Dell™ 968 All-In-One Printer User's Guide
To order ink or supplies from Dell:
1. Double-click the icon on your desktop.
2. Visit Dell's website, or order Dell printer supplies by phone.
www.dell.com/supplies
For the best service, make sure you have the Dell printer Service Tag available.
Finding Information
About Your Printer
Understanding the Operator Panel Menus
Loading Paper and Originals
Printing
Printing From a Memory Card or USB Key
Copying
Scanning
Faxing
Understanding the Software
Networking
Maintenance
Troubleshooting
Specifications
Appendix
Licensing Notice
Notes, Notices, and Cautions
NOTE: A NOTE indicates important information that helps you make better use of your printer.
NOTICE: A NOTICE indicates either potential damage to hardware or loss of data and tells you how
to avoid the problem.
CAUTION: A CAUTION indicates a potential for property damage, personal injury, or death.
Information in this document is subject to change without notice.
© 2007 Dell Inc. All rights reserved.
Reproduction in any manner whatsoever without the written permission of Dell Inc. is strictly forbidden.
Trademarks used in this text: Dell, the DELL logo, and Dell Ink Management System are trademarks of
Dell Inc.; Microsoft and Windows are registered trademarks of Microsoft Corporation in the United States
and/or other countries. Windows Server and Windows NT are registered trademarks of Microsoft
Corporation. Windows Vista is either a trademark or a registered trademark of Microsoft Corporation in
the United States and/or other countries. Bluetooth is a registered trademark owned by Bluetooth SIG,
Inc. and is used by Dell Inc. under license. EMC is a registered trademark of EMC Corporation. Corel
Snapfire and WordPerfect are trademarks or registered trademarks of Corel Corporation and/or its
subsidiaries in Canada, the United States and/or other countries.
Other trademarks and trade names may be used in this document to refer to either the entities claiming
the marks and names or their products. Dell Inc. disclaims any proprietary interest in trademarks and
trade names other than its own.
UNITED STATES GOVERNMENT RESTRICTED RIGHTS
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This software and documentation are provided with RESTRICTED RIGHTS. Use, duplication or disclosure
by the Government is subject to restrictions as set forth in subparagraph (c)(1)(ii) of the Rights in
Technical Data and Computer Software clause at DFARS 252.227-7013 and in applicable FAR provisions:
Dell Inc., One Dell Way, Round Rock, Texas, 78682, USA.
Model 968
October 2007 SRV FY276 Rev. A00
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Finding Information
What are you
looking for?
Find it here
Drivers for my Drivers and Utilities CD
printer
My User's
Guide
Optional XPS
driver
If you purchased your Dell computer and printer at the same time, documentation
and drivers for your printer are already installed on your computer. You can use
the CD to uninstall/reinstall drivers or access your documentation. Readme files
may be included on your CD to provide last-minute updates about technical
changes to your printer or advanced technical reference material for experienced
users or technicians.
The XML Paper Specification (XPS) driver is an optional additional driver that allows
Windows Vista™ users to access the improved graphics and color features of XPS.
The driver is located in a zipped file on the CD. For more information, see Installing
the Optional XPS Driver.
How to set up my Setting Up Your Printer poster
printer
Safety
information
Owner's Manual
How to set up
and use my
printer
Warranty
information
Express Service
Code and Service
Tag number
Express Service Code and Service Tag number
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For more information, see Express Service Code.
Latest drivers
for my printer
Answers to
technical
service and
support
questions
Documentation
for my printer
Dell Support Website: support.dell.com
The Dell Support website provides several online tools, including:
Solutions—Troubleshooting hints and tips, articles from technicians, and online
courses
Upgrades—Upgrade information for components, such as memory
Customer Care—Contact information, order status, warranty, and repair
information
Downloads—Drivers
Reference—Printer documentation and product specifications
How to use
Windows Vista Help and Support Center
Windows Vista
1. Click ® Help and Support.
Documentation
for my printer 2. Type a word or phrase that best describes your problem, and then click the
arrow icon.
3. Click the topic that describes your problem.
4. Follow the instructions shown on the screen.
How to use
Microsoft ®
Windows® XP
Windows XP Help and Support Center
1. Click Start® Help and Support.
Documentation 2. Type a word or phrase that best describes your problem, and then click the
arrow icon.
for my printer
3. Click the topic that describes your problem.
4. Follow the instructions shown on the screen.
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Faxing
Setting Up the Printer With External Devices
Sending a Fax
Receiving a Fax
Changing the Fax Setup
Using Speed Dial
Blocking Faxes
Creating Fax Activity Report
You can use your printer to send and receive faxes without having to connect to a computer.
In addition, the Dell™ Fax Solutions Software is bundled in the Drivers and Utilities CD and should have
been installed when you installed your printer software. You can also use this faxing software to send
and receive faxes. For more information, see Using the Dell Fax Solutions Software.
Equipment
printer
phone cord
(provided)
Benefits
See this section
Make copies and send and receive faxes
without the use of a computer.
Connecting Directly to a
Telephone Wall Jack
printer
Use the fax line as a normal telephone line. Connecting to a Telephone
telephone (sold
separately)
Set up your printer wherever your
telephone is.
two phone cords
(one provided)
Make copies and send and receive faxes
without the use of a computer.
printer
telephone (sold
separately)
Receive both incoming voice messages and
faxes.
Connecting to an Answering
Machine
Increase the number of phone connection
outlets.
Connecting to a Computer
Modem
answering machine
(sold separately)
three phone cords
(one provided)
printer
telephone (sold
separately)
computer modem
(sold separately)
three phone cords
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(one provided)
USB cable (sold
separately)
Setting Up the Printer With External Devices
Connecting Directly to a Telephone Wall Jack
1. Connect one end of the phone cord to the FAX connector ( —left connector).
2. Connect the other end of the phone cord to an active telephone wall jack.
Connecting to a Telephone
1. Connect a phone cord from the FAX connector ( —left connector) on the printer to an active
telephone wall jack.
2. Remove the blue protective plug from the PHONE jack connector ( —right connector).
3. Connect a phone cord from the telephone to the PHONE jack connector ( —right connector).
NOTE: If phone communication is serial in your country (such as Germany, Sweden, Denmark,
Austria, Belgium, Italy, France, and Switzerland), remove the blue plug from the PHONE jack
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connector ( —right connector), and insert the supplied yellow terminator for your fax to work
correctly. You will not be able to use this port for additional devices in these countries.
What if I have a Digital Subscriber Line (DSL)?
DSL delivers digital data to a computer through a telephone line. Your printer is designed to work with
analog data. If you are faxing over a telephone line connected to a DSL modem, install a DSL filter to
avoid interference with the analog fax modem signal.
NOTE: Integrated Services Digital Network (ISDN) and cable modems are not fax modems and are
not supported for faxing.
1. Connect the DSL filter to an active telephone line.
2. Connect the printer directly to the output on the DSL filter.
NOTE: Do not install any splitters between the DSL filter and the printer. Contact your DSL
service provider if you need more help.
Connecting to an Answering Machine
1. Connect a phone cord from the FAX connector ( —left connector) on the printer to an active
telephone wall jack.
2. Remove the blue protective plug from the PHONE jack connector ( —right connector).
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3. Connect a phone cord from the answering machine to a telephone.
4. Connect a phone cord from the answering machine to the PHONE jack connector ( —right
connector).
NOTE: If phone communication is serial in your country (such as Germany, Sweden, Denmark,
Austria, Belgium, Italy, France, and Switzerland), you must remove the blue plug from the
PHONE jack connector ( —right connector), and insert the supplied yellow terminator for your
fax to work correctly. You will not be able to use this port for additional devices in these
countries.
Connecting to a Computer Modem
1. Connect a phone cord from the FAX connector ( —left connector) on the printer to an active
telephone wall jack.
2. Remove the blue protective plug from the PHONE jack connector ( —right connector).
3. Connect a phone cord from the computer modem to the PHONE jack connector ( —right
connector).
4. Connect a phone cord from the computer modem to a telephone.
NOTE: If phone communication is serial in your country (such as Germany, Sweden, Denmark,
Austria, Belgium, Italy, France, and Switzerland), you must remove the blue plug from the
PHONE jack connector ( —right connector), and insert the supplied yellow terminator for your
fax to work correctly. You will not be able to use this port for additional devices in these
countries.
Sending a Fax
Sending a Quick Fax
Using the Operator Panel
1. Make sure your printer is properly set up to send and receive faxes. For more information, see
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Setting Up the Printer With External Devices.
2. Load the original document. For more information, see Loading Original Documents.
3. Press the up or down Arrow button
to scroll to Fax.
4. Use the keypad to enter a fax number or a speed dial number.
5. Press the Start button
.
Using Your Computer
1. Turn on your computer and printer, and make sure they are connected.
2. Make sure your printer is properly set up to send and receive faxes. For more information, see
Setting Up the Printer With External Devices.
3. Load the original document. For more information, see Loading Original Documents.
4. In Windows Vista™:
a. Click
® Programs.
b. Click Dell Printers.
c. Click Dell 968 AIO Printer.
In Microsoft ® Windows® XP or Windows 2000:
Click Start® Programs or All Programs® Dell Printers® Dell 968 AIO Printer.
5. Select Dell Fax Solutions.
The Dell Fax Solutions Software dialog box opens.
6. Click Send a new fax.
7. Follow the instructions on your computer screen to send a fax.
Entering a Fax Number
Using the Operator Panel
1. From the main menu, press the up or down Arrow button
to scroll to Fax.
2. Enter a fax number.
Task
Method
Sending to a fax number
Use the keypad to enter a number. You can enter a maximum of 64
digits in a fax number.
Sending a fax to an entry
in the Phone Book
Enter the number that corresponds to the speed dial number of
the contact.
Use the Phone Book menu.
a. Press the up or down Arrow button
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to scroll to Fax,
and then press the Select button
.
b. From Phone Book, press the Select button
.
c. Press the up or down Arrow button
to scroll to Name
Search, Phone Number Search, or Group Search, and
then press the Select button .
d. Press the up or down Arrow button
to scroll to the
name or number you want to send the fax to.
Sending a fax to an
extension number
Press the asterisk (*) and pound (#) signs, and then use the keypad
to enter the extension number.
Sending a fax to an
outside line
Set a dial prefix:
a. From the main menu, press the up or down Arrow button
to scroll to Fax, and then press the Select button .
b. Press the down Arrow button
press the Select button .
to scroll to Fax Setup, and then
c. Press the down Arrow button
to scroll to Dialing and Sending,
and then press the Select button .
d. Press the up or down Arrow button
to scroll to Dial Prefix,
and then press the left or right Arrow button
to scroll to
Create.
e. Press the Select button
.
NOTE: If you are changing the dial prefix, scroll to Modify.
f. Use the keypad to enter the dial prefix. You can enter a
maximum of eight digits for the prefix.
g. Press the Select button
Dialing a fax extension
while listening to a
telephone line (On Hook)
.
Dial an additional 0 for a two-digit extension or an additional 0 0 for
a one-digit extension. For example, to dial extension 12, enter 120.
If the extension is 2, enter 200.
Using Your Computer
1. Turn on your computer and printer, and make sure they are connected.
2. Make sure your printer is properly set up to send and receive faxes. For more information, see
Setting Up the Printer With External Devices.
3. Load the original document. For more information, see Loading Original Documents.
4. In Windows Vista:
a. Click
® Programs.
b. Click Dell Printers.
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c. Click Dell 968 AIO Printer.
In Windows XP or Windows 2000:
Click Start® Programs or All Programs® Dell Printers® Dell 968 AIO Printer.
5. Select Dell Fax Solutions.
The Dell Fax Solutions Software dialog box opens.
6. Click Send a new fax.
The Send fax dialog box opens.
7. Enter the contact information for the recipient into the Name, Company, and Fax Number fields, or
click Select a recipient from phonebook to add existing contacts to the recipient list.
8. If you want to add the new contact to the phonebook, click Add this recipient to phonebook.
9. If you want to send the fax to more than one recipient, click Add another recipient.
a. Enter the contact information for the next recipient into the Name, Company, and Fax
Number fields, or click Select a recipient from phonebook to add existing contacts to the
recipient list.
b. If you want to add the new contact to the phonebook, click Add this recipient to
phonebook.
c. If you manually enter the contact information, click Add to add the contact to the Recipients
list.
d. To make changes to the Recipients information, select the recipient, and then click Edit.
e. To remove the contact from the Recipients list, select the recipient, and then click Remove.
f. Repeat step a through step e until your Recipients list is complete.
10. Click Next.
11. Follow the instructions on your computer screen to send a fax.
Sending Advanced Faxes
Using the Operator Panel
If you are using your printer as a standalone fax machine, you can use the various Fax submenus to
customize your outgoing faxes. From the Fax Menu, you can:
Send a delayed fax
Send faxes using your Speed Dial list
Manage your phonebook to send faxes to individuals or groups
Personalize your fax cover page
Create and print a fax history
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Create and print a fax report
For more information, see Fax Mode.
Using Your Computer
Use the Dell Fax Solutions Software to take advantage of advanced fax features. In addition to basic
faxing, the Dell Fax Solutions Software also allows you to:
Send a delayed fax
Send electronic files and paper documents in a single fax operation
Send faxes using your Speed Dial list
Manage your phonebook to easily send faxes to individuals or groups
Personalize and store various cover pages
Create and print a fax history
Create and print a fax report
For more information, see Using the Dell Fax Solutions Software.
1. In Windows Vista:
a. Click
® Programs.
b. Click Dell Printers.
c. Click Dell 968 AIO Printer.
In Windows XP and Windows 2000:
Click Start® Programs or All Programs® Dell Printers® Dell 968 AIO Printer.
2. Click Dell Fax Solutions.
The Dell Fax Solutions Software dialog box opens.
3. Click the appropriate links on the Dell Fax Solutions Software dialog box to accomplish your
task.
4. Follow the instructions on the computer screen.
Sending a Fax Through an Automated Answering System
Some companies have automated answering systems that require you to respond to a series of
questions to route you to the department you wish to call. After answering the questions by pressing the
appropriate buttons, you eventually get connected to the proper department. To send a fax to a
company that employs an automated answering system, set up your printer for On Hook dialing.
1. Make sure your printer is properly set up to send and receive faxes. For more information, see
Setting Up the Printer With External Devices.
2. Load the original document facing down on the scanner glass. For more information, see Loading
Original Documents.
3. From the operator panel, press the up or down Arrow button
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to scroll to Fax, and then press
the Select button
.
4. Press the up or down Arrow button
button .
to scroll to On Hook Dial, and then press the Select
5. Modify your cover page information if necessary, and then press the Back button
.
6. Using the keypad, dial the telephone number of the company.
7. Using the keypad, navigate through the automated answering system.
8. When you hear the fax tone, press the Start button
To cancel the fax job, press the Cancel button
to begin sending your fax.
on your printer.
Receiving a Fax
Receiving a Fax Automatically
1. Make sure your printer is on and connected to an active telephone line.
2. Make sure Auto Answer is turned on or is currently within the scheduled on period.
a. From the main menu, press the up or down Arrow button
press the Select button .
to scroll to Fax, and then
b. Press the up or down Arrow button
to scroll to Auto Answer.
c. Press the left or right Arrow button
Select button .
to scroll to On or Scheduled, and then press the
d. If you selected Scheduled, the Auto Answer Schedule screen appears. Use the keypad to
specify the time you want Auto Answer to be turned on and turned off.
e. Press the Back button
.
3. Set the number of rings the printer should allow before answering the incoming fax.
a. From the main menu, press the up or down Arrow button
press the Select button .
b. Press the down Arrow button
to scroll to Fax, and then
to scroll to Fax Setup, and then press the Select button
c. Press the up or down Arrow button
the Select button .
to scroll to Ringing and Answering, and then press
d. Press the up or down Arrow button
to scroll to Pick-up On.
e. Press the left or right Arrow button
before the printer receives the fax.
to select the number of rings you want to allow
f. Press the Back button
.
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.
When the number of set rings is detected, the printer automatically receives the fax.
Receiving a Fax Manually
You can turn the Auto Answer feature off if you wish to control the faxes that you receive. This is useful
if you do not want to receive unsolicited faxes, if you rarely receive faxes, or if it is expensive to use
faxes in your area.
1. Make sure your printer is on and properly set up to receive faxes. For more information, see
Setting Up the Printer With External Devices.
2. Turn Auto Answer off.
a. From the main menu, press the up or down Arrow button
press the Select button .
to scroll to Fax, and then
b. Press the up or down Arrow button
to scroll to Auto Answer.
c. Press the left or right Arrow button
to scroll to Off.
d. Press the Back button
.
3. When the telephone rings, pick up the telephone attached to the printer and listen for the fax
calling tone.
4. If you hear the fax calling tone, type DELL# (3355#) on the operator panel keypad or on the
telephone keypad.
NOTE: DELL# is the default answer code. However, you can change this to any code. For
more information, see Changing the Pickup Code.
Changing the Pickup Code
1. From the main menu, press the up or down Arrow button
the Select button .
2. Press the down Arrow button
to scroll to Fax, and then press
to scroll to Fax Setup, and then press the Select button
.
3. Press the up or down Arrow button
Select button .
to scroll to Ringing and Answering, and then press the
4. Press the up or down Arrow button
Select button .
to scroll to Manual Pickup Keycode, and then press the
5. Use the keypad to specify a new one- to seven-digit keycode.
NOTE: Valid characters for the pickup code are 0–9, pound (#), and star (*). Any other
characters entered are ignored.
6. Press the Select button
.
Printing a Long Fax
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Using the Operator Panel
1. From the main menu, press the up or down Arrow button to scroll to Fax, and then press the
Select button .
2. Press the down Arrow button
to scroll to Fax Setup, and then press the Select button
3. Press the up or down Arrow button
button .
to scroll to Fax Printing, and then press the Select
4. From If Too Big, press the left or right Arrow button
5. Press the Back button
.
to choose an option.
.
Using Your Computer
1. Turn on your computer and printer, and make sure they are connected.
2. Make sure your printer is properly set up to send and receive faxes. For more information, see
Setting Up the Printer With External Devices.
3. In Windows Vista:
a. Click
® Programs.
b. Click Dell Printers.
c. Click Dell 968 AIO Printer.
In Windows XP or Windows 2000:
Click Start® Programs or All Programs® Dell Printers® Dell 968 AIO Printer.
4. Select Dell Fax Setup Utility.
The Dell Fax Setup Wizard Query dialog box opens.
5. Click No.
The Dell Fax Setup Utility dialog box opens.
6. Click the Fax Printing/Reports tab.
7. From the If fax is too big field, choose an option.
8. Click OK.
A confirmation dialog box opens.
9. Click OK to overwrite the fax settings on your printer.
10. Click Close.
Printing a Fax on Both Sides of the Page
Using the Operator Panel
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1. From the main menu, press the up or down Arrow button
the Select button .
2. Press the down Arrow button
to scroll to Fax, and then press
to scroll to Fax Setup, and then press the Select button
3. Press the up or down Arrow button
button .
to scroll to Fax Printing, and then press the Select
4. From the 2-Sided Print menu item, press the left or right Arrow button
Print.
5. Press the Back button
.
to scroll to 2 Sided
.
Using the Computer
1. Turn on your computer and printer, and make sure they are connected.
2. Make sure your printer is properly set up to send and receive faxes. For more information, see
Setting Up the Printer With External Devices.
3. In Windows Vista:
a. Click
® Programs.
b. Click Dell Printers.
c. Click Dell 968 AIO Printer.
In Windows XP or Windows 2000:
Click Start® Programs or All Programs® Dell Printers® Dell 968 AIO Printer.
4. Select Dell Fax Setup Utility.
The Dell Fax Setup Wizard Query dialog box opens.
5. Click No.
The Dell Fax Setup Utility dialog box opens.
6. Click the Fax Printing/Reports tab.
7. From the 2-sided print field, choose Print duplex.
8. Click OK.
A confirmation dialog box opens.
9. Click OK to overwrite the fax settings on your printer.
10. Click Close.
Changing the Fax Setup
Using the Operator Panel
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If you are using your printer as a standalone fax machine, you can change the fax settings from the Fax
Setup menu. Changes made on the Fax Setup menu are permanent and are applicable to all fax jobs.
For more information, see Fax Setup Menu.
Using the Computer
You can access the Fax Setup Utility if you want to configure the printer's fax settings from your
computer.
1. For Windows Vista :
a. Click
® Programs.
b. Click Dell Printers.
c. Click Dell 968 AIO Printer.
For Windows XP and Windows 2000:
Click Start® Programs or All Programs® Dell Printers® Dell 968 AIO Printer.
2. Select Dell Fax Setup Utility.
The Dell Fax Setup Utility Wizard Query dialog box opens.
3. If you want to use the Fax Setup Utility Wizard to set up your printer for faxing, click Yes. The
Fax Setup Utility Wizard Welcome dialog box opens.
If you want to manually adjust your fax settings, click No. The Dell Fax Setup Utility dialog box
opens.
On this tab:
Dialing and
Sending
You can:
Specify a dial method.
Enter a dial prefix.
Set the dial volume.
Enter your fax number and your name.
Specify the number of times you want the machine to redial and the time
between those attempts if the fax cannot be sent on the first try.
Choose whether to scan the entire document before or after dialing the number.
Specify a maximum send speed and a print quality for outgoing faxes.
Convert the fax automatically to be compatible with the receiving fax machine
regardless of the send settings.
Ringing and
Answering
Specify the number of rings before the machine receives the incoming fax.
NOTE: The number of rings set on the answering machine must always be less
than the number of rings set on the printer.
Specify a distinctive ring if your phone line has distinctive ring service activated.
Set the ring volume.
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Choose whether to use error correction.
Choose a Caller ID pattern (1 if telephones in your country have a detection
pattern using FSK or 2 if telephones in your country have a detection pattern
using DTMF). The Caller ID detection pattern is determined by the country or
region you selected during initial setup. If phones in your country use two
detection patterns, call your telecommunications company to know which pattern
it subscribes to.
Specify a manual answer code. The default code is DELL# (3355#).
Choose whether you want to answer incoming faxes automatically or at a
scheduled time.
Specify the time when incoming faxes are answered automatically.
Select whether you want to forward a fax, or print it and then forward it.
Specify a fax number to which faxes are forwarded.
Manage blocked faxes.
Fax
Printing/Reports
Choose to automatically resize oversize faxes so they print on one page, or keep
the oversized fax to scale and print on two pages.
Choose whether you want to print a footer (date, time, and page number) on
each page.
If an optional second paper tray is installed, choose from which tray the printer
picks paper. Choose Auto if you want the printer to pick the paper that matches
the size of the incoming fax.
If an optional duplex is installed, choose if you want to print on both sides of the
page.
Specify when to print a fax activity report.
Specify when you want to print a fax confirmation.
Speed Dial
Add to, create, or edit the speed dial or group dial speed dial lists.
Cover Page
Specify if you want to send a cover page for outgoing faxes.
Edit or update the information that will appear on your cover page.
Choose a priority for your outgoing fax.
Include a short message.
Using Speed Dial
To make sending faxes easier, you can assign a speed dial number to 89 individual contacts and 10
groups that can hold up to 30 phone numbers each using the printer operator panel.
To create a Speed Dial or Group Dial list using your computer, see Changing the Fax Setup.
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Creating a Speed or Group Dial List
Using the Operator Panel
Adding an Entry to the Speed Dial List
1. From the main menu, press the up or down Arrow button
the Select button .
to scroll to Fax, and then press
2. Press the up or down Arrow button
button .
to scroll to Phone Book, and then press the Select
3. Press the up or down Arrow button
.
to scroll to Add Entry, and then press the Select button
4. Use the keypad to enter a Name and Fax Number.
NOTE: The lowest possible speed dial number is automatically assigned to this contact. You
cannot change the speed dial number.
5. Press the Back button
.
Adding an Entry to the Group Dial List
1. From the main menu, press the up or down Arrow button
the Select button .
to scroll to Fax, and then press
2. Press the up or down Arrow button
button .
to scroll to Phone Book, and then press the Select
3. Press the up or down Arrow button
button .
to scroll to Add Group, and then press the Select
4. Use the keypad to assign a name and fax numbers to the group. Press the down Arrow button
to enter another number. You can also use the Name Search, Phone Number Search, or
Redial History option to select phone numbers. Each number you select or enter is added to the
group dial list.
NOTE: The lowest possible group dial number is automatically assigned to this contact. You
cannot change the speed dial number.
5. Press the Back button
.
Using the Computer
1. Turn on your computer and printer, and make sure they are connected.
2. Make sure your printer is properly set up to send and receive faxes. For more information, see
Setting Up the Printer With External Devices.
3. In Windows Vista:
a. Click
® Programs.
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b. Click Dell Printers.
c. Click Dell 968 AIO Printer.
In Windows XP or Windows 2000:
Click Start® Programs or All Programs® Dell Printers® Dell 968 AIO Printer.
4. Select Dell Fax Setup Utility.
The Dell Fax Setup Wizard Query dialog box opens.
5. Click No.
The Dell Fax Setup Utility dialog box opens.
6. Click the Speed Dial tab.
7. To add a new entry to your Speed Dial list, click on an available number from 1 to 89, and enter
the fax number and name of your new contact.
To add a new group entry to your Group Dial list, click on an available number from 90 to 99. A
smaller group list appears below the main Speed Dial list. Enter the fax numbers and names of
your new group entry.
8. To add contacts from your phonebook, click Select from phonebook.
The Select from phonebook dialog box opens.
a. Select a contact from your phonebook.
b. If you want to add the contact to your list, click on an available number on the Speed or
Group Dial Settings section.
If you want to overwrite an existing entry on your list, click the entry you want to change.
c. Click Add to or change list.
d. After adding phonebook entries to your Speed or Group Dial list, click OK to return to the
Speed Dial tab.
9. Click OK.
A confirmation dialog box appears.
10. Click OK to overwrite the settings on your printer.
11. Click Close.
Using a Speed or Group Dial List
1. From the main menu, press the up or down Arrow button
the Select button .
to scroll to Fax, and then press
2. Use the keypad to enter the two-digit speed dial number.
3. Press the Start button
.
NOTE: When you are entering numbers, if you only enter two numbers and an entry corresponds to
this number, the printer assumes you are entering a speed dial entry. If the number you entered
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does not correspond to any entry in the Phone Book, the printer assumes you are entering an
extension number.
Blocking Faxes
Creating a Blocked Fax List
Using the Operator Panel
1. From the main menu, press the up or down Arrow button
the Select button .
to scroll to Fax, and then press
2. Press the down Arrow button
to scroll to Fax Setup, and then press the Select button
3. Press the down Arrow button
to scroll to Fax Blocking, and then press the Select button
4. Press the down Arrow button
button .
to scroll to Blocked Fax Add Entry, and then press the Select
.
5. Use the keypad to specify a name.
6. Use the keypad to enter a fax number, and then press the Select button
.
NOTE: The lowest possible blocked fax number is automatically assigned to this contact. You
cannot change the blocked fax number.
Using Your Computer
1. Turn on your computer and printer, and make sure they are connected.
2. Make sure your printer is properly set up to send and receive faxes. For more information, see
Setting Up the Printer With External Devices.
3. In Windows Vista:
a. Click
® Programs.
b. Click Dell Printers.
c. Click Dell 968 AIO Printer.
In Windows XP or Windows 2000:
Click Start® Programs or All Programs® Dell Printers® Dell 968 AIO Printer.
4. Select Dell Fax Setup Utility.
The Dell Fax Setup Wizard Query dialog box opens.
5. Click No.
The Dell Fax Setup Utility dialog box opens.
6. Click the Ringing and Answering tab.
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.
7. Click Manage Blocked Faxes.
The Manage Blocked Faxes dialog box opens.
8. Enter the fax numbers that you want to block on the list.
9. Click OK to return to the Ringing and Answering tab.
10. Click OK.
A confirmation dialog box opens.
11. Click OK to overwrite the fax settings on your printer.
12. Click Close.
Turning on Fax Blocking
Using the Operator Panel
1. From the main menu, press the up or down Arrow button
the Select button .
to scroll to Fax, and then press
2. Press the down Arrow button
to scroll to Fax Setup, and then press the Select button
3. Press the down Arrow button
to scroll to Fax Blocking, and then press the Select button
4. From Block List, press the left or right Arrow button
5. Press the Back button
.
.
to choose On.
.
If the printer detects a fax from one of the numbers on the Blocked Fax List, the transmission is
disconnected.
Using Your Computer
1. Turn on your computer and printer, and make sure they are connected.
2. Make sure your printer is properly set up to send and receive faxes. For more information, see
Setting Up the Printer With External Devices.
3. In Windows Vista:
a. Click
® Programs.
b. Click Dell Printers.
c. Click Dell 968 AIO Printer.
In Windows XP or Windows 2000:
Click Start® Programs or All Programs® Dell Printers® Dell 968 AIO Printer.
4. Select Dell Fax Setup Utility.
The Dell Fax Setup Wizard Query dialog box opens.
