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PPF 631
PPF 632
EN User Manual
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Dear Customer
Introduction Brand Variable
EN
With the purchase of this device, you have chosen a quality
PHILIPS product brand. Their device fulfils the most varied requirements for private use or in your office and business everyday.
Your device is delivered with an already inse rted free ink
film for a few test pages. For this film, you do not require
any Plug’n’Print card (= chip card with inform ation
regarding ink film capacity).
In the telephone book of your device, you can save entries
with multiple numbers and co llect multiple entries into
groups. You can assign various ring tones to the entries.
You can assign short dial numbers to frequently dialled telephone numbers. You can load these numbers quickly
with the short dial key and the number keys.
You can send fax m essages in different resolutions to one
or more recipients or a group. You can also poll faxes and
prepare documents for polling.
Five fax templates, which you can use, are stored in your
device. With these templates you can quickly create, for
example, a short fax note or an invitation.
Select the resolution for text an d photo in order to copy
documents with your device. You can also create multiple
copies.
If you want, your device can print Sudoku puzzles in four
different difficulty levels with solution.
We hope you enjoy your device and its many functions!
About this User Manual
With the installation guide on the following pages, you can
start using your device quickly and easily. Detailed descriptions can be found in the follo wing sections of this user
manual.
Read the entire user manual carefully. Follow all safety
instructions in or der to e nsure proper operation of your
device. The manufacturer accepts no liability if these
instructions are not followed.
Telephone Book
Symbols Used
Dangers
DANGER!
Short Dial
DANGER!
Warns about dangers for people, damage to the
device or other objects as well as possible loss of
data. Injuries or damage can result from
improper handling.
Fax Templates
2
Troubleshooting
Notice
Troubleshooting
This symbol designates tips that will help you to
use your device more effectively and easily.
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Table of Contents
Dear Customer ............................................................ 2
About this User Manual .............................................. 2
1 General Safety Information ................ 4
2 Overview............................................... 5
Overview of the Menu Functions ................................ 5
Device Overview .......................................................... 6
Panel ........................................................................... 7
3 Initial Operation .................................. 8
Package Contents ........................................................
Attaching the Paper Tray .............................................
Inserting Paper ............................................................
Connecting the Handset ..............................................
Connecting the Telephone Cable ................................
Connecting the Power Cable .......................................
Initial Installation ........................................................
8
8
8
9
9
9
9
4 Telephone Functions ......................... 11
Placing a Call on the Device ......................................
Getting Outside Line .................................................
Chain Dialling ...........................................................
Insert Dialling Pause ..................................................
Telephone Book of the Device ...................................
Groups ......................................................................
Short Dial ..................................................................
Calling Line Identification (CLIP) .............................
Missed Calls ..............................................................
11
11
11
12
12
12
13
13
13
Setting the Ring Tones ..............................................
Setting the Fax Switch ...............................................
Printing Lists and Help Pages ....................................
Starting Initial Installation .........................................
20
20
21
21
9 Telephone Lines and Additional
Devices .................................................... 22
Configuring Telephone Lines and Services ................. 22
Connecting Additional Devices .................................. 23
Using Additional Telephones (Easylink) .................... 23
10 Service ................................................ 24
Checking the Ink Film Reserve ..................................
Changing the ink film ................................................
Fixing a Paper Jam .....................................................
Fixing a Document Jam .............................................
Cleaning ....................................................................
Checking the Firmware Version .................................
Using Service Codes ...................................................
Power Cycling ............................................................
24
24
25
26
27
28
28
28
11 Appendix ............................................ 30
Technical Data ..........................................................
Guarantee ..................................................................
Declaration of Conformity (DoC) .............................
Customer Information ...............................................
30
30
30
32
5 Fax ....................................................... 14
Sending a Fax ............................................................
Sending Fax Manually ...............................................
Direct Inward Dialling or Selecting Sub-address ........
Eavesdropping while Connection is Established .........
Sending to Multiple Recipients (= Broadcasting) .......
Sending Fax Later ......................................................
Fax Reception ............................................................
Receiving Fax Manually .............................................
Polling Faxes ..............................................................
Using Fax Templates .................................................
14
15
15
15
15
15
16
16
16
16
6 Copier ................................................. 17
Inserting Documents ................................................. 17
Making a Copy .......................................................... 17
Creating Multiple Copies .......................................... 17
7 Fun and Games .................................. 18
Sudoku ...................................................................... 18
8 Settings ............................................... 19
Entering the Date and Time ......................................
Selecting the Language ..............................................
Selecting the Country ................................................
Entering Number ......................................................
Entering Your Name .................................................
Setting the Contrast ...................................................
Reducing Transmission Speed ...................................
Switching Page Adjustment On and Off ....................
Table of Contents
19
19
19
19
19
19
20
20
3
EN
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1 General Safety Information
Introduction 3
EN
Your device has been tested in conformity with standards
EN 60950-1 and IEC 60950-1 and should only be operated with telephone systems and power equipment th at
meet these standards. The device was built exclusively for
use in the indicated sales region.
Do not make any changes or settings that are not described
in this user manual. Physical injury or damage to the
device or loss of data can result from improper handling.
Take note of all warning and safety notes indicated.
Introduction 2
Setting Up the Machine
The device should rest securely on a stabile, flat surface.
The device should rest securely on a stabile, flat surface. If
the device should fall, it can be damaged or can cause
injury to p eople, especially small c hildren. Position all
cables in such a way that noone will stumble on them, thus
avoiding possible injuries to person s or damage t o the
device itself.
The distance between the de vice and other de vices or
objects must be at least 15 centimetres; this also applies to
the use of additional cordless telephones. Do not place the
device in the vicinity of radios or televisions.
Lock the cover of the device completely into place when
opening the device. You could be injured if the cover falls
while you are working on the device.
Protect the device against direct sunlight, heat, large temperature fluctuations and moisture. Do not place t he
device in the vicinity of heaters or air conditioners.
Observe the information on temperature and humidity in
the technical data.
The device must have sufficient ventilation and may not be
covered. Do not put your de vice in clo sed cabinets or
boxes. Do not place the machine on soft surfaces such as
tablecloths or carpets and do not cover the ventilation slits.
Otherwise, the device can overheat and catch on fire.
In the event that the device becomes too hot, or if you see
smoke coming from the device, you must immediately pull
the power cable out of the power socket. Have your device
examined by trained professionals at a technical service
location. To prevent the spread of fire, open flames should
be kept away from the device.
Do not plug in the device inmoist rooms. Never touch the
mains cable, the mains connection or the telephone socket
with wet hands.
Do not allow liquids to ente r into the device. Disconnect
the device from the power socket if liquids or foreign
objects have entered the device and have your device examined by trained professionals at a technical service location.
Do not allow children to handle the device without supervision. The packing materials should be kept out of t he
hands of children.
The telephone handset of the device is magnetic. Caution,
small metallic objects (paper clips) may be reta ined if
placed near or on the telephone handset.
The distance between the device and other appliances or objects, must be at least 15 centimetres.
Lock the cover of the device completely into place
Protect the device against direct sunlight
The device must have sufficient ventilation
In the event that the device becomes too hot, or if you see smoke coming from the device
Do not plug in the device in moist rooms.
Do not allow liquids to enter into the device.
Power Supply
Check whether the mains voltage of your device
Check whether the mains voltage of your device (indicated
on the type label) matches the mains voltage available at
the setup location.
Use only the power and telephones cables supplied.
Set up your device so that the power socket is easily accessible. The device does not have an on/off button. In an
emergency, disconnect your device from the power supply
by pulling the power plug.
Never touch the power or telephone cable if the insulation
is damaged. Replace damaged wires immediately. Use suitable cables only; if necessar y please contact our technical
customer service or your retailer.
Disconnect your device from the power and telephone networks during an electrical storm. If this is not possible, do
not use the device during an electrical storm.
Before cleaning the su rface of your devi ce, disconnect it
from the power and telephon e networks. Use a soft, lintfree cloth. Never use liquid, gaseous or ea sily flammable
cleansers (sprays, abrasives, polishes, alcohol). D o not
allow any moisture to reach the interior of the device.
Only clean the display with a dry, soft cloth. If the display
breaks, a mildly corrosive liquid may escape. Avoid all contact with your skin and eyes.
In the event of a power failure, your device will not function; saved data is retained.
Use only the power and telephones cables supplied.
The device does not have an on/off button.
Never touch the power or telephone cable if the insulation is damaged.
Disconnect your device from the power and telephone networks during an electrical storm.
Before cleaning the surface of your device, disconnect it from the power and telephone networks.
Only clean the display with a dry, soft cloth.
In the event of a power failure, your device will not function;
Repairs
Display
Should disruptions occur, follow the instructions on the
display and on the error report.
Do not make any repairs to the device yourself. Improper
maintenance can result in injuries or damage to the device.
Only have your device repaired by an authorised service
centre.
