Mobile Printing Solutions for Universities

Mobile Printing
Solutions for
Universities
Business Information
Solutions
Fully integrated mobile printing arrives on campus
Do your students, faculty and
Personal mobile devices have become an everyday convenience. Nowhere is
staff demand to print from their
that more apparent than on campus. Smartphones, tablets, notebooks and
personal mobile devices?
laptops grant students and faculty unprecedented freedom to stay connected
How do you maintain security and
while on the move. Unfortunately, educational IT departments struggle
integrate mobile device printing
into your cost recovery system?
Partner with Ricoh for fast, easy
mobile printing that is seamless
with your existing network.
to harness the power of mobile connectivity and integrate it into existing
networks without compromising security and efficiency.
Students and faculty want to print to campus network printers using their
personal mobile devices. But, it opens up several questions about how to
integrate mobile printing seamlessly — and economically. Do faculty and
students have the same access rights? How is security maintained? How can
more users be added without adding more IT resources? How can mobile
printing be integrated into existing cost recovery systems?
Ricoh's Mobile Printing Solutions for Universities addresses these issues
with Ricoh HotSpot Enterprise co-deployed with a comprehensive print
management solution. It integrates easily with existing infrastructure and
can handle thousands of users and multiple vendor print devices — making
it ideal for an expansive campus-wide deployment. Users can easily submit
documents, emails and web content from their mobile devices to designated
printers on campus for incredible convenience. IT departments can configure
it to accommodate a growing base of mobile users with exceptional
versatility, easy-to-maintain control and encrypted data protection.
www.ricoh-usa.com
Mobile Printing Solutions for Universities
Convenient printing for users
Web Submission. Visit the easy-to-use web-printing portal, choose a
printer, upload a document and submit for printing.
Users can print and retrieve jobs from any assigned printer on campus using
HotSpot Enterprise with either Equitrac or Pharos — without connecting
to the network or downloading drivers. The innovative service offers users
four methods to submit print jobs to the network. Users can even select
special settings — including page ranges, color output, duplex printing and
more — as they would when printing from the desktop. Color output isn't
a setting. Devices are defined to support black/white or color and the user
selects the device. Page range, duplex and number of copies are settings
that can be made after selecting the output device.
®
Mobile Application. Ricoh offers a propriety mobile application for
iOS, Android and BlackBerry users that provides mobile printing within
moments. The user submits the job and retrieves it from any connected
printer after authentication at the device.
™
®
Windows Driver. Print from any Windows-based computer to a remote
output device in the enterprise. The special PrintWhere driver even
compresses and encrypts data prior to delivery.
Email. The user simply sends an email with a document attachment to a
printer’s email address from any mobile device to the remote print device
email address.
Mobile Printing Solutions for Universities
MOBILE AND DEVICE-AGNOSTIC ANYTIME, ANYWHERE
PRINTING FOR STUDENTS, FACULTY AND STAFF
• File is received, processed and authenticated by Ricoh HotSpot Enterprise,
an on-premise mobile printing solution
• A Print Delivery Station routes the file to a designated output device
• The print job is released thru Equitrac® or Pharos Systems print cost
recovery systems from any mobile-enabled designated printer
• Four easy ways to print:
- Send an email
- Use the Ricoh HotSpot Printing App
- Visit the HotSpot Enterprise Web Portal
- Print from any Windows-based computer
using the PrintWhere driver
Authenticate
Sending/
Receiving
1 - Sending: User must Log-in (Authenticate)
using their credentials
2 - Receiving: Retrieval is based on customer's
Print Cost Recovery System configuration
ON-PREMISE PRIVATE CLOUD
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RESIDENT HALL
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LAB
PRINT JOB RETRIEVAL
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LIBRARY
PRINT JOB RETRIEVAL
STUDENT IN PARK
The Ricoh Mobile Printing Solutions for Universities business solution offers fast, convenient and secure mobile printing on campuses — without compromising
existing IT infrastructure or resources.
Power and versatility for administrators
Ricoh HotSpot Enterprise supports co-deployment with either Equitrac
or Pharos Systems print recovery systems. This business solution gives
management in colleges and universities a fast, convenient and secure
mobile printing option for students, faculty and staff.
®
Students and faculty authenticate using LDAP/Active Directory to ensure
only authorized users have access to print resources. Print data is secured
using 128-bit AES encryption and print and email data transmitted over the
Internet follow SSL/TLS encryption protocols. In addition, Ricoh printers and
MFPs support Secure Release to ensure documents remain in the right hands.
Cost recovery. HotSpot Enterprise ensures more effective chargebacks
by integrating with Equitrac or Pharos Systems cost recovery software into
the network. School IT departments can enhance accountability for mobile
users by capturing, tracking and allocating print costs to specific printers
automatically.
Scalability. Ricoh’s innovative mobile printing solution offers many unique
capabilities typically available only with cloud-based solutions. Users can
access private enterprise print services from nearly any network or device
with minimal configuration. Your IT teams have full control over how and
where print jobs are delivered on the network.
Security. The solution is installed on campus network servers, so your IT
Staff can manage all campus print traffic following one set of protocols for
optimal efficiency. Document processing and encryption is performed on
the network to help protect data during the entire document lifecycle.
The customizable architecture ensures that the network can accommodate
thousands of new print users without taxing existing infrastructure or IT
resources. It’s scalable, so it can expand as your requirements change,
which is especially important on campuses when a new class arrives every
fall with hundreds or even thousands of new mobile device users. It can
even be configured to print across multiple processing centers for efficient
load balancing and redundancy.
www.ricoh-usa.com
Ricoh Americas Corporation, 70 Valley Stream Parkway, Malvern, PA 19355
RICNP-00XX ©2013 Ricoh Americas Corporation. All rights reserved. Ricoh and the Ricoh logo are registered trademarks of Ricoh Company,
Ltd. All other trademarks are the property of their respective owners.
®
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