Alcatel OmniPCX Enterprise
Alcatel 4028/4029
First
User manual
How
Introduction
How to use this guide
Thank you for choosing a telephone from the 4028/4029 range manufactured by Alcatel.
Your 4028 (IP)/4029 (digital) terminal has a new ergonomic layout for more effective communication.
• Actions
• Keypad
Lift the receiver.
„ A large graphic screen, in conjunction with various keys and the navigator, allows you to make calls, configure and program
2ab
5
c
jkl
ef
3d
mno
6
Numeric keypad.
your telephone,
Hang up.
Alphabetic keypad.
„ a receiver that is pleasant to use: it fits nicely in the hand with a flexible grip section,
2
„ communication is even more convenient using the audio keys (speaker, handsfree),
„ using the convenient alphabetic keypad, you can call your correspondents by name.
Specific key on numeric keypad.
• Navigator
Move the navigation key up, down, to the left or to the right.
To go back one level (press and release) or to return to the welcome page (press and hold) ;
during a conversation, can be used to access the different pages (Menu, Main, etc.) and to return
to the telephone screens.
• Display and display keys
Smith John
…
• Audio keys
Partial view of display.
Speaker,
Handsfree.
Display key.
Adjustment “reduce”.
Adjustment “increase”.
• Programmable keys and icons
• Other fixed keys
Line key.
Hold and Transfer keys.
Icon corresponding to key.
MENU key.
Voice mail access key.
• Other symbols used
Means that the feature is accessible from the Menu page.
pers.
Main
Means that the feature is accessible from the Main page.
Means that the feature is accessible from the Info page.
Means that the feature is subject to programming. If necessary, contact your installer.
Means that the feature can be accessed by pressing a programmed key - see Program the keys
for the Main page or the add-on module.
These symbols may be supplemented by small icons or text.
3
How
Contents
Toc
Getting to know your telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 6
1.
1.1
1.2
1.3
2.
p. 9
p. 9
p. 9
p. 10
p. 10
p. 10
p. 10
p. 10
p. 10
p. 11
p. 11
p. 11
p. 11
6.
7.
Making a second call during a conversation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Answering a second call during a conversation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Switching between calls (Broker call). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Transferring a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Three-way conference with internal and/or external correspondents (conference). . . .
Talk simultaneously to more than 2 correspondents . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Placing a call on hold (HOLD) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Placing an outside call on hold (parking) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Intrusion into an internal conversation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Adjust audio volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Sharing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 16
4.1
4.2
4.3
4.4
4.5
4.6
4.7
4.8
4.9
4.10
4.11
Answering a night or a general bell . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Manager/assistant screening . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Individual pick-up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Hunting groups . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Calling an internal correspondent on his/her pager . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Answering a call on your pager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Calling a correspondent on his/her speaker . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Sending a written message to an internal correspondent . . . . . . . . . . . . . . . . . . . . . . . . .
Sending a copy of a voice message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Sending a recorded message to a number/a distribution list. . . . . . . . . . . . . . . . . . . . . . .
Broadcasting a message on the speakers of a station group . . . . . . . . . . . . . . . . . . . . . . .
p. 16
p. 16
p. 16
p. 17
p. 17
p. 17
p. 18
p. 18
p. 18
p. 18
p. 19
p. 20
p. 20
p. 20
p. 20
p. 20
p. 21
p. 21
p. 21
p. 21
p. 21
p. 22
p. 22
Charging your calls directly to business accounts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 23
Finding out the cost of an outside call made for an internal user from your terminal . . . p. 23
Programming your telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 24
7.1
7.2
7.3
7.4
7.5
7.6
7.7
7.8
7.9
7.10
7.11
7.12
7.13
7.14
7.15
p. 12
p. 12
p. 12
p. 13
p. 13
p. 13
p. 13
p. 14
p. 14
p. 15
Forwarding calls to another number (immediate diversion) . . . . . . . . . . . . . . . . . . . . . . .
Forwarding your calls to your voice message service . . . . . . . . . . . . . . . . . . . . . . . . . . . .
When you return, review your recorded messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Forwarding calls to your pager. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Forwarding your calls from the receiving terminal (“Follow me”) . . . . . . . . . . . . . . . . . .
Applying a selective diversion . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Cancelling all diversions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Cancelling a specific diversion . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Forwarding calls when your line is busy (forward if busy). . . . . . . . . . . . . . . . . . . . . . . . .
