RAJYA SABHA SECRETARIAT (STORES SECTION) Subject

RAJYA SABHA SECRETARIAT
(STORES SECTION)
Subject:- Comprehensive Annual Maintenance Contract (AMC) in respect of
fax machines installed in the Rajya Sabha Secretariat.
Rajya Sabha Secretariat intends to put its fax machines (Annexure-I)
under Annual Maintenance Contract
as per the terms and conditions in
Annexure-II. The contract will be valid for a period of one year.
The interested parties are accordingly requested to submit their rate
quotations (Financial/Technical) for AMC of the aforesaid fax machines in
separate sealed covers clearly marked as “Technical Bid” and “Financial
Bid” alongwith Earnest Money Deposit of Rs.25,000/-in the form of
Demand Draft in favour of Deputy Director, Rajya Sabha Secretariat, to
the undersigned in Room No.528-A, Parliament House Annexe on or before
17th October, 2012 by 3.00 P.M. The Bids will be opened on the same day
at 3.30 P.M. in the presence of tenderers/their representatives.
(J.K.Mallick )
Deputy Director
(ANNEXURE-I)
LIST OF FAX MACHINES
Sr.No.
Make & Model
Quantity
1
Sharp FO 1660 M
03
2
Sharp FO-650
04
3
Sharp FO – P 610
06
4
Samsung 565 P
07
5
Samsung SF 565 PR
14
6
Samsung No.371P
10
7
Samsung No.361-P
01
8
Samsung SCX-4521-F (Fax-cumScanner)
03
9
Samsung SCX- 4623 FH
01
10
Samsung SF-651-P
15
11
Sharp FO-1550
01
TOTAL
65
*
* The number of machines may be increased/decreased
contract period.
x-x-x-x-x-x-x
during
the
(ANNEXURE- II)
TERMS AND CONDITIONS FOR AMC OF FAX MACHINES
Sealed Tenders are
invited for the
award of Annual
Maintenance Contract for fax Machines (Annaxure-I) in the Rajya
Sabha Secretariat as per the terms and conditions mentioned
below. The Technical/Financial bids should be in two separate
covers with clearly marked as “Technical Bid” and “Financial
Bid” respectively.
1.
The AMC shall be valid initially for a period of one year w.e.f. the
date of award, extendable on the basis of performance and work
conduct of
2.
past year.
The firm must be
an authorized service provider
of Sharp and
Samsung Fax Machines.
3.
The firm should be an ISO certified 9001-2000.
4.
Copies of PAN No./TIN No./Service Tax No. must be attached.
5.
Maintenance Annual turn over required in any of three preceding
financial year shall be 50 lakh. Proof of annual turnover shall be
submitted in form of TDS certificate or audited balance sheet.
6.
Establishment of the firm must be more than 5 years. Firm must
provide satisfactory service certificate from minimum five Govt.
Organizations.
7.
Firm must have sufficient number of qualified and experienced
Engineers and should be available within one hour from the time
of registration of complaints. If the firm does not attend the
complaint within 24 hours from the time of registration of
complaint with the firm, a penalty Rs.500/- will be deducted from
claim on account of non attending the complaint.
8.
In case of any fault detected, the repair would be carried out on
site itself. However, in case of the equipment is taken
to the
workshop, the firm would provide a standby equipment for the
same.
9.
The service provider shall be liable for any loss/damage to the
schedule equipment caused due to negligence during contract period.
10. The service provider will not have any legal right to proceed
against
the Secretariat in the event of late payment due to unforeseen reason.
11. The jurisdiction for the purpose of settlement of any dispute/difference
in respect of breach of AMC clause would be taken in Delhi.
12. Earnest money of Rs.25,000/- shall be deposited through Bank draft
in favour of Deputy Director, Rajya Sabha Secretariat. The earnest
money shall be returned to the successful and unsuccessful bidder
after the finalization of the contract. If the successful bidder fails to
undertake the contract, his earnest money shall be forfeited.
