Digta Configurator (Stand

Digta Configurator (Stand-Alone Mode)
Table of Contents
Welcome .................................................................................................................................................. 1
The Digta Configurator ............................................................................................................................ 1
Workflow .................................................................................................................................................. 2
Digta Configurator Modes of Operation ............................................................................................... 2
Overview of Features ........................................................................................................................... 2
Installation................................................................................................................................................ 3
Installing Digta Configurator in stand-alone operation ............................................................................ 3
Digta Configurator (Stand-Alone Mode) .................................................................................................. 7
Launching the application in stand-alone mode ...................................................................................... 7
Connecting Digta Configurator with a Dictation Device .......................................................................... 8
Connecting ........................................................................................................................................... 8
Disconnecting....................................................................................................................................... 8
Device Configuration ............................................................................................................................ 9
Device Configuration ............................................................................................................................... 9
General ................................................................................................................................................ 9
Creating device configurations............................................................................................................. 9
Managing device configurations .......................................................................................................... 9
Profiles ................................................................................................................................................... 12
Managing profiles ............................................................................................................................... 12
Creating new profiles ......................................................................................................................... 12
Recognized devices ........................................................................................................................... 13
Device information tab ........................................................................................................................... 14
Mobile power supply .......................................................................................................................... 14
Active memory card ........................................................................................................................... 15
Device information ............................................................................................................................. 15
Dictation counter ................................................................................................................................ 15
Device information tab ........................................................................................................................... 16
Mobile power supply .......................................................................................................................... 16
Active memory card ........................................................................................................................... 17
Device information ............................................................................................................................. 17
Dictation counter ................................................................................................................................ 17
Maintenance tab .................................................................................................................................... 18
Date/Time........................................................................................................................................... 18
Automatic formatting .......................................................................................................................... 18
PIN ..................................................................................................................................................... 19
Firmware ............................................................................................................................................ 19
Workflow ................................................................................................................................................ 20
Authors .................................................................................................................................................. 21
Adding or removing authors ............................................................................................................... 21
Transcribers ........................................................................................................................................... 22
Add or remove transcribers ................................................................................................................ 22
Renaming the transcriber category .................................................................................................... 22
Groups and categories .......................................................................................................................... 23
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Table of Contents
Renaming the workflow classes......................................................................................................... 23
Adding or removing entries ................................................................................................................ 23
Profiles ................................................................................................................................................... 25
Adding or removing profiles ............................................................................................................... 25
Creating a profile ................................................................................................................................ 26
Display ................................................................................................................................................... 27
Display ............................................................................................................................................... 27
Device boot ........................................................................................................................................ 28
Backlighting ........................................................................................................................................ 28
Device Menu .......................................................................................................................................... 29
General information about the device menu ...................................................................................... 29
Display and hide menu entries .......................................................................................................... 29
Warnings and Notes .............................................................................................................................. 30
Beeps ................................................................................................................................................. 30
Dictation Not Saved Warning ............................................................................................................. 31
New Dictation......................................................................................................................................... 32
Barcode/RFID .................................................................................................................................... 33
Recording Formats ................................................................................................................................ 34
Codec ................................................................................................................................................. 34
Channels ............................................................................................................................................ 34
Recording quality ............................................................................................................................... 35
Recording settings ................................................................................................................................. 36
Microphone sensitivity........................................................................................................................ 36
Standard recording mode .................................................................................................................. 36
Default dictation folder ....................................................................................................................... 36
Workflow ............................................................................................................................................ 37
Follow-up dictation ............................................................................................................................. 37
Storage locations ............................................................................................................................... 38
Speech recognition ................................................................................................................................ 39
Playback ................................................................................................................................................ 40
Volume ............................................................................................................................................... 40
Rewinding noises ............................................................................................................................... 40
Playback speed .................................................................................................................................. 40
Play on OK ......................................................................................................................................... 40
Key configuration ................................................................................................................................... 41
Sliding switch layouts ............................................................................................................................ 43
Text Editor ............................................................................................................................................. 44
Available character sets ..................................................................................................................... 44
Customise text editor ......................................................................................................................... 45
Set starting character set ................................................................................................................... 45
Delete character set ........................................................................................................................... 45
Restore defaults ................................................................................................................................. 46
Defining the prefix .............................................................................................................................. 46
Using the prefix .................................................................................................................................. 46
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Digta Configurator (Stand-Alone Mode)
Folder management .............................................................................................................................. 47
Messaging and data lists ....................................................................................................................... 48
Digta Messaging Service (DMS) ........................................................................................................ 48
Data lists ............................................................................................................................................ 48
Tips, System Requirements, Help ......................................................................................................... 50
Photo caption ......................................................................................................................................... 50
System Requirements ........................................................................................................................... 51
Service and Support .............................................................................................................................. 52
Index ...................................................................................................................................................... 53
iv
Welcome
The Digta Configurator
The Digta Configurator is a tool from Grundig Business Systems for quick and easy
configuration and management of Digta dictation devices in your dictation network. It can be
operated as a database version (SQL database for data storage) on a network (CDC) or in a
stand-alone version as Digta Configurator (DC).
In stand-alone mode, the devices and configuration data are stored locally.
