Muratec | User manual | MFX-2350, MFX-2850 English PC User`s Guide

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Muratec | User manual | MFX-2350, MFX-2850 English PC User`s Guide | Manualzz

http://www.muratec.com

Muratec America, Inc.

3301 East Plano Parkway, Suite 100

Plano, Texas 75074

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3 1 9 8 1 9 2 6 9 1

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Murata Machinery, Ltd. 2006

Printed in Japan 2006-09

Part Number: DA1-90280-61

MAI order number: OMMFX2850PC

PC User’s Guide

Contents

Chapter 1

Getting Started ...........................................................................................................................1-1

Main functions of “OfficeBridge” ..........................................................................................1-2

Sending / Receiving faxes and e-mails ...........................................................................1-2

Network printing .............................................................................................................1-3

Scan to User .....................................................................................................................1-4

Bulletin board ..................................................................................................................1-5

Circulation .......................................................................................................................1-6

Request processing ..........................................................................................................1-7

OfficeBridge InfoMonitor ................................................................................................1-8

OfficeBridge Document Download Manager ..................................................................1-8

OfficeBridge CoverPage Editor .......................................................................................1-8

OfficeBridge TWAIN Connector ......................................................................................1-9

OfficeBridge Backup Utility ............................................................................................1-9

OfficeBridge Address Book Utility ..................................................................................1-9

OfficeBridge Scan to Print Monitor ................................................................................1-9

OfficeBridge TIFFMaker .................................................................................................1-9

Installing OfficeBridge on your PC ...................................................................................1-10

System requirements.....................................................................................................1-10

Connecting a LAN cable ................................................................................................1-11

Assigning an IP Address ...............................................................................................1-11

Installing OfficeBridge on your PC ...............................................................................1-15

For Windows XP Service Pack 2 and Windows Server 2003 users .............................1-21

Uninstalling OfficeBridge programs.............................................................................1-22

Setting up the OfficeBridge Configuration .......................................................................1-23

Configuring the network settings .................................................................................1-23

TCP/IP settings ..............................................................................................................1-24

SMTP/POP server settings............................................................................................1-27

E-mail Settings ..............................................................................................................1-30

Internet Time .................................................................................................................1-35

Remote Connection ........................................................................................................1-36

LDAP Settings ...............................................................................................................1-37

SNMP settings ...............................................................................................................1-41

FTP Shortcut setting .....................................................................................................1-43

Displaying the electronic manuals ...............................................................................1-45

Chapter 2

Using OfficeBridge .....................................................................................................................2-1

Logging on / out of OfficeBridge ..........................................................................................2-2

Logging onto OfficeBridge ...............................................................................................2-2

Reviewing the document list ................................................................................................2-5

Document Lists ................................................................................................................2-5

Status ...............................................................................................................................2-9

Operating buttons ..........................................................................................................2-10

View items and list items ..............................................................................................2-12

PC fax transmission and reception ...................................................................................2-14

Sending a document from a PC application .................................................................2-14

Sending documents stored in machine memory ..........................................................2-16

How to enter the destinations .......................................................................................2-17

Setting transmission functions .....................................................................................2-24

Resending documents ....................................................................................................2-26

Forwarding received documents ...................................................................................2-26

Canceling your transmissions .......................................................................................2-27

Reading your received documents ................................................................................2-27

Network printing ................................................................................................................2-28

Printing documents from the machine memory ..........................................................2-28

Printing a document from a PC application .................................................................2-29

Network Scanning ..............................................................................................................2-30

Download the scanned image from the scan box .........................................................2-30

Download the scanned image using the TWAIN driver ..............................................2-32

Chapter 3

Using the Admin Tools ...............................................................................................................3-1

Opening the Admin Tools tab ..............................................................................................3-2

“Admin Tools” menu .........................................................................................................3-3

User Registration .................................................................................................................3-5

User Registration.............................................................................................................3-5

Administrator registration ............................................................................................3-10

Address Book .................................................................................................................3-12

Forwarding Settings ......................................................................................................3-22

Temporary Storage list ..................................................................................................3-24

Common Job Settings .........................................................................................................3-25

Scheduled Communication ............................................................................................3-25

Print Job .........................................................................................................................3-27

Management Information ..................................................................................................3-29

Device Settings ..............................................................................................................3-29

Fax History.....................................................................................................................3-31

Mail History ...................................................................................................................3-33

Setup ...................................................................................................................................3-35

Initial Settings ...............................................................................................................3-35

Scan Settings .................................................................................................................3-36

Personal Outbox setting ................................................................................................3-37

Personal Inbox setting ...................................................................................................3-39

Received Fax Forwarding ..............................................................................................3-40

File Name .......................................................................................................................3-45

Folder Shortcuts ............................................................................................................3-47

Archive Settings.............................................................................................................3-50

Public Inbox ...................................................................................................................3-53

Bulletin Board................................................................................................................3-54

Circulated Box ...............................................................................................................3-55

Process Settings .............................................................................................................3-56

Chapter 4

Trouble shooting .........................................................................................................................4-1

Troubleshooting the browser ...............................................................................................4-2

Printing problems .................................................................................................................4-7

Troubleshooting InfoMonitor ............................................................................................4-10

Troubleshooting Document Download Manager .............................................................4-11

Troubleshooting Scan to Print Monitor ............................................................................4-12

Creating a shared folder ....................................................................................................4-13

Windows XP Professional / Windows 2000 ...................................................................4-13

Windows XP Professional (Quick setting) ....................................................................4-15

Index .............................................................................................................................................. I-1

Trademarks

• Muratec, the Muratec logo and all Muratec product names contained herein are trademarks of

Murata machinery, Ltd and Muratec America, Inc.

• Microsoft ® , Windows ® , Windows ® 98, Windows ® Me, Windows ® 2000, Windows ® XP, Windows

Server TM 2003 and Internet Explorer are registered trademarks of the Microsoft Corporation.

Screen shots reprinted by permission from the Microsoft Corporation.

All other products referenced are trademarks or registered trademarks of their respective companies.

Chapter

Getting Started

Main functions of “OfficeBridge” ...........................................................1-2

Sending / Receiving faxes and e-mails ...........................................1-2

Network printing ............................................................................1-3

Scan to User ....................................................................................1-4

Bulletin board .................................................................................1-5

Circulation .......................................................................................1-6

Request processing .........................................................................1-7

OfficeBridge InfoMonitor ................................................................1-8

OfficeBridge Document Download Manager .................................1-8

OfficeBridge CoverPage Editor ......................................................1-8

OfficeBridge TWAIN Connector .....................................................1-9

OfficeBridge Backup Utility ...........................................................1-9

OfficeBridge Address Book Utility .................................................1-9

OfficeBridge Scan to Print Monitor ...............................................1-9

OfficeBridge TIFFMaker ................................................................1-9

Installing OfficeBridge on your PC .....................................................1-10

System requirements ....................................................................1-10

Connecting a LAN cable ...............................................................1-11

Assigning an IP Address ..............................................................1-11

Installing OfficeBridge on your PC ..............................................1-15

For Windows XP Service Pack 2 and Windows Server 2003 users 1-21

Uninstalling OfficeBridge programs ............................................1-22

Setting up the OfficeBridge Configuration .........................................1-23

Configuring the network settings ................................................1-23

TCP/IP settings .............................................................................1-24

SMTP/POP server settings ...........................................................1-27

E-mail Settings .............................................................................1-30

Internet Time ................................................................................1-35

Remote Connection .......................................................................1-36

LDAP Settings ..............................................................................1-37

SNMP settings ..............................................................................1-41

FTP Shortcut setting ....................................................................1-43

Displaying the electronic manuals...............................................1-45

Main functions of “OfficeBridge”

"OfficeBridge" is a workflow management system that allows you import and manage image data created on your Muratec MFP. This chapter will introduce you to the different components of OfficeBridge.

Sending / Receiving faxes and e-mails

Using OfficeBridge, you not only can send a document from a PC application to a remote fax machine or e-mail location, but also read documents that have been routed to your PC. This process allows you to save time and reduce the paper consumption in your office.

See “PC fax transmission and reception” on page 2-14 for more information.

1-2 Getting Started

Network printing

“OfficeBridge” allows the machine to be used as a network printer.

By selecting the dedicated “Muratec OfficeBridge print driver”, you can use the machine to print high-resolution documents.

See “Network printing” on page 2-28 for more information.

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Getting Started 1-3

Scan to User

This functions allows users to import images from the Muratec MFP into a personal scan box. Users can view the images, route them to another user, save them to a local desktop or network folder and/or send them to a remote fax terminal or e-mail address.

See the “OfficeBridge Reference Manual” how to use this function.

1-4 Getting Started

Bulletin board

“OfficeBridge” has a “Bulletin Board Document” list.

This public document list is the area where any registered OfficeBridge users can view documents.

You can add personal Inbox documents, scanned documents, etc. to the “Bulletin

Board Document” list and notify all users of the contents. Also, a bulletin board viewing period can be set.

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Getting Started 1-5

Circulation

“OfficeBridge” has a “Circulation Document” list.

This document list is used to distribute information to both individual users and group members simultaneously.

You can add personal Inbox documents, scanned documents, etc. to the “Circulation

Document” list and notify users of the contents.

Both the originator and recipients can check the read status of each document. Also, a preservation time period can be set that will store the document for a certain time period after the circulation process has been completed.

See the “OfficeBridge Reference Manual” how to use this function.

1-6 Getting Started

Request processing

“OfficeBridge” has a “Request Processing Document” list.

This document list allows users to request document processing to other users.

The processor can notify the originator of its status and completion.

If the processor cannot process the document, she/he can forward the document to another user for processing.

See the “OfficeBridge Reference Manual” how to use this function.

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Getting Started 1-7

OfficeBridge InfoMonitor

This utility is active on the users desktop and will alert the user when a new document has arrived in the scan box and when a outbound transmission or print job has been completed.

For more details on how to use it, refer to “Setting notification for newly arrived documents” in “OfficeBridge Reference Manual”.

OfficeBridge Document Download Manager

This utility program is used to automatically download received documents. You can specify the document type, download destination and/or file format. In addition, you can set the specific download time.

The setting target is an individual user only.

Note that the Document Download Manager is available only for the PC in the same segment with the MFP.

For more details on how to use it, refer to “Setting automatic downloading” in

“OfficeBridge Reference Manual”.

OfficeBridge CoverPage Editor

“OfficeBridge CoverPage Editor” is an application software that allows you to create and store customized cover pages.

On the cover page, you can insert information registered in the address book. The information you insert here is automatically set to the correct information for each destination, so there is no need to create a new cover page for each destination. You can also create and use different cover pages for different destinations and objectives.

(Sample)

See the “OfficeBridge Reference Manual” on how to use this function.

1-8 Getting Started

OfficeBridge TWAIN Connector

This utility program allows you to convert the scanned images into picture files using TWAIN-compliant application software.

See “Download the scanned image using the TWAIN driver” on page 2-32 for more information.

OfficeBridge Backup Utility

This utility program is used to automatically download received documents. You can specify the document type, download destination and/or file format. In addition, you can set the specific download time. You can set the target to multiple users/ devices, or documents in each folder. You can set the target to multiple users/ devices, or documents in each folder.

OfficeBridge Address Book Utility

This utility program is used to convert the address book from Excel format into a

CSV file. Converting the data to CSV format enables "vCard" data conversion which can then be loaded into the OfficeBridge Address Book.

OfficeBridge Scan to Print Monitor

This utility program is used to register the printer and to set the saving destination

(shared folder) for the document when the scan to printer function (scan the color document in the MFP and print it out on another color printer) is used.

For more details on how to use “Scan to Print Monitor”, refer to “Setting scan to print” in “OfficeBridge Reference Manual”.

OfficeBridge TIFFMaker

TIFFMaker is a print driver that converts files into Tagged Image File Format

(TIFF) from your software application.

For example, if you attach a TIFF file converted by TIFFMaker to the Muratec

Internet Fax via e-mail, you can use the Muratec Internet Fax machine as a PC printer. Also, by using the e-mail forwarding feature on the Muratec Internet Fax machine, you can send your electronic document to a remote fax machine without printing.

See the “OfficeBridge Reference Manual” how to use this function.

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Installing OfficeBridge on your PC

System requirements

Item

PC Type

Requirements

IBM’s PC-AT compatible machine loaded with one of the following operating systems.

Operating System

CD-ROM

• Windows Server 2003

• Windows XP

• Windows 2000 professional

• Windows NT 4.0 workstation

• Windows Me

• Windows 98

* Only English version Operating System is guaranteed.

* Operation with Windows 98/Me upgraded from Windows 95/3.1 cannot be guaranteed.

* Not compatible with command prompt of MS-

DOS and Windows and DOS prompt.

* Windows Server 2003 is for PC printing only.

* Scan to Pirnt Monitor does not support

Windows Me and Windows 98.

CPU and Memory Depends on the operating system

Interface port Ethernet 10 Base-T, 100 Base-TX

Network Protocols

TCP/IP on Windows

LPD(LPR), Port 9100 on Windows NT4.0 / 2000/

Server 2003 / XP

CD-ROM drive

1-10 Getting Started

Connecting a LAN cable

NOTE: Use Category 5 cable with an RJ-45 connector for the standard network port.

1 Make sure the MFP is turned off and unplugged.

2 Plug one end of the standard LAN cable into a LAN drop or hub and the other end into the Ethernet port on the left-side of the MFP.

3 Turin the power on.

Assigning an IP Address

If your network is using DHCP

If a DHCP (Dynamic Host Configuration Protocol) server is installed on your network, an IP address will be automatically assigned after you connect the machine to the network.

1 To see the assigned IP address for your machine, print the “System settings list” by pressing <List> →[Settings List]→[System Settings]→[Yes] on the control panel.

2 Go to “Verifying the IP settings” on page 1-14 and begin with step 14.

NOTE: Once the DHCP server has assigned the IP address to your machine, that IP address MUST be reserved within the specific DHCP scope. Failure to do so could result in failed operation when the IP address lease expires.

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Getting Started 1-11

If your network is not using DHCP

You should turn off the DHCP server setting. Then enter the IP address manually to install your machine on your network.

1 Press <Setting> on the control panel, then [Management].

2 Press [Network Settings].

3 If the OfficeBridge administrator has set up the password, enter it and press

[Enter].

Otherwise go to step 4.

4 Press [IP Address].

5 Press [DHCP Setting].

1-12 Getting Started

6 Select [OFF] and press [Enter].

7 Press [IP Address].

8 Enter the appropriate IP address using the numeric keys.

Press the arrow keys to navigate the field. Press [Clear] to delete a number.

9 Press [Enter]. The display returns to the TCP/IP settings menu.

10 Press [Subnet Mask] and enter the appropriate IP address, then press [Enter].

Refer to the above steps on how to enter the IP address.

11 If necessary, enter the gateway address.

12 When you are finished, reboot the machine to activate the new settings. (Press

[Yes] on the LCD when prompted. The machine reboots automatically.)

13 Go to “Verifying the IP settings” on next page.

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Verifying the IP settings

14 Print the network setting list to view the new configuration.

To print the network settings list: Press [Settings], [List], [Network Settings], then [Yes].

15 At the command prompt on a network computer, type “ping” followed by the IP address of your machine.

If the machine is active on the network, you will receive a reply.

(Sample)

NOTE: To run the command prompt:

On Windows 98

Click StartProgramsMS-DOS Prompt

On Windows Me

Click StartProgramsAccessoriesMS-DOS Prompt

On Windows 2000 and XP

Click StartALL ProgramsAccessoriesCommand Prompt

On Windows NT 4.0

Click StartProgramsCommand Prompt

1-14 Getting Started

Installing OfficeBridge on your PC

NOTE: • To install the local print driver on your PC, refer to the “Local Printer

Setup manual” on CD.

• Install utility programs or drivers on each computer.

• Before installing, scan for viruses and close any running applications.

Failing to do so may interfere with proper installation.

• Windows 2000, Windows XP, Windows NT 4.0, and Windows server

2003 requires that you have administrative access to install drivers and utility programs on your computer.

• Here the procedure is explained using MFX-2850. When installing the

OfficeBridge to MFX-2350, the dialog will display MFX-2350 instead of MFX-2850. (Be sure to select “MFX-2350” in step 5)

1 Insert the “Installation Disk” CD into the CD-ROM drive on your computer.

If the CD does not auto-run, use Windows Explorer to run the InstMenu.exe program from the root directory of the CD.

2 Click [Setup], and then [OfficeBridge].

3 Click [Next].

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Getting Started 1-15

4 After carefully reading the “License Agreement”, click [Yes] if you agree.

5 Select your MFP, then click [Next].

6 Select “Network” and click [Next].

NOTE :To install the local print driver on your PC, refer to the “Local Printer Setup manual” on CD.

