Sharp AR-FX7 Instruction manual

MODEL
AR-FX7
FACSIMILE EXPANSION KIT
OPERATION MANUAL
Page
• BEFORE USING THE
FAX FEATURE
• BASIC OPERATIONS
• ADVANCED TRANSMISSION
METHODS
4
12
26
• TRANSMISSION USING
F-CODES
51
• CONVENIENT METHODS
OF USE
61
• PROGRAMMING
65
• TROUBLESHOOTING
83
• KEY OPERATOR
PROGRAMS
90
• APPENDIX
106
This device complies with Part 15 of the FCC rules. Operation is subject to the
following two conditions: (1) This device may not cause harmful interference, and
(2) this device must accept any interference received, including interference that
may cause undesired operation.
WARNING:
FCC Regulations state that any unauthorized changes or modifications to this
equipment not expressly approved by the manufacturer could void the user's
authority to operate this equipment.
Note:
This equipment has been tested and found to comply with the limits for a Class A
digital device, pursuant to part 15 of the FCC Rules. These limits are designed to
provide reasonable protection against harmful interference when the equipment is
operated in a commercial environment. This equipment generates, uses, and can
radiate radio frequency energy and, if not installed and used in accordance with the
instruction manual, may cause harmful interference to radio communications.
Operation of this equipment in a residential area is likely to cause harmful
interference in which case the user will be required to correct the interference at his
own expense.
Caution
• Use only the line cable that was provided with the machine.
• To reduce the risk of fire, use only UL-Listed No.26 AWG or larger
telecommunication line cord.
Note
• This manual (fax function) describes the AR-M237/AR-M277 model with
optional job separator tray kit (AR-TR3), and optional facsimile expansion
kit (AR-FX7) installed. Depending on the model you have and on the
options installed, some of the illustrations in this manual may be different,
however, the basic operations are the same.
• This manual (fax function) refers to the Reversing Single Pass Feeder as
the "RSPF".
INTRODUCTION
TYPE OF SERVICE
This equipment may not be used on coin service provided by the telephone company. Connection to party lines is
subject to state tariffs. Contact your state's public utility commission, public service commission, or corporation
commission for more information.
ABOUT THE TELEPHONE CONSUMER PROTECTION ACT OF 1991
The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other
electronic device, including FAX machines, to send any message unless such message clearly contains in a margin
at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and
an identification of the business or other entity, or other individual sending the message and the telephone number
of the sending machine or such business, other entity, or individual.
(The telephone number provided may not be a 900 number or any other number for which charges exceed local or
long-distance transmission charges.)
In order to program this information into your FAX machine, you should complete the following steps:
See page 97 of this Operation manual.
Important safety information
• If any of your telephone equipment is not operating properly, you should immediately remove it from your
telephone line, as it may cause harm to the telephone network.
• The AC power outlet shall be installed near the equipment and shall be easily accessible.
• Never install telephone wiring during a lightning storm.
• Never install telephone jacks in wet locations unless the jack is specifically designed for wet locations.
• Never touch uninsulated telephone wires or terminals unless the telephone line has been disconnected at the
network interface.
• Use caution when installing or modifying telephone lines.
• Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of
electric shock from lightning.
• Do not use a telephone to report a gas leak in the vicinity of the leak.
• Do not install or use the machine near water, or when you are wet. Take care not to spill any liquids on the
machine.
i
FCC Notice to users:
This equipment complies with Part 68 of the FCC rules and the requirements adopted by the ACTA.
On this equipment is a label that contains, among other information, a product identifier in the format
US:AAAEQ##TXXXX.
If requested, this number must be provided to the telephone company.
The REN is used to determine the number of devices that may be connected to a telephone line.
Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call.
In most but not all areas, the sum of RENs should not exceed five (5.0).
To be certain of the number of devices that may be connected to a line, as determined by the total RENs, contact the
local telephone company.
For products approved after July 23, 2001, the REN for this product is part of the product identifier that has the
format US:AAAEQ##TXXXX.
The digits represented by ## are the REN without a decimal point (e.g., 03 is a REN of 0.3).
For earlier products, the REN is separately shown on the label.
If this equipment causes harm to the telephone network, your telephone company may disconnect your service
temporarily. If possible, They will notify you in advance. If advance notice is not practical, you will be notified as soon
as possible. You will also be advised of your right to file a compliant with the FCC.
Your telephone company may make changes in its facilities, equipment, operations, or procedures that could affect
the operation of your equipment. If this happens, the telephone company will provide advance notice in order for you
to make necessary modifications to maintain uninterrupted service. If the equipment is causing harm to the
telephone network, your telephone company may ask you to disconnect the equipment until the problem is resolved.
If you have any questions or problems which cannot be solved by reading this manual, please contact
Sharp Electronics Corporation
P.O. Box 650
Mahwah, NJ 07430-2135
Telephone: 1-800-BE-SHARP
A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the
applicable FCC Part 68 rules and requirements adopted by the ACTA.
A compliant telephone cord and modular plug is provided with this product.
It is designed to be connected to a compatible modular jack that is also compliant. See installation instructions for
details.
This equipment connects to the telephone network through a standard USOC RJ-11C network interface jack.
If your home has specially wired alarm equipment connected to the telephone line, ensure the installation of this
equipment does not disable your alarm equipment.
If you have questions about what will disable alarm equipment, consult your telephone company or a qualified
installer.
ii
CONTENTS
CONTENTS................................................................................................................................................ 1
TO USE THIS PRODUCT CORRECTLY AS A FACSIMILE..................................................................... 3
1
BEFORE USING THE FAX FEATURE
SETTINGS REQUIRED FOR THE FAX
FUNCTION ........................................................ 4
3
ADVANCED TRANSMISSION METHODS
PART NAMES AND FUNCTIONS .................... 5
SENDING THE SAME DOCUMENT TO MULTIPLE
DESTINATIONS IN A SINGLE OPERATION
(BROADCAST TRANSMISSION)......................... 26
● OPERATION PANEL .......................................5
● PARTS OF THE MACHINE .............................6
● FAX MODE (CONDITION SETTING SCREEN)......7
FORWARDING RECEIVED FAXES TO ANOTHER
MACHINE WHEN PRINTING IS NOT POSSIBLE ..28
ORIGINALS....................................................... 9
● USING THE FAX FORWARD FUNCTION ... 29
● ORIGINALS THAT CAN BE FAXED................9
AUTOMATIC TRANSMISSION AT A
SPECIFIED TIME (TIMER TRANSMISSION)..30
LOADING AN ORIGINAL ............................... 10
● USING THE RSPF.........................................10
● USING THE DOCUMENT GLASS.................10
CONVENIENT DIALING METHODS .............. 11
● AUTO-DIALING .............................................11
● REDIALING....................................................11
● ON-HOOK DIALING ......................................11
2
BASIC OPERATIONS
SENDING A FAX ............................................ 12
● BASIC PROCEDURE FOR SENDING FAXES...12
● TRANSMISSION BY AUTO-DIALING (RAPID DIALING
AND GROUP DIALING) ......................................16
● TRANSMITTING A TWO-SIDED DOCUMENT ..17
● FAXING A LARGE NUMBER OF PAGES .....18
MANUALLY SETTING THE SCANNING SIZE .. 20
SELECTING RESOLUTION AND EXPOSURE
SETTINGS....................................................... 21
● SELECTING THE RESOLUTION ..................21
● SELECTING THE EXPOSURE .....................22
PRIORITY TRANSMISSION OF A STORED
JOB ................................................................. 23
CANCELING A FAX TRANSMISSION........... 24
RECEIVING FAXES........................................ 25
● RECEIVING A FAX........................................25
● USING BROADCAST TRANSMISSION ....... 27
● SETTING UP A TIMER TRANSMISSION..... 30
TRANSMISSION AND RECEPTION USING THE
POLLING FUNCTION ........................................32
● USING THE POLLING FUNCTION .............. 33
● USING POLLING MEMORY ......................... 35
FAXING A THIN-SHEET DOCUMENT USING
THE RSPF........................................................39
FAXING A DIVIDED ORIGINAL (DUAL PAGE
SCAN) ..............................................................40
PROGRAMMING FREQUENTLY USED
OPERATIONS..................................................41
● USING A PROGRAM.................................... 41
ADDING A COVER SHEET TO A FAX
TRANSMISSION..............................................42
● ADDING A COVER SHEET .......................... 42
● ADDING A MESSAGE .................................. 43
OWN NUMBER SENDING ..............................44
● SELECTING THE SENDER INFORMATION THAT
APPEARS ON A FAX TRANSMISSION ................ 45
SENDING AND RECEIVING CONFIDENTIAL
FAXES .............................................................46
● CONFIDENTIAL TRANSMISSION ............... 47
● PRINTING A FAX RECEIVED IN A
CONFIDENTIAL BOX ................................... 48
SENDING FAXES USING THE RELAY
REQUEST FUNCTION ....................................49
● USING THE RELAY REQUEST FUNCTION ... 50
1
4
TRANSMISSION USING F-CODES
TRANSMISSION BETWEEN MACHINES
SUPPORTING F-CODES................................ 51
● MEMORY BOXES AND
SUB-ADDRESSES/PASSCODES REQUIRED
FOR F-CODE TRANSMISSION.......................52
● ENTERING A SUB-ADDRESS AND
PASSCODE FOR A MEMORY BOX IN THE
OTHER MACHINE.........................................53
● CREATING A MEMORY BOX FOR F-CODE
TRANSMISSION............................................53
F-CODE POLLING MEMORY......................... 54
● USING F-CODE POLLING MEMORY ...........55
● PROCEDURE FOR F-CODE POLLING ........56
F-CODE CONFIDENTIAL TRANSMISSION .. 57
● F-CODE CONFIDENTIAL TRANSMISSION .....57
● PRINTING A DOCUMENT RECEIVED TO AN
F-CODE CONFIDENTIAL MEMORY BOX.........58
F-CODE RELAY BROADCAST
TRANSMISSION ............................................. 59
● USING THE F-CODE RELAY BROADCAST
FUNCTION (your machine is the relay machine)....60
● USING THE F-CODE RELAY REQUEST FUNCTION
(your machine requests a relay broadcast) ...............60
5
CONVENIENT METHODS OF USE
CONNECTING AN EXTENSION PHONE....... 61
● CONNECTING AN EXTENSION PHONE .....61
● SENDING A FAX AFTER TALKING ON THE
PHONE (MANUAL TRANSMISSION) ...........61
● RECEIVING A FAX AFTER TALKING
(MANUAL RECEPTION)................................62
6
PROGRAMMING
PROGRAMMING .............................................65
STORING, EDITING, AND DELETING AUTO DIAL
KEYS, PROGRAMS, AND RELAY GROUPS..........65
●
●
●
●
●
●
●
●
STORING RAPID DIAL KEYS ...................... 67
EDITING AND DELETING RAPID KEYS ............. 70
PROGRAMMING A GROUP KEY ................ 71
EDITING AND DELETING GROUP KEYS ... 72
STORING A PROGRAM............................... 73
EDITING AND DELETING PROGRAMS ...... 74
STORING RELAY GROUPS ........................ 75
EDITING AND DELETING A RELAY GROUP... 77
STORING A GROUP INDEX ...........................78
PRINTING PROGRAMMED INFORMATION ..79
ENTERING CHARACTERS.............................80
7
TROUBLESHOOTING
WHEN A TRANSACTION REPORT IS PRINTED ..83
VIEWING THE COMMUNICATION ACTIVITY
REPORT ..........................................................85
PRINTING REPORTS......................................85
WHEN AN ALARM SOUNDS AND A WARNING
MESSAGE IS DISPLAYED .............................86
TROUBLESHOOTING.....................................87
● FAX PROBLEMS .......................................... 88
8
KEY OPERATOR PROGRAMS
KEY OPERATOR PROGRAM LIST ................91
● KEY OPERATOR PROGRAM MENU........... 93
FAXING A DOCUMENT FROM A COMPUTER
(PC-FAX)......................................................... 64
USING THE KEY OPERATOR PROGRAMS..94
● USING PC-FAX TRANSMISSION .................64
KEY OPERATOR PROGRAMS FOR THE FAX
FUNCTION.......................................................96
● FAX SETTINGS ............................................ 96
● LIST PRINT................................................. 105
9
APPENDIX
SPECIFICATIONS .........................................107
INDEX ............................................................108
2
TO USE THIS PRODUCT
CORRECTLY AS A FACSIMILE
Several points must be kept in mind when using this product as a facsimile.
Please note the following:
Connecting the telephone line cord
Use only the provided telephone line cord to connect the
machine to the wall telephone jack. As shown in the illustration,
connect the end of the cord that has the core to the LINE jack
on the side of the machine. Connect the other end (without the
core) to the wall jack.
TEL jack
Insert the plug firmly until
you hear a "click".
Power switch
Keep the machine's power switch turned on at all times.
Faxes cannot be received if the power is turned off.
ON
Lithium battery
A lithium battery inside the unit keeps settings and programmed information in memory.
• When the battery dies, settings and programmed information will be lost. Be sure to keep a written record of the
settings and programmed information. ("PRINTING PROGRAMMED INFORMATION" (p.79))
• Battery power is consumed when the machine's power switch is turned off. (Power is consumed even if no settings
or information are stored in the machine.) When the machine's power switch is turned on, almost no battery power
is consumed.
• The life of the lithium battery is approximately 5 years if the power switch are kept continually off.
• In the unlikely event that the battery expires, a message will appear in the display and the unit will not operate
correctly. If this should occurr please contact your Authorized Sharp Dealer or Service Center.
Other information
• If a thunderstorm occurs, we recommend that you unplug the power cord from the power outlet. Information will be
retained in memory even if the power cord is unplugged.
3
1
Chapter 1
BEFORE USING THE FAX FEATURE
This chapter contains basic information about using the fax function of this product. Please read this chapter before
using the unit as a fax machine.
SETTINGS REQUIRED FOR THE
FAX FUNCTION
Before using the unit as a fax machine, make sure that the following information has been programmed correctly.
Make sure the correct date and time have been set
Make sure the correct date and time have been programmed in the unit (refer to "CUSTOM SETTINGS" of
operation manual for copier). If the date and time are wrong, please correct.
It is important to set the correct date and time because they are used for such features as Timer Transmission
(p.30).
Daylight Saving Time Setting
Enable this setting to have the internal clock automatically move forward and backward at the beginning and end of
Daylight Saving Time. The clock will move forward and backward as follows:
The first Sunday in April: 2:00 A.M. 3:00 A.M.
The last Sunday in October: 2:00 A.M. 1:00 A.M.
Follow these steps to enable Daylight Saving Time.
1 Press the [CUSTOM SETTINGS] key.
2 Touch the [CLOCK] key.
3 Select the [DAYLIGHT SAVING TIME SETTING] checkbox.
4 Touch the [OK] key.
Program the sender's name and sender's number
Refer to "OWN NUMBER AND NAME SET" (p.97) to program the name and fax number of the user of this product
using the key operator programs. The programmed name and number are printed at the top of each transmitted fax
page. The sender's number is also used as an identification number when you use the Polling function to request
transmission from another fax machine ("USING THE POLLING FUNCTION" (p.33)).
Note
You can check your programmed name and number by printing out the Sender List. ("PRINTING REPORTS"
(p.85))
Important
FCC regulations require that your name, telephone/fax number, and the date and time appear on each fax message
you send. Enter your name and fax number here and set the date and time as explained in the following section to
have the fax machine include this information automatically at the top of your fax messages.
4
PART NAMES AND FUNCTIONS
OPERATION PANEL
Operation panel keys and keys displayed on the touch panel that are used for fax are explained here.
2
1
3
4
5
1
COPY
PRINT
ON LINE
DATA
SCAN
DATA
LINE
DATA
FAX
CUSTOM SETTINGS
JOB STATUS
ACC.#-C
6
1
Touch panel (p.7)
• Messages and keys appears in the touch panel.
A key can be touched to select or enter a setting.
• When you touch a key, a beep sounds and the
key is highlighted to indicate that it has been
selected.
• Keys that cannot be selected in a screen are
grayed out. If a grayed out key is touched, a
double beep will sound to indicate that the key
cannot be selected.
2
Mode select keys
Use to select the basic modes of the machine.
3
LINE light
This lights while a fax is being sent or received.
4
Numeric keys
Use for settings that require the entry of numbers.
5
[CLEAR] key ( )
This is used to clear a mistake when entering a
number. One digit is cleared each time the key is
pressed. The key is also used to cancel scanning
of an original.
6
[FAX] key (p.7)
Press to switch to fax mode. The initial screen of
fax mode will appear in the touch panel display.
7
8
9
10
11
12
7
[JOB STATUS] key (p.23)
Use to check the status of a job.
8
DATA light
This light blinks when a fax has been received to
memory.
The light stays on constantly when a fax is waiting
in memory for transmission.
9
[CUSTOM SETTINGS] key
Use to customize the machine settings to better
suit your needs. See "CUSTOM SETTINGS" in the
operation manual for copier. When using the fax
function, destinations can be stored (p.65) and
settings for fax reception (p.62) and fax forwarding
(p.29) can be selected.
10
[ACC.#-C] key ( )
Press to use the fax function when auditing mode
is enabled. (See "AUDITING MODE" in operation
manual for copier.) This key can also be used to
issue tone signals when the machine is connected
to a pulse dial line.
11
[START] key ( ) (p.13)
Press to begin scanning an original for fax
transmission.
12
[CLEAR ALL] key ( )
Use to cancel a transmission or programming
operation. When the key is pressed, the operation
is canceled and you return to the initial screen
(p.7).
When sending a fax, this key is also used to cancel
an image setting, paper size setting, or special
function.
5
BEFORE USING THE FAX FEATURE
PARTS OF THE MACHINE
1
2
3
4
11
5
6
7
8
13
9
12
10
1
Exit area
The original exits here after transmission or
scanning into memory.
8
Front cover
Open this cover to remove a misfeed. (See the
operation manual for copier.)
2
Document feeder tray
Place the original face-up in this tray for
transmission.(p.10)
9
3
Original guides
Adjust these guides to match the width of the
original.(p.10)
Paper trays
These hold the paper that is used for fax reception
and copying. Each tray holds approximately 500
sheets of paper. (See the operation manual for
copier.)
10
Power switch
Turns the power on and off.(p.3)
11
Speaker
The line can be heard through the speaker during
on-hook dialing, as well as the beep that signals
the completion of a fax transmission.
12
LINE jack
Insert the telephone line cord here.(p.3)
13
TEL jack
Connect an extension telephone here.(p.61)
4
Document glass
Books and other originals that cannot be inserted
into the RSPF can be placed here.(p.10)
5
Operation panel (p.5)
6
Job separator tray
Received faxes are delivered to this tray. Fax
function lists are also delivered here after printing.
*The job separator tray cannot be used when a
finisher is installed. Also, the output tray can be
changed using a key operator program for the
copy function. See "OUTPUT TRAYS" in the key
operator’s guide.
7
6
Center tray
The output tray for received faxes can be changed
to the center tray using the key operator programs
for the copy function.
Note
For parts of the machine that are related to
both faxing and copying (parts related to
removing misfeeds, loading paper, etc.), see
"PART NAMES AND FUNCTIONS" in the
operation manual for copier.
BEFORE USING THE FAX FEATURE
FAX MODE (CONDITION SETTING SCREEN)
The condition setting screen of fax mode is displayed by pressing the [FAX] key while the print mode, copy mode, or
job status screen appears in the touch panel. In the explanations that follow, it is assumed that the initial screen that
appears after pressing the [FAX] key is the condition setting screen (shown below). If you have set the display to
show the address directory (p.8) when the [FAX] key is pressed, touch the [CONDITION SETTINGS] key in the
address directory to display the condition setting screen.
A key operator program can be used to set the display to show either the condition setting screen (shown below) or
the address directory screen (p.8) when the [FAX] key is pressed ("DEFAULT DISPLAY SETTINGS" (p.96)).
Condition setting screen
1
The display is initially set (factory setting) to show the following screen when the [FAX] key is pressed.
1
2
3
READY TO SEND.
SPEAKER
14
13
FAX MEMORY:100%
AUTO RECEPTION
AUTO
EXPOSURE
12
STANDARD
RESOLUTION
11
AUTO
ORIGINAL
10
4
REDIAL
ADDRESS
BOOK
5
SUB ADDRESS
6
SPECIAL MODES
ADDRESS REVIEW
7
DIRECT TX
MEMORY TX
8
9
1
Message display
Messages appear here to indicate the current
status of the machine. When the machine is ready
to send, an icon
appears to the left.
8
[DIRECT TX
MEMORY TX] key (p.14)
Touch this key to switch from memory
transmission mode to direct transmission mode.
The selected mode is highlighted.
2
Memory and reception mode display
This shows the amount of fax memory that is free
and the currently selected reception mode.
9
3
[SPEAKER] key (p.11)
This key is used for dialing with the speaker.
During dialing it changes into the [PAUSE] key,
and after pressing the [SUB ADDRESS] key it
changes into the [SPACE] key.
[SPECIAL MODES] key
Touch this key to select one of the following
special functions:
• Timer transmission (p.30) • Polling (p.33)
• Slow scan mode (p.39) • Dual page scan (p.40)
• Program (p.41) • Memory box (p.48)
• Cover sheet (p.42) • TX message (p.43)
• Sending options (p.47 and p.50)
• Own passcode select (p.45)
4
[REDIAL] key (p.11)
Touch this key to redial the most recently dialed
number. After dialing, this key changes into the
[NEXT ADDRESS] key.
10
5
[ADDRESS BOOK] key (p.16)
This displays the Address Directory screen (p.8).
Touch this key when you want to use an auto-dial
number (rapid dialing or group dialing).
Original settings icon display
When two-sided scanning (p.17) or job build mode
(p.18) is selected (touch the [ORIGINAL] key to
select these functions), an icon will appear in this
display.
The icon can be touched to open the original
settings screen.
11
6
[SUB ADDRESS] key (p.53)
Touch this key to enter a sub-address or
passcode.
[ORIGINAL] key (p.20)
Touch this key to manually set the original size or
select two-sided scanning.
12
7
[ADDRESS REVIEW] key (p.27)
When performing a broadcast transmission, touch
this key to check your selected destinations. A list
of your selected destinations will appear, and
destinations can be deleted from the list.
[RESOLUTION] key (p.21)
Touch this key to change the resolution setting
when scanning an original. The selected resolution
setting will be highlighted above the key. The initial
factory setting is [STANDARD].
7
BEFORE USING THE FAX FEATURE
13
[EXPOSURE] key (p.22)
Touch this key to change the scanning exposure.
The selected exposure is highlighted above the
key. The initial factory setting is [AUTO].
14
Special function icon display
When a special function such as polling or dual
page scan is selected, the special function icon
appears here.
Address directory screen (alphabetically ordered)
If "DEFAULT DISPLAY SETTINGS" (p.96) is set to address directory, the following screen will be the initial screen
that appears when the [FAX] key is pressed.
2
READY TO SEND.
SPEAKER
A
B
C
D
E
F
G
H
CONDITION
SETTINGS
1
ABCD
ADDRESS REVIEW
EFGHI
JKLMN
OPQRST
Rapid key display
This shows the rapid keys that have been stored
on the selected "index card". The display is initially
set to show 8 keys. This can be changed to 6 or 12
using a key operator program. ("THE NUMBER OF
DIRECT ADDRESS KEYS DISPLAYED
SETTING" (p.96))
2
Display switching keys
In cases where the rapid keys cannot all be
displayed on one screen, this shows how many
screens are left. Touch the
keys to move
through the screens.
3
[CONDITION SETTINGS] key
This displays the condition setting screen (p.7),
which is used to set various conditions.
8
UVWXYZ
ABC
GROUP
4
5
Note
3
SUB ADDRESS
FREQUENT USE
1
REDIAL
4
[ABC
GROUP] key
Touch this key to switch between the alphabetical
index and the group index.
5
Index keys (p.78)
Destinations programmed in auto-dialing are
stored in indexes. In the alphabetical index, the
destinations appear in alphabetical order. In the
group indexes, the destinations appear in the order
of their control numbers. Touch the [ABC
GROUP] key to switch between indexes.
The group indexes can be used as follows:
• For storing destinations in groups. (p.67)
• A name can be assigned to each index. (p.78)
The screen showed above is the alphabetical address book. If desired, the initial screen can be set to the group
address book. ("DEFAULT DISPLAY SETTINGS" (p.96))
ORIGINALS
ORIGINALS THAT CAN BE FAXED
Original sizes
Minimum original size
Using the RSPF
Using the document glass
Note
Maximum original size
11" (width) x 39.3"* (length)
(297 mm (width) x 1000 mm (length))
* Long originals can be loaded.
8-1/2" (width) x 5-1/2" (length)
(210 mm (width) x 148 mm (length))
5-1/2" (width) x 8-1/2" (length)
(148 mm (width) x 210 mm (length))
1
11" (width) x 17" (length)
(297 mm (width) x 420 mm (length))
• Originals that are not a standard size (5-1/2" x 8-1/2", 5-1/2" x 8-1/2"R, 8-1/2" x 11", 8-1/2" x 11"R, 8-1/2" x 14",
11" x 17") can also be faxed.
• There are restrictions on originals that can be scanned using the RSPF. See "POINTS TO NOTE WHEN
MAKING COPIES" in the operation manual for copier.
*Long originals
Depending on the resolution setting and the width of the original, there may not be sufficient space in memory to hold a
long original. In this case, refer to the following table and select a lower resolution setting and/or shorten the original.
Standard
Fine
Super fine
Ultra fine
11" wide
39.3" (1000 mm)
39.3" (1000 mm)
39.3" (1000 mm)
34.6" (880 mm)
8-1/2" wide
39.3" (1000 mm)
39.3" (1000 mm)
39.3" (1000 mm)
39.3" (1000 mm)
(unit : inch)
Scanning area of original
Note that the edges of an original cannot be scanned.
Area that cannot be scanned : 0.2" (5 mm) or less at top edge
and 0.2" (5 mm) or less at bottom edge
: Near edge + far edge = 0.24" (6 mm) or
less
Far edge
Top edge
Bottom edge
Area that cannot Near edge
be scanned
Automatic reduction of faxed document
If the width of the faxed document is greater than the receiving machine's maximum receivable width, the document
will be automatically reduced.
Faxed document width
Receiving machine's
paper width
Reduced size
Ratio
11" x 17"
8-1/2" x 14"
8-1/2" x 14"
1 : 0.70 (Area ratio)
11" x 17"
8-1/2" x 11"
8-1/2" x 11"R
1 : 0.5 (Area ratio)
8-1/2" x 14"
8-1/2" x 11"
8-1/2" x 11"R
1 : 0.64 (Area ratio)
A document can also be faxed without reducing its size. In this case, the left and right edges will not be transmitted.
("AUTO RECEIVE REDUCE SETTING" (p.101))
9
LOADING AN ORIGINAL
An original can be loaded in the RSPF or placed on the document glass. Load multi-page sheet originals in the
RSPF. Place books and other originals that cannot be loaded in the RSPF on the document glass.
USING THE RSPF
1
Lift the RSPF and make sure an
original is not placed on the document
glass. Gently close the RSPF.
3
Align the edges of the original pages
and then insert the pages face up in
the document feeder tray.
Insert the stack into the
document feeder tray
until it stops. The stack
should not be higher than
the indicator line
(maximum 100 pages).
Note
2
If originals are placed both in the RSPF and
on the document glass, only the original in
the RSPF will be scanned.
Adjust the original guides on the
RSPF to the width of the original.
USING THE DOCUMENT GLASS
1
Open the RSPF, place the original face
down on the document glass, and
close the RSPF.
Regardless of the size of the original, place the original
in the far left corner of the document glass. (Align the
upper left-hand corner of the original with the tip of the
mark.)
Document glass scale
Document glass scale
5-1/2" x 8-1/2"
8-1/2" x 11"R
8-1/2" x 14"
8-1/2" x 11"
11" x 17"
10
CONVENIENT DIALING METHODS
AUTO-DIALING
This product includes an auto-dialing feature to make dialing easier. By programming frequently dialed numbers,
you can call and send documents to these locations by means of a simple dialing operation (p.16). There are two
types of auto-dialing: rapid dialing and group dialing. To program auto-dial numbers, refer to pages p.67, p.71.
Rapid dialing
Group dialing
Simply press a rapid key and then press the [START]
key ( ) to dial the programmed location. When using
F-code transmission, a sub-address and passcode
can also be programmed (p.52).
Multiple destinations can be programmed into a single
rapid key. This is convenient for successively sending
a document to multiple locations.