Depending on the mode of operation, Digta Configurator can be used as follows:








Management of networked dictation devices (CDC)
Importing and exporting dictation device information (CDC, DC)
General configuration of the dictation device (CDC, DC)
Personalisation of your dictation device (CDC, DC)
Expansion of your dictation device functions (CDC, DC)
Remote updating of networked dictation devices (CDC)
Central management of user profiles and device settings (CDC)
Local management of user profiles and device settings (DC)
Whatever the task, with Grundig Business Systems and the Central Digta Configurator you're
ready to go!
1
Digta Configurator (Stand-Alone Mode)
Workflow
The Digta Configurator is a management and configuration tool for your organisation's
Grundig Business Systems dictation devices. The device and its features can be configured
locally to meet the users' needs and requirements as well as those of your business. To
centrally manage your dictation devices, you will need the Central Digta Configurator.
Digta Configurator Modes of Operation
The Updater Client Console can be found in the following modes of operation:
Stand-alone operation (described in this manual)
It will not connect to the dictation device database. The settings can be stored locally and
transferred directly to the connected device.
Network operation
There is a connection to the dictation device database. All settings made by the administrator
are transmitted by the Updater Client Console to the connected dictation device when
started. Users have no direct way to make their own settings. When the Console is running in
the background, no user interface is available.
Mixed operation
There is a connection to the dictation device database. Settings made by the administrator
are transferred to the connected dictation device, which can also be managed locally by the
user within the parameters set by the administrator. Local changes to connected dictation
devices can be stored in the device database or locally.
Overview of Features
Central management of your organisation's dictation devices
Manage your organisation's dictation devices.
About your Digta dictation device
The Digta Configurator provides important information about your Digta dictation device.
Memory, dictation counter, serial number, charge status. Power supply, firmware and much
more
Configuration of your Digta dictation device
Configure a company-specific workflow, specify audio formats, recording quality and
microphone sensitivity, define where your dictations will be stored and activate the voice
control of your Digta dictation device.
Personalisation
Who will be using this Digta dictation device? Teach your Digta dictation device to
automatically recognise you as its author. Create user profiles. Determine when and how
your Digta dictation device should give warnings and protect your Digta dictation device from
unauthorised access. Decide what features are available to users and which are blocked.
The Digta Configurator customises your Digta dictation device – quickly and easily.
Note:

2
The Digta Configurator displays only those settings available for the attached
dictation device. Currently, the Digta 420 and Digta 7 Series devices can be
configured.
Installation
Installing Digta Configurator in stand-alone operation
The Digta Configurator is installed locally and can optionally be connected to a dictation
network. In this mode, the dictation device can be configured when connected to the PC
running Digta Configurator in single-user mode. Centralized device management is not
possible in stand-alone operation.
Profiles and device configurations are stored locally.
Insert the CD, open the "Tools & Drivers" directory and then the folder "Digta Configurator"
and run the setup.exe file.
Click NEXT.
Please enter your name and your company name.
Click NEXT.
3
Digta Configurator (Stand-Alone Mode)
Select "Standard" for a standard installation on a Windows PC.
Select "Custom" to install on a WTS or Citrix network.
Activate the desired feature to install on a Citrix or WTS network. Click CHANGE to change
the path to the installation location. Click NEXT.
All settings are now complete. Click INSTALL.
The programme will now be installed.
4
Installation
If you do not have a dictation network, click FINISH.
If you would like to connect Digta Configurator to your dictation network, check "Connect to
Dictation Network". You can then configure your device with your dictation network's
workflow settings. Then click FINISH. The following dialogue box then opens:
Click NEXT.
5
Digta Configurator (Stand-Alone Mode)
Click on the
icon and select the file named "netconfig.ini". This is usually located in the
same directory as your dictation network in-boxes. We recommend using UNC paths.
Then click NEXT.
Check the path to the configuration fileand click FINISH.
Digta Configurator is now installed on your PC in standalone mode.
To launch the application, click the icon on your Desktop to begin configuring your Digta
dictation device.
6
Installation
Digta Configurator (Stand-Alone Mode)
Launching the application in stand-alone mode
To launch the application, click on the icon added to your desktop after installation. The Digta
Configurator then starts. The application is now open
Now connect your dictation device with the PC and activate the USB mode on the device.
7
Digta Configurator (Stand-Alone Mode)
Connecting Digta Configurator with a Dictation Device
Connecting
Connect your dictation device to the PC and start the Digta Configurator. Make sure that the
dictation device is in PC mode. If the dictation device is recognized by the PC, the device will
show up in Digta Configurator under RECOGNISED DEVICES.
Disconnecting
After disconnecting dictation device from the Digta Configurator, the list of detected devices
remains on display in Digta Configurator for some time.
no dictation device connected
8
dictation
device
connected
Installation
Device Configuration
Device Configuration
General
The device configuration is made up of the sum of all its stored device-specific settings.
After making the desired settings in Digta Configurator, you can transfer them to the device
and save them to be used again on the device or another device. Device configurations can
be created, modified, renamed, saved, deleted, imported and exported. By clicking on
DEVICE CONFIGURATION, an overview of the available stored device configurations is
displayed. If you still have not configured a dictation device with Digta Configurator or saved
previous configurations, the index will be empty.
Creating device configurations
After making the desired settings in the Digta Configurator for the connected device, click on
the Save icon in the icon bar. The "SAVE AS" dialogue box will open.
1. Choose the storage format DEVICE CONFIGURATION
2. Rename the device configuration in the SAVE WITH A NEW NAME field or select an
existing device configuration to save changes.
