User’s Guide
Dell B1165nfw
BASIC
BASIC
This guide provides information concerning installation, basic operation and
troubleshooting on windows.
ADVANCED
This guide provides information about installation, advanced configuration, operation and
troubleshooting on various OS environments.
Some features may not be available depending on models or countries.
BASIC
1. Introduction
3. Maintenance
Key benefits
5
Ordering supplies and accessories
66
Features by models
7
Available supplies
67
Useful to know
10
Available maintenance parts
68
About this user’s guide
11
Installing accessories
69
Safety information
12
Storing the toner cartridge
70
Machine overview
17
Redistributing toner
72
Control panel overview
21
Replacing the toner cartridge
74
Turning on the machine
23
Monitoring the supplies life
76
Installing the driver locally
24
Setting the toner low alert
77
Reinstalling the driver
27
Cleaning the machine
78
Tips for moving & storing your machine
84
2. Menu Overview and Basic Setup
4. Troubleshooting
Menu overview
29
Machine’s basic settings
35
Tips for avoiding paper jams
86
Media and tray
37
Clearing original document jams
87
Basic printing
49
Clearing paper jams
92
Basic copying
54
Understanding the status LED
96
Basic scanning
59
Understanding display messages
98
Basic faxing
60
2
BASIC
5. Appendix
Specifications
104
Regulatory information
113
Copyright
126
3
1. Introduction
This chapter provides information you need to know before using the machine.
• Key benefits
5
• Features by models
7
• Useful to know
10
• About this user’s guide
11
• Safety information
12
• Machine overview
17
• Control panel overview
21
• Turning on the machine
23
• Installing the driver locally
24
• Reinstalling the driver
27
Key benefits
Environmentally friendly
Convenience
• To save toner and paper, this machine supports Eco feature (see "Eco
printing" on page 52).
• Easy Capture Manager allows you to easily edit and print whatever you
captured using the Print Screen key on the keyboard (see "Accessing
management tools" on page 243).
• To save paper, you can print multiple pages on one single sheet of paper
(see "Using advanced print features" on page 210).
• To save paper, you can print on both sides of the paper (double-sided
printing) (Manual) (see "Using advanced print features" on page 210).
• To save electricity, this machine automatically conserves electricity by
substantially reducing power consumption when not in use.
• We recommend using recycled paper for saving energy.
• Recycled and renewable content paper and chlorine-free paper can be
used.
Fast high resolution printing
• Dell Easy Printer Manager and Printing Status or (Smart Panel) is a program
that monitors and informs you of the machine’s status and allows you to
customize the machine’s settings (see "Using Dell Printer Status" on page
251).
• Dell Easy Document Creator is an application to help users scan, compile,
and save documents in multiple formats, including .epub format. These
documents can be shared via social networking sites or fax.
• AnyWeb Print helps you screen-capture, preview, scrap, and print the
screen of Windows Internet Explorer more easily, than when you use the
ordinary program.
• Smart Update allows you to check for the latest software and install the
latest version during the printer driver installation process. This is available
only for Windows.
• You can access Dell Support at www.dell.com or www.dell.com/support.
Select your region on the WELCOME TO DELL SUPPORT page, and fill in the
requested details to access help tools and information.
• You can print with a resolution of up to 1,200 x 1,200 dpi effective output.
• Fast, on-demand printing.
- For single-side printing, 20 ppm (A4) or 21 ppm (Letter).
Key benefits
Wide range of functionality and application support
AirPrint
• AirPrint allows you to wirelessly print directly from iPhone, iPad and iPod
touch running iOS 4.2 or later.
• Supports various paper sizes (see "Print media specifications" on page 106).
• Print watermark: You can customize your documents with words, such as
“Confidential” (see "Using advanced print features" on page 210).
Supports various wireless network setting method
• Print posters: The text and pictures of each page of your document are
magnified and printed across the multiple sheets of paper and can then be
taped together to form a poster (see "Using advanced print features" on
page 210).
• You can print in various operating systems (see "System requirements" on
page 109).
• Your machine is equipped with a USB interface and/or a network interface.
• Using the WPS (Wi-Fi Protected Setup™) button
- You can easily connect to a wireless network using the WPS button on
the machine and the access point (a wireless router).
• Using the USB cable or a network cable
- You can connect and set various wireless network settings using a USB
cable or a network cable.
• Using the Wi-Fi Direct
- You can conveniently print from your mobile device using the Wi-Fi or
Wi-Fi Direct feature.
See "Introducing wireless set up methods" on page 149.
Features by models
Some features and optional goods may not be available depending on
model or country.
Software
Dell Easy Printer Manager
Operating System
Operating System
B1165nfw
Windows
●
Mac
●
Linux
●
(●: Included, Blank: Not available)
B1165nfw
Scan to PC settings
●
Fax to PC settings
●
Device Settings
●
Dell Easy Document Creator
●
Dell Printer Status
●
Smart Panel
●
Easy Eco Driver
●
Fax
●
Dell Network PC Fax
a. For XPS driver, it is only supported for Windows through the Dell website
(www.Dell.com)
Software
(●: Included, Blank: Not available)
Software
SPL printer driver
B1165nfw
●
Variety feature
PCL printer driver
Features
PS printer driver
XPS printer drivera
Direct Printing Utility
●
B1165nfw
Hi-Speed USB 2.0
●
Network Interface Ethernet 10/100 Base TX wired LAN
●
Network Interface 802.11b/g/n wireless LANa
●
Eco printing (Control panel)
●
Features by models
Features
Duplex (2-sided) printing (Manual)b
B1165nfw
●
Features
Scan
B1165nfw
Scanning to email
USB memory interface
Scanning to SMB server
Memory module
Scanning to FTP server
Mass Storage Device (HDD)
Duplex scan
Duplex Automatic Document Feeder (DADF)
Scan to PC
●
●
Automatic Document Feeder (ADF)
●
PaperPort
Handset
●
14 (found in CD2)
Fax
Multi-send
●
Delay send
●
Priority send
●
Duplex send
Secure receive
●
Duplex print
Send/ Receive forward - fax
●
Features by models
Features
Copy
B1165nfw
ID card copying
●
Reduced or enlarged copying
●
Collation
●
Poster
●
Clone
●
Book
2-up/4-up
●
Adjust background
●
Margin shift
Edge erase
Gray enhance
Duplex copy
a. Depending on your country, wireless LAN card may not be available. For some counties,
only 802.11 b/g can be applied. Contact your local Dell dealer or the retailer where you
bought your machine.
b. Windows only.
(●: Included, Blank: Not available)
Useful to know
The machine does not print.
A paper jam has occurred.
• Open the print queue list and remove the document from the
list (see "Canceling a print job" on page 50).
• Open and close the scan unit (see "Front view" on page 18).
• Remove the driver and install it again (see "Installing the driver
locally" on page 24).
• Select your machine as your default machine in your Windows
(see "Setting your machine as a default machine" on page 209).
• Check the instructions on removing jammed paper in this
manual and troubleshoot accordingly (see "Clearing paper
jams" on page 92).
Printouts are blurry.
Where can I purchase accessories or supplies?
• The toner level might be low or uneven. Shake the toner
cartridge (see "Redistributing toner" on page 72).
• Inquire at a Dell distributor or your retailer.
• Try a different print resolution setting (see "Opening printing
preferences" on page 50).
• Visit www.Dell.com/supplies. Select your country/region to
view product service information.
The status LED flashes or remains constantly on.
• Replace the toner cartridge (see "Replacing the toner
cartridge" on page 74).
Where can I download the machine’s driver?
• Turn the product off and on again.
• Check the meanings of LED indications in this manual and
troubleshoot accordingly (see "Understanding the status LED"
on page 96).
• You can get help, support application, machine drivers,
manuals, and order information from the Dell website,
www.Dell.com > find your product > Support or Downloads.
About this user’s guide
This user's guide provides information for your basic understanding of the
machine as well as detailed steps to explain machine usage.
General icons
• Read the safety information before using the machine.
• If you have a problem using the machine, refer to the troubleshooting
chapter.
• Terms used in this user’s guide are explained in the glossary chapter.
• All illustrations in this user’s guide may differ from your machine depending
on its options or model you purchased.
Icon
Text
Description
Caution
Gives users information to protect the machine from
possible mechanical damage or malfunction.
Note
Provides additional information or detailed
specification of the machine function and feature.
• The screenshots in this administrator’s guide may differ from your machine
depending on the machine’s firmware/driver version.
• The procedures in this user’s guide are mainly based on Windows 7.
1
Conventions
Some terms in this guide are used interchangeably, as below:
• Document is synonymous with original.
• Paper is synonymous with media, or print media.
• Machine refers to printer or MFP.
1. Introduction 11
Safety information
These warnings and precautions are included to prevent injury to you and
others, and to prevent any potential damage to your machine. Be sure to read
and understand all of these instructions before using the machine. After reading
this section, keep it in a safe place for future reference.
Operating environment
Warning
3
Important safety symbols
Do not use if the power cord is damaged or if the electrical outlet is
not grounded.
Explanation of all icons and signs used in this chapter
Warning
Hazards or unsafe practices that may result in severe
personal injury or death.
Caution
Hazards or unsafe practices that may result in minor
personal injury or property damage.
Do not attempt.
This could result in electric shock or fire.
Do not place anything on top of the machine (water, small metal or
heavy objects, candles, lit cigarettes, etc.).
This could result in electric shock or fire.
• If the machine gets overheated, it releases smoke, makes
strange noises, or generates an odd odor.Immediately turn off
the power switch and unplug the machine.
• The user should be able to access the power outlet in case of
emergencies that might require the user to pull the plug out.
This could result in electric shock or fire.
Do not bend, or place heavy objects on the power cord.
Stepping on or allowing the power cord to be crushed by a heavy
object could result in electric shock or fire.
Do not remove the plug by pulling on the cord; do not handle the
plug with wet hands.
This could result in electric shock or fire.
1. Introduction 12
Safety information Caution
During an electrical storm or for a period of non-operation,
remove the power plug from the electrical outlet.
Operating method
Caution
This could result in electric shock or fire.
Be careful, the paper output area is hot.
Do not forcefully pull the paper out during printing.
Burns could occur.
It can cause damage to the machine.
If the machine has been dropped, or if the cabinet appears
damaged, unplug the machine from all interface connections and
request assistance from qualified service personnel.
Be careful not to put your hand between the machine and paper
tray.
Otherwise, this could result in electric shock or fire.
You may get injured.
If the machine does not operate properly after these instructions
have been followed, unplug the machine from all interface
connections and request assistance from qualified service
personnel.
Be care when replacing paper or removing jammed paper.
Otherwise, this could result in electric shock or fire.
If the plug does not easily enter the electrical outlet, do not
attempt to force it in.
Call an electrician to change the electrical outlet, or this could
result in electric shock.
Do not allow pets to chew on the AC power, telephone or PC
interface cords.
New paper has sharp edges and can cause painful cuts.
When printing large quantities, the bottom part of the paper
output area may get hot. Do not allow children to touch.
Burns can occur.
When removing jammed paper, do not use tweezers or sharp metal
objects.
It can damage the machine.
Do not allow too many papers to stack up in the paper output tray.
It can damage the machine.
This could result in electric shock or fire and/or injury to your pet.
1. Introduction
13
Safety information
Do not block or push objects into the ventilation opening.
Caution
This could result in elevated component temperatures which can
cause damage or fire.
Use of controls or adjustments or performance of procedures other
than those specified herein may result in hazardous radiation
exposure.
This machine's power reception device is the power cord.
To switch off the power supply, remove the power cord from the
electrical outlet.
Before moving the machine, turn the power off and disconnect all
cords. The information below are only suggestions based on the
units weight.If you have a medical condition that prevents you
from lifting, do not lift the machine. Ask for help, and always use
the appropriate amount of people to lift the device safety.
Then lift the machine:
• If the machine weighs under 20 kg (44.09 lbs), lift with 1 person.
• If the machine weighs 20 kg (44.09 lbs) - 40kg (88.18 lbs), lift
with 2 people.
6
Installation / Moving
• If the machine weighs more than 40 kg (88.18 lbs), lift with 4 or
more people.
The machine could fall, causing injury or machine damage.
Warning
Do not place the machine in an area with dust, humidity, or water leaks. This could result in electric shock or fire. Choose a flat surface with enough space for ventilation to place
the machine. Also consider the space required to open the cover
and trays.
The place should be well-ventilated and be far from direct light,
heat, and humidity.
When using the machine for a long period of time or printing a
large number of pages in a non-ventilated space, it could pollute
the air and be harmful to your health. Place the machine in a wellventilated space or open a window to circulate the air periodically.
Do not place the machine on an unstable surface.
The machine could fall, causing injury or machine damage.
1. Introduction
14
Safety information Use only No.26 AWGa or larger, telephone line cord, if necessary.
Maintenance / Checking
Otherwise, it can cause damage to the machine.
Make sure you plug the power cord into a grounded electrical
outlet.
Caution
Otherwise, this could result in electric shock or fire.
Use the power cord supplied with your machine for safe
operation. If you are using a cord which is longer than 2 meters (6
feet) with a 110V machine, then the gauge should be 16 AWG or
larger.
Otherwise, it can cause damage to the machine, and could result
in electric shock or fire.
Do not put a cover over the machine or place it in an airtight
location, such as a closet.
If the machine is not well-ventilated, this could result in fire.
Do not overload wall outlets and extension cords.
This can diminish performance, and could result in electric shock
or fire.
The machine should be connected to the power level which is
specified on the label.
If you are unsure and want to check the power level you are using,
contact the electrical utility company.
a. AWG: American Wire Gauge
Unplug this product from the wall outlet before cleaning the
inside of the machine. Do not clean the machine with benzene,
paint thinner or alcohol; do not spray water directly into the
machine.
This could result in electric shock or fire.
When you are working inside the machine replacing supplies or
cleaning the inside, do not operate the machine.
You could get injured.
Keep cleaning supplies away from children.
Children could get hurt.
Do not disassemble, repair or rebuild the machine by yourself.
It can damage the machine. Call a certified technician when the
machine needs repairing.
To clean and operate the machine, strictly follow the user's guide
provided with the machine.
Otherwise, you could damage the machine.
1. Introduction
15
Safety information
Keep the power cable and the contact surface of the plug clean from dust or water.
When storing supplies such as toner cartridges, keep them away
from children.
Otherwise, this could result in electric shock or fire. Toner dust can be dangerous if inhaled or ingested.
• Do not remove any covers or guards that are fastened with
screws.
Using recycled supplies, such as toner, can cause damage to the
machine.
• Fuser units should only be repaired by a certified service
technician. Repair by non-certified technicians could result in
fire or electric shock.
In case of damage due to the use of recycled supplies, a service
fee will be charged.
• The machine should only be repaired by a Dell service
technician.
For supplies that contain toner dust (toner cartridge, waste toner
bottle, imaging unit, etc.) follow the instructions below.
• When disposing of the supplies, follow the instructions for
disposal. Refer to the reseller for disposal instructions.
8
Supply usage
Caution
Do not disassemble the toner cartridge.
Toner dust can be dangerous if inhaled or ingested.
Do not burn any of the supplies such as toner cartridge or fuser
unit.
This could cause an explosion or uncontrollable fire.
• Do not wash the supplies.
• For a waste toner bottle, do not reuse it after emptying the
bottle.
If you do not follow the instructions above, it may cause machine
malfunction and environmental pollution. The warranty does not
cover damages caused by a user's carelessness.
When toner gets on your clothing, do not use hot water to wash
it.
Hot water sets toner into fabric. Use cold water.
When changing the toner cartridge or removing jammed paper,
be careful not to let toner dust touch your body or clothes.
Toner dust can be dangerous if inhaled or ingested.
1. Introduction
16
Machine overview
9
Accessories
Power cord
Quick installation guide
Software CDa
Handsetb
Misc. accessoriesc
a. The software CD contains the print drivers, user’s guide, and software applications.
b. Handset model only (see "Features by models" on page 7).
c. Miscellaneous accessories included with your machine may vary by country of purchase and specific model.
1. Introduction 17
Machine overview
10
Front view
• This illustration may differ from your machine depending on your model. There are various types of machine.
• Some features and optional goods may not be available depending on
model or country (see "Features by models" on page 7).
2
Control panel
8
Scanner glass
3
Handle
9
Scan unita b
4
Tray
10
Inner cover
11
Toner cartridge
5
Tray handle
6
Output support
a. Close the scanner lid before opening the scan unit.
b. Be careful not to pinch your fingers.
Type A
1
8
9
7
6
5
2
11
10
4
1
Scanner lid
3
7
Output tray
1. Introduction
18
Machine overview
Type B
2
1
2
3
Document feeder guide
cover
Document feeder output tray
12
13
Scanner glass
Paper width guide on a document
feeder
4
Document feeder output
support
14
5
Control panel
15
Document feeder input tray
6
Handle
16
Handseta
7
Tray
17
Scan unitb c
8
Tray handle
18
Inner cover
9
Output support
19
Toner cartridge
10
Output tray
Document feeder input support
3
4
10
9
8
5
6
7
11
13 14
12
16
15
a. Handset model only (see "Features by models" on page 7).
b. Close the scanner lid before opening the scan unit.
c. Be careful not to pinch your fingers.
17
18
1
Document feeder cover
19
11
Scanner lid
1. Introduction
19
Machine overview
Type B
11
Rear view
• This illustration may differ from your machine depending on your model.
There are various types of machine.
• Some features and optional goods may not be available depending on
model or country (see "Features by models" on page 7).
1
2
Type A
3
4
5
1
2
1
USB port
2
1
USB port
2
Network port
3
Extension telephone socket (EXT.)
4
Telephone line socket (LINE)
5
Power receptacle
Power receptacle
1. Introduction
20
Control panel overview
ID Copy
Allows you to copy both sides of an ID card like a
driver’s license on a single side of paper (see "ID card
copying" on page 57).
Power/
Wakeup
Turns the power on or off, or wakes up the machine
from the power save mode. If you need to turn the
machine off, press this button for more than three
seconds.
3
4
5
6
7
8
9
1
Eco
2
WPS
Turn into eco mode to reduce toner consumption and
paper usage when pc-printing and copying only (see
"Eco printing" on page 52).
Configures the wireless network connection easily
without a computer (see "Using the WPS button" on
page 150).
Fax
Copy
Scan
Menu
Left/
Right
Arrows
Switches to Fax mode.
Switches to Copy mode.
Switches to Scan mode.
Opens Menu mode and scrolls through the available
menus (see "Menu overview" on page 29).
Scrolls through the options available in the selected
menu and increases or decreases values.
10 OK
Confirms the selection on the screen.
11
Sends you back to the upper menu level.
12
Back
Start
Starts a job.
1. Introduction 21
Control panel overview
12
13 Stop/
Clear
Stops an operations at any time.
14
Status LED
Indicates the status of your machine (see
"Understanding the status LED" on page 96).
Numeric keypad
Dials a number or enters alphanumeric characters (see
"Keypad letters and numbers" on page 204).
On Hook
Dial
When you press this button, you can hear a dial tone.
Then enter a fax number. It is similar to making a call
using speaker phone (see "Receiving manually in Tel
mode" on page 237).
Redial/
Pause
Redials the recently sent fax number or received caller
ID in ready mode, or inserts a pause(-) into a fax number
in edit mode (see "Redialing the fax number" on page
230).
15
16
17
18 Address
Book
19
Display screen
Allows you to store frequently used fax numbers or
search for stored fax numbers (see "Setting up the fax
address book" on page 205).
Shows the current status and displays prompts during
an operation.
Adjusting the control panel
Illustrations on this user’s guide may differ from your machine depending
on its options or models. Check your machine type (see "Front view" on
page 18).
1. Introduction
22
Turning on the machine
1
Connect the machine to the electricity supply first.
Turn the switch on if the machine has a power switch.
Illustrations on this user’s guide may differ from your machine depending
on its options or models. Check your machine type (see "Front view" on
page 18).
2
Press
(Power/Wakeup) button on the control panel.
If you want to turn the power off, press and hold
(Power/Wakeup)
button for about 3 seconds.
1. Introduction 23
Installing the driver locally
A locally connected machine is a machine directly attached to your computer
using the cable. If your machine is attached to a network, skip the following
steps below and go on to installing a network connected machine’s driver (see "Installing driver over the network" on page 141).
If the installation window does not appear, click Start > All programs > Accessories > Run. X:\Setup.exe replacing “X” with the letter, which represents your CD/
DVD drive and click OK.
•
• If you are a Mac or Linux operating systems user, refer to the "Installation
for Mac" on page 131 or "Installation for Linux" on page 133.
If the installation window does not appear, from Charms, select
Search > Apps and search for Run. Type in X:\Setup.exe, replacing
“X” with the letter that represents your CD/DVD drive and click OK.
• The installation window in this User’s Guide may differ depending on the
machine and interface in use.
If “Tap to choose what happens with this disc.” pop-up window
appears, click the window and select Run Setup.exe.
• Only use a USB cable no longer than 3 meters (118 inches).
3
13
For Windows 8,
Select New Printer.
Windows
1
Make sure that the machine is connected to your computer and
powered on.
If the “Found New Hardware Wizard” appears during the installation procedure, click Cancel to close the window.
2
Insert the supplied software CD into your CD/DVD drive.
The software CD should automatically run and an installation window
will appear.
1. Introduction 24
Installing the driver locally
4
Choose USB.
From the Windows 8 Start Screen
• Dell Printer Experience app can only be used in the Start screen when
V4 driver is installed. The V4 driver is automatically downloaded from the
Windows Update if your computer is connected to the Internet. If not,
you can manually download the V4 driver from Dell website,
www.Dell.com > find your product > Support or downloads.
• You can download Dell Printer Experience app from the Windows Store.
You need have a Microsoft account to use the Windows Store.
1 From Charms, select Search.
2 Click Store.
3 Search and click Dell Printer Experience.
4 Click Install.
5
• If you install the driver using the supplied software CD, V4 driver is not
installed. If you want to use the V4 driver in the Desktop screen, you can
download from the Dell website, www.Dell.com >find your product >
Support or downloads.
Follow the instructions in the installation window. • If you want to install Dell’s printer management tools, you need to install
them using the supplied software CD.
1
Make sure that your computer is connected to the Internet and powered
on. 2
3
Make sure that the machine is powered on. Connect the computer and the machine with a USB cable.
The driver is automatically installed from the Windows Update.
1. Introduction
25
Installing the driver locally • If you want to install Dell’s printer management tools, you need to install
them using the supplied software CD.
• You can download Dell Printer Experience app from the Windows Store.
You need have a Microsoft account to use the Windows Store.
1 From Charms, select Search.
2 Click Store.
3 Search and click Dell Printer Experience.
4 Click Install.
1. Introduction
26
Reinstalling the driver
If the printer driver does not work properly, follow the steps below to reinstall
the driver.
3
Follow the instructions in the window.
• If you cannot find a Dell Printer Software tile, unintstall from the desktop
screen mode.
14
Windows
1
From the Start menu, select Programs or All Programs > Dell Printers
> your printer driver name > Uninstall.
• If you want to uninstall Dell’s printer management tools, from the Start
screen, right-click the app > Uninstall > right-click the program you
want to delete > Uninstall and follow the instruction in the window.
• For Windows 8,
1 From Charms, select Search > Apps. 2 Search and click Control Panel.
3 Click Programs and Features.
4 Right-click the driver you want to uninstall and select Uninstall. 2
3
Follow the instructions in the installation window.
Insert the software CD into your CD/DVD drive and install the driver
again (see "Installing the driver locally" on page 24).
From the Windows 8 Start Screen
1
Make sure that the machine is connected to your computer and
powered on.
2
Click on the Uninstall Dell Printer Software tile in the Start screen.
1. Introduction 27
2. Menu Overview and
Basic Setup
This chapter provides information about the overall menu structure and the basic setup options.
• Menu overview
29
• Machine’s basic settings
35
• Media and tray
37
• Basic printing
49
• Basic copying
54
• Basic scanning
59
• Basic faxing
60
Menu overview
The control panel provides access to various menus to set up the machine or use
the machine’s functions.
Items
Fax Feature
Options
Darkness
Dark+1- Dark+5
• Some menus may not appear on the display depending on options or
models. If so, it is not applicable to your machine.
• Some menu names may differ from your machine depending on its
options or the models.
Normal
Light+5- Light+1
Contrast
Normal
Dark+1- Dark+5
• The menus are described in the Advanced Guide (see "Useful Setting
Menus" on page 174).
Light+5- Light+1
Resolution
Standard
Fine
1
Super Fine
Accessing the menu
Photo Fax
1
2
3
4
5
6
Select the Fax, Copy, or Scan button on the control panel depending on
the feature to be used.
Select
(Menu) until the menu you want appears on the bottom line
of the display and press OK.
Color Fax
Scan Size
Multi Send
Delay Send
Press the arrows until the needed menu item appears and press OK.
If the setting item has sub menus, repeat step 3.
Press OK to save the selection.
Press
(Stop/Clear) to return to the ready mode.
2. Menu Overview and Basic Setup
29
Menu overview
Items
Fax Feature
(Continue)
Options
Priority Send
Forward
Fax
Items
Fax Setup
(Continue)
Options
Receiving
Ring To Answer
Stamp RCV Name
PC
Secure Receive
Receive Mode
RCV Start Code
Off
Auto Reduction
On
Discard Size
Print
Junk Fax Setup
Add Page
DRPD Modea
Cancel Job
Change Default
Fax Setup
Sending
Redial Times
Resolution
Darkness
Redial Term
Contrast
Prefix Dial
Scan Size
ECM Mode
Send Report
Auto Report
Off
Image TCR
Dial Modea
On
Manual TX/RX
On
Off
2. Menu Overview and Basic Setup
30
Menu overview
Items
Copy Feature
Options
Items
Scan Size
Copy Feature
Reduce/Enlarge
(Continue)
Darkness
Options
Contrast
Dark+1- Dark+5
Light+5- Light+1
Normal
Dark+1- Dark+5
Normal
Original Type
Text
Text/Photo
Light+5- Light+1
Photo
Layout
Normal
2-Up
4-Up
ID Copy
Poster Copy
Clone Copy
Adjust Bkgd.
Off
Auto
Enhance Lev.1
Enhance Lev.2
Erase Lev.1- Erase Lev.4
2. Menu Overview and Basic Setup
31
Menu overview
Items
Copy Setup
Options
Change Default
Scan Size
Items
System Setup
Options
Machine Setup
Machine ID
Copies
Fax Number
Copy Collation
Date & Time
Reduce/Enlarge
Clock Mode
Darkness
Language
Contrast
Power Save
Original Type
Wakeup Event
Adjust Bkgd.
System Timeout
Altitude Adj.
Auto Continueb
Paper Mismatch
Paper Substit.b
Toner Save
Eco Settings
Paper Setup
Paper Size
Paper Type
Margin
2. Menu Overview and Basic Setup
32
Menu overview
Items
System Setup
(Continue)
Options
Sound/Volume
Items
System Setup
(Continue)
Key Sound
Alarm Sound
Report
Options
Clear Setting
All Settings
Fax Setup
Speaker
Copy Setup
Ringer
System Setup
All Report
Network Setupc
Configuration
Address Book
Supplies Info.
Fax Sent
Address Book
Fax Received
Fax Send
Network c
TCP/IP (IPv4)
DHCP
Fax Sent
BOOTP
Fax Received
Static
Schedule Jobs
TCP/IP (IPv6)
Junk Fax
IPv6 Activate
DHCPv6 Config
Network Conf.
Ethernet Speed
Usage Counter
Automatic
10Mbps Half
Fax Options
10Mbps Full
Maintenance
CLR Empty Msg.
Supplies Life
c
100Mbps Half
100Mbps Full
Serial No.
TonerLow Alert
2. Menu Overview and Basic Setup
33
Menu overview
Items
Network c
(Continue)
Options
Wireless
Wi-Fi ON/OFF
Wi-Fi Direct
WPS Setting
WLAN Setting
WLAN Default
WLAN Signal
Clear Setting
Network Conf.
a. This option may not be available depending on your country.
b. This option only appears if Paper Mismatch is enabled.
c. This option only appears when small amount of toner is left in the cartridge.
2. Menu Overview and Basic Setup
34
Machine’s basic settings
You can set the machine’s settings by using the Device Settings in Dell
Printer Manager program or Machine section in Printer Settings Utility
program.
Enter the correct time and date using arrows or numeric keypad (see
"Keypad letters and numbers" on page 204).
• For Windows and Mac users, see "Device Settings" on page 250.
• Day = 01 to 31
• Month = 01 to 12
• Year = requires four digits
After installation is complete, you may want to set the machine's default
settings.
• Hour = 01 to 12
• Minute = 00 to 59
To change the machine’s default settings, follow these steps:
• Clock Mode: You can set your machine to display the current time
using either a 12-hour or 24-hour format.
It may be necessary to press OK to navigate to lower-level menus for some
models.
1
2
3
Select
• Toner Save: Toner save mode allows your machine to use less toner
on each page. Activating this mode extends the life of the toner
cartridge beyond what one would experience in the normal mode,
but it reduces print quality.
(Menu) button on the control panel.
Press System Setup > Machine Setup.
When PC-printing, you can also turn on or off toner save mode in the printer
properties.
Select the option you want, then press OK.
• Language: change the language that is displayed on the control
panel.
• Power Save: When you are not using the machine for a while, use
this feature to save power.
• Date & Time: When you set the time and date, they are used in delay
fax and delay print. They are printed on reports. If, however, they are
not correct, you need to change it for the correct time being.
2. Menu Overview and Basic Setup 35
Machine’s basic settings • When you press the power button, start printing, or a fax is received, the
product will wake up from the power saving mode.
• Press
(Menu) > System Setup > Machine Setup > Wakeup Event >
Button Press > On on the control panel. When you press any button
except power button, the machine wake up from the power save mode.
• Altitude Adjust: Print quality is affected by atmospheric pressure,
which atmospheric pressure is determined by the height of the
machine above sea level. Before you set the altitude value,
determine the altitude where you are (see "Altitude adjustment" on
page 203).
4
5
6
Select the option you want, then press OK.
Press OK to save the selection.
Press
(Stop/Clear) to return to ready mode.
Refer to below links to set other settings useful for using the machine.
• See "Entering various characters" on page 204.
• See "Keypad letters and numbers" on page 204.
• See "Setting the paper size and type" on page 44.
• See "Setting up the fax address book" on page 205.
2. Menu Overview and Basic Setup
36
Media and tray
This chapter provides information on how to load print media into your
machine.
• Using print media that does not meet these specifications may cause
problems or require repairs. Such repairs are not covered by Dell’s
warranty or service agreements.
2
Tray overview
To change the size, you need to adjust the paper guides.
• Make sure not to use the inkjet photo paper with this machine. It could
cause damage to the machine.
• Using inflammable print media can cause a fire.
• Use designated print media (see "Print media specifications" on page
106).
1
The use of inflammable media or foreign materials left in the printer may
lead to overheating of the unit and, in rare cases may cause a fire.
2
1 Paper width guide
2 Tray
Illustrations on this user’s guide may differ from your machine depending
on its options or models. Check your machine type (see "Front view" on
page 18).
If you do not adjust the guide, it may cause paper registration, image skew,
or jamming of the paper.
2. Menu Overview and Basic Setup
37
Media and tray
3
Loading paper in the tray
2
Flex or fan the edge of the paper stack to separate the pages before
loading papers.
3
Place the paper with the side you want to print facing up.
Illustrations on this user’s guide may differ from your machine depending
on its options or models. Check your machine type (see "Front view" on
page 18).
1
Open the tray. Then, adjust the tray size to the media size you are loading (see "Tray overview" on page 37).
1
2
2. Menu Overview and Basic Setup
38
Media and tray • Do not push the paper width guide too far causing the media to warp.
• Do not use a paper with a leading-edge curl, it may cause a paper jam or
the paper can be wrinkled.
• If you do not adjust the paper width guide, it may cause paper jams.
4
Squeeze the paper width guide and slide it to the edge of the paper stack
without causing it to bend.
5
When you print a document, set the paper type and size for the tray (see
"Setting the paper size and type" on page 44).
The settings made from the machine driver override the settings on the control panel.
a To print in application, open an application and start the print menu.
b Open Printing Preferences (see "Opening printing preferences" on page 50).
c Press the Paper tab in Printing Preferences, and select an appropriate
paper type.
For example, if you want to use a label, set the paper type to Label.
d Select Auto Select (or Manual Feeder) in paper source, then press OK.
e Start printing in application.
2. Menu Overview and Basic Setup
39
Media and tray
4
5
Manual feeding in the tray
The tray can hold special sizes and types of print material, such as postcards,
note cards, and envelopes (see "Print media specifications" on page 106).
To feed manually in the tray, click the below:
See "Loading paper in the tray" on page 38.
Printing on special media
The table below shows the special media usable in tray.
The media is also shown in the Printing Preferences. To get the highest
printing quality, select the proper media type from the Printing preferences
window > Paper tab > Paper Type (see "Opening printing preferences" on page
50).
For example, if you want to print on labels, select Labels for Paper Type.
Tips on using the manual feeding in tray
• If you select Paper > Source > Manual Feeder from your printer driver,
you need to press OK each time you print a page.
• When using special media, we recommend you feed one sheet at a time
(see "Print media specifications" on page 106).
• Load only one type, size and weight of print media at a time in the tray.
• Illustrations on this user’s guide may differ from your machine
depending on its options or models. Check your machine type (see
"Front view" on page 18).
• To prevent paper jams, do not add paper while printing when there is still
paper in the tray.
• Print media should be loaded face up with the top edge going into the
tray first and be placed in the center of the tray.
• To ensure printing quality and to prevent paper jams, only load the
available paper (see "Print media specifications" on page 106).
To see for paper weights for each sheet, refer to "Print media specifications" on
page 106.
• Flatten any curl on postcards, envelopes, and labels before loading them
into the in the tray.
• When printing on special media, you must follow the loading guidelines
(see "Printing on special media" on page 40).
Types
Traya
Plain
●
Thick
●
Thin
●
2. Menu Overview and Basic Setup
40
Media and tray
Types
Traya
Envelope
Bond
●
Printing successfully on envelopes depends upon the quality of the envelopes.
Color
●
To print an envelope, place it as shown in the following figure.
CardStock
●
Labels
●
Envelope
●
Preprinted
●
Cotton
●
Recycled
●
Archive
●
a. The paper types available manual feeding in tray.
(●: Supported, Blank: Not supported)
•
When selecting envelopes, consider the following factors:
-
Weight: should not exceed 90 g/m2 otherwise; jams may occur.
-
Construction: should lie flat with less than 6 mm curl and should not
contain air.
-
Condition: should not be wrinkled, nicked, nor damaged.
-
Temperature: should resist the heat and pressure of the machine
during operation.
• Use only well-constructed envelopes with sharp and well-creased folds.
• Do not use stamped envelopes.
• Do not use envelopes with clasps, snaps, windows, coated lining, selfadhesive seals, or other synthetic materials.
2. Menu Overview and Basic Setup
41
Media and tray
• Do not use damaged or poorly made envelopes.
• Be sure the seam at both ends of the envelope extends all the way to the
corner of the envelope.
Labels
To avoid damaging the machine, use only labels designed for use in laser
printers.
1 Acceptable 2 Unacceptable • Envelopes with a peel-off adhesive strip or with more than one flap that
folds over to seal must use adhesives compatible with the machine’s fusing
temperature for 0.1 second about 170°C (338 °F). The extra flaps and strips
might cause wrinkling, creasing, or jams, and may even damage the fuser.
•
When selecting labels, consider the following factors:
• For the best print quality, position margins no closer than 15 mm from the
edges of the envelope.
-
Adhesives: Should be stable at your machine’s fusing temperature
about 170°C (338°F).
• Avoid printing over the area where the envelope’s seams meet.
-
Arrangement: Only use labels with no exposed backing between them.
Labels can peel off sheets that have spaces between the labels, causing
serious jams.
-
Curl: Must lie flat with no more than 13 mm of curl in any direction.
