Instruction for Vendor Website – Page 1
Instructions for Vendor Website
Purpose
Instruction on how to access and use NYX Vendor Website
Overview
The vendor website provides an easy and user friendly method for our vendors the ability to perform
the following tasks:
1)
2)
3)
4)
5)
6)
See Planning Schedules
Create & Send ASNs
Print Labels
View Scorecard
PO Inquiry
Part Inquiry
Note: All vendors are required to have IE 8.+ browser, if they don’t have it, they may
download it from
http://windows.microsoft.com/en-US/internet-explorer/downloads/ie-8
To be able to access the supplier portal on the Internet go to the
http://www.nyxinc.com/ website and click on the ‘Supplier Portal Login’ link on the right
bottom corner of the homepage.
Document#:
Written by: M.H. Ali
Approved by: Andrew Fritch
Instruction for Vendor Website – Page 2
You can also access:
 Supplier Portal Instructions
 Request Portal Access
 Supplier Manual
After Clicking ‘Supplier Portal Login’, you will reach the signon screen.
Enter the user ID and password provided to you by your buyer/planner.
Note: User IDs and passwords are case sensitive.
//
Document#:
Written by: M.H. Ali
Approved by: Andrew Fritch
Instruction for Vendor Website – Page 3
1. To view the releases click on the Planning Schedules tab on the toolbar at the top of the screen. The
following screen view will appear:
Click on View to view your releases (you can also print or download a release from this screen).
Document#:
Written by: M.H. Ali
Approved by: Andrew Fritch
Instruction for Vendor Website – Page 4
2. Creating/Sending ASNs:
a) Click on the ASN command button.
b) Click on the Create New ASN button.
c) Fill out the ASN general information screen. (Instructions in yellow boxes)
Document#:
Written by: M.H. Ali
Approved by: Andrew Fritch
Instruction for Vendor Website – Page 5
Packing Slip Number and ASN Number will be the same
Military Time
format
Select from
pull down
menus
Select from pull down menus
Enter ONLY if SCAC code can not be found
Carrier’s PRO number
Fill out ONLY if expedited material
Leave blank
Truck number from inside trailer
Leave these 2 items blank
Total number of containers in this shipment
Gross Weight in LBS
Net Weight in LBS
Document#:
Written by: M.H. Ali
Approved by: Andrew Fritch
Instruction for Vendor Website – Page 6
d) Once the ASN Information screen is filled out, click on the ASN Entries button to add individual
part information to your ASN (Solarsoft will then display a list of active part numbers for you to
update shipment information against, see screen below).
Document#:
Written by: M.H. Ali
Approved by: Andrew Fritch
Instruction for Vendor Website – Page 7
e) Click on the Update button next to the part(s) you have shipped, (click on the Next Page button
to view more) and fill out the required information.
Document#:
Written by: M.H. Ali
Approved by: Andrew Fritch
Instruction for Vendor Website – Page 8
f) On clicking on save you will reach the following screen:
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Written by: M.H. Ali
Approved by: Andrew Fritch
Instruction for Vendor Website – Page 9
g) Click on the New Sub-detail button to add details to each container/box.
You will see a screen like shown below. You can add a new sub-detail for each container/box
with the quantity and lot# for that container/box or add one single sub-detail for the whole
quantity. This step is required for information for label printing and for lot# information if
lot#s are being used.
The add sub-detail screen cannot be by passed. You can add just one sub-detail with the
Total qty, if no unique lot# information is required with every container/box, and the system
will automatically calculate how many container/box labels required depending on the standard
pack size.
For example if you are sending a qty of 5000 for a part with standard pack 2000, you can either
make the following 3 subdetails:
1)
2000
2)
2000
3)
1000
or just make one sub-detail:
1)
5000
2) and the system will itself generate 3 labels with different serial numbers with the
following quantities – 2000, 2000, 1000.
Document#:
Written by: M.H. Ali
Approved by: Andrew Fritch
Instruction for Vendor Website – Page 10
h) Once ALL part numbers for this shipment have been updated and saved and sub-details have
been included, click on the ASN Summary button. CMS will now display a summary of your ASN
and allow you to CONFIRM it or repeat the above steps to change/update the existing ASN.
Note: If the total quantity from the sub-details of a part does not match the total quantity for that part
you will be prompted with an error that says:
Document#:
Written by: M.H. Ali
Approved by: Andrew Fritch
Instruction for Vendor Website – Page 11
In such a situation you need to go back to the part and update the sub-detail information by
editing/deleting some of the existing sub-details or adding new sub-details so that the total quantity
from the sub-details is the actual total quantity for that part, not less than or more than the total.
i)
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Click on CONFIRM ASN to save the ASN. This takes you back to the ASN start page screen
displaying the new ASN in the list of unprocessed ASNs.
Written by: M.H. Ali
Approved by: Andrew Fritch
Instruction for Vendor Website – Page 12
3. To print labels for a part click on the Print Labels button next to the part.
This takes you to the ASN summary screen from where you can print all labels together with just
one click or every label individually as shown below.
Note: You need to have a Zebra (eg. Zebra 105Se, Zebra S600) label printer installed to the
computer that you are printing labels from. It should work with all zebra printers but if you are
facing any problems or want to know the exact model you can contact NYX tech support by
emailing to helpdesk@nyxinc.com.
Document#:
Written by: M.H. Ali
Approved by: Andrew Fritch
Instruction for Vendor Website – Page 13
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Instruction for Vendor Website – Page 14
ASNs appear under the unprocessed list untill they have been accepted by NYX after receiving the
shipment. So you can reprint the same labels again if required. Once the ASNs are processed from
our end they disappear from the website.
4. View Scorecard - shows the vendor’s rating with NYX.
The following page will show an example of an actual Vendor Scorecard:
Document#:
Written by: M.H. Ali
Approved by: Andrew Fritch
Instruction for Vendor Website – Page 15
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Written by: M.H. Ali
Approved by: Andrew Fritch
Instruction for Vendor Website – Page 16
5. PO Inquiry - shows details of NYX current or complete purchase orders with the vendors.
6. Part Inquiry – shows Part details.
Document#:
Written by: M.H. Ali
Approved by: Andrew Fritch
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