User Manual
Dear Customer,
EN
In buying this device you have chosen a quality product
made by PHILIPS. Their device fulfils the most varied requirements for private use or in your office and business
everyday.
Your device is delivered with a starter cartridge for a few
test pages.
You can assign frequently dialled numbers to speed dial
keys or short dialling numbers. These functions help you
to call these numbers quickly.
The built-in answering machine (IPF¦555) stores up to 30
minutes of messages. You can record internal and external
voice messages (= memos). Using remote message retrieval,
you can call new messages from each telephone.
You can send fax messages in different resolutions to one
or more recipients. You can also poll faxes.
Select the resolution for text and photo in order to copy
documents with your machine. You can also create multiple copies.
You can send SMS messages from your machine if this
service is activated for your telephone line (this function is
not supported in all countries and networks). Received
SMS messages can be managed with the extensive functions of the SMS menu.
We hope you enjoy your machine and its many functions!
Short and Speed Dialling
About this User Manual
With the installation guide on the following pages, you can
start using your machine quickly and easily. Detailed descriptions can be found in the following sections of this
user manual.
Read the entire user manual carefully. Follow all safety instructions in order to ensure proper operation of your machine. The manufacturer accepts no liability if these instructions are not followed.
Multiple models of this machine series are described in this
user manual. Please note that some functions are only
available with specific models.
Symbols Used
Dangers
Warns about dangers for people, damage to the machine or other objects as well as possible loss of data.
Injuries or damage can result from improper handling.
Tips
This symbol designates tips that will help you to use
your machine more effectively and easily.
2
Philips IPF 520 · 525 · 555
Installation guide
Packing contents
Inserting paper
Packing contents Basic Primo Voice
Paper format
‚ Device
ƒ Telephone handset (IPF¦525, IPF¦555)
„ Spiral cable for telephone handset (IPF¦525, IPF¦555)
… Paper tray
† Mains cable with plug (country-specific)
‡ Telephone cable with plug (country-specific)
ˆ Ink cartridge (black)
User manual with installation guide (not depicted)
Before you can receive documents or make copies, you
must load paper into the machine. Please use only appropriate paper in standard format A4 (210 × 297 millimetre
· preferably 80 g/m2). Follow the specifications in the technical data.
Separate the paper sheets by fanning them out, then
align them by tapping edge of the stack lightly
against a flat surface. This will prevent several sheets
of paper from being drawn in all at once.
User Manual
Loading Paper
Preparing Paper
Verpackungsinhalt
Inserting paper
Inserting paper
1 Fold open the paper feed flap towards front until stop.
Packing Contents
If one of the parts is missing or damaged, please contact your retailer or our customer service.
Attaching paper tray
Attaching paper tray
Insert the paper tray in the opening provided for it.
Papierhalter einstecken
2 Insert paper in the paper feeder. You can insert maximum 100 sheets (A4 · 80 g/m2).
3 Close the paper feed flap.
Installation guide
3
EN
Connecting handset
Inserting ink cartridge
(IPF¦525, IPF¦555)
Plug one end of the spiral cable into the socket on the telephone handset. Put the other end into the socket at the
device bottom marked with ) symbol.
1 Open the control panel, by lifting and folding it up in
the centre. Click the control panel completely in place.
Type 3 (mit Telefon)
EN
Telefonhörer anschließen
Connecting the Telephone Cord
Connecting the Telephone Cable
Connect the telephone cord to the device by inserting it in
the socket designated with LINE (RJ-11-Connector). Insert the telephone plug into your telephone connection
socket.
2 Open the cartridge compartment by pressing on the
upper right corner of the document holder (arrow) and
then carefully lifting it backwards. Click the document
holder completely in place.
Telefonkabel anschließen
PABX Systems 1
If you connect your device as extension to a telephone system, you must set it for working as an extension (also see Chapter "Telephone connections
and additional devices, page 30).
3 Remove the cartridge from the packing and remove the
protective strips.
Connecting the Power Cord
Mains Voltage at Setup Location
Check whether the mains voltage of your device (indicated on the type label) matches the mains voltage
available at the setup location.
Connecting the Mains Cable
Insert the mains cable into the connection located on the
rear side of the device. Connect the mains cable to the electrical socket.
Netzkabel anschließen Faxjet
4
Please make certain that the protective strip has
been completely removed. Be careful not to touch
the nozzles or contacts.
4 Insert the cartridge into the holder with the coloured
end facing front and the contacts facing down.
Philips IPF 520 · 525 · 555
Only insert the cartridge if the device is connected to the electricity power supply. Otherwise, the
cartridge will not be detected.
Initial installation
After you connect your device to the mains voltage, the initial installation commences.
You can start the initial installation at a later point of
time using MENU and 1 also
Subsequent initial installation
Printing the menu overview
You can print the menu overview using MENU and
2.
Selecting the language
1 Use [ to select the desired display language.
2 Confirm with o.
Selecting the country
Setting the Country Correctly
Always set the country in which you are operating
the machine. Otherwise, your machine is not adapted to the telephone network. If your country is not
included in the list, you must select a different setting
and use the correct telephone cable for the country.
Consult your retailer.
5 Press the cartridge down until it snaps into place.
6 Close the device by folding the document holder down
and swivelling the metal bracket upward.
Setting the country
1 Use [ to select the country in which you are operating the device.
2 Confirm with o.
Activating the printing head
7 Then close the control panel.
1 Confirm NEW PRINT CART.? using 1 to set the
ink level memory to "full“.
2 A test page is printed.
3 Check the print sample for interruptions.
4 If necessary, repeat the printing using 0.
5 You can finish using 1 and j.
Entering the date and time
1 Press MENU. RECEPT. SET-UP appears on the
display.
2 Select using [ FAX SET-UP.
3 Confirm with o.
4 Confirm DATE AND TIME with o.
5 Select using [ SET DATE/TIME.
6 Confirm with o.
7 Enter the date (two digits each) e.g. 080608
for 08.06.08.
8 Enter the time, e.g. 1400 for 2 pm.
9 Confirm with o.
10 You can exit with j.
Select further settings in step 5 using [
DATE FORMAT - Change the date format
HOUR FORMAT Change the time format (12/24
clock).
Note: power failure ljet 3
If SET DATE/TIME appears in the display, you
must adjust the date and time.
1 Press MENU and confirm using o.
2 Enter the date and time with the numeric keys.
3 Confirm with o.
Installation guide
5
EN
Overview
Overview of the menu functions
Calling Ijet 3 Menu Functions
EN
Press MENU to open the function menu. Page through
[ menu entries. Confirm the selected function with o.
Select further functions using [ or o. Press to return to
the previous menu level. Press j to close the menu and return to the starting mode.
[ — RECEPT. SET-UP — o
[ — RECEPTION MODE — o (IPF¦520)
— [ — AUTOMATIC
— [ — MANUAL
[ — RECEPTION MODE — o (IPF¦525, IPF¦555)
— [ — AUTOMATIC
— [ — TAD/FAX
— [ — MANUAL
— [ — PHONE/FAX
[ — SILENT RX
[ — RING VOLUME
[ — RINGS NUMBER
[ — BLACK LIST
[ — PRINT SET-UP
[ — TX FROM MEMORY
[ — PRINT REPORT — o
[ — LAST TX REPORT
[ — CALLER ID LIST
[ — LAST BROADCAST
[ — ACTIVITY REPORT
[ — PHONE BOOK
[ — CART. MAINTEN.
[ — FAX SET-UP — o
[ — DATE AND TIME — o
— [ — SET DATE/TIME
— [ — DATE FORMAT
— [ — HOUR FORMAT
[ — VARIOUS SETT. — o
— [ — ECM
— [ — TX REPORT
— [ — FAX HEADER
— [ — BUZZER VOLUME
— [ — CONTRAST
[ — PRINTER PARAM. — o
— [ — REDUCTION
— [ — SURPLUS
[ — PRINT SET-UP
[ — POLLING RX
Reception mode basic (TypeBasic)
Reception mode Type 3 with handset
Print out protocol
[ — INSTALLATION — o
[ — STATION NAME
[ — STATION NUMBER
[ — DISTINCT. RING (IPF¦525, IPF¦555)
[ — TEL.LINE SETUP — o
— [ — LINE TYPE
— [ — DIAL MODE (country dependent)
— [ — CALLER ID
— [ — PBX FLASH
— [ — REMOTE CONTROL
— [ — FAX/TEL TIMER (IPF¦525, IPF¦555)
— [ — LINE MONITOR
[ — LANGUAGE
[ — COUNTRY SET-UP
[ — PRINT INSTALL.
[ — TECHN. SERVICE
[ — TAD SET-UP (IPF¦555) — o
[ — ICM ON SPEAKER
[ — OGM #1
[ — OGM #2
[ — OGM #3
[ — FORWARD MSGS
[ — ANNOUNCE ONLY
[ — ICM REC.TIME
[ — SECURITY
[ — TOLL SAVER
[ — PRINT SET-UP
AB Einstellungen
Fax set up
Installation
6
Philips IPF 520 · 525 · 555
Machine Overview
‚ Handset (IPF¦525, IPF¦555)
ƒ Paper tray
„ Document feeder (writing facing up)
… Panel with display
‚ EXT-Socket—Connection socket for additional devices
ƒ LINE-Socket—Connection socket for telephone cable
„ ) Telephone handset socket – Connection socket for
the telephone handset (IPF¦525, IPF¦555)
Bodenansicht
Vorderansicht
Overview
7
EN
Panel
Telephone book entries ljet 3
m—Calling up the telephone book entries. Select the entries with [ or with the numeric keys
q – Recalling speed dial entries.
Green Lamp _—It flashes whenever an SMS message
has arrived or when a document is waiting to be retrieved
from the fax memory.
Red lamp Æ—If the lamp flashes, please read what is indicated on the display
j – Function abort / abort copying / return to the output
mode / delete error message
MENU - call-up menu functions / call-up copy menu
(document in the document feeder) / switch to 12 hour
clock AM, PM / adjust volume level
u - move the cursor
o – Starting transmission of messages / starting copying
C – Return to the previous menu level / press briefly: deleting individual characters / press and hold: deleting complete input
_ - call-up SMS menu (function is not supported in all
countries and networks) / in countries where the SMS
function is not supported, start the print out of fax transmission reports using this key (list of the last ten fax messages sent and received).
Speed dial keys Ijet 2
Green Lamp (SMS)
EN
Red lamp
Stop key Ijet 2
Menu functions ljet 3
Left/Right Arrow Key Ijet 3
Start key Ijet 2
C key Ijet 2
SMS button Ijet 3
8
Loudspeaker Key with/without handset Ijet 3
ß—(IPF¦520): Listening while the connection is established / (IPF¦525, IPF¦555): Dialling with the handset replaced / (IPF¦525, IPF¦555): hands-free
@—Toggling between the list of the last 10 dialled numbers (= redial list), and the list of last 20 callers (= caller
list). Confirm using o / insert dialling pause
R - trigger flash function (only if the device is configured
as an extension) / (IPF¦525, IPF¦555): Switching between
calls (= call toggling)
f x—Setting higher resolution for faxes and copying /
switching microphone off for hands-free
Numeric keypad—Inputting digits, characters and special
characters
Redial ljet 3
R Key with/without handset Ijet 3
Numeric Keypad Ijet 3
Heading answering machine keys
Answering machine keys
(IPF¦555)
ç—Playback of the saved messages/ interrupting during
playback
å – Listening to previous message
æ – Listening to next message /listen to message again/in
the starting mode, recording a memo.
C—Deleting current message during play-back /press
twice, delete all messages
Type 2 (großer Core)
Answering machine keys
ipf 520-555
Philips IPF 520 · 525 · 555
General Safety Information
Your device has been tested in conformity with standards
EN 60950-1 and IEC 60950-1 and should only be operated with telephone systems and power equipment that meet
these standards. The device was built exclusively for use in
the indicated sales region.
Do not make any changes or settings that are not described
in this user manual.
Setting Up the Machine
The device should rest securely on a stabile, flat surface.
The device should rest securely on a stabile, flat surface. If
the device should fall, it can be damaged or can cause injury to people, especially small children. Position all cables in
such a way that no one will stumble on them, thus avoiding possible injuries to persons or damage to the device itself.