Do not remove the type label from your device; this would
void the warranty.
Repairs
Consumable Materials
Original Consumable Material
Use only original consumable materials. These are available from a specialised retailer or through our order service
(see back side of this user manual). Other consumable
materials could damage the device or shorten its service
life.
Dispose of old consumable materials according to the
waste regulations of your country.
Environment
Do not allow children to handle the device without supervision.
Magnetic telephone handset
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2 Overview
Overview of the Menu Functions
The following functions are available on your device.
There are two ways in which you can call functions:
Navigating in the Menu: Press OK or one of the two
arrow keys [, to open the function menu. Page through
[ menu entries. Use OK to select a menu function. Press
C to return to the prev ious menu level. Press STOP to
close the menu and return to the starting mode.
Calling Functions Directly: You can call a menu function directly using the function number. Press OK and
enter the appropriate function number using the numeric
keypad. Confirm with OK. You will find the function
number in the following list.
Menu Navigation
4 Miscellaneous
41 Printing Call Log
41 Printing call log..................................... page 21
43 Using fax templates ............................... page 16
44 Setting the contrast................................ page 19
45 Using service codes................................ page 28
46 Checking the ink film reserve ................ page 24
47 Checking the firmware version .............. page 28
48 Sudoku.................................................. page 18
43 Using Fax Templates
44 Setting the Contrast
45 Using Service Codes
46 Checking the Ink Film Reserve
47 Checking the Firmware Version
48 Sudoku
Direct Loading
Help 6 · Function List
5 Fax switch
51 Configuring Day Mode
51 Configuring day mode .......................... page 20
52 Configuring night mode........................ page 20
53 Setting the timer.................................... page 20
54 Easylink................................................. page 23
55 Setting the ring tones ............................ page 20
52 Configuring Night Mode
53 Setting the Timer
54 Easylink
Notice
Printing the Functions List
Press i and 6 to print a list of all functions
and settings of your device.
55 Setting the Ring Tones
9 Settings
91 Entering the Date and Time
91 Entering the date and time .................... page 19
92 Selecting the language ........................... page 19
93 Selecting the country............................. page 19
94 Entering number................................... page 19
95 Entering name....................................... page 19
96 Configuring telephone lines and services page 22
92 Selecting the Language
1 Telephone Book
11 Looking Up an Entry (PPF 6xx · SPFX 4x)
11 Looking up an entry...............................page 11
12 New entry ..............................................page 12
13 Creating group.......................................page 12
14 Short dial ...............................................page 13
15 Modifying an entry ................................page 12
16 Deleting entries......................................page 12
17 Printing entries ......................................page 21
12 New Entry (PPF)
13 Creating Group
14 Short Dial
93 Selecting the Country
94 Entering Number
95 Entering Name (PPF)
96 Configuring Telephone Lines and Services
15 Changing Entries
16 Deleting Entries
17 Printing Entries
2 Calls
21 Received Calls (PPF 6xx · SPFX 4x)
21 Received calls .........................................page 11
22 Outgoing calls........................................page 11
23 Printing entries ......................................page 21
22 Outgoing Calls (PPF 6xx · SPFX 4x)
23 Printing Entries
3 Fax
31 Polling
31 Polled reception .....................................page 16
32 Polling send ...........................................page 16
33 Sending fax later ....................................page 15
34 Sending to multiple recipients (= broadcast)
.......................................................................page 15
35 Printing fax journal ................................page 21
36 Printing transmission report...................page 21
37 Print reduced in size...............................page 20
38 Reducing transmission speed..................page 20
32 Polling Send
33 Sending Fax Later
34 Broadcasting
35 Printing Fax Journal
36 Printing Transmission Report
37 Print Reduced in Size
38 Reducing Transmission Speed
Overview · Overview of the Menu Functions
5
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Device Overview
Primo · Voice overview
EN
‚ Handset
ƒ Paper tray
„ Document feeder (writing facing up)
… Panel with display
† ) socket—Connection socket for the telephone
handset
‡ EXT socket—Connection socket for addit ional
devices
ˆ LINE socket—Connection socket for telephone cable
PPF 63x, PPF 67x
‚ Scanner glass
ƒ Rollers of the automatic document feeder
„ Rests of the intake rollers
… Document guide / scanner film
† Cover for scanner and automatic document feeder
‡ Toothed wheel for tightening the ink film
ˆ Ink film roll in the rear ink film compartment
‰ Ink film roll in the front ink film compartment
Š Slot for the Plug’n’Print card
‹ Locks for the cover of the scanner and automatic document feeder
Innenansicht nummeriert
Internal Description
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Panel
Message
ä—Lights up, if new messages are received / list of
the new messages with submenus / blinks in the case of
device error (for example no ink film)
Ý—Press briefly: Load short dial entries. Selecting the
entries with the [ or numeric keys / press and hold:
Assign a new short dial entry
ma—Press briefly: Calling up the telephone book
entries. Selecting the entries with the [ / press and hold:
saving new entries
¼/º/»—Setting the timer and the fax reception modes
(= fax switch). Modes set on the display ™ (day), ˜ (night).
Activated timer is indicated with ›
STOP—Function abort / return to the starting mod e /
documents eject
C—Return to the previous me nu level / press brief ly:
deleting individual characters / press and hold: deleting
complete input
[—Calling the menu functions / navigation within the
menu / selecting options / moving the cursor / adjusting
the volume level
Short Dial
Telephone Book
Fax Switch
Stop
C
Arrow Keys
Overview · Panel
OK
OK—Calling the menu functions / confirming input
START—Press briefly: Starting transmission of messages
/ press and hold: Starting fax polling
i—Press briefly: Printing help pages and sett ing lists /
press and hold: Starting initial installation process
COPY—Press briefly: creating a copy / press and hold:
creating multiple copies
ã—Setting higher r esolution for faxes and copying
(RESOL.: STANDARD, RESOL.: FINE, RESOL.:
PHOTO)
Numeric keypad—Inputting digits, characters and special
characters / press and hold: Recalling short dial numbers
@—Press briefly: Toggling between the list of the last 10
dialled numbers (= redial list) / press and hold: List of last
ten callers (caller list)
ß—Dialling with the handset replaced
R—Press briefly: insert short line interruption (Hook
Flash) as office index on PABX or for calling special functions in the public telephone network (PSTN)/long press:
Inserting dialling pause
Start
Help
Copy
Resolution
Numeric Keys (short dial)
Redialling
Speaker (PPF 631 · 632 · 636)
R
PPF 620 · 63x
7
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3 Initial Operation
EN
Package Contents
Inserting Paper
Package Contents Primo · Voice
Paper Format
‚ Device
ƒ Telephone handset
„ Spiral cable for telephone handset
… Paper tray
† Mains cable with plug (country-specific)
‡ Telephone cable with plug (country-specific)
User manual with installation guide (not depicted)
Before you can r eceive documents or make copies, you
must load paper into the device. Please use only appropriate paper in standard format A4 (210 × 297 millimetre ·
preferably 80 g/m2). Follow the specifications in the technical data.
Loading Paper
Notice
Loading Paper
Separate the paper sheets by fanning them out,
then align them by t apping edge of the stack
lightly against a f lat surface. This will prevent
several sheets of paper from being drawn in all at
once.
User Manual
Package Contents
Preparing Paper
Inserting Paper
1 Fold open the lever on the right beside the paper feed
towards front.
2 Insert paper in the paper feeder. You can insert maximum 50 sheets (A4 · 80 g/m2).
3 Fold open the lever on the right beside the paper feed
backward in order to enclose the paper.
Missing Package Contents
Notice
Missing Package Contents
If one of the parts is missing or damaged, please
contact your retailer or our customer service.
Inserting Paper
Attaching the Paper Tray
Attaching the Paper Tray
Insert the paper tray in to the openings behind the paper
feed mechanism.
Attaching the Paper Tray
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Connecting the Handset
Ireland
Two-pin
Connecting the Handset
Plug one end of the spiral cable into the socket on the telephone handset. Insert the other end into the socket designated with the ) symbol.
Connecting the Handset
When connecting to the telephone line socket, use only a
two-pin RJ-11-telephone cable (modular plug). The use
of a four-pin telephone cable may lead to the device not
functioning correctly.
Connecting the Power Cable
Mains Voltage at the Site of Installation
CAUTION!
Mains Voltage at the Site of Installation!
Check whether the mains voltage of your device
(indicated on the type label) matches the mains
voltage available at the setup location.
Connecting the Mains Cable
Insert the mains cable into the connection located on the
rear side of the device. Plug the power cable into the electrical outlet.
Connecting the Power Cable
Connecting the Telephone
Cable
Connecting the Telephone Cable
Notice
Analogue Fax Machine
Your device is an analogue fax device (Group 3).
It is not an ISDN device (Group 4), and therefore it cannot be operated directly on an ISDN
connection. In order to do this, you need either
an analogue adapter or a connection for analogue terminals.
