Philips Fax with answering machine and DECT PPF685E

PPF 685
PPF 695
EN User Manual
EN
Dear Customer,
About this User Manual
With the purchase of this device, you have chosen a quality
PHILIPS product brand. Their device fulfils the most varied requirements for private use or in your office and business everyday.
Your device is delivered with an already inserted free ink
film for a few test pages. For this film, you do not require
any Plug’n’Print card (= chip card with information regarding ink film capacity).
In the telephone book of your machine, you can save entries with multiple numbers and collect multiple entries
into groups. You can assign various ring tones to the entries.
You can assign the speed dial buttons to frequently dialled
telephone numbers. You can load these telephone numbers
quickly with the speed dial buttons.
The cordless telephone is provided with its own telephone
book. With the cordless telephone you can send and read
SMS messages (function is not supported in all countries
and networks). You can hear messages on the answering
machine of the device and record new outgoing messages.
You can individually set ringer tones and notification
tones, wallpaper and menu colours of the cordless telephone. Additional functions such as alarms, timer, birthday reminder or a room monitoring function are also available to you. You can register up to five cordless telephones
with your device.
The built-in answering machine stores up to 30 minutes of
messages. You can record internal and external voice messages (= memos). Using remote message retrieval, you can
call new messages from each telephone. With the VIP
code, callers can also reach you even while the answering
machine is switched on.
You can send fax messages in different resolutions to one
or more recipients or a group. You can also poll faxes and
prepare documents for polling.
Five fax templates, which you can use, are stored in your
device. With these templates you can quickly create, for example, a short fax note or an invitation.
Select the resolution for text and photo in order to copy
documents with your machine. You can also create multiple copies.
You can send SMS messages from your machine if this
service is activated for your telephone line (this function is
not supported in all countries and networks). Received
SMS messages can be managed with the extensive functions of the SMS menu.
Activate notification by SMS to receive an SMS message,
for instance on your mobile phone, when calls, fax transmissions or other messages arrive in your absence (this
function is not supported in all countries and networks).
If you want, your device can print Sudoku puzzles in four
different difficulty levels with solution.
We hope you enjoy your machine and its many functions!
With the installation guide on the following pages, you can
start using your machine quickly and easily. Detailed descriptions can be found in the following sections of this
user manual.
Read the entire user manual carefully. Follow all safety instructions in order to ensure proper operation of your machine. The manufacturer accepts no liability if these instructions are not followed.
Multiple models of this machine series are described in this
user manual. Please note that some functions are only
available with specific models.
Telephone book
Speed Dialling
Symbols Used
Dangers
Warns about dangers for people, damage to the device or other objects as well as possible loss of data.
Injuries or damage can result from improper handling.
Tips
This symbol designates tips that will help you to use
your machine more effectively and easily.
Functions
Fax Templates
2
Philips PPF 685 · 695
Table of Contents
Dear Customer, ......................................................... 2
About this User Manual ............................................ 2
1 General Safety Information .............. 5
2 Overview............................................. 6
Overview of the Menu Functions ..............................
Device Overview ........................................................
Cordless Telephone Panel ..........................................
Panel .........................................................................
6
7
8
9
3 Initial Operation .............................. 10
Contained in the Packing ........................................
Attaching the Paper Tray .........................................
Inserting Paper ........................................................
Connecting the Handset ..........................................
Connecting the Telephone Cord .............................
Connecting the Power Cord ....................................
Initial Installation ....................................................
Inserting batteries in cordless telephone ...................
Putting cordless telephone in operation ...................
10
10
10
10
11
11
11
12
12
4 Telephone functions ........................ 13
Making Telephone Calls on the Machine ................
Putting a call from cordless telephone ......................
Calling additional telephone functions ....................
Hands-free ...............................................................
Mute mode ..............................................................
Recording a Telephone Conversation ......................
Forwarding a call .....................................................
Placing internal calls ................................................
Calling Line Identification (CLIP) ...........................
Missed Calls ............................................................
13
13
14
14
15
15
15
15
16
16
5 Telephone book of the device ........ 17
Saving entry .............................................................
Edit Entry ................................................................
Deleting an Entry ....................................................
Groups ....................................................................
Speed dialling ..........................................................
17
17
17
17
18
8 Answering Machine ......................... 23
Switching On and Off .............................................
Editing the outgoing message ...................................
Listening to Messages ...............................................
Deleting messages ....................................................
Setting up forwarding and remote access ..................
Using the Remote Control .......................................
Remote Control Functions ......................................
Recording internal memos .......................................
Modifying the settings .............................................
23
23
24
25
25
25
26
26
27
9 Fax..................................................... 28
Sending fax .............................................................. 28
Manually Sending a Fax ........................................... 28
Direct inward dialling or selecting sub-address ......... 28
Broadcasting ............................................................ 29
Delayed Fax Transmission ....................................... 29
Receiving Faxes ........................................................ 29
Receiving fax automatically (fax only reception mode) . 29
Receiving fax manually ............................................ 29
Polling Faxes ............................................................ 29
Using Fax Templates ............................................... 30
10 Copier ............................................... 31
Inserting Documents ............................................... 31
Creating a Copy ....................................................... 31
Creating Multiple Copies ......................................... 31
11 SMS ................................................... 32
SMS Requirements ..................................................
Sending SMS ...........................................................
Notification by SMS ................................................
Receiving an SMS ....................................................
Reading an SMS ......................................................
Calling SMS functions .............................................
Printing SMS Messages ............................................
Deleting SMS ..........................................................
Modifying the settings .............................................
32
32
33
33
33
34
34
34
34
12 Fun and Games................................ 36
6 Telephone book of the cordless
telephone............................................... 19
Sudoku .................................................................... 36
Saving entry .............................................................
Edit Entry ................................................................
Deleting an entry .....................................................
Adding an additional number ..................................
Changing the ringer tone .........................................
Calling Options .......................................................
Entering the Date and Time ....................................
Selecting the Language .............................................
Selecting the Country ..............................................
Entering Your Number ............................................
Entering Your Name ................................................
Setting the Contrast .................................................
Lowering the Transmission Speed ............................
Switching Page Adjustment On and Off ..................
Setting line interruption ...........................................
Setting the Ring Tone ..............................................
Setting the Fax Switch .............................................
Printing Lists and Help Pages ..................................
Starting the Initial Installation .................................
19
19
19
19
19
19
7 Cordless telephone .......................... 20
Looking for cordless telephone ................................
Switching on and off ...............................................
Navigating in the menu ...........................................
Keypad lock .............................................................
Activating emergency call number ...........................
Additional functions ................................................
Table of Contents
20
20
20
20
20
21
EN
13 Settings on the device..................... 37
37
37
37
37
37
37
37
37
38
38
38
39
39
3
14 Settings on the cordless telephone 40
EN
Selecting the language ..............................................
Changing the Wallpaper Image ...............................
Changing the menu colours .....................................
Setting the contrast ..................................................
Setting the ring tone ................................................
Turning key-tones and signal-tones on and off ........
Switching silent mode on/off ...................................
Programmable buttons ............................................
Automatic picking up and hanging up the phone ....
Resetting the cordless telephone ...............................
Displaying call logs and events .................................
40
40
40
40
40
40
41
41
41
41
41
15 Telephone Lines and Additional
Devices................................................... 43
Configuring Telephone Lines and Services ..............
Registering and de-registering additional cordless
telephones ................................................................
Connecting Additional Devices ...............................
Using Additional Telephones (Easylink) ..................
43
43
44
45
16 Service............................................... 46
Checking the Ink Film Reserve ................................
Changing the ink film .............................................
Fixing a Paper Jam ...................................................
Fixing a Document Jam ...........................................
Cleaning ..................................................................
Displaying the battery charge ...................................
Changing the batteries in the cordless telephone ......
Checking the Firmware Version ..............................
Using Service Codes ................................................
Power Cycling .........................................................
46
46
47
48
48
49
49
50
50
50
17 Appendix........................................... 52
Technical Data ........................................................ 52
Declaration of Conformity (DoC) ........................... 52
4
Philips PPF 685 · 695
1 General Safety Information
Your device has been tested in conformity with standards
EN 60950-1 and IEC 60950-1 and should only be operated with telephone systems and power equipment that meet
these standards. The device was built exclusively for use in
the indicated sales region.
Do not make any changes or settings that are not described
in this user manual.
Setting Up the Machine
The device should rest securely on a stabile, flat surface.
The device should rest securely on a stabile, flat surface. If
the device should fall, it can be damaged or can cause injury to people, especially small children. Position all cables in
such a way that no one will stumble on them, thus avoiding possible injuries to persons or damage to the device itself.
The distance between the device and other devices or objects must be at least 15 centimetres; this also applies to the
use of additional cordless telephones. Do not place the device in the vicinity of radios or televisions.
Lock the cover of the device completely into place when
opening the device. You could be injured if the cover falls
while you are working on the device.
Protect the device against direct sunlight, heat, large temperature fluctuations and moisture. Do not place the device in the vicinity of heaters or air conditioners. Observe
the information on temperature and humidity in the technical data.
The device must have sufficient ventilation and may not be
covered. Do not put your device in closed cabinets or boxes. Do not place the machine on soft surfaces such as tablecloths or carpets and do not cover the ventilation slits.
Otherwise, the device can overheat and catch on fire.
In the event that the device becomes too hot, or if you see
smoke coming from the device, you must immediately pull
the power cable out of the power socket. Have your device
examined by trained professionals at a technical service location. To prevent the spread of fire, open flames should
be kept away from the device.
Do not plug in the device in moist rooms. Never touch the
mains cable, the mains connection or the telephone socket
with wet hands.
Do not allow liquids to enter into the device. Disconnect
the device from the power socket if liquids or foreign objects have entered the device and have your device examined by trained professionals at a technical service location.
Do not allow children to handle the device without supervision. The packing materials should be kept out of the
hands of children.
The telephone handset of the device is magnetic. Caution,
small metallic objects (paper clips) may be retained if
placed near or on the telephone handset.
The distance between the device and other appliances or objects, must be at least 15 centimetres.
Lock the cover of the device completely into place
Protect the device against direct sunlight
The device must have sufficient ventilation
In the event that the device becomes too hot, or if you see smoke coming from the device
Do not plug in the device in moist rooms.
Do not allow liquids to enter into the device.
Do not allow children to handle the device without supervision.
Magnetic telephone handset
The device does not have an on/off button.
Set up your device so that the power socket is easily accessible. The device does not have an on/off button. In an
emergency, disconnect your device from the power supply
by pulling the power plug.
Never touch the power or telephone cable if the insulation
is damaged.
Disconnect your device from the power and telephone networks during an electrical storm. If this is not possible, do
not use the device during an electrical storm.
Before cleaning the surface of your device, disconnect it
from the power and telephone networks. Never use liquid,
gaseous or easily flammable cleansers (sprays, abrasives,
polishes, alcohol).
Only clean the display with a dry, soft cloth. If the display
breaks, a mildly corrosive liquid may escape. Avoid all contact with your skin and eyes.
In the event of a power failure, your device will not function; saved data is retained.
Never touch the power or telephone cable if the insulation is damaged.
Disconnect your device from the power and telephone networks during an electrical storm.
Before cleaning the surface of your device, disconnect it from the power and telephone networks.
Only clean the display with a dry, soft cloth.
In the event of a power failure, your device will not function;
Repairs
Should disruptions occur, follow the instructions on the
display and on the error report.
Do not make any repairs to the device yourself. Improper
maintenance can result in injuries or damage to the device.
Only have your device repaired by an authorised service
centre.
Do not remove the type label from your device; this would
void the warranty.
Consumable Materials
Use only original consumable materials. These are available from a specialised retailer or through our order service
(see back side of this user manual). Other consumable materials could damage the device or shorten its service life.
Dispose of old consumable materials according to the
waste regulations of your country.
Cordless Telephone
Never place the cordless telephone in the charging station
without rechargeable batteries or with non-rechargeable
batteries.
Do not install or use your cordless telephone in a damp environment. Never touch the cordless telephone with wet
hands.
The functioning of security systems, medical equipment or
sensitive devices can be disrupted by the transmission power of the cordless telephone. Observe any usage regulations
(or restrictions) in the vicinity of such equipment.
The batteries used should be disposed of according to the
recycling regulations of your country.
Power Supply
Check whether the mains voltage of your device
Check whether the mains voltage of your device (indicated
on the type label) matches the mains voltage available at
the setup location.
Use only the power and telephones cables supplied.
Use only the power and telephones cables supplied.
General Safety Information
5
EN
2 Overview
Overview of the Menu Functions
45 Using Service Codes
45 Using service codes................................ page 50
46 Checking the ink film reserve ................ page 46
47 Checking the firmware version .............. page 50
48 Sudoku.................................................. page 36
46 Checking the Ink Film Reserve
EN
The following functions are available on your device.
There are two ways in which you can call functions:
Navigating in the menu: Press OK or one of the two
arrow keys [ to open the function menu. Page through
[ menu entries. Use OK to select a function. Press C to
return to the previous menu level. Press STOP to close the
menu and return to the starting mode.
Calling functions directly: You can call a menu function directly using the function number. Press OK and enter the appropriate function number using the numeric
keypad. Confirm using OK. You will find the function
number in the following list.
Press i and 6 to print a list of all functions and
settings of your device.