The distance between the device and other devices or objects must be at least 15 centimetres; this also applies to the
use of additional cordless telephones. Do not place the device in the vicinity of radios or televisions.
Lock the cover of the device completely into place when
opening the device. You could be injured if the cover falls
while you are working on the device.
Protect the device against direct sunlight, heat, large temperature fluctuations and moisture. Do not place the device in the vicinity of heaters or air conditioners. Observe
the information on temperature and humidity in the technical data.
The device must have sufficient ventilation and may not be
covered. Do not put your device in closed cabinets or boxes. Do not place the machine on soft surfaces such as tablecloths or carpets and do not cover the ventilation slits.
Otherwise, the device can overheat and catch on fire.
In the event that the device becomes too hot, or if you see
smoke coming from the device, you must immediately pull
the power cable out of the power socket. Have your device
examined by trained professionals at a technical service location. To prevent the spread of fire, open flames should
be kept away from the device.
Do not plug in the device in moist rooms. Never touch the
mains cable, the mains connection or the telephone socket
with wet hands.
Do not allow liquids to enter into the device. Disconnect
the device from the power socket if liquids or foreign objects have entered the device and have your device examined by trained professionals at a technical service location.
Do not allow children to handle the device without supervision. The packing materials should be kept out of the
hands of children.
The telephone handset of the device is magnetic. Caution,
small metallic objects (paper clips) may be retained if
placed near or on the telephone handset.
The distance between the device and other appliances or objects, must be at least 15 centimetres.
Lock the cover of the device completely into place
Protect the device against direct sunlight
The device must have sufficient ventilation
In the event that the device becomes too hot, or if you see smoke coming from the device
Do not plug in the device in moist rooms.
Do not allow liquids to enter into the device.
Power Supply
Check whether the mains voltage of your device
Check whether the mains voltage of your device (indicated
on the type label) matches the mains voltage available at
the setup location.
Use only the power and telephones cables supplied.
Set up your device so that the power socket is easily accessible. The device does not have an on/off button. In an
emergency, disconnect your device from the power supply
by pulling the power plug.
Never touch the power or telephone cable if the insulation
is damaged.
Disconnect your device from the power and telephone networks during an electrical storm. If this is not possible, do
not use the device during an electrical storm.
Before cleaning the surface of your device, disconnect it
from the power and telephone networks. Never use liquid,
gaseous or easily flammable cleansers (sprays, abrasives,
polishes, alcohol).
Only clean the display with a dry, soft cloth. If the display
breaks, a mildly corrosive liquid may escape. Avoid all contact with your skin and eyes.
In the event of a power failure, your device will not function; saved data is retained.
Use only the power and telephones cables supplied.
The device does not have an on/off button.
Never touch the power or telephone cable if the insulation is damaged.
Disconnect your device from the power and telephone networks during an electrical storm.
Before cleaning the surface of your device, disconnect it from the power and telephone networks.
Only clean the display with a dry, soft cloth.
In the event of a power failure, your device will not function;
Repairs
Should disruptions occur, follow the instructions on the
display and on the error report.
Do not make any repairs to the device yourself. Improper
maintenance can result in injuries or damage to the device.
Only have your device repaired by an authorised service
centre.
Do not remove the type label from your device; this would
void the warranty.
Consumable Materials
Use only original consumable materials. These are available from a specialised retailer or through our order service.
Other consumable materials could damage the device or
shorten its service life.
Dispose of old consumable materials according to the
waste regulations of your country.
Do not allow children to handle the device without supervision.
Magnetic telephone handset
General Safety Information
9
EN
Table of Contents
Dear Customer, ......................................................... 2
About this User Manual ............................................ 2
EN
Installation guide .................................... 3
Packing contents ........................................................
Attaching paper tray ..................................................
Inserting paper ...........................................................
Connecting handset ...................................................
Connecting the Telephone Cord ...............................
Connecting the Power Cord ......................................
Inserting ink cartridge ................................................
Initial installation ......................................................
3
3
3
4
4
4
4
5
Overview ................................................. 6
Overview of the menu functions ................................ 6
Machine Overview ..................................................... 7
Panel ......................................................................... 8
General Safety Information................... 9
Setting Up the Machine .............................................
Power Supply ............................................................
Repairs .......................................................................
Consumable Materials ...............................................
9
9
9
9
1 Telephone functions ........................ 11
Placing a call to the device .......................................
Hands-Free ..............................................................
Secret mode .............................................................
Speed dialling ..........................................................
Telephone Book of the Machine ..............................
Calling Line Identification (CLIP) ...........................
Missed Calls ............................................................
11
11
11
11
12
12
13
2 Answering Machine ......................... 14
Switching on and off ...............................................
Editing the outgoing message ..................................
Listening to messages ...............................................
Deleting Messages ...................................................
Recording Internal Memos ......................................
Setting up Remote Access ........................................
Using remote access .................................................
Remote Control Functions ......................................
Forwarding Messages ...............................................
Modifying the Settings ............................................
14
14
15
15
15
15
15
16
16
16
3 Fax ..................................................... 18
Sending fax ..............................................................
Sending fax manually ...............................................
Direct inward dialling or selecting sub-address ........
Sending to multiple recipients
(= broadcasting) .......................................................
Sending Fax Later ....................................................
Fax Reception ..........................................................
Polling faxes .............................................................
Selective spam filter .................................................
18
18
18
SMS Requirements ..................................................
Sending SMS ...........................................................
Sending saved SMS ..................................................
Receiving SMS .........................................................
Composing SMS ......................................................
Printing SMSs ..........................................................
Deleting SMS ..........................................................
Modifying the Settings .............................................
22
22
23
23
23
24
24
24
6 Settings............................................. 25
Entering the Date and Time ....................................
Selecting the language ..............................................
Selecting the Country ..............................................
Entering name and fax number ................................
Entering print position ............................................
Setting the contrast ..................................................
Setting page adjustment ...........................................
Adjusting Volume Level ...........................................
Setting the fax switch ...............................................
Setting the fax switch ...............................................
Printing Lists ...........................................................
Starting Initial Installation .......................................
Eavesdropping while connection is established .........
Set up receipt of longer documents ..........................
25
25
25
25
25
26
26
26
26
27
28
29
29
29
7 Telephone Lines and Additional Devices ........................................................... 30
Configuring Telephone Lines and Services ...............
PABX systems ..........................................................
Connecting Additional Devices ................................
Using additional telephones (Easylink) ....................
Detecting call signal clock pulse automatically .........
30
30
31
31
32
8 Service .............................................. 33
Changing the Ink Cartridge .....................................
Fixing a Paper Jam ...................................................
Fixing a Document Jam ...........................................
Cleaning ..................................................................
Power Cycling ..........................................................
Troubleshooting ......................................................
33
34
34
34
35
36
9 Appendix .......................................... 37
Technical Data ........................................................
Guarantee ................................................................
Declaration of Conformity (DoC) ...........................
Customer Information .............................................
37
37
38
40
19
19
19
20
20
4 Copier ............................................... 21
Inserting the document ............................................ 21
Copying a Document .............................................. 21
5 SMS ................................................... 22
10
Philips IPF 520 · 525 · 555
1 Telephone functions
Link: Additional telephones
For information on how to connect additional telephones
and which functions are available to you, please refer the
chapter on Telephone Connections and Additional Devices, Page 30.
Placing a call to the device
(IPF¦525, IPF¦555)
No paper must be present in the paper feeder for the
telephone function. Otherwise the device switches to
fax operation.
Dial the desired number. There are several ways to do this:
Then pick up the handset.
You can also lift up the receiver first, then dial a
number. The dialling process begins immediately.
Type 3 (mit Telefon)
No paper in feeder
Direct Dialling
Manual Dialling:
Dial the desired number using the numeric keypad.
Telephone book:
1 Press m.
2 Select an entry using [.
Enter the starting letters with the numeric keypad
to quickly navigate through the telephone book.
Speed Dialling:
Press and hold (at least two seconds) the desired speed dial
key (q).
Redial list:
Press @.
Use ^ to select OUTGOING CALLS.
Confirm with o.
Use [ to select an entry from the list of the dialled numbers.
Confirm with o.
Caller List:
Press @.
Use ` to select INCOMING CALLS.
Confirm with o.
Use the [ to select an entry from the list of callers.
Confirm with o.
For this function to work, the caller line identification (CLIP) must be activated for your telephone
connection (country and network dependent). The
number and name will not be shown if the caller suppresses his number.
CLIP Prerequisite
Hands-Free
(IPF¦525, IPF¦555)
1 Pressß to dial without lifting up the handset. You will
hear a dial tone from the loudspeaker.
2 Enter the desired number using the numeric keypad or
dial a saved entry. The dialling process begins immediately. Any incorrectly entered numbers can no longer
be changed now.
Adjust the volume with MENU.
Type 3 (mit Telefon)
Lautstärke einstellen Ijet 2
Telephone functions
Secret mode
(IPF¦525, IPF¦555)
You can put the handset on mute, if you want to speak to
someone without letting the caller hear the conversation.
1 During a call, press ê. Your caller cannot hear anymore. LINE ON HOLD appears on the display.
2 Press ê again to continue with the call.
Type 3 (mit Telefon)
Speed dialling
Speed Dialling
You can assign the speed dial buttons to frequently dialled
telephone numbers. You can load these telephone numbers
quickly with the speed dial buttons.
Assigning speed dial entry
1 Press MENU. RECEPT. SET-UP appears on the
display.
2 Select using [ PHONE BOOK.
3 Confirm with o.
4 Confirm NEW NUMBER with o.
5 Enter 01 – 04 as a position for the speed dial buttons
(q) with the numeric keys. The position must always be a two digit number.
If you select a position that is already assigned, a
message appears on the display.
6 Confirm with o.
7 Enter the telephone numbers.
8 Confirm with o.
9 Enter the name.
10 Confirm with o.
11 Select a ring tone using [.
12 Confirm with o.
13 Using [ select if would like to save further entries or
exit the function.
14 Confirm with o.
Deleting a speed dial entry
1 Press MENU. RECEPT. SET-UP appears on the
display.
2 Select using [ PHONE BOOK.
3 Confirm with o.
4 Using [ select DELETE.
5 Confirm with o.
6 Using [ select the entry which you would like to delete.
Speed dial entries are only saved in positions 01 to
04.
7 Confirm with o.
8 Using [ select YES.
9 Confirm with o.
11
EN
EN
Telephone Book of the Machine
Edit Entry
Telephone book ljet 3
1 Press MENU. RECEPT. SET-UP appears on the
display.
2 Select using [ PHONE BOOK.
3 Confirm with o.
4 Using [ select MODIFY.
5 Confirm with o.
6 Using [ select the entry which you would like to edit.
Enter the initial letters with the numeric keys to
quickly navigate through the telephone book.
You can store up to 100 entries in the telephone book of
your device. You can assign various ring tones to the entries. Follow the specifications in the technical data.
You can move the cursor using u. Use C to delete individual characters. Press j to close the menu
and return to the starting mode.
Saving entry
1 Press MENU. RECEPT. SET-UP appears on the
display.
2 Select using [ PHONE BOOK.
3 Confirm with o.
4 Confirm NEW NUMBER with o.
5 Enter the position of the entry using the numeric keys.
The position must always be a two digit number.
6 Confirm with o.
If you select a position that is already assigned, a
message appears on the display. If necessary, print
out the telephone book in order to receive an
overview of the positions that are still available.
7 Enter the telephone numbers.
8 Confirm with o.
9 Enter the name. You can enter characters using the numeric keys (see button labels). Enter special characters
using * or #. Press the respective button several
times until the character or special character appears on
the display.
10 Confirm with o.
11 Select a ring tone using [.
12 Confirm with o. The entry is saved.
Save e-mail address
You can also save an e-mail address to which SMS messages
can be sent.
1 Press MENU. RECEPT. SET-UP appears on the
display.
2 Select using [ PHONE BOOK.
3 Confirm with o.
4 Using [ select NEW ADDRESS.
5 Confirm with o.
6 Enter the position of the entry using the numeric keys.
The position must always be a two digit number.
7 Confirm with o.
8 Enter the e-mail address.
Please note that e-mail addresses cannot contain a
space.
