Sharp MX-NB11 Specifications

MODEL
MX-NB11
NETWORK EXPANSION KIT
OPERATION GUIDE
INTRODUCTION
The optional network expansion kit (MX-NB11) enables the machine to be used as a network printer and a network
scanner.
Note
• This manual refers to the digital multifunctional system MX-B201/MX-B201D as "the machine".
• This manual only explains features that can be used when the optional network expansion kit is installed. For
information on loading paper, replacing toner cartridges, clearing paper misfeeds, handling peripheral devices,
and other copier-related information, please refer to your operation guide for the machine.
• The machine's default settings and default settings for the printer function can be changed using the user
programs. For more information, see the operation guide for the machine.
• The explanations in this manual assume that the person who will install the product and the users of the
product have a working knowledge of Microsoft Windows or Mac OS.
• For information on the operating system, please refer to your operating system manual or the online Help function.
• The explanations of screens and procedures in this manual are for Windows Vista® in Windows® environments and
Mac OS X v10.4 in Macintosh environments. The screens may vary in other versions of the operating systems.
• This manual refers to the Reversing Single Pass Feeder as the "RSPF".
• Where "XX-XXXX" appears in this manual, please substitute the name of your model.
• The PS3 expansion kit (MX-PK10) mentioned in this manual is an option.
• The explanations in this manual are based on the North American version of the software. Versions for other
countries and regions may vary slightly from the North American version.
To use the machine as a PS printer, the PS3 expansion kit (MX-PK10) must be installed. After installing the
expansion kit, the product key (password) must be entered in "Product Key Setting" in the Web page (this is only
required once). Please consult your dealer for the product key to be entered.
Warranty
While every effort has been made to make this operation guide as accurate and helpful as possible, SHARP
Corporation makes no warranty of any kind with regard to its content. All information included herein is subject to
change without notice. SHARP is not responsible for any loss or damages, direct or indirect, arising from or related
to the use of this operation guide.
Trademark Acknowledgments
• Sharpdesk is a trademark of Sharp Corporation.
• Microsoft®, Windows®, Windows® 2000, Windows® XP, Windows Server® 2003, Windows Server® 2008,
Windows Vista®, Windows® 7 and Internet Explorer® are registered trademarks or trademarks of Microsoft
Corporation in the U.S.A. and other countries.
• Macintosh is a trademark of Apple Inc., registered in the U.S. and other countries.
• Adobe, the Adobe logo, Acrobat, the Adobe PDF logo, and Reader are registered trademarks or trademarks of
Adobe Systems Incorporated in the United States and other countries.
• Netscape Navigator is a trademark of Netscape Communications Corporation.
• PCL is a trademark of the Hewlett-Packard Company.
• PostScript is a registered trademark of Adobe Systems Incorporated.
• All other trademarks and copyrights are the property of their respective owners.
SOFTWARE LICENSE
The SOFTWARE LICENSE will appear when you install the software from the CD-ROM. By using all or any portion
of the software on the CD-ROM or in the machine, you are agreeing to be bound by the terms of the SOFTWARE
LICENSE.
The display screens, messages, and key names shown in the manual may differ from those on the actual machine
due to product improvements and modifications.
-2-
CONTENTS
INTRODUCTION ............................................... 2
1
4
BEFORE INSTALLATION
PRINTING FROM WINDOWS
CD-ROMS AND SOFTWARE ........................... 6
BASIC PRINTING ............................................23
● CD-ROMS IN THE NETWORK EXPANSION
KIT ...................................................................6
● SYSTEM REQUIREMENTS ............................7
● SOFTWARE REQUIREMENTS.......................7
● IF THE TRAY RUNS OUT OF PAPER
DURING PRINTING...................................... 24
● CANCEL A PRINT JOB ................................ 24
● WHEN "PAPER SOURCE" IS SET TO
"AUTO SELECT"........................................... 24
USER PROGRAMS FOR THE NETWORK
EXPANSION KIT............................................... 8
2
SETUP IN A WINDOWS ENVIRONMENT
OPENING THE PRINTER DRIVER FROM THE
"START" BUTTON ..........................................25
PRINTER DRIVER SETTINGS ........................26
TWO-SIDED PRINTING...................................27
● PAMPHLET STYLE ...................................... 28
INSTALLING THE SOFTWARE ....................... 9
● USING THE MACHINE WITH A USB
CONNECTION.................................................9
● CONNECTING A USB CABLE ......................11
● USING THE MACHINE AS A NETWORK
PRINTER .......................................................12
● SHARING THE PRINTER USING WINDOWS
NETWORKING ..............................................14
● INSTALLING THE PRINTER STATUS
MONITOR ......................................................16
● INSTALLING THE PS DISPLAY FONTS.......17
USING THE PPD FILE.................................... 18
PRINTING MULTIPLE PAGES ON ONE
PAGE ...............................................................29
FITTING THE PRINTED IMAGE TO THE
PAPER .............................................................30
ROTATING THE PRINT IMAGE
180 DEGREES.................................................31
PRINTING A WATERMARK............................32
● HOW TO PRINT A WATERMARK................ 32
PRINTING TEXT AND LINES/GRAPHICS IN
BLACK.............................................................33
● PRINTING TEXT IN BLACK ......................... 33
● PRINTING LINES AND VECTOR
GRAPHICS IN BLACK .................................. 33
CONFIGURING THE PRINTER DRIVER ....... 19
3
SETUP IN A MACINTOSH ENVIRONMENT
5
MAC OS X....................................................... 20
PRINTER UTILITIES (WINDOWS)
PRINTER UTILITY ...........................................34
● BEFORE USING THE PRINTER STATUS
MONITOR ..................................................... 34
USING THE PRINTER UTILITY ......................35
● STARTING UP THE PRINTER UTILITY....... 35
● USING THE PRINTER UTILITY ................... 35
● CHANGING THE PRINTER STATUS
MONITOR SETTINGS .................................. 35
● CHECKING THE PRINTER STATUS ........... 36
-3-
6
BASIC PRINTING ........................................... 37
● IF THE TRAY RUNS OUT OF PAPER
DURING PRINTING.......................................38
● CANCEL A PRINT JOB .................................38
● WHEN "PAPER FEED" IS SET TO "AUTO
SELECT"........................................................38
7
8
PRINTING FROM MACINTOSH
WEB FUNCTIONS IN THE MACHINE
ABOUT THE SCAN TO USB AND NETWORK
SCANNER FUNCTION ....................................50
SETTINGS AND PROGRAMMING
REQUIRED FOR THE NETWORK SCANNER
FEATURE ........................................................51
● HOW TO ACCESS THE WEB PAGE AND
VIEW HELP .................................................. 51
ABOUT THE WEB PAGE (FOR USERS) .......52
● STORING SCANNING SETTINGS Scan to USB ................................................. 53
● STORING SCANNING SETTINGS Network Scanning ......................................... 54
● STORING DESTINATIONS .......................... 55
ABOUT THE WEB PAGES............................. 39
● HOW TO ACCESS THE WEB PAGE AND
VIEW HELP ...................................................39
ABOUT THE WEB PAGES (FOR USERS) .... 40
CONFIGURING THE PRINTER CONDITION
SETTINGS....................................................... 41
BEFORE USING THE SCAN TO USB AND
NETWORK SCANNER FUNCTION
ABOUT THE WEB PAGE
(FOR THE ADMINISTRATOR) ........................60
ABOUT THE WEB PAGES
(FOR THE ADMINISTRATOR) ....................... 44
● BASIC SETTINGS FOR NETWORK
SCANNING ................................................... 61
● VARIOUS SERVER SETTINGS ................... 62
● PROTECTING INFORMATION
PROGRAMMED IN THE WEB PAGE
([Passwords]) ................................................ 63
PROTECTING INFORMATION
PROGRAMMED IN THE WEB PAGE
([Passwords])................................................. 45
9
● HOW TO CONFIGURE THE SETTINGS ......41
● PRINTER CONDITION SETTING MENU......42
● PRINTER CONDITION SETTINGS ...............42
KEY OPERATOR PROGRAMS...................... 46
● CONFIGURING A SETTING IN THE KEY
OPERATOR PROGRAMS.............................46
● KEY OPERATOR PROGRAMS.....................47
BASIC TRANSMISSION PROCEDURE..........64
● TRANSMISSION METHODS FOR SCAN TO
E-MAIL .......................................................... 66
● IMAGE ORIENTATION AND STANDARD
ORIGINAL LOADING ORIENTATION .......... 68
● HOW TO ENTER CHARACTERS ................ 68
E-MAIL STATUS AND E-MAIL ALERT
SETTINGS....................................................... 48
●
●
●
●
USING THE NETWORK SCANNER FUNCTION
INFORMATION SETUP.................................48
SMTP SETUP ................................................48
STATUS MESSAGE SETUP .........................49
ALERTS MESSAGE SETUP .........................49
10
TROUBLESHOOTING
TROUBLESHOOTING .....................................69
●
●
●
●
●
-4-
CHECK THE CONNECTIONS...................... 69
REMOVING THE SOFTWARE ..................... 71
DISPLAY MESSAGES.................................. 71
IF YOUR E-MAIL IS RETURNED ................. 71
IMPORTANT POINTS WHEN USING SCAN
TO E-MAIL .................................................... 72
11
SHARPDESK CD-ROM (for Windows)
SOFTWARE PROGRAMS.............................. 73
● SHARPDESK (Desktop Document
Management Software)..................................73
● NETWORK SCANNER TOOL .......................73
● SHARP TWAIN AR/DM .................................73
USER'S GUIDES FOR SOFTWARE
PROGRAMS ................................................... 74
INSTALLING THE SOFTWARE
PROGRAM...................................................... 75
● INSTALLING SHARPDESK AND
NETWORK SCANNER TOOL .......................75
● INSTALLING SHARP TWAIN AR/DM ...........76
UNINSTALLING THE SOFTWARE
PROGRAM...................................................... 76
● UNINSTALLING THE SOFTWARE PROGRAM
FROM THE CONTROL PANEL.....................76
12
SPECIFICATIONS
PRINTER SPECIFICATIONS.......................... 77
SCANNER SPECIFICATIONS........................ 78
PRINTER DRIVER SPECIFICATIONS ........... 79
-5-
1
BEFORE INSTALLATION
CD-ROMS AND SOFTWARE
CD-ROMS IN THE NETWORK EXPANSION KIT
The network expansion kit contains the following two CD-ROMs: "Software CD-ROM" and "Sharpdesk".
Caution
The Printer Status Monitor on the "Software CD-ROM" cannot be used when the machine is
connected to your computer by a USB.
"Software CD-ROM"
The "Software CD-ROM" contains the following software programs (PC-Fax):
Software for Windows
• Printer driver
These allow the machine to be used as a printer.
- PCL6 printer driver
The machine supports the Hewlett-Packard PCL6 printer control languages.
- PS printer driver
The PS printer driver supports the PostScript 3 page description language developed by Adobe Systems
Incorporated.
- PPD driver
The PPD driver enables the machine to use the standard Windows PS printer driver.
• Scanner driver
The scanner driver allows you to use the scanning function of the machine withTWAIN-compliant and
WIA-compliant applications.
• Printer Status Monitor
This allows you to check the status of the network printer on your computer screen.
• Button Manager
Button Manager allows you to use the scanner menus on the machine to scan a document.
Software for Macintosh
• PPD file
This is the printer description file which enables the machine to be used as a PostScript 3 compatible printer.
The PS3 expansion kit is required to use the machine in a Macintosh environment.
"Sharpdesk" CD-ROM (for Windows)
Sharpdesk is a desktop document management application that makes it easy to start applications and file
documents and images.
For information on the "Sharpdesk" CD-ROM and the procedure for installing Sharpdesk, see "SHARPDESK
CD-ROM (for Windows)" (p.73).
-6-
BEFORE INSTALLATION
SYSTEM REQUIREMENTS
Before installing the software described in this manual, make sure that your computer satisfies the following
requirements.
Windows
Macintosh
Operating system*1
Windows 2000 Professional, Windows XP Professional,
Windows XP Home Edition, Windows Server 2003,
Windows Vista, Windows Server 2008, Windows 7
Mac OS X v10.2.8*2
Mac OS X v10.3.9*2
Mac OS X v10.4.11
Mac OS X v10.5 to 10.5.8
Mac OS X v10.6 to 10.6.4
Computer type
IBM PC/AT compatible computer
Equipped with a USB port and a 10Base-T/100Base-TX
LAN board.
Display
1,024 x 768 resolution (SVGA) with 256 colours or higher
(32,000 colours (16 bit) or higher is recommended)
An environment in which
any of the operating
systems listed above can
fully operate (including
Macintosh computers with
an Intel processor).
Other hardware
requirements
An environment that allows any of the above operating
systems to fully operate.
*1 Printing is not possible in MS-DOS mode.
*2 Only available through Web page release.
SOFTWARE REQUIREMENTS
The following requirements must be met to use the software described in this manual.
Operating system
environment
Windows
Software
Required expansion kits
PCL6 printer driver
–
PS printer driver,
PPD driver
PS3 expansion kit
Printer Status Monitor
Macintosh
–
Macintosh PPD driver
PS3 expansion kit
-7-
USER PROGRAMS FOR THE
NETWORK EXPANSION KIT
When the network expansion kit is installed in the machine, the following programs are added to the user programs
for Print mode.
The IP address and other network settings are configured using these user programs.
Note
The procedure for selecting a user program setting is explained in "SELECTING A SETTING FOR A USER
PROGRAM" in the operation guide for the machine.
Additional user programs for Print mode
Program
number
Program name
Settings (factory default
settings appear in bold)
Explanation
4
ENABLE TCP/IP
1: YES
2: NO
This program must be enabled to use the
machine on a TCP/IP network. "IP ADDRESS
SETTING" must also be configured.
This program is initially enabled (factory default
setting).
5
ENABLE DHCP
1: YES
2: NO
If "YES" is selected (factory default setting) and
the machine is connected to a TCP/IP network,
the IP address will be acquired automatically.
If you will manually assign an IP address using
"IP ADDRESS SETTING", select "NO".
6
IP ADDRESS
SETTING
• IP ADDRESS
• SUBNETMASK
• DEFAULT GATEWAY
This program is used to set the IP address (IP
address, Subnet Mask, and Gateway) of the
machine when TCP/IP protocol is used on the
network.
When "ENABLE DHCP" is selected, the machine
will obtain an IP address automatically. This is
the factory default setting.
-8-
2
SETUP IN A WINDOWS
ENVIRONMENT
INSTALLING THE SOFTWARE
Note
• If you need to use a different connection method after installing the software using a USB or network
connection, you must first uninstall the software and then install it using the new connection method.
• In the following explanations it is assumed that the mouse is configured for right hand operation.
• The scanner feature only works when using a USB cable.
• If an error message appears, follow the instructions on the screen to solve the problem. After the problem is
solved, the installation procedure will continue. Depending on the problem, you may have to click the "Cancel"
button to exit the installer. In this case, reinstall the software from the beginning after solving the problem.
USING THE MACHINE WITH A USB CONNECTION
1
The USB cable must not be connected
to the machine. Make sure that the
cable is not connected before
proceeding.
Note
If the cable is connected, a Plug and Play window
will appear. If this happens, click the "Cancel"
button to close the window and disconnect the
cable.
Note
6
Read the "Readme First" in the
"Welcome" window and then click the
"Next" button.
7
To install all of the software, click the
"Standard" button and go to step 11.
The cable will be connected in step 12.
2
Insert the CD-ROM into your
computer's CD-ROM drive.