Do not disturb . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Leaving a recorded message for internal callers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Consulting written messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Managing your charges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 23
6.1
6.2
During a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 12
3.1
3.2
3.3
3.4
3.5
3.6
3.7
3.8
3.9
3.10
4.
Welcome screens . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 7
Call management screen. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 8
Application screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 8
Making a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Answering a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Using the telephone in "handsfree" mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Activating the speaker during a conversation (receiver lifted) . . . . . . . . . . . . . . . . . . . . .
Calling your correspondent by name (company directory) . . . . . . . . . . . . . . . . . . . . . . .
Make calls via your programmed call keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Calling from the common directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Redial. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Call back the last caller. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Requesting automatic callback if internal number is busy . . . . . . . . . . . . . . . . . . . . . . . . .
Answering an internal call in intercom mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Sending DTMF signals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Mute, so that your correspondent cannot hear you . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Keeping in touch . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 20
5.1
5.2
5.3
5.4
5.5
5.6
5.7
5.8
5.9
5.10
5.11
5.12
Using your telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 9
2.1
2.2
2.3
2.4
2.5
2.6
2.7
2.8
2.9
2.10
2.11
2.12
2.13
3.
5.
Description of the screens . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 7
Initializing your voice mailbox. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Customizing your voice greeting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Modify the password for your phone set. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Modify the password for your voice mailbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Adjusting the audio features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Adjusting screen brightness . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Selecting the welcome page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Selecting language . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Program the keys for the Main page or the add-on module . . . . . . . . . . . . . . . . . . . . . . .
Programming an appointment reminder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Identifying the terminal you are on . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Lock / unlock your telephone. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Configuring the audio jack of your telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Modify the associated number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Create, modify or consult your intercom list (max. 10 numbers) . . . . . . . . . . . . . . . . . .
p. 24
p. 24
p. 24
p. 24
p. 25
p. 25
p. 25
p. 26
p. 26
p. 26
p. 26
p. 27
p. 27
p. 27
p. 27
Compliance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 28
5
Getting to know your telephone
„ Display and display keys
Contains several lines and pages providing information on calls and the features accessible via the 10 keys associated with the words on the
screen.
Telephone
Receiver
„ Indicator light
Forward icon: pressing the key next to this icon allows you to program or change the forward feature.
•
•
Receiver connected.
Appointment programmed.
Silent mode enabled.
Telephone locked.
Flashing green: incoming call.
Flashing red: alarm.
Adjust the tilt of the screen
Display keys: pressing a display key activates the feature shown associated with it on the screen.
„ Navigation
OK key: used to validate your choices and options while programming or configuring.
Left-right navigator: used to move from one page to another.
h old
transfer
Up-down navigator: used to scroll through the content of a page.
r edial
Back/Exit key: to return to previous menu (short press) or return to first screen (long press) ; during a conversation,
provides access to welcome screens (Menu, Info, ...) and to return to the conversation icon screens.
„ Welcome screens
end
Alcatel 4028
Menu page: contains all features and applications accessible via the keys associated with
the words on the screen.
Main page: contains call line keys (allowing supervision of calls) and programmable call
keys.
Socket for connecting headphones or a
handsfree/speaker unit
Info page: contains information on the telephone and the status of its features: name, telephone number, number of messages, activation
of forwar feature, appointment reminder, etc.
„ Call display
Alphabetic keypad
Incoming call.
Call in progress or outgoing call.
„ Audio keys
END keyto terminate a call.
Handsfree/Speaker Key:to make or answer a call without lifting the receiver.
• Lit in handsfree mode or headset mode (short press).
• Flashing in speaker mode (long press).
Call on hold.
Intercom/Mute key:
• During a call: press this key so that your party cannot hear you.
• Terminal idle: press this key so that you can automatically answer a call without lifting the
receiver.
To adjust the speaker or receiver volume up or down
If you get two calls at the same time, you can switch from one call
to the other by pressing the display key associated with each call.
„ Extension unit
Left-right navigator: used to check calls.
OK key: used to answer the call checked.
„ Feature keys and programmable keys
Guide key: used to obtain information on features of the 'menu' page and to program key of the 'main' page.
An extension unit can be fitted to your telephone. This provides additional keys
which can be configured as feature keys, line keys, call keys etc.
To affix labels: push the holding strip of the unit backwards to you and lift it. Install
the label under the keypad, in the housing designed for, and place the keypad back
into position.