1-16 Getting Started

7 Click [Next].

If you want to install the driver into another location, click [Browse] and located the preferred file location.

8 Select the utilities and drivers you want to install. If you press the plus button, all the utilities and drivers will be displayed.

If you do not want to install a particular program, simply uncheck the corresponding checkbox.

Check the box for “OB Pro Backup Utility” and/or “OB Pro Scan to Print Monitor” (MFX-2850 only), as needed.

9 When you have finished selecting programs, click [Next].

10 Click [OK].

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Getting Started 1-17

11 When the “Server Search” dialog appears, enter the IP address of your MFP.

NOTE: Even if you do not know the MFP’s IP address, you can find it by following these steps.

(1) Click [Search].

The setup program will search for the IP address of MFP devices on the network.

After a few moments, any Muratec MFP’s on the network will be displayed.

On the Windows XP Service Pack 2, “Windows Security Alert” dialog will appear when clicking [Search]. In this case, click [Unblock] to continue searching.

(2) Select an IP address, then click [OK].

12 After entering the IP address, click [OK].

1-18 Getting Started

13 Specify which program folder you want to use when launching programs from the “Start” menu.

To specify another folder, enter the folder name in “Program Folder:”.

To use a pre-existing program folder, select it from the “Existing Folders:” list.

Then click [Next.]

14 Select which program shortcuts you want to create on your computer’s desktop.

If you do not want to create a particular shortcut, simply uncheck the corresponding checkbox.

15 Click [Next].

16 Select which programs to add to the Startup group.

When programs are added to the startup group, they will be launched automatically when the computer is turned on.

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If you do not want to install a particular shortcut, simply uncheck the corresponding checkbox.

Getting Started 1-19

17 Click [Next].

18 The settings that were previously entered will be displayed.

If you would like to change any of these, click [Back] to go back and modify the previous settings.

19 Click [Next].

20 When installation is complete, the completion wizard will appear.

21 Select the “Yes, I want to restart my computer now.” radio button and click [Finish].

22 See the “OfficeBridge Reference Manual” and set up the utility programs.

1-20 Getting Started

For Windows XP Service Pack 2 and Windows Server 2003 users

On Windows XP Service Pack 2 or Windows Server 2003, the “Windows Security

Alert” dialog will be displayed when programs such as the InfoMonitor, Scan to

Print Monitor or drivers such as TWAIN Connector initially start.

In this case, click [Unblock]

Windows Firewall will block the communication between drivers and programs and any external devices, such as the InfoMonitor or the TWAIN connector. Therefore, you need to release the Firewall communication block when using these programs and/or drivers.

If you click other buttons except [Unblock] by mistake

1 Click [Control Panel] from [Start] for Windows.

The “Control Panel” screen will be displayed.

2 Double-click the [Windows Firewall] icon.

“Windows Firewall” dialog will be displayed.

3 Click the [Exceptions] tab.

The list for programs or drivers will be displayed. Firewall will be blocking communications for the programs or drivers that have unchecked boxes.

4 Select the checkboxes for programs you wish to unblock.

5 Click [OK].

The block for checked programs or drivers will be released, and the communication will run normally.

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Uninstalling OfficeBridge programs

If you wish to uninstall OfficeBridge programs for any reason, perform the following procedures.

NOTE: By performing this procedure, all installed OfficeBridge programs will be deleted.

1 Open the “Control Panel” window.

2 From the “Add or Remove Programs” dialog, select “OfficeBridge Pro”.

3 Click Change/Remove (or Add/Remove if using Windows 98/Me, NT4.0).

“OfficeBridge Utility Maintenance program” will appear.

4 Click “Delete”.

5 Follow the prompts to uninstall the OfficeBridge programs from your PC.

1-22 Getting Started

Setting up the OfficeBridge Configuration

Configuring the network settings

Set up the following items to use the MFP on network:

• TCP/IP

This sets the TCP/IP network environment (IP address, subnet mask, etc.)

• SMTP/POP

This sets the e-mail server settings (e-mail address, servers, etc.)

• E-mail Settings

This sets the send document file format, e-mail template registrations, etc.

• Internet Time

This sets the internet time server.

• Remote Connection

This sets whether to allow access from computers in other segments.

• LDAP Settings

This creates settings for LDAP (Light Directory Access Protocol) server.

• SNMP Settings

This setting allows you to configure SNMP related items.

• FTP Shortcuts

This sets the FTP server shortcuts.

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TCP/IP settings

This sets the network environment for viewing received faxes and e-mails on a

MFP-connected computer or when using the MFP as a printer.

NOTE: If an administrator has been registered, you should log-in as the administrator to access this setting.

1 Enter your machine’s IP address in the URL address field of your browser (for example, http://192.168.1.10/) and log on to “OfficeBridge”.

2 Click [TCP/IP] on the “Admin Tools” tab.

The “TCP/IP Settings” dialog will appear.

3 Configure the settings, then click [Save] to save the settings.

4 If you entered or changed the “DHCP Setting”, “IP Address”, “Subnet Mask”,

“HTTP Port No.”, “Client Port No.” or “InfoMonitor Port No.”, reboot the machine to activate the new settings.

To reboot the machine, press the <Setting> key, and press [OB Pro shutdown].

When the machine prompts you to shutdown, turn the power switch to off and after a few seconds turn it back on.

1-24 Getting Started

Item

NetBIOS Name

Work Group Name

DHCP Setting

Description

Enter the NetBIOS name.

• A NetBIOS name can contain up to 15 alphanumeric characters and the “–” symbol with no blank spaces.

• The NetBIOS name must be unique on the network.

Enter the name of the workgroup to which your machine belongs.

If there is not a workgroup on your network, create a workgroup in Windows. A domain name cannot be used as a workgroup name.

• If there is not a workgroup on your network, create a new workgroup by typing a new name that contains up to 15 characters. The name cannot include symbols or blank spaces. The name can include alphanumeric and the following symbols: ! @ # $ % ^ & ( ) – _ ` { } . ~

Consult with your network administrator before creating a new workgroup.

• A domain name cannot be used as a workgroup name.

• The NetBIOS name must be unique on the network.

If a DHCP server is installed on your network, select

“ON”.

After rebooting the machine, an IP address and Subnet Mask will be automatically assigned by the DHCP server. According to the DHCP server setting, a primary gateway address and primary DNS server address may be assigned as well.

If your network is not using DHCP, select “OFF”.

IP Address

Subnet Mask

IMPORTANT: Once the DHCP server has assigned the

IP address to your machine, that IP address MUST be reserved within the specific DHCP scope. Failure to do so could result in failed operation when the IP address lease expires.

Enter the IP address of your machine.

Enter the IP address for the subnet mask.

Gateway Address Enter the IP address of the gateway.

DNS Server Address Enter the IP address of the DNS server.

DNS Suffix Enter the DNS suffix.

WINS Address

HTTP Port No.

Client Port No.

Enter the IP address of the WINS server.

Select the HTTP port number for connecting the optional “OfficeBridge Expansion Kit” from your web browser.

Normally, set to “80”.

Select the UDP port number used for automatically searching “OfficeBridge” when installing the “OfficeBridge” printer.

Normally, set to “60000”.

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Getting Started 1-25

InfoMonitor Port No.

Select the UDP port number used when “OfficeBridge” sends notification of newly arrived faxes etc. to “InfoMonitor”.

Normally, set to “61000”.

Remote Connection

Port No.

Enter the port number that allows a connection between computers and MFP's located within different segments of the network.

Normally, set to “80”.

Port 9100 Port No.

Scan to Print Monitor

Port No.

When the optional print controller kit (OP-550) is installed and the Port 9100 is selected as standard TCP/

IP, enter the same port number here.

Normally, set to “9100”.

To use the “Scan to print monitor function, enter the same port number with “Scan to Print Monitor” here.

Normally, set to “62000”.

[Initialize]

NOTE: This item will not be displayed for MFX-2350.

Initializes the TCP/IP settings. The settings will return to the factory default setting.

1-26 Getting Started

SMTP/POP server settings

This sets the e-mail sending/receiving environment.

NOTE: If an administrator has been registered, you should log-in as the administrator to access this setting.

1 Enter your machine’s IP address in the URL address field of your browser (for example, http://192.168.1.10/) and log on to “OfficeBridge”.

2 Click [SMTP/POP] on the “Admin Tools” tab.

The “SMTP/POP Settings” dialog box will appear.

3 Configure the settings, then click [Save] to save the settings.

“Sender

Information”

Item

Name

E-mail Address

Description

Enter the name that is displayed in the sender field (“From” field) when sending e-mail.

Up to 40 characters can be registered.

Enter the e-mail address that is assigned to your machine.

Up to 50 characters can be registered.

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“Mail

Server”

Sending mail (SMTP)

Server

Receiving mail (POP3)

Server

User ID for POP3

Password for POP3

Check for New Mail

Enter the domain name or IP address of the

SMTP server used for sending e-mail.

When entering a domain name, it can be entered up to 50 characters.

Enter the domain name or IP address of the

POP3 server used for receiving e-mail.

When entering a domain name, it can be entered up to 50 characters.

NOTE: You must register both the SMTP and

POP3 server fields even if they are the same.

Enter the user ID for the POP3 server.

Up to 50 characters can be registered.

Enter the password for the POP3 server.

Up to 50 characters can be registered.

Set the interval at which the mail server is to check for new mail. The minimum value is 5 seconds and the maximum is 99 hr 59 min 59 sec.

The default setting is 10 min.

If you want to check for mail manually, set all of these values to “0”. In this case, you can receive an arrived e-mail by the following procedures.

<Receiving e-mail manually>

1. Press [FAX] on the control panel of your machine.

2. Press [Others] on the display.

3. Press [Next] to show the next screen.

4. Press [Check Mail].

Receive before Sending For some providers, POP authentication is required before sending (send request to SMTP server). In this case, select this item.

SMTP Port No.

POP3 Port No.

Enter the SMTP port number. (0–65535)

Normally, set to “25”.

Enter the POP port number. (0–65535)

Normally, set to “110”.

1-28 Getting Started

“Mail

Server”

Select POP3 Authentication Method

Select SMTP Authentication Method

User ID for SMTP

APOP (Authenticated POP) is a POP security protocol that encrypts the POP password when connecting with the POP server.

If APOP is available on the POP server you are using, select “APOP”. Otherwise, select “Standard”.

Select the SMTP authentication method if the

SMTP server you are using requires authentication.

Enter the user ID for the SMTP server, if necessary.

IUp to 50 characters can be registered.

“SMTP

Reception”

Password for SMTP Enter the password for the SMTP server, if necessary.

Up to 50 characters can be registered.

“Domain for Receiving” When receiving mail using SMTP from the mail server, this sets the accepting domain name.

SMTP reception is not possible unless this is set.

IUp to 50 characters can be registered.

“Receiving Port No.” Input the SMTP port number.

Normally, set to “25”.

“SMTP

Reception”

[Security] button You can register up to five computer IP addresses or domains for clients allowed to receive. Click the [Security] button, then register in the “Security” dialog.

[Initialize] Initializes the SMTP/POP settings. The settings will return to the factory default setting.

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Getting Started 1-29

E-mail Settings

This sets the operation environment for convenient e-mail usage.

NOTE: If an administrator has been registered, you should log-in as an administrator to access this setting.

1 Enter your machine’s IP address in the URL address field of your browser (for example, http://192.168.1.10/) and log on to “OfficeBridge”.

2 Click [E-mail Settings] on the “Admin Tools” tab.

The “E-mail Settings” dialog box will appear.

3 Configure the settings, then click [Save] to save the settings.

1-30 Getting Started

Item

Attach File

Format

Insert Coversheet (I-Fax) or Subject/Text

(E-mail)

Description

Select whether to convert documents into "PDF", "TIFF-S" or

"TIFF" format when sending an e-mail.

• PDF

The document is converted into PDF format. However, a PDF file can only be transmitted to an e-mail inbox.

• TIFF-S (ITU-T T.37 simple mode)

The document is converted into a TIFF format based on T.37 simple mode. T.37 is an international standard for Internet faxing. When a document is sent in simple mode format, it can be received normally by other Internet fax devices. However, all attached documents are converted to A4 size and 200 dpi resolution.

• TIFF (ITU-T T.37 full mode)

The document is converted into a TIFF format and is sent at the original document size and resolution selected during scanning.

“TIFF Image Encoding Method” sets the image encoding method for sending documents with “TIFF”. Select “MH”,

“MR”, “MMR”, or “JBIG”.

NOTE: This setting is effective only for e-mail sent from the

PC. For the attached file format of e-mail sent from the machine, you should set it using the machine’s control panel.

However, the “TIFF Image Encoding Method” setting is effective for both e-mail sent from PC and machine.

Select whether to attach the following subject line and text message automatically into an e-mail, when these items are not filled in by the user.

Subject: E-mail Message

Text: This is an e-mail message.

Please see the file attached.

When “Insert text” is selected, you can also select whether to add the sender information to the text.

The sender information can be stored in “SMTP/POP Server

Settings” dialog (page 1-27).

NOTE: This setting is effective only for e-mail sent from the PC.

However, “The sender information” setting is effective for both e-mail sending from PC and machine.

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Getting Started 1-31

E-mail

Template

Up to 10 e-mail templates can be registered for sending.

Registered e-mail templates can be accessed from the machine when sending an e-mail.

To register or edit an e-mail template:

(1) Click [E-mail Template Registration].

The “E-mail Template Registration” screen will appear.

(2) To register a new template, , select an available template.

To edit an existing template, select the template name you want to edit.

The “E-mail Template” dialog box will appear.

(3) Enter the items, then click [Save].

Show recipients on

Tx e-mail

Select whether or not to write the e-mail destination information (To, Cc, Bcc) in the e-mail header.

If a large e-mail is broadcasted to multiple addresses, some

SMTP servers may not accept the e-mail transmission. If this happens, select “No – show one recipient”.

1-32 Getting Started

When mail that cannot be analysed is received

Request receipt verification when sending mail

In some cases, received e-mail cannot be printed correctly due to the format of the received file. This mode allows you to either return an error message to the sender or have the message forwarded to another inbox.

Return error notice to author

Returns an error notice to the author.

Return mail to author

Returns the original e-mail to the author.

Forward mail to others

Forwards the e-mail to another e-mail address without returning it to the author. You can only set up one forwarding location for e-mail that cannot be analysed. The forwarding e-mail address can contain up to 50 characters

Select whether to request a delivery confirmation (DSN) or read receipt (MDN) when sending e-mail.

Delivery Status Notification (DSN) from receiving

server

Requests a delivery confirmation.

Message Disposition Notification (MDN) showing that

recipient read the mail

Requests a read receipt.

Request both reception notifications

Requests both a delivery confirmation and a read receipt.

Do not request either reception notifications

The delivery notification and read receipt will not be requested.

When mail requesting

MDN is received

NOTE: Some mail servers and e-mail reception software will not respond to these requests.

Select whether to return a MDN (Message Disposition Notification) when the received e-mail requests an MDN.

Do not send MDN

Do not send an MDN when requested.

Send MDN

Send an MDN when requested.

[Specify MDN Recipients]

Only reply to specific e-mail addresses or domains.

Select [Specify MDN Recipients], then register e-mail addresses or domain names. Up to five can be registered.

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NOTE: If you check “Send MDN”, but do not set the “Specify

MDN Recipients”, MDN replies are sent to all e-mail requesting them.

Getting Started 1-33

When mail that requests fax forwarding is received

Select whether to accept or deny e-mail to fax forwarding requests.

• “Reject forwarding request”

Denies forwarding requests.

• “Accept forwarding request”

Accept forwarding requests.

[Setting Security for Fax Forwarding]

Set this to restrict fax forwarding to specific e-mail addresses and domain names. Up to five can be registered.

Select [Setting Security for fax forwarding], then register in the “Setting Security for Fax Forwarding” dialog box.

[Initialize]

NOTE: If you check “Accept forwarding requests” but do not set the “Setting Security for Fax Forwarding”, then all e-mail requesting fax forwarding are forwarded.

Initialize the e-mail settings. The settings will return to the factory default setting.

1-34 Getting Started

Internet Time

This sets the internet time server to synchronizes with the time server automatically.

NOTE: If an administrator has been registered, you should log-in as the administrator to access this setting.

1 Enter your machine’s IP address in the URL address field of your browser (for example, http://192.168.1.10/) and log on to “OfficeBridge”.

2 Click [Internet Time] on the “Admin Tools” tab.

The “Internet Time Settings” dialog box will appear.

3 Configure the settings, then click [Save] to save the settings.

Item

Setting

Time Server Connection

Description

Select whether to activate this setting. When it is set to

“On”, the internet time server synchronizes the time the time server automatically.