• The destinations can be stored by specifying rapid
keys, or by directly entering full fax numbers with the
numeric keys (the destinations do not need to be
previously stored in rapid keys).
No.005:SHARP GROUP
GROUP :025
No.001:SHARP CORPORATION
0666211221
SHARP CORPORATION
CORPO. TPS
SHARP CORPORATION
FREQUENT USE
CORPO. TPS
SHARP GROUP
SHARP GROUP
ABCD
EFGHI
JKLMN
OPQR
Touch the [ADDRESS BOOK] key in the initial screen
to display the above screen.
FREQUENT USE
ABCD
EFGHI
JKLMN
OPQR
Touch the [ADDRESS BOOK] key in the initial screen
to display the above screen.
Note
• A total of 500 rapid dial and group dial keys can be programmed. (p.65)
• Programmed rapid keys and group dial keys are stored on "index cards". A key can be accessed by touching
its card. (p.8)
Caution
To prevent calling or sending a fax to a wrong number, look carefully at the touch panel and make
sure that you enter the correct number when programming an auto-dial number. You can also
check programmed numbers by printing out an address list or group list after programming (p.79).
REDIALING
The last number dialed can be redialled by simply pressing the [REDIAL] key.
KER
The machine keeps the last number dialed with a rapid key or the numeric keys in
memory. However, when an F-code transmission is performed, the machine only
100%
retains the fax number; it does not retain the sub-address or passcode.
TION
• If numeric keys were pressed during a phone conversation, the [REDIAL] key may
not dial the correct number.
• The number is not retained when the following special operations are performed (the
last number that was dialed before the special operation is retained):
• Broadcast transmission
• Serial polling
• Timer transmission
• Group dialing
REDIAL
ADDRESS
BOOK
SUB ADDRESS
ON-HOOK DIALING
This feature allows you to dial without lifting an extension phone connected to the
machine. Touch the [SPEAKER] key, listen for the dial tone through the speaker, and
then dial.
• Faxes must be sent manually when using on-hook dialing. (p.61)
• A number that includes a sub-address or passcode cannot be dialed by on-hook
dialing.
SPEAKER
X MEMORY:100%
UTO RECEPTION
RED
ADD
BO
SUB AD
11
1
Chapter 2
2
BASIC OPERATIONS
This chapter explains the basic procedures for sending and receiving faxes.
SENDING A FAX
BASIC PROCEDURE FOR SENDING FAXES
The procedure for sending a fax in memory transmission mode (p.14) is explained in the following.
1
Make sure that the machine is in fax
mode.
SCAN
DATA
FAX
LINE
DATA
JOB STATUS
2
CUSTOM SE
When the [FAX] key light
is on, the machine is in
fax mode. If the light is
not on, press the [FAX]
key.
Make sure that memory transmission
mode is selected.
SUB ADDRESS
SPECIAL MODES
ADDRESS REVIEW
DIRECT TX
MEMORY TX
3
Memory transmission
mode is selected when
"MEMORY TX" is
highlighted in the
[DIRECT TX MEMORY
TX] key. If "DIRECT TX "
is highlighted, touch the
[DIRECT TX MEMORY
TX] key.
For originals that can be
sent, see "ORIGINALS"
on page 9.
If you are sending
multiple pages, scan the
pages in order beginning
from the first page.
12
Check the original size.
EXPOSURE
If the address directory
screen appears, touch
STANDARD
the [CONDITION
RESOLUTION
SETTINGS] key to
display the condition
AUTO
8½x11R
settings screen (p.7).
ORIGINAL
If you loaded a
non-standard size
original or the original size was not correctly detected,
touch the [ORIGINAL] key and set the original size.
("MANUALLY SETTING THE SCANNING SIZE"
(p.20))
5
If needed, adjust the resolution and
exposure settings.
AUTO
EXPOSURE
STANDARD
RESOLUTION
Resolution: Page 21
Exposure: Page 22
If needed, select the
sender's name. (p.45)
AUTO
8½x11R
ORIGINAL
Place the original.
Note
4
You cannot place originals in both the RSPF
and on the document glass and send them
in a single fax transmission.
6
Enter the fax number.
The number that you
entered appears in the
message display
("Condition Setting
screen" (p.7 1 )).
If it is not correct, press
the [CLEAR] key ( )
and re-enter the number.
You can also use the
REDIAL key (p.11) or an auto-dial number (p.11).
ACC.#-C
BASIC OPERATIONS
Entering a pause.
PAUSE
AX MEMORY:100%
AUTO RECEPTION
If you need to insert a
NEXT
pause between digits to
access an outside line or
ADD dial an international
B number, touch the
[PAUSE] key in the upper
SUB A right-hand corner of the
screen.
Each time you touch the [PAUSE] key, a hyphen ("-")
appears and a 2-second pause* is inserted.
After entering a number, you can also touch the
[PAUSE] key to enter a hyphen, and then enter
another number using the numeric keys or a rapid key.
This connects the numbers together (Chain dialing).
*The duration of each pause can be changed with the
key operator program. ("PAUSE TIME SETTING"
(p.97))
Note
Using the document glass
7
8
7
Scanning begins.
If a job is not in progress
and the telephone line is
not being used, the
destination is dialed
while the original is being
scanned. (This is called
"Quick on-line"; see page
14). If there is a
previously stored job or a job is in progress, or if the
line is being used, all pages of the document are
scanned into memory and stored as a transmission
job. (This is called memory transmission: the
destination is automatically called and the document
transmitted after previously stored jobs are
completed.)
If scanning is completed normally, a beep sounds to
inform you that the transmission job is stored and
"JOB STORED." appears in the message display.
Note
Caution
If you have another page to scan,
change pages and then press the
[START] key ( ).
Repeat this sequence until all pages have been
scanned. You can change the original size,
resolution, and exposure settings as needed for
each page.
If no action is taken for one minute (the [START]
key ( ) is not pressed), scanning automatically
ends and the transmission job is stored.
Using the RSPF
).
).
The original is scanned
and the [READ-END] key
appears.
Group keys cannot be used for chain
dialing.
Press the [START] key (
Press the [START] key (
9
After the final page is scanned, touch
the [READ-END] key.
A beep sounds to inform
you that the transmission
L.
job is stored and "JOB
STORED." appears in
ESS [READ-END]
the message display.
(The destination is
READ-END
automatically called and
the document transmitted
after previously stored jobs are completed.)
Open the RSPFand remove the document.
(Pg.No.
2)
Canceling transmission
To cancel transmission while "SCANNING ORIGINAL" appears in the display or before the [READ-END] key is
pressed, press the [CLEAR] key (
) or the [CLEAR ALL] key (
). To cancel a transmission job that is already
stored, press the [JOB STATUS] key and cancel the job as explained on page 24.
• If the machine sounds two beeps during or at the end of transmission and an error message
appears in the touch panel, refer to "WHEN AN ALARM SOUNDS AND A WARNING
MESSAGE IS DISPLAYED" (p.86) to fix the problem.
• If the power is turned off or there is an interruption in the power supply while an original is
being scanned using the RSPF, scanning will stop and a misfeed will occur. After the power
is restored, remove the misfed original as explained in "MISFEED REMOVAL" in the
operation manual for copier.
13
2
BASIC OPERATIONS
Memory transmission mode
When memory transmission mode is selected, the original is scanned into memory and then sent to the destination.
When the RSPF is used for transmission, transmission of the first scanned page begins while the remaining pages
are scanned. (See "Quick On-line transmission" below.)
If Quick On-line transmission is not enabled, or if the document glass is used for scanning, all pages of the original
are scanned into memory before the destination is dialed and transmission begins.
The number of pages that can be held in memory varies depending on the content of the pages, the transmission
settings, and the amount of memory installed (p.107).
Note
When On-hook dialing is used, direct transmission mode is automatically selected (memory transmission mode
cannot be used).
Quick On-line
When the RSPF is used for memory transmission and there are no previously stored jobs waiting or in progress (and
the line is not being used), the machine dials the destination and begins transmitting scanned pages while the
remaining pages are scanned. This transmission method is called Quick On-line. The messages "SCANNING
ORIGINAL." and "CONNECTING." both appear until scanning of the final page is completed.
If the receiving party is busy when a Quick On-line transmission is attempted, the transmission will be automatically
reattempted at a later time. (See "If the receiving party is busy" on page 15.)
Note
• The machine is initially set (factory setting) to perform Quick On-line transmission. If desired, you can turn off
this function in the key operator programs (see "QUICK ON LINE SENDING" (p.100)).
• When an original is transmitted using the following methods, the job will be stored in memory (Quick On-line
transmission will not be performed):
• Sending from the document glass • Broadcast transmission (p.26) • Timer transmission (p.30)
• F-code transmission (Chapter 4)
Direct transmission mode
When direct transmission mode is selected, the document is directly transmitted after the destination is dialed.
Direct transmission mode does not use memory, and thus transmission is possible even when the memory is full.
Note
14
• A subsequent transmission cannot be stored when direct transmission mode is selected.
• When the document glass is used, only one page can be faxed in direct transmission mode.
• The following funtions cannot be used when direct transmission mode is selected:
image rotation (p.15), Broadcasting (p.26) and other functions for transmission to multiple destinations, timer
transmission (p.30), two-sided original scanning (p.17), divided page transmission (p.40), and job build (p.18).
BASIC OPERATIONS
Storing transmission jobs (memory transmission)
If a transmission is performed in memory transmission mode while the machine is already sending or receiving a fax,
the document will be scanned into memory and then automatically transmitted after the previous job is completed
(this is called storing a transmission). Up to 50 jobs can be stored in memory at once, not including the job currently
being executed. After transmission, the scanned document data is cleared from memory.
Note
• You can check transmission jobs stored in memory in the job status screen. (See "PART NAMES AND
FUNCTIONS" in the operation manual for copier.)
• If the memory becomes full while a document is being scanned, a message will appear in the display. You can
cancel the scanning by touching the [CANCEL] key, or send only the pages already scanned by touching the
[SEND] key. The page that was being scanned when the memory became full will be cleared from memory. If
the memory becomes full while scanning the first page of a document, the transmission job is automatically
canceled.
• The number of jobs that can be stored will depend on the number of pages in each job and the transmission
conditions. The number of storable jobs will increase if the optional expansion memory (8 MB) is installed.
If the receiving party is busy
If the receiving party is busy, the transmission is temporarily canceled and then automatically re-attempted after a
brief interval (two attempts are made at an interval of 3 minutes*). If you do not want the machine to re-attempt the
transmission, touch the [JOB STATUS] key and cancel the transmission. (p.24)
*This setting can be changed in the key operator programs ("RECALL IN CASE OF LINE BUSY" (p.100)).
If a transmission error occurs
The machine will automatically re-attempt transmission (once at an interval of one minute*1) if transmission does not
end normally due to a line error or other reason, or if the other machine does not begin reception within 60
seconds*2 after the connection is established. To cancel automatic retransmission, touch the [JOB STATUS] key
and cancel the transmission.(p.24)
*1 This setting can be changed in the key operator programs. ("RECALL IN CASE OF COMMUNICATION ERROR"
(p.100))
*2 This setting can be changed in the key operator programs. ("CALL TIMER AT MEMORY SENDING" (p.100))
Image rotation
The machine is initially set to rotate a vertically-placed ( ) document 90 degrees so that it is oriented horizontally
( ) before transmission (8-1/2" x 11" originals are rotated to 8-1/2" x 11"R and A4 originals are rotated to A4R).
(8-1/2" x 11"R originals and A4R originals are not rotated.) If desired, you can turn this function off with the key
operator program as explained on page 100.
Caution
When a 5-1/2" x 8-1/2" or 5-1/2" x 8-1/2"R original is faxed from the RSPF, the original size will
be automatically detected. However, when the document glass is used, the size of a 5-1/2" x
8-1/2"R original will not automatically be detected. When faxing a 5-1/2" x 8-1/2"R original
from the document glass, you must manually set the original size. ("MANUALLY SETTING
THE SCANNING SIZE" (p.20))
Error Correction Mode (ECM)
Noise on the line can sometimes cause distortions in a transmitted fax image. When this happens, the ECM function
automatically resends the part of the image that was distorted.
• When this function is turned on, transmission will take slightly longer than normal.
• In order for ECM to operate, the other machine must also have the ECM function.
15
2
BASIC OPERATIONS
TRANSMISSION BY AUTO-DIALING (RAPID DIALING
AND GROUP DIALING)
To send a document by auto-dialing (rapid dialing or group dialing), follow the steps below. To use an auto-dial
destination, you must first program the full fax number and name of the destination. Refer to page 11 for information
on auto-dialing and pages 67 and 71 for information on programming auto-dial destinations.
1
Perform steps 1 through 6 of "BASIC
PROCEDURE FOR SENDING FAXES"
(p.12).
2
Touch the [ADDRESS BOOK] key.
AKER
REDIAL
Y:100%
EPTION
ADDRESS
BOOK
The address directory
screen appears.
This step is not
necessary if the address
directory screen already
appears (go directly to
step 3).
SUB ADDRESS
3
Touch the rapid key for the desired
destination.
READY TO SEND.
SHARP CORPORATION
CORPO. TPS
SHARP GROUP
FREQUENT USE
4
16
ABCD
EFGHI
JKLMN
OPQ
See page 8 for
information on using the
address directory screen.
The key you touched is
highlighted. If you touch
the wrong key, touch the
key again to cancel the
selection.
Continue from step 7 of "BASIC
PROCEDURE FOR SENDING FAXES"
(p.13).
BASIC OPERATIONS
TRANSMITTING A TWO-SIDED DOCUMENT
The RSPF can be used to automatically fax both sides of two-sided document by memory transmission.
1
Make sure that the machine is in fax
mode.
SCAN
DATA
FAX
LINE
DATA
CUSTOM SE
JOB STATUS
When the [FAX] key light
is on, the machine is in
fax mode. If the light is
not on, press the [FAX]
key.
2
Place the original. (p.10)
3
Touch the [ORIGINAL] key.
5
Select the [ROTATE THE IMAGE 90
DEGREES] checkbox.
MANUAL
2-SIDED
TABLET
ED
ET
JOB
BUILD
ROTATE THE IMAGE 90 DEGREES
6
If the address directory
screen appears, touch
the [CONDITION
SETTINGS] key to
AUTO
8½x11R
display the condition
ORIGINAL
settings screen (p.7).
After touching the
[ORIGINAL] key, check
the original size displayed in the key. If the original size
was not correctly detected, set the correct original
size. ("MANUALLY SETTING THE SCANNING SIZE"
(p.20))
4
Touch the [2-SIDED BOOKLET] key or
the [2-SIDED TABLET] key as
appropriate for the original you
loaded.
ORIGINAL SIZE
AUTO
2-SIDED
BOOKLET
MANUAL
2
Touch the [OK] key.
SIZE
STANDARD
RESOLUTION
This step is only
necessary if you placed
the original so that it is
oriented horizontally (the
top of the original is on
the right or left side).
Otherwise, go directly to
step 6.
OK
You will return to the
initial screen.
MANUAL
2-SIDED
TABLET
JOB
BUILD
OTATE THE IMAGE 90 DEGREES
A two-sided original icon appears next to the
[ORIGINAL] key.
STANDARD
RESOLUTION
Example: The icon that
appears when the
[2-SIDED BOOKLET]
key is touched.
AUTO
8½x11R
ORIGINAL
7
Continue from step 5 of "BASIC
PROCEDURE FOR SENDING FAXES"
(p.12).
2-SIDED
TABLET
ROTATE THE IMAGE
Note
Booklets and tablets
Booklet
Tablet
Two-sided originals that are bound at the side are booklets, and two-sided
originals that are bound at the top are tablets.
Two-sided scanning turns off after the document is stored in memory. Two-sided
scanning can be canceled by pressing the [CLEAR ALL] key (
).
17
BASIC OPERATIONS
FAXING A LARGE NUMBER OF PAGES
When you have a large number of pages to fax, scan the pages in batches using the RSPF. A maximum of 100
pages can be placed in the RSPF at once; however, placing pages in batches allows you to scan in more than 100
pages and send them in a single transmission. Note that the number of pages that can be scanned may vary
depending on the content of the pages and how much memory is being used.
1
Make sure that the machine is in fax
mode
SCAN
DATA
FAX
LINE
DATA
JOB STATUS
CUSTOM SE
When the [FAX] key light
is on, the machine is in
fax mode. If the light is
not on, press the [FAX]
key.
5
Touch the [OK] key.
OK
SIZE
You will return to the
initial screen.
MANUAL
2-SIDED
TABLET
JOB
BUILD
OTATE THE IMAGE 90 DEGREES
2
Place the original. (p.10)
The many originals icon appears next to the
[ORIGINAL] key.
Place the first pages that
you wish to scan.
EXPOSURE
STANDARD
RESOLUTION
AUTO
8½x11R
ORIGINAL
3
Touch the [ORIGINAL] key.
If the address directory
screen appears, touch
the [CONDITION
SETTINGS] key to
AUTO
8½x11R
display the condition
ORIGINAL
settings screen (p.7).
After touching the
[ORIGINAL] key, check
the original size displayed in the key. If the original size
was not correctly detected, set the correct original
size. ("MANUALLY SETTING THE SCANNING SIZE"
(p.20))
STANDARD
RESOLUTION
4
Touch the [JOB BUILD] key.
OK
SIZE
MANUAL
2-SIDED
TABLET
JOB
BUILD
OTATE THE IMAGE 90 DEGREES
18
6
Perform steps 4 to 6 of "BASIC
PROCEDURE FOR SENDING FAXES"
(p.12).
7
Press the [START] key (
).
Scanning of the originals
begins. When scanning
is finished, the
[READ-END] key
appears in the touch
panel.
BASIC OPERATIONS
8
Place the next set of original pages
and press the [START] key ( ).
Repeat this step until all pages have been scanned.
You can change the original size, resolution, and
exposure settings as needed for each page.
If you take no action for about 1 minute (you do not
press the [START] key ( )), scanning automatically
ends and the job is stored for transmission.
9
When the last original page has been
scanned, touch the [READ-END] key.
(Pg.No.
L.
ESS [READ-END]
READ-END
Note
Note
2)
A beep sounds to inform
you that the job has been
stored for transmission.
[JOB STORED.] appears
in the message display.
(Dialing and transmission
begin automatically when
any previously stored
jobs are completed.)
If you do not touch the [READ-END] key to
complete the procedure, the screen will
automatically revert to the initial screen after
60 seconds. If desired, you can disable
automatic return to the initial screen by
changing a setting in the key operator
programs. (See "DISABLE DISPLAY
TIMEOUT" in the key operator's guide.)
When the screen reverts to the initial
screen, the scanned originals will be
transmitted.
• If the memory becomes full while originals are being scanned, a message will appear and scanning will stop.
The page that was being scanned when the memory became full will be cleared. To transmit only the originals
that have already been scanned, touch the [SEND] key. To cancel the transmission, touch the [CANCEL] key.
• Depending on the content of the originals, the memory may become full before 100 pages are scanned.
• When using job build mode, the number of originals scanned will appear in the display. When the count
reaches 256 pages, it will reset to 0 and further scanned pages will be counted from 1.
• When using job build mode, the original size can be changed between originals.
• When scanning the first set of originals, the [ROTATE THE IMAGE 90 DEGREES] checkbox can be selected,
however, from the second set of originals on, the selection cannot be changed until scanning is finished (the
checkbox will be grayed out).
• Direct transmission is not possible when using job build mode. A job build transmission takes place as a
memory transmission even if Quick Online is enabled (transmission does not begin until all originals are
scanned).
19
2
MANUALLY SETTING THE
SCANNING SIZE
If you load an original that is not a standard size (such as an AB size), or if the size is not detected correctly, you
must touch the [ORIGINAL] key and set the original size manually. Perform the following steps after placing the
document in the RSPF or on the document glass.
*Standard sizes:
Note
1
Original sizes that can be correctly detected are 5-1/2" x 8-1/2", 5-1/2" x 8-1/2"R, 8-1/2" x 11", 8-1/2" x 11"R,
8-1/2" x 14", and 11" x 17". However, 5-1/2" x 8-1/2"R can only be automatically detected when the RSPF is
used.
If a non-standard size original is loaded (including special sizes), the closest standard size may be displayed, or
the original size may not appear.
Touch the [ORIGINAL] key.
If the address directory
screen appears, touch
the [CONDITION
SETTINGS] key to
display the condition
settings screen. (p.7)
STANDARD
RESOLUTION
AUTO
8½x11R
ORIGINAL
2
If you wish to select an AB size, touch the
[AB INCH] key and then touch the desired
original size key.
"AB" is highlighted and
SPEAKER
REDIAL
AB size keys are
ORIGINAL SIZE
OK
displayed. To return to
AUTO
MANUAL
the inch palette, touch
OK
A4
A4R
B5
the [AB INCH] key
B5R
A4
A4R
AB
once again.
INCH
B4
A3
4
Touch the [MANUAL] key.
The sizes that can be
selected are displayed.
ORIGINAL SIZE
SIZE
MANUAL
OK
MANUAL
2-SIDED
TABLET
81/2 x11R
R
81/2x11
OK
13
11x17
AB
1/
2
DED
LET
Touch the outer [OK] key.
You will return to the
initial screen. (Pressing
the inner [OK] key in the
step above returns you to
step 2.)
INCH
3
Touch the desired original size key.
SPEAKER
ORIGINAL SIZE
AUTO
REDIAL
OK
MANUAL
51/2 x81/2
51/2 x81/2 R
81/2x11
OK
81/2 x11R
81/2 x14
11x17
AB
INCH
20
The [AUTO] key is no
longer highlighted. The
[MANUAL] key and the
selected original size key
are highlighted.
5
The selected size appears in the top
half of the [ORIGINAL] key.
EXPOSURE
STANDARD
RESOLUTION
81/2x11R
ORIGINAL
SELECTING RESOLUTION AND
EXPOSURE SETTINGS
After placing an original, you can adjust the resolution and exposure settings as needed for the original, such as for
small or faint characters or for a photo. Place the original with the machine in fax mode (p.12), and then adjust the
settings as explained below.
SELECTING THE RESOLUTION
The initial resolution setting is STANDARD. To change the setting, follow these steps:
Changing the resolution
1
Touch the [RESOLUTION] key.
STANDARD
RESOLUTION
Resolution settings
Standard
Touch this key if your original
consists of normal-sized characters
(like those in this manual).
Fine
Touch this key if your original has
small characters or diagrams. The
original will be scanned at twice the
resolution of the Standard setting.
Super fine
Touch this key if your original has
intricate pictures or diagrams. A
higher-quality image will be
produced than with the Fine setting.
Ultra fine
Touch this key if your original has
intricate pictures or diagrams. This
setting gives the best image quality,
however, transmission will take
longer than with the other settings.
Half tone
Touch this key if your original is a
photograph or has gradations of
color (such as a color original). This
setting will produce a clearer image
than Fine, Super fine, or Ultra fine
used alone. Half tone cannot be
selected if Standard has been
selected.
AUTO
8½x11R
ORIGINAL
2
Touch the desired resolution key.
STANDARD
FINE
SUPER FINE
HALF TONE
ULTRA FINE
3
The selected key is
highlighted. If you
selected FINE, SUPER
FINE, or ULTRA FINE,
you can also touch the
[HALF TONE] key to
select halftone.
Touch the [OK] key.
OK
ARD
E
FINE
HALF TONE
FINE
Note
You will return to the
initial screen.
The selected resolution
will appear in the top half
of the [RESOLUTION]
key.
• The default resolution setting is Standard.
If desired, you can change the default
setting to a different setting in the key
operator programs. ("INITIAL
RESOLUTION SETTING" (p.97))
• When using the RSPF, the resolution
setting cannot be changed once scanning
has begun.
• Even if you send a document using Fine,
Super fine, or Ultra fine resolution, some
receiving fax machines may not be able to
print the document at the same resolution.
21
2
BASIC OPERATIONS
SELECTING THE EXPOSURE
The initial exposure setting is AUTO. To change the setting, follow these steps:
Changing the exposure
1
Touch the [EXPOSURE] key.
AUTO
EXPOSURE
STANDARD
RESOLUTION
AUTO
8½x11R
ORIGINAL
2
Touch the [AUTO
MANUAL] key.
"MANUAL" is highlighted.
MANUAL
AUTO
1
3
3
Touch the
key or the
key to
select the desired exposure level.
MANUAL
AUTO
1
4
5
3
5
Touch the [OK] key.
OK
MANUAL
O
3
·
You will return to the
initial screen.
The selected exposure
will appear in the top half
of the [EXPOSURE] key.
5
Note
22
The exposure can be set
to 5 levels. For a darker
image, touch the
key. For a lighter image
touch the
key.
• When using the document glass to scan a
multi-page original, the original size,
resolution, and exposure settings can be
changed each time you change pages.
When using the RSPF, the exposure
setting cannot be changed once scanning
has begun.
• The default exposure setting is AUTO. If
desired, you can change the default
setting to a different setting in the key
operator programs. ("INITIAL
EXPOSURE SETTING" (p.97))
PRIORITY TRANSMISSION OF A
STORED JOB
If you have an urgent transmission job and multiple transmission jobs have already been stored, you can give
priority to the urgent job so that it will be transmitted immediately after the job currently being transmitted. This is
done in the job status screen. For details on using the job status screen, refer to operation manual for copier.
1
Press the [JOB STATUS] key.
LINE
DATA
FAX
JOB STATUS
2
CUSTOM SETTING
WAITING
DET
WAITING
PRIOR
The fax transmission
status and stored jobs
appear.
STOP/D
FAX JOB
3
Touch the [PRIORITY] key.
The selected job moves
to the position
DETAIL
immediately following the
ITING
PRIORITY
job currently being
ITING
STOP/DELETE
transmitted.
Transmission of the
X JOB
priority job will begin
when the current job
finishes.
If a job key for a broadcast-type transmission is
selected, the name or number of the destination to
which the fax is currently being transmitted appears. If
the job has not yet begun, the name or number of the
first destination to which the fax will be transmitted
appears. To return to the job status screen, touch the
[DETAIL] key again or touch the
or
key.
ITING
Touch the [FAX JOB] key.
WAITING
4
Touch the job key of the transmission
job to which you wish to give priority.
Note
The [PRIORITY] key appears when there
are at least two stored jobs in addition to the
job in progress.
The selected key is highlighted.
Note
The job status is indicated as follows:
CONNECTING ... The job currently in
progress
WAITING ............ Stored job waiting to be
executed
T XXX XX:XX ..... Job stored with a timer
setting
RETRY MODE ... Job waiting to be recalled
23
2
CANCELING A FAX TRANSMISSION
You can cancel a transmission job that is in progress or that has been stored. This is done in the fax job status
screen.
1
Press the [JOB STATUS] key.
LINE
DATA
FAX
JOB STATUS
2
CUSTOM SETTING
Touch the [FAX JOB] key.
WAITING
DET
WAITING
WAITING
PRIOR
STOP/D
FAX JOB
3
Touch the job key of the transmission
job that you wish to cancel.
The selected key is highlighted.
4
Touch the [STOP/DELETE] key.
ITING
DETAIL
ITING
PRIORITY
ITING
STOP/DELETE
X JOB
A message appears to
confirm the cancellation.
Touch the [YES] key to
delete the selected job
key and cancel the
transmission.
If a job key for a broadcast-type transmission is
selected, the name or number of the destination to
which the fax is currently being transmitted appears. If
the job has not yet begun, the name or number of the
first destination to which the fax will be transmitted
appears. To return to the job status screen, touch the
[DETAIL] key again or touch the
or
key.
Note
If you do not wish to cancel the
transmission...
touch the [NO] key.
"CANCEL" will appear by a canceled
transmission job in the transaction report.
24
RECEIVING FAXES
When another fax machine sends a fax to your machine, your machine will ring*, automatically receive the fax, and
begin printing (automatic reception).
Note
Caution
• You can store a transmission job while fax reception is in progress. ("Storing transmission jobs (memory
transmission)" (p.15))
• To print received fax pages on both sides of the paper, enable "DUPLEX RECEPTION SETTING" in the key
operator programs. (p.101)
To receive faxes, sufficient paper must be loaded in the paper tray. Refer to "LOADING
PAPER" in operation manual for copier to load appropriate paper. Incoming 8-½" x 11" and A4
size faxes will be automatically adjusted to the orientation of the printing paper, so there is no
need to load each size of paper both horizontally ( ) and vertically ( ).