Messaging key to access various mail services:
if the key flashes, a new voice message or a new text message has been received.
'Redial' key: to access the 'Redial' feature.
6
Hold: the call is placed on hold.
Transfer: transfer the call to another number.
1
Description of the screens
Other
„ Main page: contains call line keys (allowing supervision of calls) and programmable call keys. The up-down navigator is
1.1
used to access all the direct call keys (apart from those displayed by default). Direct call keys are programmed or
modified via the Information key.
Welcome screens
Tue 16 jan 2004
Menu page
Main page
Info page
Menu
Anne
Pascal
Tue 16 jan 2004
Menu
Main
Info
Lock
Settings
Scroll bar: shows
the position on a
page
Info
Line
Time and status icon
Date
Main
Call forwarding icon
Stationary: no forwarding
activated.
Rotating: forwarding activated
„ Info page: contains information on the telephone and the status of its features: name, telephone number, number of
messages, activation of forwar feature, appointment reminder, etc.
Appointment
Displays the content of the
page selected
Tue 16 jan 2004
Menu
Main
Name: Anne
Number: 77942
„ Menu page: contains all features and applications accessible via the keys associated with the words on the screen.
From this page, it is possible to adjust the ringer volume and screen brightness, program the time of an appointment,
lock the terminal, define the default page displayed, configure voice mail, and access telephone features such as calling
back one of the last 10 numbers or intercepting calls.
Lun 16 jan 2004
Menu
Settings
Main
Left-right navigator:
used to move from one page to another.
Info
Lock
Up-down navigator:
used to scroll through the content of a page.
Appointment
7
Info
Description of the screens
1
1.2
Call management screen
Date
Incoming call icon
1.3
Application screen
Date
Time and status icon
Time and
status icon
Tue 16 jan 2004
Call in progress icon
Call holding icon
Pop-up display of
features accessible
while the call is taking place
Application name
Application
screen
Incoming call presentation screen. This screen is
temporarily displayed when a
call arrives and shows the
name and/or number of the
caller.
Events screen
Conference
„ Application screen: displays information relevant to programming or configuring the telephone.
„ Events screen: displays events connected to the programming or configuration operations in progress,
confirmation, rejection, error, etc.
Each tab corresponds to a call, the status of which is symbolized by its icon (in progress, held, arrival of new call).
When a call is in progress, use the left-right navigator to look at held or incoming calls.
Use the up-down navigator to display the features accessible. These features (transfer, conference, etc.) are directly related to the status of the call consulted. For example, the transfer feature will not be available between
a call in progress or a held call and an incoming call.
Back/Exit key:
used to switch from a telephone screen to an application screen. For example, can be used while a call is in progress to look up a number, program an appointment reminder, etc.
Calls can also be managed from the Main page.
While the call is in progress, press the Back/Exit key and display the Main page.
Calls in progress or waiting are displayed on the different line keys. It is then possible to converse with the caller
of your choice by pressing the key associated with him.
8
Using your telephone
2
Other
Making a call
2.1
5
ef
bc
3d
jkl
6
2a
2.2
5
lift the
receiver
dial the
number for
your call
bc
2a
5
jkl
ef
bc
3d
jkl
6
2a
OR
o
mn
mn
OR
o
OR
number
required
lift the
receiver
2.3
ef
3d
o
mn
6
Answering a call
OR
OR
handsfree
Paul
is calling
press the key next to the
'incoming call' icon
Using the telephone in 'handsfree' mode
OR
„ Terminal idle:
handsfree
number
required
programmable
line key
dial by name
you are in handsfree
mode
Paul
00:23'
press and
release
you are in
conversation with the
destination number
„ Call in progress:
To make an external call, dial the outside line access code (9) before dialing your
party's number. 9 is the default code for an outside line.
Paul
00:23'
you are in
conversation
with the
destination
number
For the attendant, dial '0' (by default).
• If the internal or outside number does not reply:
StSpkr announ.
OR
broadcast a message on
the speaker of the free
terminal
OR
Text mail
send a voice message
terminate
your call
Call back
OR
request callback to a
busy terminal
press and release
During a conversation, you can lift the receiver without terminating the call.