3. In the Description field, you can enter Notes on this device configuration, which will give
the user a better orientation in the overview. Example: Pathology configuration with alarms
4. To save the device configuration in the database, check DATABASE. If the box is left
unchecked, the device configurations are stored locally.
5. Once you have finalised the configuration name, click SAVE.
Managing device configurations
9
Digta Configurator (Stand-Alone Mode)
In the selection menu, click DEVICE CONFIGURATION.
You will see a list of device configurations.
Rename
By right clicking, the name and description of the entries can be changed.
Delete
Select the device configuration you wish to delete and click
dialogue with YES.
and confirm the subsequent
Import
Click on the
icon and select the desired device configuration from its saved location. The
saved configuration will now show up in the overview.
Export
Click on the
10
icon and select the location and name of the profile to be saved.
Installation
Upload available configurations to a device
1. Select the desired device configuration and click on the
icon.
2. From the dialogue box, select the desired device and click UPLOAD.
3. Answer the security prompt with YES.
4. If several authors are registered on the device, select the author(s) requiring the
configuration. If you only want the changes transferred to the device, check the box
ONLY TRANSFER MODIFIED SETTINGS.
11
Digta Configurator (Stand-Alone Mode)
Profiles
A profile is a set of settings that allows certain defined functions and views. Typically, profiles
can be managed in "Menu Mode" and "Easy Mode". Profiles are for all users and are part of
the device configuration. The profiles set in the Digta Configurator are initially only available
locally, but can be exported and imported.
Preview
Managing profiles
In the profile overview, profiles can be deleted, renamed, imported and exported.
Renaming profiles
Right-click the profile you would like to change in the overview and change the name and
description.
Deleting profiles
Select the profile you wish to delete, click on the
on YES.
icon and confirm the deletion by clicking
Importing profiles
Click on the
icon and select the desired device configuration from its saved location. The
saved profile will appear in the overview and can then be transferred to the device. The
transfer of the profiles occurs in the menu item workflow > Profiles
Exporting profiles
Click on the
icon and select the location and name of the profile to be saved.
Creating new profiles
To create new profiles, go to Workflow > Profiles
12
Installation
Recognized devices
13
Digta Configurator (Stand-Alone Mode)
Devices
Device information tab
Preview
Mobile power supply
General information on power supply
Mobile dictation devices are powered by disposable or rechargeable batteries. This is
required to operate the dictation device without an AC connection. Learn more about how to
use batteries from the manual of the dictation device.
Type
Indicates whether batteries or a lithium-ion rechargeable battery is being used to power the
dictation device when not plugged into the mains.
Energy level
Current battery charge status. The displayed value indicates the remaining capacity of the
battery as a percentage of the total capacity.
14
Installation
Active memory card
General information on storage media
Your dictation device comes with internal memory. You can also save dictations on an
external card. You can read more about external memory cards here.
Storage capacity
Displays the capacity of the active storage device.
Memory used
Displays the amount of space used in the active storage device.
Memory available
Displays the amount of space available in the active storage device.
Device information
Serial number
Displays the serial number of the selected dictation device.
Device PCB number
Displays the PCB number of the dictation device.
Dictation counter
General information on the dictation counter
Each dictation is given a name, which identifies the author and a consecutive four-digit
number. While the author identifier remains the same, the dictation number can be displayed
and changed.
Total dictations
Specifies how many dictations have been created with this unit.
Current dictation number
Displays the current consecutive dictation number. Example: If the value displayed is 99, the
next dictation will have the number 0100.
New start value
The dictation number can be reset to any value. Example: If you set the value to 10, the next
new dictation for the current author will have the dictation number 0011. Enter the desired
value and click SET.
15
Digta Configurator (Stand-Alone Mode)
Device information tab
Preview
Mobile power supply
General information on power supply
Mobile dictation devices are powered by disposable or rechargeable batteries. This is
required to operate the dictation device without an AC connection. Learn more about how to
use batteries from the manual of the dictation device.
Type
Indicates whether batteries or a lithium-ion rechargeable battery is being used to power the
dictation device when not plugged into the mains.
Energy level
Current battery charge status. The displayed value indicates the remaining capacity of the
battery as a percentage of the total capacity.
16
Installation
Active memory card
General information on storage media
Your dictation device comes with internal memory. You can also save dictations on an
external card. You can read more about external memory cards here.
Storage capacity
Displays the capacity of the active storage device.
Memory used
Displays the amount of space used in the active storage device.
Memory available
Displays the amount of space available in the active storage device.
Device information
Serial number
Displays the serial number of the selected dictation device.
Device PCB number
Displays the PCB number of the dictation device.
Dictation counter
General information on the dictation counter
Each dictation is given a name, which identifies the author and a consecutive four-digit
number. While the author identifier remains the same, the dictation number can be displayed
and changed.
Total dictations
Specifies how many dictations have been created with this unit.
Current dictation number
Displays the current consecutive dictation number. Example: If the value displayed is 99, the
next dictation will have the number 0100.
New start value
The dictation number can be reset to any value. Example: If you set the value to 10, the next
new dictation for the current author will have the dictation number 0011. Enter the desired
value and click SET.
17
Digta Configurator (Stand-Alone Mode)
Maintenance tab
Preview
Date/Time
General information about date/time
Your Digta 7 dictation device a date and time function. This allows each dictation to be
marked with a time stamp. Dictations can then be further sorted by date and time.