Menu Navigation
Direct Loading
47 Checking the Firmware Version
48 Sudoku
5 Fax switch
51 Configuring Day Mode
51 Configuring day mode .......................... page 38
52 Configuring night mode........................ page 38
53 Setting the timer.................................... page 38
54 Easylink................................................. page 45
55 Setting the ring tones ............................ page 38
52 Configuring Night Mode
53 Setting the timer
54 Easylink
55 Setting the Ring Tones
Help 6 · Function List
6 SMS
61 Sending SMS (PPF 650 · 685/695)
61 Sending SMS ........................................ page 32
62 Reading SMS ........................................ page 33
63 Printing SMS ........................................ page 34
64 Deleting SMS........................................ page 34
65 Notification by SMS ............................. page 33
66 SMS access ............................................ page 34
62 Reading SMS (PPF 650 · 685/695 · SPFX 40/45 · 48/49)
63 Printing SMS
1 Telephone book
11 Looking Up an Entry (PPF 6xx · SPFX 4x)
11 Looking up an entry...............................page 13
12 New entry ..............................................page 17
13 Creating group.......................................page 17
14 Speed dialling.........................................page 18
15 Modifying an entry ................................page 17
16 Deleting entries......................................page 17
17 Printing entries ......................................page 39
12 New Entry (PPF)
13 Creating Group
64 Deleting SMS (PPF 650 · 685/695 · SPFX 40/45 · 48/49)
65 Notification by SMS
66 SMS Access
14 Speed dialling (PPF)
15 Changing Entries
7 Answering Machine
71 Switches Answering Machine On/Off (PPF 685/695 · SPFX 48/49)
21 Received calls .........................................page 13
22 Outgoing calls........................................page 13
23 Printing entries ......................................page 39
24 Setting line interruption (Hook-Flash-period)
(function is not supported in all countries and networks)
.......................................................................page 38
71 Switches answering machine on/off ....... page 23
72 Listening to messages............................. page 24
73 Recording internal memos..................... page 26
74 Setting the recording duration............... page 27
75 Editing the announcement .................... page 23
76 Using announcement without recording
message (= external memo) ............................ page 23
77 Forwarding messages ............................. page 25
78 Entering the VIP code........................... page 27
79 Entering access code .............................. page 25
3 Fax
8 Cordless Telephone
16 Deleting Entries
17 Printing Entries
72 Listening to Messages (PPF 685/695 · SPFX 48/49)
73 Recording Internal Memos (PPF 685/695 · SPFX 48/49)
74 Setting the Recording Duration
2 Calls
21 Received Calls (PPF 6xx · SPFX 4x)
22 Outgoing Calls (PPF 6xx · SPFX 4x)
23 Printing Entries
24 Setting line interruption
31 Polling
31 Polled reception .....................................page 29
32 Polling send ...........................................page 30
33 Sending fax later ....................................page 29
34 Sending to multiple recipients (= broadcast)
.......................................................................page 29
35 Printing fax journal ................................page 39
36 Printing transmission report...................page 39
37 Print reduced in size...............................page 37
38 Reducing transmission speed..................page 37
32 Polling Send
33 Sending Fax Later
34 Broadcasting
35 Printing Fax Journal
36 Printing transmission report
37 Print Reduced in Size
38 Reducing transmission speed
4 Miscellaneous
41 Printing Call Log
41 Printing call list......................................page 39
42 Switching notification tone for call waiting on/off
.......................................................................page 14
43 Using fax templates ................................page 30
44 Setting the contrast ................................page 37
75 Editing the Outgoing Message (PPF 685/695 · SPFX 48/49)
76 Using Announcement without Recording Message
77 Forwarding Messages
78 Entering the VIP Code
79 Entering Access Code
81 Locating cordless phones
81 Locating cordless phones ....................... page 20
82 Registering cordless telephone ............... page 43
83 De-registering cordless telephone .......... page 44
82 Registering Cordless Telephone
83 Deregistering Cordless Telephone
9 Settings
91 Entering the Date and Time
91 Entering the date and time .................... page 37
92 Selecting the language ........................... page 37
93 Selecting the country............................. page 37
94 Entering number................................... page 37
95 Entering name....................................... page 37
96 Configuring telephone lines and services .. page 43
92 Selecting the Language
93 Selecting the Country
94 Entering Number
95 Entering Name (PPF)
96 Configuring Telephone Lines and Services
42 Switching notification tone for call waiting on/off
43 Using Fax Templates
44 Setting the Contrast
6
Philips PPF 685 · 695
Device Overview
Primo · Voice overview
‚ Handset
ƒ Paper tray
„ Document feeder (writing facing up)
… Panel with display
† )-Socket—Connection socket for the telephone
handset
‡ EXT-Socket—Connection socket for additional devices
ˆ LINE-Socket—Connection socket for telephone cable
PPF 63x, PPF 67x
‚ Scanner glass
ƒ Rollers of the automatic document feeder
„ Rests of the intake rollers
… Document guide / scanner film
† Cover for scanner and automatic document feeder
‡ Toothed wheel for tightening the ink film
ˆ Ink film roll in the rear ink film compartment
‰ Ink film roll in the front ink film compartment
Š Slot for the Plug’n’Print card
‹ Locks for the cover of the scanner and automatic document feeder
Innenansicht nummeriert
Internal Description
Overview
7
EN
Cordless Telephone Panel
Monochrome Dect · Colour Dect
Paneel Dect Kombi
Programmable button left
õ—Programmable button (the saved function appears on
the display)
ô—Programmable button (the saved function appears
on the display) / calling options / confirming selection
“/@—Press briefly: Place calls / receives calls / hands
free / press and hold: Redialling / switching on cordless telephones
’—Press briefly: Ending calls / aborting menu functions
/ press and hold: switching off cordless telephone
m—Press briefly: Calling up the telephone book from the
device / hold pressed: Calling the telephone book of the
cordless telephone
_—Calling the SMS menu (function is not supported
in all countries and networks)
[—Calling the menu functions / navigation within the
menu / selecting options / moving the cursor / adjusting
the volume level
C—Returning to the previous menu level / deleting individual digits
OK—Calling the menu functions/ confirming input
1/b—Press and hold: Calling answering machine
menu
*/•—Press and hold: Turning keypad lock on/off
0—Inputting special characters
R—Switching between calls (= call toggling)
{—Forwarding a call to the device or to other cordless
telephones
Programmable button right
The green button
EN
Red button
Telephone book button
SMS button
Arrow Keys
C button
OK button
Answering machine button
Keypad lock
0 button
R button
Intercom key
Symbols on the LCD Display
·—Display of the battery charge
¢—Internal telephone call (= intercom) with another
cordless telephone or the device
£—External telephone call
_—New SMS received
¤ – Answering machine switched on
¥—Alarm clock switched on
©—Timer switched on
1—Number with which the cordless telephone is registered with the base unit
Telephone INT
Monochrome Dect
Display Monochrome Dect
Telephone EXT
SMS
Answering Machine
Alarm
Timer
Registration number
Colour Dect
Colour Dect
Display Colour Dect
Keypad lock
ï—Keypad lock switched on
ð—Silent mode switched on (all ring tones switched off)
Silent Mode
Rechargeable Batteries
8
Philips PPF 685 · 695
Panel
Message
ä—Lights up, if new messages are received / list of
the new messages with submenus / blinks in the case of device error (for example no ink film)
{—During a call: Forwarding a call to a specific or all
cordless telephones / in the starting mode: Locating cordless phones (all registered cordless phones start ringing)
Speed dial buttons ë—Press briefly: Recalling speed
dial entry / press and hold: Editing speed dial entry
ma—Press briefly: Calling up the telephone book entries. Selecting the entries with the [ / press and hold:
saving new entries
¼/º/»—Setting the timer and the fax reception modes
(= fax switch). Modes set on the display ™ (day), ˜ (night),
F (only fax reception, this function is not supported in all
countries and networks). Activated timer is indicated with
›
STOP—Function abort / return to the starting mode /
documents eject / ending message playback
C—Return to the previous menu level / press briefly: deleting individual characters / press and hold: deleting complete input / during a playback: deleting individual message / in the starting mode: deleting all messages
[—Calling the menu functions / navigation within the
menu / selecting options / moving the cursor / adjusting
the volume level
Dect (PPF 685/695 · SPFX 48/49)
Speed Dialling
Telephone Book
Fax Switch (Only Fax Reception)
Stop (AM)
C (AM)
Arrow Keys
Overview
OK
OK—Calling the menu functions / confirming input
START—Press briefly: Starting transmission of messages
/ press and hold: Starting fax polling
b—Calling answering machine menu
i—Press briefly: Printing help pages and setting lists /
press and hold: Starting initial installation process
COPY—Press briefly: creating a copy / press and hold:
creating multiple copies / printing SMS
ã—Setting higher resolution for faxes and copying
(RESOL.: STANDARD, RESOL.: FINE, RESOL.:
PHOTO)
_—Calling the SMS menu (function is not supported
in all countries and networks)
Numeric keypad—Inputting digits, characters and special
characters
@—Press briefly: Toggling between the list of the last 10
dialled numbers (= redial list) / press and hold: List of last
ten callers (caller list)
ß—Dialling with the handset replaced / hands-free
R—Press briefly: insert short line interruption (Hook
Flash) as office index on PABX or for calling special functions in the public telephone network (PSTN)/long press:
Inserting dialling pause
Start
Answering Machine
Help
Copy (SMS)
Resolution
SMS (not supported everywhere)
Number Buttons
Redialling
Speaker (PPF 675 · 676 · 685/695 · SPFX 48/49)
R
PPF 685 · 695
9
EN
3 Initial Operation
EN
Contained in the Packing
Inserting Paper
Package Contents Primo · Voice
Paper Format
‚ Device
ƒ Telephone handset
„ Spiral cable for telephone handset
… Paper tray
† Mains cable with plug (country-specific)
‡ Telephone cable with plug (country-specific)
ˆ Charging station
‰ Three batteries
Š Cordless telephone
User manual with installation guide (not depicted)
Depending upon model several cordless telephones are included.
Dect Packing Contents
Before you can receive documents or make copies, you must
load paper into the device. Please use only appropriate paper
in standard format A4 (210 × 297 millimetre · preferably
80 g/m2). Follow the specifications in the technical data.
Separate the paper sheets by fanning them out, then
align them by tapping edge of the stack lightly
against a flat surface. This will prevent several sheets
of paper from being drawn in all at once.
Loading Paper
Preparing Paper
User Manual
Several Cordless Telephones
Contained in the Packing
Inserting Paper
1 Fold open the lever on the right beside the paper feed
towards front.
2 Insert paper in the paper feeder. You can insert maximum 50 sheets (A4 · 80 g/m2).
3 Fold open the lever on the right beside the paper feed
backward in order to enclose the paper.
Inserting Paper
Packing Contents
If one of the parts is missing or damaged, please contact your retailer or our customer service.
Attaching the Paper Tray
Attaching the Paper Tray
Insert the paper tray into the openings behind the paper
feed mechanism.
Attaching the Paper Tray
Connecting the Handset
Connecting the Handset
Plug one end of the spiral cable into the socket on the telephone handset. Insert the other end into the socket designated with the ) symbol.
Connecting the Handset
10
Philips PPF 685 · 695
Connecting the Telephone Cord
Initial Installation
Connecting the Telephone Cable
Starting Initial Installation
Your device is an analogue fax device (Group 3). It is
not an ISDN device (Group 4), and therefore it cannot be operated directly on an ISDN connection. In
order to do this, you need either an analogue adapter
or a connection for analogue terminals.
Connecting the Telephone Cable
Connect the telephone cable to the device by inserting it in
the socket designated with LINE (RJ-11-Connector). Insert the telephone plug into your PTT line socket.
Connecting the Telephone Cable
After you connect your device to the mains voltage, the initial installation commences. Press i. Your device prints
a help page.
EN
Selecting the Language
1 Use [ to select the desired display language.
2 Confirm with OK.
Selecting the Country
Setting the Country Correctly
Always set the country in which you are operating
the machine. Otherwise, your machine is not adapted to the telephone network. If your country is not
included in the list, you must select a different setting
and use the correct telephone cable for the country.
Consult your retailer.
Setting the Country
PABX Systems 1
If you connect your device as extension to a telephone system, you must set it for working as an extension (also see Chapter "Telephone connections
and additional devices, page 43).
Connecting the Power Cord
Mains Voltage at Setup Location
Check whether the mains voltage of your device (indicated on the type label) matches the mains voltage
available at the setup location.
1 Use [ to select the country in which you are operating the machine.
2 Confirm with OK.
After this input, the machine prints another help page and
checks the telephone line.
Entering Your Number
Header
Your name and number are added together with date, time
and page number at the top edge of each fax transmission
(= header).
1 Enter your number. Using # or * you can enter a
plus sign.
2 Confirm with OK.
Entering Your Number
Device power cord
Connecting power cord of the device
Entering Your Name
Connecting the Mains Cable
Entering Your Name
Insert the mains cable into the connection located on the
rear side of the device. Connect the mains cable to the electrical socket.
1 Enter your name. You can enter characters using the
numeric keys (see button labels). Enter special characters using 0. Press the respective button several times
until the desired character or special character appears
on the display.
You can move the cursor using [. Use C to delete individual characters.
Connecting the Power Cable
2 Confirm with OK.
After the input, the machine prints an overview of the
functions.
Entering the Time and Date
Entering Time/Date
Charging station power cord
Connecting the power cord of the charging station
Connect the mains cable of the charging station to the
electrical socket.
Ladestation anschließen
Initial Operation
1 Enter the time, e.g. 1400 for 2 pm.
2 Enter the date (two digits each) e.g.
080607 for 8 June 2007.
3 Confirm with OK.
You can restart the initial installation process any
time. Press i and 2.
Help 2 · Initial Installation Process
11
Inserting batteries in cordless telephone
EN
1 Insert the new batteries in the battery compartment
with the positive and negative poles as shown in the picture in the battery compartment.
Never use non-rechargeable batteries in the
cordless telephone. Follow the specifications in
the technical data.
2 Place the cover on the battery compartment and slide it
upward until it snaps into place.
3 Place the cordless telephone into the charging station.
Never place the cordless telephone into the charging station without batteries.
Leave the cordless telephone in the charging station for at least twelve hours. The batteries will
heat up slightly during charging; this is not dangerous.
Putting cordless telephone in operation
Switching on cordless telephone
Press the green “ button for at least two seconds for
switching on your cordless telephone.
Normally your cordless telephone is registered with your
device in the factory. In the starting mode, press OK. The
display shows on which base unit and with which number
the cordless telephone is registered.
If you acquired a model with several cordless telephones, only one cordless telephone is registered
with your device in the factory. Insert the batteries as
described above and register the cordless telephones
with your device (also see Chapter "Telephone Connections and Additional Devices", page 43).
Configuring the Cordless Telephone
Unregistered cordless telephones
12
Philips PPF 685 · 695
4 Telephone functions
For information on how to connect additional cordless telephones and another device and which functions are available to you, please refer the chapter on Telephone Connections and additional devices, Page 43.
In the fax only reception mode (F on the display) the
device rings twice. Then the fax reception switches
on. You can only accept an incoming telephone call
whilst it is ringing (also see chapter Setting the Fax
Switch, page 38) (this function is not supported in all
countries and networks).
Outside Line Access Code Error
Making Telephone Calls on the
Machine
Chain Dialling
In rare cases, the outside line access code may be a
different number or a two-digit number. For older
telephone systems, the outside line access code can be
R (= Flash). Press R to enter this outside line access
code. If the connection to the public telephone network is not possible, contact your telephone system
supplier.
Only Fax Reception
Dial the desired telephone number. There are multiple
ways to do this. Then lift up the handset.
You can also lift up the receiver first, then dial a
number. The dialling process begins immediately.
Direct Dialling
Manual dialling: Dial the desired telephone number
with the number pad.
Telephone book:
1 Press ma
You can also load telephone book entries by
pressing OK, 11 and OK.
2 Select an entry using [. Enter the starting letters with
the numeric keypad to quickly navigate through the telephone book.
You can save an entry multiple times with the
same name but in a different category. In the telephone book, the first letter of the category appears after the entry.
Speed Dialling: Press the desired speed dial button
(ë).
Redial list: Press @. Use [ to select an entry from the
list of the dialled numbers.
You can also load the redial list by pressing OK,
22 and OK.
Outgoing Calls
Caller list: Press and hold @ (at least two seconds). Use
the [ to select an entry from the list of callers.
You can also load the caller list by pressing OK,
21 and OK.
Calls Received
CLIP Prerequisite
For this function to work, the caller line identification (CLIP) must be activated for your telephone
connection (country and network dependent). The
number and name will not be shown if the caller suppresses his number.
Getting outside line
PABX Systems
Private branch exchanges (PABX) are typical in many offices and some households. You must dial an outside line
access code in order to get a connection to the public telephone network (PSTN) from a PABX.
Enter the outside line access code with which you reach the
public telephone network before you enter the desired
number or select a stored entry. The outside line access
code is usually 0.
Telephone functions
Setting up an extension
If you operate your device permanently at an extension, store the outside line access code with the 96
function (see page 43).
You can combine and edit manually entered digits and
saved entries, before the dialling process starts. If you have
saved, for example, the telephone number prefix of an inexpensive telephone service provider (call-by-call) as a telephone book entry, select this entry and manually enter
the subsequent telephone number or select another saved
entry.
Insert dialling pause
It may be necessary to insert a dial pause in telephone
number, for example, for a direct-inward dialling number,
a sub-address or in a long distance number. Hold R
pressed (for at least two seconds). – appears on the display.
The second part of the number is dialled only after a short
pause.
Putting a call from cordless telephone
Dialling a number
Dial the desired number. There are several ways to do this:
Then press “.
You can also press “ first and then dial a number.
The dialling process begins immediately.
Direct dialling
Forwarding fax to the device
If you receive a call on the cordless telephone and
hear that it is a fax call (whistling tone or silence), you
can start the fax reception on the device. Press either
START on the device or *5 on the cordless
telephone.
Manual dialling: Dial the desired number using the numeric keypad.
Telephone Book of the Cordless Telephone:
1 Hold m pressed (for at least two seconds).
2 Select an entry using [. Enter the starting letters with
the numeric keypad to quickly navigate through the telephone book.
If you have added an additional number to an entry, this entry appears twice in the telephone
book. The symbol of the category appears before
the name.
Telephone Book of the Device:
1 Press m.
2 Select an entry using [. Enter the starting letters with
the numeric keypad to quickly navigate through the telephone book.
13
EN
EN
Redial list: Press and hold @ (at least two seconds). Use
[ to select an entry from the list of the dialled numbers.
Caller List:
1 Press [, and using [CALLS select PERSONALIS..
2 Confirm with OK.
3 Using [, select from which list you would like to dial
a number.
4 Confirm with OK.
5 Select the desired number using [.
You can adjust the volume level of the speaker on the
cordless telephone using [ even during a call.
Switching notification tone for call waiting on/
off
1 Press OK, 42 and OK.
2 Use [, to select whether you would like to turn the
call waiting on or off.
3 Confirm using OK.
On the cordless telephone
Receiving a second call
During a call, press ô ACCEPT to accept the new call.
Adjusting volume level
Switching between calls (= hold)
2: Call waiting
Hot key: Press R, to toggle between the calls.
Looking up Numbers
Looking up Numbers
During a call, you can look up the telephone book entries.
1 During a call, press ô Menu.
2 Use [ to select PHONEBOOK.
3 Using [, dial the desired entry.
Press õReturn to return to the previous menu level.
1 During a call, press ô Menu.
2 Using [ select SWITCH.
3 Confirm with OK.
Calling additional telephone functions
1
2
3
4
Previous menu
(Function is not supported in all countries and
networks)
You can use additional telephone functions with your device for example call on hold, three-way call or forwarding.
Contact your telephone company to inquire whether or
not these functions are available for your connection. The
signal to the switchboard to call these services is a short line
interruption (Hook Flash). Press the R key to call the additional telephone functions.
Function is not supported in all countries and networks
Additional telephone functions
On the Device
Making a Second Call
1 During a call, press R.
2 Enter the desired number using the numeric keypad or
select a saved entry.
Press R, to toggle between the calls.
Switching Between Calls
Switching Between Calls
Press R, to toggle between the calls.
Receiving a Second Call
Call Waiting
During a call, you can be informed about another call by a
notification tone (= call waiting) if your telephone company offers this service. The notification tone for call waiting
on the device is switched off in the factory.