Specify the connection method to an Internet time server, and its IP address or name.

Auto

Check here to connect to the time server automatically. With this checked, your system automatically searches for a time server on the network to which the

MFP is connected, and if a time server exists on the network, your system synchronizes its system clock with a first-found time server.

Manual

Check here to connect to the time server manually.

Enter the IP address of the time server in ”Time

Server IP Address” or its name in “Time Server

Name”. You can enter up to 50 alphanumeric characters.

Getting Started 1-35

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Time Synchronizing

Interval

Connection Status

[Initialize]

Specify the time interval in which your system synchronizes with the Internet time server. The value should be from 1 to 17 minutes.

Shows the current status of synchronizing.

Initializes the Internet Time settings. The settings will return to the factory default setting.

Remote Connection

This sets whether to allow access from computers located in other segments.

NOTE: If the administrator is registered, you should log-in as an administrator to access this setting.

1 Enter your machine’s IP address in the URL address field of your browser (for example, http://192.168.1.10/) and log on to “OfficeBridge”.

2 Click [Remote Connection] on the “Admin Tools” tab.

The “Remote Connection Settings” dialog box will appear.

3 Configure the settings, then click [Save] to save the settings.

Item

Setting

Login Name

Login Password

[Initialize]

Description

Select whether to activate this setting. When it is set to

“On”, the remote connection is activated.

Enter the login name required when other users log in to the MFP.

You can enter up to 30 alphanumeric characters.

The default setting is “admin”. It is recommended that you change the password after installation.

Enter the password required when other users log in to the MFP.

You can enter up to 20 alphanumeric characters.

The default setting is “admin”. It is recommended that you change the password after installation.

Initializes the Remote Connection. The settings will return to the factory default setting.

1-36 Getting Started

LDAP Settings

NOTE: If you are unsure about these settings, consult your system administrator.

NOTE: If an administrator has been registered, you should log-in as the administrator to access this setting.

Registering or editing LDAP server setting

1 Log-in to “OfficeBridge”.

2 Click [LDAP Settings] on the “Admin Tools” tab.

The “LDAP Settings” screen box will appear.

Item

No

Name

Default Settings

Initialize

Description

The LDAP server number.

The registered LDAP server name.

The default LDAP server.

To change the default server, click the [OFF] button next to the server you want to set as the default.

To clear the LDAP server settings, select the LDAP server you want to delete and select [Initialize].

Parameter Settings Select this button to configure the LDAP parameters

(page 1-40).

3 Select a number (01 to 05) you want to register or edit.

The “LDAP Server Settings” dialog will appear.

4 Configure the settings and click [Save].

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Getting Started 1-37

Item

Name

Server Name

IP Address

Port Number

Account

Password

Log-in Required

User Login

Start Point

Description

Enter a name for identification purposes.

Enter the LDAP server name.

Enter the IP address of the LDAP server.

• IP address is given priority if both the LDAP server name and IP address are registered.

Enter the port number that the LDAP server is using.

The default port number is 389.

Enter the account name used to log-on to the LDAP server.

Enter the password used to log-on to the LDAP server.

If the LDAP server requires authentication, select “Yes”.

When it is set to “Yes”, the OfficeBridge users will be prompted to enter an account name and password when they access the LDAP server.

NOTE: This account name and password can be registered on the “User Set-up” dialog (page 3-6) , in advance.

Set the search start position when searching the LDAP server.

1-38 Getting Started

Maximum Results

Time Limit

Optional Settings

Enter the maximum number of search results to be displayed.

• The number can be entered within the range of 1–100.

• The default number is 50.

Enter the maximum search time.

• The time can be entered within the range of 0–9999 seconds.

• The default setting is “0” (unlimited setting).

Attribute

Enter an attribute for LDAP searching.

Value

Enter a value you want to search.

Searching method

Any: Displays the search results that contain the value you entered.

Initial: Displays the search results that begin from the value you entered.

Final: Displays the search results that end with the value you entered.

Equal: Displays the search results that exactly match with the value you entered.

Not Use: Ignores the value you entered.

Default Server Setting Select whether to make this server the default server.

Deleting an LDAP server

1 Repeat steps 1 and 2 in” Registering or editing LDAP server setting” (page 1-

37).

2 Select the LDAP server you want to delete.

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3 Click [Initialize].

4 When prompted, click [OK].

Getting Started 1-39

Parameter Settings

1 Repeat and 1 through 2 in “Registering or editing LDAP server setting” (page

1-37) .

2 Click [Parameter Settings].

The “Parameter Settings” dialog box will appear.

3 Enter an attribute and click [Save].

NOTE: You can register up to two attributes for each search object.

When two attributes have been registered, the attribute 1 (ex. “cn”) is used as the search filter. And then, the machine will retrieve the records that include the registered attributes you set.

For example, when the LDAP parameters are set as follows, and you entered a name for the search object, the machine first requests the LDAP server to search the record that includes “cn=(text you’ve entered)”. Then, the machine retrieves the parameters based on all the registered attributes (cn, commonname, mail, facsimiletelephonenumber, telephonenumber, o, ou) from the searched records.

Name1 : cn

Name2 : commonname

Mail1 : mail

Mail2 :

Fax1 : facsimiletelephonenumber

Fax2 :

Tel1 : telephonenumber

Tel2 :

Dept.1 : o

Dept.2 : ou

1-40 Getting Started

SNMP settings

1 Log-in to “OfficeBridge”.

2 Click [SNMP Settings] on the “Admin Tools” tab.

The “SNMP Settings” dialog box will appear.

Item

Start Service

Setting

Agent Identification

Description

Enable or disable the SNMP search agent.

“Contact Destination”

Enter the administrator name.

Up to 255 characters can be entered.

“Name”

Enter the machine model name.

Up to 40 characters can be entered.

“Location”

Enter the location where the machine is installed.

Up to 100 characters can be entered.

“Name” and “Location” fields are shared with “Device

Setting” in the "Management Information" column. This means if you change these fields, the fields in Device Setting will also be changed, and vice versa.

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Getting Started 1-41

Security

Initialize

Enter the community name.

The community name is used to check whether incoming

SNMP requests have the correct community name or not.

The community name is displayed as ••••• for security reasons.

The default community name is “public”.

You can enter up to 20 characters for the community name.

For details, refer to the documentation of the SNMP manager you are using.

If you want to specify the hosts from which to accept the

SNMP request, check “Accept requests from specified hosts” and enter the IP address and community name.

Up to three hosts can be registered.

Initialize the SNMP settings. The settings will return to the factory default setting.

The “Name” and “Location” will not be initialized. To initialize them, click [Device Settings] from “Management

Information” column, then click [Initialize].

3 When you are finished, click [Save] to save the settings.

1-42 Getting Started

FTP Shortcut setting

Creating or editing an FTP shortcut

1 Log-in to “OfficeBridge”.

2 Click [FTP Shortcuts] on the “Admin Tools” tab.

A list of registered folder shortcuts will be displayed.

Item

No

Name

Description

The FTP shortcut number.

The registered FTP shortcut name.

[Initialize] To delete an FTP shortcut, select the shortcut and click

[Initialize].

3 Select a number (01 to 20) you want to create or edit.

The “FTP Shortcut Settings” dialog box will appear.

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Getting Started 1-43

Item

Shortcut Name

Host Name

Folder Name

User Name

Description

Enter the shortcut name for identification purposes.

Enter the FTP server name.

Enter the folder name on the FTP server.

Enter the user name for the FTP server.

Password Enter the password for the FTP server.

4 Configure the settings, then click [Save].

Deleting an FTP shortcut

1 Select the FTP shortcut you want to delete.

2 Click [Initialize].

3 When prompted click [OK].

1-44 Getting Started

Displaying the electronic manuals

NOTE: To read the “Local Printer Setup manual”, Adobe Acrobat Reader is required.

To install it, click the icon on the screen.

1 Insert the “Installation Disk” CD into the CD-ROM drive on your computer.

If the CD does not auto-run, use Windows Explorer to run the InstMenu.exe program from the root directory of the CD.

2 Click [Manuals].

3 Select the manual you want to view.

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Getting Started 1-45

1-46 Getting Started

Chapter

Using OfficeBridge

Logging on / out of OfficeBridge ............................................................2-2

Logging onto OfficeBridge ..............................................................2-2

Reviewing the document list .................................................................2-5

Document Lists ...............................................................................2-5

Status ..............................................................................................2-9

Operating buttons .........................................................................2-10

View items and list items .............................................................2-12

PC fax transmission and reception .....................................................2-14

Sending a document from a PC application ................................2-14

Sending documents stored in machine memory ..........................2-16

How to enter the destinations ......................................................2-17

Setting transmission functions ....................................................2-24

Resending documents ...................................................................2-26

Forwarding received documents ..................................................2-26

Canceling your transmissions ......................................................2-27

Reading your received documents ...............................................2-27

Network printing .................................................................................2-28

Printing documents from the machine memory ..........................2-28

Printing a document from a PC application ................................2-29

Network Scanning ................................................................................2-30

Download the scanned image from the scan box ........................2-30

Download the scanned image using the TWAIN driver..............2-32

Logging on / out of OfficeBridge

NOTE: In order to gain OfficeBridge access, you must be a registered user. Contact your System Administrator if necessary.

Logging onto OfficeBridge

Logging onto OfficeBridge from your PC

1 Enter your machine’s IP address in the URL address field of your browser (for example, http://192.168.1.10/).

– or –

If you created the “OfficeBridge” shortcut on your desktop, click it.

2 Select your user name.

Item

Page

Display

User ID

Unread Documents

User Name

Group

Login

Description

The large number is the page currently being displayed.

The underlined numbers indicate pages that can be displayed.

Sets the number of addresses to be displayed (10, 20, or all).

Displays the user IDs of the users.

The letter icon indicates that there are unread files.

Click the name to login.

If you select your group, it will make it easier to find your user name. Select the list button to filter the groups.

Icons are used to show which users have logged in.

2-2 Using the OfficeBridge

3 Enter your password.

If you have not setup a password, skip to step 4.

4 You are now logged in.

• If a category contains an unread document, will be displayed on the tab.

• The document list screen displayed immediately after login is the category that has unread documents. If there are multiple categories with unread documents, the category on the left will take precedence.

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Using the OfficeBridge 2-3

Logging out of OfficeBridge

1 Press [Log Out].

NOTE: Simply closing the window does not mean that you have logged out OfficeBridge.

2-4 Using the OfficeBridge

Reviewing the document list

Document Lists

Scan

The scanned documents will be listed on this tab. “Scan to User” documents will arrive here.

Personal Outbox

The files you have sent using OfficeBridge will be listed on this tab.

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Using the OfficeBridge 2-5

Personal Inbox

The forwarded files will be listed on this tab.

See “Forward Settings” on page 3-22 how to forward fax and e-mail to this box.

Pubic Inbox

The files that the machine has received will be listed on this tab.

See “Received Fax Forwarding” on page 3-40 how to forward fax and e-mail to this box.

2-6 Using the OfficeBridge

Bulletin Board

The files that are posted on the bulletin board are listed on this tab.

See the “Reference manual” how to this function.

Circulated

The files that are in circulation are listed on this tab.

See the “Reference manual” how to this function.

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Using the OfficeBridge 2-7

Processing

The files that you have requested or you are requested to process are listed on this tab.

See the “Reference manual” how to this function.

Admin Tools

The tab contains OfficeBridge settings and functions that can be adjusted.

See Chapter 3 “Using the admin tool” and Chapter 1 “Setting the OfficeBridge configuration" for details on set-up.

2-8 Using the OfficeBridge

Status

Item

User Name

[Log Out]

Description

The user who is currently logged on will be displayed.

Remaining Disk Space This displays the amount of free memory remaining within OfficeBridge. If there is not enough memory, you may not be able to scan documents with large contents or receive documents.

Forward Setting

Auto Refresh

This shows the status of the forward settings for your

Personal Inbox. To set up or change the settings, see

“Forwarding Settings” on page 3-22.

Select whether to make the Auto Refresh function active or not. The selected status will be highlighted.

If [ON] is selected, it will be automatically refreshed every five minutes. If [OFF] is selected, press [Refresh] to see the latest information.

Receiving Fax Forwarding

This shows the status of the MFP’s forwarding setting for received faxes and e-mails. To set up or change the settings, see “Receiveed Fax Forwarding” (page 3-40).

Select this button to log-out of OfficeBridge.

Status

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Using the OfficeBridge 2-9

Operating buttons

Button

[Send]

[Print]

[Download]

Description

Selecting a file and clicking this button will send the selected files to other faxes, e-mail addresses or Office-

Bridge users.

See “Sending document in the machine memory” on page 2-16 for details.

Selecting a file and clicking this button will print the selected file.

See “Printing documents in the machine memory” on page 2-28 for details.

Selecting a file and clicking this button will download the selected file to your PC. The file will be downloaded in the specified format, which you can specify in “Initial Settings”.

See “Download the scanned image from the scan box” on page 2-30 for details.

Selecting a file and clicking this button will delete the selected file.

[Delete]

[Post to the Bulletin

Board]

Selecting a file and clicking this button will post the selected file to the bulletin board.

“OfficeBridge Reference Manual” for more information of how to this function.

2-10 Using the OfficeBridge

Buttons

Button

[Circulate]

[Process]

Description

Selecting a file and clicking this button will circulate the selected file.

“OfficeBridge Reference Manual” for more information of how to this function.

Selecting a file and clicking this button will request other users to process the selected file.

“OfficeBridge Reference Manual” for more information of how to this function.

Clicking this button refreshes the screen.

[Refresh]

[Resend]

(This button is only in the “Personal Outbox” tab)

Selecting a file and clicking this button will send the file again.

See “Sending documents again” on page 2-26 for details.

(This button is only in the “Personal Outbox” tab)

Selecting a file and clicking this button will cancel the transmission.

[Cancel]

[Forward]

[Re-assign]

[Complete Processing]

(This button is only in the “Personal Inbox” and “Public Inbox” tab)

Selecting a file and clicking this button will forward the selected file to other destinations.

See “Forwarding received documents” on page 2-26 for details.

(This button is only in the “Processing” tab)

Selecting a file and clicking this button will forward the assigned job to someone else.

“OfficeBridge Reference Manual” for more information of how to this function.

(This button is only in the “Processing” tab)

Selecting a file and clicking this button will inform the user that the job has been completed.

“OfficeBridge Reference Manual” for more information of how to this function.

The background color of the buttons maybe different according to the list.

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Using the OfficeBridge 2-11

View items and list items

View Items

Item

Page

Display

Description

This number shows how many pages there are on the current tab. This will also proceed to the next page.

The underlined numbers indicate pages that can be displayed; the current page will not be underlined.

Choose how many files you want to view on one page.

The choices are 10, 20 and all files.

List Items

Item

File Name

Properties

Category

Pages

2-12 Using the OfficeBridge

Description

(This item is only on the "Scan" tab)

The file names are displayed here. You can give the file a name when you scan the document. If you do not name the file, a timestamp will be inserted as the file name.

When you click the list button and select a file name, the list will be narrowed down by that file.

By selecting "Properties", you can see the properties or the senders comments according to the document type.

The categories are displayed here. You can give the file a category when you create the file.

When you click the list button and select a category, the list will be narrowed down by that category.

The page numbers of the files are displayed here.

View Items

List Items

Item

Date and Time

Destination

Rx Line

Result

Subject

Sender

Confirmation

Status

Receiver

Required Time

Description

The date and time when the file was created or received are displayed here.

(This item is only in the “Personal Outbox”, “Personal

Inbox” and “Public Inbox” tabs)

The fax and e-mail destinations are displayed here.

For a broadcast transmission, the first entered destination will be displayed. To view all destinations in a broadcast, click [Broadcast Details].

When you click the list button and select a destination, the list will be narrowed down by that destination.

(This item is only in the “Personal Inbox” and “Public

Inbox” tabs)

The communication line is displayed here.

This will always read "Line 1" unless the 2nd phone line option has been installed.

When an Internet-Fax is received “I-FAX” will be displayed.

(This item is only in the “Personal Outbox”, “Personal

Inbox” and “Public Inbox” tabs)

The communication status is displayed here.

When you click the list button and select a status, the list will be narrowed down by that status.

(This item is only in the “Bulletin Board”, “Circulated” and “Processing” tabs)

The file subjects are displayed here. You can give the file a subject when you post, circulate or request processing the file.

When you click the list button and select a subject, the list will be narrowed down by that subject.

(This item is only in the “Bulletin Board” and “Processing” tabs)

The senders of the files are displayed here. When you click the list button and select a sender, the list will be narrowed down by that sender.

(This item is only in the “Circulated” tab)

The confirmation status of the files are displayed here.

When you click the list button and select a status, the list will be narrowed down by that status.