If you would like the date and time of the device to sync with the PC's date and time every
time you connect to the PC, check the box for "Automatically synchronize with your PC."
Note:
Synchronization occurs only when DigtaSoft or the AdapterServer is started. This function is
only for appliances Digta 7 series available.
Automatic formatting
General information on automatic formatting
Your Digta dictation device has an internal memory, which should be reformatted
occasionally to improve the access speed. Formatting can be automated. Automatic
formatting is done only if no dictations are stored in the dictation device so that no dictations
are deleted. All user preferences are also preserved.
Check the box if you want automatic formatting and enter the desired frequency. Grundig
Business Systems recommends automatic formatting after 50 dictations.
Attention! Automatic formatting is done only if no dictations are on the device.
18
Installation
Note:
This function is only available on the Digta 420 and Digta 422 Series devices.
PIN
Check the box if would like to set a PIN to secure the device. If the field is greyed out, the
device is not set up for PIN / PUK.
Firmware
Here you can view the current firmware version of the selected dictation device.
To download the latest device firmware, click "Update" and follow the instructions.
19
Digta Configurator (Stand-Alone Mode)
Workflow
Workflow
A workflow is a defined process in your company. When dictating, the workflow describes the
path of the dictation from the voice recording to the finished document.
This is a typical dictation workflow.
Like every process, the dictation workflow has a beginning, a number of steps, an end point
and defined roles. A classic dictation workflow may look like this:
1.
2.
3.
4.
5.
6.
7.
8.
Voice recording
Dictation sent to transcriber
Dictation received by transcriber
Transcription of the dictation
Saving the document
Approval of the document by the original speaker
Proofreading
Shipping and storing the document.
With the Digta Configurator, the following dictation workflow roles and categories can be set:
A.
B.
C.
D.
E.
20
Author
Transcriber
Dictation groups
Other categories
The workflow settings can be personalised and adjusted on the Digta dictation
device.
Installation
Authors
Up to 20 authors can be set up on the Digta dictation device. The authors are selected from
the organisation's list of existing users with author status and can be individually set on the
Digta dictation device. Each author adds an identifier to the dictation which becomes a part
of the dictation name.
Example: Author: Miller, dictation number: 1 -> dictation name: MILL0001
Preview
Adding or removing authors
If you want to add or remove authors, click on this
icon.
A dialogue window opens. To the left you will find the list of available authors and to the right
the authors selected for the connected device. By entering filter values, the list of available
authors will be filtered.
Example: Filter value: "m": Displays all authors with "m" in their designation
Adding an author to the device
Removing an author from the device
Click "Apply" to complete the process.
21
Digta Configurator (Stand-Alone Mode)
Transcribers
Decide which transcribers and secretarial pools are available to the device. All authors on a
given device are assigned the same transcribers.
Add or remove transcribers
If you want to add or remove transcribers, click the icon below
.
This window opens. To the left you will find the list of available transcribers and to the right
the transcribers selected for the connected device. By entering filter values, the list of
available transcribers will be filtered.
Example: Filter value: "m": Displays all transcribers with "m" in their designation
Adding a profile to the device
Removing a profile from the device
Click "Apply" to complete the process.
Renaming the transcriber category
If you want to change the label for transcribers on your device to another label, such as
"secretary," click on the icon above
. This opens a window where you can change the
name. Confirm the renaming by clicking on OK.
22
Installation
Groups and categories
Preview
Determine which types of dictations, groups, recipients and categories will be available on
your dictation device. Under Record > New Dictation, you can set whether the stored
information should be added to the dictation header upon request, automatically or not at all.
Renaming the workflow classes
What is a workflow-class?
Workflow class is the name for dictation types, groups, transcribers, categories and
recipients. For example, you can rename the workflow class "Dictation Class" to "Dictation
Type".
By clicking on the
icon above the tabs, the workflow class names can be changed. Mark
the desired workflow class and then click the
and click OK.
icon above the tabs. Enter the new name
Adding or removing entries
Note:
All entries will be chosen from the organisation's list of dictation types, groups, recipients and
categories and can be individually set on the dictation device.
Select the workflow class by clicking on the desired tab. You will see the entries loaded on
the dictation device.
Click on the
icon below.
A dialogue window opens. To the left you will find the list of available entries and to the right
the entries selected for the connected device. By entering filter values, the list of available
entries will be filtered.
23
Digta Configurator (Stand-Alone Mode)
Example: Filter value: "m": Displays all authors with "m" in their designation
Adding a profile to the device
Removing a profile from the device
Click "Apply" to complete the process.
* Creating the workflow categories is done by the administrator using the NetAdministration
tool.
24
Installation
Profiles
Preview
Specify which profiles are available on your dictation device. If you click on PROFILES in the
menu tree, you will see the profiles available on the selected dictation device. Users can use
the "Easy Mode" and "Menu Mode" profiles. You can add more previously defined profiles to
the device.
Adding or removing profiles
If you want to add or remove profiles, click on the
symbol.
This window opens. To the left you will find the list of available profiles and to the right the
profiles selected for the connected device. By entering filter values, the list of available
profiles will be filtered.
Example: Filter value: "m": Displays all authors with "m" in their designation
Adding a profile to the device
Removing a profile from the device
Click "Apply" to complete the process.
