Siemens HiPath 5000 RSM Operating instructions

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Before You Begin
These operating instructions describe the optiPoint 600 office telephone on your
HiPath 3000 / 5000 RSM.
They describe all functions you can use from your telephone. You may find that some functions you wish to use are not available on your telephone. This may be due to one of the
following reasons:
• The function has not been configured for your telephone – please contact your service
personnel.
• Your communications platform does not support this function – please contact your
service personnel.
Important Notes
Do not operate the telephone in environments where there is a danger of
explosions.
Use only original Siemens accessories Æ page 151. Using other accessories may cause a hazard and will invalidate the warranty and the CE mark.
Never open the telephone or a key module. If you encounter any problems,
ask the service personnel.
The information provided in this document contains merely general descriptions or characteristics of performance which in case of actual use do not always apply as described or
which may change as a result of further development of the products.
An obligation to provide the respective characteristics shall only exist if expressly agreed
in the terms of contract.
Never allow the telephone to come into contact with staining or aggressive liquids such as
coffee, tea, juice, or soft drinks.
For information on telephone maintenance Æ page 152.
Marks
The device conforms to the EU guideline 1999/5/EG, as attested by the CE
mark.
This device has been manufactured in accordance under a certified environmental management system (ISO 14001). This process ensures that energy
consumption and the use of primary raw materials are kept to a minimum,
thus reducing waste production.
2
Contents
Basic Operating Instructions. . . . . . . . . . . . . . . . . . . 10
optiPoint 600 office Control Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
How to Use these Operating Instructions . . . . . . . . . . . . . . . . . . . . . . .
Screen Displays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Accessing Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
... Interactively . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
... Via the Program/Service Menu . . . . . . . . . . . . . . . . . . . . . . . . . .
... With Function Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
... Via the Large Graphics Display . . . . . . . . . . . . . . . . . . . . . . . . . .
Display with Touchscreen Functionality . . . . . . . . . . . . . . . . . . . . . . . .
Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Operating the Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Display Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Functions You Can Use . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Basic and Enhanced Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Additional Team and Executive/Secretary Functions . . . . . . . . . . . .
Local Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Using the Telephone Efficiently. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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17
Ø Basic and Enhanced Functions
Making and Answering Calls . . . . . . . . . . . . . . . . . . 18
Answering a Call with the Handset . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Answering a Call with the Speaker (Speakerphone Mode) . . . . . . . . . .
Open Listening in the Room During a Call . . . . . . . . . . . . . . . . . . . . . .
Switching to Speakerphone Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Switching to the Handset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Using Call Waiting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Accepting a Waiting Call (Camp-On) . . . . . . . . . . . . . . . . . . . . . . . .
Preventing and Allowing Call Waiting (Automatic Camp-On). . . . . .
Turning the Call Waiting Tone On and Off . . . . . . . . . . . . . . . . . . . .
Accepting a Specific Call for Your Colleague . . . . . . . . . . . . . . . . . . . . .
Rejecting Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Using Mailboxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Accessing the Mailbox. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Using Timed Reminders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Using the Speakerphone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Enabling and Disabling Handsfree Answerback. . . . . . . . . . . . . . . .
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Contents
Answering a Call With a Headset . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Turning Do Not Disturb On and Off. . . . . . . . . . . . . . . . . . . . . . . . . . . .
Turning Ringer Cutoff On and Off . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Trace Call: Identifying Anonymous Callers (Not for U.S.) . . . . . . . . . . .
Turning the Microphone On and Off . . . . . . . . . . . . . . . . . . . . . . . . . . .
Answering Calls from the Entrance Telephone and Opening the Door.
Accepting a Call From an Answering Machine . . . . . . . . . . . . . . . . . . .
Display Number of Waiting Calls and Overload Indication . . . . . . . . . .
25
25
26
26
27
28
29
30
Making Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .31
Off-Hook Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
On-Hook Dialing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
En-Bloc Sending/Correcting Numbers . . . . . . . . . . . . . . . . . . . . . . .
Caller ID Suppression . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Talking to Your Colleague With a Speaker Call . . . . . . . . . . . . . . . . . . .
Activating Tone Dialing (DTMF Suffix-Dialing) . . . . . . . . . . . . . . . . . . . .
Automatic Connection Setup (Hotline) . . . . . . . . . . . . . . . . . . . . . . . . .
Reserve Trunk . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Assigning a Station Number (Not for U.S.) . . . . . . . . . . . . . . . . . . . . . .
Trunk Flash . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Associated Dialing/Dialing Aid . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
31
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37
Calling Multiple Parties Simultaneously . . . . . . . . .38
Calling a Second Party (Consultation Hold) . . . . . . . . . . . . . . . . . . . . . .
Switching to the Party on Hold (Toggle) . . . . . . . . . . . . . . . . . . . . .
Conducting a Conference . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Adding up to Five Parties to the Conference (Initiator Only) . . . . . .
Checking which Parties are in the Conference (Initiator Only). . . . .
Removing Parties from the Conference (Initiator Only) . . . . . . . . . .
Leaving a Conference . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Ending a Conference (Initiator Only) . . . . . . . . . . . . . . . . . . . . . . . .
Removing the ISDN Central Office Party
From the Conference (Only for U.S.) . . . . . . . . . . . . . . . . . . . . . . . .
Transferring a Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
...After a Speaker Call (Announcement) in a Group . . . . . . . . . . . . .
Parking a Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Retrieving a Parked Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Placing External Calls on Hold . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Picking up (Retrieving) a Held Call . . . . . . . . . . . . . . . . . . . . . . . . . .
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40
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Contents
Making Calls to Stored Destinations . . . . . . . . . . . . 45
Redialing a Number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Using a Caller List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Retrieving the Caller List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Checking the Call Time/Additional Call Information . . . . . . . . . . . . .
Dialing a Station Number from the Caller List . . . . . . . . . . . . . . . . .
Removing an Entry from the Caller List . . . . . . . . . . . . . . . . . . . . . .
Saving the Other Party’s Station Number
in the Caller List (Redial) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Dialing from the Internal Directory. . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Dialing from the Personal Directory. . . . . . . . . . . . . . . . . . . . . . . . . . . .
Dialing from the Corporate Directory. . . . . . . . . . . . . . . . . . . . . . . . . . .
Using Repertory Dialing Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Using Station and System Speed-Dial Numbers . . . . . . . . . . . . . . . . . .
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48
49
51
53
55
55
Displaying and Assigning Call Charges . . . . . . . . . 56
Displaying Call Charges (Not for U.S.) . . . . . . . . . . . . . . . . . . . . . . . . . . 56
Displaying Call Charges for Another Telephone (Not for U.S.) . . . . . . . 57
Dialing with Call Charge Assignment. . . . . . . . . . . . . . . . . . . . . . . . . . . 58
If You Cannot Reach a Destination .... . . . . . . . . . . . 59
Using Callback . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Storing a Callback. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Answering a Callback. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Checking and Canceling a Saved Callback . . . . . . . . . . . . . . . . . . . .
Call Waiting (Camp-On) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Busy Override - Joining a Call in Progress. . . . . . . . . . . . . . . . . . . . . . .
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61
Telephone Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . 62
Adjusting the Ring Volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Adjusting the Ring Tone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Adjusting the Attention Ring Volume . . . . . . . . . . . . . . . . . . . . . . . . . .
Adjusting the Speakerphone to the Room Acoustics . . . . . . . . . . . . . .
Selecting the Language of Screen Prompts . . . . . . . . . . . . . . . . . . . . .
Adjusting the Display to a Comfortable Reading Angle. . . . . . . . . . . . .
Locking the Telephone to Prevent Unauthorized Use . . . . . . . . . . . . . .
Saving Your PIN. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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62
63
63
64
64
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66
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Contents
Saving Station Numbers, Functions, Procedures and
Appointments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .67
Saving Repertory Dialing Numbers on a Key. . . . . . . . . . . . . . . . . . . . .
Storing Station Speed-Dial Numbers . . . . . . . . . . . . . . . . . . . . . . . . . . .
Assigning Functions to Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Assigning a Procedure (Operating Steps) to a Key . . . . . . . . . . . . . . . .
Saving Appointments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
67
68
69
72
74
Testing the Telephone. . . . . . . . . . . . . . . . . . . . . . . . .75
Testing the Telephone Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75
Checking the Key Assignments. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76
Call Forwarding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .77
Using Variable Call Forwarding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77
Using Night Answer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78
Call Forwarding in the Carrier Network
and Forwarding Multiple Subscriber Numbers (MSN) (Not for U.S.). . . 79
Using Other Functions. . . . . . . . . . . . . . . . . . . . . . . . .80
Sending a Message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Creating and Sending a Message . . . . . . . . . . . . . . . . . . . . . . . . . .
Deleting/Displaying the Message Sent . . . . . . . . . . . . . . . . . . . . . .
Answering Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Leaving an Advisory Message. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Deleting Advisory Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Using Another Telephone Like Your Own . . . . . . . . . . . . . . . . . . . . . . .
Change Call Number (Relocate). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Fax Details and Message on Answering Machine . . . . . . . . . . . . . . . .
Resetting Services and Functions
(System-Wide Cancellation for a Telephone). . . . . . . . . . . . . . . . . . . . .
Silent Monitor (UP0/E only). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Monitoring a Room . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Activating Functions for Another Telephone . . . . . . . . . . . . . . . . . . . . .
Locking Another Telephone to Prevent Unauthorized Use . . . . . . . . . .
Using System Functions from the Outside
(DISA: Direct Inward System Access) . . . . . . . . . . . . . . . . . . . . . . . . . .
Using Functions in ISDN via Code Dialing (Keypad Dialing) . . . . . . . . .
Controlling Connected Computers or Other
Programs and Telephone Data Service
(HiPath 3500/3550/3700/3750 Only) . . . . . . . . . . . . . . . . . . . . . . . . . . .
6
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80
82
82
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92
Contents
Controlling Relays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Sensors (HiPath 3300/3350/3500/3550 Only) . . . . . . . . . . . . . . . . . . . .
Radio Paging (Not for U.S.) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Simple Paging Equipment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Enhanced Paging Equipment (Hipath 3700/3750 Only) . . . . . . . . . .
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93
94
94
94
Ø Team and Executive/Secretary Functions
Team and Executive/Secretary
Functions with Trunk Keys . . . . . . . . . . . . . . . . . . . . 96
Using Trunk Keys. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96
Answering Calls with Trunk Keys . . . . . . . . . . . . . . . . . . . . . . . . . . 97
Making Calls with Trunk Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97
Using a Trunk Key to Place a Call on Hold and Retrieve it Again . . . 97
Switching Between Phone Calls on Multiple Trunks . . . . . . . . . . . . 98
Forwarding Calls on Lines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99
Using DSS Keys. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101
Using DSS Keys to Answer Calls. . . . . . . . . . . . . . . . . . . . . . . . . . 101
Calling a Team Member Directly . . . . . . . . . . . . . . . . . . . . . . . . . . 101
Transferring a Call in Progress . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102
Accepting a Call for Another Team Member . . . . . . . . . . . . . . . . . . . . 102
Joining or Leaving a Group Call
(Not for the Executive Telephone in an Executive/Secretary Team) . . 102
Transferring Calls Directly to the Executive (Only in an Executive/
Secretary Group) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103
Using Other Team Functions . . . . . . . . . . . . . . . . . . 104
Turning Group Call On and Off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Accepting a Call for Another Member of Your Team . . . . . . . . . . . . .
Activating and Deactivating a Ringing Group. . . . . . . . . . . . . . . . . . . .
Uniform Call Distribution (UCD). . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
104
106
106
108
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Contents
Ø Local applications
Using Local Applications . . . . . . . . . . . . . . . . . . . . .110
Entering Characters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Touchscreen Keypad . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Entering Characters via the Keypad . . . . . . . . . . . . . . . . . . . . . . . .
External Keyboard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Personal Directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Creating a New Entry. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Selecting/Finding an Entry to be Modified or Deleted . . . . . . . . . .
Editing/Deleting/Changing an Entry . . . . . . . . . . . . . . . . . . . . . . . .
Displaying an Entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Displaying the Number of Existing Entries . . . . . . . . . . . . . . . . . .
Deleting all Entries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Importing or Exporting a Personal Directory via USB . . . . . . . . . .
Importing/Exporting the Personal Directory via LAN . . . . . . . . . . .
Changing Captions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Corporate Directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Advanced Search . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
WAP Browser . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Local Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Adjusting the Display Contrast . . . . . . . . . . . . . . . . . . . . . . . . . . .
Calibrating the Touchscreen . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Selecting your Operating Language. . . . . . . . . . . . . . . . . . . . . . . .
Selecting a Language for the External Keyboard . . . . . . . . . . . . . .
Changing the Display Reset Time . . . . . . . . . . . . . . . . . . . . . . . . .
Setting a Password for Personal Options . . . . . . . . . . . . . . . . . . .
Setting Web Access Parameters . . . . . . . . . . . . . . . . . . . . . . . . . .
Setting Dialing Rules . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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110
112
113
114
115
117
119
122
123
123
124
125
127
129
130
134
136
136
137
138
139
139
140
141
142
Ø System networking via LAN (PC network)
Special Function in the LAN (PC Network) . . . . . .143
Leaving a Hunt Group/Group Call . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Transferring Call Forwarding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Using Night Answer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Activating and Deactivating a Ringing Group. . . . . . . . . . . . . . . . . . . .
Controlling Relays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Opening the Door . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
8
143
144
145
146
147
148
Contents
Ø All About Your Telephone
Labeling, Documentation and Accessories . . . . . 149
Labeling Key Fields . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Attaching a Station Number Label. . . . . . . . . . . . . . . . . . . . . . . . . . . .
Documentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
149
150
150
151
Fixing Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 152
Telephone Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Troubleshooting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Responding to Error Messages on the Screen . . . . . . . . . . . . . . . . . .
Restart the Telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Contacts for Resolving Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . .
152
152
153
154
154
Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 155
9
Basic Operating Instructions
Basic Operating Instructions
optiPoint 600 office Control Panel
Key field – fixed function keys:
Program/Service
Redial
Mute or Internal
Speaker
Illuminated touchscreen display,
320 x 240 pixel
Operating pen
LEDs
Key field –
freely programmable keys
Keypad
Handset
Speaker for
open listening
and ring tones
Keys for
telephone
settings
Fixed
function key:
Release
Keys for scrolling to
functions
10
Key for
confirming
a function
optiPoint key module
with programmable
keys
Microphone for speakerphone mode
Basic Operating Instructions
Step by Step
How to Use these Operating Instructions
You will find a graphic representation of the steps in logical sequence in the left column. Below is an explanation of the symbols:
C Lift the handset (off-hook).
I Replace the handset (on-hook).
H Conduct a call.
D Enter a telephone number or code.
99 Enter the code.
A
B
C
Enter letters or numbers.
Via the keypad on the display Æ page 110,
via the keypad Æ page 112,
via the external keyboard Æ page 113
Click on the menu item or the softkey on the display.
J or K Press volume controls on the telephone.
Program/Service
Press the key.
Speaker
Press the illuminated key.
Press the flashing key.
Start conference?
The option appears on the screen.
Press the ã key to confirm your selection.
Display contrast?
Search for an option.
Press the á ! keys,
until the option appears on the screen.
Then press the ã key to confirm your selection.
11
Basic Operating Instructions
Step by Step
Screen Displays
Please dial
Return to held call?
The graphics-enabled touchscreen display shows:
• Data from the internal telephone directory
Æ page 49 or the caller list Æ page 45
• Requests and acknowledgement messages,
depending on the situation
• Selection options for functions that you can confirm
with ã. If you see the symbol ">" at the right, further options are available and can be accessed with
the á ! keys
• Touchscreen controls (softkeys) in local applications
Æ page 110
>
For more information on the display see Æ page 14.
Accessing Functions
... Interactively
You can select some function while the telephone is
idle, for example:
Use á ! to scroll to a function and press ã to execute it.
Forwarding on?
You can select other functions directly depending on
the situation. Example: You call a number, but the line
is busy:
Callback?
or
Send message?
Press ã to confirm.
Use á ! to scroll to a function and press ã to execute it.
... Via the Program/Service Menu
First press the "Program/Service" key. You then see a list
of selection options, such as: "#0=Reset services"
Æ page 33.
Press the key.
Program/Service
Use á ! to scroll to a function and press ã to execute it.
#0=Reset services?
or
G9 Enter the code directly.
The Quick-Reference Operating Instructions contain a
list of codes. However, they are also displayed on
screen along with the corresponding function.
12
Basic Operating Instructions
Step by Step
... With Function Keys
If you saved a function on a key Æ page 69, you can access it directly as follows :
Press the Mute key to execute the function
... Via the Large Graphics Display
In addition to situation-dependent functions,
optiPoint 600 office also lets you use and access local
applications, such as the personal telephone directory,
via the large graphics-enabled display with its touchscreen functionality. See Display menu Æ page 14.
13
Basic Operating Instructions
Display with Touchscreen Functionality
In addition to situation-dependent functions, you can also use and access
local applications in optiPoint 600 office, such as the personal telephone
directory, for example, via the large graphics-enabled display with touchscreen functionality.
Overview
Display interface fields:
Displays the currently selected/activated
function/application
(e.g. Phone or Personal directory)
Displays menus, lists and dialogs
Display menu Æ page 14
Operating the Display
optiPoint 600 office comes complete with a plastic operating pen, with
which you can select display interface functions ("click") or scroll between
graphic contents ("drag") by pressing lightly on the nib.
Alternatively, you can use similar objects that will not damage the display
interface. Finger (finger nail) activation is also possible.
Display Menu
A number of functions can be activated in the lower field of the display.
Phone
Phone tab
Personal
Applications tab
Menu key
Display keypad
Status information
The Phone tab provides situation-dependent information on the idle or talk
state of your optiPoint 600 office from the communication platform
Æ page 12.
14
Basic Operating Instructions
When a local application is displayed, such as the personal telephone directory for example, the "Phone" tab flashes to signal incoming calls in addition to the ring tone.
When you pick up the handset to dial or accept an incoming call, the
display indicator automatically switches to the "Phone" tab.
If configured, switching is performed automatically even if there is
no user intervention for a lengthy period (time can be configured,
Æ page 139).
The Applications tab contains local applications, such as:
• Personal: personal telephone directory Æ page 114
• Corporate: corporate telephone directory Æ page 129
• Web access: WAP browser Æ page 134
• Service: the service menu for settings Æ page 136
The Menu key opens up the menu selection option where one of the local
applications can be activated and the "Applications" tab can be quickly accessed.
If the Status information softkey is displayed, system messages have
been received (flashing light = unread messages). Click on the question
mark to read the message(s).
Using the Display keypad softkey, you can enter characters via the display
(Æ page 110).
