PERIPHERAL DEVICES" in the User's Guide.
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OPERATION PANEL
Touch panel
[SYSTEM SETTINGS] key
Messages and keys
appear in the LCD
display.
Operations are
performed by directly
touching the displayed
keys with your fingers.
When a key is touched,
a beep sounds and the
selected item is
highlighted. This lets you
check an operation as
you perform it.
Press this key to display the system settings screen. The system
settings can be adjusted to make the machine easier to use, such as
configuring paper tray settings and storing addresses.
COPY
Print mode indicators
[HOME] key
READY indicator
Print data can be received when
this indicator is lit.
Touch this key to display the
home screen.
Keys of frequently used
functions can be registered
in this screen for quick
access, making the machine
easier to use.
DATA indicator
This blinks while print data is
being received and lights steadily
while printing is taking place.
DOCUMENT
FILING
IMAGE SEND
Ready to scan for copy.
0
Colour Mode
Special Modes
Full Colour
HOME
SYSTEM
SETTINGS
2-Sided Copy
Plain
A4
READY
Output
Exposure
1.
Auto
3.
4.
PRINT
2.
A4
A4
A3
B4
File
DATA
LINE
IMAGE SEND
DATA
Quick File
Copy Ratio
Original
Paper Select
100%
Auto
Auto
A4
Plain
A4
JOB STATUS
Printing
Image send indicators
[JOB STATUS] key
LINE indicator
This lights up during transmission or reception in fax mode. The indicator
also lights up during transmission in scan mode.
Press this key to view the job
status screen. You can check
the status of jobs and cancel
jobs in the job status screen.
DATA indicator
When a received fax cannot be printed because of a problem such as out of
paper, the indicator blinks. The indicator lights steadily when there is data
that is waiting to be transmitted.
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Numeric keys
[CLEAR] key
These are used to enter the number of
copies, fax numbers, and other
numbers.
Press this key to return settings such as the
number of copies to "0".
[LOGOUT] key (
)
When user authentication is enabled,
press this key to log out after using the
machine. When using the fax function,
this key can be pressed to send tone
signals on a pulse dial line.
[STOP] key
[#/P] key (
)
Press this key to use a job program
when using the copier function. When
using the fax function, press this key to
dial using a program.
[COLOUR START] key
Press this key to stop a copy job or scanning of
an original.
Use this key to copy or scan an original in colour.
Main power
indicator
This indicator lights
when the main power
is switched on.
[POWER] key
LOGOUT
Use this key to turn the
machine power on and
off.
[CLEAR ALL] key
[POWER SAVE] key
Press this key to redo an operation
from the beginning.
All settings will be cleared and
operation will return to the initial state.
Use this key to activate power save
mode. The [POWER SAVE] key blinks
when the machine is in power save
mode. This key is also used to
deactivate power save mode.
[BLACK & WHITE START] key
Use this key to copy or scan an original
in black and white. This key is also used
to send a fax in fax mode.
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USING THE TOUCH PANEL
The touch keys that appear in the touch panel are grouped for easy operation. The layout and functions of the
touch keys are explained below.
Mode select keys
[COPY] key
To use the copy function, touch this key
to switch to copy mode. Keep your finger
on the [COPY] key to view the machine's
total page use count and amount of toner
remaining.
DOCUMENT
FILING
IMAGE SEND
COPY
[DOCUMENT FILING] key
When you wish to print or send a file
stored on the hard drive, touch this
key to switch to document filing
mode.
[IMAGE SEND] key
To use the scan or fax
function, touch this key to
switch to image send mode.
Ready to scan for copy.
0
Colour Mode
Special Modes
Full Colour
2-Sided Copy
Plain
A4
Output
Exposure
1.
2.
A4
Auto
A4
A3
B4
3.
4.
When the mode of the machine is changed, the
base screen of the newly selected mode appears.
Functions can be selected and settings checked in
the base screen.
File
Quick File
Copy Ratio
Original
Paper Select
100%
Auto
Auto
A4
Plain
A4
System display
This shows the brightness adjustment key for the
touch panel, the entry mode when text is entered,
and other items.
Printing
Job status display
This shows the mode icon and status of reserved jobs and the job in progress. This can be touched to show the job status screen.
Print Job
Scan to
Job Queue
Fax Job
Sets / Progress
Internet Fax
Status
1
Computer01
002/001
Printing
2
0312345678
002/000
Waiting
3
0312345678
002/000
Waiting
4
Copy
002/000
Waiting
Spool
Job Queue
1
Complete
Jobs are displayed as a list of touch keys. The
job keys appear in the order that they will be
run. A job key can be touched to select it.
1
Detail
Priority
A selected job can be given priority and run
ahead of other jobs, or a job waiting in the
queue can be cancelled.
Stop/Delete
Using general keys
OK
Special Modes
Cancel
Job Settings / Print
file-01
Margin Shift
Name 1
A4
F. Colour
Dual Page
Copy
Erase
Paper Select
Job
Build
Pamphlet Copy
Covers/Inserts
Transparency
Inserts
Tandem
Copy
1
2
Number of Prints
Auto
1
Multi Shot
Output
(1~999)
(3)
Print and Delete the Data
Print and Save the Data
2-Sided
Book Copy
Tab Copy
Card Shot
(1)
Special Modes
(1) When the displayed screen is one of two or more screens, use the
(2) When a checkbox
is touched, a checkmark
(2)
B/W Print
keys to switch through the screens.
will appear to indicate that the setting is enabled.
(3) The
keys can be used to increase or decrease a value. To make a value change quickly, keep your
finger on the key.
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USER AUTHENTICATION
When user authentication is enabled in the system settings, you must log in before using the machine. User
authentication is initially disabled.
When you have finished using the machine, log out.
User authentication methods
There are two methods for performing user authentication: login by user number and login by login name and
password. Ask the administrator of the machine for the information that is required to log in.
For more information on user authentication, see "USER AUTHENTICATION" in the User's Guide.
Login by user number
User Authentication
OK
This method requires that you log in by entering your
user number (5 to 8 digits), which is stored in the
system settings of the machine.
Admin Login
Login by login name and password
User Authentication
Login Name
User Name
Password
Auth to:
OK
This method requires that you log in by entering your
login name, password, and the login destination,
which are stored in the system settings of the
machine. Depending on how the machine
administrator has configured the system settings, an
e-mail address may also be used for authentication.
Login Locally
Logging out
When you have finished using the machine, log out. Logging out prevents unauthorised use of the machine.
How to log out
You can log out from any mode of the machine by pressing the [LOGOUT] key ( ). However, note that the
[LOGOUT] key ( ) cannot be used to log out when a fax number is being entered in fax mode, as the [LOGOUT]
key ( ) functions as a numeric key at this time.
If a preset duration of time elapses after the machine is last used, the auto clear function will activate. When auto
clear activates, logout automatically takes place.
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13
HOME SCREEN
When the [HOME] key is pressed on the operation panel, the home screen appears in the touch panel.
Shortcuts to functions can be registered as keys in the home screen. When a shortcut key is touched, the screen
for that function appears. Register frequently used functions in the home screen to quickly and conveniently
access those functions. When user authentication is used, the home screen of "Favourite Operation Group" can
be displayed.
Register keys that you wish to show in the home screen in the system settings.
The name of the logged in user appears
here.
The user name appears when user
authentication is enabled on the machine.
The title of the home screen appears here.
Home Screen
Total Count
Address Control
Document Filing
Control
Paper Tray
Settings
01/04/2006 11:40
Registered functions appear as shortcut keys. Each key can be touched to
select the corresponding registered function. Up to 30 keys can be registered.
For detailed information on home screen settings, see "Favourite Operation Group Registration" and "Home
Screen Settings" in the System Settings Guide.
14
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PLACING ORIGINALS
The automatic document feeder can be used to automatically scan many originals at once. This saves you the
trouble of manually feeding each original.
For originals that cannot be scanned using the automatic document feeder, such as a book or a document with
notes attached, use the document glass.
Using the automatic document feeder
When using the automatic document feeder, place the originals in the document feeder tray.
Place the originals face up with the edges
aligned evenly.
The indicator line indicates approximately
how many originals can be placed. The placed
originals must not be higher than this line.
Adjust the original guides to
the width of the originals.
Using the document glass
To place a thick original such
as a book with many pages,
push up the far edge of the
automatic document feeder
and then close the automatic
document feeder slowly.
Place the original face down.
Align the top left corner of the
original with the tip of the
mark in the far left corner of the
glass.
Place the original
face down.
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15
CHANGING PAPER IN A TRAY
Names of the trays
The names of the trays are shown below.
For the number of sheets of paper that can be loaded in each tray, see the following manuals:
• System Settings Guide, "Paper Tray Settings"
• Safety Guide / Troubleshooting, "SPECIFICATIONS"
(6)
(5)
(1) Tray 1
(2) Tray 2
(3) Tray 3
(1)
(2)
(3)
(4)
(4) Tray 4
(5) Tray 5 (large capacity tray)
(6) Bypass tray
Print side face up or face down
When loading paper in a tray, the print side is loaded face up or face down depending on the tray.
Trays 1 to 4
Load the paper with the print side face up.
However, if the paper type is "Pre-Printed" or "Letter Head", load the paper with the print side face down*.
Bypass tray and tray 5
Load the paper with the print side face down.
However, if the paper type is "Pre-Printed" or "Letter Head", load the paper with the print side face up*.
* If "Disabling of Duplex" is enabled in the system settings (administrator), load the paper in the normal way (face
up in trays 1 to 4; face down in the bypass tray and tray 5).
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Loading paper in a tray
To change the paper in a tray, load the desired paper in the tray and then change the tray settings in the machine
to specify the loaded paper. The procedure for changing the tray paper size is explained below. As an example,
the paper in tray 3 is changed from B4 (8-1/2" x 14") size plain paper to A4 (8-1/2" x 11") size recycled paper.
Gently pull out the paper tray.
If paper remains in the tray, remove it.
Move the two guides on the tray to
change the size from B4 (8-1/2" x 14") to
A4 (8-1/2" x 11").
Insert the paper with the print side face
up.
Fan the paper well before inserting it.
Otherwise, multiple sheets may feed at
once and cause a misfeed.
Indicator line
The indicator line indicates the maximum
height of the paper that can be loaded in
the tray. When loading paper, make sure
that the stack is not higher than the
indicator line.
Gently push the tray into the machine.
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17
Changing the tray settings
When you change the paper in a tray, the tray settings in the system settings must also be changed.
SYSTEM
SETTINGS
System Settings
Admin Password
Total Count
Default Settings
List Print
(User)
Paper Tray
Settings
Address Control
Fax Data
Receive/Forward
Document Filing
Control
USB-Device Check
(1)
Printer Condition
Settings
Exit
1
Press the [SYSTEM SETTINGS] key.
2
Configure the tray settings in the touch panel.
(1) Touch the [Paper Tray Settings] key.
(2) Touch the [Tray Settings] key.
System Settings
Back
Paper Tray Settings
Tray Settings
(2)
Paper Type Registration
Auto Tray Switching
Back
Tray Settings
Tray 3
Type
Size
Fixed Paper Side
Copy
Tray 4
Plain
Auto-AB
Disable Duplex
Print
Type
Size
Fixed Paper Side
Copy
Change
(3)
Disable Staple
Fax
Disable Punch
I-Fax
Doc. Filing
Plain
Auto-AB
Disable Duplex
Print
Change
Disable Staple
Fax
Disable Punch
I-Fax
Doc. Filing
(4) Select [Recycled] from the "Type" select box.
System Settings
Cancel
Tray Settings
Tray:
Type:
Size:
(3) Touch the [Change] key in "Tray 3".
Tray 3
Recycled
Auto-AB
(4)
(5)
OK
(6)
A3W(12x18),A3,B4,A4,A4R,A5R,
B5,B5R,216x330(8 1/2x13)
Paper Property:
(5) Make sure that [Auto-AB] is selected in the
"Size" select box.
For more information, see "Paper Tray Settings" in the
System Settings Guide.
Fixed Paper Side
Disable Duplex
Disable Staple
Disable Punch
Feeding Approved Job:
18
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(6) Touch the [OK] key.
The above steps change the paper settings for tray 3 to
A4 recycled paper.
Loading paper in other trays
Tray 1 and Tray 2
To change the paper size of tray 1 and tray 2, see "TRAY SETTINGS FOR TRAY 1 AND TRAY 2" in the User's
Guide.
Gently pull out the paper tray.
Tray 1
Tray 1
Insert the paper with the print side face
up.
Tray 2
Raise the paper guide.
Insert the paper with the print side face
up.
Return the paper guide to its original
position after loading the paper.
Fan the paper well before inserting it.
Otherwise, multiple sheets may feed at
once and cause a misfeed.
Tray 2
Paper guide
Indicator line
The indicator line indicates the maximum
height of the paper that can be loaded in
the tray. When loading paper, make sure
that the stack is not higher than the
indicator line.
Gently push the tray into the machine.
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19
Bypass tray
The side to be
copied on must
be face down!
When loading A3W, A3, or B4 size paper, pull out
the tray extension.
The maximum number of sheets that can be loaded
in the bypass tray is approximately 100 for plain
paper and approximately 20 for envelopes.
Example: Loading an envelope
Place paper that is A5 (7-1/4" x 10-1/2") or smaller
in the horizontal orientation.
Only the address side of envelopes can be printed on.
Place envelopes with the address side face down.
Special types of paper that cannot be loaded in other trays can be loaded in the bypass tray.
For detailed information on the bypass tray, see "LOADING PAPER IN THE BYPASS TRAY" in the
User's Guide.
20
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Large capacity tray
MX-LCX2
The paper size of tray 5 (MX-LCX2) can only be changed by a service technician.
Gently pull out the paper tray.
Insert the paper with the print side face
down.
Fan the paper well before inserting it.
Otherwise, multiple sheets may feed at
once and cause a misfeed.
Indicator line
The indicator line indicates the maximum
height of the paper that can be loaded in
the tray. When loading paper, make sure
that the stack is not higher than the
indicator line.
Gently push the tray into the machine.
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21
MX-LCX3
To change the paper size of tray 5 (MX-LCX3), see "CHANGING THE PAPER SIZE (MX-LCX3)" in the User's
Guide.
Before pulling the tray out, press the
operation button.
The operation button indicator will blink.
Pull out the tray after the operation
button indicator turns off.
Gently pull out the paper tray.
Paper table
Insert the paper with the print side face
down.
When a certain amount of paper is placed
on the paper table, the paper table will
automatically descend slightly and then
stop. Continue loading paper in this way.
Fan the paper well before inserting it.
Otherwise, multiple sheets may feed at
once and cause a misfeed.
Warning
When placing paper, do not
insert your fingers into the
openings in the paper table.
Indicator line
The indicator line indicates the maximum
height of the paper that can be loaded in
the tray. When loading paper, make sure
that the stack is not higher than the
indicator line.
Gently push the tray into the machine.
The operation button indicator will blink.
Pull out the tray after the operation
button indicator turns off.
22
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Copying
This section explains the basic procedures for using the copier function.
This section also introduces the various types of copying that can be
performed using the special modes.