3
Click the "start" button, click "My
Computer" ( ), and then double-click
the CD-ROM icon ( ).
To install particular packages, click
the "Custom" button and go to next
step.
• On Windows Vista/7, click the "Start" button,
click "Computer", and then double-click the
CD-ROM icon.
• On Windows 2000, double-click "My
Computer", and then double-click the CD-ROM
icon.
4
Double-click the "setup" icon (
5
The "SOFTWARE LICENSE" window
will appear. Make sure that you
understand the contents of the
software license, and then click the
"Yes" button.
You can show the "SOFTWARE LICENSE"
in a different language by selecting the
desired language from the language menu.
To install the software in the selected
language, continue the installation with that
language selected.
).
On Windows Vista/7, if a message screen
appears asking you for confirmation, click "Allow".
-9-
SETUP IN A WINDOWS ENVIRONMENT
8
Installing the Utility Software
Click the "MFP Driver" button.
Click the "Display Readme" button to show
information on packages that are selected.
11
When installing is finished, click the
"Close" button.
Caution
• If you are using Windows Vista or 7 and a
security warning window appears, be sure
to click "Install this driver software
anyway".
• If you are running Windows 2000/XP and
a warning message appears regarding
the Windows logo test or digital signature,
be sure to click "Continue Anyway" or
"Yes".
A message will appear instructing you to connect
the machine to your computer. Click the "OK"
button.
9
Note
The files required for installation of
the MFP driver are copied.
After the installation, a message prompting
you to restart your computer may appear. In
this case, click the "Yes" button to restart
your computer.
Follow the on-screen instructions.
When "The installation of the SHARP software is
complete." appears, click the "OK" button.
Caution
• If you are using Windows Vista or 7 and a
security warning window appears, be sure
to click "Install this driver software
anyway".
• If you are running Windows 2000/XP and
a warning message appears regarding
the Windows logo test or digital signature,
be sure to click "Continue Anyway" or
"Yes".
12
Make sure that the power of the
machine is turned on, and then
connect the USB cable (p.11).
Windows will detect the machine and a Plug and
Play screen will appear.
13
Follow the instructions in the plug and
play window to install the driver.
Follow the on-screen instructions.
Caution
10
You will return to the window of step
8. If you wish to install Button
Manager, click the "Button Manager"
button.
If you do not wish to install Button Manager, click
the "Close" button and go to step 12.
Note
After the installation, a message prompting
you to restart your computer may appear. In
this case, click the "Yes" button to restart
your computer.
• If you are using Windows Vista or 7 and a
security warning window appears, be sure
to click "Install this driver software
anyway".
• If you are running Windows 2000/XP and
a warning message appears regarding
the Windows logo test or digital signature,
be sure to click "Continue Anyway" or
"Yes".
This completes the installation of the software.
If you installed Button Manager, set up Button
Manager as explained in machine's Operation Guide.
- 10 -
SETUP IN A WINDOWS ENVIRONMENT
CONNECTING A USB CABLE
Follow the procedure below to connect the machine to your computer.
A USB cable for connecting the machine to your computer is not included with the machine. Please purchase the
appropriate cable for your computer.
Caution
Note
1
• USB is available with a PC/AT compatible computer that was originally equipped with USB and had Windows
2000 Professional, Windows XP, Windows Vista or Windows 7 preinstalled.
• Do not connect the USB cable before installing the printer driver. The USB cable should be connected during
installation of the printer driver.
• If the machine will be connected using a USB 2.0 port of your computer, please purchase a USB cable that
supports USB 2.0.
• To obtain the fastest USB 2.0 data transfer speed, "USB2.0 MODE SWITCH" in the machine's user programs
must be set to "HI-SPEED". For more information, see the Operation Guide of the machine.
• Use the machine's "HI-SPEED" mode only when using a computer that is running Windows 2000/XP/Vista or
7.
• Even when the Microsoft USB 2.0 driver is used, it may not be possible to obtain full USB 2.0 speed if a PC
card supporting USB 2.0 is used. To obtain the latest driver (which may enable a higher speed), contact the
manufacturer of your PC card.
• Connection is also possible using a USB 1.1 port on your computer. However, the specifications will be USB
1.1 specifications (Full-Speed).
Insert the cable into the USB
connector on the machine.
2
- 11 -
Insert the other end of the cable into
your computer's USB port.
SETUP IN A WINDOWS ENVIRONMENT
USING THE MACHINE AS A NETWORK PRINTER
Note
1
Interface cables for connecting the machine to your computer are not included with the machine. Please
purchase the appropriate cable for your computer.
Insert the LAN cable into the LAN
connector on the machine.
8
Click the "Standard" button of the
"Connect via the network" menu.
9
Printers connected to the network are
detected. Select the machine and click
the "Next" button.
Use a network cable that is shielded.
2
Turn on the machine.
3
Insert the "Software CD-ROM" into
your computer's CD-ROM drive.
4
Click the "start" button, click "My
Computer" ( ), and then double-click
the CD-ROM icon ( ).
• In Windows Vista/7, click the "Start" button,
click "Computer", and then double-click the
"CD-ROM" icon.
• In Windows 2000, double-click "My Computer"
and then double-click the CD-ROM icon.
5
Double-click the "setup" icon (
6
The "SOFTWARE LICENSE" window
will appear. Make sure that you
understand the contents of the license
agreement, and then click the "Yes"
button.
Note
7
).
In Windows Vista/7, if a message screen appears
asking you for confirmation, click "Allow".
You can show the "SOFTWARE LICENSE"
in a different language by selecting the
desired language from the language menu.
To install the software in the selected
language, continue the installation with that
language selected.
Note
10
Read the message in the "Welcome"
window and then click the "Next"
button.
- 12 -
If the machine is not found, make sure that
the machine is powered on and connected
to your computer and then search again. If
the machine is still not found, use the
custom installation procedure to directly
specify the IP address.
A confirmation window appears.
Check the contents and then click the
"Next" button.
SETUP IN A WINDOWS ENVIRONMENT
11
13
When the printer driver selection
window appears, select the printer
driver to be installed and click the
"Next" button.
Select the checkboxes of the printer drivers to be
installed.
Note
12
To use the PS printer driver, the PS3
expansion kit must be installed.
• If you are using Windows
2000/XP/Server 2003
If a warning message regarding the
Windows logo test or digital signature
appears, be sure to click the "Continue
Anyway" or "Yes" button.
• If you are using Windows Vista/7
If a security warning window appears, be
sure to click "Install this driver software
anyway".
14
When the installation completed
screen appears, click the "OK" button.
15
Click the "Close" button.
Note
If you are installing multiple printer drivers, select
the printer that you wish to use as your default
printer.
If you do not wish to set either printer driver as
the default printer, select "No".
If you clicked the "Custom installation"
button in step 7, the following windows will
appear.
• Printer name window
If you wish to change the printer name,
enter the desired name and click the
"Next" button.
• Window confirming installation of the
display fonts
To install the display fonts for the PCL
printer driver, select "Yes" and click the
"Next" button.
If you are not installing the PCL printer
driver (you are installing the PS printer
driver), select "No" and click the "Next"
button.
Read the message in the window that appears
and click the "Next" button.
Installation begins.
Note
Select whether or not you wish the
printer to be your default printer and
click the "Next" button.
Note
Follow the on-screen instructions.
After the installation, a message prompting
you to restart your computer may appear. In
this case, click the "Yes" button to restart
your computer.
This completes the installation of the software.
• After installation, see "CONFIGURING THE
PRINTER DRIVER" (p.19) to check the printer driver
settings.
• To install the Printer Status Monitor, see
"INSTALLING THE PRINTER STATUS MONITOR"
(p.16).
Note
- 13 -
If you installed the PS printer driver, the PS
display font can be installed from the
"PRINTER UTILITIES" CD-ROM that
accompanied the PS3 expansion kit. (p.17)
SETUP IN A WINDOWS ENVIRONMENT
SHARING THE PRINTER USING WINDOWS
NETWORKING
If the machine will be used as a shared printer on a network, follow these steps to install the printer driver in the
client computer.
Note
To configure the appropriate settings in the print server, see the operation manual or help file of your operating
system.
"Print server" as explained here, is a computer that is directly connected to the machine, and a "Client" is any
other computer that is connected to the same network.
1
Insert the "Software CD-ROM" into
your computer's CD-ROM drive.
2
Click the "start" button, click "My
Computer" ( ), and then double-click
the CD-ROM icon ( ).
6
Click the "Custom" button of the
"Connect via the network" menu.
7
Click the "Printer Driver" button.
8
Select "Shared Printer" and click the
"Next" button.
• In Windows Vista/7, click the "Start" button,
click "Computer", and then double-click the
"CD-ROM" icon.
• In Windows 2000, double-click "My Computer"
and then double-click the CD-ROM icon.
3
Double-click the "setup" icon (
4
The "SOFTWARE LICENSE" window
will appear. Make sure that you
understand the contents of the license
agreement, and then click the "Yes"
button.
Note
5
).
In Windows Vista/7, if a message screen appears
asking you for confirmation, click "Allow".
To view information on the software, click the
"Display Readme" button.
You can show the "SOFTWARE LICENSE"
in a different language by selecting the
desired language from the language menu.
To install the software in the selected
language, continue the installation with that
language selected.
Read the message in the "Welcome"
window and then click the "Next"
button.
- 14 -
SETUP IN A WINDOWS ENVIRONMENT
9
12
For the port to be used, select the
machine set as a shared printer, and
click the "Next" button.
Note
If you are using Windows 2000/XP, you can also
click the "Add Network Port" button and select the
printer to be shared by browsing the network in
the window that appears. (In Windows Vista/7,
the "Add Network Port" button does not appear.)
Note
When the model selection window
appears, select model name of your
machine and click the "Next" button.
11
When the printer driver selection
window appears, select the printer
driver to be installed and click the
"Next" button.
• If you are using Windows
2000/XP/Server 2003
If a warning message regarding the
Windows logo test or digital signature
appears, be sure to click the "Continue
Anyway" or "Yes" button.
• If you are using Windows Vista/7
If a security warning window appears, be
sure to click "Install this driver software
anyway".
13
When the installation completed
screen appears, click the "OK" button.
14
Click the "Close" button in the
window of step 7.
Note
If the shared printer does not appear in the
list, check the settings in the printer server.
10
Follow the on-screen instructions.
After the installation, a message prompting
you to restart your computer may appear. If
this message appears, click the "Yes" button
to restart your computer.
This completes the installation of the software.
• After installation, see "CONFIGURING THE
PRINTER DRIVER" (p.19) to check the printer driver
settings.
• To install the Printer Status Monitor, see
"INSTALLING THE PRINTER STATUS MONITOR"
(p.16).
Note
Be sure to select the same printer driver as the
printer driver used in the print server (the
machine).
- 15 -
If you installed the PS printer driver, the PS
display font can be installed from the
"PRINTER UTILITIES" CD-ROM that
accompanied the PS3 expansion kit. (p.17)
SETUP IN A WINDOWS ENVIRONMENT
INSTALLING THE PRINTER STATUS MONITOR
1
Insert the "Software CD-ROM" into
your computer's CD-ROM drive.
7
Follow the on-screen instructions.
2
Click the "start" button, click "My
Computer" ( ), and then double-click
the CD-ROM icon ( ).
8
When the installation completed
screen appears, click the "Finish"
button.
To have the Printer Status Monitor start
automatically when your computer is started,
select the "Add this program to your Startup
folder" checkbox.
• In Windows Vista/7, click the "Start" button,
click "Computer", and then double-click the
"CD-ROM" icon.
• In Windows 2000, double-click "My Computer"
and then double-click the CD-ROM icon.
3
4
Double-click the "setup" icon (
9
).
Click the "Close" button in the
window of step 6.
In Windows Vista/7, if a message screen appears
asking you for confirmation, click "Allow".
Note
The "SOFTWARE LICENSE" window
will appear. Make sure that you
understand the contents of the license
agreement, and then click the "Yes"
button.
Note
You can show the "SOFTWARE LICENSE"
in a different language by selecting the
desired language from the language menu.
To install the software in the selected
language, continue the installation with that
language selected.
5
Read the message in the "Welcome"
window and then click the "Next"
button.
6
Click the "Printer Status Monitor"
button.
After the installation, a message prompting
you to restart your computer may appear. If
this message appears, click the "Yes" button
to restart your computer.
This completes the installation.
For the procedures for using the Printer Status
Monitor, see the Help file. Follow these steps to view
the Help file:
Click the Windows "start" button, select "All Programs"
("Programs" in Windows 2000), select "SHARP Printer
Status Monitor" and then select "Help".
To view information on the software, click the
"Display Readme" button.
- 16 -
SETUP IN A WINDOWS ENVIRONMENT
INSTALLING THE PS DISPLAY FONTS
The fonts used by the PS printer driver are contained in the "PRINTER UTILITIES" CD-ROM that accompanied the
PS3 expansion kit. Install these fonts as needed for the PS printer driver.
1
4
Insert the "PRINTER UTILITIES"
CD-ROM into your computer's
CD-ROM drive.
If your computer is configured for auto start on
the CD-ROM, proceed to step 4.
2
Select the "PS Display Font"
checkbox and click the "Next" button.
Caution
Click the "start" button, click "My
Computer" ( ), and then double-click
the CD-ROM icon ( ).
Do not select "PS Printer Driver".
The PS printer driver for the machine
should only be installed from the
CD-ROM that accompanies the
network expansion kit.
• In Windows Vista/7, click the "Start" button,
click "Computer", and then double-click the
"CD-ROM" icon.
• In Windows 2000, double-click "My Computer",
and then double-click the CD-ROM icon.
3
Double-click the "setup" icon (
).
In Windows Vista/7, if a message screen appears
asking you for confirmation, click "Allow".
Note
If the language selection screen appears
after you double click the "setup" icon, select
the language that you wish to use and click
the "Next" button. (Normally the correct
language is selected automatically.)
5
- 17 -
Follow the on-screen instructions.
USING THE PPD FILE
The PPD file enables the machine to print using the standard PS driver of the operating system, and can be used
when the optional PS3 expansion kit is installed. Install the PPD file as needed.
Use the Add Printer Wizard in Windows to install the PPD file.
Be sure to read the Readme file before installing the PPD file. The Readme file is in the "EnglishA" folder. For the
location of the folder, see step 4.
1
Click the "start" button, click "Control
Panel", click "Printers and Other
Hardware", and then click "Printers
and Faxes".
• In Windows Vista/7, click the "Start" button,
click "Control Panel" and then click "Printer".
• In Windows Server 2003, click the "Start"
button and then click "Printers and Faxes".
• In Windows 2000, click the "Start" button, select
"Settings", and then click "Printers".
2
3
Click "Add a printer" in "Printer
Tasks".
• In Windows Vista/7, click "Add a printer" from
the tool bar.
• In Windows 2000, double-click the "Add
Printer" icon.
The "Add Printer Wizard" will appear.
4
Insert the "Software CD-ROM" into
your computer's CD-ROM drive.
Follow the on-screen instructions.
When you are asked to specify the path of the
PPD file, enter the path as follows.
(Substitute the letter of your CD-ROM drive for
"R" in the following paths.)
Operating system
Windows 2000/XP/
Server 2003/2008/
Vista/7
- 18 -
PPD file path
R:\Drivers\Printer
\English\PPD\2KXPVista
CONFIGURING THE PRINTER
DRIVER
After installing the printer driver, you must configure the printer driver settings appropriately for the number of paper
trays on the machine and the size of paper loaded in each tray.
1
Click the "start" button, click "Control
Panel", click "Printers and Other
Hardware", and then click "Printers
and Faxes".