Connecting the Telephone Cable
Connect the telephone cable to the device by inserting it in
the socket designated with LINE (RJ-11-Connector).
Insert the telephone plug into your PTT line socket.
Connecting the Telephone Cable
Initial Installation
Starting Initial Installation
After you connect your device to the mains voltage, the initial installation commences. Press i. Your device prints a
help page.
Selecting the Language
1 Use [ to select the desired display language.
2 Confirm with OK.
Selecting the Country
Setting the Country Correctly
CAUTION!
Setting the Country Correctly!
You must set the country in which you are operating the device. Otherwise your device is n ot
adapted to the telephone network. If your country is not included in the list, you must select a
different setting and use the correct t elephone
cable for the country. Consult your retailer.
PABX Systems 1
Notice
Connection to Private Automatic
Branch Exchange
If you connect your device as extension to a telephone system, you must set it for working as an
extension (also see Chapter Telephone connections and additional devices, page 22).
Initial Operation · Connecting the Handset
Setting the Country
1 Use [ to select the country in which you are operating the device.
2 Confirm with OK.
After this input, t he device prints another help page and
checks the telephone line.
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Entering Number
Page Header
Your name and number are added together with date, time
and page number at the top edge of each fax transmission
(= header).
1 Enter your number. Using # or * you can enter a
plus sign.
2 Confirm with OK.
Entering Number
EN
Entering Your Name
Entering Your Name
1 Enter your name. You can enter characters using the
numeric keys (see button labels). Enter special characters using 0. Press the respective button several times
until the desired character or special character appears
on the display.
Notice
Navigating in the Editor
You can move the cursor using [. Use C to
delete individual characters.
2 Confirm with OK.
After the input, the machine prints an ov erview of the
functions.
Entering the Date and Time
Entering Time/Date
1 Enter the time, e.g. 14 00 for 2 pm.
2 Enter the date (two digits for each field), for example
08 06 07 for June 8th, 2007.
3 Confirm with OK.
Help 2 · Initial Installation Process
Notice
Starting Initial Installation Process
You can restart the initial installation process
any time. Press i and 2.
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4 Telephone Functions
Help 3 · Telephone Functions
Outgoing Calls
Notice
Notice
Printing Telephone Book Functions
Press i and 3 to print an overview of the telephone book functions.
Connecting Additional Telephones
For information on how to connect additional telephones
and which functions are available to you, please refer the
chapter on Te lephone Connections and Additional
Devices, Page 22.
Access Function
You can also load the redial list by pressing OK,
22 and OK.
Caller List: Press and hold @ (at least two second s).
Use the [ to select an entry from the list of callers.
Calls Received
Notice
Access Function
You can also load the caller list by pressing OK,
21 and OK.
Placing a Call on the Device
Dial the desired number. There are several ways to do this:
Then pick up the handset.
Direct Dialling
CLIP Prerequisite
Notice
Calling Line Identification (CLIP)
For this function to work, the Caller Line Identification (CLIP) must be activated for your telephone connection (country and network
dependent). The number and name will not be
shown if the caller suppresses his number.
Notice
Direct Dialling
You can also lift up the receiver first, then dial a
number. The dialling process be gins immediately.
Manual Dialling: Dial the desi red number us ing the
numeric keypad.
Telephone Book:
1 Press ma.
Notice
Access Function
You can also search for an entry in the telephone book by pressin g OK, 11 and
OK.
Getting Outside Line
PABX Systems
Private branch ex changes (PABX) are typical in many
offices and some households. You must dial an outside line
access code in order to get a connection to the public telephone network (PSTN) from a PABX.
Enter the outside line access code with which you reach the
public telephone network before you e nter the desired
number or select a stored entry. The outside line access
code is usually 0.
Inserting Outside Line Access Code
Incorrect Outside Line Access Code
2 Select an entry using [. Enter the starting letters with
the numeric keypad to quickly navigate through the telephone book.
Notice
Incorrect Outside Line Access Code
In rare cases, the outside line access code may be
a different number or a two-digit number. For
older telephone systems, the out side line access
code can be R (= Flash). Press R to en ter this
outside line access code. If the connection to the
public telephone network is no t possible, con tact your telephone system supplier.
Notice
Multiple Categories for One Entry
You can save an entr y multiple tim es with
the same name but in a different category. In
the telephone book, the first letter of the category appears after the entry.
Setting Up an Extension
Short Dial: Press Ý. Select the desired entry using [
or with the numeric keys.
Recalling Short Dial Number
Notice
Access Function
You can also load short dial entries by holding
the respective number key pressed (for at least
two seconds).
Notice
Connection to Private Automatic
Branch Exchange
If you operate your device permanently at an
extension, store the outside line access code with
the 96 function (see page 22).
Chain Dialling
Redial List
Redial List: Press @. Use [ to select an entry from the
list of the dialled numbers.
Telephone Functions · Placing a Call on the Device
You can combine and edit manually entered digits and
saved entries, before the dialling process starts. If you have
saved, for example, the tele phone number prefix of an
inexpensive telephone service pr ovider (call-by-call) as a
11
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telephone book entry, select this entry and manually enter
the subsequent telephone number or select another saved
entry.
EN
Insert Dialling Pause
It may be necessar y to insert a d ial pause in telephone
number, for example, for a direct-inward dialling number,
a sub-address or in a long distance number . Hold R
pressed (for at least two seconds). – appears on the display.
The second part of the number is dialled only after a short
pause.
Telephone Book of the
Device
Telephone Book
In the telephone book of your device, you can save entries
with multiple numbers and co llect multiple entries into
groups. You can assign vario us ring tones to the entries.
Follow the specifications in the technical data.
Cursor Navigation 1
Notice
Navigating in the Editor
You can move the cursor using [. Use C to
delete individual characters. Press STOP to
close the menu and return to the starting mode.
Confirm with OK.
Edit the name.
Confirm with OK.
Using [, select the category for which you would like
to enter a number: CATEGORY: HOME, CATEGORY: WORK, CATEGORY: MOBILE or CATEGORY: FAX.
7 Confirm with OK.
8 Enter the telephone number.
9 Confirm with OK.
10 You can a ssign a ri ng tone to the number. Use the
number keys 0 to 9 to select a ring tone. Using
[, set the volume.
11 Confirm with OK. The entry is saved.
3
4
5
6
Deleting an Entry
1 Press OK, 16 and OK.
2 Using [ select the entry w hich you would like to
delete.
3 Confirm with OK.
4 Confirm DELETE: YES with OK.
Groups
Groups
Saving entry
1 Hold ma pressed (for at least two seconds).
Notice
Adding Group Entries
Access Function
You can also call the function by pressing
OK, 12 and OK.
2 Enter the name. You can enter characters using the
numeric keys (see button labels). Enter special characters using 0. Press the respective button several times
until the desired character or special character appears
on the display.
3 Confirm with OK.
4 Using [, select the category for which you would like
to enter a number: CATEGORY: HOME, CATEGORY: WORK, CATEGORY: MOBILE or CATEGORY: FAX.
5 Confirm with OK.
6 Enter the telephone number.
7 Confirm with OK.
8 You can assign a ring tone to the number. Use t he
number keys 0 to 9 to select a ring tone. Using
[, set the volume.
9 Confirm with OK. The entry is saved.
Edit Entry
1 Press OK, 15 and OK.
2 Using [ select the entry which you would like to edit.
12
You can com bine several telephone book entries into a
group. A message is sent to all members of this group in
succession.
1 Press OK, 13 and OK.
2 Use [ to select the group you would like to create.
3 Confirm with OK. You can add entries to the group,
display the members of the group, delete the group o r
send a fax to the group.
4 Using [ select ADD MEMBER?.
5 Confirm with OK.
6 Use [ to select the entry you would like to add to the
group.
7 Confirm with OK.
8 Repeat steps 4 to 6 to ad d additional entries to the
group.
9 Press STOP to end the input.
Displaying Group Entries
1
2
3
4
5
6
7
Press OK, 13 and OK.
Use [ to select the group you would like to display.
Confirm with OK.
Using [ select VIEW MEMBERS?.
Confirm with OK.
Page through the entries of the group with [.
Press STOP twice to return to the starting mode.
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Deleting Individual or All Group
Entries
Deleting a Short Dial Entry
The Telephone Book Entry is Deleted!
CAUTION!
The Telephone Book Entry is Deleted!
This function n ot only d eletes the short dial
entry, it also deletes the entire entry from the telephone book. Overwrite the short dia l entry if
you would like to change the assignment.
Deleting an Individual Entry
1 Press OK, 13 and OK.
2 Using [ select the group from which you would like
to delete entries.
3 Confirm with OK.
4 Using [ select DELETE MEMBER?.
5 Confirm with OK.
6 Using [ select the entry which you would like to
delete.
7 Confirm with OK.
8 Using [ select DELETE: YES.
9 Confirm with OK. The entry is deleted.
Deleting a Group
1
2
3
4
5
6
7
Press OK, 13 and OK.
