Answering a Call 1. 2. Transferring a Call When an incoming call rings at your phone, pick 1. up the handset or press the speaker button. When you are through, place the handset back 2. in the cradle or press the speaker button. Placing an Outside Call X16 Quick Reference Card 1. Dial 9 or press an available CO Line button to 3. use the speakerphone or Pick up the handset. Direct Mailbox Transfer 2. Dial the number and talk. 1. While speaking to the calling party, press the 3. When you are through, place the handset back center navigation/voice mail button. in the cradle or press the speaker button. 2. Press the preprogrammed button or dial the Placing an Intercom Call extension number 1. Dial the extension number or Press the 3. Hang up to complete the trasfer. preprogrammed Intercom Button or Pick up the Call Forward handset and dial the extension number of the At default, transferred calls will forward to your person you wish to speak with. mailbox. Calls can also be forwarded to an 2. When you are through, place the handset back external number. in the cradle or press the speaker button. Change from Handset to Speakerphone 1. 2. 1. Placing a call on Hold 1. From an idle phone, Press the preprogrammed record button Speak normally The memo is recorded in your voice mailbox 2. While speaking to an outside party, press the 3. hold button. Live Call Record - One Touch Record To retrieve the call, press the corresponding 1. While on a telephone line call - Press the Line button. preprogrammed record button. 2. Extension Pswd: ___________________ Caller ID Copyright XBLUE Networks, 2007 Press the preprogrammed “all page” button Make announcement Hang up by pressing the hook switch, and then place the handset back into the cradle. Memo Recording Pick up the handset. The speakerphone will 1. be deactivated. Extension Number: ___________________ 1699-00 10/2007 Paging 1. While talking on the handset, press the Speaker 2. button (The LED will light). 3. Place the handset on the cradle. Change from Speakerphone to Handset Extension Name: ___________________ While speaking to an outside party, press the Transfer button. Press the programmed button or dial the extension number of the person that will receive the call. Hang up to complete the transfer Caller ID when received is stored at all extensions. 2. 3. Speak normally The recorded call will be recorded in your voice mailbox Call Voice Mail Navigation Keys The display will show how many new messages you have. For example, when you have 1 new message the following will be displayed. NEW VMSG:01 1. 2. Press the voice mail key to access VM, which will announce the number of new messages and the time they were received. To delete a message press the “Delete” key twice or press the delete key and the voice mail key. Voice Mail Remote Access Volume up 12:14P 11/11 WED NEW VMSG:01 311 Down Arrow Right Arrow Volume down Programming Mode Phone Book Caller ID Program Navigation Keys Using Caller ID and Phone Book 1. 2. Call into the system from a touch tone telephone. Dial your extension, and when you hear your greeting, dial the remote entry passcode: 3. Passcode:____________________ 4. The voicemail will announce how many messages are in the mailbox. 1 - Replay Previous Message 2 - Play New Message 3 - Skip to Next Message 4 - Record Memo 5 - Stop 6 - Play Outgoing Message - while listening to your OGM - Press 4 - To rerecord 0 - Call The Attendant ** - Erase Selected Message 2# - Play All Messages VM/Select Key Up Arrow Press the Caller ID button and then press up or down navigation button to scroll through the numbers. Press select (center navigation) button to show “Dial Alternate”. Press the right navigation button until the proper dialing sequence is displayed. Press the down navigation button unit is says, “Cpy To Phonebook” Press the center navigation button to save the number in the phone book. If both name and number are displayed, they will both be saved into the phone book. Dial Using the Phone book (Line calls only) 1. 2. 3. 4. Press the phone book button Use the up and down arrows to scroll through the phone book entries. Press the center button to select the entry. Press the center button again to dail the displayed number. 1. 2. 3. 4. Press the “Program” button Select Phone Setup Select the parameter to be programmed Press the left navigation key to exit programming mode. Conferencing 1. 2. 3. 4. While on a telephone call Press the hold button Dial the extenion number or dial 9 and the telephone number. After the called party answers Press the preprogrammed “Conf” button to establish the conference. Express Conferencing 1. 2. 3. 4. While on a telephone call Press the Line button with the Green LED This will release privacy and create a conference call. Press the Line button which is green to reactivate privacy and disconnect the conference.. Exit Programming or Scroll through Idle Screens Speed Dialing 1. Press left navigation button to scroll through the idle screens and to exit programming. Speed Dial numbers are stored on one of the 12 flexible buttons. A Speed Bin can also have a “Flash” stored for one button transfers to external telephone numbers.