X BASE SCREEN OF COPY MODE . . . . . . . . . . . . . . . . . 24
X MAKING COPIES. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
X 2-SIDED COPYING (Automatic Document Feeder) . . 26
X COPYING ON SPECIAL PAPER (Bypass Copy). . . . . 27
X MAKING COLOUR COPIES (Colour Mode). . . . . . . . . 29
X SELECTING THE EXPOSURE AND IMAGE TYPE . . . 30
X FITTING THE COPY IMAGE TO THE PAPER
(Automatic Ratio Selection) . . . . . . . . . . . . . . . . . . . . . 31
X ENLARGEMENT/REDUCTION (Preset Ratios /
Zoom) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
X INTERRUPTING A COPY RUN (Interrupt Copy) . . . . . 35
X STORING COPY OPERATIONS (Job Programs) . . . . 36
X SPECIAL MODES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
X SELECTING A SPECIAL MODE . . . . . . . . . . . . . . . . . . 39
X CONVENIENT COPY FUNCTIONS . . . . . . . . . . . . . . . . 40
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23
BASE SCREEN OF COPY MODE
Touch the [COPY] key in the touch panel to open the base screen of copy mode.
Select copy settings in the base screen.
(9) (10)
(1)
(2)
COPY
DOCUMENT
FILING
IMAGE SEND
Ready to scan for copy.
0
Colour Mode
(3)
Special Modes
(12)
2-Sided Copy
(13)
Output
(14)
Full Colour
Plain
A4
(4)
Exposure
1.
Auto
3.
4.
(5)
2.
A4
A4
A3
B4
5.
A4
File
Quick File
(6)
(11)
Copy Ratio
Original
Paper Select
100%
Auto
Auto
A4
Plain
(7)
A4
(15)
(8)
(1) Mode Select keys
Use these keys to switch between copy, image send,
and document filing modes.
To switch to copy mode, touch the [COPY] key.
(2) Various messages are displayed here.
The icon of the selected mode appears on the left.
(3) [Colour Mode] key
Touch this key to change the colour mode.
(4) Output display
When one or more output functions such as sort,
group, staple sort, or saddle stitch have been
selected, this shows the icons of the selected
functions.
(5) [Exposure] key
This shows the current copy exposure and exposure
mode settings. Touch this key to change the
exposure or exposure mode setting.
(6) [Copy Ratio] key
This shows the current copy ratio. Touch this key to
adjust the copy ratio.
(7) [Original] key
Touch this key to enter the original size manually.
When an original is placed, this key shows the
automatically detected original size. If the original size
is set manually, the set size appears.
(8) [Paper Select] key
Touch this key to change the paper (tray) that is used.
The tray, paper size, and paper type will appear. The
tray images in the paper size display can be touched
to open the same screen.
24
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(9) Original feed display
This appears when an original is inserted in the
automatic document feeder.
(10) Paper select display
This shows the size of paper loaded in each tray and
the amount of paper remaining
.
The selected tray is highlighted.
(11) Number of copies display
This shows the number of copies set.
(12) [Special Modes] key
Touch this key to select special modes such as
Margin Shift, Erase, and Dual Page Copy.
(13) [2-Sided Copy] key
Touch this key to select the 2-sided copying function.
(14) [Output] key
Touch this to select an output function such as sort,
group, offset, staple sort, saddle stitch, or punch.
(15) Customized keys
The keys that appear here can be changed to show
settings or functions that you prefer.
MAKING COPIES
This is the most basic procedure for making copies.
1-sided original
COPY
IMAGE SEND
1
DOCUMENT
FILING
Ready to scan for copy.
0
Colour Mode
1-sided copy
Touch the [COPY] key.
The base screen of copy mode appears.
Special Modes
Full Colour
2-Sided Copy
Plain
A4
Output
Exposure
1.
2.
A4
Auto
3.
4.
A4
A3
B4
File
Quick File
Copy Ratio
Original
Paper Select
100%
Auto
Auto
A4
Plain
The side to be scanned must be face up!
2
Place the originals.
When using the document glass, place the original with the
side to be scanned face down.
3
or
Set the number of copies and then press the
[COLOUR START] key or the [BLACK & WHITE
START] key.
Correct sets
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Cancel scanning
Cancel copying
25
2-SIDED COPYING
(Automatic Document Feeder)
You can use the automatic document feeder to make automatic
2-sided copies without the bother of manually turning the originals over
and re-inserting them.
This section explains how to copy 1-sided originals onto both sides of
the paper.
1-sided original
The side to be scanned must be face up!
Colour Mode
Special Modes
Full Colour
1
Place the originals.
2
Select settings in the touch panel.
2-sided copy
2-Sided Copy
(1) Touch the [2-Sided Copy] key.
Plain
A4
(1)
Output
Exposure
1.
Auto
3.
4.
2.
A4
A4
A3
B4
File
Quick File
Copy Ratio
Original
Paper Select
100%
Auto
Auto
A4
Plain
A4
(2) Touch the [1-Sided to 2-Sided] key.
OK
2-Sided Copy
(3)
(3) Touch the [OK] key.
Binding
Change
(2)
3
or
Set the number of copies and then press the
[COLOUR START] key or the [BLACK & WHITE
START] key.
Correct sets
26
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Cancel scanning
Cancel copying
COPYING ON SPECIAL PAPER
(Bypass Copy)
Use the bypass tray to copy on special media such as heavy paper,
envelopes, and tab paper.
This section explains how to load A4 heavy paper in the bypass tray.
Original
The side to be scanned must be face up!
1
Copy on heavy paper
Place the originals.
When using the document glass, place the original with the
side to be scanned face down.
The side to be
copied on must
be face down!
Colour Mode
Special Modes
Full Colour
2-Sided Copy
Plain
A4
2
Insert paper in the bypass tray.
3
Select settings in the touch panel.
(1) Touch the [Paper Select] key.
Output
Exposure
1.
Auto
3.
4.
2.
A4
A4
A3
B4
File
Quick File
Copy Ratio
Original
Paper Select
100%
Auto
Auto
A4
Plain
A4
(1)
(2) Touch the paper type key of the bypass tray.
OK
Paper Select
1. A4
2. A4
Plain
Here the [Plain] key has been touched.
Bypass Tray
Paper Tray
A4
Plain
3. A3
Plain
4. B4
Plain
Plain
(2)
(3) Touch the [Heavy Paper 1] key or [Heavy Paper
2] key.
Paper Select
Cancel
Bypass Tray Type/Size Setting
Select the paper type.
Plain
Pre-Printed
Recycled
Pre-Punched
Colour
Heavy Paper 1
Thin Paper
Labels
Transparency
Letter Head
Heavy Paper 2
(3)
Tab Paper
1
2
If the weight of the loaded paper is 106 g/m2 to
209 g/m2 (28 lbs. to 56 lbs.), touch the [Heavy Paper 1]
key. If the weight is 210 g/m2 to 256 g/m2 (56 lbs. to
68 lbs.), touch the [Heavy Paper 2] key.
Envelope
Heavy Paper 1: 106 - 209 g/m2 (28+ - 56 lbs.)
Heavy Paper 2: 210 - 256 g/m2 (56+ - 68 lbs.)
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27
Select settings in the touch panel. (Continued)
(4) Touch the [Auto-AB] key.
Paper Select
OK
Bypass Tray Type/Size Setting
Type
Heavy Paper 2
Auto-Inch
Auto-AB
(4)
Custom Size
(5) Touch the [OK] key.
(5)
Size
12x18,11x17,8½x14
8½x11,8½x11R,5½x8½R
7¼x10½R,A3,A4,B4,B5
A3W,A3,A4,A4R,A5R,B4
B5,B5R,216x330(8½x13)
11x17,8½x11
X420 Y297
16K
16KR
8K
(6) Touch the bypass tray key.
OK
Paper Select
(7) Touch the [OK] key.
(7)
Bypass Tray
Paper Tray
1. A4
2. A4
Plain
A4
(6)
Plain
3. A3
Plain
4. B4
Plain
Heavy Paper 2
4
or
Set the number of copies and then press the
[COLOUR START] key or the [BLACK & WHITE
START] key.
Correct sets
Cancel scanning
Cancel copying
Selecting a tray
Colour Mode
Special Modes
Full Colour
To select paper, touch the [Paper Select] key or the image of the
machine in the base screen of copy mode.
2-Sided Copy
Plain
A4
Output
Exposure
1.
Auto
3.
4.
2.
A4
A4
5.
A3
B4
A4
File
Quick File
Copy Ratio
Original
Paper Select
100%
Auto
Auto
A4
Plain
A4
OK
Paper Select
Bypass Tray
Paper Tray
1. A4
2. A4
Plain
A4
Plain
Plain
Large Capacity Tray
3. A3
Plain
4. B4
Plain
5. A4
(A)
28
(B)
(C)
Plain
(D)
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Touch a key to select a tray.
(A) Touch to select one of trays 1 to 4.
(B) Touch to select the bypass tray.
(C) Touch to set the type of paper in the bypass tray.
(D) Touch to select tray 5 (large capacity tray).
MAKING COLOUR COPIES (Colour Mode)
When colour and black & white originals are mixed together, you can
have the machine automatically detect whether each original is colour
or black & white and make each copy accordingly.
The procedure for copying with the colour mode set to "Auto" for
automatic detection of colour and black & white is explained below.
Original
The side to be scanned must be face up!
1
Copy
Place the originals.
When using the document glass, place the original with the
side to be scanned face down.
Colour Mode
Special Modes
Full Colour
2
2-Sided Copy
(1) Touch the [Colour Mode] key.
Plain
A4
(1)
Exposure
Output
1.
2.
A4
Auto
3.
4.
Select settings in the touch panel.
A4
A3
B4
File
Quick File
Copy Ratio
Original
Paper Select
100%
Auto
Auto
A4
Plain
A4
(2) Touch the [Auto] key.
OK
Colour Mode
(3)
Full Colour
Single Colour
Auto
2 Colour
(3) Touch the [OK] key.
(2)
3
Set the number of copies and press the
[COLOUR START] key.
Correct sets
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Cancel scanning
Cancel copying
29
SELECTING THE EXPOSURE AND IMAGE
TYPE
You can specify the original image type to obtain a clearer copy.
The example of copying an original with light colours such as pencil
writing is explained below.
Light original
The side to be scanned must be face up!
1
Exposure adjustment
Place the originals.
When using the document glass, place the original with the
side to be scanned face down.
Colour Mode
Special Modes
Full Colour
2
2-Sided Copy
Select settings in the touch panel.
(1) Touch the [Exposure] key.
Plain
A4
Output
Exposure
1.
Auto
3.
4.
2.
A4
A4
A3
B4
File
Quick File
Copy Ratio
(1)
Original
Paper Select
100%
Auto
Auto
A4
Plain
A4
(4)
Auto
Manual
1
(2) Touch the [Light Original] key.
OK
Exposure
3
(3) Darken the printed result with the
Original Image Type
5
Text
Text/
Prtd.Photo
Text/Photo
Printed
Photo
Photo
Map
Light
Original
(3)
key.
Nine levels are available for the exposure. Darken light
originals with the
key, and lighten dark originals
with the
key.
(4) Touch the [OK] key.
(2)
3
Set the number of copies and then press the
[COLOUR START] key or the [BLACK & WHITE
START] key.
or
Correct sets
30
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Cancel scanning
Cancel copying
FITTING THE COPY IMAGE TO THE
PAPER (Automatic Ratio Selection)
You can copy an original onto any size of paper using automatic
enlargement/reduction.
This section explains how to copy an A4 original onto A3 paper.
A4
The side to be scanned must be face up!
1
A3
Place the originals.
When using the document glass, place the original with the
side to be scanned face down.
Colour Mode
Special Modes
Full Colour
2-Sided Copy
Plain
A4
2
Select settings in the touch panel.
(1) Touch the [Paper Select] key.
Output
Exposure
1.
Auto
3.
4.
2.
A4
A4
A3
B4
File
Quick File
Copy Ratio
Original
Paper Select
100%
Auto
Auto
A4
Plain
A4
(1)
(2) Touch the tray that has the desired paper size.
OK
Paper Select
(3)
1. A4
2. A4
Plain
A4
Plain
3. A3
(3) Touch the [OK] key.
Bypass Tray
Paper Tray
Plain
Plain
(2)
4. B4
Plain
Colour Mode
Special Modes
(4) Touch the [Auto Image] key.
Full Colour
2-Sided Copy
Plain
A4
Output
Exposure
1.
Auto
3.
4.
2.
A4
A4
A3
B4
File
Quick File
Copy Ratio
Original
100%
Auto
A4
Auto Image
Paper Select
A3
Plain
(4)
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31
3
Set the number of copies.
Correct sets
4
or
32
Downloaded From ManualsPrinter.com Manuals
Press the [COLOUR START] key or the
[BLACK & WHITE START] key.
Cancel scanning
Cancel copying
ENLARGEMENT/REDUCTION
(Preset Ratios / Zoom)
55%
For precise adjustment of the copy size, you can select a preset ratio
and/or adjust the ratio in increments of 1%.
As an example, this section explains how to reduce the image to 55%.
Original
The side to be scanned must be face up!
1
Ratio-specified copy
Place the originals.
When using the document glass, place the original with the
side to be scanned face down.
Colour Mode
Special Modes
Full Colour
2-Sided Copy
Plain
A4
2
Select settings in the touch panel.
(1) Touch the [Copy Ratio] key.
Output
Exposure
1.
2.
A4
Auto
3.
4.
A4
A3
B4
File
Quick File
Copy Ratio
Original
Paper Select
100%
Auto
Auto
A4
Plain
A4
(1)
(2) Touch the
OK
Copy Ratio
B4
A3
B5
A4
70%
100
B5
B4
A5
A4
81%
Zoom
A4
A3
B5
B4
%
86%
115%
B5
B4
A4
A3
122%
A5
A4
B5
B4
141%
B5
A4
B4
A3
key.
1
2
100%
Auto Image
(2)
XY Zoom
(3) Touch the [50%] key.
OK
Copy Ratio
Touch the preset ratio key that is closest to 55% (the
desired ratio).
(5)
25%
55
50%
Zoom
%
200%
400%
(4)
(3)
100%
Auto Image
XY Zoom
2
2
(4) Set the copy ratio to 55% with the
key.
The
key decreases the ratio in increments of 1%,
and the
key increases the ratio in increments of
1%.
(5) Touch the [OK] key.
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33
3
Set the number of copies.
Correct sets
4
or
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Press the [COLOUR START] key or the
[BLACK & WHITE START] key.
Cancel scanning
Cancel copying
INTERRUPTING A COPY RUN
(Interrupt Copy)
When the machine is printing, you can temporarily interrupt the job and
perform a copy job that you wish to prioritize.
This feature is useful when you need to make an urgent copy during a
long copy run.
Original
Printing
Copies in progress from tray 2.
Ready to scan for next copy job.
7
Interrupt
Colour Mode
1
Special Modes
Full Colour
2-Sided Copy
A4
Output
1.
Auto
3.
4.
2.
A4
A4
A3
B4
Touch the [Interrupt] key while the machine is
printing.
The [Interrupt] key appears in the base screen while the
machine is printing.
Plain
Exposure
Interrupt
File
Quick File
Copy Ratio
Original
Paper Select
100%
Auto
Auto
A4
Plain
The side to be scanned must be face up!
2
Place the originals.
When using the document glass, place the original with the
side to be scanned face down.
3
or
Set the number of copies and then press the
[COLOUR START] key or the [BLACK & WHITE
START] key.
The interrupted copy job will resume when the copy job is
finished.
Correct sets
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Cancel scanning
Cancel copying
35
STORING COPY OPERATIONS (Job Programs)
You can store a group of copy settings. The settings can be retrieved and used whenever needed.
When you frequently use the same group of settings, this saves you the trouble of manually selecting the settings
each time you need to use them.
Storing a job program
Exit
Job Programs
1
Press the [#/P] key (
2
Select settings in the touch panel.
).
Press program number.
1
2
(1) Touch the [Store/Delete] tab.
