Welcome to the
MailStation
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Welcome to E-mail without a PC!
Stay in touch with your family
and friends the easy way with
your new MailStation.
Follow these easy-to-read steps to
set up your MailStation and start
using E-mail today.
User’s Guide
QuickStart
1. Table of Contents
l Important Safety Instructions
2-3
l Send Messages
l Search for E-Mail Messages
l Composing New E-Mail Messages
User’s Guide - Quick Start
l Edit New E-Mail Messages
l Send the Message after Completion
l Batteries / Connections / Features
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l Setting Up Your MailStation
l Programming Date and Time
l Create a New Address
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l Using Your MailStation
l Receiving Your First E-Mail
l Creating and Sending E-Mail Messages
l Frequently Asked Questions
l Contacting US Message
l Using Your Address Book
l Create an Individual Address
l Create a Group Address
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l Using Your Address Book
l Edit an Existing Address
l Delete an Address
l Get a Printed Copy
l Send E-Mails from the Address Book
User’s Guide / Common Operations
l How E-Mail Addressing Works
l Navigation
l Using Your In Box
l Read an E-Mail Message
l Reply to an E-Mail Message
l Forward an E-Mail Message
l Add the Author to Your Address Book
l Review / Delete the Messages
l Show Full Screen of the Message
l Delete an E-Mail Message
l Retrieve Messages
l Search for E-Mail Messages
l Using Your Out Box
l Edit Messages
l Delete an E-Mail Message
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13 - 14
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Extra Features
l Calendar
l Calculator
l Spelling Check
l Printing
l Changing the Screen Viewing Size
l Viewing the History of Sent E-Mails
l Caller ID and Visual Message Waiting
l Caller ID Function
l Using Calls Log
l Changing MailStation Settings
l Access Phone Numbers
l FCC Requirements
l Warranty
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1e
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17 - 18
2. Important Safety Instructions
l Read and understand all instructions. Follow all
warnings and instructions marked on the
MailStation.
l Use only the battery type recommended in the
Owner’s Manual. Do not use a lithium battery
l Unplug the MailStation from the wall outlet before
cleaning.
l Do not use liquid or aerosol cleaners, just use a
damp cloth for cleaning.
l Do not use this MailStation near water. For example,
do not use near a bathtub, wash bowl, kitchen sink,
laundry tub, in a wet basement, or near a swimming
pool.
l Do not place this MailStation on an unstable cart,
stand or table. It could fall causing serious damage
or impeding operation.
l Never place this MailStation near or over a
radiator or heat register.
l Only operate the MailStation using the type of
power source listed on the marking label. If you are
not sure of the power supply of your home, consult
your dealer or local power company.
l Do not overload wall outlets and extension cords as
this can result in the risk of fire or electrical shock.
l Never push objects of any kind into the MailStation
as they can touch dangerous voltage points or short
out parts that could result in a risk of fire or
electrical shock.
l Take the MailStation to a qualified technician when
it requires repair work or service. To reduce the risk
of electrical shock, do not disassemble the
MailStation.
l Opening or removing covers can expose you to
dangerous voltages or other risks. Incorrect
re-assembly can cause electrical shock during
subsequent use. Unplug the MailStation from the
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wall outlet and refer servicing to qualified service
personnel at US Message under the following
conditions:
If the power supply cord or plug is damaged or
frayed.
If liquid is spilled into the unit.
If the MailStation is exposed to rain or water.
If the MailStation does not operate normally by
following the operating instructions.
If the MailStation is dropped or the casing is
damaged.
If the MailStation exhibits a distinct change in
performance.
Avoid using the MailStation during an electrical
storm. There can be a slight risk of electrical shock
from lightning. Do not use the MailStation to report
a gas leak, if in the vicinity of the leak.
Caution
To reduce the risk of fire or injury to persons, read and
follow these instructions:
Telephone Wiring and Jack Installation
Use caution when installing or modifying telephone
lines.
l Never install telephone wiring during an electrical
storm.
l Never install telephone jacks in wet locations
unless the jack is specifically designed for wet
locations.
l Never touch un-insulated telephone wires
or terminals unless the telephone line is
disconnected at the network interface.
Batteries
l Use only the AA alkaline batteries. Do not use
lithium batteries or any rechargeable batteries.
The unit can be run off of A/C power with batteries
in it.
l Do not dispose of batteries or a battery pack in a
fire, as they can explode. Check with local codes for
proper battery disposal regulations.
l Do not open or mutilate a battery or battery pack.