However, if you receive a fax that is smaller than 8-1/2" x 11" size, the paper size used to print
the fax will depend on how the original was oriented (vertically or horizontally) in the sending
fax machine.
RECEIVING A FAX
1
The machine will ring* and reception
will automatically begin.
2
Reception ends.
When reception ends, a
beep sounds.
*Number of rings
The machine has been set to ring twice before beginning
automatic reception. The number of rings can be set to
any number from 0 to 9 in the key operator programs.
("NUMBER OF CALLS IN AUTO RECEPTION" (p.101))
If the number of rings is set to 0, the machine will receive
faxes without ringing.
Note
If the machine has multiple output trays, the
output tray for fax reception can be selected
in the key operator programs. See
"OUTPUT TRAYS" in the key operator’s
guide.
If received faxes cannot be printed
If the machine runs out of paper or toner, or a paper jam occurs, or if the machine is
printing a print or copy job, received faxes will be held in memory until printing becomes
possible. The received fax are automatically printed when printing becomes possible.
When received faxes are held in memory, the data light next to the [FAX] key blinks.
You can also use the transfer function to have another fax machine print the received
faxes. ("FORWARDING RECEIVED FAXES TO ANOTHER MACHINE WHEN
PRINTING IS NOT POSSIBLE" (p.28))
Caution
SCAN
DATA
FAX
LINE
DATA
JOB STATUS
CUSTOM SE
If a double beep sounds during reception or at the end of reception and an error message
appears in the touch panel, clear the error as explained in "WHEN AN ALARM SOUNDS AND A
WARNING MESSAGE IS DISPLAYED" (p.86).
25
2
Chapter 3
3
ADVANCED TRANSMISSION METHODS
This chapter explains advanced fax features for special situations and purposes.
SENDING THE SAME DOCUMENT
TO MULTIPLE DESTINATIONS IN A
SINGLE OPERATION
(BROADCAST TRANSMISSION)
This feature is used to send a fax to multiple destinations in a single operation. The document to be transmitted is
scanned into memory and then successively transmitted to the selected destinations. This feature is convenient for
such purposes as distributing a report to company branches in different locations. Up to 200 destinations can be
selected. When transmission to all destinations has been completed, the document is automatically cleared from
memory.
Note
• If you frequently use broadcasting to send faxes to the same group of destinations, it is convenient to program
those destinations into a group key. A group key is a rapid key in which multiple destinations are programmed.
The procedure for programming group keys is explained on page 71.
• When using a group key to send a fax, the destinations programmed in the group key are counted as
broadcasting destinations. For example, if five destinations are programmed in a group key and the key is
touched for a broadcast transmission, the broadcast transmission will have five destinations.
Beep
Destination A
(recipient)
Successive
transmission
Sender
Reception
NEXT ADDRESS
SE
100%
PTION
Beep
ADDRESS
BOOK
Destination B
(recipient)
SUB ADDRESS
Successively enter
destination numbers
The document is scanned
into memory
Reception
Beep
Destination C
(recipient)
Reception
26
ADVANCED TRANSMISSION METHODS
USING BROADCAST TRANSMISSION
1
2
Follow steps 1 through 6 of "BASIC
PROCEDURE FOR SENDING FAXES"
(p.12).
SPE
CORPO.TPS
HARP CORPORATION
SHARP GROUP
ACC.#-C
E
Touch the [ADDRESS REVIEW] key to
display the destinations.
CONDITION
SETTINGS
1/2
Enter the fax number of the first
destination or touch an auto-dial key
(rapid key or group key) (p.16).
0123456789
3
4
If the Condition Setting
screen appears, touch
the [ADDRESS BOOK]
key to display the
address book
screen.(p.8)
When selected, an
auto-dial key is
highlighted.
SUB ADDRESS
ADDRESS REVIEW
5
Check the destinations.
When you have finished
checking the
destinations, touch the
[OK] key to return to the
screen of step 4.
SELECT ADDRESS TO DELETE.
ADDRESS REVIEW
0666211221
CORPO.TPS
SHARP GROUP
3
Touch the [NEXT ADDRESS] key and
then enter the fax number of the next
destination or touch an auto-dial key.
NEXT ADDRESS
Repeat this step for each
of the remaining
destinations.
DELETE THE ADDRESS?
0666211221
NO
CONDITION
SETTINGS
1/2
SUB ADDRESS
Note
If you enter an incorrect number
If you make a mistake while entering a
number, press the [CLEAR] key (
) and
then re-enter the correct digit(s).
If you have already completed entry of a fax
number, you can delete the number using
steps 4 and 5.
If you select an incorrect auto-dial
key
Simply touch the incorrect key one more
time to cancel the selection.
The [NEXT ADDRESS] key only needs to
be pressed when successively entering full
fax numbers with the numeric keys.
When the [ADDRESS
REVIEW] key is pressed,
a list of the entered and
selected destinations is
displayed.
6
YES
If you wish to delete a
destination, touch the
displayed key of the
destination. A message
will appear to confirm the
deletion. Touch [YES]
key to delete the
destination from the
destination list. If you
wish to cancel the
deletion, touch [NO] key.
Continue from step 7 of the "BASIC
PROCEDURE FOR SENDING FAXES"
(p.13).
Note
To cancel a broadcast transmission
To cancel a broadcast transmission when
selecting destinations, press the [CLEAR
ALL] key (
). To cancel transmission after
the above procedure has been completed,
follow the procedure in "CANCELING A FAX
TRANSMISSION" (p.24).
Example:
XXXX NEXT ADDRESS XXXX
Fax number
Fax number
Cannot be omitted.
XXXX NEXT ADDRESS rapid NEXT ADDRESS rapid
Fax number
Can be omitted
Can be omitted
If desired, you can change a key operator
progam to require that the [NEXT
ADDRESS] key always be pressed. ("MUST
INPUT NEXT ADDRESS KEY AT
BROADCAST SETTING" (p.96))
27
FORWARDING RECEIVED FAXES
TO ANOTHER MACHINE WHEN
PRINTING IS NOT POSSIBLE
When printing is not possible because of a problem such as no paper or no toner, you can forward received faxes to
another fax machine.This function can be conveniently used in an office or other workplace where there is another
fax machine connected to a different phone line. When a fax has been received to memory, the data light to the right
of the [FAX] key blinks (see "If received faxes cannot be printed" (p.25)).
2 Printing not possible because of
1 Fax transmission
to your machine
Other machine
Your machine
paper or toner problem
3 "Transfer" instruction
using custom settings
4 Automatic dialing and
Transfer destination
transmission to programmed
transfer destination
Note
28
5 Printing
• When fax forwarding is performed, all faxes that were received in memory to that point are forwarded. The
page that was being printed when the problem occurred and all following pages will be forwarded.
• Faxes cannot be selected for forwarding. Faxes received to a confidential box ("SENDING AND RECEIVING
CONFIDENTIAL FAXES" (p.46)) or a confidential memory box ("F-CODE CONFIDENTIAL TRANSMISSION"
(p.57)) cannot be forwarded.
• The result of forwarding is indicated in an activity report ("VIEWING THE COMMUNICATION ACTIVITY
REPORT" (p.85)).
ADVANCED TRANSMISSION METHODS
USING THE FAX FORWARD FUNCTION
Program the fax number of the forwarding destination
The number of the forwarding destination is programmed in the key operator programs ("SET THE TELEPHONE
NUMBER FOR DATA FORWARDING" (p.101)). Only one fax number can be programmed, and a sub-address and
passcode can be included in this number. If a forwarding number is not programmed, a fax can still be forwarded by
manually entering the forwarding number. However, in this case a sub-address and passcode cannot be included.
Forwarding received data
(When a forwarding number is programmed)
1
Press the [CUSTOM SETTINGS] key.
LINE
DATA
B STATUS
2
Press the [CUSTOM SETTINGS] key.
2
Touch the [FAX DATA FORWARD]
key.
When a forwarding number is not programmed,
"THE DESTINATION IS NOT ENTERED." will
appear.
Touch the [FAX DATA FORWARD]
key.
CLOCK
ODE
FAX DATA
FORWARD
If there are no received
faxes to forward, a
message will appear.
Touch the [FAX No.] key.
THE DESTINATION IS NOT ENTERED.
FAX No.
TRANSFER THE RECEIVED DATA TO ANOTHER
DEVICE?
NO
3
KEY OPERATOR PROGRAMS
Touch the [YES] key.
Note
1
CUSTOM SETTINGS
NT
3
Forwarding received data
(When a forwarding number is not programmed)
YES
The machine
automatically dials the
forwarding number
programmed in the key
operator programs and
begins forwarding the fax
or faxes.
To cancel fowarding,
touch the [NO] key.
4
Enter the forwarding number with the numeric keys.
Up to 50 digits can be entered. A sub-address and
passcode cannot be entered.
5
If forwarding is not possible because the line
is busy or a transmission error occurs, the
fax returns to print standby status in your
machine.
Touch the [OK] key.
The entered forwarding
number is stored.
To cancel, touch the
[CANCEL] key.
FAX No.
CANCEL
To cancel forwarding after the above
procedure is finished
Press the [JOB STATUS] key, and then
cancel forwarding in the same way as a
regular fax transmission. ("CANCELING A
FAX TRANSMISSION" (p.24))
The fax that was going to be forwarded will
return to print standby status in your
machine.
Press the numeric keys to enter the
forwarding number.
OK
KEY OPERATOR PROGRAMS
6
Touch the [YES] key.
TRANSFER THE RECEIVED DATA TO ANOTHER
DEVICE?
NO
YES
The entered number is
automatically dialed and
forwarding begins.
To cancel, touch the [NO]
key.
KEY OPERATOR PROGRAMS
29
3
AUTOMATIC TRANSMISSION AT A
SPECIFIED TIME (TIMER TRANSMISSION)
This feature enables you to set up a transmission or polling operation to be performed automatically at a specified
time. The time can be specified up to a week in advance. This allows you to take advantage of off-peak phone rates
without having to be there when the transmission is performed. A combined total of 50 timer transmission and
memory transmission jobs can be stored.
Note
• After a timer transmission is performed, the information (resolution setting, destination, etc.) is automatically
cleared from memory.
• To perform a timer transmission, the document must be scanned into memory. It is not possible to place the
document in the RSPF or on the document glass and have it scanned at the specified time of transmission.
• To set the date and time in the machine, refer to "CUSTOM SETTINGS" of operation manual for copier. You
can check the machine’s current time in the screens of steps 3 and 4.
• Only one polling timer operation can be set up at a time. If you wish to set up multiple timer polling operations,
combine the machines to be polled into a serial polling operation with a timer setting. (p.32)
SETTING UP A TIMER TRANSMISSION
1
In fax mode, touch the [SPECIAL
MODES] key.
AUTO RECEPTION
BO
SUB ADD
SPECIAL MODES
DIRECT TX
2
ADDRESS
MEMOR
If the address book
screen appears, touch
the [CONDITION
SETTINGS] key to
display the condition
settings screen. (p.7)
Touch the [TIMER] key.
SPECIAL MODES
The timer transmission
screen appears.
TIMER
3
30
The initial factory setting
is "---" (no selection). If
you select this setting,
the transmission will be
performed as soon as the
specified time arrives.
Select the time. (Touch the
key or
the
key until the desired time
appears.)
Select the time in
12-hour format.
TIME
If you continue touching
01 HH.
30 mm.
the
keys, the
numbers will change
quickly. Touch the [AM]
or [PM] key to select AM
or PM.
The current time appears at the top of the screen. If
the current time is not correct, press the [CLEAR ALL]
key ( ) to cancel the operation. Correct the date and
time setting as explained in "CUSTOM SETTINGS" in
operation manual for copier.
CANCEL
5
Select the day of the week. (Touch the
key or the
key until the desired
day is selected.)
DAY OF THE WEEK
4
Touch the outer [OK] key.
OK
9:43 AM
CANCEL
30
mm.
OK
You will return to the
screen in step 1. A timer
icon will appear in the
touch panel.
To cancel the timer
transmission, touch the
[CANCEL] key.
ADVANCED TRANSMISSION METHODS
6
Perform the desired transmission
operation.
The steps that follow will depend on the type of
transmission. The following types of transmission
can be performed in a timer transmission:
• Normal transmission (p.12)
• Broadcast transmission (p.26)
• Confidential transmission (p.47)
• Relay request transmission (p.50)
• Polling (p.32)
• Serial polling (p.32)
• F-code polling (p.54)
• F-code confidential transmission (p.57)
• F-code relay request transmission (p.59)
Note
• Other operations can be performed after a timer transmission is set up. If another operation is in progress
when the specified time arrives, the timer transmission will begin when the job in progress is completed.
• If a timer transmission job is given priority in the fax job status screen ("PRIORITY TRANSMISSION OF A
STORED JOB" (p.23)), the timer setting will be canceled and the job will be performed as soon as the current
job is completed.
31
3
TRANSMISSION AND RECEPTION
USING THE POLLING FUNCTION
This function can only be used if the other machine is a Super G3 or G3 machine and supports the polling function.
The polling function allows your machine to call a fax machine that has a document ready for transmission and
initiate reception of the document. You can also perform the reverse operation: scan a document into the memory of
your machine so that another machine can call your machine and initiate reception of the document.
Calling the sending machine and asking the sending machine to fax a document is called "polling". Scanning a
document into memory and automatically sending it when the receiving machine calls and "polls" your machine is
called "polling memory".
Note
For information on polling and polling memory using F-codes, refer to "F-CODE POLLING MEMORY" (p.54).
This section only explains regular polling and regular polling memory.
Polling
This function allows your machine to call a sending machine and initiate reception of a document in that machine. A
timer setting can also be established to have the operation take place at night or at another specified time. (p.30)
Your machine
The other machine
2 Permits polling
1 Polling (ask other machine
to send document)
3 Document data previously
scanned into memory
4 Document data is automatically
sent to your machine
Group keys and the broadcast transmission function (p.26) can be used to successively poll multiple fax machines in
a single operation (serial polling). Up to 200 machines can be polled. In this case, the sequence of operations in the
above diagram is successively repeated for each sending machine selected.
Note
32
The receiving machine bears the expense (phone charges) of polling transmission.
ADVANCED TRANSMISSION METHODS
Polling memory
This feature allows your machine to automatically send a document previously scanned into memory when another
machine calls and polls your machine.
Your machine
The other machine
1 Polling
(request transmission)
2
Permits polling
3 Document data previously
scanned into memory
4 Document data is
automatically sent to
other machine
3
USING THE POLLING FUNCTION
A document should not be loaded in the machine when the following operation is performed. When used in
conjunction with the timer transmission function, only one polling job can be stored.
Note
1
• If the other machine has enabled a polling security function ("Restricting polling access (polling security)"
(p.38)), make sure that your own fax number (sender's number) is programmed in the key operator programs
("OWN NUMBER AND NAME SET" (p.97)), and ask the operator of the other machine to program your fax
number (the programmed sender's number with the lowest control number) appropriately in that machine.
• If the other fax machine is a Sharp machine (excluding some models), you may also need to program a system
number in your machine ("SYSTEM NUMBER MODE" (p.102)) that matches a polling permission ID number
programmed in the other machine.
Touch the [SPECIAL MODES] key in
fax mode, and then touch the
[POLLING] key.
If the address book
screen appears, touch
SPECIAL MODES
ADDRESS REVIEW
the [CONDITION
DIRECT TX
MEMORY
SETTINGS] key to
POLLINGTX
display the condition
DUAL PAGE
PROGRAM
settings screen. (p.7)
SCAN
The [POLLING] key is
highlighted and the
polling icon appears.
To cancel polling, touch the [POLLING] key once
again to cancel the selection.
SUB ADDRESS
2
Touch the [OK] key.
OK
1/2
SCAN MODE
3
Enter the number of the other fax
machine or touch an auto-dial key
(rapid or group key) (p.16).
If the Condition Setting
screen appears, touch the
SPE
0123456789
[ADDRESS BOOK] key to
CORPO.TPS
display the address book
HARP CORPORATION
SHARP GROUP
screen. (p.8)
The selected auto-dial
key is highlighted.
If you are performing
serial polling, touch the [NEXT ADDRESS] key and
repeat this step. (p.27)
ACC.#-C
Note
When performing serial polling, an auto-dial
key that includes a sub-address or
passcode (p.52) cannot be selected.
You will return to the
condition settings screen,
and the polling icon will
appear in the touch
panel.
33
ADVANCED TRANSMISSION METHODS
4
When you have finished entering the
destination(s), press the [START]
key( ).
"JOB STORED." appears
in the screen.
Your machine prints the
document following
reception from the
sending machine.
Note
34
To cancel the operation
Press the [JOB STATUS] key and then cancel the operation as explained. ("CANCELING A FAX
TRANSMISSION" (p.24))
ADVANCED TRANSMISSION METHODS
USING POLLING MEMORY
This function sends a document previously scanned into memory to a receiving machine when the receiving
machine calls and polls your machine. The machine has "memory boxes", which are memory used for the regular
polling memory function, F-code polling memory, F-code confidential transmission, and F-code relay transmission
("SENDING OPTIONS" (p.102)). The polling memory function explained here uses a memory box called the
"PUBLIC BOX". If desired, you can restrict polling to fax machines whose fax number you have programmed in your
machine, or use ID numbers to restrict polling ("MEMORY BOXES AND SUB-ADDRESSES/PASSCODES
REQUIRED FOR F-CODE TRANSMISSION" (p.52)).
Caution
When using the polling memory function, do not set the reception mode to MANUAL. (p.62)
Scanning a document into polling memory (the Public Box)
Follow this procedure to scan a document into the Public Box. If other documents have already been stored in the
Public Box, the new document will be added to those documents. If the previously stored documents are no longer
needed, delete them ("Deleting documents from the Public Box" (p.37)) before scanning in the new document.
1
Make sure that the machine is in fax
mode.
SCAN
DATA
FAX
LINE
DATA
JOB STATUS
2
CUSTOM SE
6
Touch the [PUBLIC BOX] key.
This specifies that the
document will be
scanned into the Public
Box.
When the [FAX] key light
is on, the machine is in
fax mode. If the light is
not on, press the [FAX]
key.
PUBLIC BOX
Place the document in the RSPF or on
the document glass. (p.10)
7
Select the number of transmissions.
TA STORE
3
4
Select the original size, resolution,
exposure, and other settings as
needed ("MANUALLY SETTING THE
SCANNING SIZE" (p.20)).
UNLIMITED
Touch the [SPECIAL MODES] key and
then the [MEMORY BOX] key.
SUB ADDRESS
SPECIAL MODES
POLLING
DIRECT TX
PROGRAM
5
ONCE
ADDRESS REVIEW
SLOW SCAN MODE
MEMORY TX
MEMORY BOX
If the address book
screen appears, touch
the [CONDITION
SETTINGS] key to
display the condition
settings screen. (p.7)
To cancel the operation,
touch the [CLEAR ALL]
key ( ).
8
Touch the [ONCE] key or
the [UNLIMITED] key.
When you scan the
document into the
memory box, you can
select whether to have
the scanned document
automatically deleted
after polling or left in the
box to allow repeated
polling.
Touch the [OK] key.
Touch the [DATA STORE] key.
POLLI
DATA STORE
PRIN
35
3
ADVANCED TRANSMISSION METHODS
9
Press the [START] key (
).
Note
The document is
scanned. If other
documents have
previously been stored,
the new document will be
added to the previous
documents.
To cancel scanning
To cancel scanning of a document while
scanning is in progress, press the [CLEAR]
key (
). To erase the documents in the
Public Box, see "Deleting documents from
the Public Box" on page 37.
If you used the document glass and have another
page to scan, change pages and then press the
[START] key ( ) again. Repeat this procedure until
all pages have been scanned, and then press the
[READ-END] key in the touch panel. "JOB STORED."
will appear briefly in the touch panel and then you will
return to the condition settings screen.
Printing documents in the Public Box
When documents are stored in the Public Box, an
To check the stored data, you can print it out.
1
Touch the [SPECIAL MODES] key in
fax mode and then touch the
[MEMORY BOX] key.
SUB ADDRESS
SPECIAL MODES
POLLING
DIRECT TX
PROGRAM
2
ADDRESS REVIEW
SLOW SCAN MODE
MEMORY TX
MEMORY BOX
If the address book
screen appears, touch
the [CONDITION
SETTINGS] key to
display the condition
settings screen. (p.7)
Touch the [PRINT DATA] key.
POLLING MEMORY
E
PRINT DATA
3
Touch the [PUBLIC BOX] key.
Touching the [CANCEL]
key will return you to the
screen of step 2.
PUBLIC BOX
36
icon will appear to the right of the [PUBLIC BOX] key.
4
Press the [START] key (
).
"PRINT JOB IN
MEMORY. PLEASE
WAIT UNTIL PRINT
OUT." will appear and
the documents will be
printed.
ADVANCED TRANSMISSION METHODS
Deleting documents from the Public Box
This procedure is used to delete documents from the Public Box when they are no longer needed.
1
Touch the [SPECIAL MODES] key in
fax mode and then touch the
[MEMORY BOX] key.
SUB ADDRESS
SPECIAL MODES
ADDRESS REVIEW
SLOW SCAN MODE
POLLING
DIRECT TX
MEMORY TX
MEMORY BOX
PROGRAM
2
If the address book
screen appears, touch
the [CONDITION
SETTINGS] key to
display the condition
settings screen. (p.7)
Touch the [DELETE DATA] key.
MEMORY
DATA
3
3
DELETE DATA
Touch the [PUBLIC BOX] key.
A message screen
appears.
PUBLIC BOX
4
Touch the [YES] key.
DELETE THE DATA IN THE MEMORY BOX?
PUBLIC BOX
NO
YES
All documents in the
Public Box are deleted
and you return to the
screen of step 2.
If you touch the [NO] key,
you will return to the
screen of step 3 without
deleting the documents.
37
ADVANCED TRANSMISSION METHODS
Restricting polling access (polling security)
If you wish to prevent unauthorized fax machines from polling your machine, enable the polling security function.
When this function is enabled, polling permission will only be granted if the fax number of the polling machine (as
programmed in that machine) matches one of the fax numbers that you have programmed in your machine as
passcode numbers. Up to 10 fax numbers can be programmed as passcode numbers.
To turn on the polling security function and program passcode numbers, see "PASSCODE NUMBER SETTING" on
page 102.
There are two types of polling security functions. Polling is permitted when the numbers of either type match.
Checking the receiving machine's programmed sender's number against
the transmitting machine's passcode numbers
[Preparations]
[During polling]
Your
(receiving)
machine
Beep
Program own
(sender's) fax number
Select polling or serial polling
Reception
Polling
Program passcode
numbers
Receiving
machine
Own
(sender's)
number
Transmission
Transmitting
machine
Passcode
number
Numbers
match
Check sender's number
against passcode numbers
Transmitting
machine
Polling is permitted
[Preparations]
Checking the receiving machine's system number against the transmitting
machine's ID numbers (Sharp machines only*)
[Preparations]
[During polling]
*Excluding some models
Your
(receiving)
machine
Beep
Program
a system number
Select polling or serial polling
Reception
Transmission
Polling
Program ID numbers
Receiving
machine
Transmitting
machine
System
number
ID numbers
Check system number
against ID numbers
Transmitting
machine
Numbers
match
Polling is permitted
[Preparations]
Note
38
• If you do not use the polling security function, the document will be sent to any fax machine that polls you.
• When using the polling memory function with polling security enabled, the fax number of the polling
machine(s) must be programmed in your machine. The polling machine must also have its sender's number
programmed.
FAXING A THIN-SHEET
DOCUMENT USING THE RSPF
Thin-sheet documents can be faxed using the RSPF.
When the thin-sheet scanning function is used, the RSPF scans the document at a slower speed.
Follow these steps to enable or disable the thin-sheet scanning function.
Caution
1
A document that is extremely thin or which has folds or wrinkles may misfeed in the RSPF. In
this case, scan the document from the document glass.
Touch the [SPECIAL MODES] key in
fax mode.
AUTO RECEPTION
BO
SUB ADD
SPECIAL MODES
ADDRESS
DIRECT TX
2
MEMOR
If the address book
screen appears, touch
the [CONDITION
SETTINGS] key to
display the condition
settings screen. (p.7)
5
Fax the document. (p.12)
Note
• The two-sided scanning function cannot
be used.
• When using the thin-sheet scanning
function, the resolution cannot be set to
STANDARD.
• The thin-sheet scanning function can be
enabled permanently. ("SLOW SCAN
MODE" (p.100))
Touch the [SLOW SCAN MODE] key.
The [SLOW SCAN
MODE] key is
SLOW SCAN MODE
highlighted. If the [SLOW
SCAN MODE] key is
already highlighted, the
MEMORY BOX
function has already
been enabled.
To disable the function,
touch the [SLOW SCAN MODE] key so that the key is
no longer highlighted.
3
Touch the [OK] key.
You will return to the
condition settings screen.
OK
1/2
SCAN MODE
4
Place the document in the RSPF.
(p.10)
39
3
FAXING A DIVIDED ORIGINAL
(DUAL PAGE SCAN)
When faxing a book or other bound document, you can use this function to divide the two open pages of the book
into two separate fax pages.
This function can only be used when the original is scanned using the document glass.
The original on the right side of the document glass is scanned first as page 1, and then the original on the left side
as page 2.
Dual page scan is only possible when the original size is 11" x 17" or 8-1/2" x 11R".
Your machine
The other machine
Book or sheet original
Printed out as
two separate pages
Transmission to
other machine
When page division is set,
[Example]
Scanned original size Transmitted document
Two 8½" x 11" pages
11" x 17"
the original is divided
into two pages when
scanned into memory
Selecting Dual Page Scan
Follow the steps below to select Dual Page Scan and then perform the transmission operation.
1
Touch the [SPECIAL MODES] key in
fax mode and then touch the [DUAL
PAGE SCAN] key.
SUB ADDRESS
SPECIAL MODES
ADDRESS REVIEW
DIRECT TX
MEMORY TX
POLLING
DUAL PAGE
SCAN
2
PROGRAM
Place the original on the document
glass (p.10), and perform the
transmission operation.
If you have more originals to scan after pressing
the [START] key ( ) and scanning the first
original, change originals and repeat scanning
until all originals have been scanned. When
finished, touch the [READ-END] key in the touch
panel. ("Using the document glass" (p.13))
Note
Touch the [OK] key.
OK
1/2
SCAN MODE
40
If the address book
screen appears, touch
the [CONDITION
SETTINGS] key to
display the condition
settings screen. (p.7)
3
You will return to the
main screen and the dual
page scan icon will
appear.
To cancel Dual Page Scan...
Press the [CLEAR ALL] key (
).
PROGRAMMING FREQUENTLY
USED OPERATIONS
This function allows you to store the steps of an operation, including the destination and scanning settings, into a
program. When you want to send a document to that destination, you can simply press the appropriate program key
and the steps will be performed automatically. This function is convenient when you frequently send documents
such as a daily report to the same destination. Up to eight programs can be stored.
Note
• A program differs from a timer transmission (p.30) in that it is not cleared from memory after transmission
takes place. A program thus allows you to repeatedly perform the same type of transmission. Note, however,
that programs do not allow you to establish a timer setting for transmission.
• With the exception of polling, reception operations cannot be stored in a program.
Programs can be stored using the custom settings, and a name up to 36 characters long can be assigned.
For information on storing, editing, and deleting programs, see "STORING A PROGRAM" on page 73.
The following settings can be stored in a program:
• Destination fax number • POLLING • SLOW SCAN MODE • DUAL PAGE SCAN • COVER SHEET
• TX MESSAGE • OWN PASSCODE SELECT • CONFIDENTIAL TX • RELAY BROADCAST
• RESOLUTION and EXPOSURE
Auto-dial keys (rapid or group keys) can be used to store the destination fax number, or a full number can be
entered using the numeric keys. When storing a broadcast transmission or serial polling operation in a program, up
to 200 destination fax numbers can be stored.
USING A PROGRAM
1
In fax mode, load the document. (p.10)
SCAN
DATA
FAX
LINE
DATA
JOB STATUS
CUSTOM SE
Do not load a document
if you are performing a
polling operation.
If you are going to use
Dual Page Scan (p.40),
place the document on
the document glass.
3
Touch the program key that you wish
to execute. Make sure that the key is
highlighted and then touch the [OK]
key.
OK
R SHARP
ORMAT A
2
Touch the [SPECIAL MODES] key and
then the [PROGRAM] key.
SUB ADDRESS
SPECIAL MODES
DIRECT TX
DUAL PAGE
SCAN
ADDRESS REVIEW
POLLING TX
MEMORY
PROGRAM
If the address book
screen appears, touch
the [CONDITION
SETTINGS] key to
display the condition
settings screen. (p.7)
The program selection
screen appears.