7 Confirm with o.
8 Edit the number.
9 Confirm with o.
10 Edit the name.
11 Confirm with o.
12 Select a ring tone using [.
13 Confirm with o. The changed entry is saved.
Deleting an Entry
1 Press MENU. RECEPT. SET-UP appears on the
display.
2 Select using [ PHONE BOOK.
3 Confirm with o.
4 Using [ select DELETE.
5 Confirm with o.
6 Using [ select the entry which you would like to delete.
Enter the initial letters with the numeric keys to
quickly navigate through the telephone book.
7 Confirm with o.
8 Using [ select YES.
9 Confirm with o.
Calling Line Identification (CLIP)
CLIP Definition
The number of an incoming call appears on the display.
For this function to work, the Calling Line Identification
Presentation (CLIP) must be activated for your telephone
connection. Enquire with your telephone company. Caller
Line Identification may be associated with a fee.
If the caller line identification does not work even
though the function is activated for your telephone
connection, check if you have set the correct country.
Displaying Number and Name
The number and name will not be shown if the caller
suppresses his number.
9 Confirm with o.
10 Enter the name.
11 Confirm with o. The entry is saved.
12
Philips IPF 520 · 525 · 555
Switching Caller Line Identification on/off
1 Press MENU. RECEPT. SET-UP appears on the
display.
2 Select using [ INSTALLATION.
3 Confirm with o. STATION NAME appears on the
display.
4 Select using [ TEL.LINE SETUP.
5 Confirm with o.
6 Select using [ CALLER ID.
7 Confirm with o.
8 Using [ select whether the telephone number of the
caller is to be displayed or not .
9 Confirm with o.
10 You can exit with j.
EN
Missed Calls
(IPF¦525, IPF¦555)
1 Press @.
2 Using ` select INCOMING CALLS.
3 Press o.
4 Using [, you can page through the list of missed calls.
Newly missed calls are indicated by means of a
flashing indicator light.
Type 3 (mit Telefon)
5 Confirm with o.
6 To call back, pick up the handset.
Telephone functions
13
2 Answering Machine
(IPF¦555)
Type 2 (großer Core)
EN
Switching on and off
Switching on the answering machine only with announcement and AM/FAX ljet 3
1
2
3
4
5
The answering machine can be switched on only if
an outgoing message has been recorded. The reception mode must be set to TAD/FAX.
Press MENU. RECEPT. SET-UP appears on the
display.
Press o.
Confirm RECEPTION MODE with o.
Select using [
TAD/FAX – Answering machine switched on.
PHONE/FAX—Answering machine switched off.
Confirm with o.
Editing the outgoing message
Recording the outgoing message:
You can also record an outgoing message which the caller
hears for which no message can be recorded in reply (= external memo). You can read how you switch this function
on, in the “using announcement without recording message” section.
1 Press MENU. RECEPT. SET-UP appears on the
display.
2 Select using [ TAD SET-UP.
3 Confirm with o. ICM ON SPEAKER appears on the
display.
4 Using [ select OGM #1.
5 Confirm with o.
6 Using [ select RECORD.
7 Confirm with o. LIFT HANDSET appears on the
display.
8 Pick up the telephone handset and press o to record
the outgoing message.
9 Press j to end the recording. The outgoing message is
played back.
10 Hang up the handset.
11 You can exit with j.
The outgoing message must be longer than ten seconds and shorter than twenty seconds.
Length 10>20 seconds
Announcement if message memory is full
You can record an additional outgoing message, which the
caller hears if no new messages can be stored.
1 Press MENU. RECEPT. SET-UP appears on the
display.
2 Select using [ TAD SET-UP.
3 Confirm with o. ICM ON SPEAKER appears on the
display.
4 Using [ select OGM #2.
5 Confirm with o.
14
6 Using [ select RECORD.
7 Confirm with o. LIFT HANDSET appears on the
display.
8 Pick up the telephone handset and press o to record
the outgoing message.
9 Press j to end the recording. The outgoing message is
played back.
10 Hang up the handset.
11 You can exit with j.
Playing back the outgoing message
1 Press MENU. RECEPT. SET-UP appears on the
display.
2 Select using [ TAD SET-UP.
3 Confirm with o. ICM ON SPEAKER appears on the
display.
4 Using [ select OGM #1 or OGM #2.
5 Confirm PLAY with o. The outgoing message is
played back.
Adjust the volume with MENU.
After playback you can modify or rerecord the announcement.
6 You can exit with j.
Using announcement without recording
message
You can adjust the answering machine so that the caller
hears an outgoing message for which no message can be recorded in reply (= external memo). You can read how to
record an outgoing message in the “recording outgoing
message” section.
1 Press MENU. RECEPT. SET-UP appears on the
display.
2 Select using [ TAD SET-UP.
3 Confirm with o. ICM ON SPEAKER appears on the
display.
4 Using [ select ANNOUNCE ONLY.
5 Confirm with o.
6 Use [ to select whether you would like to turn the
function on or off.
7 Confirm with o.
If an outgoing message was already recorded
(OGM #1), the same is played. Use [ after playing back the message to select from the following
settings:
RECORD - Recording a new outgoing message:
The outgoing message (OGM #1) has now been
changed.
PLAY – To listen to the outgoing message:
Philips IPF 520 · 525 · 555
Listening to messages
If new messages have been received on the answering machine, flashes _ on the display. The number of the new
messages is shown on the display.
1 Press ç.
2 The new messages are played back. Date and time of
the received message appear on the display.
Adjust the volume with MENU.
Lautstärke einstellen Ijet 2
Hearing confidential messages with the telephone handset
Lift the telephone handset off to hear confidential
messages.
Deleting Messages
Deleting Individual Messages
During the playback of message, press C to delete the current message. Delete further messages using C or exit using
j.
Deleting All Messages
1 Press C. DELETE OLD MSG ? appears on the display.
2 Select using [ YES.
3 Confirm with C. The messages are deleted.
Recording Internal Memos
Internal Memos
You can record voice messages (= memos), which can be
played as messages. The limit on duration of recording set
for messages applies even to the recording duration of
memos.
1 Press æ. LIFT HANDSET appears on the display.
2 Pick up the telephone handset and press o to record
the voice message.
The configured recording length for incoming
messages also limits the length of the internal
memos.
3 Press j to end the recording. The recording is played
back.
4 Hang up the handset.
The voice message is displayed as a new message.
Setting up Remote Access
Entering Access Code
Access Code
You must enter an access code to be able to receive transferred messages, or listen to and control your answering
machine from other telephones.
1 Press MENU. RECEPT. SET-UP appears on the
display.
2 Select using [ TAD SET-UP.
3 Confirm with o. ICM ON SPEAKER appears on the
display.
4 Using [ select SECURITY.
5 Confirm with o.
6 Using [ select TYPE CODE.
Answering Machine
7 Confirm with o. If an access code was entered, this appears on the display.
8 Enter the new access code using the numeric keys.
You can delete the access code by pressing C.
Note that when the access code is deleted, everyone has an access to the stored messages.
9 Confirm with o.
10 You can exit with j.
Protecting Answering Machine against
Access by Strangers
By entering an access code you can prevent other persons
from hearing the personal messages, or from changing the
settings of the answering machine.
1 Press MENU. RECEPT. SET-UP appears on the
display.
2 Select using [ TAD SET-UP.
3 Confirm with o. ICM ON SPEAKER appears on the
display.
4 Using [ select SECURITY.
5 Confirm with o.
6 Using [ select ACCESS LOCK.
7 Confirm with o.
8 Using [ select YES to prevent the message from being heard and the settings from being changed.
9 Confirm with o.
10 You can exit with j.
You can hear the messages or change the settings only
after entering the saved code.
Access by Entering the Access Code
Using remote access
You can hear and delete new messages, record a new outgoing message or switch answering machine on or off with
a telephone call.
The telephone on this connection must be set to tone
dialling. Press a button within 50 seconds, otherwise
the connection is cut-off (country and network dependent).
1 Call your number.
2 Wait, until the answering machine switches on and
plays the outgoing message.
3 Enter the access code (default 1234).
4 You hear a confirmation tone.
5 The functions listed below are available using the numeric keys.
6 Hang up to end the remote access.
Tone Dialling
15
EN
Remote Control Functions
Listening to Messages
EN
Listening to new messages: Press 1.
Hearing current message again: Press 3.
Listening to all messages: Press 2.
Listening to next message: Press 4.
Deleting Messages
After hearing all messages, press 6 and 6.
Recording a new outgoing message (OGM
#1):
1 Press #3.
2 Press # to end the recording.
Playing back the outgoing message (OGM
#1)
Press 5.
Control Functions
Aborting last function: Press 0.
Switching off answering machine (reception mode
AUTOMATIC): Press #1.
Switching on answering machine (reception mode
TAD/FAX): Press #2.
Switching off forwarding: Press #5.
Switching on external memo function
(ANNOUNCE ONLY): Press #4.
Forwarding Messages
The device transmits messages to an entered telephone
number at a certain time-of-day. If the connection is established a message is played.
Recording a Greeting Text
1 Press MENU. RECEPT. SET-UP appears on the
display.
2 Select using [ TAD SET-UP.
3 Confirm with o. ICM ON SPEAKER appears on the
display.
4 Using [ select OGM #3.
5 Confirm with o.
6 Using [ select RECORD.
7 Confirm with o. LIFT HANDSET appears on the
display.
8 Pick up the telephone handset and press o to record
the outgoing message.
9 Press j to end the recording. The outgoing message is
played back.
10 Hang up the handset.
11 You can exit with j.
16
Switch on forwarding
1 Press MENU. RECEPT. SET-UP appears on the
display.
2 Select using [ TAD SET-UP.
3 Confirm with o. ICM ON SPEAKER appears on the
display.
4 Using [ select FORWARD MSGS.
If you already done settings, confirm ALREADY
ENTERED using o. Use [ to select whether
you would like to modify or delete the settings.
5 Confirm with o.
6 Use [ to select from the following settings:
OFF—No forwarding
ONE TIME—No forwarding
DAILY—Daily forwarding
7 Confirm with o.
8 Using the numeric keys, enter the time at which the
forwarding is to take place.
9 Confirm with o.
10 Enter the telephone number to which the received messages are to be forwarded.
11 Confirm with o.
12 You can exit with j.
Modifying the Settings
Switching Eavesdropping on/off
You can select whether the caller is to be heard when leaving a message or not.
1 Press MENU. RECEPT. SET-UP appears on the
display.
2 Select using [ TAD SET-UP.
3 Confirm ICM ON SPEAKER with o.
4 Using [ select whether the loudspeakers should be
switched on /off when the answering machine is
switched on.
5 Confirm with o.
6 You can exit with j.
Setting the Recording Duration
You can limit the length of the incoming messages and internal memos.
1 Press MENU. RECEPT. SET-UP appears on the
display.
2 Select using [ TAD SET-UP.
3 Confirm with o. ICM ON SPEAKER appears on the
display.
4 Using [ select ICM REC.TIME.
5 Confirm with o.
6 Select the desired recording duration using [.
7 Confirm with o.
8 You can exit with j.
Philips IPF 520 · 525 · 555
Economy Operating Mode
With this function you can identify whether new messages
have been recorded or not from the number of rings. If the
device picks up after the set number of rings, you have received new messages. If no new messages have been received, the answering machine switches on after two more
rings than the setting if no new messages have been received. You can terminate the remote access without incurring any telephone costs.
1 Press MENU. RECEPT. SET-UP appears on the
display.
2 Select using [ TAD SET-UP.
EN
3 Confirm with o. ICM ON SPEAKER appears on the
display.
4 Using [ select TOLL SAVER.
5 Confirm with o.
6 Switch the function on/off using [.
7 Confirm with o.
8 You can exit with j.
Printing the answering machine settings
1 Press MENU. RECEPT. SET-UP appears on the
display.
2 Select using [ TAD SET-UP.
3 Confirm with o. ICM ON SPEAKER appears on the
display.
4 Using [ select PRINT SET-UP.
5 Confirm with o.
6 Using [ select whether you would like to have a
printout.
7 Confirm with o.
Answering Machine
17
3 Fax
Sending fax
Use [ to select an entry from the list of the dialled numbers.
Caller List:
Press @.
Use ` to select INCOMING CALLS.