The current displays in the "Phone" tab and in the individual local applications are mutually independent.
This means that if you are in the personal directory, for example, and
the display changes to "Phone" because you have accepted an incoming call, the same display that was active before you accepted
the call reappears when you change back to the personal directory.
Descriptions of local applications Æ page 110 always assume that
the status of the relevant application is idle. If the status is unspecified when the application is activated, press "Cancel", "Exit", or
"Menu", until the relevant idle status appears.
15
Basic Operating Instructions
Functions You Can Use
Basic and Enhanced Functions
You can use all basic and enhanced communications platform functions
that appear interactively on the screen, in the Program/Service menu, and
when you press function keys.
Additional Team and Executive/Secretary Functions
Æ page 96f.
To help working and project groups work together more efficiently, the service personnel can configure a variety of team functions, depending on
your preferences when working in the team. You can use these team functions in addition to the basic and enhanced functions.
In addition to call pickup, hunting groups (group call), and call distribution
groups, you can also set up teams with multiple lines per telephone.
You can tell if a telephone has trunk keys if your station number and the
numbers of your colleagues are programmed on trunk keys. You can access all lines and can also conduct different calls simultaneously on multiple lines.
Another team function category includes the executive/secretary
functions, which are configured by the service personnel. You can use executive and secretary functions in addition to the basic and enhanced functions as well as other team functions.
An executive/secretary telephone has DSS keys for the executive or secretary, trunk keys for the executive and secretary, as well as ring transfer
keys.
Local Applications
Your optiPoint 600 office not only lets you use the functions of your communication platform, but also gives you a high degree of flexibility with its
integrated local applications Æ page 110,:
• The personal directory for up to 320 entries
(numbers, names, additional information, etc.) Æ page 114
• User-friendly options for searching and dialing from a LAN server’s corporate directory Æ page 129
• A WAP browser for accessing information on your intranet Æ page 134
• A menu with a wide variety of options for locally configuring your
optiPoint 600 office Æ page 136
16
Basic Operating Instructions
Using the Telephone Efficiently
•
•
•
You probably have certain colleagues or external parties with whom
you talk on the phone especially frequently. To dial these numbers faster and more conveniently, you can save them on keys
(Saving station numbers for repertory dialing on keys Æ page 67).
You can save additional names, station numbers, and calling party data
in the personal directory of your optiPoint 600 office telephone
Æ page 114. A well maintained directory will save a great deal of effort
in searching for lost phone numbers.
All too often you reach a busy line when dialing a number. Amid the
confusion of your working day, it’s easy to forget to try the number
again later on. To avoid this, make it a habit to use the "Callback"
Æ page 59 function.
Basic and Enhanced Functions
17
Making and Answering Calls
Step by Step
Making and Answering Calls
Special default ring signaling is set for your telephone:
•
•
•
•
When you receive an internal call, your telephone
rings once every four seconds (single-tone sequence).
When you receive an external call, your telephone
rings twice in rapid succession every four seconds
(dual-tone sequence).
When you receive a call from the entrance telephone, your telephone rings three times in rapid
succession every four seconds (triple-tone sequence).
If a call is waiting, you hear a short tone (beep) every
six seconds.
The number or the name of the caller appears on the
display.
Answering a Call with the Handset
The telephone rings. The caller appears on the screen.
C Lift the handset.
Ending the call:
I Replace the handset.
or
Release
Press the key.
Answering a Call with the Speaker
(Speakerphone Mode)
The telephone rings. The caller appears on the screen.
Speaker
Press the key. The LED lights up.
Speakerphone mode.
J or K Raise or lower the volume. Keep pressing the key until
the desired volume is set.
18
Making and Answering Calls
Step by Step
Ending the call:
Press the key. The LED goes out.
Speaker
or
Release
Press the key.
Notes on speakerphone mode:
• Tell the other party that you are using speakerphone
mode.
• The speakerphone works best at a low receiving volume.
• The ideal distance between the user and the telephone set in speakerphone mode is about 50 cm
(approx. 20 inches).
Open Listening in the Room During a
Call
You can let other people in the room join in on the call.
Let the other party know that you have turned on the
speaker.
Precondition: You are conducting a call with the handset.
Activating ring transfer:
Speaker
Press the key. The LED lights up.
Deactivating this function:
Speaker
Press the key. The LED goes out.
19
Making and Answering Calls
Step by Step
Switching to Speakerphone Mode
Precondition: You are conducting a call with the handset.
Speaker
and I Hold down the key and replace the handset.
(In U.S. press the key once and replace the handset).
Then release the key and continue the call.
Switching to the Handset
Precondition: You are engaged in a call in speakerphone mode.
C and H Lift the handset. Continue the call.
Using Call Waiting
Callers can still reach you while you are engaged in another call. A signal alerts you to the waiting call.
You can either ignore or accept the waiting call.
When you accept the waiting call, you can either end
the first call or place it on hold and resume the call later
on.
You can also bar call waiting or the call waiting tone
Æ page 21.
Accepting a Waiting Call (Camp-On)
Precondition: You are engaged in a phone call and hear
a tone (every six seconds).
Ending the first call and answering the waiting call:
I Replace the handset. Your telephone rings.
C Answer the second call. Lift the handset.
20
Making and Answering Calls
Step by Step
Placing the first call on hold and answering the second call:
Select and confirm.
Call waiting?
or
Press the key. The LED lights up. Enter the code.
Program/Service
F>>
You are connected to the call waiting party immediately.
The first party is placed on hold.
Ending the second call and resuming the first one:
Confirm.
Quit and return?
or
F9 Press the key. The LED lights up. Enter the code.
Program/Service
or
I C Replace the handset. "Recall: ..." appears on the screen.
Lift the handset.
Preventing and Allowing Call Waiting
(Automatic Camp-On)
If this function has been configured (ask the service personnel), you prevent or allow a second call Æ page 20
from being signaled by automatic camp-on during an
ongoing call.
Press the key. The LED lights up
Program/Service
and
Select and confirm.
US: #490=Call wait.trm.off?
UK: #490=Call_wait.term.off?
or
*
490=Call wait.term.on?
or
G=B9 or F=B9 Enter the code for "off" or "on".
21
Making and Answering Calls
Step by Step
Turning the Call Waiting Tone On and Off
You can suppress the call waiting tone (every six seconds) for external calls. A one-time special dial tone
then alerts you to the waiting call.
Select and confirm.
Waiting tone off?
or
Waiting tone on?
or
GA@ or FA@ Enter code for "tone off" or "tone on".
Accepting a Specific Call for Your
Colleague
You hear another telephone ring.
Press the key. The LED lights up
Program/Service
Select and confirm.
*59=Pickup - directed?
or
F>B Enter the code.
All called stations appear on the screen.
Select the station whose call you want to answer (the
cursor appears as a black square at the beginning of the
line).
Next?
Confirm.
Accept call?
or
D If you know the number of the telephone that is ringing,
enter it directly.
or
Press the flashing key.
Accepting calls in a team Æ page 106.
22
Making and Answering Calls
Step by Step
Rejecting Calls
You can reject calls which you do not wish to take. The
call is then signaled at another definable telephone
(contact your service personnel).
The telephone rings. The caller is displayed.
Press the key.
Release
If a call cannot be rejected, your telephone will continue
to ring. The message US: "currently not possible" or UK:
"Feature not available" is displayed (e.g in the case of recalls).
Using Mailboxes
If you have programmed the "Mailbox" key Æ page 69,
the associated LED lights up when messages have arrived for you. If your telephone is connected to a voice
mail system, the "Mailbox" key will also light up to alert
you to any messages that have arrived.
Accessing the Mailbox
Press the illuminated "Mailbox" key.
or
Confirm.
US: View messages?
UK: Display Messages?
Select and confirm.
US: Message sent?
UK: Text?
or
US: Call voice mail?
Follow the user prompts.
UK: Call Voice Mail?
23
Making and Answering Calls
Step by Step
Using Timed Reminders
Precondition: You must have saved a timed reminder
Æ page 74. The current time is the time stored.
The telephone rings. The timed reminder appears on
the screen.
US: Reminder
UK: Reminder at
Press the key twice.
Speaker
or
C I Lift the handset and replace it again.
If you fail to answer the timed reminder, it repeats five times and is then erased.
Using the Speakerphone
A colleague addresses you directly over the speaker
with a speaker call. You hear a tone before the announcement. The other party’s name or station number
appears on the screen.
You can conduct the call with the handset or in speakerphone mode.
C Lift the handset and answer the call.
or
Press the "OK" key to confirm your selection and answer
the call.
Mute off?
or
Mute
Press the key and answer the call.
If handsfree answerback is enabled (see below),
you do not need to switch on the microphone you can answer directly. You can answer immediately in speakerphone mode.
If handsfree answerback is disabled (default setting), follow the procedure described above.
Placing a speaker call to a colleague Æ page 33.
24
Making and Answering Calls
Step by Step
Enabling and Disabling Handsfree
Answerback
Select and confirm.
HF answerback on?
or
HF answerback off?
or
FB? or GB? Enter the code for "on" or "off".
Answering a Call With a Headset
Your telephone rings. Confirm.
Answer?
Ending the call:
Press the key. The LED goes out.
Release
Turning Do Not Disturb On and Off
You can activate the do not disturb function if you do not
want the receive any calls. When do not disturb is activated, internal callers hear a busy signal and external
callers are rerouted to a telephone assigned for this purpose (contact your service personnel).
Select and confirm.
DND on?
or
DND off?
or
FB@ or GB@ Enter the code for "on" or "off".
When you lift the handset, a special dial tone
(continuous buzzing tone) reminds you that do
not disturb is active.
Authorized internal callers can automatically
override the do not disturb function after five seconds.
25
Making and Answering Calls
Step by Step
Turning Ringer Cutoff On and Off
You can activate the ringer cutoff function if you do not
want the receive any calls. Calls are only identified by
one ring signal, an indication on the display, and a key
which has been programmed to flash (such as a trunk
key).
Select and confirm.
Ringer cutoff on?
or
Ringer cutoff off?
or
FBA or GBA Enter the code for "on" or "off".
Trace Call: Identifying Anonymous
Callers (Not for U.S.)
You can have the carrier identify malicious external callers. You can save the caller’s station number during the
call or for 30 seconds after the call ends. However, it is
essential that you do not replace your handset during
this time.
Press the key. The LED lights up.
Program/Service
and
*84=Trace call?
Select and confirm.
or
FA= Enter the code.
After you have finished tracing the call, the data
is stored on the carrier’s system. Now contact
your service personnel.
26
Making and Answering Calls
Step by Step
Turning the Microphone On and Off
To prevent the other party from listening in while you
consult with someone in your office, you can temporarily switch off the handset microphone or the handsfree
microphone. You can also switch on the handsfree microphone to answer an announcement via the telephone speaker (speaker call, Æ page 24).
Precondition: You are conducting a call. The microphone is switched on.
Press the key. The LED lights up.
Mute
or
Press the illuminated key. The LED goes out.
Mute
or
Select and confirm.
Mute on?
or
Mute off?
or
Program/Service
Press the key. The LED lights up
F>; or G>; Enter the code for "on or "off".
27
Making and Answering Calls
Step by Step
Answering Calls from the Entrance
Telephone and Opening the Door
If an entrance telephone has been programmed, you
can use your telephone to speak to someone at the entrance telephone and to activate a door opener.
If you have the proper authorization (contact your service personnel), you can activate the door opener, enabling visitors to open the door themselves by entering
a 5-digit code (using a DTMF transmitter or installed
keypad).
Speaking to visitors via the entrance telephone:
Precondition: Your telephone rings.
C Lift the handset within thirty seconds. You are connected to the entrance telephone immediately.
or
C Lift the handset after more than thirty seconds.
D Dial the entrance telephone number.
Opening the door from your telephone during a call
from the entrance telephone:
Confirm.
Open door?
Opening the door from your telephone without
calling the entrance telephone:
Press the key. The LED lights up
Program/Service
*61=Open door?
Select and confirm.
or
F?: Enter the code.
D Dial the entrance telephone number.
Special features must be taken into consideration if your telephone operates with
HiPath 5000 RSM (system networking via PC
network) Æ page 148!
28
Making and Answering Calls
Step by Step
Opening the door with a code (at the door):
D After ringing the bell, enter the five-digit code (using the
keypad or a DTMF transmitter). Depending on how the
door opener has been programmed, a doorbell call signal may or may not be forwarded.
Activating the door opener:
Press the key. The LED lights up
Program/Service
*89=Door opener on?
Select and confirm.
or
FAB Enter the code.
D Dial the entrance telephone number.
D Enter the five-digit code. Default code = "00000".
or
Select the displayed function and press the "OK" dialog
key to change the code.
3=change password?
Select and confirm.
1=enable with ring?
or
You can also open the door without a doorbell ring.
2=enable w/o ring?
Deactivating the door opener:
Press the key. The LED lights up
Program/Service
Select and confirm.
#89=Door opener off?
or
GAB Enter the code.
Accepting a Call From an Answering
Machine
You can accept a call from any answering machine if the
machine is connected to your system (contact your service personnel) and you have programmed the answering machine number on a key Æ page 69.
The LED lights up. Press the key.
29
Making and Answering Calls
Step by Step
Display Number of Waiting Calls and
Overload Indication
You can show the number of external waiting calls on
the display by pressing the "View number of calls" key
Æ page 69.
Press the "Waiting calls" key.
If the number of waiting calls exceeds a preset limit
while you are engaged in another call (overload), the
LED on the key lights up. Contact your service personnel to find out the waiting call limit.
• LED off:
No callers waiting.
• LED flashes slowly:
You have reached the programmed threshold.
• LED flashes rapidly:
You have exceeded the threshold value (overload).
30
Making Calls
Step by Step
Making Calls
Off-Hook Dialing
C Lift the handset.
D Internal calls: Enter the station number.
External calls: Enter the external code and the station
number.
The called party does not answer or is busy:
I Replace the handset.
On-Hook Dialing
D Internal calls: Enter the station number.
External calls: Enter the external code and the station
number.
The other party answers with speaker:
C Lift the handset.
or On-hook: Use speakerphone mode.
The called party does not answer or is busy:
Speaker
Press the key. The LED goes out.
Your system may also be programmed so that
you have to press the Internal key before you dial
an internal number.
To call an external party, you have to enter an external code before dialing the party’s telephone
number (Prime Line is not active; contact your
service personnel).
31
Making Calls
Step by Step
En-Bloc Sending/Correcting Numbers
If this feature is configured (contact your service personnel), a connection is not attempted immediately
when a station number is entered. This means that you
can correct the number if necessary.
The station number is only dialed at your specific request.
D Internal: enter station number.
External: enter external code and station number.
Dialing entered/displayed numbers:
C Lift the handset.
or
Confirm.
Dial?
Correcting numbers entered:
Select and confirm.
The last digit entered in each case is deleted.
Delete number?
D Enter the required digit(s).
Canceling en-bloc sending:
Select and confirm.
Exit?
or
Press the key. The LED goes out.
Speaker
or
Release
32
Press the key.
Making Calls
Step by Step
Caller ID Suppression
You can prevent your station number or name from appearing on the displays of external parties you call. The
feature remains active until you deactivate it.
Select and confirm.
Suppress call ID?
or
Restore caller ID?
or
FA? or GA? Enter code for "suppress" or "restore".
Service personnel can turn caller ID suppression
on and off for all telephones.
Talking to Your Colleague With a
Speaker Call
You can make a loudspeaker announcement through a
loudspeaker if connected (ask the service personnel), or
to an internal user with an system telephone without
any action on their part.
Press the key. The LED lights up.
Program/Service
*80=Speaker call?
Select and confirm.
or
FA9 Enter the code.
D Enter the station number.
Responding to a speaker call Æ page 24.
33
Making Calls
Step by Step
Activating Tone Dialing (DTMF SuffixDialing)
You can transmit dual-tone multifrequency (DTMF) signals to control devices such as an answering machine
or automatic information system.
Press the key. The LED lights up.
Program/Service
Select and confirm.
*53=DTMF dialing?
or
F>< Enter the code.
D You can use the keys "0" through "9", "*", and "#" to transmit DTMF signals.
Ending the call also deactivates DTMF suffix-dialing.
Your system may be configured so that you can
start DTMF suffix dialing immediately after setting up a connection.
Automatic Connection Setup (Hotline)
If this function is configured (contact your service personnel), the system automatically sets up a connection
to a preset internal or external destination.
C Lift the handset.
Depending on the setting, the connection is either set
up immediately or only after a preset period of time
(hotline after a timeout).
34
Making Calls
Step by Step
Reserve Trunk
If this feature is configured (contact your service personnel), you can reserve a busy trunk for your own use.
When the trunk is free, you receive a call and a message
appears on the display.
Precondition: The message US: "Currently busy UK:
busy at the moment" appears on your screen.
Confirm.
Reserve trunk?
When the reserved trunk becomes free:
Your telephone rings. The display shows "Trunk is free".
C Lift the handset. You hear the CO dial tone.
D Enter the number of the external station.
Assigning a Station Number
(Not for U.S.)
If this function has been configured (contact your service personnel), you can selectively assign a specific
number (DID number) to your telephone before making
an external call. The assigned number then appears on
the called party’s display.
Press the key. The LED lights up
Program/Service
Select and confirm.
*41=Temporary MSN?
or
F=: Enter the code.
D Enter the DID number you wish to use.
D Dial the external number.
35
Making Calls
Step by Step
Trunk Flash
To activate ISDN-type services and features through the
network carrier’s analog trunks or those of other communication platforms (such as "consultation hold"), you
must send a signal to the trunks before dialing the service code or telephone number.
Precondition: You have set up an external connection.
Press the key. The LED lights up.
Program/Service
*51=Trunk flash?
Select and confirm.
or
F>: Enter the code.
D Enter the service code and/or telephone number.
36
Making Calls
Step by Step
Associated Dialing/Dialing Aid
If this function has been configured (contact your service personnel), you can use a dialing aid to dial numbers and set up calls for your telephone.
The operating procedure depends on whether the dialing aid is connected to the S0 bus or the a/b (T/R) port.
You can also use your system telephone as a dialing aid
for other telephones.
Dialing aid on the S0 bus:
On the PC, select a destination and start dialing.
C The speaker on your telephone is switched on. Lift the
handset when the other party answers.
Dialing aid at the a/b (T/R) port:
On the PC select a destination and start dialing.
"Lift the handset" appears on the PC screen.
C Lift the handset.
Dialing aid from your telephone for another telephone:
Press the key. The LED lights up
Program/Service
*67=Associated dial?
Select and confirm.
or
F?@ Enter the code.
D Enter the internal station number ("Dial for: ").
D Enter the number you wish to dial.