4
The program key you
touched is selected and you
return to the screen of step 2.
The [PROGRAM] key
and the keys of the
functions stored in the
program are highlighted.
Touch the [OK] key.
You will return to the condition settings screen.
5
If needed, select the original size and
other settings, and then press the
[START] key ( ).
Transmission takes place according to the program.
Note
The following settings, which cannot be
stored in a program, can be selected before
pressing the [START] key (
) in step 5.
• Original size setting (p.21)
• Two-sided scanning (p.17)
• Job build mode (p.18)
• Timer setting (p.30)
Note that if the dual page function is stored in
the program to be executed, two-sided scanning
and the job build mode cannot be selected.
41
3
ADDING A COVER SHEET TO A
FAX TRANSMISSION
An 8-1/2" x 11" cover sheet can be attached to a fax transmission. The cover sheet is generated automatically and shows the
date, time, recipient, fax number, sender, sender’s fax number, and number of pages transmitted (cover sheet function).
A message can also be added to the top of the first page of a transmitted fax (message function). When used together with
the cover sheet function, the message is added to the top of the cover sheet.
Your (transmitting)
machine
Automatically prints
cover page
Select cover sheet
and message
functions
If the message function
is selected, a message
is printed.
AUTOMATIC COVER SHEET
IMPORTANT
Transmission
DATE
: MAY-11-200X FRI 07:30 PM
T
: SERVICE CENTER
O
FAX # : 0333829161
FROM : SHARP
Beep
FAX # : 0666211221
PAGES : 02PAGES WERE SENT
(INCLUDING THIS PAGE)
If the cover sheet function is not
selected, the message is printed at
the top of the first page received.
Reception
Receiving machine
ADDING A COVER SHEET
The cover sheet selection is effective for one transmission. The number of transmitted pages indicated on the cover
sheet includes the cover sheet.
• To appear on the cover sheet, your sender’s name and number must be programmed. ("OWN NUMBER AND
NAME SET" (p.97))
• A key operator program can be enabled to have a cover sheet added to every fax transmission. ("AUTO COVER
SHEET" (p.100))
• The cover sheet function cannot be used with F-code polling memory (p.54), relay request transmission (p.50),
or polling memory (p.35).
Note
1
In fax mode, place the original. (p.10)
SCAN
DATA
FAX
LINE
DATA
JOB STATUS
2
SPECIAL MODES
ADDRESS REVIEW
SPECIAL MODES
DIRECT TX
MEMORY TX
COVER SHEET
SENDING
OPTIONS
42
You will return to the
condition settings screen.
2/2
PASSCODE
SELECT
Touch the [SPECIAL MODES] key, the
key, and then the [COVER SHEET] key.
SUB ADDRESS
Touch the [OK] key.
OK
CUSTOM SE
READY TO SEND.
3
If the address book
screen appears, touch
the [CONDITION
SETTINGS] key to
display the condition
settings screen. (p.7)
The [COVER SHEET]
key is highlighted.
4
Perform the fax transmission. (p.12)
ADVANCED TRANSMISSION METHODS
ADDING A MESSAGE
This function adds a message to the top of the first received fax page. Message selection is only effective for one
transmission.
One the following messages can be selected: CONFIDENTIAL, URGENT, IMPORTANT, PLEASE DISTRIBUTE,
PLEASE CALL BACK
1
In fax mode, place the original. (p.10)
SCAN
DATA
FAX
LINE
DATA
CUSTOM SE
JOB STATUS
2
Touch the [SPECIAL MODES] key, the
key, and then the [TX MESSAGE]
key.
READY TO SEND.
SPECIAL MODES
SUB ADDRESS
ADDRESS REVIEW
PECIAL MODES
DIRECT TX
COVER SHEET
MEMORY TX
TX MESSAGE
3
If the address book
screen appears, touch
the [CONDITION
SETTINGS] key to
display the condition
settings screen. (p.7)
SENDING
OPTIONS
3
Touch the key of the message that
you wish to add.
CANCEL
OK
The selected key is
highlighted.
IMPORTANT
4
Touch the [OK] key.
OK
CANCEL
You will return to the
condition settings screen.
OK
IMPORTANT
5
Perform the fax transmission. (p.12)
43
OWN NUMBER SENDING
This function prints the date, time, your programmed sender’s name, your programmed sender’s fax number, and
the page number at the top center of each page that you fax.
You can program multiple senders to enable the use of different sender names (maximum of 20).
To program a sender, see "OWN NUMBER AND NAME SET" on page 97.
Example of fax page printed out by the receiving machine
MAY-11-200X-FRI 03:00 PM
SHARP PLANNING DIV.
FAX No.0666211221
P.001/001
(1)
(2)
(3)
(4)
(1) Date and time: programmed in the custom settings (See "CUSTOM SETTINGS" in operation manual for copier).
(2) Sender’s name: programmed in the key operator programs. ("OWN NUMBER AND NAME SET" (p.97))
(3) Sender’s fax number: programmed in the key operator programs. ("OWN NUMBER AND NAME SET" (p.97))
(4) Page number: 3-digit number appearing in the format, "page number/total pages" (only the page number
appears if you use manual transmission or Quick On-Line transmission). If desired, you can use a
key operator program to have the page number omitted. ("PRINTING PAGE NUMBER AT
RECEIVER" (p.99))
Position of sender's information
You can select whether the sender's information is added outside the printed fax image or inside the image in the
key operator programs ("DATE/OWN NUMBER PRINT POSITION SETTING" (p.99)). The initial factory setting is
outside the image.
Outside scanned data
44
Direction of
transmission
Inside scanned data
Length of
transmitted data
None of the transmitted
image is cut off; however,
the transmitted image is
longer than the scanned
image, and thus when
both the sender and the
receiver use the same size
of paper, the printed fax
may either be reduced or
split up and printed on two
pages.
Length of
scanned data
Length of
transmitted data
Length of
scanned data
Direction of
transmission
The top edge of the
scanned image will be cut
off by the sender's
information; however,
when both the sender and
the receiver use the same
size of paper, the printed
fax will neither be reduced
nor split up and printed on
two pages.
ADVANCED TRANSMISSION METHODS
SELECTING THE SENDER INFORMATION THAT
APPEARS ON A FAX TRANSMISSION
Follow the steps below to select a sender from among the programmed senders.
This function is convenient when you wish to use a different sender’s name for different destinations.
1
In fax mode, touch the [SPECIAL
MODES] key.
AUTO RECEPTION
BO
SUB ADD
SPECIAL MODES
ADDRESS
DIRECT TX
2
MEMOR
If the address book
screen appears, touch
the [CONDITION
SETTINGS] key to
display the condition
settings screen. (p.7)
5
Toch the [OK] key.
You will return to the condition settings screen.
6
Perform the fax transmission. (p.12)
Touch the
key and then the [OWN
PASSCODE SELECT] key.
The list of programmed
senders appears.
E
3
3
OWN PASSCODE
SELECT
Touch the desired sender key in the
list.
SENDER LIST
02
SHARP CORPORATION
04
SHARP GROUP
06
XX GROUP
Note
4
If multiple senders have been programmed
and a sender is not selected, the sender
with the lowest control number is
automatically selected.
Touch the [OK] key.
OK
You will return to the
screen of step 2.
1/2
45
SENDING AND RECEIVING
CONFIDENTIAL FAXES
The confidential function allows you to send and receive confidential faxes. When a fax is sent by confidential
transmission, it is held in the memory (confidential box) of the receiving machine instead of being printed out. The
fax can only be printed out when the recipient enters a confidential ID code.
This function is convenient when you need to send or receive sensitive documents, or when several departments
share the same fax machine.
To receive confidential faxes, a confidential box number and an ID code must be programmed. ("CONFIDENTIAL
CODE SET" (p.102))
The other machine
Your machine
Printing the document
1
The document is sent
3
-1
Enter the ID code
(4-digit number)
Confidential box
number
Select confidential
transmission
MARK
MARK
2
The document is stored
in the confidential box
3
-2
If the entered ID code is valid,
the received fax is printed
As shown above, receiving a fax in a confidential box is called confidential reception, and sending a fax to a
confidential box in the receiving machine is called confidential transmission.
Note
Caution
46
• The confidential function can only be used when the other fax machine is a Sharp model that has the
confidential fax function. For more information, consult your dealer.
• To use the confidential function, the sender's number must be programmed in the sending machine and a
confidential box number and an ID code must be programmed in the receiving machine.
Take care not to forget your confidential ID code. In the event that you forget it, print out the
confidential ID list. ("LIST PRINT" (p.105))
ADVANCED TRANSMISSION METHODS
CONFIDENTIAL TRANSMISSION
Before sending a confidential fax, make sure that the receiving machine has the confidential reception function and
that it is programmed appropriately to receive confidential faxes.
If the receiving machine has more than one box for confidential reception, you will need to contact the receiving
party in advance for the appropriate box number.
1
Touch the [SPECIAL MODES] key, the
key, and then the [SENDING
OPTIONS] key.
SPECIALSUB
MODES
ADDRESS
SPECIAL MODES
ADDRESS REVIEW
DIRECT TX
MEMORY TX
COVER SHEET
SENDING
OPTIONS
2
f the address book
screen appears, touch
the [CONDITION
SETTINGS] key to
display the condition
settings screen. (p.7)
Touch the [CONFIDENTIAL TX] key.
3
CONFIDENTIAL TX
3
B
Touch the
or
key to specify the
confidential box number of the
recipient.
CONFIDENTIAL BOX NUMBER
A number from "00" to
"99" can be selected.
00
4
Touch the inner [OK] key.
OK
CANCEL
5
OK
You will return to the
sending options screen.
The [CONFIDENTIAL
TX] key is highlighted
and the confidential
transmission icon
appears.
Touch the outer [OK] key.
You will return to the condition settings screen.
6
Perform the fax transmission. (p.12)
47
ADVANCED TRANSMISSION METHODS
PRINTING A FAX RECEIVED IN A CONFIDENTIAL BOX
To print a fax received in a confidential box, you must enter the ID code (a 4-digit number from 0000 to 9999) that
was programmed when the confidential box was created.
Note
1
• When a fax is received in a confidential box, a transaction report is printed to inform you. To set print
conditions for transaction reports, see "TRANSACTION REPORT PRINT SELECT SETTING" on page 98.
• Faxes are automatically erased from the confidential box after being printed.
• Multiple faxes can be received in a confidential box.
Touch the [SPECIAL MODES] key and
then the [MEMORY BOX] key.
If the address book
screen appears, touch
SPECIAL MODES
ADDRESS REVIEW
SLOW SCAN MODE
POLLING
the [CONDITION
DIRECT TX
MEMORY TX
SETTINGS] key to
display the condition
MEMORY BOX
PROGRAM
settings screen. (p.7)
The memory box menu
appears.
To cancel, touch the [CANCEL] key.
SUB ADDRESS
2
Touch the [PRINT DATA] key.
CONFIDENTIAL
RECEPTION
DATA
3
5
As you enter each digit,
the hyphen "-" that marks
the digit changes to an
ENTER ID CODE VIA THE 10-KEY.
asterisk " ".
If the ID code you
CANCEL
entered is correct,
"PRESS [START] TO
PRINT DATA." will
appear.
If the ID code is not correct, the message "ID CODE IS
NOT VERIFIED." appears and you will return to the
screen of step 4.
To return to the screen of step 4, touch the [CANCEL]
key .
6
PRINT DATA
Press the numeric keys to enter your
ID code (4 digits).
Press the [START] key (
Touch the [ORIGINAL CONF. BOX]
key.
1/2
ORIGINAL
CONF. BOX
4
Touch the appropriate memory box
key.
MEMORY BOX - CONFIDENTIAL BOX
SHARP GROUP
Note
48
CORPO.TPS
" " appears next to
memory boxes that have
received faxes.
• A confidential box cannot be deleted if it is holding a received fax.
• A received confidential fax cannot be forwarded. (p.28)
).
Printing begins. If other
jobs are waiting to be
printed, the confidential
fax(es) will be printed
ahead of the other jobs,
after the current job is
finished.
SENDING FAXES USING THE
RELAY REQUEST FUNCTION
The relay request function is used to send a fax to a relay fax machine, and then have the relay fax machine send
the fax to mulitple end receiving machines.
Relay request machine
(original sender of document)
1
Relay machine
The document is sent from
the relay request machine
2
S.F.
The document is
stored in memory
3
3
End receiving machine A
End receiving machine B
Document is successively
transmitted to end receiving
machines programmed
in the relay machine
End receiving machine C
The fax machine that originally sends the fax is called the relay request machine, and then relays it to the
programmed end machines is called the relay machine.
The fax is printed out by the relay machine as well as by the end receiving machines.
The relay request function is useful when the relay machine is sufficiently close to the end receiving machines that
the overall cost of transmission is less than if you sent the fax directly to the end receiving machines using the
broadcast function. If used together with a timer setting to take advantage of off-peak rates, the cost of transmission
can be reduced even more.
Sending a fax to a relay machine and requesting relay transmission is called the relay request function. Receiving a
fax and broadcasting it to a group of end receiving machines is called the relay broadcast function.
Note
• This function can only be used when the relay machine is a Sharp model that has the relay broadcast function.
For more information, consult your SHARP service center.
• To allow a relay request to take place, the fax number of the relay request machine (the programmed sender’s
number) must be programmed in the relay machine as a relay ID code ("ID NUMBER MODE" (p.102)).
• To make a relay request, the relay group (the number of the relay machine and the numbers of the end
receiving machines) must be programmed. ("STORING RELAY GROUPS" (p.75))
• The relay request machine only bears the cost of sending the fax to the relay machine. The relay machine
bears the cost of sending the fax to each of the end receiving machines.
49
ADVANCED TRANSMISSION METHODS
USING THE RELAY REQUEST FUNCTION
A relay request transmission is performed by specifying the relay group and then performing a regular fax
transmission.
Only one relay group can be specified.
A relay request will be refused if an end receiving machine is specified that is not stored in the relay machine.
1
Touch the [SPECIAL MODES] key , the
key, and then the [SENDING
OPTIONS] key.
SPECIALSUB
MODES
ADDRESS
SPECIAL MODES
ADDRESS REVIEW
DIRECT TX
MEMORY TX
COVER SHEET
SENDING
OPTIONS
2
If the address book
screen appears, touch
the [CONDITION
SETTINGS] key to
display the condition
settings screen. (p.7)
Touch the [RELAY BROADCAST] key.
DENTIAL
3
RELAY
BROADCAST
Touch the key of the relay group that
you wish to use.
G OPTIONS / RELAY BROADCAST
The selected relay group
key is highlighted.
SHARP CORPORATION
SHARP GROUP
4
Touch the inner [OK] key.
OK
CANCEL
OK
1/1
5
You will return to the
special transmission
screen.
The [RELAY
BROADCAST] key is
highlighted and a relay
request icon appears.
Touch the outer [OK] key.
You will return to the condition settings screen.
6
50
Perform the fax transmission. (p.12)
4
Chapter 4
TRANSMISSION USING F-CODES
This chapter explains F-code transmission, which gives you a convenient means of performing advanced operations
such as relay broadcast transmission and confidential transmission. Normally these functions require that the other
fax machine be a similar Sharp machine; however, F-code transmission enables these functions to be performed
with any other machine that supports F-code transmission.
TRANSMISSION BETWEEN
MACHINES SUPPORTING F-CODES
This machine supports the "F-code" standard as established by the ITU-T*.
The F-code standard makes it possible to perform special operations such as relay broadcast and confidential
transmission, which previously could only be performed with another similar Sharp machine, with any other machine
that also supports F-codes.
Before using any of the functions explained in this chapter, verify that the other fax machine supports F-codes and
the function that you wish to use (the other machine may use a different name for the function).
* The ITU-T is a United Nations organization that establishes communications standards. It is a department of the International
Telecommunication Union (ITU), which coordinates global telecommunications networks and services.
51
TRANSMISSION USING F-CODES
MEMORY BOXES AND
SUB-ADDRESSES/PASSCODES REQUIRED FOR
F-CODE TRANSMISSION
Fax machines that support F-code transmission enable the creation of a "memory box" in the unit's memory. The
memory box is used to store documents received from another fax machine or documents to be sent when another
machine polls that machine. Up to 10 memory boxes can be created for each operation type, and a name can be
assigned to each box. A "sub-address" that indicates the box's location in memory must be programmed, and if
desired, a passcode can also be programmed to control access to the box.
MEMORY
0001
11245
7732123
SHARP
Document
Group 2
Product Planning
Dept.
3321
1115
7732123
Product Planning
Dept.
1115
3333
4444
010
Department
Manager
Reports
Section
Manager
11111111
123456
7732123
Sub-address (location in memory)
Select any number up to 20 digits.
Product
Planning
Dept.
Box name (used to manage
boxes in your machine)
Select a name of up to 36
characters.
Passcode (key)
Select any number up to 20 digits.
(Not required)
1115
Public Box*
*The Public Box is used for normal serial polling. ("USING POLLING MEMORY" (p.35))
When communication occurs involving a memory box, the communication will only take place if the sub-address and
passcode that the other machine sends match the sub-address and passcode programmed in your machine for that
box. Therefore, to allow communication, you must inform the other party of the sub-address and passcode of the
memory box. Likewise, to send a document to a memory box in another machine or use polling to retrieve a
document from that memory box, you must know the sub-address and passcode of that memory box.
Memory boxes are managed in this machine not only by sub-addresses and passcodes (which are number
sequences), but also by names. For example, for the memory box with the sub-address, "7732123", and the
passcode, "1115", you could assign the name "Product Planning". Assigning names makes it easier to manage
memory boxes. (Note that you do not need to inform the other party of a memory box name; the other party only
needs to know the sub-address and passcode.)
This machine uses the term "sub-address" for the location of the memory box and the term "passcode" for the
password that allows communication; however, other fax machines of other manufacturers may use different terms.
When asking the other party for a sub-address and passcode, you may find it useful to refer to the 3-character
alphabetical terminology used by the ITU-T.
This machine
ITU-T
F-code polling memory box
F-code Confidential box
F-code Relay Broadcast Function
Sub-address
SEP
SUB
SUB
Passcode
PWD
SID
SID
52
TRANSMISSION USING F-CODES
ENTERING A SUB-ADDRESS AND PASSCODE FOR A
MEMORY BOX IN THE OTHER MACHINE
When transmitting to a memory box in another fax machine, the sub-address and passcode must be entered after
the other machine's fax number. Enter the other machine's fax number as explained for a normal transmission (p.12)
or for a polling operation (p.33), and then enter the sub-address and passcode as follows:
1
Dial the fax number of the other
machine, or touch a rapid key.
If the condition settings
screen appears, touch
P
the [ADDRESS BOOK]
CORPO. TPS
key to display the
HARP CORPORATION
SHARP GROUP
address book screen.
(p.8)
If the sub-address and
passcode have been
programmed into the rapid key, the following steps are
not needed.
3
Use the numeric keys to enter the
sub-address of the other machine's
memory box (max. 20 digits)
If you make a mistake,
press the [CLEAR] key
( ) and re-enter the
correct digit(s).
ACC.#-C
2
ACC.#-C
4
A slash "/" appears at the end of the sub-address.
Touch the [SUB ADDRESS] key.
CONDITION
SETTINGS
SUB ADDRESS
A slash "/" appears at the
end of the fax number. If
you make a mistake,
press the [CLEAR] key
( ) to clear the mistake.
Touch the [SUB ADDRESS] key once
again.
5
Use the numeric keys to enter the
passcode of the other machine's
memory box (max. 20 digits)
If a passcode has not been established for the
other box, this step is not necessary.
ADDRESS REVIEW
Note
• You can program a sub-address and passcode into a rapid dial key along with the fax number. (p.67)
• Manual transmission (p.61) using a sub-address and passcode is not possible.
CREATING A MEMORY BOX FOR F-CODE
TRANSMISSION
F-code operations that use memory boxes include F-code polling memory (p.54), F-code confidential transmission
(p.57), and F-code relay broadcast (p.59). Memory boxes must be created to perform any of these operations.
A memory box can be created using the key operator programs. Memory boxes are created in the key operator
programs. Up to 10 boxes for each operation type can be created. The method of creating up the box varies
depending on the operation. To create, edit, or delete a memory box, see "F-CODE MEMORY BOX" on page 103.
After you have created a box, be sure to inform the other party of the sub-address and passcode.
Note
If you attempt to create a memory box when 10 memory boxes have already been created for that operation
type, a message will appear to inform you that no more boxes can be created. Delete any unneeded memory
boxes and then create the new box.
53
4
F-CODE POLLING MEMORY
F-code polling memory allows one fax machine to call another fax machine and initiate reception of a document that has
been scanned into the other machine's F-code polling memory box. Calling another machine and initiating reception is
called F-code polling, and scanning a document into a memory box for another machine to retrieve by polling is called
F-code polling memory. This function is approximately the same as normal polling explained on page 32; however, the
use of the F-code polling memory box means that security is provided by means of the sub-address and passcode.
How F-code polling memory works
Your machine
The other machine
1
2
Check sub-address
and passcode
F-code polling
Sub-address
(transmission request)
Sub-address and passcode
are transmitted to your machine
3
Do not Match
Match
Passcode
Polling memory
box opens
Prodact Planning
4
Automatic transmission
of document data
to other machine
F-code polling is when your machine calls another machine and retrieves a document that was scanned into the
polling memory box of that machine (the reverse of the above diagram).
Note
54
• To perform polling or polling memory without using an F-code, refer to page 32.
• To create an F-code memory box for polling memory, refer to page 103.
• Unlike normal polling, the other machine's fax number or system number is not programmed as a passcode for
F-code polling memory. The sub-address and passcode of the polling memory box are used for polling
security.
• The receiving machine bears the expense (phone charges) of the transmission.
TRANSMISSION USING F-CODES
USING F-CODE POLLING MEMORY
In order for another machine to retrieve a document from your machine, you must first scan the document into the
F-code polling memory box.
You can check the document in the memory polling box by printing it out.
Caution
When using F-code polling memory, do not set the reception mode to manual reception.
Scanning a document into an F-code polling memory box
The procedure for scanning a document into an F-code polling memory box (p.103) is almost the same as the
procedure for scanning a document into the PUBLIC BOX for normal polling memory. Instead of touching the
[PUBLIC BOX] key in Step 6 of Scanning a document into polling memory (the Public Box) on page 35, touch the
key of the memory box into which you wish to scan the document. If a document has already been stored in that box,
the new document will be stored along with the existing document. If you no longer need the existing document,
delete it as explained in "Checking and deleting a document in a memory box" below.
When you touch the memory box into which you wish to scan the document, the key is
highlighted and selected as the scanning destination.
CA
MARKETING GROUP
1/1
SHARP BRANCH EX
PUBLIC
Note
When you scan the document into the memory box, you can select whether to have the scanned document
automatically deleted after polling or left in the box to allow repeated polling.
4
Checking and deleting a document in a memory box
The procedure for checking a document in an F-code polling memory box by printing it and the procedure for
deleting a document from a box are almost the same as the procedures for printing and clearing document data from
the Public Box. Instead of touching the [PUBLIC BOX] key in Step 3 of "Printing documents in the Public Box" on
page 36 or "Deleting documents from the Public Box" on page 37, touch the memory box key that contains the
document that you wish to print or clear.
If a document icon ( ) appears to the right of a memory box key, a document has
been stored in that box and you can print it out.
Note that you cannot check or clear the contents of a memory box while it is being
used for transmission.
MARKETING GROUP
1/1
SHARP BRANCH EX
PUB
55
TRANSMISSION USING F-CODES
PROCEDURE FOR F-CODE POLLING
Make sure that a document has not been placed in the RSPF or on the document glass, and then follow the steps
below.
Note
1
• You must know the sub-address (SEP) and passcode (PWD) of the other machine's F-code polling memory
box.
• Serial polling (selecting multiple fax machines to be polled using a group key or by touching the [NEXT
ADDRESS] key) is not possible with F-code polling.
In fax mode, touch the [SPECIAL
MODES] key and then the [POLLING]
key.
SUB ADDRESS
SPECIAL MODES
ADDRESS REVIEW
DIRECT TX
POLLING
DUAL PAGE
SCAN
PROGRAM
If the address book
screen appears, touch
the [CONDITION
SETTINGS] key to
display the condition
settings screen. (p.7)
The [POLLING] key is
highlighted and the
polling icon is displayed.
To cancel the polling selection, press the [POLLING]
key once again so that it is no longer highlighted.
2
Touch the [OK] key.
3
Enter the fax number, sub-address,
and passcode of the other fax
machine.
To use a rapid key, touch
the [ADDRESS BOOK]
P
key to display the
CORPO. TPS
address book screen.
HARP CORPORATION
SHARP GROUP
See "ENTERING A
SUB-ADDRESS AND
PASSCODE FOR A
MEMORY BOX IN THE
OTHER MACHINE" on
page 53 for the procedure for entering sub-addresses
and passcodes.
ACC.#-C
4
Press the [START] key (
You will return to the
condition settings screen.
OK
1/2
SCAN MODE
Note
56
"JOB STORED." appears
on the screen.
After communicating with
the other machine, your
machine prints the
received document.
To cancel the operation
Press the [JOB STATUS] key and then cancel the operation as explained on page 24.
Only one F-code polling operation with a timer setting (p.30) can be stored.
).
F-CODE CONFIDENTIAL TRANSMISSION
This function is used to fax confidential documents. The sub-address and passcode programmed for a memory box
restricts access to the box, and received data can only be printed by someone who knows the print PIN. (Personal
Identification Number).
This function is convenient when faxing sensitive documents, or when multiple departments share a single fax machine.
The other machine
1
Your machine
Document data, together
with a sub-address and passcode,
are sent to your machine.
When data is printed
-1
Enter print PIN.
(4-digit number)
4
Sub-address
Check sub-address
and passcode
Match
Passcode
3
Do not match
2
MARK
4 -2
Data is only
printed if correct
passcode is entered.
MARK
Data is read into the confidential
memory box (reception is permitted)
As the above diagram shows, receiving a document to the machine's F-code confidential memory box is called
F-code confidential reception, and sending a document to another machine's F-code confidential memory box is
called F-code confidential transmission.
Note
Caution
• For Sharp's regular confidential transmission function, which uses the programmed sender's fax number and
ID code, see "SENDING AND RECEIVING CONFIDENTIAL FAXES" on page 46.
• See "F-CODE MEMORY BOX" on page 103 for the procedures for creating, editing, and deleting F-code
confidential memory boxes.
Take care not to forget the print PIN that is programmed in the F-code confidential memory box.
If you forget the passcode, print it out in the key operator programs. ("LIST PRINT" (p.105))
F-CODE CONFIDENTIAL TRANSMISSION
F-code confidential transmission is performed in the same way as a normal transmission (see chapter 2); however,
you must enter the sub-address (SUB) and passcode (SID) after the fax number of the other machine. (Omit the
passcode if the other machine does not use a passcode.)
For the procedure for entering sub-addresses and passcodes, see "ENTERING A SUB-ADDRESS AND
PASSCODE FOR A MEMORY BOX IN THE OTHER MACHINE" on page 53.
F-code confidential reception is performed in the same way as normal reception (see chapter 2); however, you must
inform the other party of the sub-address (SUB) and passcode (SID) of your confidential memory box. (Omit the
passcode if a passcode is not programmed in the box.)
Note
• An F-code confidential transmission can be used in combination with the broadcast transmission function*
(p.27) or the timer transmission function (p.30), and can be stored as a program (p.73).
*Only when the destinations are stored in rapid keys.
• F-code confidential transmission is not possible if the other machine does not support F-code transmission or
does not have an F-code memory box programmed.
• Before performing an F-code confidential transmission, you will need to ask the operator of the other machine
for the sub-address and passcode programmed in that machine. You can omit entry of the passcode if a
passcode is not programmed in the other machine.
• A sub-address and passcode can be stored in a rapid key together with a fax number. To store rapid keys, see
page 67.
57
4
TRANSMISSION USING F-CODES
PRINTING A DOCUMENT RECEIVED TO AN F-CODE
CONFIDENTIAL MEMORY BOX
A document received to an F-code confidential memory box can be printed by entering the print PIN (0000 to 9999)
that was programmed when the memory box was created. Printing of the confidential document will take priority over
any other jobs waiting to be printed.