Confirm with o.
Use the [ to select an entry from the list of callers.
For this function to work, the caller line identification (CLIP) must be activated for your telephone
connection (country and network dependent). The
number and name will not be shown if the caller suppresses his number.
Telephone book:
1 Press m.
2 Select an entry using [.
Enter the starting letters with the numeric keypad
to quickly navigate through the telephone book.
1 Insert the documents face up into the document feeder.
The top most document will be fed in first.
Sending fax manually
Loading Documents
EN
Do not insert any documents into the machine
that...
... are wet, have been edited with correction fluid, are
soiled or have a coated surface.
... are written on with a soft pencil, with paint, chalk
or charcoal.
... originate from newspapers or magazines (printing
ink).
... are held together with office or notebook staples or
with tape or glue.
... are pasted with note papers.
... are creased, crumpled or torn.
Press j to eject the documents during the transmission
process.
CLIP Prerequisite
1 Insert the document.
2 Press ß or lift the telephone handset.
3 Enter the desired number using the numeric keypad or
select a saved entry.
4 Press o. The document will be scanned and transmitted.
5 After successful transmission, a transmission confirmation appears on the display.
Direct inward dialling or selecting
sub-address
Direct inward dialling or sub-address
2 Set the desired resolution using f x. An arrow on the
display shows the selected setting.
~ – Standard (for documents without special features)
f – Fine (for texts with small print or drawings)
x – Photo (for photos).
3 Dial the desired number. There are several ways to do
this:
(IPF¦520): You can only call up the redial list,
caller list and telephone book if a document is located in the document feeder.
4 Press o.
Manual Dialling:
Dial the desired number using the numeric keypad.
Redial list:
Press @.
Using ^ select OUTGOING CALLS.
Confirm with o.
18
You can send a fax to a direct-inward dialling number or a
sub addressor or call from a direct-inward dialling number
or sub address - for example to use a certain service of a fax
database provider. For this purpose, attach the direct-inward dialling number or sub address with a short dialling
pause to the fax number.
1 Enter the desired number using the numeric keypad or
select a saved entry.
2 Press @.
3 Enter the direct-inward dialling number or sub address.
4 Press o. The direct-inward dialling number or sub address is dialled only after a short pause.
Philips IPF 520 · 525 · 555
Sending to multiple recipients
(= broadcasting)
Broadcasting
You can send one fax to multiple recipients in succession.
Entering Recipients Individually
1 Insert the document.
2 Press MENU. RECEPT. SET-UP appears on the
display.
3 Select using [ TX FROM MEMORY.
4 Confirm with o.
5 Using [ select NEW SETTING.
6 Confirm with o. The document is now read.
7 Accept the displayed time using o or enter the time at
which the document is to be transmitted.
8 Enter the desired number using the numeric keypad or
select a saved entry.
9 Confirm with o.
10 Enter the next telephone numbers. You can enter up to
10 recipients.
11 Confirm with o.
12 Using [ select whether the current settings should be
printed or not.
13 Confirm with o.
14 Confirm YES if the settings are correct using o.
15 The device transmits the fax message successively to all
recipients.
If your machine cannot reach a recipient, the fax
message is sent to the other recipients. After the machine has called all recipients, it once again dials the
numbers that previously could not be reached.
Transmission to Multiple Recipients
Modifying or printing settings
1 Press MENU. RECEPT. SET-UP appears on the
display.
2 Select using [ TX FROM MEMORY.
3 Confirm with o.
4 Using [ select from the following settings and confirm using o:
PRINT SETTINGS – Printout of the settings
CHANGE – Changes to the time and telephone number
DELETE – Resetting the settings
Sending Fax Later
If you would like to make use of the lower telephone tariffs
or if the recipient can be reached at some specific time only, you can send the fax at a later time—within 24 hours.
1 Insert the document.
2 Press MENU. RECEPT. SET-UP appears on the
display.
3 Select using [ TX FROM MEMORY.
4 Confirm with o.
5 Using [ select NEW SETTING.
6 Confirm with o. The document is now read.
Fax
7 Enter the time, at which the document should be transmitted, e.g. 14 00 for 2 pm. Confirm with o.
8 Enter the desired number using the numeric keypad or
select a saved entry.
9 Press o twice.
10 Using [ select whether the current settings should be
printed or not.
11 Confirm with o.
12 Confirm YES if the settings are correct using o.
13 The device goes into standby mode and transmits the
fax at the entered time. TX FROM MEMORY appears
on the display.
Modifying the Settings
1 Press MENU. RECEPT. SET-UP appears on the
display.
2 Select using [ TX FROM MEMORY.
3 Confirm with o.
4 Using [ select CHANGE.
5 Confirm with o.
6 Enter the time and confirm using o.
7 Change the number and confirm using o.
8 Using [ select whether the current settings should be
printed or not.
9 Confirm with o.
10 Confirm YES if the settings are correct using o.
Deleting Settings
1 Press MENU. RECEPT. SET-UP appears on the
display.
2 Select using [ TX FROM MEMORY.
3 Confirm with o.
4 Select using [ DELETE.
5 Confirm with o.
6 Using [ select YES.
7 Confirm with o.
8 Using [ select whether the current settings should be
printed or not.
9 Confirm with o.
10 Confirm YES if the settings are correct using o.
Fax Reception
Fax reception
Received faxes are printed out immediately. If no paper or
no ink cartridge is inserted, the device saves incoming fax
messages. The _-display flashes. If you insert paper or a
new ink cartridge, the saved messages are printed.
If the message memory is full, no additional messages can
be received. Follow the specifications in the technical data.
Message memory full
19
EN
EN
Polling faxes
Modifying an Entry
With the fax polling function, you can retrieve faxes that
lie ready in the dialled device.
1 Press MENU. RECEPT. SET-UP appears on the
display.
2 Confirm with o. RECEPTION MODE appears on the
display.
3 Select using [ BLACK LIST.
4 Confirm with o.
5 Select using [ MODIFY NUMBER.
6 Confirm with o.
7 Using [ select the telephone number that you would
like to modify.
8 Confirm with o.
9 Modify the saved number.
10 Confirm with o.
Polling faxes directly
1 Press MENU. RECEPT. SET-UP appears on the
display.
2 Select using [ POLLING RX.
3 Confirm with o.
4 Confirm NEW SETTING with o.
5 Accept the displayed time using o or enter the time at
which the document is to be polled.
6 Enter the desired number using the numeric keypad or
select a saved entry.
7 Confirm with o.
POLL RX appears in the display with the time at which
the document is polled.
Modifying the settings
1 Press MENU. RECEPT. SET-UP appears on the
display.
2 Select using [ POLLING RX.
3 Confirm with o.
4 Using [ select from the following settings and confirm using o:
CHANGE – Changes to the time and telephone number
DELETE – Resetting the settings
Selective spam filter
You can store ten telephone numbers, which are ignored
when a fax is received from them. The device rings but the
device does not receive a fax.
For this function to work, the caller line identification (CLIP) must be activated for your telephone
connection (country and network dependent).
Clip prerequisite short
Assign an entry
1 Press MENU. RECEPT. SET-UP appears on the
display.
2 Confirm with o. RECEPTION MODE appears on the
display.
3 Select using [ BLACK LIST.
4 Confirm with o.
5 Select using [ NEW NUMBER.
6 Confirm with o.
7 Enter the telephone number from which you do not
wish to receive a fax.
8 Confirm with o.
9 Using [ select if you would like save further entries.
10 You can exit with j.
20
Deleting an Entry
1 Press MENU. RECEPT. SET-UP appears on the
display.
2 Confirm with o. RECEPTION MODE appears on the
display.
3 Select using [ BLACK LIST.
4 Confirm with o.
5 Select using [ DELETE NUMBER.
6 Confirm with o.
7 Using [ select the number you would like to delete.
8 Confirm with o.
9 Using [ select YES and confirm with o.
Print list
1 Press MENU. RECEPT. SET-UP appears on the
display.
2 Confirm with o. RECEPTION MODE appears on the
display.
3 Select using [ BLACK LIST.
4 Confirm with o.
5 Select using [ PRINT LIST.
6 Confirm with o. The list is printed.
Philips IPF 520 · 525 · 555
4 Copier
20 A5/A4 documents
Use documents with sizes A5 or A4 with 60 to 100 g/m2
weight. You can insert up to 20 documents at a time.
EN
Inserting the document
1 Insert the documents face up into the document feeder.
The top most document will be fed in first.
2 Press o.
3 Set the desired resolution using f x.
TEXT—For documents without special features.
PHOTO — For photos
Copying a Document
Making a Copy
Press o.
Creating Multiple Copies
1 Using the numeric keys, enter how many copies of the
document (max. nine copies) you would like to make.
2 Press o. The copy is created.
Making Copies with Custom Settings
1
2
3
4
5
6
7
8
9
Press MENU.
Using [ select the quality for the copy.
Confirm with o.
Using [ select whether to reduce or enlarge the document in size when copying. You can enlarge to 200
per cent or reduce to 50 per cent.
Confirm with o.
Using [ select from the displayed contrast settings.
Confirm with o.
Using the numeric keys, enter how many copies of the
document (max. nine copies) you would like to make.
Press o. The copy is created.
Copier
21
5 SMS
Select the SMS message to be sent to the main line using [ TERMINAL NO. NO and confirm using o.
(Function is not supported in all countries and
networks)
Function is not supported in all countries and networks
EN
SMS Requirements
CLIP for SMS
Your device is preset for using the SMS (Short Messaging
Service) services. Caller Line Identification (CLIP) must be
activated for the SMS to work. It is possible that you will not
be able to send and receive SMS messages from a private
branch exchange (depending on the country and network).
Should you face problems in sending SMS, the reason for the same could be that you are using a secret
number or that the device is connected to an old
ISDN System.
SMS with secret number
SMS Requirements
Ask your telephone service provider...
... whether you must register for the SMS Service.
... to which mobile telephone service providers you
can send SMS
... which costs are applicable.
... which functions are available.
11 Using [ select YES to send the message. Select NO to
re-edit the message.
After sending, you can save the SMS. Using [ select YES and confirm with o. The SMS is saved in
the SMS SENT folder.
SMS Messages to E-Mail
(Function is not supported in all countries and
networks)
You can send SMS messages to an e-mail address.
1 Press _.
2 Use [ to select EMAIL TYPE.
3 Confirm with o.
4 Enter the e-mail address or press m and select a saved
entry using [.
In this step, entries must be saved in the telephone book in order for you to be able to select.
Function is not supported in all countries and networks
Sending SMS
No originals in the document feeder
Make sure that no originals are present in the document feeder.
1 Press _.
2 Confirm SEND SMS with o.
3 In some countries, you can send SMS messages to an email address (EMAIL TYPE) or a fax number (FAX
TYPE).
To send an SMS message to a telephone number select
[ SMS TYPE and confirm using o.
4 SMS TEXT appears on the display with the maximum
number of characters for the SMS message.
5 You can enter characters using the numeric keys (see
button labels).
You can enter special characters using 0.
Enter special characters using * or #.
Using f x switch the input area between small
and capital letters.
You can move the cursor using u.
Use C to delete individual characters.
Press and hold C (at least two seconds) to delete
the entire text.
6 Confirm with o.
7 Enter the desired number using the numeric keypad or
select a saved entry.
8 Confirm with o.
9 In some countries you can set whether you would like
to be informed about successfully sent SMS messages.
Select from the options displayed using [ and confirm using o.
10 In some countries you can also send SMS messages to
an extension number or sub address.
22
5
6
7
8
9
Enter the @ sign using 1.
E-Mail addresses must not contain a space.
Confirm with o.
Enter the text as described under Sending SMS.
Confirm with o.
Using [ select YES to send the message. Select NO to
re-edit the message.
Press o. The message is sent.
SMS Messages to Fax
(Function is not supported in all countries and
networks)
You can send SMS messages to a fax number.
1 Press _.
2 Use [ to select FAX TYPE.
3 Confirm with o.
4 Enter the text as described under Sending SMS.
5 Confirm with o.
6 Enter the desired number using the numeric keypad or
select a saved entry.
7 Confirm with o.
8 In some countries you can also send SMS messages to
an extension number or sub address.