37
Calling Multiple Parties Simultaneously
Step by Step
Calling Multiple Parties
Simultaneously
Calling a Second Party
(Consultation Hold)
You can call a second party while engaged in a call. The
first party is placed on hold.
Confirm.
US: Consult?
UK: Enquiry?
D Call the second party.
Return to the first party:
Confirm.
Return to held call?
or
Quit and return?
or
Program/Service
F9 Press the key. The LED lights up. Enter the code. The
LED goes out.
Switching to the Party on Hold (Toggle)
Select and confirm.
Toggle/Connect?
or
Program/Service
F; Press the key. The LED lights up. Enter the code. The
LED goes out.
38
Calling Multiple Parties Simultaneously
Step by Step
Combine the calling parties into a three-party conference
Select and confirm.
Conference?
or
Program/Service
F< Press the key. The LED lights up. Enter the code. The
LED goes out.
Connecting the other parties to each other
Select and confirm.
Transfer?
Conducting a Conference
In a conference call, you can talk to as many as four other parties at the same time. These may be internal or
external users.
D Call the first party.
Select and confirm.
Start conference?
D Call the second station. Announce the conference.
Select and confirm.
Conference?
or
Program/Service
F< Press the key. The LED lights up. Enter the code. The
LED goes out.
A tone sounds every 30 seconds to indicate that a conference is in progress. Contact your service personnel
for instructions on how to turn it off.
If the second party does not answer:
Confirm.
Return to held call?
or
F9 Enter the code.
Adding up to Five Parties to the Conference
(Initiator Only)
Add party?
Confirm.
D Call the new party. Announce the conference.
39
Calling Multiple Parties Simultaneously
Step by Step
Select and confirm.
Conference?
or
F< Press the key. The LED lights up. Enter the code. The
Program/Service
LED goes out.
Checking which Parties are in the Conference
(Initiator Only)
View conf parties?
Select and confirm.
The stations appear on the screen.
Exit list?
Close the list: Select and confirm.
Removing Parties from the Conference
(Initiator Only)
Select and confirm.
The stations appear on the screen.
View conf parties?
or
Click on softkeys or press keys to select the relevant
parties (square at the start of the line).
Select and confirm.
Remove party?
Leaving a Conference
I Replace the handset.
or
Select and confirm.
US: Leave conference?
UK: Withdraw?
Ending a Conference (Initiator Only)
Select and confirm.
End conference?
or
Program/Service
G< Press the key. The LED lights up. Enter the code. The
LED goes out.
40
Calling Multiple Parties Simultaneously
Step by Step
Removing the ISDN Central Office Party
From the Conference (Only for U.S.)
Select and confirm.
Drop last conf. party?
or
Program/Service
F=B:
Press the key. The LED lights up. Enter the code. The
LED goes out.
Transferring a Call
If the person you are speaking to wants to talk to another colleague of yours, you can transfer the call that colleague.
Press the "OK" dialog key to confirm your selection
US: Consult?
UK: Enquiry?
D Enter the number of the party to which you want to
transfer the call.
H Announce the call, if necessary.
I Replace the handset.
or
Select and confirm.
Transfer?
...After a Speaker Call (Announcement) in a
Group
If this function has been configured (contact your service personnel), you can use a speaker call (announcement, Æ page 33) to announce a call in progress to a
group of users Æ page 104.
After a member of the group has accepted the call request, you can transfer the waiting party.
Precondition: You are conducting a call.
Confirm. The other party is placed on hold.
US: Consult?
UK: Enquiry?
Press the key. The LED lights up
Program/Service
*80=Speaker call?
Select and confirm.
or
FA9 Enter the code.
41
Calling Multiple Parties Simultaneously
Step by Step
D Enter the group’s station number.
H Announce the call.
When a member of the group accepts the call
Æ page 24, you are connected to this party.
I Replace the handset.
or
Transfer?
Select and confirm.
If the connection between the two other parties
is not established within 45 seconds, the call
from the first part returns to you (recall).
42
Calling Multiple Parties Simultaneously
Step by Step
Parking a Call
You can park up to ten calls, either internal, external, or
both. Parked calls can be displayed on and picked up
from another telephone. This feature is useful if you
want to continue a call at another phone.
Precondition: You are conducting a call.
Press the key. The LED lights up
Program/Service
Select and confirm.
*56=Park a call?
or
F>? Enter the code.
9 ... B Enter the number of the park slot (0 - 9) and make a note
of it. If the park slot number you entered is not displayed, it is already in use; enter another one.
Retrieving a Parked Call
Precondition: One or more calls have been parked. The
telephone is idle.
Press the key. The LED lights up
Program/Service
Select and confirm.
Retrieve call?
or
G>? Enter the code.
9 ... B Enter the park slot number you noted earlier.
If the park slot number you enter is not in use, you cannot retrieve the call.
If a parked call is not picked up, after a specific
period of time the call is returned to the telephone from where it was parked (recall).
43
Calling Multiple Parties Simultaneously
Step by Step
Placing External Calls on Hold
If you have programmed a key on your telephone as a
hold key Æ page 69, you can place external calls on
hold.
This enables all other parties to retrieve the call on the
assigned line.
Press the US: "Hold" or UK: "Common Hold" key.
A message appears showing which line is on hold
(e.g. 801); make a note of the line number.
If a trunk key has been assigned, the LED flashes slowly.
Held on line: 801
If necessary
I or
Replace the handset or press the key.
Depending on your system configuration, this may be
necessary so other users can also pick up the held call.
Release
Picking up (Retrieving) a Held Call
Precondition: One or more calls have been parked. The
telephone is idle.
Press the key. The LED lights up
Program/Service
*63=Park a call?
Select and confirm.
or
F?< Enter the code.
or
If the "Line retrieved" key Æ page 69 has been configured, press the key.
D Enter the line number you noted earlier.
or
If a "Trunk key" was assigned to this line Æ page 69:
LED flashes slowly. Press the key.
44
Making Calls to Stored Destinations
Step by Step
Making Calls to Stored Destinations
Redialing a Number
The last three external telephone numbers dialed are
stored automatically.
You can redial them simply by pressing a key.
The station number appears on your screen for two seconds and is then dialed.
Redial
Press the key once to dial the number last dialed.
Press the key twice to dial the next to the last number
dialed.
Press the key three times to dial the third-to-the-last
number dialed.
Displaying and dialing saved station numbers
Redial
Press the key.
Next?
Press the "OK" dialog key within two seconds to confirm
your choice.
Next?
The next stored number is displayed. Press the "OK" dialog key to confirm four selection.
Call?
Select and confirm.
If this feature is configured (contact your service
personnel), account codes entered are also
saved Æ page 58.
Using a Caller List
If you are unable to accept an external or internal call,
the call attempt is stored in the caller list.
You can store answered calls either manually (both internal and external calls) or automatically (external calls
only), Contact your service personnelfor details.
Your telephone stores up to ten calls in chronological order. Each call is assigned a time stamp. The most recent
entry not yet answered in the list is displayed first. Multiple calls from the same caller do not automatically
generate new entries in the caller list. Instead, only the
most recent time stamp for this caller is updated and its
number incremented.
45
Making Calls to Stored Destinations
Step by Step
Retrieving the Caller List
Precondition: The service personnel in charge set up a
caller list for your telephone.
Select the Phone tab.
Phone
Select and confirm.
Caller list?
or
GA; Enter the code.
Show navigation softkeys.
The caller list is displayed with navigation softkeys:
Five-line list display
Navigation softkeys
Phone
Ann Cuncliffe
1x
George Brown
2x
John Dean
2x
Mike Baylis
3x
Sandra Brown
1x
......for John Deere....
Please dial
Call?
>
†
Phone
Card
End
Directory
Two-line
dialog display
or
46
Click on softkeys or press keys to select the relevant
parties (square at the start of the line).
Making Calls to Stored Destinations
Step by Step
Ending a retrieve operation
Select and confirm.
US: Exit?
UK: End?
or
End
or
End
Click on the softkey or press the key.
or
Press the key. The LED goes out.
Program/Service
or
Press the key. The LED lights up.
Speaker
Checking the Call Time/Additional Call Information
Precondition: You have retrieved the caller list, the call
you want is displayed.
Select and confirm.
Add’l information?
or
Card
or
PgDn
Click on the softkey or press the key.
Dialing a Station Number from the Caller List
Precondition: You have retrieved the caller list, the call
you want is displayed.
Select and confirm.
Call?
or
or
Enter
Click on the softkey or press the key.
The display switches to "Phone" Æ page 14.
The caller is automatically deleted from the caller
list when a connection is finally set up.
47
Making Calls to Stored Destinations
Step by Step
Removing an Entry from the Caller List
Precondition: You have retrieved the caller list, the call
you want is displayed.
Confirm.
Delete?
or
Del
Press the key.
Saving the Other Party’s Station Number
in the Caller List (Redial)
Precondition: You are engaged in a call or have called
an external party.
Press the "OK" dialog key to confirm your selection
Save number?
or
Program/Service
FA;
48
Press the key. The LED lights up. Enter the code.
Making Calls to Stored Destinations
Step by Step
Dialing from the Internal Directory
If this function has been configured (ask the service personnel), all internal call numbers and central speed-dial
numbers for which a name was assigned are stored in
your internal directory.
Precondition: Names have been assigned to the station numbers stored in the system.
C Lift the handset.
or
Speaker
Directory?
Press the key. The LED lights up.
Confirm.
Show navigation softkeys.
The internal directory is displayed with navigation softkeys:
Five-line list display
Navigation softkeys
Phone
Bayer Michael
Brink Sandra
Daum Johann
† Miller Georg
Smith Peter
......Directory........
Please dial
Phone
Card
End
Directory
Two-line
dialog display
49
Making Calls to Stored Destinations
Step by Step
A
B
C
or
Press keys to enter the first letters of a name. Every letter entered narrows down your selection. Up to five of
the names found are displayed at a time.
Click on softkeys or press keys to mark the name you
want from the list of names displayed (square at the
start of the line).
Backspace
Press the key to delete the letters to the left of the cursor one by one.
The entry you want is displayed:
or
Enter
Click on the softkey or press the key.
The display changes to "Phone" Æ page 14.
50
Making Calls to Stored Destinations
Step by Step
Dialing from the Personal Directory
Precondition: The personal directory contains entries/
names with call numbers Æ page 115.
Select the Personal tab.
Personal
The personal directory opens:
Entry field
Personal directory
Search by name
|
Abbot, Nicola
Abbots, Richard
Ablett, Natalie
Acid, Raban
Ackroyd, Rich
Adams, Robert
Editor
Phone
Listed entries
Personal
Scroll bar
If a different display appears when you open the
personal directory, press "Cancel", "Menu" or "Exit" until this display appears.
Mark the name you want.
A scroll bar is displayed if more than six names are
saved. You can browse the list by dragging the scroll bar.
or
A
B
C
Enter the name you want or just the initial letters (Entering characters Æ page 110); the selected name is highlighted inversely.
Every letter entered narrows down the selection. Up to
six of the names found are displayed at a time.
if necessary á Delete the letters to the left of the cursor one by one.
51
Making Calls to Stored Destinations
Step by Step
Dialing the default call number:
Precondition: One of the call numbers entered for the
marked name was set as the default call number
Æ page 116. Otherwise select the call number to be dialed (see below).
ã Confirm.
or
Dial
Click on the softkey.
The display changes to "Phone" Æ page 14.
Dialing a specific call number:
Dial a specific call number if you want to dial a
number other than the default call number or if
none of the call numbers entered for the current
name was defined as the default call number.
Details
Click on the softkey. The call numbers entered for the
name are displayed Æ page 122.
Dial
Click on the softkey beside the call number you want.
The display changes to "Phone" Æ page 14.
The following softkeys are available:
1x or 2x
Cancel
Edit
52
The default status is active for the directory list.
Click on the softkey to edit the current entry
Æ page 119.
Making Calls to Stored Destinations
Step by Step
Dialing from the Corporate Directory
Precondition: You can access a corporate directory via
LAN.
Ask the service personnel about availability.
Select the Corporate tab.
Corporate
The corporate directory opens:
Input field for fast search
Corporate directory
Fast search
Surname First-name
|
Advanced search
Delete
Phone
Browse
Corporate
softkeys
Opens the advanced
search Æ page 129
A
B
C
Enter the name you want or just the initial letters (Entering characters Æ page 110), or use wildcards " * ".
if necessary á Delete the letters to the left of the cursor one by one.
For information on the advanced search, see
Æ page 129.
Browse
Start the search.
"Searching" appears in the top right of the display when
the search is running. The search can be interrupted at
any time with "Cancel".
53
Making Calls to Stored Destinations
Step by Step
Dialing a call number:
if necessary
If there is more than one suitable entry/name, select
the entry you want (reverse-video).
Details
Click on the softkey. The call numbers entered for the
name are displayed.
Dial
Click on the softkey beside the call number you want.
The display changes to "Phone" Æ page 14.
The following softkeys are available:
1x or 2x
54
Cancel
The default status is active for the corporate directory.
Next
On page 1 of 2 only: Display the second page of an entry’s detailed information. The softkey changes to "Previous".
Previous
On page 2 of 2 only: Display the first page of an entry’s
detailed information. The softkey changes to "Next".
Making Calls to Stored Destinations
Step by Step
Using Repertory Dialing Keys
Precondition: You have saved a station number on a
repertory dialing key Æ page 67.
Press the key on which the number is saved.
If the station number is located on the second level, first
press "Shift".
You can also press the repertory dial key during a
call. This automatically sets up a consultation
Æ page 38.
Using Station and System Speed-Dial
Numbers
Precondition: You have stored station speed-dial numbers Æ page 68 or the service personnel has stored
system speed-dial numbers.
Press the key. The LED lights up
Program/Service
Confirm.
*7=Use speed-dialing?
or
F@ Enter the code.
D Enter a speed-dial number.
"*0" to *9" = station speed-dialing.
"000" to "999" = system speed-dialing (contact your service personnel).
55
Displaying and Assigning Call Charges
Step by Step
Displaying and Assigning Call
Charges
Displaying Call Charges (Not for U.S.)
For the current call:
The display usually shows call charges at the end of a
call (default setting).
If you wish to display charges continuously during a call
in progress, service personnel must request this feature
from your carrier.
Some carriers also let you display toll-free external calls.
The message "Free of Charge" appears on the screen either before or during the call.
If a call is transferred, the charges are assigned to
the telephone to which the call was transferred.
For all calls and the last one conducted:
The connection charges for the last chargeable call conducted are displayed first. Five seconds later, the total
accumulated connection charges appear.
Press the key. The LED lights up
Program/Service
Select and confirm.
*65=Show call charges?
or
F?> Enter the code.
56
Displaying and Assigning Call Charges
Step by Step
Displaying Call Charges for Another
Telephone (Not for U.S.)
If this function is configured (contact your service personnel), you can display and print the chargeable calls
for other telephones (such as a pay phone)
Precondition: You have programmed the function
"View call charges" on a key Æ page 69.
The LED lights up to indicate that a you have conducted
chargeable call since the last time you viewed the
charges.
Press the "View call charges" key. The chargeable call
appear on the screen.
Confirm to display additional chargeable calls.
Select and confirm.
Print?
or
Delete?
or
Add’l information?
or
US: Exit?
UK: End?
57
Displaying and Assigning Call Charges
Step by Step
Dialing with Call Charge Assignment
You can assign external calls to certain projects.
Precondition: Service personnel has set up account
codes for you.
Press the key. The LED lights up
Program/Service
*60=Account code?
Select and confirm.
or
F?9 Enter the code.
D Enter the account code.
US: #=Save?
UK: #=Save entry?
and G Press this key.
or
Confirm.
May be necessary, depending on how your system is
configured; contact your service personnel for details.
D Enter the number of the external station.
You can also enter the account code during an external call.
58
If You Cannot Reach a Destination ...
Step by Step
If You Cannot Reach a Destination ...
Using Callback
If a user is busy or is not answering, you can store an
automatic callback. This feature saves you from having
to make repeated attempts to reach the user.
You receive a callback,
• When the other party is no longer busy
• When the user who did not answer has conducted
another call.
Storing a Callback
Precondition: You have reached a busy line or no one
answers.
Confirm.
US: Callback
UK: Set Callback
or
F>A Enter the code.
Answering a Callback
Precondition: A callback was saved. Your telephone
rings. "Callback: ..." appears on the display.
C Lift the handset.
or
Press the key. The LED lights up.
Speaker
You hear a ring tone.
Checking and Canceling a Saved Callback
Select and confirm.
View callbacks?
or
G>A Enter the code.
US: Next callback?
UK: Display next?
Select the displayed function and press the "OK" dialog
key to display additional entries.
59
If You Cannot Reach a Destination ...
Step by Step
Deleting a displayed entry:
Press the "OK" dialog key to confirm your selection
Delete?
Ending callback display:
Select and confirm.
US: Exit?
UK: End?
or
Press the key. The LED goes out.
Program/Service
or
Speaker
Press the key. The LED goes out.
Call Waiting (Camp-On)
Precondition: You have dialed an internal number and
hear a busy signal. It is important that you reach the
called party.
Camp-on
Wait (approx. 5 seconds) until "Camp-on" appears on the
display and the busy tone is followed by the ring tone.
The called party can then respond Æ page 20
The called party can prevent automatic call waiting Æ page 21.
If this feature is configured (contact your service
personnel), you will hear the ring tone and the
message "Camp-on" is immediately displayed.
60
If You Cannot Reach a Destination ...
Step by Step
Busy Override - Joining a Call in
Progress
This function is only available if it has been configured.
(contact your service personnel).
Precondition: You have dialed an internal number and
hear a busy signal. It is important that you reach the
called party.
Select and confirm.
Override?
or
F?; Enter the code.
The called party and person to whom this party is talking hear an alerting tone every two seconds.
If the called party has a system telephone with display,
the following appears on the screen: "Override: (station
no. or name)".
You can now start talking.
61
Telephone Settings
Step by Step
Telephone Settings
For information on other settings for
optiPoint 600 office, see Æ page 136.
Adjusting the Ring Volume
J or K Press these keys while the phone is idle.
US: Ring volume?
Confirm.
UK: Ringer volume?
J or K To raise or lower the volume: Keep pressing the keys
until the desired volume is set.
Save.
Adjusting the Ring Tone
J or K Press these keys while the phone is idle.
US: Ring tone?
Select and confirm.
UK: Ringer tone?
J or K To adjust the ring tone: Keep pressing the keys until the
desired tone is set.
Save.
62
Telephone Settings
Step by Step
Adjusting the Attention Ring Volume
If you belong to a team that uses trunk keys, the telephone can alert you to other calls in the team even
when you are engaged in another call Æ page 102. You
hear the attention ring.