(This item is only in the “Processing” tab)

The job status of the files are displayed here. When you click the list button and select a status, the list will be narrowed down by that status.

(This item is only in the “Processing” tab)

The job receivers are displayed here. When you click the list button and select a receiver, the list will be narrowed down by that receiver.

(This item is only in the “Processing” tab)

The requested time is displayed here.

Using the OfficeBridge 2-13

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PC fax transmission and reception

Here we explain how to send and receive documents using “OfficeBridge”.

to send directly from a PC application to a remote fax machine or e-mail location. The other way is to send a document in the document list to the destination by fax or e-mail.0

When you set up the “Forward Settings” or “Received Fax Forwarding” in “Admin

Tools”, you can receive faxes and e-mails in the Public Inbox or in your Personal

Inbox.

Sending a document from a PC application

After the PC-FAX driver is installed on your PC, you can send a document directly from your PC to a remote fax machine or e-mail inbox.

NOTE: In order to perform a PC fax from PC applications, you need to have the FAX driver installed on your PC prior to attempting this function.

The following steps provide the basic procedure for sending a PC fax.

1 Start the desired application program and create/open a document.

2 Click [Print] or [Print Setup] from the File menu.

Make sure that “Muratec *** Fax” is selected as the printer. (*** indicates your machine’s model name, ex. “Muratec MFX-2850 FAX”.)

If you want to make any adjustments, click [Printing Preferences]. For details, refer to the Help screen .

3 Click [Print] or [OK] to start the print job.

The “OfficeBridge Document Operation” dialog box will appear.

4 If you are not logged-in, select your user ID and enter your password. Otherwise skip to step 5.

2-14 Using the OfficeBridge

5 Click [Send].

The “Fax Transmission Settings” dialog box will appear.

6 Specify the destinations and adjust any settings.

• To enter destinations, see “How to enter the destinations” on page 2-17.

• To adjust settings, see “Setting transmission functions” on page 2-24.

7 Click [Send].

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Using the OfficeBridge 2-15

Sending documents stored in machine memory

1 Start OfficeBridge and log-in.

2 Select the file you want to send by checking the box next to the file.

• When you are going to send a file from the Temporary Storage or send only a cover page, select nothing.

3 Click [Send].

The “Fax Transm ission Settings” dialog box will appear.

4 Specify the destinations and adjust any settings.

• To enter destinations, see “How to enter the destinations” on page 2-17.

• To adjust settings, see “Setting transmission functions” on page 2-24.

5 Click [Send].

2-16 Using the OfficeBridge

How to enter the destinations

There are four ways to enter destinations.

• Enter them directly using the keypad. (See below.)

• Select them from the Address Book. (See page 2-18.)

• Select them from a Group location. (See page 2-20.)

• Locate them using an LDAP search. (See page 2-21.)

Entering the destinations directly

1 Insert the cursor in the box next to “Fax Destination” or “E-mail Destination” and enter the number or e-mail address.

When you select the drop-down box next to the e-mail destination, you can change “To” to “Cc” or “Bcc”

2 Click [Add].

3 Repeat steps 1 and 2 until you have entered all of the desired destinations.

4 To review the entered destinations, select the drop-down box to the right of the

“Add” button.

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Using the OfficeBridge 2-17

Entering the destinations using the Address Book

NOTE: Destinations must be registered in advance. For details on registering or editing destinations, see “Address Book” on pages 3-12 to 3-18.

1 Click [Address book] either in “Fax Destination” or in “E-mail Destination”.

2 Select the [OB Pro Address Book] tab.

•“Search by” Enter a key word, select the field from the list where to search the key word, and click [Search]. The search results will appear. Click [Reset] to go back to the address book.

•“Sort by” Choose either “No./Name/Company/Department” or “Company

/ Department/Name” to sort the list. When you select “Company / Department / Name”, the list will be displayed in a tree structure.

•“Go” If you know the exact address book number of the destination enter it here and select [Go].

2-18 Using the OfficeBridge

3 Select the destinations by checking the box next to the address.

4 Click [Fax] to send the document by fax, or click [To], [Cc] or [Bcc] to send the document by e-mail.

To cancel a selected destination, check the box next to the Name in the destination field, and click [Delete].

5 Repeat steps 3 and 4 until you have entered all of the destinations.

6 Click [OK].

7 To review the entered destinations, select the drop-down box to the right of the

“Add” button.

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Using the OfficeBridge 2-19

Entering the destinations using a Group location

NOTE: Address Groups must be registered in advance. For details on registering or editing the address groups, see “Address Book” on pages 3-12 to 3-18.

1 Click [Address book] either in “Fax Destination” or in “E-mail Destination”.

2 Select the [OB Pro Address Group] tab.

•“Search by” Enter a key word, select the field from the list where to search the key word, and click [Search]. The search results will be listed. Click [Reset] to go back to the address book.

•“Sort by” Choose either “No./Name/Company/Department” or “Company

/ Department/Name” to sort the list. When you select “Company / Department / Name”, the list will be displayed in a tree structure.

•“Go” If you know the exact group location enter it here and select

[Go].

2-20 Using the OfficeBridge

3 Select the groups by checking the box next to the group number.

4 Click [Add] to send the document to the groups.

To cancel a selected destination, check the box next to the Name destination field, and click [Delete].

5 Repeat steps 3 and 4 until you have entered all of the destinations.

6 Click [OK].

7 To review the entered destinations, select the drop-down box to the right of the

“Add” button.

Searching for a destination

NOTE: In order to search an LDAP server, the server must be registered in advance.

Contact your system administrator. For more information on server set up, see

“LDAP Settings” on page 1-37.

1 Click [Address book] either in “Fax Destination” or in “E-mail Destination”.

2 Select the [Search] tab.

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Using the OfficeBridge 2-21

Item

A Select the server that contains the destination. Usually, you do not need to change the server. If you are not sure about this, contact your system administrator.

B • AND

Searches for contacts that meet all the entered criteria.

• OR

Searches for contacts that meet any of the entered criteria.

C • Name

Enter the name or part of a name to be searched.

• Fax

Enter the fax number or a part of the fax number to be searched.

• E-mail

Enter part of the e-mail address to be searched.

• Department

This is not an independent field. To use this field either the Name, Fax or e-mail should also be entered.

D • Any

Searches any information in this field, including “blanks”.

• Initial

Searches for contacts that begin with the characters entered in this field.

• Final

Searches for contacts that end with the characters entered in this field.

• Equal

Searches for contacts that match exactly with the information entered in this field.

• Not Use

Information in this field (including blanks) will not be used for searching.

3 Click [Execute].

The login dialog box will appear.

4 Enter your Account and Password to login to the LDAP server and click

[Search]. For more information about this, contact your system administrator.

NOTE: The “Search Login” dialog can be skipped, when you register the information in the “User Set-up” dialog in advance. Or you can also skip this dialog by setting up “LDAP Server Settings” by checking the box to “No” for “User Login”.

For more information, see “LDAP Settings” on page 1-37.

2-22 Using the OfficeBridge

The searched results will be displayed.

NOTE: To register the search result(s) to the Speed dial or OB Address Book, just check the box next to name and click [Register on the Speed Dial] or [Register on the OB Pro Address Book].

5 Check the box next to “name” and click [Fax] to send the document by fax, or click [To], [Cc] or [Bcc] to send the document by e-mail.

6 Click [Save] to close the screen with the selected destinations ready for transmission.

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Using the OfficeBridge 2-23

Setting transmission functions

You can set up various functions for your fax and e-mail transmissions.

Item

A Enter the fax destinations. See pages 2-17 to 2-23 how to enter them.

B Enter the e-mail destinations. See pages 2-17 to 2-23 how to enter them.

C To attach a text message to your e-mail, click [Edit E-mail Template].

To enter a message:

(1) Place the cursor in the “Subject” field and enter the e-mail subject.

You can enter up to 50 characters.

(2) Place the cursor in the “Text” field and enter a short message.

(3) Click [Save].

NOTE: The e-mail template is available for e-mail transmissions only. It won’t be attached to fax transmissions.

D The file to be transmitted will be displayed in the list.

To change the file or to add more files, click [Change]. The “Sending Document” dialog box will be displayed. Add or remove files to the list.

You may add temporary storage files.

You can also check the first file in the list by clicking [Preview].

Select the file format.

• PDF

A file format used by an application called Acrobat, from Adobe Systems.

Converting files to PDF format allows them to be transmitted regardless of their computer platform or environment. Also, the original image can be rendered without any corruption of the document’s layout.

• TIFF-S

TIFF-S is a TIFF file complying with the T.37 simple mode specification.

T. 37 is a standard for Internet fax. Documents sent with simple mode format can also be received with other Internet faxing standards.

• TIFF

A graphical image file format. Image resolution or color depth for an image and different encoding algorithms can be saved into a single file.

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2-24 Using the OfficeBridge

Item

E To attach a cover page to the faxes and e-mails, click [Edit Cover Page].

To enter a message:

(1) Select the cover page format from the list button in “Cover Page”.

(2) Place the cursor in “Subject” field and enter the e-mail subject.

You can enter up to 50 characters.

(3) Place the cursor in the “Message” field and enter a short message.

(4) To confirm your edited cover page, click [Preview].

(5) Click [Save].

NOTE: You can criate original cover pages using the “CoverPageEditor” and upload them prior to this operation.

The cover page will be added as an attachment file to e-mail receipients..

F Click [Set Advanced Features] to use the advanced functions.

• F-Code

To perform an F-Code transmission, enter the Sub-Address and Password here. Refer to your machine’s User Guide for more information regarding F-Code transmissions.

• Start Time

To perform a delayed transmission, click [Set Date and Time] and set the time at which you want the document to be sent. Click [Save] to save the setting.

• Fax Sender

Select the fax sender’s name from the pull-down menu.

• Line Selection

If you have installed a second phone line option on your machine, you can select from which line to transmit.

G To send a copy to other OfficeBridge users or user groups, click [Select] and add the desired users or groups in the “Distribution” dialog.

H Tx Report Print

I Select whether to delete the file from the original list after the transmission.

J Priority

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Resending documents

You can resend a document to the same location or other locations.

1 Start OfficeBridge and log in.

2 Open the “Personal Outbox” tab.

3 Select the file you want to send by checking the box next to the file.

4 Click [Resend].

The “Fax Transm ission Settings” dialog from the previous transmission will appear.

5 Adjust the settings in the “Fax Transmission Settings”.

6 Click [Send].

Forwarding received documents

You can forward received documents to other users or user groups.

1 Start OfficeBridge and log in.

2 Open the “Personal Inbox” or “Public Inbox” tab.

3 Select the file you want to forward by checking the box next to the file.

4 Click [Forward].

“Forwarding ” will appear.

5 Click [Select] and select your desired users and user groups, click [Add] and then [OK].

6 Enter the “File Name” and “Category” if necessary.

Each item may contain up to 20 characters.

7 Click [Forward].

2-26 Using the OfficeBridge

Canceling your transmissions

You can cancel an ongoing transmission or a reserved transmission.

1 Start OfficeBridge and log in.

2 Open the “Personal Outbox”.

3 Select the job you want to cancel.

When you want to cancel a broadcast transmission by destination, click [Broadcast Details] to open the “Transmission Job Details” dialog. Select which box(es) you want to cancel.

NOTE: A broadcast transmission can be canceled by destination only when the transmission is in progress.

4 Click [Cancel], and then [OK].

Reading your received documents

When you set up the “Forward Settings” or “Received Fax Forwarding” in “Admin

Tools”, you can receive faxes and e-mails in the Public Inbox or in a Personal Inbox.

See “Using the Admin Tool”, “Forward Settings” on page 3-22 and “Received Fax

Forwarding” on page 3-40 for instructions on how to set them up.

You may also receive faxes or e-mails into your Personal Inbox from other users.

In such cases,

1 Start OfficeBridge and log in.

2 Click the “Public Inbox” tab or the “Personal Inbox” tab.

3 Click on Subject to view the file.

4 Click the “properties” icon to view comments.

5 Click [Close] to close.

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Using the OfficeBridge 2-27

Network printing

OfficeBridge allows you to print documents created on your PC using various software applications. You can also print out a document from the list.

NOTE: In order to print, you must have the print driver installed on your PC prior to attempting this function. See “Installing OfficeBridge on your PC” on page 1-15 on how to install the print driver on your PC.

Printing documents from the machine memory

1 Start OfficeBridge and log in.

2 Select the file you want to print by checking the box next to the file.

Here we selected a file from the scan list.

3 Click [Print].

4 Click [Yes].

To cancel without printing, click [Cancel].

2-28 Using the OfficeBridge

Printing a document from a PC application

After the print driver has been installed on your PC, you can print a document directly from your PC.

The following steps describe the typical process when printing documents out of

Windows-based applications. The exact process may vary depending on the application you are using.

1 Start the desired application program and create/open a document.

2 Click [Print] or [Print Setup] from File menu.

Make sure that “Muratec ***” is selected as the printer. (*** indicates your machine’s model name, ex.“Muratec MFX-2850”.)

If you want to make any adjustments, click [Printing Preferences]. For details, refer to the Help screen .

3 Click [OK] or [Print] to start the print job.

See the “OfficeBridge Reference Manual” for instructions on how to set the print properties.

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Network Scanning

Download the scanned image from the scan box

NOTE: Your screen images may vary depending on your browser..

1 Start OfficeBridge and log in.

2 Open the “Scan” tab.

3 Select the file you want to download by checking the box next to the file.

4 Click [Download].

5 Click [OK.].

6 Save the file into the location of your choice.

2-30 Using the OfficeBridge

7 Click [Save].

NOTE: The file will be downloaded in TIFF or PDF format, which you can specify in

“Initial Settings” (refer to page 3-35).

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Using the OfficeBridge 2-31

Download the scanned image using the TWAIN driver

NOTE: In order to download a scanned image using the TWAIN driver, you must have the Muratec TWAIN driver installed on your PC prior to attempting this function. See “Installing OfficeBridge on your PC” on page 1-15 on how to install the

TWAIN driver on your PC.

1 Start a TWAIN compliant application on your PC.

2 Select the “Muratec OB Pro TWAIN Connector” as the scanning device, and then click [OK].

NOTE: This operation differs depending on the application you are using. Consult the application help menu if you are unsure about the correct operation.

3 Perform the scan command in the application software.

NOTE: This operation differs depending on the application you are using. Consult the application help menu if you are unsure about the correct operation.

4 The “Logon” dialog appears.

5 Enter your user name and password and then click [OK].

6 The “Muratec Pro OB TWAIN Connector” screen appears.

2-32 Using the OfficeBridge

7 Select the file you want to download. The selected file will be highlighted.

8 Adjust any settings and select [Download].

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Item

I J K L M N O P

Discription

A. List The currently opened folder will be displayed.

B. File list Displays the list in the opened box documents. To view a document, click it to select it.

C. Preview display Displays a preview of the selected document. When you check the box [Preview], previews of the selected document will be displayed. When you click the arrows or input a number into the text box, the display moves to that page.

D. Resolution Set the linear resolution for the document. If you do not wish to change the linear resolution, check the box [No change]; to change the linear resolution, check the box

[200 dpi], [300 dpi], or [400 dpi].

E. Page range

F. Pixel type

Enter the number of pages to download.

Select the display type for the document as either [B/W] or

[Grayscale].

G. Erase document(s)

H. Fixed Image Size In some applications, multiple pages scanned using different resolutions may not appear correctly. In this case, select

“On” and select the image data size according to your scanned document size. If the scan sizes are different, select the bigger of the documents.

I. [Download]

If selected, the document will be deleted from memory after it has been downloaded.

When you click here, the downloading of the scanned document starts.

Using the OfficeBridge 2-33

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J. [Select OB Pro] When you want to access another OB (OfficeBridge), click this button and enter the IP Address, then click OK. Then select the User ID and enter Password registered to the other

OfficeBridge.

K. [Select user] When you want to see another user’s files, click here and change the login user. When changing the user, select the

User ID and enter the password. If a password was not set during user registration, a password is not required.

L. [Refresh]

M. [Information]

N. [Save]

O. [Default]

P. [Exit]

When clicked, the [File list] display will be refreshed.

Displays [Muratec OB Pro TWAIN Connector] information.

When clicked, the current settings will be saved. You cannot click this button unless the settings have been changed.

When clicked, the settings are initialized to their factory settings.

When clicked, the [Muratec OB TWAIN Connector] ends.