Note
1
• Make sure that a Transaction Report is set to to print out in the key operator programs so that you will be
informed when a confidential document is received. ("TRANSACTION REPORT PRINT SELECT SETTING"
(p.98))
• A document received to an F-code confidential memory box is automatically cleared after printing.
• Multiple faxes can be received to an F-code confidential memory box.
In fax mode, touch the [SPECIAL
MODES] key and then touch the
[MEMORY BOX] key.
If the address book
screen appears, touch
SPECIAL MODES
ADDRESS REVIEW
SLOW SCAN MODE
the [CONDITION
DIRECT TX
SETTINGS] key to
display the condition
MEMORY BOX
PROGRAM
settings screen. (p.7)
The memory box menu
appears.
To cancel the operation, touch the [CANCEL] key.
4
Press the numeric keys to enter the
4-digit print PIN.
SUB ADDRESS
2
DATA
If the passcode is not correct, the message "PIN
IS NOT VERIFIED." appears and you will return
to the screen of step 3.
To return to the screen of step 3, touch the
[CANCEL] key.
5
PRINT DATA
Touch the memory box key containing
the document that you wish to print.
MEMORY BOX - SUB ADDRESS CONFIDENTIAL BOX
SHARP GROUP
Note
58
CANCEL
Touch the [PRINT DATA] key.
CONFIDENTIAL
RECEPTION
3
ENTER PIN VIA THE 10-KEY.
CORPO. TPS
As each digit is entered,
"-" changes to " ".
If the print PIN you
entered is correct, the
message "PRESS
[START] TO PRINT
DATA" appears.
Press the [START] key (
).
Printing begins. If
another print job is
already is progress, the
confidential document is
printed after that job is
completed.
A ( ) mark appears to
the right of memory
boxes that have received
documents.
A memory box cannot be
selected while it is being
used for transmission.
If a received document remains in an F-code confidential memory box, the memory box cannot be deleted.
F-CODE RELAY BROADCAST
TRANSMISSION
The F-code relay broadcast function is used to have a relay request fax machine send a fax to a relay fax machine,
and then have the relay fax machine send the fax to mulitple end receiving machines. To use this function, the fax
numbers of the end receiving machines must be stored in the relay machine.
The relay machine and the relay request machine (original sender of the fax) must both support F-codes; however,
the end receiving machines do not need to support F-codes.
Document is sent from
machine requesting
relay transmission
2
Sub-address
Passcode
3
S.F.
4
Receiving machine A
Receiving machine B
Check sub-address
and passcode
Match
1
Relay machine (your machine)
Does not match
Relay request machine (sends document)
Document data is
read into relay broadcast
memory box
(reception is permitted).
4
Document is successively transmitted
to end receiving machines programmed
in the relay broadcast memory box.
Receiving machine C
The machine that originally sends the document is called the relay request machine, and the machine that has a
memory box containing the end receiving machines and which relays the received document to those machines is
called the relay machine.
The document sent by the relay request machine is also printed by the relay machine.
For example, corporate headquarters in Seattle wants to send the same document to branch offices in San
Francisco, Oakland, Berkeley, and San Jose. If the San Francisco office creates a relay broadcast memory box and
programs the Oakland, Berkeley, and San Jose offices as end receiving destinations, the overall phone charges will
be lower than if the Seattle office uses the regular broadcast transmission function (p.26). This function can also be
combined with a timer setting (p.30) to take advantage of off-peak rates, allowing a further reduction in phone
charges.
Transmission by the relay machine is called "F-code relay broadcast transmission", and transmission from the relay
request machine to the relay machine is called "F-code relay request transmission".
Note
• For information on Sharp's reqular relay broadcast function, which uses the programmed sender's number and
relay ID code, see "SENDING FAXES USING THE RELAY REQUEST FUNCTION" on page 49.
• To create an F-code relay broadcast memory box and program, edit, and delete end receiving machines, see
"F-CODE MEMORY BOX" on page 103. When creating a box, a passcode (SID) can be omitted.
• The relay request machine only bears the expense of sending the document to the relay machine. The relay
machine bears the expense of sending the document to each of the end receiving machines.
59
TRANSMISSION USING F-CODES
USING THE F-CODE RELAY BROADCAST FUNCTION
(your machine is the relay machine)
When a document is received from a relay request machine, the F-code relay broadcast function transmits the
document to the end receiving machines using a memory box only if the sub-address and passcode sent by the
relay request machine are correct.
Refer to "F-CODE MEMORY BOX" on page 103 for the procedures for creating, editing, and deleting memory
boxes.
Up to 120 end receiving machines (rapid keys or group keys, and full fax numbers entered with the numeric keys)
can be programmed in an F-code relay broadcast memory box.
A document received from a relay request machine is initially stored in the memory box of your machine. Your
machine (the relay machine) also prints the document, thus the document is first stored as a print job and then as
transmission jobs to each of the programmed end receiving machines. The document data is automatically cleared
after transmission to all end receiving machines is finished.
USING THE F-CODE RELAY REQUEST FUNCTION
(your machine requests a relay broadcast)
First ask the operator of the other F-code machine to create an F-code relay broadcast memory box and program
the end receiving machines in that box. Ask the operator of the other machine for the sub-address (SUB) and
passcode (SID) of the memory box.
When you send the document to the relay machine, enter the sub-address and passcode after the fax number. The
document will be stored in the memory box of the relay machine, and then transmitted from the relay machine to
each of the programmed end receiving machines. A passcode (SID) need not be entered when dialing if a passcode
was not programmed for the memory box.
Aside from the method of dialing the relay machine, the transmission procedure is the same as for a normal
transmission (see chapter 2).
See "ENTERING A SUB-ADDRESS AND PASSCODE FOR A MEMORY BOX IN THE OTHER MACHINE" on
page 53 for the procedure for entering a sub-address and passcode after the fax number of the other
machine.
60
Chapter 5
5
CONVENIENT METHODS OF USE
This chapter explains convenient features that can be used to send a document, as well as features that expand the
range of use of the fax machine such as connecting an extension phone.
CONNECTING AN EXTENSION PHONE
You can connect a telephone to the machine and use it as an extension phone to place and receive calls like any
normal phone. You can also activate fax reception from the phone (remote operation).
Note
• If you connect a combination telephone/answering machine to the machine, you will not be able to use the
answering machine function.
• The extension phone must be directly connected to the machine's extension phone jack as explained below.
CONNECTING AN EXTENSION PHONE
1
Make sure you hear a
"click" sound indicating
that the cord is securely
connected.
Insert the end of the extension phone
cord into the extension phone jack on
the rear of the machine.
Extension
phone jack
SENDING A FAX AFTER TALKING ON THE PHONE
(MANUAL TRANSMISSION)
If the other fax machine is set to manual reception, you can talk to the other party and then send a fax without
breaking the connection. This procedure is called manual transmission.
Note
1
Automatic redialing ("If the receiving party is busy" (p.15)) will not take place if the line is busy.
Make sure that the machine is in fax
mode.
SCAN
DATA
FAX
LINE
DATA
JOB STATUS
2
CUSTOM SE
When the [FAX] key light
is on, the machine is in
fax mode. If the light is
not on, press the [FAX]
key.
Place the original. (p.10)
Note
3
Select the original size, resolution,
exposure, and other settings as
needed.
• Manually setting the original size (p.20)
• Selecting the resolution (p.21)
• Selecting the exposure (p.22)
4
Lift the extension phone.
Or, you can press the [SPEAKER] key.
("ON-HOOK DIALING" (p.11))
If you have loaded the original on the
document glass, you can only send one
page by manual transmission.
61
CONVENIENT METHODS OF USE
5
Dial the number of the other party or
touch a rapid key.
SPE
CORPO. TPS
HARP CORPORATION
SHARP GROUP
ACC.#-C
6
7
You can also dial using
the keypad on the
extension phone.
You cannot use a group
key or a rapid key that
includes a sub-address
and passcode.
Speak to the other party when they
answer.
If you used the [SPEAKER] key to dial, lift the
extension phone to talk.
After the other party switches to fax
reception, press your [START] key
( ).
Transmission begins.
8
Replace the extension phone.
RECEIVING A FAX AFTER TALKING (MANUAL RECEPTION)
When an extension phone is connected to the machine and you have set the reception mode to MANUAL, you can
talk to a person who wishes to send a fax manually and then begin fax reception without breaking the connection.
Changing the reception mode to MANUAL.
1
Press the [CUSTOM SETTINGS] key.
3
Touch the [MANUAL RECEPTION]
key.
The [MANUAL
RECEPTION] key is
highlighted.
LINE
DATA
B STATUS
AUTO RECEPTION
CUSTOM SETTINGS
MANUAL RECEPTION
2
Touch the [RECEIVE MODE] key.
4
LIST PRINT
Touch the [OK] key.
OK
The reception mode is
set to MANUAL.
CEPTION
RECEIVE MODE
ECEPTION
Note
62
To return the reception mode to AUTO, touch the [AUTO RECEPTION] key in step 3 above.
CONVENIENT METHODS OF USE
Activating fax reception from an extension phone (remote reception)
After speaking on the extension phone, you can activate fax reception from the extension phone. This is called
"remote reception". After speaking, or when you hear a fax tone through the extension phone, perform the following
procedure with the extension phone still lifted.
Note
1
This function cannot be used if you are on a pulse dial line and the extension phone cannot issue tone signals.
To find out whether or not the extension telephone can issue tone signals, see the phone’s manual.
If you are on a pulse dial line, set your
phone to issue tone signals.
Refer to your phone's manual to set the phone to
issue tone signals.
If your phone is already set to issue tone signals,
proceed to the next step.
Note
2
Press the "5" key on the extension
phone's keypad, and then press the
" " key twice.
Fax reception is activated.
3
Replace the extension phone.
The one-digit number that is used to activate fax reception from an extension phone (initially set to "5") is called
the "remote reception number". You can change this number to any number from 0 to 9 in the key operator
programs. ("REMOTE RECEPTION NUMBER SETTING" (p.99))
When the machine is in Fax mode
A fax can be received manually even when transmission is in progress.
1
When the machine rings, lift the
extension phone and speak.
If you hear a fax tone through the extension
phone, do not speak and proceed to the next
step.
3
Replace the extension phone.
When reception is finished, you will hear a "beep"
sound and the fax will be printed.
Note
2
With the extension phone still lifted,
touch the [FAX RECEIVE] key.
Reception begins when
the other party begins
transmission.
FAX RECEIVE
To adjust the receiver
SPECIAL MODES
volume, touch the
[VOLUME
VOLUME ADJUSTMENT
ADJUSTMENT] key. You
will switch through 3
levels (low, medium, and high).
FAX MEMORY:100%
ADDRESS
BOOK
• If there are previously stored print jobs,
the received fax will be printed after the
previously stored jobs are finished.
• You can talk on the extension phone and
manually receive a fax while the machine
is copying.
• If the machine rings during copying, lift the
extension phone and speak. To receive a
fax, press the [FAX] key with the
extension phone still lifted. When you
hear a fax tone through the extension
phone, touch the [FAX RECEIVE] key.
63
5
FAXING A DOCUMENT FROM A
COMPUTER (PC-FAX)
If a computer is connected to the machine and the PC-FAX driver installed in the computer, a document created on
the computer can be sent directly to a fax machine. There is no need to print the document and then scan it on the
machine.
Note
• This function can only be used for transmission. Faxes sent to the machine cannot be received by the
computer.
• After sending a fax from your computer, check with the recipient to see if the fax was received. You can also
check the result of transmission on a Activity report. (p.85)
• Regardless of the fax settings, this function only rotates 8-1/2" x 11" (A4) length (11" x 17" (A3) width) originals
before transmission.
• Originals less than 8-1/2" x 11" (A4) width are transmitted as 8-1/2" x 11" (A4) width documents.
• This function can only be used in a Windows environment.
Your machine
The other machine
Select the PC-FAX driver and
follow the same procedure as
when printing the document.
Transmission
to the receiving
fax machine.
The computer
cannot be used
to receive faxes.
USING PC-FAX TRANSMISSION
To fax a document using the PC-FAX function, use the same procedure as when you print the document from the
application. First switch to the installed PC-FAX driver and then execute printing. Image data for fax transmission will
be generated and the image sent as a fax.
For more information on using the PC-FAX function, see the "Operation manual" that is installed along with the
PC-FAX driver. To open the manual, click the Windows Start button, select "All Programs" ("Programs" in operating
systems other than Windows XP), "SHARP PC-FAX Driver", and then "Operation manual".
64
6
Chapter 6
PROGRAMMING
This chapter explains how to program auto dial keys (rapid and group keys), programs, relay groups, and user
indexes. It also explains how to print out lists of stored settings.
PROGRAMMING
Auto dial keys (rapid and group keys), programs, relay groups, and user indexes are stored and edited using the
operation panel of the machine.
STORING, EDITING, AND DELETING
AUTO DIAL KEYS, PROGRAMS,
AND RELAY GROUPS
This section explains the procedures for storing, editing, and deleting auto-dial keys (rapid keys and group keys),
programs, and relay groups. (The procedure for using rapid keys and group keys is explained in "TRANSMISSION
BY AUTO-DIALING (RAPID DIALING AND GROUP DIALING)" on page 16, the procedure for using programs is
explained "PROGRAMMING FREQUENTLY USED OPERATIONS" on page 41, and the procedure for using relay
groups is explained in "SENDING FAXES USING THE RELAY REQUEST FUNCTION" on page 49.)
A combined total of 500 rapid keys and group keys can be stored. Eight programs and ten relay groups can also be
stored. If you attempt to store more than these, a warning message will appear. In this case, delete any auto-dial
keys, programs, or relay groups that are no longer needed (rapid keys: page 70, group keys: page 72, programs:
page 74, relay groups: page 77), and then store the new auto-dial key, program, or relay group.
Note
To cancel a storing, editing, or deleting procedure, press the [CLEAR ALL] key (
condition settings screen.
). You will return to the
To store, edit, or delete an auto-dial key, program, or group, first follow steps 1 through 4 below.
1
Press the [CUSTOM SETTINGS] key.
LINE
DATA
B STATUS
CUSTOM SETTINGS
2
Touch the [ADDRESS CONTROL] key.
ADDRESS
CONTROL
RE
KEY OPERATOR PRO
65
PROGRAMMING
3
Touch the [DIRECT ADDRESS /
PROGRAM] key.
The DIRECT ADDRESS
/ PROGRAM menu
appears.
ESS CONTROL
DIRECT ADDRESS / PROGRAM
4
5
Touch the desired key and perform
the programming operation.
See the pages indicated below for the
operation you wish to perform.
CUSTOM SETTINGS
OK
DIRECT ADDRESS / PROGRAM
STORE
RAPID
GROUP
PROGRAM
RELAY GROUP
2
3
AMEND/DELETE
1
4
1
[RAPID] key
Storing a rapid dial key (p.67)
2
[PROGRAM] key
Storing a program key (p.73)
3
[RELAY GROUP] key
Storing a relay group (p.75)
4
[GROUP] key
Storing a group key (p.71)
5
[AMEND/DELETE] key
• Rapid key (p.70)
• Group key (p.72)
• Program (p.74)
• Relay group (p.77)
Note
66
5
If no auto dial numbers (rapid keys or group keys), programs, or relay groups are stored, the [AMEND/DELETE]
key will be grayed out.
PROGRAMMING
STORING RAPID DIAL KEYS
To store a rapid key, follow steps 1 to 4 on pages 65 to 66 (touch the [RAPID] key in step 4), and then follow the
steps below.
1
Touch the [NAME] key.
The "No." that
automatically appears is
the lowest number from
NAME
001 to 500 that has not
yet been programmed.
INDEX
F
When the key is touched,
KEY NAME
the letter-entry screen
appears. Enter up to 36
characters for the name.
Refer to page 80 for the procedure for entering
letters.
5
Touch the [INDEX] key.
DIRECT ADDRESS / RAPID
NAME
SHARP CORPORATION
FAX
INDEX
KEY NAME
69
6
Touch the desired index key.
NEXT
DIRECT ADDRESS / RAPID
2
Touch the [INITIAL] key.
EXIT
OK
INDEX
SELECT THE CUSTOM INDEX WHERE YOU REGISTER THIS ADDRESS.
USER 1
USER 2
USER 3
YES
MODE
Touch the desired letter key.
INITIAL
S
SPACE
Note
USER 5
USER 6
DO YOU REGISTER THIS ADDRESS AT THE [FREQUENT USE], TOO?
INITIAL
3
USER 4
If the name entered in
step 1 is in alphabetical
letters, the first letter will
be highlighted.
The selected letter key is
highlighted. If you select
the wrong key, touch the
correct key.
The initial you enter here determines the
position of the rapid key in the ABC index.
For information on the ABC index, see page
8.
NO
• Select one of the upper row of keys (USER 1
through USER 6) to determine the location of the
rapid key when the GROUP index is displayed
instead of the ABC index (p.78).
• The lower keys are for selecting whether or not to
include the rapid key in the [FREQUENT USE]
index.
• If you touch the wrong key, simply touch the correct
key.
7
Touch the [OK] key.
8
Touch the [FAX No.] key.
6
The fax number entry
screen appears.
ORPORATION
FAX No.
MODE
4
Touch the [OK] key.
CANCEL
OK
ABC
PACE
AB/ab
12#$%
abc
ÃÄÂ/ãäâ
67
PROGRAMMING
9
Use the numeric keys to enter the fax
number.
DIRECT ADDRESS / RAPID
NEXT
EXIT
CANCEL
OK
12
You will return to the rapid key programming
screen.
"REGISTRATION IS COMPLETED." will appear
highlighted to the right of "No.".
001
FAX No.
ENTER THE FAX No. VIA THE 10-KEY PAD, THEN PRESS [OK].
0666211221
PAUSE
Note
SUB ADDRESS
• To insert a pause between digits of the number, touch
the [PAUSE] key. The pause appears as a hyphen "-".
See page 97 to set the duration of the pause.
• If you make a mistake, press the [CLEAR] key (
)
to clear one digit at a time, and then enter the correct
digit(s).
• If you are not going to enter a sub-address and
password after the fax number, go to step 12.
Note
10
• For information on sub-addresses and
passwords, see "TRANSMISSION
BETWEEN MACHINES SUPPORTING
F-CODES" on page 51.
• The maximum number of digits that can
be entered is as follows:
When the destination does not include a
sub-address and passcode, 50 digits
including the fax number and any pauses
(hyphens).
When the destination includes a
sub-address and passcode, 92 digits
including the fax number, any pauses
(hyphens), and slashes "/" (to separate
the sub-address and passcode).
If you need to enter a sub-address, touch
the [SUB ADDRESS] key and then enter
the sub-address with the numeric keys.
PRESS [OK].
PAUSE
SUB ADDRESS
11
0666211221/3456/
68
When you touch the [SUB
ADDRESS] key, a slash is
entered after the fax
number. Enter the
sub-address after the
slash (max. 20 digits).
If you do not wish to enter
a passcode, go to step 12.
If you wish to enter a passcode, touch the
[SUB ADDRESS] key once again and enter
the passcode with the numeric keys.
o. VIA THE 10-KEY PAD, THEN PRESS [O
Touch the [OK] key.
When you touch the
[SUB ADDRESS] key, a
slash is entered after the
sub-address. Enter the
passcode after the slash
(max. 20 digits).
13
The "FAX No." line only shows 32 digits,
regardless of the number of digits stored in
the number.
Check the key name.
The characters appearing next to the [KEY
NAME] key will be displayed in the key. Only the
first 18 characters of the name entered in step 1
will be displayed.
If you need to change the name that will be
displayed in the key, touch the [KEY NAME] key
(If you do not wish to
REGISTRATION IS COMPLETED.
change the name, this
NAME
SHARP CORPORATION
step is not necessary).
INDEX
USER 3
FAX No
See page 80 for the
KEY NAME
SHARP CORPORATION
procedure for entering
characters.
14
Check the transmission settings
The initial transmission settings are
"TRANSMISSION SPEED: 33.6 kbps" and
"INTERNATIONAL CORRESPONDENCE
MODE: NONE". To change either of the settings,
touch the [MODE] key.
If you do not wish to
change the settings, this
INITIAL
step is not necessary.
FAX No.
0666211221/3456/987654
After touching the
33.6 kbps/NONE
MODE
[MODE] key, you can
change either of the two
settings. When finished,
touch the [OK] key.
Transmission speed
Speed selections are 33.6 kbps, 14.4 kbps, 9.6 kbps,
and 4.8 bps. The higher the number, the faster the
transmission speed.
Note
Set the transmission speed only when you
know what speed is most suitable, such as
when you are sending a fax to a foreign
country and telephone line conditions are
bad. If you do not know the line condition, do
not change this setting.
PROGRAMMING
International correspondence mode
Selections are NONE, MODE 1, MODE 2, and MODE 3.
Note
15
• When sending a fax to a foreign country,
telephone line conditions can sometimes
distort the fax or interrupt the
transmission. Selecting the right
international correspondence mode can
help alleviate these problems.
• If errors frequently occur when sending a
fax to a foreign country, try each of modes
1 to 3 and select the mode that enables
the best transmission.
If you have finished programming
rapid keys, touch the [EXIT] key.
If you wish to program another rapid
key, touch the [NEXT] key.
NEXT
INITIAL
0666211221/3456/987654
MODE
33.6 kbps/NONE
EXIT
S
If you touch the [EXIT]
key, you will return to the
screen of step 4 on page
66.
If you touch the [NEXT]
key, you will return to the
screen of step 1 on page
67.
6
69
PROGRAMMING
EDITING AND DELETING RAPID KEYS
If you wish to delete a rapid key or change the fax number, name, or other information programmed in a rapid key,
follow steps 1 through 3 on pages 65 to 66 and then perform the following procedure.
1
Touch the [AMEND/DELETE] key.
4
Make sure that your changes are
correct, and then touch the [EXIT] key.
EXIT
DELETE
AMEND/DELETE
INITIAL
2
Touch the rapid key you wish to edit
or delete.
EXIT
DIRECT ADDRESS / AMEND/DELETE
5
S
You will return to the
screen of step 2. If you
wish to change another
rapid key, repeat steps 2
through 4.
Touch the [DELETE] key.
SELECT ADDRESS TO AMEND/DELETE.
SHARP CORPORATION
CORPO. TPS
SHARP GROUP
D
E
F
G
1/1
PROGRAM
DELETE
RELAY GROUP
H
FREQUENT USE
ABCD
EFGHI
JKLMN
OPQRST
UVWXYZ
ABC
Touch the key of the item that you
wish to change (change the
information in the same way as you
stored the information on pages 67 to
69).
DELETE
DIRECT ADDRESS / AMEND/DELETE
NAME
INDEX
KEY NAME
Note
70
INITIAL
SHARP CORPORATION
USER 3
FAX No.
SHARP CORPORATION
INITIAL
GROUP
• To edit a rapid key, follow steps 3 and 4.
• To delete a rapid key, follow steps 5 and 6.
• When you have finished editing or deleting, touch
the [EXIT] key.
3
EXIT
6
S
Touch the [YES] key.
DELETE THE ADDRESS?
SHARP CORPORATION
NO
YES
You will return to the
screen of step 2. If you
wish to delete another
rapid key, repeat steps 2,
5, and 6.
EXIT
S
0666211221/3456/987654
MODE
33.6 kbps/NONE
If you cannot edit or delete a rapid key
If you attempt to edit or delete a rapid key in the following situations, a warning message will appear and
editing/deletion will not be possible.
• The rapid key you wish to edit or delete is currently being used for transmission or is used in a currently stored
transmission job (including a timer transmission). ("CANCELING A FAX TRANSMISSION" (p.24))
• The rapid key is included in a group key. ("EDITING AND DELETING GROUP KEYS" (p.72))
• The rapid key is included in a group of end receiving machines for an F-code relay broadcast operation.
("Editing or deleting a memory box" (p.105))
• The rapid key is included in a program. ("EDITING AND DELETING PROGRAMS" (p.74))
If the key is being used for a current transmission or currently stored transmission, cancel the transmission or
wait until it is completed and then change or delete the key. If the key is included in one of the above groups,
delete the key from the group and then change or delete the key.
PROGRAMMING
PROGRAMMING A GROUP KEY
Up to 200 destinations can be stored in a group key. To program a group key, follow steps 1 through 4 on pages 65
and 66 (touch the [GROUP] key in step 4), and then perform the following procedure.
1
Follow steps 1 through 7 of "STORING
RAPID DIAL KEYS" (p.67) to enter a
GROUP NAME, INITIAL, and INDEX.
2
Touch the [ADDRESS] key.
4
To check the destinations that you
have stored in the group, touch the
[ADDRESS REVIEW] key.
1/1
10-KEY PAD
ME
ADDRESS REVIEW
SHARP DIGITAL DOCUMENT SYSTEMS
USER 2
ADDRESS
OPQRST
UVWXYZ
ABC
GROUP
ME
3
5
Touch index keys and the
keys
as needed, and touch rapid keys of
the destinations that you wish to store
in the group.
A list of your selected
destinations is displayed.
You can delete a
destination by touching it.
When a message
appears asking if you
want to delete the
destination, touch the
[YES] key.
Touch the outer [OK] key.
OK
1/1
The number of
destinations in the group
appears to the right of
the [ADDRESS] key.
DIRECT ADDRESS / GROUP
OK
SELECT ADDRESS.
A
B
C GROUP
SHARP CORPORATION
1/1
10-KEY PAD
CORPO. TPS
ADDRESS REVIEW
FREQUENT USE
ABCD
EFGHI
JKLMN
OPQRST
UVWXYZ
ABC
6
GROUP
The characters appearing next to the [KEY
NAME] key will be displayed in the group key. To
change these characters, touch the [KEY NAME]
key (this step is not necessary if you do not wish
to change the characters).
The procedure for entering characters is
explained on page 80.
• Rapid keys that have been touched are highlighted.
• If you touch the wrong key, simply touch it again to
cancel the highlighting and remove the destination
from the group.
• You can also touch the [10-KEY PAD] key and enter
a full fax number with the numeric keys. See steps 9
to 12 of "STORING RAPID DIAL KEYS" (p.68).
Note
One group key cannot be stored in another
group key. Group keys are grayed out and
cannot be selected.
Check the name of the key (see step
13 on page 68).
7
If you have finished programming
group keys, touch the [EXIT] key.
If you wish to program another group
key, touch the [NEXT] key.
If you touch the [EXIT] key, you will return to the
screen of step 4 on page 66.
If you touch the [NEXT] key, the screen for
programming a new group key will appear.
71
6
PROGRAMMING
EDITING AND DELETING GROUP KEYS
If you need to edit or delete a group key, follow steps 1 through 3 on pages 65 and 66 and then perform the following
procedure.
1
• The rapid keys stored in the group are highlighted.
To add another rapid key to the group, touch the key
to highlight it.
• To delete a rapid key from the group, touch the key
so that it is no longer highlighted.
• To delete a destination that was entered with the
numeric keys after touching the [10-KEY PAD] key,
delete the destination from the list that appears when
the [ADDRESS REVIEW] key is touched. See step 4
on page 71. Rapid dial keys can also be deleted
from the broadcast list.
• When finished, touch the [OK] key.
Touch the [AMEND/DELETE] key.
AMEND/DELETE
2
Touch the group key that you wish to
edit or delete.
4
EXIT
DIRECT ADDRESS / AMEND/DELETE
SELECT ADDRESS TO AMEND/DELETE.
SHARP CORPORATION
CORPO. TPS
SHARP GROUP
D
E
F
G
1/1
PROGRAM
Make sure that the edited information
is correct, and then touch the [EXIT]
key.
DELETE
RELAY GROUP
EXIT
H
FREQUENT USE
ABCD
EFGHI
JKLMN
OPQRST
UVWXYZ
ABC
GROUP
INITIAL
• To edit a group key, follow steps 3 and 4.
• To delete a group key, follow steps 5 and 6.
• When you have finished editing or deleting, touch
the [EXIT] key.
3
DELETE
5
INDEX
KEY NAME
SHARP GROUP
USER 2
INITIAL
ADDRESS
S
2 ADDRESSES
OK
SELECT ADDRESS.
A
B
C GROUP
SHARP CORPORATION
1/1
10-KEY PAD
CORPO. TPS
ADDRESS REVIEW
72
EFGHI
EXIT
INITIAL
JKLMN
OPQRST
UVWXYZ
ABC
S
S
Touch the [YES] key.
If you wish to delete
another group key,
repeat steps 2 and 5
through 6.
DELETE THE ADDRESS?
SHARP CORPORATION
NO
DIRECT ADDRESS / AMEND/DELETE
ABCD
DELETE
6
SHARP GROUP
• To edit a destination stored in a group key, touch the
[ADDRESS] key. The following screen appears.