Select the SMS message to be sent to the main line using [ TERMINAL NO. NO and confirm using o..
9 Using [ select YES to send the message. Select NO to
re-edit the message.
10 Press o. The message is sent.
Function is not supported in all countries and networks
Philips IPF 520 · 525 · 555
Direct Inward Dialling or Selecting Subaddress
(Function is not supported in all countries and
networks)
With a sub-address, you send an SMS message to a certain
fax machine that is connected to a telephone line along
with several other devices.
1 Press _.
2 Confirm SEND SMS with o.
3 Enter the text as described under Sending SMS.
4 Press o.
5 Enter the desired number using the numeric keypad or
select a saved entry.
6 Confirm with o.
7 Using [, select YES to activate the extension or sub
address (TERMINAL NO.).
8 Confirm with o.
9 Enter the direct-inward dialling number or sub address.
10 Confirm with o.
11 Using [ select YES to send the message. Select NO to
re-edit the message.
12 Press o. The message is sent.
Function is not supported in all countries and networks
Sending saved SMS
1 Press _.
2 Using [ select SMS RECEIVED, SMS SENT or
SMS WRITTEN.
3 Confirm with o.
4 Using [ select DISPLAY LIST.
5 Confirm with o.
6 Using [ select the SMS that you would like to send.
7 Confirm with o.
8 Using [ select SEND.
9 Confirm with o. The selected SMS is sent.
Receiving SMS
Receiving/saving SMS
SMSs received are saved and can be printed subsequently.
Your device can store up to 30 SMSs.
Reading SMS
When a new SMS is received, the _ symbol lights up.
1 Press _.
2 Select using [ SMS RECEIVED.
3 Confirm with o.
4 Select using [ DISPLAY LIST.
5 Confirm with o.
6 Using [ select the SMS that you would like to read.
7 Press >. The SMS is displayed.
8 Press u to stop the automatic display.
9 Select another SMS using [.
SMS
Editing SMS
You can add text to an SMS and save.
1 When reading the SMS, press o.
2 Select using [ EDIT.
3 Confirm with o.
4 Add or delete characters.
5 Confirm with o.
The SMS is saved.
EN
Forwarding SMS
You can forward the read SMS to other persons.
1 For the relevant SMS, press o.
2 Select using [ SEND.
3 Confirm with o.
4 Enter the desired number using the numeric keypad or
select a saved entry.
5 Confirm with o.
The SMS is forwarded.
Calling the sender of the SMS
You can call the sender of the SMS.
1 For the relevant SMS, press o.
2 Using [ select TELEPHONE CALL.
3 Confirm with o. The connection is established.
4 Pick up the handset, when LIFT HANDSET appears
on the display.
5 Hang up to end the call.
Replying an SMS
You can add text to a received SMS and reply to the sender.
1 For the relevant SMS, press o.
2 Select using [ ANSWER.
3 Confirm with o.
4 You can modify the message, or add text to it.
5 Confirm with o.
6 Using [ select YES to transmit the SMS or NO to edit
the SMS.
7 Confirm with o. The SMS is sent back to the sender.
Composing SMS
You can enter and save SMSs without sending them. These
SMSs are saved as SMS WRITTEN. You can save up to five
SMS WRITTEN.
1 Press _.
2 Using [ select WRITE SMS.
3 Confirm with o.
4 You can enter characters using the numeric keys (see
button labels).
23
EN
You can enter special characters using 0.
Enter special characters using * or #.
Using f x switch the input area between small
and capital letters.
You can move the cursor using u.
Use C to delete individual characters.
Press and hold C (at least two seconds) to delete
the entire text.
5 Confirm with o. The SMS is saved.
5 Confirm with o.
6 Select using [ TX SERV. CENTRE.
7 Enter the number for sending SMS messages.
8 Confirm with o.
9 Select using [ RX SERV. CENTRE.
10 Enter the number for receiving SMS messages.
11 Confirm with o.
12 You can exit with j.
Printing SMSs
Switching off Audio Signal for SMS Reception
1 Press _.
2 Using [ select SMS RECEIVED, SMS SENT or
SMS WRITTEN.
3 Confirm with o.
4 Select using [ DISPLAY LIST.
5 Confirm with o.
6 Using [ select the SMS that you would like to print.
7 Confirm with o.
8 Select using [ PRINT.
9 Confirm with o. The selected SMS is printed.
You can print a list of all SMS messages in the selected folder, if you select PRINT LIST instead of
DISPLAY LIST using [.
Print list of all SMS messages ljet 3
Deleting SMS
SMS Deletion Introduction
If the message memory is full, the device cannot receive
any more messages. Delete SMS messages to free up memory.
Your device can save 30 received SMSs, 5 composed and
sent SMSs and 5 templates, which are not yet sent.
1 Press _.
2 Using [ select SMS RECEIVED, SMS SENT or
SMS WRITTEN.
3 Confirm with o.
4 Using [ select DISPLAY LIST.
5 Confirm with o.
6 Using [ select the SMS that you would like to delete.
7 Confirm with o.
8 Using [ select DELETE.
9 Confirm with o. The selected SMS is deleted.
The reception of an SMS is indicated by a notification
tone. You can switch this notification tone off.
1 Press _.
2 Using [ select CONFIGURATION.
3 Confirm with o.
4 Using [ select SMS RX ADVICE.
5 Confirm with o.
6 Using [ select whether notification tone for the reception of SMS is to be on or not.
7 Confirm with o.
8 You can exit with j.
Set the sub address (Terminal ID) of the
device
(Function is not supported in all countries and
networks)
If you have several devices with an SMS function connected to one telephone line, you can assign sub-addresses to
these devices. You can then send SMS messages to a specific device. You can assign your device it’s own sub address.
1 Press _.
2 Using [ select CONFIGURATION.
3 Confirm with o.
4 Select using [ TERMINAL NO..
5 Confirm with o.
6 Enter the sub address.
The sender can send an SMS message directly to this
device by appending the sub-address to the telephone
number.
7 Confirm with o.
Function is not supported in all countries and networks
Printing SMS Settings
Modifying the Settings
Changing Transmitting and Receiving
Numbers
All numbers that you need to send and receive SMSs are
stored in your device. In case you moved to another telephone service provider, you must change these numbers.
1 Press _.
2 Using [ select CONFIGURATION.
3 Confirm with o.
4 Select using [ SERV.CENTRE NO..
24
1 Press _.
2 Using [ select CONFIGURATION.
3 Confirm with o.
4 Select using [ PRINT CONFIG..
5 Confirm with o.
The settings are printed.
Philips IPF 520 · 525 · 555
6 Settings
Calling Ijet 3 Menu Functions
Press MENU to open the function menu. Page through
[ menu entries. Confirm the selected function with o.
Select further functions using [ or o. Press to return to
the previous menu level. Press j to close the menu and return to the starting mode.
You can print the menu overview using MENU and
2.
Reset When Setting the Country
1
Printing the menu overview
Entering the Date and Time
1 Press MENU. RECEPT. SET-UP appears on the
display.
2 Select using [ FAX SET-UP.
3 Confirm with o.
4 Confirm DATE AND TIME with o.
5 Select using [ SET DATE/TIME.
6 Confirm with o.
7 Enter the date (two digits each) e.g. 080608
for 08.06.08.
8 Enter the time, e.g. 1400 for 2 pm.
9 Confirm with o.
10 You can exit with j.
Select further settings in step 5 using [
DATE FORMAT - Change the date format
HOUR FORMAT Change the time format (12/24 clock).
Note: power failure ljet 3
If SET DATE/TIME appears in the display, you
must adjust the date and time.
1 Press MENU and confirm using o.
2 Enter the date and time with the numeric keys.
3 Confirm with o.
Selecting the language
1 Press MENU. RECEPT. SET-UP appears on the
display.
2 Select using [ INSTALLATION.
3 Confirm with o.
4 Using [ select LANGUAGE.
5 Confirm with o.
6 Use [ to select the desired display language.
7 Confirm with o.
8 You can exit with j.
Selecting the Country
2
3
4
5
6
7
When you select a new country, all settings are reset
to the factory defaults for that country. Saved data is
retained. Check the number entered for the header.
Press MENU. RECEPT. SET-UP appears on the
display.
Select using [ INSTALLATION.
Confirm with o.
Using [ select COUNTRY SET-UP.
Confirm with o.
Use [ to select the country in which you are operating the device.
Confirm with o.
Entering name and fax number
Your name and your number are transmitted together with
the date, time and page number. The position of the information can be changed.
Entering name
1 Press MENU. RECEPT. SET-UP appears on the
display.
2 Select using [ INSTALLATION.
3 Confirm with o.
4 Confirm STATION NAME with o.
5 Enter your name. You can enter characters using the
numeric keys (see button labels). Enter special characters using # or *. For this purpose, press the relevant
button several times until the desired character or special character appears on the display.
6 Confirm with o.
7 You can exit with j.
Entering number
1 Press MENU. RECEPT. SET-UP appears on the
display.
2 Select using [ INSTALLATION.
3 Confirm with o.
4 Select using [ STATION NUMBER.
5 Confirm with o.
6 Enter your number. Using * you can enter a plus sign
for international telephone numbers.
7 Confirm with o.
8 You can exit with j.
Setting the Country Correctly
Always set the country in which you are operating
the machine. Otherwise, your machine is not adapted to the telephone network. If your country is not
included in the list, you must select a different setting
and use the correct telephone cable for the country.
Consult your retailer.
Settings
Entering print position
You can set whether your name, your number, date and
time should be transmitted to appear outside the transmitted page (page contents) or within the transmitted page.
1 Press MENU. RECEPT. SET-UP appears on the
display.
2 Select using [ FAX SET-UP.
25
EN
EN
3 Confirm with o. DATE AND TIME appears on the
display.
4 Select using [ VARIOUS SETT..
5 Confirm with o.
6 Select using [ FAX HEADER.
7 Confirm with o.
8 Use [ to select from the following settings:
OUTSIDE—Print position outside the transmitted
page
INSIDE—Print position within the transmitted page
9 Confirm with o.
10 You can exit with j.
Setting the contrast
For sending fax messages, you can select different contrast levels.
1 Press MENU. RECEPT. SET-UP appears on the
display.
2 Select using [ FAX SET-UP.
3 Confirm with o. DATE AND TIME appears on the
display.
4 Select using [ VARIOUS SETT..
5 Confirm with o.
6 Select using [ CONTRAST.
7 Confirm with o.
8 Use [ to select from the following settings:
NORMAL—For all types of originals (even white text
on black background)
DARK—For darker printouts
LIGHT—For brighter printout
9 Confirm with o.
10 You can exit with j.
Setting page adjustment
Incoming faxes will be printed out somewhat reduced in
size so that no information is lost.
1 Press MENU. RECEPT. SET-UP appears on the
display.
2 Select using [ FAX SET-UP.
3 Confirm with o. DATE AND TIME appears on the
display.
4 Select using [ PRINTER PARAM..
5 Confirm with o.
6 Using [ select REDUCTION.
7 Confirm with o.
8 Using [ select the value of the page adjustment or
switch the page adjustment off using NO..
9 Confirm with o.
Adjusting Volume Level
Setting the Volume of the Ring Tone
You can set the volume of the ring tone or switch the ring
tone off.
1 Press MENU. RECEPT. SET-UP appears on the
display.
2 Confirm with o. RECEPTION MODE appears on the
display.
3 Select using [ RING VOLUME.
4 Confirm with o.
5 Select the desired volume using [ or switch the ringing off using DISABLED.
6 Confirm with o.
7 You can exit with j.
Setting the Volume of the built-in Buzzer
The built in buzzer warns you of a faulty operation, when
e.g. a wrong key is pressed. You can set the volume of the
built-in buzzer, or switch the buzzer off.
1 Press MENU. RECEPT. SET-UP appears on the
display.
2 Select using [ FAX SET-UP.
3 Confirm with o. DATE AND TIME appears on the
display.
4 Select using [ VARIOUS SETT..
5 Confirm with o.
6 Using [ select BUZZER VOLUME.
7 Confirm with o.
8 Select the desired volume using [ or switch the buzzer off using DISABLED.
9 Confirm with o.
10 You can exit with j.
Setting the fax switch
(IPF¦520)
The built-in fax switch of your device distinguishes between fax messages and telephone calls. Faxes are received
automatically. You can set whether faxes will be received
automatically or manually.