During a call, press R to accept the new call.
For this function to work, the caller line identification (CLIP) must be activated for your telephone
connection (country and network dependent). The
number and name will not be shown if the caller suppresses his number.
Receiving a Second Call
CLIP Prerequisite
14
Making a second call
Dialling another number
Hot key: Pressõ, and dial the other number.
During a call, press ô Menu.
Dial using [ SECOND CALL.
Enter the desired number using the numeric keypad.
Press ô Call.
Hot key: Press õ and 1, to end the call and to activate the call on hold.
1: Ending a call
Hands-free
On the device
1 Pressß to dial without lifting up the handset. You will
hear a dial tone from the loudspeaker.
2 Enter the desired number using the numeric keypad or
dial a saved entry. The dialling process begins immediately. Any incorrectly entered numbers can no longer
be changed now.
Put the handset near the device with the microphone
facing up in order to achieve an optimum communication.
Handset near the device
On the cordless telephone
Low battery charge
This function is not available if the battery charge of
the cordless telephone is low. Place the cordless telephone into the charging station.
Switching on hands-free
1 During a call, press ô Menu.
2 Using [ select Deact..
3 Confirm with OK.
Switching off hands-free
1 Select Deact. again.
2 Press ô Deact..
You can switch the hands-free mode on and off by
pressing “ button during a telephone call.
Switching hands-free on/off
Philips PPF 685 · 695
Mute mode
To other cordless telephones
Mute mode
Forwarding
Existence
of aseveral
call todevices
Dect is the prerequisite
You can put the handset on mute, if you want to speak to
someone without letting the caller hear the conversation.
On the device
1 During a call, press C. Your caller cannot hear anymore.
2 Press C again to continue with the call.
1
2
3
4
On the Cordless Telephone
Switching Dect to Mute
1
2
3
4
Mute mode
During a call, press ô Menu.
Using [ select SECRET.
Confirm with OK. Your caller cannot hear anymore.
Press õ Exit to continue with the call.
The mute mode of the cordless telephone can also be
switched on/off by pressing and holding C (at least 2
seconds).
Recording a Telephone Conversation
Recording a Telephone Conversation
You can record a telephone conversation. After recording,
the ä button flashes, and you can hear the recording
like a message on the answering machine.
You must inform your caller when recording a telephone conversation.
Recording a Telephone Conversation
Recording a Telephone Conversation
1 During a call, press b. The recording begins.
2 Press b again to end the recording.
Forwarding a call
Forwarding a call
You can forward calls from the device to registered cordless
telephones. From the cordless telephone, you can forward
calls to the device or to other cordless telephones.
From device
To a cordless telephone
1 During a call, press {.
2 Dial the number of the cordless telephone using the numeric keypad.
3 Hang up.
To all cordless telephones
1 During a call, press {.
2 Hang up.
From the cordless telephone
To the device
1 During a call, press ô Menu.
2 Using [ select CALL TRANSFER.
3 Confirm with OK.
4 Using [ select HANDSET 0.
5 Confirm with OK.
6 Press ’, to hang up.
Telephone functions
5
6
This function is available only if you have registered
several cordless telephones with your device and the
telephones are within the range of the machine.
During a call, press ô Menu.
Using [ select CALL TRANSFER.
Confirm using OK.
Select the cordless telephone to which you would like
to transfer the call using [.
Confirm using OK.
Press ’, to hang up.
Getting back the telephone call
You can get a transmitted telephone call back, before the
cordless telephone is picked up.
1 Press ô Menu.
2 Using [ select HANGING UP.
3 Confirm using OK.
Placing internal calls
From device
Calling a cordless telephone
1 In starting mode, lift the handset.
2 Press {.
3 Dial the number of the cordless telephone using the numeric keypad.
Calling all cordless telephones
1 In starting mode, lift the handset.
2 Press {.
You can also terminate an internal telephone call by
pressing { without hanging up. You can place an internal or external call.
Terminating intercom
From the Cordless Telephone
Calling the device
1 In the starting mode, press {.
2 Dial using [ HANDSET 0.
3 Press ô Call.
Calling other cordless telephones
Intercom Dect
Existence
of several devices is the prerequisite
This function is available only if you have registered
several cordless telephones with your device and the
telephones are within the range of the machine.
1 In the starting mode, press {.
2 Using [ dial the cordless telephone you would like to
call.
3 Press ô Call.
15
EN
Calling Line Identification (CLIP)
(Function is not supported in all countries and
networks)
The number of an incoming call appears on the display.
For this function to work, the Calling Line Identification
Presentation (CLIP) must be activated for your telephone
connection. Enquire with your telephone company. Caller
Line Identification may be associated with a fee.
If the Caller Line Identification does not work even
though the function is activated for your telephone
connection, check if you have set the correct country
(also see Chapter Settings, page 37).
Function is not supported in all countries and networks
CLIP Definition
EN
Setting the Country
CLIP and Telephone Companies
The functionality and availability of the Caller Line
Identification Presentation (CLIP) depends on your
telephone company. Your telephone company could
have no CLIP data transmission or very specific data
transmission format which is nocht supported by this
product.
In some networks the machine will set itself up automatically. The Caller Line Identification (CLIP) may
only work from the second call.
Missed Calls
Displaying Telephone Book Names
Your machine displays the name with which you
have saved the number in the telephone book. The
number and name will not be shown if the caller suppresses his number.
On the device
Missed Calls
If you received a call while away, the ä - button
flashes.
1 Press ä.
2 Using [, you can page through the list of missed calls.
If you have received additional messages, first select the missed calls using [ and confirm with
OK.
3 Lift the handset or press “, on the cordless telephone
to go back.
On the cordless telephone
Missed calls on Dect
If you receive calls in your absence, a message appears on
the display of the cordless telephone.
1 Press OK.
2 Using [, you can page through the list of missed calls.
3 Press “, to go back.
16
Philips PPF 685 · 695
5 Telephone book of the device
Press i and 3 to print an overview of the telephone book functions.
Help 3 · Telephone Functions
Telephone Book
In the telephone book of your device, you can save entries
with multiple numbers and collect multiple entries into
groups. You can assign various ring tones to the entries.
Follow the specifications in the technical data.
You can move the cursor using [. Use C to delete
individual characters. Press STOP to close the menu
and return to the starting mode.
Cursor navigation 1
Deleting an Entry
1 Press OK, 16 and OK.
2 Using [ select the entry which you would like to delete.
3 Confirm with OK.
4 Confirm DELETE: YES with OK.
Groups
Groups
Saving entry
1 Hold ma pressed (for at least two seconds).
You can also call the function by pressing OK,
12 and OK.
2 Enter the name. You can enter characters using the numeric keys (see button labels). Enter special characters using
0. Press the respective button several times until the desired character or special character appears on the display.
3 Confirm with OK.
4 Using [, select the category for which you would like
to enter a number: CATEGORY: HOME, CATEGORY: WORK, CATEGORY: MOBILE or CATEGORY: FAX.
5 Confirm with OK.
6 Enter the telephone number.
7 Confirm with OK.
8 You can assign a ring tone to the number. Use the
number buttons 0 to 9 to select a ring tone. Using
[, set the volume.
9 Confirm with OK. The entry is saved.
In some countries and networks the individual ring
tone of an entry only works when the device rings for
the second time. The first ring will be the standard ring
tone.
Ring Tone
Edit Entry
Press OK, 15 and OK.
Using [ select the entry which you would like to edit.
Confirm with OK.
Edit the name.
Confirm with OK.
Using [, select the category for which you would like
to enter a number: CATEGORY: HOME, CATEGORY: WORK, CATEGORY: MOBILE or CATEGORY: FAX.
7 Confirm with OK.
8 Enter the telephone number.
9 Confirm with OK.
10 You can assign a ring tone to the number. Use the
number buttons 0 to 9 to select a ring tone. Using
[, set the volume.
11 Confirm with OK. The entry is saved.
1
2
3
4
5
6
Telephone book of the device
You can combine several telephone book entries into a
group. A message is sent to all members of this group in
succession.
Adding Group Entries
1 Press OK, 13 and OK.
2 Use [ to select the group you would like to create.
3 Confirm with OK. You can add entries to the group,
display the members of the group, delete the group or
send a fax to the group.
4 Using [ select ADD MEMBER?.
5 Confirm with OK.
6 Use [ to select the entry you would like to add to the
group.
7 Confirm with OK.
8 Repeat steps 4 to 6 to add additional entries to the
group.
9 Press STOP to end the input.
Displaying Group Entries
1
2
3
4
5
6
7
Press OK, 13 and OK.
Use [ to select the group you would like to display.
Confirm with OK.
Using [ select VIEW MEMBERS?.
Confirm with OK.
Page through the entries of the group with [.
Press STOP twice to return to the starting mode.
Deleting Individual or All Group Entries
Deleting an Individual Entry
1 Press OK, 13 and OK.
2 Using [ select the group from which you would like
to delete entries.
3 Confirm with OK.
4 Using [ select DELETE MEMBER?.
5 Confirm with OK.
6 Using [ select the entry which you would like to delete.
7 Confirm with OK.
8 Using [ select DELETE: YES.
9 Confirm with OK. The entry is deleted.
17
EN
EN
Deleting a Group
1 Press OK, 13 and OK.
2 Using [ select the group you would like to delete.
3 Confirm with OK.
4 Using [ select DELETE MEMBER?.
5 Confirm with OK.
6 Using [ select DELETE: ALL.
7 Confirm with OK. All entries in the group are deleted.
Speed dialling
Speed Dialling
You can assign the speed dial buttons to frequently dialled
telephone numbers. You can load these telephone numbers
quickly with the speed dial buttons.
Assigning or editing speed dial entry
1 Press and hold (at least two seconds) the speed dial button (ë), which you would like to assign or change.
You can also call the function by pressing OK,
14 and OK.
2 Confirm using OK.
3 Using [ select the telephone book entry which you
would like to assign to this speed dial button.
4 Confirm using OK.
Deleting a speed dial entry
Deleting a speed dial entry
With this function, you can not only delete the speed
dial entry, but also the entire entry from the telephone book. Overnight the speed dial entry, if you
want to modify the assignment.
1 Press the speed dial button (ë), whose entry you
want to delete.
You can also call the function by pressing OK,
14 and OK.
2 Press C.
3 Confirm the deletion with OK.
18
Philips PPF 685 · 695
6 Telephone book of the cordless telephone
Restricted telephone book functions
All functions for the telephone book of the device are
not available to you on the cordless telephone.
Deleting and closing
Use C to delete individual characters. Press ’ to
close the menu and return to the starting mode.
Saving entry
Do not add to device entries
You can add entries to the telephone book of the
cordless telephone only.
1 Hold m pressed (for at least two seconds).
2 Using [ select <New>.
3 Enter the name. You can enter characters using the numeric keys (see button labels). Enter special characters
using 0 or #. Press and hold the respective key or
press it several times until the desired character appears
on the display.
4 Confirm with OK.
5 Enter the telephone number.
6 Confirm with OK.
7 Using [, select the category for which you would like
to enter a number: HOME, WORK, MOBILE or FAX.
8 Confirm with OK.
In some countries and networks the individual ring
tone of an entry only works when the device rings for
the second time. The first ring will be the standard
ring tone.
Ring Tone
Edit Entry
Do not Edit Device Entries
You can edit the entries on the cordless telephone only.
1 Hold m pressed (for at least two seconds).
2 Using [ select the entry which you would like to edit.
3 Press ô Option.
4 Using [ select EDIT ENTRY.
5 Confirm with OK.
6 Modify the name. Use C to delete individual characters.
7 Confirm with OK.
8 Modify the number.
9 Confirm with OK.
10 Select a category using [.
11 Confirm with OK.
Deleting an entry
1 Hold m pressed (for at least two seconds).
2 Using [ select the entry which you would like to delete.
3 Press ô Option.
4 Using [ select DELETE ENTRY.
5 Confirm with OK.
6 Confirm the deletion with ô Yes.
Telephone book of the cordless telephone
Adding an additional number
Additional number
1
2
3
4
5
6
7
8
9
If you have added an additional number to an entry,
this entry appears twice in the telephone book. The
symbol of the category appears before the name.
Hold m pressed (for at least two seconds).
Using [ select the entry which you would like to edit.
Press ô Option.
Using [ select ADD NUMBER.
Confirm with OK.
Enter the additional number.
Confirm with OK.
Select a category using [.
Confirm with OK.
Changing the ringer tone
Changing the ringer tone
You can assign a separate ring tone to each entry. In this way
you can distinguish between business and personal calls.
For this function to work, the caller line identification (CLIP) must be activated for your telephone
connection (country and network dependent). The
number and name will not be shown if the caller suppresses his number.
1 Hold m pressed (for at least two seconds).
2 Using [ select the entry which you would like to edit.
3 Press ô Option.
4 Using [ select RINGER TYPE.
5 Confirm with OK.
6 Select the desired ring tone using [.
7 Confirm with OK.
CLIP Prerequisite
Calling Options
Telephone book entries on the device
Press m.
Using [, dial the desired entry.
Press ô Option.
Select the desired option using [. You can have the
details of the entry displayed, call the number, send an
SMS to the number or search for some other entry.
5 Confirm with OK.
1
2
3
4
Telephone book entries of the cordless
telephone
Hold m pressed (for at least two seconds).
Using [, dial the desired entry.
Press ô Option.
Select the desired option using [. You can have the
details of the entry displayed, call the number, send an
SMS to the number, edit or delete the entry, assign a
special ring tone or add an additional number to the entry, search for some other entry or save a new entry.
5 Confirm with OK.
1
2
3
4
19
EN
7 Cordless telephone
Looking for cordless telephone
Emergency call number
It is recommended not to save any actual emergency
call number (e.g. police or fire brigade) with this
function, so that you do not accidentally call this
emergency call number.
Using the search function
EN
This function helps you in locating cordless telephones,
which you have misplaced. For this purpose the cordless
telephones must be registered with the device and must be
within its range.
Press { on the device. All cordless telephones registered
with the machine ring for approx. one minute.
You can also call the function by pressing OK,
81 and OK.
Dect look up
Switching on and off
You can switch your cordless telephone off to save power.
Press and hold ’ (at least two seconds) for switching off
the cordless telephone. Press and hold “ (at least two seconds) for switching on the cordless telephone.
Navigating in the menu
Navigating in the menu
Press one of the two arrow keys [ to open the function
menu. Page through [ menu entries. Use OK to select a
menu function. Press C to return to the previous menu
level. Press ’ to close the menu and return to the starting
mode.
Keypad lock
On monochrome Dect
1
2
3
4
5
6
7
Press [, and using [ select SETTINGS.
Confirm using OK.
Using [ select SECURITY.
Confirm using OK.
Using [ select KEYPAD LOCK.
Confirm using OK.
Using ô select Yes to switch on the function. Using
õ select No to switch off the function.
On colour Dect
1
2
3
4
5
Press [, and using [ select SECURITY.
Confirm using OK.
Using [ select KEYPAD LOCK.
Confirm using OK.
Using ô select Yes to switch on the function. Using
õ select No to switch off the function.
Activating emergency call
number
Emergency call number
Using this function you can save a number as an emergency call number. If the emergency call function is activated,
the number is dialled as soon as “ is pressed. You can dial
and call other telephone numbers with the numeric keypad.
20
On monochrome Dect
Press [, and using [ select SETTINGS.
Confirm using OK.
Using [ select SECURITY.
Confirm using OK.
Dial using [ EMERGENCY.
Confirm using OK.
Press õ EDIT ENTRY.
8 Using [ select ACTIVATE to switch on the function. Using [ select DEACTIVATE to switch off the
function.
9 Confirm using OK.
When you activate the function for the first time,
you must enter a number. This number remains
stored.
1
2
3
4
5
6
7
Emergency call function
Modifying the emergency call number
1 Press [, and using [ select SETTINGS.
2 Confirm using OK.
3 Using [ select SECURITY.
4 Confirm using OK.
5 Dial using [ EMERGENCY.
6 Confirm using OK.
7 Press õ EDIT ENTRY.
8 Using [ select CHANGE NO.
9 Confirm using OK.
10 Enter the telephone number.
11 Confirm using OK.
On colour Dect
Press [, and using [ select SECURITY.
Confirm using OK.
Dial using [ EMERGENCY.
Confirm using OK.
Press õ EDIT ENTRY.
6 Using [ select ACTIVATE to switch on the function. Using [ select DEACTIVATE to switch off the
function.
7 Confirm using OK.
When you activate the function for the first time,
you must enter a number. This number remains
stored.
1
2
3
4
5
Emergency call function
Philips PPF 685 · 695
Modifying the emergency call number
1 Press [, and using [ select SECURITY.
2 Confirm using OK.
3 Dial using [ EMERGENCY.
4 Confirm using OK.
5 Press õ EDIT ENTRY.
6 Using [ select CHANGE NO.
7 Confirm using OK.
8 Enter the telephone number.
9 Confirm using OK.
Additional functions
Telephone call at alarm time
If you place a call at a preset alarm time, the cordless
telephone rings after the call is terminated.