Text mail
send a written
message
OR
go to next screen
9
Using your telephone
2
(r
Activating the speaker during a conversation (receiver lifted) -Speaker
2.4
Make calls via your programmed call keys
2.6
10:30
Main
PERS.
the speaker key flashes
Paul
00:23'
activate speaker
(long press)
you are in
conversation
with the
destination
number
access the 'Main'
page
the key is no longer lit
OR
call the selected party
Your terminal has access to a common directory of outside numbers.
deactivate speaker
(long press)
ef
bc
3d
jkl
6
2a
5
o
mn
directory
number
Press and release the speaker key to switch to handsfree mode (light steady).
2.8
2.5
select the party you
want to call from the
programmed call keys
Calling from the common directory
2.7
adjust volume
(9 levels)
Helen
Redial
Calling your correspondent by name (company directory)
Redial
OR
Display of all the correspondents
meeting the search criteria
'Redial' key
enter the name or initials or
the surname and first name
of your correspondent
select the type of search you
want (last name, last name
and first name* or initials*)
reach the 'Menu'
page
last number redial
OR
display the
previous and
next names
OR
press the key
associated with the
correspondent to call
modify the search
2.9
Call back the last caller (whose call was not answered)
caller
*Name must be entered in format name/space/first name.
Callback last
No answer
10
reach the 'Menu'
page
Last caller:
call back the last caller
pers.
Main
Using your telephone
2
Requesting automatic callback if internal number is busy
2.10
2.13
Mute, so that your correspondent cannot hear you
You can hear your correspondent but he/she cannot hear you:
Call back
Internal number is busy
callback request acknowledged
The key lights up
Paul
00:23'
2.11
you are in
conversation with the
destination number
Answering an internal call in intercom mode
You can answer without lifting the receiver. When you receive an internal call, your telephone rings and you are connected
directly in handsfree mode. The screen shows the caller’s identity.
The key is no longer lit
• To activate - Terminal idle:
resume the
conversation
corresponding LED lights up
When your caller hangs up, intercom mode remains active.
• To deactivate - Terminal idle:
the corresponding LED goes out
2.12
Sending DTMF signals
During a conversation you sometimes have to send DTMF signals, such as with a voice server, an automated attendant or a
remotely consulted answering machine.
*
Paul
00:23'
you are in
conversation with the
destination number
OR
disable microphone
Send DTMF
to activate
The feature is automatically cancelled when you hang up.
11
During a call
3
Other
Making a second call during a conversation
3.1
3.2
Answering a second call during a conversation
• A second correspondent is trying to call you:
During a call, you can call a second person (consultation call):
10:30
h old
menu
main
info
Paul
Paul
00:23'
Paul
00:23'
the first call is placed
on hold
you are in
conversation with the
destination number
Paul
is calling
you are in
conversation with the
destination number
name or no. of the caller
displayed for 3 seconds
„ Answer call displayed:
bc
2a
5
jkl
ef
3d
o
mn
6
OR
5
ef
bc
3d
jkl
6
2a
o
mn
John
00:23
number of
name of
second party
second party
• Other methods for calling a second correspondent
5
ef
bc
3d
jkl
6
2a
o
mn
OR
Take call
John
00:23
line key for which
the first call is placed on
icon is flashing
hold
• To return to your first caller and end the conversation in progress:
Dial the number for your call.
Name of second party.
John
00:23
- To access the 'Redial' feature (press and hold).
- Call back on the last 10 number dialled (short press).
Paul
In conversation
key associated with the
'incoming call' icon
Programmable line key.
• To cancel your second call and recover the first:
Cons call off
John
00:23
3.3
Switching between calls (Broker call)
During a call, a second call is put on hold.
To alternate between calls:
OR
Paul
00:23'
John
00:23
If you make an error, hang up: your telephone will ring and you will recover your first
call.
Paul
00:52
key associated
with the
'incoming call'
icon
12
place your first party on
hold
OR
OR
During a call
3
Transferring a call
3.4
• To transfer your call to another number:
You are in a conference call with 2 correspondents. To add another correspondent to the conference:
transfer
bc
2a
Paul
00:23'
5
you are in
conversation with the
destination number
Talk simultaneously to more than 2 correspondents
3.6
press 'Transfer'
key
jkl
transfer
ef
3d
Paul
John
Call back 00:23
o
mn
6
dial the
number to be
called
Three-way conference with internal and/or external correspondents
(conference)
3.7
5
press the
“Conference” key
3d
6
mn
mn
o
OR
main
4
Placing a call on hold (HOLD)
During a call, you may place the call on hold and recover it later, on the same telephone
ef
bc
jkl
6
• Exclusive hold:
„ During a call, to establish a three-way conference:
2a
3d
correspondent’s name
or number
Insert
¤Conf
5
ef
bc
jkl
2a
press to perform
the transfer
Transfer between two outside calls is not generally possible (depends on country
concerned and system configuration).