J or K Press one of these keys while the phone is idle.
US: Attention Ring Vol?
Select and confirm.
UK: Volume?
J or K To raise or lower the volume: Keep pressing the keys
until the desired volume is set.
Save.
Adjusting the Speakerphone to the
Room Acoustics
To help the other party understand you clearly while you
are talking into the microphone, you can adjust the telephone to the acoustics in your environment: "Quiet
room", "Normal room" and "Noisy room".
J or K Press one of these keys while the phone is idle.
Speakerphone mode?
Select and confirm.
J or K To set the room type: Keep pressing these keys until the
setting you want appears on the screen.
Save.
63
Telephone Settings
Step by Step
Selecting the Language of Screen
Prompts
You can change the dialog language in the "Phone" tab.
To change the language in local applications, see
Æ page 138.
Press the key. The LED lights up
Program/Service
Confirm.
More features?
*48=Select language?
Confirm.
or
F=A Enter the code.
15=Spanish?
Select the language you wish to use (such as "Spanish")
and press the "OK" dialog key to confirm.
Adjusting the Display to a Comfortable
Reading Angle
You can swivel the display unit. Adjust the display unit
so that you can clearly read the screen.
64
Telephone Settings
Step by Step
Locking the Telephone to Prevent Unauthorized Use
You can prevent unauthorized persons from using your
telephone and its electronic notebook during your absence.
Precondition: You must have configured a personal
identification number (PIN) for your telephone
Æ page 66.
To lock and unlock the telephone:
Select and confirm.
Changeover on?
or
Changeover off?
or
F?? or G?? Enter the code for "on" or "off".
D Enter the telephone lock PIN Æ page 66.
While the telephone is locked, a special dial tone
sounds when you lift the handset. You can continue to dial internal numbers as usual.
Your telephone can also be locked or unlocked
again by an authorized party Æ page 89.
65
Telephone Settings
Step by Step
Saving Your PIN
To use the functions
• to prevent unauthorized persons from using your
telephone Æ page 65
• to use another telephone like your own Æ page 84
• to change your call number Æ page 85
you need to enter a personal identification number,
which you can save yourself.
Press the key. The LED lights up
Program/Service
*93=Change PIN?
Confirm.
or
FB< Enter the PIN.
D Enter the current five-digit PIN.
If you have not yet assigned a PIN, use the PIN "00000"
the first time you enter it.
D Enter the new PIN.
D Repeat the new PIN.
If you forget your PIN, contact your service personnel, who can reset your PIN to "00000".
66
Saving Station Numbers, Functions, Procedures and Appointments
Step by Step
Saving Station Numbers, Functions, Procedures and Appointments
You can save a frequently-dialed number, or frequentlyused functions/procedures (comprising several operating steps) to any free key on your telephone or add-on
device.
If you have programmed a Shift key, you can assign
numbers and functions on two levels of the programmable keys. The second (Shift level) can accept only an
external station number.
Saving Repertory Dialing Numbers on a
Key
Press the key. The LED lights up
Program/Service
Select and confirm.
*91=Prog. feature key?
or
FB: Enter the code.
if necessary If the "Shift Key" has been configured Æ page 69, press
the key.
Press the key. If the key is already in use, its assignment
appears on the screen.
US: Change key?
Confirm.
UK: Change feature?
Repdial key?
Confirm.
D Enter the station number.
US: Save?
Confirm.
UK: Save entry?
67
Saving Station Numbers, Functions, Procedures and Appointments
Step by Step
or If you make a mistake:
Previous?
Select and confirm. This deletes all entered digits.
US: Exit?
Confirm.
UK: End?
or
Select and confirm.
US: Another key?
UK: Program another key?
Simply press the key to dial a stored telephone
number Æ page 55.
If you have saved an internal station number
(=DSS call), the corresponding LED signals various states Æ page 70, Æ page 101.
You can do this while a call is in progress.
Storing Station Speed-Dial Numbers
You can store the ten numbers which you use the most
and dial them using your own station speed-dial numbers: *0 through *9 Æ page 55.
Press the key. The LED lights up
Program/Service
*92=Change Speed-dial?
Confirm.
or
FB; Enter the code.
D Enter the speed-dial number you wish to use (*0 to
*9). If the speed-dial number is already in use, the programmed station number appears on the screen.
US: Change?
Confirm.
UK: Change entry?
D First enter the external code and then the external station number.
US: Save?
UK: Save entry?
68
Confirm.
Saving Station Numbers, Functions, Procedures and Appointments
Step by Step
or If you make a mistake:
Previous?
Select and confirm. This deletes all entered digits.
US: Next?
Confirm.
UK: Next entry?
or
Select and confirm.
US: Change?
UK: Change entry?
or
Select and confirm.
Delete?
or
Select and confirm.
US: Exit
UK: End
Assigning Functions to Keys
Press the key. The LED lights up
Program/Service
Select and confirm.
*91=Prog. feature key?
or
FB: Enter the code.
Press the key. If the key is already in use, its assignment
appears on the screen.
Confirm.
US: Change key?
UK: Change feature?
Select and confirm the function, such as "Do not disturb".
All programmable functions appear on the screen. See
Quick-Reference Operating Instructions (Appendix):
section ... about function keys.
If necessary
Select and confirm.
Some functions (such as "Call forwarding") accept incomplete entries. This means you have to add more digits later
on when you activate the function by pressing a key.
US: Save incomplete
UK: Store incomplete text
Confirm.
US: Exit?
UK: End?
or
US: Another key?
UK: Program another key?
Select and confirm.
Now press the key to access the function directly. If the function can be turned on and off,
such as "Do not disturb", pressing the key multiple times turns the function on and off.
69
Saving Station Numbers, Functions, Procedures and Appointments
Step by Step
Meaning of LED Signals for Saved Functions:
Call forwarding, Forwarding - trunk, Forward Line,
US: Night answer UK: Night Service, Do not disturb, Changeover, Advisory message, Ringer cutoff,
HF answerback on/off, US: Join/leave group
UK: Hunt group join/leave, Caller ID suppression,
Call wait.term., Waiting tone off, Ring Transfer,
Door opener on/off, Control Relay, Ringing group
on, Shift Key, UCD (Available on/off, Work on/off,
Night answer on/off):
Saved function is not active.
Saved function is active.
Callback:
You have not set a callback.
You have set a callback.
US: Mute (on/off) UK: Microphone On/Off:
The microphone is switched on.
The microphone is switched off.
Caller list:
No calls saved.
Call request saved.
Repdial key (internal), Direct station select:
The other party is not engaged in a call.
The other party is engaged in a call or has activated do
not disturb.
Flashing rapidly - A caller is trying to reach you, please
pick up the phone.
Flashing slowly - A caller is trying to reach another party,
who has not yet answered.
Mailbox:
No messages present.
Message(s) present.
Call key, General call key, Trunk key, MULAP Key,
Temporary MSN:
No call on assigned trunk.
Active call on assigned trunk.
Flashing rapidly- A call has arrived on this line; press the
key to pick up the call.
Flashing slowly - A call on this line was placed on hold.
70
Saving Station Numbers, Functions, Procedures and Appointments
Step by Step
Trunk group key:
At least one trunk is free.
All trunks in the trunk group are busy.
View call charges:
No chargeable calls have been made since the last time
call charges were displayed.
Chargeable calls have been made since the last time
call charges were displayed.
Call forwarding, Forward Line:
Flashing slowly - Either you or your trunk is the destination of a forwarded call.
Fax details:
No fax received or no message on answering machine.
Fax received or message on answering machine.
View number of calls:
No callers waiting
Flashing rapidly - Callers waiting (a certain number is exceeded).
Flashing slowly - Callers waiting (a certain number was
reached).
The following functions are assigned to keys which
have no LED:
Repdial key (external), Procedure key, Trace call, Speeddial, Release call, Clear, US: Lock all phones UK: Telephone Lock, Send message, US: Directory UK: Phonebook, Call waiting, US: Connect/Toggle UK: Shuttle,
Conference, Speaker call, Retrieve line, Reserve trunk,
Release trunk, Temporary Phone, Override, US: Park
UK: Call Park, Pickup - directed, Pickup - group, Account
code, Show call charges, Page, Answer page, Timed reminder, Open door, DTMF dialing, Recall key, Room
monitor, Hold key, Consultation, Associated dial, Associated serv., Tel. data service, Relocate.
71
Saving Station Numbers, Functions, Procedures and Appointments
Step by Step
Assigning a Procedure (Operating
Steps) to a Key
Station numbers and functions which require additional
inputs, i.e. comprise several operating steps, can be
saved to a single key on your telephone.
Using the associated dial function, for example
Æ page 37, you can save all the remaining inputs required (station number of the calling party + the station
number to be dialed) to a single key.
Station numbers which require additional inputs but
also dial pauses can also be stored.
Press the key. The LED lights up.
Program/Service
Select and confirm.
*91=Prog. feature key?
or
FB: Enter the code.
Press the key. If a function has already been assigned to
this key, a corresponding message is displayed.
Confirm.
US: Change key?
UK: Change key?
Confirm.
Procedure key?
D Enter the procedure, e.g. "*67 231 089123456".
*67= code for associated dial
231= station number of the calling party
089123456 = number to be dialed.
If necessary
Redial
US: Save?
To insert pauses, press this key (a "P" is displayed).
Confirm.
UK: Save?
or If you make a mistake:
Previous?
72
Select and confirm. This deletes all digits entered.
Saving Station Numbers, Functions, Procedures and Appointments
Step by Step
Confirm.
US: Exit?
UK: End?
or
US: Another key?
Select and confirm.
UK: Program another key?
Select the stored procedure by pressing a key.
Procedures containing functions which can be
switched on/off can be activated by pressing the
key, and deactivated by pressing the same key
again.
You can also press a procedure key during a call.
The stored digits are automatically sent as DTMF
signals Æ page 34.
73
Saving Station Numbers, Functions, Procedures and Appointments
Step by Step
Saving Appointments
You can tell your telephone to give you a call when you
want to be reminded of an appointment Æ page 24.
To do this, you need to save the time you want the call
to be made. You can enter a single appointment that will
take place in the next twenty four hours, or you can enter a daily recurring appointment.
Press the key. The LED lights up
Program/Service
*46=Timed reminder on?
Confirm.
or
F=? Enter the code.
D Enter a 4-digit time, such as 0905 for 9:05 (= 9.05 a.m.)
or 1430 for 14.30 (= 2.30 p.m.).
If necessary ; or @ If the selected language is "US English" (configure
Æ page 64) you can enter the code 2 for "am" or 7 for
"pm" (standard = "am").
Confirm.
One time only?
or
Daily?
Select and confirm.
US: Save?
Confirm.
UK: Save entry?
Deleting and checking a saved appointment:
Press the key. The LED lights up
Program/Service
Confirm.
#46=Timed reminder off?
or
G=? Enter the code.
Confirm.
Delete?
or
US: Exit?
UK: End?
74
Select and confirm.
Testing the Telephone
Step by Step
Testing the Telephone
Testing the Telephone Functions
You can test your telephone functions.
Precondition: Your telephone is idle.
Press the key. The LED lights up.
Program/Service
*940=Phone test?
Select and confirm.
or
FB=9 Enter the code.
If everything is OK,
• all LEDs on the telephone start flashing, including
the ones on the key module (only the Program/Service menu LED lights up);
• your station number appears on the screen;
• all pixels in the display are activated;
• the ringer signal sounds.
75
Testing the Telephone
Step by Step
Checking the Key Assignments
You can check the assignment of keys on your telephone to see which functions are programmed on
which keys.
Press the key. The LED lights up.
Program/Service
*91=Prog. feature key?
Select and confirm.
or
FB: Enter the code.
Press the key. The key assignment appears on the
screen.
Select and confirm.
US: Another key?
UK: Program another key?
or
US: Exit?
UK: End?
76
Select and confirm.
Call Forwarding
Step by Step
Call Forwarding
Using Variable Call Forwarding
You can immediately forward internal or external calls to
different internal or external telephones (destinations).
(External destinations require special configuration in
the system.)
Special features must be taken into consideration if your telephone operates with
HiPath 5000 RSM (system networking via PC
network) Æ page 144!
Select and confirm.
Forwarding on?
or
F: Enter the code.
Select and confirm.
1=all calls?
or
2=external calls only?
or
3=internal calls only?
or
: or ; or < Enter the code.
D Enter the number of the telephone that is ringing.
Confirm.
US: Save?
UK: Save entry?
Deactivating call forwarding:
Select and confirm.
Forwarding off?
or
G: Enter the code.
When call forwarding is active, a special dial tone
sounds when you lift the handset.
If DID DTMF is active (contact your service personnel), you can also forward calls to this destination. Destinations: fax = 870, DID = 871,
fax DID = 872.
77
Call Forwarding
Step by Step
Using Night Answer
When night answer mode is active, for example during
a lunch break or after office hours, all external calls are
immediately forwarded to a specific internal telephone
(night station). The night station can be defined by the
service personnel (standard night answer service) or by
you (temporary night answer service).
Special features must be taken into consideration if your telephone operates with
HiPath 5000 RSM (system networking via PC
network) Æ page 145!
Activating this function:
Select and confirm.
Night answer on?
or
F== Enter the code.
Press the "OK" dialog key to confirm (= standard night
answer service)
*=default?
or
F Enter the code (= standard night answer service).
or
D Enter the destination number (= temporary night answer service).
Confirm.
US: Save?
UK: Save entry?
Deactivating night answer:
Select and confirm.
Night answer off?
or
G== Enter the code.
78
Call Forwarding
Step by Step
Call Forwarding in the Carrier Network
and Forwarding Multiple Subscriber
Numbers (MSN) (Not for U.S.)
If this function has been configured (contact your service personnel), you can forward calls to your assigned
multiple subscriber number (MSN) (DID number) directly within the carrier network.
For example, you can forward your phone line to your
home phone after business hours.
Select and confirm.
Trunk FWD on?
or
F?= Enter the code.
Select and confirm the line type you wish to use.
1=immediate?
or
2=on no answer?
or
3=on busy?
or
: or ; or < Enter the code.
D Enter your DID number.
D Enter the destination number (without the external
code).
Confirm.
US: Save?
UK: Save entry?
Deactivating call forwarding:
Select and confirm.
Trunk_FWD_off?
or
G?= Enter the code.
Confirm the displayed call forwarding type.
or
: or ; or < Enter the activated call forwarding type.
D Enter your DID number.
79
Using Other Functions
Step by Step
Using Other Functions
Sending a Message
You can send short text messages to users who have
system telephones.
Transmitted text messages are signaled in the same
way as a callback request on system telephones (e.g.
optiPoint 500 entry).
Creating and Sending a Message
Select and confirm.
US: Send message?
UK: Send Message?
or
F?A Enter the code.
D Enter the recipient’s internal station number.
Select and confirm the preprogrammed message
(which can be changed by the service personnel).
Please callback
or
9 ... B Enter the code directly.
The codes appear on the screen, next to the messages
to which they are assigned.
or
Enter message text?
80
Select and confirm.
Using Other Functions
Step by Step
Entering text via the keypad
9 ... B, F, G Enter text (max. 24 characters) via the keypad. Digit
keys must be pressed a specific number of times to enter letters.
Example:
"R" = Press the F key once and the @ key three
times.
key
1x
:
;
<
=
>
?
@
A
B
9
F
G
4x 5x
2x
3x
(1)
1
(2)
a
b
c
2
d
e
f
3
g
h
i
4
j
k
l
5
m
n
o
6
p
q
r
s
t
u
v
8
w
x
y
z
(2)
.
-
0
7
9
(3)
(1)
(1)Delete the character to the left
(2)Space
(3)Next letter in upper-case
if necessary : or G Delete characters to the left of the cursor one by one.
or Entering text via external keyboard
A
B
if necessary
C
Backspace
Enter text (max. 24 characters) via the external keyboard.
Delete characters to the left of the cursor one by one.
For an overview of the external keyboard’s key
functions, see Æ page 113.
81
Using Other Functions
Step by Step
After entering text:
Confirm.
Send?
Deleting/Displaying the Message Sent
Select and confirm.
View sent message?
or
G?A Enter the code.
Follow the display prompts.
Answering Messages
"Messages received" appears on your screen, along
with an indication of the length.
US: View messages?
Confirm.
UK: Display Messages?
Follow the display prompts.
82
Using Other Functions
Step by Step
Leaving an Advisory Message
You can leave an advisory message on your telephone
screen for internal callers who want to reach you while
you are away from your desk.
When another party calls you, the message appears on
the caller’s screen.
Select and confirm.
Advisory msg. on?
or
F?B Enter the code.
Select and confirm the preprogrammed message
(which can be changed by the service personnel).
Will return at:
or
9 ... B Enter the code directly.
The codes appear on the screen, next to the messages
to which they are assigned.
You can add numeric input to preprogrammed
messages that end in a colon.
or
Select and confirm.
Enter message text?
A
B
C
Enter text (max. 24 characters).
For a detailed description of the various text input options, see Æ page 81.
Confirm.
US: Save?
UK: Save entry?
Deleting Advisory Messages
Select and confirm.
Advisory msg. off?
or
G?B Enter the code.
or
If you have programmed an "Advisory message" key
Æ page 69: The LED lights up. Press the key.
83
Using Other Functions
Step by Step
Using Another Telephone Like Your
Own
Other people can temporarily use your telephone for
outgoing calls as though it were their own.
Press the key. The LED lights up
Program/Service
*508=Temporary Phone?
Select and confirm.
or
F>9A Enter the code.
D Enter the other user’s station number.
D Enter the other user’s telephone lock PIN.Æ page 66.
If necessary
Change password
Users who have not yet selected a personal identification number are prompted to do so on their own telephones.
D Dial the external number.
This state is canceled at the end of the call.
84
Using Other Functions
Step by Step
Change Call Number (Relocate)
You can put your call number on every other available
telephone when it is set up (ask the service personnel).
Your previous telephone then receives the old call number of your new telephone. The call number together
with the settings (e.g. programmed keys) of the telephone are changed.
Precondition: Your old and new telephone are the first
telephones at each connection. The telephone are in
idle state.
The following procedure is carried out on the new telephone.
Press the key. The LED lights up.
Program/Service
*9419=Relocate?
Select and confirm.
or
FB=:B Enter the code.
D Enter your own call number.
D Enter code (telephone lock) Æ page 66.
(This is not necessary if you have not determined a code
yet).
Confirm.
Complete Relocate
or
GB=:B Enter the code.
If you exchange call numbers from different system telephones, all programmed keys are replaced with the default assignment.
You can, however, connect your telephone to another connection and carry out the procedure.