Back and Close
Press C to return to the previous menu level. Press
’ to close the menu and return to the starting
mode.
Alarm:
Alarm:
The cordless telephone rings each day at the set time with
the selected ringer tone. Press any key to put off the alarm.
If you would like to completely switch off the alarm, you
must deactivate the function.
Setting the wake-up alarm
1 Press [, and using [ to select ACCESSORIES.
2 Confirm with OK.
3 Using [ select ALARM.
4 Confirm with OK.
5 Press õ EDIT ENTRY.
6 Using [ select RINGER TYPE.
7 Confirm with OK.
8 Select the desired ring tone using [.
9 Confirm with OK.
10 Using [, set the volume.
11 Confirm with OK.
12 Using [ select SET TIME.
13 Confirm with OK.
14 Enter the time at which you would like to be woken up,
e.g. 07 00 for 7 a.m.
15 Confirm with OK.
16 Confirm with OK to switch on the alarm.
Deactivating the alarm clock
1 Press [, and using [ to select ACCESSORIES.
2 Confirm with OK.
3 Using [ select ALARM.
4 Confirm with OK.
5 Press õ EDIT ENTRY.
6 Using [ select DEACTIVATE.
7 Confirm with OK.
Cordless telephone
Timer
Timer
Using the Timer function (countdown alarm) you can enter a time, after which the cordless telephone rings. You
can set whether the remaining time should be shown on
the display. Press any key to put off the alarm.
While the timer is running, you can talk on the
phone without the timer interrupting your call.
Timer
Setting the Timer
1 Press [, and using [ to select ACCESSORIES.
2 Confirm with OK.
3 Using [ select TIMER.
4 Confirm with OK.
5 Press õ EDIT ENTRY.
6 Using [ select SET DURATION.
7 Confirm with OK.
8 Enter the minutes (max. 99 minutes).
9 Confirm with OK.
10 Using [ select VIEW.
11 Confirm with OK.
12 Using ô select Yes to switch on the function. Using
õ select No to switch off the function.
13 Using [ select RINGER TYPE.
14 Confirm with OK.
15 Select the desired ring tone using [.
16 Confirm with OK.
17 Using [, set the volume.
18 Confirm with OK.
19 Press õ Return after carrying out all the settings.
20 Press ô Start to start the timer.
Modifying the time
Modifying the time
Before you can modify the timer settings, you must switch
off the current timer.
1 Press õ Stop.
2 You will be asked, whether you would like to switch off
the timer . Confirm with ô Yes.
You can now access the timer menu and modify settings.
Birthday reminder
Birthday reminder
Using the birthday reminder you can enter the dates for up
to ten birthdays. The cordless telephone rings at the entered
time on the entered date. Press any key to put off the alarm.
Entering birthday
1 Press [, and using [ to select ACCESSORIES.
2 Confirm with OK.
3 Dial using [ BIRTHDAY.
4 Confirm using OK.
5 Dial using [ <New>.
6 Confirm using OK.
7 Enter the name.
8 Confirm using OK.
21
EN
9 Enter the birth day, e.g. 08 06 for 8th June.
10 Confirm using OK.
11 Enter the time, e.g. 14 00 for 2 pm.
12 Confirm using OK.
EN
Displaying birthday
1 Press [, and using [ to select ACCESSORIES.
2 Confirm with OK.
3 Dial using [ BIRTHDAY.
4 Confirm using OK.
5 Using [ select the entry which you would like to be
displayed.
6 Confirm using OK. Name, date and time of the birthday reminder are displayed.
7 End the function using ’.
Modifying a birthday
1 Press [, and using [ to select ACCESSORIES.
2 Confirm with OK.
3 Dial using [ BIRTHDAY.
4 Confirm using OK.
5 Using [ select the entry which you would like to
modify.
6 Press ô Option.
7 Using [ select EDIT ENTRY.
8 Confirm with OK.
9 Modify the name. Use C to delete individual characters.
10 Confirm with OK.
11 Modify the date.
12 Confirm with OK.
13 Modify the time.
14 Confirm with OK.
Deleting a birthday
1 Press [, and using [ to select ACCESSORIES.
2 Confirm with OK.
3 Dial using [ BIRTHDAY.
4 Confirm using OK.
5 Using [ select the entry which you would like to delete.
6 Press ô Option.
7 Dial using [ DELETE ENTRY.
8 Confirm using OK.
9 Confirm the deletion with ô Yes.
Changing the ringer tone
You can assign a separate ring tone to each birthday reminder.
1 Press [, and using [ to select ACCESSORIES.
2 Confirm with OK.
3 Dial using [ BIRTHDAY.
4 Confirm using OK.
Changing the ringer tone
22
5 Using [ select the entry to which you would like to
assign a new ring tone.
6 Press ô Option.
7 Using [ select RINGER TYPE.
8 Confirm with OK.
9 Select the desired ring tone using [.
10 Confirm with OK.
11 Using [, set the volume.
12 Confirm with OK.
Acoustic room monitoring
Existence of several devices is the prerequisite
This function is available only if you have registered
several cordless telephones with your device and the
telephones are within the range of the machine.
Room monitoring
With this function you can acoustically "monitor" a room
(for example, a children's bedroom).
Setting up room monitoring
Set up the room monitoring on the receiver unit first.
1 On the receiver unit, press [, and using [ select
ACCESSORIES.
2 Confirm using OK.
3 Using [ select ROOM MONITOR..
4 Confirm using OK.
5 Using [ select the transmitting cordless telephone.
6 Press ô Call.
7 The transmitting unit starts ringing. Press OK to accept the call.
8 Using ô Yes activate the baby-phone function on
the transmitting unit.
The cordless telephones are now connected to each other
in the monitoring mode. Place the transmitting unit in the
room which you would like to acoustically monitor. Keep
the receiver unit with you.
If you get a call when you are in the room monitoring
mode, only the device rings. On the cordless telephone, the display gets lit up and a message appears.
Telephone calls during room monitoring
If you get a call when you are in the room monitoring
mode, only the device rings. On the cordless telephone, the
display gets lit up and a message appears.
1 Press ô ACCEPT on the cordless telephone to accept
the call.
2 Press ’ to end the call. The cordless telephone returns
to the room monitoring mode.
You can place a call when in the room monitoring mode.
1 Press ô Call and dial the desired number.
2 Press “ to make the connection.
3 Press ’ to end the call. The cordless telephone returns
to the room monitoring mode.
Room monitoring
Ending room monitoring
Press ’ on any one of the cordless telephones to end the
room monitoring mode.
Philips PPF 685 · 695
8 Answering Machine
Press i and 3 to print an overview of the answering machine functions.
Help 3 · Answering Machine
Only Fax Reception
In the fax only reception mode (F on the display) the
answering machine of the device is switched off. You
cannot switch on the answering machine in this
mode (also see chapter Setting the Fax Switch, page
38) (this function is not supported in all countries
and networks).
Switching On and Off
On the Device
Switching On/Off
Anonymous
Outgoing
on the
Message
Device
If you do not record a personal announcement, the
answering machine uses the anonymous announcement set by the factory.
Press b three times to turn the answering machine on or
off. If the answering machine is turned on, the symbol —
appears on the display.
You can also call the function by pressing OK,
71 and OK.
Activation
On the cordless telephone
Press [, and using [ to select VOICE MAIL.
Confirm with OK.
Using [ select ON/OFF.
Confirm using OK.
Using õ select EDIT ENTRY.
Using [, select whether you would like the answering
machine to be switched on or off with or if a message
being recorded.
7 Confirm using OK.
8 Confirm using ô Valid..
1
2
3
4
5
6
Editing the outgoing message
On the device
During playback, press C and OK in order to delete
the currently playing outgoing message. Using [,
set the volume. Stop the playback with STOP.
Recording an Outgoing Message
Recording the Outgoing Message
1 Press b.
2 Use [ to select OUTGOING MSG..
3 Confirm using OK.
You can also call the function by pressing OK,
75 and OK.
4 Dial using [ MESSAGE: RECORD.
5 Confirm using OK.
6 Press OK to record an outgoing message. Wait for the
confirmation tone before you say your text.
The outgoing message must be longer than ten
seconds and shorter than twenty seconds.
7 Press OK to end the recording. The recording is played
back.
Answering Machine
Recording the Outgoing Message
If the volume of the outgoing message is too low,
rerecord the same. For recording, lift up the handset
of the device and speak the text into the microphone.
Listening to the Outgoing Message
1 Press b.
2 Use [ to select OUTGOING MSG..
3 Confirm using OK.
You can also call the function by pressing OK,
75 and OK.
4 Using [ select MESSAGE: PLAY.
5 Confirm with OK. The outgoing message is played
back.
Using the Anonymous Outgoing Message
You can replace your personal outgoing message with the
factory default anonymous message.
1 Press b.
2 Use [ to select OUTGOING MSG..
3 Confirm using OK.
You can also call the function by pressing OK,
75 and OK.
Anonymous Outgoing Message
4 Using [ select MESSAGE: DEFAULT.
5 Confirm with OK. The outgoing message is played
back.
Using the Outgoing Message Without Recording of Messages
You can record an outgoing message which the caller hears
for which no message can be recorded in reply (= external
memo).
1 Press b.
2 Dial using [ EXTERN. MEMO.
3 Confirm using OK.
You can also call the function by pressing OK,
76 and OK.
Outgoing Message Without Recording of Messages
4 Use [ to select whether you would like the outgoing
message to be switched on/off without recording the
message.
5 Confirm using OK.
When you record an outgoing message, you are
asked, if you would like to use the old outgoing
message or would like to record a new one. Confirm using OK.
6 Recording a new outgoing message: Press OK
to record the outgoing message. Wait for the confirmation tone before you say your text.
The outgoing message must be longer than ten
seconds.
7 Press OK to end the recording. The recording is played
back.
If the volume of the outgoing message is too low,
rerecord the same. For recording, lift up the handset
of the device and speak the text into the microphone.
Recording the Outgoing Message
23
EN
On the cordless telephone
Back and Close
EN
Press C to return to the previous menu level. Press
’ to close the menu and return to the starting
mode.
Recording the outgoing message:
1 Press [, and using [ to select VOICE MAIL.
2 Confirm with OK.
3 Use [ to select OUTGOING MSG..
4 Confirm using OK.
5 Using [ select EDIT ENTRY.
6 Confirm using OK.
7 Press ô Begin to start the recording. Wait for the
confirmation tone before you say your text.
Using õ Exit you can cancel the recording.
8 Press ô End to end the recording. The recording is
played back.
9 You can end the playback of the outgoing message using ô End.
10 Press ô Yes to save the recording. Using õ No you
can reach the recording menu.
The outgoing message must be longer than ten seconds and shorter than twenty seconds.
Length 10>20 seconds
Playing back the outgoing message
1 Press [, and using [ to select VOICE MAIL.
2 Confirm with OK.
3 Use [ to select OUTGOING MSG..
4 Confirm using OK.
5 Using [ select PLAY.
6 Confirm with OK.
7 You can end the playback of the outgoing message using ô End.
8 Press ô Yes to save the recording. Using õ No you
can reach the recording menu.
Using anonymous outgoing messages
Anonymous Outgoing Message
You can replace your personal outgoing message with the
factory default anonymous message.
1 Press [, and using [ to select VOICE MAIL.
2 Confirm with OK.
3 Use [ to select OUTGOING MSG..
4 Confirm using OK.
5 Using [ select DEFAULT.
6 Confirm with OK.
7 Using ô select Yes to switch on the function. Using
õ select No to switch off the function.
8 Switching on the function: The outgoing message
is played back. Using ô End, you can end the playback.
24
Listening to Messages
On the device
Listening to Messages
Press # to play the next message. With the number
keys, you can load the desired message directly. During playback, press C and OK in order to delete the
currently playing outgoing message. Using [, set
the volume. Stop the playback with STOP.
Listening to New Messages
Indication of New Messages
If new messages have been received on the answering machine, the ä button blinks. The number of the new
messages is shown on the display.
1 Press ä.
2 Confirm with OK.
3 The new messages are played back.
Listening to Messages Again
1 Press b.
2 Using [ select MESSAGES.
3 Confirm with OK.
You can also call the function by pressing OK,
72 and OK.
4 Using [ select MESSAGE: PLAY.
5 Confirm with OK. The messages are played back.
On the cordless telephone
Quick access
You can also call the function by pressing and holding 1/b (at least two seconds).
Listening to new messages
New messages on cordless telephone
If new messages are received, a message appears on the display of the cordless telephone.
1 Press OK.
2 Select a message using [.
3 Confirm using OK. The message is played back. You
can cancel the playback or switch between messages.
Interrupting the playback: Press 2 to pause the
playback; press 2 again to continue the playback.
Navigating: Press 1 to return to the beginning of the
current message. Press 3 to play the next message.
Ending the playback: Press ’.
Interrupting
Navigation
Ending
Playing messages again
1 Press [, and using [ to select VOICE MAIL.
2 Confirm with OK.
3 Using [ select MESSAGES.
4 Confirm with OK.
5 Using [ select PLAY.
6 Confirm with OK.
7 Select the desired message using [.
8 Confirm with OK. The message is played back.
Press 2 to interrupt the current message. Press
1 and 3 to navigate among the messages.
Philips PPF 685 · 695
Deleting messages
On the device
You can also call the function by pressing OK,
79 and OK.
Deleting an Individual Message
During playback, press C and OK in order to delete the
currently playing outgoing message.
4 Enter a four-digit code.
The access code may not be identical to the VIP
code.
5 Confirm with OK.
Deleting Heard Messages
Forwarding Messages
Deleting New Messages
Messages not yet heard must be heard first before deleting them.
1 Press b.
2 Using [ select MESSAGES.
3 Confirm with OK.
You can also call the function by pressing OK,
72 and OK.
4 Using [ select MESSAGE: DELETE.
5 Confirm with OK. The heard messages are deleted.
You can also delete the already heard messages by
pressing C and OK in the starting mode.
On the cordless telephone
Deleting single message
During the playback, press 0 to delete the current message.
Deleting messages already played
Deleting New Messages
Messages not yet heard must be heard first before deleting them.
1
2
3
4
5
6
7
Press [, and using [ to select VOICE MAIL.
Confirm with OK.
Using [ select MESSAGES.
Confirm with OK.
Using [ select DELETE OLD.
Confirm with OK.
Confirm the deletion with ô Yes. Using õ No you
can cancel the function.
Setting up forwarding and remote
access
Available only on the device
These functions are available only on the device.
Forwarding Messages
The machine forwards messages to a specified telephone
number. Once the configured number of messages is
reached, the machine calls the number. If the call is answered, a greeting text is played. Then the person on the
line must enter the access code. If no code is entered or an
incorrect code is entered three times, the machine hangs
up.
1 Press b.
2 Using [ select FORWARDING.
3 Confirm with OK.
You can also call the function by pressing OK,
77 and OK.
4 Use [ to select whether you would like to switch forwarding on or off.
5 Confirm with OK.
6 Enter the number to which the received messages
should be forwarded.
7 Confirm with OK.
8 Use [ to select how many messages should be collected and forwarded together.
9 Confirm with OK.
When you record a message, you are asked, if you
would like to use the old message or would like to
record a new one. Confirm using OK.
10 Recording a new outgoing message: Press OK
to record an outgoing message. Wait for the confirmation tone before you say your text.
11 Press OK to end the recording. The recording is played
back.
Using the Remote Control
Remote Control
With a telephone call, you can listen to and delete messages, record a new outgoing message or switch the answering
machine on or off.
The telephone on this connection must be set to tone
dialling. Press a button within 50 seconds, otherwise
the connection is cut-off (country and network dependent).
1 Call your telephone number.
2 Wait until the answering machine switches on and
plays back the outgoing message.
3 Enter the access code.
4 The machine interrupts the outgoing message and plays
new messages. If no new messages have been received,
you will hear two confirmation tones.
Tone Dialling
Entering Access Code
Access Code
You must enter an access code to be able to receive transferred messages, or listen to and control your answering
machine from other telephones.
The remote control is switched off with the factoryinstalled access code (0000). Change the access code
to switch on the remote control. If you want to
switch the remote control off enter the factory-installed code 0000 again.
1 Press b.
2 Using [ select ACCESS CODE.
3 Confirm with OK.
Switching On and Off
Answering Machine
25
EN
EN
If you select the 5/2 option for the number of
rings of the answering machine, the answering
machine switches on after two rings, when you
have received new messages. If there are no new
messages, the device rings five times. If the device
does not pick up after two rings, you have no new
messages. You can terminate the remote access
without incurring any telephone costs.
5 The functions below are available via the number buttons.
6 Hang up to end the remote control session.
Remote Control Functions
Cancelling a Function
Occasionally the answering machine might not react
to your entry—for example while you are listening to
a message. Cancel the current function by pressing
‰. Select the next function with the appropriate
number button.