1 Press MENU. RECEPT. SET-UP appears on the
display.
2 Press o.
3 Confirm RECEPTION MODE with o.
4 Use [ to select from the following settings:
AUTOMATIC—Faxes are received automatically.
MANUAL—Faxes are received only on additional telephones. Please read the chapter Connecting Additional
Devices on Page . 31
5 Confirm with o.
Type Basic
Setting the timer
For the reception mode AUTOMATIC you can set whether
the device is to ring before it picks up. This makes it pos26
Philips IPF 520 · 525 · 555
sible for you to receive faxes silently at night without getting disturbed.
1 Press MENU. RECEPT. SET-UP appears on the
display.
2 Confirm with o. RECEPTION MODE appears on the
display.
3 Select using [ SILENT RX.
4 Confirm with o.
5 Using [ select DAILY.
6 Confirm with o.
7 Enter the time at which the ring tones are to be
switched off (night mode) e,g, 22 00 for 10 pm.
8 Confirm with o.
9 Enter the time at which the ring tones are to be
switched on (day mode) e,g, 06 00 for 6 am.
10 Confirm with o.
11 You can exit with j.
Special settings
Silent Fax Reception
For the reception mode AUTOMATIC you can set whether the
device is to ring before it picks up. This makes it possible for you
to receive faxes silently without getting disturbed.
1 Press MENU. RECEPT. SET-UP appears on the
display.
2 Confirm with o. RECEPTION MODE appears on the
display.
3 Select using [ SILENT RX.
4 Confirm with o.
5 Use [ to select from the following settings:
NO—Faxes are received with prior ringing.
YES—Faxes are received without prior ringing.
6 Confirm with o.
7 You can exit with j.
Receiving faxes manually
Select manual reception under reception mode of the fax
switch (MANUAL). The device will not receive faxes on its
own. You can start fax reception manually, by pressing o.
This setting is useful, when you want to receive faxes via a
modem connected to a computer.
Setting the fax switch
(IPF¦525, IPF¦555)
The built-in fax switch of your device distinguishes between fax messages and telephone calls. Faxes are automatically received, telephone calls can be received—even on
additionally connected devices. While the device is checking the call, it continues to ring.
In addition, you can set whether after a certain number of
rings you will receive the call or whether the answering machine should switch on.
Type 3 (mit Telefon)
Settings
Setting the Fax Reception Mode
Setting the Fax Reception Mode
You have the following options available (model dependent). The
selected fax reception mode appears on the display.
1 Press MENU. RECEPT. SET-UP appears on the
display.
2 Press o.
3 Confirm RECEPTION MODE with o.
4 Using [, select the desired reception mode.
5 Confirm with o.
Reception mode AUTOMATIC
Fax Mode
In this mode, the device will ring for as many times as you
have set using the RINGS NUMBER function (also see
chapter Setting the Number of Rings, page ). Then the fax
reception switches on. You should select this mode if you
primarily receive faxes at your device.
Reception mode MANUAL
Manual Mode
In this mode, fax transmissions are not automatically received by
the device. You can start the fax reception manually by pressing
o when the fax signal sounds or after the interlocutor has called.
This setting is useful, when you want to receive faxes via a modem
connected to a computer.
Reception mode PHONE/FAX
TEL/FAX Mode
In this mode, the device checks whether the incoming call
is a fax or telephone call after a set number of rings (setting
RINGS NUMBER) . The device will automatically receive
fax transmissions. While the device is checking the call, it
continues to ring. After the set number of rings (FAX/
TEL TIMER), the device will take over the call and automatically receive a possible silent fax transmission.
Reception mode TAD/FAX
This mode is only available only if an outgoing message has already been recorded.
EXT/Answering machine Mode
You should set the device to this mode if you have additional devices connected to the EXT socket of your device.
If an additionally connected answering machine receives a
call, your device will check to determine whether or not the
incoming call is a fax transmission. If the device receives a
fax signal, it switches the answering machine off and receives the fax transmission.
If you do not have an answering machine connected or if a
connected answering machine does not accept the call, the
device will take over the call after a set number of rings (setting RINGS NUMBER) and automatically receive any possible fax transmission being sent.
If you pick up at an additional device and hear that
you are receiving a fax (whistling tone or silence), you
can start the fax reception by pressing *5 on the
additional telephone or pressing o on the device. To
use this function, additional telephones must be set
to the tone dialling mode (DTMF/MFV tones) (for
this purpose see the operating manual of your additional telephone).
Answering Machine
Fax Switch 1
27
EN
EN
Setting the Timer
Silence recognition by the answering machine
For the reception mode PHONE/FAX or TAD/FAX you
can set when the device is to ring before it picks up. This
makes it possible for you to receive faxes silently at night
without getting disturbed.
1 Press MENU. RECEPT. SET-UP appears on the display.
2 Confirm with o. RECEPTION MODE appears on the
display.
3 Select using [ SILENT RX.
4 Confirm with o.
5 Using [ select DAILY.
6 Confirm with o.
7 Enter the time at which the ring tones are to be
switched off (night mode) e,g, 22 00 for 10 pm.
8 Confirm with o.
9 Enter the time at which the ring tones are to be
switched on (day mode) e,g, 06 00 for 6 am.
10 Confirm with o.
11 You can exit with j.
If nothing is said when the answering machine is switched
on, you can adjust after what length of time the answering
machine automatically switches off.
Please note when plugged into an external answering machine that the pause duration on the device is shorter than
the time on the external answering machine.
1 Press MENU. RECEPT. SET-UP appears on the
display.
2 Select using [ INSTALLATION.
3 Confirm with o. STATION NAME appears on the
display.
4 Select using [ TEL.LINE SETUP.
5 Confirm with o. LINE TYPE appears on the display.
6 Using [ select SILENCE LAPSE.
7 Confirm with o.
8 Using o select from the displayed values.
9 Confirm with o.
10 You can exit with j.
Changing the Number of Rings
Special Settings
For the reception mode AUTOMATIC, PHONE/FAX or
TAD/FAX you can set how many times the device is to
ring before it picks up. After these many number of rings
the fax (AUTOMATIC, PHONE/FAX mode) or the answering machine (TAD/FAX mode) switches on.
1 Press MENU. RECEPT. SET-UP appears on the display.
2 Confirm with o. RECEPTION MODE appears on the
display.
3 Select using [ RINGS NUMBER.
4 Confirm with o.
5 Select the desired number of rings using [.
6 Confirm with o.
7 You can exit with j.
Silent Fax Reception
For the reception mode PHONE/FAX or TAD/FAX you
can set whether the device is to ring before it picks up. This
makes it possible for you to receive faxes silently without
getting disturbed.
1 Press MENU. RECEPT. SET-UP appears on the
display.
2 Confirm with o. RECEPTION MODE appears on the
display.
3 Select using [ SILENT RX.
4 Confirm with o.
5 Use [ to select from the following settings:
NO—Faxes are received with prior ringing.
YES—Faxes are received without prior ringing.
6 Confirm with o.
7 You can exit with j.
Setting the Ring Duration
(Function is not supported in all countries and
networks)
For the receiving mode PHONE/FAX you can set how
long the device should ring before the device detects that it
is a telephone call (no fax).
1 Press MENU. RECEPT. SET-UP appears on the
display.
2 Select using [ INSTALLATION.
3 Confirm with o. STATION NAME appears on the
display.
4 Select using [ TEL.LINE SETUP.
Function is not supported in all countries and networks
5 Confirm with o. LINE TYPE appears on the display.
6 Using [ select FAX/TEL TIMER.
7 Confirm with o.
8 Select the desired ring duration in seconds using [.
9 Confirm with o.
10 You can exit with j.
28
Receiving faxes manually
Select manual reception under reception mode of the fax switch
(MANUAL). The device will not receive faxes on its own. You
can start fax reception manually, by pressing o after lifting the
handset. This setting is useful, when you want to receive faxes via
a modem connected to a computer.
Printing Lists
Printing Call Log
The call log contains the last 50 dialled numbers.
1 Press MENU. RECEPT. SET-UP appears on the
display.
2 Select using [ PRINT REPORT.
3 Confirm with o.
4 Using [ select CALLER ID LIST.
Philips IPF 520 · 525 · 555
5 Confirm with o. The caller list will be printed.
Printing Settings
Printing Transmission Report
You can print an overview of all device settings.
1 Press MENU. RECEPT. SET-UP appears on the
display.
2 Select using [ FAX SET-UP.
Printing Transmission Report
After every transmission, the machine prints out a transmission report. If a transmission error occurs, an error report is printed out. You can switch off printing of the
transmission report.
1 Press MENU. RECEPT. SET-UP appears on the
display.
2 Select using [ FAX SET-UP.
3 Confirm with o. DATE AND TIME appears on the
display.
4 Select using [ VARIOUS SETT..
5 Confirm with o.
6 Using [ select TX REPORT.
7 Confirm with o.
8 Using [ select:
YES – Transmission report is always printed after each
transmission.
FOR FAILED TX – Transmission report is printed
only after a transmission error.
NO – Printing of the transmission report switched off.
9 Confirm with o.
10 You can exit with j.
Printing Fax Journal
Fax Journal
The fax journal is a list of the last ten faxes sent and received.
1 Press MENU. RECEPT. SET-UP appears on the
display.
2 Select using [ PRINT REPORT.
3 Confirm with o.
4 Using [ select ACTIVITY REPORT.
5 Confirm with o. The fax journal is now printed.
Printing Broadcasting Report
1 Press MENU. RECEPT. SET-UP appears on the
display.
2 Select using [ PRINT REPORT.
3 Confirm with o.
4 Using [ select LAST BROADCAST.
5 Confirm with o. The broadcast transmission report is
printed out.
Printing Reports Immediately
You can print reports immediately irrespective of the settings selected for the printing of reports.
1 Press MENU. RECEPT. SET-UP appears on the
display.
2 Select using [ PRINT REPORT.
3 Confirm with o.
4 Using [ select if and which report is to be printed.
5 Confirm with o. The printing commences.
Settings
3 Confirm with o. DATE AND TIME appears on the
display.
4 Using [ select PRINT SET-UP.
5 Confirm with o. The current settings are printed.
Starting Initial Installation
1 Press MENU and 1
2 The initial installation commences.
Eavesdropping while connection is
established
You can eavesdrop while the connection is establish.
1 Press MENU. RECEPT. SET-UP appears on the
display.
2 Select using [ INSTALLATION.
3 Confirm with o. STATION NAME appears on the
display.
4 Select using [ TEL.LINE SETUP.
5 Confirm with o. LINE TYPE appears on the display.
6 Using [ select LINE MONITOR.
7 Confirm with o.
8 Using [ select whether the speaker should be
switched on while establishing the connection or not .
9 Confirm with o.
Set up receipt of longer documents
With this function, you can apply settings whereby documents which are longer than the current paper size are automatically printed on a new page upon receipt.
1 Press MENU. RECEPT. SET-UP appears on the
display.
2 Select using [ FAX SET-UP.
3 Confirm with o. DATE AND TIME appears on the
display.
4 Using [ select PRINTER PARAM..
5 Confirm with o.
6 Using [ select SURPLUS.
7 Confirm with o.
8 Use [ to select from the following settings:
AUTOMATIC - the text which exceeds the page length is
printed onto a new page, provided it is longer than 8mm.
NO - the text which exceeds the page length is not printed.
YES - the text which exceeds the page length is always printed onto a new page.
9 Confirm with o.
29
EN
7 Telephone Lines and Additional Devices
EN
Configuring Telephone Lines and
Services
DSL Connection
In the event that you use a DSL modem: Connect the machine after the modem. For additional information, please
consult the operating manual of your DSL system.
ISDN Connection
ISDN Connection
Your device is an analogue fax device (Group 3). It is not
an ISDN device (Group 4), and therefore it cannot be operated directly on an ISDN connection. In order to do this,
you need either an analogue adapter or a connection for
analogue terminals. Details for ISDN connections can be
found in the instructions provided with the terminal
adapter or the dial-up router.
Selecting the dialling process
In some countries you can set the dialling process to pulse
dialling (IWV) or tone dialling (MFV, DTMF tones).