-
Condition: Do not use labels with wrinkles, bubbles, or other indications of separation.
• Make sure that there is no exposed adhesive material between labels.
Exposed areas can cause labels to peel off during printing, which can cause
paper jams. Exposed adhesive can also cause damage to machine
components.
2. Menu Overview and Basic Setup
42
Media and tray
• Do not run a sheet of labels through the machine more than once. The
adhesive backing is designed for only a single pass through the machine.
Preprinted paper
• Do not use labels that are separating from the backing sheet or are wrinkled,
bubbled, or otherwise damaged.
When loading preprinted paper, the printed side should be facing up with an
uncurled edge at the front. If you experience problems with paper feeding, turn
the paper around. Note that print quality is not guaranteed.
Card stock/ Custom-sized paper
•
•
In the software application, set the margins to at least 6.4 mm (0.25 inches)
away from the edges of the material.
Must be printed with heat-resistant ink that will not melt, vaporize, or
release hazardous emissions when subjected to the machine’s fusing
temperature for 0.1 second (about 170°C (338°F)).
• Preprinted paper ink must be non-flammable and should not adversely
affect machine rollers.
• Before you load preprinted paper, verify that the ink on the paper is dry.
During the fusing process, wet ink can come off preprinted paper, reducing
print quality.
2. Menu Overview and Basic Setup
43
Media and tray
6
Setting the paper size and type
After loading paper in the paper tray, set the paper size and type using the
control panel buttons.
You can set the machine’s settings by using the Device Settings in Dell
Printer Manager program or Machine section in Printer Settings Utility
program.
• The settings set from the machine driver override the settings on the
control panel.
a To print from an application, open an application and start the print
menu.
b Open Printing Preferences (see "Opening printing preferences" on
page 50).
c Press the Paper tab and select an appropriate paper.
• If you want to use special-sized paper such as billing paper, select the
Paper tab > Size > Edit... and set Custom Paper Size Settings in the
Printing Preferences (see "Opening printing preferences" on page 50).
• For Windows and Mac users, see "Device Settings" on page 250.
It may be necessary to press OK to navigate to lower-level menus for some
models.
1
2
3
4
5
Select
(Menu) button on the control panel.
Press System Setup > Paper Setup > Paper Size or Paper Type.
Select the tray and the option you want.
Press OK to save the selection.
Press
(Stop/Clear) to return to ready mode.
2. Menu Overview and Basic Setup
44
Media and tray
7
8
Using the output support
The surface of the output tray may become hot if you print a large number
of pages at once. Make sure that you do not touch the surface, and do not allow children near it.
The printed pages stack on the output support, and the output support will help
the printed pages to align. The printer sends output to the output tray by
default.
Preparing originals
• Do not load paper smaller than 142 x 148 mm (5.6 x 5.8 inches) or larger than
216 x 356 mm (8.5 x 14 inches). • Do not attempt to load the following paper in order to prevent paper jam,
low print quality and machine damage.
-
Carbon-paper or carbon-backed paper
-
Coated paper
-
Onion skin or thin paper
-
Wrinkled or creased paper
-
Curled or rolled paper
-
Torn paper
• Remove all staples and paper clips before loading.
• Make sure any glue, ink, or correction fluid on the paper is completely dry
before loading.
• Do not load originals that include different sizes or weights of paper.
• Do not load booklets, pamphlets, transparencies, or documents with other
unusual characteristics.
Illustrations on this user’s guide may differ from your machine depending
on its options or models. Check your machine type (see "Front view" on
page 18).
2. Menu Overview and Basic Setup
45
Media and tray
9
Loading originals
1
Lift and open the scanner lid.
You can use the scanner glass or the document feeder to load an original for
copying, scanning, and sending a fax.
Illustrations on this user’s guide may differ from your machine depending
on its options or models. Check your machine type (see "Front view" on
page 18).
On the scanner glass
Using the scanner glass, you can copy or scan originals. You can get the best
scan quality, especially for colored or gray-scaled images. Make sure that no
originals are in the document feeder. If an original is detected in the document
feeder, the machine gives it priority over the original on the scanner glass.
2. Menu Overview and Basic Setup
46
Media and tray
2
Place the original face down on the scanner glass. Align it with the
registration guide at the top left corner of the glass.
• Be careful not to break the scanner glass. You may get hurt.
• Do not put hands while closing the scanner lid. The scanner lid may fall
on your hands and get hurt.
• Do not look the light from inside of the scanner while copying or
scanning. It is harmful to eyes.
In the document feeder
Using the document feeder, you can load up to 40 sheets of paper (80 g/m2, 20
lbs bond) for one job.
1
3
Open the document feeder guide cover.
Close the scanner lid.
• Leaving the scanner lid open while copying may affect copy quality and
toner consumption.
• Dust on the scanner glass may cause black spots on the printout. Always
keep it clean (see "Cleaning the machine" on page 78).
• If you are copying a page from a book or magazine, lift the scanner lid
until its hinges are caught by the stopper and then close the lid. If the
book or magazine is thicker than 30 mm, start copying with the scanner
lid open.
2. Menu Overview and Basic Setup
47
Media and tray
2
Flex or fan the edge of the paper stack to separate the pages before
loading originals.
3
Load the original face up into the document feeder input tray. Make sure
that the bottom of the original stack matches the paper size marked on
the document input tray.
4
Adjust the document feeder width guides to the paper size.
Dust on the document feeder glass may cause black lines on the printout.
Always keep the glass clean (see "Cleaning the machine" on page 78).
2. Menu Overview and Basic Setup
48
Basic printing For special printing features, refer to the Advanced Guide (see "Using
advanced print features" on page 210).
3
Select your machine from the Select Printer list.
4
The basic print settings including the number of copies and print range
are selected within the Print window. 10
Printing
• If you are a Mac or Linux operating systems user, refer to the Advanced
Guide (see "Mac printing" on page 218 or "Linux printing" on page 220).
• For Windows 8 user, see "Basic printing" on page 254.
The following Printing Preferences window is for Notepad in Windows 7.
1
2
Open the document you want to print.
Select Print from the File menu.
To take advantage of the advanced printing features, click Properties or Preferences from the Print window (see "Opening printing preferences" on page 50).
5
To start the print job, click OK or Print in the Print window.
2. Menu Overview and Basic Setup
49
Basic printing
11 12
Canceling a print job
Opening printing preferences
If the print job is waiting in the print queue or print spooler, cancel the job as
follows:
•
You can access this window by simply double-clicking the machine icon
(
•
• The Printing Preferences window that appears in this user’s guide may
differ depending on the machine in use.
• When you select an option in Printing Preferences, you may see a
warning mark
or . An
mark means you can select that certain
) in the Windows task bar. You can also cancel the current job by pressing
option but it is not recommended, and an
mark means you cannot
select that option due to the machine’s setting or environment.
(Stop/Clear) on the
• For Windows 8 user, see "Opening more settings" on page 255.
control panel.
1
2
3
Open the document you want to print.
Select Print from the file menu. The Print window appears.
Select your machine from the Select Printer.
2. Menu Overview and Basic Setup
50
Basic printing
4
Click Properties or Preferences.
Using a favorite setting
The Presets option, which is visible on each preferences tab except for the Dell
tab, allows you to save the current preferences for future use.
To save a Presets item, follow these steps:
1
2
Change the settings as needed on each tab.
3
Click
saved.
Enter a name for the item in the Presets input box.
(Add). When you save Presets, all current driver settings are
You can check the machine’s current status pressing the Printer Status
button (see "Using Dell Printer Status" on page 251).
2. Menu Overview and Basic Setup
51
Basic printing
14
Select more options and click
(Update), settings will be added to the
Presets you made. To use a saved setting, select it from the Presets dropdown list. The machine is now set to print according to the settings you
have selected.To delete saved settings, select it from the Presets dropdown list and click
(Delete).
You can also restore the printer driver’s default settings by selecting
Default Preset from the Presets drop-down list.
Eco printing
The Eco function cuts toner consumption and paper usage. The Eco function
allows you to save print resources and lead you to eco-friendly printing.
If you press the Eco button from the control panel, eco mode is enabled. The
default setting of Eco mode is Multiple Pages per Side (2) and Toner Save.
Setting Eco mode on the control panel
13
Using help
Click the option you want to know on the Printing Preferences window and
press F1 on your keyboard.
You can set the machine’s settings by using the Device Settings in Dell
Printer Manager program or Machine section in Printer Settings Utility
program.
• For Windows and Mac users, see "Device Settings" on page 250.
• The settings set from the machine’s driver override the settings on the
control panel.
• Accessing menus may differ from model to model (see "Accessing the
menu" on page 29).
• It may be necessary to press OK to navigate to lower-level menus for
some models.
2. Menu Overview and Basic Setup
52
Basic printing
1
2
Select
(Menu) > System Setup > Machine Setup > Eco Settings on
the control panel.
Eco options
Select the option you want and press OK.
• None: Disables Eco mode.
• Default Mode: Select this to turn on or off the eco mode. (Toner
save/2-up)
• Eco Printing: Enables eco mode. Activate the various Eco items you want to
use.
-
Off: Set the eco mode off.
-
On: Set the eco mode on.
• Password: If the administrator fixed to enable the Eco mode, you have to
enter the password to change the status.
If you set the eco mode on with a password from Dell Printer Manager
(Device Settings > Eco), the On force message appears. You have to enter
the password to change the eco mode status.
• Select Temp.: Follow the settings from Dell Printer Manager. Before
you select this item, you must set the eco function in Dell Printer
Manager (Device Settings > Eco).
3
-
Default Eco: The machine is set to Default Eco mode.
-
Custom Eco: Change any necessary values.
Result simulator
Result Simulator shows the results of reduced emission of carbon dioxide, used
electricity, and the amount of saved paper in accordance with the settings you
selected.
• The results are calculated on the basis that the total number of printed
paper is one hundred without a blank page when the Eco mode is disabled.
• Refers to the calculation coefficient about CO2, energy, and paper from IEA,
the index of Ministry of Internal Affairs and Communication of Japan and
www.remanufacturing.org.uk. Each model has a different index.
• The power consumption in printing mode refers to the average printing
power consumption of this machine.
Press OK to save the selection.
Setting eco mode on the driver
Open the Eco tab to set Eco mode. When you see the eco image (
means the eco mode is currently enabled.
• Printer Default: Follows the settings from the machine's control panel.
), that
• The actual amount displayed is only an estimate as the actual amount may
differ depending on the operating system used, computing performance,
application software, connection method, media type [thickness], media
size, job complexity, etc.
2. Menu Overview and Basic Setup
53
Basic copying
16
For special printing features, refer to the Advanced Guide (see "Copy menu"
on page 177).
Changing the settings for each copy
Your machine provides default settings for copying so that you can quickly and
easily make a copy.
15
Basic copy
1
2
3
Select
(copy) on the control panel.
Place a single document face down on the document glass, or load the
documents face up into the document feeder (see "Loading originals" on
page 46).
If you want to customize the copy settings including Reduce/Enlarge,
Darkness, Contrast, Original Type, and more by using the control
panel buttons (see "Changing the settings for each copy" on page 54).
4
Enter the number of copies using the arrow or number keypad, if
necessary.
5
Press • If you press the
(Stop/Clear) button twice while setting the copy
options, all of the options you have set for the current copy job will be
canceled and returned to their default status. Or, they will automatically
return to their default status after the machine completes the copy in
progress.
• Accessing menus may differ from model to model (see "Accessing the
menu" on page 29).
You can customize the copy settings such as darkness, original type and
more by using the Device Settings in Dell Printer Manager program or
the Machine section in Printer Settings Utility program.
- For Windows and Mac users, see "Device Settings" on page 250.
• It may be necessary to press OK to navigate to lower-level menus for
some models.
(Start).
If you need to cancel the copying job during the operation, press
(Stop/
Clear) and the copying will stop.
2. Menu Overview and Basic Setup 54
Basic copying Darkness
Original If you have an original containing faint marking and dark images, you can adjust
the brightness to make a copy that is easier to read.
The original setting is used to improve the copy quality by selecting the
document for the current copy job.
1
Select
(copy) >
control panel.
(Menu) > Copy Feature > Darkness on the
2
Select the option you want and press OK.
1
Select
(copy) >
control panel.
2
Select the option you want and press OK.
For example, the Light+5 being the lightest, and the Dark+5 being the
darkest.
3
Press
(Menu) > Copy Feature > Original Type on the
•
Text: Use for originals containing mostly text.
•
Text/Photo: Use for originals with mixed text and photographs.
(Stop/Clear) to return to ready mode.
If texts in the printout is blurry, select Text to get the clear texts.
Contrast
•
The Contrast menu lets you increase or decrease the difference between the
bright and dark areas of an image.
1
Select
(copy) >
control panel.
2
Select the option you want and press OK.
3
Photo: Use when the originals are photographs.
Press
(Stop/Clear) to return to ready mode.
(Menu) > Copy Feature > Contrast on the
Select Dark to heighten the contrast and select Light to reduce it.
3
Press
(Stop/Clear) to return to ready mode.
2. Menu Overview and Basic Setup
55
Basic copying
Reduced or enlarged copy
You can reduce or enlarge the size of a copied image from 25% to 400% from the
document feeder or scanner glass.
• This feature may not be available depending on model or optional goods (see "Variety feature" on page 7).
3
4
Press OK to save the selection.
Press
(Stop/Clear) to return to ready mode.
When you make a reduced copy, black lines may appear at the bottom of
your copy.
• If the machine set to Eco mode, reduce and enlarge features are not available.
To select from the predefined copy sizes
1
Select
(copy) >
the control panel.
2
3
Select the option you want and press OK.
Press
(Menu) > Copy Feature > Reduce/Enlarge on
(Stop/Clear) to return to ready mode.
To scale the copy by directly entering the scale rate
1
Select
(copy) >
(Menu) > Copy Feature > Reduce/Enlarge >
Custom on the control panel.
2
Enter the copy size you want using the numeric keypad.
2. Menu Overview and Basic Setup
56
Basic copying
17
ID card copying
3
4
Press
(Start).
Your machine begins scanning the front side and shows Place Back Side
and Press [Start].
Your machine can print 2-sided originals on one sheet.
The machine prints one side of the original on the upper half of the paper and
the other side on the lower half without reducing the size of the original. This
feature is helpful for copying a small-sized item such as business card.
Place Front Side and Press [Start] appears on the display.
5
Turn the original over and place it on the scanner glass where arrows
indicate as shown. Then, close the scanner lid.
6
Press
• The original must be placed on the scanner glass to use this feature.
• If the machine set to Eco mode, this feature is not available.
Depending on the model, the operating procedure may differ.
1
2
Press ID Copy on the control panel.
Place the front side of an original facing down on the scanner glass
where arrows indicate as shown. Then, close the scanner lid.
(Start) button.
2. Menu Overview and Basic Setup
57
Basic copying • If you do not press the
copied.
(Start) button, only the front side will be
• If the original is larger than the printable area, some portions may not be
printed.
2. Menu Overview and Basic Setup
58
Basic scanning
For special scanning features, refer to the Advanced Guide (see "Scan
features" on page 222).
If you see Not Available message, check the port connection, or select
Enable Scan from Device Panel in Dell Printer Manager >
advanced mode > Scan to PC Settings.
Switch to
18
Basic Scanning
3
Select the scan destination you want and press OK.
Default setting is My Documents.
This is the normal and usual procedure for scanning originals.
This is a basic scanning method for USB-connected machine.
• You can create and save the frequently used settings as a profile list. Also
you can add and delete the profile and save each profile to a different
path.
• It may be necessary to press OK to navigate to lower-level menus for
some models.
• To change the Dell Printer Manager >
Scan to PC Settings.
• If you want to scan using the network, refer to the Advanced Guide (see
"Scanning from network connected machine" on page 223).
1
Place a single document face down on the document glass, or load the
documents face up into the document feeder (see "Loading originals" on
page 46).
2
Select
(scan) > Scan to PC on the control panel.
OR
4
5
Switch to advanced mode >
Select the option you want and press OK.
Scanning begins.
Scanned image is saved in computer’s C:\Users\users name\My
Documents. The saved folder may differ, depending on your operating
system or the application you are using.
Press Scan to on the control panerl.
2. Menu Overview and Basic Setup 59
Basic faxing
19
• For special faxing features, refer to the Advanced Guide (see "Fax
features" on page 230).
• You cannot use this machine as a fax via the internet phone. For more
information ask your internet service provider.
• We recommend using traditional analog phone services (PSTN: Public
Switched Telephone Network) when connecting telephone lines to use
a fax machine. If you use other Internet services (DSL, ISDN, VolP), you can
improve the connection quality by using the Micro-filter. The Micro-filter
eliminates unnecessary noise signals and improves connection quality or
Internet quality. Since the DSL Micro-filter is not provided with the
machine, contact your Internet service provider for use on DSL Microfilter.
1 Line port
2 Micro filter
3 DSL modem / Telephone line
(see "Rear view" on page 20).
Preparing to fax
Before you send or receive a fax, you need to connect the supplied line cord to
your telephone wall jack (see "Rear view" on page 20). Refer to the Quick
Installation Guide how to make a connection. The method of making a
telephone connection is different from one country to another.
20
Sending a fax
When you place the originals, you can use either the document feeder or
the scanner glass. If the originals are placed on both the document feeder
and the scanner glass, the machine will read the originals on the document
feeder first, which has higher priority in scanning.
1
Place a single document face down on the document glass, or load the
documents face up into the document feeder (see "Loading originals" on
page 46).
2
3
Select
(fax) on the control panel.
Adjust the resolution and the darkness to suit your fax needs (see
"Adjusting the document settings" on page 63).
2. Menu Overview and Basic Setup 60
Basic faxing
4
Enter the destination fax number (see "Keypad letters and numbers" on
page 204).
Sending a fax manually
5
(Start) on the control panel. The machine starts to scan and
Press
send the fax to the destinations.
Perform the following to send a fax using
panel.
• If you want to send a fax directly from your computer, use Dell Network
PC Fax (see "Sending a fax in the computer" on page 231).
• When you want to cancel a fax job, press
machine starts transmission.
(On Hook Dial) on the control If your machine is a handset model, you can send a fax using the handset
(see "Variety feature" on page 7).
(Stop/Clear) before the
• If you used the scanner glass, the machine shows the message asking to
place another page.
1
Place a single document face down on the document glass, or load the
documents face up into the document feeder (see "Loading originals" on
page 46).
2
3
Select
4
5
6
Press
(fax) on the control panel.
Adjust the resolution and the darkness to suit your fax needs (see
"Adjusting the document settings" on page 63). (
On Hook Dial) on the control panel or lift the handset.
Enter a fax number using the number keypad on the control panel.
Press
(Start) on the control panel when you hear a high-pitched fax
signal from the remote fax machine.
2. Menu Overview and Basic Setup
61
Basic faxing
Sending a fax to multiple destinations
7
You can use the multiple send feature, which allows you to send a fax to multiple
locations. Originals are automatically stored in memory and sent to a remote
station. After transmission, the originals are automatically erased from memory.
You cannot send faxes with this feature if you chosen super fine as an option
or if the fax is in color.
1
Place a single document face down on the document glass, or load the
documents face up into the document feeder (see "Loading originals" on
page 46).
2
3
Select
4
5
Select
To enter more fax numbers, press OK when Yes appears and repeat
steps 5 and 6.
• You can add up to 10 destinations.
• Once you have entered a group dial number, you cannot enter another
group dial number.
8
When you have finished entering fax numbers, select No at the Another
No.? prompt and press OK.
The machine begins sending the fax to the numbers you entered in the
order in which you entered them.
Multi send report is printed after sending faxes.
(fax) on the control panel.
Adjust the resolution and the darkness to suit your fax needs (see
"Adjusting the document settings" on page 63).
(Menu) > Fax Feature > Multi Send on the control panel.
Enter the number of the first receiving fax machine and press OK.
You can press speed dial numbers or select a group dial number using
the
6
(Address book) button.
Enter the second fax number and press OK.
The display asks you to enter another fax number to send the document.
2. Menu Overview and Basic Setup
62
Basic faxing
21
Receiving a fax Your machine is preset to Fax mode at the factory. When you receive a fax, the
machine answers the call on a specified number of rings and automatically
receives the fax. 1
Select
panel.
2
Select the option you want and press OK.
•
(fax) >
(Menu) > Fax Feature > Resolution on the control
Standard: Originals with normal sized characters. • Fine: Originals containing small characters or thin lines or originals
printed using a dot-matrix printer.
22
•
Adjusting the document settings
Before starting a fax, change the following settings according to your original’s
status to get the best quality.
Super Fine: Originals containing extremely fine detail. Super Fine
mode is enabled only if the machine with which you are
communicating also supports the Super Fine resolution.
• For memory transmission, Super Fine mode is not available. The
resolution setting is automatically changed to Fine.
• When your machine is set to Super Fine resolution and the fax machine
with which you are communicating does not support Super Fine
resolution, the machine transmits using the highest resolution mode
supported by the other fax machine.
It may be necessary to press OK to navigate to lower-level menus for some
models. • Photo Fax: Originals containing shades of gray or photographs.
Resolution
•
The default document settings produce good results when using typical textbased originals. However, if you send originals that are of poor quality, or
contain photographs, you can adjust the resolution to produce a higher quality
fax.
Color Fax: Original with colors.
• Memory transmission is not available in this mode.
• You can only send a color fax if the machine you are communicating with
supports color fax reception and you send the fax manually.
3
Press
(Stop/Clear) to return to ready mode.
2. Menu Overview and Basic Setup
63
Basic faxing
Darkness
You can select the degree of darkness of the original document. The darkness setting is applied to the current fax job. To change the default
setting (see "Fax menu" on page 184).
1
Select
panel.
2
3
Select a darkness level you want.
Press
(fax) >
(Menu) > Fax Feature > Darkness on the control
(Stop/Clear) to return to ready mode.
2. Menu Overview and Basic Setup
64
3. Maintenance
This chapter provides information about purchasing supplies, accessories and maintenance parts available for your
machine.
• Ordering supplies and accessories
66
• Available supplies
67
• Available maintenance parts
68
• Installing accessories
69
• Storing the toner cartridge
70
• Redistributing toner
72
• Replacing the toner cartridge
74
• Monitoring the supplies life
76
• Setting the toner low alert
77
• Cleaning the machine
78
• Tips for moving & storing your machine
84
Ordering supplies and accessories
Available accessories may differ from country to country. Contact your sales representatives to obtain the list of available supplies, and maintenance parts.
To order Dell-authorized supplies, accessories, and maintenance parts, contact your local Dell dealer or the retailer where you purchased your machine. You can also
visit www.Dell.com/supplies, and then select your country/region to obtain the contact information for service.
3. Maintenance 66
Available supplies
When supplies reach the end of their life spans, you can order the followings of supplies for your machine: Type
Average yielda
Approx. 1,500 pages
Part name
YK1PM (All countries except China)
Toner cartridge
15RRN (For China only)
a. Declared yield value in accordance with ISO/IEC 19752. The number of pages may be affected by operating environment, printing interval, graphics, media type and media size.
Depending on the options, percentage of image area and job mode used, the toner cartridge’s lifespan may differ.
When purchasing new toner cartridges or other supplies, these must be purchased in the same country as the machine you are using. Otherwise, new toner
cartridges or other supplies will be incompatible with your machine due to different configurations of toner cartridges and other supplies according to the specific
country conditions.
Dell does not recommend using non-genuine Dell toner cartridge such as refilled or remanufactured toner. Dell cannot guarantee non-genuine Dell toner cartridge's
quality. Service or repair required as a result of using non-genuine Dell toner cartridges will not be covered under the machine’s warranty.
3. Maintenance 67
Available maintenance parts
To purchase maintenance parts, contact the source where you bought the machine. Replacing maintenance parts can be performed only by an authorized service
provider, dealer, or the retailer where you bought the machine. The warranty does not cover the replacement of any maintenance parts once it has reached its
“Average yield”.
Maintenance parts are replaced at specific intervals to avoid print quality and paper feed problems resulting from worn parts, see table below. The purpose of which
is to maintain your machine in top working condition. The maintenance parts below should be replaced when the life span of each item has been met.
Average yielda
Parts
Transfer Roller
Approx. 30,000 pages
Fuser Unit
Approx. 30,000 pages
Pick-Up Roller
Approx. 30,000 pages
Feed Roller
Approx. 30,000 pages
ADF Feed Rollerb
Approx. 20,000 pages
ADF Rubber Padb
Approx. 20,000 pages
a. It will be affected by the operating system used, computing performance, application software, connecting method, media, media size and job complexity.
b. This feature may not be available depending on model or optional goods (see "Variety feature" on page 7).
3. Maintenance 68
Installing accessories
When you install optional devices, such as optional tray, memory, etc, this machine automatically detects and sets the optional devices. If you cannot use
the optional devices you installed in this driver, you can set the optional devices
in Device Settings to use.
1
The Printer properties window may differ depending on the driver or
operating system you are using.
For Windows 8, from the Charms, select Search > Settings.
6
For Windows XP/2003, select Printers and Faxes.
Select the appropriate option.
Some menus may not appear in the display depending on options or
models. If so, it is not applicable to your machine. • For Windows 2008/Vista, select Control Panel > Hardware and
Sound>Printers. 3
4
Select Device Options or Device Settings.
Click the Windows Start menu.
•
2
5
• For Windows 7, select Control Panel > Hardware and
Sound>Device and Printers.
•
Tray Options: Select the optional tray you installed. You can select
the tray.
• For Windows Server 2008 R2, select Control Panel > Hardware>Device and Printers.
•
Storage Options: Select the optional memory you installed. If this
feature is checked, you can select the Print Mode.
• For Windows 8, search for Device and Printers.
•
Printer Configuration: Select the printer language for the print job.
Right-click your machine.
• Administrator Settings: You can select the Printer status and EMF
Spooling.
For Windows XP/2003/2008/Vista, press Properties.
•
• For Windows 7, Windows Server 2008 R2, and Windows 8, from context menus, select Printer properties.
7
Custom Paper Size Settings: You can specify custom paper size.
Click OK until you exit the Printer properties window.
If Printer properties item has a ▶mark, you can select other printer drivers
connected with the selected printer.
3. Maintenance 69
Storing the toner cartridge
Toner cartridges contain components that are sensitive to light, temperature
and humidity. Dell suggests users follow these recommendations to ensure
optimal performance, highest quality, and longest life from your new Dell toner
cartridge.
-
An environment where corrosive gases are present.
-
An environment with salty air.
1
Store this cartridge in the same environment in which the printer will be used.
This should be in controlled temperature and humidity conditions. The toner
cartridge should remain in its original and unopened package until installation
– if original packaging is not available, cover the top opening of the cartridge with paper and store in a dark cabinet.
Opening the cartridge package prior to use dramatically shortens its useful shelf
and operating life. Do not store on the floor. If the toner cartridge is removed
from the printer, follow the instructions below to store the toner cartridge
properly.
• Store the cartridge inside the protective bag from the original package.
• Store lying flat (not standing on end) with the same side facing up as if it
were installed in the machine.
• Do not store consumables in any of the following conditions:
-
Handling instructions
• Do not touch the surface of the photoconductive drum in the cartridge.
•
Do not expose the cartridge to unnecessary vibrations or shock. • Never manually rotate the drum, especially in the reverse direction; this can
cause internal damage and toner spillage.
2
Toner cartridge usage
Dell Inc. does not recommend or approve the use of non-Dell brand toner
cartridges in your printer including generic, store brand, refilled, or
remanufactured toner cartridges.
Temperature greater than 40°C (104°F).
- Humidity range less than 20 % or greater than 80%.
- An environment with extreme ch anges in humidity or temperature.
Dell’s printer warranty does not cover damage to the machine caused by
the use of a refilled, remanufactured, or non-Dell brand toner cartridges.
- Direct sunlight or room light.
- Dusty places.
- A car for a long period of time.
3. Maintenance 70
Storing the toner cartridge
3
Estimated cartridge life
Estimated cartridge life (the life of the toner cartridge yield) depends on the
amount of toner that print jobs require. The actual print yield may vary
depending on the print density of the pages you print on, operating
environment, percentage of image area, printing interval, media type and/or
media size. For example, if you print a lot of graphics, the consumption of the
toner is higher and you may need to change the cartridge more often.
3. Maintenance
71
Redistributing toner
When the toner cartridge is near the end of its life:
•
White streaks or light printing occurs and/or density variation side to side.
•
The Status LED blinks red. In the case of machine with a Toner LED, it blinks orange.
If this happens, you can temporarily improve print quality by redistributing the remaining toner in the cartridge. In some cases, white streaks or light printing will still
occur even after you have redistributed the toner.
Illustrations on this user’s guide may differ from your machine depending on its options or models. Check your machine type (see "Front view" on page 18).
• To prevent damage to the toner cartridge, do not expose it to light for more than a few minutes. Cover it with a piece of paper, if necessary.
• Do not touch the green area of the toner cartridge. Use the handle on the cartridge to avoid touching this area.
• Do not use sharp objects such as a knife or scissors to open the toner cartridge package. They might scratch the drum of the cartridge.
• If toner gets on your clothing, wipe it off with a dry cloth and wash clothing in cold water. Hot water sets toner into fabric.
• When opening a scan unit, hold the document feeder and scan unit together.
3. Maintenance 72
Redistributing toner
2
1
3. Maintenance
73
Replacing the toner cartridge
• Shake the toner cartridge thoroughly, it will increase the initial print quality.
• Illustrations on this user’s guide may differ from your machine depending on its options or models. Check your machine type (see "Front view" on page 18).
• To prevent damage to the toner cartridge, do not expose it to light for more than a few minutes. Cover it with a piece of paper, if necessary.
• Do not touch the green area of the toner cartridge. Use the handle on the cartridge to avoid touching this area.
• Do not use sharp objects such as a knife or scissors to open the toner cartridge package. They might scratch the drum of the cartridge.
• If toner gets on your clothing, wipe it off with a dry cloth and wash clothing in cold water. Hot water sets toner into fabric.
• When opening a scan unit, hold the document feeder and scan unit together.
When a toner cartridge has reached the end of life, the machine will stop printing.
3. Maintenance 74
I
Replacing the toner cartridge
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3. Maintenance
75
Monitoring the supplies life
If you experience frequent paper jams or printing problems, check the number of pages the machine has printed or scanned. Replace the corresponding parts, if
necessary.
• In ready mode, press and hold
(Stop/Clear) button for about 6 seconds, then release. A supplied Information report prints out.
• It may be necessary to press OK to navigate to lower-level menus for some models.
1
2
3
Select
(Menu) > System Setup > Maintenance > Supplies Life on the control panel.
Select the option you want and press OK.
•
Total: Displays the total number of pages printed.
•
ADF Scan: Displays the number of pages printed by using the document feeder.
•
Platen Scan: Displays the number of pages scanned by using scanner glass.
•
Supplies Info.: Prints the supply information page.
Press
(Stop/Clear) to return to ready mode.
3. Maintenance 76
Setting the toner low alert
If the amount of toner in the cartridge is low, a message or LED informing the user to change the toner cartridge appears. You can set the option for whether or not
this message or LED appears.
You can set the machine’s settings by using the Device Settings in Dell Printer Manager program or Machine section in Printer Settings Utility program.
• For Windows and Mac users, see "Device Settings" on page 250.
1
2
3
Select
(Menu) > System Setup > Maintenance > TonerLow Alert on the control panel.
Select the option you want.
Press OK to save the selection.
3. Maintenance 77
Cleaning the machine
If printing quality problems occur or if you use your machine in a dusty environment, you need to clean your machine regularly to keep it in the best printing
condition and use your machine longer.
• Cleaning the cabinet of the machine with cleaning materials containing large amounts of alcohol, solvents, or other strong substances can discolor or distort the
cabinet.
• If your machine or the surrounding area is contaminated with toner, we recommend you use a cloth or tissue dampened with water to clean it. If you use a vacuum
cleaner, toner blows in the air and might be harmful to you.
4
Cleaning the outside
Clean the machine cabinet with a soft, lint-free cloth. Dampen the cloth slightly with water, but be careful not to let any water drip onto or into the machine.
3. Maintenance 78
Cleaning the machine
5
Cleaning the inside
During the printing process, paper, toner, and dust particles can accumulate inside the machine. This buildup can cause print quality problems, such as toner specks
or smearing. Cleaning the inside of the machine clears and reduces these problems.
• To prevent damage to the toner cartridge, do not expose it to light for more than a few minutes. Cover it with a piece of paper, if necessary.
• Do not touch the green area of the toner cartridge. Use the handle on the cartridge to avoid touching this area.
• Use a dry lint free cloth when cleaning the inside of the machine, be careful not to damage the transfer roller or any other inside parts. Do not use solvents such
as benzene or thinner. Printing quality problems can occur and cause damage to the machine.
• Use a dry lint-free cloth to clean the machine.
• Turn the machine off and unplug the power cord. Wait for the machine to cool down. If your machine has a power switch, turn the power switch off before
cleaning the machine.
• Illustrations on this user’s guide may differ from your machine depending on its options or models. Check your machine type (see "Front view" on page 18).
• When opening a scan unit, hold the document feeder and scan unit together.
3. Maintenance 79
Cleaning the machine
2
1
3. Maintenance
80
Cleaning the machine
6
Cleaning the pickup roller
• Turn the machine off and unplug the power cord. Wait for the machine to cool down. If your machine has a power switch, turn the power switch off before
cleaning the machine.
• Illustrations on this user’s guide may differ from your machine depending on its options or models. Check your machine type (see "Front view" on page 18).
3. Maintenance 81
Cleaning the machine
7
Cleaning the scan unit
Keeping the scan unit clean helps ensure the best possible copies. We suggest that you clean the scan unit at the start of each day and during the day as needed.
• Turn the machine off and unplug the power cord. Wait for the machine to cool down. If your machine has a power switch, turn the power switch off before
cleaning the machine.
• Illustrations on this user’s guide may differ from your machine depending on its options or models. Check your machine type (see "Front view" on page 18).
1
2
Slightly dampen a soft, lint-free cloth or paper towel with water.
Lift and open the scanner lid.
3. Maintenance 82
Cleaning the machine
3
Wipe the surface of the scanner until it is clean and dry.
4
1
3
2
1
2
3
4
4
Scanner lid
Scanner glass
Document feeder glass
White bar
Close the scanner lid.
3. Maintenance 83
Tips for moving & storing your machine
• When moving the machine, do not tilt or turn it upside down. Otherwise, the inside of the machine may be contaminated by toner, which can cause damage to
the machine or reduce print quality.
• When moving the machine, make sure at least two people are holding the machine securely.
3. Maintenance 84
4. Troubleshooting
This chapter gives helpful information for what to do if you encounter an error.
• Tips for avoiding paper jams
86
• Clearing original document jams
87
• Clearing paper jams
92
• Understanding the status LED
96
• Understanding display messages
98
This chapter gives helpful information for what to do if you encounter an error. If your machine
has a display screen, check the message on the display screen first to solve the error.If you
cannot find a solution to your problem in this chapter, refer to the Troubleshooting chapter in
the Advanced Guide (see "Troubleshooting" on page 261).If you cannot find a solution in the
User's Guide or the problem persists, call for service.
Tips for avoiding paper jams
By selecting the correct media s, most paper jams can be avoided. To avoid paper jams, refer to the following guidelines:
•
Ensure that the adjustable guides are positioned correctly (see "Tray overview" on page 37).
•
Do not remove paper from the tray while your machine is printing.
•
Flex, fan, and straighten paper before loading.
•
Do not use creased, damp, or highly curled paper.
•
Do not mix papers in a tray.
•
Use only recommended print media (see "Print media specifications" on page 106).
4. Troubleshooting 86
Clearing original document jams
When an original document jams in the document feeder, a warning message appears on the display.
To avoid tearing the document, remove the jammed document slowly and carefully.
To prevent document jams, use the scanner glass for thick, thin or mixed paper- originals.
