e-Tutorial
Download Form 16A
Copyright © 2012 Income Tax Department
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Brief Steps for Downloading of Form 16A
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Please check statement status under “Statement /Payment Tab ” before raising the request for Form
16A . Request for Downloading Form 16A can only be Submitted when Statement Status is either
Statement Processed with Default or Statement Processed with out Default
Financial Year, Form type and Quarter for which KYC required will be auto populated. Enter Token
Number of the Regular (Original) Statement only, corresponding to the Financial Year, Quarter and
Form Type displayed . Enter CIN/ PAN details pertaining to the Financial Year, Quarter and Form Type
displayed on the screen on the basis of latest correction statement filed by you. Please DO NOT copy
/paste the data
After providing correct KYC details, an authentication code will be generated, which is valid for same
calendar day for same Financial Year, Form Type and Quarter
On successful submission of the request, a unique Request number will be generated.
The Form 16A will be available in “Requested Download”, Deductor can search for Form 16A by using:
a) Request Number b) Date c) View All.
Details of Request Status:
a) Submitted: Successful submission, Request in processing
b) Available: Form 16A available for Downloading
c) Disabled: Duplicate request submitted for downloading
d) Failed: User are advised to contact CPC(TDS)
e) Not Available: a) Request submitted in Bulk but statement doesn’t have the minimum 11
PAN number in it
b) All PAN no. mentioned in the statement are Invalid
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Important Information on Form 16A
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Form 16A is a TDS Certificate certifying the amount of TDS deducted, Nature of Payments &
the TDS Payments deposited with the Income Tax Dept
Form 16A downloaded ONLY from TRACES are considered as valid TDS certificates, as per
CBDT circular 04/2013 dated 17th April’2013
Form 16A is generated only for valid PAN. In case of invalid PAN or if the PAN is not
reported in TDS statement, Form 16A will not be generated
TDS certificates downloaded from TRACES are non-editable
Form 16A can be downloaded from F.Y 2007-08 onwards for the statement processed by
TRACES
Deductor can download Form 16A by using HTTP Download or Download manager
accordingly once it is available
Downloaded file will be in ZIP format. Please do not Extract the File
Deductor need to convert the downloaded Form 16A zip file into PDF by using latest version
of PDF convertor utility available on TRACES
Authorized person of Deductor is required to Sign Form16A manually or by Using DSC
DSC can be placed on Form 16A using PDF Generation utility while converting Form 16 A Zip
file into PDF
Password to open Form 16A is TAN number in Capital letters i.e. ABCD12345E
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Login to TRACES
Click on help ion
next to each field
for more details
For more details
on any screen,
click on Help icon
Enter userid
and password
Enter TAN
Enter the text as
displayed in
Verification Code
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Welcome Page
Landing page will
be displayed
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Select Form 16A from Under Downloads Tab
Under ‘Downloads’, click
on ‘Form 16A’ to place
download request
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Enter Search Criteria: Search PAN
Valid PANs will be added to the
list. Select a PAN and click on
‘Remove’ to remove it from the
list.
For individual PANs, select
Financial Year, Quarter and
Form Type for which Form
16A is required and enter
PAN and click on ‘Add’
For downloading Form 16A for
added PANs , select Financial
Year, Quarter and Form Type
for which Form 16A is required
and click on ‘Go’
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Validation screen will be presented on click of ‘Go‘
PAN must be present in PAN database and also in the latest Form 26Q / 27Q statements of
selected FY and Quarter
Form Type field is used to populate validation screen on next step
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Enter Search Criteria: Bulk PAN Download
For downloading Form 16A for
all PANs , select Financial Year,
Quarter and Form Type for
which Form 16A is required and
click on ‘Go’
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Validation screen will be presented on click of ‘Go‘
PAN must be present in PAN database and also in the latest Form 26Q / 27Q statements of
selected FY and Quarter
Form Type field is used to populate validation screen on next step
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Authorised Person details to be printed on Form 16A
This information will be printed on
Form 16A for each PAN. Details will
be populated from your profile
information in TRACES
Click on ‘Submit’ to
submit download
request for Form 16A
Click on ‘Cancel’ and
go to ‘Profile’ section
to update details
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Digital Signature supported KYC Validation contd. (Step 1)
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Digital Signature Support KYC validation screen will appear only if Digital Signature is registered.
Deductor can register/re register their Digital Signature in Profile. Please refer – Digital Signature
Certificate Registration e-Tutorial for more information.
Normal KYC Validation (without Digital Signature) – User can opt a normal KYC validation
separately for each functionality without digital signature.
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Digital Signature supported KYC Validation contd. (Step 2 & 3)
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•Authentication Code will not appear on the screen in case DSC Supported KYC
•In one session this manual KYC page ( On the basis of input selected by the user ) will be displayed only once
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Token Number Details (Contd.)
Tick in check box for nil
challan or book adjustment
Government deductor not
having BIN details tick
here and need not provide
BSR code and challan serial
number
Click on the Guide to
select suitable challan
option
Enter CIN details for a
challan used in the
statement
Tick here if you do
not have any valid
PAN corresponding to
above challan details
CD Record number is not
mandatory. This column is
required to be filled only
when same challan is
mentioned more than once in
statement.
Click on the Guide to
select suitable PAN
amount combination
Please enter TDS
deposited amount for
respective PAN’s
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Digital Signature Supported KYC validation (Step 8) – KYC of the
FY+ Form type selected in Step 2 will be displayed
Enter Authentication Code
if the validation is done
earlier and you have the
Authentication Code
Enter Token Number of only
Regular (Original) Statement
“Manually” corresponding
to the Financial Year,
Quarter and Form Type
displayed above
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Token Number Details (Contd.)