Released electrolyte is corrosive and can cause
damage to the eyes or skin. It can be toxic, if
swallowed.
l Avoid contact with rings, bracelets, keys or other
metal objects, when handling batteries. These
objects could short out the batteries or cause the
conductor to overheat resulting in burns.
l Do not attempt to recharge a battery or battery pack
by heating it. Sudden release of battery electrolyte
can cause burns or irritation to the eyes or skin.
l Replace all batteries at one time. Mixing fresh and
discharged batteries can cause them to rupture.
l Observe the proper polarity, or direction, of any
battery. Reverse insertion of a battery or battery
pack can cause charging, and can result in leakage
or explosion.
l Remove the batteries or the battery pack, if you
do not plan to use the MailStation for several
months at a time. The batteries could leak over that
time.
l Discard any dead batteries or battery pack as soon
as possible because they are likely to leak into the
MailStation.
l Do not store this MailStation, or any batteries or
battery pack, in a high temperature area. Batteries
stored in a freezer or refrigerator should be
protected from condensation during storage and
3. Important Safety Instructions
defrosting. Batteries and battery packs should be
stabilized at room temperature before using.
Data Safety Warranty
US Message will not in any event be liable for:
l Loss of data stored in the returned MailStation. You
must ensure that all data has been adequately
backed-up before it is returned by printing or writing
down if no printing available (refer to Page 14),
because any data stored in this MailStation will be
lost during repairs and test procedures.
l Any other loss caused by any error, defect or
failure of this MailStation’s hardware or
software, or because of any other cause,
including but not limited to loss of use,
contracts, profit, money paid or
payable to third parties and/or
stored data.
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4. Getting Started
Unpack
• Batteries / Connections / Introduction to Features
C.
B.
Unpack MailStation, Plug in the telephone
you should have the cord into the back of
following items:
the MailStation
Plug in the A/C
adapter to back of
the MailStation
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The MailStation
Phone Cord
3 “AA” Batteries
A/C Adapter
User Guide
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Plug the phone cord
into the jack on the
back of the MailStation
Plug the other end of
the phone line cord
into a phone wall jack
You may also plug the
MailStation into an
available jack on
your answering
machine, telephone,
or Caller ID device
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A.
Install three “AA”
batteries into the
underside battery
compartment
B
2.
D
Plug the A/C adapter
into an available A/C
wall outlet and the
back of the MailStation
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1.
3.
6.
4.
5.
7.
9.
10.
C
11.
D.
A
MailStation Features
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Lift the cover of the
battery compartment
located on the
underside of the
MailStation
Align the plus sign
(+) with the guides
Insert batteries
Close compartment
MailStation Back
Battery compartment on underside
of MailStation
1. New Mail Indicator Light
7. Enlarge Type
2. Power Button
8. Contrast Control
3. Get E-mail Button
9. Check Spelling
4. Navigation Buttons
10. Page-Up/Page-Down
5. Main Menu Button
11. Up & Down Arrow Keys
6. Back Button
5. Setting Up Your MailStation
• MailStation Date and Time Settings
Your MailStation Comes Pre-programmed
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Your MailStation comes pre-programmed with
your E-mail address, local dial-up phone
number and other important settings. The only
settings you should program in are the Date
and Time.
Do not adjust any other settings!
Main Menu Screen
B
A
C
Setting the Date and Time
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Press the “Power” button on the right side of
the MailStation – See A
Main Menu Screen appears –See B
Press the “Extras” navigation button – See C
Press the button under the “Calendar”
At the Calendar screen, press the
“Set Time/Date” navigation key
You will see the flashing prompt on screen at
the beginning of the Date field. Follow the
M/D/Y format and enter the current month,
press the “Tab” key, enter date, press the
“Tab” key, and then enter the year – See D
Move the flashing prompt on screen to the
“Time” field, using the “Down Arrow” key or
“Tab” key to move between fields
Put the current time in the Time field. Use the
“AM/PM” navigation key if necessary – see E
Press Save key
Power Button
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Date and Time Screen
D
E
6. Using Your MailStation •
Receive E-Mail
Main Menu Screen
Receiving E-mail
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To receive your first E-mail, press the
“Get E-Mail” button on the right side of the
MailStation – See A
The MailStation automatically dials up the E- mail
account using your phone line
The MailStation displays a progress report as it
accesses your account and downloads your new
E-mail messages
Once all messages have been retrieved from your
mailbox, you will see both the “In Box” and the
“New Mail” light flashing
Press the “In Box” button below the display to
see a list of your new messages – See B
Note that new messages have a small envelope
indicator in the left margin of the MailStation
display
Use the Up and Down Arrow keys to select the
E-mail with the subject “Welcome to MailStation”
and press the “Enter/ Select” button, or the
“Read” button below the display, to view the
message – See C
To view the entire E-mail message, use the “Up”
and “Down” arrows, or the “PgUp” and “PgDn”
keys
A
B
“New Messages” light and
“Get E-mail” Button
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In Box Screen
C
7. Using Your MailStation •
Creating and Sending E-Mail
Creating an E-mail Message
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Select the “Main Menu” button to get back to the
Welcome screen, press the “Create New E-Mail”
button – See A
Insert the address into a new E-mail message
using one of two ways:
1. Use the “Tab” key to move flashing prompt on
the screen to the the“To:” field. Remember to type
the recipient’s E-mail address in the “To:” field
exactly as it was provided, otherwise your mes
sage will not be delivered - See B
2. Select the “Address Book” button to open the
Address Book and manually select the person you
wish to send mail. When the correct person is
selected, press the “E-mail To” key to enter the
person’s name into the “To:” field – See C
After entering the correct E-mail address, use the
“Tab” key to move to the “Subject” line to enter
the subject of your E-mail message, press the
“Tab” key to move the flashing prompt to the body
of your message and continue writing your
message
Check the spelling of your message before you
send it by pressing the “Check Spelling” button in
the upper right corner of the keyboard.