4. Troubleshooting 87
Clearing original document jams
1
Original paper jam in front of scanner
• Illustrations on this user’s guide may differ from your machine depending on its options or models. Check your machine type (see "Front view" on page 18).
• This troubleshooting may not be available depending on model or optional goods (see "Variety feature" on page 7).
4. Troubleshooting
88
Clearing original document jams
2
Original paper jam inside of scanner
• Illustrations on this user’s guide may differ from your machine depending on its options or models. Check your machine type (see "Front view" on page 18).
• This troubleshooting may not be available depending on model or optional goods (see "Variety feature" on page 7).
4. Troubleshooting 89
I
Clearing original document jams
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4. Troubleshooting
90
Clearing original document jams
3
Original paper jam in exit area of scanner
• Illustrations on this user’s guide may differ from your machine depending on its options or models. Check your machine type (see "Front view" on page 18).
• This troubleshooting may not be available depending on model or optional goods (see "Front view" on page 18).
1
2
Remove any remaining pages from the document feeder.
Gently remove the jammed paper from the document feeder.
4. Troubleshooting 91
Clearing paper jams
To avoid tearing the paper, pull the jammed paper out slowly and gently. 4
In tray
Illustrations on this user’s guide may differ from your machine depending on its options or models. Check your machine type (see "Front view" on page 18).
4. Troubleshooting 92
Clearing paper jams
5
Inside the machine
• The fuser area is hot. Take care when removing paper from the machine.
• Illustrations on this user’s guide may differ from your machine depending on its options or models. Check your machine type (see "Front view" on page 18).
4. Troubleshooting 93
Clearing paper jams
2
1
4. Troubleshooting
94
Clearing paper jams
If you do not see the paper in this area, stop and go to next step:
4. Troubleshooting
95
Understanding the status LED
The color of the LED indicates the machine's current status.
• Some LEDs may not be available depending on model or country (see "Control panel overview" on page 21).
• To resolve the error, look at the error message and its instructions from the troubleshooting part (see "Understanding display messages" on page 98).
• You also can resolve the error with the guideline from the computers’s Dell Printing Status or Smart Panel program window (see "Using Dell Printer Status" on
page 251 ).
• If the problem persists, call a service representative.
LED
Status
Off
Description
The machine is off-line.
Blinking
When the backlight blinks, the machine is receiving or printing data.
On
• The machine is on-line and can be used.
Green
• A minor error has occurred and the machine is waiting for the error to be cleared. Check the display message. When the problem
is cleared, the machine resumes.
Blinking
Status
• Small amount of toner is left in the cartridge. The estimated cartridge lifea of toner is close. Prepare a new cartridge for
replacement. You may temporarily increase the printing quality by redistributing the toner (see "Redistributing toner" on page
72).b
Red
• A toner cartridge has almost reached its estimated cartridge lifea. It is recommended to replace the toner cartridge (see
"Replacing the toner cartridge" on page 74).
• The cover is opened. Close the cover.
On
• There is no paper in the tray when receiving or printing data. Load paper in the tray.
• The machine has stopped due to a major error. Check the display message (see "Understanding display messages" on page 98).
• A paper jam has occurred (see "Clearing paper jams" on page 92).
4. Troubleshooting 96
Understanding the status LED
LED
(
Status
)
b
Blue
Description
Blinking
The machine is connecting to a wireless network.
On
The machine is connected to a wireless network (see "Wireless network setup" on page 148).
Off
The machine is disconnected from a wireless network.
On
The machine is in power save mode.
WPS
(
)
Power/
Wakeup
Blue
Off
On
Eco
Tonerb
Eco mode is on.
The default setting of Eco mode is 2-up and toner save.
Green
Orange
The machine is in ready mode or machine’s power is off.
Off
Eco mode is off.
Blinking
Small amount of toner is left in the cartridge. The estimated cartridge lifea of toner is close. Prepare a new cartridge for replacement.
You may temporarily increase the printing quality by redistributing the toner (see "Redistributing toner" on page 72).
On
A toner cartridge has almost reached its estimated cartridge lifea. It is recommended to replace the toner cartridge (see "Replacing
the toner cartridge" on page 74).
Off
All toner cartridges are at normal capacity.
a. Estimated cartridge life means the expected or estimated toner cartridge life, which indicates the average capacity of print-outs and is designed pursuant to ISO/IEC 19752. The number of pages
may be affected by operating environment, percentage of image area, printing interval, graphics, media and media size. Some amount of toner may remain in the cartridge even when red LED is
on and the printer stops printing.
b. Some LEDs may not be available depending on model or country (see "Control panel overview" on page 21).
4. Troubleshooting 97
Understanding display messages
Messages appear on the control panel display to indicate the machine’s status or errors. Refer to the tables below to understand the messages’ and their meaning,
and correct the problem, if necessary.
• You can resolve the error with the guideline from the computers’s Printing Status or Smart Panel program window (see "Using Dell Printer Status" on page 251).
• If a message is not in the table, reboot the power and try the printing job again. If the problem persists, call a service representative.
• When you call for service, provide the service representative with the contents of display message.
• Some messages may not appear on the display depending on the options or models.
• [error number] indicates the error number.
6
Paper Jam-related messages
Message
Document jam.
Meaning
Suggested solutions
Clear the jam (see "Clearing original document jams" on page 87).
Remove jam
The loaded original document has jammed in the document
feeder.
Jam or empty
• Paper has jammed in the paper feed area.
• Clear the jam (see "In tray" on page 92).
Door open&close
• There is no paper in tray.
• Load paper in tray (see "Loading paper in the tray" on page 38).
Paper Jam
Paper has jammed in the inside machine.
Clear the jam (see "Inside the machine" on page 93).
inside machine
4. Troubleshooting 98
Understanding display messages
7
Toner-related messages
Message
Install Toner
Meaning
Suggested solutions
A toner cartridge is not installed.
Install a toner cartridge.
The toner cartridge you have installed is not for your machine.
Install a Dell-genuine toner cartridge, designed for your machine.
Small amount of toner is left in the indicated cartridge. The
estimated cartridge life of toner is close.
Prepare a new cartridge for a replacement. You may temporarily
increase the printing quality by redistributing the toner (see
"Redistributing toner" on page 72).
Cartridge
Not Compatible
Toner cartridge
Prepare new cartridge
4. Troubleshooting 99
Understanding display messages
Message
Replace new cartridge
Meaning
Suggested solutions
The indicated toner cartridge has almost reached its estimated
cartridge life.
• You can choose Stop or Continue as shown on the control panel.
If you select Stop, the printer stops printing and you cannot print
any more without changing the cartridge. If you select Continue,
the printer keeps printing but the printing quality cannot be
guaranteed.
Estimated cartridge life means the expected or
estimated toner cartridge life, which indicates the
average capacity of print-outs and is designed pursuant
to ISO/IEC 19752 (see "Available supplies" on page 67).
The number of pages may be affected by operating
environment, percentage of image area, printing
interval, media, percentage of image area, and media
size. Some amount of toner may remain in the cartridge
even when replace new cartridge appears and the
machine stops printing.
The indicated toner cartridge has reached its estimated
cartridge life. The machine might stop printing.
• Replace the toner cartridge for the best print quality when this
message appears. Using a cartridge beyond this stage can result in
printing quality issues (see "Replacing the toner cartridge" on
page 74).
Dell does not recommend using a non-genuine Dell toner
cartridge such as refilled or remanufactured. Dell cannot
guarantee a non-genuine Dell toner cartridge's quality.
Service or repair required as a result of using non-genuine
Dell toner cartridges will not be covered under the machine
warranty.
Replace the toner cartridge (see "Replacing the toner cartridge" on
page 74).
4. Troubleshooting 100
Understanding display messages
8
Tray-related messages
Message
Meaning
Suggested solutions
Jam or empty
• Paper has jammed in the paper feed area.
• Clear the jam (see "In tray" on page 92).
Door open&close
• There is no paper in tray.
• Load paper in tray (see "Loading paper in the tray" on page 38).
9
Network-related messages
Message
Network Problem:
Meaning
Suggested solutions
IP Conflict
The network IP address you have set is being used by
someone else.
Check the IP address and reset it if necessary (see "Printing a network
configuration report" on page 138).
Wireless
Wireless module is not installed.
Call for service.
Network Error
4. Troubleshooting 101
Understanding display messages
10
Misc. messages
Message
Door Open
Meaning
Suggested solutions
The cover is not securely latched.
Close the cover until it locks into place.
Door of scanner is open.
The document feeder cover is not securely latched.
Close the cover until it locks into place.
Error [error number]
The machine unit cannot be controlled.
Reboot the power and try the printing job again. If the problem
persists, please call for service.
The scanner is locked.
Reboot the power. If the problem persists, please call for service.
Close it
Turn off then on
Error [error number]
Call for service
Scanner Locked
4. Troubleshooting 102
5. Appendix
This chapter provides product specifications and information concerning applicable regulations.
• Specifications
104
• Regulatory information
113
• Copyright
126
Specifications
1
General specifications
The specification values listed below are subject to change without notice. See www.Dell.com for possible changes in information.
Items
Description
Dimension
Width x Length x Height
B1165nfw Series
402 x 293 x 296 mm (15.83 x 11.54x 11.65 inches)
Weight
Machine with consumables
B1165nfw Series
8 Kg (17.64lbs)
Noise Levela
Ready mode
Less than 26 dB (A)
Print mode
Less than 50 dB (A)
Copy mode
Scanner glass
Less than 50 dB (A)
Document feeder
Less than 52 dB (A)
Scanner glass
Less than 52 dB (A)
Document feeder
Less than 54 dB (A)
Scan mode
Temperature
Humidity
Operation
10 to 32°C (50 to 89.6°F)
Storage (packed)
-20 to 40°C (-4 to 104°F)
Operation
20 to 80% RH
Storage (packed)
10 to 90% RH
5. Appendix 104
Specifications
Items
Power ratingb
Power consumption
Wireless
a.
b.
c.
d.
Description
110 volt models
AC 110 - 127 V
220 volt models
AC 220 - 240 V
Average operating mode
Less than 310 W
Ready mode
Less than 30 W
Power save modec
• B1165nfw Series: Less than 1.6 W (Wi-Fi Direct on: Less than 2.3W)
Power off moded
Less than 0.45 W
Module
SPW-B4319S
Sound Pressure Level, ISO 7779. Configuration tested: basic machine installation, A4 paper, simplex printing.
See the rating label on the machine for the correct voltage (V), frequency (hertz) and of current (A) for your machine.
The power consumption of power save mode may be affected by machine's status, setting conditions, operating environment.
Power consumption can be completely avoided only when the power cable is not connected.
5. Appendix 105
Specifications
2
Print media specifications
Print media weight/Capacitya
Type
Size
Dimensions
Tray
Plain paper
Manual feeding in trayb
Letter
216 x 279 mm (8.5 x 11 inches)
71 to 85 g/m2 (19 to 23 lbs bond)
71 to 85 g/m2 (19 to 23 lbs bond)
Legal
216 x 356 mm (8.5 x 14 inches)
• 1 sheet
US Folio
216 x 330 mm (8.5 x 13 inches)
• 150 sheets of 80 g/m2 (21 lbs
bond)
A4
210 x 297 mm (8.27 x 11.69 inches)
Oficio
216 x 343 mm (8.5 x 13.5 inches)
JIS B5
182 x 257 mm (7.17 x 10.12 inches)
ISO B5
176 x 250 mm (6.93 x 9.84 inches)
Executive
184 x 267 mm (7.25 x 10.5 inches)
A5
148 x 210 mm (5.83 x 8.27 inches)
Envelope Monarch
98 x 191 mm (3.87 x 7.5 inches)
75 to 90 g/m2 (20 to 24 lbs bond) 75 to 90 g/m2 (20 to 24 lbs bond)
Envelope No. 10
105 x 241 mm (4.12 x 9.5 inches)
• 10 sheets
Envelope DL
110 x 220 mm (4.33 x 8.66 inches)
Envelope C5
162 x 229 mm (6.38 x 9.02 inches)
• 1 sheet
Envelope
5. Appendix 106
Specifications
Print media weight/Capacitya
Type
Size
Dimensions
Manual feeding in trayb
Tray
Refer to the Plain paper section
Thick paper
Refer to the Plain
paper section
Colored
Refer to the Plain
paper section
Refer to the Plain
paper section
Recycled
Refer to the Plain
paper section
• 1 sheet
75 to 90 g/m2 (20 to 24 lbs bond) 75 to 90 g/m2 (20 to 24 lbs bond)
• 150 sheets of 80 g/m2 (21 lbs
bond)
Refer to the Plain paper section
• 1 sheet
75 to 90 g/m2 (20 to 24 lbs bond) 75 to 90 g/m2 (20 to 24 lbs bond)
• 150 sheets of 80 g/m2 (21 lbs
bond)
Refer to the Plain paper section
• 1 sheet
75 to 90 g/m2 (20 to 24 lbs bond) 75 to 90 g/m2 (20 to 24 lbs bond)
• 150 sheets of 80 g/m2 (21 lbs
bond)
Refer to the Plain paper section
Pre-printed
60 to 70 g/m2 (16 to 19 lbs bond) 60 to 70 g/m2 (16 to 19 lbs bond)
• 160 sheets of 60 g/m2 (16 lbs
bond)
Refer to the Plain paper section
Refer to the Plain
paper section
• 1 sheet
• 50 sheets of 120 g/m (32 lbs
bond)
Refer to the Plain
paper section
Cotton
86 to 120 g/m2 (23 to 32 lbs bond)
2
Refer to the Plain paper section
Thin paper
86 to 120 g/m2 (23 to 32 lbs
bond)
• 1 sheet
60 to 90 g/m2 (16 to 24 lbs bond) 60 to 90 g/m2 (16 to 24 lbs bond)
• 150 sheets of 80 g/m2 (21 lbs
bond)
• 1 sheet
5. Appendix 107
Specifications
Print media weight/Capacitya
Type
Size
Dimensions
Tray
Labelsc
Card stock
Letter, Legal, US
Folio, A4, JIS B5, ISO
B5, Executive, A5
Refer to the Plain paper section
Letter, Legal, US
Folio, A4, JIS B5, ISO
B5, Executive, A5,
Refer to the Plain paper section
120 to 150 g/m2 (32 to 40 lbs
bond)
Manual feeding in trayb
120 to 150 g/m2 (32 to 40 lbs bond)
• 1 sheet
• 10 sheets
121 to 163 g/m2 (32 to 43 lbs
bond)
121 to 163 g/m2 (32 to 43 lbs bond)
• 1 sheet
• 10 sheets
Postcard 4x6
Bond paper
Refer to the Plain
paper section
Refer to the Plain paper section
• 10 sheets
• 1 sheet
Archive
Refer to the Plain
paper section
Refer to the Plain paper section
• 100 sheets
• 1 sheet
Minimum size (custom)
76 x 127 mm (3 x 5 inches)
60 to 163 g/m2 (16 to 43 lbs bond)
Maximum size (custom)
216 x 356 mm (8.5 x 14 inches)
a. Maximum capacity may differ depending on media weight, thickness, and environmental conditions.
b. 1 sheet for manual feeding.
c. The smoothness of the labels used in this machine is 100 to 250 (sheffield). This means the numeric level of smoothness.
5. Appendix 108
Specifications
3
System requirements
Microsoft® Windows®
Requirement (recommended)
Operating system
CPU
RAM
free HDD space
Windows® 2000
Intel® Pentium® II 400 MHz (Pentium III 933 MHz)
64 MB (128 MB)
600 MB
Windows® XP
Intel® Pentium® III 933 MHz (Pentium IV 1 GHz)
128 MB (256 MB)
1.5 GB
Windows Server® 2003
Intel® Pentium® III 933 MHz (Pentium IV 1 GHz)
128 MB (512 MB)
1.25 GB to 2 GB
Windows Server® 2008
Intel® Pentium® IV 1 GHz (Pentium IV 2 GHz)
512 MB (2 GB)
10 GB
Windows Vista®
Intel® Pentium® IV 3 GHz
512 MB (1 GB)
15 GB
Windows® 7
Intel® Pentium® IV 1 GHz 32-bit or 64-bit processor or higher
1 GB (2 GB)
16 GB
• Support for DirectX® 9 graphics with 128 MB memory (to enable the Aero theme).
• DVD-R/W Drive
Windows Server® 2008 R2
Intel® Pentium® IV 1 GHz (x86) or 1.4 GHz (x64) processors (2 GHz or faster)
512 MB (2 GB)
10 GB
Windows® 8
Intel® Pentium® IV 1 GHz 32-bit or 64-bit processor or higher
1 GB (2 GB)
16 GB
5. Appendix 109
Specifications
• Internet Explorer 6.0 or higher is the minimum requirement for all Windows operating systems.
• Users who have administrator rights can install the software.
• Windows Terminal Services is compatible with your machine.
• For Windows 2000, Services Pack 4 or higher is required.
Mac
Requirements (Recommended)
Operating system
CPU
Mac OS X 10.5
• Intel® processors
RAM
Free HDD space
512 MB (1 GB)
1 GB
• 867 MHz or faster Power PC G4/G5
Mac OS X 10.6
• Intel® processors
1 GB (2 GB)
1 GB
Mac OS X 10.7
• Intel® processors
2 GB
4 GB
5. Appendix 110
Specifications
Linux Items
Operating system
Requirements
Redhat® Enterprise Linux WS 4, 5, 6(32/64 bit)
Fedora 5 ~ 15 (32/64 bit)
OpenSuSE® 10.2, 10.3, 11.0, 11.1, 11.2, 11.3, 11.4 (32/64 bit)
Mandriva 2007, 2008, 2009, 2009.1, 2010 (32/64 bit)
Ubuntu 6.06, 6.10, 7.04, 7.10, 8.04, 8.10, 9.04, 9.10, 10.04, 10.10, 11.04 (32/64 bit)
SuSE Linux Enterprise Desktop 10, 11 (32/64 bit)
Debian 4.0, 5.0, 6.0 (32/64 bit)
CPU
Pentium IV 2.4GHz (Intel Core™2)
RAM
512 MB (1 GB)
Free HDD space
1 GB (2 GB)
5. Appendix 111
Specifications
4
Network environment
Network and wireless models only (see "Features by models" on page 7).
You need to set up the network protocols on the machine to use it as your network machine. The following table shows the network environments supported by the
machine.
Items
Network interface
Specifications
• Ethernet 10/100 Base-TX Wired Lan
• 802.11b/g/n Wireless LAN
Network operating system
• Windows 2000/Server 2003 /Server 2008/XP/Vista/7/Server 2008 R2
• Various Linux OS
• Mac OS X 10.4 ~10.7
Network protocols
• TCP/IPv4
• DHCP, BOOTP
• DNS, WINS, Bonjour, SLP, UPnP
• Standard TCP/IP Printing (RAW), LPR, IPP, WSD
• SNMPv 1/2/3, HTTP, IPSec
• TCP/IPv6 (DHCP, DNS, RAW, LPR, SNMPv 1/2/3, HTTP, IPSec)
Wireless security
• Authentication: Open System, Shared Key, WPA Personal, WPA2 Personal (PSK)
• Encryption: WEP64, WEP128, TKIP, AES
5. Appendix 112
Regulatory information
This machine is designed for a normal work environment and certified with
several regulatory statements.
When using this product, these basic safety precautions should always be
followed to reduce risk of fire, electric shock, and injury to persons:
5
Laser safety statement
The printer is certified in the U.S. to conform to the requirements of DHHS 21
CFR, chapter 1 Subchapter J for Class I(1) laser products, and elsewhere is
certified as a Class I laser product conforming to the requirements of IEC 60825­
1 :2007.
Class I laser products are not considered to be hazardous. The laser system and
printer are designed so there is never any human access to laser radiation above
a Class I level during normal operation, user maintenance or prescribed service
condition.
Warning
Never operate or service the printer with the protective cover removed from
laser/scanner assembly. The reflected beam, although invisible, can damage
your eyes.
5. Appendix 113
Regulatory information
6
8
Ozone safety
Power saver
This product’s ozone emission rate is under 0.1 ppm. Because
ozone is heavier than air, keep the product in a place with good
ventilation.
This printer contains advanced energy conservation technology that
reduces power consumption when it is not in active use.
When the printer does not receive data for an extended period of
time, power consumption is automatically lowered.
7
ENERGY STAR and the ENERGY STAR mark are registered U.S. marks.
Mercury Safety
For more information on the ENERGY STAR program see http://
www.energystar.gov
For ENERGY STAR certified models, the ENRGY STAR label will be on
your machine. Check if your machine is ENERGY STAR certified.
Contains Mercury, Dispose According to Local, State or Federal
Laws.(U.S.A. only)
9
Recycling
Recycle or dispose of the packaging material for this product in an
environmentally responsible manner.
5. Appendix
114
Regulatory information
10
11
Correct disposal of this product (Waste electrical &
electronic equipment)
China only
(Applicable in countries with separate collection
systems)
%QIZ
This marking on the product, accessories or literature indicates that the
product and its electronic accessories (e.g. charger, headset, USB cable)
should not be disposed of with other household waste at the end of
their working life. To prevent possible harm to the environment or
human health from uncontrolled waste disposal, please separate these
items from other s of waste and recycle them responsibly to promote the
sustainable reuse of material resources.
Household users should contact either the retailer where they
purchased this product, or their local government office, for details of
where and how they can take these items for environmentally safe
recycling.
2000m
Dan hab yungh youq gij digih haijbaz 2000 m doxroengz haenx ancienz sawjyungh.
Business users should contact their supplier and check the terms and
conditions of the purchase contract. This product and its electronic
accessories should not be mixed with other commercial wastes for
disposal.
5. Appendix
115
Regulatory information
(The United States of America only)
14
Radio frequency emissions
Dispose unwanted electronics through an approved recycler. To find the nearest
recycling location, go to our website: www.Dell.com/recyclingdirect Or call,
(877) 278 - 0799
12
State of California Proposition 65 Warning (US Only)
FCC information to the user
This device complies with Part 15 of the FCC Rules. Operation is subject to the
following two conditions:
• This device may not cause harmful interference, and
• This device must accept any interference received, including interference
that may cause undesired operation.
13
Taiwan only
This equipment has been tested and found to comply with the limits for a Class
B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed
to provide reasonable protection against harmful interference in a residential
installation. This equipment generates, uses and can radiate radio frequency
energy and, if not installed and used in accordance with the instructions, may
cause harmful interference to radio communications. However, there is no
guarantee that interference will not occur in a particular installation. If this
equipment does cause harmful interference to radio or television reception,
which can be determined by turning the equipment off and on, the user is
encouraged to try to correct the interference by one or more of the following
measures:
• Reorient or relocate the receiving antenna.
• Increase the separation between the equipment and receiver.
• Connect the equipment into an outlet on a circuit different from that to
which the receiver is connected.
5. Appendix
116
Regulatory information
•
Consult the dealer or experienced radio TV technician for help.
15
United States of America
Change or modifications not expressly approved by the manufacturer
responsible for compliance could void the user's authority to operate the
equipment.
Federal Communications Commission (FCC)
Intentional emitter per FCC Part 15
Canadian radio interference regulations
This digital apparatus does not exceed the Class B limits for radio noise
emissions from digital apparatus as set out in the interference-causing
equipment standard entitled “Digital Apparatus”, ICES-003 of the Industry and
Science Canada.
Cet appareil numérique respecte les limites de bruits radioélectriques
applicables aux appareils numériques de Classe B prescrites dans la norme sur le
matériel brouilleur: “Appareils Numériques”, ICES-003 édictée par l’Industrie et
Sciences Canada.
Low power, Radio LAN devices (radio frequency (RF) wireless communication
devices), operating in the 2.4 GHz/5 GHz Band, may be present (embedded) in
your printer system. This section is only applicable if these devices are present.
Refer to the system label to verify the presence of wireless devices.
Wireless devices that may be in your system are only qualified for use in the
United States of America if an FCC ID number is on the system label.
The FCC has set a general guideline of 20 cm (8 inches) separation between the
device and the body, for use of a wireless device near the body (this does not
include extremities). This device should be used more than 20 cm (8 inches)
from the body when wireless devices are on. The power output of the wireless
device (or devices), which may be embedded in your printer, is well below the
RF exposure limits as set by the FCC.
This transmitter must not be collocated or operation in conjunction with any
other antenna or transmitter.
Operation of this device is subject to the following two conditions: (1) This
device may not cause harmful interference, and (2) this device must accept any
interference received, including interference that may cause undesired
operation of the device.
5. Appendix
117
Regulatory information
16
Wireless devices are not user serviceable. Do not modify them in any way.
Modification to a wireless device will void the authorization to use it.
Contact manufacturer for service.
Russia only
FCC Statement for Wireless LAN use:
While installing and operating this transmitter and antenna combination
the radio frequency exposure limit of 1m W/cm2 may be exceeded at
distances close to the antenna installed. Therefore, the user must maintain
a minimum distance of 20cm from the antenna at all times. This device
cannot be colocated with another transmitter and transmitting antenna.
17
Germany only
18
Turkey only
5. Appendix
118
Regulatory information
19
21
Thailand only
20
Canada only
Fax Branding
The Telephone Consumer Protection Act of 1991 makes it unlawful for any
person to use a computer or other electronic device to send any message via a
telephone facsimile machine unless such message clearly contains in a margin
at the top or bottom of each transmitted page or on the first page of the
transmission the following information:
This product meets the applicable Industry Canada technical specifications. / Le
present materiel est conforme aux specifications techniques applicables
d’Industrie Canada.
1 the date and time of transmission
The Ringer Equivalence Number (REN) is an indication of the maximum number
of devices allowed to be connected to a telephone interface. The termination of
an interface may consist of any combination of devices subject only to the
requirement that the sum of the RENs of all the devices not exceed five. / L’indice
d’equivalence de la sonnerie (IES) sert a indiquer le nombre maximal de
terminaux qui peuvent etre raccordes a une interface telephonique. La
terminaison d’une interface peut consister en une combinaison quelconque de
dispositifs, a la seule condition que la somme d’indices d’equivalence de la
sonnerie de tous les dispositifs n’excede pas cinq.
3 telephone number of either the sending machine, business, business entity
or individual.
2 identification of either business, business entity or individual sending the
message; and
The Telephone Company may make changes in its communications facilities,
equipment operations or procedures where such action is reasonably required
in the operation of its business and is not inconsistent with the rules and
regulations in FCC Part 68. If such changes can be reasonably expected to render
any customer terminal equipment incompatible with telephone company
communications facilities, or require modification or alteration of such terminal
equipment, or otherwise materially affect its use or performance, the customer
shall be given adequate notice in writing, to allow the customer an opportunity
to maintain uninterrupted service
5. Appendix
119
Regulatory information
22
Ringer Equivalence Number
The Ringer Equivalence Number and FCC Registration Number for this machine
may be found on the label located on the bottom or rear of the machine. In some
instances you may need to provide these numbers to the telephone company.
The Ringer Equivalence Number (REN) is a measure of the electrical load placed
on the telephone line, and is useful for determining whether you have
“overloaded” the line. Installing several s of equipment on the same telephone
line may result in problems making and receiving telephone calls, especially
ringing when your line is called. The sum of all Ringer Equivalence Numbers of
the equipment on your telephone line should be less than five in order to assure proper service from the telephone company. In some cases, a sum of five may not be usable on your line. If any of your telephone equipment is not operating properly, you should immediately remove it from your telephone line, as it may
cause harm to the telephone network. FCC Regulations state that changes or modifications to this equipment not
expressly approved by the manufacturer could void the user’s authority to
operate this equipment. In the event that terminal equipment causes harm
to the telephone network, the telephone company should notify the
customer that service may be stopped. However, where prior notice is
impractical, the company may temporarily cease service, providing that
they:
a promptly notify the customer.
b give the customer an opportunity to correct the equipment problem.
c inform the customer of the right to bring a complaint to the Federal
Communication Commission pursuant to procedures set out in FCC
Rules and Regulations Subpart E of Part 68. You should also know that: • Your machine is not designed to be connected to a digital PBX system.
The equipment complies with Part 68 of the FCC rules and the requirements
adopted by the ACTA. On the rear of this equipment is a label that contains,
among other information, a product identifier in the format US:AAAEQ##TXXXX.
If requested, this number must be provided to the telephone company.
• If you intend to use a computer modem or fax modem on the same phone
line as your machine, you may experience transmission and reception
problems with all the equipment. It is recommended that no other
equipment, except for a regular telephone, share the line with your
machine.
• If your area experiences a high incidence of lightning or power surges, we
recommend that you install surge protectors for both the power and the
telephone lines. Surge protectors can be purchased from your dealer or
telephone and electronic specialty stores.
5. Appendix
120
Regulatory information
• When programming emergency numbers and/or making test calls to
emergency numbers, use a non-emergency number to advise the
emergency service dispatcher of your intentions. The dispatcher will give
you further instructions on how to actually test the emergency number.
If you cut off the moulded plug, get rid of it straight away.You cannot rewire
the plug and you may receive an electric shock if you plug it into a socket.
• This machine may not be used on coin service or party lines.
• This machine provides magnetic coupling to hearing aids.
You may safely connect this equipment to the telephone network by means of
a standard modular jack, USOC RJ-11C.
Important warning:
You must earth this machine.
The wires in the mains lead have the following color code:
• Green and Yellow: Earth
23
Replacing the Fitted Plug (for UK Only)
• Blue: Neutral
• Brown: Live
Important
If the wires in the mains lead do not match the colors marked in your plug, do
the following:
The mains lead for this machine is fitted with a standard (BS 1363) 13 amp plug
and has a 13 amp fuse. When you change or examine the fuse, you must re-fit
the correct 13 amp fuse. You then need to replace the fuse cover. If you have lost
the fuse cover, do not use the plug until you have another fuse cover.
You must connect the green and yellow wire to the pin marked by the letter “E”
or by the safety ‘Earth symbol’ or colored green and yellow or green.
Contact the people from you purchased the machine.
You must connect the brown wire to the pin which is marked with the letter “L”
or colored red.
The 13 amp plug is the most widely used in the UK and should be suitable.
However, some buildings (mainly old ones) do not have normal 13 amp plug
sockets. You need to buy a suitable plug adaptor. Do not remove the moulded
plug.
You must connect the blue wire to the pin which is marked with the letter “N” or
colored black.
You must have a 13 amp fuse in the plug, adaptor, or at the distribution board.
5. Appendix
121
Regulatory information
EC Certification
24
Declaration of conformity (European countries)
Approvals and Certifications
Hereby, Dell Inc. declares that this [B1165nfw Series] is in compliance
with the essential requirements and other relevant provisions of Low
Voltage Directive (2006/95/EC), EMC Directive (2004/108/EC).
Hereby, Dell Inc. declares that this [B1165nfw Series] is in compliance
with the essential requirements and other relevant provisions of R&TTE
Directive 1999/5/EC.
The declaration of conformity may be consulted at www.Dell.com, go
to Support > Download center and enter your printer (MFP) name to
browse the EuDoC.
January 1, 1995: Council Directive 2006/95/EC Approximation of the laws of
the member states related to low voltage equipment.
January 1, 1996: Council Directive 2004/108/EC, approximation of the laws of
the Member States related to electromagnetic compatibility.
March 9, 1999: Council Directive 1999/5/EC on radio equipment and
telecommunications terminal equipment and the mutual recognition of their
conformity. A full declaration, defining the relevant Directives and referenced
standards can be obtained from your Dell Inc. representative.
Certification to 1999/5/EC Radio Equipment & Telecommunications Terminal
Equipment Directive (FAX)
This Dell product has been self-certified by Dell for pan-European single
terminal connection to the analogue public switched telephone network (PSTN)
in accordance with Directive 1999/5/EC. The product has been designed to work
with the national PSTNs and compatible PBXs of the European countries:
In the event of problems, you should contact the Euro QA Lab of Dell Inc. in the
first instance.
The product has been tested against TBR21. To assist in the use and application
of terminal equipment which complies with this standard, the European
Telecommunication Standards Institute (ETSI) has issued an advisory document
(EG 201 121) which contains notes and additional requirements to ensure
network compatibility of TBR21 terminals. The product has been designed
against, and is fully compliant with, all of the relevant advisory notes contained
in this document.
European radio approval information (for products
fitted with EU-approved radio devices)
Low power, Radio LAN type devices (radio frequency (RF) wireless
communication devices), operating in the 2.4 GHz/5 GHz band, may be present
(embedded) in your printer system which is intended for home or office use. This
section is only applicable if these devices are present. Refer to the system label
to verify the presence of wireless devices.
5. Appendix
122
Regulatory information
25
Wireless devices that may be in your system are only qualified for
use in the European Union or associated areas if a CE mark with a
Notified Body Registration Number and the Alert Symbol is on the
system label.
Israel only
The power output of the wireless device or devices that may be embedded in
you printer is well below the RF exposure limits as set by the European
Commission through the R&TTE directive.
26
European states qualified under wireless approvals:
Regulatory compliance statements
EU countries
Wireless guidance
European states with restrictions on use:
EU
In France, the frequency range is restricted to 2454-2483.5 MHz for devices
above 10 mW transmitting power such as wireless
EEA/EFTA countries
No limitations at this time
Low power, Radio LAN devices (radio frequency (RF) wireless communication
devices), operating in the 2.4 GHz/5 GHz Band, may be present (embedded) in
your printer system. The following section is a general overview of
considerations while operating a wireless device.
Additional limitations, cautions, and concerns for specific countries are listed in
the specific country sections (or country group sections). The wireless devices in
your system are only qualified for use in the countries identified by the Radio
Approval Marks on the system rating label. If the country you will be using the
wireless device in, is not listed, contact your local Radio Approval agency for
requirements. Wireless devices are closely regulated and use may not be
allowed.
5. Appendix
123
Regulatory information
The power output of the wireless device or devices that may be embedded in
your printer is well below the RF exposure limits as known at this time. Because
the wireless devices (which may be embedded into your printer) emit less
energy than is allowed in radio frequency safety standards and
recommendations, manufacturer believes these devices are safe for use.
Regardless of the power levels, care should be taken to minimize human contact
during normal operation.
As a general guideline, a separation of 20 cm (8 inches) between the wireless
device and the body, for use of a wireless device near the body (this does not
include extremities) is typical. This device should be used more than 20 cm (8
inches) from the body when wireless devices are on and transmitting.
This transmitter must not be collocated or operation in conjunction with any
other antenna or transmitter.
Some circumstances require restrictions on wireless devices. Examples of
common restrictions are listed below:
Radio frequency wireless communication can interfere with
equipment on commercial aircraft. Current aviation regulations
require wireless devices to be turned off while traveling in an airplane.
IEEE 802.11 (also known as wireless Ethernet) and Bluetooth
communication devices are examples of devices that provide wireless
communication.
In environments where the risk of interference to other devices or
services is harmful or perceived as harmful, the option to use a wireless
device may be restricted or eliminated. Airports, Hospitals, and
Oxygen or flammable gas laden atmospheres are limited examples
where use of wireless devices may be restricted or eliminated. When in
environments where you are uncertain of the sanction to use wireless
devices, ask the applicable authority for authorization prior to use or
turning on the wireless device.
Every country has different restrictions on the use of wireless devices.
Since your system is equipped with a wireless device, when traveling
between countries with your system, check with the local Radio
Approval authorities prior to any move or trip for any restrictions on
the use of a wireless device in the destination country.
If your system came equipped with an internal embedded wireless
device, do not operate the wireless device unless all covers and shields
are in place and the system is fully assembled.
Wireless devices are not user serviceable. Do not modify them in any
way. Modification to a wireless device will void the authorization to
use it. Contact manufacturer for service.
Only use drivers approved for the country in which the device will be
used. See the manufacturer System Restoration Kit, or contact
manufacturer Technical Support for additional information.
5. Appendix
124
Regulatory information
27
China only
5. Appendix
125
Copyright
Information in this document is subject to change without notice.
©2013 Dell Inc. All rights reserved.
Reproduction of these materials in any manner whatsoever without the written permission of Dell Inc. is strictly forbidden.