3.5
Add
h old
¤Conf
o
number of second
party
Paul
00:23'
press to establish the
three-way conference
Paul
you are in
conversation with the
destination number
• Press 'Hold' to recover the call on hold:
„ Cancel conference and return to first correspondant (if conference is active):
your call is placed on hold
End conference
h old
Paul
„ Hang up on all correspondant (if conference is active):
End conference
OR
„ After the conference, to leave your two correspondents talking together:
Call back
OR
13
Paul
00:23'
During a call
3
• Common hold:
• To recover the parked call:
To recover your call on any telephone in your system.
Park/retrieve
call
To automatically take the parked call, pick up the handset of the parking destination set.
On hold
Paul
00:23'
Custo
your call is placed on
hold
you are in
conversation with the
destination number
Consultation
reach the 'Menu'
page
Recover the call on hold from any telephone:
Paul
00:23'
key associated
with the
'incoming call'
icon
3.8
Services
Call pick up
Park/retrieve
services
call
If the parked call is not recovered within a preset time (default value 1 min 30), it is
transferred to the attendant.
Placing an outside call on hold (parking)
3.9
call
Intrusion into an internal conversation
Park/retrieve
Your correspondent’s line is busy. If the number is not “protected” and if authorised, you can intrude into the call:
You can place an outside call on hold and recover the call on another telephone:
Barge In
Park the call
Barge In
Paul
00:23'
same key to exit
• Protection against intrusion:
you are in
conversation with the
destination number
protection
Intrusion
A parking announcement message is displayed on the screen of the parking destination
set.
bc
2a
5
press programmable
key
jkl
3d
ef
o
mn
6
enter the number
desired
Protection is cancelled when you hang up.
14
During a call
3
3.10
Adjust audio volume
During a call, to adjust the volume level of the speaker or receiver:
Paul
in conversation
you are in
conversation with the
destination number
OR
adjust audio volume
15
Sharing
4
Other
4.1
Answering a night or a general bell
call pickup
Individual pick-up
4.3
You hear a telephone ringing in an office where no-one can answer. If authorised, you can answer the call on your own telephone.
Night service
• If the telephone ringing is in your own pick-up group:
When the attendant is absent, outside calls to the attendant are indicated by a general bell. To answer:
Group call pick
up
Custo
Services
Custo
reach the 'Menu'
page
Consultation
4.2
Services
reach the 'Menu'
page
Call pick up
Night service
services
call pickup
Consultation
Call pick up
Group call pick
services
up
• If the telephone ringing is not in your pick-up group:
Manager/assistant screening
pickup
Individual call
Screened list:
Custo
Services
Consultation
System configuration allows “manager/assistant” groups to be formed, so that the manager’s calls can be directed to one or more
secretaries.
reach the 'Menu'
page
• From the manager’s or assistant’s telephone:
Incoming calls are screened by a designated
person (assistant, etc.)
Call pick up
services
press
programmable
key
Individ pick up
5
ef
bc
3d
jkl
6
2a
mn
o
dial the number of
the ringing
telephone
The system can be configured to prevent call pick-up on certain telephones.
press the same key to
cancel
Screening is indicated on the manager’s telephone by the icon corresponding to the
“Screening” programmed key.
16
Sharing
4
4.4
Hunting groups
4.5
• Hunting group call:
Calling an internal correspondent on his/her pager
The number called does not answer and you know that the person called has a pager:
Certain numbers can form a hunting group and can be called by dialling the group number.
bc
2a
5
jkl
5
o
mn
ef
bc
3d
jkl
6
2a
ef
3d
mn
Paging
bc
3d
jkl
6
2a
o
5
ef
mn
o
6
number called
number called
Group No.
• Temporary exit from your hunting group:
hunt group
paging in progress is displayed
Exit station
Custo
Services
Your correspondent can answer from any telephone in the system.
reach the 'Menu'
page
Consultation
Additional
Exit hunt group
services
5
ef
bc
3d
jkl
6
2a
4.6
your group number
Paging answer
• Return into your group:
hunt group
Answering a call on your pager
o
mn
A call on your pager can be answered from any telephone within the system.