Main Menu Screen
Message Screen
A
B
Address Book Screen
C
Message Screen
D
Sending Your E-mail Message
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Once you have completed typing your message and
checking the spelling press the “Send Now” button
– See E
The MailStation will connect to your E-mail
account and send your message
E
8. Frequently Asked Questions
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How many messages can I send
in a month?
That’s the real value of E-mail: you can send as
many messages as you want, to as many people as
you want, any place in the world, at no additional
charge.
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If my batteries fail in my MailStation,
will my E-mail and addresses be lost?
No, but you will need to replace your batteries
promptly or plug in your MailStation to use it again.
How do I find other people’s
E-mail address?
Now that you have E-mail, you can start by asking
other friends and family members if they have
E-mail. If they do, get their E-mail address and
enter it in your MailStation address book so you
will always remember it. You can also collect the
E-mail addresses of people who send you mail by
pressing the Add Author key when reading a
message. This will add the address of a message
sender to your MailStation address book. Also look
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Can I connect my MailStation to any
phone line to get my E-mail?
Yes, you can connect MailStation to any standard
(analog) phone line to send and receive E-mail. If
you travel outside of your local calling area, you
will need to adjust the phone number the
MailStation uses to call to retrieve your E-mail.
Get a list of MailStation dial-up phone numbers
throughout the continental US included in the box
with the Mailstation or download it from the US
Message web site, at www.usmessage.net. (Note,
you cannot download from the MailStation, you
must use a PC.) Once you have found a local
MailStation number, change the MailStation dial-up
number by pressing the following keys:
1. Main Menu
2. Extras
3. Users
4. Your Account
5. Edit
Enter the new phone number into the Dial-Up No.
field. Remember to change the number back to
your local number when you return home.
Do I have to be connected to a phone
line and/or power line to use the
MailStation?
You can completely disconnect the MailStation
from your telephone line and power adapter and
carry it with you in your home or wherever you go.
Since the MailStation is battery powered, you can
use it to read messages or compose new ones at
all times. The MailStation only needs to be
connected to a phone lines when sending and
receiving eMail.
How do others send me E-mail?
Simply give your E-mail address to anybody who
has E-mail so they can send you messages. You
can see your E-mail address by pressing the
following keys from the
1. Start at the Main Menu
2. Press the “Extras” button
3. Press the “Users” button
4. You will see your name under one of the icons
5. Press the “Edit” button
6. You will see your E-mail address on the third
line of the user profile, don’t change the user
settings
7. Press Cancel to exit
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for E-mail addresses on business cards, letterhead,
newspapers, magazines, and many other places.
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What are E-Mail attachments?
Attachments are computer files like word process
or files or pictures which are contained within an
E-Mail message. By attaching a computer
document to an E-Mail message, people can send
the document through the Internet with an E-Mail
message.
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Can my MailStation receive
attachments?
The MailStation device cannot receive attach
ments, but you can access attachments sent to you
using a personal computer which has access to
the Internet. Using a personal computer (at work,
at school, at a friend’s home or your local library)
with an Internet browser, you can go to
www.usmessage.net and use your account name
and password to access messages containing
attachments.
9. Frequently Asked Questions / Contacting US Message
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What do I have to do to receive
E-Mail with the MailStation when I am
traveling?
US Message Support
When traveling outside your local calling area, you
will need to change the Dial Up phone number the
MailStation uses to retrieve your E-Mail. A
complete listing of US Message dial up numbers
has been included with your MailStation and is
also available on the web site. Once you have
found a local MailStation number, change the
MailStation dial-up number by pressing the
following keys:
1. Main Menu
2. Extras
3. Users
4. Your Account
5. Edit
Enter the new phone number into the Dial-Up
Number field. Don’t change any other settings.