4
Select a tray in the "Paper
source" menu, and select the
size of paper loaded in that tray
from the "Set Paper Size"
menu. Repeat for each tray.
• In Windows Vista/7, click the "Start" button,
click "Control Panel" and then click "Printer".
• In Windows Server 2003, click the "Start"
button and then click "Printers and Faxes".
• In Windows 2000, click the "Start" button, select
"Settings", and then click "Printers".
2
Click the "SHARP XX-XXXX" printer
driver icon and select "Properties"
from the "File" menu.
• If you are using Windows
2000/XP/Server 2003/
Vista/Server 2008/7, go to
step 3.
• In Windows Vista/7, from the
"Organize" menu select
"Properties".
3
5
Click the "OK" button in the "Set Tray
Status" window.
6
Click the "OK" button in the printer
properties window.
7
Click the "Configuration" tab and set
the printer configuration based on the
options that have been installed.
Set the printer configuration properly. Otherwise,
printing may not take place correctly.
Note
Click the "Set Tray Status" button and
select the size of paper that is loaded
in each tray.
To automatically configure the settings
based on the detected machine status, click
the "Auto Configuration" button.
- 19 -
3
SETUP IN A MACINTOSH
ENVIRONMENT
This chapter explains how to install the PPD file to enable printing from a Macintosh and how to configure the printer
driver settings.
● MAC OS X: this page
(v10.2.8, v10.3.9, v10.4.11, v10.5 - v10.5.8, v10.6 - v10.6.4)
Note
To use the machine as a printer in a Macintosh environment, the PS3 expansion kit is necessary.
MAC OS X
Note
The explanations of screens and procedures are primarily for Mac OS X v10.4. The screens may vary in other
versions of the operating system.
1
Insert the "Software CD-ROM" into
your computer's CD-ROM drive.
2
Double-click the CD-ROM icon (
the desktop.
3
Double-click the "MacOSX" folder.
4
Double-click the folder corresponding
to the versions of the operating
system.
5
6
Click the "Continue" button.
7
The License Agreement window will
appear. Make sure that you
understand the contents of the license
agreement and then click the
"Continue" button.
) on
Before installing the software, be sure to read
"ReadMe First". "ReadMe First" is in the
"US-English" folder in the "Readme" folder.
Double-click the "MX-NB11" icon (
Note
).
If the "Authenticate" window appears in Mac
OS X v10.2.8, enter the password and click
the "OK" button.
A message will appear asking you if you agree to
the terms of the license. Click the "Agree" button.
Note
- 20 -
If the license appears in the different
language, change the language in the
language menu.
SETUP IN A MACINTOSH ENVIRONMENT
8
This completes the installation of the software.
Next, configure the printer driver settings.
Select the hard drive where the PPD
file will be installed and click the
"Continue" button.
11
Be sure to select the hard drive on which your
operating system is installed.
9
Select "Utilities" from the "Go" menu.
If you are using Mac OS X
v10.2.8, select "Applications"
from the "Go" menu.
12
Click the "Install" button.
Double-click the "Printer Setup Utility"
icon ( ).
If you are using Mac OS X v10.2.8, double-click
the "Utilities" folder and then double-click the
"Print Centre" icon.
Installation begins.
Note
Note
10
If the "Authenticate" window appears, enter
the password and click the "OK" button.
When the message "The software was
successfully installed" appears in the
installation window, click the "Close"
button.
- 21 -
If this is the first time you are installing a
printer driver on your computer, a
confirmation message will appear. Click the
"Add" button.
SETUP IN A MACINTOSH ENVIRONMENT
Printing using the IPP function
The machine can print using the IPP function. When the machine is in a remote location, this function can be used in
place of the fax function to print a higher quality image than a fax. If you wish to use the IPP function, follow these
steps to select the PPD file when configuring the printer driver.
v10.4.11, v10.5 - 10.5.8, v10.6 - 10.6.4
v10.2.8, v10.3.9
(1)
(1)
(2)
(2)
(3)
(3)
(4)
(4)
(1) Click the [IP Printer] icon.
If you are using Mac OS X v10.5 to 10.5.8 or v10.6
to 10.6.4, click the [IP] icon.
(2) Select [Internet Printing Protocol] in
"Protocol". Enter the address of the machine (IP
address or domain name) and the queue name.
Enter "ipp" in "Queue".
(3) Select [Sharp] in "Print Using" and click the
PPD file of your model.
If you are using Mac OS X v 10.5 to 10.5.8 or v10.6
to 10.6.4, select [Select a driver to use] (or [Select
Printer Software]) from "Print Using" and click the
PPD file for your model.
(1) Select [IP Printing].
(2) Select [Internet Printing Protocol] in "Printer
Type". Enter the address of the machine (IP
address or domain name) and the "Queue
Name".
• If you are using Mac OS X v10.2.8, enter the
address of the machine (IP address or domain
name) in "Printer's Address".
• Enter "ipp" in "Queue Name".
(3) Select [Sharp] in "Printer Model" and click the
PPD file of your model.
(4) Click the [Add] button.
(4) Click the [Add] button.
The "Installable Options" screen will appear. Make
sure that the settings are correct and click the
[Continue] button.
- 22 -
4
PRINTING FROM WINDOWS
BASIC PRINTING
The following example explains how to print a document from WordPad.
Before printing, make sure that the correct size of paper for your document has been loaded in the machine.
1
Start WordPad and open the
document that you wish to print.
2
Select "Print" from the application's
"File" menu.
4
The "Print" dialog box will
appear.
3
Make sure that "SHARP XX-XXXX" is
selected as the printer. If you need to
change any print settings, click the
"Preferences" button to open the
printer driver setup screen.
The printer driver setup screen will appear.
Windows 2000 does not have the "Preferences"
button in this dialog box. Select settings as
needed on each of the tabs in the setup screen.
☞ "PRINTER DRIVER SETTINGS" (p.26),
"TWO-SIDED PRINTING" (p.27), "PRINTING
MULTIPLE PAGES ON ONE PAGE" (p.29),
"FITTING THE PRINTED IMAGE TO THE
PAPER" (p.30), "ROTATING THE PRINT
IMAGE 180 DEGREES" (p.31), "PRINTING A
WATERMARK" (p.32)
- 23 -
Click the "Print" button.
Printing begins.
The print job is delivered to the output tray, with
the position of the paper offset slightly from the
previous job (offset function).
PRINTING FROM WINDOWS
IF THE TRAY RUNS OUT OF PAPER DURING PRINTING
Printing will automatically resume when paper is loaded in the tray.
When using the bypass tray, select printer mode with the mode select key on the machine, load paper as instructed
by the message in the display, and then press the [START] key to resume printing.
When the 250-sheet paper feed unit is installed:
Note that if the "AUTO TRAY SWITCH" setting in the user programs is enabled and there is the same size of paper
in another tray, the machine will automatically switch to the other tray and continue printing.
CANCEL A PRINT JOB
To cancel a print job that is already in progress, select printer mode with the mode select key on the machine and
then press the [CLEAR] key (
) or the [CLEAR ALL] key (
).
"CANCEL PRINT JOB?" will appear in the display. Select "YES" and press the [ENTER] key.
WHEN "PAPER SOURCE" IS SET TO "AUTO SELECT"
If "Paper Source" is set to "Auto Select" in the "Paper" tab of the printer driver setup screen and the correct size of
paper for a print job is not loaded in the machine, the printing procedure will vary depending on the "FORCED
OUTPUT" setting in the user programs (see "USER PROGRAMS" in the Operation Guide for the machine).
When "FORCED OUTPUT" is set to "OFF"
Select printer mode with the mode select key on the machine, check the message in the display, load paper in the
bypass tray, and then press the [START] key to begin printing.
When "FORCED OUTPUT" is set to "ON"
Printing takes place on the paper loaded in the machine, even though the paper size is different from the print image
size.
- 24 -
OPENING THE PRINTER DRIVER
FROM THE "START" BUTTON
Printer driver settings can be configured by opening the printer driver from the Windows "start" button. Settings
adjusted in this way will be the initial settings when you print from an application. (If you change the settings in the
printer driver setup screen at the time of printing, the settings will revert to the initial settings when you quit the
application.)
1
Click the "start" button, and then click
"Control Panel".
3
• On Windows 2000, click the "Start" button and
select "Settings".
• On Windows Server 2003, click the "Start"
button and then click "Printers and Faxes". Go
to step 3.
2
Click the "SHARP XX-XXXX" printer
driver icon and select "Properties"
from the "File" menu.
On Windows Vista/7,
select "Properties" from
the "Organize" menu.
Click "Printers and Other Hardware",
and then click "Printers and Faxes".
• On Windows Vista/7, click "Printer".
• On Windows 2000, click "Printers".
4
Click the "Printing Preferences"
button in the "General" tab.
The printer driver setup screen will appear.
☞ "PRINTER DRIVER SETTINGS" (p.26)
- 25 -
PRINTER DRIVER SETTINGS
To view Help for a setting, click the
button in the upper right-hand corner of the window and then click the setting.
Some restrictions exist on the combinations of settings that can be selected in the printer driver setup screen. When
a restriction is in effect, an information icon (
) will appear next to the setting. Click the icon to view an
explanation of the restriction.
(1)
(2)
(3)
(4)
(5)
(6)
(7)
(8)
(9)
(10)
(1) Tab
The settings are grouped on tabs. Click on a tab to
bring it to the front.
(2) Drop-down list
Allows you to make a selection from a list of
choices.
(6) Check button
Allows you to select one item from a list of options.
(7) "OK" button
Click this button to save your settings and exit the
dialog box.
(3) Print setting image
This shows the effect of the selected print settings.
(8) "Cancel" button
Click this button to exit the dialog box without
making any changes to the settings.
(4) Checkbox
Click on a checkbox to activate or deactivate a
function.
(9) "Apply" button
Click to save your settings without closing the
dialog box.
(5) Machine image
The paper tray (in blue) selected in "Paper
selection" on the "Paper" tab.
You can also click on a tray to select it.
(10) "Help" button
Click this button to display the help file for the
printer driver.
Note
The settings and the image of the machine will vary depending on the model.
The printer driver setup screen allows you to select various functions that can be used when the network
expansion kit is installed.
For information on the printer functions of the network expansion kit, see "PRINTER DRIVER
SPECIFICATIONS" (p.79).
- 26 -
TWO-SIDED PRINTING
The printer driver setup screen of models that support two-sided printing
contains a "Document Style" setting in the "Main" tab. This feature allows
you to print on both sides of the paper.
To use this function, open the printer driver setup screen and select
"2-Sided (Book)" or "2-Sided (Tablet)" from "Document Style" in the "Main"
tab.
See "BASIC PRINTING" (p.23) for details on how to open the printer driver.
Note
• Paper sizes that can be used for two-sided printing are Letter, Legal, Folio*, Invoice, A4, A5, B5, Foolscap, and 16K.
• When using two-sided printing, select a source other than "Bypass Tray" for the "Paper Source" in the "Paper" tab.
• For two-sided printing on Folio size paper, "Tray 1" or "Tray 2" (if Tray 2 has been installed) must be selected in the
"Paper Source" on the "Paper" tab.
The following example shows the result when portrait data is printed on both sides of the paper.
Print data
Printing result
2-Sided (Book)
The pages are printed so that
they can be bound at the side.
- 27 -
2-Sided (Tablet)
The pages are printed so that
they can be bound at the top.
PRINTING FROM WINDOWS
PAMPHLET STYLE
Pamphlet style prints two pages each on the front and back of each sheet of
paper (four pages total on one sheet) so that the sheets can be folded down
the centre and bound to create a pamphlet. This function is convenient
when you wish to compile printed pages into a pamphlet.
To use this function, open the printer driver and select "Pamphlet Style" in
"Document Style" in the "Main" tab.
The direction of opening of the pamphlet can be selected with the "Right
Turning Pamphlet" checkbox in the "Advanced" tab. The following examples
show how 8 pages are printed when pamphlet style is selected.
Print data
Note
Printing result
Right Turning Pamphlet
Right Turning Pamphlet
• Only letter, invoice, A4 and A5 size paper can be used for pamphlet style printing.
• Because four pages are printed on each sheet of paper, blank pages are automatically added at the end when
the total number of pages is not a multiple of four.
• When "Tiled Pamphlet" is selected, printing will take place on paper that is twice the size of the paper size
specified in the application.
• When "2-Up Pamphlet" is selected, each page is reduced in the same way as for 2-Up and printed on the size
of paper that is specified in the application.
- 28 -
PRINTING MULTIPLE PAGES ON
ONE PAGE
This feature allows you to reduce and print two, four, six, eight or sixteen document pages on a single sheet of
paper.
To use this function, open the printer driver setup screen and select the number of pages per sheet (2-Up, 4-Up,
6-Up, 8-Up, 9-Up, or 16-Up) in "N-Up Printing" in the "Main" tab.
The order of the pages can be changed in the "Order" menu.
☞See "BASIC PRINTING" (p.23) for details on how to open the printer driver.
Note
The "N-Up Printing" setting is not available when "Fit To Paper Size" is selected.
☞"FITTING THE PRINTED IMAGE TO THE PAPER" (p.30)
For example, when "2-Up" or "4-Up" is selected, the result will be as follows depending on the selected order.
N-Up
Left to Right
Right to Left
[2-Up]
N-Up
Right , and
Down
Down , and
Right
Left , and
Down
Down , and
Left
[4-Up]
If you select the "Border" checkbox, borderlines will be printed around each page.
Note
Examples for 2-Up and 4-Up are shown here. The order of 6-Up, 8-Up, 9-Up, and 16-Up is the same as 4-Up.
The order can be viewed in the print setting image in the printer driver setup screen.
☞"PRINTER DRIVER SETTINGS" (p.26)
- 29 -
FITTING THE PRINTED IMAGE TO
THE PAPER
The printer driver can adjust the size of the printed image to match the size of the paper loaded in the machine.
Follow the steps shown below to use this function. The explanation below assumes that you intend to print A4 size
document onto B5 size paper.
☞See "BASIC PRINTING" (p.23) for details on how to open the printer driver.
Note
1
The "Fit To Paper Size" setting is not available when "N-Up Printing" is selected.
☞"PRINTING MULTIPLE PAGES ON ONE PAGE" (p.29)
Click the "Paper" tab in the printer
driver setup screen.
2
Select the original size (A4) of the
print image in "Paper Size".
3
Check the "Fit to Page" box.
4
Select the actual size of paper to be
used for printing (B5).
The size of the printed image will be
automatically adjusted to match the paper loaded
in the machine.
Paper Size: A4
Fit To Paper Size: B5
When using the PS printer driver, select "Fit To
Paper Size" in "Zoom Setting".
A4 size document
(Paper Size)
Note
B5 size paper
(Fit To Paper Size)
• If "A3 [Fit to Page]", "B4 [Fit to Page]", or "Ledger [Fit to Page]" is selected, the print image is fit to the A4
(letter) size even if "Fit to Page" is not selected.
• When using the PS printer driver, the print image can be enlarged or reduced by means of numerical values.
(The vertical and horizontal ratios can be set separately.) Select "XY-Zoom" in step 3, click the "Width/Length"
button, and adjust the ratios in the screen that appears.
- 30 -
ROTATING THE PRINT IMAGE 180
DEGREES
The print image can be rotated 180 degrees.
This feature is used to enable correct printing on envelopes and other paper
with flaps that can only be loaded in one orientation.
To use the feature, select the image orientation in "Image Orientation" on
the "Paper" tab, and then select the "Rotate 180 degrees" checkbox.
☞See "BASIC PRINTING" (p.23) for details on how to open the printer
driver.