5. Click No.
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The Dell Fax Setup Utility dialog box opens.
6. Click the Ringing and Answering tab.
7. Click Manage Blocked Faxes.
The Manage Blocked Faxes dialog box opens.
8. Select Enable fax blocking.
9. Click OK to return to the Ringing and Answering tab.
10. Click OK.
A confirmation dialog box opens.
11. Click OK to overwrite the fax settings on your printer.
12. Click Close.
Blocking Faxes Without Caller ID
Using the Operator Panel
1. From the main menu, press the up or down Arrow button
Select
button.
to scroll to Fax, and press the
2. Press the down Arrow button
to scroll to Fax Setup, and press the Select
3. Press the down Arrow button
to scroll to Fax Blocking, and press the Select
4. From Block No-ID, press the left or right Arrow button
5. Press the Select
button.
button.
to choose On.
button.
If the printer detects a fax from a machine without Caller ID, the transmission is disconnected.
Using Your Computer
1. Turn on your computer and printer, and make sure they are connected.
2. Make sure your printer is properly set up to send and receive faxes. For more information, see
Setting Up the Printer With External Devices.
3. In Windows Vista:
a. Click
® Programs.
b. Click Dell Printers.
c. Click Dell 968 AIO Printer.
In Windows XP or Windows 2000:
Click Start® Programs or All Programs® Dell Printers® Dell 968 AIO Printer.
4. Select Dell Fax Setup Utility.
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The Dell Fax Setup Wizard Query dialog box opens.
5. Click No.
The Dell Fax Setup Utility dialog box opens.
6. Click the Ringing and Answering tab.
7. Click Manage Blocked Faxes.
The Manage Blocked Faxes dialog box opens.
8. Select Always block faxes from senders missing a valid Caller ID.
9. Click OK to return to the Ringing and Answering tab.
10. Click OK.
A confirmation dialog box opens.
11. Click OK to overwrite the fax settings on your printer.
12. Click Close.
Creating Fax Activity Report
Using the Operator Panel
1. From the main menu, press the up or down Arrow button
the Select button .
2. Press the down Arrow button
to scroll to Fax, and then press
to scroll to Fax Setup, and then press the Select button
3. Press the up or down Arrow button
Select button .
to scroll to History and Reports, and then press the
4. From the History and Reports menu, you can view or print your fax activity.
Using the Computer
1. In Windows Vista :
a. Click
® Programs.
b. Click Dell Printers.
c. Click Dell 968 AIO Printer.
In Windows XP and Windows 2000:
Click Start® Programs or All Programs® Dell Printers® Dell 968 AIO Printer.
2. Click Dell Fax Solutions.
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.
The Dell Fax Solutions Software dialog box opens.
3. Click Print Activity Report.
4. From the Display drop-down menu, select which faxes you would like to print a report.
5. Select a date range for your report.
6. Click the Print icon in the upper-left corner of the dialog box to print the fax report.
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About Your Printer
Understanding the Printer Parts
Understanding the Operator Panel
You can use your printer to do a variety of things. A few important things to note:
If the printer is connected to a computer, you can use either the printer operator panel or the
printer software to produce quality documents.
You do need to connect your printer to a computer to print, scan, or use the Save Photos to
Computer function or the Print Files mode.
You do not need to connect your printer to a computer to make photocopies, send faxes, or print
from memory cards or a PictBridge-enabled camera.
NOTE: The printer (whether it is connected to a computer or not) must be connected to a telephone
line before you can send a fax.
NOTE: If you use a DSL modem for your computer, you must install a DSL filter on the telephone
line attached to your computer.
Understanding the Printer Parts
Number: Part:
Description:
1
Automatic
Document
Feeder
(ADF)
Part that feeds original documents into the printer.
2
Scanner
base unit
Unit you lift to gain access to the ink cartridges.
3
Operator
panel
Panel you use to control copying, scanning, faxing, and printing. For more
information, see Understanding the Operator Panel.
4
Paper tray
Tray that holds blank paper.
5
Optional
Tray that you can purchase separately to increase the amount of blank paper
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paper tray
that your printer can hold.
Paper exit
tray
Tray that holds the paper as it exits the printer.
7
PictBridge
connector
The connector you use to connect your PictBridge-enabled digital camera or a
USB key to your printer.
8
Memory
card slots
Slots into which you insert a memory card containing digital pictures.
6
NOTE: Pull the paper exit tray stop straight out to extend it.
NOTE: The LCD only displays JPG and a limited set of TIFF files found on the
memory card. To view other image types stored on the memory card, open the
Memory Card Manager. For more information, see Using Memory Card
Manager.
9
Top cover
with
integrated
ADF exit
tray
Top of printer that holds your document or photo flat while you scan it. You
can also pick up your original document here after it has gone through the
ADF.
10
ADF input
tray
Tray that holds original documents. Use it to scan, copy, or fax multiple-page
documents.
11 Express Service
Code
Identify your printer when you use support.dell.com or contact technical
support.
Enter the Express Service Code to direct your call when contacting
technical support.
NOTE: The Express Service Code is not available in all countries.
12 Supplies Reorder
Label
To order ink cartridges or paper, visit www.dell.com/supplies.
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Slot into which you plug an active telephone line to send and receive faxes.
13 FAX
connector
( — left NOTE: Do not connect additional devices to the FAX connector ( — left connector),
connector) and do not connect a DSL (digital subscriber line) or ISDN (integrated services digital
network) to the printer without using a digital line filter.
14 PHONE
jack
connector
( — right
connector)
Slot into which you plug additional devices, such as a data/fax modem, telephone, or
answering machine. Remove the blue plug before use.
NOTE: If the phone communication is serial in your country (such as Germany,
Sweden, Denmark, Austria, Belgium, Italy, France, and Switzerland), you must remove
the blue plug from the PHONE jack connector ( — right connector), and then insert
the supplied yellow terminator for faxing to work correctly. You will not be able to use
this port for additional devices in these countries.
15 Back
cover
Cover that you have to remove to install the Dell™ Internal Network Adapter 1150.
16 USB
connector
Slot into which you plug the USB cable (sold separately). The other end of the USB
cable plugs into your computer.
17 Optional
duplex
unit
Part that you can purchase separately to print on both sides of the paper.
18 Optional
Dell
Internal
Network
Adapter
1150
A networking device that you can purchase separately to set up your printer on a
wireless or Ethernet network.
19 Power
cord
connector
Connects the printer power supply to the power outlet using the supplied countryspecific power cord.
20 Power
supply
Supplies power to the printer.
NOTE: The power supply is removable. When the power supply is removed from the
printer, but remains plugged into a power outlet, an LED is illuminated to notify you
that power is present.
NOTE: If the power is off when you unplug your printer, the power will be off when
you plug it back in.
21 Rear
access
Part that you have to open to clear paper jams.
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door
(beneath
the
optional
duplex
unit)
Understanding the Operator Panel
Number Use
the:
To:
1
LCD display
Display scanning, copying, faxing, and printing options as well as
status and error messages.
2
Menu
button
Enter a menu or a submenu.
3
Arrow
buttons
Navigate menus and menu items.
Decrease/increase the number of copies.
Change the selected modes.
Navigate photos on a memory card or digital camera.
Increase or decrease the values when setting the date and time.
4
Select
button
Select a menu item.
Select an image to be printed (in Photo mode).
Initiate a paper feed by holding the button for three seconds.
5
Keypad
Enter numerical data or text.
6
Start
button
Initiate a copy, scan, or fax.
7
Cancel
button
Cancel a scan, print, or copy job in progress.
Cancel a copy job (using only the printer), and eject the page.
Exit a menu, and return to the default settings.
8
Back
button
Return to the previous menu or screen.
Save the changes made on a sub-menu temporarily.
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9
Power
button
When the printer is off, press the Power button
printer on.
to turn your
When the printer is on, press the Power button
to put your
printer in a Power Save state. Your printer consumes minimal
power in this state.
When the printer is on or in the Power Save state, press and hold
the Power button
for 2 seconds to turn your printer off.
NOTE: Do not unplug your printer from the electrical outlet when not
in use. When the printer is off, it requires up to 1 watt of power to
perform regular maintenance on cartridges.
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Understanding the Software
Using the Dell All-In-One Center
Using the Dell Fax Solutions Software
Using Printing Preferences
Using Memory Card Manager
Dell Ink Management System
Removing and Reinstalling Software
Installing the Optional XPS Driver
The printer software includes:
Dell All-In-One Center– Allows you to perform various scan, copy, fax, and print operations
with newly scanned and previously saved documents and images.
Dell Fax Solutions Software– Allows you to fax electronic or scanned documents.
Printing Preferences– Allows you to adjust printer settings.
Memory Card Manager– Allows you to display, manage, edit, print, and scan photos from your
memory card or USB memory key to your computer.
Dell Ink Management System™– Warns you when your printer is running low on ink.
Corel® Snapfire™ Plus– Allows you to view, manage, and edit photos stored on your computer.
Using the Dell All-In-One Center
The Dell All-In-One Center allows you to:
Scan, copy, fax, and use productivity tools.
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Select where you want to send the scanned image.
Select the quantity and color of your copies.
Access troubleshooting and maintenance information.
Preview images you want to print or copy.
Manage photos (copy them to folders, print them, perform creative copying).
NOTE: If your printer is connected to a network using a wireless or Ethernet connection, you must
start all scan and copy tasks from the printer operator panel instead of the Dell All-In-One Center.
To access the Dell All-In-One Center:
1. In Windows Vista™:
a. Click
® Programs.
b. Click Dell Printers.
c. Click Dell 968 AIO Printer.
In Windows® XP and Windows 2000:
Click Start® Programs or All Programs® Dell Printers® Dell 968 AIO Printer.
2. Select Dell All-In-One Center.
The Dell All-In-One Center includes four main sections:
In this section:
Preview Now
You can:
Select a portion of the preview image to scan or copy.
View an image of what will be printed or copied.
Scan and Fax
Select the program where you want to send the scanned image.
Select the type of image being scanned.
Select a quality setting for your scan.
Select Scan Now to scan your document or photo.
Select Fax Now to scan, and then fax a copy of your document or photo.
NOTE: Click See More Scan Settings to view all settings.
Copy
Select the number of copies.
Select the quality and color of your copies.
Select a quality setting for your copies.
Specify the blank paper size.
Specify the size of the original document being copied.
Lighten or darken your copies (this can also be accomplished using the operator
panel).
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Resize your copies.
Select Copy Now to create copies.
NOTE: Click See More Copy Settings to view all settings.
Productivity
Tools
Fax an image or document.
Access the Dell Fax Setup Utility.
E-mail an image or document.
Repeat an image several times on one page.
Resize an image.
Print an image as a multi-page poster.
Print more than one page on a sheet of paper.
Save an image on your computer.
Save multiple photos.
Scan and save to PDF.
Edit text found in a scanned document (Optical Character Recognition).
Modify an image with a photo editor.
For more information, click Help in the Dell All-In-One Center.
Using the Dell Fax Solutions Software
The Dell Fax Solutions Software allows you to:
Send a fax.
Click Send a new fax, and then follow the instructions on the computer screen.
Adjust other fax settings.
Click Adjust speed dial list and other fax settings to customize various fax settings.
View and manage your phonebook.
Click View phonebook to open the Phone book. You can add, edit, or delete contact and group
information. You can also add a contact or group to your speed dial list.
View and customize cover page.
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Click View cover pages to open the Cover Pages dialog. You can customize, add logos to, or
choose from a variety of different ready-made cover pages for your fax.
View fax history.
Click View full activity log to see or print a detailed list of all fax activity.
Create a fax report.
Click Print activity report to see a detailed report of all fax activity. Click the Print icon to print
your activity report.
NOTE: If your printer is connected to a network using a wireless or Ethernet connection, you
must start a scanned fax from the printer operator panel instead of the Dell Fax Solutions
Software.
To access the Dell Fax Solutions Software:
1. In Windows Vista:
a. Click
® Programs.
b. Click Dell Printers.
c. Click Dell 968 AIO Printer.
In Windows XP and 2000:
Click Start® Programs or All Programs® Dell Printers® Dell 968 AIO Printer.
2. Click Dell Fax Solutions.
The Dell Fax Solutions Software dialog box opens.
Using Printing Preferences
You can change your printer settings in Printing Preferences depending on the type of project you want
to create.
To access Printing Preferences when a document is open:
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1. Click File® Print.
The Print dialog box opens.
2. Click Preferences, Properties, Options, or Setup (depending on the program or operating
system).
The Printing Preferences dialog box opens.
To access Printing Preferences when a document is not open:
1. In Windows Vista :
a. Click
® Control Panel.
b. Click Hardware and Sound.
c. Click Printers.
In Windows XP , click Start® Settings® Control Panel® Printers and Other Hardware®
Printers and Faxes.
In Windows 2000, click Start® Settings® Printers.
2. Right-click the Dell 968 AIO Printer icon.
3. Click Printing Preferences.
NOTE: Changes made to the printer settings from the Printers folder become the default
settings for most programs.
The Printing Preferences dialog box has three sections:
Tab
Options
Print Setup
Quality/Speed — Select Automatic, Draft, Normal, or Photo depending on your
desired output quality. Draft is the fastest option but should not be selected if you have
a photo cartridge installed. If you select Photo, you can choose between 4800 dpi and
1200 dpi for glossy photo printing.
Media Type — Allows you to set the paper type manually, or have the printer detect the
paper type automatically.
Paper Size — Select the size of your paper.
Paper Source — Select Automatic, Tray 1/Bypass, or Tray 2.
NOTE: Paper Source is only available if an optional 2nd paper tray is attached to the
printer.
Print in black and white — Print your color images in black and white to save the ink in
your color cartridge.
NOTE: You cannot select this setting if you have selected Use Color Cartridge for all
Black Printing.
Borderless — Select the check box if you want to print borderless photos.
Orientation — Select how the document is arranged on the printed page. You can print
using portrait or landscape orientation.
Envelope — Select the check box if you want to print an envelope. The Paper Size area
lists the envelope sizes available for printing.
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Copies — Customize how the printer prints several copies of a single print job: Collated,
Normal, or Print Last Page First.
Advanced
2-sided printing — Select this to print on both sides of the paper. Select from
Automatic, Manual, or Print Duplex.
Extend dry time — Select this option if you notice ink is smeared on the bottom of the
pages of your duplex print jobs. This allows the ink on the paper to dry before the
duplex unit feeds it back into the printer, and prints on the other side.
NOTE: You will need to wait a few seconds longer for your duplex jobs to finish if your
turn this feature on.
Layout — Select Normal, Banner, Mirror, N-up, Poster, Booklet, or Borderless.
Automatic Image Sharpening — Automatically select the best image-sharpening level
based on image content.
Dell Customer Experience Improvement Program — Allows you to access information
about, and change your status in, the Dell Customer Experience Improvement Program.
More Options — Allows you to specify Appearance Mode and Complete-A-Print
settings. You can also view the paper type that the printer detects.
Maintenance Install Ink Cartridges
Clean Ink Cartridges
Align Ink Cartridges
Print a Test Page
Network Support
Using Memory Card Manager
Memory Card Manager allows you to display, manage, edit, print, and save photos from your memory
card or USB memory key to your computer.
To launch Memory Card Manager:
1. Insert a memory card into the memory card slot or a USB key into the PictBridge port on the front
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of the printer.
NOTICE: Do not remove the memory card or USB key, or touch the printer near the area of
the memory card or USB key while actively reading, writing, or printing from these devices.
Data corruption can occur.
2. In Windows Vista:
a. Click
® Programs.
b. Click Dell Printers.
c. Click Dell 968 AIO Printer.
In Windows XP and 2000:
Click Start® Programs or All Programs® Dell Printers® Dell 968 AIO Printer.
3. Select Activate Memory Card Manager.
Dell Ink Management System
Each time you print a job, a printing progress screen appears, which shows the progress of the print job
as well as the amount of ink remaining and the approximate number of pages remaining in the
cartridge. The page counter is hidden during the first 50 pages of cartridge use, until printing habits are
learned and a more accurate count can be given. The number of pages remaining changes as a result of
the type of print jobs the printer completes.
When your ink cartridge levels are low, a Low Ink Warning appears on your screen when you try to
print. This warning is displayed every time you print until you install a new ink cartridge. For more
information, see Replacing Ink Cartridges.
When one or both of your ink cartridges are empty, the Reserve Tank window appears on your screen
when you try to print. If you continue printing, the print job may not print as you expect.
If your black ink cartridge is out of ink, you can choose to print black from the color ink cartridge
(Process Black) by selecting Complete-A-Print before clicking the Continue Printing button. If you
select Complete-A-Print and click Continue Printing, Process Black is used for all black printing until
the black cartridge is replaced, or the option is cleared from More Options, located on the Advanced
tab of the Printing Preferences. The Reserve Tank dialog does not display again until after the low
ink cartridge has been replaced. The Complete-A-Print check box is automatically reset when a new
or different cartridge is installed.
If your color ink cartridge is out of ink, you can choose to print color documents in grayscale by
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selecting Complete-A-Print before clicking the Continue Printing button. If you select Complete-APrint, and click Continue Printing, all color documents will print in black and white until the color
cartridge is replaced or the option is cleared from More Options, located on the Advanced tab of the
Printing Preferences. The Reserve Tank dialog does not display again until after the low ink
cartridge has been replaced. The Complete-A-Print check box is automatically reset when a new or
different cartridge is installed.
Removing and Reinstalling Software
If your printer does not function properly, or communication error messages appear when using your
printer, you can remove and reinstall the printer software.
1. In Windows Vista:
a. Click
® Programs.
b. Click Dell Printers.
c. Click Dell 968 AIO Printer.
In Windows XP and WIndows 2000:
Click Start® Programs or All Programs® Dell Printers® Dell 968 AIO Printer.
2. Click Uninstall Dell 968 AIO Printer.
3. Follow the instructions on the screen.
4. Restart your computer.
5. Insert the Drivers and Utilities CD, and then follow the instructions on the screen.
If the installation screen does not appear:
a. In Windows Vista , click
® Computer.
In Windows XP , click Start® My Computer.
In Windows 2000, double-click My Computer from your desktop.
b. Double-click the CD-ROM drive icon, and then double-click setup.exe.
c. When the printer software installation screen appears, click Using a USB cable, Using a
wireless network, or Using an Ethernet cable.
d. Follow the instructions on your screen to complete the installation.
Installing the Optional XPS Driver
The XML Paper Specification (XPS) driver is an optional printer driver designed to make use of the
advanced XPS color and graphics features that are only available for Windows Vista users. In order to
use XPS features, you must install the XPS driver as an additional driver after you install your printer.
NOTE: Before installing the XPS driver, complete the steps on the Setting Up Your Printer poster to
install the printer on your computer.
NOTE: Before installing the XPS driver, you must install the Microsoft QFE Patch and extract the
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driver files from the Drivers and Utilities CD. To install the patch, you must have administrator
privileges on the computer.
To install the Microsoft QFE Patch and extract the driver:
1. Insert the Drivers and Utilities CD, and then click Cancel when the Setup Wizard appears.
2. Click
® Computer.
3. Double-click the CD-ROM drive icon, and then double-click Drivers.
4. Double-click xps, and then double-click setupxps.
XPS driver files are copied to your computer, and any required Microsoft XPS files are launched.
Follow the instructions on the screen to finish installing the patch.
To install the driver:
1. Click
® Control Panel.
2. Under Hardware and Sound, click Printer, and then click Add a Printer.
3. From the Add Printer dialog box, choose one of the following:
If you are using a USB connection, make sure the USB cable is connected to the computer
and printer, and then do the following:
a. Click Add a local printer.
b. From the Use an existing port: drop-down menu, select Virtual printer port for
USB, and then click Next.
If you are using an Ethernet or wireless connection, make sure the printer is connected to
the network, and then do the following:
a. Click Add a network, wireless or Bluetooth printer.
b. Select your printer from the list.
c. If your printer is not in the list, click The printer that I want isn't listed.
d. Select Add a printer using a TCP/IP address or hostname, and then click Next.
e. To locate your printer IP address, print a Network Setup Page from the Network
Setup menu under the Setup menu on the printer.
f. Type your printer IP address in the Hostname or IP address: box, and then click
Next.
4. Click Have disk.
The Install From Disk dialog box opens.
5. Click Browse, and then navigate to the XPS driver files on your computer:
a. Click Computer, and then double-click (C:).
b. Double-click Drivers, and then double-click PRINTER.
c. Double-click the folder that has your printer model number, and then double-click Drivers.
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d. Double-click xps, and then click Open.
e. From the Install From Disk dialog box, click OK.
6. Click Next on the following two dialog boxes.
For more information on the XPS driver, see the XPS readme file on the Drivers and Utilities CD. The
file is located in the xps folder with the setupxps batch file (D:\Drivers\xps\readme).
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Understanding the Operator Panel Menus
Copy Mode
Photo Mode
Print Files Mode
Fax Mode
Scan Mode
Setup Mode
Maintenance Mode
PictBridge Mode
Bluetooth Mode
Copy Mode
Main Menu
Mode Main Menu
Mode Submenu
Copy
Color
Copies
Reduce/Enlarge
Quality
Lighter/Darker
Paper Handling
Collate
2-Sided Copies
N-up
Layout
Original Size
Content Type
Change Default Settings
Paper Handling
NOTE: The 2-Sided Copies menu only appears if the optional duplex unit is attached to the
printer.
To view or change the Copy Mode menu:
1. From the main menu, press the up or down Arrow button
2. Press the Select button
.
Copy menu
item
Settings
Color
Specify the color of your copies.
Color*
Black & White
Copies
Specify the number of copies.
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to scroll to Copy.
1–99
Reduce/Enlarge Specify the size of the copies compared to the original document.
50%
100%*
200%
Custom%
Fit to Page
2 x 2 Poster
3 x 3 Poster
4 x 4 Poster
Borderless
Quality
Specify the copy quality.
Auto*
Draft
Normal
Photo
Lighter/Darker
Press the left or right Arrow button
to adjust the brightness.
Paper Handling Press the Select button
to enter the Paper Handling menu, and then select the
size and type of the blank paper loaded in the input tray. If you have an optional
input tray, you can also specify the paper source. For more information, see Paper
Handling Menu.
Collate
Specify whether or not the printer should collate the copies.
Off*
On
2-Sided Copies
Select your preferred option for printing on both sides of the paper.
1-->1 (1-Sided Original, 1-Sided Copy)*
1-->2 (1-Sided Original, 2-Sided Copy)
2-->1 (2-Sided Original, 1-Sided Copy)
2-->2 (2-Sided Original, 2-Sided Copy)
N-up
Specify how many different images or pages of a document to print on a single page.
1-up*
2-up
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4-up
Layout
Specify how many times to repeat an image on a single page.
1 Per Page*
4 Per Page
9 Per Page
16 Per Page
Original Size
Specify the size of your original document.
Auto Detect*
8.5x11”
2.25x3.25”
3x5”
3.5x5”
4x6”
4x8”
5x7”
8x10”
L
2L
Hagaki
A6
A5
B5
A4
60x80 mm
9x13 cm
10x15 cm
10x20 cm
13x18 cm
20x25 cm
Content Type
Specify the type of document you are copying.
Auto*
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Text & Graphics
Photo
Text Only
Line Drawing
For more information, see Smart Copy.
Change Default Press the Select button
to enter the Copy Default Settings menu. For more
Settings
information, see Copy Default Settings Menu.
* Factory default setting
Smart Copy
Your printer is equipped with Smart Copy, a technology that enables the printer to automatically adjust
the Content Type settings to improve the quality of your copies. When the Content Type is set to
Auto (the default setting), the printer pre-scans each document before copying, and then optimizes the
settings to provide richer colors, more neutral grays, sharper text, and more detailed pictures.
Photo Mode
Main Menu
Mode Main Menu
Mode Submenu
Mode Submenu
Photo
Browse and Print Photos
Edit Photo
View Full Screen
Change Print Settings
Paper Handling
Print Preview
Select Computer
Photo Proof Sheet
Print Sheet with All X Photos
Print most recent 25 photos
Print Sheet Using Date Range
Scan Proof Sheet
Print All Photos
View Slide Show
Save Photos to Computer
Change Default Settings
Paper Handling
NOTE: The Select Computer menu only appears if the printer is connected to a network.
NOTE: The Print most recent 25 photos option only appears if more than 25 photos are on your
memory card or USB key.
Most digital cameras use a memory card to store photos. Your printer supports the following digital
media:
CompactFlash Type I and II
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Memory Stick
Memory Stick PRO
Memory Stick Duo (with adapter)
Microdrive
Secure Digital
Secure Digital High Capacity
Mini SD (with adapter)
MultiMedia Card
xD-Picture Card
To view or change the Photo mode settings:
1. Insert a memory card. The printer automatically switches to Photo mode after the card is read.
NOTICE: Do not remove the memory card or touch the printer in the area of the memory card
while the light is blinking.
2. Press the Select button
.
Photo Card Mode menu
Menu
item
Settings
Browse
and Print
Photos
Press the Select button
to enter Photo Preview mode. Press the left or right Arrow
button
to browse photos, or press the Start button
to print photos directly from
the preview screen.
Select
Press the Select button
to view a list of computers available on your network.
Computer
NOTE: This menu is only available if the network adapter is attached and configured.
Photo
Proof
Sheet
Press the Select button
to enter the Photo Proof Sheet submenu. For more
information, see Photo Proof Sheet Menu.
Print All
Photos
to enter the Print All Photos screen where you can specify
Press the Select button
the number of photos printed on a page.
NOTE: Only photos stored in the JPG and a limited selection of TIFF formats can be printed
directly from the memory card. If you want to print photos stored on the memory card in a
different file format, the photos must be transferred to your computer before printing.
View
Press the Select button
to enter the Slideshow menu where you can specify the speed
Slideshow of the slideshow of the photos on the memory card. Highlight the speed you want, and
then press the Select button
to start the slideshow.
Press the Select button
Save
to enter Save to PC mode. You can save the photos stored on
Photos to the memory card to your computer or USB key, or you can save photos stored on the USB
Computer key to your computer or a memory card.
Change
Default
Settings
Press the Select button
to enter the Photo Default Settings menu. For more
information, see Photo Print Settings Menu or Photo Default Settings Menu.
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Print
Camera
Selection
Press the Select button
twice to display the selections that you made using your
camera. For more information, see Camera Selection Preview.
NOTE: This item is displayed only if there is a DPOF (Digital Print Order Format) selection in
your memory card.
Photo More Options Menu
The Photo More Options menu is accessed by pressing the Menu button
photo in the Photo Preview mode.
while you have selected a
Menu item
Settings
Edit Photo
Press the Select button
to enter the Photo Edit Mode menu. For more information,
see Photo Edit Mode Menu.
View Full
Screen
Press the Select button
Change
Print
Settings
Press the Select button
to enter the Photo Default Settings menu. For more
information, see Photo Print Settings Menu or Photo Default Settings Menu.
Print
Preview
Press the Select button
to view the photo full-screen.
to see a preview of the print job for the selected photo.
Photo Edit Mode Menu
You can access the Photo Edit Mode menu by selecting Edit Photo from the Photo More Options
menu.
Menu
item
Settings
Brightness Press the left or right Arrow button
default).
Rotate
to specify a darkness setting (middle setting is
Rotate the image 90° in the specified direction.
Clockwise
*
Counter Clockwise
Crop
Press the Select button
, and then press the left or right Arrow button
the Shrink or Expand option
. Press the Select button
to choose
repeatedly to
shrink or expand the area of interest box.
Auto
Enhance
Specify whether or not the printer automatically adjusts the image.
Off*
On
Remove
Red Eye
Specify whether or not the printer adjusts color in the image to eliminate red eye.
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No*
Yes
* Factory default setting
Photo Print Settings Menu or Photo Default Settings Menu
You can access the Photo Print Settings menu by selecting Change Default Settings from the Photo
Card Mode main menu or by selecting Change Print Settings from the Photo More Options menu.
Menu
item
Settings
Photo
Size
Specify the size of your original photos.
Automatic
NOTE: The setting changes to Automatic if the selected photo size cannot fit onto the
layout specified.
Hagaki
L
2L
60x80 mm
A6
10x15 cm
13x18 cm
A5
B5
A4
2.25x3.25”
3.5x5"
4x6"*
5x7"
8x10"
8.5x11"
Layout
Specify the size of the printed photos.
Automatic*
Borderless (1 per page)
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One Photo Centered
1 per page
2 per page
3 per page
4 per page
6 per page
8 per page
16 per page
Quality
Specify the quality of your printed photos.
Auto*
Draft
Normal
Photo
to enter the Paper Handling menu, and then select the size
Paper
Press the Select button
Handling and type of the blank paper loaded in the input tray. If you have an optional input tray, you
can also specify the paper source. For more information, see Paper Handling Menu.
* Factory default setting
Photo Proof Sheet Menu
The Photo Proof Sheet menu is accessed by selecting Photo Proof Sheet from the Photo Card Mode
main menu.