Trademarks used in this text: Dell, the Dell logo, and Dell Toner Management System are trademarks of Dell Inc.; Microsoft, Windows, Windows Vista, and Windows Server
are registered trademarks of Microsoft Corporation in the United States and/or other countries; Adobe and Acrobat Reader are either registered trademarks or
trademarks of Adobe Systems Incorporated in the United States and/or other countries.
iPad, iPhone, iPod touch, TrueType, Mac and Mac OS are trademarks of Apple Inc., registered in the U.S and other countries. AirPrint and the AirPrint logo are
trademarks of Apple Inc.
Other trademarks and trade names may be used in this document to refer to the entities claiming the marks and names of their products.
Dell Inc. disclaims any proprietary interest in trademarks and trade names other than its own.
Google Cloud Print is a trademark of Google Inc.
Google, Picasa, Google Docs, Android and Gmail are either registered trademarks or trademarks of Google Inc.
Refer to the 'LICENSE.txt' file in the provided CD/DVD for the open source license information.
REV. 1.00
5. Appendix 126
User’s Guide
Dell B1165nfw
ADVANCED
ADVANCED
This guide provides information about installation, advanced configuration,
operation and troubleshooting on various OS environments.
Some features may not be available depending on models or countries.
BASIC
This guide provides information concerning installation, basic operation and troubleshooting
on windows.
ADVANCED
1. Software Installation
Installation for Mac
131
Reinstallation for Mac
132
Installation for Linux
133
Reinstallation for Linux
135
2. Using a Network-Connected
Machine
Useful network programs
137
Wired network setup
138
Installing driver over the network
141
IPv6 configuration
146
Wireless network setup
148
3. Useful Setting Menus
Scan menu
188
System setup
190
4. Special Features
Altitude adjustment
203
Entering various characters
204
Setting up the fax address book
205
Printing features
209
Scan features
222
Fax features
230
Using memory/hard drive features
241
5. Useful Management Tools
Accessing management tools
243
Using Firmware update utility
244
Using Dell Supplies Ordering Utility
245
Using Embedded Web Service
246
Before you begin reading a chapter
175
Using Dell Printer Manager
248
Print menu
176
Using Dell Printer Status
251
Copy menu
177
Using Dell Printer Experience
253
Fax menu
184
Using the Linux Unified Driver Configurator 258
128
ADVANCED
6. Troubleshooting
Paper feeding problems
262
Power and cable connecting problems
263
Printing problems
264
Printing quality problems
268
Copying problems
276
Scanning problems
277
Faxing problems
278
Operating system problems
280
129
1. Software Installation
This chapter provides instructions for installing essential and helpful software for use in an environment where the
machine is connected via a cable. A locally connected machine is a machine directly attached to your computer using
the cable. If your machine is attached to a network, skip the following steps below and go on to installing a network
connected machine’s driver (see "Installing driver over the network" on page 141).
• Installation for Mac
131
• Reinstallation for Mac
132
• Installation for Linux
133
• Reinstallation for Linux
135
• If you are a Windows OS user, refer to the Basic Guide for installing the machine’s driver (see
"Installing the driver locally" on page 24).
• Only use a USB cable no longer then 3 meter (118 inches).
Installation for Mac
1
Make sure that the machine is connected to your computer and powered on.
Direct Connection using USB cable on the Printer Connection
10 Select
Type and click Continue.
2
Insert the supplied software CD into your CD/DVD drive.
Click Add Printer button to select your printer and add it to your printer 11 list.
• For MFP models, Click Add Fax button to select your fax and add it to
your fax list.
12 After the installation is finished, click Close or Restart.
3
4
5
6
7
8
Double-click the CD/DVD icon that appears on your Mac desktop.
To install the fax driver:
• For Mac OS X 10.8, double-click the CD/DVD that appears on Finder.
a Open the Applications folder > Dell > Fax Queue Creator.
b Your machine appears on the Printer List
c Select machine to use and click Create button
Double-click the MAC_Installer folder > Installer OS X icon.
Click Continue.
Read the license agreement and click Continue.
Click Agree to agree to the license agreement.
Click Install. All components necessary for machine operations will be
installed.
If you click Customize, you can choose individual components to install.
9
Enter the password and click OK.
1. Software Installation 131
Reinstallation for Mac
If the printer driver does not work properly, uninstall the driver and reinstall it.
1
2
3
4
5
Open the Applications folder > Dell > Printer Software Uninstaller.
To uninstall printer software, click Continue.
Check the program you want to delete and click Uninstall.
Enter the password and click OK.
After the uninstallation is finished, click Close.
If a machine has already been added, delete it from the Print Setup Utility
or Print & Fax.
1. Software Installation 132
Installation for Linux
You need to download Linux software packages from the Dell website to install
the printer software (http://www.Dell.com > find your product > Support or
Downloads).
1
The installation program added the Unified Driver Configurator desktop icon
and the Unified Driver group to the system menu for your convenience. If you
have any difficulties, consult the on-screen help that is available through your
system menu or from the driver package Windows applications, such as Unified
Driver Configurator or Image Manager.
Installing the Unified Linux Driver
2
1
Make sure that the machine is connected to your computer and
powered on.
2
When the Administrator Login window appears, type “root” in the
Login field and enter the system password.
Installing the Smart Panel
1
Make sure that the machine is connected to your computer and
powered on.
2
When the Administrator Login window appears, type in root in the
Login field and enter the system password.
You must log in as a super user (root) to install the machine software. If you
are not a super user, ask your system administrator.
You must log in as a super user (root) to install the machine software. If you are not a super user, ask your system administrator.
3
From the Dell website, download the Unified Linux Driver package to
your computer.
4
5
6
7
Right-click the Unified Linux Driver package and extract the package.
Double click cdroot > autorun.
When the welcome screen appears, click Next.
3
From the Dell website, download the Smart Panel package to your
computer.
4
5
Right-click the Smart Panel package and extract the package. Double click cdroot > Linux > smartpanel > install.sh.
When the installation is complete, click Finish.
1. Software Installation 133
Installation for Linux
3
Installing the Printer Settings Utility
1
Make sure that the machine is connected to your computer and
powered on.
2
When the Administrator Login window appears, type “root” in the
Login field and enter the system password.
You must log in as a super user (root) to install the machine software. If you
are not a super user, ask your system administrator.
3
From the Dell website, download the Printer Settings Utility package to
your computer.
4
Right-click the Printer Settings Utility package and extract the
package. 5
Double click cdroot > Linux > psu > install.sh.
1. Software Installation
134
Reinstallation for Linux
If the printer driver does not work properly, uninstall the driver and reinstall it.
1
Make sure that the machine is connected to your computer and
powered on.
2
When the Administrator Login window appears, type “root” in the
Login field and enter the system password.
You must log in as a super user (root) to uninstall the printer driver. If you are not a super user, ask your system administrator.
3
Open Terminal program. When the Terminal screen appears, type in the
following.
[root@localhost root]#cd /opt/Dell/mfp/uninstall/[root@localhost
uninstall]#./uninstall.sh
4
5
Click Next.
Click Finish.
1. Software Installation 135
2. Using a NetworkConnected Machine
This chapter gives you step-by-step instructions for setting up a network connected machine and software.
• Useful network programs
137
• Wired network setup
138
• Installing driver over the network
141
• IPv6 configuration
146
• Wireless network setup
148
Supported optional devices and features may differ according to your model (see "Features by
models" on page 7).
Useful network programs
There are several programs available to setup the network settings easily in a
network environment. For the network administrator especially, managing
several machines on the network is possible.
• Before using the programs below, set the IP address first.
• Some features and optional goods may not be available depending on
model or country (see "Features by models" on page 7).
1
SetIP wired network setup
This utility program allows you to select a network interface and manually
configure the IP addresses for use with the TCP/IP protocol.
•
See "IPv4 configuration using SetIP (Windows)" on page 138.
•
See "IPv4 configuration using SetIP (Mac)" on page 139.
•
See "IPv4 configuration using SetIP (Linux)" on page 140.
• The machine that does not support the network port, it will not be able
to use this feature (see "Rear view" on page 20).
• TCP/IPv6 is not supported by this program.
2. Using a Network-Connected Machine 137
Wired network setup
2
Printing a network configuration report
Setting IP address
You can print Network Configuration Report from the machine’s control panel
that will show the current machine’s network settings. This will help you to set
up a network.
• The machine that does not support the network interface, it will not be
able to use this feature (see "Rear view" on page 20).
• TCP/IPv6 is not supported by this program.
•
The machine has the display screen: Press the
(Menu) button on the
control panel and select Network > Network Conf. (Network
Configuration).
•
The machine does not have the display screen: Press the
(Cancel or
First, you have to set up an IP address for network printing and managements.
In most cases a new IP address will be automatically assigned by a DHCP
(Dynamic Host Configuration Protocol) server located on the network.
Stop/Clear) button for more than 4~5 seconds on the control panel.
Using this Network Configuration Report, you can find your machine’s MAC
address and IP address.
For example:
•
MAC Address: 00:15:99:41:A2:78
•
IP Address: 169.254.192.192
IPv4 configuration using SetIP (Windows)
Before using the SetIP program, disable the computer firewall from Control
Panel > Security Center > Windows Firewall.
1
Install this program from the supplied CD/DVD by double-click
Application > SetIP > Setup.exe.
2
3
4
5
Follow the instructions in the installation window.
Connect your machine to the network with a network cable.
Turn on the machine.
From the Windows Start menu, select All Programs > Dell Printers >
SetIP > SetIP.
2. Using a Network-Connected Machine
138
Wired network setup
6
Click the
icon (third from left) in the SetIP window to open the TCP/
IP configuration window.
7
Enter the machine’s new information into the configuration window as follows. In a corporate intranet, you may need to have this information
assigned by a network manager before proceeding.
IPv4 configuration using SetIP (Mac)
Before using the SetIP program, disable the computer firewall from System
Preferences > Security > Firewall.
The following instructions may vary from your model.
1
2
3
Connect your machine to the network with a network cable.
Insert the supplied software CD into your CD/DVD drive.
Double-click the CD/DVD icon that appears on your Mac desktop.
•
Find the machine’s MAC address from the Network Configuration Report
(see "Printing a network configuration report" on page 138) and enter it
without the colons. For example, 00:15:99:29:51:A8 becomes
0015992951A8.
8
Click Apply, and then click OK. The machine will automatically print the
Network Configuration Report. Confirm that all the settings are
correct.
4
5
6
7
8
For Mac OS X 10.8, Double-click the CD/DVD icon that appears on
your Finder.
Double-click the MAC_Installer folder > Installer OS X icon.
Click Continue.
Read the license agreement and click Continue.
Click Agree to agree to the license agreement.
Click Install. All components necessary for machine operations will be
installed.
If you click Customize, you can choose individual components to install.
2. Using a Network-Connected Machine
139
Wired network setup
9
10
Enter the password and click OK.
IPv4 configuration using SetIP (Linux)
Select Network Connection on the Printer Connection Type and click
Set IP Address button.
Before using the SetIP program, disable the computer firewall from System
Preferences or Administrator.
11
Click the
icon (third from the left) in the SetIP window to open the
TCP/IP configuration window.
12
Enter the machine’s new information into the configuration window. In
a corporate intranet, you may need to have this information assigned by
a network manager before proceeding.
Find the machine’s MAC address from the Network Configuration Report
(see "Printing a network configuration report" on page 138) and enter it
without the colons. For example, 00:15:99:29:51:A8 becomes
0015992951A8.
13
The following instructions may vary from your model or operating systems.
1
2
3
4
Click Apply, and then click OK. The machine will automatically print the
Network Configuration Report. Confirm that all the settings are
correct.
Open /opt/Dell/mfp/share/utils/.
Double-click the SetIPApplet.html file.
Click to open the TCP/IP configuration window.
Enter the machine’s new information into the configuration window. In
a corporate intranet, you may need to have this information assigned by
a network manager before proceeding.
Find the machine’s MAC address from the Network Configuration Report
(see "Printing a network configuration report" on page 138) and enter it
without the colons. For example, 00:15:99:29:51:A8 becomes
0015992951A8.
5
The machine will automatically print the Network Configuration
Report.
2. Using a Network-Connected Machine
140
Installing driver over the network
• Some features and optional goods may not be available depending on
model or country (see "Features by models" on page 7).
2
Click New Printer.
3
Choose Ethernet.
• The machine that does not support the network interface, it will not be
able to use this feature (see "Rear view" on page 20).
4
Windows
1
Insert the supplied software CD into your CD/DVD drive.
The software CD should automatically run and an installation window will appear.
If the installation window does not appear, click Start > All programs > Accessories > Run.
X:\Setup.exe replacing “X” with the letter, which represents your CD/
DVD drive and click OK.
• For Windows 8,
If the installation window does not appear, from Charms, select
Search > Apps and search for Run. Type in X:\Setup.exe, replacing
“X” with the letter that represents your CD/DVD drive and click OK.
If “Tap to choose what happens with this disc.” pop-up window
appears, click the window and select Run Setup.exe.
2. Using a Network-Connected Machine 141
Installing driver over the network
4
Make sure that the machine is connected to the network and powered
on. Also, your machine’s IP address should have been set. 5
The searched machines will be shown on the screen. Select the one you
wish to use and click Next.
Click Next.
If you cannot find your machine in network, turn off the firewall and click
Update. For Windows operating system, Start > Control Panel and start
windows firewall, and set this option unactivated. For other operating
system, refer to its on-line guide.
6
Follow the instructions in the installation window.
From the Windows 8 Start Screen
• Dell Printer Experience app can only be used in the Start screen when
V4 driver is installed. The V4 driver is automatically downloaded from the
Windows Update if your computer is connected to the Internet. If not,
you can manually download the V4 driver from Dell website,
www.Dell.com > find your product > Support or downloads.
• You can download Dell Printer Experience app from the Windows
Store. You need have a Microsoft account to use the Windows Store.
a From Charms, select Search.
b Click Store.
c Search and click Dell Printer Experience.
d Click Install.
2. Using a Network-Connected Machine
142
Installing driver over the network
• If you install the driver using the supplied software CD, V4 driver is not
installed. If you want to use the V4 driver in the Desktop screen, you can
download from the Dell website, www.Dell.com >find your product >
Support or downloads.
• If you want to install Dell’s printer management tools, you need to install
them using the supplied software CD.
1
Make sure that the machine is connected to the network and powered
on. Also, your machine’s IP address should have been set (see "Setting IP
address" on page 138).
2
3
From Charms, select Settings > Change PC settings > Devices.
1
Make sure that the machine is connected to your network and powered
on.
2
Insert the supplied software CD into your CD/DVD drive.
3
Double-click the CD/DVD icon that appears on your Mac desktop.
•
Click the model name or host name you wish to use.
You can print a Network Configuration Report from the machine’s control panel that will show the current machine’s host name.
5
Mac
Click Add a device.
Discovered machines will be shown on the screen.
4
5
The driver is automatically installed from the Windows Update.
4
5
6
7
8
For Mac OS X 10.8, double-click the CD/DVD that appears on Finder.
Double-click the MAC_Installer folder > Installer OS X icon.
Click Continue.
Read the license agreement and click Continue.
Click Agree to agree to the license agreement.
Click Install. All components necessary for machine operations will be
installed.
If you click Customize, you can choose individual components to install.
2. Using a Network-Connected Machine
143
Installing driver over the network
9
10
Enter the password and click OK.
Select Network connection on the Printer Connection Type and click
Continue.
11
Click Add Printer button to select your printer and add it to your printer list.
12
13
14
Click IP and select HP Jetdirect - Socket in Protocol.
15
If Auto Select does not work properly, choose Select Printer Software
and your machine name in Print Using.
16
17
Click Add.
Enter the machine’s IP address in the Address input field.
6
Linux
You need to download Linux software packages from the Dell website to install
the printer software (http://www.Dell.com > find your product > Support or
Downloads).
To install other software:
• See "Installing the Smart Panel" on page 133.
• See "Installing the Printer Settings Utility" on page 134.
Enter the queue name in the Queue input field. If you cannot determine
the queue name for your machine server, try using the default queue
first.
After the installation is finished, click Close or Restart.
stall the fax driver: a Open the Applications folder > Dell > Fax Queue Creator.
b Your machine appears on the Printer List.
c Select machine to use and Click Create button.
2. Using a Network-Connected Machine
144
Installing driver over the network
Install the Linux driver and add network printer
1
2
3
4
5
6
7
8
9
10
11
12
Make sure that the machine is connected to your network and powered
on. Also, your machine’s IP address should have been set.
Download the Unified Linux Driver package from the Dell website.
Extract the UnifiedLinuxDriver.tar.gz file and open the new directory.
Double-click the Linux folder > install.sh icon.
The Dell installer window opens. Click Continue.
The add printer wizard window opens. Click Next.
Select network printer and click Search button.
The machine’s IP address and model name appears on list field.
Add a network printer
1
2
3
4
5
6
7
8
Double-click the Unified Driver Configurator.
Click Add Printer.
The Add printer wizard window opens. Click Next.
Select Network printer and click the Search button.
The printer’s IP address and model name appears on list field.
Select your machine and click Next.
Enter the printer description and click Next.
After the machine is added, click Finish.
Select your machine and click Next.
Input the printer description and Next.
After the machine is added, click Finish.
When installation is done, click Finish.
2. Using a Network-Connected Machine
145
IPv6 configuration
IPv6 is supported properly only in Windows Vista or higher.
6
7
• Some features and optional goods may not be available depending on
model or country (see "Features by models" on page 7 or "Menu
overview" on page 29).
Click Add a local printer in the Add Printer windows.
The Add Printer Wizard window appears. Follow the instructions in the
window.
If the machine does not work in the network environment, activate IPv6.
Refer to the next section followed by.
• If the IPv6 network seems to not be working, set all the network setting
to the factory defaults and try again using Clear Setting.
In the IPv6 network environment, follow the next procedure to use the IPv6
address.
7
From the control panel
1
2
3
Connect your machine to the network with a network cable.
4
5
Select Start > Control Panel > Printers and Faxes.
Turn on the machine.
Activating IPv6
1
2
3
4
5
Press the
(Menu) button on the control panel.
Press Network > TCP/IP (IPv6) > IPv6 Activate.
Select On and press OK.
Turn the machine off and turn it on again.
Reinstall your printer driver.
Print a Network Configuration Report that will check IPv6 addresses
(see "Printing a network configuration report" on page 138).
Click Add a printer in the left pane of the Printers and Faxes windows.
2. Using a Network-Connected Machine 146
IPv6 configuration
Setting IPv6 addresses
The machine supports the following IPv6 addresses for network printing and
managements.
• Link-local Address: Self-configured local IPv6 address (Address starts with
FE80).
• Stateless Address: Automatically configured IPv6 address by a network
router.
• Stateful Address: IPv6 address configured by a DHCPv6 server.
• Manual Address: Manually configured IPv6 address by a user.
DHCPv6 address configuration (Stateful)
If you have a DHCPv6 server on your network, you can set one of the following
options for default dynamic host configuration.
1
2
3
Press the
(Menu) button on the control panel.
Press Network > TCP/IP (IPv6) > DHCPv6 Config.
Press OK to select the required value you want.
• DHCPv6 Addr.: Always use DHCPv6 regardless of router request.
• DHCPv6 Off: Never use DHCPv6 regardless of router request.
• Router: Use DHCPv6 only when requested by a router.
2. Using a Network-Connected Machine
147
Wireless network setup
• Make sure your machine supports wireless networking. Wireless
networking may not be available depending on the model (see "Features
by models" on page 7).
• If the IPv6 network seems to not be working, set all the network settings
to the factory defaults and try again using Clear Setting.
Wireless network name and Network Password
Wireless networks require higher security, so when an access point is first set up,
a network name (SSID), the type of security used, and a Network Password are
created for the network. Ask your network administrator about this information
before proceeding with the machine installation.
8
Getting started
Understanding your network type
Typically, you can only have one connection between your computer and the
machine at a time.
Infrastructure mode
This is an environment generally used for homes and SOHOs
(Small Office/ Home Office). This mode uses an access point to
communicate with the wireless machine.
Ad hoc mode
This mode does not use an access point. The wireless
computer and wireless machine communicate directly.
2. Using a Network-Connected Machine 148
Wireless network setup
9
Introducing wireless set up methods
You can set wireless settings either from the machine or the computer. Choose the setting method from the below table.
Some wireless network installation types may not be available depending on the model or country.
Set up method
Connecting method
From the computer
Description & Reference
Windows User, see "Dell Printer Easy Wi-Fi Install" on page 155.
Windows User, see "Access point via USB cable in Windows" on page 157.
Mac User, see "Access point via USB cable" on page 164.
With Access Point
See "Using a network cable" on page 167.
From the machine’s control panel
See "Using the WPS button" on page 150.
See "Using the menu button" on page 154.
From the computer
Windows User, see "Ad hoc via USB cable" on page 165.
Without Access Point
Mac User, see "Ad hoc via USB cable" on page 165.
• If problems occur during wireless set up or driver installation, refer to the troubleshooting chapter (see "Troubleshooting" on page 171).
• It is strongly recommended that you set the password on Access Points. If you do not set the password on Access Points, they might be exposed to illegal access
from unknown machines including PCs, smart phones and printers. Refer to the Access Point user' guide for password settings. 2. Using a Network-Connected Machine 149
Wireless network setup
Choosing your type
10
Using the WPS button
There are two methods available to connect your machine to a wireless network
If your machine and an access point (or wireless router) support Wi-Fi Protected
Setup™ (WPS), you can easily configure the wireless network settings by
pressing the
(WPS) button on the control panel without a computer.
• If you want to use the wireless network using the infrastructure mode,
make sure that the network cable is disconnected from the machine.
Using the WPS (PBC) button or entering the PIN from the computer to
connect to the access point (or wireless router) varies depending on the
access point (or wireless router) you are using. Refer to the user's guide
of the access point (or wireless router) you are using.
• When using the WPS button to set the wireless network, security settings
may change. To prevent this, lock the WPS option for the current wireless
security settings. The option name may differ depending on the access
point (or wireless router) you are using.
using the
(WPS) button on the control panel.
The Push Button Configuration (PBC) method allows you to connect your
machine to a wireless network by pressing both the
(WPS) button on the
control panel of your machine and the WPS (PBC) button on a Wi-Fi Protected
Setup™ WPS-enabled access point (or wireless router) respectively.
The Personal Identification Number (PIN) method helps you connect your
machine to a wireless network by entering the supplied PIN information on a WiFi Protected Setup™ WPS-enabled access point (or wireless router).
Factory default in your machine is PBC mode, which is recommended for a
typical wireless network environment.
You can change the WPS mode in control panel (
Wireless > OK > WPS Setting).
(Menu) > Network >
Items to prepare
• Check if the access point (or wireless router) supports Wi-Fi Protected
Setup™ (WPS).
• Check if your machine supports Wi-Fi Protected Setup™ (WPS).
• Networked computer (PIN mode only)
2. Using a Network-Connected Machine
150
Wireless network setup
Machines with a display screen
Connecting in PBC mode
1
Press and hold the
2 seconds.
(WPS) button on the control panel for more than
Connecting in PIN mode
1
Press and hold the
2 seconds.
2
The eight-digit PIN appears on the display.
You need to enter the eight-digit PIN within two minutes on the
computer that is connected to the access point (or wireless router).
The machine starts waiting for up to two minutes until you press the WPS
(PBC) button on the access point (or wireless router).
2
The messages are displayed on the display screen in the order below:
Press the WPS (PBC) button on the access point (or wireless router).
a Connecting: The machine is connecting to the wireless network.
The messages are displayed on the display screen in the order below:
b Connected: When the machine is successfully connected to the
wireless network, the WPS LED light stays on.
a Connecting: The machine is connecting to the access point (or
wireless router).
b Connected: When the machine is successfully connected to the
wireless network, the WPS LED light stays on.
c AP SSID: After completing the wireless network connection process,
the AP’s SSID information appears on the display.
3
(WPS) button on the control panel for more than
c SSID Type: After completing the wireless network connection
process, the AP’s SSID information is displayed on the LCD display.
3
Insert the supplied CD into the CD/DVD drive and proceed to install the
software following the directions on the screen. When the "Connect
Printer" screen appears, select Network (Ethernet/Wireless) connection.
Insert the supplied CD into the CD/DVD drive and proceed to install the
software following the directions on the screen. When the "Connect
Printer" screen appears, select the Network (Ethernet/Wireless)
connection.
2. Using a Network-Connected Machine
151
Wireless network setup
Machines without a display screen
Connecting in PBC mode
1
1
2
(WPS) button on the control panel for more than
Press and hold the
4 seconds until the status LED stays on.
The machine starts connecting to the access point (or wireless router).
Press the WPS (PBC) button on the access point (or wireless router).
a The light blinks fast on the WPS LED. The machine is connecting to
the access point (or wireless router).
The network configuration report, including PIN, must be printed (see
"Printing a network configuration report" on page 138).
In ready mode, press and hold the
(Cancel or Stop/Clear) button on
the control panel for about 5 seconds. You can find your machine’s PIN.
Press and hold the
(WPS) button on the control panel for about 2 - 4
seconds until the status LED blinks quickly.
The machine starts connecting to the wireless network. The LED blinks
slowly for up to two minutes until you press the PBC button on the
access point (or wireless router).
2
Connecting in PIN mode
3
You need to enter the eight-digit PIN within two minutes on the
computer that is connected to the access point (or wireless router).
The LED blinks slowly for up to two minutes until you enter the eightdigit PIN.
b When the machine is successfully connected to the wireless
network, the WPS LED light stays on.
The WPS LED blinks in the order below:
3
Insert the supplied CD into the CD/DVD drive and proceed to install the
software following the directions on the screen. When the "Connect
Printer" screen appears, select the Network (Ethernet/Wireless)
connection.
a The light blinks fast on the WPS LED. The machine is connecting to
the access point (or wireless router).
b When the machine is successfully connected to the wireless
network, the WPS LED light stays on.
4
Insert the supplied CD into the CD/DVD drive and proceed to install the
software following the directions on the screen. When the "Connect
Printer" screen appears, select the Network (Ethernet/Wireless)
connection.
2. Using a Network-Connected Machine
152
Wireless network setup
Re-connecting to a network
Disconnecting from a network
When the wireless function is off, the machine automatically tries to re-connect
to the access point (or wireless router) with the previously used wireless
connection settings and address.
To disconnect the wireless network connection, press the
the control panel for more than two seconds.
(WPS) button on
• When the Wi-Fi network is in idle mode: The machine is immediately
disconnected from the wireless network and the WPS LED turns off.
In the following cases, the machine automatically re-connects to the
wireless network:
• The machine is turned off and on again.
• The access point (or wireless router) is turned off and on again.
• When the Wi-Fi network is being used: While the machine waits until the
current job is finished, the light blinks fast on the WPS LED. Then, the
wireless network connection is automatically disconnected and the WPS
LED turns off.
Canceling the connection process
To cancel the wireless network connection when the machine is connecting to
the wireless network, press and release the
(Cancel or Stop/Clear) on the
control panel. You need to wait 2 minutes to re-connect to the wireless
network.
2. Using a Network-Connected Machine
153
Wireless network setup
11
Using the menu button
Some menus may not appear in the display depending on options or
models. If so, it is not applicable to your machine (see "Menu overview" on page 29).
3
Press the OK to select the setup method you want.
• Wizard (recommended): In this mode, the setup is automatic. The
machine will display a list of available networks from which to
choose. After a network is chosen then printer will prompt for the
corresponding security key.
• Custom: In this mode, users can give or edit manually their own SSID
, or choose the security option in detail.
Before starting, you will need to know the network name (SSID) of your wireless
network and the Network Password if it is encrypted. This information was set
when the access point (or wireless router) was installed. If you do not know
about your wireless environment, please ask the person who set up your
network.
After completing the wireless network connection, you need to install a
machine driver to print from an application (see "Installing driver over the
network" on page 141).
1
2
Press the
(Menu) button on the control panel.
Press Network > Wireless > WLAN Settings.
2. Using a Network-Connected Machine
154
Wireless network setup
•
12
Setup using Windows
If the installation window does not appear, from Charms, select Search > Apps and search for Run. Type in X:\Setup.exe, replacing
“X” with the letter that represents your CD/DVD drive and click OK.
Dell Printer Easy Wi-Fi Install
Before Using Dell Printer Easy Wi-Fi Install, please ensure that OS of your
computer should be Windows 7 and above.
For Windows 8,
If “Tap to choose what happens with this disc.” pop-up window
appears, click the window and select Run Setup.exe.
4
Click New Printer.
• Items to prepare
-
Access point
-
Wireless network-connected computer
-
Software CD that was provided with your machine
1
2
3
Turn on your computer, access point and machine.
Connect your computer to the wireless network.
Insert the supplied software CD into your CD/DVD drive.
The software CD should automatically run and an installation window
will appear.
If the installation window does not appear, click Start > All programs >
Accessories > Run.
X:\Setup.exe replacing “X” with the letter, which represents your CD/
DVD drive and click OK.
2. Using a Network-Connected Machine
155
Wireless network setup
5
Choose Wireless.
7
Set your printer name and click Next.
6
The software searches for printers.
8
Setup installing printer software.
2. Using a Network-Connected Machine
156
Wireless network setup
9
10
After the installation is finished, a window asking you to print a test page
appears. If you want to print a test page, click Print a test page.
Access point via USB cable in Windows
Otherwise, just click Next and go to step 10.
• Items to prepare
Click Finish.
-
Access point
-
Network-connected computer
-
Software CD that was provided with your machine
-
The machine installed with a wireless network interface
-
USB cable
1
2
Check whether the USB cable is connected to the machine.
Turn on your computer, access point, and machine.
If the “Found New Hardware Wizard” appears during the installation
procedure, click Cancel to close the window.
3
Insert the supplied software CD into your CD/DVD drive.
The software CD should automatically run and an installation window
will appear.
If the installation window does not appear, click Start > All programs >
Accessories > Run.
X:\Setup.exe replacing “X” with the letter, which represents your CD/
DVD drive and click OK.
2. Using a Network-Connected Machine
157
Wireless network setup
•
For Windows 8,
5
Choose Wireless.
If the installation window does not appear, from Charms, select
Search > Apps and search for Run. Type in X:\Setup.exe, replacing
“X” with the letter that represents your CD/DVD drive and click OK.
If “Tap to choose what happens with this disc.” pop-up window
appears, click the window and select Run Setup.exe.
4
Click New Printer .
2. Using a Network-Connected Machine
158
Wireless network setup
6
Click Next. 8
After searching, the window shows the wireless network devices. Select
the name (SSID) of the access point you are using and click Next.
If you cannot find the network name you want to choose, or if you want to
set the wireless configuration manually, click
(Plus) button.
• Enter the wireless Network Name: Enter the SSID of access point you
want (SSID is case-sensitive).
• Operation Mode: Select Infrastructure.
7
The software searches the wireless network.
If the search has failed, you may check if the USB cable is properly connected
between the computer and machine, and follow the instructions on the
window.
• Authentication: Select an authentication type.
Open System: Authentication is not used, and encryption may or may
not be used, depending on the need for data security.
Shared Key: Authentication is used. A device that has a proper WEP key
can access the network.
WPA Personal or WPA2 Personal: Select this option to authenticate the
print server based on WPA Pre-Shared Key. This uses a shared secret key
(generally called Pre- Shared Key pass phrase) which is manually
configured on the access point and each of its clients.
• Encryption: Select the encryption (None, WEP64, WEP128, TKIP, AES,
TKIP AES).
• Network Key: Enter the encryption network key value.
• Confirm Network Key: Confirm the encryption network key value.
• WEP Key Index: If you are using WEP Encryption, select the appropriate
WEP Key Index.
2. Using a Network-Connected Machine
159
Wireless network setup
The wireless network security window appears when the access point has
security settings.
The wireless network security window appears. The window may differ
according to its security mode: WEP, or WPA.
• WEP
Select Open System or Shared Key for the authentication and enter the
WEP security key. Click Next.
WEP (Wired Equivalent Privacy) is a security protocol preventing
unauthorized access to your wireless network. WEP encrypts the data
portion of each packet exchanged on a wireless network using a 64-bit
or 128-bit WEP encryption key.
• WPA
Enter the WPA shared key and click Next.
WPA authorizes and identifies users based on a secret key that changes
automatically at regular intervals. WPA also uses TKIP (Temporal Key
Integrity Protocol) and AES (Advanced Encryption Standard) for data
encryption.
9
10
11
When the wireless network setting is completed, disconnect the USB
cable between the computer and machine. Click Next.
Click Next when the Install Printer Driver window appear.
After the installation is finished, a window asking you to print a test page
appears. If you want to print a test page, click Print a test page.
Otherwise, just click Next and go to step 16.
12
If the test page prints out correctly, click Yes.
If not, click No to reprint it.
13
Click Finish.
Ad hoc via USB cable in Windows
If you do not have an access point (AP), you may still connect the machine
wirelessly to your computer by setting up an ad-hoc wireless network by
following the simple steps below.
• Items to prepare
-
Network-connected computer
-
Software CD that was provided with your machine
-
The machine installed with a wireless network interface
-
USB cable
2. Using a Network-Connected Machine
160
Wireless network setup
1
2
3
Check whether the USB cable is connected to the machine.
5
Select Wireless.
6
The software searches the wireless network.
Turn on your computer and the wireless network machine.
Insert the supplied software CD into your CD/DVD drive.
The software CD should automatically run and an installation window
will appear.
If the installation window does not appear, click Start > All programs >
Accessories > Run.
X:\Setup.exe replacing “X” with the letter, which represents your CD/
DVD drive and click OK.
4
Select New Printer.
If the software has failed to search the network, check if the USB cable is
connected properly between the computer and machine, and follow the
instruction in the window.
7
After searching the wireless networks, a list of wireless networks your
machine has searched appears.
Then, click
8
(Plus) button.
The window showing the wireless network setting appears. Check the settings and click Next.
2. Using a Network-Connected Machine
161
Wireless network setup • Enter the wireless Network Name: Enter the SSID name you want (SSID
is case-sensitive).
9
The Confirm Wireless Network Settings window appears. Click the
settings and click Next.
• Operation Mode: Select ad hoc.
• Channel: Select the channel. (Auto Setting or 2412 MHz to 2467 MHz).
• Authentication: Select an authentication type.
Open System: Authentication is not used, and encryption may or may not be used, depending on the need for data security. Shared Key: Authentication is used. A device that has a proper WEP key can access the network.
• Encryption: Select the encryption (None, WEP64, WEP128).
• Network Key: Enter the encryption network key value.
• Confirm Network Key: Confirm the encryption network key value.
• WEP Key Index: If you are using WEP Encryption, select the appropriate
WEP Key Index.
The wireless network security window appears when the ad hoc network
has security setting.
The wireless network security window appears. Select Open System or
Shared Key for the authentication and click Next.
• WEP (Wired Equivalent Privacy) is a security protocol preventing
unauthorized access to your wireless network. WEP encrypts the data
portion of each packet exchanged on a wireless network using a 64-bit
or 128-bit WEP encryption key.
If you want to change TCP/IP settings, click Change TCP/IP
Before entering the IP address for the machine, you must know the
computer’s network configuration information. If the computer’s network
configuration is set to DHCP, the wireless network setting should also be
DHCP. Likewise, if the computer’s network configuration is set to Static, the
wireless network setting should also be Static.
If your computer is set to DHCP and you want to use the Static wireless
network setting, you must contact the network administrator to get the
static IP address.
• Receive IP address automatically (DHCP) 2. Using a Network-Connected Machine
162
Wireless network setup
If the IP address assignment method is DHCP, check if DHCP is shown in
the Confirm Wireless Network Settings window. If it shows Static, click
Change TCP/IP to change the assignment method to Receive IP
address automatically (DHCP).
• Use static address
If the IP address assignment method is Static, check if Static is shown in
the Confirm Wireless Network Settings window. If it shows DHCP, click
Change TCP/IP to enter the IP address and other network configuration values for the machine.
For example:
If the computer’s network information is as shown follows:
14
Otherwise, just click Next and go to step 16.