Printing result
Rotate 180 degrees
Rotate 180 degrees
ABCD
Note
ABCD
The procedure for loading paper is explained in the operation Guide for the machine.
- 31 -
PRINTING A WATERMARK
You can print a watermark such as "CONFIDENTIAL" on your document. To print a watermark, open the printer
driver, click the "Watermarks" tab, and follow the steps below.
☞See "BASIC PRINTING" (p.23) for details on how to open the printer driver.
HOW TO PRINT A WATERMARK
From the "Watermark" drop-down list, select the watermark that you wish to print (for example "CONFIDENTIAL"),
and start printing.
Print sample
You can enter text to create your own custom watermark. For details on watermark settings, view printer driver Help.
☞"PRINTER DRIVER SETTINGS" (p.26)
- 32 -
PRINTING TEXT AND
LINES/GRAPHICS IN BLACK
Colour text, lines and vector graphics that are faint when printed normally can be printed in black to improve
legibility.
PRINTING TEXT IN BLACK
Text that is any colour other than white is printed in black.
To use this function, open the printer driver setup screen and select the "Text To Black" checkbox in the "Advanced"
tab.
Print data
ABCD
EFGH
Note
Printing result
Text To Black
Text To Black
ABCD
EFGH
ABCD
EFGH
When using the PCL6 printer driver, if "Print as graphics" is selected in "TrueType Mode" of "Font" in the
"Advanced" tab, this function cannot be used.
PRINTING LINES AND VECTOR GRAPHICS IN BLACK
Lines and vector graphics that are any colour other than white are printed in black.
To use this function, open the printer driver setup screen and select the "Vector To Black" checkbox in the
"Advanced" tab.
Print data
Note
Printing result
Vector To Black
Vector To Black
When using the PCL6 printer driver, if "Raster" is selected in "Graphics mode" in the "Advanced" tab, this
function cannot be used.
- 33 -
5
PRINTER UTILITIES
(WINDOWS)
PRINTER UTILITY
Printer Status Monitor (for general users)
"Printer Status Monitor" is on the "Software CD-ROM".
This allows the user to check on the computer screen whether or not the machine is able to print.
It provides information on error states such as paper misfeeds and shows the configuration of the machine (number
of trays, etc.) by means of illustrations. Available paper sizes and paper remaining are also indicated.
Note
• In order to use the Printer Status Monitor, the machine must be connected to a network.
• To install the Printer Status Monitor, see "INSTALLING THE PRINTER STATUS MONITOR" (p.16).
BEFORE USING THE PRINTER STATUS MONITOR
Note the following points before using the Printer Status Monitor.
Printing via a server
When the first print job is executed after starting up the Printer Status Monitor, the machine's IP address is
automatically set in the Printer Status Monitor.
Direct printing without a server
Install and configure the software as explained in "INSTALLING THE PRINTER DRIVER" in the software setup
guide for network printer. (This is not necessary if the software has already been installed and configured.)
- 34 -
USING THE PRINTER UTILITY
STARTING UP THE PRINTER UTILITY
If the Printer Status Monitor is not running, use the following procedure to start the utilities.
Printer Status Monitor
Click the "Start" button, point to "All Programs" ("Programs" in Windows 2000) and then "SHARP Printer Status
Monitor". Select "Printer Status Monitor".
USING THE PRINTER UTILITY
For information on using the Printer Status Monitor, see the Help file. The Help file can be viewed as follows:
Printer Status Monitor
Click the "Start" button, point to "All Programs" ("Programs" in Windows 2000) and then "SHARP Printer Status
Monitor". Select "Help".
CHANGING THE PRINTER STATUS MONITOR
SETTINGS
Once installed, the Printer Status Monitor normally runs in the background in Windows. If you need to change the
Printer Status Monitor settings, follow the steps below.
1
Right-click the Printer Status Monitor
icon ( ) on the task bar, and select
"Preferences" from the pop-up menu.
Note
2
If the Printer Status Monitor icon does not
appear on the task bar, see "STARTING UP
THE PRINTER UTILITY" (p.35) to start the
Printer Status Monitor.
- 35 -
Change the Printer Status Monitor
settings as desired.
For information on the Printer Status Monitor
settings, see Printer Status Monitor Help. (Click
the "Help" button in the settings window.)
PRINTER UTILITIES (WINDOWS)
CHECKING THE PRINTER STATUS
The Printer Status Monitor allows you to check whether or not toner and paper remain in the machine.
1
Right-click the Printer Status Monitor
icon ( ) on the task bar, and select
"SHARP XX-XXXX Status" from the
pop-up menu.
Note
2
The icon turns red when printing is not
possible due to a machine error or other
problem.
To collapse the window, click the "Hide detail"
button.
Click the "Detail" button.
The window expands to show machine status
details.
Note
- 36 -
By default, the collapsed window initially
appears when "SHARP XX-XXXX Status" is
selected in Step 1. If desired, you can
change the setting to have the expanded
window initially appear.
☞"CHANGING THE PRINTER STATUS
MONITOR SETTINGS" (p.35)
6
PRINTING FROM
MACINTOSH
BASIC PRINTING
To use the machine as a printer for the Macintosh, the PS3 expansion kit (MX-PK10) must be installed and the
machine must be connected to a network. To install the PPD file and configure the printer driver settings, see the
software setup guide.
Before printing, make sure that the correct size of paper for your document has been loaded in the machine.
1
Start the application and open the
document that you wish to print.
2
Select "Print" from the application's
"File" menu.
3
Make sure that the correct printer is
selected.
5
Click the "Print" button.
Printing begins.
Note
4
The Print window varies depending on the
operating system version, the printer driver
version, and the application.
Configure print settings.
Click
next to
"Copies & Pages" and
select the settings that
you wish to configure
from the pull-down
menu. The
corresponding setting
screen will appear.
Note
The settings vary depending on the
operating system version, the printer driver
version, and the application.
- 37 -
PRINTING FROM MACINTOSH
IF THE TRAY RUNS OUT OF PAPER DURING
PRINTING
Printing will automatically resume when paper is loaded in the tray.
When using the bypass tray, select printer mode with the mode select key on the machine, load paper as instructed
by the message in the display, and then press the [START] key to resume printing.
When the 250-sheet paper feed unit is installed:
Note that if the "AUTO TRAY SWITCH" setting in the user programs is enabled and there is the same size of paper
in another tray, the machine will automatically switch to the other tray and continue printing.
CANCEL A PRINT JOB
To cancel a print job that is already in progress, select printer mode with the mode select key on the machine and
then press the [CLEAR] key (
) or the [CLEAR ALL] key (
).
"CANCEL PRINT JOB?" will appear in the display. Select "YES" and press the [ENTER] key.
WHEN "PAPER FEED" IS SET TO "AUTO SELECT"
If "Paper Feed" is set to "Auto Select" in the Print window and the correct size of paper for a print job is not loaded in
the machine, the printing procedure will vary depending on the "FORCED OUTPUT" setting in the user programs
(see "USER PROGRAMS" in the Operation Guide of the machine).
When "FORCED OUTPUT" is set to "OFF"
Select printer mode with the mode select key on the machine, check the message in the display, load paper in the
bypass tray, and then press the [START] key to begin printing.
When "FORCED OUTPUT" is set to "ON"
Printing takes place on the paper loaded in the machine, even though the paper size is different from the print image
size.
- 38 -
7
WEB FUNCTIONS IN THE
MACHINE
ABOUT THE WEB PAGES
The network expansion kit includes a built-in Web server. The Web server is accessed using a Web browser on your
computer. The Web pages include both pages for users and pages for the administrator. In the user Web pages,
users can monitor the machine, directly print a file specified on a computer, and select printer configuration settings.
In the administrator Web pages, the administrator can configure the machine's e-mail settings, settings for print by
e-mail, and passwords. Only the administrator is allowed to configure these settings.
HOW TO ACCESS THE WEB PAGE AND VIEW HELP
Use the following procedure to access the Web pages. [Help] can be clicked at the bottom of the menu frame to view
information on the various function settings that can be configured remotely over the network from the machine's
Web pages. For the settings of each function, see the explanations in Help.
1
4
Open the Web browser on your
computer.
Supported browsers:
Internet Explorer 5.5 or later (Windows)
Netscape Navigator 6.0 or later
2
In the "Address" field of your Web
browser, enter the IP address that has
been configured in the machine.
When the connection is
completed, the Web page
will appear in your Web
browser.
☞"ABOUT THE WEB
PAGES (FOR
USERS)" (p.40)
3
Click the [Help] button at the bottom
of the menu frame.
To view information on a
function setting, click the
corresponding item in the
Help screen.
- 39 -
When finished, close the Web pages.
When you have finished
using the Web pages,
click the
(close) button
in the top right corner of
the page.
ABOUT THE WEB PAGES
(FOR USERS)
When you access the user Web pages in the machine, the following page will appear in your browser.
A menu frame appears on the left side of the page. When you click an item in the menu, a screen appears in the
right frame that allows you to configure settings for that item.
(1)
(2)
(3)
(4)
(5)
(1) Menu frame
Click a setting in the menu to configure it.
(2) System Information
Shows the current status of the machine and
model name.
• Device Status
Shows the current status of the machine, paper
trays, output trays, toner and other supplies, and
page counts.
Out of paper and other warnings appear in red.
• Device Configuration
Shows what options are installed.
• Network Status
Shows the network status. Information on
"General", and "TCP/IP" is shown on the
respective pages.
(3) Printer Test Page
The "Printer Settings List" and various font lists
can be printed.
(4) Condition Settings
Configure basic printer settings.
☞"CONFIGURING THE PRINTER CONDITION
SETTINGS" (p.41)
(5) Admin Mode
To open the Web pages for the administrator, click
here and then enter the administrator's user name
and password.
☞"ABOUT THE WEB PAGES (FOR THE
ADMINISTRATOR)" (p.44)
☞"PROTECTING INFORMATION
PROGRAMMED IN THE WEB PAGE
([Passwords])" (p.45)
- 40 -
CONFIGURING THE PRINTER
CONDITION SETTINGS
The printer condition settings allow basic printer settings to be configured. The following items can be set:
● "Default Settings" (p.42):
Basic settings that are mainly used when the printer driver is not used.
● "PCL Settings" (p.43):
PCL symbol set, font, line feed code, and other settings.
● "PostScript Settings" (p.43)*:Sets whether or not a PostScript error page is printed when a PostScript error occurs.
* This setting is only appears when the PS3 expansion kit is installed.
Note
When the printer driver is used and the same settings are configured both in the printer driver and in the above
screens, the settings configured in the printer driver override the settings in the above screens. If a setting is
available in the printer driver, use the printer driver to configure the setting.
HOW TO CONFIGURE THE SETTINGS
To display the Condition Settings screen, click [Condition Settings] in the menu frame.
For detailed explanations of the procedures for establishing settings, click [Help] in the menu frame.
(2)
(3)
(4)
(1)
(1) Condition Settings
This displays the page for configuring the printer
condition settings.
(2) Default / PCL / PS
Select the type of condition settings that you wish
to configure.
(3) Settings
The factory default settings are displayed.
Change the settings as desired by selecting from
drop-down lists and by directly entering settings.
For information on the settings, see "PRINTER
CONDITION SETTINGS" (p.42).
(4) Submit
Click to store the Web page settings in the
machine.
- 41 -
WEB FUNCTIONS IN THE MACHINE
PRINTER CONDITION SETTING MENU
Click on a setting to view an explanation of the setting.
Condition Settings
Condition Settings
Default Settings
Factory default settings
PCL Settings
Factory default settings
Copies
1
Symbol Set
PC-8
Orientation
Portrait
Font
0: Courier (internal font)
Default Paper Size
A4
Line Feed Code
CR=CR; LF=LF; FF=FF
Default Paper
Source
Auto
Wide A4
Disable
2-Sided Print
1-Sided
ROPM (Rip Once,
Print Many)
Enable
PostScript Settings* Factory default settings
Print PS Errors
Disable
* This setting is only appears when the PS3
expansion kit is installed.
PRINTER CONDITION SETTINGS
Factory default settings are indicated in bold.
Default Settings
Item
Selections
Description
Copies
1 - 999
This is used to select the number of copies.
Orientation
Portrait, Landscape
This sets the orientation of the printed page. Select [Portrait] when
the image is longer in the vertical direction, or [Landscape] when the
image is longer in the horizontal direction.
Default Paper Size
Invoice, A5, B5, A4,
Letter, Foolscap,
Legal
This sets the default paper size used for the printed image. Even if
the set size of paper is not in any of the trays, the printed image is
formed in accordance with this setting.
Default Paper
Source
Auto,
Tray 1,
Tray 2*,
Bypass (Auto)
Set the default paper tray.
*Selections available depend on the trays that are installed.
2-Sided Print
1-Sided,
2-Sided (Book),
2-Sided (Tablet)
When [2-Sided (Book)] is selected, two-sided printing takes place so
as to allow binding at the left side. When [2-Sided (Tablet)] is
selected, two-sided printing takes place so as to allow binding at the
top.
ROPM (Rip Once,
Print Many)
Enable, Disable
This enables the ROPM function. When enabled, multi-page print
jobs are stored in memory before printing, and thus the computer
does not need to repeatedly send the print data when multiple
copies are printed.
- 42 -
WEB FUNCTIONS IN THE MACHINE
PCL Settings
Item
Selections
Description
Symbol Set
Select one of 35
sets.
This specifies which country's characters (PCL symbol set) are
assigned to certain of the symbols in the character code list. The
factory default setting is [PC-8].
Font
Select one internal
or one external font.
This specifies which PCL font to use for printing. One font can be
specified from among the internal fonts. The factory default setting is
[0: Courier].
Line Feed Code
CR=CR; LF=LF;
FF=FF,
CR=CR+LF; LF=LF;
FF=FF,
CR=CR;
LF=CR+LF;
FF=CR+FF,
CR=CR+LF;
LF=CR+LF;
FF=CR+FF
This specifies the line break code by means of a combination of the
"CR" (return) code, "LF" (line break) code, and "FF" (page break)
code. The factory default setting is printing based on the transmitted
code. The setting can be changed by selecting one of four
combinations.
Wide A4
Enable, Disable
This setting can be enabled to print 80 lines on A4 size paper with
each line 10CPI font (English characters). When the setting is
disabled (a checkmark does not appear), each line is 78 characters
long.
PostScript Settings
The "PostScript Settings" are only effective when the PS3 expansion kit is installed.
Item
Print PS Errors
Selections
Enable, Disable
Description
When this setting is enabled, an error description is printed each
time a PostScript error occurs.
- 43 -
ABOUT THE WEB PAGES
(FOR THE ADMINISTRATOR)
In addition to the menus that appear for users, other menus that can only be used by the administrator appear in the
administrator Web pages.
A menu frame appears on the left side of the page. When you click an item in the menu, a screen appears in the
right frame that allows you to configure settings for that item. Settings that can only be configured by the
administrator are explained here.
(1)
(2)
(3)
(4)
(5)
(6)
(7)
(8)
(1) Information
Configure machine identification information for the
status & alert E-mail function.
☞"INFORMATION SETUP" (p.48)
(2) Passwords
To protect the Web site, the system administrator
can establish passwords. Enter a password that
you would like to establish and click the [Submit]
button.
One password can be established for the
administrator and one password can be
established for users.
☞"PROTECTING INFORMATION
PROGRAMMED IN THE WEB PAGE
([Passwords])" (p.45)
(3) Key Operator Programs
Setting changes can be prohibited and interface
settings can be configured.