2-34 Using the OfficeBridge

Chapter

Using the Admin Tools

3

Opening the Admin Tools tab ................................................................3-2

“Admin Tools” menu ........................................................................3-3

User Registration ...................................................................................3-5

User Registration ............................................................................3-5

Administrator registration ...........................................................3-10

Address Book .................................................................................3-12

Forwarding Settings .....................................................................3-22

Temporary Storage list .................................................................3-24

Common Job Settings ..........................................................................3-25

Scheduled Communication ...........................................................3-25

Print Job ........................................................................................3-27

Management Information ....................................................................3-29

Device Settings .............................................................................3-29

Fax History ....................................................................................3-31

Mail History ..................................................................................3-33

Setup .....................................................................................................3-35

Initial Settings ..............................................................................3-35

Scan Settings ................................................................................3-36

Personal Outbox setting ...............................................................3-37

Personal Inbox setting ..................................................................3-39

Received Fax Forwarding .............................................................3-40

File Name ......................................................................................3-45

Folder Shortcuts ............................................................................3-47

Archive Settings ............................................................................3-50

Public Inbox ..................................................................................3-53

Bulletin Board ...............................................................................3-54

Circulated Box ..............................................................................3-55

Process Settings ............................................................................3-56

Opening the Admin Tools tab

1 Log-in to “OfficeBridge”.

If an administrator has been registered, you should log-in as the administrator to access all settings.

2 Click “Admin Tools” tab.

The Admin Tools menu will appear.

3-2 Using the Admin Tools

“Admin Tools” menu

<User Registration> page 3-5

• [User Registration]

Manages user registration.

• [Address Book]

Registers destination information into the address book.

• [Forward Setting]

Sets the forwarding destination when the user is not present to receive communications.

• [Temporary Storage]

See the “Reference manual” how to this function.

<Communication Job Settings> page 3-25

• [Scheduled Communication]

This is used for scheduling fax and e-mail communications and for canceling communications.

• [Print Job]

This is used to view jobs being printed or spooled, as well as for canceling jobs.

<Management Information> page 3-29

• [Device Settings]

This is for checking device information on the machine.

• [Fax History]

This is for checking the fax sending/receiving history.

• [Mail History]

This is for checking the e-mail sending/receiving history.

<Setup> page 3-35

• [Initial Settings]

This creates download settings (file format etc.) and settings for temporary storage documents (document preservation period).

• [Scan Settings]

This creates settings for the scan functions (document preservation period).

• [Personal Outbox]

This creates settings for the sent documents (document preservation period, etc.)

• [Personal Inbox]

This creates settings for inbox documents (document preservation period, etc.)

• [Received Fax Forwarding]

This creates settings for the fax forwarding functions.

• [File Name]

This creates a file name for document scanning.

• [Folder Shortcuts]

This creates folder shortcuts.

• [Archive Settings]

This creates archive settings.

• [Public Inbox]

This creates settings for the public inbox (public inbox function enable/disable, document hold time, etc.)

Using the Admin Tools 3-3

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• [Bulletin Board]

This creates settings for the bulletin board (bulletin board function enable/disable, posting period, etc.)

• [Circulated Box]

This creates settings for the circulation box (circulation function enable/disable, document hold time, etc.)

• [Process Settings]

This creates settings for the processing request box (processing request function enable/disable, initial setting for processing period, etc.)

<Configuration> page 1-23

• [TCP/IP]

This sets the network environment (IP address, subnet mask, etc.)

• [SMTP/POP]

This sets the e-mail environment (e-mail addresses, servers, etc.)

• [E-mail Settings]

This sets the sent document file format, e-mail template registrations, etc.

• [Internet Time]

This sets the internet time server.

• [Remote Connection]

This sets whether to allow access from computers in other segments.

• [LDAP Settings]

This creates settings for LDAP (Light Directory Access Protocol) server.

• [SNMP Settings]

This setting allows you to configure SNMP related items.

• [FTP Shortcuts]

This sets the FTP server shortcuts.

3-4 Using the Admin Tools

User Registration

User Registration

Registering a new user

1 Log-in to OfficeBridge.

NOTE: If an administrator has been registered, you may log-in as the administrator to access this setting.

2 Click “Admin Tools” tab.

3 Click [User Registration].

The “User Registration” screen will appear.

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4 Click the number you want to register.

The “User Set-up” dialog box will appear.

Item

User Name

(required)

Password

Company

Department/Group

Phone Number

Fax Number

Description

Enter the name of the “OfficeBridge” user.

The user name may contain up to 30 characters.

Enter the user password used to log-in to “OfficeBridge”.

p to 20 alphanumeric characters.

Enter the user’s company name.

p to 50 characters.

Enter the name of the department or group the user belongs to.

The department/group may contain up to 100 characters.

Enter the user’s telephone number.

to 40 digits.

Enter the user’s fax number.

to 40 digits.

3-6 Using the Admin Tools

E-mail Address

Default Setting

Login Icon

LDAP Server login

User Access

[Save]

[Back]

Enter the user’s the e-mail address.

The e-mail address may contain up to 50 alphanumeric characters.

Select the default tab that will be displayed when you log-in to “OfficeBridge”.

NOTE: If there is an unread document, after log-in, the tab for that unread document will be displayed first.

NOTE: If the “Public Inbox”, “Bulletin Board”, “Circulate

Box”, or “Processing request” function is disabled, the corresponding tab will not be displayed.

Select the color of the icon indicating an active user in the “User List” screen (page 2-2).

Enter the Account name and password used to log-in to the LDAP server.

When registering the user as an administrator, check

“Resister as Administrator”.

• Access Settings

When the administrator has been registered, the

“User Registration” cannot be setup by any user other than the administrator. Also, an administrator may protect the following items to keep other users from changing the settings.

• User Registration

• Address Book

• Scheduled Communication

• Print Job

• Device Settings

• Initial Settings

• Scan Settings

• Personal Outbox Settings

• Personal Inbox Settings

• Received Fax Forwarding Settings

• File Name

• Archive Settings

• Public Inbox Settings

• Bulletin Board Settings

• Circulated Box Settings

• Processing Request Settings

• TCP/IP Settings

• SMTP/POP Settings

• E-mail Settings

• Internet Time Settings

• Remote Connection Settings

• LDAP Settings

• SNMP Settings

• FTP Shortcuts

Saves the current settings and closes the dialog box.

Closes the dialog box without saving the dialog box..

Using the Admin Tools 3-7

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5 Enter the new user information, then click [Save].

The settings are registered and the “User Set-up” dialog box will be closed.

6 If you want to register another user, repeat the procedure from step 4.

Otherwise, click [Close] on the “User Registration” screen to finish.

Changing user information

1 Repeat steps 1 through 3 in “Register a new user” (page 3-5).

2 In the “User Registration” screen, click the user name you want to modify.

The “User Set-up” dialog box will appear.

3 Modify items in “User Setup”, then click [Save].

The settings are registered and the “User Set-up” dialog box will be closed.

4 If you want to modify another user, repeat the procedures from step 2.

Otherwise, click [Close] on the “User Registration” screen to finish.

Deleting user information

1 Repeat steps 1 through 3 in “Register a new user” (page 3-5).

2 In the “User Registration” screen, click the user you want to delete.

3 Click [Delete].

The deletion confirmation dialog box will appear.

4 Click [OK] to delete the selected user information.

5 Click [Close] to finish.

3-8 Using the Admin Tools

Exporting/importing user information

You can import and export user information in vCard format.

The following items can be imported or exported:

“User Name”, “Company”, “Department /Group”, “Phone number”, “Fax number”, and “E-mail Address”

Exporting user information

Converts the user information data to a vCard and stores it on your computer.

1 Repeat steps 1 through 3 in “Register a new user” (page 3-5).

2 In the “User Registration” screen, select the user(s) you want to export, and click [Export].

Export confirmation dialog box will appear.

3 Click [OK].

The Windows download destination folder and file name will be displayed.

4 Specify the folder and file name to save to, and click [Save].

5 If you want to export another user, repeat the procedure from step 2.

Otherwise, click [Close] on the “User Registration” screen to finish.

Importing user information

You can import data from a vCard as “OfficeBridge” user information data.

1 Repeat steps 1 through 3 in “Register a new user” (page 3-5).

2 In the “User Registration” screen, click [Import].

The “Import User Information” dialog box will appear.

3 Type the file location and file name you want to import. If you are not sure of the file location or file name, click [Browse] and browse the file.

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4 Select “Add” or “Overwrite” in “How to Import” field.

5 Click [Import].

Import confirmation dialog box will appear.

6 Click [OK].

The data will be imported.

7 Click [Close] in the “User Registration” screen to finish.

Using the Admin Tools 3-9

Administrator registration

All OfficeBridge users can access every setting within OfficeBridge if an administrator has not been registered. However, when an administrator has been registered, the other users cannot access the user registration settings.

Also, an administrator can protect the following settings on the “Admin Tools” tab to keep other users from changing the settings:

• User Registration

• Address book

• Scheduled Communication

• Print Job

• Device Settings

• Initial Settings

• Scan Settings

• User Registration

• Initial Settings

• Scan Settings

• Personal Outbox Settings

• Personal Inbox Settings

• Received Fax Forwarding Settings

• File Name

• Archive Settings

• Public Inbox Settings

• Bulletin Board Settings

• Circulated Box Settings

• Processing Request Settings

• TCP/IP Settings

• SMTP/POP Settings

• E-mail Settings

• Internet Time Settings

• Remote Connection Settings

• LDAP Settings

• SNMP Settings

• FTP Shortcuts

Registering an administrator

1 Log-in to “OfficeBridge”.

2 Click [User Registration] on the “Admin Tools” tab.

3 Select the user you want to register as the administrator.

NOTE: Only one user can be registered as an administrator.

3-10 Using the Admin Tools

4 Click [Register as Administrator].

5 Click [Save].

6 The administrator has been registered.

Using the Admin Tools 3-11

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Address Book

Registering the OBPro Address Book

Registering a new destination

You can register a new address to the OBPro Address Book. This destination must include either an e-mail address or fax location. You can add the address as “Personal” so only the registered user can see the registered address, or as “Shared” so all MFP users can use the registered address.

NOTE: If an administrator has been registered, you may log-in as the administrator to access this setting.

1 Log-in to “OfficeBridge”.

2 Click “Admin Tools” tab.

3 Click [Address Book].

The “Address Book Entry” screen will appear.

4 Click “New”.

The “OB Pro Address Book Setting” dialog box will appear.

3-12 Using the Admin Tools

Item

No

Index type

Name

Company

Department

Zip Cord

Address

City

State

Tel Number

Description

Enter index number.

If it is “0”, a number will be assigned automatically.

Select either “Personal” or “Shared. A “personal” address book is for the registered user only, a “shared” address book is available for all OfficeBridge users.

Enter the name of the destination.

The name may contain up to 30 characters.

Enter the company name of the destination.

The name may contain up to 50 characters.

Enter the department name of the destination.

The name may contain up to 100 characters.

Enter the zip code of the destination.

The name may contain up to 10 characters.

Enter the address of the destination.

The name may contain up to 40 characters.

Enter the city of the destination.

The name may contain up to 40 characters.

Enter the state of the destination.

The name may contain up to 20 characters.

Enter the telephone number for the destination.

The phone number may contain up to 40 digits.

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Using the Admin Tools 3-13

Fax Number

E-mail Address

Reroute Failed I-FAX

Transmission

Enter the fax number for the destination.

The fax number may contain up to 40 digits.

Enter the e-mail address for the destination.

The e-mail address may contain up to 50 characters.

Select whether to activate the reroute function.

When you select “On”, enter the “Destination Fax Number ”.

When this function is activated, the failed internet transmission will be forwarded to the registered fax number.

5 Enter the destination information, then click [Save].

The dialog returns to the “Address Book Entry” screen.

6 If you want to register another destination, repeat the procedures from step 4.

To finish the registration, click [Close] in the “Address Book Entry” screen.

3-14 Using the Admin Tools

Changing the destination’s information

1 Repeat steps 1 through 3 in “Registering a new destination” (page 3-12).

2 Click the destination you want to edit.

3 Edit the destination’s information, then click [Save].

4 If you want to change another destination, repeat procedures from step 2.

To finish the registration, click [Close] in the “Address Book Entry” screen.

Deleting a destination

1 Repeat steps 1 through 3 in “Registering a new destination” (page 3-12).

2 Select the destination you want to delete.

3 Click [Delete].

The deletion confirmation dialog box will appear.

4 Click [OK] in the deletion confirmation dialog box.

5 If you want to delete another destination, repeat procedures from step 2.

To finish the registration, click [Close] in the “Address Book Entry” screen.

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Using the Admin Tools 3-15

Exporting/importing destination information

You can import and export destination information in vCard or CSV format.

Exporting destination information

Converts the destination information data to a vCard and stores it on your computer.

1 Repeat steps 1 through 3 in “Registering a new destination” (page 3-12).

2 Select the destinations you want to export, then click [Export].

To export all the destination information, click [Export all Information].

3 Select the file format, vCard or CSV, then click [OK].

4 Specify the folder and file name to save to, and click [Save].

The data is converted to the specified file format and stored in the specified location.

5 Click [Close] in the “Address Book Entry” screen to close the “Address Book

Entry” screen.

Importing user information

You can import data from a vCard or CSV file as “OfficeBridge” destination information data.

1 Repeat steps 1 through 3 in “Registering a new destination” (page 3-12).

2 Click [Import].

The “Import Address Book” dialog box will appear.

3 Type the file location and file name you want to import. If you are not sure of the file location or file name, click [Browse] to browse to the file.

4 Click [Import].

Import confirmation dialog box will appear.

5 Click [OK].

The data will be imported.

6 Click [Close] in the “Address Book Entry” screen to close the “Address Book

Entry” screen.

3-16 Using the Admin Tools

Registering groups

Group addressing allows you to quickly distribute documents to multiple recipients.

Registering a new OBPro address group

1 Log-in to “OfficeBridge”.

2 On the “Admin Tools” tab, click “Address Book”.

The “Address Book Entry” screen will appear.

3 Click “OBPro Address Group” tab.

4 Click [New].

5 Select whether to register a personal address group for the user only, or a shared address book for all users by clicking the check button in the upper left field of the dialog box.

6 Select one or more destinations to add to the group.

•When you click [Fax], the fax number will be added to the group.

•When you click [To], [Cc] or [Bcc], the e-mail address will be added to the group.

The selected destinations will be displayed in the address list at the bottom of the screen.

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Using the Admin Tools 3-17

6 Enter the group name in the “Group Name” field, then click [Save].

The group will be registered.

7 To register another group, repeat the procedure from step 2.

Otherwise, click [Close] on the “Address Book Entry” screen to finish.

Editing a group

1 On the “Admin Tools” tab, click “Address Book”.

The “Address Book” screen will appear.

2 Click “OBPro Address Group” tab.

3 Click the group name you want to edit.

The “Address Group Entry” dialog box will be displayed.

4 Edit the contents of the items, then click [Save].

The edited group information will be registered and the dialog box will be closed.

5 To edit another group, repeat the procedure from step 2.

Otherwise, click [Close] on the “Address Book Entry” screen to finish.

Deleting a group

1 On the “Admin Tools” screen, click “Address Book”.

The “Address Book” screen will appear.

2 Click “OBPro Address Group” tab.

3 Check one or more group to delete and click [Delete].

The deletion confirmation dialog box will appear.

4 Click [OK].

The selected group will be deleted.

5 Click [Close] in the “Address Book Entry” screen.

The “Address Book Entry” screen will be closed.

3-18 Using the Admin Tools

Registering a Speed Dial

Registering a new destination

You can enter or edit a “Speed Dial” from the MFP touch screen. However using

OfficeBridge is the easiest way to edit this information. OfficeBridge also allows you to import and export this information.

NOTE: If an administrator has been registered, you may log-in as the administrator to access this setting.

1 Log-in to “OfficeBridge”.

2 On the “Admin Tools” tab, click “Address Book”.

The “Address Book Entry” screen will appear.

3 Click the “Speed Dial” tab.

4 Click [New].

The “OB Pro Address Book Setting” dialog box will appear.

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Item

No

Fax Number

Name

Group No.

Description

Enter the index number.

If it is “0”, a number will be assigned automatically.

Enter the fax number for the destination.

The fax number may contain up to 40 digits.

Enter the name of the destination.

The name may contain up to 24 characters.

Check the box of the group to which the registering address should belong.

Using the Admin Tools 3-19

5 Enter destination information, then click [Save].

The dialog box will return to the “Address Book Entry” screen.

6 If you want to register another destination, repeat the procedures from step 4.

To finish the registration, click [Close] in the “Address Book Entry” screen.

Changing the destination’s information

1 Repeat steps 1 through 3 in “Registering a new destination” (page 3-12).

2 Click the destination you want to edit.

3 Edit the destination’s information, then click [Save].

4 If you want to change another destination, repeat the procedure from step 2.

To finish the registration, click [Close] in the “Address Book Entry” screen.