25
Digta Configurator (Stand-Alone Mode)
Creating a profile
Select a device from your organisation and open it to configure. Make the desired settings on
the selected device, click the icon
window opens.
at the top of the Management Console. A dialogue
Click the profile radio button name the profile SAVE WITH A NEW NAME. Click SAVE.
The profile is now saved and can be used. Read more here .
26
Installation
General Settings
Display
Preview
Display
General information about the device display
Use this function to set the display on your dictation device.
Time
The display shows the time if the box is checked.
Expanded status bar
Displays an extended status line if the box is checked. It displays the current folder, the
selected audio format, the encryption status, and the battery charge level.
Dictation position number
Displays the Dictation position number(Example: ) 2-12. 2 of a total of 12 dictations are
selected.)if the box is checked.
Number/character or data field from column
Displays the data entered by the editor, from data lists, or the barcode or RFID readers if the
box is checked.
Barcode or RFID reader.
You can connect a barcode or RFID reader if this message displays: "Variable (dictation
device) not defined" and add information from bar codes or RFID directly to the dictation. A
document filed number can be scanned, for example, and the corresponding document
dictated. The file number is transmitted with the dictation, facilitates further processing in the
office and help prevent confusion.
If you work with data lists, data from the first column are displayed by default. In the selection
field, you can set which column of the data list should be displayed, if the box is checked.
Volume display
27
Digta Configurator (Stand-Alone Mode)
Switches between recording and playback volume display with peak function The last peak is
displayed next to the current level gif the box is checked. This allows the recording level to
be adjusted properly.
Slide switch symbols
When enabled, this displays the current position of the slide switch.
Automatically rotate display
Rotates the display depending on the orientation of the device, if the box is checked. This
function is automatically set when left hand operation is enabled.
Note:
This feature is only available in the Digta 7 Premium and Digta 7 Premium BT.
Device language
Select the device language.
Device boot
General information on booting the device
What is displayed when switching on or booting the device can be personalised. What should
be displayed and for how long can be set here.
Show logo
Specify whether and how long to display the logo when switching on the unit.
Display author names
Specify whether and for how long to display the names of authors when you turn on the
device.
Backlighting
General information about the backlight
The backlighting of the display can automatically switch off if the device is idle over a
specified period of time and then switch on again when the device is used again.
Backlighting
Select a radio button to set the duration of the display's background illumination.
1.
2.
3.
4.
28
Off: The backlight is switched off permanently.
15 sec.: The backlight switches off 15 seconds after the last user interaction.
30 sec.: The backlight switches off 30 seconds after the last user interaction.
Always: The display illumination remains on at all times.
Installation
Device Menu
General information about the device menu
Many menu items can be hidden in the device by unchecking the boxes in the DISPLAY IN
MENU column, which makes them unavailable to authors on the device. Specify which menu
entries are available on your dictation device.
Preview
Display and hide menu entries
Select which menu items are displayed or are not displayed on the dictation device.
Select action
Select all
Checks all values. The menu entries available in your device are enabled and displayed in
the dictation device after being uploaded to the device.
Deselect all
Unchecks all values. Only those values are selected which ensure the basic functions of the
dictation device.
Flip
Selects the entries that were not previously selected.
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Digta Configurator (Stand-Alone Mode)
Warnings and Notes
Preview
Beeps
General information about device beeps
Acoustic signals facilitate the handling of the dictation device and can provide early
notification of potential problems.
Confirmation tones
Enable confirmation begin dictation, dictation stored by checking the boxes
Confirmations of actions: Device ready to use, bar code successfully read, memory changed:
Single beep
Warning tones
Activation of warning tones by checking the appropriate box.
Sounds that signal malfunctions: Double beep
Sounds that trigger forced functions: Triple beep, device starts automatically: Battery empty,
no user response, automatic actions (memory full, empty battery)
Notification tones
Activation of notification tones by checking the appropriate box.
Acoustic notifications, for example, in addition to the notification that the current dictations
has not been saved
Signal for switching back to play position after ending dictation
Activation of the function by checking the appropriate box.
It is often easy to forget to switch the device to recording mode after taking a break from
dictation. This function signals that the sure the slide switch is correctly positioned
(Play/REC), but no recording will take place as long as the device remains in playback mode.
If the function is activated, you will receive an audible notification and a message will display.
The message will read: "End of playback, not recording!!" and is closed by clicking on that
30
Installation
OK button on the device. The signal will repeat itself every 10 seconds if the dictation device
is not switched.
Dictation Not Saved Warning
General information indicating dictation not saved
The dictation device can let you know when a dictation has not been finalised or sent!
Display notification dialogue
A notification dialogue indicates that the device has dictations which have not been
transferred. The notification will be made based on the period set at the beginning of the
signal. Check the box if you would like a notification dialogue displayed.
Check for unsent dictations
Set how often you would like the device to check for unsent dictations.
31
Digta Configurator (Stand-Alone Mode)
Recording
New Dictation
Preview
Under WORKFLOW you set which workflow classes and transcribers are available on your
device. Here you can set which entries stored on your device are added to the new dictation.
General information about required information after pressing the NEW button
Each dictation recorded in DSS or DSS Pro format has a header where information about the
dictation can be stored. Dictation name, date and time are automatically stored. To automate
the workflow, more data can be stored in the header. You can select whether workflow
information is added as a rule and, if so, whether this should be automatic or manually
entered.
Possible settings
Don't ask
No entry is made to the header and no option is offered when starting a dictation.