13. The Firm whose quotation is finally accepted shall have to deposit a
sum of Rs.25,000/- in favor of Deputy Director, Rajya
Secretariat as security
which will be
Sabha
released after satisfactory
completion of the contract.
14. The payment will be made on quarterly basis at the end of every
quarter after satisfactory maintenance/servicing/repair of the fax
machines during a particular quarter upon submission of a prereceipted bill, by the
AMC provider duly verified by the concerned
users.
15. The increase in rates will not be allowed during the contract period
and taxes shall be deduced as per rules.
16. The Secretariat reserves the right to terminate the contract by giving
due notice in case of breach of any terms and conditions under the
contract during the contract period.
17. Financial Bids of only those tenders will be opened who qualify/fulfill
the Technical Bids.
18. Details of the Technical Bid and Financial Bid are given in Schedule I
& II, respectively.
(J.K.Mallick )
Deputy Director
ANNEXURE-III
ANNUAL MAINTENANCE CONTRACT FOR FAX MACHINES
DECLARATION
From
M/s
To
The ……………..
Stores Section
Rajya Sabha Secretariat
Parliament House Annexe
New Delhi-01
Dear Sir,
I/We have read and understood the contents of the Tender and agree to
abide by the terms and conditions of this Tender.
2.
I/We have also confirm that in the event of my/our tender being
accepted, I/We have hereby undertake to furnish Performance
Security, as applicable in the form of Demand Draft.
3.
I/We
have
further
undertake
that
none
of
the
Proprietor/Partners/Directors of the firm was or is Proprietor or
Partner or Director of any firm with whom Government have
banned/suspended business dealing.. I/We have further undertake
to report to the Rajya Sabha Secretariat, New Delhi immediately
after we are informed by in any case not later than 15 days if any
firm in which Proprietor/Partner/Directors are Proprietor or Partner
or Director of such a firm which is banned/suggested in future
during the currency of the contact with you.
Yours faithfully,
Name/Designation……………….
Authorized Signatory of the firm
Date & Seal of the firm
(SCHEDULE - II)
SCHEDULE OF RATES (FINANCIAL BID)
Make &
Machine
1.
2.
3.
4.
5.
6.
7.
8.
Sharp FO 1660 M
Sharp FO-650
Sharp FO – P 610
Samsung 565 P
Samsung SF 565 PR
Samsung No.371P
Samsung No.361-P
Samsung SCX-4521-F
(Fax-cum-Scanner)
Samsung SCX- 4623 FH
Samsung SF-651-P
Sharp FO-1550
9.
10.
11.
Model
of
Fax AMC rates per unit
Sr,No.
Total
AMC
rates including
VAT/Service
Tax
(SCHEDULE- 1)
TECHNICAL BID
1.
Name, Address and Telephone Numbers of the bidder:--------------------
2.
Name of Proprietor/Partner of the Firm/ Agency………………….
3.
Registration and incorporation particulars of the bidder indicating legal
status such as company, partnership/proprietorship concern, etc.
4.
Bidder’s bank and its address and his current account number.
5.
Registration details of CST/VAT/Excise Duty/TIN/PAN etc. of the
bidder.
6.
7.
ISO certificate of the firm.
Proof of experience/performance certificate in maintaining the fax
machines during the
last
3 years from at least five Government
Departments.
8.
Certificate of authorized service provider for the Sharp/Samsung fax
machines.
9.
Declaration regarding that the firm
has never been blacklisted or
otherwise in the past.
I hereby agree to abide by all the terms and conditions of the tender
documents.
Name/Designation……………….
Authorized Signatory of the firm
Date & Seal of the firm
NOTE:1.
Copies of all documentary proofs to be enclosed for above items failing
which the tender document will be rejected forthwith.
2.
The price quoted should be typed neatly and handwritten prices will
be treated as invalid.