Menu item
Settings
Print Sheet with All X
Photos
Press the Select button
to print a proof sheet with all photos on the
memory card or USB key.
“X” is the number of photos detected on the memory card or USB key.
Print most recent 25
photos
Press the Select button
photos.
Print Sheet Using Date
Range
Print only photos created in a certain date range.
1. Press the Select button
2. Press the Select button
Scan Proof Sheet
Press the Select button
selections.
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to print a proof sheet with the most recent 25
, and then choose a date range.
to print the proof sheet.
to scan a proof sheet after making your
Camera Selection Preview
The Camera Selection Preview is accessed by pressing the Select button
Selections menu.
from the Print Camera
To navigate through the camera selections, press the left or right Arrow button
button
to print the photos using the current print settings.
. Press the Start
To alter the print settings, press the Menu button . From the Photo Card Mode menu, scroll to
Change Photo Print Settings, and press the Select button .
Print Files Mode
Main Menu
Mode Main Menu
Print Files
Paper Handling
Use the Print Files mode to print documents stored on your USB key or memory card.
The printer recognizes files that have the following file extensions:
.doc (Microsoft ® Word)
.xls (Microsoft Excel ® )
.ppt (Microsoft PowerPoint ® )
.pdf (Adobe® Portable Document Format)
.rtf (Rich Text Format)
.docx (Microsoft Word Open Document Format)
.xlsx (Microsoft Excel Open Document Format)
.pptx (Microsoft PowerPoint Open Document Format)
.wps (Microsoft Works)
.wpd (WordPerfect ® )
To view or change the Print Files Mode menu settings:
1. Make sure that the printer is connected to your computer that has Microsoft Office installed.
2. Insert a memory card into the card slots or a USB key into the PictBridge port.
3. Press the up or down Arrow button
.
to scroll to Print Files, and then press the Select button
Print Files Mode Menu
Menu
item
Settings
Paper
Press the Select button
to enter the Paper Handling menu, and then select the size
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Handling and type of the blank paper loaded in the input tray. If you have an optional input tray, you
can also specify the paper source. For more information, see Paper Handling Menu.
* Factory default settings
Fax Mode
Main Menu
Mode Main Menu
Mode Submenu
Mode Submenu
Fax
Phone Book
Name Search
Phone Number Search
Add Entry
Group Search
Add Group
Name Search
Phone Number Search
Redial History
Redial History
On Hook Dial
Delay Sending Fax
Auto Answer
Edit Fax Settings
Fax Setup
Speed Dial Phone Book
Phone Book
History and Reports
Ringing and Answering
Auto Answer Schedule
Fax Printing
Paper Handling
Dialing and Sending
Fax Blocking
Blocked Fax Name Search
Blocked Fax Add Entry
Print Blocked Fax Entry Number Search
To view or change the Fax Mode menu:
1. From the main menu, press the up or down Arrow button
2. Press the Select button
to scroll to Fax.
.
In order for faxing to function properly:
The printer's FAX connector ( —left connector) must be connected to an active analog telephone
line. See Setting Up the Printer With External Devices for setup details.
NOTE: You cannot fax with a DSL (digital subscriber line) or ISDN (integrated signature digital
network) unless you purchase a digital line filter. Contact your Internet Service Provider for
more details.
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If you are using the Fax Dell 968 AIO Printer to send a fax from within an application, the
printer must be connected to a computer with a USB cable.
Fax Options Menu
Menu item
Action
Fax
Number
Window
Use the keypad to enter the number to which you want to send a fax. The number
displays in the window.
NOTE: If you have already entered a number on the Fax main menu, then you can also
use this window to enter another number and send a broadcast fax.
Phone
Book
Press the Select button
Phone Book Menu.
to enter the Phone Book menu. For more information, see
Redial
History
Press the Select button
displayed on the screen.
to view the redial history. The last five numbers dialed are
On Hook
Dial
Press the Select button
to enter the On Hook Dial mode.
Delay
Sending
Fax
Press the Select button
to view the Delay Sending Fax screen. On this screen, use
the keypad to specify the time you want the fax to be sent.
Auto
Answer
Set your printer to answer incoming calls.
Off*
On
Scheduled—Press the Select button
to enter the Auto Answer Schedule menu.
For more information, see Auto Answer Schedule Menu.
Edit Fax
Settings
to enter the Edit Fax Settings menu. For more information,
Press the Select button
see Edit Fax Settings Menu.
Fax Setup
Press the Select button
Setup Menu.
to enter the Fax Setup menu. For more information, see Fax
* Factory default settings
Phone Book Menu
The Phone Book menu is accessed by selecting Phone Book from the Fax Mode menu. You can also
access this menu by selecting Speed Dial Phone Book from the Fax Setup menu.
You can specify up to 99 speed dial numbers—89 individual fax speed dial numbers and 10 group dial
entries of up to 30 numbers each.
Menu item
Action
Name Search
Press the Select button
see Name Search Menu.
Phone
Number
Search
Press the Select button
to enter the Phone Book Search menu. For more
information, see Phone Number Search Menu.
Add Entry
Press the Select button
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to enter the Name Search menu. For more information,
to enter the Phone Book: Add Entry menu. For more
information, see Phone Book Add Entry Menu.
Group Search
Press the Select button
see Group Search Menu.
to enter the Group Search menu. For more information,
Add Group
Press the Select button
to enter the Phone Book: Add Group menu. For more
information, see Phone Book Add Group Menu.
Print List
Press the Select button
to print the phone book stored on your printer.
Name Search Menu
You can access the Name Search menu by selecting Name Search from the Phone Book menu.
Menu item
Action
Search
Criteria
Window
Use the keypad to enter a letter. The list automatically scrolls to the appropriate place in
the phone book.
Speed dial
The names for the speed dial entries are shown. The number of speed dials listed
depends on the number of speed dials you specified on your printer.
Phone Number Search Menu
You can access the Phone Book Search menu by selecting Phone Number Search from the Phone
Book menu.
Menu item
Action
Search
Criteria
Window
Use the keypad to enter a number. The list automatically scrolls to the appropriate place
in the phone book.
Speed dial
The fax numbers for the speed dial entries are shown. The number of speed dials listed
depends on the number of speed dials you specified on your printer.
Phone Book Edit Entry Menu
You can access the Phone Book: Edit Entry menu by pressing the Menu button
when a speed dial
number is highlighted in either the Phone Number Search or Name Search menus.
Menu item
Action
Name
Use the keypad to edit the name for the contact.
Fax Number
Use the keypad to edit the fax number for the contact.
Speed Dial
Number
The speed dial number assigned to this contact is displayed.
Delete Entry
NOTE: The speed dial number is automatically assigned. You cannot modify the
speed dial number.
Press the Select button
Phone Book Add Entry Menu
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to delete the entry from the phone book.
You can access the Phone Book: Add Entry menu by selecting Add Entry from the Phone Book
menu.
Menu item
Action
Name
Use the keypad to enter the name for the contact.
Fax Number
Use the keypad to enter the fax number for the contact.
Speed Dial
Number
The lowest available speed dial number is assigned for the contact.
NOTE: The speed dial number is automatically assigned. You cannot modify the
speed dial number.
Group Search Menu
You can access the Group Search menu by selecting Group Search from the Phone Book menu.
Menu item
Action
Search
Criteria
Window
Use the keypad to enter a letter.
Speed dial
The fax numbers for the group entries are shown. The number of groups listed
depends on the number of groups specified in your printer.
Phone Book Edit Group Menu
You can access the Phone Book: Edit Group menu by pressing the Menu button
dial number is highlighted in the Group Search menu.
Menu item
Action
Name
Use the keypad to edit the name for the group.
Fax Number
Use the keypad to edit the fax numbers for the group.
Speed Dial
Number
The speed dial number assigned to this group is displayed.
Delete Entry
when a speed
NOTE: The speed dial number is automatically assigned. You cannot modify the
speed dial number.
Press the Select button
to delete the entry from the phone book.
Phone Book Add Group Menu
You can access the Phone Book: Add Group menu by selecting Add Group from the Phone book
menu.
Menu item
Action
Name
Use the keypad to enter a name for the group.
Fax number
window
Use the keypad to enter the fax numbers for the group.
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Name Search
Press the Select button
see Name Search Menu.
to enter the Name Search menu. For more information,
Phone Number Press the Select button
to enter the Phone Book Search menu. For more
Search
information, see Phone Number Search Menu.
Redial History
Press the Select button
to display the redial history. The last five numbers dialed
are displayed on the screen.
Speed Dial
Number
The lowest available speed dial number is assigned to this group.
NOTE: The speed dial number is automatically assigned. You cannot modify the speed
dial number.
Auto Answer Schedule Menu
You can access the Auto Answer Schedule menu by selecting Scheduled from the Auto Answer option
on the Fax Mode menu or by selecting Auto Answer Schedule from the Ringing and Answering
menu.
When Auto Answer is turned on, the fax machine answers incoming faxes without user intervention.
When Auto Answer is turned off, incoming faxes must be answered manually.
Menu item
Action
Current Time
Displays the current time.
Turn Auto Answer On
at
Use the keypad to specify the time when you would like to turn Auto Answer
on.
Turn Auto Answer Off
at
Use the keypad to specify the time when you would like to turn Auto Answer
off.
Edit Fax Settings Menu
You can access the Edit Fax Settings menu by selecting Edit Fax Settings from the Fax Mode menu.
The settings changed on this menu are temporary and will only be applicable to the fax job that you are
sending at the time. They will not apply to your subsequent faxes.
Menu item
Action
Cover Page
Specify whether or not to send a cover page with your fax.
No*
Yes
Color
Specify the color of your sent fax.
Black & White*
Color
Quality
Specify the scan quality of your fax.
Standard*
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Fine
Superfine
Ultrafine
Lighter/Darker Press the left or right Arrow button
is default).
Original Size
to specify a darkness setting (middle setting
Specify the size of your original document.
8.5x11”*
A4
* Factory default settings
Cover Page Menu
You can access the Cover Page menu by pressing the Menu button
when Cover Page is highlighted
in the Edit Fax Settings menu. From the Cover Page menu, press the Menu button
to edit the
contents of your cover page.
Menu
item
Action
From #
Specify your fax number.
Leave Blank*
From #1
From #2
From #3
From #4
From #5
NOTE: To assign or change information in the From menu, scroll to the option that you
want to edit, and then press the Menu button . Use the keypad to enter information
about the sender.
Your
Name
Displays the name of the sender.
Your
Displays the phone number of the sender.
Phone #
Your
Fax #
Use the keypad to enter your fax number.
Priority
Specify a priority level to display on your cover page.
None*
FYI
Please Reply
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Urgent
Message Use the keypad to enter your message for the recipient.
* Factory default settings
Fax Setup Menu
You can access the Fax Setup menu by selecting Fax Setup from the Fax Mode menu or by selecting
Change Fax Default Settings from the Setup menu. The settings made on this menu apply to all fax
jobs that you will send or receive, unless you restore the settings to factory defaults.
Menu item
Action
Speed Dial
Phone Book
Press the Select button
see Phone Book Menu.
History and
Reports
Press the Select button
to enter the History and Reports menu. For more
information, see History and Reports Menu.
Ringing and
Answering
Press the Select button
to enter the Ringing and Answering menu. For more
information, see Ringing and Answering Menu.
Fax Printing
Press the Select button
see Fax Printing Menu.
Dialing and
Sending
Press the Select button
to enter the Dialing and Sending menu. For more
information, see Dialing and Sending Menu.
Fax Blocking
Press the Select button
see Fax Blocking Menu.
to enter the Phone Book menu. For more information,
to enter the Fax Printing menu. For more information,
to enter the Fax Blocking menu. For more information,
History and Reports Menu
You can access the History and Reports menu by selecting History and Reports from the Fax Setup
menu.
Menu item
Action
View History on
Screen
Press the Select button
to display the fax history on the screen.
Print Sent History
Press the Select button
to print a history of sent faxes.
Print Received History Press the Select button
to print a history of received faxes.
View Pending Faxes
Press the Select button
screen.
Report
Specify when to print a fax history report.
to display information about pending faxes on the
Manual Print*
Every 40 Jobs
Print Fax Activity
History
Press the Select button
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to print a history of your fax activity.
Confirmation
Specify when to print a confirmation page for a fax.
On Error*
For All
Off
* Factory default settings
Fax History More Options Menu
You can access the Fax History More Options menu by highlighting one of the numbers shown on the
Fax History screen and pressing the Select button .
Menu item
Action
Redial This
Number
Press the Select button
to enter the Fax Mode menu with the selected number
displayed in the Fax Number Window.
Add Number to
Phone Book
Press the Select button
to enter the Phone Book: Add Entry menu with the fax
number field automatically populated with the current fax number.
Add Number to
Blocked Faxes
Press the Select button
to enter the Blocked Fax: Add Entry menu with the
fax number field automatically populated with the current fax number.
Clear All History Press the Select button
to clear the fax activity log.
Ringing and Answering Menu
You can access the Ringing and Answering menu by selecting Ringing and Answering from the Fax
Setup menu.
Menu
item
Action
Ring
Volume
Specify the volume of the fax modem ringer.
Low*
High
Off
Pick-up
On
Specify the number of rings before your printer answers an incoming call.
1st Ring
2nd Ring
3rd Ring*
5th Ring
Distinctive Specify the distinctive ring setting that matches the option your phone service provides.
Ring
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Any Ring*
Single Ring
Double Ring
Triple Ring
Auto
Answer
Schedule
Press the Select button
to enter the Auto Answer Schedule menu. For more
information, see Auto Answer Schedule Menu.
Fax
Forward
Set your printer to forward faxes or forward them and print a copy.
Off*
Forward
Print & Forward
Manual
Pickup
Key Code
Press the Select button
to display the Pickup Code menu. To change the code, use
the keypad to specify a new code, and then press the Select button .
NOTE: The default code is DELL# (3355#).
Caller ID
Pattern
Pattern 1 (FSK)*
Pattern 2 (DTMF)
NOTE: The Caller ID detection pattern is determined by the country or region you
selected during initial setup. If phones in your country use two detection patterns, call
your telecommunications company to know which pattern it subscribes to.
* Factory default setting
Fax Printing Menu
You can access the Fax Printing menu by selecting Fax Printing from the Fax Setup menu.
Menu
item
Action
If Too
Big
Specify how the printer handles incoming faxes that are too big to print on one page.
Fit to Page*
Use Two Pages
Fax
Footer
Specify whether or not to include a footer on printed faxes.
On*
Off
2-Sided
Print
Specify your duplex printing preference.
1 Sided Print*
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2 Sided Print
Paper
Press the Select button
to enter the Paper Handling menu, and then select the size
Handling and type of the blank paper loaded in the input tray. If you have an optional input tray, you
can also specify the paper source. For more information, see Paper Handling Menu.
* Factory default settings
Dialing and Sending Menu
You can access the Dialing and Sending menu by selecting Dialing and Sending from the Fax Setup
menu.
Menu item
Action
Your Fax
Number
Use the keypad to enter your fax number. This number is shown on the cover page of
outgoing faxes.
Your Fax
Name
Use the keypad to specify the name for the printer. This is the name shown on the fax
header of outgoing faxes.
Cover Page
Specify whether or not to include a cover page on outgoing faxes.
No*
Yes
Color
Specify the color of your outgoing faxes.
Black & White*
Color
Quality
Specify the scan quality of your outgoing faxes.
Standard*
Fine
Superfine
Ultrafine
Lighter/Darker Press the left or right Arrow button
is default).
Dial Method
to specify a darkness setting (middle setting
Specify the dialing method that matches your phone system.
Touch-tone*
Pulse
Behind PBX (Dial Tone Detect Off)
Redial Time
Specify the time the printer waits before redialing failed faxes.
1 Minute
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2 Minutes*
3 Minutes
4 Minutes
5 Minutes
6 Minutes
7 Minutes
8 Minutes
Redial Tries
Specify the number of times the printer redials failed faxes.
0 Times
1 Time
2 Times
3 Times*
4 Times
5 Times
Dial Prefix
Dial Volume
None*—Press the Select button
to change defaults.
Create—Press the Select button
an outside line.
to create a prefix if one is necessary to obtain
Modify—Press the Select button
to modify your existing prefix.
Specify the dial volume of the fax modem.
Off
Low*
High
Scan
Before Dial*—the fax is scanned to memory before dialing the fax number.
After Dial—the fax number is dialed, communication with receiving fax is
established, and then the fax is scanned.
Max Send
Speed
Specify the maximum data speed your phone system will allow.
33,600 bps*
31,200 bps
28,800 bps
26,400 bps
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24,000 bps
21,600 bps
19,200 bps
16,800 bps
14,400 bps
12,000 bps
9,600 bps
7,200 bps
4,800 bps
2,400 bps
Auto Fax
Conversion
On*—the fax is automatically converted to be compatible with the receiving fax
machine regardless of the send settings.
Off—an unsupported fax error is given if there is a mismatch between send settings
and those on the receiving fax machine.
Error
Correction
Specify whether or not the printer should attempt to automatically correct data errors
in faxes.
On*
Off
Original Size
Specify the original size of your faxes.
8.5x11”*
A4
* Factory default settings
Fax Blocking Menu
You can access the Fax Blocking menu by selecting Fax Blocking from the Fax Setup menu.
When fax blocking is on, calls received from fax machines that have a caller ID that matches one
specified on the block list or have blocked their caller ID are disconnected.
Menu item
Action
Block List
Turn the fax blocking feature on or off.
Off*
On
Block No-ID
Specify whether or not the printer accepts faxes from unknown senders.
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Off*
On
to enter the Blocked Fax Name Search menu. For
Blocked Fax Name Press the Select button
Search
more information, see Blocked Fax Name Search Menu.
Blocked Fax Entry
Number Search
Press the Select button
to enter the Blocked Fax Number Search menu. For
more information, see Blocked Fax Entry Number Search Menu.
Blocked Fax Add
Entry
Press the Select button
to enter the Blocked Fax: Add Entry menu. For
more information, see Blocked Fax Add Entry Menu.
Print Blocked Fax
List
Press the Select button
to print the contents of the blocked fax list.
* Factory default settings
Blocked Fax Name Search Menu
You can access the Blocked Fax Name Search menu by selecting Blocked Fax Name Search from the
Fax Blocking menu.
Menu item
Action
Search
Window
Criteria
Use the keypad to enter a letter. The list automatically scrolls to the appropriate place
in the phone book.
Blocked Fax
List Value
The contact being blocked is displayed. The number of contacts on the list depends on
the number of fax numbers you have blocked.
Blocked Fax Entry Number Search Menu
You can access the Blocked Fax Entry Number Search menu by selecting Blocked Fax Entry Number
Search from the Fax Blocking menu.
Menu item
Action
Search
Criteria
Window
Use the keypad to enter a number. The list automatically scrolls to the appropriate place
in the phone book.
Blocked Fax The number assigned to the fax number being blocked is displayed. The number
List Number assigned to the blocked fax list depends on the number of fax numbers you have
blocked.
Blocked Fax Edit Entry Menu
You can access the Blocked Fax Edit Entry menu by pressing the Menu button
while a number is
highlighted in the Blocked Fax Name Search or Blocked Fax Entry Number Search menus.
Menu item
Action
Name
Use the keypad to edit the name for the contact.
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Fax Number
Use the keypad to edit the fax number for the contact.
Blocked Fax # A number is assigned to this blocked fax number.
NOTE: The number is automatically assigned. You cannot modify the assigned number.
Delete Entry
Press the Select button
to delete this entry from the blocked fax list.
Blocked Fax Add Entry Menu
You can access the Blocked Fax Add Entry menu by selecting Blocked Fax Add Entry from the Fax
Blocking menu.
You can add up to 50 numbers to the blocked fax list.
Menu item Action
Name
Use the keypad to edit the name for the contact.
Fax
Number
Use the keypad to edit the fax number for the contact. It is required to enter a number to
add an entry from this menu.
Blocked
Fax #
A number is assigned to this blocked fax number.
NOTE: The number is automatically assigned. You cannot modify the assigned number.
Scan Mode
Main Menu
Mode Main Menu
Scan
Scan To
Color
Quality
Original Size
Change Scan Default Settings
To view or change the Scan Mode menu settings:
1. Ensure your printer and computer are connected via a USB cable.
2. From the main menu, press the up or down Arrow button
the Select button .
to scroll to Scan, and then press
3. If your computer is connected to a network, select a host from the Host Selection screen, and
enter a four-digit PIN number, if necessary, for the selected host.
4. Press the Select button
.
Scan Mode Menu
Menu item
Settings
Scan To
Select the program to which to send your scan.
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Preview
Email
File
software installed on your computer
Color
Specify the color of your scan.
Color*
Black & White
Quality
Specify the quality (resolution) of your scan.
Automatic*
150 dpi
300 dpi
600 dpi
Original Size
Specify the size of your original document or image.
Auto Detect*
L
2L
A6
A5
B5
A4
2.25x3.25”
3x5”
4x6”
5x7”
8x10”
8.5x11”
to enter the Scan Default Settings menu. For more
Change Default Press the Select button
Settings
information, see Scan Default Settings Menu.
* Factory default settings
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Setup Mode
Main
Menu
Mode Main Menu
Mode Submenu
Mode Submenu
Setup
Paper Handling
Change Printer Default Settings
Set Date and Time
Paper Handling
Change Copy Default Settings
Paper Handling
Change Photo Default Settings
Paper Handling
Change Fax Default Settings
Speed Dial Phone
Book
Phone Book
History and Reports
Ringing and
Answering
Auto Answer Schedule
Fax Printing
Paper Handling
Dialing and Sending
Fax Blocking
Blocked Fax Name Search
Blocked Fax Entry Number
Search
Blocked Fax Add Entry
Change Scan Default Settings
Change Bluetooth Default
Settings
Paper Handling
Change PictBridge Default
Settings
Paper Handling
Print Settings List
Network Setup
Wireless Menu
Wireless Signal Quality
TCP/IP
Set IP Address
Set IP Netmask
Set IP Gateway
Network Time Menu
To access the Setup menu:
1. From the main menu, press the up or down Arrow button
2. Press the Select button
to scroll to Setup.
.
Setup Mode Menu
Menu item
Action
Paper Handling
Press the Select button
to enter the Paper Handling menu. For more
information, see Paper Handling Menu.
Change Printer
Press the Select button
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to enter the Printer Default Settings menu. For
Default Settings
more information, see Printer Default Settings Menu.
Change Copy
Default Settings
Press the Select button
to enter the Copy Default Settings menu. For more
information, see Copy Default Settings Menu.
Change Photo
Default Settings
Press the Select button
to enter the Photo Default Settings menu. For
more information, see Photo Default Settings Menu.
Change Fax Default Press the Select button
Settings
see Fax Setup Menu.
to enter the Fax Setup menu. For more information,
Change Scan
Default Settings
Press the Select button
to enter the Scan Default Settings menu. For more
information, see Scan Default Settings Menu.
Change Bluetooth
Default Settings
Press the Select button
to enter the Bluetooth Default Settings menu. For
more information, see Bluetooth Default Settings Menu.
Change PictBridge
Default Settings
Press the Select button
to enter the PictBridge Default Settings menu.
For more information, see PictBridge Default Settings Menu.
Print Settings List
Press the Select button
operator panel.
Network Setup
Press the Select button
to enter the Network Setup menu. For more
information, see Network Setup Menu.
to print a list of the options that were set using the
Paper Handling Menu
You can select the size and type of the blank paper loaded in the input tray from the Paper Handling
menu. If you have an optional input tray, you can also specify the paper source.
You can view or change the Paper Handling menu by selecting Paper Handling from the Setup menu,
Copy Mode menu, Photo Print Settings menu, Photo Default Settings menu, Print File Default
Settings menu, Fax Printing menu, or Bluetooth Default Settings menu.
Paper Handling menu for printer with one input tray
Menu Settings
item
Size
Specify the size of the paper loaded in the input tray.
8.5x11”*
8.5x14”
A4*
B5
A5
A6
L
2L
Hagaki
3x5”
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3.5x5”
4x6”
4x8”
5x7”
10x15 cm
10x20 cm
13x18 cm
NOTE: Size is determined by the country you selected during initial setup. Changing size from
any menu changes the option selected in all other menus.
Type
Specify the type of paper loaded in the input tray.
Auto Detect*
Plain
Matte
Photo
Transparency
* Factory default setting
Menu
item
SizeTray 2
Additional options available when a second paper tray is attached
Settings
Tray 1 and Tray 2 have the same default paper size during the initial setup. You can load
different sizes of paper into these two trays and choose the corresponding paper size
options for them.
Tray 2 has the same size options as Tray 1.
TypeTray 2
Tray 2 has the same paper type options as Tray 1.
Tray
Linking
Specify whether or not the printer pulls paper from the second tray if the first tray is
empty.
Off*
Auto
For more information, see Understanding Tray Linking.
Copy
Source
Specify the paper source for making copies.
Tray1*
Tray2
Photo
Source
Specify the paper source for printing photos.
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Tray1*
Tray2
Print Files Specify the paper source for printing files.
Source
Tray1*
Tray2
Fax
Source
Specify the paper source for printing faxes.
Tray1*
Tray2
Auto
NOTE: Select Auto if you want the printer to pick from the tray containing the paper
that matches the size of the incoming fax. You also need to specify the correct paper
size for both trays.
PictBridge Specify the paper source for printing photos from a PictBridge-enabled camera.
Source
Tray1*
Tray2
Bluetooth Specify the paper source for printing files from a Bluetooth-enabled device.
Source
Tray1*
Tray2
* Factory default setting
Printer Default Settings Menu
You can view or change the Printer Default Settings by selecting Change Printer Default Settings
from the Setup menu.
Menu
item
Settings
Set Date Press the Select button , and then use the keypad to enter the current date and time.
and Time Press the left or right Arrow button
to move to the next entry field.
Paper
Handling
Press the Select button
Paper Handling Menu.
to enter the Paper Handling menu. For more information, see
Language Press the left or right Arrow button
Country
Press the left or right Arrow button
to scroll through the language options.
to scroll through the country options.
Key Press Specify whether or not a tone sounds when you press the operator panel buttons.
Tone
Off
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On*
Power
Save
Specify when the printer enters Power Save mode.
Now
After 10 min
After 30 min*
After 60 min
After 120 min
After 240 min
Block
Host
Settings
Off*
On
NOTE: Set Block Host Settings to On if you want to prevent other users from
changing the settings of your printer.
Speaker
Volume
Specify the volume level for the printer speaker.
Off
Low*
High
* Factory default setting
Copy Default Settings Menu
You can view or change the Copy Default Settings by selecting Copy Default Settings from the Setup
menu or by selecting Change Default Settings from the Copy Mode menu.
Menu item
Settings
Color
Specify the color of copies.
Color*
Black & White
Quality
Specify the copy quality.
Auto*
Draft
Normal
Photo
Original
Specify the size of your original documents.
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Size
Auto Detect*
8.5x11”
2.25x3.25”
3x5”
3.5x5”
4x6”
4x8”
5x7”
8x10”
L
2L
Hagaki
A6
A5
B5
A4
60x80 mm
9x13 cm
10x15 cm
10x20 cm
13x18 cm
20x25 cm
Content
Type
Specify the type of document you are copying.
Text & Graphics*
Photo
Text Only
Line Drawing
2-sided
Original
Specify whether your original document is printed on one or both sides of the page.
Off*
On
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Paper
Handling
Press the Select button
to enter the Paper Handling menu. For more information,
see Paper Handling Menu.
* Factory default setting
Photo Default Settings Menu
You can view or change the Photo Default Settings by selecting Change Photo Default Settings from
the Setup menu or by selecting Change Default Settings from the Photo Card Mode menu. The
settings made on this menu apply to all photos that will be printed, unless you restore the settings to
factory defaults.
Menu item
Settings
Photo Size
Specify the size of your original photos.
Hagaki
L
2L
60x80 mm
A6
10x15 cm
13x18 cm
A5
B5
A4
2.25x 3.25”
3.5x 5"
4x6"
5x7"
8x10"
8.5x11"
Layout
Specify the size of the printed photos.
Automatic*
Borderless (1 per page)
One Photo Centered
1 per page
2 per page
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3 per page
4 per page
6 per page
8 per page
16 per page
Quality
Specify the quality of your printed photos.
Auto*
Draft
Normal
Photo
Paper
Handling
to enter the Paper Handling menu. For more information,
Press the Select button
see Paper Handling Menu.
* Factory default setting
Fax Setup Menu
You can access the Fax Setup menu by selecting Change Fax Default Settings from the Setup menu or
by selecting Fax Setup from the Fax Mode menu. For more information, see Fax Setup Menu.
Scan Default Settings Menu
You can view or change the Scan Default Settings by selecting Change Scan Default Settings from the
Setup menu or by selecting Change Default Settings from the Scan Mode menu.
Menu item
Settings
Color
Specify the color of your scans.