85
Using Other Functions
Step by Step
Fax Details and Message on Answering Machine
If a fax or answering machine is connected to your system and you have assigned the "Fax details" function to
a programmable key Æ page 69, the key lights up when
a fax or a message has been received.
Deactivating indication:
Press the illuminated "Fax details" key. The LED goes
out.
Resetting Services and Functions
(System-Wide Cancellation for a Telephone)
There is a general reset procedure for activated functions. The following functions are canceled, if they were
activated:
• Forwarding on
• Advisory msg. on
• Ringing group on
• Hunting group off
• Suppress call ID
• Waiting tone off
• DND on
• Ringer cutoff on
• Messages received:
• View callbacks
Press the key. The LED lights up
Program/Service
Select and confirm.
#0=Reset services?
or
G9 Enter the code.
86
Using Other Functions
Step by Step
Silent Monitor (UP0/E only)
If this function has been configured (contact your service personnel), you can join a call already in progress at
an internal station and listen in unnoticed.
FB== Enter the code.
D Enter the internal station number.
Monitoring a Room
A telephone can be used to monitor a room. The function must be activated on the telephone that you want
to monitor.
Calling this telephone lets you hear what is going on in
the room.
Activating the telephone to be monitored:
Press the key. The LED lights up
Program/Service
Select and confirm.
*88=Room monitor?
or
FAA Enter the code.
You can either leave the telephone in speakerphone
mode or lift the handset and leave it directed towards
the noise source.
Deactivating the telephone to be monitored:
Press the illuminated key. The LED goes out.
Program/Service
or
I Replace the handset.
Monitoring the room:
D Enter the internal number if the telephone in the room
you wish to monitor.
87
Using Other Functions
Step by Step
Activating Functions for Another
Telephone
If this function has been configured (contact your service personnel), you can turn the following functions on
and off for other telephones. This feature is also known
as associated service.
•
•
•
•
•
•
•
•
•
•
Press the key. The LED lights up
Program/Service
*83=Associated serv.?
Do not disturb,
code: *97/#97 Æ page 25
Call forwarding,
code *11, *12, *13/#1 Æ page 77
Locking and unlocking telephone,
code *66/#66 Æ page 65
Group ringing,
code *81/#81 Æ page 104
Leaving an advisory message,
code *69/#69 Æ page 83
Group call,
code *85/#85 Æ page 104
Reset services and functions,
code #0 Æ page 86
Control relay,
code *90/#90 Æ page 93
Night service,
code *44/#44 Æ page 78
Timed reminders,
code *65 Æ page 74
Confirm.
or
FA< Enter the code.
D Enter the internal number of the telephone for which
you want to activate the function.
D Enter the code, such as *97 for do not disturb.
Follow the prompts on the screen for any further input.
88
Using Other Functions
Step by Step
Locking Another Telephone to Prevent
Unauthorized Use
If this function has been configured (contact your service personnel), you can lock other telephones to prevent unauthorized use, and later unlock them again.
You can use this function to unlock the telephone for users who have locked their telephones and then forgotten their PINs.
Press the key. The LED lights up
Program/Service
*
*
Confirm.
US: 943=Lock all phones?
UK: 943=Telephone Lock?
or
FB=< Enter the code.
D Enter the internal number of the telephones that you
want to lock or unlock.
Confirm.
*=lock phone?
or
#=Unlock phone?
or
F or G Enter the code.
Using System Functions from
the Outside
(DISA: Direct Inward System Access)
If this function has been configured (contact your service personnel), you can set up external outgoing calls
from outside the system, just like an internal user. You
can also activate and deactivate the following functions
in your system:
•
•
•
•
Reset services and functions,
code #0 Æ page 86
Call forwarding, code: *1/#1 Æ page 77
Lock and unlock all phones,
code: *66/#66 Æ page 65
Save PIN,
code: *93 Æ page 66
89
Using Other Functions
Step by Step
•
•
•
•
•
•
•
•
•
•
•
•
•
Send a message,
code: *68/#68 Æ page 80
Leave an advisory message,
code: *69/#69 Æ page 83
Group ringing, code: *81/#81 Æ page 104
Group call, code: *85/#85 Æ page 104
Suppress caller ID,
code: *86/#86 Æ page 33
Waiting tone, code: *87/#87 Æ page 22
Open door, code: *61 Æ page 28
Door opener on/off, code: *89/#89 Æ page 29
Control relay, code *90/#90 Æ page 93
Do not disturb, code: *97/#97 Æ page 25
Ringer cutoff function, code: *98/#98 Æ page 26
Speed-dialing, code: *7 Æ page 55
Associated service, code: *83 Æ page 88
Precondition: You have a telephone that uses tone dialing (DTMF dialing) or you can switch your telephone
to tone dialing. The telephone is not connected to the
system.
D Set up a call to the system. Enter the station number
(contact your service personnel).
D Wait for a continuous tone (if necessary switch the telephone to tone dialing), then enter the internal number
that has been assigned to you and the associated PIN.
G Enter the code (necessary only if programmed in the
system).
D Wait for a dial tone and then enter the code, such as
*97 for Do not disturb on. Make other inputs as necessary; (refer to the operating instructions for pulse and
DTMF telephones).
or
D Dial the external number.
You can only execute one function at a time, or
set up only one outgoing connection.
The connection is immediately released after
successful activation of a function.
In the case of an external-external call, the connection is released as soon as either of the parties ends the call.
90
Using Other Functions
Step by Step
Using Functions in ISDN via Code
Dialing (Keypad Dialing)
If authorized (contact your service personnel), you can
set ISDN functions via code dialing in some countries.
Press the key. The LED lights up.
Program/Service
*503=Keypad dialing?
Confirm.
or
F>9< Enter the code.
D Enter the number of the trunk you wish to use (contact
your service personnel).
D Entering a code for required ISDN function.
Contact your network provider to find out which
ISDN functions can be code-controlled in your
country.
Siemens AG shall not be liable for damages/
costs which may be incurred by fraudulent activities or remote operation (e.g. toll fraud).
91
Using Other Functions
Step by Step
Controlling Connected Computers or Other
Programs and Telephone Data Service
(HiPath 3500/3550/3700/3750 Only)
If this function has been configured (contact your service personnel), you can control connected computers
or programs running on them, such as hotel services or
information systems, from your telephone.
Precondition: You have set up a connection.
Press the key. The LED lights up
Program/Service
*42=Tel. data service?
Confirm.
or
F=; Enter the code.
The connected computer now prompts you to enter the
data, which you can do in one of two ways. Contact
your service personnel to find out which option is programmed in your system:
•
9 ... B
G
Input in en-bloc mode
Enter data.
Press this key at the end of the entry.
or
Confirm.
Entry complete?
or •
G
9 ... B
92
Input in online mode:
The connected computer processes your entries directly.
Enter the code.
Enter data.
Using Other Functions
Step by Step
Controlling Relays
If this function has been configured (contact your service personnel), you can turn up to four relays on and off
to control different facilities (such as a door opener).
Depending on how they are programmed, you can
switch the relays on and off or switch them on and have
them switched off automatically after a timeout.
Special features must be taken into consideration if your telephone operates with
HiPath 5000 RSM (system networking via PC
network) Æ page 147!
Select and confirm.
*90=Control Relay On?
or
#90=Control Relay Off?
or
FB9 or GB9 Enter the code for "on" or "off".
: ... = Enter the relay.
Sensors (HiPath 3300/3350/3500/
3550 Only)
If this function has been configured (contact your service personnel), sensors detect signals, causing your
phone to ring and a message to appear on your screen.
93
Using Other Functions
Step by Step
Radio Paging (Not for U.S.)
If paging equipment is connected to your system (contact your service personnel), you can contact people via
their pocket receivers.
The pocket receiver indicates to the person you are
looking for that someone is trying to get in touch. The
person you page can then go to the nearest telephone
and call you.
The operating procedures differ according to the type of
radio paging equipment connected (simple or enhanced
paging equipment).
Simple Paging Equipment
Paging:
To be paged, you must have activated a call ringing
group Æ page 106, call forwarding Æ page 77, or call redirection (ask the service personnel) to the internal station number of your paging equipment.
A call request is then signaled automatically.
Answering the page from the nearest telephone:
C Lift the handset.
F>B Enter the code.
D Enter your own station number.
Enhanced Paging Equipment (Hipath 3700/
3750 Only)
Paging:
Press the key. The LED lights up.
Program/Service
*45=Page?
Select and confirm.
or
F=> Enter the code.
D Enter the number of the party you want to page.
94
Using Other Functions
Step by Step
Select and confirm.
1=Display information?
or
2=Text?
Answering the page from the nearest telephone:
C Lift the handset.
Press the key. The LED lights up.
Program/Service
Select and confirm.
#45=Answer page?
or
F=> Enter the code.
D Enter your own station number.
Team and Executive/Secretary Functions
95
Team and Executive/Secretary Functions with Trunk Keys
Step by Step
Team and Executive/Secretary
Functions with Trunk Keys
If this function has been configured (contact your service personnel), you belong to a team of users for
whom special keys were programmed:
• Trunk keys (MULAP keys)
• Direct station selection keys
• Group call key
(not on the executive telephone in an executive/secretary team)
• Ring transfer keys
(only in an executive/secretary team)
As a team member, you can also program these keys
yourself ("MULAP Key", "Direct station select", "US:
Join/leave group UK: Hunt group join/leave", "Ring Transfer: on/off") Æ page 69. You can also program a call forwarding key ("Forward Line") for each line.
Using Trunk Keys
A separate trunk is assigned to each team member. All
other team members have the same trunk keys for
these trunks on their telephones. This means that every
team member can use all programmed trunk keys.
Each team member can also be reached under a separate station number, if one was assigned.
Meaning of LED Indications on Trunk Keys:
Trunk key LED is off - Trunk is free and can be used.
or
Trunk key LED is lit - Trunk is in use.
or
Trunk key LED is flashing rapidly - A call on the trunk
needs to be answered.
or
Trunk key LED is flashing slowly - A call on hold is waiting.
96
Team and Executive/Secretary Functions with Trunk Keys
Step by Step
Answering Calls with Trunk Keys
Precondition: Your telephone is ringing and/or the
trunk key is flashing rapidly.
If necessary Press the rapidly flashing trunk key.
This is not necessary if the trunk is automatically assigned to you when you lift the handset or press the
"Speaker" key; in this case the assigned trunk key lights
up.
C Lift the handset.
or
With on-hook dialing: Use speakerphone mode.
Making Calls with Trunk Keys
If necessary Press the free trunk key that you want to use to set up
your call.
This is not necessary if the trunk is automatically assigned to you when you lift the handset or press the
"Speaker" key; in this case the assigned trunk key lights
up.
D Dial the station number.
C When the other party answers, Lift the handset.
or
With on-hook dialing: Use speakerphone mode.
Using a Trunk Key to Place a Call on Hold and
Retrieve it Again
Precondition: You are conducting a call over a trunk in
your group. The US: "Hold" UK: "Common Hold" key has
been programmed on your telephone Æ page 69.
Placing a call on hold:
Press the US: "Hold" UK: "Common Hold" key.
I or
If necessary
Release
Replace the handset or press the key.
Depending on the configuration (contact your service
personnel), this may be necessary so other team members can also pick up the call on hold.
97
Team and Executive/Secretary Functions with Trunk Keys
Step by Step
Retrieving the call:
Press the slowly flashing trunk key.
Switching Between Phone Calls on Multiple
Trunks
Precondition: You are conducting a call over a trunk in
your group. Another trunk key starts flashing.
Press the flashing trunk key. The first party is placed on
hold on the other trunk.
Press the slowly flashing trunk key. The second party is
placed on hold.
You can switch between the two call as many times as
you wish. Always press the slowly flashing trunk key.
98
Team and Executive/Secretary Functions with Trunk Keys
Step by Step
Forwarding Calls on Lines
You can immediately forward internal or external calls
on your lines to different internal or external telephones
(destinations); even external destinations are possible
in certain system configurations.
Activating call forwarding for one trunk activates the
function for all trunk keys assigned to this trunk in your
group.
Press the key. The LED lights up
Program/Service
*501=Forward Line: On?
Select and confirm.
or
F>9: Enter the code.
Press the trunk key you wish to use.
or
D Enter the number of the trunk you wish to use.
or
If available. Press the "Forward Line" key.
(You have stored the incomplete "Forward Line" function
on the key, excluding the call forwarding type and destination Æ page 69.)
Select and confirm.
1=all calls?
or
2=external calls only?
or
3=internal calls only?
or
: or ; or < Enter the code.
D Enter the destination number.
Confirm.
US: Save?
UK: Save entry?
or
If available. Press the "Forward Line" key. (You have
stored the call forwarding type and destination on the
"Forward Line" key Æ page 69.)
99
Team and Executive/Secretary Functions with Trunk Keys
Step by Step
Deactivating call forwarding:
Press the key. The LED lights up
Program/Service
Select and confirm.
#501=Forward Line: Off?
or
G>9: Enter the code.
Press the trunk key you wish to use.
or
D Enter the number of the trunk key you wish to use.
or
If available. Press the "Forward Line" key.
If you have activated call forwarding for a trunk, a
special dial tone sounds when the line is seized.
Meaning of LED Indications on the "Forward Line"
Keys:
The LED on the "Forward Line" key is off - call forwarding
is not active for this trunk.
or
LED on the "Forward Line" key is lit - call forwarding is
active for this trunk.
or
LED on the "Forward Line" key is flashing slowly - the
trunk is a call forwarding destination.
100
Team and Executive/Secretary Functions with Trunk Keys
Step by Step
Using DSS Keys
Each team member has a DSS key for every other member in the team.
This enables every team member to reach all other
members of the team directly, simply by pressing a key.
Meaning of LED Indications on DSS Keys
LED on the DSS key is off - the team member is not engaged in a phone call.
or
LED on the DSS key is lit - the team member is engaged
in a phone call or has activated do not disturb.
or
LED on the DSS key is flashing rapidly - a call has arrived for you and needs to be answered.
or
LED on the DSS keys is flashing slowly - a caller is trying to reach another member of your team, who has not
yet answered.
Using DSS Keys to Answer Calls
Precondition: Your telephone is ringing and/or a DSS
key is flashing.
If necessary Press the flashing DSS key.
This is not necessary if you are receiving a DSS call and
the DSS key is flashing rapidly.
C Lift the handset.
or
With on-hook dialing: Use speakerphone mode.
Calling a Team Member Directly
Press the direct station selection key.
or
If the team member you wish to reach is engaged in another call, the DSS key on your telephone is illuminated.
You can make the call even in this case.
C When the other party answers: Lift the handset.
or
With on-hook dialing: Use speakerphone mode.
101
Team and Executive/Secretary Functions with Trunk Keys
Step by Step
Transferring a Call in Progress
Press the DSS key and announce the call, if desired.
I or
Replace the handset or press the key.
Release
Accepting a Call for Another Team
Member
Press the flashing DSS key or trunk key.
C Lift the handset.
or
With on-hook dialing: Use speakerphone mode.
Joining or Leaving a Group Call
(Not for the Executive Telephone in an
Executive/Secretary Team)
By default, your telephone rings when a call arrives on
your line.
If you want your phone to ring even when calls arrive on
other lines, you can turn your ringer on and off for each
line in your group Æ page 104.
Your telephone rings (one time only or every four seconds) even when you are engaged in another call (attention ring volume Æ page 63).
102
Team and Executive/Secretary Functions with Trunk Keys
Step by Step
Transferring Calls Directly to the
Executive (Only in an Executive/
Secretary Group)
Normally, audible signaling of all calls for the executive
is heard only in the secretary’s office.
You can activate audible signaling so that calls are only
signaled on the executive telephone and on a second
telephone assigned to it.
Activating ring transfer:
Press the "Ring Transfer" key. The LED lights up.
or
Press the key. The LED lights up
Program/Service
*502=Ring Transfer: On?
Select and confirm.
or
F>9; Enter the code.
Press the trunk key you wish to use.
or
D Enter the number of the trunk you wish to use.
Deactivating ring transfer:
Press the "Ring Transfer" key. The LED goes out.
or
Press the key. The LED lights up
Program/Service
Select and confirm.
#502=Ring Transfer: Off?
or
G>9; Enter the code.
Press the trunk key you wish to use.
or
D Enter the number of the trunk you wish to use.
103
Using Other Team Functions
Step by Step
Using Other Team Functions
Turning Group Call On and Off
If this function has been configured (contact your service personnel), you belong to one or more groups of
users who can each be reached under a hunt group or
group call number.
Incoming calls are signaled on all group member telephones in the order in which they are received ( hunt
group) or simultaneously (= group call) until one member of the group accepts the call.
You can also belong to a team (including executive/secretary ones) in which station numbers are programmed
on trunk keys Æ page 96.
Each member of the group remains available under his
or her own station number.
You can activate and deactivate the audible signal for a
hunt group, group call or individual trunks in a group (including an executive/secretary team).
If the LED on a programmed "US: Join/leave group UK:
Hunt group join/leave" key Æ page 69 is illuminated,
this means that the audible tone was activated for at
least one group.
Special features must be taken into consideration if your telephone operates with
HiPath 5000 RSM (system networking via PC
network) Æ page 143!
You belong to a hunt group or a group call:
Select and confirm.
US: Leave group?
UK: Leave hunt group?
or
US: Join group?
UK: Join hunt group?
or
GA> or FA> Enter the code for "leave" or "join".
or
Press the Hunt group join/leave key.
or
104
Using Other Team Functions
Step by Step
You belong to multiple groups or to one group with
trunk keys (including executive/secretary teams).
Select and confirm.
US: Leave group?
UK: Leave hunt group?
or
US: Join group?
UK: Join hunt group?
or
GA> or FA> Enter the code for "leave" or "join".
or
Press the "Hunt group join/leave" key.
or
301 x group name
301
group name
If an "x" appears between group/trunk number
or (such as 301) and group name, the audible tone is active
for this group or trunk.
No "x" means that the audible tone was deactivated.
Press the "OK" dialog key to confirm your selection and
display the next group or trunk number and group
name.
Next?
or
Select and confirm. This turns off the audible tone for
the displayed group or trunk.
US: Leave group?
UK: Leave hunt group?
or
Select and confirm.
This turns off the audible tone for the displayed group or
trunk.
US: Join group?
UK: Join hunt group?
or
Select and confirm.
This turns off the audible tone for all groups and trunks.
#=Leave all groups?
or
G Enter the code for "Leave all groups".
or
Select and confirm.
This turns off the audible tone for all groups and trunks.
*=Rejoin all groups?
or
F Enter the code for "Join all groups".
105
Using Other Team Functions
Step by Step
If you deactivate the audible tone for another
group or trunk, or deactivate it for all groups and
trunks to which you belong, a special dial tone
sounds when you lift the handset.