☞"KEY OPERATOR PROGRAMS" (p.46)
(4) Status Message
Configure parameters required for sending status
messages, such as destination addresses and
time schedules.
☞"STATUS MESSAGE SETUP" (p.49)
(5) Alerts Message
Store destination addresses for alert messages.
☞"ALERTS MESSAGE SETUP" (p.49)
(6) Security
Unused ports can be disabled for greater security
and port numbers can be changed.
(7) Services
Configure information concerning the e-mail
system.
☞"SMTP SETUP" (p.48)
(8) Print Port
Configure settings for LPD and Raw print.
- 44 -
PROTECTING INFORMATION
PROGRAMMED IN THE WEB PAGE
([Passwords])
Passwords can be set (click [Passwords] in the menu frame) to restrict Web page access and protect settings. The
administrator must change the password from the factory default setting. The administrator must also take care to
remember the new password. The next time the Web pages are accessed, the new password must be entered.
A password can be set for the administrator and a password can be set for users.
1
Click [Passwords] in the menu frame.
3
Enter passwords in "User Password"
and "Admin Password".
• A maximum of 7 characters and/or numbers
can be entered for each password (passwords
are case sensitive).
• Be sure to enter the same password in
"Confirm Password" as you did in "New
Password".
2
Enter the current password in "Admin
Password".
4
When establishing a password for the first time,
enter "Sharp" in "Admin Password".
Caution
Be sure to enter "S" in upper case and
"harp" in lower case (passwords are case
sensitive).
When you have finished entering all
items, click [Submit].
The entered password is stored.
After setting the password, turn the machine
power off and then back on.
Note
- 45 -
When prompted to enter a password, a user
should enter "user" and an administrator
should enter "admin" in "User Name". In
"Password", the respective password for the
entered user name should be entered.
For more information, click [Help] in the
upper right-hand corner of the window.
KEY OPERATOR PROGRAMS
The key operator programs are used to prohibit changes to the [Condition Settings] and to configure interface
settings.
● "Default settings" (p.47): Select the setting for which you wish to prohibit changes.
● "Interface settings" (p.47): Enable monitoring of data sent to the network port and set restrictions.
CONFIGURING A SETTING IN THE KEY OPERATOR
PROGRAMS
1
3
Click [Key operator programs] in the
menu frame.
The "Default Settings"
screen of the [Key
operator programs] will
appear. If you wish to
select a setting in the
"Default Settings" screen,
go to step 3.
2
Make a selection for the setting in the
screen that appears.
See "KEY OPERATOR PROGRAMS"
(p.47) for descriptions of the settings.
4
Click the desired setting.
- 46 -
Click [Submit] to store the entered
information.
WEB FUNCTIONS IN THE MACHINE
KEY OPERATOR PROGRAMS
When "YES, NO" appears in the "Settings" column, "YES" is selected when a checkmark appears in the checkbox of
the item, and "NO" is selected when checkmark does not appear.
Default settings
Item
Settings
Description
Prohibit Test
Page Printing
YES, NO
This setting is used to prohibit printing of a printer test page.
Disable Default
Setting Changes
YES, NO
This setting is used to prohibit changes to the default condition settings.
Interface settings
Item
Settings
Description
Hexadecimal
Dump Mode
YES, NO
This program is used to print out the print data from the computer in
hexadecimal and in the corresponding text characters (based on ASCII
code). This allows you to check whether or not print data is being correctly
sent from the computer.
I/O Timeout
1- 60 - 999 (sec)
During reception of a print job, if remaining data is not received after the
time set here elapses, the port connection is broken and the next print job
is begun.
Emulation
Switching
Auto*,
PostScript*, PCL
Select the printer language. When [Auto] is selected, the language is
automatically selected from the data sent to the printer. Unless errors occur
frequently, do not change the setting from [Auto] to another setting.
*Only when the PS3 expansion kit is installed.
Port Switching
Method
Switch at End
of Job, Switch
after I/O Timeout
Select the method for switching network ports.
- 47 -
E-MAIL STATUS AND E-MAIL
ALERT SETTINGS
These functions send information on machine use (print count, copy count, etc.) and error conditions (paper
misfeed, out of paper, out of toner, etc.) via e-mail to the administrator of the machine or the dealer.
INFORMATION SETUP
Machine identification information for the status and alert e-mail functions is configured in the "Information Setup"
screen. The entered information will be included in status and alert e-mail messages.
1
Click [Information] in the menu frame.
2
Enter the machine information.
3
Click [Submit] to store the entered
information.
The "Information Setup"
screen will appear.
For detailed information, click the [Help] button in
the upper right-hand corner of the window.
SMTP SETUP
The Status and alert e-mail functions use SMTP (Simple Mail Transport Protocol) to send e-mail. The following
procedure is used to set up the e-mail environment. This must be done by the system administrator or other person
familiar with the network.
1
2
Click [Services] in the menu frame.
The "Services Setup" screen will appear.
3
Enter the information required to set
up the e-mail environment.
For detailed information, click the [Help] button in
the upper right-hand corner of the window.
Click [SMTP].
4
- 48 -
Click [Submit] to store the entered
information.
WEB FUNCTIONS IN THE MACHINE
STATUS MESSAGE SETUP
Use the status message function to send the current counter information, including the copy count, print count, and
total output count, basis on the specified schedule. The destinations can be set for administrators and dealers
respectively.
To set up the status message, follow these steps.
1
3
Click [Status Message] in the menu
frame.
The "Status Message
Setup" screen will
appear.
Click [Submit] to store the entered
information.
When the E-mail Status settings are completed, printer
count information will be sent periodically by e-mail to
the specified e-mail addresses.
Note
2
Enter the required information,
including the destination addresses
and time schedule.
If you quit the browser before clicking
[Submit], the settings will be canceled. To
send printer information immediately to the
specified e-mail addresses, click [Send
Now].
For detailed information, click the [Help] button in
the upper right-hand corner of the window.
ALERTS MESSAGE SETUP
Use the alert message function to send alert information, such as empty toner and paper and trouble including paper
misfeeds, to specified destinations when such problems occur. The destinations can be set for administrators and
dealers respectively.
To set up the alert message, follow the procedure below.
1
3
Click [Alerts Message] in the menu
frame.
The "Alerts Message
Setup" screen will
appear.
2
Click [Submit] to store the entered
information.
If these parameters are set, event information for the
printer will be transmitted to the specified addresses
via E-mail each time a specified event occurs. The
meaning of each event item is shown below.
Enter the destination addresses.
For detailed information, click the [Help] button in
the upper right-hand corner of the window.
(Example)
Paper Jam: A paper misfeed has occurred.
Toner Low: Toner is low.
Toner Empty: Toner must be added.
Paper Empty: Paper must be loaded.
Note
- 49 -
If you quit the browser before clicking
[Submit], the settings will be canceled.
8
BEFORE USING THE SCAN TO USB
AND NETWORK SCANNER FUNCTION
ABOUT THE SCAN TO USB AND
NETWORK SCANNER FUNCTION
With this machine a document or photo can be scanned into an image file and sent over a network or the Internet to
a file server, e-mail destination, your own computer or USB memory installed on the machine. You can select from
the following transmission methods as the destination where you wish to send the scanned image, depending on
where you wish to send the scanned image data.
1. The scanned image can be sent to a memory
storage device on a network (a designated
directory on an FTP server). (This is called
"Scan to FTP" in this manual.)
When sending a scanned image to an FTP
server, an e-mail message can also be sent to a
preset e-mail address to inform the recipient of
the location of the scanned image data. (This is
called "Scan to FTP (Hyperlink)" in this
manual.)
2. A scanned image can be sent to a computer
connected to the same network as the
machine. (This is called "Scan to Desktop" in
this manual.)
* Before Scan to Desktop can be performed, the
software in the CD-ROM that accompanies the
network expansion kit (MX-NB11) must be
installed. For the procedure for installing the
software, see the "SHARPDESK CD-ROM (for
Windows)" (p.73).
3. The scanned image can be sent to an e-mail
recipient. (This is called "Scan to E-mail" in this
manual.)
4. The scanned image can be sent to a USB
memory installed on the machine. (This is
called "Scan to USB" in this manual.)
- 50 -
SETTINGS AND PROGRAMMING
REQUIRED FOR THE NETWORK
SCANNER FEATURE
To use the Network Scanner feature, settings for the SMTP server, DNS server, and destination addresses must be
configured.
To configure the settings, use a computer that is connected to the same network as the machine to access the
machine's Web server. The Web page can be viewed with your Web browser (Internet Explorer 5.5 or later
(Windows), or Netscape Navigator 6.0 or later).
HOW TO ACCESS THE WEB PAGE AND VIEW HELP
Use the following procedure to access the Web pages. [Help] can be clicked at the bottom of the menu frame to view
information on the various function settings that can be operated remotely over the network from the machine's Web
pages. For the settings of each function, see the explanations in Help.
1
Open the Web browser on your
computer.
3
Supported browsers:
Internet Explorer 5.5 or later (Windows)
Netscape Navigator 6.0 or later
2
Click [Help] under the menu frame.
For an explanation of a
function or setting in the
Web page, click the
corresponding item in the
Help screen.
In the "Address" field of your Web
browser, enter the IP address of the
machine.
4
Close the Web page.
When you have finished
using the Web page, click
the (close) button in
the top right corner of the
page.
When the connection is complete, the Web page will
appear in your Web browser.
☞"ABOUT THE WEB PAGE (FOR USERS)" (p.52)
- 51 -
ABOUT THE WEB PAGE (FOR USERS)
When you successfully connect to the Web server in the machine, the following page will appear in your browser. A
menu frame appears on the left side of the page. When you click an item in the menu, a screen appears in the right
frame that allows you to establish settings for that item. For detailed explanations of the procedures for configuring
settings, click [Help] in the menu frame.
(1)
(2)
(3)
(4)
(1) Menu frame
The various settings appear in this frame. Click a
menu item to configure the corresponding setting.
(2) System Information
This shows the model name and current status of
the machine.
• Device Status
This shows information on the machine's paper
trays and output trays, toner and other supplies,
and the total sheet usage count.
Out of paper and other warnings appear in red.
• Device Configuration
Shows what options are installed.
• Network Status
Shows general information as well as the status
of TCP/IP.
(3) Image Send Management
This is the base screen for storing, editing, and
deleting destination information.
• Scan to USB
Store scanning settings for Scan to USB.
• Destination (p.55)
Store destinations for Scan to FTP, Scan to FTP
(Hyperlink), Scan to Desktop, and Scan to
E-mail. You can also edit or delete previously
stored destination information.
• Network Scanning
This section explains how to edit the scan mode
and custom indexes.
- Scan Mode
Scanning settings appropriate for the use can
be stored.
☞"STORING SCANNING SETTINGS - Network
Scanning" (p.54)
- Custom Index
This enables to change custom index names.
Click the [Submit] button to store the entered
information as index names.
The custom index consists of six indexes. A
6-character index name can be stored for each
index, allowing destinations to be grouped.
(4) Admin Mode
Click here to open the adminstrator Web page and
enter the administrator user name and password.
☞"PROTECTING INFORMATION PROGRAMMED IN
THE WEB PAGE ([Passwords])" (p.63)
☞"ABOUT THE WEB PAGE (FOR THE
ADMINISTRATOR)" (p.60)
- 52 -
BEFORE USING THE SCAN TO USB AND NETWORK SCANNER FUNCTION
STORING SCANNING SETTINGS - Scan to USB
Sets of scan settings (colour mode, resolution, file type, etc.) can be stored for use in various scanning applications.
Each set of settings is called a "Scan Mode". When storing a destination, you can select one of the stored scanned
modes. The settings of the selected scan mode will be used when you scan an image and send it to that destination
(p.55 to 58) including Scan to USB.
1
Click "Scan to USB" in the menu
frame of the Web page.
2
Select the desired scanning settings.
Refer to the following table for information on each
setting.
3
When you have finished selecting the
settings, click "Submit".
The selected settings are stored.
Scan Mode settings
Item
Description
Default setting
Colour Mode
Select Full Colour, Grayscale, or Mono 2 gradation for the colour mode.
Full Colour
Resolution
Select the resolution.
150 dpi
Void Area
Select "On" to not scan the 4 mm around the edges of the image and
instead attach a white border.
Off
Light Source
When "Mono 2 gradation" or "Grayscale" is selected for "Colour Mode",
select "Red", "Green", or "Blue" for the light source.
Green
File Type
Select "PDF", "JPG" or "TIFF" for the file type of the scanned image.
PDF
Compression Mode
Select "None", "MH (G3)", or "MMR (G4)" for the compression mode of
the scanned image.
None
Pages Per File
Select the number of pages per image file.
ALL
Note
• For normal text originals, a sufficiently legible image is produced when the colour mode is set to "Mono 2
gradation" and the resolution is 200 dpi or 300 dpi. The 600 dpi setting should only be used in cases where
high-clarity image reproduction is required, such as a photograph or an illustration. Note that a high resolution
setting will result in a larger file size, and transmission may not be successful if there is insufficient memory or
disk capacity in the server to which the image is sent (or if the administrator of the server has restricted the file
size). If transmission is not successful, you can try such measures as reducing the number of scanned pages
in the file or reducing the scan size setting for the original.
• To open the scanned image without using the software program in the CD-ROM that accompanies the
machine, the recipient must have a viewer program that can open the image format (file type) that was
selected as explained above.
• The factory default setting for the image format is PDF. If the recipient cannot open the image, try sending the
image in a different format.
• If the number of scanned originals is not divisible by the number set in "Pages Per File", the last file will have
less pages.
• The scan settings stored in a scan mode cannot be edited or deleted if the scan mode has been selected for a
destination.
- 53 -
BEFORE USING THE SCAN TO USB AND NETWORK SCANNER FUNCTION
STORING SCANNING SETTINGS - Network Scanning
1
Click "Network Scanning" in the menu
frame of the Web page.
2
Click "Add" below the scan list.
If you need to change the
settings in a previously
stored scan mode, select
the scan mode and click
"Edit". To delete a scan
mode, select the scan
mode and click "Delete".
3
Select the desired scanning settings.
4
When you have finished selecting the
settings, click "Submit".
Refer to the following table for information on
each setting.
The selected settings are stored.
Scan Mode settings
Item
Description
Default setting
Name
Enter a name for the scan mode (up to 32 characters).
—
Colour Mode
Select Full Colour, Grayscale, or Mono 2 gradation for the colour mode.
Full Colour
Resolution
Select the resolution.
150 dpi
Void Area
Select "On" to not scan the 4 mm around the edges of the image and
instead attach a white border.
Off
Light Source
When "Mono 2 gradation" is selected for "Colour Mode", select "Red",
"Green", or "Blue" for the light source.
Green
File Type
Select "PDF", "JPG" or "TIFF" for the file type of the scanned image.
PDF
Compression Mode
Select "None", "MH (G3)", or "MMR (G4)" for the compression mode of
the scanned image.
None
Pages Per File
Select the number of pages per image file.
ALL
Default Scan Mode
If you wish to use this scan mode as the default scan mode when storing
destinations, select the "Default Scan Mode" checkbox. The "Default
Scan Mode" is also used for Scan to E-mail when the e-mail address is
directly entered or selected from an LDAP server.
Not selected
- 54 -
BEFORE USING THE SCAN TO USB AND NETWORK SCANNER FUNCTION
STORING DESTINATIONS
To store scanning destinations, click [Destination] in the Web page menu frame. This screen can also be used to
edit or delete stored destinations. (p.59)
A total of 200 destinations* can be stored, including E-mail, FTP, Desktop, and Group destinations.