Remember to change the number back to your
local number when you return home.
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We custom pre-program the MailStation before
shipping just to be sure that your e-mail experience
is pleasant and easy. The MailStation also comes
with a complete easy-to-follow Owner's Manual
which can also be obtained from the US Message
web site.
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Dial-up phone number listings for the continental
U.S. and parts of Canada are also available, just
send an E-mail to US Message
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Should there ever be questions or problems, we
are available via e-mail or phone.
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Contact US Message
E-mail:
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customerservice@usmessage.net
Phone:
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Customer Service - 650-321-9060
Monday through Friday
9:00AM to 5:00 PM Pacific Time
10. User Guide / Common Operations
E-Mail Addressing
l Every E-Mail user has a unique address where you
can send mail. Think of an E-Mail address like a
mailing address where you receive postal mail.
l Everybody in your town or city has a unique street
address which allows your mailman to deliver mail
to each person or household.
l With E-Mail, your street, city, state and zip code is
combined into a single descriptor called a Domain.
Think of a domain like “123 Maple Street, Cincinnati,
OH 12354” in the postal mail world. Each user within
a Domain is assigned a name, just as each person
in your household has a unique name.
l An E-Mail address is simply a combination of a
name and a Domain, combined with the @ symbol to
separate the two. So, for example, an E-Mail
address might look like:
jane @ usmessage.net
Name@ Domain Name
which is like saying:
“The Jane who lives at 123 Maple Street in
Cincinnati Ohio, 12354.”
l The difference between domains and actual
real-world locations like “123 Maple Street” is that
people belonging to an E-Mail domain may be
physically located all over the world. The many
E-Mail post offices take care of delivering each
person’s mail no matter where you live by using
domains.
l Notice that the domain name has a period (.)
followed by .net. The .net is an address extension
that means the domain is network E-Mail address,
as opposed to a university/school (.edu),
government (.gov), or a commercial public (.com)
domain. You will probably see addresses ending in
all of these possible endings and others. It is only
important that you enter a person’s entire E-Mail
address exactly as it spelled, including the domain
and extension (.com, .edu, .gov, etc.).To see your
E-mail address, go to Main Menu-Extras-UsersYour Account-Edit at the third line down.
previous and next screens when you are reading a
large message which contains more than one
screen. Use them with Fn key you can go to the
previous and next messages.
l Your MailStation has five function keys below the
display corresponding to the functions displayed on
the screen. You can press these keys to access the
desired function.
Using Your In Box
When you are in your In Box, you can:
l Read, reply, forward, and delete E-Mail messages.
l Create and send E-Mail messages.
l Connect to the server and check E-Mail messages.
l Save the E-Mail messages to send later.
l Use your Address Book.
l Search for E-Mail messages.
Using Keys to Navigate
l Use the Left, Right, Up and Down arrow keys to
move the cursor. Use Left and Right arrow with Fn
key to move the cursor to the beginning and the end
of a line.
l When there are some fields to input, you can use
either the arrow keys or the Tab key to move among
these fields.
l Use the PgUp and PgDn keys, you can go to the
l You can see how many E-Mail messages there are
in your Inbox. Those unread ones are displayed as
new E-Mail messages with a small envelope before
the author. Author, date and subject are displayed.
l Five commands: (1.) Read, (2.) Delete, (3.) New,
(4.) Check and (5.) Search are shown at the bottom
of the display. Use the key corresponding to each
function to perform the operation you desire. The
11. Common Operations
little sign before the name of the first subject means
there is an attached file which can not be seen.
save the message in Out Box or F to save it as Draft.
l If you save the message in Out Box, the mail will be
stored in your Out Box to send later.
Review/Delete Messages
l If you save it as Draft, the mail will also be stored in
your Out Box with a small pen indicator — you can
come back to this draft mail for further editing.
l Press the Delete key to delete the message you are
reading. Your MailStation will alert you again with a
dialog box asking you to confirm. If you are sure you
want to delete it, choose Yes. If not, choose No.
Read an E-Mail
l When in the In Box, you can press the Enter key or
the Read key to get details of an E-Mail message
when the message is highlighted. Use the Up and
Down arrow keys to highlight different messages.
l The cursor is flashing at the beginning of the
message content. You can press the arrow keys to
scroll through the message if it is very long.