15
16
- Gateway: 169.254.133.1
10
11
12
13
When the wireless network settings are completed, disconnect the USB
cable between the computer and machine. Click Next.
Click Next when the Install Printer Driver window appears.
Click Finish.
13
Setup using Mac
- Subnet Mask: 255.255.0.0
Then, the machine’s network information should be as below:
- Subnet Mask: 255.255.0.0 (Use the computer’s subnet mask.)
If the test page prints out correctly, click Yes.
If not, click No to reprint it.
- IP address: 169.254.133.42
- IP address: 169.254.133.43
After the installation is finished, a window asking you to print a test page
appears. If you want to print a test page, click Print a test page.
Items to prepare
•
Access point
•
Network-connected computer
•
Software CD that was provided with your machine
•
A machine installed with a wireless network interface
•
USB cable
Select the components to be installed. Click Next.
After selecting the components, you can also change the machine name,
set the machine to be shared on the network, set the machine as the
default machine, and change the port name of each machine. Click Next.
2. Using a Network-Connected Machine
163
Wireless network setup
Access point via USB cable
When you set the wireless configuration manually, click Advanced Setting.
1
2
3
4
5
6
7
8
9
10
11
Check whether the USB cable is connected to the machine.
• Enter the wireless Network Name: Enter the SSID of the access point
(SSID is case-sensitive). Turn on your computer, access point, and machine.
• Operation Mode: Select Infrastructure. Insert the supplied software CD into your CD/DVD drive.
Double-click the CD/DVD icon that appears on your Mac desktop.
Double-click the MAC_Installer folder > Installer OS X icon.
Click Continue.
Read the license agreement and click Continue.
• Authentication: Select an authentication type.
Open System: Authentication is not used, and encryption may or may
not be used, depending on the need for data security.
Shared Key: Authentication is used. A device that has a proper WEP key
can access the network.
WPA Personal or WPA2 Personal: Select this option to authenticate the
print server based on the WPA Pre-Shared Key. This uses a shared secret
key (generally called Pre Shared Key pass phrase) that is manually
configured on the access point and each of its clients.
• Encryption: Select the encryption. (None, WEP64, WEP128, TKIP, AES,
TKIP, AES)
Click Agree to agree to the license agreement.
When the message that warns that all applications will close on your computer appears, click Continue.
Click Wireless Network Setting button on the User Options Pane.
After searching, the window shows the wireless network devices. Select the name (SSID) of the access point you are using and click Next.
2. Using a Network-Connected Machine
164
Wireless network setup
• Network Password: Enter the encryption Network Password value.
• Confirm Network Password: Confirm the encryption Network
Password value.
• WEP Key Index: If you are using WEP Encryption, select the appropriate
WEP Key Index.
The wireless network security window appears when the access point has
security enabled.
Ad hoc via USB cable
If you do not have an access point (AP), you may still connect the machine
wirelessly to your computer by setting up an ad hoc wireless network by
following these simple directions.
Items to prepare
• Network-connected computer
• Can start to build Wi-Fi Direct by using Dell Printer Manager (see "Setting
up Wi-Fi Direct" on page 169).
• Software CD that was provided with your machine
• A machine installed with a wireless network interface
• Network Name(SSID): The default Network Name is the model name
and the maximum length is 22 characters (not including "Direct-xx-").
• USB cable
• Network Password is the numeric string, and the size is 8 ~ 64
characters.
Creating the ad hoc network in Mac
12
When the wireless network settings are completed, disconnect the USB
cable between the computer and machine.
13
Wireless network set up is completed. After the installation is finished,
click Quit.
After completing the wireless network connection, you need to install a
machine driver to print from an application (see "Installation for Mac" on
page 131).
1
Make sure that the machine is connected to your network and powered
on.
2
3
Insert the supplied software CD into your CD/DVD drive.
Double-click the CD/DVD icon that appears on your Mac desktop.
• For Mac OS X 10.8, Double-click the CD/DVD icon that appears on
your Finder.
4
5
Double-click the MAC_Installer folder > Installer OS X icon.
Click Continue.
2. Using a Network-Connected Machine
165
Wireless network setup
6
7
8
Read the license agreement and click Continue.
• Confirm Network Password: Confirm the encryption Network
Password value.
Click Agree to agree to the license agreement.
• WEP Key Index: If you are using WEP Encryption, select the appropriate
WEP Key Index.
Click Install. All components necessary for machine operations will be
installed.
The wireless network security window appears when the ad hoc network
has security setting.
If you click Customize, you can choose individual components to install.
9
10
Enter the password and click OK.
11
After searching the wireless networks, a list of wireless networks your
machine has searched appears. Click the Advanced Settings button.
Select Open System or Shared Key for the authentication and click Next.
• WEP (Wired Equivalent Privacy) is a security protocol preventing
unauthorized access to your wireless network. WEP encrypts the data
portion of each packet exchanged on a wireless network using a 64-bit
or 128-bit WEP encryption key.
Select Wireless connection on the Printer Connection Type and click
Continue.
• Enter the wireless Network Name: Enter the SSID name (SSID is casesensitive).
• Operation Mode: Select ad hoc.
• Channel: Select the channel (Auto Setting or 2412 MHz to 2467 MHz).
• Authentication: Select an authentication type.
Open System: Authentication is not used, and encryption may or may
not be used, depending on the need for data security.
Shared Key: Authentication is used. A device that has a proper WEP key
can access the network.
12
The window showing the wireless network settings appears. Check the
settings and click Next.
Before entering the IP address for the machine, you must know the
computer’s network configuration information. If the computer’s network
configuration is set to DHCP, the wireless network setting should also be
DHCP. Likewise, if the computer’s network configuration is set to Static, the
wireless network setting should also be Static.
If your computer is set to DHCP and you want to use Static wireless network
setting, you must contact the network administrator to get the static IP
address.
• Encryption: Select the encryption (None, WEP64, WEP128).
• Network Password: Enter the encryption Network Password value.
2. Using a Network-Connected Machine
166
Wireless network setup
• For the DHCP method
If the IP address assignment method is DHCP, check if DHCP is shown in
the Confirm Wireless Network Setting window. If it shows Static, click
Change TCP/IP to change the assignment method to Receive IP
address automatically (DHCP).
• For the Static method
If the IP address assignment method is Static, check if Static is shown in
the Confirm Wireless Network Setting window. If it shows DHCP, click
Change TCP/IP to enter the IP address and other network configuration values for the machine.
For example,
If the computer’s network information is shown as follows:
- IP address: 169.254.133.42
After completing the wireless network connection, you need to install a
machine driver to print from an application (see "Installation for Mac" on
page 131).
14
Using a network cable
Machines that do not support the network port will not be able to use this
feature (see "Rear view" on page 20).
- Subnet Mask: 255.255.0.0
Then, the machine’s network information should be as shown below:
- IP address: 169.254.133.43
- Subnet Mask: 255.255.0.0 (Use the computer’s subnet mask.)
- Gateway: 169.254.133.1
13
14
15
Your machine is a network compatible machine. To enable your machine to
work with your network, you will need to perform some configuration
procedures.
When the window that tells you that the network cable connection is
confirmed appears, disconnect the network cable and click Next.
• After completing the wireless network connection, you need to install a
machine driver to print from an application (see "Installing driver over
the network" on page 141).
If the network cable is connected, it may have trouble finding the
machine when configuring the wireless network.
• See your network administrator, or the person that set up your wireless
network, for information about your network configuration.
The wireless network connects according to the network configuration.
Wireless network set up is completed. After installation is finished, click
Quit.
2. Using a Network-Connected Machine
167
Wireless network setup
Items to prepare
Configuring the machine’s wireless network
•
Access point
•
Network-connected computer
•
Software CD that was provided with your machine
•
A machine installed with a wireless network interface
Before starting you will need to know the network name (SSID) of your wireless
network and the Network Password if it is encrypted. This information was set
when the access point (or wireless router) was installed. If you do not know
about your wireless environment, please ask the person who set up your
network.
•
Network cable
15
Printing a network configuration report
You can identify the network settings of your machine by printing a network
configuration report.
See "Printing a network configuration report" on page 138.
IP setting using SetIP Program (Windows)
This program is used to manually set the network IP address of your machine
using its MAC address to communicate with the machine. The MAC address is
the hardware serial number of the network interface and can be found in the
Network Configuration Report.
See "Setting IP address" on page 138.
Setting the Wi-Fi Direct for mobile printing
Wi-Fi Direct is an easy-to-setup peer-to-peer connecting between method for
your between a printer and mobile device that supports Wi-Fi Direct that
provides a secure connection and better throughput than ad hoc mode.
With Wi-Fi Direct, you can connect your printer to a Wi-Fi Direct network while
concurrently connecting to an access point, You can also use a wired network
and a Wi-Fi Direct network simultaneously so multiple users can access and print
documents both from Wi-Fi Direct and from a wired network.
• You cannot connect to the internet through the mobile device in use WiFi Direct.
• The supported protocol list may differ from your model, Wi-Fi Direct
networks do NOT support IPv6, network filtering, IPSec, WINS, and SLP
services.
• Up to four mobile devices can connect to Wi-Fi Direct at one time.
2. Using a Network-Connected Machine
168
Wireless network setup
▪
Setting up Wi-Fi Direct
You can enable Wi-Fi Direct feature by one of the following methods.
Network Password: If your printer is a Group Owner, a Network
Password is required for other mobile devices to connect to your
printer. You can configure a Network Password yourself, or can
remember the given Network Password that is randomly generated
by default.
From the USB cable-connected computer(recommended)
• After the driver installation is complete, Dell Printer Manager can be set and
changes in the Wi-Fi Direct can be made.
Dell Printer Manager is Available for Windowsand Mac OS users only.
-
From the machine (Machines with a display screen)
• Select Network > Wireless > Wi-Fi Direct from the control panel.
•
Enable Wi-Fi Direct.
From the Start menu, select Programs or All Programs > Dell Printers
> Dell Printer Manager > Device Settings > Network.
Setting up the mobile device
▪
Wi-Fi Direct On/Off: Select On to enable.
▪
• After setting up Wi-Fi Direct from the printer, refer to the user manual of the
mobile device you are using to set its Wi-Fi Direct.
Device Name: Enter the printer’s name for searching for your
printer on a wireless network. By default, the device name is the
model name.
▪
▪
IP Address: Enter the IP address of the printer. This IP address is
used only for the local network and not for the infrastructure wired
or wireless network. We recommend using the default local IP
address (the default local IP address of the printer for Wi-Fi Direct is
192.168.3.1 ) Group Owner: Activate this option to assign the printer the Wi-Fi
Direct group’s owner. The Group Owner acts similar to a wireless
access point. We recommend activating this option.
• After setting up Wi-Fi Direct, you need to download the mobile printing
application (For example: Dell Mobile printer) to print from your
smartphone.
• When you have found the printer you want to connect to from your
mobile device, select the printer and the printer's LED will blink. Press the
WPS button on the printer and it will be connected to your mobile
device.
• If your mobile device does not support WPS, you need to enter the
"Network Password" of a printer instead of pushing the WPS button.
2. Using a Network-Connected Machine
169
Wireless network setup
16
18
What is Dell MobilePrint?
Dell MobilePrint is a free application that enables users to print photos,
documents, and web pages directly from your smartphone or tablet. Dell
MobilePrint is not only compatible with your Android, Windows and iOS smart
phones but also with your iPod Touch and tablet PC. It connects your mobile
device to a network connected Dell printer or to a wireless printer through a WiFi access point. Installing a new driver or configuring network settings isn’t
necessary – just simply install the Dell MobilePrint application, and it will
automatically detect compatible Dell printers. Besides printing photos, web
pages, and PDFs, scanning is also supported. If you have Dell multfunction
printer, scan any document into a JPG, PDF, or PNG format for quick and easy
viewing on your mobile device.
17
Downloading Dell MobilePrint
Supported Mobile OS
• Android OS 2.1 or higher
• iOS 4.0 or higher
• Windows Phone 7 or higher
19
Supported devices
• iOS 4.0 or higher: iPod Touch, iPhone, iPad
• Android 2.1 or higher: Galaxy S, Galaxy S2, Galaxy Tab, and Android mobile
devices
• Windows Phone 7 or higher: Dell Focus, Omnia7, and OmniaW, and
Windows mobile devices
To download Dell MobilePrint, go to the application store (Dell Apps, Android
Market, Play Store, Marketplace) on your mobile device, and just search for “Dell
MobilePrint.” You can also visit iTunes for Apple devices or Marketplace for
Windows devices on your computer.
2. Using a Network-Connected Machine
170
Wireless network setup
Connecting Failure - Invalid Security
20
Troubleshooting
• Security is not configured correctly. Check the configured security on your
access point and machine.
Problems during setup or driver installation
Connecting Failure - General Connection Error
Printers Not Found
• Your machine may not be turned on. Turn on your computer and the
machine.
• USB cable is not connected between your computer and machine. Connect
the machine to your computer using the USB cable.
• The machine does not support wireless networking. Check the machine's
user's guide included on the software CD supplied with your machine and
prepare a wireless network machine.
Connecting Failure - SSID Not Found
• The machine is unable to find the network name (SSID) you have selected or
entered. Check the network name (SSID) on your access point and try
connecting again.
• Your access point is not turned on. Turn on your access point.
• Your computer is not receiving a signal from your machine. Check the USB
cable and your machine’s power.
Connecting Failure - Connected Wired Network
• Your machine is connected with a wired network cable. Remove the wired
network cable from your machine.
PC Connection Error
• The configured network address is unable to connect between your
computer and machine.
-
For a DHCP network environment
The receives the IP address automatically (DHCP) when computer is
configured to DHCP.
- For a Static network environment
The machine uses the static address when the computer is configured to static address.
For example,
If the computer’s network information is as shown below:
2. Using a Network-Connected Machine
171
Wireless network setup
▪
IP address: 169.254.133.42
▪
Subnet Mask: 255.255.0.0
Then the machine’s network information should be as below:
▪
IP address: 169.254.133.43
▪
Subnet Mask: 255.255.0.0 (Use the computer’s subnet mask.)
▪
Gateway: 169.254.133.1
Other problems
If problems occur while using the machine on a network, check the following:
For information on the access point (or wireless router), refer to its own
user's guide.
• Your computer, access point (or wireless router), or machine may not be
turned on.
• Check the wireless reception around the machine. If the router is far from
the machine or there is an obstacle, you might have difficulty receiving the
signal.
• Cycle the power for the access point (or wireless router), machine, and
computer. Sometimes cycling the power can recover network
communication.
• Check whether firewall software (V3 or Norton) is blocking the
communication.
If the computer and the machine are connected on the same network and it
cannot be found when searching, firewall software might be blocking the
communication. Refer to the user's guide for the software to turn it off and
try searching for the machine again.
• Check whether the machine's IP address is allocated correctly. You can
check the IP address by printing the network configuration report.
• Check whether the access point (or wireless router) has a configured
security (password). If it has a password, refer to the access point (or wireless
router) administrator.
• Check the machine's IP address. Reinstall the machine driver and change the
settings to connect to the machine on the network. Due to the
characteristics of DHCP, the allocated IP address could change if the
machine is not used for a long time or if the access point has been reset.
Register the product's MAC address when you confogure the DHCP server
on the access point (or wireless router). Then you can always use the IP
address that is set with the MAC address. You can identify the Mac address
of your machine by printing a network configuration report (see "Printing a
network configuration report" on page 138).
• Check the wireless environment. You might not be able to connect to the
network in the infrastructure environment where you need to type in a
user's information before connecting to the access point (or wireless router).
• This machine only supports IEEE 802.11 b/g/n and Wi-Fi. Other wireless
communication types (e.g., Bluetooth) are not supported.
2. Using a Network-Connected Machine
172
Wireless network setup
• When using the ad hoc mode, in operating systems such as Windows Vista,
you might need to set the wireless connection setting every time you use
the wireless machine.
• You cannot use infrastructure mode and ad hoc mode at the same time for
Dell wireless network machines.
• The machine is within the range of the wireless network.
• The machine is located away from obstacles that could block the wireless
signal.
Remove any large metal objects between the access point (or wireless router) and the machine.
Make sure the machine and wireless access point (or wireless router) are not
separated by poles, walls, or support columns containing metal or concrete.
• The machine is located away from other electronic devices that may
interfere with the wireless signal.
Many devices can interfere with the wireless signal, including a microwave oven and some Bluetooth devices.
• Whenever the configuration of your access point (or wireless router)
changes, you must do the product's wireless network setup again.
• If Wi-Fi Direct is ON, this machine only supports IEEE 802.11 b/g.
• If the access point is set to work with the 802.11n standard only, it may
notconnect to your machine.
2. Using a Network-Connected Machine
173
3. Useful Setting Menus
This chapter explains how to browse the current status of your machine, and the method of setting for advanced
machine setup.
• Before you begin reading a chapter
175
• Print menu
176
• Copy menu
177
• Fax menu
184
• Scan menu
188
• System setup
190
Before you begin reading a chapter
This chapter explains all the features available for this series' models to help users easily understand the features.You can check the features available for each model
in the Basic Guide (see "Menu overview" on page 29).The following are tips for using this chapter
•
The control panel provides access to various menus to set up the machine or use the machine’s functions. These menus can be accessed by pressing
•
Some menus may not appear on the display depending on options or models. If so, it is not applicable to your machine.
•
For models that do not have the
•
Some menu names may differ from your machine depending on its options or the models.
(Menu).
(Menu) on the control panel, this feature is not applicable (see "Control panel overview" on page 21).
3. Useful Setting Menus 175
Print menu
Some menus may not appear in the display depending on options or
models. If so, it is not applicable to your machine (see "Menu overview" on
page 29).
To change the menu options:
•
Press
(Menu) > Print Setup on the control panel.
•
Or press Setup > Machine Setup > Print Setup.
Item
Description
Orientation
Selects the direction in which information is printed on a
page.
Copies
You can enter the number of copies using the number
keypad.
Resolution
Specifies the number of dots printed per inch (dpi). The
higher the setting, the sharper printed characters and
graphics.
Darkness
Lightens or darkens the print on the page. The Normal
setting usually produces the best result. Use the Light
toner density setting to save toner.
Darken Text
Prints text darker than on a normal document.
Emulation
Sets the emulation type and option.
3. Useful Setting Menus 176
Copy menu
1
Item
Copy feature
Description
Reduces or enlarges the size of a copied image (see
"Reduced or enlarged copy" on page 56).
Some menus may not appear in the display depending on options or
models. If so, it is not applicable to your machine (see "Menu overview" on
page 29).
Reduce/Enlarge
If the machine is set Eco mode, reduce and
enlarge features are not available.
To change the menu options:
(copy) >
Press
•
Or press Setup > Machine Setup > Default Setting > Copy Default.
Or press Copy > select the menu item.
Item
• Scan Size
Description
Sets the image size.
• Original Size
Copies
Contrast
Adjusts the contrast level to scan an original that is
easier to read, when the original contains too faint or
too dark contents (see "Contrast" on page 55)
Original Type
Improves the copy quality by selecting the document
type for the current copy job (see "Original" on page 55)
Orientation
Sets the original image’s orientation.
Layout
Adjusts the layout format such as poster, clone, ID copy,
2/4-up, booklet, etc.
(Menu) > Copy Feature on the control panel.
•
•
Darkness
Adjusts the brightness level to make a copy that is
easier to read, when the original contains faint
markings and dark images (see "Darkness" on page 55)
You can enter the number of copies using the number
keypad.
3. Useful Setting Menus 177
Copy menu • Collate Copy
Set the machine to sort the copy job. For example, if you
make 2 copies of a 3 page original, one complete 3 page
document will print followed by a second complete
document.
• On: Prints output in sets to match the sequence of
originals.
Item
• 2-up or 4-up
• N-up Copy
Description
Reduces the size of the original images and prints 2 or 4
pages onto one sheet of paper.
1
2
3
4
2
• Copy Collation
Description
1
Item
This copy feature is available only when you
load originals into the document feeder.
• Off: Prints output sorted into stacks of individual
pages.
3. Useful Setting Menus
178
Copy menu
Item
Description
Item
Prints a single-page document onto 4 (Poster 2x2), 9
(Poster 3x3), or 16 (Poster 4x4) sheets of paper, for the
purpose of pasting the sheets together to form one
poster-size document.
Description
Prints multiple original images on a single page. The
number of images is automatically determined by the
original image and the paper size.
Clone Copy
• This copy feature is available only when you
place originals on the scanner glass.
• You cannot adjust the copy size using
Reduce/Enlarge for the Clone Copy
feature.
Poster Copy
• This copy feature is available only when you
place originals on the scanner glass.
• Your original is divided into 9 portions. Each
portion is scanned and printed one by one in
the following order:
3. Useful Setting Menus
179
Copy menu
Item
Description
The Book Copy feature allows you to copy an entire
book. If the book is too thick, lift the cover until its
hinges are caught by the stopper and then close the
cover. If the book or magazine is thicker than 30 mm,
start copying with the cover open.
Item
Description
The machine automatically prints on one or both sides
of the paper, which are then folded to produce a
booklet with all of the pages in the correct sequence.
Booklet
The machine will reduce and correctly adjust the
position of each image to fit on the selected paper.
• Off: Does not use this feature.
Book Copy
Prints an image without its background. This copy
feature removes the background color and can be
helpful when copying an original containing color in
the background, such as a newspaper or a catalog.
• Left Page: Use this option to print left page of the
book.
• Right Page: Use this option to print right page of the
book.
• Both Page: Use this option to print both pages of
the book.
Adjust Bkgd
• Off: Does not use this feature.
• Auto: Optimizes the background.
• Enhance Lev.1~2: The higher the number is, the
more vivid the background is.
This copy feature is available only when you
place originals on the scanner glass.
• Erase Lev.1~4: The higher the number is, the lighter
the background is.
3. Useful Setting Menus
180
Copy menu
Item
Description
Item
Allows you to create a binding edge for the document.
The image can be adjusted up or down on the page
and/or shifted to the right or left.
Description
Allows you to erase spots, drill holes, fold creases and
staple marks along any of the four edges of a document.
• Off: Does not use this feature.
Margin Shift copying
Edge Erase copying
• Off: Does not use this feature.
• Auto Center: Automatically copy in the center of the
paper. This feature is available only when you place
originals on the scanner glass.
• SmallOriginal: rases the edge of the original if it is
small. This feature is available only when you place
originals on the scanner glass.
• Hole Punch: Erases the marks of bookbinding holes.
• Book Center: Erases the middle part of the paper
which is black and horizontal, when you copy a
book. This feature is available only when you place
originals on the scanner glass.
• Custom Margin: Enter the left, right, top, bottom
margin using Number keypad.
• Border Erase: Enter the left, right, top, bottom
margin using Number keypad.
Gray Enhance
copying
When you make a copy in gray scale, use this feature to
get better quality of copy-output.
3. Useful Setting Menus
181
Copy menu
Item
Watermark copying
Description
Item
The watermark option allows you to print text over an
existing document. For example, you use it when you
want to have large gray letters reading “DRAFT” or
“CONFIDENTIAL” printed diagonally across the first
page or all pages of a document.
Description
• 2->1Side
• 2->2Side
Duplex (continue)
• 2->1Side ROT2
You can set the machine to print copies on both sides of
paper.
• Off: Prints in normal mode.
• 1->2Side Short
2
Duplex
3
5
• 1->2Side Long
3. Useful Setting Menus
182
Copy menu
2
Copy Setup
Some menus may not appear in the display depending on options or
models. If so, it is not applicable to your machine (see "Menu overview" on
page 29).
To change the menu options:
Press
(copy) >
Item
Change Default
(Menu) > Copy Setup on the control panel.
Description
Resets the value or setting to the printer’s out-of-box
state.
3. Useful Setting Menus
183
Fax menu
3
Item
Fax Feature
Some menus may not appear in the display depending on options or
models. If so, it is not applicable to your machine (see "Menu overview" on
page 29).
Resolution
The default document settings proceduce good results
when using typical text-based originals. However, if you
send originals that are of poor quality, or contain
photographs, you can adjust the resolution to produce
a higher quality fax (see "Resolution" on page 63).
Duplex
prints the received fax on both sides of paper.
Sends a fax to multiple destinations (see "Sending a fax
to multiple destinations" on page 62).
To change the menu options:
(fax) >
(Menu)> Fax Feature on the control panel.
•
Press
•
Or press Setup > Machine Setup > Default Setting > Fax Default.
•
Or press Fax > select the menu item.
Item
• Scan Size
Multi Send
You cannot send a color fax using this feature.
Sets your machine to send a fax at a later time when you
will not be present (see "Delaying a fax transmission" on
page 232).
Description
Sets the image size.
Delay Send
• Original Size
Contrast
Darkness
Description
You cannot send a color fax using this feature.
Adjusts the contrast level to scan an original that is
easier to read, when the original contains too faint or
too dark contents.
Adjusts the brightness level to scan an original that is
easier to read, when the original contains faint
markings and dark images (see "Darkness" on page 64).
Priority Send
Scans the original into memory and immediately
transmits it when the current operation is finished.
Priority transmission will interrupt a sending to multiple
destinations between stations (example, when the
transmission to station A ends, before transmission to
station B begins) or between redial attempts (see
"Sending a priority fax" on page 233).
3. Useful Setting Menus 184
Fax menu Item
Description
Sending setup
Forwards the received or sent fax to other destination
by a fax or PC. If you are out of office but have to receive
the fax, this feature may be useful.
Forward
Some menus may not appear in the display depending on options or
models. If so, it is not applicable to your machine (see "Menu overview" on
page 29).
• See "Forwarding a sent fax to another destination"
on page 234.
• See "Forwarding a received fax" on page 234.
Secure Receive
Add Page
Cancel Job
Stores the received fax in memory without printing out.
To print received documents, you need to enter the
password. You can prevent your received faxes from
being accessed by unauthorized people (see "Receiving
in secure receiving mode" on page 238).
Adds additional documents to a reserved delay fax job
(see "Adding documents to a reserved fax" on page
233).
Cancels the delayed fax job which is saved in memory
(see "Canceling a reserved fax job" on page 233).
To change the menu options:
(fax) >
(Menu) > Fax Setup > Sending on the control panel.
•
Press
•
Or press Setup > Machine Setup > Default Setting > Fax Default.
Item
Description
Redial Times
Sets the number of redial attempts. If you enter 0, the
machine will not redial.
Redial Term
Sets the time interval before automatic redialling.
Prefix Dial
Sets a prefix of up to five digits. This number dials
before any automatic dial number is started. It is useful
for accessing a PABX exchange.
ECM Mode
Sends faxes using error correction mode (ECM) to
makes sure the faxes are sent smoothly without any
error. It may take more time.
3. Useful Setting Menus
185
Fax menu Item
Send Report
Description
Receiving setup
Sets the machine to print a report whether a fax
transmission was successfully completed or not. If you
select On-Error, the machine prints a report only when
a transmission is not successful.
Image TCR
Prints a transmission report with a minimized image of
the first page of the fax sent.
Dial Mode
Sets the dialing mode to either tone or pulse. This
setting may not be available depending on your
country.
Toll Save
Sends faxes at a preset toll-saving time to save on call
costs. This setting may not be available depending on
your country.
Setup Wizard
Makes it easy to configure the necessary fax options
such as machine ID, fax number, etc.
Some menus may not appear in the display depending on options or
models. If so, it is not applicable to your machine (see "Menu overview" on
page 29).
To change the menu options:
(fax) >
(Menu) > Fax Setup > Receiving on the control panel.
•
Press
•
Or press Setup > Machine Setup > Default Setting > Fax Default.
Item
Description
Receive Mode
Selects the default fax receiving mode.
Ring To Answer
Specifies the number of times the machine rings before
answering an incoming call.
Stamp RCV Name
Automatically prints the page number, and the date
and time of reception at the bottom of each page of a
received fax.
Rcv Start Code
Initiates fax reception from an extension phone
plugged into the EXT socket on the back of the
machine. If you pick up the extension phone and hear
fax tones, enter the code. It is preset to *9* at the
factory.
3. Useful Setting Menus
186
Fax menu
Item
Description
Auto Reduction
Automatically reduces an incoming fax page to fit the
size of the paper loaded in the machine.
Discard Size
Discards a specific length from the end of the received
fax.
Junk Fax Setup
Blocks any unwanted faxes that you stored in the
memory as junk fax numbers. This setting may not be
available depending on your country.
DRPD Mode
Enables a user to use a single telephone line to answer
several different telephone numbers. You can set the
machine to recognize different ring patterns for each
number. This setting may not be available depending
on your country (see "Receiving faxes using DRPD
mode" on page 237).
Duplex Print
Prints the received fax data on both sides of the paper.
You can save the paper usage.
• Doc Box Saving
• Document Box
Saving
Stores received faxes in the common box. This menu
only appears when an optional mass storage device
(HDD) drive has been installed (see "Variety feature" on
page 7).
3. Useful Setting Menus
187
Scan menu
6
Item
Scan feature
• SMB Default
• SMB
Some menus may not appear in the display depending on options or
models. If so, it is not applicable to your machine (see "Menu overview" on
page 29).
To change the menu options:
•
Press
(scan) >
•
Or press Setup > Machine Setup > Default Setting > Scan Default.
•
Or press Scan > select the menu item.
Item
• USB Default
• USB
• E-mail Default
• Send Email
Sets scan destination to an SMB server. You scan the
originals and send the scanned image to an SMB server.
Send Report
Prints a confirmation report showing whether the
scanned image sending was successful.
Local PC
Sets scan destination to a usb-connected computer.
You scan the originals and save the scanned image to a
directory such as My Documents (see "Basic Scanning"
on page 59).
Network PC
Sets scan destination to a network-connected
computer. You scan the originals and save the scanned
image to a directory such as My Documents (see
"Scanning from network connected machine" on page
223).
Document Box
Sets scan destination to a Document Box. You scan the
originals and send the scanned image to the storage
which called Document Box in the machine.
(Menu) > Scan Feature on the control panel.
Description
Sets scan destination to a USB. You scan the originals
and save the scanned image to a USB device.
Description
Sets scan destination to an email. You scan the originals
and email the scanned image to destinations.
• Custom Email
• FTP Default
• FTP
Sets scan destination to an FTP server. You scan the
originals and send the scanned image to an FTP server .
3. Useful Setting Menus 188
Scan menu
7
Item
Scan setup
Contrast
Description
Adjust the contrast level to scan lighter or darker than
the original.
Some menus may not appear in the display depending on options or
models. If so, it is not applicable to your machine (see "Menu overview" on
page 29).
To change the menu options:
•
Press
(scan) >
(Menu) > Scan Setup on the control panel.
•
Or press Setup > Machine Setup > Default Setting > Scan Default.
Item
• Scan Size
Description
Sets the image size.
• Original Size
Original Type
Sets the original document’s type.
Resolution
Sets the image resolution.
Color Mode
Sets the color mode.
File Format
Sets the file format in which the image is to be saved. If
you select BMP, JPEG, TIFF, or PDF, you can select to
scan multiple pages.
Darkness
Adjusts the brightness level to scan.
3. Useful Setting Menus
189
System setup
8
Item
Machine setup
Description
Sets how long the machine waits before going to power
save mode.
Some menus may not appear in the display depending on options or
models. If so, it is not applicable to your machine (see "Menu overview" on
page 29).
System Timeout
To change the menu options:
•
Press
•
Or press Setup > Machine Setup > Initial Setup.
Item
Power Save
(Menu) > System Setup > Machine Setup on the control panel.
When the machine does not receive data for an extended
period of time, power consumption is automatically
lowered.
Sets the time that the machine remembers previously
used copy settings. After the timeout, the machine
restores the default copy settings.
You can set the condition to wake up from power-save
mode. Set the item on.
Description
Wakeup Event
• Button Press: When you press any button except
power button, the machine wake up from the power
save mode.
Machine ID
Sets the machine ID which will be printed at the top of
each fax page that you send.
• Scanner: When you insert paper in the document
feeder, the machine wake up from the power save
mode.
Fax Number
Sets the fax number which will be printed at the top of
each fax page that you send.
• Printer: When you open or close the paper tray, the
machine wake up from the power save mode.
Date & Time
Sets the date and time.
Clock Mode
Selects the format for displaying time between 12 hr. and
24 hr.
Language
Sets the language of the text that appears on the control
panel display.
3. Useful Setting Menus 190
System setup
Item
Description
Item
Determine whether or not the machine continues
printing when it detects the paper does not match the
paper settings.
Auto Continue
• Off: If a paper mismatch occurs, the machine waits
until you insert the correct paper.
• On: If a paper mismatch occurs, an error message will
display. The machine waits for about 30 second, then
automatically clear the message and continue
printing.
• Altitude Adj.
• Altitude
Adjustment
Paper Substit.
Paper Substitution
Description
Allows you to save print resources and enables eco­
friendly printing.
• Default Mode: Select whether to turn the Eco mode
on or off.
Eco Settings
On force (On-Forced): Sets the Eco mode on with
password. If a user wants to turn the Eco mode
on/off, the user needs to enter the password.
Optimize print quality according to the machine’s
altitude.
Automatically substitutes the printer driver’s paper size
to prevent the paper mismatch between Letter and A4.
For example, if you have A4 paper in the tray but you set
the paper size to Letter in the printer driver, the machine
prints on A4 paper and vice versa.
Paper Mismatch
Determine whether to disregard the paper mismatch
error or not. Select Off, then the machine does not stop
printing even if the paper mismatches.
Toner Save
Activating this mode extends the life of your toner
cartridge and reduces your cost per page beyond what
one would experience in the normal mode, but it reduces
print quality.
3. Useful Setting Menus
191
System setup
9
10
Paper setup
Sound / Volume
Some menus may not appear in the display depending on options or
models. If so, it is not applicable to your machine (see "Menu overview" on
page 29).
Some menus may not appear in the display depending on options or
models. If so, it is not applicable to your machine (see "Menu overview" on
page 29).
To change the menu options:
To change the menu options:
•
Press
•
Press
•
Or press Setup > Machine Setup > Paper Setup.
•
Or press Setup > Machine Setup > Initial Setup > Sound/Volume.
(Menu) > System Setup > Paper Setup on the control panel.
Item
Description
Paper Size
Sets the paper size as A4, Letter, or other paper sizes,
according to your requirements.
Paper Type
Chooses the type of the paper for each tray.
Paper Source
Selects from which tray the paper is used.
Margin
Sets the margins for the document.
Tray Confirm
Activates the tray confirmation message. If you open and
close a tray, a window asking you whether to set the
paper size and type for the tray just opened appears.
(Menu) > System Setup > Sound/Volume on the control panel.
Item
Description
Key Sound
Turns the key sound on or off. With this option set to on,
a tone sounds each time a key is pressed.
Alarm Sound
Turns the alarm sound on or off. With this option set to
on, an alarm tone sounds when an error occurs or fax
communication ends.
3. Useful Setting Menus
192
System setup
11
Item
Description
Report
Turns on or off the sounds from the telephone line
through the speaker, such as a dial tone or a fax tone.
With this option set to Comm. which means the speaker
is on until the remote machine answers.
Speaker
You can adjust the volume level using On Hook
Dial. You can adjust the speaker volume only
when the telephone line is connected.
To change the menu options:
a Press
•
Press
•
Or press Setup > Machine Setup > Reports.
(fax) on the control panel.
b Press On Hook Dial. A dial tone sounds from
the speaker.
c Press the arrows until you hear the volume you
want.
d Press On Hook Dial to save the change and
return to ready mode.
Ringer
Some menus may not appear in the display depending on options or
models. If so, it is not applicable to your machine (see "Menu overview" on
page 29).
Adjusts the ringer volume. For the ringer volume, you can
select off, low, middle, and high level.
(Menu) > System Setup > Report on the control panel.
Item
Description
Menu Map
Prints the menu map which shows the layout and
current settings of this machine.
All Reports
Prints all kinds of reports that this machine
provides.
Configuration
Prints a report on the machine's overall
configuration.
• Supplies Info.