Enter station
Custo
Custo
your pager beeps
Services
reach the 'Menu'
page
reach the 'Menu'
page
Consultation
Consultation
Services
Additional
services
Enter hunt grp
ab
2
5
c
jkl
ef
3d
Paging
Paging answer
bc
3d
jkl
6
2a
5
ef
o
mn
o
mn
6
your extension
number
your group number
Belonging to a group does not affect the management of direct calls. A specific
telephone within a group can always be called by using its own number.
17
Sharing
4
4.7
Calling a correspondent on his/her speaker
Sending a copy of a voice message
4.9
Your internal correspondent does not answer. If authorised, you can remotely activate your correspondent’s phone:
StSpkr announ.
new voice
2a
message
5
ef
bc
3d
jkl
6
Consult
Display shows the number of new and
old messages
o
mn
Paul
personal code
your party does
not answer
Forward msg
Exit
you are connected to the speaker on your correspondent’s phone (if
he/she has the handsfree feature)
4.8
5
Sending a written message to an internal correspondent
New text messa
Send
3d
6
5
3d
6
OR
o
mn
Spell name
OR
Send
#
dial by name
dial the
number to be
called
ef
bc
jkl
2a
ef
bc
jkl
2a
send message
OR
o
mn
enter the number of the
terminal to receive the
message
4.10
enter the first
letters of the
last name
Sending a recorded message to a number/a distribution list
Predf message
new voice
2a
message
5
bc
3d
jkl
6
ef
Send
o
mn
xxx xxx
personal code
record message
select a predefined message
Exit
OR
To complete
OR
5
end recording
select a predefined message to complete
compose a new message
Apply
xxxxxx xxx
Send
complete your
message
send message
18
ef
bc
3d
jkl
6
2a
Msg to create
OR
o
mn
dial the number
to be called
OR
Spell name
dial by name
Exit
end of broadcast
OR
#
Sharing
4
4.11
Broadcasting a message on the speakers of a station group
A message not requiring an answer can be broadcast on the speakers within your broadcast group:
bc
3d
jkl
6
2a
5
ef
o
mn
speak, you have 20 seconds
OR
number of
broadcast
group
The message will only be broadcast on terminals not in use and which have a speaker.
19
Keeping in touch
5
Other
5.1
Forwarding calls to another number (immediate diversion)
OR
call sender of
message
The number can be your home, portable or car phone, voice message or an internal extension (attendant, etc.).
Immediate
2a
forward
5
bc
3d
jkl
6
Call back
OR
Save
OR
archive the message
Exit
terminate consultation
ef
mn
o
5.4
dial the number to
be called
Forwarding calls to your pager
Radio paging
Callers will thus be able to contact you while you are moving around the company:
diversion is acknowledged
diversion is acknowledged
press programmable
key
You can make calls, but only the destination number can call you.
5.5
5.2
Forwarding your calls to your voice message service
Forwarding your calls from the receiving terminal (“Follow me”)
Remote forward
You wish to receive your calls in your present location:
Use the “Follow me” feature.
Imm fwd to VM
diversion is acknowledged
Other fwd
Remote forward
5
5.3
The light indicates that messages have been received.
bc
2a
5
jkl
ef
3d
o
mn
6
press programmable
key
Display shows name of sender, with date,
time and ranking of message
personal code
Consult
listen to message
Replay
OR
Erase
erase message
20
bc
3d
jkl
6
2a
OR
5
message
3d
6
o
mn
your extension
number
When you return, review your recorded messages
new voice
ef
bc
jkl
2a
ef
o
mn
your extension
number
diversion is acknowledged
Keeping in touch
5
5.6
Applying a selective diversion
5.9
You can forward your primary number and your secondary number or numbers to different sets.
Forwarding calls when your line is busy (forward if busy)
Forward on busy
Callers will thus be able to contact you while you are moving around the company:
Custo
Services
Consultation
Forward
OR
reach the 'Menu'
page
reach the 'Menu'
page
Forward service
Principal line
selection
OR
Secondary line
selection
5
ef
bc
3d
jkl
6
2a
mn
o
Forward on bus
select the number to forward
5.7
number receiving
diversion
5
ef
bc
3d
jkl
6
2a
diversion is acknowledged
o
mn
number
receiving
diversion
Cancelling all diversions
Deactivate
Deactivate
forward
OR
5
Program another type of
forwarding, if desired
press programmable key
Cancelling a specific diversion
5.10
3d
6
ef
diversion is acknowledged
o
mn
number
receiving
diversion
Do not disturb
On/Off
programmed key corresponding to type of diversion
(group or selective)
bc
jkl
2a
OR
5.8
Other fwd
Do not disturb
You can make your terminal temporarily unavailable for all calls.