Color*
Black & White
Quality
Specify the quality (resolution) of your scans.
Automatic*
150 dpi
300 dpi
600 dpi
Original Size
Specify the size of your original documents or images.
Auto Detect*
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L
2L
A6
A5
B5
A4
2.25x3.25”
3x5”
4x6”
4x8”
5x7”
8x10”
8.5x11”
* Factory default setting
Bluetooth Default Settings Menu
You can view or change the Bluetooth Default Settings by selecting Change Bluetooth Default
Settings from the Setup menu. For more information, see Bluetooth Mode.
PictBridge Default Settings Menu
You can view or change the PictBridge Default Settings by selecting Change PictBridge Default
Settings from the Setup menu. For more information, see PictBridge Mode.
Network Setup Menu
You can access Setup menu by selecting Network Setup from the Setup menu.
Menu item
Settings
Reset Network
Adapter
Defaults
Press the Select button
to reset all wireless settings to default.
Print Network
Setup Page
Press the Select button
to print a list of network settings.
Wireless Menu
Press the Select button
to enter the Wireless Setup Menu. For more
information, see Wireless Menu.
TCP/IP
Press the Select button
TCP/IP Menu.
to enter the TCP/IP Menu. For more information, see
Network Time
Menu
Press the Select button
to enter Network Time Menu.
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From the Network Time Menu, press the left or right Arrow button
to enable or
disable the Time Server, and then press the Back button
to save the settings.
NOTE: When Time Server is enabled, the wireless Ethernet card updates the
printer's time once a day or every time the printer is powered on.
Active Network Specify which network connection the adapter should use.
Auto*
Ethernet 10/100
Wireless 802.11b/g
* Factory default setting
Wireless Menu
You can view or change the settings in the Wireless Setup Menu by selecting Wireless Menu from the
Network Setup menu.
Menu item
Settings
Network Name
Reflects the current SSID being used.
NOTE: You cannot change the value of Network Name.
Wireless Signal Quality
Press the Select button
to view the current signal quality.
* Factory default setting
TCP/IP Menu
You can view or change the settings in the TCP/IP Menu by selecting TCP/IP from the Network
Setup menu.
Menu
item
Settings
Enable
DHCP
Specify whether or not your network automatically assigns IP settings.
Yes*
No
NOTE: You cannot change or set an IP Address, IP Netmask, and IP Gateway if DHCP is
enabled.
Set IP
Address
Press the Select button
to enter the Set IP Address menu.
From the Set IP Address menu, use the keypad to enter an IP address. Press the right
Arrow button
to enter a set of numbers in the next field, or press the left Arrow button
to erase an entry. Press the Back button
to save the settings.
NOTE: The IP address cannot be changed if DHCP is enabled.
Set IP
Press the Select button
Netmask
to enter the Set IP Netmask menu.
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From the Set IP Netmask menu, use the keypad to enter an IP address. Press the right
Arrow button
to enter a set of numbers in the next field, or press the left Arrow button
to erase an entry. Press the Back button
to save the settings.
NOTE: The IP netmask cannot be changed if DHCP is enabled.
Set IP
Press the Select button
to enter the Set IP Gateway menu.
Gateway
From the Set IP Gateway menu, use the keypad to enter an IP address. Press the right
Arrow button
to enter a set of numbers in the next field, or press the left Arrow button
to erase an entry. Press the Back button
to save the settings.
NOTE: The IP gateway cannot be changed if DHCP is enabled.
* Factory default setting
Maintenance Mode
Main Menu
Mode Main Menu
Maintenance
View Ink Levels
Clean Cartridges
Align Cartridges
Change Print Cartridges
Print Test Page
Call Diagnostics
Reset Defaults
To access Maintenance mode options:
1. From the main menu, press the up or down Arrow button
2. Press the Select button
to scroll to Maintenance.
.
Maintenance Mode Menu
Menu item
Action
View Ink Levels
Press the Select button
the screen.
to display the current ink level for each cartridge on
Clean Cartridges
Press the Select button
to clean the ink cartridges.
Align Cartridges
Press the Select button
to align the ink cartridges.
Change Print
Cartridges
Press the Select button
to view steps detailing how to change ink cartridges.
Print Test Page
Press the Select button
to print a test page.
Call Diagnostics
Specify how your printer treats automatic calls for diagnostic support.
Off*
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Audio on
Print T30 Signals Report
Both Audio and Report
Reset Defaults
Press the Select button
to reset all settings to factory default settings.
* Factory default setting
PictBridge Mode
Main Menu
Mode Main Menu
PictBridge Default Print Settings
Photo Size
Layout
Quality
Paper Handling
Your printer automatically switches to PictBridge mode when you connect a PictBridge-enabled
camera. You can print pictures using the controls of the camera. For more information, see Printing
Photos From a PictBridge-Enabled Camera.
To view or change the PictBridge default print settings, press the Menu button
PictBridge Default Print Settings Menu
Menu
item
Settings
Photo
Size
Specify the size of your original photos.
Hagaki
L
2L
60x80mm
A6
10x15cm
13x18cm
A5
B5
A4
2.25x 3.25”
3.5x5"
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.
4x6"
5x7"
8x10"
8.5x11"
NOTE: Photo Size is determined by the country or region you selected during initial
setup.
Layout
Specify the size of the printed photos.
Automatic*
Borderless (1 per page)
One Photo Centered
1 per page
2 per page
3 per page
4 per page
6 per page
8 per page
16 per page
Quality
Specify the quality of your printed photos.
Auto*
Draft
Normal
Photo
to enter the Paper Handling menu, and then select the size
Paper
Press the Select button
Handling and type of the blank paper loaded in the input tray. If you have an optional input tray, you
can also specify the paper source. For more information, see Paper Handling Menu.
* Factory default setting
Bluetooth Mode
Main Menu
Mode Main Menu
Bluetooth Default Settings
Bluetooth Enabled
Discovery Mode
Security
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Pass Key
Trusted Devices–Clear All
Device Name
Device Address
Paper Handling
To print from an external Bluetooth-enabled device, you must attach a USB Bluetooth adapter to the
PictBridge port. The Bluetooth icon appears on the display once the USB Bluetooth adapter is active.
To view or change Bluetooth Default Settings:
1. Press the up or down Arrow button
to scroll to Setup, and then press the Select button
2. Press the up or down Arrow button
press the Select button .
to scroll to Change Bluetooth Default Settings, and then
.
Bluetooth Default Settings Menu
Menu
item
Bluetooth
Enabled
Settings
On*
Off
NOTE: When Bluetooth Enabled is set to On, the printer accepts Bluetooth
connections and allows the USB Bluetooth adapter to communicate with other Bluetoothenabled devices.
Discovery
Mode
On*
Off
NOTE: Set the Discovery Mode to On if you want other Bluetooth-enabled devices to
detect the USB Bluetooth adapter attached to your printer.
Security
Specify your preferred security level.
Low*
High
Pass Key Specify a pass key. Any external Bluetooth-enabled device needs to enter this pass key
before it sends a print job.
NOTE: You only need to specify a pass key if the Security Level is set to High.
Trusted
DeviceClear All
Press the Select button
to clear the list of trusted devices.
NOTE: Your printer stores a maximum of eight external Bluetooth-enabled devices (trusted
devices). When the printer detects more than eight devices, the least recently used device is
removed from the list.
Device
Name
The name assigned to the USB Bluetooth adapter. When printing from an external
Bluetooth-enabled device, the Device Name or Device Address should be selected.
Device
The address of your USB Bluetooth adapter. When printing from an external Bluetooth-
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Address
enabled device, the Device Name or Device Address should be selected.
NOTE: You cannot change the Device Address.
Paper
Press the Select button
to enter the Paper Handling menu, and then select the size
Handling and type of the blank paper loaded in the input tray. If you have an optional input tray, you
can also specify the paper source. For more information, see Paper Handling Menu.
*Factory default setting
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Networking
Minimum Requirements for Setup
Wireless Network Settings
Wireless Encryption
Installing and Configuring the Dell Internal Network Adapter 1150
Configuring the Adapter Using the Wireless Setup Utility
The optional Dell™ Internal Network Adapter 1150 enables you to connect your printer to a network
using a wireless or Ethernet connection.
NOTE: The Dell Internal Network Adapter 1150 may not be available in all regions. Check with your
local Dell Sales Representative to determine availability.
Minimum Requirements for Setup
The Dell Internal Network Adapter 1150
The Dell All-In-One Printer
An existing wireless network
The Drivers and Utilities CD that shipped with your printer
A computer running one of the following operating systems:
Windows Vista™
Microsoft ® Windows® XP
Microsoft Windows 2000
Wireless Network Settings
Some wireless network settings may be needed to configure the adapter that has been installed in the
printer. Here are some of the settings that you may need:
Network Name, also known as SSID (Service Set ID)
BSS (Basic Service Set) Type (the type of wireless network you use—Ad-Hoc or Infrastructure)
Wireless Channel Number
Network Authentication and encryption type
Security Key(s)
Wireless Encryption
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The following security types are supported:
No security
WEP with either 64-bit or 128-bit key
WPA with 128-bit TKIP encryption engine
WPA2 with 128-bit AES-CCMP encryption engine
A WPA (WiFi Protected Access) pre-shared key is like a password and must meet the following criteria:
If you are using Hexadecimal characters, valid keys are 64 characters long.
If you are using ASCII, valid keys are at least 8 characters long.
The wireless network may use anywhere from one to four WEP keys. A WEP key is like a password and
must meet the following criteria:
If you are using Hexadecimal characters, valid keys are either 10 or 26 characters long.
If you are using ASCII, valid keys are either 5 or 13 characters long.
Installing and Configuring the Dell Internal Network Adapter
1150
Installing the Adapter
NOTE: If your printer came with the Dell Internal Network Adapter 1150 pre-installed, go to
Configuring the Adapter for a Wireless Connection or Configuring the Adapter for an Ethernet
Connection.
1. Turn off your printer, and then unplug the power cable from the wall outlet.
NOTICE: Failure to unplug the printer can cause damage to your printer and adapter.
2. Remove the back cover.
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NOTICE: Your wireless adapter is easily damaged by static electricity. Touch a grounded metal
object before you touch the adapter.
3. Remove the Dell Internal Network Adapter 1150 from the packaging.
Callout
Item
1
Dell Internal Network Adapter 1150
2
USB cable
3
MAC address label
4
Dell Internal Network Adapter 1150 Installation Guide
4. Attach the MAC address label to the back of your printer.
5. Insert the adapter into the slot until it is pressed evenly against the back of the printer.
You are now ready to configure your adapter to work on your network.
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NOTE: Have your USB cable ready for wireless configuration or your Ethernet cable (sold separately)
ready for Ethernet configuration.
Configuring the Adapter for a Wireless Connection
1. Plug the printer power cable into the wall outlet.
2. Press the Power button
The wireless icon
.
appears in the main menu on the operator panel.
3. If you are using your printer with a new Dell computer: Go to step 8.
If you are using your printer with an existing computer: Go to the next step.
4. Make sure your computer is on, and then insert the Drivers and Utilities CD that came with your
printer. The CD launches automatically.
NOTE: If you do not have your Drivers and Utilities CD, you can download the appropriate
software from support.dell.com.
5. Select Using a wireless network, and then click Next.
6. Select I Agree with the terms of this License Agreement, and then click Next.
7. Read the Firewall Exception information, and then click Next.
8. Connect the USB cable between the port on the back of the printer and the port on the computer.
9. On the Configure Your Wireless Printer Adapter dialog box, select Create or modify the
printer's wireless settings, and then click Next.
The Dell Wireless Setup Utility launches. Follow the instructions on your screen to complete the
installation process.
NOTE: The network name (SSID) and the security settings for the wireless network you want
to connect to may be needed to complete this setup wizard. For more information, see the
wireless network administrator or your network documentation.
For additional information on configuring your adapter, see Configuring the Adapter Using the
Wireless Setup Utility.
Configuring the Adapter for an Ethernet Connection
1. Connect your printer to your network using an Ethernet cable (sold separately).
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2. Connect the power cable to the wall, and then press the Power button
The Ethernet wired icon
.
appears in the main menu on the operator panel.
3. Make sure your computer is on, and then insert the Drivers and Utilities CD that came with your
printer. The CD launches automatically.
NOTE: If you do not have your Drivers and Utilities CD, you can download the appropriate
software from support.dell.com.
4. Select Using an Ethernet Cable, and then click Next.
5. Click I Agree to the terms of this License Agreement, and then click Next.
6. Read the Firewall Exceptions information, and then click Next.
7. Your printer should appear in the list and it should already be selected. Click Next to begin the
installation process.
If your printer is not in the list, you may need to manually configure your adapter's IP address to
work with your network. For more information, see Manually Configuring the IP Address.
Manually Configuring the IP Address
1. Print a Network Setup Page to locate your adapter IP address:
a. From the main menu of the printer operator panel, press the up or down Arrow button
to scroll to Setup, and then press the Select button .
b. Press the down Arrow button
button .
to scroll to Network Setup, and then press the Select
c. Press the up or down Arrow button
press the Select button .
to scroll to Print Network Setup Page, and then
The Network Setup Page prints.
The IP address of the adapter is labeled Address: under the TCP/IP heading.
2. From the computer, click Enter IP Address.
The Configure Network Printers dialog box opens.
3. If your printer appears in the list, click Configure, and then select Configure IP Address
Manually.
If your printer is not in the list, click Add Printer, and then select One New Printer.
4. Type the IP address of the adapter into the space provided, and then click OK.
5. Your printer should appear in the list. Click Close to return to the printer selection dialog box.
6. Select your printer from the list, and then click Next.
Follow the instructions on the screen to complete the installation process.
For additional information on configuring your adapter to work on your network, see your network
administrator or the documentation for your network.
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Connecting the Printer to Another Network Computer
Using a Wireless Connection
NOTE: To perform the following steps, the printer must already be connected to a computer or
router using a wireless connection.
1. Make sure your printer and the additional computer are on and connected to your network.
2. From the additional computer, insert the Drivers and Utilities CD.
The CD launches automatically.
3. Select Using a wireless network, and then click Next.
4. Select I Agree with the terms of this License Agreement, and then click Next.
5. Read the Firewall Exceptions information, and then click Next.
6. On the Configure Your Wireless Printer Adapter dialog box, select Keep the current
wireless settings of the printer, and then click Next.
7. Choose your printer port from the list or manually enter an IP address, and then follow the
instructions on your screen. For more information, see Manually Configuring the IP Address.
Using an Ethernet Connection
NOTE: To perform the following steps, the printer must already be connected to your network using
an Ethernet connection.
1. Make sure your printer and the additional computer are on and connected to your network.
2. From the additional computer, insert the Drivers and Utilities CD.
3. Select Using an Ethernet cable, and then click Next.
4. Select I Agree with the terms of this License Agreement, and then click Next.
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5. Read the Firewall Exceptions information, and then click Next.
6. Choose your printer from the list or manually enter an IP address, and then follow the instructions
on your screen. For more information, see Manually Configuring the IP Address.
Removing and Reinstalling the Adapter
If your adapter is not functioning properly, you might need to remove the adapter and reinstall it.
NOTE: The following instructions do not apply if you purchased your printer with the network
adapter pre-installed.
1. Turn off your printer, and then unplug the power cable from the wall outlet.
NOTICE: Failure to unplug the printer can cause damage to your printer and adapter.
2. Firmly grasp the Dell Internal Network Adapter 1150 by the side tabs, and then pull to remove.
NOTICE: Your network adapter is easily damaged by static electricity. Touch a grounded metal
object before you touch the adapter.
NOTICE: Do not grasp the antenna when removing the adapter. Pulling the antenna could
damage the adapter.
3. Reinstall the adapter following the installation instructions. For more information, see Installing the
Adapter.
Configuring the Adapter Using the Wireless Setup Utility
NOTE: If you are using the Drivers and Utilities CD to set up your network connection, you do not
need to launch the Wireless Setup Utility. It launches automatically when you select Create or
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modify the printer's wireless settings from the Configure Your Wireless Printer Adapter
dialog box. Skip the Configuration Overview and go to the heading that best describes your
network.
Configuration Overview
Configuring the adapter using the Wireless Setup Utility involves connecting the printer in which the
adapter has been installed to a computer by USB cable, and launching the Drivers and Utilities CD.
If you need to adjust the wireless adapter settings after installation, the CD is not required. Launch the
Wireless Setup Utility.
In Windows Vista:
1. Click
® Programs.
2. Click Dell Printers.
3. Click Dell 968 AIO Printer.
4. Click Wireless Setup Utility.
In Windows XP and Windows 2000:
1. Click Start® Programs or All Programs® Dell Printers® Dell 968 AIO Printer.
2. Click Wireless Setup Utility.
The Wireless Setup Utility steps you through the configuration process. The wizard can automatically
detect wireless network settings or allow you to manually enter the network configuration settings.
Before configuring the adapter, make sure your printer has been set up correctly:
The adapter has been installed correctly in the printer.
The ink cartridges are installed correctly.
Paper has been loaded into the printer.
The USB cable is attached to the printer and the computer.
The printer is turned on and ready to be installed.
Using an Available Wireless Network Configuration
1. From the Wireless Networks Found In Your Area screen, select the appropriate Network
Name (SSID) from the list, and then click Next.
2. Select the appropriate security method, and then click Next. If no security was detected, go to
step 5.
3. Enter the appropriate security key(s) for the network, and then click Next.
4. On the Apply and Verify Wireless Settings screen, check each network attribute to make sure
the settings are correct, and then click Next to apply the settings.
NOTE: Clicking Next prompts the setup utility to verify wireless communication with the
printer. The verification process can take up to 120 seconds.
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5. Verify that the adapter can communicate over the network. For more information, see Verifying
Network Communication.
Entering a Different Wireless Network Configuration
1. From the Wireless Networks Found In Your Area screen, select I want to enter a different
configuration, and then click Next.
2. If the Network Name (SSID) you want to use is available, select it from the list, and then click
Next.
If the Network Name (SSID) is not available
a. Select I want to enter a different network name, and then click Next.
b. Enter the Network Name (SSID).
c. Select the appropriate Channel from the drop-down list. (Auto is the default.)
d. Select your Wireless Mode.
For Infrastructure Mode, select Access an existing network through a wireless
router (Infrastructure Mode) - Typical, and then click Next.
For additional setup instructions, see Manually Configuring the Adapter in Infrastructure
Mode.
For Ad-Hoc Mode, select Access other computers directly without using a
wireless router (Ad-Hoc Mode), and then click Next.
For additional setup instructions, see Manually Configuring the Adapter in Ad-Hoc Mode.
3. Select the appropriate security method, and then click Next. If no security was detected, go to
step 5.
4. Enter the appropriate security key(s) for the network, and then click Next.
5. On the Apply and Verify Wireless Settings screen, check each network attribute to make sure
the settings are correct, and then click Next to apply the settings.
NOTE: Clicking Next prompts the setup utility to verify wireless communication with the
printer. The verification process can take up to 120 seconds.
6. Verify that the adapter can communicate over the network. For more information, see Verifying
Network Communication.
Manually Configuring the Adapter in Infrastructure Mode
To set up the adapter in Infrastructure Mode, the setup steps vary based on the security settings you
select.
If you don't want any security
1. From the Wireless Security Settings screen, select No Security, and then click Next.
2. On the Apply and Verify Wireless Settings screen, check each network attribute to make
sure the settings are correct, and then click Next to apply the settings.
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3. Verify that the adapter can communicate over the network. For more information, see
Verifying Network Communication.
If you want to use Wired Equivalent Privacy (WEP) security
1. From the Wireless Security Settings screen, select Wired Equivalent Privacy (WEP),
and then click Next.
The WEP Security Information screen opens.
2. Enter the appropriate Network Key, and then click Next.
3. On the Apply and Verify Wireless Settings screen, check each network attribute to make
sure the settings are correct, and then click Next to apply the settings.
4. Verify that the adapter can communicate over the network. For more information, see
Verifying Network Communication.
If you want to use Wi-Fi Protected Access (WPA) security
1. From the Wireless Security Settings screen, select Wi-Fi Protected Access (WPA) and
then click Next.
The WPA Security Information screen opens.
2. Enter the appropriate WPA Network Key, and then click Next.
3. On the Apply and Verify Wireless Settings screen, check each network attribute to make
sure the settings are correct, and then click Next to apply the settings.
4. Verify that the adapter can communicate over the network. For more information, see
Verifying Network Communication.
If you only want to connect to access points that support WPA2 security
1. From the Wireless Security Settings screen, select Wi-Fi Protected Access (WPA),
and then click Advanced WPA Settings.
The Advanced WPA Options dialog box opens.
2. Select the Use WPA2 authentication only check box, and then click OK.
You are returned to the Wireless Security Settings screen.
3. Click Next.
4. Enter the appropriate WPA Network Key, and then click Next.
5. On the Apply and Verify Wireless Settings screen, check each network attribute to make
sure the settings are correct, and then click Next to apply the settings.
6. Verify that the adapter can communicate over the network. For more information, see
Verifying Network Communication.
Manually Configuring the Adapter in Ad-Hoc Mode
To set up the adapter in Ad-Hoc Mode, the setup steps vary based on the security settings you select.
The security options are more limited in Ad-Hoc Mode than they are in Infrastructure Mode.
If you don't want any security
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1. From the Wireless Security Settings screen, select No Security, and then click Next.
2. On the Apply and Verify Wireless Settings screen, check each network attribute to make
sure the settings are correct, and then click Next to apply the settings.
3. Verify that the adapter can communicate over the network. For more information, see
Verifying Network Communication.
If you want to use Wired Equivalent Privacy (WEP) security
1. From the Wireless Security Settings screen, select Wired Equivalent Privacy (WEP),
and then click Next.
2. Enter the appropriate Network Key.
3. If you have additional network keys, select the My network requires more than one
network key check box, and then enter the additional network keys.
4. Click Next.
5. On the Apply and Verify Wireless Settings screen, check each network attribute to make
sure the settings are correct, and then click Next to apply the settings.
6. Verify that the adapter can communicate over the network. For more information, see
Verifying Network Communication.
Verifying Network Communication
You should verify that your adapter can communicate over the network before completing installation of
the printer software.
If the adapter was successfully configured and is available on the network, remove the USB cable,
and click Next to continue with printer software installation.
If the adapter was not able to join the wireless network, try one of the following suggestions:
Click View Settings to verify the settings are correct.
Select I want to change the settings I entered, and then click Next.
Follow the instructions on your screen to update the wireless settings.
Select I have moved my wireless printer closer to the wireless router. I would like
to try connecting again, and then click Next.
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Loading Paper and Originals
Loading Paper Into Trays
Understanding the Automatic Paper Type Sensor
Loading Original Documents
Loading Paper Into Trays
Loading Paper
1. Fan the paper.
2. Remove the paper tray. Push the lever in, and then extend the tray until it is long enough to
accommodate the length of the paper.
3. Load paper in the paper tray, and then adjust the paper guides.
NOTE: You can only load letter size, legal size, or A4 paper in the optional paper tray.
4. Replace the paper tray.
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5. Extend the paper support on the paper tray, and then lift the paper stop.
NOTE: The paper exit tray can hold up to 100 sheets of paper.
Print Media Guidelines
Load up to:
150 sheets of plain paper
Make sure:
The paper guides rest against the edges of the paper.
You load the paper with the print side facing down and the top going
into the printer first.
You select Automatic, Draft, Normal, or Photo print quality. Do not
select Draft if you have a Photo cartridge installed.
10 envelopes in the paper
tray
1 envelope into the small
media feeder
The print side of the envelope faces down.
You can also insert envelopes into the small media feeder one at a
time.
You print the envelopes with Landscape orientation with the return
address on the left.
NOTE: If you are mailing within Japan, the envelope can be printed in
Portrait orientation with the stamp in the lower right corner or in
Landscape orientation with the stamp in the lower left corner. If you
are mailing internationally, print Landscape orientation with the stamp
in the upper left corner.
You select the correct envelope size. Select the next biggest size if the
exact envelope size is not listed, and set the left and right margins so
your envelope text is correctly positioned.
20 sheets of banner paper
You remove all paper from the paper input tray before inserting banner
paper.
You use banner paper designed for inkjet printers.
You select A4 Banner or Letter Banner paper size.
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NOTE: For more information on how to load banner paper, see Loading
Banner Paper.
25 greeting cards, index
cards, postcards, or photo
cards in the paper tray
The print side of the cards faces down.
1 greeting card, index
card, postcard, or photo
card into the small media
feeder
You select Automatic, Normal or Photo print quality.
You can also insert cards into the small media feeder one at a time.
30 sheets of Hagaki or
Hagaki photo cards in the
paper tray
50 sheets of glossy/photo
or heavyweight matte
paper
The print side of the paper faces down.
The paper guides rest against the edges of the paper.
You select Automatic, Normal or Photo print quality.
10 mm stack of iron-on
transfers
You follow the loading instructions on the iron-on transfer packaging.
The print side of the transfer faces down.
The paper guides rest against the edges of the transfer.
You select Automatic, Normal or Photo print quality.
50 sheets of
transparencies
The rough side of the transparencies faces down.
The paper guides rest against the edges of the transparencies.
You select Automatic, Draft, Normal or Photo print quality.
25 sheets of labels
The print side of the labels faces down.
The top of the labels feeds into the printer first.
The paper guides rest against the edges of the paper.
150 sheets of letterhead
paper
The print side of the letterhead faces down.
The top of the letterhead feeds into the printer first.
The paper guides rest against the edges of the paper.
150 sheets of custom size
paper
The paper fits within these dimensions:
Width: 3.0 – 8.5 inches (76 – 216 mm)
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Length: 5.0 – 17.0 inches (127 – 432 mm)
The print side of the paper faces down.
The paper guides rest against the edges of the paper.
Loading Banner Paper
1. Remove the paper tray.
2. Remove any paper from the tray.
3. Push the lever in, and then extend the tray until it is long enough to accommodate legal size
paper.
4. Replace the paper tray.
5. Tear off only the number of banner pages needed for the banner.
6. Set the stack of paper on a flat surface in front of the printer.
7. Slide the first sheet of the banner over the handle and all the way into the back of the paper tray.
Understanding Tray Linking
If you purchased an optional paper tray, you can set the trays to link to each other. Tray linking enables
the automatic linking feature for trays when you load the same size and type of paper in the standard
and optional paper trays. The printer automatically links the trays; when one tray is empty, paper feeds
from the next linked tray.
For example, if you have the same size and type of paper in Tray 1 (standard paper tray) and Tray 2
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(optional tray), the printer selects print media from Tray 1 until it becomes empty, and then the printer
automatically feeds print paper from Tray 2.
In addition, you can load a different size of paper for each tray so that the printer picks the paper that
matches the size of the fax you received. For example, if letter size is loaded in Tray 1 and legal size is
loaded in Tray 2, if you receive a legal size fax, the printer picks from Tray 2.
NOTE: You can only load letter size, legal size, or A4 paper in the optional paper tray.
You can enable Tray Linking after you have installed the optional paper tray. You can also turn this
option on and off, as needed.
Enabling Tray Linking for Print Jobs Using the Computer
1. Turn on your computer and printer, and make sure they are connected.
2. Load paper of the same type and size in both paper trays.
3. With your document open, click File® Print.
The Print dialog box opens.
4. Click Preferences, Properties, Options, or Setup (depending on the program or operating
system).
The Printing Preferences dialog box opens.
5. On the Print Setup tab, select Automatic from the Paper Source drop-down list.
6. On the Print Setup and Advanced tabs, make any necessary changes for your document.
7. When you finish customizing your settings, click OK.
The Printing Preferences dialog box closes.
8. Click OK or Print.
Enabling Tray Linking for Print Jobs Using the Operator Panel
1. From the main menu, use the up or down Arrow button
the Select button .
2. From Paper Handling, press the Select button
3. Press the up or down Arrow button
Arrow button
to scroll to Auto.
4. Press the Back button
to scroll to Setup, and then press
.
to scroll to Tray Linking, and then press the left or right
.
Enabling Tray Linking For Copying Jobs
1. Load paper of the same type and size in both paper trays.
2. From the Main menu, press the up or down Arrow button
press the Select button .
to scroll to Setup, and then
3. From the Setup menu, press the up or down Arrow button
to scroll to Change Copy Default
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Settings, and then press the Select button
.
4. From the Copy Default Settings menu, press the down Arrow button
Handling, and then press the Select button .
to scroll to Paper
5. From the Paper Handling menu, specify the size and type of paper loaded in both paper trays.
6. Press the up or down Arrow button
Arrow button
to select Auto.
7. Press the Back button
to scroll to Tray Linking, and then press the left or right
to save the settings and return to the previous menu.
Enabling Tray Linking to Print Received Faxes
1. Load paper of the same type but of different sizes in both trays.
2. From the Main menu, press the up or down Arrow button
press the Select button .
to scroll to Setup, and then
3. From the Setup menu, press the up or down Arrow button
Settings, and then press the Select button .
to scroll to Change Fax Default
4. From the Fax Setup menu, press the up or down Arrow button
and then press the Select button .