Using [ select the group you would like to delete.
Confirm with OK.
Using [ select DELETE MEMBER?.
Confirm with OK.
Using [ select DELETE: ALL.
Confirm with OK. All entries in the group are deleted.
Short Dial
Short Dial
You can assign short dial numbers to frequently dialled telephone numbers. You can load these numbers quickly
with the short dial key and the number keys.
1 Press Ý.
Notice
Access Function
You can also call the fun ction by pressing
OK, 14 and OK.
2 Use [ or the respective number key to select the entry
you would like to delete.
3 Press C.
4 Confirm the deletion with OK.
Calling Line Identification
(CLIP)
Function is not supported in all countries and networks
(Function is not supported in all countries and
networks)
The number of an incoming call appears on the display.
For this function to work, the Calling Line Identification
Presentation (CLIP) must be activated for your telephone
connection. Enquire with your telephone company. Caller
Line Identification may be associated with a fee.
CLIP Definition
Setting the Country Correctly
Notice
Setting the Country Correctly
If the Caller Line Identification does not work
even though the function is activated for your telephone connection, check if you have set the correct country (also see Chapter Settings, page 19).
Assigning or Editing Short Dial
Entry
1 Hold Ý pressed (for at least two seconds).
Missed Calls
Notice
Access Function
You can also call the function by pressing
OK, 14 and OK.
2 Use [ or the respective number key to select the short
dial number you would like to assign or change.
Missed Calls
If you received a call while away, the ä - key flashes.
1 Press ä.
2 Using [, you can page through the list of missed calls.
Notice
Additional Messages
If you have received additional messages, first
select the missed calls using [ and confirm
with OK.
CAUTION!
Overwriting Short Dial Entries!
If you select a short dial
number that is
already assigned, the entry is overwritten.
3 To call back, pick up the handset.
Displaying Telephone Book Names
3 Confirm with OK.
4 Use [ to select the telephone book entry you would
like to assign as a short dial entry.
5 Confirm with OK.
Telephone Functions · Short Dial
Notice
Displaying Telephone Book Names
Your device displays the name with which you
have saved the n umber in the telephone book.
The number and name will not be shown if the
caller suppresses his number.
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5 Fax
Help 4 · Fax
Notice
Printing Informations for Fax Transmission
Press i and 4 to print instructions for sending fax messages and for configuring the fax
switch.
EN
2 Set the desired resolution. You can choo se between
RESOL.: STANDARD (for documents without special features), RESOL.: FINE (for texts with small
print or drawings) and RESOL.: PHOTO (for photos). Press ã. The con figured resolution appears on
the display. Press ã again to change the resolution.
Notice
Setting the Contrast
They can adjust the preset contrast (also see
Chapter Settings, page 19).
Unsuitable Documents!
CAUTION!
Unsuitable Documents!
Do not insert any documen ts into the device
that ...
... are wet, hav e been edited w ith correction
fluid, are soiled or have a coated surface.
… that are written on with a soft pencil, with
paint, chalk or charcoal.
… originate from newspapers or magazines
(printing ink).
… that are held together with office or notebook
staples or with tape or glue.
… are pasted with note papers.
… are creased, crumpled or torn.
10 Documents · A5/A4
Use documents with sizes A5 or A4 with 60 to 100 g/m2
weight. You can insert up to ten documents at a time.
Fax
3 Dial the desired number. There are several ways to do
this:
4 Press START.
Busy Number
Notice
Automatic Redial
If the subscriber is busy, the device dials the
number again after some time. Press STOP, in
order to cancel the tran smission process. After
the transmission, the device prints out a transmission report depending on the settings.
Manual Dialling: Dial the desired number using the
numeric keypad.
Telephone Book:
1 Press ma.
Notice
Notice
Cancel Transmission
Press STOP to eject the documents without
sending them.
Sending a Fax
1 Insert the documents face up into the document feeder.
The top most document will be fed in first.
Access Function
You can also search for an entry in the telephone book by pressing OK, 11 and
OK.
2 Select an entry using [. Enter the starting letters with
the numeric keypad to quickly navigate through the telephone book.
Notice
Multiple Categories for One Entry
You can save an entry multiple times with
the same name but in a different category. In
the telephone book, the first letter of the category appears after the entry.
Short Dial: Press Ý. Select the desired entry using [
or with the numeric keys.
Recalling Short Dial Number
Notice
Access Function
You can also l oad short dial entries by hold ing
the respective number key pressed (for at least
two seconds).
Redial List
Redial List: Press @. Use [ to select an entry from the
list of the dialled numbers.
14
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Outgoing Calls
No Hands-free Operation Possible
Notice
Notice
Access Function
You can also load the redial list by pressing OK,
22 and OK.
Caller List: Press an d hold @ (at least two secon ds).
Use the [ to select an entry from the list of callers.
Calls Received
Notice
Access Function
You can also load the caller list by pressing OK,
21 and OK.
CLIP Prerequisite
Notice
Calling Line Identification (CLIP)
For this function to work, the Caller Line Identification (CLIP) must be activated for your telephone connection (country and network
dependent). The number and name will not be
shown if the caller suppresses his number.
Sending Fax Manually
1 Insert the document.
2 Enter the desired number using the numeric keypad or
select a saved entry.
3 Press ß.
4 Press START.
Direct Inward Dialling or
Selecting Sub-address
Direct Inward Dialling or Sub-address
You can send a fax to a direct-inward dialling number or a
sub addressor or call from a direct-inward dialling number
or sub address - for example to use a certain service of a fax
database provider. For this purpose, attach th e directinward dialling number or sub address with a short dialling
pause to the fax number.
1 Enter the desired number using the numeric keypad or
select a saved entry.
2 Hold R pressed (for at least two seconds).
3 Enter the direct-inward dialling number or sub address.
4 Press START. The direct-inward dialling number or
sub address is dialled only after a short pause.
Eavesdropping while Connection is Established
Eavesdropping while Connection is Established
You can listen while a connection is established, for example if a fax transmission constantly fails.
Enter the desired number using the numeric keypad or
select a saved entry. Press ß.
Fax · Sending Fax Manually
No Hands-free Operation Possible
Hands-free operation is not possibl e with this
function. You cann ot answer if th e subscriber
picks up.
Sending to Multiple Recipients (= Broadcasting)
Broadcast Transmissions
You can send one fax to multiple recipients in succession.
Entering Recipients Individually
1 Insert the document.
2 Press OK, 34 and OK. The document is now
read.
3 Enter the desired number using the numeric keypad or
select a saved entry.
4 Confirm with OK.
5 Enter the next telephone numbers.
6 Confirm with OK. You can enter up to 25 recipients.
7 Press START. The device transmits the fax message
successively to all recipients.
Sending a Fax to a Group
1 Insert the document.
2 Press OK, 13 and OK.
3 Use [ to select the group to which you would like to
send a fax.
4 Confirm with OK.
5 Using [ select SEND FAX?.
6 Confirm with OK.
Transmission to Multiple Recipients
Notice
Transmission to Multiple Recipients
If your device cannot reach a recipient, the fax
message is sent to the other recipients. After the
device has called all recipients, it once again dials
the numbers that previously could not be
reached.
Sending Fax Later
Sending Fax Later
If you would like to make use of the lower telephone tariffs
or if the r ecipient can be re ached at some specif ic time
only, you can send the fax at a later time—within 24 hours.
1 Insert the document.
2 Press OK, 33 and OK.
3 Enter the time, at which the document should be transmitted, e.g. 14 00 for 2 pm.
4 Confirm with OK.
5 Enter the desired number using the numeric keypad or
select a saved entry.
15
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EN
6 Selecting a Saved Entry: Confirm the se lected
entry using OK.
7 Press START. The device goes into standby mode and
transmits the fax at the entered time. You can continue
to make telephone calls and receive faxes
Sending Fax Later
Notice
Cancel a Scheduled Fax Transmission
Press STOP to eject the document. This interrupts the standby mode.
Fax Reception
Fax Reception
If you have not changed the factory settings, received faxes
will be printed out automatically. If no paper or no ink
film is inserted, the device saves the incoming faxes. The
ä key blinks. Once paper or a new ink film is
inserted, the saved faxes are printed out.
Polling Secure Faxes
Secure Fax Polling
With this function, you can poll fax es that are protected
with a code.
1 Press OK, 31 and OK.
2 Enter the code.
3 Confirm with OK.
4 Enter the desired number using the numeric keypad or
select a saved entry.
5 Press START.
Polling Send of Faxes
Unauthorised Fax Polling!
CAUTION!
Unauthorised Fax Polling!
Protect your document against unauthorised
polling with a code.
Paper Not Inserted Correctly
Notice
Secure Fax Polling
Paper Not Inserted Correctly
Check if you have inserted clamped paper correctly. The lever on the right hand si de next to
the paper feeder must be folded backwards.