Accepting a Call for Another Member
of Your Team
You can accept calls for other telephones in your team
from your telephone even while engaged in another
call. To do this, contact your service personnel to find
out if a pickup group has been configured.
Precondition: You telephone rings briefly. The following message appears on the display: "Call for: ".
Confirm.
Pickup - group?
or
Program/Service
Press the key. The LED lights up.
F>@ Enter the code.
Activating and Deactivating a Ringing
Group
You can have calls for your telephone signaled audibly at
up to five other internal phones. The person who answers first receives the call.
Special features must be taken into consideration if your telephone operates with
HiPath 5000 RSM (system networking via PC
network) Æ page 146!
106
Using Other Team Functions
Step by Step
Saving, displaying, and deleting telephones for the
ringing group:
Press the key. The LED lights up
Program/Service
*81=Ringing group on?
Select and confirm.
or
FA: Enter the code.
Follow the display prompts (enter the internal station
number).
Removing all telephones in call ringing group:
Select and confirm.
Ringing group off?
or
GA: Enter the code.
107
Using Other Team Functions
Step by Step
Uniform Call Distribution (UCD)
If this function has been configured (contact your service personnel), you belong to a group of users (agents)
to whom calls are distributed.
An incoming call is always assigned to the agent who
has had the longest break without a call.
Logging on and off at the beginning and end of your
shift:
Press the key. The LED lights up
Program/Service
Select and confirm.
UCD?
*401=Log on?
Confirm.
or
#401=Log off?
or
F=9: or G=9: Enter the code for "Log on" or "Log off".
D To log on, enter your identification number ("Agent: ").
Contact your service personnel to find out what it is.
Logging on and off during your shift:
Press the key. The LED lights up
Program/Service
Select and confirm.
UCD?
Confirm.
#402=Not available?
or
*402=Available?
or
F=9; or G=9; Enter the code for "Not available" or "Available".
108
Using Other Team Functions
Step by Step
Requesting and activating a work time:
If you want to follow-up on the last call you answered
without being disturbed, you can request and activate a
work time. This removes your telephone from the call
distribution cycle for a programmable period of time until you log back on.
Press the key. The LED lights up.
Program/Service
Select and confirm.
UCD?
*403=Work on?
Confirm.
or
#403=Work off?
or
F=9< or G=9< Enter the code for "on" or "off".
Turning the night service on and off for UCD:
Press the key. The LED lights up.
Program/Service
Select and confirm.
UCD?
*404=UCD night on?
Confirm.
or
#404=UCD night off?
or
F=9= or G=9= Enter the code for "on" or "off".
Display the number of waiting calls:
Press the key. The LED lights up.
Program/Service
Select and confirm.
UCD?
*405=Calls in queue?
Confirm.
or
F=9> Enter the code for "on" or "off".
Local applications
109
Using Local Applications
Step by Step
Using Local Applications
Entering Characters
You can enter text, digits and symbols in local applications in any of the following ways:
• via the keypad on the display – a keypad appears on
the display (see below),
• by repeatedly pressing keys on the keypad
Æ page 112 or
• by using an external USB keyboard – connected via
the USB interface Æ page 113.
Touchscreen Keypad
Show the touchscreen keypad.
Field name and input field
in a local application, e.g. "Personal"
Name
Sanders, Thomas
q w e
r
t
y
u
i
o
p
a
s
d
f
g
h
j
k
l
~
z
x
c
v
b
n m
ê
´
"
Home
Delete
1#$ ?üå
Phone
End
Done
Personal
Softkey for showing and hiding the touchscreen keypad
Softkeys for shifting between upper and lower case and shifting to numerical signs,
punctuation marks and symbols.
The positioning of the alphanumeric keys depends on the local language settings for the
optiPoint 600 office Æ page 138.
110
Using Local Applications
Step by Step
e.g. a
b
c
Enter alphanumeric characters and symbols.
~
"
Switch to diacritical marks.
The option for entering characters, such as " è ", is active
when the relevant softkeys appear on the touchscreen
(e.g. " e " is displayed as " è ") and by the inversion of the
switching softkey (softkey is black).
In addition to the alphabetical softkeys, the following
softkeys are available:
or ABC
Shift to upper case.
or abc
Shift to lower case.
1#$
Shift to the first alternative key assignment
(e.g. numeric characters, punctuation marks, brackets).
?üå
Shift to the second alternative key assignment
(e.g. currency symbols).
Home
Place the cursor at the beginning of the line.
Delete characters to the left of the cursor one by one.
Delete
End
Delete characters to the right of the cursor one by one.
Move the cursor to the end of the line.
Move the cursor to the left/right.
Done
Hide the touchscreen keypad and accept the new or
modified text in the input field.
111
Using Local Applications
Step by Step
Entering Characters via the Keypad
The table shows how to enter characters in a local application’s text fields (e.g. in the personal directory
Æ page 114) using the keys on the dialing keypad.
Example: "+" = press the G key 10 times.
Key
1x
:
;
<
=
>
?
@
A
B
9
F
G
1
Key
G
4x 5x
2x
3x
6x
7x
8x
a
b
c
à
d
e
f
h
i
á
â
ä
ç
2
è
é
ê
3
ì
í
î
4
ô
ö
6
j
k
l
5
m
n
o
ñ
ò
ó
p
q
r
s
ß
7
t
u
v
ù
ú
û
ü
8
w
x
y
z
9
(1)
0
.
,
:
;
’
"
9x 10x 11x 12x 13x 14x 15x
(2)
#
*
-
+
=
$
&
%
@
16x 17x 18x 19x 20x 21x 22x 23x 24x 25x 26x 27x 28x 29x
(
)
[
]
<
>
/
\
!
?
~
|
^
_
(1)Space
(2)Switch from upper case to lower case and vice versa
In fields that only accept numerical characters,
e.g. a call number field, only the digit values associated with a key are entered.
Example: Pressing the < key three times produces "333".
Additional keys
á Delete characters to the left of the cursor one by one.
ã Save entries. The display changes to the previous
screen.
112
Using Local Applications
Step by Step
External Keyboard
Key functions are easy to use with the optional external
keyboard.
Alt
1
+
2
Tab
3
Toggle between the Phone tab, the Applications tab
and the Menu key in the Display menu (for information
on the Display menu, see Æ page 14).
In menus: Switch to the relevant submenu
(in the example: to submenu " 1 ", " 2 " or " 3 ").
General: Change the focus* to the button to the left/
right.
In text fields: Move the cursor to the left/right.
General: Change the focus* to the button above/below.
In lists and list fields: Scroll up/down.
PgUp
a
1
PgDn
In lists and list fields:
Jump to the first/last entry.
Home
In text fields: Move the cursor to the start of the line.
In lists: Jump to the first entry.
End
In text fields: Move the cursor to the end of the line.
In lists: Jump to the last entry.
%
Del
Backspace
Esc
Enter
In text fields:
Edit alphanumeric characters and symbols (in the example: the characters " a ", " 1 " and " % ").
In text fields: Delete characters to the right of the cursor.
In the caller list: Delete the selected entry.
In text fields: Delete characters to the left of the cursor.
General: Deactivate a selection, cancel the display.
In menus: Switch to the previous menu level.
General: Execute the selected function.
In menus: Switch to the submenu of the focussed *button.
*
Focus, focussed:
Button is "activated", indicated by a surrounding frame.
113
Using Local Applications
Step by Step
Personal Directory
The Personal function on your optiPoint 600 office
enables you to save telephone numbers and further
information about other parties, e.g. addresses and fax
numbers of calling parties.
Three different call numbers and four additional information items can be entered for each name/entry.
Entry field
Personal directory
Search by name
|
Abbot, Nicola
Abbots, Richard
Ablett, Natalie
Acid, Raban
Ackroyd, Rich
Adams, Robert
Editor
Phone
Personal
Softkey
Existing entries/names
Scroll bar
Entries are automatically sorted in alphabetical order.
You can search for specific entries.
Directory entries can be exchanged with a PC or LAN
server via a USB or LAN interface Æ page 124 and
Æ page 125.
For information on dialing from the personal directory, see Æ page 51.
114
Using Local Applications
Step by Step
Creating a New Entry
Click on the Personal tab.
The personal directory opens.
Personal
Click on the softkey.
Editor
If the "Editor" softkey does not appear, press
"Cancel", "Menu" or "Exit" until the softkey is displayed.
if necessary D Enter the password (default password: 123456) and
confirm with "OK" or ã.
To change the password Æ page 140.
2 or ; Click on the "Create new entry" menu item or enter the
code.
The first page of the two-page "Create directory entry"
input form appears .
Create directory entry
Name
1 of 2
Sanders, Thomas
Office
089-012345678
Mobile
0170-701071170
Private
089-876543210
Default
9
Cancel
Phone
Save
Next
Personal
Softkeys
A
B
C
Click on the required field and make your entries (Entering characters Æ page 110).
if necessary á Delete characters to the left of the cursor one by one.
115
Using Local Applications
Step by Step
On page 1 you can enter a name and up to three telephone numbers, On page 2 you can enter any additional
information such as company and department names.
• "Name" is the only field that may not be left empty.
You can enter any combination of letters, numbers
and symbols in this field
• The three telephone number fields will only accept
certain characters: digits from 0 to 9 and spaces.
You can set which of the call numbers entered
should be automatically dialled when dialing from
the personal directory (default call number) by entering a checkmark beside every call number field
Æ page 51. A checkmark automatically appears
when the first call number is entered.
• You can enter any combination of letters, numbers
and symbols in the four fields on the second page.
• Captions such as "Name" or "Mobile" can be configured individually Æ page 127
Saving entries, making additional entries, canceling
116
Save
Save the entries you made in the personal directory.
The display changes to a blank form for entering a new
entry.
Next
On page 1 of 2 only: Display page 2 of the input form for
this entry.
The softkey caption changes to "Previous".
Previous
On page 2 of 2 only: Display page 1 of the input form for
this entry.
The softkey caption changes to "Next".
Cancel
Cancel the display. If you have made any changes, confirmation will be requested.
The display changes to show the Editor menu.
Using Local Applications
Step by Step
Selecting/Finding an Entry to be Modified or
Deleted
Precondition: The personal directory contains entries/
names with call numbers Æ page 115.
Personal
Editor
Click on the Personal tab.
The personal directory opens.
Click on the softkey.
If the "Editor" softkey does not appear, press
"Cancel", "Menu" or "Exit" until the softkey is displayed.
if necessary D Enter the password (default password: 123456) and
confirm with "OK" or ã.
To change the password Æ page 140.
1 or : Click on the "Find existing entry" menu item or enter the
code.
The "Find existing entry" option cannot be selected if entries have not yet been created. To create
entries, see Æ page 115.
The search list appears:
Entry field
Select entry for edit
Search by name
|
Abbot, Nicola
Abbots, Richard
Ablett, Natalie
Acid, Raban
Ackroyd, Rich
Adams, Robert
Menu
Phone
Softkey
Existing
entries/names
Personal
Scroll bar
117
Using Local Applications
Step by Step
Mark the name you want.
A scroll bar is displayed if more than six names are
saved. You can browse the list by dragging the scroll bar.
or
A
B
C
Enter the name you want or just the initial letters in the
"Search by name" field (Entering characters
Æ page 110); the selected entry is highlighted inversely).
Every letter entered narrows down the selection. Up to
six of the names found are displayed at a time.
if necessary á Delete the letters to the left of the cursor one by one.
Selecting an entry will display the following softkeys:
Menu
The display changes to the Editor menu.
Cancel
Cancel the current selection and empty the input box.
Edit
118
Open the selected entry for editing Æ page 119.
Using Local Applications
Step by Step
Editing/Deleting/Changing an Entry
Precondition: You have marked an entry/name and
clicked on the "Edit" softkey Æ page 51 or Æ page 117.
The name is displayed with all additional information:
Edit directory entry
Selected entry is:
Sanders, Thomas
Siemens
Engineering
Secretary
08912345678
Cancel
Phone
Delete
Change
Personal
Softkeys
Canceling an entry
Cancel
Cancel display.
The display changes to the directory list Æ page 51 or
the search list Æ page 117.
Deleting an entry
Delete
Delete the selected entry after checking for confirmation.
Once the entry has been deleted, the display changes
to the directory list Æ page 51 or the search list
Æ page 117.
For information on deleting all entries in the personal directory, see Æ page 123.
119
Using Local Applications
Step by Step
Changing an entry
Change
Click on the softkey.
The first page of the two-page "Change directory entry" input form appears.
1 of 2
Change directory entry
Name
Sanders, Thomas
Office
089-012345678
Mobile
0170-701071170
Private
089-876543210
Menu
Phone
Default
9
Cancel
Save
Next
Personal
Softkeys
A
B
C
Click on the required field and make your changes (Entering characters Æ page 110).
if necessary á Delete characters to the left of the cursor one by one.
On page 1 you can change the name and up to three
telephone numbers, On page 2 you can change any additional information such as company and department
names.
The procedure is the same as for creating a new entry
Æ page 116.
120
Using Local Applications
Step by Step
The following softkeys are available:
Menu
Cancel the display. If you have made any changes, confirmation will be requested.
The display changes to Editor-menu.
Cancel
Cancel the display. If you have made any changes, confirmation will be requested.
The display changes to the directory list Æ page 51 or
the search list Æ page 117.
Otherwise, the "Selected entry is:" display appears.
Save
Save changes to data (page 1 and 2 of the form). This
softkey is only available if changes have actually been
made.
The display goes to the "Personal Directory Options"
Æ page 51 or the search list Æ page 117.
Next
On page 1 of 2 only: Display page 2 of the form.
The softkey caption changes to "Previous".
Previous
On page 2 of 2 only: Display page 1 of the form.
The softkey caption changes to "Next".
121
Using Local Applications
Step by Step
Displaying an Entry
Precondition: You have marked an entry/name and
clicked on the "Details" softkey Æ page 51.
The first page of the two-page "Directory entry details"
appears showing detailed information.
Directory entry details
Dial
Dial
Dial
1 of 2
Name
Sanders, Thomas
Office
089-012345678
Mobile
0170-701071170
Private
089-876543210
Edit
Phone
Cancel
Next
Personal
Softkeys
Page 1 shows the name and a maximum of three telephone numbers, Page 2 shows any additional information such as company and department names.
The following softkeys are available:
Dial
Edit
Cancel
122
On page 1 of 2 only: Dial one of the numbers listed in
this entry.
The display changes to "Phone" Æ page 14.
For information on editing the entry displayed, see
Æ page 119.
Cancel the current selection.
The display changes to the directory list Æ page 51.
Next
On page 1 of 2 only: Show the second page of details
for this entry.
The softkey changes to "Previous“
.
Previous
On page 2 of 2 only: Show the first page of details for
this entry. The softkey changes to "Next".
Using Local Applications
Step by Step
Displaying the Number of Existing Entries
Personal
Editor
Click on the Personal tab.
The personal directory opens.
Click on the softkey.
If the "Editor" softkey does not appear, press
"Cancel", "Menu" or "Exit", until the softkey is displayed.
if necessary D Enter a password (default password: 123456) and confirm with "OK" or ã.
To change the passwordÆ page 140.
3 or < Click on the menu item "Statistics" or enter the code.
The number of directory entries available is displayed.
Deleting all Entries
You can delete all the entries in your personal directory
at once. Changed captions Æ page 127 will remain unaffected.
To delete individual entries in the personal directory, see
Æ page 119.
Service
Click on the Service tab.
2 or ; Click on the menu item "Personal Options" or enter the
code.
if necessary D Enter a password (default password: 123456) and click
"OK". To change the password Æ page 140.
1 or : Click on the menu item "Personal Directory Options" or
enter the code.
2 or ; Click on the menu item "Delete all entries" or enter the
code.
OK
Click on the softkey in the dialog box.
The display changes to the "Personal Directory Options"
menu.
123
Using Local Applications
Step by Step
Importing or Exporting a Personal Directory
via USB
You can transfer all your personal directory entries from
your PC to your optiPoint 600 office and use your
optiPoint 600 office to save these entries on your PC.
Preconditions: A USB connection* is active between
the PC and your optiPoint 600 office and the
"ENB Update Tool comfort" program was installed and
configured by yourself or the service personnel.
The "ENB Update Tool" program and a detailed
description of how to transfer data can be downloaded from the Internet page
www.hipath.com.
* USB cable part number: S30267-Z360-A30-1,
the necessary USB driver (included in the "CallBridge TU"
program) is available at the following Internet address:
www.hipath.com.
124
Using Local Applications
Step by Step
Importing/Exporting the Personal Directory
via LAN
You can transfer all personal directory entries from a
server in your LAN to your optiPoint 600 office and use
your optiPoint 600 office to save these entries on the
LAN server.
Precondition: LAN-based transmission must have
been configured correctly Æ page 126.
Service
Click on the Service tab.
2 or ; Click on the menu item "Personal Options" or enter the
code.
if necessary D Enter a password (default password: 123456) and click
"OK". To change the password Æ page 140.
1 or : Click on the menu item "Personal Directory Options" or
enter the code.
3 or < Click on the menu item "Directory transfer" or enter the
code.
2 or ; Click on the menu item "Transfer via LAN" or enter the
code.
1 or : To import data into optiPoint 600 office, click on the
menu item "Import Directory" or enter the code.
or
2 or ; To export data from optiPoint 600 office, click on the
menu item "Export Directory" or enter the code.
Wait until all data has been transferred.
OK
Click on the softkey, to apply the changes.
The display changes to the menu "Directory transfer".
125
Using Local Applications
Step by Step
Settings for data transfer via LAN
Incorrect settings for the transfer of data via LAN
will cause problems when importing and exporting personal directory data Æ page 124!
Click on the Service tab.
Service
2 or ; Click on the menu item "Personal Options" or enter the
code.
if necessary D Enter a password (default password: 123456) and click
"OK". To change the password Æ page 140.
1 or : Click on the menu item "Personal Directory Options" or
enter the code.
3 or < Click on the menu item "Directory transfer" or enter the
code.
3 or < Click on the menu item "Directory server details" or enter the code.
9 ... B Enter the IP number of the server with which a LAN
connection has been established.
A
B
C
Enter the pathname to the CSV file on the server.
Click on the softkey to display the next page.
Next
A
B
C
Enter user account.
A
B
C
Enter password.
A
B
C
Enter user name.
Save
Click on the softkey to conclude the process.
The display changes to the menu "Directory transfer".
126
Using Local Applications
Step by Step
Changing Captions
You can change the captions such as "Name" or "Mobile"
that designate the details of a directory entry
Æ page 122.
Click on the Service tab.
Service
2 or ; Click on the menu item "Personal Options" or enter the
code.
if necessary D Enter the password (default password: 123456) and
click "OK". To change the password Æ page 140.