Recording internal memos
On the device
Internal Memos on the Machine
You can record voice messages (= memos), which can be
played as messages. The limit on duration of recording set
for messages applies even to the recording duration of
memos.
The configured recording length for incoming messages also limits the length of the internal memos.
Recording Length for Memos
1 Press b.
2 Dial using [ QUICK NOTE.
3 Confirm using OK.
You can also call the function by pressing OK,
73 and OK.
Hearing current message again: Press ‚.
Listening to all messages: Press ƒ.
Listening to next message: Press „.
4 Press OK to record a voice message. Wait for the confirmation tone before you say your text.
5 Press OK to end the recording. The recording is played
back. After that the ä button starts flashing. The
voice message is displayed as a new message.
If the volume of the outgoing message is too low,
rerecord the same. For recording, lift up the handset
of the device and speak the text into the microphone.
Deleting Messages
On the cordless telephone
To delete the current message: Press ‡ while listening to the message.
Deleting all messages: Press ‡ after listening to all
the messages.
Press ‡ again within five seconds to confirm the deletion.
1
2
3
4
5
6
7
Listening to Messages
Outgoing Message
Listening to the outgoing message Press †.
Recording a new outgoing message:
1 Press ….
2 Wait for the confirmation tones.
3 Press ….
4 Wait for the long confirmation tone before beginning
with the text.
5 Press … to end the recording.
Control Functions
Aborting last function: Press ‰.
Switching off answering machine Press ˆ.
Switching on answering machine Press Š.
If the answering machine is switched off you have to
enter the access code while the fax switch analyzing
the incoming signal. After the 4th ring the tone heard
changes (factory settings of the number of rings for
fax switch, also see Chapter Setting the Fax Switch
page 38). Press Š, to activate the answering machine. Afterwards you can call additional functions.
Recording the Outgoing Message
Press [, and using [ to select VOICE MAIL.
Confirm with OK.
Using [ select MESSAGES.
Confirm with OK.
Using [ select RECORD MEMO.
Confirm with OK.
Press ô Begin to start the recording. Wait for the
confirmation tone before you say your text.
Using õ Exit you can cancel the recording.
8 Press ô End to end the recording. The recording is
played back.
9 Using ô End, you can end the playback.
10 Press ô Yes to save the recording. Using õ No you
can reach the recording menu.
The voice message is displayed as a new message.
To Switch the Answering Machine On
26
Philips PPF 685 · 695
Modifying the settings
Available only on the device
These functions are available only on the device.
Entering the VIP Code
VIP Code
EN
If callers enter the VIP code, the machine continues to
ring, even if the answering machine has taken over the call.
With this function, certain persons can reach you even if
you have set the number of rings to zero.
The VIP code may not be identical to the access code
for remote control.
1 Press b.
2 Using [ select VIP CODE.
3 Confirm with OK.
You can also call the function by pressing OK,
78 and OK.
VIP Code <> Access Code
4 Enter a four-digit code.
5 Confirm with OK.
Setting the Recording Length
Recording Length
You can limit the length of the incoming messages and internal memos.
1 Press b.
2 Using [ select RECORD. TIME.
3 Confirm with OK.
You can also call the function by pressing OK,
74 and OK.
4 Use [ to select the desired recording length or unlimited time (automatic).
5 Confirm with OK.
Answering Machine
27
9 Fax
Help 4 · Fax
EN
Loading Documents
Press i and 4 to print the instructions for sending faxes and for fax switch settings.
Do not insert any documents into the machine
that...
... are wet, have been edited with correction fluid, are
soiled or have a coated surface.
... are written on with a soft pencil, with paint, chalk
or charcoal.
... originate from newspapers or magazines (printing
ink).
... are held together with office or notebook staples or
with tape or glue.
... are pasted with note papers.
... are creased, crumpled or torn.
10 Documents · A5/A4
Use documents with sizes A5 or A4 with 60 to 100 g/m2
weight. You can insert up to 10 documents at a time.
Press STOP to eject the documents without sending
them.
Fax
Sending fax
1 Insert the documents face up into the document feeder.
The top most document will be fed in first.
Manual dialling: Dial the desired telephone number
with the number pad.
Telephone book:
1 Press ma
You can also load telephone book entries by
pressing OK, 11 and OK.
2 Select an entry using [. Enter the starting letters with
the numeric keypad to quickly navigate through the telephone book.
You can save an entry multiple times with the
same name but in a different category. In the telephone book, the first letter of the category appears after the entry.
Speed Dialling: Press the desired speed dial button
(ë).
Redial list: Press @. Use [ to select an entry from the
list of the dialled numbers.
You can also load the redial list by pressing OK,
22 and OK.
Outgoing Calls
Caller list: Press and hold @ (at least two seconds). Use
the [ to select an entry from the list of callers.
You can also load the caller list by pressing OK,
21 and OK.
Calls Received
CLIP Prerequisite
For this function to work, the caller line identification (CLIP) must be activated for your telephone
connection (country and network dependent). The
number and name will not be shown if the caller suppresses his number.
Manually Sending a Fax
1 Insert the document.
2 Enter the desired number using the numeric keypad or
select a saved entry.
3 Press ß.
4 Press START.
2 Set the desired resolution. You can choose between
RESOL.: STANDARD (for documents without special features), RESOL.: FINE (for texts with small
print or drawings) and RESOL.: PHOTO (for photos). Press ã. The configured resolution appears on
the display. Press ã again to change the resolution.
They can adjust the preset contrast (also see
Chapter "Settings", page 37).
3 Dial the desired number. There are several ways to do
this:
4 Press START.
If the subscriber is busy, the device dials the number
again after some time. Press STOP, in order to cancel the transmission process. After the transmission,
the machine prints out a transmission report depending on the settings.
Busy Number
28
Direct inward dialling or selecting
sub-address
Direct inward dialling or sub-address
You can send a fax to a direct-inward dialling number or a
sub addressor or call from a direct-inward dialling number
or sub address - for example to use a certain service of a fax
database provider. For this purpose, attach the direct-inward dialling number or sub address with a short dialling
pause to the fax number.
1 Enter the desired number using the numeric keypad or
select a saved entry.
2 Hold R pressed (for at least two seconds).
3 Enter the direct-inward dialling number or sub address.
4 Press START. The direct-inward dialling number or
sub address is dialled only after a short pause.
Philips PPF 685 · 695
Broadcasting
Paper Error
Broadcasting
You can send one fax to multiple recipients in succession.
Entering Recipients Individually
1 Insert the document.
2 Press OK, 34 and OK. The document is now
read.
3 Enter the desired number using the numeric keypad or
select a saved entry.
4 Confirm with OK.
5 Enter the next telephone numbers.
6 Confirm with OK. You can enter up to 25 recipients.
7 Press START. The device transmits the fax message
successively to all recipients.
Sending a Fax to a Group
1 Insert the document.
2 Press OK, 13 and OK.
3 Use [ to select the group to which you would like to
send a fax.
4 Confirm with OK.
5 Using [ select SEND FAX?.
6 Confirm with OK.
If your machine cannot reach a recipient, the fax
message is sent to the other recipients. After the machine has called all recipients, it once again dials the
numbers that previously could not be reached.
Transmission to Multiple Recipients
Delayed Fax Transmission
Delayed Fax Transmission
If you would like to make use of the lower telephone tariffs
or if the recipient can be reached at some specific time only, you can send the fax at a later time – within 24 hours.
1 Insert the document.
2 Press OK, 33 and OK.
3 Enter the time, at which the document should be transmitted, e.g. 14 00 for 2 pm.
4 Confirm with OK.
5 Enter the desired number using the numeric keypad or
select a saved entry.
6 Selecting a saved entry: Confirm the selected entry using OK.
7 Press START. The device goes into standby mode and
transmits the fax at the entered time. You can continue
to make telephone calls and receive faxes.
Press STOP to eject the document. This interrupts
the standby mode.
Sending Fax Later
Receiving Faxes
Check whether you have inserted and clamped in the
paper correctly. The lever on the right next to the paper feed mechanism must be pushed back.
Full Message Memory
If the message memory is full, no additional messages can
be received. A warning appears on the display. Observe the
information in the technical data.
If there are problems with printing out saved fax
messages, a service code is available (see also section
Service, page 50).
Delete Fax Memory Service Code
Receiving fax automatically (fax
only reception mode)
(Function is not supported in all countries and
networks)
You should select this mode if you primarily receive faxes
at your device. In the fax only reception mode (F on the
display) the device rings twice. Then the fax reception
switches on. You can only accept an incoming telephone
call whilst it is ringing. You cannot switch on the answering machine in this mode (also see chapter Setting the Fax
Switch, page 38).
Function is not supported in all countries and networks
Only Fax Reception
Receiving fax manually
Select manual reception under number of rings of the fax
switch (see Chapter Setting the Fax Switch, page 38). The
device will not receive faxes on its own. This setting is useful, when you want to receive faxes via a modem connected
to a computer.
You can start fax reception manually, by pressing
START.
Receiving fax manually
Polling Faxes
Fax Polling
With the fax polling function, you can retrieve faxes that
lie ready in the dialled fax machine. You can also provide
documents on your machine to be polled by others.
Polling Faxes Directly
1 Enter the desired number using the numeric keypad or
select a saved entry.
2 Hold START pressed (for at least two seconds).
Polling Secure Faxes
Secure Fax Polling
With this function, you can poll faxes that are protected
with a code.
1 Press OK, 31 and OK.
2 Enter the code.
3 Confirm with OK.
4 Enter the desired number using the numeric keypad or
select a saved entry.
5 Press START.
Fax Reception
If you have not changed the factory settings, received faxes
will be printed out automatically. If no paper or no ink
film is inserted, the machine saves the incoming faxes. The
ä - button blinks. Once paper or a new ink film is
inserted, the saved faxes are printed out.
Fax
29
EN
Sending Faxes via Polling
Secure Fax Polling
Protect your document against unauthorised access
with a code.
Secure Fax Polling
EN
A caller who knows the code can poll the fax from your device. You can continue to make telephone calls and receive
faxes.
1 Insert the document.
2 Press OK, 32 and OK.
3 Enter a code (max. 20 characters).
4 Confirm with OK.
Press STOP to eject the document. This interrupts
the standby mode.
Sending Fax Later
Using Fax Templates
Fax Templates
Five fax templates, which you can use, are stored in your
device. With these templates you can quickly create, for example, a short fax note or an invitation.
1 Press OK, 43 and OK.
2 Use [ to select the template you would like to print.
3 Confirm with OK. The device prints the template.
4 Fill the template and send it to the desired recipient per
fax.
30
Philips PPF 685 · 695
10 Copier
Help 5 · Copier
Press i and 5 to print help for copying.
EN
10 Documents · A5/A4
Use documents with sizes A5 or A4 with 60 to 100 g/m2
weight. You can insert up to 10 documents at a time.
Inserting Documents
1 Insert the documents face up into the document feeder.
The top most document will be fed in first.
2 Set the desired resolution. You can choose between
RESOL.: STANDARD (for documents without special features), RESOL.: FINE (for texts with small
print or drawings) and RESOL.: PHOTO (for photos). Press ã. The configured resolution appears on
the display. Press ã again to change the resolution.
They can adjust the preset contrast (also see
Chapter "Settings", page 37).
Creating a Copy
Press COPY briefly. The copy is created.
Creating Multiple Copies
1 Hold COPY pressed (for at least two seconds).
2 Enter the number of times you would like to copy the
document (maximum of 15 copies).
3 Press COPY.
4 Using [ select whether to reduce or enlarge the document in size when copying. You can magnify up to
200 percent or reduce to as small as 50 percent of the
original size.
5 Confirm with OK. The copy is created.
Press STOP to eject the documents without copying them.
Copier
Copier
31
11 SMS
(Function is not supported in all countries and
networks)
Press i and 8 to print the instructions for SMS
functions.
Function is not supported in all countries and networks
Help 8 · SMS
EN
SMS Requirements
CLIP for SMS
Your device is preset for using the SMS (Short Messaging
Service) services. Caller Line Identification (CLIP) must be
activated for the SMS to work. It is possible that you will
not be able to send and receive SMS messages from a private branch exchange (depending on the country and network).
Should you face problems in sending SMS, the reason for the same could be that you are using a secret
number or that the device is connected to an old
ISDN System.
SMS with secret number
SMS Requirements
Ask your telephone service provider...
... whether you must register for the SMS Service.
... to which mobile telephone service providers you
can send SMS
... which costs are applicable.
... which functions are available.
Sending SMS
On the device
1 Press _.
2 Confirm with OK.
You can also call the function by pressing OK,
61 and OK.
The last five SMS messages written remain saved
as templates. Press @ until the desired message
appears.
3 You can enter characters using the numeric keys (see
button labels). Press 0 to enter space or special characters.
You can enter 160 characters.
You can move the cursor using [. Use C to delete individual characters. Press and hold C (at
least two seconds) to delete the entire text. Press
COPY to print the message before sending it.
4 Confirm with OK.
5 Enter the desired number using the numeric keypad or
select a saved entry.
You can send an SMS message to up to five recipients. Press OK after entering the number.
1 Press _.
You can also call the function by pressing [ and
selecting using [ SMS. Confirm with OK.
2 Use [ to select SEND SMS.
3 Confirm using OK.
4 You can enter characters using the numeric keys (see
button labels). You can enter a space or a special character using 0 or #. Press and hold the respective
key or press it several times until the desired character
appears on the display.
You can enter 160 characters.
Switch the keyboard to enter capital or small letters: Press ô Select. Using [ select whether
you would like to enter capital or small letters.
Confirm with OK. Press and hold * (at least
two seconds) to toggle between capital and small
letters.
Press ô Select. Using [ select INSERT
CHAR. to enter a character. Confirm with OK.
Press ô Select. Using [ select CANCEL to
delete the entire text. Confirm with OK. Confirm the deletion with ô Yes.
5 Confirm using OK.
6 Enter the desired number using the numeric keypad or
select a saved entry.
7 Confirm using OK.
8 Press ô Confirm to send the message. Press õ
EDIT ENTRY to edit the message again.
After sending you can save the SMS. Using ô select Yes to save the message. Press õ No to delete
the message.
Sending SMS from the telephone book
You can select an entry from the telephone book and then
call the SMS menu.
1 Short press m to call up the telephone book of the device. Long press m (at least two seconds) to call up the
telephone book of the cordless telephone.
2 Using [, dial the desired entry.
3 Press ô Option.
4 Using [ select SEND SMS.
5 Confirm with OK. The Send SMS Menu appears.
6 Press _. The message is sent.
On the cordless telephone
Sending SMS
You can navigate within the text using [. Use C to
delete individual characters. Press ’ to close the
menu and return to the starting mode.
Navigating, Deleting and Back
32
Philips PPF 685 · 695
SMS to E-Mail
(Function is not supported in all countries and
networks)
You can send an SMS to an E-Mail address.
1 Press _.
You can also call the function by pressing [ and
selecting using [ SMS. Confirm with OK.
Function is not supported in all countries and networks
2
3
4
5
6
Using [ select EDIT EMAIL.
Confirm using OK.
Enter the text as described under Sending SMS.
Confirm using OK.
Enter the e-mail address. Press and hold 0 until the
@ character appears.
E-Mail addresses must not contain a space.
7 Confirm using OK.
8 Press ô Confirm to send the message. Press õ
EDIT ENTRY to edit the message again.
SMS to fax
(Function is not supported in all countries and
networks)
You can send an SMS as a fax to a fax machine.
1 Press _.
You can also call the function by pressing [ and
selecting using [ SMS. Confirm with OK.
Function is not supported in all countries and networks
Using [ select EDIT FAX.
Confirm with OK.
Enter the text as described under Sending SMS.
Confirm using OK.
Enter the desired number using the numeric keypad or
select a saved entry.
7 Confirm with OK.
8 You can give a title (=¦reference) which appears in the
heading of the fax.
9 Press ô Confirm to send the message. Press õ
EDIT ENTRY to edit the message again.
2
3
4
5
6
Notification by SMS
SMS Notification
You can have an SMS message sent to a telephone number
of your choice when faxes or SMS messages are received or
the answering machine receives calls or voice messages in
your absence.
1 Press OK, 65 and OK.
2 Use [ to select whether you would like to be informed about new SMS messages.
3 Confirm with OK.
4 Use [ to select whether you would like to be informed about calls in your absence.
5 Confirm with OK.
6 Use [ to select whether you would like to be informed about new fax messages.
7 Confirm with OK.
SMS
8 Use [ to select whether you would like to be informed about new messages on the answering machine.
9 Confirm with OK.
10 Enter the number to which the SMS should be sent.
11 Confirm with OK. A message appears on the display
stating the notification by SMS is activated.
Receiving an SMS
Receiving
Paper
Error
an SMS on the Machine
Check whether you have inserted and clamped in the
paper correctly. The lever on the right next to the paper feed mechanism must be pushed back.