1
3
4
4
5
6
7
8
9
10
11
12
Recall
Store/Delete
(1)
(2) Touch the key in which you want to store a job
program.
Exit
Job Programs
Press program number.
1
2
3
1
(2)
6
4
4
5
7
8
9
10
11
12
Recall
Touch any key that is not highlighted.
Keys that have a job program stored are highlighted.
Store/Delete
To store, make selections and press
[OK], to delete, press [Cancel].
(3) Select the copy settings that you wish to store.
(5)
Cancel
Colour Mode
OK
(4) Touch the [Program Name] key.
Special Modes
Full Colour
A text entry screen appears. Enter a name for the
program (max. of 10 characters). For the procedure for
entering text, see "6. ENTERING TEXT" in the User's
Guide.
2-Sided Copy
Plain
A4
Output
Exposure
1.
Auto
3.
4.
2.
A4
A4
A3
B4
Program Name
(4)
Copy Ratio
Original
Paper Select
100%
Auto
Auto
A4
Plain
(5) Touch the [OK] key.
(3)
Using a job program
1
Press the [#/P] key (
Place the original.
36
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).
Exit
Job Programs
2
Press program number.
1
2
3
4
5
6
7
8
9
10
11
12
After selecting the job program, set the number of copies
and press the [COLOUR START] key or [BLACK & WHITE
START] key to begin copying.
1
4
Recall
Touch the key of the desired job program.
Store/Delete
Deleting a job program
Exit
Job Programs
1
Press the [#/P] key (
2
Select settings in the touch panel.
).
Press program number.
1
2
1
3
(1) Touch the [Store/Delete] tab.
4
4
5
7
8
9
10
11
12
6
Recall
Store/Delete
(1)
Exit
Job Programs
Press program number.
1
3
1
(2)
6
4
2
4
5
7
8
9
10
11
12
Recall
(2) Touch the key of the job program that you
wish to delete.
Touch a key that is highlighted.
Keys that have a job program stored are highlighted.
Store/Delete
(3) Read the displayed message and touch the
[Delete] key.
A job program has been already stored
in this location.
Cancel
Delete
Store
(3)
(4) Touch the [Exit] key.
Exit
Job Programs
(4)
Press program number.
1
2
3
4
5
6
1
4
7
8
9
10
11
12
Recall
Store/Delete
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37
SPECIAL MODES
The special modes can be used for a variety of special-purpose copy jobs.
This section introduces the types of copies that can be made with the special modes. (The procedures for using
each special mode are not explained.)
Each special mode has its own settings and steps, however, the basic procedure is the same for all modes. The
basic procedure for selecting a special mode is explained on the next page using "Margin Shift" as an example.
For the procedures for using the special modes, see "3. SPECIAL MODES" in the Copier Guide.
Special modes
Colour Mode
Special Modes
Full Colour
2-Sided Copy
Plain
A4
Output
Exposure
1.
2.
A4
Auto
3.
4.
A4
A3
B4
File
To use a special mode, open the special modes
menu and touch the key of mode that you wish to
use. The menu consists of two screens. Use the
keys to switch between the screens.
Touch the [Special Modes] key in the base screen to
open the special modes menu.
Quick File
Copy Ratio
Original
Paper Select
100%
Auto
Auto
A4
Plain
A4
1st screen
OK
Special Modes
Margin Shift
Pamphlet Copy
Erase
Job
Build
Dual Page
Copy
Tandem
Copy
Covers/Inserts
Transparency
Inserts
Multi Shot
Book Copy
Tab Copy
Card Shot
1
2
Image edit menu screen
OK
Image Edit
Photo Repeat
A3
Full Bleed
Multi-Page
Enlargement
Centring
Mirror
Image
B/W
Reverse
2nd screen
OK
Special Modes
Stamp
Image Edit
Quick File
File
Mixed Size
Original
Slow Scan
Mode
Colour
Adjustments
Proof Copy
Colour adjustments menu screen
2
2
OK
Colour Adjustments
RGB Adjust
Sharpness
Suppress
Background
Colour Balance
Brightness
Intensity
When a special mode key encircled by
is touched, the key is highlighted and the setting is completed.
When any other special mode key is touched, a screen appears to let you select settings for that mode.
The keys that appear vary by country and region and the peripheral devices that are installed.
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SELECTING A SPECIAL MODE
The procedure for selecting settings for "Adding margins (Margin Shift)" is explained below as an example.
Although the specific settings for each special mode vary, the general procedure is the same.
The side to be scanned must be face up!
1
Place the originals.
When using the document glass, place the original with the
side to be scanned face down.
Colour Mode
Special Modes
Full Colour
2
(1)
2-Sided Copy
Plain
Select settings in the touch panel.
(1) Touch the [Special Modes] key.
A4
Output
Exposure
1.
Auto
3.
4.
2.
A4
A4
A3
B4
File
Quick File
Copy Ratio
Original
Paper Select
100%
Auto
Auto
A4
Plain
A4
Margin Shift
Erase
(2)
Shifting the left margin by 15 mm will be explained as
an example.
Dual Page
Copy
1
2
Tandem
Copy
Job
Build
Pamphlet Copy
Covers/Inserts
Transparency
Inserts
Multi Shot
Book Copy
Tab Copy
Card Shot
(3) Select 15 mm for the front side and 15 mm for
the reverse side using the
keys.
OK
Special Modes
OK
(4)
Cancel
Margin Shift
Right
(2) Touch the [Margin Shift] key.
OK
Special Modes
Left
Down
Side 1
15
The margin shift position is initially set to "Right".
To change the position to "Left" or "Down", touch the
corresponding key.
Side 2
(0~20)
mm
15
(0~20)
mm
(4) Touch the [OK] key.
(3)
3
or
Set the number of copies and then press the
[COLOUR START] key or the [BLACK & WHITE
START] key.
Correct sets
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Cancel scanning
Cancel copying
39
CONVENIENT COPY FUNCTIONS
Adding margins (Margin Shift)
Use this function to shift the image on
the copy to create binding margins.
This function is convenient when you
will be binding the copies with a string
or placing them in a binder.
Erasing peripheral shadows (Erase)
Use this function to erase peripheral
shadows that occur when making
copies of books and other thick
originals.
With erase
Without erase
Copying each facing page of a bound document
(Dual Page Copy)
Use this function to make separate
copies of the left and right pages of a
bound document such as a pamphlet.
In addition, two facing pages can be
copied to each side of one sheet of
paper.
Making copies in pamphlet format (Pamphlet Copy)
Use this function to make copies that
can be folded into a pamphlet.
Pamphlet copy makes it easy to create
pamphlets.
When a saddle stitch finisher is
installed, the output is automatically
folded at the centre and stapled.
3
4
6
8
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4
1
2
5
7
5
2
7
1
3
5
7
Copying a large number of originals at once (Job Build)
A stack of originals higher than the
indicator line on the automatic
document feeder cannot be fed through
the feeder.
The job build function lets you divide
the stack of originals into sets, feed
each set, and copy the sets as a single
job.
Using two machines to make a large number of
copies (Tandem Copy)
You can divide a copy job between two
machines connected to the same
network.
This saves considerable time when
running a large copy job.
To use this function, the tandem
connection setting must be configured
in the system settings.
2 sets
4 sets
2 sets
Using a different paper type for covers (Covers/Inserts)
This function enables you to use a
different type of paper for the front and
back covers of a set of copies.
A different type of paper can also be
added as an insert at specified pages.
Inser
t
Inser
t
Cove
r
Back
cove
r
Adding inserts when copying on transparency film
(Transparency Inserts)
When copying onto transparency film,
this function inserts sheets of paper
between the sheets of transparency film
to keep them from sticking together.
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Pape
r
inser
t
Pape
r
inser
t
Pape
r inse
rt
41
Copying multiple pages onto one sheet of paper
(Multi Shot)
Use this function to copy two or four
original pages onto one sheet of paper.
12
34
1 2
3 4
Copying a pamphlet (Book Copy)
Use this function to copy a book,
pamphlet, or other bound original. The
copies will be arranged in the same
pamphlet-style layout.
When a saddle stitch finisher is
installed, the output is automatically
folded at the centre and stapled.
1
3
5
7
1
3
5
7
Copying captions onto tab paper (Tab Copy)
Use this function to copy captions onto
the tabs of tab paper.
Original
Tab paper
INDEX
INDEX
Copying both sides of a card onto one sheet of
paper (Card Shot)
Use this function to copy the front and
reverse side of a card onto one sheet of
paper.
Front
Back
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Printing the date or a stamp on copies (Stamp)
Use this function to print the date, a
stamp, the page number, or text on
copies.
A colour can be selected to print a
stamp or text in colour.
Date print
Stamp
01/04/2006
Page number
CONFIDENTIAL
Text
Planning Meeting
1
2
3
Repeating photos on a copy (Photo Repeat)
Use this function to print up to 24
copies of one photo on one sheet of
paper.
Creating a large poster (Multi-Page Enlargement)
Use this function to enlarge a copy
image and print it using multiple sheets
of paper. The sheets of paper can be
attached together to form one large
copy.
Inverting the image (Mirror Image)
Use this function to make a copy that is
a mirror image of the original.
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43
Copying an A3 size original without cutting off the
edges (A3 Full Bleed)
Use this feature to make a full-size copy
of an A3 original on A3W paper so that
the edges are not cut off.
The original must be placed on the
document glass.
Copying in the centre of the paper (Centring)
Use this function to position the copy
image at the centre of the paper.
This is convenient when the image is
reduced or copied onto paper that is
larger than the original.
Reversing white and black in a copy (B/W Reverse)
This function reverses black and white
in a copy to create a negative image.
Use this function to save toner when
copying an original with large black
areas.
Adjusting red/green/blue in copies (RGB Adjust)
Use this function to strengthen or
weaken red, green, or blue (one colour
only) and thereby change the overall
hue of the copy.
Red R+
Green G+
Blue B+
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Adjusting the sharpness of an image (Sharpness)
Use this function to sharpen or soften a
copy image.
Soft
Sharp
Whitening faint colours in copies (Suppress
Background)
Use this function to suppress light
background areas of a copy image.
When making a copy of an original that
has a light coloured background, this
can be used to whiten the background.
Adjusting the colour (Colour Balance)
Use this function to adjust the colour
balance in a colour copy. The densities
of the four colours cyan, magenta,
yellow, and black can be adjusted.
C Cyan+
M Magenta+
Y Yellow+
K Black+
Adjusting the brightness of a copy (Brightness)
Use this function to adjust the
brightness of a copy.
Darker
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Brighter
45
Adjusting the intensity of a copy (Intensity)
Use this function to adjust the intensity
of a copy.
Intensity -
Intensity +
Checking copies before printing (Proof Copy)
Regardless of the number of copies
specified, this function initially prints
only the first set. After you have
checked the first set, the remaining sets
are printed.
5 sets
Check
1 set
4 sets
Copying originals that are different sizes (Mixed Size
Original)
For example, even when a B5 original
is mixed in with A4 originals, this
function lets you copy all originals at
once.
B5
B5
A4
Copying thin originals (Slow Scan Mode)
This function lets you scan thin
originals, which are normally difficult to
handle, in the automatic document
feeder.
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A4
Printing
This section explains the basic procedure for printing using the printer
driver of the machine. The settings that can be selected in the printer driver
are also introduced.
The explanations of screens and procedures are primarily for Windows®
XP in Windows® environments, and Mac OS X v10.4 (Mac OS 9.2.2 in the
case of Mac OS 9) in Macintosh environments. The window varies
depending on the operating system version, the printer driver version, and
the application.
X PRINTING. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
X CANCELLING PRINTING (AT THE MACHINE) . . . . . . 55
X SELECTING PRINT SETTINGS. . . . . . . . . . . . . . . . . . . 56
X CONVENIENT PRINTER FUNCTIONS . . . . . . . . . . . . . 58
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47
PRINTING
This section explains the basic procedures for printing.
Windows
The following example explains how to print an A4 size document from WordPad, which is a standard accessory
program in Windows.
To install the printer driver and configure settings in a Windows environment, see "2. SETUP IN A WINDOWS
ENVIRONMENT" in the Software Setup Guide / Sharpdesk installation guide.
For information on the available printer drivers and the requirements for their use, see "PRINTER FUNCTION OF
THE MACHINE" in the Printer Guide.
1
(1)
Select the print command in the
application.
(1) Open the [File] menu.
(2) Select [Print].
(2)
2
Open the printer driver properties
window.
(1) Select the printer driver of the
machine.
(2) Click the [Preferences] button.
(1)
(2)
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In Windows 98/Me/NT 4.0, click the
[Properties] button.
In Windows 2000, the [Preferences]
button does not appear. Click the tabs in
the "Print" dialog box to adjust the
settings on the tabs.
3
Select print settings.
(1) Click the [Paper] tab.
(1)
(2) Select [A4].
(3) Click the [OK] button.
(2)
(3)
4
Click the [Print] button.
Printing begins.
In Windows 98/Me/NT 4.0, click the [OK]
button.
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49
Using printer driver help
When selecting settings in the printer driver properties window, you can display Help to view explanations of the
settings. (Only in Windows)
1
Open the printer driver properties
window.
(1) Select the printer driver of the
machine.
(2) Click the [Preferences] button.
In Windows 98/Me/NT 4.0, click the
[Properties] button.
In Windows 2000, the [Preferences]
button does not appear. Click the tabs in
the "Print" dialog box to adjust the
settings on the tabs.
(1)
(2)
2
Click the [Help] button.
The Help window will open to let you view
explanations of the settings on the tab.
To view Help for settings in a dialog box, click
the green text at the top of the Help window.
When the information icon ( ) appears
The icon can be clicked to show prohibited
combinations of functions and other
information.
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Macintosh
The following example explains how to print an A4 size document from "TextEdit" ("SimpleText" in Mac OS 9),
which is a standard accessory program on Macintosh computers.
In a Macintosh environment, the PS3 expansion kit must be installed to use the machine as a network printer.
To install the printer driver and configure settings in a Macintosh environment, see "3. SETUP IN A MACINTOSH
ENVIRONMENT" in the Software Setup Guide / Sharpdesk installation guide.
Setting the paper size
Select paper settings in the printer driver before selecting the print command.
MAC OS X
1
(1)
Open the page setup window in
TextEdit.
(1) Open the [File] menu.
(2) Select [Page Setup].
(2)
2
Select paper settings.
(1) Make sure the correct printer is
selected.
(1)
The machine name that appears in the
"Format for" menu is normally
[SCxxxxxx]. ("xxxxxx" is a sequence of
characters that varies depending on your
machine model.)
(2)
(2) Select [A4].
(3) Click the [OK] button.
(3)
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51
MAC OS 9
1
(1)
Open the page setup window in
SimpleText.
(1) Open the [File] menu.
(2) Select [Page Setup].
(2)
2
Select paper settings.
(1) Make sure the correct printer is
selected.
(1)
The machine name that appears in the
"Format for" menu is normally
[SCxxxxxx]. ("xxxxxx" is a sequence of
characters that varies depending on your
machine model.)
(2)
(2) Select [A4].
(3)
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(3) Click the [OK] button.
Printing a file
MAC OS X
1
(1)
Execute printing from TextEdit.
(1) Open the [File] menu.
(2) Select [Print].
(2)
2
(1)
Select print settings and click the
[Print] button.
(1) Make sure the correct printer is
selected.
(2)
(3)
The machine name that appears in the
"Printer" menu is normally [SCxxxxxx].
("xxxxxx" is a sequence of characters
that varies depending on your machine
model.)