Tick in check box for nil
challan or book
adjustment
Government deductor not
having BIN details tick
here and need not provide
BSR code and challan serial
number
Click on the Guide to
select suitable challan
option
Enter CIN details for a
challan used in the
statement
Tick here if you do not
have any valid PAN
corresponding to
above challan details
CD Record number is not
mandatory. This column is
required to be filled only
when same challan is
mentioned more than
once in statement.
Click on the Guide to
select suitable PAN
amount combination
Only valid PAN’s
should be entered as
per the mentioned
challan details
Copyright © 2012 Income Tax Department
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Notes for Validation Screen:
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Authentication code is generated after KYC information details validation, which remains valid
for the same calendar day for same form type, financial year and quarter
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Token Number must be of the regular statement of the FY, Quarter and Form Type displayed on
the screen
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CIN/BIN details must be entered for the challan/book entry mentioned in the statement
corresponding to the FY, Quarter and Form Type mentioned above
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Government deductor can enter only Date of Deposit and Transfer Voucher amount mentioned
in the relevant Statement
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Amount should be entered in two decimal places (e.g., 1234.56)
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Only Valid PAN(s) reported in the TDS/TCS statement corresponding to the CIN/BIN details in
Part1 must be entered in Part 2 of the KYC. Guide available on the screen can be referred for
valid combinations.
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Maximum of 3 distinct valid PANs and corresponding amount must be entered
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If there are less than three such combinations in the challan, user must enter all (either two or
one)
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CD Record no. is mandatory only in case of challan is mentioned more than once in the
statement
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Authentication Code Screen
Authentication Code
will be available here
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Request Number Screen
Request Number will be
available here
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In order to check Request Status Click on Requested Downloads
Click on ‘Requested
Downloads’ under
‘Downloads’
• File will be available in ‘Requested Downloads’
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Check the Status of Request submitted
Enter Request Number (Search
Option 1) or Request Date
(Search Option 2 or option 3
“view all” to view the download
request
In case of Submitted status
please wait for 24 – 48 hrs.
Click on a row to select it
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Click to Download File
Click on the buttons to
download file
• HTTP Download is useful to download small files. It will directly download file for the
user
• Download Manager is useful to download large files and where internet bandwidth
is slow.
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Step to Download Traces PDF Converter V1.3L
Light Version
All content in this e-tutorial are purely for information purpose. All names may be trademarks of their respective owners.
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Procedure to Download PDF Convertor Utility V1.3L
Click on ‘TRACES PDF Generation
Utility’ to start the download
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Downloading PDF Utility Conversion (contd.)
For more details on
any screen, click on
Help icon
Click on
Submit
Enter the text as
displayed in
Verification Code
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Downloading PDF Utility Conversion (contd.)
Click on ‘TRACES PDF Utility
Converter’
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Downloading Traces PDF Converter V1.3L Light Version
• Extract TRACES-PDF-CONVERTERV1.3L.zip file in a folder on your system.
• If WinZIP is not already installed on your system ,download it from
www.winzip.com and install it.
• After extraction you will have Run.bat file and TRACES-PDF-ConverterV1.3L.jar in
a same folder.
• To run this Utility, JAVA 8 update 45, JRE version 1.7 or above is required. Get the
same from www.java.com and install (Steps are given in pages 10 to 22).
Oracle and Java are registered trademarks of Oracle and/or its affiliates. Other names may be trademarks of their
respective owners
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Java Installation Steps
Go to www.java.com
Click on “Free Java
Download” button
Oracle and Java are registered trademarks of Oracle and/or its affiliates. Other names may be trademarks of their
respective owners
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Java Installation Steps (contd.)
Click on “Agree
and Start Free
Download”
If you want to know how to
install Java, please click on
“Installation Instructions” link.
Oracle and Java are registered trademarks of Oracle and/or its affiliates. Other names may be trademarks of their
respective owners
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Setting Java Path in Environment Variable
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Setting Java Path in Environment Variable(contd.)
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Setting Java Path in Environment Variable(contd.)
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Setting Java Path in Environment Variable(contd.)
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Setting Java Path in Environment Variable(contd.)
The screen may vary if Windows version is other than 7. Please look for ‘Advanced System
Settings’ option in the screen if it is different then what is shown above.
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Setting Java Path in Environment Variable(contd.)
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Setting Java Path in Environment Variable(contd.)
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Setting Java Path in Environment Variable(contd.)
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Setting Java Path in Environment Variable(contd.)
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Setting Java Path in Environment Variable(contd.)
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Setting Java Path in Environment Variable(contd.)
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Launching TRACES PDF Converter V1.3L
Select Run
File
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Double Click Run.Bat file, which will launch User Interface
Select Form 16\16A
Zip Files, enter
Password as your
TAN and select
destination folder to
save PDF files.
Select digital certificate to
digitally sign the PDF files.
This is not Mandatory.
Certificate details will
be displayed here.
Click on ‘Proceed’ to
continue with
generation of PDF files.
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PDF Files
• Separate PDF files will be generated for each PAN and will be saved in the destination
folder selected by you
• User can opt to manually sign Form 16 A PDFs after printing them
Copyright © 2012 Income Tax Department
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THANK YOU
Please Note:
1) For Feedback : You can share your feedback on contactus@tdscpc.gov.in
2) For any Query : You can raise your concern on “Request for Resolution” as Online Grievance
on TRACES Website.
3) For any query related to website: You can raise your concern on below mentioned numbers
Toll Free Number - 1800103 0344
Land Line Number - 0120 4814600
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