Use pulse dialling (IWV), only if the tone dialling
process (MFV) is disabled for your link.
Tone dialling disabled
1 Press MENU. RECEPT. SET-UP appears on the
display.
2 Select using [ INSTALLATION.
3 Confirm with o. STATION NAME appears on the
display.
4 Select using [ TEL.LINE SETUP.
5 Confirm with o. LINE TYPE appears on the display.
Select using [ DIAL MODE.
Confirm with o.
Use [ to select the desired dialling process.
Confirm with o.
6
7
8
9
Voice-Mailbox
(IPF¦520)
You cannot simultaneously use the answering machine facility of your telephone service provider (= voice-mail box)
and receive faxes on your devices. Get the mailbox function for your telephone connection deactivated. When the
fax switch accepts the call, the mail-box of the service provider does not step in. Enquire with your telephone service
provider.
Type Basic
Voice-Mailbox
(IPF¦525, IPF¦555)
You cannot simultaneously use the answering machine facility of your telephone service provider (= voice-mail box)
and receive faxes on your devices. Get the mail-box function for your telephone connection disabled or set the
number of rings for the fax switch to less than 5. When the
fax switch accepts the call, the mail-box of the service provider does not step in. Contact your telephone service provider (also see Chapters "Settings/Setting the Fax Switch").
Type 3 (mit Telefon)
30
PABX systems
Private branch exchanges (PABX) are typical in many offices and some households. You must dial an outside line
access code in order to get a connection to the public telephone network (PSTN) from a PABX.
An additional telephone connected to the machine
on a telephone socket is not considered an extension.
External Device Not Extension
1 Press MENU. RECEPT. SET-UP appears on the
display.
2 Select using [ INSTALLATION.
3 Confirm with o. STATION NAME appears on the
display.
4 Select using [ TEL.LINE SETUP.
5 Confirm with o. LINE TYPE appears on the display.
6 Confirm with o. The display shows e.g.: PUBLIC(PSTN).
7 Select using [ PRIVATE(PBX).
8 Confirm with o.
9 Confirm with o.
10 You can exit with j.
The device is now setup for the PABX operation. You must
enter the outside line access code for the connection to the
public telephone network. This is mostly 0.
For older telephone systems, the outside line access
code can be R (= FLASH). Read how to switch this
function on in the next section. If the connexion to
the public telephone network is not possible, contact
your telephone system supplier.
Switch on the flash function for the extension
For older telephone systems, the outside line access code can be R
(= FLASH). Only in this setting can a connection to the public
telephone network be made. With the flash function switched on,
a flash signal is triggered with the R button.
Store telephone numbers in the telephone book at
the beginning using R to automatically establish a
connection to the public telephone network. By
pressing the R button, E appears on the display.
1 Press MENU. RECEPT. SET-UP appears on the
display.
2 Select using [ INSTALLATION.
3 Confirm with o. STATION NAME appears on the
display.
4 Select using [ TEL.LINE SETUP.
5 Confirm with o. LINE TYPE appears on the display.
6 Select using [ PBX FLASH.
7 Confirm with o.
8 Using [ select whether by pressing the R button, a
flash signal should be triggered or not.
9 Confirm with o.
Philips IPF 520 · 525 · 555
Connecting Additional Devices
Changing code
Easylink Code
Additional Devices
You can operate additional devices on a telephone line,
such as cordless telephones, answering machines, modems
or charge counters.
Connection to the device
You can connect additional devices directly to your device.
1 Insert the telephone cable of the additional device into
the EXT- socket (RJ-11-connection) at the bottom of
the device.
1
2
3
4
Change the code only if it is absolutely necessary.
The code must begin with * or #.
Press MENU. RECEPT. SET-UP appears on the
display.
Select using [ INSTALLATION.
Confirm with o. STATION NAME appears on the
display.
Select using [ TEL.LINE SETUP.
Confirm with o. LINE TYPE appears on the display.
5
6 Using [ select REMOTE CONTROL.
7 Confirm with o.
8 Using [ select YES.
9 Confirm with o.
10 Enter the new code for starting fax reception.
11 Confirm with o.
12 You can exit with j.
You can switch this function off, if in step 8 you select NO, confirm using oand exit using j.
Using an External Answering Machine
Connection to the Telephone Line
Order of Connections
In order for the fax switch to function, the machine must
be first in the series if multiple devices are connected to the
same telephone socket. Follow the correct order.
If you have multiple telephone sockets for the same
telephone line, the machine must be connected to
the first telephone socket.
Multiple Telephone Sockets
Using additional telephones (Easylink)
Easylink
With the Easylink function you can control your device
with additional telephones. To use this function, additional telephones must be set to the tone dialling mode (DTMF/MFV tones) (for this purpose see the operating manual of your additional telephone).
Starting Fax Reception
If you pick up at an additional device and hear that you are
receiving a fax (whistling tone or silence), you can start the
fax reception by pressing ** on the additional telephone.
For the best operation, the answering machine must be
connected to the EXT socket of the device.
Make sure that a lower ring tone is set on the external
answering machine than on the device (setting
RINGS NUMBER). Otherwise the answering machine automatically picks up each call including faxes.
You can also change the number of rings on the fax device.
1 Press MENU. RECEPT. SET-UP appears on the
display.
2 Confirm with o. RECEPTION MODE appears on the
display.
3 Select using [ RINGS NUMBER.
4 Confirm with o.
5 Using [ select from the displayed values.
6 Confirm with o.
7 You can exit with j.
The outgoing message must be shorter than ten seconds. Avoid music in your announcement. If the external answering machine has a “conserving function” (i.e. a function that changes the number of
rings as soon as new messages have been recorded),
switch it off.
Prerequisites for outgoing message
Answering machine records fax signals
If the external answering machine records fax signals,
but your device cannot receive faxes, inspect the connection of the external answering machine
Telephone Lines and Additional Devices
31
EN
Detecting call signal clock pulse
automatically
(IPF¦525, IPF¦555)
(Function is not supported in all countries and
networks)
If several call numbers with different call signal clock pulses are assigned to a telephone line by your network operator, the device can detect these automatically. This functions only in the PHONE/FAX or TAD/FAX operating
modes.
Type 3 (mit Telefon)
Function is not supported in all countries and networks
EN
Start automatic recognition
If you are using an external answering machine,
switch this off or disconnect it from the power supply. If the external answering machine is switched
on, the recognition of the call signal clock pulse can
be disrupted.
1 Press MENU. RECEPT. SET-UP appears on the
display.
2 Select using [ INSTALLATION.
3 Confirm with o. STATION NAME appears on the
display.
4 Select using [ DISTINCT. RING.
5 Confirm with o. SET OPTION appears on the display.
6 Select using [ SET PATTERN.
7 Confirm with o. AUTODETECT RING appears on
the display.
8 Call the device with the desired telephone number (the
desired call signal clock pulse), until RING DETECTED appears on the display of the device.
9 End the call on the caller's device.
10 Press j on the device.
The call signal clock pulse was stored.
If the call signal clock pulse is not detected by the device, RING NOT DETECT. appears on the display.
Press j and repeat the process.
Switch on the call signal clock pulse
After automatic recognition of the call signal clock pulse,
you must switch on this call signal clock pulse on your device.
1 Press MENU. RECEPT. SET-UP appears on the
display.
2 Select using [ INSTALLATION.
3 Confirm with o. STATION NAME appears on the
display.
4 Select using [ DISTINCT. RING.
5 Confirm with o. SET OPTION appears on the display.
6 Confirm with o.
7 Select using [ YES.
8 Confirm with o.
9 You can exit with j.
32
Philips IPF 520 · 525 · 555
8 Service
Changing the Ink Cartridge
Original Consumable Materials
Use only original consumable materials. These are
available from a specialised retailer or through our
order service. Other consumable materials can cause
damage to the machine.
For receiving or copying documents, an ink cartridge must
be inserted in your device.
If no cartridge is present or the cartridge is incorrect,
CHECK CARTRIDGE appears on the display.
If the ink in the cartridge is over, CHANGE CARTRIDGE
appears on the display. The ink cartridge cannot be refilled!
1 Open the control panel, by lifting and folding it up in
the centre. Click the control panel completely in place.
3 Press the lock in the centre of the holder towards the
front and lift the cartridge.
4 Remove the cartridge by pulling it up diagonally forward and taking it out.
Dispose of the empty cartridge according to the
regulations of your country. Handle ink cartridges carefully to prevent getting ink on clothing or
other objects.
5 Remove the cartridge from the packing and remove the
protective strips.
2 Open the cartridge compartment by pressing on the
upper right corner of the document holder (arrow) and
then carefully lifting it backwards. Click the document
holder completely in place.
6 Insert the cartridge into the holder with the coloured
end facing front and the contacts facing down.
7 Press the cartridge down until it snaps into place.
Service
33
EN
8 Close the device by folding the document holder down
and swivelling the metal bracket upward.
Fixing a Document Jam
1 Open the control panel, by lifting and folding it up in
the centre. Click the control panel completely in place.
2 Carefully pull out the paper.
EN
9 Then close the control panel.
10 NEW PRINT CART.? appears on the display.
11 Press the 1 button if a new cartridge was inserted. A
test page is printed.
12 If there are no breaks in the numbered scale, press 1
when CHECK PRINT OUT appears on the display.
If there are breaks, repeat the process by pressing the 0
button.
3 Close the panel.
Fixing a Paper Jam
1 Fold open the paper feed flap towards front until stop.
2 Carefully pull out the paper.
Cleaning
Cleaning
Unplug the machine from the power socket before
cleaning it. Use a soft, lint-free cloth. Never use liquid or easily flammable cleansers (sprays, abrasives,
polishes, alcohol, etc.). Do not allow any moisture to
reach the interior of the fax machine.
Fax Cleaning Sheets
3 Close the paper feed flap.
Special fax cleaning sheets are available as accessories
from our call centre. Insert a sheet into the document
feeder. Press j; the page is ejected. Repeat this process at a few times.
Cleaning the Scanner
1 Open the control panel, by lifting it in the centre and
folding it to the front.
34
Philips IPF 520 · 525 · 555
2 Gently wipe the scanner glass behind the panel with a
cloth (A).
Do not touch the print jets (B)!
4 Clean the contacts on the holder before reinserting the
cartridge.
EN
3 Close the panel back.
5 Insert the cartridge and close the device.
Cleaning the Cartridge
If the quality of the printed documents diminishes, the cartridge must be cleaned.
1 Press MENU. RECEPT. SET-UP appears on the
display.
2 Using [ select CART. MAINTEN..
3 Confirm with o.
4 Using [ select CLEAN CARTRIDGE.
5 Confirm with o.
6 Select using [ YES.
7 The device prints a test page.
If the printing quality is still unsatisfactory, you must manually clean the cartridge.
Cleaning the cartridge manually
1 Open the device and remove the cartridge from the
holder.
2 Disconnect the device from the power supply.
3 Clean the contacts (A) with a slightly moistened cloth.
Service
6 Reconnect the device to the power supply.
7 Enter the date and time.
Power Cycling
If a problem occurs that cannot be corrected with the instructions in this user manual (see also the help below), follow the steps given here.
1 Pull out the power plug.
2 Wait at least ten seconds, then plug the power plug
back into the socket.
3 If the problems repeats, please contact our technical
customer service or your retailer. Follow the instructions on the display and in the error report.
35
Troubleshooting
General Information
SET DATE/TIME appears on the display.
EN
You have to re-set the time and date after a short power failure.
1 Press MENU and o.
2 Enter the date and time with the numeric keys.
3 Confirm with o.
Problems when faxing or printing
Faxes sent are of poor quality.
ƒ Change the resolution and/or the contrast.
ƒ Clean the scanner.
ƒ Test the device by making a copy of the document. If
the copy is in order, the fax machine of the recipient
might possibly be defective.
The device produces black lines when sending or printing. Clean the scanner.
Copy is blank.
Insert the documents face up into the document feeder.
Printing is interrupted.
ƒ Paper or document Jams
ƒ Paper or print cartridge empty
No printing
Check whether the paper is correctly placed.
Documents are not properly fed.
Clean the scanner.
Follow the instructions on the display.
Problems with the connection
No dial tone
Check the installation of the device. Connect the telephone
cable to the socket marked LINE. Insert the telephone plug
into your PTT line socket.