SMS Reception
Received SMS messages are printed out automatically. If
you have turned the automatic printing function off, the
SMS messages will be stored. Your machine stores up to 30
received SMS messages.
Reading an SMS
On the device
Reading new SMS
Reading an SMS on the Machine
After reception of a new SMS message, the ä button lights up.
1 Press ä.
2 Select the SMS using [.
3 Press ä. The Read SMS menu opens.
Loading Previously Read SMS Messages
1 Press OK, 62 and OK.
2 Using [ select the SMS that you would like to read.
Unread SMS messages are marked with a *.
3 Confirm with OK.
You can move the cursor using [. Press COPY
to print the SMS message.
4 Press STOP to return to the SMS list.
Press OK to call additional SMS functions.
On the Cordless Telephone
Reading SMS messages
1 Press _.
You can also call the function by pressing [ and
selecting using [ SMS. Confirm with OK.
2 Using [ select READ SMS.
3 Confirm with OK.
4 Select the desired message memory using [. The
number of the messages contained in the folder is given
in brackets.
NEW—Contains new messages
INBOX—Contains read and saved message.
SENT—Contains sent messages that you have saved.
DRAFT—Contains message that are yet to be sent
5 Confirm with OK.
33
EN
EN
6 Select the desired SMS using [.
7 Press ô Select.
8 Using [ select READ.
9 Confirm with OK.
Press ô Select to call additional SMS functions.
Modifying the Read Mode
Modifying the Read Mode
You can display an SMS in different ways.
1 Select the SMS to Read.
2 Press ô Select.
3 Using [ select SMS MODE.
4 Using [, select the desired mode:
AUTO SCROLL—The text scrolls automatically.
MANUAL SCROLL—Using [ you can navigate within
the text.
2 LINES—Two rows of the text are displayed.
5 Confirm with OK.
Deleting SMS
On the Device
Deleting
SMS
Deletion
an SMS
Introduction
on the Device
If the message memory is full, the device cannot receive
any more messages. Delete SMS messages to free up memory.
1 Press OK, 64 and OK.
2 Use [ to select the SMS messages you would like to
delete:
DELETE: ALL SMS—Deletes all received and composed SMS messages that you have saved
DELETE: READ SMS—Deletes all read SMS messages
DELETE: SENT SMS—Deletes all sent SMS messages
that you have saved
3 Confirm with OK.
4 Confirm the deletion with OK.
If you would like to delete an individual SMS
message, load the message. Press OK, and using
[ to select DELETE. Confirm with OK.
On the cordless telephone
Calling SMS functions
On the device
SMS Functions on the Machine
1 While reading an SMS message, press OK to load additional SMS functions.
2 Use [ to select an option: You can display information about the SMS message, print or delete the message, forward the message to another recipient or send
an SMS response. You can return to the list of SMS
messages, or view the next or previous SMS message.
3 Confirm with OK.
On the cordless telephone
1 Select the SMS to Read.
2 Press ô Select.
3 Use [ to select an option: You can reply the SMS.
You can move the message to the Archive folder, delete
it or forward it to some other recipient. You can call the
number of the sender or save it to the telephone book.
4 Confirm with OK.
Printing SMS Messages
Printing an SMS on the Device
1 Press OK, 63 and OK.
2 Using [ select the SMS that you would like to print.
PRINT: ALL—Prints all received and composed SMS
messages that you have saved
PRINT: INBOX—Prints all received SMS messages
PRINT: OUTBOX—Prints all sent SMS messages that
you have saved
PRINT: NEW—Prints all unread SMS messages
3 Confirm with OK.
If you would like to print an individual SMS message, load the message. Press COPY to print the
message.
34
Deleting individual SMS
1 Select the SMS to Read.
2 Press ô Select.
3 Using [ select DELETE ENTRY.
4 Confirm with OK.
5 Confirm the deletion with ô Yes.
Emptying the Message Folder
Emptying the Message Folder
This function deletes all SMS messages in a message
folder.
1 Press _.
You can also call the function by pressing [ and
selecting using [ SMS. Confirm with OK.
2
3
4
5
6
Using [ select DELETE SMS.
Confirm with OK.
Select the folder you would like to clear using [.
Confirm with OK.
Confirm the deletion with ô Yes.
Modifying the settings
Available only on the device
These functions are available only on the device.
Changing Send and Receive Numbers
Send and Receive Numbers
All numbers that you need to send and receive SMSs are
stored in your device. In case you moved to another telephone service provider, you must change these numbers.
You can set your device for two SMS service providers.
1 Press OK, 66 and OK.
2 Use [ to select the SMS service provider that you
would like to set.
3 Confirm using OK.
Philips PPF 685 · 695
Enter the number for sending SMSs.
Confirm using OK.
Enter the number for receiving SMSs.
Confirm using OK.
Use [ to select the SMS service provider through
which you would like to send SMSs.
9 Confirm using OK.
You can receive SMS messages via both providers.
4
5
6
7
8
EN
Switching Off Automatic Printing
Automatic Printing
You can deactivate the automatic printing of SMS messages.
1 Press OK, 66 then OK repeatedly until PRINT
SMS: YES appears on the display.
2 Using [ indicate whether you would like to turn
printing on or off.
3 Confirm with OK.
Switching SMS Reception On and Off
Switching SMS Reception Off
If you are using a cordless telephone with SMS function on
the same telephone line, then the specific device at which
you will receive an SMS message will depend on the specific manufacturer. Only one of the devices will receive the
SMS message. Try to turn off the SMS reception on your
cordless telephone. If this is not possible, switch off SMS
reception on the machine. You can continue to send SMS
messages even while SMS reception is switched off.
Switching SMS Reception Off
1 Press OK, 45 and OK.
2 Enter the service code 31207.
3 Confirm with OK.
4 Using [ select SURE: YES.
5 Confirm with OK.
If you have entered the incorrect code, you can
cancel the entry with SURE: NO.
Switching SMS Reception On
1 Press OK, 45 and OK.
2 Enter the service code 41206.
3 Confirm with OK.
4 Using [ select SURE: YES.
5 Confirm with OK.
If you have entered the incorrect code, you can
cancel the entry with SURE: NO.
SMS
35
12 Fun and Games
Help 7 Games and Fun
Press i and 7 to print the instructions for the
Games and Fun functions of your device.
EN
Sudoku
Sudoku
Sudoku is a Japanese number puzzle. The game has 3 × 3
squares divided into 3 × 3 fields. Depending on the difficulty level, lesser or more digits are already given at the beginning of the game. The aim of the game is to fill digits
from 1 to 9 in the game field is such a way that each digit
appears only once in a row, a column and each of the nine
blocks. There is only one solution.
The solution of the last printed game is saved. The
solutions of earlier games are no longer available.
Last Solution Only
8 Enter, how many copies of the Sudoku you would like
to print (maximum 9 copies).
9 Confirm with OK.
10 Using [ select if you would like to print the solution.
11 Confirm with OK.
12 Using [ indicate whether you would like to turn
printing on or off.
13 Confirm with OK.
You can turn off the daily Sudoku print by selecting
the function as described above and by switching off
the automatic printing under point 12.
Sudoku for Every Day
Printing a Game
Press OK, 48 and OK.
Using [ select SUDOKU:NEW.
Confirm with OK.
Using [ select the difficulty level.
Confirm with OK.
Enter, how many copies of the Sudoku you would like
to print (maximum 9 copies).
7 Confirm with OK.
8 Using [ select if you would like to print the solution.
9 Confirm with OK.
1
2
3
4
5
6
Printing the Last Game Again
Press OK, 48 and OK.
Using [ select SUDOKU:LAST.
Confirm with OK.
Enter, how many copies of the Sudoku you would like
to print (maximum 9 copies).
5 Confirm with OK.
6 Using [ select if you would like to print the solution.
7 Confirm with OK.
1
2
3
4
Printing the Solution
1 Press OK, 48 and OK.
2 Using [ select SUDOKU:SOLUTION.
3 Confirm with OK.
Sudoku for Every Day
You can have a new Sudoku automatically printed each
day.
1 Press OK, 48 and OK.
2 Using [ select SUDOKU:AUTO.
3 Confirm with OK.
4 Enter the time, e.g. 14 00 for 2 pm.
5 Confirm with OK.
6 Using [ select the difficulty level.
7 Confirm with OK.
36
Philips PPF 685 · 695
13 Settings on the device
Cursor navigation 1
You can move the cursor using [. Use C to delete
individual characters. Press STOP to close the menu
and return to the starting mode.
Entering the Date and Time
1 Press OK, 91 and OK.
2 Enter the time, for example 14 00 for 2
o'clock p.m.
3 Enter the date (two digits for each field), for example
08 06 07 for June 8th, 2007.
4 Confirm with OK.
You must check the time and date after a short power
failure. Confirm with OK.
Time After Power Failure
Selecting the Language
1 Press OK, 92 and OK.
2 Use [ to select the desired display language.
3 Confirm with OK.
Selecting the Country
Setting the Country Correctly
Always set the country in which you are operating
the machine. Otherwise, your machine is not adapted to the telephone network. If your country is not
included in the list, you must select a different setting
and use the correct telephone cable for the country.
Consult your retailer.
Reset When Setting the Country
1
2
3
4
5
When you select a new country, all settings are reset
to the factory defaults for that country. Saved data is
retained. Check the number entered for the header.
Press OK, 93 and OK.
Use [ to select the country in which you are operating the machine.
Confirm with OK.
Using [ select SURE: YES.
Confirm with OK.
Entering Your Number
Header
Your name and number are added together with date, time
and page number at the top edge of each fax transmission
(= header).
1 Press OK, 94 and OK.
2 Enter your number. Using # or * you can enter a
plus sign.
3 Confirm with OK.
Settings on the device
Entering Your Name
1 Press OK, 95 and OK.
2 Enter your name. You can enter characters using the
numeric keys (see button labels). Enter special characters using 0. Press the respective key several times
until the desired character or special character appears
on the display.
3 Confirm using OK.
Setting the Contrast
Setting the Contrast
For copying and printing of fax messages, you can select
different contrast levels.
1 Press OK, 44 and OK.
2 Using [, select the desired contrast:
CONTR.:LIGHT—For brighter copies and fax transmission
CONTR.:NEUTRAL—For all types of originals (for example white text on black background or documents with
coloured background)
CONTR.:OPTIMISED (Factory settings)—Optimized
adaptation for text and photo printing
CONTR.:DARK—For darker copies and fax transmission
(for example documents with faint printing)
3 Confirm with OK.
The changed settings are stored as new default settings. If you select a special function for a one-time
process, take care to restore the default settings or
factory settings after that.
Custom settings /default settings
Lowering the Transmission Speed
Lowering the Transmission Speed
The machine adapts the transmission speed to the line
quality. This may take some time, especially for overseas
connections. Set a lower transmission speed if you are
sending faxes into networks with poor line quality.
1 Press OK, 38 and OK.
2 Use [ to set whether you would like to use a lower
transmission speed.
3 Confirm with OK.
Switching Page Adjustment On
and Off
Page Adjustment
In order that no information is lost, received faxes are reduced in size when printed.
1 Press OK, 37 and OK.
2 Use [ to select whether you would like to switch size
reduction on or off.
3 Confirm with OK.
37
EN
Setting line interruption
Setting the Fax Switch
(Function is not supported in all countries and
networks)
The necessary length of the short line interruption (Hook
Flash) depends on the country and telephone network.
The Hook Flash period is set in the device by the factory,
if you have selected the correct country, in which you operate your device. If you cannot call special functions or
dial outside from an extension, you must probably change
the Hook Flash time (country and network-dependent).
Inquire with your telephone company or find out by trial
and error with which settings these services function.
1 Press OK, 24 and OK.
2 Using the [ key, select the length of the Hook Flash
signal to the switching centre in the public switched telephone network (PSTN). Change this setting, if you
cannot call additional telephone functions such as call
on hold, three-way call or forwarding.
3 Confirm with OK.
4 Using the [ key, select the length of the Hook Flash
signal to the switching centre of a private automatic
branch exchange (PABX). If the outside line access
code of your telephone system is R (= Flash), set herewith the length of the signal for getting the outside line.
If your device is not connected to a PABX or if
your PABX system uses another outside line access code (for example 0), this setting has no effect.
5 Confirm with OK.
Fax switch
Function is not supported in all countries and networks
Setting line interruption
EN
Setting the Ring Tone
Selecting the Ring Tone
Ring Tones
You can select from among ten different ring tones.
1 Press OK, 55 and OK.
2 Use the number buttons 0 to 9 to select a ring
tone. Using [, set the volume.
3 Confirm with OK.
Setting the Volume
Setting the Ring Tone Volume
You can adjust the volume of the ring tone when the device
is ringing or when you set the ring tone. You can save different volumes for the ™ (day) and ˜ (night) modes, (also
see Chapter Fax Switch).
Using [ you can set adjust the volume when the device
is ringing.
Setting the Volume on the Machine
38
The built-in fax switch of your device distinguishes between fax messages and telephone calls. Faxes are automatically received, telephone calls can be received—even on
additionally connected devices. While the device is checking the call, it continues to ring.
You can set how often the device should ring before picking up separately for the modes ™ (day) and ˜ (night). This
makes it possible for you to receive faxes silently at night
without getting disturbed.
Press ¼/º/» to switch between day and night mode.
With the activated timer ›, the device switches between
the modes ™ (day) and ˜ (night) at the configured times.
In the fax only reception mode (F on the display) the device rings twice. Then the fax reception switches on (this
function is not supported in all countries and networks).
Day and Night Mode
Only Fax Reception
Configuring Day Mode
1 Press OK, 51 and OK.
2 Using [ select the number of rings for the answering
machine. The answering machine responds after these
many number of rings.
If you select the 5/2 option for the number of
rings of the answering machine, the answering
machine switches on after two rings, when you
have received new messages. If there are no new
messages, the device rings five times. If the device
does not pick up after two rings, you have no new
messages. You can terminate the remote access
without incurring any telephone costs.
3 Confirm with OK.
4 Use [ to select the number of rings for the fax switch.
After the number of rings, the fax switch switches on
and distinguishes between fax transmissions and telephone calls. While the device is checking the call, it
continues to ring.
5 Confirm with OK.
6 Using [, set the volume.
7 Confirm with OK.
Older devices do not transmit any fax-tone (= CNG
tone) as an announcement for fax transmission (= silent fax transmission). If the total number of rings
has been set to a value using 7, silent fax transmissions cannot be received automatically.
Silent fax transmission
Configuring Night Mode
1 Press OK, 52 and OK.
2 Configure the same settings as for the day mode (see
steps 2 to 7).
Philips PPF 685 · 695
Setting the Fax Only Reception Mode
Printing Fax Journal
(Function is not supported in all countries and
networks)
You should select this mode if you primarily receive faxes
at your device. In the fax only reception mode the device
rings twice. Then the fax reception switches on. You can
only accept an incoming telephone call whilst it is ringing.
The answering machine of the device is switched off. You
cannot switch on the answering machine in this mode.
Press ¼/º/» several times until F appears on the display.
Fax Journal
Function is not supported in all countries and networks
Only Fax Reception
Setting the Timer
The fax journal is a list of the last ten faxes sent and received.
1 Press OK, 35 and OK.
2 Using [ indicate whether you would like to turn
printing on or off.
3 Confirm with OK.
4 Switch on printing: Use [, to select whether the
fax journal should be printed immediately or after every
ten transmissions.
5 Confirm with OK.
Timer
The timer switches between the modes ™ (day) and ˜
(night) at the configured times.
1 Press OK, 53 and OK.
2 Enter the time at which the machine should switch to
™ (day) mode, for example 06 00 for 6
o'clock a.m.
3 Confirm with OK.
4 Enter the time at which the machine should switch to
˜ (day) mode, for example 22 00 for 2
o'clock a.m.
5 Confirm with OK.
Special Settings
Silent Fax Reception
If you would like to accept a fax without preceding rings,
set the number of rings of the fax switch to 0.
Switching Off All Rings
All Rings Off
If you don't want to be disturbed, e.g. in the night, by any
incoming calls, you can set the number of rings to 0. The
device switches immediately to silent fax reception.
Printing Lists and Help Pages
Printing Numbers and Entries
List of Numbers
The list of numbers and entries contains the last ten calls
received and numbers dialled as well as the saved entries
and groups.
Press OK, 23 and OK. The list is printed.
Printing the Call List
Printing Transmission Report
Printing Transmission Report
After every transmission, the machine prints out a transmission report. If a transmission error occurs, an error report is printed out. You can switch off printing of the
transmission report.
1 Press OK, 36 and OK.
2 Using [ indicate whether you would like to turn
printing on or off.
3 Confirm with OK.
Printing Help Pages
Help 1 · Overview
Press i and 1 to print an overview of the help pages.