Ask
When a new dictation is started, options are offered. The setting chosen from the selection is
then stored in the header. If "No entry" is selected, no entry is made to the header.
Set as default
No selection of options is offered when starting a new dictation. The setting chosen in the
DEFAULT field is automatically entered in the header. If the "empty" is selected in the
DEFAULT field, no entry is made to the header.
32
Installation
Force a selection
A selection of options is offered when starting a new dictation. The setting chosen from the
selection is stored in the header, but the choice of "no entry" is not available.
Transcriber
Here you can set which transcriber you would like at the beginning of the dictation. If you
work in a dictation network and you want to send the dictations automatically, an entry must
be made.
Dictation mode
Here you can set the dictation mode at the beginning of the dictation. If you work in a
dictation network with document templates and corresponding text files, an entry must be
made.
Group
Here you can set the groups at the beginning of the dictation.
Recipients
Here you can set the recipients at the beginning of the dictation.
Category
Here you can set the encryption at the beginning of the dictation.
Reference number
Here you can set the reference number at the beginning of the dictation.
Priority
Here you can set the priority at the beginning of the dictation. Here are only options are
"Don't Ask" and "Ask".
Encryption
Here you can set the encryption at the beginning of the dictation. Here the choices are "Don't
Ask", "Ask" and "Use Default".
If you select "Use Default", you can choose between AES 128-bit and AES 256-bit
encryption.
Define Encryption Password
Click here to create or change the encryption password.
Reset
By clicking on the "Reset All" button, all values are reset to the device's factory settings.
Barcode/RFID
Enable external reader
By checking the box, your dictation device is now enabled for an external reader.
33
Digta Configurator (Stand-Alone Mode)
Recording Formats
Preview
Codec
General information about Codec
Codec is the recording format of the audio file. The dictation can be recorded in DSS or DSS
Pro, different WAV formats or as an MP3, among other formats.
Select the codec to indicate the audio format in which the dictation should be recorded and
stored in the dictation device. Digta dictation devices record in DSS or DSS Pro formats by
default.
Notes


Not all dictation devices support all audio formats. More information about the audio
formats supported by your dictation device can be found at Grundig Business
Systems Support.
If you would like to record in MP3 format, the device memory will have to be
partitioned to "330 hours DSS". The partitioning of the device memory can only be
done on the dictation device under MENU > DEVICE SETTINGS > PARTITION
MEMORY.
Channels
If you have selected WAV or MP3 formats, you can choose whether you want to record in
mono or stereo.
34
Installation
Recording quality
Drag the slider bar to set the recording quality. You can achieve different recording quality
depending on the selected codec.
Note:
The better the recording quality, the more memory will be required for the individual
dictations (files).
35
Digta Configurator (Stand-Alone Mode)
Recording settings
Preview
Microphone sensitivity
Select the desired microphone sensitivity by dragging the slider bar.
High (meeting)
High microphone sensitivity, such as for recording meetings with multiple voices. Even soft
voices will be picked up and recorded.
Low (dictation)
Normal microphone sensitivity, recommended for normal dictations.
Standard recording mode
Here you can set the mode in which you make your recordings. This mode is then crucial if
you want to make corrections to already recorded dictations. The selection is done by
clicking on the desired radio button.
Overwrite
Overrides an existing dictation from the point where the recording is started. The dictation
portion after the starting position is overwritten.
Insert
Inserts new material at the point where the recording is started. The dictation portion after the
starting position is kept and will be found after the newly inserted material.
Append
Automatically moves to the end of a dictation and appends the new material at that spot.
Default dictation folder
Here you can select which dictation device folder should be the default storage location for
your dictations.
36
Installation
Note:
If you are configuring a Digta 7 Series device, you can create and rename subfolders in the
FOLDER menu. For Digta 420 and Digta 422 series devices, the default folders are A, B, C,
D, E and F and cannot be renamed.
Workflow
Voice activation
Check the box if you want recording to start with voice activation. If voice activation is active,
breaks in speaking will stop the recording if the surroundings are quiet. The recording will
continue when speaking begins again.
EOL Logic
General information about EOL
EOL: End of Letter.
A dictation is normally transferred when connected to a PC. (Exception: (Dictation is set to
"reset" status.)
If you have activated the EOL logic, the dictation must first be explicitly finalised (for
example, by pressing a button or setting in the detail menu). Only after the dictation has been
finalised will it be transmitted on the next connection to the PC.
Enabling EOL logic. Please read in your device manual to determine which key is used to
stop a dictation.
Follow-up dictation
General information about follow-up dictations
If you making very large dictations, for example, recording a meeting lasting for several
hours, you can save the recording in multiple files without interrupting the recording, by
creating a new file (= dictation).
A new file is automatically created after recording for the amount of time set here. The
dictations are then numbered consecutively.
For example, this would allow the first two hours of a meeting to be transcribed by the time a
three-hour meeting concludes. The dictations could then be processed in parallel by several
transcribers.
Check the RECORD AFTER to enable the follow-up dictation function and set the desired
amount of time, after which the recording will automatically continue in a new dictation (file).
37
Digta Configurator (Stand-Alone Mode)
Storage locations
General information about storage locations
Dictations are recorded as audio files on storage media. Your dictation device usually has an
internal memory and the ability to use an external memory card.
Dictations can also be moved between the two storage media.