1 or : Click on the menu item "Personal Directory Options" or
enter the code.
1 or : Click on the menu item "Define directory structure" or
enter the code.
The form for changing captions is a two-page display.
Personal directory structure
1 of 2
Field
Field name
Name
Name
Number (1)
Office|
Number (2)
Number (2)
Number (3)
Number (3)
Cancel
Phone
Save
Next
Personal
Softkeys
On page 1 you can change the captions of the name
field and three number fields, and on page 2 you can
change the captions of four more fields.
A
B
C
Click on the required field and make your changes (Entering characters Æ page 110).
127
Using Local Applications
Step by Step
The following softkeys are available:
Cancel
Save
Save changes to data (page 1 and 2 of the form). This
softkey is only available if changes have actually been
made.
The display goes to the "Personal Directory Options"
menu.
Next
On page 1 of 2 only: Display page 2 of the form.
The softkey caption changes to "Previous".
Previous
128
Cancel the display. If you have made any changes, confirmation will be requested.
The display changes to the "Personal Directory Options"
menu.
On page 2 of 2 only: Display page 1 of the form. The
softkey caption changes to "Next".
Using Local Applications
Step by Step
Corporate Directory
The "Corporate" application’s start display features a
search mask which provides a simple and user-friendly
means of finding and directly dialing entries in your corporate directory (fast search Æ page 53).
Requirements: You can access a corporate directory
via LAN: the dialing rules are entered correctly
Æ page 142.
If you have any questions regarding availability
and the dialing rules, please contact the responsible experts.
Input field for the fast search
Corporate directory
Fast search
Surname First-name
miller peter|*
Advanced search
Delete
Phone
Search
Corporate
Softkeys
Opens the advanced
search Æ page 130
You can use additional properties to find a specific entry/name with the advanced search Æ page 130.
129
Using Local Applications
Step by Step
Advanced Search
In comparison to the fast search Æ page 53 the advanced search provides options for searching on the basis of additional corporate directory fields (max. 5).
Click on the Corporate tab.
The corporate directory opens.
Corporate
Click on the softkey beside "Advanced search".
The advanced search appears:
Input fields for the advanced search
Advanced search
Surname
miller
First-name
peter*
Dept.
sale|*
Location
s*
Org. Unit
*
Cancel
Phone
Delete
Browse
Corporate
Softkeys
The layout of the search mask can be modified
(ask the service personnel).
If a search string was already entered in the fast search
input field Æ page 53, this appears to the first of the
two fields when advanced search activated.
A
B
C
Enter the search strings you want to find or just the first
letters in the input fields (Entering characters
Æ page 110).
if necessary á Delete the letters to the left of the cursor one by one.
The " * " character is used as a wildcard in the input
field. Entries are not case-sensitive.
Example: The search strings "miller" and "p*" will provide the hits "Miller, Peter" and "Miller, Paul".
130
Using Local Applications
Step by Step
The following softkeys are available:
Cancel
Cancel the display.
The display changes to fast search Æ page 129.
Delete
Delete the texts in the input fields (apart from the default entries " * ").
Browse
Start the advanced search Æ page 132.
131
Using Local Applications
Step by Step
Displaying results
"Searching" appears in the top right of the display when
the search is running. The search can be interrupted at
any time with "Cancel".
An appropriate message is displayed in the event
of problems with the search or if the search did
not produce any hits.
The following list appears if the search produced one or
more hits:
Corporate directory
32 matches
Miller, Peter
Sanders, Thomas
Sandman, Ron
Smith, Andy
Smith, Dave
Smith, Dave [2]
Thompson, Jack
Cancel
Phone
Details
Corporate
Softkeys
If the search string matches over 100 entries, only the
first 100 entries and a corresponding message are displayed.
The directory list shows the selected entry in reverse
video.
Selecting an entry will display the following softkeys:
132
Cancel
Cancel the display.
The display changes to the advanced search input form
Æ page 130.
Details
Display detailed information on an entry that supports
call number dialing Æ page 133.
Using Local Applications
Step by Step
Displaying an entry
Precondition: You have marked an entry/name and
clicked on the "Details" softkey Æ page 51 or
Æ page 133.
The first page of the two-page "Corporate directory" appears showing detailed information.
Corporate directory
Dial
Dial
Dial
1 of 2
Name
Sanders, Thomas
Office
089-012345678
Mobile
0170-701071170
Private
089-876543210
Cancel
Phone
Next
Personal
Softkeys
Page 1 shows the name and max. three call numbers.
Page 2 show additional information, where applicable,
such as company name and department.
Selecting an entry will display the following softkeys:
Dial
Cancel
On page 1 of 2 only: Dial the call number associated
with an entry.
The display changes to "Phone" Æ page 14.
Cancel the current selection.
The display changes to the hit list Æ page 132.
Next
On page 1 of 2 only: Display the second page of the entry’s detailed information.
The softkey changes to "Previous".
Previous
On page 2 of 2 only: Display the first pages of the entry’s detailed information. The softkey changes to "Next".
133
Using Local Applications
Step by Step
WAP Browser
The "Web access" application provides access to information on the corporate intranet.
Requirements: You can access corporate WAP via
LAN.
If you have any questions regarding availability,
please contact the responsible experts.
The WAP browser can be password-protected on your
optiPoint 600 office. For information on enabling, changing or disabling password protection, see Æ page 140.
A suitable user name and password may be necessary
for accessing the contents of the WAP browser
Æ page 141.
Web access
Click on the Web access tab.
if necessary D Enter the password (default password: 123456) and confirm with "OK". To change the password Æ page 140.
As the layout and contents of the pages available in the
WAP browser are freely programmable, the pages
shown here are only examples.
WAP browser page contents
Company services
OURCOMPANY
logo
Options
Phone
Skip
Web access
Softkeys
Apart from the default softkey ("Options"), the softkeys
change depending on the contents of the WAP pages
programmed.
Options
134
To display options Æ page 135.
Using Local Applications
Step by Step
WAP browser Options menu
The following functions can be performed on every
WAP page via the WAP browser’s Options menu (example):
1
Back
Show the previously displayed page (move backwards
in the navigation history).
2
Home
Show the WAP page set as the "homepage"
Æ page 134.
3
Refresh
Reload the current WAP page.
4
Show URL
Show the URL (WAP address) of the current page. "OK"
terminates the URL display.
if necessary 5
More ...
Show more functions in a separate Options submenu.
Cancel
Cancel the Options menu.
The display changes to the previous WAP page or, in the
case of multiple menu levels, to the previous menu level (reached via "More ...").
135
Using Local Applications
Step by Step
Local Settings
Besides options for personal directory settings
(Æ page 123 onwards), the "Service" application features options for making optiPoint 600 office-specific
settings.
For other telephone settings, please see Æ page 62.
Adjusting the Display Contrast
You can adjust the display contrast to any of nine levels
to suit your individual lighting conditions.
Service
Click on the Service tab.
1 or : Click on the menu item "Phone control" or enter the
code.
2 or ; Click on the menu item "Display settings" or enter the
code.
1 or : Click on the menu item "Contrast level" or enter the
code.
<< or >>
Click on the softkey.
Save
Click on the softkey.
The display may be difficult to read if exposed to
direct sunlight.
136
Using Local Applications
Step by Step
Calibrating the Touchscreen
By calibrating the touchscreen of your
optiPoint 600 office you can customize the dimensioning and alignment between your input and the image on
the display. This helps to eliminate problems in operation such as those caused by parallax.
Service
Click on the Service tab.
1 or : Click on the menu item "Phone control" or enter the
code.
2 or ; Click on the menu item "Display settings" or enter the
code.
2 or ; Click on the menu item "Touchscreen calibration" or enter the code.
Click on item 1.
Click on item 2.
Click on item 3.
Save
Click on the softkey in the dialog box.
137
Using Local Applications
Step by Step
Selecting your Operating Language
You can change the language of the menus and text output in local applications.
The following languages can be selected (language
group A):
• UK English
• US English
• French
• German
• Italian
• Spanish
• Portuguese
• Dutch
Displays on the "Administration" menu are only
available in English.
Service
Click on the Service tab.
1 or : Click on the menu item "Phone control" or enter the
code.
3 or < Click on the menu item "Language selection" or enter
the code.
Click on the drop-down list and choose a language.
Save
Click on the softkey.
You will also see the following information on the display:
• Language set for the telephony dialog of the communication platform.
• Language recommended for the applications on the
basis of the language used in the telephony dialog.
• Language type used by the external USB keyboard
Æ page 113, if it has been detected.
138
Using Local Applications
Step by Step
Selecting a Language for the External
Keyboard
Your optiPoint 600 office tries to automatically detect
the language type used by the external keyboard connected via USB Æ page 113. If this is not possible, you
can set the keyboard language manually.
The following languages can be selected (language
group A):
• UK English
• US English
• German
• Spanish
• Italian
• French
Service
Click on the Service tab.
1 or : Click on the menu item "Phone control" or enter the
code.
4 or = Click on the menu item "USB keyboard selection" or enter the code.
Click on the drop-down list and choose a language.
Save
Click on the softkey.
Changing the Display Reset Time
You can specify whether, and if so, after what period of
time the display should return to its standard setting
(Phone tab Æ page 14) without any action by the user.
Service
Click on the Service tab.
1 or : Click on the menu item "Phone control" or enter the
code.
5 or > Click on the menu item "Inactivity timeout" or enter the
code.
Click on the drop-down list and choose a period or deactivate the one selected.
Save
Click on the softkey.
139
Using Local Applications
Step by Step
Setting a Password for Personal Options
You can change or delete the default password for accessing the "Personal Options" areas and the directory
editor.
If a password is not set, password-protection is not enabled for these areas.
If you have forgotten your password, the default
password can be reset (ask the service personnel).
Service
Click on the Service tab.
2 or ; Click on the menu item "Personal Options" or enter the
code.
if necessary D Enter a password (default password: 123456) and click
"OK".
2 or ; Click on the menu item "Personal Password" or enter
the code.
D If a password has previously been set:
Enter the old password.
D Enter a new password. Maximum length 24 digits.
D Repeat the new password.
OK
Click on the softkey, to apply the changes.
The display changes to the "Personal Options" menu.
140
Using Local Applications
Step by Step
Setting Web Access Parameters
If WAP server access is password-protected, you must
enter the access data here.
Click on the Service tab.
Service
2 or ; Click on the menu item "Personal Options" or enter the
code.
if necessary D Enter a password (default password: 123456) and click
"OK".
3 or < Click on the menu item "Web access settings" or enter
the code.
A
B
C
Enter the user name.
D Enter the password.
OK
Click on the softkey, to apply the changes.
The display changes to the "Personal Options" menu.
141
Using Local Applications
Step by Step
Setting Dialing Rules
The station numbers in your corporate directory
Æ page 129 are available in the internationally-standardized canonical format. In order for optiPoint 600 office to
be able to dial these numbers correctly, the dialing rules
(conversion information) must be defined.
If you have any questions regarding the dialing
rules, please contact the responsible experts.
Example of a station number in canonical format:
Line number
("Local District Code")
Extension number
+49 (89) 72212345
Station number
Area code
Country code
Service
Click on the Service tab.
2 or ; Click on the menu item "Personal Options" or enter the
code.
or D Enter a password (default password: 123456) and click
on "OK".
4 or = Click on the menu item "Dialling Properties" or enter the
code.
D Enter the External Access Code (for example "0").
D Enter the International Dial Prefix (for example "00").
D Enter the Local Country Code (for example "49" for Germany).
D Enter the National Dial Prefix (for example "0").
D Enter the Local Area Code (for example "89" for Munich).
D Enter the Local District Code (for example, the station
number without the extension number of your company).
Save
Click on the softkey to apply the changes.
The display changes to the "Personal Options" menu.
System networking via LAN (PC network)
142
Special Function in the LAN (PC Network)
Step by Step
Special Function in the LAN
(PC Network)
If your telephone is operating in a HiPath 5000 RSM environment, multiple HiPath 3000 are interconnected via
a LAN (Local Area Network, e.g. proprietary PC network). Your telephone calls are conducted via the LAN
(PC network).
If this is the case, you must take certain special features
into consideration when performing various functions.
These are described below.
Leaving a Hunt Group/Group Call
Precondition: you belong to a hunt group/group call
Æ page 104 of another HiPath 3000:
Select and confirm.
DISA internal?
or
F=9@ Enter the code.
D Enter the (DISA) call number of the other
HiPath 3000.
or G Confirm the entry.
D Enter the (DISA) call number of your telephone.
or G Confirm the entry.
Select and confirm.
US: Leave group?
UK: Leave hunt group?
or
US: Join group?
UK: Join hunt group?
or
GA> or FA> Enter the code for "leave" or "join".
You belong to multiple groups of another
HiPath 3000:
D Enter the group number for "Join/Leave, directed".
143
Special Function in the LAN (PC Network)
Step by Step
Transferring Call Forwarding
You can activate/deactivate call forwarding Æ page 77
for your telephone from other HiPath 5000 RSM telephones.
Select and confirm.
DISA internal?
or
G=@ Enter the code.
D Enter the (DISA) call number of the HiPath 3000 to
which your telephone is connected.
or G Confirm the entry.
D Enter the (DISA) call number of your telephone.
or G Confirm the entry.
Activating this function:
Select and confirm.
Forwarding on?
or
F: Enter the code.
Select and confirm.
1=all calls?
or
2=external calls only?
or
3=internal calls only?
or
: or ; or < Enter the code.
D Enter the destination number.
Confirm.
US: Save?
UK: Save entry?
Deactivating this function:
Select and confirm.
Forwarding off?
or
G: Enter the code.
144
Special Function in the LAN (PC Network)
Step by Step
Using Night Answer
If authorized (contact your service personnel), you can
define telephones in other HiPath 3000 communications platforms as the night answer Æ page 78.
Select and confirm.
DISA internal?
or
F=@ Enter the code.
D Enter the (DISA) call number of the HiPath 3000 to
which the night answer telephone is connected.
or G Confirm the entry.
D Enter the (DISA) call number of the telephone from
which you wish to activate/deactivate the night answer
service.
or G Confirm the entry.
Activating this function:
Select and confirm.
Night answer on?
or
F== Enter the code.
the destination number (= temporary night anD Enter
swer).
Confirm.
US: Save?
UK: Save entry?
Deactivating this function:
Select and confirm.
Night answer off?
or
G== Enter the code.
145
Special Function in the LAN (PC Network)
Step by Step
Activating and Deactivating a Ringing
Group
You can have calls for your telephone signaled audibly at
external telephones or at telephones in other
HiPath 3000 communications platforms Æ page 106.
Saving the telephones for the ringing group:
Press the key. The LED lights up.
Program/Service
*81=Ringing group on?
Select and confirm.
or
FA: Enter the code.
Select and confirm
Add to ringing group?
or
Add another station?
or
Select and confirm, then follow the operating instructions.
Display/remove?
D Enter the call number.
Confirm.
Entry complete?
or
G Enter.
Confirm.
US: Save?
UK: Save entry?
Select and confirm.
Exit?
Removing all telephones in call ringing group:
Select and confirm.
Ringing group off?
or
GA: Enter the code.
146
Special Function in the LAN (PC Network)
Step by Step
Controlling Relays
If this feature is configured (contact your service personnel), you can also control relays Æ page 93 in other
HiPath 3000 communications platforms.
Select and confirm.
DISA internal?
or
F=@ Enter the code.
D Enter the (DISA) call number of the HiPath 3000 in
which the relay is to be controlled.
or G Confirm the entry.
D Enter the (DISA) call number of the telephone from
which you wish to control the relay.
or G Confirm the entry.
Select and confirm.
*90=Control Relay On?
or
#90=Control Relay Off?
or
FB9 or GB9 Enter the code for "on" or "off".
: ... = Enter the relay.
147
Special Function in the LAN (PC Network)
Step by Step
Opening the Door
If this feature is configured (contact your service personnel), you can also activate the door opener
Æ page 28 in
other HiPath 3000 communications platforms.
Select and confirm.
DISA internal
or
F=@ Enter the code.
D Enter the (DISA) call number of the HiPath 3000 in
which the door is to be opened.
or G Confirm the entry.
D Enter the (DISA) call number of the telephone from
which you wish to activate the door opener.
or G Confirm the entry.
Select and confirm.
Open door?
or
F?: Enter the code.
D L Enter the call number of the entrance telephone.
All About Your Telephone
148
Labeling, Documentation and Accessories
Labeling, Documentation and Accessories
Labeling Key Fields
You can chose from the following options to label the keys with the functions/call numbers saved (Æ page 10, Æ page 67):
Labeling
• by hand:
Labeling strips are deliverd with your optiPoint. Write the function or a
name on the matching strips within the white field and attach them to
your optiPoint.
• with a computer:
You have avail of a CD Rom (ask the service personnel) with the electronic operating instructions for your HiPath 3000 / 5000 RSM
Æ page 150. You can label your keypads for each PC.
• with a computer via the Internet:
You will find the "Online Key Labelling Tool" along with the user interface under http://www.hipath.com Æ "Downloads" Æ "Software".
Special labeling sheets, which can be ordered, are available with the
corresponding labeling strips for this procedure.
Labeling sheets can be ordered from the details of the article number
from Siemens' Sales Organization or via the following internet address:
http://www.click4business-supplies.de
Article number-labeling sheets:
A31003-H8400-B993-*-6Z19
for optiPoint basic/standard/advance paper size - DINA4
A31003-H8400-B992-*-6Z19
for optiPoint key module paper size - DINA4
Put the labeled strips in the relevant key pad on your optiPoint and
place the transparent cover over
them (mat page above).
149
Labeling, Documentation and Accessories
Attaching a Station Number Label
Self-adhesive call-number labels are also delivered with your optiPoint.
Write on the call-number label (fire brigade, police, own telephone numbers), then remove and stick it in the recess on the telephone when the
handset is lifted.
Documentation
You can find these operating instructions in the Internet in PDF format under
http://www.hipath.com
and on CD-ROM (ask the service personnel) in HTML and PDF format.
The CD-Rom (7 languages) or a printout of these operating instructions can
be ordered from the details of the article number from Siemens' Sales Organization of via the following Internet address.
http://www.click4business-supplies.de
CD-ROM article number:
P31003-H3540-C140-*-6Z19
Article number of these operating instructions:
A31003-H1012-C125-1-7619
In order to look at and print the operating instructions in PDF format, you
need a computer on which the free Acrobat Reader software package is
installed by Adobe.
To look at the operating instructions in HTML format you need a computer
with a www browser, e.g. Microsoft Internet Explorer.
