Connect to Ricoh
ProductInfo
Archiving directly from a Digital Copier
With DocuWare Connect to Ricoh you can scan and store documents in DocuWare in a
single step. The digitized documents are indexed directly at the scanner and stored in a
DocuWare file cabinet. In this way the documents are immediately available to all authorized
users.
The DocuWare Connect to Ricoh add-on module makes it
possible to use Ricoh’s multifunctional digital
copier/scanning features to store scanned paper
documents quickly and easily in the DocuWare central
document pool.
Benefits
Digital copier integrates seamlessly in
DocuWare
Scan, index and store in a single step from the
scanner
Documents are immediately available to all
authorized persons
Connect to Ricoh
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Description
Application
You select the option to store documents in DocuWare
direct from the scanner. Depending on the setting, you
either authenticate yourself with a user name and
password or use a predefined user to log into DocuWare.
The document is then scanned. Next you select a store
dialog for a DocuWare file cabinet; then using the soft
keyboard on the scanner display, enter index words for the
document or select them from select lists. The document
is stored directly in the selected DocuWare file cabinet and
can be viewed immediately by all authorized users.
Architecture
The Java application is installed on the scanner. The
scanner uses this application to communicate with the
DocuWare Web Services, which in turn access the
DocuWare servers directly via GAPI (General Application
Programming Interface).
Configuration
System Requirements
DocuWare:
DocuWare 5.1 Installation
DocuWare Web Services
Configured GAPI
Can be used with all DocuWare Server
Editions: BUSINESS, PROFESSIONAL and
ENTERPRISE
The add-on module requires a DocuWare
Client License
Ricoh:
SD cards with Java SDK (must be purchased
separately)
Compatible digital copiers models:
MP C2050/C2500/C2550/C2800/C3000/C3300/
C3500/C4000/C4500/C5000/C6000/C7500,
MP 9000/1100/1350/2550/3350/4000/5000
You configure the application directly on the scanner. Here
you can specify whether to use a fixed login for
DocuWare or whether each user must log in directly on the
scanner. You can also specify when scanning multiple
pages whether to create a multiple-page TIFF document, a PDF file, a document with multiple single-page TIFFs, or a
document containing several PDF files. As for the scanning resolution and paper format, you can either accept the
scanner’s default settings or define your own settings.
Because entering index words on the scanner display is less convenient than on a ‘real’ keyboard, we recommend
defining special store dialogs with fewer index fields for this application. You can then specify that only these special
dialogs are made available for selection in the list of store dialogs.
Connect to Ricoh
ProductInfo
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Scan preview on the scanner display
DocuWare store dialog on the scanner display: enter the index words for the scanned document here
Connect to Ricoh
ProductInfo
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Functions
Store scanned documents directly in a DocuWare
file cabinet
Select the DocuWare 5 file cabinet in which to
store the scanned documents
Log in with fixed predefined user or individual login
for each user
Select the store dialog for indexing the documents
Scan in black & white or color
Simplify indexing with select lists as with
DocuWare Client
Specify the document type: text, text and lines, text
and photos or photos only for black & white
scanning, and text and photos or high gloss photos
for color scanning
Read-only fields possible in store dialog
Store all scanned documents as a multiple-page
TIFF or PDF, or create a single-page TIFF (b/w) or
JPEG (color) or PDF for each document
Make only these special dialogs available for
selection on the scanner
Predefined values possible in store dialog
Configure special store dialogs for use with Ricoh
Resolution: 100, 200, 300, 400 or 600 dpi
This document can also be found here:
http://pub.docuware.com/en/connect-to-ricoh
For more information please visit our website at
www.docuware.com
Connect to Ricoh
ProductInfo
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