(2) Select print settings.
Click
next to [Copies & Pages] and
select each setting that you wish to
configure from the pull-down menu. The
screen for the selected setting will
appear.
(3) Click the [Print] button.
Printing begins.
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53
MAC OS 9
1
(1)
Execute printing from SimpleText.
(1) Open the [File] menu.
(2) Select [Print].
(2)
2
(1)
(2)
Select print settings and click the
[Print] button.
(1) Make sure the correct printer is
selected.
The machine name that appears in the
"Printer" menu is normally [SCxxxxxx].
("xxxxxx" is a sequence of characters
that varies depending on your machine
model.)
(2) Select print settings.
(3)
Click
next to [General] and select
each setting that you wish to configure
from the pull-down menu. The screen for
the selected setting will appear.
(3) Click the [Print] button.
Printing begins.
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CANCELLING PRINTING
(AT THE MACHINE)
You can cancel a print job if you cancel before printing actually begins.
JOB STATUS
Scan to
Print Job
(1) Job Queue
Internet Fax
Fax Job
Sets / Progress
Status
Computer01
020 / 001
Printing
Computer02
020 / 000
Waiting
002 / 000
(3)
Waiting
Copy
002 / 000
Waiting
Copy
002 / 000
Waiting
Copy
002 / 000
Waiting
Copy
002 / 000
Waiting
Copy
002 / 000
Waiting
0312345678
1
Press the [JOB STATUS] key.
2
Select settings in the touch panel.
Spool
Job Queue
1
Complete
1
(2)
Detail
Priority
Stop/Delete
(4)
(1) Touch the [Print Job] tab.
(2) Change the print job status mode to [Spool] or
[Job Queue].
Touch this key to change modes. The selected mode
will be highlighted.
(3) Touch the key of the print job that you wish to
cancel.
(4) Touch the [Stop/Delete] key.
Delete the job?
Computer02
(5) Touch the [Yes] key.
No
Yes
(5)
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55
SELECTING PRINT SETTINGS
To use the print function of the machine, the settings in the printer driver properties window must be configured.
See "PRINTING" (page 48) for the procedure for opening the printer driver properties window and the basic
procedure for printing.
Windows
The procedure for selecting settings in the printer driver is explained below using "Fitting the print image to the
paper (Fit To Paper Size)" as an example.
The Fit To Paper Size function is used to automatically enlarge or reduce the print image to fit the selected paper
size. In this example, an A4 size image will be printed on A3 size paper.
The procedures for configuring printer driver settings vary by setting. For more information on each setting,
see "3. FREQUENTLY USED FUNCTIONS" and "4. CONVENIENT PRINTING FUNCTIONS" in the Printer
Guide.
Select print settings.
(1) Click the [Paper] tab.
(1)
(2) Select [A4].
Select the size of the print image.
(2)
(3) Select [Fit To Paper Size].
(4) Select [A3].
Select the size of paper that you want to
print on.
(3)
(5) Click the [OK] button.
(4)
(5)
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This completes the settings. Start printing.
Macintosh
The procedure for selecting printer driver settings is explained below using "Printing multiple images on one page
(N-Up Printing)" as an example.
This function reduces the size of each page to let you print multiple pages on one sheet of paper. The example of
printing two pages on one sheet of paper with borderlines is explained.
The procedures for configuring printer driver settings vary by setting. For more information on each setting,
see "3. FREQUENTLY USED FUNCTIONS" and "4. CONVENIENT PRINTING FUNCTIONS" in the Printer
Guide.
MAC OS X
Select print settings.
(1) Select [Layout].
(1)
(2) Select [2].
(2)
(3) Select the order of the pages.
(3)
(4) Select the desired type of
borderline.
(4)
MAC OS 9
Select print settings.
(1)
(1) Select [Layout].
(2)
(2) Select [2].
(3)
(4)
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(3) Select the order of the pages.
(4) Select the desired type of
borderline.
57
CONVENIENT PRINTER FUNCTIONS
Printing on both sides of the paper (2-sided printing)
Use this function to print on both sides of
the paper. You can use 2-sided printing to
reduce the number of printed sheets when
you are printing a large number of pages
or when you wish to conserve paper.
12
34
1 3
Fitting the print image to the paper (Fit To Paper Size)
Use this function to enlarge or reduce the
print image to fit the paper size.
This is convenient for such purposes as
enlarging an A4 or letter size document to
A3 or ledger size paper to make it easier
to view, and to print when the same size of
paper as the print image is not loaded in
the machine.
A4
A3
Printing multiple images on one page
(N-Up Printing)
Use this function to print multiple pages on
a single sheet of paper by reducing the
size of the print images.
This is convenient when you wish to show
an overall view of multiple pages or
conserve paper.
12
34
Stapling printed pages (Staple)
Use this function to staple printed output.
(When a saddle stitch finisher or finisher is
installed.)
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1 2
3 4
Punching holes in output (Punch)
Use this function to punch holes in output.
(When a punch module and saddle stitch
finisher or finisher is installed.)
Printing a colour image in greyscale (Black and White Print)
Use this function to print colour images in
greyscale.
This lets you save colour toner when
colour printing is not necessary, such as
when you only need to check the contents
of a document.
The machine also has these functions
For information on each of these functions, see "4. CONVENIENT PRINTING FUNCTIONS" in the Printer Guide.
Convenient functions for creating pamphlets and posters
• Creating a pamphlet (Pamphlet/Pamphlet Staple)
• Increasing margin (Margin Shift)
• Creating a large poster (Poster Printing)
Functions to adjust the size and orientation of the image
• Rotating the image 180 degrees (Rotate 180 degrees)
• Enlarging/reducing the print image (Zoom / XY-Zoom)
• Reversing the image (Mirror Image)
Colour mode adjustment function
• Adjusting the brightness and contrast of the image (Colour Adjustment)
• Printing faint text or lines in black (Text To Black/Vector To Black)
• Selecting colour settings to match the image (Advanced Colour)
Functions to combine text and images
• Adding a watermark to printed pages (Watermark)
• Printing an image over the print data (Image Stamp)
• Creating overlays for print data (Overlays)
Print functions for special purposes
• Printing specified pages on different paper (Different Paper)
• Adding inserts when printing on transparency film (Transparency Inserts)
• Printing a carbon copy (Carbon Copy)
• Printing text on tabs of tab paper (Tab Printing)
Convenient printer functions
• Using two machines to print a large print job (Tandem Print)
• Saving and using print files (Retention/Document Filing)
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59
Downloaded From ManualsPrinter.com Manuals
Faxing
This section explains the basic procedures for using the fax function of the
machine. In addition, special modes that can be used with the fax function
are introduced.
The facsimile expansion kit is required to use the fax function.
X BASE SCREEN OF FAX MODE . . . . . . . . . . . . . . . . . . 62
X SENDING A FAX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63
X CHANGING THE SIZE OF A FAX . . . . . . . . . . . . . . . . . 64
X CHANGING THE EXPOSURE . . . . . . . . . . . . . . . . . . . . 66
X CHANGING THE RESOLUTION . . . . . . . . . . . . . . . . . . 67
X STORING A FAX NUMBER . . . . . . . . . . . . . . . . . . . . . . 68
X SENDING THE SAME IMAGE TO MULTIPLE
DESTINATIONS
(Broadcast Transmission) . . . . . . . . . . . . . . . . . . . . . . 72
X FORWARDING RECEIVED FAXES (Fax Data
Forward). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74
X CONVENIENT DIALLING METHODS . . . . . . . . . . . . . . 75
X SPECIAL FAX MODES . . . . . . . . . . . . . . . . . . . . . . . . . 78
X SELECTING A SPECIAL MODE . . . . . . . . . . . . . . . . . . 79
X CONVENIENT FAX FUNCTIONS . . . . . . . . . . . . . . . . . 80
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61
BASE SCREEN OF FAX MODE
Touch the [IMAGE SEND] key in the touch panel to open the base screen of fax mode. If the fax screen does not
appear, touch the [Fax] tab.
Select fax settings in the base screen.
(1)
(2)
(3)
(4)
(5)
(6)
DOCUMENT
FILING
IMAGE SEND
COPY
Ready to send.
Scan
Internet Fax
Fax
Speaker
Resend
USB Mem. Scan
PC Scan
Original
Direct TX
Exposure
Auto
(12)
Sub Address
Resolution
Standard
(13)
Address Review
Special Modes
Scan:
Auto
Send:
Auto
(14)
(15)
File
Quick File
(8)
(10) [Resend] key / [Next Address] key
The destinations of the most recent eight
transmissions by Scan to E-mail, fax and/or Internet
fax are stored. To select one of these destinations,
touch the desired destination. After a destination is
selected, this key changes to the [Next Address] key.
Use these keys to switch between copy, image send,
and document filing modes.
To switch to fax mode, touch the [IMAGE SEND] key.
(2) This shows various messages and the
destinations that have been entered.
icon at left indicates fax mode.
(11) [Original] key
Touch this key to set the scan size, send size, and
orientation of the original, and select 2-sided
scanning settings.
(3) Send mode tabs
Use these tabs to change the mode of the image send
function. To switch to fax mode, touch the [Fax] tab.
(4) [Address Book] key
Touch this key to dial using a one-touch key or group
key. When the key is touched, the address book
screen appears.
(5) [Direct TX] key
(12) [Exposure] key
Touch this key to select the exposure for scanning.
(13) [Resolution] key
Touch this key to select the scanning resolution.
(14)
Touch this key to enter a sub-address and passcode
for F-code transmission.
(7) Customized keys
The keys that appear here can be changed to show
settings or functions that you prefer.
key
Touch this key to retrieve a destination using a search
number.*
* 3-digit number assigned to a destination when it is stored.
(9) [Speaker] key / [Pause] key / [Space] key
Touch this key to dial using the speaker.
When entering a fax number to be dialled, the key
changes to the [Pause] key. When entering a
sub-address, the key changes to the [Space] key.
62
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key
This key appears when a special mode or 2-sided
scanning is selected. Touch the key to display the
selected special modes.
Touch this key to send a fax by direct transmission.
When the [Direct TX] key is not highlighted, normal
transmission (memory TX mode) is selected.
(6) [Sub Address] key
(16)
(17)
Auto Reception
Fax Memory:100%
(1) Mode select keys
(8)
(11)
Address Book
(7)
The
(9)
(10)
(15) [Special Modes] key
Touch this key to use a special mode.
(16)
key
When "Hold Setting for Received Data Print" is
enabled, this appears when a fax has been received.
Touch this key to open a password entry screen.
Enter the set password to print the received fax.
(17) This shows the currently selected fax reception
mode and the amount of free memory remaining.
SENDING A FAX
The basic procedure for sending faxes is explained below.
In fax mode, colour originals are sent as black and white images.
Transmission
Original
IMAGE SEND
COPY
1
DOCUMENT
FILING
Ready to send.
Scan
Address Book
Direct TX
Internet Fax
Original
Fax
Scan:
Exposure
Auto
Sub Address
Resolution
Standard
Address Review
Special Modes
Speaker
Resend
USB Mem. Scan
PC Scan
Auto
Send:
Transmission result
Touch the [IMAGE SEND] key.
The base screen of fax mode appears.
If the fax screen does not appear, touch the [Fax] tab.
Auto
File
Quick File
Auto Reception
Fax Memory:100%
The side to be scanned must be face up!
2
Place the originals.
When using the document glass, place the original with the
side to be scanned face down.
3
Enter the fax number of the receiving fax
machine and press the [BLACK & WHITE
START] key.
In fax mode, the [COLOUR START] key cannot be used to
send a fax.
Correct a mistake
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Cancel scanning
63
CHANGING THE SIZE OF A FAX
The size of the original and the transmission size can be specified before transmission.
This is convenient when faxing an original that is small and difficult to read.
The procedure for faxing both sides of an A4 original at A3 size is explained below.
The side to be scanned must be face up!
1
Place the originals.
When using the document glass, place the original with the
side to be scanned face down.
Scan
Internet Fax
Address Book
USB Mem. Scan
Fax
Original
Scan:
Direct TX
Exposure
(1)
Auto
Sub Address
Resolution
Standard
Address Review
Special Modes
Auto
A4
PC Scan
Auto
Send:
2
Select settings in the touch panel.
(1) Touch the [Original] key.
File
Quick File
Auto Reception
Fax Memory:100%
(2) Touch the [2-Sided Booklet] key.
OK
Fax/Original
Scan Size
Auto
100% Send Size
A4
This key is used to send a 2-sided original.
(3) Touch the [Send Size] key.
Auto
(3)
Image Orientation
2-Sided
Booklet
2-Sided
Tablet
(2)
OK
Fax/Original
Auto
(5)
A4
(5) Touch the [OK] key.
manual
A5
B5R
B4
AB
Inch
A5R
A4
A3
B5
A4R
(4)
OK
Fax/Original
(6)
Scan Size
Auto
141% Send Size
A4
A3
Image Orientation
2-Sided
Booklet
64
(4) Touch the desired send size key (example:
A3).
2-Sided
Tablet
Downloaded From ManualsPrinter.com Manuals
(6) Touch the [OK] key.
3
Enter the fax number of the first destination.
Correct a mistake
4
Press the [BLACK & WHITE START] key.
Cancel scanning
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65
CHANGING THE EXPOSURE
The exposure can be changed as appropriate for the darkness or lightness of the original.
The following example explains how to darken light colours in an original to make the image clearer.
The side to be scanned must be face up!
1
Place the originals.
When using the document glass, place the original with the
side to be scanned face down.
Scan
Address Book
Internet Fax
USB Mem. Scan
Fax
Original
Auto
Scan:
A4
PC Scan
Auto
Send:
2
Select settings in the touch panel.
(1) Touch the [Exposure] key.
Direct TX
Exposure
Auto
Sub Address
Resolution
(1)
Standard
Address Review
Special Modes
File
Quick File
Auto Reception
Fax Memory:100%
(2) Touch the [Manual] key.
OK
Fax/Exposure
(3) Touch the
(4)
Manual
(2)
1
3
key to darken the exposure.
5 levels are available for the exposure. Darken light
originals with the
key, and lighten dark originals
with the
key.
Auto
5
(4) Touch the [OK] key.
(3)
3
Enter the fax number of the receiving fax
machine and press the [BLACK & WHITE
START] key.
Correct a mistake
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Cancel scanning
CHANGING THE RESOLUTION
The resolution can be selected to match the characteristics of the original, such as text or photo, the size of the
text, and the darkness of the image.
The following example explains how to set the resolution to [Fine] and [Half Tone] when sending an original with
small text.
The side to be scanned must be face up!
1
Place the originals.
When using the document glass, place the original with the
side to be scanned face down.
Scan
Address Book
Internet Fax
Original
Fax
Scan:
Direct TX
Exposure
Auto
Sub Address
Resolution
Standard
Address Review
Special Modes
USB Mem. Scan
Auto
A4
PC Scan
Auto
Send:
2
Select settings in the touch panel.
(1) Touch the [Resolution] key.
(1)
File
Quick File
Auto Reception
Fax Memory:100%
(2) Touch the [Fine] key.
Fax/Resolution
OK
The resolution increases (producing a clearer image) in
the following order: [Standard], [Fine], [Super Fine],
[Ultra Fine].
(4)
Standard
Fine
(2)
Super Fine
Ultra Fine
(3) Touch the [Half Tone] key.
Half Tone
Select [Half Tone] for a photo or illustration with
shading to further improve the image.
[Half Tone] cannot be selected when [Standard] is
selected.
(3)
(4) Touch the [OK] key.
3
Enter the fax number of the receiving fax
machine and press the [BLACK & WHITE
START] key.