Deleting a destination

1 Repeat steps 1 through 3 in “Registering a new destination” (page 3-12).

2 Select the destination you want to delete.

3 Click [Delete].

The deletion confirmation dialog box will appear.

4 Click [OK] in the deletion confirmation dialog box.

5 If you want to delete another destination, repeat the procedure from step 2.

To finish the registration, click [Close] in the “Address Book Entry” screen.

3-20 Using the Admin Tools

Exporting/importing destination information

You can export destination information to CSV format file and import data from

CSV format file. Exporting the data to the OB Pro Address Book is also available.

Exporting destination information

Converts the destination information data to a CSV file and stores it on your computer.

1 Repeat steps 1 through 3 in “Registering a new destination” (page 3-12).

2 Select the destinations you want to export, then click [Export].

To export all the destination information, click [Export all Information].

3 Specify the folder and file name to save to, and click [Save].

The data is converted to a CSV file and stored in the specified location.

5 Click [Close] in the “Address Book Entry” screen to close the “Address Book

Entry” screen.

Importing user information

You can import data from a CSV file as “OfficeBridge” destination information.

1 Repeat steps 1 through 3 in “Registering a new destination” (page 3-12).

2 Click [Import].

The “Import into Speed Dial” dialog box will appear.

3 Type the file location and file name you want to import. If you are not sure of the file location or file name, click [Browse] to browse to the file.

4 Click [Import].

The import confirmation dialog box will appear.

5 Click [OK].

The data will be imported.

6 Click [Close] in the “Address Book Entry” screen to close the “Address Book

Entry” screen.

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Using the Admin Tools 3-21

Forwarding Settings

This sets the forwarding setting of fax documents and e-mail documents received into the Personal Inbox.

NOTE: Regarding the forwarding setting of documents received into the “Public Inbox”, see “Received Fax Forwarding” (page 3-40) .

1 Log-in to “OfficeBridge”.

2 Click the “Admin Tools” tab.

3 Click [Forward Setting].

The “Forward Setting” dialog box will appear.

4 Create settings in the “Forwarding Setting” dialog box.

Item

Forwarding

Received Document

Handling

Description

Select “On” or “Off” for the forwarding function.

Select whether to leave the received documents in the document list (page 2-5) or forward them to another user.

• “Leave in Personal Inbox”

Check this to leave the documents in the Personal

Inbox without forwarding them.

• “Print”

Check this to print the document.

• “Forward to Another User”

Check this to forward document to another user or user group. Click [Select], then select the user or user group from the “Forwarding Destination” dialog box.

• “Forward by Fax”

Check this to forward documents to a fax number.

Enter the fax number you want to forward documents to. The fax number may contain up to 40 alphanumerics.

3-22 Using the Admin Tools

Period

[Save]

[Close]

• “Forward by E-mail”

Check this to forward documents to an e-mail address.

Enter the e-mail address you want to forward documents to. The forwarding e-mail address may contain up to 50 characters. At the same time, select the file format for the forwarding document by checking it.

Select the forwarding period for the received document.

• “Always”

Check this to always forward documents.

• “Month/Day”

• “Day-of-week”

• “Time”

To specify the forwarding period, check one of these and set the time period.

Saves the current settings and closes the dialog box.

Closes the “Forward Setting” dialog box.

5 Click [Save] to save the setting.

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Using the Admin Tools 3-23

Temporary Storage list

You can view and delete temporary storage documents.

1 Log-in to “OfficeBridge”.

2 Click [Temporary Storage] on the “Admin Tools” tab.

The “Temporary Storage” list will appear.

Item

Page

Display

File Name

Pages

Date and Time

[Delete]

[Close]

Description

Switches the page of the temporary storage document display.

The underlined numbers indicate pages that can be displayed; the number that is not underlined indicates the page currently being displayed.

Sets the number of documents displayed (10, 20, or all).

The document file name will be displayed.

When you click the list and select a file name, the documents displayed will be sorted by file name.

The number of pages in the document will be displayed.

The document storage date and time will be displayed.

Select the document to delete.

The selected document will be deleted from the “Temporary Storage” list.

Closes the “Temporary Storage” list.

3-24 Using the Admin Tools

Common Job Settings

Scheduled Communication

This functions monitors the status of fax and e-mail communications that were initiated on the machine’s control panel. This function can also be used to stop current jobs.

NOTE: To monitor or cancel a job initiated through the OfficeBridge browser, use the

“Personal Outbox” tab.

1 Log-in to “OfficeBridge”.

2 Click [Scheduled Communication] on the “Admin Tools” tab.

Item

Page

Display

Destination

Description

Switches the page of the scheduled communication display.

The underlined numbers indicate pages that can be displayed; the number that is not underlined indicates the page currently being displayed.

Sets the number of commands displayed (10, 20, or all).

The destination’s name, fax number or e-mail address will be displayed.

When broadcasting to multiple destinations, the [Broadcast Details] button will appear. When you click this, will be displayed.

When you click the list button and select the address/ sender, the scheduled communication displayed will be narrowed down by the address/sender.

Using the Admin Tools 3-25

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Status The current status of the scheduled communication will

displayed.

Number of Pages

Scheduled Date/Time The date and time that the scheduled communication is to take place will be displayed.

[Job Cancel]

The number of pages in the transmission will be displayed.

Select the communication that you want to cancel.

The cancel confirmation dialog box will appear.

When you click [OK], the communication will be canceled and deleted from the list.

[Close] Closes the “Scheduled Communication” list.

3 Click [Close].

The “Scheduled Communication” list will be closed.

3-26 Using the Admin Tools

Print Job

View the status of print jobs that are spooling or in queue.

Current jobs can also be stopped.

1 Log-in to “OfficeBridge”.

2 Click [Print Job] on the “Admin Tools” tab.

The “Print Job” list will appear.

Item

Page

Display

Document Name

Status

Owner

Pages

Submitted

Description

Switches the page of the print job display.

The underlined numbers indicate pages that can be displayed; the number that is not underlined indicates the page currently being displayed.

Sets the number of print jobs displayed (10, 20, or all). will be displayed.

When you click the list and select the file name, the displayed print jobs are narrowed down by the file name.

The name of the computer that executed the print job will be displayed.

When you click the list button and select the computer name, the displayed print jobs will be narrowed down by the computer name.

will be displayed in the form “xx/xx” (where x is the number of pages).

The date and time that the print job was submitted will

displayed.

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Using the Admin Tools 3-27

[Cancel Printing] Select the print job you want to cancel.

The cancel confirmation dialog box will appear. When you click [OK], the print job will be canceled and deleted from the list.

Closes the “Print Job” list.

[Close]

3 Click [Close].

The “Print Job” list will be closed.

3-28 Using the Admin Tools

Management Information

Device Settings

Registering device information

Registers specific machine information in order to distinguish machines in the event that multiple machines are installed in the same location.

1 Log-in to OfficeBridge.

If an administrator has been registered, you may log-in as the administrator to access this setting.

2 Click [Device Settings] on the “Admin Tools” tab.

The “Device Settings” dialog box will appear.

Item

Device Name

Description

Enter the machine’s name in order to identify it. Ex.

Marketing Fax.

The name may contain up to 40 characters.

Installation Location Enter the location where the main unit is installed, the department where it is used (managed), etc.

The location may contain up to 100 characters.

System Options Enter the options that have been installed and the machine configuration.

This may contain up to 200 characters.

Network Connection The current network communication speed and method will be displayed..

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Using the Admin Tools 3-29

Scanner

Printer

Cassette

Options”

[Initialize]

[Save]

[Close]

The attached optional unit names and their status will

displayed.

Returns the settings to the factory defaults.

Saves the current settings, and closes the dialog box.

Closes the “Device Settings” dialog box.

3 Enter the “Device Name”, “Installation Location”, and “System Options”, then click [Save].

The settings will be registered and the “Device Settings” dialog box will be closed.

3-30 Using the Admin Tools

Fax History

Checks the history of sent and received faxes.

1 Log-in to “OfficeBridge”.

2 Click [Fax History] on the “Admin Tools” tab.

The “Fax History” list will appear and the fax history can be checked.

Item

Page

Display

Destination

Mode

Date and Time

Time

Pages

Dept.

Result

Description

Switches the page of the fax history display.

The underlined numbers indicate pages that can be displayed; the number that is not underlined indicates the page currently being displayed.

Sets the number of communications displayed (10, 20, or all).

will be displayed.

When you click the list button and select an address/ sender, the displayed history will be narrowed down by the address/sender..

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will be displayed.

For details on the items displayed, refer to the main unit’s user’s guide.

Using the Admin Tools 3-31

Remarks

Transmission History Select either “Fax Transmission History” or “Fax Reception History” as the fax history to be displayed.

[Print List] When you click this, the print confirmation dialog box will appear. When you click the [OK] button, the fax history will be printed from the machine.

[Download]

[Close]

When you click this, the download confirmation dialog box will appear.

When you click [OK] button, the Windows download box will be displayed.

After specifying the folder to download to, enter the file name, then click the [Save].

downloaded to the specified location in the computer as a CSV file.

Closes the “Fax History” list.

NOTE: • The fax history displays a maximum of 100 transmissions — sending and receiving. When the maximum number of faxes sent or received has been recorded, each time a new transmission/reception history is added, the oldest record will be deleted.

• The “Fax History” list can only be displayed. It cannot be edited.

3 Click [Close].

The “Fax History” list will be closed.

3-32 Using the Admin Tools

Mail History

Checks the history of sent and received e-mail.

1 Log-in to OfficeBridge.

2 Click [Mail History] on the “Admin Tools” tab.

The “Mail History” list will appear and the e-mail history can be checked.

Item

Page

Description

Switches the page of the e-mail history displayed.

The underlined numbers indicate pages that can be displayed; the number that is not underlined indicates the page currently being displayed.

Display Sets the number of communications displayed (10, 20, or all).

Transmission History Select either “Mail Transmission History” or “Mail

Address/Sender The destination of the e-mail transmission will be displayed.

When you click the list button and select [Address/

Sender], the displayed history will be narrowed down by the address/sender.

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Format

Date and Time

Time

Pages

Dept.

Result

Comments

The transmission start time of the e-mail will be displayed.

[Print List]

[Download]

[Close]

When you click “Details”, the destination, subject, and other detailed information for the e-mail will be displayed.

When you click this, the print confirmation dialog box will be displayed. When you click [OK], the e-mail history will be printed on the machine.

When you click this, the download confirmation dialog box will be displayed.

When you click [OK], the Windows download destination folder and file name dialog box will be displayed.

After specifying the download folder, enter the file name, and click [Save].

The e-mail history will be downloaded to the specified location on your PC as a CSV file.

Closes the “Mail History” list.

NOTE: • The e-mail history displays a maximum total of 100 transmissions

— sending and receiving. When the maximum number of e-mails sent or received has been recorded, each time a new transmission/reception history is added, the oldest record will be deleted.

• The “Mail History” list can only be displayed. It cannot be edited.

3 Click [Close].

The “Mail History” list will be closed.

3-34 Using the Admin Tools

Setup

You can setup the initial setting for each function.

Initial Settings

In this dialog box, you can set the initial setting of the “Document download” and

“Temporary stored document hold time”.

NOTE: If the administrator is registered, you should log-in as an administrator to access this setting.

1 Log-in to OfficeBridge.

2 Click [Initial Settings] on the “Admin Tools” tab.

The “Initial Settings” dialog box will appear.

Item

Preview Setting

Download Settings

Temporary Document

Hold Time

[Save]

[Close]

Description

Select either “PDF” or “TIFF” as the default file format when viewing a file.

• “File Format”

Select either “PDF” or “TIFF” as the default download file format.

• “Downloaded File”

This selects whether or not to delete a file from the disk after it has been downloaded. To keep the file, select “Do not delete from disk”; to delete the file, select “Delete from disk”.

Select the preservation period of a temporary stored document from 1 to 30 days. You can see the list of temporary stored document by clicking [Temporary Storage] on the “Admin Tools” tab.

NOTE: The date on which the setting is made is not included in the set number of days. For example, if the preservation period is set to 1 day, the document is preserved until the next day and at the start of the day after next, the document will be deleted.

The default setting is 1 day.

Saves the current settings and closes the dialog box.

Closes “Initial Settings” dialog box.

3 Adjust the settings and select [Save] to register them.

Using the Admin Tools 3-35

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Scan Settings

You can set the file format and the retention period for scanned documents.

If an administrator has been registered, you may log-in as the administrator to access this setting.

1 Log-in to “OfficeBridge”.

2 Click [Scan Settings] on the “Admin Tools” tab.

The “Scan Settings” dialog box will appear.

Item Description

“Document Hold Time” Select the retention period of scanned documents in the

“Scan” tab.

To hold the documents indefinitely, check “Do not delete automatically”.

To delete the documents after a certain retention period, check “Delete automatically” and specify the retention period from 1-99 days.

NOTE: The retention period does not include the present day. So if you select one day, the document would be deleted at 12:01 a.m. the day after tomorrow.

The default setting is “Do not delete automatically”.

File Format (mono) Select either “TIFF” or “PDF” as the default file format for black and white (monochrome) scanned file.

File Format (color) Select either “TIFF” or “PDF” as the default file format for color scanned file.

[Save]

[Close]

NOTE : This item will not be displayed for MFX-2350.

Saves the current settings and closes the dialog box.

Closes the “Scan Settings” dialog box.

3 Adjust the settings and select [Save] to register them.

3-36 Using the Admin Tools

Personal Outbox setting

You can set the initial setting of the Personal Outbox settings.

If an administrator has been registered, you may log-in as the administrator to access this setting.

1 Log-in to “OfficeBridge”.

2 Click [Personal Outbox] on the “Admin Tools” tab.

The “Personal Outbox Settings” dialog box will appear.

Item Description

Document Hold Time Set whether or not to delete the documents automation the “Personal Outbox” tab.

To disallow automatic document deletion, check “Do not delete automatically”.

To delete automatically, check “Delete automatically” and set the retention period from 1 to 99 days or set to

“Delete automatically after transmission.”.

NOTE: The retention period does not include the present day. So if you select one day, the document would be deleted at 12:01 a.m. the day after tomorrow.

The default setting is “Do not delete automatically”.

Tx Report Print Select whether or not to print the Tx confirmation report.

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Cover Page

[Save]

[Close]

Set the default setting of the “Cover page” settings on the “Fax Transmission Settings” (page 2-24) dialog box.

• “Attach”

Select this if you want to attach a cover page.

• “Cover Page”

Select the default cover page you want to use.

You can preview the selected cover page by clicking the [Preview] button.

• “Subject”

Enter the default subject line when attaching a cover page. The subject line can contain up to 80 characters.

• “Message”

Enter the default text message when attaching a cover page. The message can contain up to 1,024 characters.

Saves the current settings and closes the dialog box.

Closes the “Personal Outbox Settings” dialog

3 Adjust the settings and select [Save] to register them.

3-38 Using the Admin Tools

Personal Inbox setting

You can set the initial setting of the Personal Inbox setting.

If an administrator has been registered, you may log-in as the administrator to access this setting.

1 Log-in to “OfficeBridge”.

2 Click [Personal Inbox] on the “Admin Tools” tab.

The “Personal Inbox Settings” dialog box will appear.

Item Description

Document Hold Time Sets whether or not to delete received documents automatically..

To disallow automatic deletion, check “Do not delete automatically”.

To delete the documents automatically, check “Delete automatically” and set the retention period to from 1 to

99 days.

NOTE: The retention period does not include the present day. So if you select one day, the document would be deleted at 12:01 a.m. the day after tomorrow.

The default setting is “Do not delete automatically”.

[Save]

[Close]

Saves the current settings and closes the dialog box.

Closes the “Personal Outbox Settings” dialog box.

3 Adjust the settings and select [Save] to register them.

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Received Fax Forwarding

This sets the automatic distribution of faxes and e-mails received into the Public

Inbox.

NOTE: Regarding the forwarding setting of documents received into the "Personal

,” see “Forwarding Settings” (page 3-22).

Creating or editing distribution rules

1 Log-in to “OfficeBridge”.

2 Click [Received Fax Forwarding] on the “Admin Tools” tab.

The “Fax Forwarding Setting” dialog box will appear.

Item

General Setting

Setting

[Initialize]

Description

Select whether to enable the Forwarding feature.

You can toggle “ON” or “OFF” by clicking the button.

To activate this function at least one forwarding setting must be registered.

NOTE: To activate this function at least one forwarding setting must be registered.

Select whether to enable the forwarding setting.

You can change “ON” or “OFF” by clicking the button.

Clears the selected forwarding setting.

3-40 Using the Admin Tools

3 To register a new distribution rule, select a number that does not currently have an assigned forwarding rule. To edit a distribution rule, click the desired distribution rule.

The “Fax Forwarding Setting” dialog box will appear.