150
Labeling, Documentation and Accessories
Accessories
The following accessories help you customize your telephone to your individual preferences. optiPoint adapters are modules which can be plugged
into the option bays at the bottom of optiPoint.
optiPoint key module:
Key module with 16 programmable keys. You can connect up to two key
modules to your telephone.
optiPoint BLF:
Key modules with 90 LEDs and function keys. Use preferably in conjunction with optiPoint Attendant.
optiPoint acoustic adapter:
Connects a desk microphone, Headset, external speaker or second handset.
Provides an additional bell for signaling calls in loud environments and similar situations and controls illuminated display panels, such as "Please do
not enter" at the entrance to a room.
optiPoint analog adapter:
Connects an additional analog telephone, fax machine or PC with a modem
card.
optiPoint ISDN adapter:
Connects an ISDN device, such as an ISDN fax machine, video recorder or
PC to the S0 interface.
optiPoint phone adapter:
Connects a second system telephone. Callers can reach the second system telephone under a separate station number.
optiPoint recorder adapter:
Connects an external recorder or a second headset.
Headset:
Headset for frequent telephone users.
Second handset:
Allows you to hear better in noisy environments.
Desk microphone:
For speakerphone mode under poor acoustic conditions.
External speaker:
Improves the sound quality with open listening.
You will find details about the individual products in your optiPoint
telephone data sheets.
151
Fixing Problems
Fixing Problems
Telephone Maintenance
•
•
•
Always use a damp or antistatic cloth to clean the telephone. Never
use a dry cloth.
If the telephone is very dirty, clean it with a diluted neutral cleaner containing surfactants, such as a dish detergent. Afterwards remove all
traces of the cleaner with a damp cloth (using water only).
Never use cleaners containing alcohol, cleaners that corrode plastic, or
abrasive powders.
Troubleshooting
Pressed key does not respond:
Check whether the key is stuck.
Telephone does not ring:
Check whether the do not disturb function was activated on your telephone ("Do not disturb" appears on the screen). If so, deactivate it
Æ page 25.
You cannot dial an external number:
Check whether you telephone is locked (US: "Not authorized" UK: "Access
denied" appears on the screen). If so, unlock the telephone Æ page 65.
No LDAP or WAP functionality, lamps (key LEDs) do not shine or the
external keyboard has no function:
Check whether the plug-in power supply unit is plugged in (except connection by HFA with "power over LAN").
To correct any other problem:
First contact service personnel. If service personnel is unable to correct
the problem, contact Customer Service.
152
Fixing Problems
Step by Step
Responding to Error Messages on the
Screen
US: Invalid entry
UK: Incorrect entry.
Possible cause:
The station number is incorrect.
Possible response:
Enter a correct station number.
US: Not authorized
UK: Access denied
Possible cause:
You tried to activate a disabled function.
Possible response:
Ask the service personnel to authorize you to use the
function.
US: currently not possible
UK: Feature not available
Possible cause:
The station number you dialed does not exist. The telephone you are trying to call is unplugged.
Possible response:
Enter a correct station number. Try calling the telephone
again later on.
US: Invalid station number
Possible cause:
UK: Number cannot be
dialed
You dialed your own station number.
Possible response:
Enter a correct station number.
US: Key memory is full
Possible cause:
UK: Max.no.of keys
exceeded
All memory locations for external station numbers are
currently in use.
Possible response:
Try again later on.
153
Fixing Problems
Step by Step
Restart the Telephone
Other errors (e.g. the display shows "System forced
logoff") can be repaired sometimes by restarting the telephone.
:=@ Press the keys simultaneously and follow further
prompting.
Contacts for Resolving Problems
If you encounter a problem that lasts longer than five
minutes, contact ask the service personnel.
154
Index
Index
A
accessories ............................................... 151
account code .............................................. 58
activating door opener .............................. 28
adapter ....................................................... 151
advisory message ...................................... 83
agents ........................................................ 108
announcement ........................................... 33
answering a timed reminder .................... 24
answering machine ................................... 86
call pickup ................................................ 29
appointment ................................................ 74
assigning a DID number ........................... 35
assigning available keys ............................ 67
assigning programmable keys ................. 67
associated dialing/dialing aid .................... 37
Attention Ring Vol ...................................... 63
automatic connection setup ..................... 34
automatic line seizure ............................... 31
C
calibrating the touchscreen display ...... 137
call
accepting from answering machine .... 29
accepting in a team .............................. 102
accepting, group ................................... 106
answering ................................................ 18
forwarding ............................................... 77
forwarding in a team .............................. 99
forwarding MSN in CO .......................... 79
in a team with trunk keys ..................... 97
parking ...................................................... 43
pickup, directed ...................................... 22
placing on hold ........................................ 44
rejecting ................................................... 23
retrieving from park ............................... 43
retrieving held ......................................... 44
transfer ................................................... 102
transfer after announcement ............... 41
using DSS keys in a team ................... 101
call charge assignment ............................. 58
call charges for another telephone .......... 56
call charges for your telephone ............... 56
call forwarding ............................................ 77
MSN in CO .............................................. 79
call request .................................................. 45
call signal ..................................................... 18
call transfer .................................................. 41
call waiting
accepting ................................................. 20
allowing .................................................... 21
preventing ................................................ 21
call waiting (camp-on
tone off ..................................................... 22
call waiting (camp-on) ................................ 60
call waiting on/off ....................................... 22
call waiting tone on/off .............................. 22
caller ID
restoring display of
suppressing display of caller ID ....... 33
caller ID suppression ................................. 33
calling
entrance telephone ................................ 28
calling a second party ................................ 38
calls
distributing ............................................. 108
calls in queue ...................................... 30, 108
Canconical format conversion ................ 142
CE mark ......................................................... 2
change call number ................................... 85
charges for another telephone ................ 56
charges for your telephone ...................... 56
checking the key assignments ................ 76
cleaning the telephone ............................ 152
code dialing in ISDN .................................. 91
codes ............................................................ 12
conducting calls with a headset .............. 25
conference .................................................. 39
connection setup, automatic .................... 34
consultation hold ........................................ 38
contacts/problems ................................... 154
Corporate Directory
Setting dialing rules ............................. 142
corporate directory ..................................... 53
155
Index
D
deleting advisory messages .................... 83
desk microphone ..................................... 151
details, fax ................................................... 86
dial input editing ......................................... 32
dialing
en-bloc ..................................................... 32
from the caller list .................................. 47
from the corporate directory ................ 53
from the internal directory .................... 49
from the personal directory .................. 51
internal/external calls ............................. 31
dialing a number
with repertory dialing keys ................... 55
dialing aid
S0–bus ..................................................... 37
dialing internal calls .................................... 31
dialing numbers
using speed-dialing ................................ 55
Dialing rules .............................................. 142
Direct Inward System Access ................. 89
direct station select ..................... 68, 70, 101
directory, corporate
advanced search .................................. 130
displaying results ................................. 132
fast search ............................................... 53
directory, internal ....................................... 49
directory, personal ................................... 114
changing an entry ................................. 120
changing captions ................................ 127
deleting all entries ................................ 123
displaying an entry ............................... 122
entry
creating .............................................. 115
deleting/changing ............................. 119
displaying ........................................... 133
selecting/finding ............................... 117
importing/exporting
via a USB direct connection ........... 124
via LAN (PC network) ...................... 125
number of entries ................................ 123
156
DISA ............................................................. 89
display .................................................... 10, 14
adjusting contrast ................................. 136
adjusting the reading angle .................. 64
calibrating .............................................. 137
selecting operating language ............. 138
setting reset time ................................. 139
display, touchscreen .................................. 10
distributing calls ....................................... 108
do not disturb ............................................. 25
door opener ................................................. 29
E
editing dial inputs ....................................... 32
editing the station number ....................... 32
en-bloc ......................................................... 32
enhanced paging equipment ................... 94
entrance telephone .................................... 28
error messages ........................................ 153
executive/secretary functions .................. 96
external code .............................................. 31
F
fax details .................................................... 86
forwarding ................................................... 77
multiple subscriber number (MSN) ..... 79
forwarding MSN in CO .............................. 79
forwarding multiple subscriber number
(MSN) ........................................................... 79
function keys .............................................. 13
functions
activating/deactivating for another
telephone associated service ............... 88
assigning to keys .................................... 69
programming on keys ............................ 69
resetting ................................................... 86
Index
G
L
group call ................................................... 104
in a team ................................................ 102
labeling key fields ............................... 10, 149
LAN telephony .......................................... 143
language selection
for the external USB keyboard ........... 139
LDAP directory ........................................... 53
leaving an advisory message ................... 83
LED (light-emitting diode) ......................... 10
LED indications, meaning of .... 96, 100, 101
LED signals, meaning ................................ 70
local application .......................................... 15
locking
all phones ................................................ 89
locking all phones ....................................... 89
locking/unlocking the telephone .............. 65
H
handsfree answerback .............................. 24
off .............................................................. 25
on .............................................................. 25
headset ................................................ 25, 151
HiPath 5000 RSM
actuators ................................................ 147
group call ............................................... 143
hunt group ............................................. 143
night answer ......................................... 145
opening the door .................................. 148
relays ...................................................... 147
ringing group ......................................... 146
transferring call forwarding ................. 144
hotline .......................................................... 34
HTML format ............................................ 150
hunt group ................................................. 104
I
internal directory .................................. 49, 51
IP telephony .............................................. 143
K
key fields, labeling ............................. 10, 149
keyboard, external
selecting the language ........................ 139
keypad dialing ............................................. 91
keys
assigning .................................................. 67
fixed .......................................................... 10
incomplete save ..................................... 69
labeling ................................................... 149
programmable ........................................ 10
M
mailbox ......................................................... 23
making calls
on-hook dialing ........................................ 31
to stored destinations ............................ 45
using redial .............................................. 45
with the dialing aid ................................. 37
making external calls ................................. 31
making trunk calls ...................................... 31
malfunctions ............................................. 152
meaning of LED indications ..... 96, 100, 101
meaning of LED signals ............................ 70
message
answering ................................................ 82
deleting/displaying ................................. 80
receiving ................................................... 82
sending ..................................................... 80
microphone for speakerphone mode ..... 10
monitoring
silent ......................................................... 87
MULAP keys ............................................... 96
MULAP trunk keys ..................................... 96
N
night answer ............................................... 78
notes .............................................................. 2
157
Index
O
R
open listening ............................................. 19
opening door ............................................... 28
with a code .............................................. 29
operating instructions
HTML format ........................................ 150
ordering .................................................. 150
PDF format ............................................ 150
operating principle ..................................... 12
operating steps
assigning to a key .................................. 72
optiPoint adapter ...................................... 151
overload ....................................................... 30
override .................................................. 61, 87
radio paging equipment PSE .................... 94
recall ............................................................. 42
redialing a number ..................................... 45
via the caller list ...................................... 47
relays ............................................................ 93
relocate ........................................................ 85
reserving a trunk ........................................ 35
reset services ............................................. 86
resetting services resetting functions .... 86
ring tone ...................................................... 62
ring transfer
in an executive/secretary team .......... 103
ring volume ................................................. 62
ringer cutoff ................................................ 26
ringing group ............................................. 106
room monitor .............................................. 87
P
parking a call ............................................... 43
PDF format ................................................ 150
personal directory .................................... 114
personal directory statistics ................... 123
personal identification number ................ 66
pickup (call) ......................................... 22, 106
PIN ................................................................ 66
for a telephone ....................................... 65
placing a call on hold ................................. 44
in a team .................................................. 97
preventing and allowing
automatic camp-on .................................... 21
Prime Line on ............................................. 31
problems/contacts ................................... 154
procedure
assigning to a key .................................. 72
programming available keys .................... 67
programming keys ..................................... 67
programming your telephone .................. 62
project calls ................................................. 58
158
S
saving a PIN ................................................ 66
second level .......................................... 55, 67
secretary functions .................................... 96
sensors ........................................................ 93
setting your telephone .............................. 62
Shift ........................................................ 55, 67
Shift key ................................................. 55, 67
silent monitor .............................................. 87
simple paging equipment ......................... 94
speaker ........................................................ 18
speaker call ................................................. 33
speakerphone mode ................ 18, 19, 20, 63
special dial tone .......................................... 25
speed-dialing
dialing numbers ...................................... 55
saving station speed-dialing ................. 68
system ..................................................... 55
station number
assigning .................................................. 35
correcting ................................................. 32
saving ....................................................... 67
station speed-dialing ............................ 55, 68
status information ...................................... 15
suffix-dialing ................................................ 34
switches ...................................................... 93
system speed-dialing ................................ 55
system-wide cancellation ......................... 86
Index
T
U
team with trunk keys ................................ 96
telephone
cleaning .................................................. 152
locking ...................................................... 65
locking another ....................................... 89
locking/unlocking .................................... 65
locking/unlocking all phones ................. 89
maintaining ............................................ 152
operating .................................................. 12
settings .................................................... 62
testing ...................................................... 75
using another like your own ................. 84
telephone data service .............................. 92
telephone maintenance .......................... 152
telephone tab .............................................. 14
telephone test ............................................ 75
telephony dialog ......................................... 14
temporary phone
using a temporary phone .......................... 84
testing the telephone ................................ 75
testing the telephone functions .............. 75
text message
answering ................................................ 82
deleting/displaying ................................. 80
receiving .................................................. 82
sending .................................................... 80
three-party conference .............................. 39
time-dependent hotline ............................. 34
toggle ........................................................... 38
toggle/connect
in the team .............................................. 98
tone dialing .................................................. 34
tone dialing (DTMF dialing) ...................... 34
touchscreen
calibrating .............................................. 137
trace call ...................................................... 26
transfer (call) ....................................... 41, 102
after announcement .............................. 41
trunk flash .................................................... 36
trunk keys in a team .................................. 96
trunk keys, MULAP ................................... 96
trunk, reserving .......................................... 35
UCD ............................................................ 108
using a caller list ......................................... 45
using functions from the outside ............ 89
V
variable call forwarding ............................. 77
W
waiting calls ................................................. 30
WAP browser ........................................... 134
Options menu ....................................... 135
work time .................................................. 109
159
Overview of Functions and Codes (Alphabetical)
Overview of Functions and Codes (Alphabetical)
The table below lists all available functions as they appear on the display. Functions that
have been configured (contact your service personnel) can be activated interactively (select + save) via the Program/Service menu (select + save or enter a code), or by pressing
function keys, provided that the functions have been configured (contact your service personnel).
... Interactively
á!
Account code
Advisory msg. on
Advisory msg. off
Associated dial
Associated serv.
Call waiting
Waiting tone off
Waiting tone on
Call wait.term.on
Call wait.trm.off
Caller list
Save number
Changeover on
Changeover off
Change PIN
Conference
Start conference
Add party
End conference
View conf parties
Remove party
Drop last conf. party (only for U.S.)
Consult
Return to held call
Quit and return
Transfer/US: Accept call UK: Accept
Control Relay On
Control Relay Off
US: Directory UK: Phonebook
En-bloc sending
Dial
DISA
DISA internal
DND on
DND off
160
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
... Via the
Program/Service
menu
... With
function
keys
Program/Service
á!
Code
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
#69
*67
*83
*55
*87
#87
*490
#490
#82
*82
*66
#66
*93
*3
9
#3
*60
*69
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
*491
9
9
*0
*0
9
9
*90
#90
X
X
X
9
9
9
*47
*97
X
X
X
9
9
9
9
9
#97
%
Functions
(display)
Overview of Functions and Codes (Alphabetical)
Functions
(display)
... Interactively
á!
%
Door opener on
Door opener off
DTMF dialing
Forwarding on
1=all calls
2=external calls only
3=internal calls only
Forwarding off
Trunk FWD on
Trunk_FWD_off
Forward Line: On
Forward Line: Off
Headset
Answer
HF answerback on
HF answerback off
Hotline
US: Join group UK: Join hunt group
US: Leave group UK: Leave hunt group
*=Rejoin all groups
#=Leave all groups
Lock all phones
Monitoring:
Mute on
Mute off
Night answer on
Night answer off
Open door
Override
Page
Answer page (not for U.S.)
Park a call
Retrieve call
Phone test
Pickup - directed
Pickup - group
Accept call
Prog. feature key
Redial
Reject call
Release
... Via the
Program/Service
menu
... With
function
keys
Program/Service
á!
9
9
9
9
9
9
9
9
9
9
9
9
Code
*89
X
X
X
X
X
X
X
X
X
X
X
X
9
9
*96
X
X
9
9
9
9
9
9
9
9
9
*85
X
X
X
X
X
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
#89
*53
*1
*11
*12
*13
#1
*64
#64
*501
#501
#96
9
9
9
9
9
9
9
9
9
9
9
9
9
#85
*85*
#85#
*943
*944
*52
#52
*44
#44
*61
*62
*45
#45
*56
#56
*940
*59
*57
X
X
X
X
X
X
X
X
X
9
*91
X
X
X
X
X
161
Overview of Functions and Codes (Alphabetical)
... Interactively
á!
Relocate
Complete Relocate
Reserve trunk
Reset services
Retrieve call
Ring Transfer: On
Ring Transfer: Off
Ringer cutoff on
Ringer cutoff off
Ringing group on
Ringing group off
Room monitor
Select language
Send message
View sent message
US: View messages UK: Display Messages
Mailbox
Keypad dialing
Shift Key
Show call charges (own telephone)
View call charges (other party’s telephone)
Speaker call
Suppress call ID
Restore caller ID
Tel. data service
Temporary MSN (not for U.S.)
Temporary Phone
Timed reminder on
Timed reminder off
Toggle/Connect
Trace call
Transfer
Trunk flash
162
9
9
9
9
9
9
9
9
9
9
9
... Via the
Program/Service
menu
... With
function
keys
Program/Service
á!
Code
9
*9419
X
#9419
9
9
9
9
9
9
9
9
9
9
9
9
9
#0
*63
*502
#502
*98
#98
*81
#81
*88
*48
*68
#68
#68
9
*503
9
*65
9
9
9
*80
*86
9
9
9
9
9
9
#86
*42
*41
*508
*46
#46
*2
*84
9
*51
9
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
%
Functions
(display)
Overview of Functions and Codes (Alphabetical)
Functions
(display)
... Interactively
á!
%
UCD
Log on
Log off
Available
Not available
Work on
Work off
UCD night on
UCD night off
Calls in queue
US: Callback UK: Set Callback
View callbacks/Delete
Use speed-dialing
Change Speed-dial (station)
9
9
... Via the
Program/Service
menu
... With
function
keys
Program/Service
á!
9
9
9
9
9
9
9
9
9
9
9
9
9
9
Code
*401
#401
*402
#402
*403
#403
*404
#404
*405
*58
#58
*7
*92
X
X
X
X
X
X
X
X
X
X
X
X
163
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