Correct a mistake
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Cancel scanning
67
STORING A FAX NUMBER
You can store fax numbers in one-touch keys.
Stored fax numbers can be retrieved quickly and easily.
If you frequently send faxes to the same group of fax machines, the
numbers of those fax machines can be stored as a group (multiple fax
numbers can be stored in one key).
One-touch keys
Group key
A Corp.
Storing an individual key
SYSTEM
SETTINGS
System Settings
Admin Password
Total Count
Default Settings
List Print
(User)
Paper Tray
Settings
Address Control
Fax Data
Receive/Forward
Printer Condition
Settings
Document Filing
Control
(1)
USB-Device Check
Exit
1
Press the [SYSTEM SETTINGS] key.
2
Select settings in the touch panel.
(1) Touch the [Address Control] key.
(2) Touch the [Address Book] key.
System Settings
Back
Address Control
Address Book
(2)
Custom Index
Program
F-Code Memory Box
Address Book
(3) Touch the [Add] key.
Back
Add
Sort
ABC
Freq.
All
ABCD
EFGHI
UP
JKLMN
AAA AAA
BBB BBB
CCC CCC
DDD DDD
EEE EEE
FFF FFF
GGG GGG
HHH HHH
III III
JJJ JJJ
OPQRST
(3)
UVWXYZ
1
2
68
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Select settings in the touch panel. (Continued)
System Settings
Cancel
Address Control
Address Type:
Search Number:
Address Name
(Required):
Initial (Optional):
(4)
Fax
1
OK
(1-999)
(5)
(5) Touch the "Search Number" text box.
(6)
KKK KKK
(7)
K
Key Name:
Custom Index:
User 1
(8)
(9)
Register this Address to be added to the [Frequent Use] index.
System Settings
Address Control
OK
Cancel
(11)
K
Key Name:
Custom Index:
User 1
Register this Address to be added to the [Frequent Use] index.
(10)
Fax Number (Required): 0123456789
:Pause
:Sub Address
Transmission Mode:
The "Search Number" is automatically assigned. You
can touch the search number text box and change the
number with the numeric keys. However, a number that
is already in use cannot be used.
(6) Touch the "Address Name" text box.
Fax Number (Required):
Initial (Optional):
(4) Select [Fax] from the "Address Type" select
box.
(7) Touch the "Initial" text box.
Transmission Speed: 33.6 kbps
Transmission Mode:
A text entry screen appears. Enter the name of the
destination (max. of 36 characters). For the procedure
for entering text, see "6. ENTERING TEXT" in the
User's Guide.
To have a name different from the "Address Name"
appear in the address book, touch the "Key Name" text
box. Up to 18 characters can be entered.
None
A text entry screen appears. Enter search characters
for the destination (max. of 10 characters).
(8) Select [User 1] from the "Custom Index" select
box.
The custom index selected here can be used in the
address book screen.
If you wish to have the destination appear on the
"Frequent Use" tab, touch the "Register this Address to
be added to the [Frequent Use] index." checkbox
.
(9) Touch the scroll bar to move the screen.
(10) Touch the "Fax Number" text box.
A text entry screen appears. Enter the fax number that
you wish to store.
Separate a fax number and sub-address by a slash
("/").
To enter a pause between digits of the number, enter a
hyphen ("-") at the place where you wish to enter a
pause.
(11) Touch the [OK] key.
If needed, you can also select "Transmission Speed"
and "Transmission Mode" settings. Change these
settings if you have difficulty when transmitting to
international destinations.
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69
Storing a group key
Multiple destinations can be stored in one key.
SYSTEM
SETTINGS
System Settings
Admin Password
Total Count
Default Settings
List Print
(User)
Paper Tray
Settings
Address Control
Fax Data
Receive/Forward
Printer Condition
Settings
Document Filing
Control
(1)
USB-Device Check
Exit
1
Press the [SYSTEM SETTINGS] key.
2
Select settings in the touch panel.
(1) Touch the [Address Control] key.
(2) Touch the [Address Book] key.
System Settings
Back
Address Control
Address Book
(2)
Custom Index
Program
F-Code Memory Box
(3) Touch the [Add] key.
Address Book
(4) Select [Group] from the "Address Type"
selection box.
Back
Add
Sort
ABC
Freq.
All
ABCD
UP
EFGHI
JKLMN
AAA AAA
BBB BBB
CCC CCC
DDD DDD
EEE EEE
FFF FFF
GGG GGG
HHH HHH
III III
JJJ JJJ
(5) Touch the "Search Number" text box.
(3)
OPQRST
UVWXYZ
1
2
(6) Touch the "Address Name" text box.
System Settings
Cancel
Address Control
Group
Search Number:
1
Address Name
(Required):
Initial (Optional):
LLL LLL
(1-999)
L
Key Name:
Custom Index:
OK
(4)
Address Type:
(5)
(6)
(7)
User 1
Address Book
A text entry screen appears. Enter the name of the
destination (max. of 36 characters). For the procedure
for entering text, see "6. ENTERING TEXT" in the
User's Guide.
To have a name different from the "Address Name"
appear in the address book, touch the "Key Name" text
box. Up to 18 characters can be entered.
(7) Touch the "Initial" text box.
(8)
Register this Address to be added to the [Frequent Use] index.
Address:
The "Search Number" is automatically assigned. You
can touch the search number text box and change the
number with the numeric keys. However, a number that
is already in use cannot be used.
(9)
A text entry screen appears. Enter search characters
for the destination (max. of 10 characters).
(8) Select [User 1] from the "Custom Index" select
box.
The custom index selected here can be used in the
address book screen.
If you wish to have the destination appear on the
"Frequent Use" tab, touch the "Register this Address to
be added to the [Frequent Use] index." checkbox
.
(9) Touch the [Address Book] key.
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Select settings in the touch panel. (Continued)
Back
Address Book
(11)
Direct Entry
Sort
ABC
Freq.
All
ABCD
EFGHI
All Destinations
UP
JKLMN
AAA AAA
BBB BBB
CCC CCC
DDD DDD
EEE EEE
FFF FFF
UVWXYZ
OPQRST
1
2
GGG GGG
HHH HHH
III III
(10) JJJ JJJ
(10) Touch the key of the next destination that you
want to store in the group.
The selected key is highlighted.
To store a fax number that is not stored in a one-touch
key, touch the [Direct Entry] key and enter the fax
number with the numeric keys.
(11) Touch the [Back] key.
(12) Touch the [OK] key.
System Settings
Cancel
Address Control
Address Type:
Group
Search Number:
1
Address Name
(Required):
Initial (Optional):
LLL LLL
OK
(12)
(1-999)
L
Key Name:
Custom Index:
User 1
Register this Address to be added to the [Frequent Use] index.
Address:
Address Book
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71
SENDING THE SAME FAX TO MULTIPLE
DESTINATIONS (Broadcast Transmission)
The same document/image can be sent to multiple fax mode, scan
mode (excluding Scan to Network Folder), and Internet fax mode
destinations in a single operation. If you frequently send
documents/images to the same group of destinations, it is
recommended that you store those destinations as a group in a
one-touch key.
The following procedure explains how to enter a fax number with the
numeric keys and then select a destination that is stored in a
one-touch key.
The side to be scanned must be face up!
1
Transmission
Original
Broadcast
Place the originals.
When using the document glass, place the original with the
side to be scanned face down.
2
Enter the fax number of the first destination.
Correct a mistake
Scan
Internet Fax
Address Book
Original
Fax
USB Mem. Scan
Auto
Scan:
Direct TX
(1)
Exposure
Auto
Sub Address
Resolution
Standard
Address Review
Special Modes
A4
PC Scan
Send:
3
Select settings in the touch panel.
Auto
(1) Touch the [Address Book] key.
File
Quick File
Auto Reception
Fax Memory:100%
5
10
15
Condition
Settings
Address Review
Cc
To
(3)
AAA AAA
BBB BBB
CCC CCC
DDD DDD
1
2
Address Entry
(4)
EEE EEE
Global
Address Search
GGG GGG
HHH HHH
Sub Address
III III
JJJ JJJ
(2)
Frequent Use
FFF FFF
ABCD
EFGHI
JKLMN
OPQRST
Sort Address
72
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UVWXYZ
(2) Touch the one-touch key in which the desired
destination is stored.
To change the number of one-touch keys displayed in
the screen, touch the 5 10 15 key. Select 5, 10, or
15 keys.
(3) Touch the [To] key.
(4) Touch the [Address Review] key.
Select settings in the touch panel. (Continued)
(5) Check the destinations and then touch the
[OK] key.
OK
Address Review
(5)
001 0123456789
To delete a destination, touch the key of the destination
that you wish to delete. A message will appear to
confirm the deletion. Touch the [Yes] key.
002 CCC CCC
1
1
To
Cc
4
Press the [BLACK & WHITE START] key.
Cancel scanning
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73
FORWARDING RECEIVED FAXES
(Fax Data Forward)
When the machine cannot print because it is out of paper or out of toner, received faxes can be forwarded to
another fax machine.
To use this function, the fax number of the destination machine must be stored in "Set the Telephone Number for
Data Forwarding" in the system settings.
SYSTEM
SETTINGS
Admin Password
System Settings
Exit
Total Count
Default Settings
List Print
(User)
Paper Tray
Settings
Address Control
Fax Data
Receive/Forward
Printer Condition
Settings
Document Filing
Control
USB-Device Check
1
Press the [SYSTEM SETTINGS] key.
2
Select settings in the touch panel.
(1) Touch the [Fax Data Receive/Forward] key.
(1)
(2) Touch the [Fax Settings] key.
System Settings
Back
Fax Data Receive/Forward
(2)
Fax Settings
I-Fax Settings
System Settings
Cancel
Fax Settings
Receive Setting:
OK
(3) Touch the [Execute] key in "Forward Received
Data".
Auto Reception
Multiple Set Print
Staple
Forward Received Data:
Execute
(3)
(4) Touch the [OK] key.
Transfer the received data to another device?
Cancel
OK
(4)
74
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CONVENIENT DIALLING METHODS
Easy to use one-touch keys and the resend function can be used to prevent dialling errors and save time.
One-touch keys
A fax number stored in a one-touch key can be retrieved by a simple touch of the key.
A one-touch key for a group can be selected to automatically transmit to each of the destinations stored in the
group.
Scan
Internet Fax
Address Book
(1)
Original
Fax
Exposure
Auto
Sub Address
Resolution
Standard
Address Review
Special Modes
Direct TX
USB Mem. Scan
Auto
Scan:
A4
PC Scan
Send:
(1) Touch the [Address Book] key.
Auto
File
Quick File
Auto Reception
Fax Memory:100%
5
10
15
Condition
Settings
Address Review
(2) Touch the key of the desired destination.
Cc
To
(3)
AAA AAA
BBB BBB
1
2
CCC CCC
DDD DDD
(2)
Address Entry
EEE EEE
Global
Address Search
GGG GGG
HHH HHH
Sub Address
III III
JJJ JJJ
Frequent Use
FFF FFF
ABCD
EFGHI
To change the number of one-touch keys displayed in
the screen, touch the 5 10 15 key. Select 5, 10, or
15 keys.
(3) Touch the [To] key.
JKLMN
OPQRST
UVWXYZ
Sort Address
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75
Resending
The [Resend] key can be touched to transmit to one of the eight most recent destinations used for transmission.
Resending is not possible in some cases, such as when an image is sent using a one-touch key for a group.
Ready to send.
Scan
Internet Fax
Address Book
Fax
Original
Scan:
Exposure
Auto
Sub Address
Resolution
Standard
Address Review
Special Modes
Direct TX
Speaker
Resend
USB Mem. Scan
PC Scan
A4
Auto
(1) Touch the [Resend] key.
(1)
Auto
Send:
File
Quick File
Auto Reception
Fax Memory:100%
Cancel
Resend
No.01
AAA AAA
No.02
BBB BBB
No.03
No.05
CCC CCC
No.04
DDD DDD
EEE EEE
No.06
No.07
FFF FFF
GGG GGG
No.08
HHH HHH
(2)
(2) Touch the key of the desired destination.
The destinations that appear also include Scan to
E-mail and Internet fax destinations.
Speed dialling
When you store an individual key or a group key, a 3-digit search number is assigned to the key.
You can select a destination using the
key and the 3-digit search number.
To check a search number, print the appropriate list in the sending address list menu in the system settings.
Ready to send.
Scan
Address Book
Internet Fax
Fax
Original
Scan:
Exposure
Auto
Sub Address
Resolution
Standard
Address Review
Special Modes
Direct TX
Resend
Speaker
USB Mem. Scan
Auto
A4
(1) Touch the
key.
PC Scan
Auto
Send:
File
Quick File
Auto Reception
Fax Memory:100%
(1)
Enter search number.(001-999)
Scan
Address Book
Internet Fax
(2)
Fax
Original
Scan:
Exposure
Auto
Sub Address
Resolution
Standard
Address Review
Special Modes
Direct TX
USB Mem. Scan
Auto
A4
PC Scan
Send:
File
Quick File
Auto Reception
Fax Memory:100%
76
Downloaded From ManualsPrinter.com Manuals
Auto
(2) Enter the 3-digit search number with the
numeric keys.
Dialling using the speaker
When the speaker is used to dial, fax transmission is started after the number is dialled and the connection is
established. If a person answers, you will be able to hear his or her voice, but you will not be able to speak.
Telephone mode.
Scan
Address Book
Speaker Volume
Address Review
Internet Fax
Original
Fax
Scan:
Exposure
Auto
Resolution
Standard
Speaker
Resend
USB Mem. Scan
PC Scan
Auto
A4
Auto
Send:
Special Modes
File
Touch the [Speaker] key.
You will hear the dial tone through the machine's speaker.
Dial the fax number of the destination with the numeric keys
or with the [Address Book] key.
When the connection is established, press the [BLACK &
WHITE START] key to send the fax.
Quick File
Fax Memory:100%
Fax Manual
Reception
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77
SPECIAL FAX MODES
The special modes can be used for a variety of special-purpose fax transmission jobs.
The following pages show the types of fax transmissions that can be performed. (The procedures for using each
special mode are not explained.)
Each special mode has its own settings and steps, however, the basic procedure is the same for all modes. The
basic procedure for selecting a special mode is explained on the next page using "Erase" as an example.
For the procedures for using the special modes, see "5. SPECIAL MODES" in the Facsimile Guide.
Special modes
Scan
Internet Fax
Address Book
Fax
Original
Scan:
Direct TX
Exposure
Auto
Sub Address
Resolution
Standard
Address Review
Special Modes
USB Mem. Scan
A4
Auto
Send:
PC Scan
Auto
To use a special mode, open the special modes
menu and touch the key of mode that you wish to
use. The menu consists of two screens. Use the
keys to switch between the screens.
Touch the [Special Modes] key in the base screen to
open the special modes menu.
File
Quick File
Auto Reception
Fax Memory:100%
1st screen
2nd screen
OK
Fax/Special Modes
Program
Erase
Dual Page
Scan
OK
Fax/Special Modes
Own Name
Select
Transaction
Report
1
Timer
Job
Build
File
2in1
Mixed Size
Original
Card Shot
2
2
Memory Box
Polling
2
Slow Scan
Mode
Quick File
When a special mode key encircled by
is touched, the key is highlighted and the setting is completed.
When any other special mode key is touched, a screen appears to let you select settings for that mode.
The keys that appear vary by country and region and the peripheral devices that are installed.