Custo
Services
Do not disturb &
Do not disturb
locking
On/Off
Consultation
diversion is acknowledged
Callers wishing to contact you will see the 'Do Not Disturb' message displayed on their
sets when they try to call.
21
Keeping in touch
5
5.11
Leaving a recorded message for internal callers
You can leave a message on your terminal which will be displayed on the screen of the terminal calling you.
New text messa
Fwd to text
Predf message
OR
select a predefined message
OR
To complete
select a predefined message to complete
Msg to create
Apply
xxxxxx xxx
compose a new message
5.12
complete your
message
Consulting written messages
The light indicates that messages have been received.
number of
messages received
OR
Recall
OR
call sender of message
OR
Text answer
answer with a text
message
New text messa
Save
record message
Read message
OR
Display shows name of
sender, with date, time and
ranking of message
Next message
next message
OR
terminate
consultation
22
6
Managing your charges
Other
Charging your calls directly to business accounts
6.1
You can charge the cost of your outside calls to business account numbers.
Custo
Services
reach the 'Menu'
page
Consultation
5
3d
6
code
5
ef
bc
3d
jkl
6
2a
o
mn
number of
business
account
6.2
Business accoun
services
ef
bc
jkl
2a
Additional
o
mn
number required
Finding out the cost of an outside call made for an internal user from
your terminal
Custo
Services
Consultation
reach the 'Menu'
page
Consultation &
Charging
callbacks
information
23
Programming your telephone
7
Other
7.1
Initializing your voice mailbox
Light flashes
Modify the password for your phone set
7.3
Enter your personal code, then record
your name following the voice guide
instructions
Custo
My phone
Password
reach the 'Menu'
page
Your personal code is used to access your voice mailbox and to lock your telephone.
bc
2a
5
7.2
5
5
ef
bc
3d
jkl
6
2a
Perso options
Greeting msg
bc
3d
jkl
6
2a
o
mn
6
5
ef
3d
6
Apply
OR
o
mn
new code
(4 digits);
ef
bc
jkl
2a
You can replace the greeting message by a personal message.
message
ef
3d
old code
(4 digits)
Customizing your voice greeting
No new voice
jkl
Apply
OR
o
mn
enter new
password again to
confirm
Perso greeting
o
mn
personal code
Normal prompt
Perso greeting
OR
record message
press to return to
the default
message
Accept
Feature enabling the user to switch back and forth between several simultaneous calls
(default password 0000).
End
end recording
7.4
OR
Restart
OR
Modify the password for your voice mailbox
Replay
No new voice
message
confirm
re-record a message
bc
2a
5
jkl
ef
Perso options
3d
Admin options
o
mn
6
replay message
personal code
Password
My password
bc
3d
jkl
6
2a
5
ef
o
mn
#
new code
(4 digits)
As long as your voice mailbox has not been initialized, the personal code is 0000.
24
Programming your telephone
7
T Adjust ringer volume while a call arrives
7.5
Adjusting the audio features
OR
Paul
is calling
Custo
My phone
your telephone
rings
Ringing
reach the 'Menu'
page
7.6
adjusting the ringer volume:
Adjusting screen brightness
T Choose the tune:
Custo
My set
Cntrst
Melody
reach the 'Menu'
page
select the melody of your choice
(16 tunes)
T Adjusting the ringer volume:
OR
increase or decrease the contrast
Ringing level
OR
select the level of your choice:
(12 levels)
7.7
Selecting the welcome page
This feature is used to choose the page displayed by default on the telephone.
T Activate/deactivate silent mode:
Custo
More options
¤ Silent mode
to deactivate
× Silent mode
to activate
T Activate/disable meeting mode (progressive ringing):
More options
¤ Progressive
× Progressive
ringing
ringing
to deactivate
select the default page
to activate
T Activate/deactivate discreet ring mode:
¤ One beep
before ringing
OR
to deactivate
¤ Three beeps
¤ One beep
before ringing
before ringing
OR
¤ Three beeps
before ringing
to activate
25
My phone
Home page
Programming your telephone
7
Selecting language
7.8
Programming an appointment reminder
7.10
You can define the time of a temporary reminder (one in 24 hours) or a permanent reminder (every day at the same time).