Reply to an E-Mail - Press the Reply key to
reply to the message sender.
l You can type your message at the place where the
cursor is flashing. Press the Address Book key to
select additional people you want to send this
message to. If you want to send it as soon as you
finish replying to the E-Mail message, press the
Send Now key. Your MailStation will connect to the
E-Mail server and send it immediately.
l If you change your mind after pressing the Send
Now key, you may press the Back key to escape,
the line will be disconnected.
l If you do not want to send the mail at once, press
the Save key, and choose either Save in Out Box or
Save as Draft. You can use the shortcut key S to
return to the New Entry Screen.
l If you want to exit from the mail you are replying to
without saving it in the Out Box or as a Draft, press
the Back key, then press D to discard your editing
Show Full Screen of the Message
Forward an E-Mail
l While reading a message, press the Full Screen key
to hide the message header including the date,
sender and subject. Press the Full Content key, the
message header will be shown again.
l While you are reading a mail in your In Box, press
the Forward key, you can forward it to other people.
See page 13 for addressing your messages, and
page 13 for Send Now and Save functions.
l When the mail message is more than one screen,
move the cursor to the latter part of the message,
and the message header will also be scrolled out.
Add the Author to Your Address Book
Delete an E-Mail
l Press the Add Author key to add the address of the
sender to your Address Book. You may add more
information, such as the phone numbers and fax
number to this entry and press the Save key to
store it.
l Press the Delete key to delete the selected E-Mail
message. When your MailStation asks you to
confirm, choose Yes to delete the message, or
choose No to exit.
l Press the Back key if you do not want to save, your
MailStation will alert you with a dialog for
confirmation. Press Yes to save the changes. Press
No to return to the Read screen. Press Cancel to
Create an E-Mail
l Press New to compose a new E-Mail message. See
page 7 for details on composing messages.
12. Common Operations
Retrieve Messages
Edit Messages
l Press the Check key to connect to the server to
receive new messages.
l Highlight the message in your Out Box that you want
to edit using the Up and Down arrow keys, then
press the Edit key. You will see the message is
displayed with the cursor flashing in front of the
content text. Now, you are ready to edit the text.
Search for Messages
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After using the MailStation for a period of time, you
may find that you have many messages stored in
your In Box. The Search function allows you to
locate messages by:
Sender (Author) of the message
Date that the message was sent to you
Subject of the message
Content
Messages that you have not read
For example, if you want to find a mail sent by
Peter after selecting Search, input Peter in the field
after Contain:, and then press the Find: Author key.
In just a second, your MailStation will locate the
mail and display its Sender, Date and Subject for
you.
l Use the Up and Down arrow keys to move the
cursor to the To and Subject fields; you can also
add or remove the address as well as modify the
subject.
Delete a Message
l To delete a message, choose Delete and confirm
your deletion. The message will be erased.
Create a New Message
l To create a message, press the New key. You can
start to write a new E-Mail message. (See page 7)
for details.
Using Your Out Box
l Draft Messages
Draft messages are messages which are still in
process — they are shown in the Out Box with a
small pen indicator in the left margin of the display.
When you press the Send All key, draft messages
will NOT be sent. If you want to send draft mails,
press the Edit key to open the draft mail, and edit
the mail until you are satisfied. Then press the Save
key, and select Save in Out Box. The message is
now a saved message and will be sent the next time
you press the Send All key (see above.)
l Saved Faxes
Saved faxes are messages you have previously
written on the MailStation which are now awaiting
transmission. When you press Send All, the
outbound faxes are not sent out with the saved
messages. To send a fax from the Out Box, press the
Enter key to open it, and choose Send Now to send
it. Your MailStation will confirm to you when the
saved fax is successfully sent, but you will still see
the fax in Out Box. This allows you to send the
same fax message sage to more than one person
without having to write it again and again.
Send Messages
In Out Box, you can:
l Edit messages
l Delete messages
l Compose new E-Mail messages
l Send all saved E-Mail messages
l Search for E-Mail messages
The Out Box contains four kinds of messages:
l Saved Messages
Saved messages are E-Mails you have previously
written on the MailStation which are now awaiting
transmission. When you press the Send All key, all
the saved messages will be sent at once.
l Draft Faxes
Draft faxes are fax messages which are still in
process — they are shown in the Out Box with a
small pen indicator in the left margin of the display.
When you press the Send All key, draft faxes will
NOT be sent. To send a draft fax, you have to first
press the Enter key to open it, and choose Send
Now to send it.
13. Common Operations
Search for Messages
l There are four search methods for locating
messages in Out Box. They are: by (1.) Receiver,
(2.) Date, (3.) Subject and (4.) Content. See operation
descriptions on page 2.
Composing New Messages
l Move the highlighted bar to the person you want to
sent the message to, if you choose E-Mail To, the
person’s E-Mail address will be automatically
placed into the To: field of your message. With your
MailStation, you can address your message to as
many people as you want.