5. From the Fax Printing menu, press the down Arrow button
then press the Select button .
to scroll to Fax Printing,
to scroll to Paper Handling, and
6. From the Paper Handling menu, specify the size and type of paper loaded in both paper trays.
7. Press the up or down Arrow button
Arrow button
to select Auto.
to scroll to Tray Linking, and then press the left or right
to scroll to Fax Source, and then press the left or right
8. Press the up or down Arrow button
Arrow button
to select the paper source.
9. Press the Back button
to save the settings and return to the previous menu.
NOTE: If you load media of the same type and size in both trays, the printer picks from the
next tray once the paper source you specified for faxing is empty.
Understanding the Automatic Paper Type Sensor
Your printer has an automatic paper type sensor that detects the following paper types:
Plain/heavyweight matte
Transparency
Photo/glossy
If you load one of these paper types, the printer detects the paper type and automatically adjusts the
Quality/Speed settings.
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Paper type
Quality/Speed settings
Black and Color Cartridges Installed
Photo and Color Cartridges Installed
Plain/heavyweight matte
Normal
Photo
Transparency
Normal
Photo
Photo/glossy
Photo
Photo
NOTE: Your printer cannot detect paper size.
To choose paper size:
1. With your document open, click File® Print.
The Print dialog box opens.
2. Click Preferences, Properties, Options, or Setup (depending on the program or operating
system).
The Printing Preferences dialog box opens.
3. On the Print Setup tab, select the paper size.
4. Click OK.
The automatic paper type sensor is always on, unless you turn it off. To turn off the automatic paper
type sensor for a specific print job:
1. With your document open, click File® Print.
The Print dialog box opens.
2. Click Preferences, Properties, Options, or Setup (depending on the program or operating
system).
The Printing Preferences dialog box opens.
3. On the Print Setup tab, select the paper type.
4. Click OK.
To turn off the automatic paper type sensor for all print jobs:
1. In Windows Vista™:
a. Click
® Control Panel.
b. Click Hardware and Sound.
c. Click Printers.
In Windows® XP , click Start® Control Panel® Printers and Other Hardware® Printers and
Faxes.
In Windows 2000, click Start® Settings® Printers.
2. Right-click the printer icon.
3. Click Printing Preferences.
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4. On the Print Setup tab, select the paper type.
5. Click OK.
Loading Original Documents
Into the ADF
You can load up to 50 sheets of an original document into the ADF for scanning, copying, and faxing.
The ADF is recommended for loading multiple-page documents.
1. Load an original document text side up into the ADF.
NOTE: Do not load postcards, photos, small items, or thin media (such as magazine clippings)
into the ADF. Place these items on the scanner glass.
2. Adjust the paper guide on the ADF against the edges of the paper.
Load up to
50 sheets of letter size paper
ADF Paper Capacity
Make sure
The document is loaded text side up.
The paper guide rests against the edge of the paper.
50 sheets of legal size paper
The document is loaded text side up.
The paper guide rests against the edge of the paper.
50 sheets of A4 size paper
The document is loaded text side up.
The paper guide rests against the edge of the paper.
50 sheets of two-, three-, or
four-hole pre-punched media
The paper fits within these dimensions: Width: 8.27 – 8.5 inches
(210.0 – 215.9 mm) Length: 11.0 – 14.0 inches (279.4 – 355.6 mm)
The document is loaded text side up.
The paper guide rests against the edge of the paper.
50 sheets of edge-reinforced
three-hole copier media
The paper fits within these dimensions: Width: 8.27 – 8.5 inches
(210.0 – 215.9 mm) Length: 11.0 – 14.0 inches (279.4 – 355.6 mm)
The document is loaded text side up.
The paper guide rests against the edge of the paper.
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50 sheets of preprinted forms
and letterhead media
The paper fits within these dimensions: Width: 8.27 – 8.5 inches
(210.0 – 215.9 mm) Length: 11.0 – 14.0 inches (279.4 – 355.6 mm)
The document is loaded text side up.
The paper guide rests against the edge of the paper.
You allow the preprinted media to dry thoroughly before use in the
ADF.
You do not use media printed with metallic ink particles in the ADF.
You avoid embossed designs.
50 sheets of custom size
paper
The paper fits within these dimensions: Width: 8.27 – 8.5 inches
(210.0 – 215.9 mm) Length: 11.0 – 14.0 inches (279.4 – 355.6 mm)
The document is loaded text side up.
The paper guide rests against the edge of the paper.
On the Scanner Glass
1. Open the top cover.
2. Place the document face down on the scanner glass.
NOTE: Make sure the upper left corner of the front of the item aligns with the arrow on the
printer.
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3. Close the top cover.
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Maintenance
Replacing Ink Cartridges
Aligning Ink Cartridges
Cleaning the Ink Cartridge Nozzles
Cleaning the Exterior of the Printer
Restoring Factory Default Settings
Restoring Language to Factory Default
CAUTION: Before performing any of the procedures listed in this section, read and follow the safety
information in your Owner's Manual.
Dell ink cartridges are available only through Dell. You can order more ink online at
www.dell.com/supplies or by phone.
Dell recommends Dell ink cartridges for your printer. Dell does not provide warranty coverage for
problems caused by using accessories, parts, or components not supplied by Dell.
Replacing Ink Cartridges
1. Turn on your printer.
2. Lift the scanner base unit.
The ink cartridge carrier moves and stops at the loading position unless the printer is busy.
3. Press down on the ink cartridge lever to raise each ink cartridge lid.
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4. Remove the old ink cartridges.
5. Store the cartridges in an air-tight container, such as the storage unit you received with your photo
cartridge, or dispose of them properly.
6. If you are installing new ink cartridges, remove the sticker and transparent tape from the back and
bottom of each ink cartridge.
NOTICE: Do not touch the gold contact area on the side or the metal nozzles on the bottom of
the ink cartridges.
7. Insert the new ink cartridges. Make sure the black or photo ink cartridge is secure in the left ink
cartridge carrier, and the color ink cartridge is secure in the right ink cartridge carrier.
NOTE: For normal printing, use a black cartridge and a color cartridge. For photo printing,
replace the black cartridge with a photo cartridge.
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8. Snap each lid closed.
9. Lower the scanner base unit until it is completely closed.
Aligning Ink Cartridges
Your printer automatically prompts you to align the ink cartridges when they are installed or replaced.
You may also need to align ink cartridges when characters are not properly formed or are not aligned at
the left margin, or when vertical or straight lines appear wavy.
To align the ink cartridges from the operator panel:
1. Load plain paper. For more information, see Loading Paper.
2. Press the down Arrow button
3. Press the Select button
to scroll to Maintenance.
.
4. Press the up or down Arrow button
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to scroll to Align Cartridges.
5. Press the Select button
.
The alignment page begins printing. The ink cartridges align when the page prints.
To align the ink cartridges from the printer software:
1. Load plain paper.
2. In Windows Vista™:
a. Click
® Control Panel.
b. Click Hardware and Sound.
c. Click Printers.
In Windows® XP , click Start® Control Panel® Printers and Other Hardware® Printers and
Faxes.
In Windows 2000, click Start® Settings® Printers.
3. Right-click the Dell 968 AIO Printer icon.
4. Click Printing Preferences.
The Printing Preferences dialog box opens.
5. Click the Maintenance tab.
6. Click Align Ink Cartridges.
7. Click Print.
The ink cartridges align when the page prints.
Cleaning the Ink Cartridge Nozzles
You may need to clean the nozzles when:
White lines appear in graphics or solid black areas.
Print appears smudged or too dark.
Colors fade, do not print, or do not print correctly.
Vertical lines appear jagged, or edges appear rough.
To clean the nozzles from the operator panel:
1. Load plain paper. For more information, see Loading Paper.
2. Press the down Arrow button
3. Press the Select button
to scroll to Maintenance.
.
4. Press the up or down Arrow button
5. Press the Select button
.
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to scroll to Clean Cartridges.
The cleaning page begins printing.
To clean the nozzles from the printer software:
1. Load plain paper.
2. In Windows Vista:
a. Click
® Control Panel.
b. Click Hardware and Sound.
c. Click Printers.
In Windows XP , click Start® Control Panel® Printers and Other Hardware® Printers and
Faxes.
In Windows 2000, click Start® Settings® Printers.
3. Right-click the Dell 968 AIO Printer icon.
4. Click Printing Preferences.
The Printing Preferences dialog box opens.
5. Click the Maintenance tab.
6. Click Clean Ink Cartridges.
The cleaning page prints.
7. If the print quality has not improved, click Clean Again.
8. Print your document again to verify the improved print quality.
If you are still not satisfied with the print quality, wipe the nozzles with a clean, dry cloth, and then print
your document again.
Cleaning the Exterior of the Printer
1. Make sure that the printer is turned off and unplugged from the wall outlet.
CAUTION: To avoid the risk of electric shock, unplug the power cord from the wall outlet and
disconnect all cables to the printer before proceeding.
2. Remove paper from the paper support and paper exit tray.
3. Dampen a clean, lint-free cloth with water.
NOTICE: Do not use household cleaners or detergents, as they may damage the finish of the
printer.
4. Wipe only the outside of the printer, making sure to remove any ink residue that has accumulated
on the paper exit tray.
NOTICE: Using a damp cloth to clean the interior may cause damage to your printer. Damage
to the printer caused by not following the correct instructions for cleaning will not be covered
under warranty.
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5. Make sure the paper support and paper exit tray are dry before beginning a new print job.
Restoring Factory Default Settings
Menu settings marked with an asterisk (*) indicate the active settings. You can restore the original
printer settings, often referred to as the factory default settings.
1. Make sure the printer is on.
2. Press the down Arrow button
to scroll to Maintenance, and then press the Select button
3. Press the down Arrow button
to scroll to Reset Defaults, and then press the Select button
4. With Yes highlighted, press the Select button
.
.
.
NOTE: If a network adapter is attached to the printer, Also reset all Network Settings to
factory defaults? appears. Press the left or right Arrow button
to select Yes or No, and
then press the Select button .
NOTE: Some settings such as phone lists, time, date, and country are not changed.
Restoring Language to Factory Default
You can restore the language on your display to factory default without using the printer menus.
NOTE: Using this key sequence will also restore all other selected settings to factory default.
1. Turn your printer off.
2. Press and hold the Start button
3. While holding the Start button
.
and the Cancel button
and the Cancel button
.
, press and release the Power button
4. Continue holding the two buttons until the Initial Setup screen appears.
5. Press the left or right Arrow button
button
to save each selection.
to select your language and country. Press the Select
6. Use the keypad to enter the time, date, your fax number, and your fax name. Press the Select
button
to save each selection.
The printer aligns the ink cartridges after your final selection.
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Printing
Printing Documents
Printing Photos
Printing Envelopes
Printing
Printing
Printing
Printing
From a Bluetooth ® -Enabled Device
Photos From a PictBridge-Enabled Camera
More Than One Page on a Sheet of Paper
an Image as a Multi-Page Poster
Printing a Banner
Printing Collated Copies of Your Document
Printing a Booklet
Assembling a Booklet
Duplexing a Print Job (Two-Sided Printing)
Canceling a Print Job
Changing Printing Preferences Defaults
Printing Documents
1. Turn on your computer and printer, and make sure they are connected.
2. Load the paper. For more information, see Loading Paper.
3. With your document open, click File® Print.
The Print dialog box opens.
4. Click Preferences, Properties, Options, or Setup (depending on the program or operating
system).
The Printing Preferences dialog box opens.
5. On the Print Setup and Advanced tabs, make any necessary changes for your document.
6. After customizing your settings, click OK.
The Printing Preferences dialog box closes.
7. Click OK or Print.
Printing Photos
NOTE: Dell recommends you use a color cartridge and a photo cartridge for printing photos.
1. Turn on your computer and printer, and make sure they are connected.
2. Load paper with the print side facing down.
NOTE: Photo/glossy paper is recommended for printing photos.
3. With your document open, click File® Print.
The Print dialog box opens.
4. Click Preferences, Properties, Options, or Setup (depending on the program or operating
system).
The Printing Preferences dialog box opens.
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5. On the Print Setup tab, select Photo, and then select the dpi settings for the photo from the
drop-down menu.
NOTE: To print borderless photos, click the Borderless check box on the Print Setup tab,
and then select the borderless paper size from the drop-down menu on the Advanced tab.
Borderless printing is only performed if you are using photo/glossy paper.
6. On the Print Setup and Advanced tabs, make any necessary changes for your document.
7. After customizing your settings, click OK.
The Printing Preferences dialog box closes.
8. Click OK or Print.
9. Remove each photo after it exits the printer to prevent your photos from sticking together or
smudging.
NOTE: Before placing your prints in a nonadhesive photo album or frame, allow sufficient time for
the prints to dry thoroughly (12 to 24 hours, depending on ambient conditions). This maximizes the
life of your prints.
Printing Envelopes
1. Turn on your computer and printer, and make sure they are connected.
2. Load the envelope with the print side facing down.
3. With your document open, click File® Print.
The Print dialog box opens.
4. Click Preferences, Properties, Options, or Setup (depending on the program or operating
system).
The Printing Preferences dialog box opens.
5. On the Print Setup tab, select Envelope orientation, and then choose the size of the envelope
from the Paper size: drop-down menu.
NOTE: If you are mailing within Japan, the envelope can be printed in portrait orientation with
the stamp in the lower right corner or in landscape orientation with the stamp in the lower left
corner. If you are mailing internationally, print landscape orientation with the stamp in the
upper left corner.
6. On the Print Setup and Advanced tabs, make any necessary changes for your document.
7. After customizing your settings, click OK.
The Printing Preferences dialog box closes.
8. Click OK or Print.
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Printing From a Bluetooth®-Enabled Device
This printer is compliant with Bluetooth Specification 1.2. It supports both Object Push Profile
(OPP) and PCL3 printing. Check with your Bluetooth-enabled device manufacturers (cellular phone
or PDA) to determine their hardware compatibility and interoperability. It is recommended that you
use the latest firmware on your Bluetooth-enabled device.
To print Microsoft documents from your Windows® Mobile/Pocket PC PDA, additional third-party
software and drivers may be required. For more information about the required software and
drivers, please check the documentation of your PDA.
Before you call Dell customer support, see the section for information on setting up a connection
with a Bluetooth-enabled device. You can also visit the Dell Support website at support.dell.com.
This website contains the latest documentation. Ensure that you read the documentation that
came with your Bluetooth device for setup instructions.
Setting up a Connection Between Your Printer and a Bluetooth-Enabled
Device
NOTE: The printer does not support printing files from your computer using a Bluetooth connection.
You need to set up a connection between a Bluetooth-enabled device and your printer if you are
sending a print job from the Bluetooth device for the first time. You must repeat the setup if:
You reset the printer to its factory default settings. For more information, see Restoring Factory
Default Settings.
You changed the Bluetooth security level or the Bluetooth pass key. For more information, see
Setting the Bluetooth Security Level.
The Bluetooth-enabled device you are using requires users to set up a Bluetooth connection on
every print job. Refer to the instructions included with the device for Bluetooth printing
information.
You cleared the contents of the Bluetooth device list. For more information, see Bluetooth Mode.
The name of the Bluetooth device you are using is automatically deleted from the Bluetooth device
list.
When the Bluetooth security level is set to High, the printer saves a list of up to eight Bluetooth
devices that have previously set up a connection with the printer. If there are already eight devices
on the list, and then you need to set up a connection for another Bluetooth device, the first device
is automatically deleted from the list so that the new device can be stored. You need to repeat the
setup of the deleted device to be able to send a print job to the printer.
NOTE: You need to set up a connection for each Bluetooth device that you use to send a print job
to the printer.
To set up a connection between the external Bluetooth-enabled device and the printer:
1. Activate Bluetooth on the device.
Refer to the device documentation for information.
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2. Turn on the printer.
3. Insert a USB Bluetooth adapter (sold separately) into the PictBridge port.
4. Press the up or down Arrow button
to scroll to Setup, and then press the Select button
5. Press the up or down Arrow button
press the Select button .
to scroll to Change Bluetooth Default Settings, and then
6. From Bluetooth Enabled, press the left or right Arrow button
7. From Discovery Mode, press the left or right Arrow button
8. From Security, press the left or right Arrow button
.
to scroll to On.
to scroll to On.
to choose a security level.
NOTE: If the security level is set to High, you need to specify a pass key for the USB Bluetooth
adapter. Any external Bluetooth-enabled device needs to enter this pass key to send a print
job to your printer.
9. Press the Back button
to save your settings and go back to the previous menu.
Printing from a Bluetooth-Enabled Device
1. Make sure the external Bluetooth-enabled device is set up to print to the printer. Refer to the
device documentation for information.
NOTE: Some devices display the USB Bluetooth adapter's name or address. Access the
Bluetooth Default Settings menu to view the name and address of your USB Bluetooth
adapter.
2. Insert a USB Bluetooth adapter (sold separately) into the PictBridge port.
NOTE: Do not remove the Bluetooth-enabled device or touch the printer near the area of the
memory cards or Bluetooth-enabled device while actively printing from Bluetooth. Data
corruption can occur.
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3. Set Bluetooth Enabled and Discovery Mode to On.
a. From the main menu, press the up or down Arrow button
press the Select button .
b. Press the up or down Arrow button
then press the Select button .
to scroll to Setup, and then
to scroll to Change Bluetooth Default Settings, and
c. From Bluetooth Enabled, press the left or right Arrow button
to scroll to On.
to scroll to Discovery Mode, and then press the left
d. Press the up or down Arrow button
or right Arrow button
to scroll to On.
e. Press the Back button
.
4. From your external Bluetooth-enabled device, send the print job to the printer. Refer to the device
documentation for more information.
NOTE: If the security level is set to High, you are required to enter the pass key from the
external Bluetooth-enabled device. The pass key can be changed or viewed in the Bluetooth
Default Settings menu. For more information, see Bluetooth Mode.
Setting the Bluetooth Security Level
1. Turn on the printer.
2. Press the up or down Arrow button
to scroll to Setup, and then press the Select button
3. Press the up or down Arrow button
press the Select button .
to scroll to Change Bluetooth Default Settings, and then
4. From Bluetooth Enabled, press the left or right Arrow button
.
to scroll to On.
to scroll to Security Level, and then press the left or
5. Press the up or down Arrow button
right Arrow button
to choose a security level.
Choose Low to allow Bluetooth devices to connect and send print jobs to your printer without
requiring users to enter a pass key.
Choose High to require users to enter a four-digit numeric pass key on the Bluetooth device
before connecting and sending print jobs to the printer.
6. If you set the security level to High, press the down Arrow button
to scroll to Pass Key.
The default pass key is set to 0000.
repeatedly to erase the default pass key, and then use the keypad
7. Press the left Arrow button
to enter a new four-digit pass key.
8. Press the Back button
to save your changes.
Printing Photos From a PictBridge-Enabled Camera
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Your printer supports printing from a PictBridge-enabled camera.
1. Turn on your printer.
2. Insert one end of the USB cable into the camera.
3. Insert the other end of the USB cable into the PictBridge port on the front of the printer.
See the instructions included with your camera for selection of the appropriate camera USB settings
and PictBridge connection and usage information.
NOTE: When your printer is not connected to a computer, and a PictBridge camera is
connected to your printer, some of the functions of your printer operator panel buttons may
be unavailable. These functions become available after you disconnect the PictBridge camera
from your printer.
4. Turn on your digital camera.
The printer automatically enters PictBridge mode.
5. See the instructions included with your camera to begin printing photos.
NOTICE: Do not remove the PictBridge-enabled device or touch the printer near the area of
the memory card or PictBridge-enabled device while actively printing from PictBridge. Data
corruption can occur.
NOTE: If your digital camera has computer and printer (PTP) USB mode selections, use the
printer (PTP) USB mode selection for PictBridge printing. For more information, see the
documentation included with your camera.
Printing More Than One Page on a Sheet of Paper
1. Turn on your computer and printer, and make sure they are connected.
2. Load the paper. For more information, see Loading Paper.
3. With your document open, click File® Print.
4. Click Preferences, Properties, Options, or Setup (depending on the program or operating
system).
The Printing Preferences dialog box opens.
5. On the Advanced tab, select N-up from the Layout drop-down list.
6. From the Pages per sheet drop-down list, select how many pages you want to be printed on one
sheet.
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7. Select the Print Page Borders check box if you want borders between pages.
8. On the Print Setup tab and Advanced tab, make any additional changes for your document.
9. Select the number of pages to print on each page.
10. After customizing your settings, click OK.
The Printing Preferences dialog box closes.
11. Click OK or Print.
Printing an Image as a Multi-Page Poster
1. Turn on your computer and printer, and make sure they are connected.
2. Load the paper. For more information, see Loading Paper.
3. With your document open, click File® Print.
4. Click Preferences, Properties, Options, or Setup (depending on the program or operating
system).
The Printing Preferences dialog box opens.
5. On the Advanced tab, select Poster from the Layout drop-down list.
6. Select the size of the poster.
7. On the Print Setup tab and Advanced tab, make any additional changes for your document.
8. After customizing your settings, click OK.
The Printing Preferences dialog box closes.
9. Click OK or Print.
Printing a Banner
1. Turn on your computer and printer, and make sure they are connected.
2. Load the paper. For more information, see Loading Paper.
3. With your document open, click File® Print.
4. Click Preferences, Properties, Options, or Setup (depending on the program or operating
system).
The Printing Preferences dialog box opens.
5. On the Advanced tab, select Banner from the Layout drop-down list, and then select Letter
Banner or A4 Banner from the Banner Paper Size drop-down list.
6. On the Print Setup and Advanced tabs, make any additional changes for your document.
7. After customizing your settings, click OK.
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The Printing Preferences dialog box closes.
8. Click OK or Print.
NOTE: Once the printer begins printing, wait until you can see the leading edge of the banner
exiting the printer, and then carefully unfold the paper down to the floor in front of the printer.
Printing Collated Copies of Your Document
1. Turn on your computer and printer, and make sure they are connected.
2. Load the paper. For more information, see Loading Paper.
3. With your document open, click File® Print.
The Print dialog box opens.
4. Click Preferences, Properties, Options, or Setup (depending on the program or operating
system).
The Printing Preferences dialog box opens.
5. On the Print Setup tab, specify the number of copies to print.
NOTE: You must specify more than one copy for the Collate copies check box to become
active.
6. Select the Collate copies check box.
7. On the Print Setup and Advanced tabs, make any additional changes for your document.
8. After customizing your settings, click OK.
The Printing Preferences dialog box closes.
9. Click OK or Print.
Printing a Booklet
Before you change any Print Properties settings, you must select the correct paper size from the
program. You can print booklets using these paper sizes:
Letter
A4
1. Load the paper. For more information, see Loading Paper.
2. With your document open, click File® Print.
3. From the Print dialog box, click Properties, Preferences, Options, or Setup (depending on the
program or operating system).
4. Click the Advanced tab.
5. From the Layout drop-down menu, select Booklet.
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6. If you are printing a large booklet, select a number of Printed sheets per bundle.
a. Click Options® Layout Options.
b. From the Printed sheets per bundle drop-down menu, select a number of printed sheets
per bundle.
NOTE: A bundle is a set number of sheets of paper folded together. The printed bundles are
stacked, one on top of the other, keeping the correct page order. The stacked bundles can be
bound to make a booklet. When printing with a heavier paper stock, select a smaller number
of Printed sheets per bundle.
7. Click OK to close any printer software dialog boxes that are open.
8. Print the document.
NOTE: For help binding and assembling the booklet, see Assembling a Booklet.
Assembling a Booklet
1. Flip the printed stack of papers over in the paper exit tray.
2. Take the first bundle from the stack, fold it in half, and then set it aside with the front page down.
3. Take the next bundle from the stack, fold it in half, and then stack it with the front page down on
top of the first bundle.
4. Stack the rest of the bundles with the front page down, one on top of the other, until the booklet
is complete.
5. Bind the bundles together to complete the booklet.
Duplexing a Print Job (Two-Sided Printing)
Automatic Duplex
Automatic duplex allows you to print your document on both sides of the paper without having to
manually re-orient the sheets. Make sure:
You installed the optional duplex unit.
You loaded letter size or A4 plain paper. You cannot duplex-print on envelopes, card stock, or
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photo paper.
1. Turn on your computer and printer, and make sure they are connected.
2. Load the paper. For more information, see Loading Paper.
3. With your document open, click File® Print.
4. Click Preferences, Properties, Options, or Setup (depending on the program or operating
system).
5. Click the Advanced tab, and then select the 2-sided printing check box.
6. From the drop-down list, select Automatic.
7. Select how you want to bind your pages.
8. After customizing your settings, click OK.
The Printing Preferences dialog box closes.
9. Click OK or Print.
Manual Duplex
Manual duplex allows you to print your document on both sides of the paper. The printer prints the oddnumbered pages of the document on the front sides of the paper. Reload the document with the blank
side of the paper facing down, and print the even-numbered pages of the document on the back sides
of the paper.
1. Turn on your computer and printer, and make sure they are connected.
2. Load the paper. For more information, see Loading Paper.
3. With your document open, click File® Print.
4. Click Preferences, Properties, Options, or Setup (depending on the program or operating
system).
5. Click the Advanced tab, and then select the 2-sided printing check box.
6. From the drop-down list, select Manual.
7. Select how you want to bind your pages.
8. After customizing your settings, click OK.
The Printing Preferences dialog box closes.
9. Click OK or Print.
10. When all the odd-numbered pages have exited the printer, follow the instructions on your
computer screen.
Canceling a Print Job
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Sent From a Local Computer
There are two ways to cancel a print job sent from a computer that is connected to the printer by a USB
cable.
From the Printers folder:
1. In Windows Vista™:
a. Click
® Control Panel.
b. Click Hardware and Sound.
c. Click Printers.
In Windows® XP , click Start ® Settings® Control Panel® Printers and Other Hardware®
Printers and Faxes.
In Windows 2000, click Start ® Settings® Printers.
2. Right-click the Dell 968 AIO Printer icon.
3. Click Open.
4. Select the job you want to cancel from the list that appears.
5. From the Document menu, click Cancel.
From the Printing Status window:
The Printing Status window automatically opens at the bottom-right part of your screen when
you send a print job. Click Cancel Printing to cancel the current print job.
From the Taskbar:
1. Double-click the printer icon
at the bottom-right portion of your computer screen or the Taskbar.
2. Right-click the print job that you want to cancel.
3. Click Cancel.
Sent From a Bluetooth-Enabled Device
From the printer:
Press the Cancel button
to cancel the print job and terminate the Bluetooth connection.
Press the Power button
the printer off.
to cancel the print job, terminate the Bluetooth connection, and turn
From the Bluetooth-enabled device:
See the documentation that came with your device for information.
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Sent From a Computer Over a Wireless Network
1. In Windows Vista:
a. Click
® Control Panel.
b. Click Hardware and Sound.
c. Click Printers.
In Windows XP , click Start ® Settings® Control Panel® Printers and Other Hardware®
Printers and Faxes.
In Windows 2000, click Start ® Settings® Printers.
2. Right-click the Dell 968 AIO Printer icon.
3. Click Open.
4. Select the job you want to cancel from the list that appears.
5. From the Document menu, click Cancel.
Changing Printing Preferences Defaults
When you send a document or photo to print, you can specify various settings such as print on both
sides of the paper, print in higher or lower quality, print only in black and white, and more. If you have
preferred settings, you can make these the default so you do not have to specify your printing
preferences each time you send a print job.
To make your preferred settings the default print settings for most programs, open the Printing
Preferences dialog box from the Printers folder.
1. In Windows Vista:
a. Click
® Control Panel.
b. Click Hardware and Sound.
c. Click Printers.
In Windows XP , click Start® Settings® Control Panel® Printers and Other Hardware®
Printers and Faxes.
In Windows 2000, click Start® Settings® Printers.
2. Right-click the Dell 968 AIO Printer icon.
3. Select Printing Preferences.
4. Change the settings that you want to set as default when printing from most programs.
From the Print Setup tab, you can:
Change the default print quality to Automatic, Draft, Normal, or Photo.
Change the default media type and paper size.
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Make black and white printing and borderless printing the default setting.
Change the default orientation.
Change the default number of copies.
From the Advanced tab, you can:
Make automatic two-sided printing (duplex) the default.
Extend dry time when duplexing print jobs by default.
Specify layouts that you want to set as default.
From the Maintenance tab:
There are no print settings to set as default from the Maintenance tab. From here, you can
Install, clean, and align ink cartridges.
Print a test page.
Get information on sharing your printer on a network.
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Troubleshooting
Setup Problems
Error Messages
Avoiding Jams and Misfeeds
Paper Problems
Printing Problems
Copying Problems
Scanning Problems
Faxing Problems
Networking Problems
Memory Card Problems
Improving Print Quality
General Guidelines for Selecting or Loading Print Media
If the printer does not work, ensure that the printer is properly connected to the electrical outlet and
computer, if using a computer.