Help 3 · Telephone Book
Press i and 3 to print an overview of the telephone
book and answering machine functions.
Help 4 · Fax Transmission
Press i and 4 to print instructions for sending fax messages and for configuring the fax switch.
Help 5 · Copier
Press i and 5 to print the help for copying.
Help 6 · Function List
Press i and 6 to print a list of all functions and settings
of your machine.
Help 7 · Games and Fun
Press i and 7 to print the instructions for the Games
and Fun functions of your device.
Call List
The call list contains the last 50 numbers dialled.
1 Press OK, 41 and OK.
2 Using [ indicate whether you would like to turn
printing on or off.
3 Confirm with OK.
4 Switch on printing: Use [, to select whether the
call list should be printed immediately or after every 50
calls.
5 Confirm with OK.
Help 8 · SMS
Press i and 8 to print the instructions for SMS functions.
Starting the Initial Installation
1 Press i and 2.
2 The machine prints out a help page and starts the initial
installation process.
Printing the Telephone Book
Press OK, 17 and OK. The machine prints a list
with the telephone book entries and saved assignments.
Settings on the device
39
EN
14 Settings on the cordless telephone
Back and Close
EN
Press C to return to the previous menu level. Press
’ to close the menu and return to the starting
mode.
Selecting the language
Selecting the language
Your cordless telephone automatically adopts the language
setting of the device during registration. You can set a different language for the display of the cordless telephone.
All languages are not available on the cordless telephone.
The cordless telephone adopts the language setting of
the device when you change it on the device (also see
Chapter Settings on the device, Page 37)
1 Press [, and using [ select SETTINGS.
2 Confirm using OK.
3 Dial using [ LANGUAGE.
4 Confirm using OK.
5 Press õ EDIT ENTRY.
6 Use [ to select the desired display language.
7 Confirm using OK.
Adopting the language
Changing the Wallpaper Image
(PPF¦695)
1 Press [, and using [ to select PERSONALIS..
2 Confirm with OK.
3 Using [ select BACKGROUND.
4 Confirm with OK.
5 Using [, select the desired wallpaper.
Press ô View to display the wallpaper image.
Using [ you can page through the various motifs. Using õ Return you can go back to the selection menu.
6 Confirm with OK.
Type 2 (großer Core)
Changing the menu colours
(PPF¦695)
1 Press [, and using [ to select PERSONALIS..
2 Confirm with OK.
3 Dial using [ AMBIANCE.
4 Confirm using OK.
5 Using [, select the desired menu colour.
6 Confirm using OK.
Type 2 (großer Core)
Setting the ring tone
On Monochrome Dect
1 Press [, and using [ select RINGER TYPE.
2 Confirm using OK.
3 Using [ indicate, whether you would like to set the
ring tone for internal or external calls.
4 Confirm with OK.
5 Select the desired ring tone using [.
6 Confirm with OK.
7 Using [, set the volume.
8 Confirm with OK.
On Colour Dect
Press [, and using [ to select PERSONALIS..
Confirm with OK.
Using [ select SECRET.
Confirm with OK.
Using [ indicate, whether you would like to set the
ring tone for internal or external calls.
6 Confirm with OK.
7 Select the desired ring tone using [.
8 Confirm with OK.
9 Using [, set the volume.
10 Confirm with OK.
1
2
3
4
5
Turning key-tones and signaltones on and off
On Monochrome Dect
Press [, and using [ select RINGER TYPE.
Confirm using OK.
Using [ select SECRET.
Confirm with OK.
Using [, select whether you would like to turn the
button-tones, the notification tone for low battery
charge or the confirmation tone when replacing the
cordless telephone in the charging station on or off.
6 Confirm with OK.
7 Press õ EDIT ENTRY to switch the function on/off.
8 Confirm with OK.
1
2
3
4
5
Setting the contrast
On Colour Dect
(PPF¦695)
1 Press [, and using [ select SETTINGS.
2 Confirm using OK.
3 Using [ select CONTRAST.
4 Confirm using OK.
5 Use [ to select the desired contrast level.
6 Confirm using OK.
1
2
3
4
5
6
Type 2 (großer Core)
40
Press [, and using [ to select PERSONALIS..
Confirm with OK.
Using [ select SECRET.
Confirm with OK.
Using [ select SECRET.
Confirm with OK.
Philips PPF 685 · 695
7 Using [, select whether you would like to turn the
button-tones, the notification tone for low battery
charge or the confirmation tone when replacing the
cordless telephone in the charging station on or off.
8 Confirm with OK.
9 Press õ EDIT ENTRY to switch the function on/off.
10 Confirm with OK.
Switching silent mode on/off
Silent mode
In the silent mode, all ring tones, alarm tones and button
tones of the cordless telephone are turned off. However,
you can still place a call.
On monochrome Dect
1
2
3
4
5
Press [, and using [ select RINGER TYPE.
Confirm using OK.
Using [ select SILENT MODE.
Confirm using OK.
Using ô select Yes to switch on the function. Using
õ select No to switch off the function.
On colour Dect
1
2
3
4
5
6
7
Press [, and using [ to select PERSONALIS..
Confirm with OK.
Using [ select SECRET.
Confirm with OK.
Using [ select SILENT MODE.
Confirm using OK.
Using ô select Yes to switch on the function. Using
õ select No to switch off the function.
Automatic picking up and hanging
up the phone
Automatic picking up and hanging up the phone
These functions enable you to accept or end call by picking
up the cordless telephone from the charging station or
placing it back into the charging station respectively.
Switching automatic picking up on/off
1
2
3
4
5
6
Press [, and using [ select SETTINGS.
Confirm using OK.
Using [ select AUTO PICKUP.
Confirm with OK.
Switch the function on/off using õ EDIT ENTRY.
Confirm with OK.
Switching automatic picking up on/off
1
2
3
4
5
6
Press [, and using [ select SETTINGS.
Confirm using OK.
Using [ select AUTO HANG UP.
Confirm with OK.
Switch the function on/off using õ EDIT ENTRY.
Confirm with OK.
Resetting the cordless telephone
Resetting the cordless telephone
Programmable buttons
With this function you can delete all personal settings such
as ring tones or programmable buttons and the cordless
telephone is reset to factory settings. Saved data remains
intact.
1 On the cordless telephone, press [, and using [ select SETTINGS.
2 Confirm with OK.
3 Select with [ADVANCED SET..
4 Confirm with OK.
5 Use [ to select SET HANDSET.
6 Confirm with OK.
7 Use [ to select RESET HANDSET.
8 Confirm with OK.
9 Confirm the deletion with ô Yes.
Programming the keys
Displaying call logs and events
Programmable buttons
Your cordless telephone has two programmable buttons õ
and ô, to which you can assign functions for the quick
access. The selected functions appear as display text at the
lower edge of the display.
Press õ and/or ô to access the function. You can assign
the answering machine functions, silent mode, alarm
clock, timer, keypad lock, number (= specific telephone
number) or redialling to the keys.
Press [, and using [ select SETTINGS.
Confirm using OK.
Using [ select PROGRAM KEYS.
Confirm with OK.
Press õ EDIT ENTRY to assign a function to the left
programmable key.
6 Select the desired function using [.
7 Confirm with OK.
8 Press õ EDIT ENTRY to assign a function to the right
programmable key.
9 Select the desired function using [.
10 Confirm with OK.
1
2
3
4
5
Settings on the cordless telephone
Call logs
The call logs contain the last dialled numbers, incoming
calls and other events (messages, missed calls).
Calling call logs
1 Press [, and using [CALLS select PERSONALIS..
2 Confirm with OK.
3 Using [, select from which list you would like to dial
a number.
4 Confirm with OK.
5 Select the desired number using [.
6 Press ô Option.
41
EN
EN
7 Use [ to select an option: You can have the call details
displayed, call the number, save it to the telephone
book or delete it from the log, send an SMS to the
number or delete all numbers from the list.
8 Confirm with OK.
Calling events
1 Press [, and using [CALLS select PERSONALIS..
2 Confirm with OK.
3 Dial using [ EVENTS.
4 Confirm using OK.
5 Dial using [ VIEW.
6 Confirm using OK.
7 Select the desired number or message using [.
8 Confirm using OK.
Setting up the display
You can set, whether you would like to be informed about
new events (SMSs, missed calls) with a message on the display.
1 Press [, and using [CALLS select PERSONALIS..
2 Confirm with OK.
3 Dial using [ EVENTS.
4 Confirm using OK.
5 Use [ to select whether you would like to turn the
function on or off.
6 Confirm with OK.
42
Philips PPF 685 · 695
15 Telephone Lines and Additional Devices
Configuring Telephone Lines and
Services
PABX Systems
PABX Systems
Private branch exchanges (PABX) are typical in many offices and some households. You must dial an outside line
access code in order to get a connection to the public telephone network (PSTN) from a PABX.
An additional telephone connected to the machine
on a telephone socket is not considered an extension.
External Device Not Extension
1 Press OK, 96 and OK.
2 In some countries you can set the dialling process to
pulse dialling or tone dialling (DTMF tones). Use [
to select the desired dialling process.
Only use pulse dialling if tone dialling is not yet
activated for your telephone line.
3 Confirm with OK.
4 Use [ to set whether you operate your device on an
extension.
5 Confirm with OK.
6 Configuring an extension: Enter the outside line
access code with which you reach the public telephone
network. This is usually 0.
In rare cases, the outside line access code may be
a different number or a two-digit number. For
older telephone systems, the outside line access
code can be R (= Flash). Press R to enter this outside line access code. If the connection to the public telephone network is not possible, contact
your telephone system supplier.
7 Confirm with OK.
8 When finished, the device tests the telephone line.
Confirm with OK.
9 Your device checks whether it can establish a connection
with the public telephone network. If it cannot establish
the connection, you are once again asked for input.
DSL Connection
In the event that you use a DSL modem: Connect the machine after the modem. For additional information, please
consult the operating manual of your DSL system.
ISDN Connection
ISDN Connection
Your device is an analogue fax device (Group 3). It is not
an ISDN device (Group 4), and therefore it cannot be operated directly on an ISDN connection. In order to do this,
you need either an analogue adapter or a connection for
analogue terminals. Details for ISDN connections can be
found in the instructions provided with the terminal
adapter or the dial-up router.
Voice-Mailbox
You cannot simultaneously use the answering machine facility of your telephone service provider (= voice-mail box)
and receive faxes on your devices. Get the mail-box funcTelephone Lines and Additional Devices
tion for your telephone connection deactivated or set the
number of rings for the fax switch to lower than 5 on your
device (also see Chapter Setting the Fax Switch, Page 38).
When the fax switch accepts the call, the mail-box of the
service provider does not step in. Enquire with your telephone company.
Registering and de-registering additional cordless telephones
Configuring the Cordless Telephone
Normally your cordless telephone is registered with your
device in the factory. In the starting mode, press OK. The
display shows on which base unit and with which number
the cordless telephone is registered.
If you acquired a model with several cordless telephones, only one cordless telephone is registered
with your device in the factory. Insert the batteries as
described above and register the cordless telephones
with your device (also see Chapter "Telephone Connections and Additional Devices", page 43).
Unregistered cordless telephones
Additional Cordless Telephones
You can register in all up to five cordless telephones with
your device. Using only original cordless phones as additional cordless phones ensures optimum use of all functions. You can get original cordless telephones through our
order service or at specialist shops.
Additional cordless telephone must be GAP-compatible.
GAP Compatible
Registering cordless telephone
Registering cordless telephone
You must first bring the cordless telephone and then your
device (= base station) in the registration mode to register
a cordless telephone.
1 On the cordless telephone, press [, and using [ select SETTINGS.
2 Confirm with OK.
3 Select with [ADVANCED SET..
4 Confirm with OK.
5 Dial using [ SET HANDSET.
6 Confirm using OK.
7 Dial using [ REGISTRATION.
8 Confirm using OK.
9 Confirm using ô Yes. The cordless telephone goes
into registration mode.
10 Press OK, 82 and OK on the device
11 Confirm the preset PIN code (0000) using OK.
The cordless telephone is automatically registered. This
process can take a few minutes. Then the number with
which it is registered with the device appears on the display
of the cordless telephone.
You can register other cordless telephones with your
device in the same manner. If you face any difficulties
in registering, de-register all cordless telephones, and
re-register them individually.
Registering other cordless telephones
43
EN
De-registering Cordless Telephone
EN
On the Device
1 Press OK, 83 and OK.
2 Using [ to select which cordless telephone you are
would like to de-register.
3 Confirm with OK. The device disconnects from the
cordless telephone.
On the Cordless Telephone
1 On the cordless telephone, press [, and using [ select SETTINGS.
2 Confirm with OK.
3 Select with [ADVANCED SET..
4 Confirm with OK.
5 Using [ select SET BASE.
6 Confirm with OK.
7 Using [ select DELETE HANDSET.
8 Confirm with OK.
9 Using [ to select which cordless telephone you are
would like to de-register.
10 Confirm with OK.
11 Confirm the de-registration with ô Yes. The connection with the device is disconnected.
Registering the cordless telephone with
other devices
You can register a cordless telephone on four different devices (= base units).
On the device
1 Register the cordless telephone with the first device as
described above.
2 Press OK, 82 and OK on the next device.
3 Confirm the preset PIN code (0000) or enter a new
PIN code.
The pin code can be identical with the pin code
on the first device.
4 Confirm using OK.
On the cordless telephone
5 On the cordless telephone, press [, and using [ select SETTINGS.
6 Confirm with OK.
7 Select with [ADVANCED SET..
8 Confirm with OK.
9 Dial using [ SET HANDSET.
10 Confirm using OK.
11 Dial using [ PERSON.REGISTR.
12 Confirm using OK.
13 Select the next device (= base station) using [.
14 Confirm using OK.
44
15 Confirm the name of the base unit, or enter a new
name.
16 Confirm using OK.
17 Enter the same pin code which you entered on the other device.
18 Confirm using OK.
19 Using [ select the number with which you would like
to register the cordless telephone on the device.
20 Confirm using OK.
Setting the preferred base unit
Preferred base unit
With this function you can specify which device (= base
station) should be used for placing telephone calls if you
have registered your cordless telephone with multiple devices. When you select AUTO, the cordless telephone automatically connects to the device that is within the range.
1 On the cordless telephone, press [, and using [ select SETTINGS.
2 Confirm with OK.
3 Select with [ADVANCED SET..
4 Confirm with OK.
5 Dial using [ SET HANDSET.
6 Confirm using OK.
7 Dial using [ BASE PRIORITY.
8 Confirm using OK.
9 Press õ EDIT ENTRY.
10 Using [ select the device to which you would like to
assign the priority, or select auto setting.
11 Confirm using OK.
Connecting Additional Devices
Additional Devices
You can operate other devices on a telephone line, for instance answering machines, modems or charge counters
Connection to the device
Connection to the device
You can connect additional devices directly to your device.
Insert the telephone cable of the additional device into the
EXT- socket (RJ-11-connection) on the device.
We recommend direct connection to the device because this allows the fax switch to function optimally
and to control the additional devices.
Connecting in Serial
Connection to the Telephone Line
Order of Connections
In order for the fax switch to function, the machine must
be first in the series if multiple devices are connected to the
same telephone socket. Follow the correct order.
Philips PPF 685 · 695
Using Additional Telephones
(Easylink)
Easylink
With the Easylink function you can control your device
with additional telephones. To use this function, additional telephones must be set to the tone dialling mode (DTMF/MFV tones) (for this purpose see the operating manual of your additional telephone).
EN
Starting Fax Reception
If you pick up at an additional device and hear that you are
receiving a fax (whistling tone or silence), you can start the
fax reception by pressing *5 on the additional telephone or pressing START on the device.
Taking Over the Line
If you pick up on an additional telephone and the machine
continues to ring or attempts to receive a fax, you can disconnect the machine from the line. Press ** on the
additional telephone.
Changing Code
Easylink Codes
1
2
3
4
5
Only change the codes if it is absolutely necessary.
The codes must begin with * or # and must be
different.
Press OK, 54 and OK.
Enter the new code for starting fax reception.
Confirm with OK.
Enter the new code for taking over the line on an additional device.
Confirm with OK.
Telephone Lines and Additional Devices
45
16 Service
Disruptions
Should disruptions occur, follow the instructions on
the display and on the error report.
EN
3 Grip the rear ink film roll at both the sides and place it
next to the front ink film roll.
Checking the Ink Film Reserve
1 Press OK, 46 and OK.
2 The number of pages that can still be printed with the
ink film is shown on the display.
3 Press STOP to return to the starting mode.
If the ink film used up or if there is no ink film in the machine, a message appears on the display.
Changing the ink film
Original Consumable Materials
Use only original consumable materials. These are
available from a specialised retailer or through our
order service (see back side of this user manual). Other consumable materials can cause damage to the device.
4 Remove both the rolls from the device. The used ink
film cannot be reused.
Instructions on the Packaging
Follow the instructions on the packaging of the consumable materials.