Item

Setting

Description

Select whether to enable the setting you have configured. Check this box to enable the setting.

NOTE: When this is disabled, the settings are invalid even if they are set.

Setting Name This identifies the setting in case multiple settings are registered.

The name can contain up to 30 characters.

Forwarding Conditions Select the forwarding check box.

If you want to allow forwarding to a specified sender only; (1) click [Specify Sender(s)], (2) enter the detail conditions, (3) click [Save].

NOTE: When the machine receives an e-mail that contains the forwarding request to a fax, it will be handled by the setting of “When mail that requests fax forwarding is received” on the “Email Settings” (page 1-30) rather than by this setting.

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Destinations Select the distribution destination.

The received fax or e-mail will be distributed to all destinations specified here.

• To specify an OfficeBridge” user(s)

(1) Click [Select].

(2) Select the user or user group from the “Destination” dialog box.

• To specify a fax number(s)

(1) Enter the fax number directly.

(2) Click [Add].

Up to 3 fax destinations can be entered directly.

– or –

If the destination is registered in the Address Book ,

(1) Click [Address Book].

The “Destination Settings” dialog box will appear.

(2) Select the destination(s).

(3) Click [FAX].

(4) Click [OK].

NOTE: To change or delete fax destination:

(1) Click the [Address Book]

(2) Modify the contents of the “Destination Settings” dialog box, then click [Save].

• To specify an e-mail address(es):

(1) Select the “To”, “Cc”, or “Bcc”.

(2) Enter the e-mail address(es) directly.

(3) Click [Add].

Up to 3 e-mail addresses can be entered directly.

– or –

(1) Click [Address Book].

The “Destination Settings” dialog box will appear.

(2) Select the destination(s).

(3) Select [To], [Cc], or [Bcc].

(4) Click [OK].

NOTE: To change or delete an e-mail destination(s):

(1) Click the [Address Book]

(2) Modify the contents of the “Destination

Settings” dialog, then click [OK].

3-42 Using the Admin Tools

Destinations

File Format

Print Forwarded Documents

Advanced Setting

Period

[Save]

[Back]

• To specify a Windows shared folder

(1) Click [Folder Distribution Settings].

(2) Enter the folder path. If necessary, enter the user name and password to access it.

(3) Click [Save].

– or –

If the folder shortcut has been registered,

(1) Click [Folder Shortcut Settings].

(2) Select the folder shortcut.

(3) Click [Add].

(4) Click [Save].

NOTE: To change or delete the folder destination:

(1) Click [Folder Shortcut Settings].

(2) Modify the contents of the “Folder Shortcut

Settings” dialog, then click [Save].

Select the file format (“TIFF-S”, “TIFF-F” or “PDF”) to use when sending the documents as e-mail attachments or to a network folder.

Select whether or not to print the distributed document on the machine.

To print the document select [On]. To disable printing select [Off].

Set this when distributing a received document as a public received document, bulletin board document, circulation document, or processing requested document.

Click the button corresponding to the function you want to set, then set the items in that dialog box. You can enable one of these settings.

To disable the advanced setting, check “None”.

NOTE: In order to use one of these functions, it is necessary to enable the corresponding function: public inbox document, bulletin board, circulation, or processing request.

Select the distribution period for the received document.

To specify the distribution period, select one of the following choices. To always distribute the document, click

“Always”.

• “Always”

• “Month/Day”

• “Day-of-week”

• “Time”

Saves the current settings and closes the dialog box.

Closes the dialog box without saving.

4 Adjust the settings and select [Save] to register them.

5 Click [Close] to finish.

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Forced printing of received documents

In case you are unable to read received documents on your computer because

OfficeBridge is not accessible, and the received documents are not set to printout using “Received fax forwarding setting” (page 3-40) in “Admin Tools”, the received document can be forced to print by following this procedure from the machine’s control panel.

1 Press <Setting> on the control panel and then [Store Doc Settings].

2 Press [Print].

3 Press [Prt Server Data].

Enter the protection passcode if prompted.

4 Press [Yes].

5 Enter the Administrator’s password if prompted, and then press [Enter].

The machine will print all of the documents that were received into memory.

3-44 Using the Admin Tools

File Name

You can pre-register up to 60 file names, subjects and categories. This is an useful tool that allows you to quickly enter common used files names, subjects or categories from the intuitive QWERTY keypad.

NOTE: The registered subjects can be used from the MFP only.

Register or edit a file name

1 Log-in to “OfficeBridge”.

2 Click [File Name] on the “Admin Tools” tab.

The “File Name Settings” screen will appear.

3 To register a new file name, select an empty location.

To edit a file name, click the desired file name.

The “File Name Setting” dialog box will appear.

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Item

Setting

Type

[Save]

Description

Enter the name for the file.

The “File Name” and “Category” can contain up to 20 characters.

The “Subject” can contain up to 80 characters.

NOTE: You cannot enter a space as the first letter of the file name.

Select the file name type.

Saves the current settings and closes the dialog box.

[Back] Closes the dialog box without saving.

4 Enter or edit the file name, then click [Save].

Deleting a file name

1 Repeat steps 1 and 2 in Register or edit file name (page 3-45) .

2 Select the file name you want to delete.

3 Click [Delete] to delete the file name.

3-46 Using the Admin Tools

Folder Shortcuts

Creating or editing Folder shortcuts

NOTE: To register the folder as a shortcut, it should meet the following conditions:

• The folder name should not contain other ASCII code.

• The folder should be a shared folder or a folder under the shared folder.

• The shared folder’s name should be within 12 characters.

• The full path should be within 100 characters.

• The folder should be in the same segment as your machine.

1 Log-in to “OfficeBridge”.

2 Click [Folder Shortcuts] on the “Admin Tools” tab.

A list of registered folder shortcuts will be displayed.

Item

No

Name

[Initialize]

Description

The shortcut number.

The registered shortcut name.

To delete a folder shortcut, select the box next to the folder number and click [Initialize].

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3 Select a number (001 to 300) you want to create or edit.

The “Folder Shortcut Settings” dialog box will appear.

Item

Shortcut Name

Folder Path

Folder Browse

User Name

Password

[Save]

[Back]

Description

Enter the folder shortcut name.

Enter the exact folder path.

If you do not know the exact folder path, select [Browse] to browse the network.

If the folder requires authentication, please enter the user name.

If your machine is on a Windows domain controlled network, add the domain name after the user name with an “@”, like “sam@dom_muratec.com”.

If the folder requires authentication, please enter the user password.

Saves the current settings and closes the dialog box.

Closes the dialog box without saving.

4 Configure the settings, then click [Save].

3-48 Using the Admin Tools

Deleting a folder shortcut

1 Repeat steps 1 and 2 in “Creating or editing folder shortcut” (page 3-47).

2 Select the folder shortcut you want to delete.

3 Click [Initialize].

4 When prompted click [OK].

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Archive Settings

NOTE: When you set “Archive Settings” to “ON”, the following transmissions will be disabled.

• Non-memory transmissions

• Transmissions using the [Monitor] or an optional handset

• F-code security receptions

• F-code bulletin box receptions

Polling communications will not be archived.

NOTE: When the machine fails to archive, “Check Message Report” will print and alert you to the failed archiving attempt. Please note that this error does not mean that the transmission failed, only the archiving failed.

Creating or editing an archive setting

1 Log-in to “OfficeBridge”.

2 Click [Archive Settings] on the “Admin Tools” tab.

The “Archive Settings” screen will appear.

Item

Transmitted Fax

Transmitted I-Fax

Transmitted E-mail

Received Fax

Received I-Fax

Description

Archive outbound fax documents.

Archive outbound Internet fax documents.

Archive outbound e-mail documents.

Archive inbound fax documents.

Archive inbound Internet fax documents.

3-50 Using the Admin Tools

3 Select the archive process you want to activate or edit.

Item

Archive Setting

Description

Select whether to enable this archive setting.

Archive Destinations Select the archive destination.

• To archive the document to a specified fax number:

(This setting does not appear on the “Transmitted email Archive Settings” dialog box.)

(1) Click the “Fax” radio button.

(2) Enter the fax number and click [Add].

– or –

Click [Address Book]. Select the destination and click [Fax]. Then click [OK].

To delete a fax number from the archive destination list:

(1) Click [Address Book].

(2) Select the destination.

(3) Click [Delete].

(4) Click [OK].

• To archive the document to a specified e-mail address:

(1) Click the “E-mail” radio button.

(2) Enter the e-mail address and click [Add].

– or –

Click [Address Book]. Select the destination and click [To], [Cc] or [Bcc].

Then click [OK].

To delete an e-mail address from the archive destination list:

(1) Click [Address Book].

(2) Select destination.

(3) Click [Delete].

(4) Click [OK].

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Archive Destinations • To archive a document to a specified shared Windows folder:

(1) Click the “Folder” radio button.

(2) Click [Folder Distribution Settings].

(3) Enter the folder path, user name and password.

– or –

(1) Click the “Shortcut” radio button.

(2) Click [Folder Shortcut].

Select the folder shortcut (you can select the folder shortcut No. 001 to 300) and click [Add]. Then click

[Save].

File Format

[Initialize]

[Save]

[Back]

To delete a folder shortcut from the archive destination list:

(1) Click [Folder Distribution Settings].

(2) Delete the settings in “Manual Entry” column.

– or –

(1) Click [Folder Shortcut].

(2) Select the folder shortcut and click [Initialize].

(3) Click [Save].

Select the file format that the document will be archived as.

Clear the archive settings.

Saves the current settings and closes the dialog box.

Closes the dialog box without saving.

4 Configure the settings and click [Save].

Archive activation

1 Click the settings button and toggle the archive setting “ON” or “OFF”.

NOTE: This cannot be turned “ON” if the archive setting has not been created.

3-52 Using the Admin Tools

Public Inbox

You can set the initial Public Inbox settings.

NOTE: If an administrator has been registered, you should log-in as the administrator to access this setting.

1 Log-in to “OfficeBridge”.

2 Click [Public Inbox] on the “Admin Tools” tab.

The “Public Inbox Settings” dialog box will appear.

Item

Settings

Description

Select whether to enable the use of the “Public Inbox” function.

When it is set to “Off”, the “Public Inbox” tab will disappear and the “Public Inbox” function will be disabled.

Document Hold Time Select the retention period of documents received in the

“Public Inbox”.

To hold indefinitely, check “Do not delete automatically”.

To automatically delete the document after the retention period has passed, check “Delete automatically” and specify the preservation period to from 1 to 99 days.

NOTE: The retention period does not include the present day. So if you select one day, the document would be deleted at 12:01 a.m. the day after tomorrow.

The default setting is “Do not delete automatically”.

Delete Document Select whether or not the administrator authorization is required to delete documents in the “Public Inbox”.

When “Administrator password required” is checked, only the administrator can delete the document from the “Public Inbox” tab.

[Save]

[Close]

Saves the current settings and closes the dialog box.

Closes the “Public Inbox Settings” dialog box.

3 Adjust the setting and select [Save] to register them.

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Bulletin Board

You can set the default Bulletin Board settings.

NOTE: If an administrator has been registered, you should log-in as the administrator to access this setting.

1 Log-in to “OfficeBridge”.

2 Click [Bulletin Board] on the “Admin Tools” tab.

The “Bulletin Board Settings” dialog box will appear.

Item

Settings

Document Posting

Time Limit

Delete Document

[Save]

[Close]

Description

Select whether to use the “Bulletin board” function.

When it is set to “Off”, the “Bulletin Board” tab will disappear and the “Bulletin Board” will be disabled.

the retention period of the documents posted on the “Bulletin Board”.

To post indefinitely, check “Do not delete automatically”.

To automatically delete the document after the retention period has passed, check “Delete automatically” and specify the preservation period to from 1 to 99 days.

NOTE: The retention period does not include the present day. So if you select one day, the document would be deleted at 12:01 a.m. the day after tomorrow.

The default setting is “Do not delete automatically”.

whether the administrator, in addition to the poster, can delete the posted documents. To enable this, check “The administrator can delete the document(s)”.

Saves the current settings and closes the dialog box.

Closes the “Bulletin Board Settings” dialog box.

3 Adjust the setting and select [Save] to register them.

3-54 Using the Admin Tools

Circulated Box

You can set the default circulation settings.

NOTE: If an administrator has been registered, you should log-in as the administrator to access this setting.

1 Log-in to “OfficeBridge”.

2 Click [Circulated Box] on the “Admin Tools” tab.

The “Circulated Box Settings” dialog box will appear.

Item

Settings

Completed Circulation

Document Hold Time

[Save]

[Close]

Description

Select whether to use the “Circulated Box” function.

When it is set to “Off”, the “Circulated” tab will disappear and the “Circulated Box” will be disabled.

Select the circulation document retention period.

To hold indefinitely, check “Do not delete automatically”.

To automatically delete the document after the retention period has passed, check “Delete automatically” and specify the preservation period to from 1 to 99 days.

NOTE: The retention period does not include the present day. So if you select one day, the document would be deleted at 12:01 a.m. the day after tomorrow.

The default setting is “Do not delete automatically”.

Saves the current settings and closes the dialog box.

Closes the “Circulated Box Settings” dialog box.

3 Adjust the setting and select [Save] to register them.

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Process Settings

You can set the default processing request settings.

NOTE: If an administrator has been registered, you should log-in as the administrator to access this setting.

1 Log-in to “OfficeBridge”.

2 Click [Process Settings] on the “Admin Tools” tab.

The “Processing Request Settings” dialog box will appear.

Item

Settings

Initial Deadline

Completed and Post-

Deadline Document

Hold Time

Description

Select whether to use the “Processing request” function.

When it is set to “Off”; the “Processing” tab will disappear and the request processing function cannot be used.

Select the number of days from 1 to 30, from the date on which processing is requested until the end of the process period.

The default setting is one day.

automatically when processing has been completed or when the processing period.

To hold indefinitely, check “Do not Delete Automatically”.

To automatically delete the document after the retention period has passed, check “Delete Automatically” and set the retention period, from 1 to 99 days.

NOTE: The retention period does not include the present day. So if you select one day, the document would be deleted at 12:01 a.m. the day after tomorrow.

The default setting is “Do not Delete Automatically”.

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Delete Document(s)

[Save]

[Close]

Select whether the administrator, in addition to the requester, can delete the requested process documents.

To enable this, check “The administrator can delete the job”.

NOTE: The person making the request can always delete the document regardless of this setting.

Saves the current settings and closes the dialog box.

Closes the “Process Request Settings” dialog box.

3 Adjust the setting and select [Save] to register them.

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Chapter

4

Trouble shooting

Troubleshooting the browser .................................................................4-2

Printing problems ..................................................................................4-7

Troubleshooting InfoMonitor..............................................................4-10

Troubleshooting Document Download Manager ...............................4-11

Troubleshooting Scan to Print Monitor .............................................4-12

Creating a shared folder ......................................................................4-13

Windows XP Professional / Windows 2000 ..................................4-13

Windows XP Professional (Quick setting) ...................................4-15

Troubleshooting the browser

Problem

Unable to connect to

OfficeBridge

Devices to check Check point / Resolution

Computer Are the OfficeBridge network settings configured correctly?

c See “Setting up the OfficeBirdge Configuration” in Chapter 1.

Is the IP address for OfficeBridge entered correctly?

c If a DHCP (Dynamic Host Configuration

Protocol) server is not installed on your network, check that the IP address for OfficeBridge entered correctly.

Is the browser configured correctly?

c Check the browser settings as below.

Confirm the proxy server settings by selecting from the menu bar “Tools” “Internet Options” the

[Connections] tab “Local area network (LAN) settings” and clicking on [LAN Settings].

Is the LAN cable loose or disconnected?

c Check the LAN cable connection and secure it firmly.

Is the LAN cable damaged?

c Replace the LAN cable.

Is the network card (LAN card) damaged?

c Replace the network card.

MFP

Does Windows have sufficient system memory?

c Confirm the total memory meets the OfficeBridge system requirements, and install more memory if needed. c If multiple applications are running or there is unneeded software in memory, close them.

Has the user information been registered?

c Enter the user information in the “User Registration” screen in OfficeBridge.

Is the password correct?

c Enter the password that was entered in the

OfficeBridge “User Set-up” dialog.

Is the power on?

c Turn the power on.

Is the LAN cable loose or disconnected?

c Check the LAN cable connection and secure it firmly.

4-2 Trouble shooting

Problem

Unable to connect to

OfficeBridge

The size of tables on the screen, character spacing, or line spacing is different from the screens in the manual.

The displayed font size is different from the screens in the manual.

Unable to open documents.

Devices to check Check point / Resolution

MFP Is the LAN cable damaged?

c Replace the LAN cable.

Network peripherals (LAN hub, router, etc.)

Are the network settings correct?

c See “Setting up the OfficeBirdge Configuration” in Chapter 1.