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SELECTING A SPECIAL MODE
The procedure for selecting a special mode for fax is explained below. The settings that must be selected vary for
each special mode, however, the general procedure is the same. The procedure for erasing shadows at the
edges of the image when sending a fax is explained below as an example.
The side to be scanned must be face up!
1
Place the originals.
When using the document glass, place the original with the
side to be scanned face down.
Scan
Internet Fax
Address Book
Fax
Original
Scan:
Direct TX
Exposure
Auto
Sub Address
Resolution
Standard
Address Review
Special Modes
File
(1)
USB Mem. Scan
Auto
A4
PC Scan
Auto
Send:
2
Select settings in the touch panel.
(1) Touch the [Special Modes] key.
Quick File
Auto Reception
Fax Memory:100%
Program
Timer
Job
Build
File
Erase
(2)
2in1
Mixed Size
Original
The erase settings will be configured to erase a width
of 15 mm around the edges of the original.
Dual Page
Scan
1
2
Card Shot
Slow Scan
Mode
Quick File
Erase
Cancel
Centre
Erase
(3) Set the erasure width to 15 mm with the
keys.
OK
Fax/Special Modes
Edge
Erase
(2) Touch the [Erase] key.
OK
Fax/Special Modes
Edge+Centre
Erase
OK
(4)
The erase area is set to "Edge Erase" by default.
To select "Centre Erase" or "Edge+Centre Erase",
touch the appropriate key.
Edge
15
(0~20)
mm
(4) Touch the [OK] key.
(3)
3
Enter the fax number of the receiving fax
machine and press the [BLACK & WHITE
START] key.
Cancel scanning
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79
CONVENIENT FAX FUNCTIONS
Erasing peripheral shadows (Erase)
Use this function to erase peripheral
shadows that occur when faxing books
and other thick originals.
Without erase
Transmission
With erase
Transmission
Sending the left and right pages of a bound
document as two separate pages (Dual Page Scan)
Use this function to send the left and right
pages of a pamphlet or other bound
document as two separate pages.
Transmission
Sending two original pages as a single page (2in1)
Use this function to reduce two original
pages to half their size and send them as
a single page.
12
34
Transmission
1 234
Sending the front and reverse sides of a card as a
single page (Card Shot)
Use this function to send the front and
reverse sides of a card as a single page in
a single transmission.
Front
Transmission
Transmission
Back
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Sending a large number of pages as a single
transmission job (Job Build)
A stack of originals higher than the
indicator line on the automatic document
feeder cannot be fed through the feeder.
The job build function lets you divide the
stack of originals into sets, feed each set,
and send the sets as a single
transmission.
Transmission
Sending a fax directly from a computer (PC-Fax)
A document on a computer can be sent
via the machine as a fax. Select the
PC-Fax driver as the printer driver on your
computer and then select the Print
command in the software application.
Image data for transmission will be
created and sent as a fax.
This function can only be used on a
Windows computer.
Transmission
For more information, see the Help file for the PC-Fax driver.
The machine also has these functions
• Forwarding a received fax to an e-mail address (Inbound Routing Settings)
For more information on this function, see "4. FAX RECEPTION" in the Facsimile Guide.
• Sending a fax at a specified time (Timer)
• Storing fax operations (Program)
• Temporarily changing the sender information (Own Name Select)
• Transmitting originals of different sizes (Mixed Size Original)
• Faxing thin originals (Slow Scan Mode)
• Calling a fax machine and initiating fax reception (Polling)
• Sending a fax when another machine polls your machine (Polling Memory)
For more information on these functions, see "5. SPECIAL MODES" in the Facsimile Guide.
• Performing F-code communication
For more information on this function, see "6. PERFORMING F-CODE COMMUNICATION" in the Facsimile
Guide.
• Connecting and using an existing phone (Extension Phone Connection)
For more information on this function, see "7. USING AN EXTENSION PHONE" in the Facsimile Guide.
• Changing the print settings for the transaction report (Transaction Report)
For more information on this function, see "9. PRINTING A TRANSACTION REPORT / IMAGE SENDING
ACTIVITY REPORT" in the Facsimile Guide.
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81
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Scanning
This section explains the uses of the network scanner function and the
basic procedure for using scan mode. In addition, special modes that can
be used with the network scanner function are introduced.
The Internet fax expansion kit is required to use the Internet fax function.
X NETWORK SCANNER FUNCTION . . . . . . . . . . . . . . . . 84
X BASE SCREEN OF SCAN MODE . . . . . . . . . . . . . . . . . 85
X SCANNING AN ORIGINAL . . . . . . . . . . . . . . . . . . . . . . 86
X CHANGING THE EXPOSURE AND ORIGINAL IMAGE
TYPE. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87
X CHANGING THE RESOLUTION . . . . . . . . . . . . . . . . . . 88
X CHANGING THE FILE FORMAT . . . . . . . . . . . . . . . . . . 89
X STORING A DESTINATION. . . . . . . . . . . . . . . . . . . . . . 90
X SENDING THE SAME IMAGE TO MULTIPLE
DESTINATIONS (Broadcast Transmission) . . . . . . . . 93
X CONVENIENT TRANSMISSION METHODS. . . . . . . . . 94
X SPECIAL SCAN MODES . . . . . . . . . . . . . . . . . . . . . . . . 96
X SELECTING A SPECIAL MODE . . . . . . . . . . . . . . . . . . 97
X CONVENIENT SCANNER FUNCTIONS . . . . . . . . . . . . 98
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83
NETWORK SCANNER FUNCTION
The network scanner function of the machine can be used to transmit scanned images by a variety of methods.
The network scanner function has the following modes.
Scan mode
Scan to E-mail
The scanned file is sent by e-mail.
Scan to FTP
The scanned file is sent to a specified directory on an FTP server.
Scan to Network Folder
The scanned file can be sent to a shared folder on a computer on your network.
Scan to Desktop
The scanned file is sent to a specified folder on your computer. (To use Scan to Desktop, software
must be installed from the "Sharpdesk/Network Scanner Utilities" CD-ROM that accompanies the
machine. For the procedures for installing the software, see the Software Setup Guide /
Sharpdesk Installation Guide.)
USB Memory mode
The scanned file is sent to and stored in
a USB memory device*1 connected to
the machine.
Internet Fax mode
A fax can be sent via the Internet.
This function requires the expense of an
Internet connection, however, if you
already have Internet service or
frequently send faxes, this function can
help reduce communication costs.
PC Scan mode
You can scan an original using a
TWAIN*2 compliant software application
on a computer on the same network as
the machine.
When you intend to edit the scanned
image, it is convenient to be able to
perform the scan operation from your
computer.
To use PC Scan mode, the scanner
driver must be installed from the
"Software CD-ROM" provided with the
machine.
*1 A USB memory device is a storage device that is connected via a USB interface.
*2 TWAIN is an interface standard used for scanners and other image input devices. When the TWAIN driver is
installed on your computer, you can use any TWAIN-compliant application to scan an image.
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BASE SCREEN OF SCAN MODE
Touch the [IMAGE SEND] key in the touch panel to open the base screen of scan mode. If the scan screen does
not appear, touch the [Scan] tab.
Select various scan settings in the base screen.
(1)
(2)
IMAGE SEND
COPY
DOCUMENT
FILING
Ready to send.
Resend
Address Book
(5)
Address Entry
Exposure
(6)
Send Settings
Resolution
200X200dpi
Address Review
File Format
PDF
PDF
(13)
File
Colour Mode
Auto/Greyscale
Mono2
(14)
Quick File
Special Modes
Scan
(7)
Internet Fax
Original
Fax
Scan:
Auto
USB Mem. Scan
Auto
PC Scan
Send:
Auto
(1) Mode select keys
(15)
(16)
(9) [Resend] key / [Next Address] key
The destinations of the most recent eight
transmissions by Scan to E-mail, fax and/or Internet
fax are stored. To select one of these destinations,
touch the desired destination. After a destination is
selected, this key changes to the [Next Address] key.
Use these keys to switch between copy, image send,
and document filing modes.
To use scan mode, touch the [IMAGE SEND] key.
(2) Various messages are displayed here.
The icon of the selected mode appears on the left.
(3) Send mode tabs
(10) [Original] key
Touch this key to set the scan size, send size, and
orientation of the original, and select 2-sided
scanning settings.
Use these keys to change the mode of the image
send function. To switch to scan mode, touch the
[Scan] tab.
(4) [Address Book] key
Touch this key to use a one-touch key or a group key.
When the key is touched, the address book screen
appears.
(5) [Address Entry] key
(11) [Exposure] key
Touch this key to select the exposure for scanning.
(12) [Resolution] key
Touch this key to select the resolution for scanning.
(13) [File Format] key
Touch this key to change the file format (file type) to
be used for the scanned image file.
Touch this key to manually enter a destination
address instead of using a one-touch key.
(6) [Send Settings] key
Touch this key to select or enter the subject, file
name, sender name, or message text, which have
been previously stored in the Web page.
(7) Customized keys
The keys that appear here can be changed to show
settings or functions that you prefer.
key
(10)
(11)
(12)
Text
(8)
(8)
(9)
(3)
(4)
(14) [Colour Mode] key
Touch this key to select the colour mode for scanning.
(15)
key
This key appears when a special mode or 2-sided
scanning is selected. Touch the key to display the
selected special modes.
(16) [Special Modes] key
Touch this key to use a special mode.
Touch this key to specify a destination using a search
number*.
* 3-digit number assigned to a destination when it is
stored.
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85
SCANNING AN ORIGINAL
The basic operation for scanning is explained below.
This section explains how to send a scanned file by e-mail.
Scan
transmission
Original
COPY
IMAGE SEND
Ready to send.
Scan
1
DOCUMENT
FILING
(1)
Scanned image
Select settings in the touch panel.
Resend
Internet Fax
Fax
USB Mem. Scan
Address Book
(2)
Original
Address Entry
Exposure
Send Settings
Resolution
200X200dpi
Address Review
File Format
PDF
PDF
File
Colour Mode
Auto/Greyscale
Mono2
Quick File
Special Modes
Auto
Scan:
Auto
(1) Touch the [IMAGE SEND] key.
PC Scan
(2) Touch the [Scan] tab.
Auto
Send:
Text
The base screen of scan mode appears.
The side to be scanned must be face up!
2
Place the originals.
When using the document glass, place the original with the
side to be scanned face down.
Scan
Address Book
Internet Fax
Original
Fax
USB Mem. Scan
Auto
Scan:
A4
Auto
3
Select settings in the touch panel.
(1) Touch the [Address Entry] key.
Address Entry
Exposure
Send Settings
(1)
Resolution
200X200dpi
Address Review
File Format
PDF
PDF
File
Colour Mode
Auto/Greyscale
Mono2
Quick File
Special Modes
Auto
PC Scan
Send:
Text
(2) Touch the [To] key.
A text entry screen will appear. Enter the e-mail
address of the recipient and touch the [OK] key.
For the procedure for entering text, see "6. ENTERING
TEXT" in the User's Guide.
Select addressee type.
Cc
To
(2)
4
or
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Press the [COLOUR START] key or [BLACK &
WHITE START] key.
Cancel scanning
CHANGING THE EXPOSURE AND
ORIGINAL IMAGE TYPE
Exposure and original image type settings can be selected as appropriate for the original.
The procedure for darkening the exposure and setting the original image type to "Text/Prtd. Photo" is explained
below.
The side to be scanned must be face up!
1
Place the originals.
When using the document glass, place the original with the
side to be scanned face down.
Scan
Internet Fax
Address Book
Fax
Original
Scan:
USB Mem. Scan
Auto
A4
PC Scan
2
Select settings in the touch panel.
(1) Touch the [Exposure] key.
Address Entry
Exposure
Send Settings
Resolution
(1)
200X200dpi
Address Review
File Format
PDF
PDF
File
Colour Mode
Auto/Greyscale
Mono2
Quick File
Special Modes
Auto
Auto
Send:
Text
(2) Read the displayed message and touch the
[OK] key.
When Fax/I-Fax address is included,
exposure setting shared among Fax/
I-Fax/ Scanner mode is selected.
OK
(2)
(6)
Auto
(3)
3
(4) Darken light colours with the
Text/
Prtd.Photo
Text
5
(4)
(5)
Photo
Printed
Photo
key.
5 levels are available for the exposure. Darken light
originals with the
key, and lighten dark originals
with the
key.
Original Image Type
Manual
1
(3) Touch the [Manual] key.
OK
Scan/Exposure
Text/Photo
Map
(5) Touch the [Text/Prtd. Photo] key.
Moiré Reduction
(6) Touch the [OK] key.
3
or
Select the destination and then press the
[COLOUR START] key or the [BLACK & WHITE
START] key.
Cancel scanning
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87
CHANGING THE RESOLUTION
You can select the resolution as appropriate for the original type.
This section explains how to set the resolution to "300X300dpi", which creates a clearer image than the default
resolution.
The side to be scanned must be face up!
1
Place the originals.
When using the document glass, place the original with the
side to be scanned face down.
Scan
Address Book
Internet Fax
Original
Fax
Scan:
USB Mem. Scan
Auto
A4
Auto
2
Exposure
Send Settings
Resolution
200X200dpi
Address Review
File Format
(1)
PDF
PDF
File
Colour Mode
Auto/Greyscale
Mono2
Quick File
Special Modes
Text
(2) Touch the [300X300dpi] key.
OK
Scan/Resolution
Select settings in the touch panel.
(1) Touch the [Resolution] key.
Address Entry
Auto
PC Scan
Send:
(3)
(3) Touch the [OK] key.
100X100dpi
200X200dpi
300X300dpi
(2)
400X400dpi
600X600dpi
3
or
Select the destination and then press the
[COLOUR START] key or the [BLACK & WHITE
START] key.
Cancel scanning
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CHANGING THE FILE FORMAT
The file format (file type and compression method) for sending a scanned image is specified when the destination
is stored in a one-touch key; however, you can change the format at the time of transmission.
The procedure for sending a scanned image in full colour TIFF format is explained below.
The side to be scanned must be face up!
1
Place the originals.
When using the document glass, place the original with the
side to be scanned face down.
Scan
Internet Fax
Address Book
Original
Fax
USB Mem. Scan
Auto
Scan:
PC Scan
Exposure
Send Settings
Resolution
200X200dpi
Address Review
File Format
PDF
PDF
File
Colour Mode
Auto/Greyscale
Mono2
Quick File
Special Modes
(1)
2
Select settings in the touch panel.
(1) Touch the [File Format] key.
Address Entry
Auto
Auto
Send:
A4
Text
(2) Read the displayed message and touch the
[OK] key.
Select a file format to apply it to
all scan destinations.
OK
(2)
(3) Change the mode to Colour/Greyscale mode.
OK
Scan/File Format
File Type
PDF
Compression Mode
TIFF
None
Encrypt PDF
MH (G3)
Programmed
MMR (G4)
B/W
Specified Pages per File
Colour/Grey
(3)
(1-99)
(4) Touch the [TIFF] key.
OK
Scan/File Format
File Type
Compression Ratio
PDF
TIFF
Low
Encrypt PDF
(4)
JPEG
Medium
(6)
(5) Touch the [High] key.
This sets the compression to high.
A higher compression ratio creates a smaller file size.
B/W
Programmed
High
Colour/Grey
(5)
Specified Pages per File
(6) Touch the [OK] key.
(1-99)
3
Select the destination and press the [COLOUR
START] key.
If the file type is set to [Encrypt PDF], you will be prompted to
enter a password when you start transmission.
Cancel scanning
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89
STORING A DESTINATION
The procedure for storing e-mail addresses in one-touch keys for Scan to E-mail is explained below.