Custo
My phone
Lang
Appointment
5
reach the 'Menu'
page
5
3d
6
o
mn
6
ef
mn
o
enter time of appointment
5
select the language of
your choice
Program the keys for the Main page or the add-on module
ef
bc
3d
jkl
6
2a
enter your
personal code
7.9
3d
ef
bc
jkl
2a
reach the 'Menu'
page
bc
jkl
2a
o
mn
dial the number of the
appointment
destination set
pers.
Main
The 'Appointment programmed' icon is displayed on the welcome page.
• At the programmed time, your telephone rings:
You can program call numbers and features for the 'Main' page keys and the add-on module keys.
10:30
Main
PERS.
Speed dial
reach the 'Menu'
page
press the key you
want to program
Services
OR
to program a
number
to program a
feature
If your calls are forwarded to another terminal, the diversion is not applied to the
reminder call.
„ To program a number:
Speed dial
bc
2a
5
jkl
ef
• To cancel your reminder request:
Apply
3d
o
mn
6
Appointment
enter the number
enter the name
Erase
confirm
„ To program a feature:
reach the 'Menu'
page
The 'Appointment programmed' icon disappears from the welcome page.
follow informations displayed on the
screen
Services
7.11
„ Other possibilities:
Identifying the terminal you are on
The number of your telephone is displayed on the 'Info' page.
Modify
modify contents
of entry displayed
OR
Erase
Access the Info page using the navigator.
delete
26
Programming your telephone
7
Lock / unlock your telephone
7.12
7.15
Lock
5
reach the 'Menu'
page
ef
bc
3d
jkl
6
2a
Create, modify or consult your intercom list (max. 10 numbers)
Custo
your telephone is
locked/unlocked
o
mn
depending the displayed
informations, enter your
password or confirm
reach the 'Menu'
page
Interphone
Configuring the audio jack of your telephone
7.13
By default, the audio jack of your telephone can be used to connect a headset, handsfree kit or speaker.
Custo
My set
Plug jack
reach the 'Menu'
page
Headset
Hands-free
OR
Speaker
OR
Modify the associated number
7.14
The associated number can be a phone set number, the voice mail number or the pager number.
Custo
Services
Associate
reach the 'Menu'
page
2a
5
bc
jkl
ef
3d
o
mn
6
enter your
personal
code
Modify
5
ef
bc
3d
jkl
6
2a
o
mn
Services
acceptance of the
programming is displayed
enter the new
associated
number
27
follow instructions given on display
Compliance
howtoc
Independently of the legal warranty that covers this appliance, it is
guaranteed for 1 year, parts and labour, counting from the date indicated
on your invoice.
The invoice will be demanded if making a claim under the warranty. The
warranty does not however apply in the following cases: in the event of use
that does not comply with the instructions given in this user’s manual, faults
or damage caused by natural wear, damage resulting from a cause external
to the appliance (e.g. impact, fall, exposure to dampness, etc.),
noncompliant installation or modifications or repairs carried out by people
who are not approved by the manufacturer or retailer.
Declaration of compliance
We, Alcatel Business Systems, hereby declare that we assume the Alcatel
4028/4029 product to be compliant with the essential requirements of
Directive 1999/5/CE of the European Parliament and Council. A copy of the
original of this declaration of compliance can be obtained from your
installer.
This equipement has been tested and found to comply with the limits for a
Class B digital device, pursuant to part 15 of the FCC Rules. This Class B
digital apparatus complies with Canadian ICES-003. These limits are
designed to provide reasonable protection against harmful interference in a
residential installation. This equipment generates, uses and can radiate radio
frequency energy and, if not installed ans used in accordance with the
instructions, may cause harmful interference to radio communications. If
this equipment does cause harmful interference, please contact your
installer.
Warning: never place your telephone in contact with water. To clean your
telephone, you may however use a damp soft cloth. Never use solvents
(trichlorethylene, acetone, etc.) which may damage the plastic parts of your
telephone. Never spray it with cleaning products.
Earpiece may retain magnetic objects.
Alcatel Business Systems, in keeping with its policy of constant product
improvement for the customer, reserves the right to modify product
specifications without prior notice.
The wording is not contractual and may be subject to change. Some features
of your telephone are controlled by a software key and the configuration of
the unit.
Copyright © Alcatel Business Systems. 2005. All rights reserved.
MU19003USAA-E610ed01-1305
28