* Multiple e-mail addresses can be stored as a group (up to 100). Note that this may reduce the maximum number
of destinations (normally 200) that can be stored.
E-mail:
FTP:
Desktop:
Group (E-mail):
See below
See page 56.
See page 57.
See page 58.
Storing destinations for Scan to E-mail
1
Click [Destination] in the menu frame
of the Web page.
3
Enter the destination information.
For each setting, see the following table.
2
Click [E-mail].
4
When you have finished entering the
information, click [Submit].
The entries will be stored.
To perform Scan to E-mail, the SMTP server settings must first be established. (p.62)
Note
E-mail destination information
Item
Description
Name (Required)
Enter the name of the destination (up to 36 characters).
Initial (Optional)
Enter initial text for the destination (maximum of 10 characters). When the destination
list is displayed in the destination control screen, the initial text is used to group the
destinations.
Custom Index
Names can be assigned to the custom indexes as desired (p.52), allowing convenient
grouping of destinations. Select a custom index for the destination to be stored.
E-mail Address
(Required)
Enter the e-mail address of the destination (up to 64 characters). If an LDAP server is
being used, you can click the [Global Address Search] button to search for an
address on the LDAP server.
Scan Mode
Select the name of the scan mode that you wish to use for the destination. The scan
mode must be previously stored (p.54).
- 55 -
BEFORE USING THE SCAN TO USB AND NETWORK SCANNER FUNCTION
Storing destinations for Scan to FTP
1
Click [Destination] in the menu frame
of the Web page.
3
Enter the destination information.
For the settings, see the following table.
2
Click [FTP].
4
When you have completed all the
entries, click [Submit].
The entries will be stored.
• If you select the "Enable Hyperlink to FTP server to be e-mailed" checkbox and select a previously stored recipient (p.55)
from "E-mail Destination", an e-mail will be sent to the recipient informing them of the file format and location of the
scanned image data (Scan to FTP (Hyperlink)). A hyperlink to the file server to which the scanned image data was sent
appears in the e-mail, and the recipient can click the hyperlink to go directly to the location where the image data is stored.
• Use "Scan Mode" to select a set of previously stored scanning settings (see "STORING SCANNING
SETTINGS - Network Scanning" (p.54)). The list shows the names of the stored scan modes.
Note
FTP destination information
Item
Description
Name (Required)
Enter the name of the destination (up to 36 characters).
Initial (Optional)
Enter initial text for the destination (maximum of 10 characters). When the destination list is
displayed in the destination control screen, the initial text is used to group the destinations.
Custom Index
Names can be assigned to the custom indexes as desired (p.52), allowing convenient
grouping of destinations. Select a custom index for the destination to be stored.
Hostname or IP Address
(required)*1
Enter the IP address or host name of the FTP server (maximum of 127 characters).
User Name (Optional)
Enter the login user name for the FTP server (maximum of 32 characters).
Password (Optional)
Enter the login password for the FTP server (maximum of 32 characters).
Directory (Optional)
If you wish to specify a destination directory on the FTP server, enter the directory
(maximum of 200 characters).
Enable Hyperlink to FTP
server to be e-mailed
(Checkbox)*2
When you send a scanned file to an FTP server, you can have a transmission
notification automatically sent to the file recipient by e-mail. To have transmission
notifications sent, select the checkbox. The FTP server name will appear in the
transmission notification as a hyperlink.
E-mail Destination
Select the recipient that you wish to notify of the file transmission to the FTP server. To select
a recipient here, the recipient's e-mail address must have been previously stored. (p.55)
Scan Mode
Select the name of the scan mode that you wish to use for the destination. The scan
mode must be previously stored (p.54).
*1 If you entered a host name in "Hostname or IP Address", you will need to enter the DNS server settings. (p.62)
*2 To perform Scan to FTP (Hyperlink), you must also enter the settings for the e-mail server.
- 56 -
BEFORE USING THE SCAN TO USB AND NETWORK SCANNER FUNCTION
Storing destinations for Scan to Desktop
The destination for Scan to Desktop is stored by the Sharp Network Scanner Tool Setup Wizard when "Network Scanner
Tool" is installed in your computer. For this reason, there is no need to store the Scan to Desktop destination in the Web
page. (The Network Scanner Tool is on the "Sharpdesk" CD-ROM that accompanies the Network Expansion Kit.)
For information on Scan to Desktop system requirements, installing the Network Scanner Tool, and storing the
destination, see the "SHARPDESK CD-ROM (for Windows)" (p.73).
Normally your computer is stored as the destination by the method indicated above.
The following page for storing Scan to Desktop destination information appears when [Destination] is selected in the
menu frame, followed by [Desktop]. This page is used mainly by the system administrator in the following circumstance.
• When another machine that also has the network expansion kit is added to your network and you wish to send an
image scanned on the new machine to a destination stored on the existing machine.
See "Editing and deleting programmed transmission destinations" (p.59) to select the Scan to Desktop destination
information that you wish to use on the new machine and enter the displayed information in this screen in the new
machine. (When you have completed all entries, click [Submit].)
If there are several destinations that you wish to use on the new machine, repeat this procedure as needed.
If the information entered here differs from the information entered on the host computer, transmission/reception will
not be possible.
For the settings, see the following table.
Scan to Desktop destination information
Item
Description
Name (Required)
Enter the name of the destination (up to 36 characters).
Initial (Optional)
Enter initial text for the destination (maximum of 10 characters). When the destination list is
displayed in the destination control screen, the initial text is used to group the destinations.
Custom Index
Names can be assigned to the custom indexes as desired (p.52), allowing convenient
grouping of destinations. Select a custom index for the destination to be stored.
Hostname or IP Address
(Required)*
Enter the IP address or host name of the FTP server (maximum of 127 characters).
Port Number (Required)
Enter a port number from 0 to 65535 for the desktop network scanner tool.
Process Directory
(Optional)
Enter the destination directory name for the file (maximum of 200 characters). The file
will be processed in this directory after it is received.
User Name (Optional)
Enter the login user name for the network scanner tool (maximum of 32 characters).
Password (Optional)
Enter the login password for the network scanner tool (maximum of 32 characters).
Scan Mode
Select the name of the scan mode that you wish to use for the destination. The scan
mode must be previously stored (p.54).
* If you entered a host name in "Hostname or IP Address", you will need to enter the DNS server settings. (p.62)
- 57 -
BEFORE USING THE SCAN TO USB AND NETWORK SCANNER FUNCTION
Storing Groups (Scan to E-mail)
You can send a scanned image to multiple e-mail destinations in a single Scan to E-mail operation. If you frequently
transmit to a fixed group of destinations, you can store the destinations as a group.
Up to 100 destinations can be stored in one group.
Note
1
Click [Destination] in the menu frame
of the Web page.
3
Enter the destination information.
For the settings, see the following table.
2
Click [Group].
4
When you have completed all of the
entries, click "Submit".
The entries will be stored.
Storing a group of destinations
Item
Description
Name (Required)
Enter the name of the destination (up to 36 characters).
Initial (Optional)
Enter initial text for the destinations (maximum of 10 characters). When the
destination list is displayed in the destination control screen, the initial text is used to
group the destinations.
Custom Index
Names can be assigned to the custom indexes as desired (p.52), allowing convenient
grouping of destinations. Select a custom index for the destination to be stored.
Address(es) (Required)
Select the address of each destination from the "E-mail" list box. Programmed e-mail
destinations appear in each of the destination lists. To select multiple destinations,
click each address while holding down the [Ctrl] key on the keyboard. If you need to
cancel an address that has been selected, click the address again while holding down
the [Ctrl] key.
If an LDAP server is being used, you can click the [Global Address Search] button to
search for an address on the LDAP server. Multiple e-mail addresses can be entered.
Separate the e-mail addresses with a comma (,), semi-colon (;), space ( ), or colon (:).
Scan Mode
Select the name of the scan mode that you wish to use for the destination. The scan
mode must be previously stored (p.54).
- 58 -
BEFORE USING THE SCAN TO USB AND NETWORK SCANNER FUNCTION
Editing and deleting programmed transmission destinations
To edit or delete programmed destinations, click [Destination] in the menu frame of the Web page.
1
2
Click [Destination] in the menu frame
of the Web page.
3
To edit the selected destination, click [Edit]
at the bottom of the Destinations List.
The programming screen
of the destination
selected in step 2
appears. Edit the
information in the same
way as you initially stored
it.
When finished, be sure to click [Submit] to save
your changes.
In the Destinations List, click the
checkbox of the destination that you
want to edit or delete.
4
To delete the selected destination,
click [Delete] at the bottom of the
Destinations List.
A message appears
asking you to confirm the
deletion. Click [Yes] to
delete.
Note
If you attempt to delete a programmed destination in the following situations, a warning message will appear and
deletion will not be possible.
• The destination is included in a group.
If the destination is being used for a current transmission, cancel the transmission or wait until it is completed and
then delete the destination. If the destination is included in a group, delete the destination from the group and
then delete the destination.
Printing lists of programmed destinations
You can print lists showing the destinations that have been programmed.
The following lists can be printed.
• Print individual list: Shows the information programmed in e-mail, FTP, desktop, and group destinations.
• Print group list: Shows only the information programmed in group (e-mail) destinations.
1
Click [Destination] in the menu frame
of the Web page.
2
To print the individual list, click [Print
Individual List] at the bottom of the
destinations list.
3
- 59 -
To print the group list, click [Print
Group List] at the bottom of the
destinations list.
ABOUT THE WEB PAGE
(FOR THE ADMINISTRATOR)
In addition to the menu that appear in the user Web page, the Web page for the administrator also shows menus
that can only be established by the administrator.
A menu frame appears on the left side of the page. When you click an item in the menu, a screen appears in the
right frame that allows you to configure settings for that item.
Settings that can only be configured by the administrator are explained here.
(1)
(2)
(3)
(4)
(5)
(6)
(4) Security
Port numbers can be changed or disabled for
security purposes.
(1) Network Scanning (p.61)
This lets you select transmission methods for the
network scanner function and configure settings
for Scan to E-mail.
(2) Passwords (p.63)
The administrator can establish passwords to
protect the Web site. Enter the password that you
wish to establish and click the [Submit] button.
A password can be set for the administrator and
users.
(3) Quick Setup (p.62)
This is used to configure basic settings for the
SMTP, DNS, and LDAP servers.
(5) Services (p.62)
This is used to configure advanced SMTP and
DNS server settings as needed for each
transmission method.
(6) LDAP (p.62)
This is used to configure advanced settings for
global address searches.
- 60 -
BEFORE USING THE SCAN TO USB AND NETWORK SCANNER FUNCTION
BASIC SETTINGS FOR NETWORK SCANNING
Click [Network Scanning] in the menu frame and configure the required settings. A password is required to access
this screen. (p.63) These settings should only be configured by the network administrator. For explanations of each
of the items, click [Help] in the menu frame.
1
Click [Network Scanning] in the menu
frame.
4
The Network Scanning
setup page appears.
2
To prevent the transmission of excessively large
files by Scan to E-mail, you can set a size limit.
If the image file created from the scanned image
is larger than the set limit, the image file is
discarded. The limit can be set from 1 MB to 10
MB in increments of 1 MB.
The factory default setting is [Unlimited]. If you
wish to set a limit, remove the checkmark from
the [Unlimited] checkbox and enter the desired
limit.
Select the transmission methods that
you wish to use.
Select the scanner delivery methods that you
want to use. In the "Enable Scanner Delivery to:"
field, click the checkbox next to each method that
you want to use so that a checkmark appears in
the checkbox.
All transmission methods are initially selected
(factory default settings).
Set a limit for the size of image files.
5
Select the method for assigning a file
name to a scanned image.
Select the method for assigning a file name to a
scanned image. In "File Naming", click the items
that you wish to use in the file name. "Destination
Name" and "Date & Time" are initially selected.
Note
6
3
If you are going to send images to the same
recipient more than once, we recommend
that you also select "Session Page Counter"
or "Unique Identifier" to prevent sending
multiple files with the same name, which
would result in each successive file
overwriting the previous file.
Selecting an e-mail subject (only used
for Scan to E-mail).
The setting is used to enter the subject that
appears in the recipient's e-mail program when
you perform Scan to E-mail. (This setting is not
necessary if you will not be using Scan to E-mail.)
Enter a subject (maximum of 80 characters). If
nothing is entered, "Scanned image from <Device
Name>*" will appear.
Configure the Advanced Setup
settings.
Select advanced functions that can be used for
Scan to E-mail.
If you wish to BCC a copy of a Scan to E-mail
transmission to an e-mail address, select the
[Bcc] checkbox and enter the e-mail address.
* The name that appears in Device Name is the name
stored in "Name" in the screen that appears when
you click [System Information] in the menu frame. If a
name has not been stored, the product name will
appear.
7
Click [Submit].
After entering the
settings, be sure to click
[Submit] to store them.
- 61 -
BEFORE USING THE SCAN TO USB AND NETWORK SCANNER FUNCTION
VARIOUS SERVER SETTINGS
The procedures for using [Quick Setup] are explained here. [Quick Setup] is used to quickly configure only the
required settings for "SMTP", "DNS", and "LDAP" servers. These settings are normally configured first.
SMTP server: SMTP is used to transmit e-mail that is sent using Scan to E-mail or Scan to FTP (Hyperlink). To use
these transmission methods, your SMTP server settings must be configured.
DNS server: If you entered a host name in "Primary SMTP Server" or "Secondary SMTP Server" of "SMTP", you
must also configure your DNS server settings.
You will also need to configure your DNS server settings if host names will be entered in "Hostname
or IP Address" when storing destinations for Scan to FTP (Scan to FTP (Hyperlink)) or Scan to
Desktop.
LDAP server: If mail addresses are managed on your network by an LDAP server, the e-mail addresses stored in
the LDAP server can be used for Scan to E-mail.
To allow the machine to use the e-mail addresses in the LDAP server, the LDAP server settings must
be configured in the Web page.
Configuring SMTP, DNS and LDAP server settings.
1
Click [Quick Setup] in the menu frame.
3
When you have completed all of the
entries, click [Submit].
The entries will be stored.
2
Enter the required information in
"SMTP", "DNS" and "LDAP".
For explanations of each setting, click [Help] in
the upper right-hand corner of the window.
Note
If you need to configure advanced settings for the SMTP, DNS, and LDAP servers, follow the procedures below.
• Configuring SMTP and DNS server settings
Click [Services] in the menu frame to display the services setup screen. Select the desired server and then
configure the required parameters for that server.
• Configuring LDAP server settings
Click [LDAP] in the menu frame to display the LDAP setup screen. Configure the required parameters.
- 62 -
BEFORE USING THE SCAN TO USB AND NETWORK SCANNER FUNCTION
PROTECTING INFORMATION PROGRAMMED IN THE
WEB PAGE ([Passwords])
The settings and information programmed in the Web page can be protected by establishing passwords (click
[Passwords] in the menu frame). The administrator must change the factory default password to a new password.
The administrator should also take care to remember the new password. From now on, the new password must be
entered each time you wish to configure settings in the Web pages.
A password can be set for the administrator and users.
1
Click [Passwords] in the menu frame.
3
Enter passwords in "User Password"
and "Admin Password".
• A maximum of 7 characters and/or numbers
can be entered for each password (passwords
are case sensitive).
• Be sure to enter the same password in
"Confirm Password" as you did in "New
Password".
2
Enter the current password in "Admin
Password".
4
The entered password is stored.
After setting the password, turn the machine
power off and then back on.
When establishing a password for the first time,
enter "Sharp" in "Admin Password".
Caution
Be sure to enter "S" in upper case
and "harp" in lower case (passwords
are case sensitive).