In Create New E-Mail Messages, you can:
l Compose a new E-Mail message
l Address new E-Mail messages
l Edit new E-Mail messages
l Send the message immediately after completion
l Save the message in the Out Box or as a Draft
l With your MailStation, not only can you send
E-Mails, but also fax the messages. Choose Fax To,
and the fax number will be added into the To: field.
Remember, like sending a fax with a fax machine,
you can only place one fax number into the To: field.
If you want to send the same fax message to
another person after you send it to the first go to
your Out Box and edit the message by changing the
fax number. This way you can fax the same
message to as many people as you want.
l Address New E-Mail Messages
From the main menu, choose Create New E-Mail,
and you will see an empty message with the current
date displayed on the first line. The cursor is flash
ing at the beginning of the address field. You may
either input addresses directly or open your
Address Book to select the addresses.
l The header of the received fax sheet begins with
From, To, Time and Date, and page number. For
example:
From: Richard Woods To: 613-489-2521
Jan 15, 2001 02:54PM P1/1
l If you directly input an address which is in your
Address Book, your MailStation will be able to pick
it up from your Address Book and display it for you.
To get an address from your Address Book, press
the Address Book key, you will see a list of
addresses with the name, E-Mail address and fax
number for each entry.
Edit New E-Mail Messages
l When you finish addressing, use the Down arrow
key or the Tab key to move the cursor to the
Subject: field. Name your message with a title or
leave it blank. Use the Down arrow key or the Tab
key to move the cursor into the content field. Then
write your message.
Send the Message after Completion
l When you have finished entering your E-Mail
message, choose Send Now, and your message will
be delivered expressly. If you want to store it into
the Out Box to send it later or save it as Draft for
later composition, select Save.
Using Your Address Book
l The name after From: is the User Name you use in
your User settings. The fax number after To: is the
one you input in the address area of the mail. The
Time and Date are the same as those of your
MailStation.
l The Address Book is a feature that allows you to
store E-Mail addresses. By saving people’s E-Mail
addresses in the Address Book, you need not key in
the address time and time again, you can also save
fax numbers, mobile numbers, and etc.
Create a New Address
l Select Address Book from the main menu, and press
the New key. You will be asked whether to create an
individual address or a group address.
14. Common Operations / Extra Features
Using Your Address Book
Create an Individual Address
l Choose Individuals if you want to create the address
for a person. Put the person s name and contact
information into the items such as E-Mail Address,
Home Phone, Office Phone, Mobile Phone, etc.
Press the Save key to keep it into your Address
Book.
Press Save to keep it. You will see the Address Book
list with the name of the group you just added as
well as names of the individuals you put into that
group.
Edit an Existing Address
l To edit an existing address, highlight that entry and
press Edit. Use the Tab key to move between fields,
or use the Up arrow and Down arrow keys.
your MailStation also provides you with additional
useful features such as a calculator, calendar,
spelling check,and changing the screen viewing
size.
Extra Features
To get to the Extras section press the Power Button and
use the arrow keys to move to the Extras icon, and press
Enter. In Extras, you can:
Delete an Address
Create a Group Address
l A group address consists of a collection of
individual E-Mail addresses. When you select a
group address, the message will be sent to all of the
individuals in the group. Choose Groups if you want
to create the address for a group. Input the name of
this group and press OK to save.
Using Your Address Book
l You will see the entry format including the Name,
E-Mail Address and Fax like the one you see when
you create individual addresses. Press New, and
input the detailed contact information into the blank
items. Save it, the person s contact info will be
stored into this group. To choose one from your
existing Address Book entries to add it into the
group, choose Add. Highlight the desired address,
then press Save.
Press Delete to remove an entry from the group.
l To delete an address, highlight the address you wish
to delete, and press Delete. Confirm your deletion by
selecting Yes and pressing Enter.
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Use calculator
Use calendar
Select an active user from five accounts
Use Calls Log
View the history of sent E-mails
Get a Printed Copy
l Press Print and you will get a printed copy of the
mail while in read and edit menu, or a printed copy
of the address book while in address book list and
detail menu. See page 15 for more information
about the printing feature.
Calculator
l It is a simple four operations calculator.
Type numbers on the keyboard and use the four
operator keys (+, -, x, ÷). To get the result, press
Enter or = key found next to Delete key.
Send E-Mails from the Address Book
Calendar
l Highlight an address entry, and press Send Mail.
The E-Mail address(es) of the person or group will
be immediately added in the To: field. See page 7
for details of creating and sending E-Mail
messages.
Besides sending and receiving E-Mail messages,
l The left of the screen is a monthly calendar with the
Date, Month and Year highlighted. Press the arrow
keys, and the cursor will go to other date. Press the
PgUp and PgDn keys, and you are able to view the
calendar for the previous and next months.