Is the power on?

c Turn the power on.

Is the LAN cable loose or disconnected?

c Check the LAN cable connectivity and secure it firmly.

Is the LAN cable damaged?

c Replace the LAN cable.

The device(s) may be damaged. Or, only one of the ports may be damaged.

c Connect the LAN cable to another port on the device and check for correct operation.

c If it still doesn’t work, replace the device.

Computer

Are the network settings correct?

c Consult the device’s instruction manual and correct the network settings.

Is a browser other than the previous specified browser being used?

c Use Internet Explorer 6 or later.

Computer

Computer

Have you changed the browser’s font size?

c Try adjusting the size using the browser’s character size setting.

Is an image viewer installed?

c Documents cannot be viewed if an image viewer is not installed. Close OfficeBridge and install an image viewer.

c Similar conditions may occur if the image viewer is an older version. In this case, try

installing the latest version of the image viewer.

Has the operating system been setup with file associations for image file extensions (.TIFF or

.PDF)?

c Following the instructions for your computer’s operating system, associate the file extensions.

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Trouble shooting 4-3

Problem

Unable to open documents.

Unable to send or receive e-mail.

Devices to check Check point / Resolution

Computer Has the plug-in been installed?

c Check if plug-ins like QuickTime or RealOne are loaded or if image viewers are installed. If they are, associate the image file’s extension to these applications or plug-ins.

Is the active window in front of the other windows?

Computer

MFP c Check that the active window that you have opened is not hidden behind other opened windows. If other windows or softwares are opened, close them or send them behind so that you can see your opened window.

Is the mail server account/password set correctly?

c Enter the correct account / password settings in the OfficeBridge “SMTP/POP settings” dialog.

See “Setting up the OfficeBirdge Configuration” in Chapter 1.

Is the LAN cable loose or disconnected?

c Check the LAN cable connectivity and secure it firmly.

Is the LAN cable damaged?

c Replace the LAN cable.

Is the network card (LAN card) damaged?

c Replace the network card.

Is the power on?

c Turn the power on.

Is the LAN cable loose or disconnected?

c Check the LAN cable connection and secure it firmly.

Is the LAN cable damaged?

c Replace the LAN cable.

Is the telephone cable loose or disconnected?

Network peripherals (LAN hub, router, etc.) c Check the telephone cable connection and secure it firmly.

Is the telephone cable damaged?

c Replace the telephone cable.

Are the network settings correct?

c See “Setting up the OfficeBirdge Configuration” in Chapter 1.

Is the power on?

c Turn the power on.

Is the LAN cable loose or disconnected?

c Check the LAN cable connection and secure it firmly.

4-4 Trouble shooting

Problem

Unable to send or receive e-mail.

Unable to send or receive fax/e-mail with a document created with an application.

Some document list screens (Bulletin board, circulation, request for processing) are not displayed.

Devices to check Check point / Resolution

Network peripherals (LAN hub, router, etc.)

Is the LAN cable damaged?

c Replace the LAN cable.

The device(s) may be damaged. Or, only one of the ports may be damaged.

c Connect the LAN cable to another port on the device and check for correct operation.

c If it still doesn’t work, replace the device.

Are the network settings correct?

Computer

Computer

Cannot receive faxes. Computer c Consult the device’s instruction manual and correct the network settings.

Is “Muratec *** Fax” installed?

c Documents created with an application cannot be sent if “Muratec *** Fax” is not installed.

Close OfficeBridge and install “Muratec ***”.

Is “Muratec *** Fax” selected?

c Choose “Muratec *** Fax” as the printer to use from the application’s print menu.

Is the “Muratec *** Fax” port set correctly?

c Check the “printer port” in “Muratec *** Fax” and set it to the correct printer port IP address.

Is the document list feature set to “disabled”?

c Set the function to “enabled” in each of the function configuration dialogs of OfficeBridge.

Cannot print received documents.

Cannot forward scanned documents.

MFP

Computer

MFP

Computer

Are the received document delivery conditions configured correctly?

c Set the correct delivery conditions in the “Forward Settings” and “Received Fax Forwarding” dialog of Admin Tools.

Is the power on?

c Turn the power on.

Is the print delivered documents setting turned off?

c Set the printing on delivery setting to ON in the

“Auto Distribution Settings” dialog of “OfficeBridge..”

Is the power on?

c Turn the power on.

Has a valid recipient been selected? c Select a user.

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(*** indicates your machine’s model name, ex.“MFX-2850”)

Trouble shooting 4-5

Problem

Unable to import scanned documents into applications.

Processed documents will not be saved into a document list.

Devices to check Check point / Resolution

Computer Is the “Muratec OB TWAIN Connector” installed?

c Scanned documents cannot be imported into applications if the “Muratec OB TWAIN Connector” is not installed. Close OfficeBridge and install “Muratec OB TWAIN Connector”.

Is the “Muratec OB TWAIN Connector” set as the input device?

Computer c In the application, set the input device to

“Muratec OB TWAIN Connector.”

Is the size of stored documents exceeding the memory capacity of your machine?

c Check the remaining memory in the document list, and free memory space by deleting no longer needed documents from the document list.

4-6 Trouble shooting

Printing problems

Problem

Unable to print documents.

Devices to check Check point / Resolution

Computer Is the LAN cable loose or disconnected?

c Check the LAN cable connectivity and secure it firmly.

Is the LAN cable damaged?

MFP c Replace the LAN cable.

Is the network card (LAN card) damaged?

c Replace the network card.

Does Windows have sufficient system memory?

c Confirm the total memory meets the OfficeBridge system requirements, and install more memory if needed. c If multiple applications are running or there is unneeded software in memory, close them.

Is the power on?

c Turn the power on.

Is paper loaded?

c Load paper properly.

Are the drum cartridge and toner bottle installed?

c Re-install the toner and drum cartridge.

Is the LAN cable loose or disconnected?

Network peripherals (LAN hub, router, etc.) c Check the LAN cable connection and secure it firmly.

Is the LAN cable damaged?

c Replace the LAN cable.

Are the network settings correct?

c See “Setting up the OfficeBirdge Configuration” in Chapter 1.

Is the power on?

c Turn the power on.

Is the LAN cable loose or disconnected?

c Check the LAN cable connection and secure it firmly.

Is the LAN cable damaged?

c Replace the LAN cable.

The device(s) may be damaged. Or, only one of the ports may be damaged.

c Connect the LAN cable to another port on the device and check for correct operation.

c If it still doesn’t work, replace the device.

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Trouble shooting 4-7

Problem

Unable to print documents.

Unable to print documents created with applications.

Documents do not print correctly. (The printed output is wrong or text garbled)

Unable to print documents created with applications.

Devices to check Check point / Resolution

Network peripherals (LAN hub, router, etc.)

Computer

Are the network settings correct?

c Consult the device’s instruction manual and correct the network settings.

Is “Muratec ***” printer installed?

c Documents created with an application cannot be printed if “Muratec ***” is not installed.

c Close OfficeBridge and install “Muratec GDI

Print Driver.”

Is “Muratec ***” printer selected?

Computer c Choose “Muratec ***” as the printer to use from the application’s print menu.

Is the “Muratec ***” printer’s port set correctly?

c Check the “printer port” in “Muratec ***” and set it to the correct printer port IP address.

Are the “Muratec ***” printer’s print settings configured correctly?

Computer c Correctly configure the print settings for

“Muratec ***”.

Does Windows have sufficient system memory?

c Confirm the total memory meets the OfficeBridge system requirements, and install more memory if needed. c If multiple applications are running or there is unneeded software in memory, close them.

Is “Muratec ***” installed?

c Documents created with an application cannot be printed if “Muratec ***” is not installed.

c Close OfficeBridge and install “Muratec GDI

Print Driver”.

Documents do not print correctly. (The printed output is wrong or text garbled)

Computer

Is “Muratec ***” printer selected?

c Choose “Muratec ***” as the printer to use from the application’s print menu.

Is the “Muratec ***” printer’s port set correctly?

c Check the “printer port” in “Muratec ***” and set it to the correct printer port IP address.

Are the “Muratec ***” printer’s print settings configured correctly?

c Correctly configure the print settings for

“Muratec ***”.

(*** indicates your machine’s model name, ex.“MFX-2850”)

4-8 Trouble shooting

Problem

Documents do not print correctly. (The printed output is wrong or text garbled)

Devices to check Check point / Resolution

Computer Does Windows have sufficient system memory?

c Confirm the total memory meets the OfficeBridge system requirements, and install more memory if needed.

The printout is white. MFP c If multiple applications are running or there is unneeded software in memory, close them.

Is the paper cassette properly configured?

c Properly configure the paper cassette.

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10

11

12

13

AI

7

8

5

6

3

4

1

2

Trouble shooting 4-9

Troubleshooting InfoMonitor

Problem

Cannot receive new document alerts.

Devices to check Checkpoint / Resolution

Computer Is “OfficeBridge InfoMonitor” running?

c Alerts for new documents will not be displayed if “OfficeBridge InfoMonitor” is not running.

Launch “OfficeBridge InfoMonitor”.

Is the IP address entered correctly?

c In the “OfficeBridge Settings” dialog of the

OfficeBridge InfoMonitor, enter the same IP address as OfficeBridge.

Is the correct user selected?

c In the “User Settings” dialog of the OfficeBridge

InfoMonitor, select the correct user.

Has the new document alert been set properly?

c In the “OfficeBridge InfoMonitor” “Alert Setting” dialog, set the correct type of alert type.

Is the popup display set to ON?

c Right-click the “OfficeBridge InfoMonitor” task tray icon and confirm that “View popups” is checked.

Is a virus software or security software blocking the connection of “OfficeBridge InfoMonitor”?

c Configure the virus scanner / security software to permit traffic on the port number used by

“OfficeBridge InfoMonitor” (port 60000).

Is a firewall setting blocking the connection of

“OfficeBridge InfoMonitor”?

c Configure the firewall to permit traffic on the port number used by “OfficeBridge InfoMonitor”

(port 60000).

4-10 Trouble shooting

Troubleshooting Document Download Manager

Problem

Unable to download documents.

Devices to check Checkpoint / Resolution

Computer Is “OfficeBridge Document Download Manager” running?

c Downloading will not occur if “OfficeBridge

Document Download Manager” is not running.

Launch “OB Document Download Manager”.

Is the IP address entered correctly?

c In the “ OfficeBridge Settings” dialog of OfficeBridge Document Download Manager, enter the same IP address as OfficeBridge.

Is the correct user selected?

c In the dialog of OfficeBridge Document Download Manager, select the correct user.

Has a download task been created?

c Create a download task in the “OfficeBridge

Document Download Manager- console” dialog of “OfficeBridge Document Download Manager”.

Is automatic deletion after downloading of a document set with “OfficeBridge Document Download

Manager” on another computer?

c Disable automatic deletion after downloading of a document that has been set on another computer.

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10

11

12

13

AI

7

8

5

6

3

4

1

2

Trouble shooting 4-11

Troubleshooting Scan to Print Monitor

Problem

Documents are scaled down when printed

The printed image file remained in the folder

Documents are scaled down when printed

Unable to print and a message is printed.

Devices to check Checkpoint / Resolution

Computer

Computer

Is the printing range of the printer set properly?

c Click the [Margin] button in the “Folder detail settings” dialog box and set the appropriate margin in the “Margin detail settings” screen.

Is the file set to be deleted after printing?

Computer

Computer c Check “Delete printed document” in the “General” dialog box?

Is the printing range of the printer set properly?

c Click the [Margin] button in the “Folder detail settings” dialog box and set the appropriate margin in the “Margin detail settings” screen.

Is the folder setting is correct?

c Set the shared folder properly. Be sure that the registered folder is a full accessible shared folder.

4-12 Trouble shooting

Creating a shared folder

To use ”Scan to folder” or “Scan to printer”, you will need to set up a shared folder.

Windows XP Professional / Windows 2000

1 Right click the folder to setup and select “Properties”.

2 Click the “Sharing” tab, and select “Share this folder (S)”.

If a screen other than the one listed below appears, refer to page 4-15

3 Enter a name for the folder.

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11

12

13

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7

8

5

6

3

4

1

2

Trouble shooting 4-13

4 Click “Permissions”.

5 Click the check box next to “Full Control” in “Permission for Everyone”.

6 Click [OK].

7 Click [OK] again.

4-14 Trouble shooting

Windows XP Professional (Quick setting)

1 Right click the folder to setup and select “Properties”.

2 Click the “Sharing” tab, and then “If you understand the security risks...”.

3 Select “Just enable file sharing” and click [OK].

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10

11

12

13

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7

8

5

6

3

4

1

2

Trouble shooting 4-15

4 Click “Share this folder on the network”.

5 Enter a name for the folder.

6 Click “Allow network users to change my files”.

7 Click [OK].

4-16 Trouble shooting

Index

A

Address Book ......................................... 3-12

Changing .................................... 3-15, 3-20

Deleting ..................................... 3-15, 3-20

Exporting/importing .................. 3-16, 3-21

Groups ................................................ 3-17

Registering .......................................... 3-12

Address Book Utility ............................... 1-9

Administrator ......................................... 3-10

Registration ......................................... 3-10

Admin Tools ............................................. 3-2

Archive Settings ............................ 1-41, 3-50

Auto Refresh ............................................ 2-9

B

Backup Utility .......................................... 1-9

Bulletin board .................................. 1-5, 3-54

C

Canceling transmissions ......................... 2-27

Category ................................................. 3-45

Circulation box ................................ 1-6, 3-55

Configuring the network settings ........... 1-23

CoverPage Editor ..................................... 1-8

Creating a shared folder ......................... 4-13

D

Device Settings ...................................... 3-29

DHCP Setting ......................................... 1-11

Document Download Manager ................ 1-8

E

E-mail Settings ....................................... 1-30

Entering the destinations ........................ 2-17 directly ................................................ 2-17

Search ................................................. 2-21 using a group location ........................ 2-20 using the address book ........................ 2-18

F

Fax History ............................................. 3-31

File Name ............................................... 3-45

Folder Shortcuts ............................ 1-43, 3-47

Forward Setting ...................................... 3-22

FTP Shortcut setting ............................... 1-43

I

InfoMonitor .............................................. 1-8

Initial Settings ........................................ 3-35

Installing OfficeBridge ........................... 1-15

Internet Time .......................................... 1-35

IP Address .............................................. 1-11

L

LDAP Settings ....................................... 1-37

Log in ....................................................... 2-2

Log out ..................................................... 2-4

M

Mail History ........................................... 3-33

Mail server settings ................................ 1-27

N

Network printing ............................. 1-3, 2-28 from a PC application ......................... 2-29 from the machine memory .................. 2-28

Network Scanning .................................. 2-30 download the image from the scan box 2-30 download the image using the TWAIN driver

2-32

P

Personal Inbox setting ............................ 3-39

Personal Outbox setting ......................... 3-37

Print Job ................................................. 3-27

Process Settings ..................................... 3-56

Public Inbox ........................................... 3-53

R

Received Fax Forwarding ...................... 3-40

Refresh ................................................... 2-11

Remote Connection ................................ 1-36

Request processing ................................... 1-7

Reviewing the OfficeBridge .................... 2-5

S

Scan Settings .......................................... 3-36

Scan to Print Monitor ............................... 1-9

Scan to User ............................................. 1-4

Scheduled Communication .................... 3-25

Sending documents ......................... 1-2, 2-16

Index I-1

1

2

3

9

AI

11

12

7

8

5

6

13

AI

from a PC application ......................... 2-14

Resending ........................................... 2-26 setting transmission functions ............ 2-24

SMTP/POP server settings ..................... 1-27

SNMP settings ........................................ 1-41

Speed Dial .............................................. 3-19

Registering .......................................... 3-19

Subject .................................................... 3-45

System requirement ............................... 1-10

T

TCP/IP settings ...................................... 1-24

Temporary Storage list ........................... 3-24

TIFFMaker ............................................... 1-9

TiffMaker ................................................. 1-9

Trouble shooting ...................................... 4-1

Document Download Manager ........... 4-11

ImfoMonitor ....................................... 4-10

Scan to Print Monitor ......................... 4-12

TWAIN Connector ................................... 1-9

U

User Registration ..................................... 3-5

Changing ............................................... 3-8

Deleting ................................................ 3-8

Exporting/importing ............................. 3-9

Register ................................................. 3-5

I-2 Index

http://www.muratec.com

Muratec America, Inc.

3301 East Plano Parkway, Suite 100

Plano, Texas 75074

0

3 1 9 8 1 9 2 6 9 1

1

Murata Machinery, Ltd. 2006

Printed in Japan 2006-09

Part Number: DA1-90280-61

MAI order number: OMMFX2850PC

PC User’s Guide

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