For more help and to check the latest information on troubleshooting your printer, please visit
http://support.dell.com/support.
Setup Problems
Computer Problems
Verify your printer is compatible with your computer.
The printer supports Windows Vista™, Windows® XP, and Windows 2000 only.
Windows ME, Windows 98, and Windows 95 are not supported by this printer.
Make sure you turned on both your printer and your computer.
Check the USB cable.
Ensure the USB cable is firmly connected to your printer and your computer.
Shut down the computer, reconnect the USB cable as shown on the Setting Up Your Printer poster,
and then restart the computer.
If the software installation screen does not appear automatically, install the software manually.
1. Insert the Drivers and Utilities CD.
2. In Windows Vista , click
® Computer.
In Windows XP , click Start® My Computer.
In Windows 2000, double-click My Computer from your desktop.
3. Double-click the CD-ROM drive icon, and then double-click setup.exe.
4. When the printer software installation screen appears, click Using a USB cable or Using a
wireless network.
5. Follow the instructions on your screen to complete the installation.
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Determine if the printer software is installed.
In Windows Vista:
1. Click
® Programs.
2. Click Dell Printers.
In Windows XP and Windows 2000:
Click Start® Programs or All Programs® Dell Printers® Dell 968 AIO Printer.
If the printer does not appear in the list of printers, the printer software is not installed. Install the
printer software. For more information, see Removing and Reinstalling Software.
Correct communication problems between the printer and the computer.
Remove the USB cable from your printer and your computer. Reconnect the USB cable to your
printer and your computer.
Turn off the printer. Unplug the printer power cable from the electrical outlet. Reconnect the
printer power cable into the electrical outlet, and turn on the printer.
Restart your computer.
Set your printer as the default printer.
1. In Windows Vista :
a. Click
® Control Panel.
b. Click Hardware and Sound.
c. Click Printers.
In Windows XP , click Start® Control Panel® Printers and Other Hardware® Printers and
Faxes.
In Windows 2000, click Start® Settings® Printers.
2. Right-click the Dell 968 AIO Printer icon.
3. Select Set as Default Printer.
Printer won't print and print jobs are stuck in the print queue.
Check for multiple instances of the printer installed on your computer.
1. In Windows Vista:
a. Click
® Control Panel.
b. Click Hardware and Sound.
c. Click Printers.
In Windows XP , click Start® Control Panel® Printers and Other Hardware® Printers and
Faxes.
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In Windows 2000, click Start® Settings® Printers.
2. Check for multiple objects for your printer.
3. Print a job to each of these print objects to see which printer is active.
4. Set that print object as the default printer:
a. Right-click the Dell 968 AIO Printer icon.
b. Click Set as Default Printer.
5. Delete the other copies of the print object by right-clicking the printer name and selecting Delete.
To prevent multiple instances of the printer in your Printers folder, make sure you always plug
the USB cable back into the same USB port that was originally used for the printer. Also, do not
install printer drivers multiple times from the Drivers and Utilities CD.
Printer Problems
Ensure the printer power cable is firmly connected to the printer and the electrical outlet.
Determine if the printer has been held or paused.
1. In Windows Vista :
a. Click
® Control Panel.
b. Click Hardware and Sound.
c. Click Printers.
In Windows XP , click Start® Control Panel® Printers and Other Hardware® Printers and
Faxes.
In Windows 2000, click Start® Settings® Printers.
2. Right-click the Dell 968 AIO Printer icon.
3. Make sure Pause Printing is not selected. If Pause Printing is selected, click it to clear the
option.
Check for blinking lights on the printer.
For more information, see Error Messages.
Ensure you installed the ink cartridges correctly and removed the sticker and tape from each cartridge.
Make sure you loaded the paper correctly.
For more information, see Loading Paper.
Make sure the printer is not connected to a PictBridge-enabled camera.
For more information, see Printing Photos From a PictBridge-Enabled Camera.
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Error Messages
For more help and to check the latest information on troubleshooting your printer, please visit
http://support.dell.com/support.
Error Message:
What it indicates:
Solution:
Cartridge Alignment
The tape was not removed from
the ink cartridges before the
cartridges were installed.
Remove the tape from the ink
cartridges. For more information, see
Replacing Ink Cartridges.
One or more of the ink cartridges
is inserted in the wrong carrier.
Insert the black or photo cartridge in
the left carrier and the color cartridge
in the right. For more information, see
Replacing Ink Cartridges.
One or more of the ink cartridges
is inserted in the wrong carrier.
Insert the black or photo cartridge in
the left carrier and the color cartridge
in the right. For more information, see
Replacing Ink Cartridges.
The photo cartridge is the only
cartridge installed.
Insert the black cartridge in the left
carrier or the color cartridge in the
right. For more information, see
Replacing Ink Cartridges.
The printer detects a critical
cartridge failure.
Remove the ink cartridges and unplug
the printer. Plug the printer in and
turn it on, and then reinsert the
cartridges. For more information, see
Replacing Ink Cartridges.
Alignment problem.
Verify tape removed from
cartridges, run a few
cleaning cycles or check
troubleshooting. Press
to retry.
Cartridge Error
Left cartridge incorrect.
Replace cartridge.
OR
Right cartridge incorrect.
Replace cartridge.
OR
Cartridges are in the
wrong positions. Please
reverse the cartridges
Cartridge Error
Faxes ready to print but
cartridges unavailable.
Install proper cartridges to
print
Cartridge Error
Only Photo Cartridge
installed. Insert Color or
Black Cartridge.
Press
to exit
Cartridge Error
See User's Guide
If the error message returns, contact
Customer Support. For more
information, go to support.dell.com.
Cartridge Missing
Black Cartridge missing.
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Insert a black or photo cartridge in
the left cartridge carrier. For more
information, see Replacing Ink
Cartridges.
Press
black
to print process
Cartridge Missing
Color Cartridge missing.
Press
to print grayscale
Critically Low Ink
Document in Memory.
Replace Cartridge to Print.
Fax Mode
Digital Line Detected.
Please connect to a
standard phone line.
Fax Mode
Failed to Connect
Insert a color cartridge in the right
cartridge carrier. For more
information, see Replacing Ink
Cartridges.
There is not enough ink to
complete the print job.
Replace the ink cartridge, and align
the new cartridges. The printer
continues to print the remaining
pages.
You connected the printer to a
DSL wall jack. The printer can
only fax using an analog signal.
Install a DSL filter before connecting
your printer to the wall jack. For more
information, see Setting Up the Printer
With External Devices.
The printer could not connect to
the receiving fax machine.
Make sure the number you entered is
a working fax number.
Try your fax again later.
OR
No Answer
The broadcast fax job was too big Set the printer to Scan After Dial to
use less memory. For more
for the printer memory to hold
Memory Full. Try setting to with the current settings.
information, see Dialing and Sending
Scan After Dial
Menu.
Fax Mode
Fax Mode
Phone Line Error
Fax Mode
Unrecoverable Fax Error
Fax Mode
Unsupported Fax Mode
The printer did not detect a dial
tone, or the call timed out before
you entered a number using onhook dialing.
Check your fax connections. For more
information, see Setting Up the Printer
With External Devices.
Fax mode is unavailable due to a
critical error.
Contact Customer Support. For more
information, go to support.dell.com.
Turn Auto Fax Conversion on.
The Auto Fax Conversion
option is off, and the receiving fax
machine does not support color or 1. From the main menu, press the up
or down Arrow button
to
the resolution of the fax you are
sending.
scroll to Fax, and then press the
Select button .
2. Press the down Arrow button
to scroll to Fax Setup, and then
press the Select button .
3. Press the up or down Arrow
button
to scroll to Dialing and
Sending, and then press the
Select button .
4. Press the up or down Arrow
button
to scroll to Auto Fax
Conversion, and then press the left
or right Arrow button
to
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scroll to On.
5. Press the Back button
.
Hardware Error: [XXXX].
Consult User's Guide
If the LCD displays Hardware
Error followed by a four-digit
number, an advanced error has
occurred.
Ink Low
Replace the ink cartridge. For more
The ink cartridge is running low
on ink. The Ink Low error occurs information, see Replacing Ink
when your ink cartridges reach
Cartridges.
levels of 25 percent, 15 percent,
and 10 percent remaining.
Black Ink Low. Order
supplies at
www.dell.com/supplies
The ink cartridge level is below
5%.
Contact Customer Support. For more
information, go to support.dell.com.
Replace the ink cartridge. For more
information, see Replacing Ink
Cartridges.
Color Ink Low. Order
supplies at
www.dell.com/supplies
Photo Ink Low. Order
supplies at
www.dell.com/supplies
Black and Color Ink
Low. Order supplies at
www.dell.com/supplies
Photo and Color Ink
Low. Order supplies at
www.dell.com/supplies
Invalid Device
The attached device is not
a PictBridge or a supported Mass Storage Class Device.
Please disconnect and
refer to user manual.
Attach a USB Bluetooth adapter into
the PictBridge port.
Invalid Device
The attached device is not
a supported Bluetooth
device. Please disconnect
and refer to user manual.
Invalid Device
The attached USB device is
not supported. Please
disconnect and refer to
user manual.
Invalid Paper Type
Faxes in memory.
Attach a PictBridge-enabled camera or
a USB key into the PictBridge port.
The printer received incoming
faxes, but there is no plain paper
loaded in the input tray.
Load plain paper and press
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Make sure the USB device you are
attempting to use is supported by the
printer. For more information, see
Printing From a Memory Card or USB
Key.
Load plain paper in the input tray, and
then press the Select button .
.
Invalid Paper Type
There is an incoming fax, but the
paper loaded is not supported.
Load plain Letter, Legal, or A4 size
paper into the input tray, and then
select the paper size.
Media Mismatch
You have enabled Tray Linking
and set the paper type to
Automatic or Auto-Detect, but
the paper loaded is not plain
paper.
Press the Select button
to
continue printing. Otherwise, press the
Cancel button , and then load plain
paper.
Multiple Card Error
One or more memory cards or a
USB key were inserted before the
printer was powered on.
Remove all memory cards, and then
press the Select button .
Out of Memory.
The printer does not have enough Press the Select button
to print
memory to scan all the originals
the pages that were scanned. Reload
loaded into the ADF.
the originals that were not scanned,
and make copies of them.
Fax Received. Load Paper,
then select size to print
fax.
Unable to complete
multiple copies. Press
.
Paper Load Error
Load original to be
scanned into the Automatic
Document Feeder, then
press .
Paper Mismatch
Fax received. Load paper
in Tray X, then select size
to print fax.
Paper or Photo Size Error.
Load paper, then press
Paper Size/Type
The selected paper size or type is
not supported for fax printing.
1. Load plain letter or A4 paper into
the paper tray indicated.
The selected paper size is not
supported for photo printing.
Invalid paper size for this
mode. Please change
paper and update
selection.
Paper Out Tray#
Load the original into the ADF, and
then press the Select button .
2. Highlight the matching paper size,
and press the Select button
to
print the fax.
Paper Mismatch
Change paper or photo
size setting in Camera or
printer defaults.
Your original document was
removed from the ADF before it
was scanned.
The size of the photo is greater
than the paper size set.
Press the Select button , and then
choose a different paper size.
Choose a photo size that is smaller
than the paper size.
Choose a paper size that is greater
than the photo size. If you want to
print a borderless picture, choose a
paper size that is the same size as
the photo.
The indicated paper tray is empty.
If you have an optional input
. paper tray and you loaded paper
into both trays, Tray Linking is not
enabled.
The paper type or size in the tray
is not supported for duplex
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Load paper, and then press the
Select button .
If you have a second tray, enable
Tray Linking. For more information,
see Understanding Tray Linking.
Load plain letter or A4 paper into the
paper tray, and send your print job
Plain Letter or A4 paper is
required for 2-sided
printing.
printing.
again.
Paper Tray Removed
The paper tray was removed
during printing.
Insert the paper tray, and then press
the Select button .
Insert Paper Tray, then
press
PictBridge
1. Disconnect the USB cable from the
PictBridge port on the printer.
Communication Error
Disconnect and reconnect
Camera.
Print File Error
Failed to find an
application to print.
Print File Error
Failed to retrieve the File
from the Mass Storage
Device.
Print File Mode
No Documents present on
memory device.
Printer Carrier Stall
Check inside the printer for
Obstructions, then press
.
Proof Sheet Error
Could not detect a proof
sheet.
Proof Sheet Error
No images have been
selected.
Proof Sheet Error
No photo/paper size
selection has been made.
2. Turn the camera off, and then turn
it back on.
3. Reconnect the USB cable to the
PictBridge port on the front of the
printer.
The computer failed to find an
application to use to print the
selected file.
Make sure your computer has the
necessary applications to print
Microsoft Office documents.
The computer failed to retrieve
the file from a memory card or a
USB key.
Make sure that the memory card or
USB key is not damaged.
No documents of the supported
file types were detected on the
USB key.
Make sure that the memory card or
USB key contains files that have
*.DOC, *.XLS, *.PPT, *.PDF, *.RTF,
*.DOCX, *.XLSX, *.PPTX, *.WPS, or
*.WPD as filename extensions.
A printhead carrier jam exists in
the printer.
Clear the carrier jam, and then press
the Select button .
The printer could not scan the
proof sheet.
Reprint the proof sheet, and then try
again.
The proof sheet is being scanned
without any images selected.
Select images on the proof sheet, and
then try again.
The printer did not detect a
photo/paper size selection.
Make a photo/paper size selection,
filling in the bubble completely, and
then try again.
The memory card or USB key was
removed, or the printer was
No proof sheet information powered off. The information on
the proof sheet is no longer valid.
Press the Cancel button
to return
to the Photo Proof Sheet menu, and
then print another proof sheet. For
more information, see Printing Photos
Using a Proof Sheet.
Proof Sheet Error
Reprint the proof sheet, and then try
Proof Sheet Error
More than one selection was
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Only one photo
enhancement may be
chosen at a time.
made in a category.
again.
One or more of the photos
selected on the proof sheet were
removed from the memory card
by the computer before you
scanned the proof sheet.
Using the computer, move the photos
back to the memory card, and then
scan the proof sheet again. For more
information, see the documentation
that came with your camera.
The scanner could not calibrate
properly.
Press the Select button
your printer.
OR
Only one photo/size
selection can be chosen at
a time.
Proof Sheet Error
Some photos removed
from card by computer
Scan Error
Unrecoverable Scan Error
Press
to restart
If the error message returns, contact
Customer Support. For more
information, go to support.dell.com
to continue.
.
Scan Mode
The PIN entered is invalid
for the computer selected.
Enter a valid PIN or press
to select another
computer.
Contact the administrator of the
The computer to which you are
attempting to scan requires a PIN network computer for assistance.
to allow the connection. The PIN
you entered does not match the
one set on the computer.
Avoiding Jams and Misfeeds
You can avoid most jams and misfeeds by following these guidelines:
Use media that follows the printer's media guidelines. For more information, see Loading Paper.
Make sure that the media is properly loaded in the input tray.
Do not overload the input tray.
Do not remove media from the input tray while printing.
Flex, fan, and straighten the paper before loading.
Do not use creased, damp, or curled paper.
Orient the media according to the instructions for the printer.
Paper Problems
Make sure you loaded the paper correctly.
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For more information, see Loading Paper.
Use only paper recommended for your printer.
For more information, see Print Media Guidelines.
Use a smaller amount of paper when printing multiple pages.
For more information, see Print Media Guidelines.
Make sure the paper is not wrinkled, torn, or damaged.
Check for a paper jam.
If the paper jam is near the paper input tray:
1. Remove the paper tray.
2. Pull firmly on the paper to remove it.
3. Replace the paper tray.
4. Press the Select button
.
5. Resend your print job to print any missing pages.
If the paper jam is not visible:
1. Turn off the printer.
2. Lift the scanner base unit.
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3. Firmly grasp the paper, and gently pull it from the printer.
4. Close the scanner base unit.
5. Turn on the printer, and print the document again.
If the jam is located in the duplex unit or near the rear access door:
1. If you have a duplex unit, remove it.
2. Open the rear access door.
3. Firmly grasp the paper, and gently pull it from the printer.
4. Close the rear access door.
5. Reinstall the duplex unit.
6. Press the Select button
to continue printing.
If the paper jam occurs near the ADF:
1. Lift the ADF cover located to the left of the ADF input tray.
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2. Firmly grasp the paper, and then gently pull it from the printer.
3. Close the ADF cover.
4. Press the Select button
.
5. Resend your print job to print any missing pages.
Printing Problems
Check the ink levels, and install new print cartridges if necessary.
For more information, see Replacing Ink Cartridges.
Make sure you remove individual sheets from the paper exit tray.
To avoid ink smudging when you are using the following media, remove each sheet as it exits, and
allow it to dry:
Photo paper
Glossy paper
Transparency
Labels
Envelopes
Iron-on transfers
Extend dry time when duplexing print jobs
If ink is smeared on the bottom of the pages of your duplex print jobs, extend the time for the printed
side to dry before the duplex unit feeds the paper back into the printer, and prints on the other side.
NOTE: You will need to wait a few seconds longer for your duplex print jobs to finish if you turn this
feature on.
To make this feature a default for all duplex print jobs:
1. In Windows Vista :
a. Click
® Control Panel.
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b. Click Hardware and Sound.
c. Click Printers.
In Windows XP , click Start® Control Panel® Printers and Other Hardware® Printers and
Faxes.
In Windows 2000, click Start® Settings® Printers.
2. Right-click the Dell 968 AIO Printer icon.
3. Select Printing Preferences.
The Printing Preferences dialog box opens.
4. Click the Advanced tab.
5. From the 2-Sided Printing area, select Extend dry time.
6. Click OK.
To apply this feature to your current duplex print job only:
1. With your document open, click File® Print.
The Print dialog box opens.
2. Click Preferences, Properties, Options, or Setup (depending on the program or operating
system).
The Printing Preferences dialog box opens.
3. Click the Advanced tab.
4. From the 2-Sided Printing area, select Extend dry time.
5. Click OK.
Free up memory resources on your computer when print speed is slow
Close all applications not in use.
Try minimizing the number and size of graphics and images in your document.
Consider purchasing more Random Access Memory (RAM) for your computer.
Remove fonts that you rarely use from your system.
Uninstall the printer software, and then reinstall it. For more information, see Removing and
Reinstalling Software.
Select a lower print quality from the Printing Preferences dialog box.
Make sure you loaded the paper correctly.
For more information, see Loading Paper.
Copying Problems
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Check for blinking lights or error messages on the printer.
For more information, see Error Messages.
Make sure the scanner glass is clean.
Gently wipe the scanner glass as well as the thin strip of glass beside it with a clean, lint-free cloth
dampened with water.
Remove image patterns from magazines or newspapers.
1. In Windows Vista:
a. Click
® Programs.
b. Click Dell Printers.
c. Click Dell 968 AIO Printer.
In Windows XP or Windows 2000:
Click Start® Programs or All Programs® Dell Printers® Dell 968 AIO Printer.
2. Select Dell All-In-One Center.
The Dell All-In-One Center opens.
3. Click See More Copy Settings, and then click Advanced.
The Advanced Copy Settings dialog box opens.
4. From the Image Patterns tab, select Remove image patterns from magazine/newspaper
(descreen), and then click OK.
5. Click Copy Now.
Make sure the document or photo is loaded correctly on the scanner glass or into the Automatic Document Feeder.
For more information, see Loading Original Documents.
Check paper sizes.
Make sure the paper size being used matches the size you selected on the operator panel or the Dell
All-In-One Center.
Scanning Problems
Check for blinking lights and error messages on the printer.
For more information, see Error Messages.
Check the USB cable.
Ensure the USB cable is firmly connected to your printer and your computer.
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Shut down the computer, reconnect the USB cable as shown on the Setting Up Your Printer poster,
and then restart the computer.
Determine if the printer software is installed.
In Windows Vista:
1. Click
® Programs.
2. Click Dell Printers.
In Windows XP or Windows 2000:
Click Start® Programs or All Programs® Dell Printers® Dell 968 AIO Printer.
If the printer does not appear in the list of printers, the printer software is not installed. Install the
printer software. For more information, see Removing and Reinstalling Software.
Correct communication problems between the printer and the computer.
Remove and then reconnect the USB cable from your printer and your computer.
Turn off the printer. Unplug the printer power cable from the electrical outlet. Reconnect the
printer power cable into the electrical outlet, and turn on the printer.
Restart your computer.
Change the scan resolution to a lower value if scanning takes too long or freezes the computer.
1. In Windows Vista:
a. Click
® Programs.
b. Click Dell Printers.
c. Click Dell 968 AIO Printer.
In Windows XP and Windows 2000:
Click Start® Programs or All Programs® Dell Printers® Dell 968 AIO Printer.
2. Select Dell All-In-One Center.
The Dell All-In-One Center opens.
3. Click See More Scan Settings.
4. Select a lower scan resolution from the Select Scan Quality menu.
5. Click Scan Now.
Change the scan resolution to a higher value if the scanned image quality is poor.
1. In Windows Vista:
a. Click
® Programs.
b. Click Dell Printers.
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c. Click Dell 968 AIO Printer.
In Windows XP and Windows 2000:
Click Start® Programs or All Programs® Dell Printers® Dell 968 AIO Printer.
2. Select Dell All-In-One Center.
The Dell All-In-One Center opens.
3. Click See More Scan Settings.
4. Select a higher scan resolution from the Select Scan Quality menu.
5. Click Scan Now.
Remove image patterns from magazines or newspapers.
1. In Windows Vista:
a. Click
® Programs.
b. Click Dell Printers.
c. Click Dell 968 AIO Printer.
In Windows XP and Windows 2000:
Click Start® Programs or All Programs® Dell Printers® Dell 968 AIO Printer.
2. Select Dell All-In-One Center.
The Dell All-In-One Center opens.
3. Click See More Scan Settings, and then click Advanced.
The Advanced Scan Settings dialog box opens.
4. From the Image Patterns tab, select Remove image patterns from magazine/newspaper
(descreen), and then click OK.
5. Click Scan Now.
Choose another application if scanning to an application fails.
Using the operator panel
1. From the main menu, press the up or down Arrow button
the Select button .
2. From Scan To, press the left or right Arrow button
Using the computer
1. In Windows Vista:
a. Click
® Programs.
b. Click Dell Printers.
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to scroll to Scan, and then press
to choose another application.
c. Click Dell 968 AIO Printer.
In Windows XP and Windows 2000:
Click Start® Programs or All Programs® Dell Printers® Dell 968 AIO Printer.
2. Select Dell All-In-One Center.
The Dell All-In-One Center opens.
3. From the Send scanned images to: drop-down menu, choose another application.
NOTE: If the program you want to use is not listed, select Search for more in the drop-down
menu. On the next screen, click Add to locate and add your program to the list.
Make sure the document or photo is loaded correctly on the scanner glass or into the ADF.
For more information, see Loading Original Documents.
Make sure the scanner glass is clean.
Gently wipe the scanner glass, as well as the thin strip of glass beside it, with a clean, lint-free cloth
dampened with water.
Faxing Problems
Make sure you turned on both your printer and your computer, and the USB cable is properly inserted.
Ensure the printer is connected to an active analog telephone line.
When using DSL broadband service, make sure you have a DSL filter installed on your phone cord.
Contact your Internet Service Provider for more information.
Make sure your computer is not connected to the Internet by dial-up modem when trying to fax
using your computer modem.
When using an external modem, make sure it is turned on and it is correctly connected to your computer.
When the printer's memory is full, print a fax activity report and resend pages that were not transmitted.
When sending color pages, set the printer to scan the original documents after dialing.
1. From the main menu, press the up or down Arrow button
the Select button .
2. Press the down Arrow button
to scroll to Fax, and then press
to scroll to Fax Setup, and then press the Select button
.
3. Press the up or down Arrow button
Select button .
to scroll to Dialing and Sending, and then press the
4. Press the up or down Arrow button
button
to scroll to After Dial.
to scroll to Scan, and then press the left or right Arrow
5. Press the Back button
to save the changes.
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NOTE: This setting is applicable for all subsequent fax jobs.
If caller ID is not working, make sure that you selected the correct Caller ID pattern.
The Caller ID detection pattern is determined by the country or region you selected during initial setup.
If phones in your country use two detection patterns, call your telecommunications company to
determine which pattern it subscribes to.
1. From the main menu, press the up or down Arrow button
the Select button .
2. Press the down Arrow button
to scroll to Fax, and then press
to scroll to Fax Setup, and then press the Select button
3. Press the up or down Arrow button
Select button .
.
to scroll to Ringing and Answering, and then press the
4. Press the down Arrow button
to scroll to Caller ID pattern, and then press the left or right
Arrow button
to select an option.
Select Pattern 1 if telephones in your country subscribe to a detection pattern using
frequency-shift keying (FSK).
Select Pattern 2 if telephones in your country subscribe to a detection pattern using dual
tone multifrequency (DTMF).
5. Press the Back button
.
Set the quality of the outgoing fax to Ultrafine.
1. From the main menu, press the up or down Arrow button
the Select button .
2. Press the up or down Arrow button
button .
to scroll to Fax, and then press
to scroll to Edit Fax Settings, and then press the Select
3. Press the up or down Arrow button
to scroll to Quality, and then press the left or right
Arrow button
to scroll to Ultrafine.
4. Press the Back button
.
If the quality of the received fax is still poor, the fax machine at the receiving end may be limiting the
fax quality. Any adjustments that you make on your printer do not affect the quality of faxes received at
the other end.
Networking Problems
Check power
Make sure the printer power light is on.
Check cable
Make sure the power cable is connected to the printer and to the electrical outlet.
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Make sure the USB cable is not connected.
Check your network connection.
Make sure the printer is connected to a working network connection.
Reboot the computer
Turn off and restart the computer.
Remove and reinstall the network adapter
1. Turn off the printer, and unplug the power cable from the electrical outlet.
2. Grasp the adapter by the side tabs—not the antenna—and pull to remove it. For more information,
see Removing and Reinstalling the Adapter.
3. Reinstall the adapter following the installation instructions. For more information, see Installing the
Adapter.
Check the network adapter documentation for setup and usage information.
Memory Card Problems
Make sure that the type of memory card you are using can be used in the printer.
For more information, see Printing From a Memory Card or USB Key.
Insert only one memory card at a time.
Insert the memory card until it stops.
The printer will not read the contents of the memory card if it is not properly inserted into the memory
card slot.
When printing images from a memory card, make sure the file format of the images is supported by the printer.
Only images in JPEG and a limited set of TIFF formats can be printed directly from the memory card.
Only TIFF formats created directly from digital still cameras and not modified by any application are
supported. If you want to print photos stored on the memory card in a different file format, the photos
must be transferred to your computer before printing.
Make sure the printer is not connected to a PictBridge-enabled camera.
For more information, see Printing Photos From a PictBridge-Enabled Camera.
Improving Print Quality
If you are not satisfied with the print quality of your documents, there are several different ways to
improve the print quality.
Use the appropriate paper. For example, use Dell™ Premium Photo Paper if you are printing photos
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with a photo ink cartridge.
Select a higher print quality.
To select a higher print quality:
1. With your document open, click File® Print.
The Print dialog box opens.
2. Click Preferences, Properties, Options, or Setup (depending on the program or operating
system).
The Printing Preferences dialog box opens.
3. On the Print Setup tab, select a higher quality setting.
4. Print your document again.
5. If the print quality does not improve, try aligning or cleaning the ink cartridges. For more
information, see Aligning Ink Cartridges and Cleaning the Ink Cartridge Nozzles.
For additional solutions, go to http://support.dell.com/support.
General Guidelines for Selecting or Loading Print Media
Attempting to print on damp, curled, wrinkled, or torn paper can cause paper jams and poor print
quality.
Use only high-quality, copier-grade paper for the best print quality.
Avoid paper with embossed lettering, perforations, or a texture that is too smooth or rough. Paper
jams may occur.
Store paper in its packaging until you are ready to use it. Place cartons on pallets or shelves, not
on the floor.
Do not place heavy objects on top of the media, whether or not it is packaged.
Keep paper away from moisture or other conditions that can cause it to wrinkle or curl.
Store unused paper at temperatures ranging between 15°C and 30°C (59°F and 86°F). The
relative humidity should be between 10% and 70%.
During storage, you should use moisture-proof wrap, such as a plastic container or bag, to prevent
dust and moisture from contaminating the paper.
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Printing From a Memory Card or USB Key
Printing Photos
Altering Photos Before Printing
Printing Microsoft Office Files
Most digital cameras use a memory card to store photos. The printer supports the following digital
media:
Compact Flash Type I and II
Memory Stick
Memory Stick PRO
Memory Stick Duo (with adapter)
Mini SD (with adapter)
Microdrive
Secure Digital
Secure Digital High Capacity
MultiMedia Card
xD-Picture Card
Memory cards should be inserted with the label facing up. The card reader has two slots to
accommodate these media and a small light that blinks indicating the card is being read or is
transmitting data.