Message Memory Full
If the message memory is full, no additional messages can
be received. A warning appears on the display. Follow the
specifications in the technical data.
Delete Fax Memory Service Code
A caller who knows the code can poll the fax from your
device. You can continue to make telephone call s and
receive faxes
1 Insert the document.
2 Press OK, 32 and OK.
3 Enter a code (max. 20 characters).
4 Confirm with OK.
Sending Fax Later
Notice
Notice
Delete Fax Messages Sent
If there are problems with printing out saved fax
messages, a service code is available (see also section Service, page 28).
Receiving Fax Manually
Select manual reception under number of rings of the fax
switch (see Chapter Setting the Fax Switch, page 20). The
device will not receive faxes on its own. This setting is useful, when you want to receive faxes via a modem connected
to a computer.
You can start fax reception manually, by pressing
START.
Receiving Fax Manually
Cancel a Scheduled Fax Transmission
Press STOP to eject the document. This interrupts the standby mode.
Using Fax Templates
Fax Templates
Five fax templates, which you can use, are stored in your
device. With th ese templates you can quick ly create, f or
example, a short fax note or an invitation.
1 Press OK, 43 and OK.
2 Use [ to select the template you would like to print.
3 Confirm with OK. The device prints the template.
4 Fill the template and send it to the desired recipient per
fax.
Polling Faxes
Fax Polling
With the fax polling function, you can retrieve faxes that
lie ready in the dialled device. You can keep a document
ready in your device, which can be polled by others.
Polling Faxes Directly
1 Enter the desired number using the numeric keypad or
select a saved entry.
2 Hold START pressed (for at least two seconds).
16
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6 Copier
Help 5 · Copier
Making a Copy
Notice
Printing Informations for Copying
Press i and 5 to print the help for copying.
10 Documents · A5/A4
Use documents with sizes A5 or A4 with 60 to 100 g/m2
weight. You can insert up to ten documents at a time.
Inserting Documents
1 Insert the documents face up into the document feeder.
The top most document will be fed in first.
Press COPY briefly. The copy is created.
EN
Creating Multiple Copies
1 Hold COPY pressed (for at least two seconds).
2 Enter the number of times you would like to copy the
document (maximum of 15 copies).
3 Press COPY.
4 Using [ select whether to reduce or enlarge the document in size when copying. You can magnify up to
200 percent or reduce to as small as 50 percent of the
original size.
5 Confirm with OK. The copy is created.
Copier
Notice
Cancel Copying
Press STOP to eject the do cuments without
copying them.
2 Set the desi red resolution. You can cho ose between
RESOL.: STANDARD (for documents without special features), RESOL.: FINE (for texts with small
print or drawings) and RESOL.: PHOTO (for photos). Press ã. The configured resolution appears on
the display. Press ã again to change the resolution.
Notice
Setting the Contrast
They can adjust the preset contrast (also see
Chapter Settings, page 19).
Copier · Inserting Documents
17
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7 Fun and Games
Help 7 Games and Fun
Printing the Solution
Notice
Printing informations for the Games
and Fun functions
Press i and 7 to print the instruc tions for
the Games and Fun functions of your device.
EN
Sudoku
Sudoku
Sudoku is a Japanese number puzzle. The game has 3 × 3
squares divided into 3 × 3 fields. Depending on the difficulty level, lesser or m ore digits are already given at the
beginning of the game. The aim of the game is to fill digits
from 1 to 9 in the game field is such a way that each digit
appears only once in a row, a column and each of the nine
blocks. There is only one solution.
Last Solution Available
Notice
Last Solution Available
The solution of the last printed game is s aved.
The solutions of earlier games are no longer
available.
Printing a Game
Press OK, 48 and OK.
Using [ select SUDOKU:NEW.
Confirm with OK.
Using [ select the difficulty level.
Confirm with OK.
Enter, how many copies of the Sudoku you would like
to print (maximum 9 copies).
7 Confirm with OK.
8 Using [ select if you would like to print the solution.
9 Confirm with OK.
1
2
3
4
5
6
1 Press OK, 48 and OK.
2 Using [ select SUDOKU:SOLUTION.
3 Confirm with OK.
Sudoku for Every Day
Sudoku for Every Day
You can have a new Sudoku automatically printed each
day.
1 Press OK, 48 and OK.
2 Using [ select SUDOKU:AUTO.
3 Confirm with OK.
4 Enter the time, e.g. 14 00 for 2 pm.
5 Confirm with OK.
6 Using [ select the difficulty level.
7 Confirm with OK.
8 Enter, how many copies of the Sudoku you would like
to print (maximum 9 copies).
9 Confirm with OK.
10 Using [ select if you would like to print the solution.
11 Confirm with OK.
12 Using [ indicate whether you would lik e to turn
printing on or off.
13 Confirm with OK.
Sudoku for Every Day
Notice
Switching Off Function
You can turn off the daily S udoku print by
selecting the function as described above and by
switching off the automatic printing under
point 12.
Printing the Last Game Again
Press OK, 48 and OK.
Using [ select SUDOKU:LAST.
Confirm with OK.
Enter, how many copies of the Sudoku you would like
to print (maximum 9 copies).
5 Confirm with OK.
6 Using [ select if you would like to print the solution.
7 Confirm with OK.
1
2
3
4
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8 Settings
Cursor Navigation 1
Entering Number
Notice
Navigating in the Editor
You can move the cursor using [. Use C to
delete individual characters. Press STOP to
close the menu and return to the starting mode.
Entering the Date and Time
1 Press OK, 91 and OK.
2 Enter the time, e.g. 14 00 for 2 pm.
3 Enter the date (two digits for each field), for example
08 06 27 for June 8th, 2027.
4 Confirm with OK.
Time and Date After a Short Power Failure
Notice
Time and Date After a Short Power
Failure
You must check the time and date af ter a short
power failure. Confirm with OK.
Selecting the Language
1 Press OK, 92 and OK.
2 Use [ to select the desired display language.
3 Confirm with OK.
Selecting the Country
Setting the Country Correctly
CAUTION!
Setting the Country Correctly!
You must set the country in which you are operating the device. Otherwise your device is not
adapted to the telephone network. If your country is not included in the list, you must select a
different setting and use the correct telep hone
cable for the country. Consult your retailer.
Page Header
Your name and number are added together with date, time
and page number at the top edge of each fax transmission
(= header).
1 Press OK, 94 and OK.
2 Enter your number. Using # or * you can enter a
plus sign.
3 Confirm with OK.
Entering Your Name
1 Press OK, 95 and OK.
2 Enter your name. You can enter characters usi ng the
numeric keys (see button labe ls). Enter special characters using 0. Press the respective key several times
until the desired character or special character appears
on the display.
3 Confirm using OK.
Setting the Contrast
Setting the Contrast
For copying and printing of fax messages, you can select
different contrast levels.
1 Press OK, 44 and OK.
2 Using [, select the desired contrast:
CONTR.:LIGHT—For brighter copies and fax transmission
CONTR.:NEUTRAL—For all types of or iginals (for
example white text on black background or documents
with coloured background)
CONTR.:OPTIMISED (Factory sett ings)—Optimized adaptation for text and photo printing
CONTR.:DARK—For darker copies and fax transmission (for example documents with faint printing)
3 Confirm with OK.
Modifying the Basic Settings
Notice
Reset When Setting the Country
CAUTION!
Settings will be Deleted!
When you select a new country, all settings are
reset to the factory defaults for that country.
Saved data remains intact. Check the number
entered for the header.
Modifying the Basic Settings
The changed settings are stored as new default
settings. If you select a special f unction for a
one-time process, take care to restore the default
settings or factory settings after that.
1 Press OK, 93 and OK.
2 Use [ to select the country in which you are operating the device.
3 Confirm with OK.
4 Using [ select SURE: YES.
5 Confirm with OK.
Settings · Entering the Date and Time
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Reducing Transmission
Speed
Reducing Transmission Speed
EN
The device adapts the transmission speed to the line quality. This may take some time, especially for overseas connections. Set a lower transmission speed if you are sending
faxes into networks with poor line quality.
1 Press OK, 38 and OK.
2 Use [ to set w hether you would like to use a lower
transmission speed.
3 Confirm with OK.
Switching Page Adjustment
On and Off
Page Adjustment
In order that no i nformation is lost, rece ived faxes are
reduced in size when printed.
1 Press OK, 37 and OK.
2 Use [ to select whether you would like to switch size
reduction on or off.
3 Confirm with OK.
Setting the Ring Tones
Selecting the Ring Tone
Ring Tones
You can select from among ten different ring tones.
1 Press OK, 55 and OK.
2 Use the number keys 0 to 9 to select a ring tone.
Using [, set the volume.
3 Confirm with OK.
Adjusting Volume Level
Setting the Ring Tone Volume
You can adjust the volume of the ring tone when the device
is ringing or when you set the ring tone. You can save different volumes for the ™ (day) and ˜ (night) modes, (also
see Chapter Fax Switch).