Prints supplies’ information page.
• Supplies Information
Address Book
Prints all of the email addresses currently stored
in the machine’s memory.
3. Useful Setting Menus
193
System setup
Item
Demo Page
Fax Send
Fax Sent
Fax Received
Email Sent
• Schedule Jobs
Prints the demo page to check whether your
machine is printing properly or not.
Prints a transmission report including the fax
number, the number of pages, the elapsed time
of the job, the communication mode, and the
communication results for fax job. You can set up
your machine to automatically print a
transmission confirmation report after each fax
job.
Prints information on the faxes you have recently
sent.
Prints information on the faxes you have recently
received.
Prints information on the emails you have
recently sent.
• Fax Scheduled Jobs
Prints the document list currently stored for
delayed faxes along with the starting time and
type of each operation.
JunkFax
Prints the fax numbers specified as junk fax
numbers.
• Network Conf.
• Network Configuration
Item
Description
Prints information on your machine’s network
connection and configuration.
• User Auth
• Local User
Authentication
Description
Prints the authorized users who are allowed to
use the email function.
PCL Font
Prints the PCL font list.
• PS Font
Prints the PS/PS3 font list.
• PS3 Font List
EPSON Font
Prints the EPSON font list.
KSC5843 Font
Prints the KSC5843 font list.
KSC5895 Font
Prints the KSC5895 font list.
KSSM Font List
Prints the KSSM font list.
• Net User Auth
Prints the users and their IDs who logged in the
domain.
• Network User
Authentication
Usage Counter
Prints a usage page. The usage page contains the
total number of pages printed.
Fax Options
Prints the information of a fax reports.
• Stored Job List
• Stored Jobs
Prints jobs currently stored in the optional
memory or on a mass storage device (HDD).
• Completed Job
Prints list of completed jobs.
• Completed Jobs
3. Useful Setting Menus
194
System setup
12
Item
Maintenance
Some menus may not appear in the display depending on options or
models. If so, it is not applicable to your machine (see "Menu overview" on
page 29).
Paper Stacking
Enables the automatic linking feature for trays. when one
tray is not available for paper empty or mismatch, this
option allows your printer to feed paper from another
available tray.
Color
Allows you to adjust the color setting such as contrast
level, color registration, color density, etc.
Ram Disk
Sets some part of ram disk to the job storage area. Using
the storage area activates the job manage menu (see "Job
manage" on page 197). This allows the data from your
computer to be sent to the print queue of the ram disk.
To change the menu options:
•
Press
(Menu) > System Setup > Maintenance on the control panel.
•
Or press Setup > Machine Setup > Initial Setup.
Item
Description
CLR Empty Msg.
When toner cartridge is empty, this option appears. You
can clear the empty message.
Ignore Toner
You can set the machine to ignore the toner empty
message and continue printing except incoming faxes.
Supplies Life
Shows the supply life indicators (see "Monitoring the
supplies life" on page 76.)
TonerLow Alert
Customizes the level to alert toner low or toner empty
(see "Setting the toner low alert" on page 77).
• Serial Number
• Serial No.
Description
Shows the machine’s serial number. When you call for
service or register as a user on the Dell website, you can
find this.
3. Useful Setting Menus
195
System setup
13
Item
Clear setting
• Scan Setup
• Scan Default
Some menus may not appear in the display depending on options or
models. If so, it is not applicable to your machine (see "Menu overview" on
page 29).
Press
•
Or press Setup > Machine Setup > Restore Options.
Restores all of the scan options to the factory
default.
System Setup
Restores all of the system options to the factory
default.
Network Setup
Restores all of the network options to the factory
default. (Reboot required.)
Address Book
Clears all of the email address entries stored in
memory.
• Fax Sent
Clears all records of sent faxes.
To change the menu options:
•
Description
(Menu) > System Setup > Clear Setting on the control panel.
• Sent Report
Item
Description
All Settings
Clears all of the data stored in memory and resets all
of your settings to the factory default.
Printer Setup
Restores all of the printer options to the factory
default.
Paper Setup
Restores all of the paper options to the factory
default.
• Fax Setup
Restores all of the fax options to the factory default.
Email Sent
Clears all records of sent emails.
• Fax Received
Clears all records of received faxes.
• Fax RCV Report
• Rcvd Report
• Fax Default
• Copy Setup
• Copy Default
Restores all of the copy options to the factory
default.
3. Useful Setting Menus
196
System setup
14
15
Job manage
Image overwrite
Some menus may not appear in the display depending on options or
models. If so, it is not applicable to your machine (see "Menu overview" on
page 29).
•
To change the menu options:
•
Press
Item
Some menus may not appear in the display depending on options or
models. If so, it is not applicable to your machine (see "Menu overview" on
page 29).
Press
(Menu) > System Setup > Job Manage on the control panel.
Description
Active Job
Shows the print job lists that are waiting to be printed.
Store Job
Shows the print job lists that are stored on the disk.
File Policy
If the memory already has the same name when you
entered a new file name, you can rename or overwrite it.
(Menu) > System Setup > ImageOverwrite on the control panel.
Item
Manual
Description
You can overwrite the embedded USB memory to clear all
of the data stored in.
3. Useful Setting Menus
197
System setup
16
17
USB setup
Emulation setup
Some menus may not appear in the display depending on options or
models. If so, it is not applicable to your machine (see "Menu overview" on
page 29).
•
Press USB .
Option
Print From
Scan to USB
Some menus may not appear in the display depending on options or
models. If so, it is not applicable to your machine (see "Menu overview" on
page 29).
•
Press
Description
(Menu) > Print Setup > Emulation on the control panel.
Item
Description
Views the file list from the File Navigation. Select a file to
print.
Emulation Type
The machine language defines how the computer
communicates with the machine.
Sets scan destination to a USB. You scan the originals and
save the scanned image to a USB device.
Setup
Sets the detailed settings for the selected emulation type.
File Manage
Views the file list from the File Navigation. Select a file to
delete. You can format the USB device.
Show Space
Shows the remaining space.
3. Useful Setting Menus
198
System setup
18
19
Email setup
Address book setup
Some menus may not appear in the display depending on options or
models. If so, it is not applicable to your machine (see "Menu overview" on
page 29).
•
Press Setup > Machine Setup > Email Setup .
Option
Some menus may not appear in the display depending on options or
models. If so, it is not applicable to your machine (see "Menu overview" on
page 29).
•
Press Setup > Machine Setup > Address Book .
Description
SMTP Server
Sets the SMTP server configuration.
Send to Self
Sets to send the mail to yourself so that you can
back up the email or use as a reminder.
Default To Address
Sets an email destination address as a default one.
Default From
Sets a sender’s email address as a default one.
Default Subject
Sets an email’s subject as a default one.
Option
Description
PhoneBook
Adds, views, prints or deletes the phone book list. You
also can create a group.
Email
Adds, views, prints or deletes the email list. You also can
create a group.
3. Useful Setting Menus
199
System setup
Doc Box Setup
20
Document box setup
•
Some menus may not appear in the display depending on options or
models. If so, it is not applicable to your machine (see "Menu overview" on
page 29).
Doc Box Feature
•
Press
panel.
Press
(Menu) > Document Box > Doc Box Setup on the control panel.
Option
Description
Add From Scan
Sets the default options for storing the document to a
box.
Task From Box
Sets the default options for printing the document from a
box.
(Menu) > Document Box > Doc Box Feature on the control
Option
Description
Add From Scan
Stores scanned documents in a box. The stored file will be
named automatically as
"yearmonthdayhourminutesecond".
Task From Box
Prints a document from a box.
3. Useful Setting Menus
200
System setup
21
Option
Network setup
Some menus may not appear in the display depending on options or
models. If so, it is not applicable to your machine (see "Menu overview" on
page 29).
Wireless
Selects this option to use the wireless network.
Clear Setting
Reverts the network settings to the default values.
(Reboot required.)
• Network Conf.
• Network
Configuration
•
Press
(Menu)> Network on the control panel,
•
Or press Setup > Machine Setup > Network Setup .
Option
Description
Net. Activate
This list shows information on your machine’s network
connection and configuration.
You can sets whether to use Ethernet on or off.
Description
Selects the appropriate protocol and configure
parameters to use the network environment.
TCP/IP (IPv4)
There are lots of parameters to be set. If you are
not sure, leave as is, or consult the network
administrator.
TCP/IP (IPv6)
Selects this option to use the network environment
through IPv6 (see "IPv6 configuration" on page 146).
Ethernet Speed
Configure the network transmission speed.
802.1x
You can selects the user authentication for network
communication. For detailed information consult the
network administrator.
3. Useful Setting Menus
201
4. Special Features
This chapter explains special copying, scanning, faxing, and printing features.
• Altitude adjustment
203
• Entering various characters
204
• Setting up the fax address book
205
• Printing features
209
• Scan features
222
• Fax features
230
• Using memory/hard drive features
241
• The procedures in this chapter are mainly based on Windows 7.
• It may be necessary to press OK to navigate to lower-level menus for some models.
Altitude adjustment
Print quality is affected by atmospheric pressure, which is determined by the
height of the machine above sea level. The following information will guide you
on how to set your machine for the best print quality.
Before you set the altitude value, determine the altitude where you are.
4,000 m
(13,123 ft)
1
3,000 m
(9,842 ft)
2
2,000 m
(6,561 ft)
3
1,000 m
(3,280 ft)
4
0
1
2
3
4
High 3
High 2
High 1
Normal
You can set the altitude value from Device Settings in Dell Printer Manager
program or Machine section in Printer Settings Utility program.
•
For Windows and Mac users, see "Device Settings" on page 250.
• You can also set the altitude in System Setup option on the machine’s
display (see "Machine’s basic settings" on page 35).
4. Special Features 203
Entering various characters
As you perform various tasks, you may need to enter names and numbers. For
example, when you set up your machine, you enter your name or your
company’s name, and the fax number. When you store fax numbers or email
addresses in memory, you may also enter the corresponding names.
1
Entering alphanumeric characters
Press the button until the correct letter appears on the display. For example, to
enter the letter O, press 6, labeled with MNO. Each time you press 6, the display
shows a different letter, M, N, O, m, n, o and finally 6. To find the letter that you
want to enter, see "Keypad letters and numbers" on page 204.
• You can enter a space by pressing 1 twice.
• To delete the last digit or character, press the left/right or up/down arrow
button.
Key
Assigned numbers, letters, or characters
1
@/.’1
2
ABCabc2
3
DEFdef3
4
GHIghi4
5
JKLjkl5
6
MNOmno6
7
PQRSpqrs7
8
TUVtuv8
9
WXYZwxyz9
0
&+-,0
*
*%^_~!#$()[]
(These symbols are available when you type for network authentication.)
#
2
Keypad letters and numbers
#=|?":{}<>;
(These symbols are available when you type for network authentication.)
• Special character sets may differ from your machine depending on its
options or the models.
• Some of the follow key values may not appear depending on the job you
are doing.
4. Special Features 204
Setting up the fax address book
3
4
Registering a speed dial number
1
Select
(fax) >
the control panel.
Using speed dial numbers
(Address Book) > New&Edit > Speed Dial on
When you are prompted to enter a destination number while sending a fax,
enter the speed dial number at which you stored the number you want.
Or select Setup > Machine Setup > Next > Address Book > Phone
Book > View List > Individual >
2
(options) > Add .
Enter a speed dial number and press OK.
• For a two- or three-digit speed dial number, press the first digit button(s)
and then hold down the last digit button for more than 2 seconds.
If an entry is already stored in the number you choose, the display shows the
message to allow you to change it. To start over with another speed dial
number, press
3
4
5
• For a one-digit (0-9) speed dial number, press and hold the
corresponding digit button on the number keypad for more than 2
seconds.
(Back).
• You can print the address book list by selecting
(fax) >
(Address Book) > Print.
Enter the name you want and press OK.
Enter the fax number you want and press OK.
Press the
(Cancel or Stop/Clear) button to return to ready mode.
4. Special Features 205
Setting up the fax address book 5
Editing speed dial numbers
1
Select
(fax) >
the control panel. (Address Book) > New&Edit > Speed Dial on
Registering a group dial number
1
Or select Setup > Machine Setup > Next > Address Book > Phone Book > View List > Individual .
2
3
4
5
Enter the speed dial number you want to edit and press OK.
Select
(fax) >
the control panel. (Address Book) > New&Edit > Group Dial on
Or select Setup > Machine Setup > Next >Address Book > Phone Book > View List > Group>
2
(options)
> Add .
Enter a group dial number and press OK.
Change the name and press OK.
If an entry is already stored in the number you choose, the display shows the
message to allow you to change it. To start over with another speed dial
(Back).
number, press
Change the fax number and press OK.
Press
(Cancel or Stop/Clear) to return to ready mode.
3
Search by entering the first few letters of the speed dial’s name to put in
the group.
4
5
6
7
Select the name and number you want and press OK.
8
Press
Select Yes when Add? appears.
Repeat step 3 to include other speed dial numbers into the group.
When you have finished, select No when Another No.? appears and
press OK.
(Cancel or Stop/Clear) to return to ready mode.
4. Special Features
206
Setting up the fax address book
7
8
Editing group dial numbers
1
Select
(fax) >
the control panel. (Address Book) > New&Edit > Group Dial on
Or select Setup > Machine Setup > Next > Address Book > Phone Book > View List > Group .
2
3
Enter the group dial number you want to edit and press OK.
Enter a new speed dial number to add and press OK, then Add? appears.
Enter a speed dial number stored in the group and press OK, Delete?
appears.
4
5
6
7
Searching address book for an entry
There are two ways to search for a number in memory. You can either scan from
A to Z sequentially, or you can search by entering the first letters of the name
associated with the number.
1
Select ct
(fax) >
(Address Book) > Search&Dial > Speed Dial
or Group Dial on the control panel.
2
3
Enter All or ID and press OK.
Press OK to add or delete the number.
Press the name and number or the keypad button labeled with the letter
you want to search.
For example, if you want to find the name “MOBILE,” press the 6 button,
which is labeled with “MNO.”
Repeat step 3 to add or delete more numbers.
Select No at the Another No.? and press OK.
Press
4
Press
(Cancel or Stop/Clear) to return to ready mode.
(Cancel or Stop/Clear) to return to ready mode.
4. Special Features
207
Setting up the fax address book
9
Printing address book
You can check your
1
2
Select ct
(Address Book) settings by printing a list.
(fax) >
(Address Book) > Print on the control panel.
Press OK.
The machine begins printing.
4. Special Features
208
Printing features
• For basic printing features, refer to the Basic Guide (see "Basic printing"
on page 49).
If you want to change the settings for each print job, change it in Printing
Preferences.
• This feature may not be available depending on model or optional goods
(see "Features by models" on page 7).
11
Setting your machine as a default machine
10
Changing the default print settings
1
2
3
4
Click the Windows Start menu.
Select Control Panel > Devices and Printers.
Right-click on your machine.
1
2
3
4
Click the Windows Start menu.
Select Control Panel > Devices and Printers.
Select your machine.
Right-click your machine and select Set as Default Printer.
Select Printing preferences.
If Printing preferences has a ▶, you can select other printer drivers
connected to the selected printer.
If Printing preferences has a ▶, you can select other printer drivers
connected to the selected printer.
5
6
Change the settings on each tab.
Click OK.
4. Special Features 209
Printing features
12
Using advanced print features
1
Check the Print to file box in the Print window.
2
3
Click Print.
XPS printer driver: used to print XPS file format.
• See "Features by models" on page 7.
• The XPS printer driver can be installed only on Windows Vista OS or higher.
• Install optional memory when an XPS job does not print because the printer is out of memory.
• For models that provide XPS driver on the software CD:
- You can install the XPS printer driver when you insert the software CD into your CD/DVD drive. When the installation window appears, select Advanced Installation > Custom Installation. You can select the XPS printer driver in the Select Software and Utilities to Install
window.
• For models that provide XPS driver from the Dell website, www.Dell.com
> find your product> Support or downloads.
Type in the destination path and the file name, and then click OK.
For example, c:\Temp\file name.
Printing to a file (PRN)
You will sometimes need to save the print data as a file. If you type in only the file name, the file is automatically saved in My
Documents, Documents and Settings, or Users. The saved folder may
differ, depending on your operating system or the application you are
using.
4. Special Features
210
Printing features
Understanding special printer features You can use advanced printing features when using your machine.
To take advantage of the printer features provided by your printer driver, click Properties or Preferences in the application’s Print window to change the print
settings. The machine name, that appears in the printer properties window may differ depending on the machine in use.
• Some menus may not appear on the display depending on options or models. If so, it is not applicable to your machine.
• Select the Help menu or click the
on page 52).
Item
Multiple Pages per
Side
button from the window or press F1 on your keyboard and click on any option you want to know about (see "Using help"
Description
Selects the number of pages to print on a single sheet of paper. To print more than one page per sheet, the pages will be reduced in size and
arranged in the order you specify. You can print up to 16 pages on one sheet.
4. Special Features 211
Printing features
Item
Poster Printing
Description
Prints a single-page document onto 4 (Poster 2x2), 9 (Poster 3x3), or 16 (Poster 4x4) sheets of paper, for the purpose of pasting the sheets
together to form one poster-size document.
Select the Poster Overlap value. Specify Poster Overlap in millimeters or inches by selecting the radio button on the upper right of Basic tab
to make it easier to paste the sheets together.
Prints your document on both sides of a sheet of paper and arranges the pages so that the paper can be folded in half after printing to produce
a booklet.
Booklet Printinga
• If you want to make a booklet, you need to print on Letter, Legal, A4, US Folio, or Oficio sized print media.
8
9
• The Booklet Printing option is not available for all paper sizes. Select the available paper Size option under the Paper tab to see what
paper sizes are available.
• If you select an unavailable paper size, this option can be automatically canceled. Select only available paper (paper without
mark).
• Double-sided
Printing
• Double-sided
Printing (Manual)a
or
Print on both sides of a sheet of paper (duplex). Before printing, decide how you want your document oriented.
• You can use this feature with Letter, Legal, A4, US Folio or Oficio sized paper
• If your machine does not have a duplex unit, you should complete the printing job manually. The machine prints every other page of
the document first. After that, a message appears on your computer.
• Skip Blank Pages feature does not work when you select the duplex option.
4. Special Features 212
Printing features
Item
Description
• Double-sided
Printing
• Printer Default: If you select this option, this feature is determined by the settings you have selected on the control panel of the machine.
This option is available only when you use the PCL/XPS printer driver.
• Double-sided
• None: Disables this feature.
a
Printing (Manual)
• Long Edge: This option is the conventional layout used in bookbinding.
• Short Edge: This option is the conventional layout used in calendars.
• Reverse Double-Sided Printing: Check this option to reverse the print order when duplex printing. This option is not available when you
use Double-sided Printing (Manual).
Paper Options
Changes the size of a document to appear larger or smaller on the printed page by entering in a percentage by which to enlarge or decrease the
document.
Watermark
The watermark option allows you to print text over an existing document. For example, you use it when you want to have large gray letters
reading “DRAFT” or “CONFIDENTIAL” printed diagonally across the first page or all pages of a document.
4. Special Features 213
Printing features
Item
Watermark
(Creating a
watermark)
Watermark
(Editing a watermark)
Watermark
(Deleting a
watermark)
Description
a To change the print settings from your software application, access Printing Preferences.
b Click the Advanced tab, select Edit from the Watermark drop-down list. The Edit Watermarks window appears.
c Enter a text message in the Watermark Message box.
You can enter up to 256 characters. The message displays in the preview window.
a
b
c
d
e
To change the print settings from your software application, access Printing Preferences.
Click the Advanced tab, select Edit from the Watermark drop-down list. The Edit Watermarks window appears.
Select the watermark you want to edit from the Current Watermarks list and change the watermark message and options.
Click Update to save the changes.
Click OK or Print until you exit the Print window.
a
b
c
d
To change the print settings from your software application, access Printing Preferences.
Click the Advanced tab, select Edit from the Watermark drop-down list. The Edit Watermarks window appears.
Select the watermark you want to delete from the Current Watermarks list and click Delete.
Click OK or Print until you exit the Print window.
This option is available only when you use the PCL/SPL printer driver (see "Software" on page 7).
Overlaya
An overlay is text and/or images stored in the computer hard disk drive (HDD) as a special file format that can be printed on any document.
Overlays are often used to take the place of letterhead paper. Rather than using preprinted letterhead, you can create an overlay containing
exactly the same information that is currently on your letterhead. To print a letter with your company’s letterhead, you do not need to load
preprinted letterhead paper in the machine: just print the letterhead overlay on your document.
To use a page overlay, you must create a new page overlay containing your logo or image.
• The overlay document size must be the same as the document you print with the overlay. Do not create an overlay with a watermark.
• The resolution of the overlay document must be the same as that of the document you will print with the overlay.
4. Special Features 214
Printing features
Item
Overlaya
(Creating a new page
overlay)
Description
a
b
c
d
To save the document as an overlay, access Printing Preferences.
Click the Advanced tab, and select Edit from the Text drop-down list. Edit Overlay window appears.
In the Edit Overlay window, click Create.
In the Save As window, type a name up to eight characters in the File name box. Select the destination path, if necessary (The default is
C:\Formover).
e Click Save. The name appears on the Overlay List.
f Click OK or Print until you exit the Print window.
The file is not printed. Instead, it is stored on your computer hard disk drive.
a Click the Advanced tab.
b Select the desired overlay from the Text drop-down list.
c If the overlay file you want does not appear in the Text drop-down list, select Edit... from the list and click Load. Select the overlay file you
want to use.
If you have stored the overlay file you want to use in an external source, you can also load the file when you access the Open window.
Overlaya
After you select the file, click Open. The file appears in the Overlay List box and is available for printing. Select the overlay from the Overlay
(Using a page overlay)
List box.
d If necessary, check Confirm Page Overlay When Printing box. If this box is checked, a message window appears each time you submit a
document for printing, asking you to confirm printing an overlay on your document.
If this box is not checked and an overlay has been selected, the overlay automatically prints with your document.
e Click OK or Print until you exit the Print window.
Overlaya
(Deleting a page
overlay)
a
b
c
d
e
f
In the Printing Preferences window, click the Advanced tab.
Select Edit in the Text drop down list.
Select the overlay you want to delete from the Overlay List box.
Click Delete.
When a confirming message window appears, click Yes.
Click OK or Print until you exit the Print window. You can delete page overlays that you no longer use.
4. Special Features 215
Printing features
Item
Description
• This feature is available only if you have installed the optional memory or mass storage device (HDD) (see "Variety feature" on page 7).
• Some menus may not appear on the display depending on options or models. If so, it is not applicable to your machine.
• Print Mode: The default Print Mode is Normal, which is for printing without saving the printing file in the memory.
- Normal: This mode prints without storing your document in the optional memory.
- Proof: This mode is useful when you print more than one copy. You can print one copy first to check, then print the rest of the copies later.
Print Mode
- Confidential: This mode is used for printing confidential documents. You need to enter a password to print.
- Store: Select this setting to save a document in the mass storage device (HDD) without printing.
- Store and Print: This mode is used when printing and storing document at the same time.
- Spool: This option can be useful when handling large amounts of data. If you select this setting, the printer spools the document into the
mass storage device (HDD) and then prints it from the mass storage device (HDD) queue, decreasing the computer’s work load.
- Print Schedule: Select this setting to print the document at a specified time.
• User ID: This option is used when you need to find a saved file using the control panel.
• Job Name: This option is used when you need to find a saved file using the control panel.
Encrypts printing data first, and transmits it to the machine. This feature protects the printing information even though the data is snatched on
a network.
Job Encryption
Job Encryption feature is enabled only when the mass storage device (HDD) is installed. The mass storage device (HDD) is used to
decrypt the printing data (see "Variety feature" on page 7).
a. This option is not available when you use XPS driver.
4. Special Features
216
Printing features
Printing
13
Using Direct Printing Utility
There are several ways you can print using the Direct Printing Utility.
• Direct Printing Utility may not be available depending on model or
optional goods (see "Software" on page 7).
1
• Available for Windows OS users only.
From the Start menu select Programs or All Programs > Dell Printers
> Direct Printing Utility > Direct Printing Utility.
The Direct Printing Utility window appears.
•
For Windows 8, from Charms, select Search > Apps.
What is Direct Printing Utility?
2
Select your machine from the Select Printer drop-down list and click
Browse.
Direct Printing Utility is a program that sends the PDF files directly to your
machine to print without having to opening the file.
3
Select the file you wish to print and click Open.
To install this program, select Advanced Installation > Custom Installation
and put a check mark in this program when you install the printer driver.
• Mass storage device (HDD) should be installed on your machine, to print
files using this program. (see "Variety feature" on page 7).
The file is added in the Select Files section.
4
5
Customize the machine settings for your needs. Click Print. The selected PDF file is sent to the machine.
• You cannot print PDF files that are restricted. Deactivate the printing
restriction feature and retry printing.
• You cannot print PDF files that are restricted by a password. Deactivate
the password feature, and retry printing.
• Whether or not a PDF file can be printed using the Direct Printing Utility
program depends on how the PDF file was created.?
• The Direct Printing Utility program supports PDF version 1.7 and below.
For higher versions, you must open the file to print it.
4. Special Features
217
Printing features
Using the right-click menu
14
Mac printing
1
Right-click on the PDF file to print and select Direct Printing.
The Direct Printing Utility window appears with the PDF file is added.
2
3
4
Some features may not be available depending on models or options. It
means that the features are not supported.
Select the machine to use.
Customize the machine settings.
Click Print. The selected PDF file is sent to the machine.
Printing a document
When you print with a Mac, you need to check the printer driver settings in each
application you use. Follow the steps below to print from a Mac:
1
2
Open the document to print.
3
Choose your paper size, orientation, scaling, other options, and make sure that your machine is selected. Click OK.
4
5
6
Open the File menu and click Print.
Open the File menu and click Page Setup (Document Setup in some
applications).
Choose the number of copies and indicate which pages to print.
Click Print.
4. Special Features
218
Printing features
Changing printer settings
Printing on both sides of the paper
You can use advanced printing features when using your machine.
Open an application and select Print from the File menu. The machine name,
which appears in the printer properties window, may differ depending on the
machine in use. Except for the name, the composition of the printer properties
window is similar to the following.
Some features may not be available depending on models or options. It
means that the features are not supported (see "Variety feature" on page 7).
Before printing in the duplex mode, decide on which edge you will be binding
your finished document. The binding options are, as follows:
Printing multiple pages on one sheet
• Long-Edge Binding: This option is the conventional layout used in book
binding.
You can print more than one page on a single sheet of paper. This feature
provides a cost-effective way to print draft copies.
• Short-Edge Binding: This option is the type often used with calendars.
1
2
3
4
Open an application, and select Print from the File menu.
Select Layout from the drop-down list under Orientation. In the Pages
per Sheet drop-down list, select the number of pages you want to print
on one sheet of paper.
Select the other options to use.
Click Print.
The machine prints the selected number of pages to print on one sheet
of paper.
1
2
3
4
5
From your Mac application, select Print from the File menu.
Select Layout from the drop-down list under Orientation.
Select a binding orientation from the Two-Sided option.
Select the other options to use.
Click Print and the machine prints on both sides of the paper.
If you print more than 2 copies, the first copy and the second copy might
print on the same sheet of paper. Avoid printing on both sides of paper
when you are printing more than 1 copy.
4. Special Features
219
Printing features Using help
15
Linux printing
Click the question mark on the bottom-left corner of the window and click on
the topic you want to know about. A pop-up window appears with information
about that option's feature, which is provided from the driver.
Some features may not be available depending on models or options. It
means that the features are not supported.
Printing from applications
There are a lot of Linux applications that allow you to print using Common UNIX
Printing System (CUPS). You can print on your machine from any such
application.
1
2
Open the document to print
3
Choose your paper size, orientation, and make sure that your machine is selected. Click Apply.
4
5
6
Open the File menu and click Print.
Open the File menu and click Page Setup (Print Setup in some
applications).
Select your machine to print.
Choose the number of copies and indicate which page to print.
4. Special Features
220
Printing features
7
8
Change other printing options in each tab, if necessary. 1
If necessary, switch to Printers configuration.
Click Print.
Automatic/manual duplex printing may not be available depending on
models. You can alternatively use the lpr printing system or other applications for odd-even printing. Open the Unified Driver Configurator.
2
3
Select your machine on the available printers list and click Properties.
The Printer Properties window appears.
The following five tabs display at the top of the window:
•
General: Allows you to change the printer location and name. The
name entered in this tab displays on the printer list in Printers
configuration.
•
Connection: Allows you to view or select another port. If you change
the machine port from USB to parallel or vice versa while in use, you
must re-configure the machine port in this tab.
•
Driver: Allows you to view or select another machine driver. By
clicking Options, you can set the default device options.
Printing files
You can print many different types of files on your machine using the standard
CUPS, directly from the command line interface. The CUPS lpr utility allows you
to do that. You can print these files by using the command format below.
lp -d <printer name> -o <option> <file name>
• Jobs: Shows the list of print jobs. Click Cancel job to cancel the
selected job and select the Show completed jobs check box to see
previous jobs on the job list.
Please refer to lp or man page on your system for more details.
Configuring Printer Properties
• Classes: Shows the class that your machine is in. Click Add to Class
to add your machine to a specific class or click Remove from Class
to remove the machine from the selected class.
Using the Printer Properties window provided by the Printers configuration,
you can change the various properties for your machine as a printer.
4
Click OK to apply the changes and close the Printer Properties window.
4. Special Features
221
Scan features
•
• For basic scanning features, refer to the Basic Guide (see "Basic scanning"
on page 59).
• This feature may not be available depending on model or optional goods
(see "Features by models" on page 7).
• The maximum resolution that can be achieved depends upon various
factors, including computer speed, available disk space, memory, the
size of the image being scanned, and bit depth settings. Thus, depending on your system and what you are scanning, you may not be able to scan
at certain resolutions, especially using enhanced dpi.
TWAIN: TWAIN is the one of a preset imaging applications. Scanning an
image launches the selected application, enabling you to control the
scanning process. This feature can be used via the local connection or the
network connection (see "Scanning from image editing program" on page
224).
• Dell Scan Assistant/Dell Document Creator: You can use this program to
scan images or documents.
- See "Scanning with Dell Scan Assistant" on page 225. • WIA: WIA stands for Windows Images Acquisition. To use this feature, your
computer must be connected directly with the machine via an USB cable
(see "Scanning using the WIA driver" on page 225).
16
Basic scanning method
This feature may not be available depending on model or optional goods
(see "Variety feature" on page 7).
•
USB Memory: You can scan a document and save the scanned image onto
an USB memory device.
•
Email: You can send the scanned image as an email attachment.
• FTP/SMB: You can scan an image and upload it to an FTP/SMB server.
You can scan the originals with your machine via an USB cable or the network.
The following methodoloqies can be used for scanning your documents:
• Scan to PC: Scan the originals from the control panel. Then, the scanned
data will be stored in the connected computers My Documents folder (see
"Basic Scanning" on page 59).
4. Special Features 222
Scan features
17
18
Setting the scan settings in the computer
Scanning from network connected machine
This feature may not be available depending on model or optional goods
(see "Features by models" on page 7).
The machine that does not support the network interface, it will not be able
to use this feature (see "Rear view" on page 20).
1
Open Dell Printer Manager (see "Using Dell Printer Manager" on page
248).
Make sure the printer driver is installed on your computer using the software CD,
since the printer driver includes the scan program (see "Installing the driver
locally" on page 24).
2
3
4
Select the appropriate machine from the Printer List.
Select Scan to PC Settings menu.
1
Place a single document face down on the document glass, or load the
documents face up into the document feeder (see "Loading originals" on
page 46).
2
Select
Select the option you want.
• Scan Activation: Determines whether or not scanning is enabled on
the device.
(Scan) > Scan to PC > Network PC on the control panel.
Or select Scan > Network PC .
• Basic tab: Contains settings related to general scan and device
settings.
If you see Not Available message, check the port connection.
• Image tab: Contains settings related to image altering.
5
Press Save > OK.
3
Select your registered computer ID, and enter the Password if
necessary.
4. Special Features
223
Scan features
19
• ID is the same ID as the registered scan ID for Dell Printer Manager >
Scanning from image editing program
Switch to advanced mode > Scan to PC Settings.
• Password is the 4 digit number registered password for Dell Printer
Manager >
4
5
Switch to advanced mode > Scan to PC Settings.
Select the option you want and press OK.
Scanning begins.
Scanned image is saved in computer’s C:\Users\users name\My
Documents. The saved folder may differ, depending on your operating
system or the application you are using.
You can scan and import documents at the image editing software such as
Adobe Photoshop, if the software is TWAIN-compliant. Follow the steps below
to scan with TWAIN-compliant software:
1
Make sure that the machine is connected to your computer and
powered on.
2
Place a single document face down on the document glass, or load the
documents face up into the document feeder (see "Loading originals" on
page 46).
3
4
5
6
Open an application, such as Adobe Photoshop.
Click File > Import, and select the scanner device.
Set the scan options.
Scan and save your scanned image.
4. Special Features
224
Scan features
20
Scanning using the WIA driver
Your machine supports the Windows Image Acquisition (WIA) driver for
scanning images. WIA is one of the standard components provided by Microsoft
Windows 7 and works with digital cameras and scanners. Unlike the TWAIN
driver, the WIA driver allows you to scan and easily adjust images without using
additional software:
6
Choose your scanning preferences and click Preview to see your
preferences affect the picture.
7
Scan and save your scanned image.
21
Scanning with Dell Scan Assistant
• This feature may not be available depending on model or optional goods
(see "Features by models" on page 7).
The WIA driver works only on Windows OS (not supported Windows 2000) with a USB port.
1
Make sure that the machine is connected to your computer and powered on.
2
Place a single document face down on the document glass, or load the
documents face up into the document feeder (see "Loading originals" on
page 46).
3
Click Start > Control Panel > Hardware and Sound > Devices and
Printers.
4
5
Right-click on device driver icon in Printers and Faxes > Start Scan.
New Scan application appears.
• For Windows, you need to download Scan Assistant from the
Dellwebsite to install the printer software (http://www.Dell.com > find
your product > Support or Downloads). For Mac, open the Applications
folder > Dell folder > DellScan Assistant.
• For Windows, you can use the OCR (Optical Character Reader) feature
from Dell Scan Assistant program.
1
2
Download the software from the Dell website then unpack andinstall it.
3
Place a single document face down on the document glass, or load the
documents face up into the document feeder (see "Loading originals" on
page 46).
Make sure that the machine is connected to your computer and
powered on.
4. Special Features
225
Scan features
4
Click Start > All programs > Dell Printers, and start Dell Scan
Assistant.
If No Image Capture device connected message appears, disconnect the
USB cable and reconnect it. If the problem continues, refer to the Image
Capture’s help.
Select the Help menu from the window and click on any option you want to
know about.
5
6
Set the scan options.
4
5
Select the option you want.
Scan and save your scanned image.
Click Scan.
If scanning does not operate in Image Capture, update Mac OS to the latest
version.
22
Mac scanning
Scanning from USB connected machine
1
Make sure that the machine is connected to your computer and
powered on.
2
Place a single document face down on the document glass, or load the documents face up into the document feeder (see "Loading originals" on
page 46).
3
Scanning from network connected machine
Network or wireless model only (see "Features by models" on page 7).
1
2
Make sure that your machine is connected to a network.
3
Start Applications and click Image Capture.
Start Applications and click Image Capture.
Place a single document face down on the document glass, or load the
documents face up into the document feeder (see "Loading originals" on
page 46).
4. Special Features
226
Scan features
4
According to OS, follow steps below.
•
10.5
For
-
Click Devices > Browse Devices on Menu bar.
-
Make sure that Connected checkbox is checked beside your
machine in Bonjour Devices.
-
If you want to scan using TWAIN, refer to the Mac OS X10.4 steps
above. • For 10.6 -10.8, select your device below SHARED.
5
6
Set the scan options on this program.