Automatic
Dictations are recorded on the internal memory, as long as there is no external memory in
the device. If there is an external memory card in the card slot, the dictations are
automatically recorded on the external card.
Internal memory
Disables the external memory. Recording only possible on the internal memory.
External storage
Disables the internal memory. Recording only possible on the external memory.
38
Installation
Speech recognition
General information about speech recognition
You can make entering text in the editor faster and easier.
Speech recognition of numerals, letters and characters
Check the box to enable speech recognition on your dictation device. Speech recognition is
possible for numerals, letters and characters.
Example: 1, 2, 3, 4,... A, B, C, D,..., plus, slash,...
A detailed list of numerals, letters, and characters can be viewed here.
Note:
Speech recognition is only available on Digta 7 Premium and Digta 7 Premium BT devices.
The required licence activation to use the function can be done at www.Grundig-GBS.com.
Word recognition for numbers
If speech recognition has been enabled, word recognition for numbers can be switched on as
well. The dictation device can now recognise both numbers and numerals. (For example,
three hundred sixty-six and 366).
Language
Choose the language in which voice commands will be given. The language of the voice
commands can be different from the device language. You can choose from German, French
and English.
Notes
For speech recognition, you can use the following numerals, letters, and characters:
Numerals
1, 2, 3, 4, 5, 6, 7, 8, 9, 0
Letters
A, B, C, D, E, F, G, H, I, J, K, L, M, N; O, P, Q, R, S, T, U, V, W, X, Y, Z
Characters
Plus [+], slash [/], minus [-], underscore [_], number/pound sign [#], asterisk [*], ampersand
[&], exclamation point [!], question mark [?], at symbol [@]
Example: You would like to enter the following file number in the text editor:
AZ_2011/15
- For speech recognition without number word recognition, you would say:
A Z underscore two zero one one slash one five.
- For speech recognition with number word recognition, you would say::
A Z underscore two thousand eleven slash fifteen
39
Digta Configurator (Stand-Alone Mode)
Playback
Playback
Preview
Volume
Adjust the playback volume by using the slider bar.
Rewinding noises
Enable rewind noises by checking the box if you want to hear tape-winding noises as if you
were using an analogue device.
Playback speed
Adjust the playback speed with the slider bar. You can choose anywhere between half and
1.5 speed.
Play on OK
This feature is only available for the Digta 7 Push.
40
Installation
Mode of operation
Key configuration
Preview
You can configure the functionality of certain buttons and the slider switch on Digta 7 Series
devices.
The button being configured is highlighted in red on the Digta 7 pictured below the table.
Each assignable button can be equipped with up to three functions depending on what action
you perform on the button: Click, hold, long click.
The following button can be customised


Upper side F key
Lower side F key
The following functions can be assigned to the buttons: (see selection in the button
drop-down box)
Function
Down
Up
Dictation
mode
Recipients
EOL:
Groups
Help on / off
Backlight
on/off
Description
Move down the menu
Move up the menu
Create/edit/delete the dictation mode
Create/edit/delete the recipient
Only available in EOL mode: Make
dictation ready to transfer.
Create/edit/delete the dictation group
Switch help on or off
Switch backlight on or off
41
Digta Configurator (Stand-Alone Mode)
Index
Information
Category A
No action
New dictation
No./characters
Priority
Profiles
Transcriber
Reset
Insert index
Insert information
Change category
This button is not assigned
Start new dictation
Specify number/character for dictation
Set priority
Change profile
Create/edit/delete the transcriber
Reset dictation (will only be transferred
when "Reset" is switched off)
Default settings
The factory settings are restored by clicking on the DEFAULT SETTINGS button.
Left-hand operation
By clicking the LEFT-HAND OPERATION button, a number of settings are switched to
configure the device for use by left-handed users. Please consult the operating instructions
of the Digta 7 to see how left-hand operation works.
Make sure that if you have configured the left hand operation and click on default settings,
the rotating screen function cannot be disabled. This must be disabled manually if necessary.
42
Installation
Sliding switch layouts
You can individualize the layout of the switch on your dictation device.
Note:
Make sure that the screw under the slide switch is in the position shown in the picture.
Use the key supplied by Grundig Business Systems to change the switch position.
^
The sliding switch settings can be adjusted directly in the device, if the administrator allows
this.
43
Digta Configurator (Stand-Alone Mode)
Text Editor
The dictation device offers a text edit to enter characters and digits for some functions, such
as changing file names. The factory settings include three character sets: Upper-case letters,
lower-case letters, numerals/special characters
The text editor can be adapted to the needs of the author. You can customize the fonts,
restrict or allow only numbers and certain letters be entered.
Available character sets
Six character sets are available.
Upper-case letters
Lower-case letters
Numbers/Special Characters
I
Special Characters II
Special Characters III
Special Characters IV
44
Installation
Customise text editor
The dictation device on the left indicates which character set is currently loaded in the
device.
Switch character set on the device
Click on one of the two characters in the bottom row far right to access the other character
sets. The character sets in the dictation device are given the following default names:
Upper-case letters
Lower-case letters
Special
characters/numbers
Switch among available character sets
Click on the
icons to switch among the available character sets.
Remove characters
Mark on the device's character set those characters you want to remove and then click
"Remove". Once the character is removed, the selection moves to the next character.
Repeat this process until you have removed the characters you want to remove. If
necessary, switch the character set.
Insert characters
Mark on the device's character set the spot where you would like to add characters. Select
from the available characters those characters you would like to add and click on "<< Add".