Using [ you can set adjust the vol ume when the device
is ringing.
Setting the Volume on the Device
Setting the Fax Switch
Fax Switch
The built-in fax switch of your device distinguishes
between fax messages and telephone calls. Faxes are automatically received, telephone calls can be r eceived—even
on additionally connected devices. While the device is
checking the call, it continues to ring.
You can set how often the device should ring before picking up separately for the modes ™ (day) and ˜ (night). This
makes it possible for you to receive faxes silently at night
without getting disturbed.
Press ¼/º/» to switch between day an d night mode.
With the activated timer ›, the device switches between
the modes ™ (day) and ˜ (night) at the configured times.
Setting the Day Mode
1 Press OK, 51 and OK.
2 Use [ to select the total number of rings. The device
stops the ring after these total number of rings an d
accepts a call or a possible silent fax.
3 Confirm with OK.
4 Use [ to select the number of rings for the fax switch.
After the number of rings, the fax swit ch switches on
and distinguishes between fax transmissions and telephone calls. While the device is checking the ca ll, it
continues to ring.
5 Confirm with OK.
6 Using [, set the volume.
7 Confirm with OK.
Silent Fax Transmission
Notice
Silent Fax Transmission
Older devices do no t transmit any fax-tone (=
CNG tone) as an announcement for fax transmission (= silent f ax transmission). If the total
number of rings has been set to a value using 7,
silent fax transmissions cannot be received automatically.
Setting the Night Mode
1 Press OK, 52 and OK.
2 Configure the sam e settings as for the day mo de (see
steps 2 to 7).
Setting the Timer
Timer
The timer switches between the modes ™ (day) and ˜
(night) at the configured times.
1 Press OK, 53 and OK.
2 Enter the time at which the device shoul d switch to ™
(day) mode, for example 06 00 for 6 o'clock
a.m.
3 Confirm with OK.
4 Enter the time at which the device should switch to ˜
(day) mode, for example 22 00 for 2 o'clock
a.m.
5 Confirm with OK.
Special Settings
Silent Fax Reception
If you would like to accept a fax without preceding rings,
set the number of rings of the fax switch to 0.
Day and Night Mode
20
Switching Off All Rings
All Rings Off
If you don't want to be disturbed, e.g. in the night, by any
incoming calls, you can set the number of rings to 0. The
device switches immediately to silent fax reception.
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Printing Lists and Help Pages
Printing Help Pages
Printing Numbers and Entries
Help 1 · Overview
List of Numbers
The list of num bers and entries contains the last ten calls
received and numbers dialled as well as the sa ved entries
and groups.
Press OK, 23 and OK. The list is printed.
Printing Call Log
Call Log
Press i and 1 to print an overview of the help pages.
EN
Help 3 · Telephone Book
Press i and 3 to prin t an overview of the telephone
book functions.
Help 4 · Fax Transmission
The call log contains the last 50 dialled numbers.
1 Press OK, 41 and OK.
2 Using [ indicate whether you would like to tur n
printing on or off.
3 Confirm with OK.
4 Switch on printing: Use [, to select whether the
call list should be printed immediately or after every 50
calls.
5 Confirm with OK.
Press i and 4 to print instructions for sending fax messages and for configuring the fax switch.
Printing the Telephone Book
Press i and 7 to print the instructions for t he Games
and Fun functions of your device.
Press OK, 17 and OK. The device prints a list with
the telephone book entries and saved assignments.
Printing Fax Journal
Fax Journal
The fax journ al is a list of the last ten faxes sent an d
received.
1 Press OK, 35 and OK.
2 Using [ indicate whether you would like to tur n
printing on or off.
3 Confirm with OK.
4 Switch on printing: Use [, to select whether the
fax journal should be printed immediately or after every
ten transmissions.
5 Confirm with OK.
Help 5 · Copier
Press i and 5 to print the help for copying.
Help 6 · Function List
Press i and 6 to print a list of all functions and settings
of your device.
Help 7 · Games and Fun
Starting Initial Installation
1 Press i and 2.
2 The device prints out a help page and starts the initial
installation process.
Printing Transmission Report
Printing Transmission Report
After every transmission, the device prints out a transmission report. If a transmission error occurs, an error report
is printed out. You can switch off printing of the transmission report.
1 Press OK, 36 and OK.
2 Using [ indicate whether you would like to tur n
printing on or off.
3 Confirm with OK.
Settings · Printing Lists and Help Pages
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9 Telephone Lines and Additional Devices
EN
Configuring Telephone Lines
and Services
PABX Systems
PABX Systems
Private branch exchanges (PABX) are typical in many
offices and some households. You must dial an outside line
access code in order to get a connection to the public telephone network (PSTN) from a PABX.
Additional Telephone No Extension
Notice
Additional Telephone No Extension
An additional telephone connected to the device
on a telephone socket is notconsidered an extension.
1 Press OK, 96 and OK.
2 In some countries you can set the dialling p rocess to
pulse dialling or tone dialling (DTMF tones). Use [
to select the desired dialling process.
Notice
Selecting the Dialling Process
Only use pulse dialling if tone dialling is not
yet activated for your telephone line.
3 Confirm with OK.
4 Use [ to set whether you operate your device on an
extension.
5 Confirm with OK.
6 Configuring an extension: Enter the outside line
access code with which you reach the public telephone
network. This is usually 0.
DSL Connection
DSL Connection
In the event that you use a DSL modem: Connect the
device to the slot intended for analogue telephones/fax
machines! For additional information, please consult the
operating manual of your DSL system. Ask your telephone
or internet service provider if necessary.
ISDN Connection
ISDN Connection
Your device is an analogue fax device (Group 3). It is not
an ISDN device (Group 4), and ther efore it cannot be
operated directly on an ISDN connection. In order to do
this, you need either an analogue adapter or a connection
for analogue terminals. Details for ISDN connections can
be found in the instructions provided with the terminal
adapter or the dial-up router.
Voice Mailbox
You cannot simultaneously use the answering machine
facility of your telephone service provider (= voice -mail
box) and receive faxes on your devices. Get the mail-box
function for your telephone connection deactivated or set
the number of rings for the fax swi tch to lower than 5 on
your device (also see Chapter Setting the Fax Switch, page
20). When the fax switch accepts the call, the mail-box of
the service provider does not step in . Enquire with your
telephone company.
Notice
Incorrect Outside Line Access Code
In rare cases, the outside line access code may
be a different number or a two-digit number.
For older telephone systems, the outside line
access code can be R (= Flash). Press R to
enter this outside line access code. If the connection to the p ublic telephone network is
not possible, contact your telephone system
supplier.
7 Confirm with OK.
8 When finished, the device tests the telephone line.
Confirm with OK.
9 Your device checks whether it can establish a connection with the p ublic telephone network. If it can not
establish the connection, you are once again asked for
input.
22
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Connecting Additional
Devices
Additional Devices
You can o perate additional devices on a telephon e line,
such as cordless telephones, answering machines, modems
or charge counters.
Connection to the Machine
Taking Over the Line
If you pick up on an add itional telephone and the device
continues to ring or attempts to receive a fax, you can disconnect the device f rom the line. Press ** on the
additional telephone.
Changing Code
Changing Easylink Codes!
CAUTION!
Connection to the Device
You can connect additional devices directly to your device.
Insert the telephone cable of the additional device into the
EXT socket (RJ-11-connection) on the device.
Changing Easylink Codes!
Only change the codes if it is absolutely n ecessary. The codes must begin with * or # and
must be different.
Connecting Additional Devices
Press OK, 54 and OK.
Enter the new code for starting fax reception.
Confirm with OK.
Enter the new code for taking over the line on an additional device.
5 Confirm with OK.
1
2
3
4
Using an External Answering
Machine
Direct Connection Recommended
Notice
Direct Connection Recommended
We recommend direct connection to the device
because this allows the fax switch to function
optimally and to control the additional devices.
Connection to the Telephone Line
Order of Connections
In order for the fax switch to function, the device must be
first in the series if multiple devices are connected to the
same telephone socket. Follow the correct order.
Connection to the First Telephone Socket
Notice
Connection to the First Telephone
Socket
If you h ave multiple telephone sockets for the
same telephone line, th e device must be con nected to the first telephone socket.
Using Additional Telephones
(Easylink)
For the best opera tion, the answering machine must be
connected to the EXT socket of the device. The numbers
of rings set for the external answering machine should be
less than the one set under FAX RINGS by at least two.
Example of the setting:
Number of Rings of the External Answering Machine .. 1
FAX RINGS .............................................................. 3
(also see Chapter Setting the Fax Switch, page 20)
External Answering Machine
Notice
External Answering Machine
The outgoing message must be shorter than ten
seconds. Avoid music in your announcement.