When you have completed all entries,
click [Submit].
When prompted to enter the password, a user
should enter "user" in "User Name" and an
administrator should enter "admin" in "User Name".
The appropriate password should be entered in
"Password". For more information, click [Help] in the
upper right-hand corner of the window.
- 63 -
9
USING THE NETWORK
SCANNER FUNCTION
BASIC TRANSMISSION PROCEDURE
1
5
Press the [MODE SELECT] key to
select scanner mode.
The "SCAN" indicator
lights up to indicate that
scanner mode is selected.
2
Make sure that the "SCAN USING:
USB/NETWORK" is shown on the
display. Then press [OK] to enter
Scan to USB and Network Scan mode.
(The initial display will be
"SCAN USING: SCAN TO
USB".)
3
You will search the names
that were entered for the
destinations. Destinations
matching the search
characters will appear. To
enter characters, see
"HOW TO ENTER
CHARACTERS" (p.68).
Press the [ ] key ( ) or [ ] key (
to select the destination and then
press the [OK] key.
)
7
Press the [ ] key ( ) or [ ] key (
to select the original size and then
press the [OK] key.
)
SCAN USING:
USB/NETWORK
Place the original in the document
feeder tray or on the document glass.
Select "ADDRESS SEARCH" and then
press the [OK] key.
The selections change as
follows each time the [ ]
key ( ) is pressed:
"INPUT ADDRESS"
→"GLOBAL
ADDRESS"→"ADDRESS
SEARCH". If you continue
to press the [ ] key ( ),
the stored destinations will
appear in alphabetical
order based on the initial
stored for each
destination.
SCAN USING:
S
6
For information on how to place the original, see
"IMAGE ORIENTATION AND STANDARD
ORIGINAL LOADING ORIENTATION" (p.68).
4
Enter search characters and press the
[OK] key.
SCAN USING:
ADDRESS SEARCH
- 64 -
The original size changes
as follows each time the
[ ] key ( ) or [ ] key
( ) is pressed:
"A4" → "B5" → "A5"→
"8.5x14" → "8.5x13" →
"8.5x11" → "8.5x5.5" .
ORIG. SIZE ENTER
A4
USING THE NETWORK SCANNER FUNCTION
8
(When COLOUR or GRAY mode is selected.)
Adjust the exposure level.
| | | | |
For a darker image, press
the [ ] key ( ). For a
lighter image, press the
[ ] key ( ).
Press the [OK] key and then [ ] key
( ) or [ ] key ( ) to select the
colour mode (COLOUR, GRAY and
B/W) and exposure level.
(When B/W mode is selected.)
Press the [EXPOSURE
TEXT
| | | | |
(
)] key to select the
original type.
The original image type
changes as follows each
time the [EXPOSURE
(
)] key is pressed:
"AUTO" ( ) → "TEXT"
(
) → "PHOTO" ( ).
If needed, adjust the
exposure level for TEXT
(
) or PHOTO ( ).
For a darker image, press
the [ ] key ( ). For a
lighter image, press the
[ ] key ( ).
Note
Caution
9
Press the [START] key (
scanning.
) to begin
TEXT
| | | | |
• The [CLEAR] key (
) can be pressed during a scanning operation to return to the previous step of the
operation. To cancel a scanning operation and return to the initial state of scanner mode, press the [CLEAR
ALL] key (
).
• The network scanner function cannot scan both sides of an original placed in the RSPF.
• The scan settings stored in a scan mode cannot be edited if the scan mode has been selected for a
destination. You can either store the desired settings in a new scan mode as explained in "STORING
SCANNING SETTINGS - Network Scanning" (p.54) and then edit the destination settings, or you can cancel
the selection of the scan mode for the destination and then edit the scan mode settings.
• Before performing Scan to E-mail, read "IMPORTANT POINTS WHEN USING SCAN TO E-MAIL"
(p.72). Take care that the image file is not too large.
• A limit for the size of image files that can be sent using Scan to E-mail can be set in "Maximum Size of
E-mail Attachments" (p.61) of the Web page.
- 65 -
USING THE NETWORK SCANNER FUNCTION
TRANSMISSION METHODS FOR SCAN TO E-MAIL
Pour utiliser un serveur LDAP, les paramètres de
The e-mail address for a Scan to E-mail transmission can be entered manually or selected from e-mail addresses
stored on an LDAP server.
Sending an image by entering an e-mail address manually
1
6
Press the [MODE SELECT] key to
select scanner mode.
The "SCAN" indicator
lights up to indicate that
scanner mode is selected.
2
The original size changes as follows each time
the [ ] key ( ) or [ ] key ( ) is pressed:
"A4" → "B5" → "A5" → 8.5x14" → "8.5x13" →
"8.5x11" → "8.5x5.5".
Make sure that the "SCAN USING:
USB/NETWORK" is shown on the
display. Then press [OK] to enter
Scan to USB and Network Scan mode.
(The initial display will be
"SCAN USING: SCAN TO
USB".)
Press the [ ] key ( ) or [ ] key (
to select the original size and then
press the [OK] key.
7
Press the [OK] key and then [ ] key
( ) or [ ] key ( ) to select the
colour mode (COLOUR, GRAY and
B/W) and exposure level.
(For the setting, see page 65.)
SCAN USING:
USB/NETWORK
8
Press the [START] key (
scanning.
Note
3
Place the original in the document
feeder tray or on the document glass.
For information on how to place the original, see
"IMAGE ORIENTATION AND STANDARD
ORIGINAL LOADING ORIENTATION" (p.68).
4
Select "INPUT ADDRESS" using the
[ ] key ( ) or [ ] key ( ) and then
press the [OK] key.
If "INPUT ADDRESS"
does not appear, make
sure that "Scan to ad-hoc
E-mail" is enabled in the
Web page (p.61).
5
SCAN USING:
INPUT ADDRESS
Enter the destination e-mail address
and press the [OK] key.
To enter characters, see
"HOW TO ENTER
CHARACTERS" (p.68)
INPUT ADDRESS:
XXXXX.XXXXX.com
- 66 -
) to begin
The original is scanned using the settings of
the scan mode that has the "Default Scan
Mode" checkbox selected.
)
USING THE NETWORK SCANNER FUNCTION
Sending an image by entering an e-mail address in an LDAP server
1
6
Press the [MODE SELECT] key to
select scanner mode.
The "SCAN" indicator
lights up to indicate that
scanner mode is selected.
2
The original size changes as follows each time
the [ ] key ( ) or [ ] key ( ) is pressed:
"A4" → "B5" → "A5" → "8.5x14" → "8.5x13" →
"8.5x11" → "8.5x5.5".
Make sure that the "SCAN USING:
USB/NETWORK" is shown on the
display. Then press [OK] to enter
Scan to USB and Network Scan mode.
(The initial display will be
"SCAN USING: SCAN TO
USB".)
Press the [ ] key ( ) or [ ] key (
to select the original size and then
press the [OK] key.
7
Press the [OK] key and then [ ] key
( ) or [ ] key ( ) to select the
colour mode (COLOUR, GRAY and
B/W) and exposure level.
(For the setting, see page 65.)
SCAN USING:
USB/NETWORK
8
Press the [START] key (
scanning.
Note
3
Place the original in the document
feeder tray or on the document glass.
For information on how to place the original, see
"IMAGE ORIENTATION AND STANDARD
ORIGINAL LOADING ORIENTATION" (p.68).
4
Select "GLOBAL ADDRESS" using the
[ ] key ( ) or [ ] key ( ) and then
press the [OK] key.
SCAN USING:
GLOBAL ADDRESS
5
Enter search characters and press the
[OK] key.
Destinations matching the
search characters will
appear.
To enter characters, see
"HOW TO ENTER
CHARACTERS" (p.68)
GLOBAL ADD. SEARCH:
S
- 67 -
) to begin
The original is scanned using the settings of
the scan mode that has the "Default Scan
Mode" checkbox selected.
)
USING THE NETWORK SCANNER FUNCTION
IMAGE ORIENTATION AND STANDARD ORIGINAL
LOADING ORIENTATION
When using the document glass, the original should be placed face down. Centre the original vertically on the
document glass with the top edge at the left edge of the glass.
When using the RSPF, the original should be placed face up in the middle of the document feeder tray, with the top of
the original to the right. (The network scanner function cannot scan both sides of an original placed in the RSPF.)
Document glass
RSPF
Scanning result
Long horizontal originals (from 215.9 mm (8-1/2") to 355.6 mm (14")) can only be placed as shown below.
For this reason, the scanned image will be rotated 90° when viewed on a computer.
Document glass
RSPF
Scanning result
HOW TO ENTER CHARACTERS
You can enter letters with the numeric keys. Letters are marked above each of numeric keys [2] through [9]. To enter
a letter, press the appropriate key repeatedly until the desired letter appears (the number of the key appears first,
followed by letters in the order marked above the key). The keys used for entering characters are shown below.
The following characters can be entered with the numeric keys:
Characters that can be entered
key
When entering e-mail address When entering search characters
1 1
1 Space
2 a b c 2 A B C
A B C 2 a b c
3 d e f
3 D E F
D E F 3 d e f
4 g h i
4 G H I
G H I
4 g h i
5 j
k I
5 J K L
J K L 5 j
k l
6 m n o 6 M N O
M N O 6 m n o
7 p q r s 7 P Q R S P Q R S 7 p q r s
8 t
u v 8 T U V
T U V 8 t
u v
9 w x y z 9 W X Y Z W X Y Z 9 w x y z
_-.@
*} {][?>=;:,+)('&%$"!/_-.@#
0 0
0
# @.-_
#@.-_/!"$%&'()+,:;=>?[]{}*
● To enter two characters in succession which require using the same key, press the [ ] key (
) once after
entering the first character and then enter the second character.
● If you enter an incorrect character or number, follow these steps to correct the mistake.
1. Press the [ ] key (
) or [ ] key (
) to move the cursor to the character immediately following the
incorrect character.
2. Press the [CLEAR] key (
).
The character in front of the cursor is deleted.
3. Enter the correct character.
The character is inserted in front of the cursor.
- 68 -
10
TROUBLESHOOTING
TROUBLESHOOTING
If a problem or question arises, try to solve the situation using the following information before contacting your
authorised SHARP dealer.
Image transmission problems are explained here. For image scanning problems, see the operation guide for the machine.
CHECK THE CONNECTIONS
■ Is the LAN cable disconnected?
Make sure that the LAN cable is firmly inserted in the connectors on the network expansion kit and your computer.
For information on connecting the LAN cable, see software setup guide for network printer.
■ Is the machine configured for use on the same network as the computer?
The machine cannot be used if it is not connected to the same network as the computer, or if it is not configured for
use on the network.
For more information, consult your network administrator.
Points to check in Windows
■ Are you using a port that was created with Standard TCP/IP Port?
If you are using a port created using Standard TCP/IP Port in Windows environment, printing may not take place
correctly if "SNMP Status Enabled" is selected in the port settings of the printer driver. Open the printer driver
properties and click the "Configure Port" button on the "Ports" tab. In the window that appears, make sure the
"SNMP Status Enabled" checkbox is not selected
.
- 69 -
TROUBLESHOOTING
Problem
Cause and solution
The selected "Scan Size" setting is smaller than the actual original size.
The scanned image is clipped.
→ Set the scan size to the actual original size (p.64) and make sure that the
original is placed in the correct orientation (p.68).
If you intentionally selected a size setting smaller than the actual original size,
take into consideration the part of the original that you wish to scan when
placing the original. For example, if the actual size is A4 (8-1/2" x 11") and you
selected B5 (5-1/2" x 8-1/2") for the size setting, place the original so that the
part that you wish to scan is within the Invoice area at the left, centre of the
glass.
The viewer program used by the recipient does not support the
format of the received image data.
The received image data cannot be
opened.
When the same file name is used for two
successive Scan to FTP transmissions,
the second file is not sent.
→ Try selecting a different file type (TIFF / PDF / JPEG) and/or a different
compression format (None, MH (G3), MMR (G4)) when sending the image
data.
Otherwise, have the recipient use Sharpdesk or a viewer program that supports
the above combinations of file types and compression formats.
The first file may still remain in the cache of the file server client. Disable
use of the cache in the client software.
There is a mistake in the stored destination information or the wrong
destination was selected.
The recipient does not receive
transmitted data.
→ Make sure that the correct destination information is stored. If there is a
mistake, correct it (p.59).
* If delivery by e-mail (Scan to E-mail) is unsuccessful, an error message such
as "Undelivered Message" may be sent to the designated administrator's
e-mail address. This information may help you determine the cause of the
problem.
Check the Web page to see if a limit has been set for the size of image
files sent using Scan to E-mail (the factory default setting is "Unlimited").
A limit can be set from 1 MB to 10 MB. Consult the administrator of the
Web page to select a suitable limit (p.61).
The recipient does not receive data
sent by e-mail (Scan to E-mail).
Transmission takes a long time.
Caution
The amount of data that can be sent in one e-mail transmission is
sometimes limited by the administrator of the mail server. Even if the
amount of data sent is within the limit setting explained above, if it exceeds
the limit set by the administrator of the mail server, the data will not be
delivered to the recipient.
Decrease the amount of data sent in the e-mail transmission (reduce the
number of pages scanned). (Ask your mail server administrator what the
data limit is for one e-mail transmission.)
When there is a large amount of image information, the data file is also
large and transmission takes a long time.
Pay attention to the following points when selecting scan settings to ensure that an image file
is created that suits the purpose of transmission in terms of image quality and file size.
Scan settings are configured in the Web page.
• Colour mode
Select a colour mode that is appropriate for the use of the document to be scanned so that the file size will not
be larger than necessary.
Scanning a document with the colour mode set to gray scale or black and white will yield a smaller file size
than scanning in colour.
• Resolution
For normal text originals, a sufficiently legible image is produced when the colour mode is set to "Mono 2
gradation" and the resolution is 200 dpi or 300 dpi.
The 600 dpi setting should only be used in cases where high-clarity image reproduction is required, such as an
original that includes photographs or illustrations. Note that a high-resolution setting will result in a larger file
size and transmission may not be successful if there is insufficient disk capacity in the server to which the
image is sent (or if the administrator of the server has restricted the file size). If transmission is not successful,
you can try such measures as reducing the number of scanned pages in the file or reducing the scan size
setting for the original.
- 70 -
TROUBLESHOOTING
REMOVING THE SOFTWARE
In the event that you need to remove the printer driver or utilities, follow these steps:
Windows
1
Click the "start" button, and then click
"Control Panel".
3
On Windows 2000, click the "Start" button, select
"Settings", and then click "Control Panel".
2
For more information, refer to your operating
manual or to the help files for your operating
system.
Click "Add or Remove Programs".
• On Windows Vista/7, click the "Uninstall a
program".
• On Windows 2000, double-click the
"Add/Remove Programs" icon.
Select the driver or utility that you
wish to remove from the list, and click
the appropriate button to remove it.
4
Restart your computer.
DISPLAY MESSAGES
If a transmission error occurs when you send a scanned image, a message informing you of the error and an error
code will appear in the operation panel on the machine.
Error Code
Solution
Page
CE-00
CE-01
Turn off the power and turn it back on. Consult with your network administrator to make
sure that no problems exist on the network or in the server. If the error is not cleared after
turning the power off and on, turn off the power and contact your dealer.
—
CE-02
CE-04
Server access denied.
The scanned image was not sent because a connection to the server could not be established.
Make sure that the SMTP server settings or FTP server settings in the Web page are correct.