Stored e-mail addresses can be retrieved quickly and easily.
If you frequently send images to the same group of destinations, those destinations can be stored as a group.
To store destinations for the other modes of the network scanner function, see "STORING DESTINATION
ADDRESSES FOR EACH SCAN MODE IN THE ADDRESS BOOK" in the Scanner Guide.
Storing an individual key
SYSTEM
SETTINGS
System Settings
Admin Password
Exit
1
Press the [SYSTEM SETTINGS] key.
2
Select settings in the touch panel.
(1) Touch the [Address Control] key.
Total Count
Default Settings
List Print
(User)
Paper Tray
Settings
Address Control
Fax Data
Receive/Forward
(2) Touch the [Address Book] key.
Printer Condition
Settings
Document Filing
Control
USB-Device Check
(3) Touch the [Add] key.
(1)
(4) Select [E-mail] from the "Address Type" select
box.
(5) Touch the "Search Number" text box.
System Settings
Address Control
The "Search Number" is automatically assigned. You
can touch the search number text box and change the
number with the numeric keys. However, a number that
is already in use cannot be used.
Back
Address Book
(2)
Custom Index
Program
(6) Touch the "Address Name" text box.
F-Code Memory Box
Address Book
Back
Add
Sort
ABC
Freq.
All
ABCD
UP
EFGHI
JKLMN
AAA AAA
BBB BBB
CCC CCC
DDD DDD
EEE EEE
FFF FFF
GGG GGG
HHH HHH
III III
JJJ JJJ
(3)
OPQRST
UVWXYZ
1
2
Cancel
Address Control
Search Number:
1
Address Name
(Required):
KKK KKK
Initial (Optional):
K
(1-999)
OK
(4)
E-mail
(5)
(6)
User 1
(8)
Register this Address to be added to the [Frequent Use] index.
E-mail Address
(Required):
90
A text entry screen appears. Enter search characters
for the destination (max. of 10 characters).
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The custom index selected here can be used in the
address book screen.
If you wish to have the destination appear on the
"Frequent Use" tab, touch the "Register this Address to
be added to the [Frequent Use] index." checkbox
.
(9) Touch the scroll bar to move the screen.
(7)
Key Name:
Custom Index:
(7) Touch the "Initial" text box.
(8) Select [User 1] from the "Custom Index" select
box.
System Settings
Address Type:
A text entry screen appears. Enter the name of the
destination (max. of 36 characters). For the procedure
for entering text, see "6. ENTERING TEXT" in the
User's Guide.
To have a name different from the "Address Name"
appear in the address book, touch the "Key Name" text
box. Up to 18 characters can be entered.
(9)
Select settings in the touch panel. (Continued)
(11)
System Settings
Address Control
(10) Touch the "E-mail Address" text box.
OK
Cancel
A text entry screen appears. Enter the E-mail address
that you want to store. For the procedure for entering
text, see "6. ENTERING TEXT" in the User's Guide.
The "File Format" settings can be specified as needed.
Specifying a format for each destination you store will
save you the trouble of selecting format settings each
time you send an image.
Key Name:
Custom Index:
User 1
Register this Address to be added to the [Frequent Use] index.
E-mail Address
(Required):
File Format :
AAA@xx.xxx.com
File Type:
Black & White:
PDF
(10)
MMR(G4)
Compression Mode
Colour/Greyscale:
Compression Ratio
Medium
(11) Touch the [OK] key.
Storing a group key
SYSTEM
SETTINGS
System Settings
Admin Password
Total Count
Default Settings
List Print
(User)
Paper Tray
Settings
Address Control
Fax Data
Receive/Forward
Printer Condition
Settings
Document Filing
Control
(1)
USB-Device Check
Back
1
Press the [SYSTEM SETTINGS] key.
2
Select settings in the touch panel.
(1) Touch the [Address Control] key.
(2) Touch the [Address Book] key.
System Settings
Back
Address Control
Address Book
(2)
Custom Index
Program
F-Code Memory Box
(3) Touch the [Add] key.
Back
Address Book
Add
Sort
Freq.
ABC
All
ABCD
EFGHI
UP
JKLMN
AAA AAA
BBB BBB
CCC CCC
DDD DDD
EEE EEE
FFF FFF
GGG GGG
HHH HHH
III III
JJJ JJJ
OPQRST
(3)
UVWXYZ
1
2
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91
Select settings in the touch panel. (Continued)
(4) Select [Group] from the "Address Type" select
box.
System Settings
Cancel
Address Control
OK
(4)
Address Type:
Group
Search Number:
1
Address Name
(Required):
Initial (Optional):
LLL LLL
(1-999)
(5)
(5) Touch the "Search Number" text box.
(6)
The "Search Number" is automatically assigned. You
can touch the search number text box and change the
number with the numeric keys. However, a number that
is already in use cannot be used.
(7)
L
Key Name:
Custom Index:
(8)
User 1
Register this Address to be added to the [Frequent Use] index.
Address:
Address Book
(9)
(6) Touch the "Address Name" text box.
Back
Address Book
(11)
Direct Entry
Sort
ABC
Freq.
All
ABCD
EFGHI
All Destinations
UP
JKLMN
OPQRST
UVWXYZ
AAA AAA
BBB BBB
1
(10) DDD DDD
2
CCC CCC
EEE EEE
FFF FFF
GGG GGG
HHH HHH
III III
JJJ JJJ
(7) Touch the "Initial" text box.
A text entry screen appears. Enter search characters
for the destination (max. of 10 characters).
(8) Select [User 1] from the "Custom Index" select
box.
System Settings
Address Control
Cancel
Address Type:
Group
Search Number:
1
Address Name
(Required):
Initial (Optional):
LLL LLL
OK
(12)
(1-999)
L
Key Name:
Custom Index:
User 1
Register this Address to be added to the [Frequent Use] index.
Address:
A text entry screen appears. Enter the name of the
destination (max. of 36 characters). For the procedure
for entering text, see "6. ENTERING TEXT" in the
User's Guide.
To have a name different from the "Address Name"
appear in the address book, touch the "Key Name" text
box. Up to 18 characters can be entered.
Address Book
The custom index selected here can be used in the
address book screen.
If you wish to have the destination appear on the
"Frequent Use" tab, touch the "Register this Address to
be added to the [Frequent Use] index." checkbox
.
(9) Touch the [Address Book] key.
(10) Touch the key of the next destination that you
want to store in the group.
The selected key is highlighted.
To store a destination that is not stored in a one-touch
key, touch the [Direct Entry] key and enter the address.
(11) Touch the [Back] key.
(12) Touch the [OK] key.
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SENDING THE SAME IMAGE TO MULTIPLE
DESTINATIONS (Broadcast Transmission)
The same image can be sent to multiple scan mode (excluding Scan to Network Folder), Internet fax mode, and
fax mode destinations in a single operation. If you frequently send images to the same group of destinations, it is
recommended that you store those destinations as a group in a one-touch key.
The procedure for selecting multiple destinations stored in one-touch keys and sending an image to those
destinations is explained below.
The side to be scanned must be face up!
1
Place the originals.
When using the document glass, place the original with the
side to be scanned face down.
Scan
Internet Fax
Address Book
Original
Fax
USB Mem. Scan
Auto
Scan:
Address Entry
(1)
Exposure
Send Settings
Resolution
200X200dpi
Address Review
File Format
PDF
PDF
File
Colour Mode
Auto/Greyscale
Mono2
Quick File
Special Modes
5
10
15
Condition
Settings
Address Review
Auto
PC Scan
2
(1) Touch the [Address Book] key.
Text
(2) Touch the one-touch key in which the desired
destination is stored.
(4) Cc
To
AAA AAA
BBB BBB
CCC CCC
DDD DDD
1
To change the number of one-touch keys displayed in
the screen, touch the 5 10 15 key. Select 5, 10, or
15 keys.
2
Address Entry
(5)
EEE EEE
Global
Address Search
GGG GGG
FFF FFF
(2)
HHH HHH
III III
Frequent Use
JJJ JJJ
ABCD
Select settings in the touch panel.
Auto
Send:
A4
EFGHI
(3)
JKLMN
OPQRST
(3) Touch the one-touch keys of the additional
destinations to which you want to send the
image.
UVWXYZ
Sort Address
(4) Touch the [To] key.
OK
Address Review
(6)
001 EEE EEE
(5) Touch the [Address Review] key.
002 HHH HHH
(6) Check the destinations and then touch the
[OK] key.
1
1
To
To delete a destination, touch the key of the destination
that you wish to delete. A message will appear to
confirm the deletion. Touch the [Yes] key.
Cc
3
or
Press the [COLOUR START] key or the
[BLACK & WHITE START] key.
If fax or Internet fax destinations are included in the
broadcast transmission, the [COLOUR START] key cannot
be pressed. Press the [BLACK & WHITE START] key.
Cancel scanning
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93
CONVENIENT TRANSMISSION METHODS
One-touch sending, resending, and other convenient transmission functions that make it easy to send an image
are available.
One-touch key
A destination stored in a one-touch key can be retrieved by a simple touch of the key.
Scan
Internet Fax
Address Book
Original
Fax
USB Mem. Scan
Auto
Scan:
A4
Address Entry
(1)
Exposure
Send Settings
Resolution
200X200dpi
Address Review
File Format
PDF
PDF
File
Colour Mode
Auto/Greyscale
Mono2
Quick File
Special Modes
10
5
15
Condition
Settings
Address Review
Auto
AAA AAA
Text
(2) Touch the key in which the desired destination
is stored.
BBB BBB
DDD DDD
Address Entry
EEE EEE
FFF FFF
Global
Address Search
GGG GGG
HHH HHH
III III
Frequent Use
1
2
(2)
JJJ JJJ
ABCD
EFGHI
To change the number of one-touch keys displayed in
the screen, touch the 5 10 15 key. Select 5, 10, or
15 keys.
(3) Touch the [To] key.
JKLMN
OPQRST
Sort Address
94
(1) Touch the [Address Book] key.
Auto
(3)Cc
To
CCC CCC
PC Scan
Send:
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UVWXYZ
If an e-mail address is stored in the one-touch key,
select [To] or [Cc] to specify the type of recipient after
selecting the key.
Resending
The [Resend] key can be touched to send an image to one of the most recent 8 transmission destinations.
Resending is not possible in some cases, such as when an image is sent using a one-touch key for a group.
Ready to send.
Resend
Internet Fax
Scan
Address Book
Original
Address Entry
Exposure
Fax
Scan:
Auto
USB Mem. Scan
Auto
A4
(1)
PC Scan
Auto
Send:
Text
Send Settings
Resolution
200X200dpi
Address Review
File Format
PDF
PDF
File
Colour Mode
Auto/Greyscale
Mono2
Quick File
Special Modes
Cancel
Resend
No.01
AAA AAA
No.02
BBB BBB
No.03
CCC CCC
No.04
DDD DDD
No.05
EEE EEE
No.06
FFF FFF
No.07
GGG GGG
No.08
HHH HHH
(2)
(1) Touch the [Resend] key.
(2) Touch the key in which the desired destination
is stored.
The destinations that appear also include fax and
Internet fax destinations.
Search number sending
When you store an individual key or a group key, a 3-digit search number is assigned to the key.
You can select a destination using the
key and the 3-digit search number.
To check a search number, print the appropriate list in the sending address list menu in the system settings.
Scan
Address Book
Internet Fax
Original
Fax
Scan:
USB Mem. Scan
Auto
A4
Address Entry
Exposure
Send Settings
Resolution
200X200dpi
Address Review
File Format
PDF
PDF
File
Colour Mode
Auto/Greyscale
Mono2
Quick File
Special Modes
Auto
PC Scan
(1) Touch the
key.
Auto
Send:
Text
(1)
Enter search number.(001-999)
Scan
Internet Fax
(2)
Address Book
Original
Address Entry
Exposure
Fax
Scan:
Auto
USB Mem. Scan
Auto
A4
PC Scan
Send:
Auto
(2) Enter the 3-digit search number with the
numeric keys.
Text
Send Settings
Resolution
200X200dpi
Address Review
File Format
PDF
PDF
File
Colour Mode
Auto/Greyscale
Mono2
Quick File
Special Modes
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95
SPECIAL SCAN MODES
The special modes can be used for a variety of special-purpose scan send jobs.
The following pages show the types of scan send jobs that can be performed. (The procedures for using each
special mode are not explained.)
Each special mode has its own settings and steps, however, the basic procedure is the same for all modes. The
basic procedure for selecting a special mode is explained on the next page using "Suppress Background" as an
example.
For the procedures for using the special modes, see "4. SPECIAL MODES" in the Scanner Guide.
Scan
Internet Fax
Address Book
Fax
Original
Scan:
USB Mem. Scan
Auto
A4
Send:
Address Entry
Exposure
Send Settings
Resolution
200X200dpi
Address Review
File Format
PDF
PDF
File
Colour Mode
Auto/Greyscale
Mono2
Quick File
Special Modes
Auto
PC Scan
Auto
Text
Scan mode
To use a special mode, open the special modes
menu and touch the key of mode that you wish to
use. The menu varies depending on whether scan
mode, Internet fax mode, or USB memory mode is
selected.
Touch the [Special Modes] key in the base screen to
open the special modes menu.
USB memory mode
OK
Scan/Special Modes
Program
Erase
Timer
Suppress
Background
Job
Build
File
Mixed Size
Original
OK
USB Mem. Scan/Special Modes
Dual Page
Scan
Erase
Suppress
Background
Card Shot
Slow Scan
Mode
Job
Build
Mixed Size
Original
Dual Page
Scan
Card Shot
Slow Scan
Mode
Quick File
Internet fax mode
1st screen
2nd screen
OK
Internet Fax/Special Modes
Program
Timer
Job
Build
File
Erase
2in1
Mixed Size
Original
OK
Transaction
Report
Dual Page
Scan
Card Shot
Internet Fax/Special Modes
1
2
2
2
Slow Scan
Mode
Quick File
When a special mode key encircled by
is touched, the key is highlighted and the setting is completed.
When any other special mode key is touched, a screen appears to let you select settings for that mode.
The keys that appear vary by country and region and the peripheral devices that are installed.
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SELECTING A SPECIAL MODE
The procedure for selecting a special mode for the scanner function is explained below.
The settings that must be selected vary for each special mode, however, the general procedure is the same. The
procedure for selecting "Whitening faint colours in the image (Suppress Background)" is explained here as an example.
The side to be scanned must be face up!
1
Place the originals.
When using the document glass, place the original with the
side to be scanned face down.
Scan
Internet Fax
Address Book
Fax
Original
Scan:
USB Mem. Scan
Auto
Auto
2
Select settings in the touch panel.
(1) Touch the [Special Modes] key.
Address Entry
Exposure
Send Settings
Resolution
200X200dpi
Address Review
File Format
PDF
PDF
File
Colour Mode
Auto/Greyscale
Mono2
Quick File
Special Modes
Auto
PC Scan
Send:
A4
Text
(1)
(2) Touch the [Suppress Background] key.
OK
Scan/Special Modes
Program
Erase
Timer
Suppress
Background
Dual Page
Scan
Card Shot
(2) Size
Mixed
Job
Build
Slow Scan
Mode
Original
File
Quick File
(3) Read the displayed message and touch the
[OK] key.
This function may not apply if
sent by Black & White [Start].
(Mono2 selection)
OK
(3)
(4) Set the darkness of the background that will
remain with the [-] [+] keys.
OK
Scan/Special Modes
Cancel
Suppress Background
OK
(5)
3 levels are available. Touch the [-] key for a lighter
background. Touch the [+] key for a darker
background.