If the external answering machine has a “conserving function” (i.e. a fun ction that changes the number of rings as
soon as new messages have been recorded), deactivate this
function.
If the external answering machine records fax signals, but
your device cannot receive faxes, inspect the connection of
the external answering machine
Easylink
With the Easylink function you can control yo ur device
with additional telephones. To use this function, additional telephones must be se t to the ton e dialling mode
(DTMF/MFV tones) (for this purpose see the operating
manual of your additional telephone).
Starting Fax Reception
If you pick up at an additional device and hear that you are
receiving a fax (whistling tone or silence), you can start the
fax reception by pressing *5 on the additional telephone or pressing START on the device.
Telephone Lines and Additional Devices · Connecting Additional Devices
23
EN
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10 Service
Disruptions
DANGER!
Notice
Troubleshooting
Should disruptions occu r, follow the instructions on the display and on the error report.
EN
Checking the Ink Film
Reserve
Device can Close with a Snap!
Lock the cover of the device completely into
place when opening the device. You could be
injured if the cover falls while you are working on the device.
3 Grip the rear ink film roll at both the sides and place it
next to the front ink film roll.
1 Press OK, 46 and OK.
2 The number of pages that can still be printed with the
ink film is shown on the display.
3 Press STOP to return to the starting mode.
If the in k film used up or if there is no ink film in the
device, a message appears on the display.
Changing the ink film
Use Original Consumable Materials!
CAUTION!
Use Original Consumable Materials!
Use only original consumable materials. These
are available from a spe cialised retailer or
through our order service (see back side of this
user manual). Other consumable materials can
cause damage to the device.
4 Remove both the rolls from the de vice. The used ink
film cannot be reused.
Observe Packaging Instructions
CAUTION!
Observe Packaging Instructions
Follow the instructions on the packaging of the
consumable materials.
Introduction to Plug’n’Print Card
For receiving or copying documents, an ink film must be
inserted in your de vice. Your device is de livered with an
already inserted free ink film for a few test pages. For this
film, you do not require any Plug’n’Print card (= chip card
with information regarding ink film capacity). For every
next ink film that y ou insert, you must load the capacity
memory with the included Plug’n’Print card.
1 Remove the paper f rom the paper feeder and take the
paper tray out of the device.
2 Open the device by lifting the panel using grip in the
centre and folding it up.
24
CAUTION!
Data on Used Ink Films!
The messages and copies you have printed
out can be read from used ink films. Consider data protection issues when dis posing
of used ink films.
5 Pull the used Plug’n’Print card o ut of the plug socket
on the left hand side next to the ink film tray. The
Plug’n’Print card cannot be reused.
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6 Carefully remove the rubber bands from the new ink
film. Make sure that the film is not damaged!
10 Turn the blue gear wheel forward to tension the ink
film. The ink film must not have any creases.
EN
7 Place the larger roll with the ink film in the rear ink film
tray. The blue gear wheel must be on the right hand
side.
11 Close the device. Insert the paper tray in the opening
provided for it behin d the paper feeder. Insert paper
again.
Fixing a Paper Jam
8 Place the smaller roll without ink film in the front tray.
The blue gear wheel must be on the right hand side and
the pin must be inserted in the depression on the left
hand side.
1 Remove the paper from the paper feeder and take the
paper tray out of the device.
2 Open the device by lifting the panel using grip in the
centre and folding it up.
DANGER!
9 Break the chip card from the Plug’n’Print card. Insert
the chip card in the plug socket on the left hand side
next to the ink film tray.
Device can Close with a Snap!
Lock the cover of the device completely into
place when opening the device. You could be
injured if the cover falls while you are working on the device.
3 Carefully pull out the paper.
Service · Fixing a Paper Jam
25
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4 Turn the blue gear wheel forward to tension the ink
film. The ink film must not have any creases.
3 Open the scanner cover and the cover of the automatic
document feeder by first pushing the support (A) and
then the support (B) inside. The cover (C) falls freely.
EN
5 Close the device. Insert the paper tray in the opening
provided for it behind the paper feeder. Insert paper
again.
4 Carefully pull the document to the front or to the back
out of the device.
Fixing a Document Jam
1 Remove the paper f rom the paper feeder and take the
paper tray out of the device.
2 Open the device by lifting the panel using grip in the
centre and folding it up.
5 Close the scanner cover and the cover of the automatic
document feeder. Both the supports must securely snap
into place.
6 Turn the blue gear wheel forward to tension the ink
film. The ink film must not have any creases.
DANGER!
Device can Close with a Snap!
Lock the cover of the device completely into
place when opening the device. You could be
injured if the cover falls while you are working on the device.
7 Close the device. Insert the paper tray in the opening
provided for it behin d the paper feeder. Insert paper
again.
26
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Cleaning
Instructions for Cleaning!
DANGER!
4 Lightly wipe the upper side of the scanner glass (A) and
the lower side of the docu ment feeder/scanner film (=
white plastic plate) (B) with a cloth.
Instructions for Cleaning!
Unplug the device from the power socket before
cleaning it. Use a soft, lint-free cloth. Never use
liquid or easily flammable cleansers (sprays,
abrasives, polishes, alcohol, etc.). Do not allow
any moisture to reach the interior of the device.
EN
Fax Cleaning Sheets
Notice
Fax Cleaning Sheets
Special fax cleaning sheets are available as accessories from our call centre. Insert a sheet into the
document feeder. Press STOP; the page is
ejected. Repeat this process at a few times.
1 Remove the paper f rom the paper feeder and take the
paper tray out of the device.
2 Open the device by lifting the panel using grip in the
centre and folding it up.
DANGER!
Device can Close with a Snap!
Lock the cover of the device completely into
place when opening the device. You could be
injured if the cover falls while you are working on the device.
5 Clean the feed roller (A) and the underside of the support pad o f the feeder roller (B) with a so ft, lint-free
cloth moistened with cleaning alcoho l (96 percent).
Rotate the feed roller; You must clean the entire roller.
6 Close the scanner cover and the cover of the automatic
document feeder. Both the supports must securely snap
into place.
7 Turn the blue gear wheel forward to tension the ink
film. The ink film must not have any creases.
3 Open the scanner cover and the cover of the automatic
document feeder by first pushing the support (A) and
then the support (B) inside. The cover (C) falls freely.
8 Close the device. Insert the paper tray in the opening
provided for it behin d the paper feeder. Insert paper
again.
Service · Cleaning
27
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Checking the Firmware Version
EN
1 Press OK, 47 and OK.
2 The model designation and the configured country
appear on the display.
3 Confirm with OK.
4 The information on the firmware version of the device
is displayed.
5 Confirm with OK.
Power Cycling
If a pr oblem occurs that cannot be correct ed with the
instructions in this user manual (see also the help below),
follow the steps given here.
1 Pull out the power plug.
2 Wait at least ten secon ds, then plug t he power plug
back into the socket.
3 Follow the instructions on the display and in the error
report. If the problems repeats, please contact our technical customer service or your retailer.
Using Service Codes
Introduction
The service codes delete all the changed settings and your
device is reset to factory settings. It may be possible that the
device with the chan ged settings reacts differently than
expected.
Using Service Codes
CAUTION!
Settings will be Deleted!
Only use the ser vice codes if t his is absolutely
necessary. Some service codes also delete saved
messages and telephone book entries.
1 Press OK, 45 and OK.
2 Enter a service code:
7117—Deletes all chan ged settings an d
saved data. The device is reset to factory settin gs and
the initial installation process is started.
7140—Deletes all changed settings. Saved
data and telephone book entries remain intact.
7227—Deletes saved faxes, when there are
problems with printing.
3 Confirm with OK.
4 Using [ select SURE: YES.
5 Confirm with OK.
Notice
Cancelling Entry
If you have entered the incorrect code, you
can cancel the entry with SURE: NO.
28
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General Information
The time and date flash on the display.
You must check the time and date after a short power failure. Confirm with OK.
Problems when Faxing or Printing
Faxes sent are of poor quality.
Change the resolution from RESOL.: STANDARD to
RESOL.: FINE or RESOL.: PHOTO.
Change the contrast.
Clean the scanner and the document feed slot.
Test the device by making a copy of the document. If the
device is in order, the device of the recipient might be defective.
The device produces black lines when sending or printing. Clean the scanner and the document feed slot.
Copy is blank.
Insert the documents face up into the document feeder.
Printing is interrupted.
Paper or document jam, no paper or ink film. Follow the
instructions on the display and in the error report.
There could be a small pause after printing several pages.
The device continues printing automatically.
No printing
Check if you have inserted clamped paper correctly. The lever on the right hand side next to the paper feeder must be
folded backwards.
Documents are not properly fed.
Clean the scanner and the document feed slot.
Problems with the Connection
The device rings once, remains silent for a short while and
starts ringing again.
This is absolutely normal. The fax switch checks the call after the first ring. If it is a voice call, the device continues to
ring.