15. Extra Features
l When the highlight is on the left part of the screen,
you may go to a particular date by pressing Go To
Date, come back to the current date by pressing
Today, set the time and date by pressing Set
Time/Date, and delete daily events before a
specified date.
l Press the Tab key, and the highlight will go to the
Daily Events on the right of the screen.
l When the cursor is on the Daily Event area, press
Edit, and you can edit an event with specific start
time and end time.
l Use Down arrow key or Tab key to move from the
Start/End Time fields to the field where you enter
Event data.
l Press New to enter more events. Press Edit to
change the entered item. Press Delete to erase the
event after your confirmation.
Spelling Check
l While you are writing a mail or after you finish
typing the message, press the Check Spelling key
top row on the opposite side of the keyboard where
the Main Menu key is located. The MailStation will
check the spelling of the words you have input.
Printing
l Connect your MailStation to a printer via a parallel
port cable (IEEE-1284) Press the Print key, and you
will get a printed copy of the current screen. For
example, if you want to print a displayed E-Mail
message, after pressing the Print key, your
MailStation will ask how you want to print this
message. If you choose E-Mail Format, the message
will be printed out with all the information of this
mail including the date, addresses, subject and
content. If you choose Letter Format, then
the content of the mail only will be printed out.
l Warning: Turn off the power on your MailStation
when first connecting to a printer. After connecting
turn the MailStation back on.
Changing the Screen Viewing Size
l This feature is designed to improve the readability of
the screen characters. You will find it one of the
most appealing features of your MailStation. Press
the Size key next to the Check Spelling key, the
displayed characters will get larger. Press it
again, the normal display size will be returned.
records the last 10 sent mails’ content, others only
record the To, Date, Time and Subject.
Caller ID Function*
l If a telephone is connected with your MailStation,
When an incoming call rings, a message box will
pop up on the screen showing current date, time,
caller name and phone number. This information
will then be automatically saved into Calls log.
*You must subscribe to Caller ID service provided
by your local phone company. Please call your local
phone company for accessibility.
l Using Calls Log
To obtain caller ID records of incoming calls, go to
the Main Menu and select Calls Log. A maximum of
50 call entries will be saved in it. The sign (ID.)
following a phone number means a long distance
call.
Viewing the History of Sent E-Mails
l Display a single entry in Calls Log
To see an individual entry, highlight it and then press
the Detail key, you will see a display of this entry.
Press Copy, and you will be asked to choose a field
where this detail menu will be copied to. If you
want to delete this call, press Delete and then
choose Yes.
l From the Extras menu, press Sent Mail to see a list
of messages you have sent out. You will see the
receiver, date, time and subject information. Press
Delete to delete an item. Note: The sent mail only
l Copy an entry in Calls Log
You can copy an entry in Calls Log by highlighting
the desired one and then pressing Copy key.
16. Extra Features / MailStation Settings
A message box will ask you to choose a field where
it will be copied to.
l Delete an entry in Calls Log
If you want to delete an entry, press Delete and then
choose Yes in the dialog box.
l Delete all entries in Calls Log
To delete all entries, press Delete All and then
choose Yes in the dialog box.
Edit Your Settings Options
l Your MailStation is customized with all the correct
settings you will need to send and receive E-mail.
You should not need to change any of the
pre-configured settings unless you move or
re-locate your MailStation device, you may need to
change your dial-in access number. Please go to
the web site, usmessage.net or call US Message to
find the local access number nearest you.
l Extras->Users->Your Account, and enter the new
phone number into the Dial-Up No. field. A list of
local access numbers can be found on the US
Message web site www.usmessage.net or by
contacting US Message
Set up the time to automatically check for
new messages.
l For example, if you set the time at 3:00AM everyday,
your MailStation will be waked up at that time to
send and receive mails provided that it is properly
connected to the telephone line and has enough
power.
Decide whether to save a copy of incoming
messages on the Server.
Access Telephone Numbers
l To change the phone number your MailStation
uses to call in to get E-Mail, press the following
keys from the Main Menu:
Set the optimize option.
l Press the Optimize key, and choose Yes, your
MailStation will optimize the memory for you.
View the Battery Status.
l View the current time and change it if you want.
Before setting the time, your MailStation will ask
you.
l Choose No, they will be deleted from the server.
Warning
Set maximum size of E-mail message.
l Do not change other settings below the dividing line
on screen as your MailStation will not function
properly
l Designate the maximum size of mail to download
ranging from 1K to 8K. (about 12 lines to 96 lines).
Choose 8K.