Fax transmissions are constantly interrupted.
Try to send the fax manually: Press ß, and dial the number.
If the recipient is using an answering machine, wait until
you hear a whistling tone. Press o.
It is possible that the recipient's machine is not ready to receive.
You hear a whistling tone or silence in the handset.
The call is a fax: Press o on the device. Press ** on the
additional telephone. Hang up.
No fax reception
It is possible that the telephone service provider has activated the answering machine function (= voice mail-box) for
your telephone connection. Disabling the Mailbox. Enquire with your telephone service provider.
36
Philips IPF 520 · 525 · 555
9 Appendix
Technical Data
Dimensions (L¦×¦H¦×¦W) ...................372¦×¦293¦×¦198¦mm
Weight ...................................................................3,5¦kg
Power Supply ......................... 220¦–¦240¦V¦~ / 50¦–¦60¦Hz
Power Consumption
Stand-by mode ..................................................<¦5¦W
Transmission ...................................................<¦25¦W
Recommended Ambient Temperature ...............5¦–¦35¦ºC
Relative humidity ................ 20¦–¦80¦% (non-condensing)
Type of connection................................... PSTN · PABX
Dialling mode.Tone / pulse dialling (country dependent)
Guarantee
Dimensions
Weight
Power Supply
Power Consumption
Stand-by mode
Transmission
Recommended Ambient Temperature
Relative humidity
Type of connection
Dialling mode
Standards
Safety........................................................... EN¦60950-1
Emissions ........................................... EN¦55022 Class B
Immunity to electrical noise ............................EN¦55024
Safety EN 60950-1
Emissions EN 55022 Klasse B
Immunity to electrical noise EN 55024
Scanner
Scan width.......................................................... 206¦mm
Vertical resolution .................... Standard: 3,85 lines/mm
..................................................... Fine: 7,7 lines/mm
Scan width
Vertical resolution Standard
Vertical resolution Fine
Memory
Telephone book.................................... up to 100 entries
Voice messages...................... up to 30 minutes (IPF¦555)
Fax messages........... up to 100 pages (standard test letter)
SMS messages............................. up to 30 SMS messages
Telephone book
Voice messages (Type 2)
Fax messages
SMS messages
Paper
Capacity ..........................................................100 sheets
Size.................................................... A4 · 210¦×¦297¦mm
Thickness ................................................ 0,07¦–¦0,11¦mm
Weight .........................................................60¦–¦90¦g/m²
Capacity
Size
Thickness
Weight
Document Feeder
Capacity ............................................................20 sheets
Breadth...................................................... 148¦–¦216¦mm
Length .......................................................100¦–¦600¦mm
Thickness ................................................ 0,06¦–¦0,15¦mm
Capacity
Breadth
Length
Thickness
Fax
Type .................................................................. Group 3
Compatibility ...............................................ITU-T¦T.30
Data compression ...............................MH · MR · MMR
Modulation .........................V.17 · V.27 · V.27ter · V.29
Transmission speed......................................... 14.400¦bps
Type Group 3
Compatibility
Data compression
Modulation
Transmission speed
Subject to Change
Technical specifications subject to change without notice.
Appendix
EN
(UK Terms and Conditions)
At the beginning of April 2002, SAGEM SA bought the
PHILIPS fax business unit. SAGEM SA is now the European Number 1 in fax and offers a complete range of fax
terminals with Internet access and SMS function, multifunctional terminals and servers covering the needs of all
its customers—from home-users to multinational organisations.
In order to apply the guarantee, you should contact your
dealer. Proof of purchase will be required. Should malfunctioning arise, the dealer will advise you what to do.
If you bought your equipment from SAGEM directly, the
following shall apply:
A SAGEM undertakes to remedy by repair, free of charge
for labour and replacement parts, any defects in the equipment during a period of twelve (12) months from the date
of original delivery of the Equipment, where those defects
are a result of faulty workmanship. During this twelve
month guarantee period, the defective equipment will be
repaired free of charge; the customer must however first
contact the SAGEM After Sales Department, the phone
number of which can be found on the delivery slip or in
the user manual. Unless the customer has concluded with
SAGEM a maintenance contract in respect of the equipment which specifically provides for repairs to be carried
out at the customer’s premises, the repairs will not be carried out on the equipment at the customer’s premises. The
following sentence applies to purchases of equipment for
the customer’s trade, business or profession. Except as otherwise expressly provided in this Document and to the extent permitted by law, SAGEM makes no representations
or warranties, express or implied, statutory or otherwise,
and to such extent, all terms and conditions implied by law
are hereby excluded. This guarantee does not affect the
Customer’s statutory rights.
B Exclusions From Guarantee
SAGEM shall have no liability under the guarantee in respect of:
• damage, defects breakdown or malfunction due to:
- failure to properly follow the installation process and instructions for use; or
- an external cause to the equipment (including but not
limited to, lightening, fire, shock or water damage of any
nature); or
- modifications made without the written approval of
SAGEM SA; or
- a failure or neglect to maintain the equipment or inappropriate maintenance; or
- unsuitable operating conditions, particularly of temperature and humidity; or
- repair or maintenance of the equipment by persons not
authorised by SAGEM; or
37
EN
• wear and tear from normal daily use of the equipment
and its accessories
• damage due to insufficient or bad packaging of equipment when returned to SAGEM
• supply of new versions of software
• work on any equipment or software modified or added
without the prior written consent of SAGEM
• malfunctions not resulting from the Equipment or from
software installed in user workstations for the purpose of
use of the equipment
• communication problems related to an unsuitable environment, including:
- problems related to access and/or connection to the Internet such as interruptions by access networks or malfunction of the line used by the subscriber or his correspondent
- transmission faults (for example poor geographical coverage by radio transmitters, interference or poor line quality)
- the local network fault (wiring, servers, workstations) or
the failure of the transmission network
• the normal servicing (as defined in the user guide supplied with the equipment) as well as malfunctioning due to
servicing not being carried out, servicing costs are in any
event always borne by the customer.
C In the cases set forth in § B as well as after expiry of the
twelve month guarantee period, the customer must ask
SAGEM for an estimate, and he/she must accept the estimate and agree to pay the charges mentioned in it before
returning the equipment to SAGEM. The repair and delivery costs will be invoiced to the customer.
The foregoing shall apply unless otherwise agreed in writing with the customer and only for the UK. If any provision of this guarantee shall be held to be in whole or in part
invalid or illegal due to an obligatory rule applicable to
consumers pursuant to their national legislation, such invalidity or illegality shall not impair or affect the remaining
provisions or parts of this guarantee.
The CE symbol confirms conformity with the EU directives that apply to the device.
Declaration of Conformity (DoC)
Hereby, Sagem Communication Austria GmbH
declares that this IPF¦520, IPF¦525, IPF¦555 is in compliance with the essential requirements and other relevant
provisions of Directive 1999/5/EC.
You can find the complete Declaration of Conformity on
our website www.sagem-ca.at/doc
WWW
Energy Star 2007
Energy Star
As a participant in the ENERGY STAR programme,
Sagem Communication Austria GmbH has made sure that
this machine complies with the ENERGY STAR requirements.
Environment: Respect of environment is a key objective
of Sagem. Sagem uses environmentally friendly processes
to run its operations and has chosen to integrate strong environmental constraints in the full lifecycle of its products
including manufacturing, product use and end of life.
Environment
Recycling
Packaging: To facilitate packaging recycling, please conform to your local selective recycling rules.
Batteries: Old batteries have to be deposited in designated collection areas.
WEEE
Product: The crossed out dustbin logo on your product
signifies it is classified as Electrical and Electronic Equipment covered by special disposal regulations.
To enforce recycling, recovery of The Waste Electrical and
Electronic Equipment (WEEE) and to protect the environment and human health, European regulations requires
that you selectively collect waste equipment using one of
the following options:
• Your retailer will take your equipment back if you are
buying a replacement product.
• Waste equipment can also be deposited in designated collection areas.
38
Philips IPF 520 · 525 · 555
This user manual was printed on recycled paper bleached
without chlorine. This satisfies the highest standards for
low environmental impact. The cardboard packaging used
and the packaging inserts of paper and cardboard can be
disposed of as waste paper. The plastic foil may be submitted for recycling or disposed of with waste not intended for
recycling, depending on the requirements in your country.
Trademarks: The references mentioned in this manual
are trademarks of the respective companies. The lack of the
symbols ® and ™ does not justify the assumption that these
dedicated terms are free trademarks. Other product names
used herein are for identification purposes only and may be
trademarks of their respective owners. Sagem disclaims any
and all rights in those marks.
The reproduction of certain documents (e.g. by scanning,
printing, copying) is prohibited in many countries. The
list of such documents below is not intended to be complete, it only offers a general overview. In case of doubt,
consult your legal advisor.
· Passports (personal identification)
· Entrance and exit visa papers (immigration papers)
· Military service documents
· Bank notes, travel checks, payment orders
· Postage stamps, tax stamps (stamped or unstamped)
· Loan papers, certificates of deposit, bonds
· Documents protected by copyright
Follow the statutory regulations of your country with regard to the legal validity of fax transmissions – particularly
in connection with the validity of signatures, meeting delivery deadlines or disadvantages resulting from the loss of
quality in the transmission, etc.
Take care to maintain the statutory regulations of your
country regarding telecommunications secrecy and data
privacy.
This product is intended for use on an analogue public telecommunications network (PSTN) and in the country
specified on the packaging. Use in other countries can result in faulty functioning.
For more information, please contact the technical service
centre for your country. Should problems arise during use
of your machine, please contact your retailer first.
Neither Sagem nor its affiliates shall be liable to the purchaser of this product or third parties for damages, losses,
costs, or expenses incurred by the purchaser or third parties
as a result of accident, misuse, or abuse of this product or
unauthorized modifications, repairs, or alterations to this
product, or failure to strictly comply with Sagem operating
and maintenance instructions.
Sagem shall not be liable for any damages or problems arising from the use of any options or any consumable materials other than those designated as original Sagem products or Sagem approved products.
Sagem shall not be held liable for any damage resulting
from electromagnetic interference that occurs from the use
of any interface cables other than those designated as
Sagem products.
Appendix
All rights reserved. No part of this publication may be reproduced, stored in a retrieval system or transmitted in any
form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of Sagem. The information contained herein is designed only for use with this product. Sagem is not responsible, if this information is applied to other devices.
This user manual is a document that does not represent a
contract.
Errors, printing errors and changes are reserved.
Copyright © 2008 Sagem Communication Austria
GmbH
39
EN
Customer Information
Hotline-Introduction
As part of our continuing quest for total customer satisfaction, all of our
products are made with ease-of-use and reliability in mind.
In your user manual you will find all the information required to use
your machine. If, after consulting your user manual, you still require assistance, you should contact our Call Centre. Our personnel are highly
trained specialists who can ensure that you receive the maximum benefit
from your product.
We can assist your more quickly if you do not call us from the machine,
rather an external telephone. Keep a printout of the settings as well as the
serial number of the machine handy. The serial number can be found on
the type label.
United Kingdom
Call-Center Philips United Kingdom
Telephone: 08 71 - 075 07 11 (0,10 £/minute)
Fax: 08 70 - 124 02 02
Use only PHILIPS accessories. The warranty does not cover damages to
the machine resulting from the use of other consumable materials.
In United Kingdom, you can order PHILIPS accessories by telephone
via our toll-free telephone number.
Direct-Sales Philips Allgemein
Direct-Sales Philips GB · INT
Direct-Sales Philips/Sagem United Kingdom
United Kingdom
Telephone: 08 00 - 358 08 07
E-Mail: dti.faxinfoline@sagem.com
Internet: www.sagem-communications.com
We hope that you will enjoy using your new product!
SAGEM COMMUNICATIONS
Printing Terminals
Headquarters : Le Ponant de Paris
27, rue Leblanc · 75015 Paris · FRANCE
Tél. : +33 1 58 11 77 00 · Fax : +33 1 58 11 77 77
www.sagem-communications.com
Limited company · Capital 167.038.185 Euros · 440 294 510 RCS PARIS
Sagem is a registered brand of SAFRAN Group
IPF 520 · 525 · 555
GB · INT
253041589-B