No dial tone
Check the installation of the device. Connect the telephone
cable to the socket marked LINE. Insert the telephone plug
into your PTT line socket.
Fax transmissions are constantly interrupted.
Try to send the fax manually: Press ß, and dial the number.
If the recipient is using an answering machine, wait until
you hear a whistling tone. Press START.
It is possible that the recipient's device is not ready to receive.
You hear a whistling tone or silence in the handset.
The call is a fax: Press START on the device. Press
*5 on the additional telephone. Hang up.
No fax reception or a short fax audio signal as message on
the answering machine
Using function 51, set the number of rings for the fax
switch to 4 and the totalnumber or the number of rings for
the answering machine (model dependent) to 5 (see Page
20).
You cannot simultaneously use the answering machine facility of your telephone service provider (= voice-mail box)
and receive faxes on your devices(see page 22).
Service · Power Cycling
29
EN
11 Appendix
EN
Technical Data
Guarantee
Dimensions (L¦×¦H¦×¦W) ...................313¦×¦129¦×¦197¦mm
Weight ...................................................................1,9¦kg
Mains Connection.................. 220¦–¦240¦V¦~ / 50¦–¦60¦Hz
Power Consumption
Stand-by Mode................<¦1,5¦W (Before May 2012)
Stand-by Mode......................<¦1¦W (After May 2012)
Transmission ...................................................<¦20¦W
Recommended Ambient ..................................18¦–¦28¦ºC
Relative Humidity ............... 20¦–¦80¦% (non-condensing)
Connection Type...................................... PSTN · PABX
Dialling Mode Tone / pulse dialling (country dependent)
The full warranty can be found on our website
www.fax.philips.com
Dimensions
Weight
Mains Connection
Power Consumption
Stand-by Mode
Transmission
Recommended Ambient
Relative Humidity
Connection Type
Dialling Mode
Standards
The CE symbol confirms conformity with the EU
directives that apply to the device.
Declaration of Conformity
(DoC)
Safety........................................................... EN¦60950-1
Emissions ........................................... EN¦55022 Class B
Immunity ........................................................EN¦55024
Hereby, Sagemcom Documents SAS declares that
this PPF¦631, PPF632 is in compliance with the
essential requirements and other relevant provisions of
Directive 1999/5/EC.
Scanner
You can find the complete Declaration of Conformity on
our website www.fax.philips.com
Safety EN 60950-1
Emissions EN 55022 Class B
Immunity to Electrical Noise EN 55024
Scan Width ........................................................ 212¦mm
Horizontal Resolution ....................................8 dots/mm
Vertical Resolution ................... Standard: 3,85 lines/mm
..................................................... Fine: 7,7 lines/mm
Scan Width
Horizontal Resolution
Energy Star 2007
Vertical Resolution Standard
Vertical Resolution Fine
Memory
Telephone Book ..................................... up to 50 entries
Fax Messages ............ up to 15 pages (standard test letter)
Telephone Book
Capacity
As a participant in the ENERGY STAR programme,
Sagemcom Documents SAS has made sure that this
machine complies with the ENERGY STAR
requirements.
Size
Recycling
Fax Messages
Paper
Capacity ............................................................50 sheets
Size.................................................... A4 · 210¦×¦297¦mm
Thickness ................................................ 0,07¦–¦0,11¦mm
Weight .........................................................60¦–¦90¦g/m²
Thickness
Weight
Document Feed Slot
Capacity ............................................................10 sheets
Width........................................................ 148¦–¦212¦mm
Length .......................................................100¦–¦600¦mm
Thickness ................................................ 0,06¦–¦0,15¦mm
Capacity
Width
Length
Packaging: To facilitate packaging recycling, please
conform to your local selective recycling rules.
Batteries: Old batteries have to be deposited in
designated collection areas.
Thickness
WEEE
Fax
Type .................................................................. Group 3
Compatibility ...............................................ITU-T¦T.30
Data Compression...........................................MH · MR
Modulation ................................... V.21 · V.27ter · V.29
Transfer Speed.................................................. 9.600¦bps
Type Group 3
Compatibility
Data Compression
Modulation
Transfer Speed
Subject to Change
Technical specifications subject to change without notice.
30
Product: The crossed out dustbin logo on your product
signifies it is classified as Electrical and Electronic Equipment
covered by special disposal regulations.
To enforce recycling, recovery of The Waste Electrical and
Electronic Equipment (WEEE) and to protect the
environment and human health, European regulations
requires that you selectively collect waste equipment using one
of the following options:
• Your retailer will take your equipment back if you are buying
a replacement product.
• Waste equipment can also be deposited in designated
collection areas.
Philips · PPF 631 · 632
The paper and cardboard packaging used can be disposed of as
recyclable paper. Have the plastic wrapping and Styrofoam
packaging recycled or dispose of it in the non-recyclable waste,
depending on the requirements in your country.
The information contained herein is designed only for use
with this product. Sagemcom is not responsible, if this
information is applied to other devices.
Trademarks: The references mentioned in this manual are
marks É and Ë does not justify the assumption that these
dedicated terminologies are free trademarks. Other product
names used herein are for identification purposes only and may
be trademarks of their respective owners. Sagemcom disclaims
any and all rights in those marks.
Errors, printing errors and changes are reserved.
This user manual is a document that does not represent a contract.
Copyright È 2012 Sagemcom Documents SAS
The reproduction of certain documents (e.g. by scanning,
printing, copying) is prohibited in many countries. The
list of such documents below is not intended to be
complete, it only offers a general overview. In case of
doubt, consult your legal advisor.
· Passports (personal identification)
· Entrance and exit visa papers (immigration papers)
· Military service documents
· Bank notes, travel checks, payment orders
· Postage stamps, tax stamps (stamped or unstamped)
· Loan papers, certificates of deposit, bonds
· Documents protected by copyright
Follow the statutory regulations of your country with regard
tothe legal validity of fax transmissions—particularly in
connection with the validity of signatures, meeting delivery
deadlines or disadvantages resulting from the loss of quality in
the transmission, etc.
Take care to maintain the statutory regulations of your country
regarding telecommunications secrecy and data privacy.
This product is intended for use on an analogue public
telecommunications network (PSTN) and in the
country specified on the packaging. Use in other
countries canresult in faulty functioning.
For more information, please contact the technical service
centre for your country. Should problems arise during use
of your machine, please contact your retailer first.
Neither Sagemcom nor its affiliates shall be liable to the
purchaser of this product or third parties for damages,
losses, costs, or expenses incurred by the purchaser or
third parties as a result of accident, misuse, orabuse of
this product or unauthorized modifications, repairs, or
alterations to this product, or failure to strictlycomply
with Sagemcom operating and maintenance instructions.
Sagemcom shall not be liable for any damages or problems
arising from the use of any options or any consumable
materials other than those designated as original Sagemcom
products or Sagemcom approved products.
Sagemcom shall not be held liable for any damage resulting
from electromagnetic interference that occurs from the use
of any interface cables other than those designated as
Sagemcom products.
All rights reserved. No part of this publication may be
repro-duced, stored in a retrieval system or transmitted in any
form orby any means, electronic, mechanical, photocopying,
record-ing, or otherwise, without the prior written
permission of Sagemcom.
Appendix · Guarantee
31
EN
Customer Information
Introduction 1
Introduction 1
As part of our continuing quest for total customer satisfaction, all of our products are made with ease-of-use and reliability in mind.
In your user manual you will find all the information
required to use your machine. If, after consulting your user
manual, you still require assistance, you should contact our
Call Centre. Our personnel are highly trained specialists
who can ensure that you receive the maximum benefit
from your product.
We can assist your more quickly if you do not call us from
the machine, rather an external telephone. Keep a printout
of the settings as well as the serial number of the machine
handy. The serial number can be found on the type label.
You can order original accessories from our homepage
or—in some countries (see below)—per telephone on our
toll-free number.
Use only original consumable materials. The warrantee
does not cover damages to the device resulting from other
consumables.
Introduction 2
Introduction 3
United Kingdom
Telephone: 08 45 - 090 03 15
Fax: 08 70 - 124 02 02
Introduction 2
United Kingdom
Telephone: 0800 - 358 08 07
E-Mail
E-Mail: dti.faxinfoline@sagemcom.com
Internet: www.sagemcom.com
Internet
We hope that you will have lots of joy using your new
product.
Spaltenumbruch
PHILIPS and the PHILIPS’ Shield Emblem are registered trademarks of Koninklijke Philips Electronics N.V.
and are used by Sagemcom Documents SAS under license from Koninklijke Philips Electronics N.V.
Sagemcom Documents SAS
Headquarters :
250, route de l’Empereur - 92848 Rueil-Malmaison - FRANCE
Tél. : +33 1 57 61 10 00 · Fax : +33 1 57 61 10 01
www.sagemcom.com
Limited company · Capital 8.479.978 Euros · 509 448 841 RCS NANTERRE
PPF 631 · 632
UK
253120765-C