Set auto power off to save on battery life.
l Choose Settings on the Extras screen, you will see a
list of settings as pictured. Use the arrow keys and
the Tab key to move the cursor.
choose Yes. If not, choose No. Set the volume of
speaker as Low, High, or Off. Check dial tone if
users select No in Ignore dial tone when dialing; if
Yes, wait 3 seconds and dial directly. View how
many percent of free memory you have and optimize
the memory.
l Set the time period to auto power off the
MailStation. For example, if you set 5 minutes, your
MailStation will be automatically powered off if no
operation is made in 5 minutes. This function only
for battery use.
Set the call waiting option.
l If you have registered the call waiting service,
17. FCC Requirements / MailStation Warranty
FCC Requirements
FCC Part 15 Information
l NOTE: This equipment has been tested and found to
comply within the limits for a Class B digital device,
pursuant to Part 15 of the FCC Rules. These limits
provide reasonable protection against harmful interference in a residential installation.
l This equipment generates, uses and can radiate
radio frequency energy. If not installed and used in
accordance with the instructions, the equipment
might cause harmful interference to radio
communications. However, there is no guarantee
that interference will not occur in a particular
installation. If this equipment does cause harmful
interference to radio or television reception, which
can be determined by turning the equipment off and
on, the user is encouraged to try to correct the
interference by one or more of the following
measures: Reorient or relocate the receiving
antenna. Increase the separation between the
equipment and receiver. Connect the equipment
into an outlet on a circuit different from that to
which the receiver is connected. Consult the dealer
or an experienced radio/TV technician for help.
FCC Part 68 Information
l This product complies with Part 68 of FCC rules. The
Federal Communications Commission (FCC) has
established these rules that permit this device be
directly connected to the telephone network.
Standardized jacks are used for these connections.
This equipment should not be used on party lines or
coin phones. If this device is malfunctioning, it
might also be harmful to the telephone network;
disconnect the unit until the source of the problem
is determined and the device is repaired.
l The telephone company may make changes in its
technical operations and procedures; if such
changes affect the use or compatibility of this
device, the telephone company is required to give
adequate notice of the changes. You will be advised
of your right to file a complaint with the FCC.
l If the telephone company requests information on
what equipment is connected to their lines,
inform them of: The telephone number to which this
device is connected. The FCC registration number
and ringer equivalence number (REN) found on the
bottom of the unit. The FCC requires that you
connect your device to the telephone network
through a modular telephone outlet or jack. The
appropriate outlet or jack is USOC RJ-11C, RJ-14C,
RJ-1 1W or RJ-14W.
l A label on the base of this equipment contains
information about the FCC registration number and
the Ringer Equivalence Number (REN). The REN
determines the number of communication devices
that can be connected to your telephone line. In
most areas, the sum of RENs should not exceed
5. If too many devices are attached, they might not
ring properly.
l If you are using a cordless telephone product, some
frequencies might cause interference to nearby TVs
and VCRs. To minimize this type of interference, do
not place the cordless base on top of or near a TV
or VCR. If you continue to experience interference,
move the base further away from the TV or VCF. This
equipment cannot be used on public coin telephone
lines. Connection party line service is subject to
state tariffs.
The MailStation Warranty
l If your MailStation is defective in material or
workmanship and you return it within one year from
the date of purchase, we will repair it; or at our
option, we will replace it. If we repair it, we might
use reconditioned replacement parts or materials. If
we choose to replace it, we might substitute an
identical reconditioned unit. The repaired/replace
ment unit is warranted for either (a) ninety days, or
(b) the remainder of your MailStation original one
year warranty, whichever is longer.
What You Need to Do
l To receive warranty service, you must provide
proof of purchase (your sales receipt) and date of
purchase.
18. MailStation Warranty
Warranty Limitations
l This warranty does not cover defects resulting from
accidents, alterations, failure to follow this manual
instructions, battery leakage, misuse, fire, flood, and
Acts of God.
l We do not warrant this product to be compatible
with party lines, with all types of telephone equip
ment, or with your specific customer premises
equipment. Shipping costs to and from authorized
service centers are not covered.
We are not responsible for implied warranties,
including those of fitness for a particular purpose
and merchantability after the initial one year period.
We do not pay for loss of time, inconvenience, loss
of use of the product, or property damage caused
by this product or its failure to work, telephone
company service calls, or any other incidental or
consequential damages.
State Law Rights
l Some states do not allow limitations on how long an
implied warranty lasts, or the exclusion or limitation
of incidental or consequential damages, so the
above exclusions might not apply to you. This
warranty gives you specific rights; you might also
have other rights, which can vary from state to
state.
Copyright© 2001 US Message Incorporated.
All Rights Reserved
Model DET1-01
No part of this publication may be reproduced,
transmitted, transcribed, stored in a retrieval
system, or translated into any language in any form,
by any means, without the written permission of
US Message Incorporated.
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