FREQUENT USE
Touch the [DELETE] key.
EXIT
No.002
GROUP NAME
S
S
Touch the key of the item you wish to
change (to edit the item, follow the
same steps as for rapid keys on pages
67 to 69).
DIRECT ADDRESS / AMEND/DELETE
If you wish to edit
another group key,
repeat steps 2 through 4.
GROUP
YES
PROGRAMMING
Note
If you cannot edit or delete a group key
If you attempt to edit or delete a group key in the following situations, a warning message will appear and
editing/deletion will not be possible.
• The rapid key you wish to change or delete is currently being used for transmission or is used in a currently
stored transmission job (including a timer transmission). ("CANCELING A FAX TRANSMISSION" (p.24))
• The group key is included in the end receiving machines for an F-code relay broadcast operation. ("Editing or
deleting a memory box" (p.105))
• The group key is included in a program. ("EDITING AND DELETING PROGRAMS" (p.74))
If the key is being used for a current transmission or currently stored transmission, cancel the transmission or
wait until it is completed and then edit or delete the key. If the key is included in a program or in the end receiving
machines for an F-code relay broadcast operation, delete the key from the program or operation and then edit or
delete the key.
STORING A PROGRAM
You can store the following numbers and functions in a program to enable easy transmission by simply executing
the program.
• Destination fax number • RESOLUTION and EXPOSURE settings • POLLING • SLOW SCAN MODE
• DUAL PAGE SCAN* • COVER SHEET • TX MESSAGE • OWN PASSCODE SELECT
• SENDING OPTIONS (CONFIDENTIAL TX, RELAY BROADCAST)
*The only settings that can be selected at the time of execution of a program that includes dual page scanning are
an original size setting and a timer transmission setting.
To store a program, follow steps 1 through 4 on pages 65 to 66 (touch the [PROGRAM] key in step 4), and then
perform the following procedure.
Note
1
Timer transmission, original size, two-sided copying, and job build mode settings cannot be stored in a program.
However, these settings can be selected when a program is used for transmission.
Touch the [PROGRAM NAME] key.
The "No." that automatically
appears is the lowest
No.1
number from 1 to 8 that has
PROGRAM NAME
not yet been programmed.
ADDRESS
SETTINGS
When the PROGRAM
RESOLUTION
NAME key is touched, the
SPECIAL
letter-entry screen appears.
MODES
Enter up to 36 characters
for the name.
See page 80 for the procedure for entering letters.
PROGRAM
2
Touch the [SETTINGS] key.
No.1
PROGRAM NAME
PROGRAM FOR SHARP
ADDRESS
SETTINGS
RESOLUTION
SPECIAL
MODES
3
Touch the keys for the settings that
you wish to store.
ENTER PROGRAM YOU REQUIRE.
CANCEL
AUTO
EXPOSURE
OK
ADDRESS
BOOK
STANDARD
RESOLUTION
6
10-KEY PAD
SPECIAL MODES
ADDRESS REVIEW
DIRECT TX
MEMORY TX
• The [10-KEY PAD] key can be touched to enter a
number with the numeric keys.
• For more information on selecting the settings, see
the following pages:
Exposure (p.22), Resolution (p.21),
Address Book (p.16),
Direct TX (p.7), Memory TX (p.7)
Special modes
• Polling (p.33) • Thin-page scanning (p.39)
• Dual page scanning (p.40) • Cover sheet (p.42)
• Transmission message (p.43)
• Sender (p.45)
• Confidential transmission (p.47)
• Relay request transmission (p.50)
4
Touch the [OK] key.
73
PROGRAMMING
5
Your settings are displayed. Make
sure that they are correct.
PROGRAM
No.1
NEXT
6
If you are finished storing programs,
touch the [EXIT] key.
If you wish to store another program,
touch the [NEXT] key.
EXIT
REGISTRATION IS COMPLETED.
PROGRAM NAME
SETTINGS
PROGRAM FOR SHARP
ADDRESS
2 ADDRESSES
RESOLUTION
STANDARD
SPECIAL
MODES
POLLING
EXPOSURE
If you touch the [EXIT] key, you will return to the
screen of step 4 on page 66.
If you touch the [NEXT] key, you will return to the
screen of step 1.
AUTO
EDITING AND DELETING PROGRAMS
If you need to edit or delete a previously stored program, perform steps 1 through 3 on pages 65 and 66 and then
perform the following procedure:
1
Touch the [AMEND/DELETE] key.
3
Touch the program that you wish to
edit or delete.
EXIT
DIRECT ADDRESS / AMEND/DELETE
SELECT ADDRESS TO AMEND/DELETE.
PROGRAM
AMEND/DELETE
ADDRESS
BOOK
PROGRAM FOR SHARP
EMAIL NEWS GROUP
RELAY GROUP
ABYS FAX FOREMAT A
2
Touch the [PROGRAM] key.
EXIT
1/1
PROGRAM
• When you touch the program name, the edit/delete
screen for the selected program appears.
• Touching the [ADDRESS BOOK] key returns you to
the screen of step 2.
DELETE
DIRECT ADDRESS / AMEND/DELETE
No.1
EXIT
REGISTRATION IS
PROGRAM NAME
RELAY GROUP
PROGRAM FOR SHARP
ADDRESS
2 ADDRESSES
RESOLUTION
STANDARD
SPECIAL
MODES
POLLING
SETTINGS
4
74
EXPOSURE
AUTO
To edit the program, follow the same
procedure as for storing the program.
To delete the program, touch the
[DELETE] key and then touch the
[YES] key in the confirmation screen
that appears.
PROGRAMMING
STORING RELAY GROUPS
Use this procedure to store a relay group (relay machine and end receiving machines) for a relay request
transmission (p.50). Up to 10 relay groups can be stored.
One relay machine is stored per group. The relay machine is specified by entering the fax number with the numeric
keys.
Each end receiving machine is specified by entering the full fax number with the numeric keys, or by specifying a
rapid number, speed dial number, or group number stored in the relay machine.
To store a relay group, follow steps 1 to 4 on pages 65 to 66 (touch the [RELAY GROUP] key in step 4), and then
follow the steps below.
1
Touch the [GROUP NAME] key.
The "No." that
automatically appears is
GROUP NAME
the lowest number from
01 to 10 that has not yet
RELAY STATION
been programmed.
When the [GROUP
RECIPIENT
NAME] key is touched,
the letter-entry screen
appears. Enter up to 36
characters for the name.
See page 80 for the procedure for entering letters.
2
4
Touch the [OK] key.
You will return to the relay group storing screen.
5
Touch the [RECIPIENT] key.
GROUP NAME
SHARP CORPO
RELAY STATION
0666211221
The screen for entering
the numbers of the end
receiving machines
appears.
RECIPIENT
Touch the [RELAY STATION] key.
GROUP NAME
SHARP CORPO
The number entry screen
for the relay machine
appears.
RELAY STATION
RECIPIENT
3
6
Press the numeric keys to enter the
fax number of the relay machine.
DIRECT ADDRESS / RELAY GROUP
NEXT
EXIT
CANCEL
OK
01
RELAY STATION
ENTER THE RELAY STATION FAX No. VIA THE 10-KEY PAD, THEN PRESS [OK].
PAUSE
• To insert a pause between digits of the number,
touch the [PAUSE] key. The pause appears as a
hyphen "-". See page 97 to set the duration of the
pause.
• If you make a mistake, press the [CLEAR] key ( )
to clear one digit at a time, and then enter the correct
digit(s).
75
PROGRAMMING
6
Enter the numbers of the end
receiving machines.
Touch a key and then enter the number of an end
receiving machine as explained below.
After entering a number, touch the [NEXT
ADDRESS] key to enter the number of the next
end receiving machine.
EXIT
NEXT
DIRECT ADDRESS / RELAY GROUP
OK
RECIPIENT
DIAL
SPEED
REC.
RAPID
REC.
GROUP
REC.
REC.
ADDRESS REVIEW
[DIAL] key
Enter the fax number of the receiving machine with the
numeric keys.
[RAPID] key
Touch this key to enter a rapid number from 01 to 99
that is stored in the relay machine. You can also enter
a 3-digit rapid number from 001 to 099 (enter the lower
two digits of the number).*
Touch the
or
key to enter the number.
Continuing to touch the key makes the number change
quickly.
[SPEED] key
Touch this key to enter a speed dial number from 00 to
99 that is stored in the relay machine. You can also
enter a 3-digit rapid number from 100 to 199 (enter the
lower two digits of the number).*
Touch the
or
key to enter the number.
Continuing to touch the key makes the number change
quickly.
[GROUP] key
Touch this key to enter a group key number from 01 to
99 that is stored in the relay machine.
You can also enter a 3-digit rapid number from 201 to
299 (enter the lower two digits of the number).*
Touch the
or
key to enter the number.
Continuing to touch the key makes the number change
quickly.
* The numbers entered will vary depending on the
model used for the relay machine. For more
information, consult your SHARP service center.
(Also see the operation manual for copier.)
7
Touch the [OK] key.
CANCEL
76
OK
The screen for entering
the numbers of the end
receiving machines
appears.
8
Repeat steps 6 and 7 until all end
receiving machines are entered.
9
To check the entered numbers of the
end receiving machines, touch the
[ADDRESS REVIEW] key.
A list of the entered end
receiving machines is
displayed.
REC.
You can delete a
ADDRESS REVIEW
machine by touching it.
When a message
appears asking if you
want to delete the
destination, touch the
[YES] key.
Touch each tab at the bottom of the list to show the
numbers on that tab.
REC.
10
Touch the [OK] key.
The destination/relay group storing screen
appears.
11
If you are finished storing relay
groups, touch the [EXIT] key.
If you wish to store another relay
group, touch the [NEXT] key.
If you touch the [EXIT] key, you will return to the
screen of step 4 on page 66.
If you touch the [NEXT] key, the screen for
storing a new relay group appears.
PROGRAMMING
EDITING AND DELETING A RELAY GROUP
If you need to edit or delete a previously stored relay group, perform steps 1 through 3 on pages 65 and 66 and then
perform the following procedure:
1
Touch the [AMEND/DELETE] key.
5
Make sure that your changes are
correct, and then touch the [EXIT] key.
If you need to edit
another relay group,
repeat steps 3 through 5.
EXIT
DELETE
AMEND/DELETE
2
Touch the [RELAY GROUP] key.
6
Touch the [DELETE] key.
EXIT
DELETE
1/1
PROGRAM
RELAY GROUP
3
Touch the relay group that you wish to
edit or delete.
EXIT
DIRECT ADDRESS / AMEND/DELETE
7
Touch the [YES] key.
DELETE
DIRECT ADDRESS / RELAY GROUP
EXIT
SELECT ADDRESS TO AMEND/DELETE.
RELAY GROUP
SHARP CORPORATION
CORPO. TPS
1/1
ADDRESS
BOOK
GROUP NAME
RELAY STATION
SHARP GROUP
D
E
F
G
H
PROGRAM
RECIPIENT
• If you need to return to the screen of step 2, touch
the [ADDRESS BOOK] key.
• When the relay group is touched, the edit/delete
screen for the group appears.
• To edit the relay group, follow steps 4 and 5.
• To delete the relay group, follow steps 6 and 7.
DIRECT ADDRESS / AMEND/DELETE
GROUP NAME
RELAY STATION
RECIPIENT
4
DELETE
EXIT
SHARP CORPORATION
012345568795
2
DELETE THE ADDRESS?
XX
RECIPIENT
Touch the key of the item that you
wish to edit (follow the same
procedure (p.75) as for storing the
relay group).
NO
YES
To delete another relay group, repeat steps 3, 6, and
7.
Note
If you cannot edit or delete a relay
group
If you attempt to edit or delete a relay group
in the following situations, a warning
message will appear and you will not be
able to edit or delete the group.
The relay group is being used in a current
transmission or currently stored
transmission. Cancel the transmission or
wait until it is completed and then edit or
delete the relay group ("CANCELING A FAX
TRANSMISSION" (p.24)).
The relay group is included in a program.
Delete the relay group from the program and
then edit or delete the relay group
("EDITING AND DELETING PROGRAMS"
(p.74)).
• To change the relay machine, first delete the
current relay machine and then enter the new
relay machine.
77
6
STORING A GROUP INDEX
Auto dial keys (rapid keys and group keys) are normally stored in the ABC index. To make auto dial keys more
convenient to use, you can store a group of auto dial keys in a group index and assign a name to that index. When
you switch to the group indexes, USER 1, USER 2, USER 3, USER 4, USER 5, and USER 6 appear. You can
assign any name up to 6 characters long to each of the USER indexes.
The procedure for storing auto dial numbers in a group index is explained on page 67, and the procedure for
switching between the ABC index and the group indexes is explained on page 8.
1
2
Press the [CUSTOM SETTINGS] key,
and then touch the [ADDRESS
CONTROL] key (see steps 1 and 2 on
page 65).
5
6
CUSTOM INDEX
Touch an index key ([USER 1] to
[USER 6]).
You can enter a name for the selected index.
CUSTOM SETTINGS
CUSTOM INDEX
OK
SELECT THE KEY TO BE CUSTOM NAMED.
USER 1
USER 2
USER 3
GROUP 4
USER 5
USER 6
When the index key is touched, the letter entry screen
appears.
CUSTOM INDEX NAME
CANCEL
OK
USER 1
ABC
SPACE
78
AB/ab
12#$%
abc
ÃÄÂ/ãäâ
Enter a maximum of 6 characters for
the index name.
Use the
key to clear the displayed name and
then enter the desired name. See page 80 for the
procedure for entering characters.
When finished, touch the [OK] key. The new
name appears in the screen of step 3.
Touch the [CUSTOM INDEX] key.
O
3
4
If you wish to program another index
name, repeat steps 3 and 4.
When finished, touch the [OK] key.
To change a user index name, re-enter the name
as explained in steps 3 and 4.
PRINTING PROGRAMMED
INFORMATION
You can print out lists of the rapid keys, group keys, programs, and relay groups that have been stored in the
machine.
1
Press the [CUSTOM SETTINGS] key.
3
Touch the SENDING ADDRESS LIST
key.
LINE
DATA
B STATUS
2
CUSTOM SETTINGS
Touch the [LIST PRINT] key.
Y
T
LIST PRINT
S
FAX REPORT
SENDING ADDRESS LIST
4
Touch the key of the list you wish to
print.
GS
SS LIST
RAPID DIAL
LIST
GROUP LIST
TELEPHONE
NUMBER LIST
RELAY GROUP
LIST
PROGRAM LIST
RECEIVE MODE
Note
"PRINT JOB IN
MEMORY. PLEASE
WAIT UNTIL PRINT
OUT." appears in the
message display and
printing begins.
• The list is printed before other print jobs are printed.
• If you attempt to print a list when no data exists, a warning message will appear.
6
79
ENTERING CHARACTERS
To enter or edit characters in setting screens such as auto dial key programming screens, follow the steps below.
Characters that can be entered are alphabetical characters, special characters, numbers, and symbols.
Entering alphabetical characters
(Example: Sharp äÄ)
1
4
Touch the [S] key.
Characters cannot be
entered beyond the " " mark.
NAME
CANCEL
Touch the [SPACE] key.
NAME
CANCEL
OK
Sharp
OK
ABC
ABC
SPACE
AB/ab
12#$%
ÃÄÂ/ãäâ
To switch between upper case and lower case,
touch the [ABC
abc] key. When ABC is
highlighted, upper case letters are entered.
2
Touch the [ABC
SPACE
abc
AB/ab
12#$%
abc
ÃÄÂ/ãäâ
The cursor ( ) moves forward and a space is
entered.
5
abc] key.
Touch the [ ÃÄÂ/ãäâ] key.
NAME
CANCEL
OK
S
Sharp
NAME
CANCEL
OK
S
ABC
SPACE
ABC
SPACE
3
AB/ab
12#$%
ÃÄÂ/ãäâ
CANCEL
12#$%
ÃÄÂ/ãäâ
abc
6
Touch the [h] key, [a] key, [r] key, and
[p] key.
NAME
AB/ab
abc
Touch the [ä] key.
NAME
CANCEL
OK
Sharp
OK
Shar
ÃÄÂ
SPACE
ABC
SPACE
AB/ab
12#$%
ãäâ
ABC/abc
abc
To switch between upper case and lower case,
touch the [ÃÄÂ
ãäâ] key. When ãäâ is
highlighted, lower case letters are entered.
ÃÄÂ/ãäâ
If you make a mistake, touch the
key to move
the cursor ( ) back one space and then enter the
correct character. You can also press the [AB/ab
12#$%] key during entry to enter a number or
symbol.
7
Touch the [ÃÄÂ
ãäâ] key.
NAME
CANCEL
OK
Sharp ä
ÃÄÂ
SPACE
80
ãäâ
ABC/abc
PROGRAMMING
8
Touch the [Ä] key.
NAME
CANCEL
OK
Sharp ä
ÃÄÂ
SPACE
ãäâ
ABC/abc
You can press the [ABC/abc] key during entry to
return to alphabetical character entry. You can
also enter numbers and symbols.
9
When finished, touch the [OK] key.
NAME
CANCEL
OK
Sharp äÄ
ÃÄÂ
SPACE
ãäâ
ABC/abc
You will exit the character entry screen and return
to the programming screen. If you touch the
[CANCEL] key, you will return to the
programming screen without storing the entered
characters.
Note
The layout of the letter keys can be changed in the custom settings. See "Keyboard select" in the operation
manual for copier. (The above explanation assumes that "KEYBOARD 1" is selected.)
6
81
PROGRAMMING
Entering numbers and symbols
1
Touch the [AB/ab
3
12#$%] key.
When you have finished entering
characters, touch the [OK] key.
NAME
CANCEL
OK
1&1
NAME
CANCEL
OK
SPACE
ABC
SPACE
AB/ab
12#$%
ÃÄÂ/ãäâ
When the characters "12#$%" are highlighted,
number/symbol entry mode is selected.
2
Numbers and symbols that can be entered are as
follows:
Screen 1/2
CANCEL
SPACE
AB/ab
12#$%
OK
ÃÄÂ/ãäâ
Screen 2/2
NAME
CANCEL
SPACE
AB/ab
12#$%
OK
ÃÄÂ/ãäâ
* Change screens by touching the
key or
key displayed in the screen. If you make a
mistake, touch the
key to move the cursor
( ) back one space and then enter the correct
character.
You can continue touching keys to enter
characters. You can also touch another
character type selection key ([ ÃÄÂ/ãäâ] key
or [AB/ab
12#$%] key) to enter characters
other than numbers and symbols.
82
12#$%
ÃÄÂ/ãäâ
You will exit the character entry screen and return
to the programming screen. If you touch the
[CANCEL] key, you will return to the
programming screen without storing the entered
characters.
Enter the desired number or symbol.
NAME
AB/ab
abc
Note
If you are going to use the Web page to edit
or delete the stored name at a later time, do
not use the characters ", <, or >. These
characters cannot be displayed in the Web
page.
7
Chapter 7
TROUBLESHOOTING
This chapter contains information to help you make efficient use of the fax features of the machine, including
solutions to common problems.
WHEN A TRANSACTION REPORT
IS PRINTED
The machine has been set to automatically print a Transaction Report when a transmission is not successful or
when the Broadcast transmission function is used. The Transaction Report informs you of the result of the operation.
When the machine prints a Transaction Report, be sure to check the contents.
The initial settings (factory settings) for printing Transaction Reports are indicated by shading
below. The
settings can be changed in the key operator programs. ("TRANSACTION REPORT PRINT SELECT SETTING"
(p.98))
● Single sending: PRINT OUT ALL REPORT / PRINT OUT ERROR REPORT ONLY / NO PRINTED REPORT
● Receiving: PRINT OUT ALL REPORT / PRINT OUT ERROR REPORT ONLY / NO PRINTED REPORT
● Broadcasting: PRINT OUT ALL REPORT /PRINT OUT ERROR REPORT ONLY /NO PRINTED REPORT
● Confidential reception: PRINT OUT NOTICE PAGE / NO PRINTED REPORT
The Transaction Report shows the date of transmission, the time transmission began, the other party's name, the
duration of the operation, the number of pages, and the result.
Note
• The list count appears in the "#" column of the Transaction Report and a serial number appears in the FILE
column. (These numbers are not related to the transaction.)
• When a Transaction Report is printed for a regular transmission or broadcast transmission, a portion of the
original document is printed along with the Transaction Report. You can set the machine to not print the
original in the key operator programs. ("IMAGE MEMORY PRINT SELECT SETTING" (p.99))
83
TROUBLESHOOTING
Information appearing in the TYPE/NOTE column
Information such as the type of transmission and type of error appears in the TYPE/NOTE column of the Transaction
Report. The following notes may appear.
Note
Explanation
OK
The transaction was completed normally.
G3
Communication took place in G3 mode.
ECM
Communication took place in G3 ECM mode.
SG3
Communication took place in Super G3 mode.
FW.
The received data was forwarded.
NO RESPONSE
No response from the receiving party.
BUSY
Transmission was not possible because the other party was already using the
line.
CANCEL
A transmission was canceled while in progress, or a stored transmission job
was canceled.
P. FAIL
A power failure occurred during the transaction.
MEMORY. FULL
The memory became full during reception.
LENGTH OVER
The transmitted document was over 59" long and therefore could not be
received.
ORIG ERROR
Manual transmission was not successful because a jam occurred.
PASSCODE# E
The connection was broken because the polling passcode was not correct.
RX NO POLL
The machine that was polled does not have a polling function.
NO RX POLL
The other machine refused the polling operation, or your machine broke the
connection when polled because no data was in polling memory.
SA POL TX ERR
The other machine refused an F-code polling operation.
SA POLL ERR
Your machine broke the connection because the other machine specified an
F-code polling sub-address that does not exist in your machine.
NO SA POLLING
F-code polling was attempted, however, the other machine did not have an
F-code polling memory box.
NO S ADD FUNC
F-code transmission was attempted, however, the other machine does not
support F-code communication.
S ADD TX FAIL
An F-code transmission was refused by the other machine because of an
incorrect sub-address or other reason.
ERROR xx xxxx
The communication handshake signals or image signals were distorted due to
line conditions or other reasons, and communication was not successful.
Codes for use by service technicians. For more infomation, consult your
SHARP service center.
84
VIEWING THE COMMUNICATION
ACTIVITY REPORT
Your machine keeps a record of the most recent 50 transactions (both transmissions and receptions) that were
performed. The record includes the date of the transaction, the other party's name, the duration, and result. You can
have the report automatically printed when the number of transactions exceeds 50, or at a specified time. This
allows you to check the machine's activity at regular intervals.
The machine is initially set (factory setting) to never print the report. If you wish to print the report every 50
transactions or have it printed at a specified time, change the setting in the key operator programs. ("ACTIVITY
REPORT PRINT SELECT SETTING" (p.98))
Note
• The report can be printed repeatedly.
• Refer to the table in "When a Transaction Report is printed" on page 84 for the notes that appear in the
TYPE/NOTE column.
PRINTING REPORTS
Communication reports and settings can be printed as lists.
The following reports can be printed:
● ACTIVITY REPORT PRINT.................. Communication times and sending/receiving parties.
● TIMER LIST.......................................... Timer settings, stored transmission jobs, and recall jobs.
● MEM.POLLING LIST ............................ Documents scanned into polling memory and F-code polling memory.
● PASSCODE LIST ................................. Programmed sender information, relay request settings, and polling
settings.
● CONFIDENTIAL RECEPTION LIST..... Confidential box numbers (Sharp mode and F-code boxes) that have
received faxes and the number of pages.
1
Press the [CUSTOM SETTINGS] key.
3
Touch the [FAX REPORT] key.
LINE
DATA
B STATUS
PRINTER TEST PAGE
CUSTOM SETTINGS
FAX REPORT
7
SENDING ADDRESS LIST
2
Touch the [LIST PRINT] key.
Y
T
LIST PRINT
S
RECEIVE MODE
Note
4
Touch the key of the report that you
wish to print.
ACTIVITY
REPORT PRINT
TIMER LIST
PASSCODE LIST
CONFIDENTIAL
RECEPTION LIST
MEM.POLLING
LIST
"PRINT JOB IN
MEMORY.PLEASE
WAIT UNTIL PRINT
OUT." appears and
printing begins.
• The report is printed before other print jobs are printed.
85
WHEN AN ALARM SOUNDS AND A
WARNING MESSAGE IS DISPLAYED
Alarms and display messages alert you to the condition of the machine during operation. If one of the following
messages appears, respond as indicated in the table.
Message screen (Alarm)
(MAINTENANCE REQUIRED.)
Cause and solution
Maintenance is required.
Page
-
→ Contact your dealer.
PLEASE RETURN XX
ORIGINALS TO THE
DOCUMENT FEEDER, THEN
PRESS [START].
A misfeed occurred in the RSPF while the original was
being scanned.
→ Reload the indicated original pages.
OPEN TRAY X AND ADD XXX
PAPER.
(TYPE: XXXXX)
→ Add the indicated paper.
REMOVE PAPER FROM THE
UPPER TRAY.
→ Remove the printed pages.
REMOVE PAPER FROM THE
TOP TRAY.
→ Remove the printed pages.
(TONER SUPPLY IS LOW.)
Printing cannot take place because the machine is out
of suitable paper.
The job separator tray is full.
The top tray is full (when a finisher is installed).
Little toner remains in the toner cartridge.
→ Replace the toner cartridge.
CHANGE THE TONER
CARTRIDGE.
-
operation manual for
copier
operation manual for
copier
The toner cartridge is out of toner and the received
document cannot be printed.
→ Replace the toner cartridge.
THE MEMORY BECOMES
FULL. (Pg.No.XX)
SEND SCANNED DATA? OR
CANCEL THE JOB?
POLLING IS NOT POSSIBLE
WITH THE AVAILABLE
MEMORY.
MANUAL RECEIVE IS
DISABLED.
DUE TO OUT OF MEMORY.
CLOSE THE XXXXX COVER.
The memory became full while the original was being
scanned.
15
→ Send only the pages that were already scanned, or cancel
the entire transmission.
Polling is not possible because there is not enough
space in memory.
33
→ Try polling again after currently stored jobs are completed.
Manual reception was not possible because there was
not enough free space in memory.
-
→ Try manual reception again after currently stored jobs have
been completed.
The indicated cover is open.
-
→ Close the indicated cover.
CLOSE THE DOCUMENT
FEEDER.
CALL FOR SERVICE.
CODE:XX XX.
The self-diagnosis function has activated and
automatically stopped operation. An error code appears
in xx-xx.
→ Turn off the power and then turn it back on. If the same
message still appears, contact your SHARP service center.
86
-
TROUBLESHOOTING
If the fax features do not operate normally, please check the following. If you are unable to solve the problem, see
"TROUBLESHOOTING AND MAINTENANCE" in the operation manual for copier.
Fax problems
Trouble
The machine does not operate correctly
The machine does not operate.
Page
88
Transmission problems
Dialing is not possible.
Transmission is not possible.
The transmitted image prints out blank at the receiving side.
88
The transmitted image is distorted.
Transmission does not take place at the specified time.
White or black lines appear in the transmitted image.
Reception problems
Reception does not take place at the specified time.
Printing does not take place after reception.
A received image prints out blank.
89
The received image is faint.
The received image is distorted.
A ringing sound is not made.
7
87
TROUBLESHOOTING
FAX PROBLEMS
Problems that are related to the fax function are explained in the following.
For paper misfeeds, see "MISFEED REMOVAL" in the operation manual for copier. For general machine problems,
copier problems, printer problems, and network scanner problems, see the corresponding manual for the function.
The machine does not operate correctly
Problem
The machine does not
operate.
Cause and solution
The power switch is turned off.
Page
3
→ Turn on the power switch.
Transmission problems
Problem
Cause and solution
The correct dial mode is not set for your line.
Page
-
→ Check your line and set the correct dial mode.
The telephone line is not connected.
Dialing is not possible.
3
→ Check the connections.
The power switch is turned off.
3
→ Turn on the power switch.
The machine is not in fax mode.
→ Press the [FAX] key to set the machine to fax mode.
12
The receiving fax machine does not have paper.
→ Check with the operator of the receiving machine.
The sub-address or passcode is not correct.
Transmission is not
possible.
→ Check with the operator of the receiving machine.
The receiving machine is using the line.
→ Check with the operator of the receiving machine.
The size of the original was not correctly detected.
-
→ Check the original size.
The original was placed so that the wrong side was
scanned.