Here "1" is set for the lightest background.
Light areas of the original may be suppressed as background.
1
3
(4)
(5) Touch the [OK] key.
3
Select the destination and press the [COLOUR
START] key.
This function cannot be used when the colour mode is set to
[Mono2].
Cancel scanning
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97
CONVENIENT SCANNER FUNCTIONS
Erasing peripheral shadows on the image (Erase)
Use this function to erase peripheral
shadows that occur when scanning books
and other thick originals.
Scan
Without erase
Scan
With erase
Scanning an original as two separate pages
(Dual Page Scan)
Use this function to scan the left and right
pages of an open pamphlet or other
bound document as separate pages.
Scan
Whitening faint colours in the image
(Suppress Background)
Use this function to suppress light
background areas in the scanned image.
This is convenient for scanning an original
that is printed on coloured paper.
This function does not operate in black
and white mode.
Scan
Scanning both sides of a card onto a single page
(Card Shot)
Use this function to scan the front and
back of a card as a single image.
Front
Scan
Scan
Back
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Scanning many originals at once (Job Build)
A stack of originals higher than the
indicator line on the automatic document
feeder cannot be fed through the feeder.
The job build function lets you divide the
stack of originals into sets, feed each set,
and send the sets as a single
transmission.
Scan
Sending two pages as a single page (2in1)
Use this function to reduce two original
pages to half their size and send them as
a single page.
This is a special function in Internet fax
mode.
12
34
Scan
1 234
The machine also has these functions
For detailed information on these functions, see "4. SPECIAL MODES" and "6. INTERNET FAX RECEPTION
FUNCTIONS" in the Scanner Guide.
• Sending an image at a specified time (Timer Transmission)
• Storing scan operations (Program)
• Scanning thin originals (Slow Scan Mode)
• Scanning originals of different sizes (Mixed Size Original)
• Changing the print settings for the transaction report (Transaction Report)
• Forwarding received Internet faxes to an e-mail address (Inbound Routing Settings)
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99
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Document filing
The document filing function is used to store the document or print image
on the hard drive when performing a copy, print, or other job. A stored file
can be called up and used whenever needed.
This section introduces several of the document filing functions.
X DOCUMENT FILING . . . . . . . . . . . . . . . . . . . . . . . . . . . 102
X QUICKLY SAVING A JOB (Quick File) . . . . . . . . . . . . 104
X APPENDING INFORMATION WHEN STORING A
FILE (File). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105
X SAVING A DOCUMENT ONLY (Scan to HDD). . . . . . . 107
X PRINTING A SAVED FILE . . . . . . . . . . . . . . . . . . . . . . . 108
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101
DOCUMENT FILING
The document filing function allows you to save the document image of a copy or image send job, or the data of a
print job, as a file on the machine's hard drive.
The stored file can be retrieved and printed or transmitted as needed.
Uses of the document filing function
Copy
Fax
Print
Scan
Files that you want to store for later use
Store quickly
and easily
Store and manage
Quick File
File
Scan to HDD
Use Quick File to quickly store a
job without the bother of
specifying settings.
When File is used, a user name
and file name can be appended
to the stored file. You can also
select which folder the file is
stored in, for easy file
management.
Use Scan to HDD to store a
document on the hard drive
without performing printing or
transmission. Like File, a user
name, file name, and folder can
be specified.
Quick File Folder
Files saved with Quick File are
stored in this folder.
Main Folder / Custom Folder
If a folder is not specified when a file is saved with File or Scan to HDD,
the file is stored in the main folder. In addition to the main folder, files
can be saved in custom folders. Custom folders are created in the
system settings.
Stored files can be printed or transmitted whenever needed.
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The document filing function is convenient in these
situations
In this situation...
You prepared copies of a many-page
handout for a meeting, but the number of
participants suddenly increases and you
need to quickly prepare more copies of the
handout.
Ready to scan for copy.
0
Colour Mode
Special Modes
Full Colour
2-Sided Copy
Plain
A4
Output
Exposure
1.
Auto
3.
4.
2.
A4
A4
A3
B4
File
Quick File
Copy Ratio
Original
Paper Select
100%
Auto
Auto
A4
Plain
Document filing is convenient
It takes time to scan all of the pages of the
handout. And the copy settings must be
selected again. In this situation, there is no
need to panic. Simply print the file that you
stored using document filing. There is no
need to scan the originals or select the
copy settings again.
In this situation...
Forms for daily or weekly reports
are kept in the office, but they are
often used up and you have to
print more using the original file.
File Retrieve
File
Information
Scan to HDD
Original
Exposure
Document filing is
convenient
HDD Status
Auto
Resolution
200X200dpi
Comp. Ratio
Medium
Colour Mode
Ex Data Access
Auto
Scan:
Auto
A4
Store:
Auto
Text
Mono2
Special Modes
If you store the forms for daily or
weekly reports together in a folder,
users can obtain a form using the
Web page or the operation panel
of the machine.
Features that make the document filing function even more convenient
When user authentication is enabled, "My Folder" can be specified in the user information of the users. When a
user retrieves a stored file, "My Folder" appears first, saving the user the trouble of selecting the folder.
For information on setting up "My Folder", see "User List" in the System Settings Guide.
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103
QUICKLY SAVING A JOB (Quick File)
As an example, the procedure for using "Quick File" while copying is explained below.
Quick File is the easiest way to save a file using the document filing function.
The side to be scanned must be face up!
1
Place the originals.
When using the document glass, place the original with the
side to be scanned face down.
Colour Mode
Special Modes
Full Colour
2
2-Sided Copy
Select settings in the same way as when making a regular
copy.
Plain
A4
Output
Exposure
1.
Auto
3.
4.
2.
A4
A4
A3
B4
File
(1) Touch the [Quick File] key.
Quick File
Copy Ratio
Original
Paper Select
100%
Auto
Auto
A4
Plain
A4
Select settings in the touch panel.
(1)
(2) Touch the [OK] key.
Scanned data is automatically stored
in the quick file folder. Do not store
confidential data to the folder.
OK
(2)
3
or
Set the number of copies and then press the
[COLOUR START] key or the [BLACK & WHITE
START] key.
The file is stored on the hard drive at the same time as the
copy is made.
Correct sets
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Cancel scanning
Cancel copying
APPENDING INFORMATION WHEN
STORING A FILE (File)
As an example, the procedure for using "File" while copying is explained below. Unlike Quick File, a file name,
user name, and folder can be specified when saving a file.
The side to be scanned must be face up!
1
Place the originals.
When using the document glass, place the original with the
side to be scanned face down.
Colour Mode
Special Modes
Full Colour
2-Sided Copy
Plain
A4
Output
Exposure
1.
Auto
3.
4.
2.
A4
A4
A3
B4
Select settings in the touch panel.
Select settings in the same way as when making a regular
copy.
File
(1)
Quick File
Copy Ratio
Original
Paper Select
100%
Auto
Auto
A4
Plain
A4
2
File Information
(1) Touch the [File] key.
Cancel
OK
(2) Touch the [User Name] key.
Cancel
OK
(3) Touch the [Name 1] key.
Confidential
Password
User Name
(2)
User Unknown
File Name
Copy_01042006_112030
Stored to:
Main Folder
User Name
6
12
18
Name 1
Name 3
(4)
Name 2
(3)
(4) Touch the [OK] key.
1
Name 4
2
Name 5
Name 6
Name 7
Name 8
Name 9
Name 10
Name 12
Name 11
ABC
All Users
User
ABCD
EFGHI
JKLMN
Cancel
File Information
OPQRST
UVWXYZ
OK
Confidential
Password
User Name
(5)
Name 1
File Name
file-01
Stored to:
Main Folder
(5) Touch the [File Name] key.
A text entry screen appears. Enter a file name
(maximum of 30 characters). For the procedure for
entering text, see "6. ENTERING TEXT" in the User's
Guide.
(6) Touch the [Stored to:] key.
(6)
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105
Select settings in the touch panel. (Continued)
(7) Touch the [User 1] key.
OK
Stored to:
(8)
(8) Touch the [OK] key.
Main Folder
User 1
User 3
User 2
(7)
2
User 4
User 5
User 6
User 7
User 8
User 9
User 10
All Folders
1
ABCD
EFGHI
JKLMN
OPQRST
UVWXYZ
Cancel
File Information
(9) Touch the [OK] key.
OK
(9)
Confidential
Password
User Name
Name 1
File Name
file-01
Stored to:
User 1
3
or
Set the number of copies and then press the
[COLOUR START] key or the [BLACK & WHITE
START] key.
The file is stored on the hard drive at the same time as the
copy is made.
Correct sets
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Cancel scanning
Cancel copying
SAVING A DOCUMENT ONLY
(Scan to HDD)
You can save a document without performing a copy, print, or send job.
The procedure for storing a document in the main folder is explained below.
COPY
IMAGE SEND
DOCUMENT
FILING
File Retrieve
Scan to HDD
HDD Status
1
Touch the [DOCUMENT FILING] key.
The base screen of document filing mode appears.
Ex Data Access
Search
Folder Select
Main Folder
Quick File Folder
User 1
User 2
User 3
User 4
User 5
User 6
User 7
User 8
1
2
User 9
All Folders
User 10
ABCD
EFGHI
JKLMN
OPQRST
UVWXYZ
The side to be scanned must be face up!
2
Place the originals.
When using the document glass, place the original with the
side to be scanned face down.
File Retrieve
Scan to HDD
HDD Status
3
Ex Data Access
Touch the [Scan to HDD] tab.
Search
Folder Select
Main Folder
Quick File Folder
User 1
User 2
User 3
User 4
User 5
User 6
User 7
User 8
1
2
User 9
All Folders
File Retrieve
File
Information
User 10
ABCD
EFGHI
Scan to HDD
Original
Exposure
JKLMN
HDD Status
Auto
200X200dpi
Comp. Ratio
Medium
Auto
UVWXYZ
The Scan to HDD base screen appears.
To specify a user name, file name, and folder, touch the [File
Information] key.
Ex Data Access
Auto
Scan:
Resolution
Colour Mode
OPQRST
A4
Store:
Auto
Text
Mono2
Special Modes
or
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4
Press the [COLOUR START] key or [BLACK &
WHITE START] key.
107
PRINTING A SAVED FILE
You can retrieve a file stored by document filing and print or transmit the file.
This section explains how to retrieve and print a file stored in the main folder.
COPY
IMAGE SEND
DOCUMENT
FILING
File Retrieve
Scan to HDD
HDD Status
Select the file and print it.
(1)
(1) Touch the [DOCUMENT FILING] key.
Ex Data Access
Main Folder
User 1
(2) Touch the [Main Folder] key.
Search
Folder Select
Quick File Folder
(2)
2
User 3
User 4
User 5
User 6
User 7
User 8
User 10
User 9
All Folders
File Retrieve
1
User 2
ABCD
EFGHI
Scan to HDD
JKLMN
OPQRST
HDD Status
UVWXYZ
Ex Data Access
Search
Main Folder
File Name
User Name
Back
(3) Touch the key of the file that you wish to
retrieve.
Date
1
file-01
(3)
file-02
Name 1
01/04/2006
Name 2
01/04/2006
file-03.tiff
Name 3
01/04/2006
file-04
Name 4
01/04/2006
file-05.tiff
Name 5
01/04/2006
All Files
Filter by Job
2
Batch Print
Cancel
Job Settings
file-01
Name 1
A4
F. Colour
(4) Touch the [Print] key.
Select the job.
Print
Send
Property
Change
(4)
Move
Delete
Detail
Cancel
Job Settings / Print
file-01
Name 1
A4
F. Colour
Paper Select
Auto
Number of Prints
1
(1~999)
Output
(5)
Print and Delete the Data
Print and Save the Data
2-Sided
Special Modes
108
B/W Print
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(5) Touch the [Print and Save the Data] key.
When [Print and Save the Data] is selected, the file is
saved after printing.
To delete the file after printing it, select [Print and
Delete the Data].
System settings
The system settings let you adjust the operation of the machine to suit the
needs of your workplace. This section briefly introduces several of the
system settings.
For detailed explanations of the system settings, see the System Settings
Guide.
X SYSTEM SETTINGS . . . . . . . . . . . . . . . . . . . . . . . . . . . 110
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109
SYSTEM SETTINGS
The date and time can be set, fax and scan destinations can be stored, document filing folders can be created,
and various other settings related to the operation of the machine can be configured in the system settings
screen.
The procedure for opening the system settings screen and the items in the screen are explained below.
For detailed explanations of the system settings, see the System Settings Guide.
Displaying the system settings screen
Press the [SYSTEM SETTINGS] key.
SYSTEM
SETTINGS
System Settings
Admin Password
Total Count
Default Settings
List Print
(User)
Paper Tray
Settings
Address Control
Fax Data
Receive/Forward
Printer Condition
Settings
Document Filing
Control
USB-Device Check
Exit
The system settings screen will appear.
The keys that appear will vary depending on what peripheral
devices are installed.
What you can do in the system settings
Settings
Description
Total Count
This displays the total number of pages printed by job type such as copy jobs
and print jobs.
Default Settings
This lets you set the clock and change the software keyboard used for text
entry.
List Print (User)
This lets you print lists showing the machine status and settings.
Paper Tray Settings
This is used to set the type and size of paper used in each tray, and to store
new paper types.
Address Control
Destinations for the image send function can be stored in one-touch keys, and
settings can be stored in program keys.
Fax Data Receive/Forward
This is used to configure settings for receiving faxes and Internet faxes, and
settings for forwarding received faxes and Internet faxes.
Printer Condition Settings
This is used to configure settings for printing without using the printer driver
and settings for the printer function.
Document Filing Control
This is used to store, edit, and delete custom folders for the document filing
function.
USB-Device Check
This is used to check the connection status of a USB device.
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Please note
• For information on your operating system, please refer to your operating system manual or the online Help function.
• The explanations of screens and procedures in a Windows environment are primarily for Windows® XP. The screens may vary
depending on the version of the operating system or the software application.
• The explanations of screens and procedures in a Macintosh environment are based on Mac OS X v10.4 in the case of Mac OS
X, and on Mac OS 9.2.2 in the case of Mac OS 9. The screens may vary depending on the version of the operating system or
the software application.
• Wherever "MX-xxxx" appears in this manual, please substitute your model name for "xxxx".
• Considerable care has been taken in preparing this manual. If you have any comments or concerns about the manual, please
contact your dealer or nearest authorised service representative.
• This product has undergone strict quality control and inspection procedures. In the unlikely event that a defect or other problem
is discovered, please contact your dealer or nearest authorised service representative.
• Aside from instances provided for by law, SHARP is not responsible for failures occurring during the use of the product or its
options, or failures due to incorrect operation of the product and its options, or other failures, or for any damage that occurs due
to use of the product.
• This manual contains references to the fax function. However, please note that the fax function is not available in some
countries and regions.
Warning
• Reproduction, adaptation or translation of the contents of the manual without prior written permission is prohibited, except as
allowed under copyright laws.
• All information in this manual is subject to change without notice.
Illustrations and the operation panel and touch panel shown in this manual
The peripheral devices are generally optional, however, some models include certain peripheral devices as standard equipment.
The explanations in this manual assume that a saddle stitch finisher, punch module, and inserter are installed on the machine.
For some functions and procedures, the explanations assume that devices other than the above are installed.
The display screens, messages, and key names shown in the manual may differ from those on the actual
machine due to product improvements and modifications.
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MX-5500N/MX-6200N/6201N/MX-7000N/MX-7001N
Quick Start Guide
PRINTED IN FRANCE
TINSE3906GHZZ
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