NOTICE: Do not remove the memory card or USB key, or touch the printer near the area of the
memory card or USB key while actively reading, writing, or printing from these devices. Data
corruption can occur.
The connector that is used for PictBridge may also be used for accessing information stored on USB
Flash Drive devices. When you insert a memory card or USB key, the printer automatically switches to
Photo mode.
NOTE: Do not insert more than one memory card or USB key at a time.
NOTE: The printer supports FAT32 data format. Files stored in NTFS should be converted to FAT32
data format.
Printing Photos
Viewing or Printing Photos
1. Insert a memory card or USB key.
The printer automatically switches to Photo mode.
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2. Press the Select button
to access the Photo Card Mode menu.
3. From Browse and Print Photos, press the Select button
4. Press the left or right Arrow button
key.
5. Press the Select button
.
to scroll through the photos on the memory card or USB
to select a photo for printing.
6. Press the up or down Arrow button
to specify the number of copies.
Repeat steps 5–6 for each photo you want to print.
7. Press the Start button
to preview your selections.
The Photo Print Preview menu opens.
8. Press the left or right Arrow button
photos.
to scroll through the thumbnail previews of your printed
To change the print settings:
a. Press the Menu button
to open the Photo Print Settings menu.
b. After adjusting the settings, press the Back button
menu.
9. Press the Start button
to return to the Photo Print Preview
to print your photos.
NOTE: Only photos in JPG and a limited set of TIFF formats can be printed directly from the
memory card or USB key. If you want to print photos stored on the memory card or USB key
in a different file format, the photos must be transferred to your computer before printing.
Saving Photos to Your Computer
1. Insert the memory card or USB key. The printer automatically switches to the Photo mode.
2. Press the up or down Arrow button
the Select button .
to scroll to Save Photos to Computer, and then press
3. Press the up or down Arrow button
button .
to choose a file destination, and then press the Select
4. Press the Start button
.
The Memory Card Manager launches on your computer.
5. Follow the instructions on the Memory Card Manager dialog box to transfer the photos to your
computer.
Viewing a Slide Show
You can view all the photos stored on a memory card or USB key through a slide show.
1. Insert a memory card or USB key. The printer automatically switches to Photo mode.
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2. Press the Select button
to access the Photo Card Mode menu.
3. Press the up or down Arrow button
button .
to scroll to View Slideshow, and then press the Select
4. Press the up or down Arrow button
Select button .
to select the speed of the slide show, and then press the
Printing All Photos
1. Insert the memory card or USB key. The printer automatically switches to Photo mode.
2. Press the Select button
to access the Photo Card Mode menu.
3. Press the up or down Arrow button
button .
to scroll to Print All Photos, and then press the Select
4. Press the up or down Arrow button
to choose the number of photos that will be printed on a
page, and then press the Select button .
5. From the Print Preview menu, press the Menu button
to adjust the print settings and edit
your photos, or press the Start button
to print your photos.
NOTE: Only images in JPG and a limited set of TIFF formats can be printed directly from the
memory card or USB key. If you want to print photos stored on the memory card or USB key in a
different file format, the photos must be transferred to your computer before printing.
Printing a DPOF Selection
If your camera supports DPOF, you can specify which photos to print, and how many of each, while the
memory card is still in the camera. The printer recognizes these settings when you insert the memory
card into the printer.
NOTE: If you specified a paper size in the DPOF selection, make sure the size of the paper loaded is
not smaller than the size you specified.
1. Insert a memory card. The printer automatically switches to Photo mode.
2. Press the up or down Arrow button
Select button .
3. Press the Select button
to scroll to Print Camera Selections, and then press the
to display the DPOF selection you specified.
A preview of the print job appears.
4. Press the Start button
to print the photos.
Printing Photos Using a Proof Sheet
1. Insert the memory card or USB key.
If the printer detects photos on the memory card or USB key, it automatically highlights Photo
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mode. Otherwise, press the up or down Arrow button
Select button .
to scroll to Photo, and then press the
NOTE: Only images in JPEG and a limited set of TIFF formats can be printed directly from the
memory card or USB key. If you want to print photos stored on the memory card or USB key
in a different file format, the photos must be transferred to your computer before printing. For
more information, see Saving Photos to Your Computer.
2. Press the up or down Arrow button
Select button .
to scroll to Photo Proof Sheet, and then press the
3. Press the up or down Arrow button
to specify which photos on the memory card or USB key
to print on the proof sheet, and then press the Select button .
You can choose from
To
Print Sheet with All X
Photos
Print all photos on the memory card or USB key on the proof sheet.
“X” is the number of photos detected on the memory card or USB
key.
Print most recent 25 photos Print the 25 most recent photos on the proof sheet.
Print Sheet Using Date
Range
Print only photos created in a certain date range.
Press the Select button
, and then choose a date range.
4. Load plain letter or A4 paper, and then press the Select button
Loading Paper.
. For more information, see
The proof sheet prints.
NOTE: After printing a proof sheet, the printer automatically highlights Scan Proof Sheet in
preparation for step 6.
5. Follow the instructions on the proof sheet to select which photos to print, and to choose a layout
and paper type to use.
Fill in the circle with the red-eye icon below a photo to reduce the red-eye effect on the printout.
NOTE: Make sure you completely fill in the circles when making selections.
6. Load the proof sheet facing down on the scanner glass, and then press the Select button
more information, see Loading Original Documents.
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. For
7. Load the photo paper. For more information, see Loading Paper.
NOTE: Make sure the size of the paper you loaded in the printer matches the paper size you
specified in the proof sheet.
NOTE: Photo/glossy paper is recommended for printing photos.
8. Press the Start button
.
The printer scans the proof sheet and prints your selected photos.
NOTICE: Do not remove the memory card or turn off the printer until the photos you selected in the
photo proof sheet have been printed. The proof sheet becomes invalid when the memory card is
removed from the printer or anytime the printer is turned off.
Altering Photos Before Printing
1. Insert a memory card or USB key. The printer automatically switches to Photo mode.
to enter the Photo Card Mode menu.
2. Press the Select button
3. From Browse and Print Photos, press the Select button
4. Press the left or right Arrow button
the Select button .
5. Press the Menu button
.
to scroll to the photo you want to edit, and then press
.
The Photo Menu opens.
6. From Edit Photo, press the Select button
.
The menu items appear beside the photo you want to edit.
7. Press the up or down Arrow button
to scroll through the menu items.
8. Press the left or right Arrow button
to scroll through the options for each menu item.
9. After altering your photos, press the Back button
to save your changes.
Printing Microsoft Office Files
1. Turn on your computer and printer, and make sure they are connected.
2. Insert a memory card into a card slot or a USB key into the PictBridge port.
The printer automatically switches to Print Files mode if there are only Microsoft Office files
stored on the memory card or USB key. Only files that have filename extensions *.DOC, *.DOCX,
*.PDF, *.PPT, *.PPTX, *.RTF, *.XLS, *.XLSX, *.WPD, and *.WPS are recognized.
NOTE: The printer automatically switches to Photo mode if there are photos stored on the
memory card or USB key. Press the Back button
to exit the Photo menu, and then press
the up or down Arrow button
to scroll to Print Files. Press the Select button
to
access the Print Files Mode menu.
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3. Press the Start button
to access the Print Files Selection menu.
NOTE: Press the Select button
to change the Paper Handling settings before selecting a
file to print. After customizing your settings, press the Back button
to save your changes.
4. Press the up or down Arrow button
5. Press the Start button
.
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to scroll to the file that you want to print.
Specifications
Overview
Environmental Specifications
Power Consumption and Requirements
Fax Mode Capabilities
Print and Scan Mode Capabilities
Operating System Support
Memory Specifications and Requirements
Media Types and Sizes
Cables
Overview
Memory
32 MB SDRAM
4 MB FLASH
2 MB Fax
Connectivity
USB 2.0 high-speed
Duty cycle (average)
5,000 pages per month
Printer life
Printer: 18,000 pages
Scanner: 18,000 scans
ADF: 12,000 scans
Environmental Specifications
Temperature/Relative Humidity
Relative humidity (non-condensing)
Condition
Temperature
Operation
61° to 90° F
8 to 80%
Storage
34° to 140° F
5 to 80%
Shipping
-40° to 140° F
5 to 100%
Power Consumption and Requirements
Rated AC input
90–255 V
Rated frequency
47 Hz to 63 Hz
Minimum AC input
90 VAC
Maximum AC input
255 VAC
Maximum input current
1.0 A
Average power consumption
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Standby mode
< 10 W
Operational mode
<32 W
Fax Mode Capabilities
When you scan to fax, your document will scan in at 200 dpi (dots per inch). You can fax black and
white documents.
For faxing to work properly, the printer must be able to access a computer connected to an active
analog telephone line.
NOTE: If you are faxing over a telephone line connected to a DSL modem, install a DSL filter to
avoid interference with the analog fax modem signal.
NOTE: ISDN (integrated service digital network) and cable modems are not fax modems and are not
supported for faxing.
Print and Scan Mode Capabilities
Your printer can scan from 72 to 19,200 dpi. Although your printer has this capability, Dell™
recommends using the preset resolutions.
Print and scan resolution
Scan resolution
Print resolution
Photo/Glossy paper
All other media
Draft
150 x 150 dpi
600 x 600 dpi
300 x 600 dpi
Normal
300 x 300 dpi
1200 x 1200 dpi
600 x 600 dpi
Photo
600 x 600 dpi
4800 x 1200 dpi
1200 x 1200 dpi
Operating System Support
The printer supports:
Windows Vista™
Microsoft ® Windows® XP Professional x64
Microsoft Windows XP
Microsoft Windows 2000
Memory Specifications and Requirements
Your operating system must meet the minimum system requirements.
Operating System
Processor speed (MHz)
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RAM Hard disk
(MB)
Windows Vista
800 MHz Pentium® /Celeron®
512
20 GB (15
GB free
space)
Microsoft Windows
XP Professional x64
AMD Athlon 64, AMD Opteron, Intel Xeon with Intel EM64T 256
support, Intel Pentium 4 with Intel EM64T support
1.5 GB
Microsoft Windows
XP
Pentium II 300
128
500 MB
Microsoft Windows
2000
Pentium II 233
128
500 MB
Media Types and Sizes
Media type:
Plain paper
Sizes supported:
Load up to:
Letter: 8.5 x 11 inches (216 x 279 mm) 150 sheets
A4: 8.27 x 11.69 inches (210 x 297
mm)
Legal: 8.5 x 14 inches (216 x 355.6
mm)
Executive: 7.25 x 10.5 inches (184.15 x
266.7 mm)
Statement: 8.5 x 5.5 inches (215.9 x
139.7 mm)
Banner paper
A4 Banner
20 sheets
Letter Banner
Envelopes
9 Envelopes: 3 7/8 x 8 7/8 inches
10 Envelopes: 4 1/8 x 9 1/2 inches
6 3/4 Envelopes: 3 1/4 x 6 1/2 inches
7 3/4 Envelopes: 3 7/8 x 7 1/2 inches
A2 Baronial Envelopes: 111 x 146 mm
B5 Envelopes: 176 x 250 mm
C5 Envelopes: 162 x 229 mm
C6 Envelopes: 114 x 162 mm
DL Envelopes: 110 x 220 mm
Chokei 3 Envelopes: 120 x 235 mm
Chokei 4 Envelopes: 90 x 205 mm
Chokei 40 Envelopes: 90 x 225 mm
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10 envelopes
Kakugata 3 Envelopes: 216 x 277 mm
Kakugata 4 Envelopes: 197 x 267 mm
Kakugata 5 Envelopes: 190 x 240 mm
Kakugata 6 Envelopes: 162 x 229 mm
Greeting cards, index cards, postcards, or
photo cards
Photo/Post card: 4 x 6 inches
25 cards
Hagaki card (100 x 148 mm)
Index card: 3 x 5 inches
3.5 x 5 inches
Photo/glossy or matte paper
8.5 x 11 inches (216 x 279 mm)
50 sheets
4 x 6 inches (101.6 x 152.4 mm)
Iron-on transfers
8.5 x 11 inches (216 x 279 mm)
10 mm stack
Transparencies
8.5 x 11 inches (216 x 279 mm)
50
transparencies
Custom size paper
The paper must fit the following
dimensions:
150 sheets
Width: 3.0 – 8.5 inches (76 – 216 mm)
Length: 5.0 – 17.0 inches (127 – 432
mm)
Cables
Your printer uses a Universal Serial Bus (USB) cable (sold separately).
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Copying
Copying Documents
Collating Copies
Copying Photos
Copying a Two-Sided Document
Making a Duplex Copy
Changing Copy Settings
Copying Documents
Using the Operator Panel
1. Turn on the printer.
2. Load the paper. For more information, see Loading Paper.
3. Load your original document.
4. Press the Menu button
5. Press the Start button
to change copy settings.
.
The copy is made in the currently specified copy selection (Color or Black).
NOTE: If you press the Start button
in color by default.
without specifying a copy selection, the copy is printed
Using Your Computer
1. Turn on your computer and printer, and make sure they are connected.
2. Load the paper. For more information, see Loading Paper.
3. Load your original document. For more information, see Loading Original Documents.
4. In Windows Vista™:
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a. Click
® Programs.
b. Click Dell Printers.
c. Click Dell 968 AIO Printer.
In Windows® XP or Windows 2000:
Click Start® Programs or All Programs® Dell Printers® Dell 968 AIO Printer.
5. Select Dell All-In-One Center.
The Dell All-In-One Center opens.
6. Select the number of copies (1–99), and then specify the color setting from the Copy drop-down
menu.
7. Click See More Copy Settings to customize your copy.
8. After customizing your settings, click Copy Now.
Collating Copies
Using the Operator Panel
1. Turn on your printer.
2. Load the paper. For more information, see Loading Paper.
3. Load your original document.
4. From the main menu, press the up Arrow button
button.
to scroll to Copy, and then press the Select
5. Press the up or down Arrow button
to scroll to Copies, and then press the left or right
Arrow button
to specify the number of copies (1–99).
NOTE: You must make more than one copy before you can collate documents.
6. Press the up or down Arrow button
Arrow button
to scroll to On.
7. Press the Select button
8. Press the Start button
.
.
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to scroll to Collate, and then press the left or right
Using the Computer
1. Turn on your computer and printer, and make sure they are connected.
2. Load the paper. For more information, see Loading Paper.
3. Load your original document.
4. In Windows Vista:
a. Click
® Programs.
b. Click Dell Printers.
c. Click Dell 968 AIO Printer.
In Windows® XP or Windows 2000:
Click Start® Programs or All Programs® Dell Printers® Dell 968 AIO Printer.
5. Select Dell All-In-One Center.
The Dell All-In-One Center opens.
6. Select the number of copies (1–99), and then specify the color setting from the Copy drop-down
menu.
NOTE: You must make more than one copy before you can collate documents.
7. Click See More Copy Settings to customize your copy.
8. Click the Advanced button.
The Advanced Copy Settings dialog box opens.
9. On the Print tab, select the Collate Copies check box.
10. Click OK.
11. After customizing your settings, click Copy Now.
Copying Photos
Using the Operator Panel
1. Turn on the printer.
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2. Load photo/glossy paper with the print side facing down. For more information, see Loading Paper.
3. Load your original photo.
4. Press the up Arrow button
to scroll to Copy, and then press the Select button
5. From the Copy Mode menu, press the up or down Arrow button
6. Press the left or right Arrow button
7. Press the Start button
.
to scroll to Content Type.
to scroll to Photo.
.
Using Your Computer
1. Turn on your computer and printer, and make sure they are connected.
2. Load photo/glossy paper with the print side facing up. For more information, see Loading Paper.
3. Load your original photo on the scanner glass. For more information, see Loading Original
Documents.
4. In Windows Vista :
a. Click
® Programs.
b. Click Dell Printers.
c. Click Dell 968 AIO Printer.
In Windows XP and Windows 2000:
Click Start® Programs or All Programs® Dell Printers® Dell 968 AIO Printer.
5. Select Dell All-In-One Center.
The Dell All-In-One Center opens.
6. Click Preview Now.
7. Adjust the dotted lines to fit around the portion of the image you want to print.
8. Select the number of copies (1–99), and then specify the color settings from the Copy drop-down
menu.
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9. Click See More Copy Settings to customize your copy.
10. After customizing your settings, click Copy Now.
Copying a Two-Sided Document
1. Load the original document into the ADF.
2. From the main menu, press the up Arrow button
button .
to scroll to Copy, and then press the Select
3. From the Copy Mode menu, press the up or down Arrow button
to scroll to 2-Sided Copies.
to scroll to 2-Sided Original, 1 Sided Copy (if you do not
4. Press the left or right Arrow button
have the optional duplex unit) or 2-Sided Original, 2-Sided Copy (if you have the optional duplex
unit), and then press the Select button .
5. Press the Start button
.
When the original document exits from the ADF, follow the instructions on your LCD.
Making a Duplex Copy
Purchase and install an optional duplex unit to automatically perform duplex copies on your document.
With an optional duplex unit, there is no need to manually re-orient the sheets. It picks the paper and
allows the printer to print on the side that is still blank.
NOTE: Use letter size or A4 plain paper for making duplex copies. Do not make duplex copies on
envelopes, card stock, or photo paper.
1. Load the original document into the ADF.
2. From the main menu, press the up Arrow button
button .
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to scroll to Copy, and then press the Select
3. From the Copy Mode menu, press the up or down Arrow button
to scroll to 2-Sided Copies.
4. Press the left or right Arrow button
to scroll to 1-->2(1-Sided Original, 2-Sided Copy) (if you
are copying a one-sided document) or 2-->2(2-Sided Original, 2-Sided Copy) (if you are copying a
two-sided document), and then press the Select button .
5. Press the Start button
.
Changing Copy Settings
Using the Operator Panel
If you are using your printer as a standalone copier, you can change the copy settings from the Copy
Mode menus on the operator panel. For more information about settings, see Copy Mode.
Using Your Computer
1. In Windows Vista:
a. Click
® Programs.
b. Click Dell Printers.
c. Click Dell 968 AIO Printer.
In Windows XP and Windows 2000:
Click Start® Programs or All Programs® Dell Printers® Dell 968 AIO Printer.
2. Select Dell All-In-One Center.
The Dell All-In-One Center opens.
3. Select the number of copies (1–99) and color setting from the Copy drop-down menu.
4. Click See More Copy Settings to:
Choose a copy quality.
Select the paper size.
Select the original document size.
Lighten or darken your document.
Reduce or enlarge your document.
5. Click the Advanced button to change options such as paper size and quality.
6. To make any changes, click the following tabs:
Click this tab:
Print
To:
Select the paper size and type.
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Select borderless printing options.
Select the print quality.
Collate copies.
Print the last page first.
Scan
Select the color depth and scan resolution.
Auto-crop the scanned image.
Adjust the sensitivity of the auto-crop tool.
Set the size of the area to be scanned.
Image
Enhancements
Straighten images after scan (deskew).
Sharpen your blurry images.
Adjust the brightness of your image.
Adjust the color correction curve (gamma) of your image.
Image Patterns
Smooth the conversion of a gray image to a black and white dot
pattern.
Remove image patterns from magazines or newspapers (descreen).
Reduce the background noise on your color document.
7. Click OK.
8. After customizing your settings, click Copy Now.
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Appendix
Dell Technical Support Policy
Contacting Dell
Warranty and Return Policy
Dell Technical Support Policy
Technician-assisted technical support requires the cooperation and participation of the customer in the
troubleshooting process and provides for restoration of the Operating System, application software and
hardware drivers to the original default configuration as shipped from Dell, as well as the verification of
appropriate functionality of the printer and all Dell-installed hardware. In addition to this technician
assisted technical support, online technical support is available at Dell Support. Additional technical
support options may be available for purchase.
Dell provides limited technical support for the printer and any Dell-installed software and peripherals.
Support for third-party software and peripherals is provided by the original manufacturer, including those
purchased and/or installed through Software & Peripherals (DellWare), ReadyWare, and Custom Factory
Integration (CFI/DellPlus).
Contacting Dell
You can access Dell Support at support.dell.com. Select your region on the WELCOME TO DELL
SUPPORT page, and fill in the requested details to access help tools and information.
You can contact Dell electronically using the following addresses:
World Wide Web
www.dell.com/
www.dell.com/ap/ (Asian/Pacific countries only)
www.dell.com/jp/ (Japan only)
www.euro.dell.com (Europe only)
www.dell.com/la/ (Latin American and Caribbean countries)
www.dell.ca (Canada only)
Anonymous file transfer protocol (FTP)
ftp.dell.com
Log in as user: anonymous, and use your email address as your password.
Electronic Support Service
mobile_support@us.dell.com
support@us.dell.com
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la-techsupport@dell.com (Latin America and Caribbean countries only)
apsupport@dell.com (Asian/Pacific countries only)
support.jp.dell.com (Japan only)
support.euro.dell.com (Europe only)
Electronic Quote Service
apmarketing@dell.com (Asian/Pacific countries only)
sales_canada@dell.com (Canada only)
Warranty and Return Policy
Dell Inc. (“Dell”) manufactures its hardware products from parts and components that are new or
equivalent to new in accordance with industry-standard practices. For information about the Dell
warranty for your printer, refer to the Owner's Manual.
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Scanning
Scanning
Scanning
Scanning
Scanning
Single-Page Documents or Photos
Multiple Photos Into a Single File
Multiple-Page Documents
Across a Network
Saving an Image on Your Computer
E-Mailing a Scanned Image or Document
Resizing Images or Documents
Cleaning up Scanned Copies of Newspaper
Items
Converting Your Photo Collection to
Electronic Format
Setting the Computer Name and PIN
Editing Scanned Text Using Optical Character
Recognition (OCR)
Editing Scanned Images
Changing Scan Settings
Scanning Single-Page Documents or Photos
1. Turn on your computer and printer, and make sure they are connected.
2. Load your original document. For more information, see Loading Original Documents.
NOTE: Do not load postcards, photo cards, photo paper, or small images in the Automatic
Document Feeder (ADF). Place these items on the scanner glass.
3. In WindowsVista™:
a. Click
® Programs.
b. Click Dell Printers.
c. Click Dell 968 AIO Printer.
In Windows® XP or Windows 2000:
Click Start® Programs or All Programs® Dell Printers® Dell 968 AIO Printer.
4. Select Dell All-In-One Center.
The Dell All-In-One Center opens.
5. From the Send scanned image to: drop-down menu, select the program you want to use.
NOTE: If the program you want to use is not listed, select Search for more in the drop-down
menu. On the next screen, click Add to locate and add the program to the list.
6. Click See More Scan Settings to customize your scan.
7. After customizing your settings, click Scan Now.
Scanning Multiple Photos Into a Single File
NOTE: Some programs do not support multiple-page scanning.
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1. Turn on your computer and printer, and make sure they are connected.
2. Load your original document on the scanner glass. For more information, see Loading Original
Documents.
3. In Windows Vista:
a. Click
® Programs.
b. Click Dell Printers.
c. Click Dell 968 AIO Printer.
In Windows XP and Windows 2000:
Click Start® Programs or All Programs® Dell Printers® Dell 968 AIO Printer.
4. Select Dell All-In-One Center.
The Dell All-In-One Center opens.
5. From the Send scanned image to: drop-down menu, select the program you want to use.
NOTE: If the program you want to use is not listed, select Search for more in the drop-down
menu. On the next screen, click Add to locate and add the program to the list.
6. Click See More Scan Settings to customize your scan.
7. Click the Advanced button.
The Advanced Scan Settings dialog box opens.
8. On the Scan tab, select the Scan multiple items before output check box.
9. Click OK.
10. After customizing your settings, click Scan Now.
After you scan the first page, a Do you want to scan another page? dialog box appears.
11. Place the next sheet on the scanner glass, and then click Yes. Repeat until you finish scanning all
pages.
12. When the scanning is complete, click No.
When the printer completes scanning the last page or image, a single file containing all scanned
pages or images is created in the selected application.
Scanning Multiple-Page Documents
NOTE: Some programs do not support multiple-page scanning.
1. Turn on your computer and printer, and make sure they are connected.
2. Load your original document into the automatic document feeder.
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3. In Windows Vista:
a. Click
® Programs.
b. Click Dell Printers.
c. Click Dell 968 AIO Printer.
In Windows XP and Windows 2000:
Click Start® Programs or All Programs® Dell Printers® Dell 968 AIO Printer.
4. Select Dell All-In-One Center.
The Dell All-In-One Center opens.
5. From the Send scanned image to: drop-down menu, select the program you want to use.
NOTE: If the program you want to use is not listed, select Search for more in the drop-down
menu. On the next screen, click Add to locate and add the program to the list.
6. Click See More Scan Settings to customize your scan.
7. After customizing your settings, click Scan Now.
The printer scans all pages loaded in the ADF. When all pages in the ADF are scanned, a single file
containing all scanned pages is created in the selected application.
Scanning Across a Network
1. Turn on your computer and printer, and make sure they are connected.
2. Make sure your computer and printer are both attached to the network.
NOTE: Dell™ printers can only be attached to a network using a Dell Network Adapter (sold
separately).
3. Load your original document.
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4. From the main menu, press the up or down Arrow button
the Select button .
to scroll to Scan, and then press
The printer automatically detects if it is connected to a network. If it is connected to a network,
the Host Selection screen appears. If it is not connected to a network, the Scan Mode menu
appears.
5. From the Host Selection screen, choose the computer to which you want to send the document,
and then press the Select button .
NOTE: The computer must have the printer software installed. Use the Drivers and Utilities CD
to install the printer software.
6. Enter the four-digit PIN specified for the host computer, and then press the Select button
.
NOTE: You can view or change the PIN or the name of the computer to which you want to
send your scan. For more information, see Setting the Computer Name and PIN. The PIN is
not required by default; it is only requested if the PIN has been set.
The printer downloads a list of applications from your computer.
7. From Scan to, press the left or right Arrow button
your scan.
to choose an application to which to send
8. Make any necessary changes to your scan settings, and then press the Start button
.
The scan opens on the computer you selected.
Setting the Computer Name and PIN
Specify a name for your computer to enable you to locate it on the Host Selection screen when scanning
across a network. If you want to restrict users from sending a scanned document to your computer, set
a scan-to-network Personal Identification Number (PIN).
1. In Windows Vista:
a. Click
® Control Panel.
b. Click Hardware and Sound.
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c. Click Printers.
In Windows XP , click Start ® Settings® Control Panel® Printers and Other Hardware®
Printers and Faxes.
In Windows 2000, click Start® Settings® Printers.
2. Right-click your printer icon, and then click Printing Preferences.
The Printing Preferences dialog box opens.
3. From the Maintenance tab, click Network Support.
The Dell Networking Options dialog box opens.
4. From the Dell Networking Options dialog box, click Change your PC name and PIN for
network scanning.
5. Follow the instructions on the screen.
6. After you specify a computer name or a PIN, click OK.
Editing Scanned Text Using Optical Character Recognition
(OCR)
OCR software converts a scanned image to editable text within a word-processing program. A copy of
OCR software was provided with your printer and should have been installed at the same time as your
printer software.
NOTE: If you downloaded your printer drivers and software from the Dell website, OCR software
was not included.
NOTE: For customers using Japanese or Simplified Chinese, ensure you have OCR software installed
on your computer.
1. Turn on your computer and printer, and make sure they are connected.
2. Load your original document.
3. In Windows Vista:
a. Click
® Programs.
b. Click Dell Printers.
c. Click Dell 968 AIO Printer.
In Windows XP and Windows 2000:
Click Start® Programs or All Programs® Dell Printers® Dell 968 AIO Printer.
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4. Select Dell All-In-One Center.
The Dell All-In-One Center opens.
5. From the Send scanned images to: drop-down menu, select the text-editing program you want
to use.
NOTE: If the program you want to use is not listed, select Search for more in the drop-down
menu. On the next screen, click Add to locate and add your program to the list.
6. Click See More Scan Settings to customize your scan.
7. Click the Advanced button.
The Advanced Scan Settings dialog box opens.
8. On the Scan tab, ensure the Convert scanned item to text (OCR) check box is selected.
9. Click OK.
10. When you finish customizing your settings, click Scan Now.
The scanned text opens in the program you selected.
Editing Scanned Images
1. Turn on your computer and printer, and make sure they are connected.
2. Load your original document. For more information, see Loading Original Documents.
3. In Windows Vista:
a. Click
® Programs.
b. Click Dell Printers.
c. Click Dell 968 AIO Printer.
In Windows XP and Windows 2000:
Click Start® Programs or All Programs® Dell Printers® Dell 968 AIO Printer.
4. Select Dell All-In-One Center.
The Dell All-In-One Center opens.
5. From the Send scanned image to: drop-down menu, select the program you want to use.
NOTE: If the program you want to use is not listed, select Search for more in the drop-down
menu. On the next screen, click Add to locate and add your program to the list.