The procedure for configuring the SMTP server is explained in "VARIOUS SERVER
SETTINGS", and the procedure for editing Scan to FTP destination information is
explained in "Editing and deleting programmed transmission destinations".
59, 62
CE-03
The scanned image was not sent because the server was busy or there was too much
traffic. Wait briefly and then try again.
—
CE-05
The scanned image was not sent because the directory of the destination FTP server was not
correct. Make sure that the correct FTP server information is configured in the Web page.
59
CE-09
The size of the scanned image file exceeds the upper limit set in "Maximum Size of File"
in the Web page. Reduce the number of original pages scanned into the file, or change
the upper limit set in "Maximum Size of File".
61
CE-12
The maximum number of destinations that can be searched has been exceeded.
Increase the number of search characters to narrow the range of the LDAP search.
67
MEMORY
FULL
The memory became full during scanning. Scan less pages, lower the resolution, or
change the colour mode so that the file size is smaller, and try scanning again.
For the scan mode settings, see "STORING SCANNING SETTINGS - Network
Scanning". (See Help in the Web page for explanations of each of the settings.)
54
IF YOUR E-MAIL IS RETURNED
If a Scan to E-mail is not successfully transmitted, an e-mail informing you of this fact is sent to the return address
configured in the SMTP server. If this happens, read the e-mail and determine the cause of the error, and then
repeat the transmission.
- 71 -
TROUBLESHOOTING
IMPORTANT POINTS WHEN USING SCAN TO E-MAIL
Be very careful not to send image data files that are too large.
Your mail server's system administrator may have placed a limit on the amount of data that can be sent in one e-mail
transmission. If this limit is exceeded, the e-mail will not be delivered to the recipient. Even if there is no limit and
your e-mail is successfully delivered, a large data file may take a long time to be received and place a heavy burden
on the recipient's network, depending on the recipient's network (Internet) connection environment.
If large image data files are repeatedly sent, the resulting burden on the network may slow down the speed of other,
unrelated data transmissions and in some cases, may even cause the mail server or network to go down.
The images on the following page will produce the following file sizes when scanned as A4 size or 8-1/2" x 11"
originals:
Resolution
File size of text original A
when scanned
File size of photo original B when scanned
Mono 2 gradation
Grayscale
Full Colour
75 dpi
Approx. 10 KB
Approx. 125 KB
Approx. 140 KB
300 dpi
Approx. 34 KB
Approx. 1430 KB
(Approx. 1.43 MB)
Approx. 1440 KB
(Approx. 1.44 MB)
* All sizes are for image files created in TIFF MMR (G4) format.
If multiple images are scanned, the file size will be approximately (Size of each image as indicated above) x
(Number of images scanned).
Although the actual limitation depends on your network environment, a general guideline for the maximum file size
for Scan to E-mail is 2000 KB (2 MB). In cases where you need to send multiple documents, try such measures as
lowering the resolution mode.
Original image samples
The original images shown below are samples to help you understand the above explanations. Note that these
images are smaller than the actual originals (the actual originals are A4 size or 8-1/2" x 11").
Text original A
Photo original B
- 72 -
11
SHARPDESK CD-ROM
(for Windows)
The CD-ROM contains the following software programs:
• Sharpdesk* (Desktop Document Management Software)
• Network Scanner Tool
• SHARP TWAIN AR/DM (Twain driver)
* Sharpdesk can only be installed on the number of computers indicated in "Sharpdesk Serial Numbers" on the
cover of "Important Information". If you need to install Sharpdesk on additional computers, please purchase the
optional license kit.
(If the version of the software on the CD-ROM in the license kit is different from the version of the software on the
CD-ROM that accompanies the machine, it is recommended that you use the newest version of the software.)
SOFTWARE PROGRAMS
For detailed information on each of the software programs, please refer to the user's guides on the CD-ROM.
To view the manuals in PDF format, Adobe Reader of Adobe Systems Incorporated is required. If neither program is
installed on your computer, the programs can be downloaded from the following URL:
http://www.adobe.com/
SHARPDESK (Desktop Document Management Software)
Sharpdesk lets you manage a variety of electronic information such as scanned image data from a Digital Laser
Copier/Printer or documents created using word processing or spreadsheet application software. Some of the
important features of Sharpdesk are:
• Sharpdesk works with your scanner to let you read paper documents into your computer using a full-featured set
of scanning controls and options.
• Sharpdesk makes editing of your images and documents quick and easy.
• A text image scanned into Sharpdesk can be converted into editable text for use with your favorite word processor.
Sharpdesk uses an advanced Optical Character Recognition (OCR) engine that even preserves your document layouts.
• Distributing documents by e-mail or printing a hard copy is as easy as dragging a file onto an icon on the
Sharpdesk OutputZone.
• Multiple files can be combined together into a single new file. After creating a combination file, the page order can
be changed or new pages added.
• You can search for an image or text file using a single word, phrase, or list of words. You can also perform a
detailed search by specifying the file type, modified data, or a keyword.
• A colour image scanned on the machine can be saved as a PDF file using a high compression ratio to reduce the
file size. (To view a PDF file saved using a high compression ratio, the latest version of Adobe Reader is required.)
NETWORK SCANNER TOOL
This is a utility that helps you use Scan to Desktop. It configures the necessary settings in the Digital Laser
Copier/Printer and client computer to receive data. In addition, Network Scanner Tool will automatically start
Sharpdesk upon receiving image data.
The scanned image received by your computer can automatically be:
• Saved in a folder.
• Passed to the application set in Network Scanner Tool.
• Sent as e-mail.
• Saved in Sharpdesk.
SHARP TWAIN AR/DM
SHARP TWAIN AR/DM imports image data from a Twain interface into a Twain-compliant application. SHARP
TWAIN AR/DM has the following features:
• A selected range of the image data can be imported.
• The image can be rotated when imported.
- 73 -
USER'S GUIDES FOR SOFTWARE
PROGRAMS
The Manual folder in the CD-ROM contains user's guides (in PDF format) for each of the software programs.
• Sharpdesk Installation Guide
• Sharpdesk User's Guide
• Network Scanner Tool User's Guide
• SHARP TWAIN AR/DM User's Guide
In addition to explaining how to use the programs, the user's guides also give detailed instructions for installing and
setting up the programs. Be sure to read the user's guides before installing the programs.
- 74 -
INSTALLING THE SOFTWARE PROGRAM
Note the following when installing the software program from the CD-ROM:
● Be sure to check the system requirements for installation of each of the software programs in the user's guides
and on the Information screen during installation.
● The user's guides give detailed instructions for installing and setting up the programs. Be sure to read the user's
guides before installing the programs. In particular, if you are going to use Network Scanner Tool, be sure to
carefully read the instructions regarding network preparation and setup procedures before installing the program.
The network administrator should verify that network preparation has been carried out correctly.
● If you are going to send an original scanned with the Digital Laser Copier/Printer to a computer (Scan to Desktop),
Network Scanner Tool must be installed.
● If you perform a standard installation of Sharpdesk (select "Typical" in the Setup Type selection screen), Network
Scanner Tool will be also be installed, alternatively you can also select "Custom" installation and install only
Network Scanner Tool.
● If you intend to install SHARP TWAIN AR/DM, install Network Scanner Tool first. SHARP TWAIN AR/DM cannot
be installed alone.
● The contents of the Information screens that appear during installation can also be found in the ReadMe files on
the same CD-ROM. The ReadMe file for Sharpdesk is located in the root folder of the CD-ROM, and the ReadMe
file for SHARP TWAIN AR/DM is located in the Twain folder.
INSTALLING SHARPDESK AND NETWORK SCANNER TOOL
1
Quit any software applications and/or
resident programs that are running on
your computer.
2
Insert the CD-ROM into your CD-ROM
drive.
6
• The Sharpdesk installation screen appears.
Proceed to step 6.
• If the screen does not appear, proceed to step
3.
3
Click the "start" button and then click
"My Computer" ( ).
In Windows Vista/7, click the "Start" button and
then click "Computer".
4
Double click the CD-ROM icon (
).
The Sharpdesk installer starts.
5
Follow the instructions on the screen.
In Windows Vista/7, if a message screen appears
asking you for confirmation, click "Allow".
- 75 -
When the "Customer Information"
window appears, enter the serial
number that appears on the cover of the
this manual, and click the "Next" button.
Follow the instructions on the screen.
• If you select "Typical" in the Setup Type
selection screen, Network Scanner Tool will
also be installed. If you only wish to install
Network Scanner Tool, select "Custom" in the
Setup Type selection screen and then check
only Network Scanner Tool.
• If Eastman Software's "Imaging for Windows
Professional Edition" has already been installed
on your computer, Sharpdesk Imaging will not
be installed.
• "Imaging for Windows Professional Edition" and
Sharpdesk Imaging use common registry
entries, and installing "Imaging for Windows
Professional Edition" after Sharpdesk lmaging
has been installed may result in abnormal
operation. In this case, uninstall Sharpdesk and
Sharpdesk Imaging, and then install "Imaging
for Windows Professional Edition". After that,
reinstall Sharpdesk.
• When Network Scanner Tool setup is finished, the
"Search Setup Wizard" appears. Follow the
on-screen instructions to create an index database.
For detailed information, see the Sharpdesk
Installation Guide and Sharpdesk User's Guide.
* Sharpdesk Imaging is a version of Eastman
Software's Imaging for Windows Professional
Edition that has been customised by the
Sharp Corporation.
SHARPDESK CD-ROM (for Windows)
INSTALLING SHARP TWAIN AR/DM
SHARP TWAIN AR/DM cannot be used in Windows Vista/7.
1
Quit any software applications and/or
resident programs that are running on
your computer.
2
Insert the CD-ROM into your CD-ROM
drive.
If the Sharpdesk installation window appears,
click "Cancel" to exit the setup procedure.
3
4
Click the CD-ROM icon ( ) and select
"Open" from the "File" menu.
5
Double-click the "Twain" folder, and
then double-click the "SETUP" icon
( ).
6
Follow the instructions on the screen.
Click the "start" button and then click
"My Computer" ( ).
In Windows 2000, double click "My Computer".
UNINSTALLING THE SOFTWARE
PROGRAM
To remove the software, follow the steps below.
● When Sharpdesk is uninstalled, Network Scanner Tool is also uninstalled. Note that if Network Scanner Tool is
uninstalled, you will no longer be able to directly receive image data from the Digital Laser Copier/Printer.
● If a user-created file is saved in the Sharpdesk desktop folder, the Sharpdesk desktop folder will not be deleted
when Sharpdesk is uninstalled.
● Removing SHARP TWAIN AR/DM will not delete the spooler folder which stores image data.
UNINSTALLING THE SOFTWARE PROGRAM FROM
THE CONTROL PANEL
1
3
Click "Control Panel" in the "start"
menu.
In Windows 2000, click "Start", "Settings", and
then "Control Panel".
2
Double click "Add or Remove
Programs".
• In Windows 2000, double click "Add/Remove
Programs".
• In Windows Vista/7, click "Uninstall a program".
- 76 -
Select the application that you wish to
delete ("Sharpdesk" or "SHARP
TWAIN AR/DM") from the list and
uninstall the software.
12
SPECIFICATIONS
PRINTER SPECIFICATIONS
Printing speed
Max. 20 ppm (when printing on A4 or 8-1/2" x 11" size paper)
Resolution
600 dpi / 300 dpi*1
Network expansion kit memory*2
128 MB
Emulation
PCL6, PS3 (PostScript 3)*3
Installed fonts
PCL6 compatible: 80 outline fonts and 1 bitmap font
PostScript 3 compatible*3: 136 outline fonts
Interface
10Base-T/100Base-TX Ethernet, USB 2.0 (Full Speed / Hi Speed compatible
interface)
*1 300 dpi can only be selected when using the PCL6 printer driver.
*2 For information on machine memory, see the manual for the machine.
*3 Available only if the PS3 expansion kit (MX-PK10) is installed.
Note
As a part of our policy of continuous improvement, SHARP reserves the right to make design and specification
changes for product improvement without prior notice. The performance specification figures indicated are
nominal values of production units. There may be some deviations from these values in individual units.
- 77 -
SCANNER SPECIFICATIONS
For information on power requirements, power consumption, dimensions, weight, and other specifications that are
common to all features of the machine, refer to the operation guide for the machine.
File format
File type: TIFF/PDF/JPEG
Compression mode: MH (G3)/MMR (G4)/None
File creation method
One file for all pages/One file per each 1 to 6 pages
Scan destinations
Scan to FTP, Scan to Desktop, Scan to E-mail, Scan to USB
Supported client PC operating systems (for
Scan to Desktop function)
Windows 2000 Professional, Windows XP Home Edition,
Windows XP Professional, Windows Server 2003, Windows Vista,
Windows Server 2008, Windows 7
Web browser
Internet Explorer 5.5 or later (Windows),
Netscape Navigator 6.0 or later
Management system
Uses built-in Web server
Network protocol
TCP/IP, SMTP, LDAP, DNS
Supported mail system
Mail servers supporting SMTP
Interface
10Base-T/100Base-TX Ethernet, USB 2.0 (Full Speed / Hi Speed
compatible interface)
Number of destinations
200 maximum
Number of destinations for Scan To E-mail
broadcast transmission
100 maximum*
* Multiple e-mail addresses (up to 100) can be stored as a group. Note that this may reduce the maximum number
of destinations (normally 200) that can be stored.
Some discrepancies may exist in the illustrations and content due to improvements to the machine.
- 78 -
PRINTER DRIVER SPECIFICATIONS
PCL6
PS
Windows
PPD
Macintosh
PPD
Number of copies
1 to 999
1 to 999
1 to 999
1 to 999
Printing orientation
Yes
Yes
Yes
Yes
Two-sided printing
Yes
Yes
Yes
Yes
Book/Tablet
Book/Tablet
Long Side /
Short Side
Long Side /
Short Side
Yes
Yes
Yes
No
2, 4, 6, 8, 9, 16
2, 4, 6, 8, 9, 16
2, 4, 6, 9, 16
2, 4, 6, 9, 16
Order
Selectable
Selectable
Fixed
Selectable
Border
Yes/No
Yes/No
Yes/No
Selectable
Yes
Yes
Yes
Yes
1 size
1 size
3 sizes
1 size
Source Selection
Yes
Yes
Yes
Yes
Cover Settings
Yes
Yes
No
Yes
600/300 dpi
600 dpi
600 dpi
600 dpi
Halftone
No
Yes
No
No
Graphics Mode
Yes
No
No
No
Zoom
No
Yes
Yes
Yes
Mirror Image
No
Yes
Yes
No
Negative Image
No
Yes
Yes
No
Fit to Page
Yes
Yes
No
Yes*2
80 fonts
136 fonts
136 fonts
35 fonts
bitmap,
TrueType,
Graphics
bitmap,
Type 1,
TrueType
bitmap,
Type 1,
TrueType
No*3
Yes*4
Yes*4
No
No
ROPM
Yes
Yes
Yes
Yes
Overlay
Yes
Yes
No
No
Watermark
Yes
Yes
Yes
Yes
Job Compression
No
Yes
No
No
Bitmap Compression
Yes
Yes
No
No
Function
Frequently used
functions
Binding Style
Pamphlet Style
N-up
Paper
Number
Paper Size
Custom Paper Size
Graphics
Fonts
Resolution
Resident fonts
Selectable download
fonts
Other functions
Auto configuration
Settings
*1 Cannot be used in Mac OS X.
*2 Can only be used in Mac OS X v10.4, 10.5, 10.6.
*3 Type 1 and TrueType can be selected in some versions of LaserWriter.
*4 Through network only (USB not supported).
- 79 -
MX-NB11
SHARP CORPORATION