23
Linux scanning
Scanning
1
Make sure that the machine is connected to your computer and
powered on.
2
3
Double-click the Unified Driver Configurator on your desktop.
Click the
button to switch to Scanners Configuration.
Scan and save your scanned image.
• If scanning does not operate in Image Capture, update Mac OS to the
latest version.
• For more information, refer to the Image Capture’s help.
• You can also scan using TWAIN-compliant software, such as Adobe
Photoshop.
4. Special Features
227
Scan features
4
Select the scanner on the list.
5
6
Click Properties.
7
Place a single document face down on the document glass, or load the
documents face up into the document feeder (see "Loading originals" on
page 46).
From the Scanner Properties window, click Preview.
8
The document is scanned and the image preview appears in the
Preview Pane.
9
Drag the pointer to set the image area to be scanned in the Preview
Pane.
10
11
Select the option you want.
Scan and save your scanned image.
For later use, you can save as your scan settings and add it to the Job Type
drop-down list.
4. Special Features
228
Scan features
Editing an image with Image Manager
The Image Manager application provides you with menu commands and tools
to edit your scanned image.
4. Special Features
229
Fax features
25
• For basic faxing features, refer to the Basic Guide (see "Basic faxing" on
page 60).
Redialing the fax number
1
2
24
Automatic redialing
(Redial/Pause) button on the control panel.
Select the fax number you want.
Ten recently sent fax numbers with ten received Caller IDs are shown.
When the number you have dialed is busy or there is no answer when you send
a fax, the machine automatically redials the number. The redial time depends on
the country's factory default setting.
When the display shows Retry Redial?, press
Press
3
If an original is placed on the scanner glass, select Yes to add another
page. Load another original and press OK. When you have finished,
select No when Another Page? appears.
(Start) button to redial the
number without waiting. To cancel the automatic redialing, press
When an original is loaded in the document feeder, the machine
automatically begins to send.
(Cancel or
Stop/Clear). 26
To change the time interval between redials and the number of redial attempts.
1
Press
panel.
(fax) >
(Menu)> Fax Setup > Sending on the control
2
3
Select Redial Times or Redial Term you want.
Confirming a transmission
When the last page of your original has been sent successfully, the machine
beeps and returns to ready mode.
When something goes wrong while sending your fax, an error message appears
on the display. If you receive an error message, press
Select the option you want.
(Cancel or Stop/Clear)
to clear the message and try to send the fax again.
4. Special Features 230
Fax features
You can set your machine to print a confirmation report automatically each
(fax) >
time sending a fax is completed. Press
> Sending > Send Report on the control panel.
5
Enter the recipients’ numbers and select the option
(Menu) > Fax Setup
27
Sending a fax in the computer
• This feature may not be available depending on model or optional goods
(see "Features by models" on page 7).
You can send a fax from your computer without going to the machine.
To send a fax from your computer, the Dell Network PC Fax program must be
installed. This program will be installed when you installed the printer driver.
1
2
Select Print from the File menu.
The Print window will be displayed. It may look slightly different
depending on your application.
3
4
Select the Help menu or from the window and click on any option you want
to know about.
Open the document to be sent.
6
Click Send.
Select Dell Network PC Fax from the Print window
Click Print or OK.
4. Special Features
231
Fax features
28
Delaying a fax transmission
8
If you set a time earlier than the current time, the fax will be sent at that time
on the following day.
You can set your machine to send a fax at a later time when you will not be
present. You cannot send a color fax using this feature.
1
Place a single document face down on the document glass, or load the
documents face up into the document feeder. 2
3
4
Press
9
The original is scanned into memory before transmission.
The machine returns to ready mode. The display reminds you that you
are in ready mode and that a delayed fax is set.
(fax) on the control panel.
Adjust the resolution and the darkness to suit your fax needs.
You can check the list of delayed fax jobs.
Press
Press
(Menu) > System Setup > Report > Schedule Jobs on the
control panel.
(Menu) > Fax Feature > Delay Send on the control panel.
Or select Fax > Delayed Send > To .
5
6
7
Enter the job name and the time.
Enter the number of the receiving fax machine and press OK.
The display asks you to enter another fax number to send the document.
To enter more fax numbers, press OK when Yes highlights and repeat
steps 5.
• You can add up to 10 destinations.
• Once you entered a group dial number, you cannot enter another group
dial numbers anymore.
4. Special Features
232
Fax features Adding documents to a reserved fax
29
Sending a priority fax
1
Place a single document face down on the document glass, or load the
documents face up into the document feeder.
2
Press panel.
3
Select the fax job and press OK.
(fax) >
(Menu) > Fax Feature > Add Page on the control
When you have finished, select No when Another Page? appears. The
machine scans the original into memory.
4
Press
This function is used when a high priority fax need to be sent ahead of reserved
operations. The original is scanned into memory and immediately transmitted
when the current operation is finished.
1
Place a single document face down on the document glass, or load the
documents face up into the document feeder.
2
Press
(Fax) >
control panel.
(Cancel or Stop/Clear) to return to ready mode.
Canceling a reserved fax job
1
Press
panel.
(fax) >
(Menu) > Fax Feature > Cancel Job on the control
2
3
Select the fax job you want and press OK.
Press OK when Yes highlights.
(Menu) > Fax Feature > Priority Send on the
Or select Fax > Priority Send > To .
3
4
5
Enter the destination fax number and press OK.
Enter the job name and press OK.
If an original is placed on the scanner glass, select Yes to add another
pages. Load another original and press OK.
When you have finished, select No when Another Page? appears.
The machine starts to scan and send a fax to destinations.
The selected fax is deleted from memory.
4
Press
(Stop/Clear) to return to ready mode.
4. Special Features
233
Fax features
4
30
Forwarding a sent fax to another destination
You can set the machine to forward the received or sent fax to other destination
by a fax. If you are out of office but have to receive the fax, this feature may be
useful.
• Though you sent or received a color fax, the data is forwarded in
grayscale.
1
Place a single document face down on the document glass, or load the
documents face up into the document feeder.
2
Press
(fax) >
(Menu) > Fax Feature > Forward > Fax > Send
Forward > On on the control panel.
3
Press
(Cancel or Stop/Clear) to return to ready mode.
Subsequent sent faxes will be forwarded to the specified fax machine.
31
Forwarding a received fax
You can set the machine to forward the received or sent fax to other destination
by a fax. If you are out of office but have to receive the fax, this feature may be
useful.
Though you sent or received a color fax, the data is forwarded in grayscale.
1
Press
(fax) >
(Menu) > Fax Feature > Forward > Fax > Receive
Forward or RCV Forward > Forward on the control panel.
Or select Setup > Machine Setup > Fax Setup > Forward > Fax> Send
Forward > On .
Or select Setup > Machine Setup > Fax Setup > Forward > Fax >
Receive Forward or RCV Forward > On .
Forward options may not be available depending on model or optional
goods (see "Variety feature" on page 7).
• Forward options may not be available depending on model or optional
goods (see "Variety feature" on page 7).
• To set the machine to print out a fax when fax forwarding has been
completed, select Forward&Print.
Enter the destination fax number, email address, or server address and
press OK.
2
Enter the destination fax number, email address, or server address and
press OK.
4. Special Features
234
Fax features
3
4
• 2->1Side ROT2: Send faxes on both sides of the original and prints
each one on a separate sheet, but the information on the back side
of the printout is rotated 180°.
Enter the starting tim and ending time, then press OK.
Press
(Cancel or Stop/Clear) to return to ready mode.
Subsequent sent faxes will be forwarded to the specified fax machine.
3
Press OK.
32
33
Sending faxes on both sides of paper
Receiving a fax in the computer
• This is available only when you load originals into the document feeder.
• This feature may not be available depending on model or optional goods
(see "Features by models" on page 7).
• Some menus may not appear on the display depending on options or
models. If so, it is not applicable to your machine.
• To use this feature, set the option on the control panel:
• This feature may not be available depending on model or optional goods
(see "Features by models" on page 7).
1
Place a single document face down on the document glass, or load the
documents face up into the document feeder.
2
Press
(fax) > Duplex on the control panel.
Or select Fax > Select the menu you want > Select Duplex from the submenus > .
• Off: Send faxes in normal mode.
• 2 Side: Send faxes on both sides of the original.
Press
(fax) >
(Menu) > Fax Feature > Forward > PC > On the control panel.
Or select Setup > Machine Setup > Next > Fax Setup > Forward > PC
> On .
1
2
3
4
Open the Dell Printer Manager.
Select the appropriate machine from the Printer List.
Select Fax to PC Settings menu.
Use Enable Fax Receiving from Device to change the fax settings.
• Image Type: Convert the received faxes to PDF or TIFF.
• Save Location: Select location to save the converted faxes.
4. Special Features
235
Fax features
• Ans/Fax: Is for when an answering machine attached to your
machine. Your machine answers an incoming call, and the caller can
leave a message on the answering machine. If the fax machine
senses a fax tone on the line, the machine automatically switches to
Fax mode to receive the fax.
• Prefix: Select prefix.
• Print received fax: After receiving the fax, set prints information for
the received fax.
• Notify me when complete: Set to show the popup window to notify
receiving a fax.
• Open with default application: After receiving the fax, open it with
default application.
To use the Ans/Fax mode, attach an answering machine to the EXT socket
on the back of your machine.
• None: After receiving a fax, the machine does not notify the user or
opens the application.
5
• DRPD: You can receive a call using the Distinctive Ring Pattern
Detection (DRPD) feature. Distinctive Ring is a telephone company
service which enables an user to use a single telephone line to
answer several different telephone numbers. For further details, see
"Receiving faxes using DRPD mode" on page 237.
Press Save > OK.
34
Changing the receive modes
This setting may not be available depending on your country.
1
Press
(fax) >
(Menu) > Fax Setup > Receiving > Receive Mode
on the control panel.
Or select Setup > Machine Setup > Next > Default Setting > Fax Default > Common > Receive Mode .
2
3
4
Press OK.
Press
(Cancel or Stop/Clear) to return to ready mode.
Select the option you want.
• Fax: Answers an incoming fax call and immediately goes into the fax
reception mode.
• Tel: Receives a fax by pressing
(On Hook Dial) and then
(Start) button.
4. Special Features
236
Fax features
35
37
Receiving manually in Tel mode
You can receive a fax call by pressing
pressing
(On Hook Dial) button and then
(Start) when you hear a fax tone. If your machine has a handset,
you can answer calls using the handset (see "Features by models" on page 7).
Receiving faxes with an extension telephone
When you are using an extension telephone connected to the EXT socket, you
can receive a fax from someone you are talking to on the extension telephone,
without going to the fax machine.
When you receive a call on the extension phone and hear fax tones, press the
keys *9* on the extension phone. The machine receives the fax.
36
Receiving in Answering Machine/Fax mode
*9* is the remote receive code preset at the factory. The first and the last
asterisks are fixed, but you can change the middle number to whatever you
want.
To use this mode, you must attach an answering machine to the EXT socket on
the back of your machine. If the caller leaves a message, the answering machine
stores the message. If your machine detects a fax tone on the line, it
automatically starts to receive the fax.
• If you have set your machine to this mode and your answering machine
is switched off, or no answering machine is connected to EXT socket,
your machine automatically goes into Fax mode after a predefined
number of rings.
• If the answering machine has a user-selectable ring counter, set the
machine to answer incoming calls within 1 ring.
• If the machine is in Tel mode, disconnect or switch off the answering
machine with the fax machine. Otherwise, the outgoing message from
the answering machine will interrupt your phone conversation.
While you are talking over the telephone connected to the EXT socket, copy
and scan features are not available.
38
Receiving faxes using DRPD mode
This setting may not be available depending on your country. Distinctive Ring is
a telephone company service which enables an user to use a single telephone
line to answer several different telephone numbers. This feature is often used by
answering services who answer telephones for many different clients and need
to know which number someone is calling in on to properly answer the phone.
4. Special Features
237
Fax features 39
This setting may not be available depending on your country.
1
Select
(fax) >
(Menu) > Fax Setup > Receiving > DRPD Mode
> Waiting Ring on the control panel. Or select Setup > Machine Setup > Next > Default Setting > Fax Default > Common > Receive Mode > DRPD .
2
3
Receiving in secure receiving mode
Call your fax number from another telephone.
This feature may not be available depending on model or optional goods
(see "Features by models" on page 7).
You may need to prevent your received faxes from being accessed by
unauthorized people. Turn on secure receiving mode, then all incoming faxes
go into memory. You can print the incoming faxes with entering the password.
When your machine begins to ring, do not answer the call. The machine
requires several rings to learn the pattern.
To use the secure receiving mode, activate the menu from
(fax) >
(Menu) > Fax Feature > Secure Receive on the control panel. When the machine completes learning, the display shows Completed
DRPD Setup. If the DRPD setup fails, Error DRPD Ring appears.
Or select Setup > Machine Setup > Next > Fax Setup > Secure Receive .
4
Press OK when DRPD appears and start over from step 2.
• DRPD must be set up again if you re-assign your fax number, or connect
the machine to another telephone line.
• After DRPD has been set up, call your fax number again to verify that the
machine answers with a fax tone. Then have a call placed to a different
number assigned to that same line to be sure the call is forwarded to the
extension telephone or answering machine plugged into the EXT socket.
Printing received faxes
1
Select
(fax) >
(Menu) > Fax Feature > Secure Receive > Print
on the control panel. Or select Setup > Machine Setup > Next > Fax Setup > Secure Receive
> Print .
2
Enter a four-digit password and press OK.
4. Special Features
238
Fax features
3
•
The machine prints all of the faxes stored in memory.
Short Edge: Prints pages to be read by flipping like a note pad.
2
40
Printing faxes on both sides of the paper
• Some menus may not appear on the display depending on options or
models. If so, it is not applicable to your machine.
3
5
• This feature may not be available depending on model or optional goods
(see "Features by models" on page 7).
1
2
Place a single document face down on the document glass, or load the
documents face up into the document feeder.
Press
(fax) >
(Menu) > Fax Setup > Receiving > Duplex Print
on the control panel.
•
Off: Prints in Normal mode.
•
Long Edge: Prints pages to be read like a book.
3
4
Press OK.
Press
(Cancel or Stop/Clear) to return to ready mode.
41
Receiving faxes in memory
Since your machine is a multi-tasking device, it can receive faxes while you are
making copies or printing. If you receive a fax while you are copying or printing,
your machine stores incoming faxes in its memory. Then, as soon as you finish
copying or printing, the machine automatically prints the fax.
If fax is received and being printed, other copy and print jobs cannot be
processed at the same time.
4. Special Features
239
Fax features
42
Printing sent fax report automatically
You can set the machine to print a report with detailed information about the
previous 50 communication operations, including time and dates.
1
Press
(fax) >
control panel.
2
Press
(Menu) > Fax Setup > Auto Report > On on the
(Cancel or Stop/Clear) to return to ready mode.
4. Special Features
240
Using memory/hard drive features
From the control panel
You can use this feature in the models that have a mass storage device (HDD) or memory (see "Variety feature" on page 7). If your machine has optional memory or an optional hard drive, you can use
these features from the
(Menu) button> System Setup > Job
Management.
43
Setting up the optional memory
From the printer driver
After installing the optional memory, you can use advanced printing features,
such as proofing a job and specifying of printing a private job in the Print
window. Select Properties or Preference, and configure the printing mode.
•
Active Job: All of the print jobs waiting to be printed are listed in the active
job queue in the order you sent them to the printer. You can delete a job
from the queue before printing, or promote a job to print sooner.
•
File Policy: You can choose the file policy for generating file name before
you proceed with the job through optional memory. If the optional memory
already has the same name when you entered a new file name, you can
rename or overwrite it.
•
Stored Job: You can print or delete a stored job.
• Some menus may not appear on the display depending on options or
models. If so, it is not applicable to your machine.
• After installing the hard drive, you can also print the predefined
document templates from the
Form Menu.
(Menu) button > System Setup >
4. Special Features 241
5. Useful Management
Tools
This chapter introduces management tools provided to help you make full use of your machine.
• Accessing management tools
243
• Using Firmware update utility
244
• Using Dell Supplies Ordering Utility
245
• Using Embedded Web Service
246
• Using Dell Printer Manager
248
• Using Dell Printer Status
251
• Using Dell Printer Experience
253
• Using the Linux Unified Driver Configurator
258
Accessing management tools
Dell provides a variety of management tools for Dell printers. 1
2
Make sure that the machine is connected to your computer and powered on.
From the Start menu, select Programs or All Programs.
•
3
4
5
For Windows 8, from the Charms, select Search > Apps. Find Dell Printers.
Under Dell Printers, you can see installed management tools.
Click the management tool you want to use.
• After installing the driver, for some management tools, you can access them directly from the Start screen by clicking on the corresponding tile.
• For Windows 8, after installing the driver, for some management tools, you can access them directly from the Start screen by clicking on the corresponding tile.
5. Useful Management Tools 243
Using Firmware update utility
Firmware Update Utility allows you to maintain your machine by upgrading firmware.
1
2
3
From the Start menu, select Programs or All Programs > Dell > Dell Printers > your printer driver name > Firmware Update Utility.
4
5
Click Browse and select the downloaded firmware file.
Download the latest firmware. Click http://www.dell.com/support.
If your printer is connected with an USB cable, click USB Connected Printer or Network Connected Printer.
Click Update Firmware.
5. Useful Management Tools 244
Using Dell Supplies Ordering Utility
To order replacement toner cartridges or supplies from Dell:
2
The Dell Supplies Ordering Utility window opens.
Availabe for Windows or Mac OS users only.
1
Double-click the Dell Supplies Ordering Utility icon on your desktop.
OR
From the Start menu, select Programs or All Programs >Dell > Dell
Printers > your printer driver name > Dell Supplies Ordering Utility.
For Mac,
Open the Applications folder > Dell folder > Dell Supplies Ordering
Utility.
5. Useful Management Tools 245
Using Embedded Web Service
1
2
• Internet Explorer 6.0 or higher is the minimum requirement for
Embedded Web Service.
• Embedded Web Service explanation in this user’s guide may differ from
your machine depending on its options or models.
Click Login on the upper right of the Embedded Web Service website.
Type in the ID and Password then click Login.
• ID: admin
• Password: dell00000
• Network model only (see "Software" on page 7).
2
Embedded Web Service overview
1
Accessing Embedded Web Service
1
Access a web browser, such as Internet Explorer, from Windows.
Some tabs may not appear depending on your model.
Enter the machine IP address of your printer (http://xxx.xxx.xxx.xxx) in
the address field and press the Enter key or click Go.
2
Your machine’s embedded website opens.
Logging into Embedded Web Service
Before configuring options in Embedded Web Service, you need to log-in as an
administrator. You can still use Embedded Web Service without logging in but
you won’t have access to Settings tab and Security tab.
Information tab
This tab gives you general information about your machine. You can check
things, such as remaining amount of toner. You can also print reports, such as an
error report.
• Active Alerts: Shows the alerts that have occurred in the machine and their
severity.
• Supplies: Shows how many pages are printed and amount of toner left in
the cartridge.
5. Useful Management Tools
246
Using Embedded Web Service
• Usage Counters: Shows the usage count by print types: simplex and
duplex.
Maintenance tab
• Current Settings: Shows the machine’s and network’s information.
This tab allows you to maintain your machine by upgrading firmware and
setting contact information for sending emails. You can also connect to Dell
website or download drivers by selecting the Link menu.
• Print information: Prints reports such as system related reports, e-mail
address, and font reports.
• Firmware Upgrade: Upgrade your machine’s firmware.
Settings tab
This tab allows you to set configurations provided by your machine and
network. You need to log-in as an administrator to view this tab.
• Contact Information: Shows the contact information.
• Link: Shows links to useful sites where you can download or check
information.
• Machine Settings tab: Sets options provided by your machine.
• Network Settings tab: Shows options for the network environment. Sets
options such as TCP/IP and network protocols.
Security tab
This tab allows you to set system and network security information. You need to
log-in as an administrator to view this tab.
• System Security: Sets the system administrator’s information and also
enables or disables machine features.
• Network Security: IPv4/IPv6 filtering.
• User Access Control: Classifies users into several groups according to each
user’s role. Each user’s authorization, authentication and accounting will be
controlled by the group’s role definition.
5. Useful Management Tools
247
Using Dell Printer Manager • Available for Windows and Mac OS users only (see "Software" on page 7).
The screenshot may differ depending on operating system you are using.
• For Windows, Internet Explorer 6.0 or higher is the minimum
requirement for Dell Printer Manager.
Dell Printer Manager is an application that combines Dell machine settings into
one location. Dell Printer Manager combines device settings as well as printing
environments, settings/actions and launching. All of these features provide a
gateway to conveniently use your Dell machine. Dell Printer Manager provides
two different user interfaces for the user to choose from: the basic user interface
and the advanced user interface. Switching between the two interfaces is easy:
just click a button.
3
Understanding Dell Printer Manager
To open the program:
For Windows,
Select Start > Programs or All Programs > Dell > Dell Printers > Dell Printer Manager > Dell Printer Manager.
Printer list
1
The Printer List displays printers installed on your
computer and network printers added by network
discovery (Windows only).
For Mac,
Open the Applications folder > Dell folder > Dell Printer Manager.
The Dell Printer Manager interface is comprised of various basic sections as described in the table that follows:
5. Useful Management Tools 248
Using Dell Printer Manager
Printer
information
2
This area gives you general information about your
machine. You can check information, such as the machine’s
model name, IP address (or Port name), and machine
status.
You can view the online User’s Guide.
Application
information
3
Includes links for changing to the advanced settings,
preference, help, and about.
Contents area
Displays information about the selected machine,
remaining toner level, and paper. The information will vary
based on the machine selected. Some machines do not
have this feature.
Order supplies
Click on the Order button from the supply ordering
window. You can order replacement toner cartridge(s)
from online.
5
6
Select the Help menu or click the
button from the window and click on
any option you want to know about.
The
button is used to change the user
interface to the advanced settings user interface
(see "Advanced settings user interface overview"
on page 250).
Quick links
Displays Quick links to machine specific functions. This
section also includes links to applications in the advanced
settings.
4
If you connect your machine to a network, the
Embedded Web Service icon is enabled.
5. Useful Management Tools
249
Using Dell Printer Manager
Fax to PC Settings
4
Advanced settings user interface overview
The advanced user interface is intended to be used by the person responsible
for managing the network and machines.
Some menus may not appear in the display depending on options or
models. If so, it is not applicable to your machine.
This menu includes settings related to the basic fax functionality of the selected
device.
• Disable: If Disable is On, incoming faxes will not be received on this device.
• Enable Fax Receiving from Device: Enables faxing on the device and allow
more options to be set.
Alert Settings (Windows only)
Device Settings
You can configure various machine settings such as machine setup, paper,
layout, emulation, network, and print information.
This menu includes settings related to error alerting.
• Printer Alert: Provides settings related to when alerts will be received.
• Email Alert: Provides options relating to receiving alerts via email.
• Alert History: Provides a history of device and toner related alerts.
Scan to PC Settings
This menu includes settings to create or delete scan to PC profiles.
• Scan Activation: Determines whether or not scanning is enabled on the
device.
• Profile: Displays the scanning profiles saved on the selected device.
• Basic tab: Contains settings related general scan and device settings.
• Image tab: Contains settings related to image altering.
5. Useful Management Tools
250
Using Dell Printer Status The Dell Printer Status is a program that monitors and informs you of the
machine status.
Icon
• The Dell Printer Status window and its contents shown in this user’s
guide may differ depending on the machine or operating system in use.
Mean
Normal
The machine is in ready mode and experiencing no
errors or warnings.
Warning
The machine is in a state where an error might occur in
the future. For example, it might be in toner low status,
which may lead to toner empty status.
Error
The machine has at least one error.
• Check the operating system(s) that are compatible with your machine
(see "Specifications" on page 104).
• Available for Windows OS users only (see "Software" on page 7).
Description
5
Dell Printer Status overview
If an error occurs while operating, you can check the error from the Dell Printer
Status. Dell Printer Status is installed automatically when you install the machine
software.
You can also launch Dell Printer Status manually. Go to the Printing
Preferences, click the Basic tab > Printer Status button.
These icons appear on the Windows task bar:
Toner Level
1
You can view the level of toner remaining in each
toner cartridge. The machine and the number of
toner cartridge(s) shown in the above window may
differ depending on the machine in use. Some
machines do not have this feature.
5. Useful Management Tools 251
Using Dell Printer Status
2
Option
You can set printing job alert related settings.
Order Supplies
You can order replacement toner cartridge(s) from
online.
4
User’s Guide
You can view the online User’s Guide.
5
Close
Close the window.
3
5. Useful Management Tools
252
Using Dell Printer Experience Dell Printer Experience is a Dell application that combines Dell machine
settings and machine management into one location. You can set device
settings, order supplies, open troubleshooting guides, visit Dell’s web site, and
check connected machine information. This application will be automatically
downloaded from the Windows Store if the machine is connected to a
computer with an Internet connection.
6
Understanding the Dell Printer Experience
To open the application, From the Start screen, select the Dell Printer Experience (
) tile.
The Dell Printer Experience interface comprises various useful features as
described in the following table:
The screenshot may differ depending on the model you are using.
1
Printer
Information
This area gives you general information about your
machine. You can check information, such as the
machine’s status, location, IP address, and remaining
toner level.
You can view the online User’s Guide. You need to be
connected to the Internet to use this feature.
2
User Guide
This button opens the Troubleshooting Guide
when an error occurs. You can directly open the
troubleshooting section in the user’s guide.
5. Useful Management Tools 253
Using Dell Printer Experience 3
4
5
Order Supplies
Click on this button to order replacement toner
cartridges online. You need to be connected to the
Internet to use this feature.
Visit Dell
Links to Dell printer website. You need to be connected
to the Internet to use this feature.
Device List &
Latest Scanned
Image
The scan list displays devices that supports Dell Printer
Experience. Under the device, you can see the latest
scanned images. Your machine needs to be connected
to a network to scan from here. This section is for the
users with multi-functional printers.
Printing from Windows 8
This section explains common printing tasks from the Start screen.
Basic printing
1
2
3
4
Open the document to print.
From the Charms, select Devices.
Select your printer from the list
Select the printer settings, such as the number of copies and orientation.
5. Useful Management Tools
254
Using Dell Printer Experience
5
Click the Print button to start the print job.
Cancelling a print job
If the printing job is waiting in the print queue or print spooler, cancel the job as
follows:
• You can access this window by simp ly double-clicking the machine icon
(
•
) in the Windows task bar.
You can also cancel the current job by pressing
(Cancel or Stop/Clear)
button on the control panel.
Opening more settings
The screen may appear somewhat different depending on the model or
options.
You can set up more printing parameters.
1
2
3
4
Open the document you want to print.
From the Charms, select Devices.
Select your printer from the list
Click More settings.
5. Useful Management Tools
255
Using Dell Printer Experience
Basic tab
Advanced tab
Basic
Paper settings
This option allows you to choose the basic printing settings such as copies,
orientation, and document type.
This option allows you to set the basic paper handling specifications.
Eco settings
This option allows you to set the various ways to layout your documents.
Layout settings
This option allows you to choose multiple pages per side to save media.
5. Useful Management Tools
256
Using Dell Printer Experience
8
Scanning from Windows 8
7
Click Scan (
)and save the image.
• When you place the originals in the ADF (or DADF), Prescan (
This section is for the users with multi-functional printers.
) is
not available.
• You can skip step 5, if the Prescan option is selected.
Scanning with your machine lets you turn pictures and text into digital files that
can be stored on your computer.
Scanning from Dell Printer Experience
The most frequently used printing menus are displayed for quick scanning.
1
Place a single document face down on the document glass, or load the
documents face up into the document feeder. 2
3
4
Click the Dell Printer Experience tile on the Start screen.
5
6
Click Prescan ( Click Scan (
).
Set up the scanning parameters such as image type, document size, and
resolution. )to check the image.
Adjust the prescanned image with scanning operation functions such as
rotate and mirror.
5. Useful Management Tools
257
Using the Linux Unified Driver Configurator
The Unified Driver Configurator is a tool primarily intended for configuring
machine devices. You need to install Unified Linux Driver to use Unified Driver
Configurator (see "Installation for Linux" on page 133).
After the driver is installed on your Linux system, the Unified Driver Configurator
icon will automatically be created on your desktop.
9
Opening Unified Driver Configurator
1
Double-click the Unified Driver Configurator on the desktop.
You can also click the Startup Menu icon and select Dell Unified Driver
> Unified Driver Configurator.
2
Click each button on the left to switch to the corresponding
configuration window.
1 Printer Configuration
2 Port Configuration
To use the on screen help, the Help or
3
button from the window.
After changing the configurations, click Exit to close the Unified Driver
Configurator.
5. Useful Management Tools 258
Using the Linux Unified Driver Configurator
10
Printers configuration
Printers configuration has the two tabs: Printers and Classes.
Printers tab
1
Switches to Printers configuration.
2
Shows all of the installed machines.
3
Shows the status, model name, and URI of your machine.
The printer control buttons are, as follows:
• Refresh: Renews the available machines list.
View the current system’s printer configuration by clicking on the machine icon
button on the left side of the Unified Driver Configurator window.
• Add Printer: Allows you to add a new machines.
• Remove Printer: Removes the selected machine.
• Set as Default: Sets the current selected machine as a default machine.
• Stop/Start: Stops/starts the machine.
• Test: Allows you to print a test page to ensure the machine is working
properly.
• Properties: Allows you to view and change the printer’s properties.
5. Useful Management Tools
259
Using the Linux Unified Driver Configurator
Classes tab
11
Ports configuration
The Classes tab shows a list of available machine classes.
In this window, you can view the list of available ports, check the status of each
port and release a port that is stalled in a busy state when its owner has
terminated the job for any reason.
1
Shows all of the machine classes.
2
Shows the status of the class and the number of machines in the class.
1
Switches to Ports configuration.
•
Refresh: Renews the classes list.
2
Shows all of the available ports.
•
Add Class: Allows you to add a new machine class.
3
Shows the port type, device connected to the port, and status.
•
Remove Class: Removes the selected machine class.
•
Refresh: Renews the available ports list.
•
Release port: Releases the selected port.
5. Useful Management Tools
260
6. Troubleshooting
This chapter gives helpful information for what to do if you encounter an error.
• Paper feeding problems
262
• Power and cable connecting problems
263
• Printing problems
264
• Printing quality problems
268
• Copying problems
276
• Scanning problems
277
• Faxing problems
278
• Operating system problems
280
Paper feeding problems
Condition
Suggested solutions
Paper jams during printing.
Clear the paper jam.
Paper sticks together.
• Check the maximum paper capacity of the tray.
• Make sure that you are using the correct type of paper.
• Remove paper from the tray and flex or fan the paper.
• Humid conditions may cause some paper to stick together.
Multiple sheets of paper do not feed.
Different types of paper may be stacked in the tray. Load paper of only one type, size, and weight.
Paper does not feed into the machine.
• Remove any obstructions from inside the machine.
• Paper has not been loaded correctly. Remove paper from the tray and reload it correctly.
• There is too much paper in the tray. Remove excess paper from the tray.
• The paper is too thick. Use only paper that meets the specifications required by the machine.
The paper keeps jamming.
• There is too much paper in the tray. Remove excess paper from the tray. If you are printing on special materials, use the
manual feeding in tray.
• An incorrect type of paper is being used. Use only paper that meets the specifications required by the machine.
• There may be debris inside the machine. Open the front cover and remove any debris.
Envelopes skew or fail to feed correctly.
Ensure that the paper guides are against both sides of the envelopes.
6. Troubleshooting 262
Power and cable connecting problems
Condition
The machine is not receiving power,
or the connection cable between the
computer and the machine is not
connected properly.
Suggested solutions
• Connect the machine to the electricity supply first. If the machine has a
(Power/Wakeup) button on the control,
press it.
• Disconnect the machine’s cable and reconnect it.
6. Troubleshooting 263
Printing problems
Condition
The machine does not
print.
Possible cause
The machine is not receiving power.
Suggested solutions
Connect the machine to the electricity supply first. If the machine has a
(Power/
Wakeup) button on the control, press it.
The machine is not selected as the default
machine.
Select your machine as your default machine in Windows.
Check the machine for the following:
• The cover is not closed. Close the cover.
• Paper is jammed. Clear the paper jam (see "Clearing paper jams" on page 92).
• No paper is loaded. Load paper (see "Loading paper in the tray" on page 38).
• The toner cartridge is not installed. Install the toner cartridge (see "Replacing the toner cartridge" on page 74).
• Make sure the protect cover and sheets are removed from the toner cartridge (see "Replacing the toner cartridge" on page 74).
If a system error occurs, contact your service representative.
The connection cable between the computer and
the machine is not connected properly.
Disconnect the machine cable and reconnect it (see "Rear view" on page 20).
The connection cable between the computer and
the machine is defective.
If possible, attach the cable to another computer that is working properly and print a job.
You can also try using a different machine cable.
The port setting is incorrect.
Check the Windows printer settings to make sure that the print job is sent to the correct
port. If the computer has more than one port, make sure that the machine is attached to
the correct one.
6. Troubleshooting 264
Printing problems
Condition
The machine does not
print.
Possible cause
Suggested solutions
The machine may be configured incorrectly.
Check the Printing Preferences to ensure that all of the print settings are correct.
The printer driver may be incorrectly installed.
Uninstall and reinstall the machine’s driver.
The machine is malfunctioning.
Check the display message on the control panel to see if the machine is indicating a
system error. Contact a service representative.
The document size is so big that the hard disk
space of the computer is insufficient to access the
print job.
Get more hard disk space and print the document again.
The output tray is full.
Once the paper is removed from the output tray, the machine resumes printing.
The machine selects print
materials from the wrong
paper source.
The paper option that was selected in the
Printing Preferences may be incorrect.
For many software applications, the paper source selection is found under the Paper tab
within the Printing Preferences (see "Opening printing preferences" on page 50).
Select the correct paper source. See the printer driver help screen (see "Using help" on
page 52).
A print job is extremely
slow.
The job may be very complex.
Reduce the complexity of the page or try adjusting the print quality settings.
Half the page is blank.
The page orientation setting may be incorrect.
Change the page orientation in your application (see "Opening printing preferences" on
page 50). See the printer driver help screen (see "Using help" on page 52).
The paper size and the paper size settings do not
match.
Ensure that the paper size in the printer driver settings matches the paper in the tray.Or,
ensure that the paper size in the printer driver settings matches the paper selection in
the software application settings you use (see "Opening printing preferences" on page
50).
The machine cable is loose or defective.
Disconnect the machine cable and reconnect. Try a print job that you have already
printed successfully. If possible, attach the cable and the machine to another computer
that you know works and try a print job. Finally, try a new machine cable.
The machine prints, but
the text is wrong,
garbled, or incomplete.
6. Troubleshooting
265
Printing problems
Condition
Pages print, but they are
blank.
Possible cause
Suggested solutions
The wrong printer driver was selected.
Check the application’s printer selection menu to ensure that your machine is selected.
The software application is malfunctioning.
Try printing a job from another application.
The operating system is malfunctioning.
Exit Windows and reboot the computer. Turn the machine off and back on again.
The toner cartridge is defective or out of toner.
Redistribute the toner, if necessary. If necessary, replace the toner cartridge.
• See "Redistributing toner" on page 72.
• See "Replacing the toner cartridge" on page 74.
The file may have blank pages.
Check the file to ensure that it does not contain blank pages.
Some parts, such as the controller or the board,
may be defective.
Contact a service representative.
The machine does not
print PDF files correctly.
Some parts of graphics,
text, or illustrations are
missing.
Incompatibility between the PDF file and the
Acrobat products.
Printing the PDF file as an image may enable the file to print. Turn on Print As Image
from the Acrobat printing options.
The print quality of
photos is not good.
Images are not clear.
The resolution of the photo is very low.
Reduce the photo size. If you increase the photo size in the software application, the
resolution will be reduced.
Before printing, the
machine emits vapor near
the output tray.
Using damp paper can cause vapor during
printing.