Introduction to Plug’n’Print Card
For receiving or copying documents, an ink film must be
inserted in your device. Your device is delivered with an already inserted free ink film for a few test pages. For this
film, you do not require any Plug’n’Print card (= chip card
with information regarding ink film capacity). For every
next ink film that you insert, you must load the capacity
memory with the included Plug’n’Print card.
1 Remove the paper from the paper feeder and take the
paper tray out of the device.
2 Open the device by lifting the panel using grip in the
centre and folding it up.
Lock the cover of the device completely into place
when opening the device. You could be injured if
the cover falls while you are working on the device.
46
The messages and copies you have printed out
can be read from used ink films. Consider data
protection issues when disposing of used ink
films.
5 Pull the used Plug’n’Print card out of the plug socket
on the left hand side next to the ink film tray. The
Plug’n’Print card cannot be reused.
6 Carefully remove the rubber bands from the new ink
film. Make sure that the film is not damaged!
Philips PPF 685 · 695
7 Place the larger roll with the ink film in the rear ink film
tray. The blue gear wheel must be on the right hand
side.
11 Close the device. Insert the paper tray in the opening
provided for it behind the paper feeder. Insert paper
again.
Fixing a Paper Jam
1 Remove the paper from the paper feeder and take the
paper tray out of the device.
2 Open the device by lifting the panel using grip in the
centre and folding it up.
8 Place the smaller roll without ink film in the front tray.
The blue gear wheel must be on the right hand side and
the pin must be inserted in the depression on the left
hand side.
Lock the cover of the device completely into place
when opening the device. You could be injured if
the cover falls while you are working on the device.
3 Carefully pull the paper out.
9 Break the chip card from the Plug’n’Print card. Insert
the chip card in the plug socket on the left hand side
next to the ink film tray.
4 Turn the blue gear wheel forward to tension the ink
film. The ink film must not have any creases.
10 Turn the blue gear wheel forward to tension the ink
film. The ink film must not have any creases.
5 Close the device. Insert the paper tray in the opening
provided for it behind the paper feeder. Insert paper
again.
Service
47
EN
Fixing a Document Jam
EN
1 Remove the paper from the paper feeder and take the
paper tray out of the device.
2 Open the device by lifting the panel using grip in the
centre and folding it up.
Lock the cover of the device completely into place
when opening the device. You could be injured if
the cover falls while you are working on the device.
3 Open the scanner cover and the cover of the automatic
document cover by first pushing the support (A) and
then the support (B) inside. The cover (C) folds below.
6 Turn the blue gear wheel forward to tension the ink
film. The ink film must not have any creases.
7 Close the device. Insert the paper tray in the opening
provided for it behind the paper feeder. Insert paper
again.
Cleaning
Cleaning
Unplug the device from the power socket before
cleaning it. Use a soft, lint-free cloth. Never use liquid or easily flammable cleansers (sprays, abrasives,
polishes, alcohol, etc.). Do not allow any moisture to
reach the interior of the device.
Fax Cleaning Sheets
Special fax cleaning sheets are available as accessories
from our call centre. Insert a sheet into the document
feeder. Press STOP; the page is ejected. Repeat this
process at a few times.
1 Remove the paper from the paper feeder and take the
paper tray out of the device.
2 Open the device by lifting the panel using grip in the
centre and folding it up.
4 Carefully pull the document to the front or to the back
out of the device.
Lock the cover of the device completely into place
when opening the device. You could be injured if
the cover falls while you are working on the device.
5 Close the scanner cover and the cover of the automatic
document feeder. Both the supports must securely snap
into place.
48
Philips PPF 685 · 695
3 Open the scanner cover and the cover of the automatic
document cover by first pushing the support (A) and
then the support (B) inside. The cover (C) folds below.
7 Turn the blue gear wheel forward to tension the ink
film. The ink film must not have any creases.
EN
4 Lightly wipe the upper side of the scanner glass (A) and
the lower side of the document feeder/scanner film (=
white plastic plate) (B) with a cloth.
8 Close the device. Insert the paper tray in the opening
provided for it behind the paper feeder. Insert paper
again.
Displaying the battery charge
The charge indicator on the display shows the charge level
of the battery. If the charge is too low, the display illumination is switched off and the hands-free function is not
available. Place the cordless telephone into the charging
station.
Changing the batteries in the
cordless telephone
5 Clean the feed roller (A) and the underside of the support pad of the feeder roller (B) with a soft, lint-free
cloth moistened with cleaning alcohol (96 percent).
Rotate the feed roller; You must clean the entire roller.
6 Close the scanner cover and the cover of the automatic
document feeder. Both the supports must securely snap
into place.
Service
1 Press and hold ’ (at least two seconds) for switching
off the cordless telephone.
2 Open the battery compartment on the backside of the
cordless telephone by pulling the cover down.
3 Remove the old batteries.
The batteries used should be disposed of according to the recycling regulations of your country.
4 Insert the new batteries in the battery compartment
with the positive and negative poles as shown in the picture in the battery compartment.
49
Never use non-rechargeable batteries in the
cordless telephone. Follow the specifications in
the technical data.
EN
Using Service Codes
The service codes delete all the changed settings and your
device is reset to factory settings. It may be possible that the
device with the changed settings reacts differently than expected.
Only use the service codes if this is absolutely necessary. Some service codes also delete saved messages
and telephone book entries.
1 Press OK, 45 and OK.
2 Enter a service code:
7117—Deletes all changed settings and saved
data. The device is reset to factory settings and the initial
installation process is started.
7140—Deletes all changed settings. Saved data
and telephone book entries remain intact.
7227—Deletes saved faxes, when there are
problems with printing.
3 Confirm with OK.
4 Using [ select SURE: YES.
5 Confirm with OK.
If you have entered the incorrect code, you can
cancel the entry with SURE: NO.
Using Service Codes
5 Place the cover on the battery compartment and slide it
upward until it snaps into place.
6 Place the cordless telephone into the charging station.
Never place the cordless telephone into the charging station without batteries.
Leave the cordless telephone in the charging station for at least twelve hours. The batteries will
heat up slightly during charging; this is not dangerous.
Checking the Firmware Version
1 Press OK, 47 and OK.
2 The model designation and the configured country appear on the display.
3 Confirm with OK.
4 The information on the firmware version of the device
is displayed.
5 Confirm with OK.
Power Cycling
If a problem occurs that cannot be corrected with the instructions in this user manual (see also the help below), follow the steps given here.
1 Pull out the power plug.
2 Wait at least ten seconds, then plug the power plug
back into the socket.
3 If the error occurs again, please contact our technical
customer service or your retailer. Follow the instructions on the display and on the error report.
General information
The time and date flash on the display.
You must check the time and date after a short power failure. Confirm using OK.
Problems when faxing or printing
Faxes sent are of poor quality.
Change the resolution from RESOL.: STANDARD to
RESOL.: FINE or RESOL.: PHOTO.
Change the contrast.
Clean the scanner and the document feed slot.
Test the device by making a copy of the document. If the
device is in order, the fax machine of the recipient is defective.
The device produces black lines when sending or printing. Clean the scanner and the document feed slot.
50
Philips PPF 685 · 695
Problems when faxing or printing
Copy is blank.
Insert the documents face up into the document feeder.
Printing is interrupted.
Paper or document jam, no paper or ink film. Follow the
instructions on the display and in the error report.
There could be a small pause after printing several pages.
The device continues printing automatically.
No printing
Check if you have inserted clamped paper correctly. The
lever on the right hand side next to the paper feeder must
be folded backwards.
Documents are not properly fed.
Clean the scanner and the document feed slot.
Problems with the connection
The device rings once, remains silent for a short while and This is absolutely normal. The fax switch checks the call afstarts ringing again.
ter the first ring. If it is a voice call, the device continues to
ring.
No dial tone
Check the installation of the device. Connect the telephone
cable to the socket marked LINE. Insert the telephone plug
into your telephone connection socket.
Fax transmissions are constantly interrupted.
Try to send the fax manually: Press ß and dial the number.
If the recipient is using an answering machine, wait until
you hear a whistling tone. Press START.
It is possible that the recipient's machine is not ready to receive.
You hear a whistling tone or silence in the handset.
The call is a fax: Press START on the device. In addition,
press *5 on the telephone. Hang up.
No fax reception or a short fax audio signal as message on Using function 51, set the number of rings for the fax
the answering machine
switch to 4 and the total number or the number of rings for
the answering machine (model dependent) to 5 (see Page
38).
You cannot simultaneously use the answering machine facility of your telephone service provider (= voice-mail box)
and receive faxes on your devices(see page 43).
Problems with the Cordless Telephone
Cordless telephone does not function or does not function Check if the cordless telephone is functioning and is regisas expected.
tered with the device.
Display shows only the battery charge.
Switch the cordless telephone off. Open the battery compartment on the backside. Remove the batteries and insert
them again. Close the battery compartment and switch the
cordless telephone on again.
No dial tone
The cordless telephone is not registered with the device or
is out of range.
The cordless telephone cannot be switched on.
Place the cordless telephone into the charging station.
The cordless telephone cannot be switched on after 12 Change the batteries in the cordless telephone (also see
hours in the charging station.
Chapter Service, Page 49).
Service
51
EN
17 Appendix
Technical Data
Dimensions (L¦×¦H¦×¦W) ...................313¦×¦129¦×¦197¦mm
Weight ...................................................................1,9¦kg
Power Supply ......................... 220¦–¦240¦V¦~ / 50¦–¦60¦Hz
Power Consumption
Stand-by mode ...............................................<¦2,5¦W
Transmission ...................................................<¦20¦W
Recommended Ambient Temperature .............18¦–¦28¦ºC
Relative humidity ................ 20¦–¦80¦% (non-condensing)
Type of connection................................... PSTN · PABX
Dialling mode.Tone / pulse dialling (country dependent)
CLIP/New Zealand .........................................................
The device does not support CLIP function when cadences
DA4 is used and have limited CLIP function for cadence
DA3.
Dimensions
EN
Weight
Power Supply
Power Consumption
Stand-by mode
Transmission
The CE symbol confirms conformity with the EU directives that apply to the device.
Recommended Ambient Temperature
Relative humidity
Type of connection
Dialling mode
CLIP/New Zealand
Standards
Declaration of Conformity (DoC)
Hereby, Sagem Communications Austria GmbH
declares that this PPF¦685, PPF¦695 is in compliance
with the essential requirements and other relevant provisions of Directive 1999/5/EC.
You can find the complete Declaration of Conformity on
our website www.sagem-ca.at/doc
WWW
Energy Star 2007
Safety........................................................... EN¦60950-1
Emissions ........................................... EN¦55022 Class B
Immunity to electrical noise ............................EN¦55024
Safety EN 60950-1
Emissions EN 55022 Klasse B
Immunity to electrical noise EN 55024
Scanner
Scan width.......................................................... 212¦mm
Horizontal resolution......................................8 dots/mm
Vertical resolution .................... Standard: 3,85 lines/mm
..................................................... Fine: 7,7 lines/mm
Scan width
Horizontal resolution
Vertical resolution Standard
Vertical resolution Fine
Memory
Telephone book.................................... up to 200 entries
Voice messages...................................... up to 30 minutes
Fax messages............. up to 50 pages (standard test letter)
SMS messages............................. up to 30 SMS messages
Telephone book
Voice messages
Fax messages
SMS messages
Cordless Telephone
Batteries..................................................... AAA · NiMH
Talk time..................................................up to 10 hours
Stand-by period ......................................up to 120 hours
Range .......................................up to 50¦m (in buildings)
........................................... up to 300¦m (in open-air)
Energy Star
As a participant in the ENERGY STAR programme,
Sagem Communications Austria GmbH has made sure
that this machine complies with the ENERGY STAR requirements.
Environment: Respect of environment is a key objective
of Sagem. Sagem uses environmentally friendly processes
to run its operations and has chosen to integrate strong environmental constraints in the full lifecycle of its products
including manufacturing, product use and end of life.
Environment
Recycling
Batteries
Talk time
Stand-by period
Range (in buildings)
Range (in open-air)
Paper
Capacity ............................................................50 sheets
Size.................................................... A4 · 210¦×¦297¦mm
Thickness ................................................ 0,07¦–¦0,11¦mm
Weight .........................................................60¦–¦90¦g/m²
Capacity
Size
Packaging: To facilitate packaging recycling, please conform to your local selective recycling rules.
Batteries: Old batteries have to be deposited in designated collection areas.
WEEE
Thickness
Weight
Document Feeder
Capacity ............................................................10 sheets
Breadth...................................................... 148¦–¦212¦mm
Length .......................................................100¦–¦600¦mm
Thickness ................................................ 0,06¦–¦0,15¦mm
Capacity
Breadth
Length
Thickness
Fax
Type .................................................................. Group 3
Compatibility ...............................................ITU-T¦T.30
Data compression ............................................MH · MR
Modulation .........................V.17 · V.21 · V.27ter · V.29
Transmission speed......................................... 14.400¦bps
Type Group 3
Compatibility
Data compression
Modulation
Transmission speed
Subject to Change
Technical specifications subject to change without notice.
52
Product: The crossed out dustbin logo on your product
signifies it is classified as Electrical and Electronic Equipment covered by special disposal regulations.
To enforce recycling, recovery of The Waste Electrical and
Electronic Equipment (WEEE) and to protect the environment and human health, European regulations requires
that you selectively collect waste equipment using one of
the following options:
• Your retailer will take your equipment back if you are
buying a replacement product.
• Waste equipment can also be deposited in designated collection areas.
Philips PPF 685 · 695
This user manual was printed on recycled paper bleached
without chlorine. This satisfies the highest standards for
low environmental impact. The cardboard packaging used
and the packaging inserts of paper and cardboard can be
disposed of as waste paper. The plastic foil may be submitted for recycling or disposed of with waste not intended for
recycling, depending on the requirements in your country.
Trademarks: The references mentioned in this manual
are trademarks of the respective companies. The lack of the
symbols ® and ™ does not justify the assumption that these
dedicated terms are free trademarks. Other product names
used herein are for identification purposes only and may be
trademarks of their respective owners. Sagem disclaims any
and all rights in those marks.
The reproduction of certain documents (e.g. by scanning,
printing, copying) is prohibited in many countries. The
list of such documents below is not intended to be complete, it only offers a general overview. In case of doubt,
consult your legal advisor.
· Passports (personal identification)
· Entrance and exit visa papers (immigration papers)
· Military service documents
· Bank notes, travel checks, payment orders
· Postage stamps, tax stamps (stamped or unstamped)
· Loan papers, certificates of deposit, bonds
· Documents protected by copyright
Follow the statutory regulations of your country with regard to the legal validity of fax transmissions – particularly
in connection with the validity of signatures, meeting delivery deadlines or disadvantages resulting from the loss of
quality in the transmission, etc.
Take care to maintain the statutory regulations of your
country regarding telecommunications secrecy and data
privacy.
This product is intended for use on an analogue public telecommunications network (PSTN) and in the country
specified on the packaging. Use in other countries can result in faulty functioning.
For more information, please contact the technical service
centre for your country. Should problems arise during use
of your machine, please contact your retailer first.
Neither Sagem nor its affiliates shall be liable to the purchaser of this product or third parties for damages, losses,
costs, or expenses incurred by the purchaser or third parties
as a result of accident, misuse, or abuse of this product or
unauthorized modifications, repairs, or alterations to this
product, or failure to strictly comply with Sagem operating
and maintenance instructions.
Sagem shall not be liable for any damages or problems arising from the use of any options or any consumable materials other than those designated as original Sagem products or Sagem approved products.
Sagem shall not be held liable for any damage resulting
from electromagnetic interference that occurs from the use
of any interface cables other than those designated as
Sagem products.
Appendix
All rights reserved. No part of this publication may be reproduced, stored in a retrieval system or transmitted in any
form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of Sagem. The information contained herein is designed only for use with this product. Sagem is not responsible, if this information is applied to other devices.
This user manual is a document that does not represent a
contract.
Errors, printing errors and changes are reserved.
Copyright © 2008 Sagem Communications Austria
GmbH
53
EN
EN
54
Philips PPF 685 · 695
EN
Appendix
55
E-Mail
E-Mail: dti.faxinfoline@sagem.com
Internet: www.sagem-communications.com
Internet
PHILIPS and the PHILIPS’ Shield Emblem are registered trademarks of Koninklijke Philips Electronics N.V.
and are used by SAGEM COMMUNICATIONS under license from Koninklijke Philips Electronics N.V.
SAGEM COMMUNICATIONS
Printing Terminals
Headquarters : Le Ponant de Paris
27, rue Leblanc · 75015 Paris · FRANCE
Tél. : +33 1 58 11 77 00 · Fax : +33 1 58 11 77 77
www.sagem-communications.com
Limited company · Capital 167.038.185 Euros · 440 294 510 RCS PARIS
PPF 685 · 695
INT-EN
253132533-A