The transmitted image prints
out blank at the receiving
side.
10
→ Make sure the original is placed so that the correct side is
scanned.
The receiving machine is using thermal paper and
the thermal paper was loaded with the wrong side
facing out.
-
→ Check with the operator of the other machine.
The line conditions were poor due to thunder or
other reason.
The transmitted image is
distorted.
-
→ Try the transmission again.
The resolution and exposure settings were not
suitable.
21
→ Check the resolution and exposure settings.
Transmission does not take
place at the specified time.
→ Set the clock to the correct time.
White or black lines appear
in the transmitted image.
→ Clean the document glass.
88
The machine's clock is not set to the correct time.
The document glass is dirty.
operation manual for
copier
operation manual for
copier
TROUBLESHOOTING
Reception problems
Problem
Reception does not take
place at the specified time.
Cause and solution
The machine's clock is not set to the correct time.
→ Set the clock to the correct time.
A message appears in the display instructing you to
add toner or paper.
Printing does not take place
after reception.
operation manual for
copier
86
→ Restore printing capability as instructed by the display
message. Printing will begin.
A paper tray is not selected for fax mode in the
paper tray settings.
→ Select a paper tray for fax mode in the paper tray settings
in the user settings.
A received image prints out
blank.
Page
The wrong side of the original was scanned in the
transmitting machine.
operation manual for
copier
-
→ Check with the operator of the transmitting machine.
The original is faint.
The received image is faint.
The received image is
distorted.
A ringing sound is not made.
→ Ask the other party to resend the document using a
suitable exposure setting.
The line conditions were poor due to thunder or
other reason.
-
-
→ Ask the other party to send the document again.
The ringer volume has been turned off.
98
→ Set the ringer volume to low, medium, or high.
7
89
8
Chapter 8
KEY OPERATOR PROGRAMS
The key operator programs are used by the administrator of the machine to enable and disable certain functions of
the machine.
This section explains key operator programs for the fax features of the machine. For key operator programs that are
related to general operation, the copy function, the printer function, and the network scanner function, see the key
operator's guide.
To access the key operator programs, the key operator code must be entered.
The key operator code is initially set to "00000" at the factory.
90
KEY OPERATOR PROGRAM LIST
Note
You may not be able to use all of the programs in the key operator program list. Programs that you can use
depend on what peripheral devices are installed on the machine.
KEY OPERATOR PROGRAMS FOR THE FAX FUNCTION
Program name
Factory default
settings
Page
Program name
Factory default
settings
Page
FAX DEFAULT SETTINGS
FAX SETTINGS
FAX DEFAULT SETTINGS
TRANSACTION
REPORT PRINT
SELECT SETTING
• SINGLE SENDING:
PRINT OUT ERROR
REPORT ONLY
98
DEFAULT DISPLAY
SETTINGS
CONDITION
SETTINGS
96
MUST INPUT NEXT
ADDRESS KEY AT
BROADCAST SETTING
Disabled
96
• BROADCASTING:
PRINT OUT ALL
REPORT
THE NUMBER OF
DIRECT ADDRESS KEYS
DISPLAYED SETTING
8 (keys)
96
• RECEIVING:
NO PRINTED
REPORT
INITIAL RESOLUTION
SETTING
STANDARD
97
• CONFIDENTIAL
RECEPTION:
PRINT OUT
NOTICE PAGE
INITIAL EXPOSURE
SETTING
AUTO
97
IMAGE MEMORY PRINT
SELECT SETTING
PRINT OUT ERROR
REPORT ONLY
99
OWN NUMBER AND
NAME SET
Un-registering
97
REMOTE RECEPTION
NUMBER SETTING
5
99
DIAL MODE SETTING
TONE
97
EXTERNAL
TELEPHONE SETTING
Enabled
99
PAUSE TIME
SETTING
2 (sec.)
97
DISTINCTIVE RING
DETECTION
Disabled
99
SPEAKER VOLUME
SETTING
• SPEAKER: Medium
98
• RINGER VOLUME:
Medium
• LINE MONITOR :
Medium
• TRANSMISSION
COMPLETE
SOUND: Medium
TRANSMISSION
COMPLETE SOUND
SETTING
PATTERN 2
98
TRANSMISSION
COMPLETE SOUND
TIME SETTING
3.0 (sec.)
98
ACTIVITY REPORT
PRINT SELECT
SETTING
• AUTO PRINT AT
MEMORY FULL:
Disabled
98
8
• PRINT DAILY AT
DESIGNATED TIME:
Disabled
91
KEY OPERATOR PROGRAMS
Program name
Factory default
settings
Page
FAX SEND SETTINGS
AUTO REDUCTION
SENDING SETTING
Factory default
settings
Page
SENDING OPTIONS
Enabled
99
PASSCODE NUMBER
SETTING
Un-registering
102
PRINTING PAGE
Enabled
NUMBER AT RECEIVER
99
POLLING SECURITY
SETTING
Enabled
102
DATE/OWN NUMBER
PRINT POSITION
SETTING
OUTSIDE THE
ORIGINAL IMAGE
99
ID NUMBER MODE
Un-registering
102
SYSTEM NUMBER
MODE
Un-registering
102
ROTATION SENDING
SETTING
Enabled
RELAY PASSCODE
Un-registering
102
CALL TIMER AT
MEMORY SENDING
45 (sec.)
100
CONFIDENTIAL
CODE SET
Un-registering
102
RECALL IN CASE OF
LINE BUSY
• NUMBER OF
TIMES: 2 (times)
100
F-CODE MEMORY BOX
• POLLING MEMORY
Un-registering
103
• CONFIDENTIAL
Un-registering
103
• RELAY BROADCAST Un-registering
103
100
• INTERVAL: 3 (min.)
RECALL IN CASE OF
COMMUNICATION
ERROR
• NUMBER OF
TIMES: 1 (times)
QUICK ON LINE
SENDING
Enabled
100
DEFAULT SENDING
MODE
MEMORY TX
100
AUTO COVER SHEET
Disabled
100
SLOW SCAN MODE
Disabled
100
AUTO RECEIVE
REDUCE SETTING
Enabled
101
DUPLEX RECEPTION
SETTING
Disabled
101
PRINT STYLE
SETTING
AUTO SIZE SELECT
101
NUMBER OF CALLS
IN AUTO RECEPTION
2 (times)
101
SET THE TELEPHONE
NUMBER FOR DATA
FORWARDING
Un-registering
101
INDEX PRINT
Disabled
101
RECEIVED DATA
PRINT CONDITION
Enabled
101
A3 RX REDUCE
Disabled
101
ENTER JUNK FAX
NUMBER
Un-registering
101
ANTI JUNK FAX
Disabled
101
100
• INTERVAL: 1 (min.)
LIST PRINT
FAX RECEIVE SETTINGS
92
Program name
KEY OPERATOR PROGRAMS
KEY OPERATOR PROGRAM MENU
The key operator programs are arranged in the following menu.
Use this menu as a guide for accessing each of the programs.
*Some programs may contain an additional level (setting screen).
Level 1
Level 2
Level 3
FAX SETTINGS
FAX DEFAULT SETTINGS
DEFAULT DISPLAY SETTINGS
MUST INPUT NEXT ADDRESS KEY AT BROADCAST SETTING
THE NUMBER OF DIRECT ADDRESS KEYS DISPLAYED SETTING
INITIAL RESOLUTION SETTING
INITIAL EXPOSURE SETTING
OWN NUMBER AND NAME SET
DIAL MODE SETTING
PAUSE TIME SETTING
SPEAKER VOLUME SETTING
TRANSMISSION COMPLETE SOUND SETTING
TRANSMISSION COMPLETE SOUND TIME SETTING
ACTIVITY REPORT PRINT SELECT SETTING
TRANSACTION REPORT PRINT SELECT SETTING
IMAGE MEMORY PRINT SELECT SETTING
REMOTE RECEPTION NUMBER SETTING
EXTERNAL TELEPHONE SETTING
DISTINCTIVE RING DETECTION
FAX SEND SETTINGS
AUTO REDUCTION SENDING SETTING
PRINTING PAGE NUMBER AT RECEIVER
Enter Key Operator Code
DATE/OWN NUMBER PRINT POSITION SETTING
ROTATION SENDING SETTING
CALL TIMER AT MEMORY SENDING
RECALL IN CASE OF LINE BUSY
RECALL IN CASE OF COMMUNICATION ERROR
QUICK ON LINE SENDING
DEFAULT SENDING MODE
AUTO COVER SHEET
SLOW SCAN MODE
FAX RECEIVE SETTINGS
AUTO RECEIVE REDUCE SETTING
DUPLEX RECEPTION SETTING
PRINT STYLE SETTING
NUMBER OF CALLS IN AUTO RECEPTION
SET THE TELEPHONE NUMBER FOR DATA FORWARDING
INDEX PRINT
RECEIVED DATA PRINT CONDITION
A3 RX REDUCE
ENTER JUNK FAX NUMBER
ANTI JUNK FAX
SENDING OPTIONS
PASSCODE NUMBER SETTING
POLLING SECURITY SETTING
ID NUMBER MODE
SYSTEM NUMBER MODE
RELAY PASSCODE
CONFIDENTIAL CODE SET
F-CODE MEMORY BOX
LIST PRINT
93
8
USING THE KEY OPERATOR PROGRAMS
When using the key operator programs for the first time, change the factory default key operator code to a new
code. (Step 3 to step 6)
Note
1
Press the [CUSTOM SETTINGS] key.
2
CUSTOM SETTINGS
Touch the [KEY OPERATOR
PROGRAMS] key.
CUSTOM SETTINGS
EXIT
TOTAL COUNT
DISPLAY
CONTRAST
LIST PRINT
CLOCK
TRAY SETTINGS
ADDRESS
CONTROL
RECEIVE MODE
FAX DATA
FORWARD
KEYBOARD
SELECT
3
6
Use the numeric keys to enter the
five-digit key operater code.
4
Each time a digit is
entered, the dash (-) that
indicates the digit will
change to an asterisk ( ).
The factory default setting
for the key operator code
is 00000.
Touch a key to select the desired
category of key operator programs.
KEY OPERATOR PROGRAMS
EXIT
ACCOUNT
CONTROL
ENERGY SAVE
OPERATION
SETTINGS
DEVICE CONTROL
COPY SETTINGS
PRINT SETTINGS
SCANNER
SETTINGS
FAX SETTINGS
LIST PRINT
KEY OPERATOR
CODE CHANGE
PRODUCT KEY
Example:
To change the key operator code, touch the [KEY
OPERATOR CODE CHANGE] key.
• Each time you need to configure a program, use this
procedure to select the program.
• In the following steps, the setting screen for the
selected program appears. Refer to the explanation
of the program to select the desired setting (the
explanations of the programs begin on page 96).
94
Touch the [OK] key. You will return to
the screen of step 4.
OK
KEY OPERATOR PROGRAMS
KEY OPERATOR CODE
Use the numeric keys to enter the new
5-digit key operator code.
Use a number for the key
operator code that has not
been programmed as an
----account number for
00000
auditing mode (a number
that has been
programmed as an
account number cannot
be used). The entered number will be the new key
operator code. Be sure to remember this number.
LINE
DATA
B STATUS
5
7
This completes the
procedure for changing
the key operator code. If
you wish to configure
another program, touch
the key of the desired
program in the screen of
step 4.
Press the [CLEAR ALL] key (
exit the program.
) to
KEY OPERATOR PROGRAMS
KEYS USED IN KEY OPERATOR PROGRAMS
Example: Auditing mode
The following keys appear in screens that
require the entry of numerical values.
KEY OPERATOR PROGRAMS
1
2
20
OK
ACCOUNT CONTROL
AUDITING MODE
TOTAL PAGES PER ACCOUNT
(1
999)
1/3
3
RESETTING ACCOUNT
4
1
2
3
4
5
5
When a checkbox ( ) appears in front of a setting, a checkmark ( ) will appear when the checkbox is touched.
This indicates that the setting is enabled. If a checkbox with a checkmark ( ) is touched, the checkmark is
cleared ( ) and the setting is disabled.
When a key that appears in the form
is touched, the setting screen of that key will appear.
XXX
If the settings continue on the following screen(s), touch the
and
keys to move back and forth through the
screens. To return to the category selection screen, touch the [OK] key.
The currently set numerical value is displayed.
Numerical values can be set by touching the
and
keys.
8
95
KEY OPERATOR PROGRAMS FOR THE
FAX FUNCTION
This section explains key operator programs for the fax function of the machine. For key operator programs that are
related to general operation, the copy function, the printer function, and the network scanner function, see the key
operator's guide.
Note
You can check key operator program settings for the fax function by printing them out. ("LIST PRINT" (p.105))
FAX SETTINGS
MUST INPUT NEXT ADDRESS KEY AT
BROADCAST SETTING
KEY OPERATOR PROGRAMS
OK
FAX SETTINGS
FAX DEFAULT SETTINGS
FAX SEND SETTINGS
FAX RECEIVE SETTINGS
SENDING OPTIONS
You can select whether or not the [NEXT ADDRESS]
key must always be pressed before entering the next
destination when performing a broadcast transmission
(p.27). If this program is disabled, the [NEXT
ADDRESS] key can be omitted except when the
numeric keys are used to enter one full fax number
after another full fax number.
FAX DEFAULT SETTINGS
Example: When invalid (factory setting)
The default fax settings can be changed as necessary
to meet your faxing needs.
The default fax settings are as follows:
● DEFAULT DISPLAY SETTINGS
● MUST INPUT NEXT ADDRESS KEY AT
BROADCAST SETTING
● THE NUMBER OF DIRECT ADDRESS KEYS
DISPLAYED SETTING
● INITIAL RESOLUTION SETTING
● INITIAL EXPOSURE SETTING
● OWN NUMBER AND NAME SET
● DIAL MODE SETTING
● PAUSE TIME SETTING
● SPEAKER VOLUME SETTING
● TRANSMISSION COMPLETE SOUND SETTING
● TRANSMISSION COMPLETE SOUND TIME
SETTING
● ACTIVITY REPORT PRINT SELECT SETTING
● TRANSACTION REPORT PRINT SELECT
SETTING
● IMAGE MEMORY PRINT SELECT SETTING
● REMOTE RECEPTION NUMBER SETTING
● EXTERNAL TELEPHONE SETTING
● DISTINCTIVE RING DETECTION
XXXX NEXT ADDRESS rapid NEXT ADDRESS rapid
Fax number
Can be omitted.
Can be omitted.
DEFAULT DISPLAY SETTINGS
You can select the initial display that appears when you
press the [FAX] key to change to fax mode or when you
press the [CLEAR ALL] key ( ) in fax mode.
The following three selections are available:
• CONDITION SETTINGS
• ADDRESS BOOK (ABC)
• ADDRESS BOOK (GROUP)
When an address directory (ABC or Group) is
selected, the address directory screen of the selected
index is set as the initial screen.
The factory default setting is "CONDITION SETTINGS".
96
XXXX NEXT ADDRESS XXXX
Fax number
Fax number
Cannot be omitted.
When this program is enabled, it will no longer be
possible to omit the [NEXT ADDRESS] key as shown
in the above example. Even when the next destination
is a rapid key, the [NEXT ADDRESS] key must be
touched before the rapid key can be touched. If the
operator attempts to enter the next destination without
touching the [NEXT ADDRESS] key, a double-beep
will sound and the entry will be refused.
This program is initially disabled (factory default
setting).
THE NUMBER OF DIRECT ADDRESS
KEYS DISPLAYED SETTING
The number of rapid keys displayed in each address
directory screen can be changed from 8 (the normal
setting) to 6 or 12.
Touch 6, 8, or 12 to select the desired number.
The factory default setting is "8" (keys).
Note
For the name that appears in each rapid
key, a maximum of 18 characters can
appear when the number of rapid keys
displayed is set to 6 or 8. A maximum of 10
characters can appear when the number of
rapid keys displayed is set to 12.
KEY OPERATOR PROGRAMS
INITIAL RESOLUTION SETTING
3
This setting is used to select the default resolution
setting for fax mode. Selections are [STANDARD],
[FINE], [SUPER FINE], and [ULTRA FINE]. When the
resolution is set to [FINE], [SUPER FINE], or [ULTRA
FINE], [HALF TONE] can also be selected. To select
HALF TONE for the selected resolution setting, touch
the [HALF TONE] key so that it is highlighted.
The factory default setting is "STANDARD".
• HALF TONE cannot be selected for
STANDARD resolution.
• For information on each of the resolution
settings, see page 21.
Note
Enter up to 20 digits for the number using the numeric
keys.
To enter a "+", press the " " key.
To enter a hyphen, touch the [PAUSE] key. To enter a
space, press the [SPACE] key.
If you make a mistake, press the [CLEAR] key (
) and
re-enter the correct digit.
4
5
OWN NUMBER AND NAME SET
Use this program to enter, edit, or delete the fax
number of the machine and the sender's name. The
entered name and number are printed at the top of
each fax page that is sent. The number is also used as
a passcode when performing polling reception.
You can check your entries by printing out the Sender
List in the custom settings. (p.85)
If multiple senders have been programmed
and a sender is not selected, the sender
with the lowest control number is
automatically selected.
Note
Touch the [OK] key.
To exit, touch the [EXIT] key.
• To enter another sender, touch the [NEXT] key.
INITIAL EXPOSURE SETTING
This program is used to set the default exposure for
scanning in fax mode.
[AUTO] or [MANUAL] can be selected for the
exposure. When [MANUAL] is selected, the exposure
can be adjusted to one of five levels. [1] is the lightest
level and [5] is the darkest level.
The factory default setting is "AUTO".
Touch the [FAX No.] key and enter the fax
number.
Editing or deleting a sender
1
2
Touch the [AMEND/DELETE] key.
3
Touch the keys that wish to edit or delete.
Touch the sender key that you wish to edit
or delete.
• To edit sender information, follow the same steps as
when storing the sender.
• To delete a sender, touch the [DELETE] key in the
upper right corner of the screen and then touch the
[YES] key in the message screen that appears. (To
cancel the deletion, touch the [NO] key.)
DIAL MODE SETTING
(Setting your line type)
Select the type of telephone line you are on.
Touch [TONE] or [PULSE].
The factory default setting is "TONE".
PAUSE TIME SETTING
Entering the sender's name and number
1
Touch the [ENTER] key.
The new entry screen appears.
KEY OPERATOR PROGRAMS
OK
OWN NUMBER AND NAME SET
ENTER
2
This setting is used to select the duration of the pause
that is inserted in a destination fax number when the
[PAUSE] key is pressed while dialing or storing the
number.
Any number of seconds from 1 to 15 can be selected.
The factory default setting is "2" (sec.).
8
AMEND/DELETE
Touch the [NAME] key and enter the
sender's name.
The sender's name entry screen appears.
Up to 20 sender's names can be entered.
A maximum of 22 characters can be entered for a
sender's name.
To enter characters, see "ENTERING CHARACTERS"
on page 80.
Note
You can also program only a name or only a
number as a sender.
97
KEY OPERATOR PROGRAMS
SPEAKER VOLUME SETTING
This setting is used to adjust the volume of the
following four types of sounds heard through the
speaker.
• SPEAKER
• LINE MONITOR
• RINGER VOLUME • TRANSMISSION COMPLETE SOUND
KEY OPERATOR PROGRAMS
OK
VOLUME ADJUSTMENT
[AUTO PRINT AT MEMORY FULL] and [PRINT
DAILY AT DESIGNATED TIME] can be
simultaneously selected.
The factory default settings are as follows:
• AUTO PRINT AT MEMORY FULL: Disabled
• PRINT DAILY AT DESIGNATED TIME: Disabled
Note
SPEAKER
RINGER VOLUME
LINE MONITOR
Low Medium High
Off
To change a volume setting, touch the desired volume
key.
The factory default setting is "Medium".
TRANSMISSION COMPLETE SOUND
SETTING
This program is used to select the beep pattern that
signals the end of transmission or reception. Touch
[PATTERN 1], [PATTERN 2], or [PATTERN 3].
To listen to beep pattern, touch the [CHECK] key.
The factory default setting is "PATTERN 2".
TRANSMISSION COMPLETE SOUND
TIME SETTING
This program is used to select the length of the beep
that signals the end of transmission or reception.
Selections are [2.0 sec], [2.5 sec], [3.0 sec], [3.5 sec],
and [4.0 sec].
The factory default setting is "3.0 sec".
ACTIVITY REPORT PRINT SELECT
SETTING
This setting is used to have an activity report
automatically printed at regular intervals.
To have the report automatically printed every 50
transactions (transmissions and receptions), select the
[AUTO PRINT AT MEMORY FULL] checkbox. To have
the report automatically printed at a specified time each
day (only once a day), check the [PRINT DAILY AT
DESIGNATED TIME] box and then select the time with
the [HOUR] and [MINUTE] keys that appear.
KEY OPERATOR PROGRAMS
OK
ACTIVITY REPORT PRINT SELECT SETTING
AUTO PRINT AT MEMORY FULL
PRINT DAILY AT DESIGNATED TIME
HOUR
MINUTE
13
01
AM
PM
Touch the [HOUR] key and then set the hour by touching
the
and
keys. Set the minute in the same way.
Touch [AM] or [PM] and then touch the [OK] key.
98
• If you only select the PRINT DAILY AT
DESIGNATED TIME setting and the
number of recorded transactions exceeds
50 before the specified time, each new
transaction will delete the oldest
transaction (the oldest transaction will not
be printed).
• The activity report can also be printed out
on demand. ("PRINTING REPORTS"
(p.85))
TRANSACTION REPORT PRINT
SELECT SETTING
This setting is used to select the conditions for printing
out Transaction Reports. Conditions can be selected
for regular transmissions, broadcast transmissions,
receptions, and confidential receptions.
KEY OPERATOR PROGRAMS
OK
TRANSACTION REPORT PRINT SELECT SETTING
SINGLE SENDING
BROADCASTING
PRINT OUT ALL REPORT
PRINT OUT ALL REPORT
PRINT OUT ERROR REPORT ONLY
PRINT OUT ERROR REPORT ONLY
NO PRINTED REPORT
NO PRINTED REPORT
1/2
Touch the
key to display the next setting. Select the
print conditions for receptions and confidential receptions.
KEY OPERATOR PROGRAMS
OK
TRANSACTION REPORT PRINT SELECT SETTING
RECEIVING
CONFIDENTIAL RECEPTION
PRINT OUT ALL REPORT
PRINT OUT NOTICE PAGE
PRINT OUT ERROR REPORT ONLY
NO PRINTED REPORT
2/2
NO PRINTED REPORT
The factory default settings are as follows:
• SINGLE SENDING: PRINT OUT ERROR REPORT
ONLY
• BROADCASTING: PRINT OUT ALL REPORT
• RECEIVING: NO PRINTED REPORT
• CONFIDENTIAL RECEPTION: PRINT OUT NOTICE
PAGE
KEY OPERATOR PROGRAMS
IMAGE MEMORY PRINT SELECT
SETTING
This program is used to select the conditions for
including a copy of part of the first page of the
transmitted document on transaction reports.
Selections are [PRINT OUT ALL REPORT], [PRINT
OUT ERROR REPORT ONLY], and [NO PRINTED
REPORT]. This program is used in combination with
the "TRANSACTION REPORT PRINT SELECT
SETTING", and is not effective if transaction reports
are set to never print out.
The factory default setting is "PRINT OUT ERROR
REPORT ONLY".
REMOTE RECEPTION NUMBER
SETTING
(only when an extension phone is connected)
Fax reception can be activated from an extension
phone connected to the machine by entering a 1-digit
number and pressing [ ] twice on the phone's
keypad. This number is called the remote reception
number, and you can set it to any number from "0" to
"9".
The factory default setting is "5".
EXTERNAL TELEPHONE SETTING
(only when an extension phone is connected)
Enable this setting when an extension phone is
connected to the machine. If this setting is not
enabled, it will not be possible to use an extension
phone connected to the machine to manually receive
faxes or place/receive phone calls.
This program is initially enabled (factory default
setting).
DISTINCTIVE RING DETECTION
If multiple telephone numbers have been assigned to
your telephone line, the number called can be
identified by its ringing pattern. By using one number
for voice calls and another number for faxes, you can
tell which type of call you are receiving by the ringing
pattern. You can set your machine to automatically
receive faxes when your fax number is called by
setting the pattern that corresponds to your fax
number. Six selections are available.
This program is initially disabled (factory default
setting).
FAX SEND SETTINGS
The fax transmission settings allow you to adjust
certain parameters for sending faxes to better suit your
needs.
The fax send settings are as follows:
● AUTO REDUCTION SENDING SETTING
● PRINTING PAGE NUMBER AT RECEIVER
● DATE/OWN NUMBER PRINT POSITION
SETTING
● ROTATION SENDING SETTING
● CALL TIMER AT MEMORY SENDING
● RECALL IN CASE OF LINE BUSY
● RECALL IN CASE OF COMMUNICATION
ERROR
● QUICK ON LINE SENDING
● DEFAULT SENDING MODE
● AUTO COVER SHEET
● SLOW SCAN MODE
AUTO REDUCTION SENDING SETTING
This program is used to have transmitted documents
automatically reduced to match the size of the other
machine's printing paper. When this program is
disabled, documents are sent in their original size, and
because the size is not adjusted to match the size of
the printing paper, part of the received document may
be cut off.
This program is initially enabled (factory default
setting).
PRINTING PAGE NUMBER AT
RECEIVER
Enable this setting to have page numbers appear at
the top of fax pages that you transmit.
This program is initially enabled (factory default
setting).
DATE/OWN NUMBER PRINT POSITION
SETTING
This setting lets you select the position (inside or
outside the original image) of the sender's name and
number that are printed at the top of each fax page you
send. Select [OUTSIDE THE ORIGINAL IMAGE] or
[INSIDE THE ORIGINAL IMAGE].
For more information these settings, see page 44.
The factory default setting is "OUTSIDE THE
ORIGINAL IMAGE".
99
8
KEY OPERATOR PROGRAMS
ROTATION SENDING SETTING
When transmitting a document, this setting allows you
to rotate a vertically oriented 8-1/2" x 11" document to
a horizontal orientation (8-1/2" x 11"R), or rotate an A4
document to A4R. The document is rotated clockwise.
(8-1/2" x 11"R and A4R documents are not rotated.)
KEY OPERATOR PROGRAMS
OK
ROTATION SENDING SETTING
ORIGINAL
SET
SENDING
DIRECTION
81/2x11
81/2x11R
A4
RECALL IN CASE OF
COMMUNICATION ERROR
When sending a document, this setting is used to
select whether your machine will automatically
re-attempt the call if the transmission fails due to a line
error. One recall attempt or no recall attempts can be
selected, and the interval until the attempt can be set
from 0 to 15 minutes in increments of 1 minute.
The factory default settings are as follows:
• NUMBER OF TIMES: 1 (times)
• INTERVAL: 1 (min.)
A4R
QUICK ON LINE SENDING
Rotation settings can be established separately for
different document sizes. To disable a rotation setting,
touch the checkbox of the appropriate setting to
remove the checkmark.
This program is initially enabled for all paper sizes
(factory default settings).
CALL TIMER AT MEMORY SENDING
When sending a fax by automatic transmission
("Storing transmission jobs (memory transmission)"
(p.15)), this setting lets you select the amount of time
that the machine waits before breaking the connection
when the other machine does not respond to your
machine's calling tone. If the other machine does not
respond within this set time, your machine will
automatically break the connection.
Time selections are [30 sec.], [45 sec.], and [60 sec.].
The factory default setting is "45 sec.".
When this program is enabled and memory
transmission is selected, the machine will call the
receiving machine while the original pages are being
scanned and begin transmission from pages that have
finished scanning.
When the program is disabled, transmission will not
begin until all pages have been scanned (with the
exception of manual transmission and direct
transmission). ("Quick On-line" (p.14))
This program is initially enabled (factory default
setting).
DEFAULT SENDING MODE
This program is used to select [MEMORY TX] or
[DIRECT TX] for the default transmission mode. For
more information on these modes, see page 14.
The factory default setting is "MEMORY TX".
AUTO COVER SHEET
RECALL IN CASE OF LINE BUSY
When sending a document, this setting is used to
select whether your machine will automatically
re-attempt the call when the other machine fails to
answer or the line is busy. The number of recall
attempts can be set from 1 to 14, and the interval
between attempts can be set from 1 to 15 minutes in
increments of 1 minute. To disable automatic recalling,
select the [NO RECALL] checkbox.
The factory default settings are as follows:
• NUMBER OF TIMES: 2 (times)
• INTERVAL: 3 (min.)