Once the character is added, the selection moves to the next character.
Change characters
Mark on the device's character set the spot where you would like to add characters. Select
from the available characters those characters you would like to add and click on "<< Add".
Once the character is added, the selection moves to the next character.
Set starting character set
Select which of the three character sets are first displayed in the dictation device. This then
appears when the text editor is launched.
Delete character set
45
Digta Configurator (Stand-Alone Mode)
Select the character set to be deleted from the dictation device and click on the button
"Delete Character Set". All characters in the set are deleted, with only those characters
remaining necessary to switch to the other sets.
Restore defaults
To reset the character sets to the factory settings, click on "Reset to Default".
Defining the prefix
General information on prefixes
A prefix is a string that is already entered when the text editor is launched. Entries made in
the text editor are appended to the prefix.
For example, File number:
Prefix: FN-AM-11
FN = file number
AM = Aaron Miller (author name)
11: Year created
Up to 8 characters can be entered as a prefix.
Using the prefix
If you would like to activate the prefix function, check the box.
46
Installation
Folder management
Your dictation device has several folders where dictations can be stored. The folders can be
named individually and the number of available folders can be set variably.
Create a new folder
Click the
icon. A new folder is then created in the directory. You can now change the
name of this folder. If you have already created six folders, the folder symbol is greyed out.
.
Change folder name
Mark the folder and click the
icon to change the fielder name.
Delete folder
Mark the folder to be deleted and click the icon. You will be asked whether you really want
to delete the folder. Click on "Yes" to delete.
47
Digta Configurator (Stand-Alone Mode)
Messaging and data lists
Digta Messaging Service (DMS)
General information about Digta Messaging Service
DMS allows messages to be exchanged between the author and the transcriber. The author
can thus receive information about the transcription status of dictations on the device.
DMS is designed so that messages about transcription status are always displayed on the
device where the dictation was recorded.
Notifications
Select "ON" to activate Digta Messaging Service.
Sending messages
If the Digta Messaging Service is turned on, you can choose the transcription statuses you
would like receive notifications of.
Transcription in process (not available in this version)
Check the box if you want to receive a message when the dictation is being processed.
Document approval started (not available in this version)
Check the box if you want to receive a message when the document is ready for approval.
Transcription complete
Check the box if you want to receive a message when the dictation has been completed.
Data lists
You can upload data lists onto Digta 7 Series, Digta 420 and Digta 422 devices and assign
data sets from this list to a dictation.
Column name for group filters
Enter the column name of the group to be displayed in the dictation device.
(If you enter "Radiology" here, you will see the data sets for Schmidt and Huber from the
example, if you have selected the "Radiology" dictation group in NEW DICTATIONS.)
48
Installation
Example
No.
12345:
12346:
12347:
12348:
Last Name
Müller
Schmidt
Maier
Huber
First Name
Sven
Susanne
Astrid
Emil
Station
Surgery
Radiology
First Aid
Radiology
You have created the groups surgery, radiology and first aid on your dictation device.
49
Tips, System Requirements, Help
Photo caption
Save device configuration
Upload device configuration and profile in the connected
device
Download device configuration of the connected device to
the Central Digta Configurator
Help
Deleting
Upload configuration to a device
Import profile
Export profile
Change
Move from left to right
Move from right to left
50
Digta Configurator (Stand-Alone Mode)
System Requirements









Windows 7 (64-bit/32-bit)
Windows Vista (64-bit/32-bit)
Windows XP - SP2 or higher (64-bit/32-bit)
Citrix Presentation Server on Windows 2003 Server or higher
Citrix Windows thin clients on Windows XP/XPe (SP2 or higher)
Citrix Windows thin clients on Windows 2000 (SP4 and Service Rollup 1 or higher)
Citrix Linux thin clients
Windows Terminal Server on Windows 2003 Server or higher
Windows Terminal Server thin clients on Windows XP/XPe (SP2 or higher)




MS SQL Server 2005
MS SQL Server 2008
MS SQL EXPRESS 2005
MS SQL EXPRESS 2008
See the current system requirements here
DigtaSoft 4.4 or higher for a Grundig dictation network.
51
Digta Configurator (Stand-Alone Mode)
Service and Support
Grundig Business Systems GmbH
Service
Weiherstrasse 10
95448 Bayreuth, Germany
Email support@grundig-gbs.com
Website: www.grundig-gbs.com
Grundig Business Systems does not provide support for SQL Server installations and
configurations.
52
Tips, System Requirements, Help
Index
C
N
CD .................................................................... 3
NetConfig ........................................................ 3
Configuration file .............................................. 3
P
D
PC ................................................................... 3
Device Configuration .....................................11
Photo caption ................................................ 58
Dictation network ............................................. 3
S
Dictation network in-boxes .............................. 3
Service .......................................................... 60
Digta Configurator ........................................... 3
Stand-alone mode........................................... 3
Digta Configurator Installation ......................... 3
Support ......................................................... 60
E
System Requirements................................... 59
Email ..............................................................60
T
F
Tools ............................................................... 3
Folder ............................................................... 3
W
H
Website ......................................................... 60
Hotline ............................................................60
Windows PC ................................................... 3
I
WTS ................................................................ 3
Installation........................................................ 3
WTS network .................................................. 3
L
Language ......................................................... 3
53
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