6. Click See More Scan Settings to customize your scan.
7. After customizing your settings, click Scan Now.
When the image has finished processing, it opens in the program you selected.
8. Edit the image using the tools available in your program. You may be able to:
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Remove red eye
Crop your image
Add text to your image
Adjust the brightness and contrast of your image
For more information, see the documentation that came with your graphics program.
Saving an Image on Your Computer
1. Turn on your computer and printer, and make sure they are connected.
2. Load your original document. For more information, see Loading Original Documents.
3. In Windows Vista:
a. Click
® Programs.
b. Click Dell Printers.
c. Click Dell 968 AIO Printer.
In Windows XP and Windows 2000:
Click Start® Programs or All Programs® Dell Printers® Dell 968 AIO Printer.
4. Select Dell All-In-One Center.
The Dell All-In-One Center opens.
5. From the Productivity Tools section, click Save an image on my computer.
6. Follow the instructions on your screen to save an image on your computer.
E-Mailing a Scanned Image or Document
NOTE: If your printer is connected to a network using a wireless or Ethernet connection, you must
start your scan from the printer operator panel. For more information, see From a Networked
Printer.
1. Turn on your computer and printer, and make sure they are connected.
2. Load your original document. For more information, see Loading Original Documents.
3. In Windows Vista:
a. Click
® Programs.
b. Click Dell Printers.
c. Click Dell 968 AIO Printer.
In Windows XP and Windows 2000:
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Click Start® Programs or All Programs® Dell Printers® Dell 968 AIO Printer.
4. Select Dell All-In-One Center.
The Dell All-In-One Center opens.
5. From the Productivity Tools section, click E-mail an image or document.
6. Follow the instructions on the screen to prepare the document for e-mail.
7. Click Next.
8. Open your e-mail program, write a note to accompany the attached document, and then send it.
NOTE: See Help in your e-mail program for more information on attaching documents to your
e-mail.
From a Networked Printer
1. Turn on your computer and printer, and make sure they are connected.
2. Make sure your computer and printer are both attached to the network.
NOTE: Dell printers can only be attached to a network using a Dell Network Adapter (sold
separately).
3. Load your original document. For more information, see Loading Original Documents.
4. From the printer operator panel, press the up or down Arrow button
then press the Select button .
to scroll to Scan, and
5. From the Host Selection screen, choose the computer to which you want to send the document,
and then press the Select button .
NOTE: The computer must have the printer software installed. Use the Drivers and Utilities CD
to install the printer software.
6. If necessary, enter the four-digit PIN specified for the host computer, and then press the Select
button .
NOTE: You can view or change the PIN or the name of the computer to which you want to
send your scan. For more information, see Setting the Computer Name and PIN. The PIN is
not required by default; it is only requested if the PIN has been set.
The printer downloads a list of applications from your computer.
7. From Scan to, press the left or right Arrow button
to scroll to Email.
8. Make any necessary changes to your scan settings, and then press the Start button
.
The printer attaches your scan to a new e-mail message in your default e-mail application. Write a
note to accompany the attached document, and then send it.
Resizing Images or Documents
1. Turn on your computer and printer, and make sure they are connected.
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2. Load your original document. For more information, see Loading Original Documents.
3. In Windows Vista:
a. Click
® Programs.
b. Click Dell Printers.
c. Click Dell 968 AIO Printer.
In Windows XP and Windows 2000:
Click Start® Programs or All Programs® Dell Printers® Dell 968 AIO Printer.
4. Select Dell All-In-One Center.
The Dell All-In-One Center opens.
5. Click Preview Now.
NOTE: If the size of the scan (found in the upper right corner of the preview window) appears
in red, you do not have the system resources available to perform the scan at the resolution or
size you have selected. To correct this problem, you can either reduce the resolution or the
size of your scan area.
6. From the Productivity Tools section, select Enlarge or reduce an image.
7. Follow the instructions on the screen to select the size of your new image.
8. After customizing your image, click Scan Now.
Cleaning up Scanned Copies of Newspaper Items
1. Turn on your computer and printer, and make sure they are connected.
2. Lay the newspaper article or clipping face down onto the scanner glass.
3. In Windows Vista:
a. Click
® Programs.
b. Click Dell Printers.
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c. Click Dell 968 AIO Printer.
In Windows XP and Windows 2000:
Click Start® Programs or All Programs® Dell Printers® Dell 968 AIO Printer.
4. Click Dell All-In-One Center.
The Dell All-In-One Center opens.
5. Click See More Scan Settings or See More Copy Settings.
6. Click Advanced.
The Advanced Scan Settings dialog box opens.
7. On the Image Patterns tab, click Remove image patterns from magazine/newspaper
(descreen).
8. Select the Best Quality or the Best Speed option.
9. In the What was scanned? drop-down menu, select the type of item you scanned or copied.
10. Click OK to save the settings.
11. Scan or copy the item.
Converting Your Photo Collection to Electronic Format
1. Turn on your computer and printer, and make sure they are connected.
2. In Windows Vista:
a. Click
® Programs.
b. Click Dell Printers.
c. Click Dell 968 AIO Printer.
In Windows XP and Windows 2000:
Click Start® Programs or All Programs® Dell Printers® Dell 968 AIO Printer.
3. Click Dell All-In-One Center.
The Dell All-In-One Center opens.
4. From the Productivity Tools section, click MagiChop - Save multiple photos.
5. Place the photos on the scanner glass, spacing them from each other and from the edge of the
glass.
6. Click Preview the image (required).
7. Choose the file location of the images.
8. If you want rotate and renaming options to be available after scanning, select While saving,
provide rotate and rename options.
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9. Click Scan Now.
Changing Scan Settings
Using the Operator Panel
You can change the copy settings from the Scan Mode menu on the operator panel. For more
information about settings, see Scan Mode.
Using Your Computer
1. In Windows Vista:
a. Click
® Programs.
b. Click Dell Printers.
c. Click Dell 968 AIO Printer.
In Windows XP and Windows 2000:
Click Start® Programs or All Programs® Dell Printers® Dell 968 AIO Printer.
2. Select Dell All-In-One Center.
The Dell All-In-One Center opens.
3. From the Send scanned images to: drop down menu, select the program you want to use.
NOTE: If the program you want to use is not listed, select Search for more in the drop-down
menu. On the next screen, click Add to locate and add the program to the list.
4. Click See More Scan Settings to:
Select what kind of document is being scanned.
Select a scan quality.
5. Click the Advanced button to change options such as paper size and quality.
6. To make any changes, click the following tabs:
Click this tab:
Scan
To:
Choose a color depth.
Select a scan resolution.
Adjust the sensitivity of the auto-crop tool.
Set the area to be scanned.
Use the OCR program to convert scanned items to text.
Indicate that you are scanning multiple items.
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Update the list of applications to send scans to.
Update the default fax driver.
Image
Enhancements
Straighten images after scan (deskew).
Sharpen your blurry images.
Adjust the brightness of your image.
Adjust the color correction curve (gamma) of your image.
Image Patterns
Smooth the conversion of a gray image to a black-and-white dot
pattern.
Remove image patterns from magazines or newspapers (descreen).
Reduce the background noise on your color document.
7. Click OK.
8. After customizing your settings, click Scan Now.
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Licensing Notice
BSD License and Warranty statements
GNU License
For additional open source license agreements on this CD, see D:\\Drivers\XPS\Zopen.pdf.
The printer resident software contains:
Software developed and copyrighted by Dell and/or third parties
Dell modified software licensed under the provisions of the GNU General Public License version 2
and the GNU Lesser General Public License version 2.1
Software licensed under the BSD license and warranty statements
Software based in part on the work of the Independent JPEG Group.
The Dell modified GNU licensed software is free software; you can redistribute it and/or modify it under
the terms of the licenses referenced above. These licenses do not provide you any rights to the Dell- or
third-party-copyrighted software in this printer.
Since the GNU licensed software that the Dell modifications are based upon is supplied explicitly without
warranty, use of the Dell modified version is similarly provided without warranty. See the warranty
disclaimers in the referenced licenses for additional details.
BSD License and Warranty statements
Copyright (c) 1991 The Regents of the University of California. All rights reserved.
Redistribution and use in source and binary forms, with or without modification, are permitted provided
that the following conditions are met:
1. Redistributions of source code must retain the above copyright notice, this list of conditions and
the following disclaimer.
2. Redistributions in binary form must reproduce the above copyright notice, this list of conditions
and the following disclaimer in the documentation and/or other materials provided with the
distribution.
3. The name of the author may not be used to endorse or promote products derived from this
software without specific prior written permission.
THIS SOFTWARE IS PROVIDED BY THE AUTHOR ``AS IS'' AND ANY EXPRESS OR IMPLIED
WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY
AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE AUTHOR BE
LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL
DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES;
LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY
THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING
NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF
ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.
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GNU License
GENERAL PUBLIC LICENSE
Version 2, June 1991
Copyright (C) 1989, 1991 Free Software Foundation, Inc.
59 Temple Place, Suite 330, Boston, MA 02111-1307 USA
Everyone is permitted to copy and distribute verbatim copies of this license document, but changing it is
not allowed.
Preamble
The licenses for most software are designed to take away your freedom to share and change it. By
contrast, the GNU General Public License is intended to guarantee your freedom to share and change
free software--to make sure the software is free for all its users. This General Public License applies to
most of the Free Software Foundation's software and to any other program whose authors commit to
using it. (Some other Free Software Foundation software is covered by the GNU Library General Public
License instead.) You can apply it to your programs, too.
When we speak of free software, we are referring to freedom, not price. Our General Public Licenses are
designed to make sure that you have the freedom to distribute copies of free software (and charge for
this service if you wish), that you receive source code or can get it if you want it, that you can change
the software or use pieces of it in new free programs; and that you know you can do these things.
To protect your rights, we need to make restrictions that forbid anyone to deny you these rights or to
ask you to surrender the rights. These restrictions translate to certain responsibilities for you if you
distribute copies of the software, or if you modify it.
For example, if you distribute copies of such a program, whether gratis or for a fee, you must give the
recipients all the rights that you have. You must make sure that they, too, receive or can get the source
code. And you must show them these terms so they know their rights.
We protect your rights with two steps: (1) copyright the software, and (2) offer you this license which
gives you legal permission to copy, distribute and/or modify the software.
Also, for each author's protection and ours, we want to make certain that everyone understands that
there is no warranty for this free software. If the software is modified by someone else and passed on,
we want its recipients to know that what they have is not the original, so that any problems introduced
by others will not reflect on the original authors' reputations.
Finally, any free program is threatened constantly by software patents. We wish to avoid the danger that
redistributors of a free program will individually obtain patent licenses, in effect making the program
proprietary. To prevent this, we have made it clear that any patent must be licensed for everyone's free
use or not licensed at all.
The precise terms and conditions for copying, distribution and modification follow.
GNU GENERAL PUBLIC LICENSE
TERMS AND CONDITIONS FOR COPYING, DISTRIBUTION AND MODIFICATION
0. This License applies to any program or other work which contains a notice placed by the copyright
holder saying it may be distributed under the terms of this General Public License. The "Program",
below, refers to any such program or work, and a "work based on the Program" means either the
Program or any derivative work under copyright law: that is to say, a work containing the Program or a
portion of it, either verbatim or with modifications and/or translated into another language. (Hereinafter,
translation is included without limitation in the term "modification".) Each licensee is addressed as "you".
Activities other than copying, distribution and modification are not covered by this License; they are
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outside its scope. The act of running the Program is not restricted, and the output from the Program is
covered only if its contents constitute a work based on the Program (independent of having been made
by running the Program). Whether that is true depends on what the Program does.
1. You may copy and distribute verbatim copies of the Program's source code as you receive it, in any
medium, provided that you conspicuously and appropriately publish on each copy an appropriate
copyright notice and disclaimer of warranty; keep intact all the notices that refer to this License and to
the absence of any warranty; and give any other recipients of the Program a copy of this License along
with the Program.
You may charge a fee for the physical act of transferring a copy, and you may at your option offer
warranty protection in exchange for a fee.
2. You may modify your copy or copies of the Program or any portion of it, thus forming a work based
on the Program, and copy and distribute such modifications or work under the terms of Section 1 above,
provided that you also meet all of these conditions:
a. You must cause the modified files to carry prominent notices stating that you changed the files and
the date of any change.
b. You must cause any work that you distribute or publish, that in whole or in part contains or is derived
from the Program or any part thereof, to be licensed as a whole at no charge to all third parties under
the terms of this License.
c. If the modified program normally reads commands interactively when run, you must cause it, when
started running for such interactive use in the most ordinary way, to print or display an announcement
including an appropriate copyright notice and a notice that there is no warranty (or else, saying that you
provide a warranty) and that users may redistribute the program under these conditions, and telling the
user how to view a copy of this License. (Exception: if the Program itself is interactive but does not
normally print such an announcement, your work based on the Program is not required to print an
announcement.)
These requirements apply to the modified work as a whole. If identifiable sections of that work are not
derived from the Program, and can be reasonably considered independent and separate works in
themselves, then this License, and its terms, do not apply to those sections when you distribute them as
separate works. But when you distribute the same sections as part of a whole which is a work based on
the Program, the distribution of the whole must be on the terms of this License, whose permissions for
other licensees extend to the entire whole, and thus to each and every part regardless of who wrote it.
Thus, it is not the intent of this section to claim rights or contest your rights to work written entirely by
you; rather, the intent is to exercise the right to control the distribution of derivative or collective works
based on the Program.
In addition, mere aggregation of another work not based on the Program with the Program (or with a
work based on the Program) on a volume of a storage or distribution medium does not bring the other
work under the scope of this License.
3. You may copy and distribute the Program (or a work based on it, under Section 2) in object code or
executable form under the terms of Sections 1 and 2 above provided that you also do one of the
following:
a. Accompany it with the complete corresponding machine-readable source code, which must be
distributed under the terms of Sections 1 and 2 above on a medium customarily used for software
interchange; or,
b. Accompany it with a written offer, valid for at least three years, to give any third party, for a charge
no more than your cost of physically performing source distribution, a complete machine-readable copy
of the corresponding source code, to be distributed under the terms of Sections 1 and 2 above on a
medium customarily used for software interchange; or,
c. Accompany it with the information you received as to the offer to distribute corresponding source
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code. (This alternative is allowed only for noncommercial distribution and only if you received the
program in object code or executable form with such an offer, in accord with Subsection b above.)
The source code for a work means the preferred form of the work for making modifications to it. For an
executable work, complete source code means all the source code for all modules it contains, plus any
associated interface definition files, plus the scripts used to control compilation and installation of the
executable. However, as a special exception, the source code distributed need not include anything that
is normally distributed (in either source or binary form) with the major components (compiler, kernel,
and so on) of the operating system on which the executable runs, unless that component itself
accompanies the executable.
If distribution of executable or object code is made by offering access to copy from a designated place,
then offering equivalent access to copy the source code from the same place counts as distribution of
the source code, even though third parties are not compelled to copy the source along with the object
code.
4. You may not copy, modify, sublicense, or distribute the Program except as expressly provided under
this License. Any attempt otherwise to copy, modify, sublicense or distribute the Program is void, and
will automatically terminate your rights under this License. However, parties who have received copies,
or rights, from you under this License will not have their licenses terminated so long as such parties
remain in full compliance.
5. You are not required to accept this License, since you have not signed it. However, nothing else
grants you permission to modify or distribute the Program or its derivative works. These actions are
prohibited by law if you do not accept this License. Therefore, by modifying or distributing the Program
(or any work based on the Program), you indicate your acceptance of this License to do so, and all its
terms and conditions for copying, distributing or modifying the Program or works based on it.
6. Each time you redistribute the Program (or any work based on the Program), the recipient
automatically receives a license from the original licensor to copy, distribute or modify the Program
subject to these terms and conditions. You may not impose any further restrictions on the recipients'
exercise of the rights granted herein. You are not responsible for enforcing compliance by third parties to
this License.
7. If, as a consequence of a court judgment or allegation of patent infringement or for any other reason
(not limited to patent issues), conditions are imposed on you (whether by court order, agreement or
otherwise) that contradict the conditions of this License, they do not excuse you from the conditions of
this License. If you cannot distribute so as to satisfy simultaneously your obligations under this License
and any other pertinent obligations, then as a consequence you may not distribute the Program at all.
For example, if a patent license would not permit royalty-free redistribution of the Program by all those
who receive copies directly or indirectly through you, then the only way you could satisfy both it and
this License would be to refrain entirely from distribution of the Program.
If any portion of this section is held invalid or unenforceable under any particular circumstance, the
balance of the section is intended to apply and the section as a whole is intended to apply in other
circumstances.
It is not the purpose of this section to induce you to infringe any patents or other property right claims
or to contest validity of any such claims; this section has the sole purpose of protecting the integrity of
the free software distribution system, which is implemented by public license practices. Many people
have made generous contributions to the wide range of software distributed through that system in
reliance on consistent application of that system; it is up to the author/donor to decide if he or she is
willing to distribute software through any other system and a licensee cannot impose that choice.
This section is intended to make thoroughly clear what is believed to be a consequence of the rest of
this License.
8. If the distribution and/or use of the Program is restricted in certain countries either by patents or by
copyrighted interfaces, the original copyright holder who places the Program under this License may add
an explicit geographical distribution limitation excluding those countries, so that distribution is permitted
only in or among countries not thus excluded. In such case, this License incorporates the limitation as if
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written in the body of this License.
9. The Free Software Foundation may publish revised and/or new versions of the General Public License
from time to time. Such new versions will be similar in spirit to the present version, but may differ in
detail to address new problems or concerns.
Each version is given a distinguishing version number. If the Program specifies a version number of this
License which applies to it and "any later version", you have the option of following the terms and
conditions either of that version or of any later version published by the Free Software Foundation. If
the Program does not specify a version number of this License, you may choose any version ever
published by the Free Software Foundation.
10. If you wish to incorporate parts of the Program into other free programs whose distribution
conditions are different, write to the author to ask for permission. For software which is copyrighted by
the Free Software Foundation, write to the Free Software Foundation; we sometimes make exceptions
for this. Our decision will be guided by the two goals of preserving the free status of all derivatives of
our free software and of promoting the sharing and reuse of software generally.
NO WARRANTY
11. BECAUSE THE PROGRAM IS LICENSED FREE OF CHARGE, THERE IS NO WARRANTY FOR THE
PROGRAM, TO THE EXTENT PERMITTED BY APPLICABLE LAW. EXCEPT WHEN OTHERWISE STATED IN
WRITING THE COPYRIGHT HOLDERS AND/OR OTHER PARTIES PROVIDE THE PROGRAM "AS IS"
WITHOUT WARRANTY OF ANY KIND, EITHER EXPRESSED OR IMPLIED, INCLUDING, BUT NOT LIMITED
TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE.
THE ENTIRE RISK AS TO THE QUALITY AND PERFORMANCE OF THE PROGRAM IS WITH YOU. SHOULD
THE PROGRAM PROVE DEFECTIVE, YOU ASSUME THE COST OF ALL NECESSARY SERVICING, REPAIR
OR CORRECTION.
12. IN NO EVENT UNLESS REQUIRED BY APPLICABLE LAW OR AGREED TO IN WRITING WILL ANY
COPYRIGHT HOLDER, OR ANY OTHER PARTY WHO MAY MODIFY AND/OR REDISTRIBUTE THE
PROGRAM AS PERMITTED ABOVE, BE LIABLE TO YOU FOR DAMAGES, INCLUDING ANY GENERAL,
SPECIAL, INCIDENTAL OR CONSEQUENTIAL DAMAGES ARISING OUT OF THE USE OR INABILITY TO
USE THE PROGRAM (INCLUDING BUT NOT LIMITED TO LOSS OF DATA OR DATA BEING RENDERED
INACCURATE OR LOSSES SUSTAINED BY YOU OR THIRD PARTIES OR A FAILURE OF THE PROGRAM TO
OPERATE WITH ANY OTHER PROGRAMS), EVEN IF SUCH HOLDER OR OTHER PARTY HAS BEEN
ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.
END OF TERMS AND CONDITIONS
How to Apply These Terms to Your New Programs
If you develop a new program, and you want it to be of the greatest possible use to the public, the best
way to achieve this is to make it free software which everyone can redistribute and change under these
terms.
To do so, attach the following notices to the program. It is safest to attach them to the start of each
source file to most effectively convey the exclusion of warranty; and each file should have at least the
"copyright" line and a pointer to where the full notice is found.
1 April 1989
Lexmark International, Inc.
This General Public License does not permit incorporating your program into proprietary programs. If
your program is a subroutine library, you may consider it more useful to permit linking proprietary
applications with the library. If this is what you want to do, use the GNU Library General Public License
instead of this License.
GNU LESSER GENERAL PUBLIC LICENSE
Version 2.1, February 1999
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Copyright (C) 1991, 1999 Free Software Foundation, Inc.
59 Temple Place, Suite 330, Boston, MA 02111-1307 USA
Everyone is permitted to copy and distribute verbatim copies of this license document, but changing it is
not allowed.
[This is the first released version of the Lesser GPL. It also counts as the successor of the GNU Library
Public License, version 2, hence the version number 2.1.]
Preamble
The licenses for most software are designed to take away your freedom to share and change it. By
contrast, the GNU General Public Licenses are intended to guarantee your freedom to share and change
free software--to make sure the software is free for all its users.
This license, the Lesser General Public License, applies to some specially designated software packages-typically libraries--of the Free Software Foundation and other authors who decide to use it. You can use
it too, but we suggest you first think carefully about whether this license or the ordinary General Public
License is the better strategy to use in any particular case, based on the explanations below.
When we speak of free software, we are referring to freedom of use, not price. Our General Public
Licenses are designed to make sure that you have the freedom to distribute copies of free software (and
charge for this service if you wish); that you receive source code or can get it if you want it; that you
can change the software and use pieces of it in new free programs; and that you are informed that you
can do these things.
To protect your rights, we need to make restrictions that forbid distributors to deny you these rights or
to ask you to surrender these rights. These restrictions translate to certain responsibilities for you if you
distribute copies of the library or if you modify it.
For example, if you distribute copies of the library, whether gratis or for a fee, you must give the
recipients all the rights that we gave you. You must make sure that they, too, receive or can get the
source code. If you link other code with the library, you must provide complete object files to the
recipients, so that they can relink them with the library after making changes to the library and
recompiling it. And you must show them these terms so they know their rights.
We protect your rights with a two-step method: (1) we copyright the library, and (2) we offer you this
license, which gives you legal permission to copy, distribute and/or modify the library.
To protect each distributor, we want to make it very clear that there is no warranty for the free library.
Also, if the library is modified by someone else and passed on, the recipients should know that what
they have is not the original version, so that the original author's reputation will not be affected by
problems that might be introduced by others.
Finally, software patents pose a constant threat to the existence of any free program. We wish to make
sure that a company cannot effectively restrict the users of a free program by obtaining a restrictive
license from a patent holder. Therefore, we insist that any patent license obtained for a version of the
library must be consistent with the full freedom of use specified in this license.
Most GNU software, including some libraries, is covered by the ordinary GNU General Public License.
This license, the GNU Lesser General Public License, applies to certain designated libraries, and is quite
different from the ordinary General Public License. We use this license for certain libraries in order to
permit linking those libraries into non-free programs.
When a program is linked with a library, whether statically or using a shared library, the combination of
the two is legally speaking a combined work, a derivative of the original library. The ordinary General
Public License therefore permits such linking only if the entire combination fits its criteria of freedom.
The Lesser General Public License permits more lax criteria for linking other code with the library.
We call this license the "Lesser" General Public License because it does Less to protect the user's
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freedom than the ordinary General Public License. It also provides other free software developers Less
of an advantage over competing non-free programs. These disadvantages are the reason we use the
ordinary General Public License for many libraries. However, the Lesser license provides advantages in
certain special circumstances.
For example, on rare occasions, there may be a special need to encourage the widest possible use of a
certain library, so that it becomes a de-facto standard. To achieve this, non-free programs must be
allowed to use the library. A more frequent case is that a free library does the same job as widely used
non-free libraries. In this case, there is little to gain by limiting the free library to free software only, so
we use the Lesser General Public License.
In other cases, permission to use a particular library in non-free programs enables a greater number of
people to use a large body of free software. For example, permission to use the GNU C Library in nonfree programs enables many more people to use the whole GNU operating system, as well as its variant,
the GNU/Linux operating system.
Although the Lesser General Public License is Less protective of the users' freedom, it does ensure that
the user of a program that is linked with the Library has the freedom and the wherewithal to run that
program using a modified version of the Library.
The precise terms and conditions for copying, distribution and modification follow. Pay close attention to
the difference between a "work based on the library" and a "work that uses the library". The former
contains code derived from the library, whereas the latter must be combined with the library in order to
run.
GNU LESSER GENERAL PUBLIC LICENSE
TERMS AND CONDITIONS FOR COPYING, DISTRIBUTION AND MODIFICATION
0. This License Agreement applies to any software library or other program which contains a notice
placed by the copyright holder or other authorized party saying it may be distributed under the terms of
this Lesser General Public License (also called "this License"). Each licensee is addressed as "you".
A "library" means a collection of software functions and/or data prepared so as to be conveniently linked
with application programs (which use some of those functions and data) to form executables.
The "Library", below, refers to any such software library or work which has been distributed under these
terms. A "work based on the Library" means either the Library or any derivative work under copyright
law: that is to say, a work containing the Library or a portion of it, either verbatim or with modifications
and/or translated straightforwardly into another language. (Hereinafter, translation is included without
limitation in the term "modification".)
"Source code" for a work means the preferred form of the work for making modifications to it. For a
library, complete source code means all the source code for all modules it contains, plus any associated
interface definition files, plus the scripts used to control compilation and installation of the library.
Activities other than copying, distribution and modification are not covered by this License; they are
outside its scope. The act of running a program using the Library is not restricted, and output from such
a program is covered only if its contents constitute a work based on the Library (independent of the use
of the Library in a tool for writing it). Whether that is true depends on what the Library does and what
the program that uses the Library does.
1. You may copy and distribute verbatim copies of the Library's complete source code as you receive it,
in any medium, provided that you conspicuously and appropriately publish on each copy an appropriate
copyright notice and disclaimer of warranty; keep intact all the notices that refer to this License and to
the absence of any warranty; and distribute a copy of this License along with the Library.
You may charge a fee for the physical act of transferring a copy, and you may at your option offer
warranty protection in exchange for a fee.
2. You may modify your copy or copies of the Library or any portion of it, thus forming a work based on
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the Library, and copy and distribute such modifications or work under the terms of Section 1 above,
provided that you also meet all of these conditions:
a. The modified work must itself be a software library.
b. You must cause the files modified to carry prominent notices stating that you changed the files and
the date of any change.
c. You must cause the whole of the work to be licensed at no charge to all third parties under the terms
of this License.
d. If a facility in the modified Library refers to a function or a table of data to be supplied by an
application program that uses the facility, other than as an argument passed when the facility is
invoked, then you must make a good faith effort to ensure that, in the event an application does not
supply such function or table, the facility still operates, and performs whatever part of its purpose
remains meaningful.
(For example, a function in a library to compute square roots has a purpose that is entirely well-defined
independent of the application. Therefore, Subsection 2d requires that any application-supplied function
or table used by this function must be optional: if the application does not supply it, the square root
function must still compute square roots.)
These requirements apply to the modified work as a whole. If identifiable sections of that work are not
derived from the Library, and can be reasonably considered independent and separate works in
themselves, then this License, and its terms, do not apply to those sections when you distribute them as
separate works. But when you distribute the same sections as part of a whole which is a work based on
the Library, the distribution of the whole must be on the terms of this License, whose permissions for
other licensees extend to the entire whole, and thus to each and every part regardless of who wrote it.
Thus, it is not the intent of this section to claim rights or contest your rights to work written entirely by
you; rather, the intent is to exercise the right to control the distribution of derivative or collective works
based on the Library.
In addition, mere aggregation of another work not based on the Library with the Library (or with a work
based on the Library) on a volume of a storage or distribution medium does not bring the other work
under the scope of this License.
3. You may opt to apply the terms of the ordinary GNU General Public License instead of this License to
a given copy of the Library. To do this, you must alter all the notices that refer to this License, so that
they refer to the ordinary GNU General Public License, version 2, instead of to this License. (If a newer
version than version 2 of the ordinary GNU General Public License has appeared, then you can specify
that version instead if you wish.) Do not make any other change in these notices.
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How to Apply These Terms to Your New Libraries
If you develop a new library, and you want it to be of the greatest possible use to the public, we
recommend making it free software that everyone can redistribute and change. You can do so by
permitting redistribution under these terms (or, alternatively, under the terms of the ordinary General
Public License).
To apply these terms, attach the following notices to the library. It is safest to attach them to the start
of each source file to most effectively convey the exclusion of warranty; and each file should have at
least the "copyright" line and a pointer to where the full notice is found.
1 April 1990
Lexmark International, Inc.
That’s all there is to it!
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