Secure Printing - My Benefits

Integrity & Compliance Program Guide:
Secure Printing
Using the "Locked Print" feature to print will ensure your documents are kept confidential as they will not
print until you go to your device to release them, using a user ID and password of your choice. Using
"Locked Print" takes two steps: 1) setting up your printer so that it defaults to "Locked Print," and 2)
releasing a document from the printer. This job aid covers Ricoh and Konica Minolta multi-function
devices. For additional details or for instructions with other devices, please contact your ministry's
information technology service.
Set up "Locked Print" as your default output:
1. Click on the Start button on the bottom left of
your screen.
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2. Click on Devices and Printers on the right. Continue
with either the Ricoh or Konica Minolta device
instructions below.
For Ricoh Multi-Function Devices
3. Right click on the Ricoh printer from the
Printer and Faxes section.
4. Scroll down to select Printing preferences.
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Integrity & Compliance Program Guide: Secure Printing
5. Under Job Type, select
Locked Print.
6. Click on Details.
7. Enter a User ID and
a 4 to 8 digit
password and
click OK twice.
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8. Click Print on the
print screen.
From now on, when you print to that device from any program, the document will not print until you
release it at the device.
To release the document at the Ricoh device:
1. Walk over to the printer to release your print job.
Note: The appearance of the Console window on each model of Ricoh printer may look
slightly different than the images shown. However, the steps and the options you press or
select will be the same or very similar.
2. On the Printer Console touch screen,
press the Printer button to the left.
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Integrity & Compliance Program Guide: Secure Printing
3. Press Print Jobs to display the jobs
sent to the printer.
4. A list of print jobs displays in
the center of the screen. Select the
print job by pressing on it.
Note: If all print jobs are yours,
press the Select All Jobs button.
Remember that you will need to
enter the password(s) you created
earlier to print each document.
5. Press the Print button.
6. A message prompt displays
asking you to “Enter the
password with the Number Keys,
then press [OK].” Enter the
password you created before.
7. Press OK.
8. After you press OK, another
confirmation prompt displays,
asking “Are you sure you want to
print the following […….].” Press
Yes and your document will print.
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Integrity & Compliance Program Guide: Secure Printing
For Konica Minolta Multi-Function Devices
3. Right click on the Konica Minolta printer
from the Printer and Faxes section.
4. Scroll down to select Printing preferences.
5. Click on the Basic tab and select
Secure Print for the Output Method.
6. Click on User Settings.
7. Enter an ID and
Password and click OK
here and again on the
Basic tab.
From now on, when you print to that device from any program, your documents will not print until you
release it at the device.
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Integrity & Compliance Program Guide: Secure Printing
To release the document at the Konica Minolta device:
1. Walk over to the printer and click on the Menu button
on the right.
2. On the Printer Console touch screen, press the
User Box button.
Note: The appearance of the Console window
on each model of Konica Minolta printer may
look slightly different than the images shown.
2. Click on System user box.
3. Using the touch screen keyboard, enter your
User ID and Password and click OK.
4. Click on the document you would like to print, then
select Print.
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3. Click Secure Print.
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