When this program is enabled, a cover page is
automatically generated and added to each fax
transmission. The cover page shows the date, time,
destination name, destination fax number, sender's
name, sender's fax number, number of pages, and a
message if the message function is selected. A cover
sheet cannot be added when scanning a document
into polling memory or F-code polling memory, or
when performing polling, direct transmission, relay
broadcast transmission, F-code relay broadcast
transmission, or manual transmission.
This program is initially disabled (factory default
setting).
SLOW SCAN MODE
When this program is enabled, thin-sheet scanning is
selected by default when an original is scanned using
the RSPF.
Thin-sheet scanning uses a slower scanning speed to
prevent thin originals from misfeeding.
This program is initially disabled (factory default
setting).
100
KEY OPERATOR PROGRAMS
FAX RECEIVE SETTINGS
The fax reception settings allow you to adjust certain
parameters for receiving faxes to better suit your
needs.
Settings that can be adjusted depend on the peripheral
devices installed.
The fax receive settings are as follows:
● AUTO RECEIVE REDUCE SETTING
● DUPLEX RECEPTION SETTING
● PRINT STYLE SETTING
● NUMBER OF CALLS IN AUTO RECEPTION
● SET THE TELEPHONE NUMBER FOR DATA
FORWARDING
● INDEX PRINT
● RECEIVED DATA PRINT CONDITION
● A3 RX REDUCE
● ENTER JUNK FAX NUMBER
● ANTI JUNK FAX
AUTO RECEIVE REDUCE SETTING
When you receive a fax that includes the sender's
name and number, the received image is slightly larger
than the standard sizes*. This setting can be enabled
to have the received image automatically reduced
before printing to fit the standard paper sizes.
This program is initially enabled (factory default
setting).
Note
If you turn automatic reduction off, the
overall printed image may be larger than the
original and the excess portion may be cut
off. However, the printed image will be the
same size as the original and thus clearer.
* Standard paper sizes are sizes such as 8-1/2" x 11"
and 5-1/2" x 8-1/2".
DUPLEX RECEPTION SETTING
When the duplex module is installed, this setting can be
enabled to have received documents printed on both
sides of the paper. When enabled, received faxes will be
printed on both sides of the paper whenever the fax
consists of two or more pages of the same size of paper.
This program is initially disabled (factory default
setting).
PRINT STYLE SETTING
This setting determines the condition for selecting
paper when printing received faxes. Select [PRINT
ACTUAL SIZE CUT OFF ENABLED] or [AUTO SIZE
SELECT].
The factory default setting is "AUTO SIZE SELECT".
• PRINT ACTUAL SIZE CUT OFF ENABLED
Each received image is printed at actual size. If
necessary, the image is split onto multiple sheets of
paper.
• AUTO SIZE SELECT
Each received image is printed at actual size when
possible. When not possible, the image is
automatically reduced before printing.
NUMBER OF CALLS IN AUTO RECEPTION
When the reception mode is set to auto, this program
is used to select the number of rings on which the
machine automatically receives a call and begins fax
reception. ("RECEIVING A FAX" (p.25))
A number of rings from 0 to 9 can be selected.
The factory default setting is "2" (times).
Note
If you select "0" for the number of rings, the
machine will immediately answer and begin
fax reception without ringing in auto
reception mode.
SET THE TELEPHONE NUMBER FOR
DATA FORWARDING
When a problem prevents the machine from printing a
received fax, the fax forwarding function (p.28) can be
used to forward the received fax to another fax machine.
Use this setting to program the fax number of the
destination fax machine. Only one fax number can be
programmed (maximum of 50 digits).
If you wish to specify an F-code confidential memory box
or an F-code relay broadcast memory box in the
destination machine, touch the [SUB ADDRESS] key
after entering the fax number to enter a slash "/", and then
enter the sub-address and the passcode. ("STORING
RAPID DIAL KEYS" (p.67))
INDEX PRINT
This program is used to have an index (black mark)
printed at the top of received fax pages. The mark
moves from left to right as pages are printed.
This program is initially disabled (factory default setting).
RECEIVED DATA PRINT CONDITION
When this program is enabled and a received fax is held in
memory because there is a problem that prevents printing
such as no suitable paper, any faxes received after that
fax which can be printed will be given priority and printed.
This program is initially enabled (factory default setting).
A3 RX REDUCE
When this program is enabled and an A3 size fax is
received, the fax is reduced to letter width before printing.
When the program is enabled, W letter is considered to
be the same size as A3, thus W letter faxes are also
reduced before printing.
This program is initially disabled (factory default setting).
ENTER JUNK FAX NUMBER
This program is used to store fax numbers from which
you wish to block reception. Up to 50 fax numbers can
be stored (maximum of 20 digits each). To block
reception from the stored numbers, you must also
enable the "ANTI JUNK FAX" program.
ANTI JUNK FAX
Enable this program to block reception of faxes from
fax numbers stored in the "ENTER JUNK FAX
NUMBER" program.
This program is initially disabled (factory default setting).
101
8
KEY OPERATOR PROGRAMS
SENDING OPTIONS
POLLING SECURITY SETTING
The following settings are contained in "SENDING
OPTIONS":
● PASSCODE NUMBER SETTING
● POLLING SECURITY SETTING
● ID NUMBER MODE
● SYSTEM NUMBER MODE
● RELAY PASSCODE
● CONFIDENTIAL CODE SET
● F-CODE MEMORY BOX
When performing polling memory, enable this program
to restrict polling to machines that have permission
(p.38). To allow any machine to poll your machine,
disable the program.This program is initially enabled
(factory default setting).
Note
When polling security is enabled, store the
fax numbers of machines to be granted
polling permission in "PASSCODE
NUMBER SETTING".
PASSCODE NUMBER SETTING
ID NUMBER MODE
When polling security is enabled, use this program to
program (or delete) the fax numbers of the machines
that are allowed to poll your machine. Programmed fax
numbers are called passcodes. Up to 10 fax numbers
can be programmed.
This program is used to store ID numbers. ID numbers
provide another means of granting polling permission
when polling security is enabled. Polling will be
allowed if the system number programmed in the
polling machine matches one of your machine's
programmed ID numbers. This method can only be
used if the other machine is also a Sharp machine
(excluding certain models). Up to 10 ID numbers can
be programmed. To check the programmed ID
numbers, print out the Passcode list in the custom
settings. (p.85)
Programming passcode numbers
1
Touch the [ENTER] key.
The passcode entry screen appears.
KEY OPERATOR PROGRAMS
OK
PASSCODE NUMBER SETTING
SYSTEM NUMBER MODE
ENTER
2
DELETE
Press the numeric keys to store the fax
number.
Up to 20 digits can be entered.
To enter a hyphen, touch the [PAUSE] key at the top of
the screen.
To enter a space, touch the [SPACE] key. To enter a
"+", press the " " key.
If you make a mistake, press the [CLEAR] key (
) and
enter the correct number.
3
Touch the [NEXT] key or the [OK] key.
• To enter another passcode number, touch the [NEXT]
key.
• To exit, touch the [OK] key.
Deleting a passcode number
1
Touch the [DELETE] key.
This program is used to store a system number. Your
system number provides another means of receiving
permission to poll a machine. Polling will take place if
your system number matches one of the other
machine's ID numbers. This method can only be used if
the other machine is also a Sharp machine (excluding
certain models). Enter a system number from 0000 to
9999. To check the stored system number, print the
passcode list in the user settings (p.85).
To check the programmed system number, print out the
Passcode list in the custom settings.
RELAY PASSCODE
This program is used to enter the fax number (the
programmed sender's number) of a machine that is to
be allowed to perform relay request transmissions
using your machine as a relay machine. The entered
fax number is called a relay ID code. The other
machine must be a Sharp machine (excluding certain
models). Up to 10 relay ID codes can be programmed
(maximum of 20 digits each).
To check the programmed numbers, print the
Passcode list (p.85).
The passcode delete screen appears.
2
Touch the key of the number you wish to
delete.
Touch the [YES] key in the message that appears to
delete the number. If you touch the [NO] key, you will
return to the passcode delete screen without deleting
the number.
102
CONFIDENTIAL CODE SET
This program is used to program a confidential box for
the reception of confidential faxes. The other machine
must be a Sharp machine (excluding certain models).
Enter a name for the box (up to 36 characters), a box
number (00 to 99), and an ID code (0000 to 9999). Up
to 10 boxes can be programmed. To check the
programmed boxes, print the Confidential code list
(p.105).
KEY OPERATOR PROGRAMS
6
F-CODE MEMORY BOX
This program is used to program memory boxes for
F-code communication. Three types of memory boxes
can be programmed: F-code memory polling boxes,
F-code confidential boxes, and F-code relay broadcast
boxes. Follow the procedure below to program, edit, or
delete a memory box.
A slash (/) appears after the sub-address.
If you make a mistake, press the [CLEAR] key (
then enter the correct number.
7
Programming an F-code memory box
1
• When programming a memory box, the
same sub-address as a previously
programmed memory box cannot be used.
However, the same passcode can be used.
• A passcode can be omitted.
• Up to 10 F-code memory boxes can be
programmed. If you attempt to program a
memory box when 10 boxes have already
been programmed, a warning message will
appear and programming will not be
possible. Delete any unneeded F-code
memory boxes (p.105) and then program
the new box.
Touch the desired type of memory box
([POLLING MEMORY], [CONFIDENTIAL],
or [RELAY BROADCAST]) in the upper row
of keys.
) and
Use the numeric keys to enter a passcode
(maximum of 20 digits).
• Numbers and " " and "#" can be used in a
passcode.
• If you make a mistake, press the [CLEAR] key (
and then enter the correct number.
A box name, sub-address, password, and specific
functions are programmed in a memory box.
Note
To enter a passcode, touch the [PASS
CODE] key.
8
)
Touch the [OK] key.
You will return to the memory box programming screen.
The entered sub-address and passcode will appear.
"REGISTRATION IS COMPLETED." will appear next to
the box "No.".
9
Touch the [NEXT] key or the [EXIT] key.
• To program another memory box, touch the [NEXT]
key.
• To exit, touch the [EXIT] key.
Next, program specific functions of the memory
box as indicated below:
• F-code confidential box (print passcode: page 104)
• F-code relay broadcast box
(end receiving machines: page 104)
KEY OPERATOR PROGRAMS
F-CODE MEMORY BOX
OK
STORE
POLLING MEMORY
CONFIDENTIAL
RELAY
BROADCAST
AMEND/DELETE
POLLING MEMORY
CONFIDENTIAL
RELAY
BROADCAST
(The following uses [POLLING MEMORY] as an example.)
The F-code memory box programming screen appears.
2
Touch the [BOX NAME] key.
• The lowest box number that has not yet been
programmed will automatically appear in "No.".
• The character entry screen appears. Enter a name for
the box (maximum of 36 characters).
• To enter characters, see "ENTERING
CHARACTERS" on page 80.
3
4
8
Touch the [OK] key.
Touch the [SUB ADDRESS] key.
The sub-address/passcode entry screen appears.
5
Use the numeric keys to enter a
sub-address (maximum of 20 digits).
• The characters
and # cannot be used in a
sub-address.
• If you make a mistake, press the [CLEAR] key (
)
and then enter the correct number.
• If you do not wish to enter a passcode after entering
the sub-address, go directly to step 8.
103
KEY OPERATOR PROGRAMS
● F-code confidential box (print passcode)
A print passcode must be programmed to permit
printing of faxes received in the F-code confidential
box.
Note
Caution
• Enter a 4-digit number for the print
passcode. The characters " " and "#"
cannot be used.
• The print passcode cannot be omitted.
Note
Take care not to forget the
programmed print passcode. In the
event that you forget it, print out the
confidential ID list. ("LIST PRINT"
(p.105))
1
Touch [CONFIDENTIAL] and program a
box name and sub-address/passcode as
explained in step 1 of "Programming an
F-code memory box" (p.103).
2
3
Touch the [PRINT PIN] key.
Use the numeric keys to enter a 4-digit
number.
• If you make a mistake, press the [CLEAR] key (
)
and then enter the correct number.
• To cancel before completing entry of the number,
touch the [CANCEL] key. You will return to the screen
of step 2.
4
● F-code relay broadcast memory box (end
receiving machines)
Store the end receiving machines for a relay
broadcast transmission when your machine is the
relay machine and receives a fax in its F-code relay
broadcast memory box.
1
Touch [RELAY BROADCAST] and
program a box name and
sub-address/passcode as explained in
step 1 of "Programming an F-code
memory box" (p.103).
2
Touch the [RECIPIENT] key.
The address selection screen appears.
3
Select indexes as needed and touch rapid
keys to select the end receiving machines.
If needed, touch the
or
key to move
through screens.
F-CODE MEMORY BOX / RELAY BROADCAST
Touch the [OK] key.
SELECT ADDRESS.
You will return to the programming screen for F-code
confidential boxes. The entered print passcode will
appear, and "REGISTRATION IS COMPLETED." will
appear next to the box number.
5
• A total of 120 end receiving machines can
be stored in up to 10 groups. If you attempt
to store more that this, a message will
appear and storing will not be possible.
• Speed dial numbers and rapid numbers
that include a sub-address cannot be
stored.
• The same number cannot be stored twice
in a group.
OK
A
B
C
TOKYO
10-KEY PAD
S.F.
ADDRESS REVIEW
FREQUENT USE
ABCD
EFGHI
JKLMN
OPQRST
UVWXYZ
ABC
GROUP
Touch the [NEXT] key or the [EXIT] key.
• To program another memory box, touch the [NEXT]
key.
• To exit, touch the [EXIT] key.
• The selected rapid keys are highlighted and stored as end
receiving machines.
• If you touch an incorrect rapid key, touch it again so that it
is not highlighted.
• You can also touch the [10-KEY PAD] key to enter full fax
numbers with the numeric keys.
4
To check the stored end receiving machines,
touch the [ADDRESS REVIEW] key.
A list of the selected destinations appears.
If you need to delete a destination from the list, touch it and
then touch the [YES] key in the message that appears.
5
Touch the outer [OK] key.
You will return to the programming screen for F-code relay
broadcast memory boxes. The number of stored end
receiving machines will appear, and "REGISTRATION IS
COMPLETED." will appear next to the box number.
6
Touch the [NEXT] key or the [EXIT] key.
• To program another memory box, touch the [NEXT] key.
• To exit, touch the [EXIT] key.
104
KEY OPERATOR PROGRAMS
Editing or deleting a memory box
1
2
Touch the desired type of memory box
([POLLING MEMORY], [CONFIDENTIAL],
or [RELAY BROADCAST]) in the
Edit/Delete row (lower row). (See step 1 on
page 103.)
Touch the key of the memory box that you
wish to edit or delete.
EXIT
KEY OPERATOR PROGRAMS
SELECT MEMORY BOX TO AMEND/DELETE.
POLLING MEMORY
Report
New product catalog
• The memory box edit/delete screen appears.
•
indicates that a memory box is holding a document.
• A memory box cannot be edited or deleted while it holds a
document.
3
Touch the appropriate keys to edit or
delete the box.
• Follow the same procedure to edit a box as to store a
box.
• To delete a memory box, touch the [DELETE] key in
the upper right corner of the screen. (A message will
appear to confirm the deletion.)
LIST PRINT
KEY OPERATOR PROGRAMS
OK
LIST PRINT
FAX KEY OPERATOR PROGRAMS LIST
F-CODE MEMORY BOX LIST
FAX ACCOUNT USAGE LIST
JUNK FAX NUMBER LIST
CONFIDENTIAL CODE LIST
This program is used to print lists of key operator
programs related to the fax function.
The following five lists can be printed:
● FAX KEY OPERATOR PROGRAMS LIST
● FAX ACCOUNT USAGE LIST*
● CONFIDENTIAL CODE LIST
● F-CODE MEMORY BOX LIST
● JUNK FAX NUMBER LIST
* Only appears when AUDITING MODE is enabled in the
key operator programs. The factory default setting for
AUDITING MODE is disabled. (See the key operator's
guide.)
To print a list or report, touch the key of the list or
report that you wish to print and then touch the
[CLEAR ALL] key ( ).
8
105
9
Chapter 9
APPENDIX
This chapter contains reference information regarding the fax features of the machine.
106
SPECIFICATIONS
For information on power requirements, power consumption, dimensions, weight, and other specifications that are
common to all features of the machine, refer to operation manual for copier.
Applicable telephone line
Public switched telephone network
Compression method
MH, MR, MMR, JBIG (MMR and JBIG during Super G3 transmission)
Transmission modes
Super G3, G3 (the machine can only send faxes to and receive faxes from
machines that support G3 or Super G3)
Scanning method
CCD flatbed scanning
Scanning resolution
(Supports ITU-T standards)
8 x 3.85 lines/mm (Standard)
8 x 7.7 lines/mm (Fine, Fine + Halftone)
8 x 15.4 lines/mm (Super Fine, Super Fine + Halftone)
16 x 15.4 lines/mm (Ultra Fine, Ultra Fine + Halftone)
Recording method
Laser, electrostatic charge method
Transmission speed
33.6 kbps
Transmission time*1
2 seconds (Super G3 mode / 33.6 kbps, JBIG), 6 seconds (G3 ECM mode
/ 14.4 kbps, MMR)
Paper sizes
11" x 17", 8-1/2" x 14", 8-1/2" x 11", 8-1/2" x 11"R, 5-1/2" x 8-1/2", A4, A4R
Effective print width
11" max. (11" x 17" printing)
Input document size
11" x 17", 8-1/2" x 14", 8-1/2" x 11", 8-1/2" x 11"R, 5-1/2" x 8-1/2", A4, A4R
(5-1/2" x 8-1/2": Vertically-oriented feeding),
Originals up to 39.3" (1000 mm) in length*3 (using the RSPF);
* Refer to pages 15 for transmission of 5-1/2" x 8-1/2" size documents.
Effective scanning width
11.7" maximum
Halftone transmission
Yes (256 levels)
Contrast adjustment
Automatic (manual; five levels)
Extension telephone connection
Possible (1 telephone)
Auto dialing
Combined total of 500 rapid and group keys, redialing (automatic)
Timer transmission
Yes
Program function
Yes (8 programs)
F-code support
Yes (can transmit and receive SUB/SEP (sub-address) and SID/PWD
(passcode) signals)
Automatic document feeding
Yes (100 pages)
Image memory
2 MB*2
Error Correction Mode (ECM)
Yes
2.4 kbps Automatic fallback
*1 Transmission speed is for an 8-1/2" x 11" document with approximately 700 characters at standard resolution (8x3.85
lines/mm) sent in high speed mode (33.6 kbps (JBIG) or 14.4 kbps (MMR)). This is only the time required to transmit the image
information; the time required to send protocol signals is not included. Actual transmission times will vary depending on the
contents of the document, the receiving machine type, and telephone line conditions.
*2 Image memory can be expanded by installing the optional fax expansion memory (8 MB).
*3 The length varies depending on the scanning resolution and the width of the original. At "FINE" resolution, the maximum size
is 11" (W) x 39.3" (L) (297 mm (W) x 1000 mm (L) ). ("ORIGINALS" (p.9))
Some discrepancies may exist in the illustrations and content due to improvements to the machine.
107
9
INDEX
A
Address directory screen ...........................................8
Advanced transmission methods .............................59
Alarm sounds ...........................................................86
Auto reduction sending setting.................................99
Auto-dialing ........................................................11, 16
B
Broadcast transmission............................................26
C
Communication activity report..................................85
Condition setting screen
- Address directory screen ....................................8
- Condition setting screen .....................................7
Confidential function.................................................46
Confidential reception list .........................................85
Confidential transmission .........................................47
Connecting the telephone line cord............................3
Cover sheet..............................................................42
D
Date and time.............................................................4
Daylight Saving Time Setting .....................................4
Document feeder tray...........................................6, 10
Document glass ...................................................6, 10
Dual page scan ........................................................40
E
Editing and deleting
- F-code memory boxes ....................................103
- Group indexes...................................................78
- Group keys........................................................72
- Programs ..........................................................74
- Rapid keys ........................................................70
- Relay group.......................................................77
Entering characters ..................................................80
Exposure, selecting..................................................22
Extension phone ......................................................61
F
Fax default settings ................................................. 96
Fax forward function................................................ 28
Fax mode ................................................................ 12
Fax receive settings .............................................. 101
Fax send settings .................................................... 99
Fax transmission
- Broadcast transmission.................................... 26
- Canceling ......................................................... 24
- Confidential transmission ................................. 47
- Direct transmission........................................... 14
- F-code transmission......................................... 51
- Large number of pages .................................... 18
- Manual transmission ........................................ 61
- Message........................................................... 43
- Own number sending ....................................... 44
- PC-FAX transmission....................................... 64
- Quick on-line .................................................... 14
- Relay request function ..................................... 49
- Storing transmission jobs ................................. 15
- Thin-sheet document ....................................... 39
- Timer transmission........................................... 30
F-code ..................................................................... 51
F-code transmission
- F-code confidential transmission...................... 57
- F-code polling................................................... 56
- F-code polling memory..................................... 54
- F-code relay broadcast function....................... 60
- F-code relay broadcast transmission ............... 59
- F-code relay request function........................... 60
G
Group dialing ..................................................... 11, 16
Group indexes ..................................................... 8, 78
I
ID code .................................................................... 48
Image rotation ......................................................... 15
Index keys ................................................................. 8
J
Job build mode ........................................................ 18
Job separator tray ..................................................... 6
K
Key operator programs
- Key operator program list................................. 91
- Using the key operator programs..................... 94
L
LINE jack ................................................................... 6
List print................................................................. 105
Lithium battery........................................................... 3
Loading an original .................................................. 10
M
MEM.polling list ....................................................... 85
Memory boxes................................................... 48, 52
108
O
On-hook dialing ........................................................11
Operation Panel .....................................................5, 6
Original guides .....................................................6, 10
Original sizes............................................................20
Originals .....................................................................9
- Automatic reduction ............................................9
- Booklets ............................................................17
- Job build............................................................18
- Sizes .............................................................9, 20
- Two-sided documents .......................................17
Own number sending ...............................................44
P
Paper trays.................................................................6
Parts of the machine ..................................................6
Passcode list ............................................................85
Passcodes................................................................52
Pause .......................................................................13
PC-FAX ....................................................................64
Polling function
- Polling function..................................................33
- Polling security ..................................................38
- Serial polling .....................................................32
Polling memory ........................................................35
Polling memory (Public Box) ....................................35
Power switch ..........................................................3, 6
Printing
- Confidential boxes ............................................48
- F-code confidential memory boxes ...................58
- F-code polling memory boxes ...........................55
- Lists.................................................................105
- Programmed information ..................................79
- Public box .........................................................36
Priority transmission.................................................23
Programming
- F-code memory boxes ....................................103
- Group indexes...................................................78
- Group keys........................................................71
- Programs ..........................................................73
- Rapid dial keys..................................................67
- Relay groups .....................................................75
Programs..................................................................41
R
Rapid dialing ..................................................... 11, 16
Read-end ................................................................ 13
Receiving party is busy ........................................... 15
Reception
- Automatic reception ......................................... 25
- Extension phone (remote reception) ................ 63
- Forward function .............................................. 29
- Manual reception.............................................. 62
Reception mode ...................................................... 62
Redialing ................................................................. 11
Relay broadcast function......................................... 49
Relay machine .................................................. 49, 59
Relay request function ............................................ 49
Relay request machine ..................................... 49, 59
Reports.................................................................... 85
Resolution, selecting ............................................... 21
RSPF....................................................................... 10
S
Scanning area ........................................................... 9
Sender's information ............................................... 44
Sender's name .......................................................... 4
Sender's number ....................................................... 4
Sending options .................................................... 102
Speaker ..................................................................... 6
Speaker volume setting........................................... 98
Specifications ........................................................ 107
Sub-addresses ........................................................ 52
T
Tablets .................................................................... 17
TEL jack .................................................................... 6
Telephone line cord, connecting ............................... 3
Thin-sheet scanning function .................................. 39
Timer list.................................................................. 85
Timer transmission .................................................. 30
Touch panel .............................................................. 5
Transaction report ................................................... 83
Transmission error .................................................. 15
Troubleshooting ...................................................... 87
W
Warning messages ................................................. 86
109
INDEX BY PURPOSE
Advanced transmission methods
Programming/settings
Broadcast transmission............................................26
Confidential transmission .........................................47
Cover sheet..............................................................42
Dual page scan ........................................................40
Fax forward function.................................................29
F-code transmission
- F-code confidential transmission ......................57
- F-code polling ...................................................56
- F-code polling memory .....................................55
Message...................................................................43
Own number sending ...............................................44
PC-FAX transmission...............................................64
Polling function
- Polling ...............................................................33
- Polling memory .................................................35
Program ...................................................................41
Relay request function .............................................50
Thin-sheet document, faxing....................................39
Timer transmission...................................................30
Characters, entering
- Alphabetical characters.................................... 80
- Numbers and symbols ..................................... 82
Editing/deleting
- F-code memory boxes ................................... 105
- Group keys....................................................... 72
- Programs.......................................................... 74
- Rapid keys ....................................................... 70
- Relay groups .................................................... 77
Exposure, selecting ................................................. 22
Programming
- F-code memory boxes ................................... 103
- Group indexes.................................................. 78
- Group keys....................................................... 71
- Programming.................................................... 65
- Programs.......................................................... 73
- Rapid dial keys................................................. 67
- Relay groups .................................................... 75
Resolution, selecting ............................................... 21
Scanning size .......................................................... 20
Speaker volume setting........................................... 98
Faxes, sending and receiving
Dialing methods
- Entering a passcode .........................................53
- Entering a sub-address .....................................53
- Group dialing.....................................................16
- Large number of pages, faxing .........................18
- On-hook dialing .................................................11
- Rapid dialing .....................................................16
- Redialing ...........................................................11
- Two-sided documents, transmitting ..................17
Receiving faxes
- Activating fax reception from an extension
phone ................................................................63
- Automatic reception ..........................................25
- Manual reception ..............................................62
Sending faxes
- Basic procedure for sending faxes....................12
- Canceling a fax transmission ............................24
- Manual transmission .........................................61
F-code transmission
F-code relay broadcast transmission .......................59
Preparations
Connecting the telephone line cord............................3
Date and time, checking.............................................4
Own name set ..........................................................97
Own number set.......................................................97
Printing
List print..................................................................105
Programmed information..........................................79
Reports.....................................................................85
110
Troubleshooting
Alarm sounds .......................................................... 86
Communication activity report, viewing ................... 85
Transaction report is printed ................................... 83
Troubleshooting ...................................................... 87
Warning message is displayed ............................... 86
NOTICE FOR USERS IN
CANADA
AVIS POUR NOS
UTILISATEURS AU CANADA
"NOTICE : This product meets the applicable Industry
Canada technical specifications."
AVIS : Le présent matériel est conforme aux
spécifications techniques applicables d’Industrie
Canada.
"NOTICE : The Ringer Equivalence Number is an
indication of the maximum number of devices allowed
to be connected to a telephone interface. The
termination on an interface may consist of any
combination of devices subject only to the requirement
that the sum of the RENs of all the devices does not
exceed five."
The REN of this equipment is indicated on the
copying machine.
The registration number is indicated on the fax
printed circuit board and on the copying machine.
This Class A digital apparatus complies with Canadian
ICES-003.
Remarque : L'indice d'équivalence de la sonnerie
(IES) sert à indiquer le nombre maximal de terminaux
qui peuvent être raccordés à une interface
téléphonique. La terminaison d'une interface peut
consister en une combinaison quelconque de
dispositifs, à la seule condition que la somme d'indices
d'équivalence de la sonnerie de tous les dispositifs
n'excède pas 5.
L'indice d'équivalence de la sonnerie (IES) de cet
équipement est indiqué sur le copieur.
Le numéro d'enregistrement est indiqué sur la carte
à circuit imprimé du télécopieur et sur le copieur.
Cet appareil numérique de la classe A est conforme à
la norme NMB-003 du Canada.
Sharp Electronics of Canada Ltd.
335 Britannia Road East,
Mississauga, Ontario, L4Z 1W9
Canada
AR-FX7
SHARP ELECTRONICS CORPORATION
Sharp Plaza, Mahwah, New Jersey 07430-1163.
www.sharpusa.com
SHARP ELECTRONICS OF CANADA LTD.
335 Britannia Road East, Mississauga, Ontario, L4Z 1W9
Printed on 100% post-consumer recycled paper
PRINTED IN CHINA
2003H
KS➁
TINSE1115QSZZ