This is not a problem. Just keep printing.
It will take longer to print when you print a PDF file as an image.
6. Troubleshooting
266
Printing problems
Condition
Possible cause
Suggested solutions
The machine does not
print special-sized paper,
such as billing paper.
Paper size and paper size setting do not match.
Set the correct paper size in the Custom in Paper tab in Printing Preferences (see
"Opening printing preferences" on page 50).
The printed billing paper
is curled.
The paper type setting does not match.
Change the printer option and try again. Go to Printing Preferences, click Paper tab,
and set type to Thick (see "Opening printing preferences" on page 50).
Machine information is not
displayed when you click
the device in the Devices
and Printers.
Check the Printer properties. Click the Ports tab. Machine information is not displayed when you click the device in the Devices and
(Control Panel > Devices and Printers > Right- Printers.
click on your printer icon and select Printer
properties)
The error related toast
message pops up.
If the port is set to File or LPT, uncheck them and
select TCP/IP, USB, or WSD.
The error related toast message pops up.
6. Troubleshooting
267
Printing quality problems
If the inside of the machine is dirty or paper has been loaded improperly, there might be a reduction in print quality. See the table below to clear the problem. Condition
Light or faded print
Suggested solutions
• If a vertical white streak or faded area appears on the page, the toner supply is low. Install a new toner cartridge (see "Replacing the
toner cartridge" on page 74).
• The paper may not meet paper specifications; for example, the paper may be too moist or rough.
• If the entire page is light, the print resolution setting is too low or the toner save mode is on. Adjust the print resolution and turn
the toner save mode off. See the help screen of the printer driver.
• A combination of faded or smeared defects may indicate that the toner cartridge needs cleaning. Clean the inside of your machine
(see "Cleaning the machine" on page 78).
• The surface of the LSU part inside the machine may be dirty. Clean the inside of your machine (see "Cleaning the machine" on page
78). If these steps do not correct the problem, contact a service representative.
The top half of the paper is
printed lighter than the rest of
the paper
The toner might not adhere properly to this type of paper.
• Change the printer option and try again. Go to Printing Preferences, click the Paper tab, and set the paper type to Recycled (see
"Opening printing preferences" on page 50).
6. Troubleshooting 268
Printing quality problems
Condition
Toner specks
Suggested solutions
• The paper may not meet specifications; for example, the paper may be too moist or rough.
• The transfer roller may be dirty. Clean the inside of your machine (see "Cleaning the machine" on page 78).
A aB bC c
A aB bC c
A aB bC c
A aB bC c
A aB bC c
Dropouts
• The paper path may need cleaning. Contact a service representative (see "Cleaning the machine" on page 78).
If faded areas, generally rounded, occur randomly on the page:
• A single sheet of paper may be defective. Try reprinting the job.
A aBb C
A aBb C
A aBb C
A aBb C
A aBb C
• The moisture content of the paper is uneven or the paper has moist spots on its surface. Try a different brand of paper.
• The paper lot is bad. The manufacturing processes can cause some areas to reject toner. Try a different kind or brand of paper.
• Change the printer option and try again. Go to Printing Preferences, click the Paper tab, and set type to Thick (see "Opening
printing preferences" on page 50).
If these steps do not correct the problem, contact a service representative.
White Spots
If white spots appear on the page:
• The paper is too rough and a lot of dirt from paper falls to the inner components within the machine, so the transfer roller may be
dirty. Clean the inside of your machine (see "Cleaning the machine" on page 78).
• The paper path may need cleaning. Clean the inside of your machine (see "Cleaning the machine" on page 78).
If these steps do not correct the problem, contact a service representative.
6. Troubleshooting 269
Printing quality problems
Condition
Vertical lines
Suggested solutions
If black vertical streaks appear on the page:
• The surface (drum part) of the toner cartridge inside the machine has probably been scratched. Remove the toner cartridge and
install a new one (see "Replacing the toner cartridge" on page 74).
If white vertical streaks appear on the page:
• The surface of the LSU part inside the machine may be dirty. Clean the inside of your machine (see "Cleaning the machine" on page
78). If these steps do not correct the problem, contact a service representative.
Black or color background
If the amount of background shading becomes unacceptable:
• Change to a lighter weight paper.
• Check the environmental conditions: very dry conditions or a high level of humidity (higher than 80% RH) can increase the amount
of background shading.
• Remove the old toner cartridge and install a new one (see "Replacing the toner cartridge" on page 74).
• Thoroughly redistribute the toner (see "Redistributing toner" on page 72).
Toner smear
• Clean the inside of the machine (see "Cleaning the machine" on page 78).
• Check the paper type and quality.
• Remove the toner cartridge and install a new one (see "Replacing the toner cartridge" on page 74).
6. Troubleshooting 270
Printing quality problems
Condition
Vertical repetitive defects
Suggested solutions
If marks repeatedly appear on the printed side of the page at even intervals:
• The toner cartridge may be damaged. If you still have the same problem, remove the toner cartridge and, install a new one (see
"Replacing the toner cartridge" on page 74).
• Parts of the machine may have toner on them. If the defects occur on the back of the page, the problem will likely correct itself after
a few more pages.
• The fusing assembly may be damaged. Contact a service representative.
Background scatter
A
Background scatter results from bits of toner randomly distributed on the printed page.
• The paper may be too damp. Try printing with a different batch of paper. Do not open packages of paper until necessary so that
the paper does not absorb too much moisture.
• If background scatter occurs on an envelope, change the printing layout to avoid printing over areas that have overlapping seams
on the reverse side. Printing on seams can cause problems.
Or select Thick from the Printing Preferences window (see "Opening printing preferences" on page 50).
• If background scatter covers the entire surface area of a printed page, adjust the print resolution through your software application
or in Printing Preferences (see "Opening printing preferences" on page 50). Ensure the correct paper type is selected. For example:
If Thicker Paper is selected, but Plain Paper actually used, an overcharging can occur causing this copy quality problem.
• If you are using a new toner cartridge, redistribute the toner first (see "Redistributing toner" on page 72).
Toner particles are around bold
characters or pictures
The toner might not adhere properly to this type of paper.
• Change the printer option and try again. Go to Printing Preferences, click the Paper tab, and set the paper type to Recycled (see
"Opening printing preferences" on page 50).
• Ensure the correct paper type is selected. For example: If Thicker Paper is selected, but Plain Paper actually used, an overcharging
can occur causing this copy quality problem.
6. Troubleshooting
271
Printing quality problems
Condition
Suggested solutions
Misformed characters
• If characters are improperly formed and producing hollow images, the paper stock may be too slick. Try different paper.
Page skew
• Ensure that the paper is loaded properly.
A aBb
A aBb C
A aBb C
A aBb C
A aBb C c
Cc
Curl or wave
• Check the paper type and quality.
• Ensure that the guides are not too tight or too loose against the paper stack.
• Ensure that the paper is loaded properly.
• Check the paper type and quality. Both high temperature and humidity can cause paper curl.
• Turn the stack of paper over in the tray. Also try rotating the paper 180° in the tray.
6. Troubleshooting 272
Printing quality problems
Condition
Wrinkles or creases
Suggested solutions
• Ensure that the paper is loaded properly.
• Check the paper type and quality.
• Turn the stack of paper over in the tray. Also try rotating the paper 180° in the tray.
Back of printouts are dirty
• Check for leaking toner. Clean the inside of the machine (see "Cleaning the machine" on page 78).
Solid color or black pages
• The toner cartridge may not be installed properly. Remove the cartridge and reinsert it.
A
• The toner cartridge may be defective. Remove the toner cartridge and install a new one (see "Replacing the toner cartridge" on
page 74).
• The machine may require repairing. Contact a service representative.
6. Troubleshooting 273
Printing quality problems
Condition
Loose toner
Suggested solutions
• Clean the inside of the machine (see "Cleaning the machine" on page 78).
• Check the paper type and quality.
• Remove the toner cartridge and then, install a new one (see "Replacing the toner cartridge" on page 74).
If the problem persists, the machine may require repair. Contact a service representative.
Character voids
Character voids are white areas within parts of characters that should be solid black:
• You may be printing on the wrong surface of the paper. Remove the paper and turn it around.
A
Horizontal stripes
• The paper may not meet paper specifications.
If horizontally aligned black streaks or smears appear:
• The toner cartridge may be installed improperly. Remove the cartridge and reinsert it.
• The toner cartridge may be defective. Remove the toner cartridge and install a new one (see "Replacing the toner cartridge" on
page 74).
If the problem persists, the machine may require repairing. Contact a service representative.
6. Troubleshooting 274
Printing quality problems
Condition
Curl
Suggested solutions
If the printed paper is curled or paper does not feed into the machine:
• Turn the stack of paper over in the tray. Also try rotating the paper 180° in the tray.
• Change the printer’s paper option and try again. Go to Printing Preferences, click the Paper tab, and set type to Thin (see
"Opening printing preferences" on page 50).
• An unknown image
repetitively appears on a few
sheets
Your machine is probably being used at an altitude of 1,000 m (3,281 ft) or above.The high altitude may affect the print quality, such
as loose toner or light imaging. Change the altitude setting for your machine (see "Altitude adjustment" on page 203).
• Loose toner
• Light print or contamination
occurs
6. Troubleshooting 275
Copying problems
Condition
Suggested solutions
Copies are too light or too dark. Adjust the darkness in copy feature to lighten or darken the backgrounds of copies (see "Changing the settings for each copy" on page
54).
Smears, lines, marks, or spots
appear on copies.
• If the defects are on the original, adjust darkness in copy feature to lighten the background of your copies.
Copy image is skewed.
• Ensure that the original is aligned with the registration guide.
• If there are no defects on the original, clean the scan unit (see "Cleaning the scan unit" on page 82).
• The transfer roller may be dirty. Clean the inside of your machine (see "Cleaning the machine" on page 78).
Blank copies print out.
Ensure that the original is face down on the scanner glass or face up in the document feeder.
If these steps do not correct the problem, contact a service representative.
Image rubs off the copy easily.
• Replace the paper in the tray with paper from a new package.
• In high humidity areas, do not leave paper in the machine for extended periods of time.
Frequent copy paper jams
occur.
• Fan the paper, then turn it over in the tray. Replace the paper in the tray with a fresh supply. Check/adjust the paper guides, if
necessary.
• Ensure that the paper is the proper type and weight (see "Print media specifications" on page 106).
• Check for copy paper or pieces of copy paper remaining in the machine after a paper jam has been cleared.
Toner cartridge produces fewer
copies than expected before
running out of toner.
• Your originals may contain pictures, solids, or heavy lines. For example, your originals may be forms, newsletters, books, or other
documents that use more toner.
• The scanner lid may be left open while copies are being made.
• Turn the machine off and back on.
6. Troubleshooting 276
Scanning problems
Condition
The scanner does not work.
Suggested solutions
• Make sure that you place the original to be scanned face down on the scanner glass, or face up in the document feeder (see
"Loading originals" on page 46).
• There may not be enough available memory to hold the document you want to scan. Try the Prescan function to see if that works.
Try lowering the scan resolution rate.
• Check that the machine printer cable is connected properly.
• Make sure that the machine printer cable is not defective. Switch the printer cable with a known good cable. If necessary, replace
the printer cable.
The unit scans very slowly.
• Check if the machine is printing received data. If so, scan the document after the received data has been printed.
• Graphics are scanned more slowly than text.
• Communication speed slows in scan mode because of the large amount of memory required to analyze and reproduce the scanned
image. Set your computer to the ECP printer mode through BIOS setting. It will help to increase the speed. For details about how
to set BIOS, refer to your computer user’s guide.
Message appears on your
computer screen:
• There may be a copying or printing job in progress. Try your job again when that job is finished.
• Device can’t be set to the H/W
mode you want.
• The machine printer cable may be improperly connected or the power may be off.
• Port is being used by another
program.
• Ensure that the machine is properly connected and the power is on, then restart your computer.
• Port is disabled.
• The selected port is currently being used. Restart your computer and try again.
• The scanner driver is not installed or the operating environment is not set up properly.
• The USB cable may be improperly connected or the power may be off.
• Scanner is busy receiving or
printing data. When the
current job is completed, try
again.
• Invalid handle.
• Scanning has failed.
6. Troubleshooting 277
Faxing problems
Condition
Suggested solutions
The machine is not working,
there is no display, or the
buttons are not working.
• Unplug the power cord and plug it in again.
No dial tone.
• Check that the phone line is properly connected (see "Rear view" on page 20).
• Ensure that there is power being supplied to the electrical outlet.
• Ensure that the power is turned on.
• Check that the phone socket on the wall is working by plugging in another phone.
The numbers stored in memory
do not dial correctly.
Make sure that the numbers are stored in memory correctly. To check that, print an address book list.
The original does not feed into
the machine.
• Make sure that the paper is not wrinkled and you are inserting it in correctly. Check that the original is the right size, not too thick
or thin.
• Make sure that the document feeder is firmly closed.
• The document feeder rubber pad may need to be replaced. Contact a service representative (see "Available maintenance parts" on
page 68).
Faxes are not received
automatically.
• The receiving mode should be set to fax (see "Changing the receive modes" on page 236).
• Make sure that there is paper in the tray (see "Print media specifications" on page 106).
• Check to see if the display shows any error message. If it does, clear the problem.
The machine does not send.
• Make sure that the original is loaded in the document feeder or on the scanner glass.
• Check the fax machine you are sending to, to see if it can receive your fax.
The incoming fax has blank
spaces or is of poor-quality.
• The fax machine sending you the fax may be faulty.
• A noisy phone line can cause line errors.
• Check your machine by making a copy.
• A toner cartridge has almost reached its estimated cartridge life. Replace the toner cartridge (see "Replacing the toner cartridge"
on page 74).
6. Troubleshooting 278
Faxing problems
Condition
Suggested solutions
Some of the words on an
incoming fax are stretched.
The fax machine sending the fax had a temporary document jam.
There are lines on the originals
you sent.
Check your scan unit for marks and clean it (see "Cleaning the scan unit" on page 82).
The machine dials a number,
but the connection with the
other fax machine fails.
The other fax machine may be turned off, out of paper, or cannot answer incoming calls. Speak with the other machine operator and
ask them to solve the problem on their side.
Faxes do not store in memory.
There may not be enough memory space to store the fax. If the display indicating the memory status shows, delete any faxes you no
longer need from the memory, and then try to store the fax again. Call for service.
Blank areas appear at the
bottom of each page or on
other pages, with a small strip
of text at the top.
You may have chosen the wrong paper settings in the user option setting. Check the paper size and type again.
6. Troubleshooting
279
Operating system problems
1
Common Windows problems
Condition
Suggested solutions
“File in Use” message appears
during installation.
Exit all software applications. Remove all software from the startup group, then restart Windows. Reinstall the printer driver.
“General Protection Fault”,
“Exception OE”, “Spool 32”, or
“Illegal Operation” messages
appear.
Close all other applications, reboot Windows and try printing again.
“Fail To Print”, “A printer
timeout error occurred”
message appear.
These messages may appear during printing. Just keep waiting until the machine finishes printing. If the message appears in ready
mode or after printing has completed, check the connection and/or whether an error has occurred.
Refer to the Microsoft Windows User’s Guide that came with your computer for further information on Windows error messages.
6. Troubleshooting 280
Operating system problems
2
Common Mac problems
Condition
The machine does not print PDF files
correctly. Some parts of graphics, text, or
illustrations are missing.
Suggested solutions
Printing the PDF file as an image may enable the file to print. Turn on Print As Image from the Acrobat printing options.
It will take longer to print when you print a PDF file as an image.
Some letters are not displayed normally
during cover page printing.
Mac OS cannot create the font while printing the cover page. The English alphabet and numbers are displayed normally on
the cover page.
When printing a document in Mac with
Acrobat Reader 6.0 or higher, colors
print incorrectly.
Make sure that the resolution setting in your machine driver matches the one in Acrobat Reader.
Refer to the Mac User’s Guide that came with your computer for further information on Mac error messages.
6. Troubleshooting 281
Operating system problems
3
Common Linux problems
Condition
The machine does not print.
Suggested solutions
• Check if the printer driver is installed in your system. Open Unified Driver Configurator and switch to the Printers tab in the Printers
configuration window to look at the list of available machines. Make sure that your machine is displayed on the list. If not, open
Add new printer wizard to set up your device.
• Check if the machine is started. Open Printers configuration and select your machine from the printers list. Look at the description
in the Selected printer pane. If its status contains Stopped, press the Start button. Normal operation of the machine should be
restored. The “stopped” status might be activated when some problems in printing occur.
• Check if your application has special print options such as “-oraw”. If “-oraw” is specified in the command line parameter, then
remove it to print properly. For Gimp front-end, select “print” -> “Setup printer” and edit the command line parameter in the
command item.
Some color images come out all
black.
This is a known bug in Ghostscript (until GNU Ghostscript version 7.05) when the base color space of the document is indexed color
space and it is converted through CIE color space. Because Postscript uses CIE color space for Color Matching System, you should
upgrade Ghostscript on your system to at least GNU Ghostscript version 7.06 or later. You can find recent Ghostscript versions at
www.ghostscript.com.
Some color images come out in
unexpected color.
This is a known bug in Ghostscript (until GNU Ghostscript version 7.xx) when the base color space of the document is indexed RGB color
space and it is converted through CIE color space. Because Postscript uses CIE color space for Color Matching System, you should
upgrade Ghostscript on your system to at least GNU Ghostscript version 8.xx or later. You can find recent Ghostscript versions at
www.ghostscript.com.
The machine does not print
whole pages, and output is
printed on half the page.
It is a known problem that occurs when a color machine is used on version 8.51 or earlier of Ghostscript, 64-bit Linux OS, and has been
reported to bugs.ghostscript.com as Ghostscript Bug 688252.The problem is solved in AFPL Ghostscript v. 8.52 or above. Download the
latest version of AFPL Ghostscript from http://sourceforge.net/projects/ghostscript/ and install it to solve this problem.
6. Troubleshooting 282
Operating system problems
Condition
I cannot scan via Gimp Frontend.
Suggested solutions
Check if Gimp Front-end has Xsane:Device dialog. on the Acquire menu. If not, you should install Xsane plug-in for Gimp on the your
computer. You can find Xsane plug-in package for Gimp on Linux distribution CD or Gimp home page. For the detailed information,
refer to the Help for Linux distribution CD or Gimp Front-end application.
If you wish to use another kind of scan application, refer to application’s Help.
“Cannot open port device file”
error message appears when
printing a document.
Avoid changing print job parameters (e.q., via LPR GUI) while a print job is in progress. Known versions of CUPS server break the print
job whenever print options are changed and then try to restart the job from the beginning. Since Unified Linux Driver locks the port
while printing, the abrupt termination of the driver keeps the port locked and unavailable for subsequent print jobs. If this situation
occurs, try to release the port by selecting Release port in the Port configuration window.
The machine does not appear
on the scanners list.
• Ensure your machine is attached to your computer, connected properly via the USB port, and is turned on.
• Ensure the scanner driver for your machine is installed in your system. Open Unified Linux Driver configurator, switch to Scanners
configuration, then press Drivers. Make sure that driver with a name corresponding to your machine's name is listed in the window.
• Ensure the port is not busy. Since functional components of machine (printer and scanner) share the same I/O interface (port), the
situation of simultaneous access of different user applications to the same port is possible. To avoid possible conflicts, only one of
them at a time is allowed to gain control over the device. The other user will encounter “device busy” response. This usually happens
when starting a scan procedure. An appropriate message box appears.
To identify the source of the problem, open the Ports configuration and select the port assigned to your scanner, port's symbol /dev/
mfp0 corresponds to LP:0 designation displayed in the scanners’ options, /dev/mfp1 relates to LP:1, and so on. USB ports start at /
dev/mfp4, so scanner on USB:0 relates to /dev/mfp4 respectively and so forth sequentially. In the Selected port pane, you can see if
the port is occupied by another application. If this is the case, you should either wait for completion of the current job or press the
Release port button, if you are sure that the present port application is not functioning properly.
The machine does not scan.
• Ensure a document is loaded into the machine, ensure your machine is connected to the computer.
• If there is an I/O error while scanning.
6. Troubleshooting 283
Operating system problems
Refer to the Linux User’s Guide that came with your computer for further information on Linux error messages.
4
Common PostScript problems
The following situations are PS language specific and may occur when several printer languages are used.
Problem
The PostScript file cannot be
printed
Possible cause
The PostScript driver may not be installed
correctly.
Solution
• Install the PostScript driver (see "Software Installation" on page 130).
• Print a configuration page and verify that the PS version is available for
printing.
• If the problem persists, contact a service representative.
Limit Check Error report prints
The print job was too complex.
You might need to reduce the complexity of the page or install more memory.
A PostScript error page prints
The print job may not be PostScript.
Make sure that the print job is a PostScript job. Check to see whether the software
application expected a setup or PostScript header file to be sent to the machine.
The optional tray is not
selected in the driver
The printer driver has not been configured to
recognize the optional tray.
Open the PostScript driver properties, select the Device Options tab, and set the
tray option.
When printing a document in
Mac with Acrobat Reader 6.0 or
higher, colors print incorrectly
The resolution setting in the printer driver may
not be matched with the one in Acrobat Reader.
Make sure that the resolution setting in your printer driver matches the one in
Acrobat Reader.
6. Troubleshooting 284
Glossary
ADF
The following glossary helps you get familiar with the product by
understanding the terminologies commonly used with printing as well as
mentioned in this user’s guide.
802.11
802.11 is a set of standards for wireless local area network (WLAN)
communication, developed by the IEEE LAN/MAN Standards Committee (IEEE
802).
802.11b/g/n
802.11b/g/n can share same hardware and use the 2.4 GHz band. 802.11b
supports bandwidth up to 11 Mbps, 802.11n supports bandwidth up to 150
Mbps. 802.11b/g/n devices may occasionally suffer interference from
microwave ovens, cordless telephones, and Bluetooth devices.
An Automatic Document Feeder (ADF) is a scanning unit that will automatically
feed an original sheet of paper so that the machine can scan some amount of the
paper at once.
AppleTalk
AppleTalk is a proprietary suite of protocols developed by Apple, Inc for
computer networking. It was included in the original Mac (1984) and is now
deprecated by Apple in favor of TCP/IP networking.
BIT Depth
A computer graphics term describing the number of bits used to represent the
color of a single pixel in a bitmapped image. Higher color depth gives a broader
range of distinct colors. As the number of bits increases, the number of possible
colors becomes impractically large for a color map. 1-bit color is commonly
called as monochrome or black and white.
Access point
Access Point or Wireless Access Point (AP or WAP) is a device that connects
wireless communication devices together on wireless local area networks
(WLAN), and acts as a central transmitter and receiver of WLAN radio signals.
BMP
A bitmapped graphics format used internally by the Microsoft Windows
graphics subsystem (GDI), and used commonly as a simple graphics file format
on that platform.
Glossary 285
Glossary
BOOTP
Coverage
Bootstrap Protocol. A network protocol used by a network client to obtain its IP
address automatically. This is usually done in the bootstrap process of
computers or operating systems running on them. The BOOTP servers assign
the IP address from a pool of addresses to each client. BOOTP enables 'diskless
workstation' computers to obtain an IP address prior to loading any advanced
operating system.
It is the printing term used for a toner usage measurement on printing. For
example, 5% coverage means that an A4 sided paper has about 5% image or text
on it. So, if the paper or original has complicated images or lots of text on it, the
coverage will be higher and at the same time, a toner usage will be as much as
the coverage.
CSV
CCD
Charge Coupled Device (CCD) is a hardware which enables the scan job. CCD
Locking mechanism is also used to hold the CCD module to prevent any damage
when you move the machine.
Comma Separated Values (CSV). A type of file format, CSV is used to exchange
data between disparate applications. The file format, as it is used in Microsoft
Excel, has become a de facto standard throughout the industry, even among
non-Microsoft platforms.
Collation
DADF
Collation is a process of printing a multiple-copy job in sets. When collation is
selected, the device prints an entire set before printing additional copies.
A Duplex Automatic Document Feeder (DADF) is a scanning unit that will
automatically feed and turn over an original sheet of paper so that the machine
can scan on both sides of the paper.
Control Panel
Default
A control panel is a flat, typically vertical, area where control or monitoring instruments are displayed. They are typically found in front of the machine. The value or setting that is in effect when taking a printer out of its box state,
reset, or initialized.
Glossary
286
Glossary
DHCP
DPI
A Dynamic Host Configuration Protocol (DHCP) is a client-server networking
protocol. A DHCP server provides configuration parameters specific to the DHCP
client host requesting, generally, information required by the client host to
participate on an IP network. DHCP also provides a mechanism for allocation of
IP addresses to client hosts.
Dots Per Inch (DPI) is a measurement of resolution that is used for scanning and
printing. Generally, higher DPI results in a higher resolution, more visible detail
in the image, and a larger file size.
DIMM
Distinctive Ring Pattern Detection. Distinctive Ring is a telephone company
service which enables a user to use a single telephone line to answer several
different telephone numbers.
Dual Inline Memory Module (DIMM), a small circuit board that holds memory.
DIMM stores all the data within the machine like printing data, received fax data.
DRPD
Duplex
DLNA
The Digital Living Network Alliance (DLNA) is a standard that allows devices on
a home network to share information with each other across the network.
A mechanism that will automatically turn over a sheet of paper so that the
machine can print (or scan) on both sides of the paper. A printer equipped with
a Duplex Unit can print on both sides of paper during one print cycle.
DNS
Duty Cycle
The Domain Name Server (DNS) is a system that stores information associated
with domain names in a distributed database on networks, such as the Internet.
Duty cycle is the page quantity which does not affect printer performance for a
month. Generally the printer has the lifespan limitation such as pages per year.
The lifespan means the average capacity of print-outs, usually within the
warranty period. For example, if the duty cycle is 48,000 pages per month
assuming 20 working days, a printer limits 2,400 pages a day.
Dot Matrix Printer
A dot matrix printer refers to a type of computer printer with a print head that
runs back and forth on the page and prints by impact, striking an ink-soaked
cloth ribbon against the paper, much like a typewriter.
Glossary
287
Glossary
ECM
EtherTalk
Error Correction Mode (ECM) is an optional transmission mode built into Class 1
fax machines or fax modems. It automatically detects and corrects errors in the
fax transmission process that are sometimes caused by telephone line noise.
A suite of protocols developed by Apple Computer for computer networking. It
was included in the original Mac (1984) and is now deprecated by Apple in favor
of TCP/IP networking.
Emulation
FDI
Emulation is a technique of one machine obtaining the same results as another.
Foreign Device Interface (FDI) is a card installed inside the machine to allow a
third party device such as a coin operated device or a card reader. Those devices
allow the pay-for-print service on your machine.
An emulator duplicates the functions of one system with a different system, so
that the second system behaves like the first system. Emulation focuses on exact
reproduction of external behavior, which is in contrast to simulation, which
concerns an abstract model of the system being simulated, often considering its
internal state.
Ethernet
Ethernet is a frame-based computer networking technology for local area
networks (LANs). It defines wiring and signaling for the physical layer, and frame
formats and protocols for the media access control (MAC)/data link layer of the
OSI model. Ethernet is mostly standardized as IEEE 802.3. It has become the most
widespread LAN technology in use during the 1990s to the present.
FTP
A File Transfer Protocol (FTP) is a commonly used protocol for exchanging files
over any network that supports the TCP/IP protocol (such as the Internet or an
intranet).
Fuser Unit
The part of a laser printer that fuses the toner onto the print media. It consists of
a heat roller and a pressure roller. After toner is transferred onto the paper, the
fuser unit applies heat and pressure to ensure that the toner stays on the paper
permanently, which is why paper is warm when it comes out of a laser printer.
Glossary
288
Glossary
Gateway
IEEE
A connection between computer networks, or between a computer network
and a telephone line. It is very popular, as it is a computer or a network that
allows access to another computer or network.
The Institute of Electrical and Electronics Engineers (IEEE) is an international
non-profit, professional organization for the advancement of technology
related to electricity.
Grayscale
IEEE 1284
A shades of gray that represent light and dark portions of an image when color
images are converted to grayscale; colors are represented by various shades of
gray.
The 1284 parallel port standard was developed by the Institute of Electrical and
Electronics Engineers (IEEE). The term "1284-B" refers to a specific connector
type on the end of the parallel cable that attaches to the peripheral (for example,
a printer).
Halftone
Intranet
An image type that simulates grayscale by varying the number of dots. Highly
colored areas consist of a large number of dots, while lighter areas consist of a
smaller number of dots.
Mass storage device (HDD)
Mass storage device (HDD), commonly referred to as a hard drive or hard disk, is
a non-volatile storage device which stores digitally-encoded data on rapidly
rotating platters with magnetic surfaces.
A private network that uses Internet Protocols, network connectivity, and
possibly the public telecommunication system to securely share part of an
organization's information or operations with its employees. Sometimes the
term refers only to the most visible service, the internal website.
IP address
An Internet Protocol (IP) address is a unique number that devices use in order to
identify and communicate with each other on a network utilizing the Internet
Protocol standard.
Glossary
289
Glossary
IPM
ITU-T
The Images Per Minute (IPM) is a way of measuring the speed of a printer. An IPM
rate indicates the number of single-sided sheets a printer can complete within
one minute.
The International Telecommunication Union is an international organization
established to standardize and regulate international radio and
telecommunications. Its main tasks include standardization, allocation of the
radio spectrum, and organizing interconnection arrangements between
different countries to allow international phone calls. A -T out of ITU-T indicates
telecommunication.
IPP
The Internet Printing Protocol (IPP) defines a standard protocol for printing as
well as managing print jobs, media size, resolution, and so forth. IPP can be used
locally or over the Internet to hundreds of printers, and also supports access
control, authentication, and encryption, making it a much more capable and
secure printing solution than older ones.
ITU-T No. 1 chart
Standardized test chart published by ITU-T for document facsimile
transmissions.
IPX/SPX
JBIG
IPX/SPX stands for Internet Packet Exchange/Sequenced Packet Exchange. It is a
networking protocol used by the Novell NetWare operating systems. IPX and
SPX both provide connection services similar to TCP/IP, with the IPX protocol
having similarities to IP, and SPX having similarities to TCP. IPX/SPX was
primarily designed for local area networks (LANs), and is a very efficient protocol
for this purpose (typically its performance exceeds that of TCP/IP on a LAN).
Joint Bi-level Image Experts Group (JBIG) is an image compression standard with
no loss of accuracy or quality, which was designed for compression of binary
images, particularly for faxes, but can also be used on other images.
ISO
JPEG
Joint Photographic Experts Group (JPEG) is a most commonly used standard
method of lossy compression for photographic images. It is the format used for
storing and transmitting photographs on the World Wide Web.
The International Organization for Standardization (ISO) is an international
standard-setting body composed of representatives from national standards
bodies. It produces world-wide industrial and commercial standards.
Glossary
290
Glossary
LDAP
MH
The Lightweight Directory Access Protocol (LDAP) is a networking protocol for
querying and modifying directory services running over TCP/IP.
Modified Huffman (MH) is a compression method for decreasing the amount of
data that needs to be transmitted between the fax machines to transfer the
image recommended by ITU-T T.4. MH is a codebook-based run-length
encoding scheme optimized to efficiently compress white space. As most faxes
consist mostly of white space, this minimizes the transmission time of most
faxes.
LED
A Light-Emitting Diode (LED) is a semiconductor device that indicates the status
of a machine.
MMR
MAC address
Media Access Control (MAC) address is a unique identifier associated with a
network adapter. MAC address is a unique 48-bit identifier usually written as 12
hexadecimal characters grouped in pairs (e. g., 00-00-0c-34-11-4e). This address
is usually hard-coded into a Network Interface Card (NIC) by its manufacturer,
and used as an aid for routers trying to locate machines on large networks.
Modified Modified READ (MMR) is a compression method recommended by ITU­
T T.6.
Modem
A device that modulates a carrier signal to encode digital information, and also
demodulates such a carrier signal to decode transmitted information.
MFP
MR
Multi Function Peripheral (MFP) is an office machine that includes the following
functionality in one physical body, so as to have a printer, a copier, a fax, a
scanner and etc.
Modified Read (MR) is a compression method recommended by ITU-T T.4. MR
encodes the first scanned line using MH. The next line is compared to the first,
the differences determined, and then the differences are encoded and
transmitted.
Glossary
291
Glossary
NetWare
OSI
A network operating system developed by Novell, Inc. It initially used
cooperative multitasking to run various services on a PC, and the network
protocols were based on the archetypal Xerox XNS stack. Today NetWare
supports TCP/IP as well as IPX/SPX.
Open Systems Interconnection (OSI) is a model developed by the International
Organization for Standardization (ISO) for communications. OSI offers a
standard, modular approach to network design that divides the required set of
complex functions into manageable, self-contained, functional layers. The layers
are, from top to bottom, Application, Presentation, Session, Transport, Network,
Data Link and Physical.
OPC
Organic Photo Conductor (OPC) is a mechanism that makes a virtual image for
print using a laser beam emitted from a laser printer, and it is usually green or
rust colored and has a cylinder shape.
An imaging unit containing a drum slowly wears the drum surface by its usage
in the printer, and it should be replaced appropriately since it gets worn from
contact with the cartridge development brush, cleaning mechanism, and paper.
Originals
The first example of something, such as a document, photograph or text, etc,
which is copied, reproduced or translated to produce others, but which is not
itself copied or derived from something else.
PABX
A private automatic branch exchange (PABX) is an automatic telephone
switching system within a private enterprise.
PCL
Printer Command Language (PCL) is a Page Description Language (PDL)
developed by HP as a printer protocol and has become an industry standard.
Originally developed for early inkjet printers, PCL has been released in varying
levels for thermal, dot matrix printer, and laser printers.
PDF
Portable Document Format (PDF) is a proprietary file format developed by
Adobe Systems for representing two dimensional documents in a device
independent and resolution independent format.
Glossary
292
Glossary PostScript
Protocol
PostScript (PS) is a page description language and programming language used
primarily in the electronic and desktop publishing areas. - that is run in an
interpreter to generate an image.
A convention or standard that controls or enables the connection,
communication, and data transfer between two computing endpoints.
PS
Printer Driver
See PostScript.
A program used to send commands and transfer data from the computer to the
printer.
Print Media
The media like paper, envelopes, labels, and transparencies which can be used
in a printer, a scanner, a fax or, a copier.
PSTN
The Public-Switched Telephone Network (PSTN) is the network of the world's
public circuit-switched telephone networks which, on industrial premises, is
usually routed through the switchboard.
RADIUS
PPM
Pages Per Minute (PPM) is a method of measurement for determining how fast
a printer works, meaning the number of pages a printer can produce in one
minute.
Remote Authentication Dial In User Service (RADIUS) is a protocol for remote
user authentication and accounting. RADIUS enables centralized management
of authentication data such as usernames and passwords using an AAA
(authentication, authorization, and accounting) concept to manage network
access.
PRN file
Resolution
An interface for a device driver, this allows software to interact with the device driver using standard input/output system calls, which simplifies many tasks. The sharpness of an image, measured in Dots Per Inch (DPI). The higher the dpi,
the greater the resolution.
Glossary
293
Glossary
SMB
TCP/IP
Server Message Block (SMB) is a network protocol mainly applied to share files,
printers, serial ports, and miscellaneous communications between nodes on a
network. It also provides an authenticated Inter-process communication
mechanism.
The Transmission Control Protocol (TCP) and the Internet Protocol (IP); the set of
communications protocols that implement the protocol stack on which the
Internet and most commercial networks run.
TCR
SMTP
Simple Mail Transfer Protocol (SMTP) is the standard for e-mail transmissions
across the Internet. SMTP is a relatively simple, text-based protocol, where one
or more recipients of a message are specified, and then the message text is
transferred. It is a client-server protocol, where the client transmits an email
message to the server.
SSID
Service Set Identifier (SSID) is a name of a wireless local area network (WLAN). All
wireless devices in a WLAN use the same SSID in order to communicate with
each other. The SSIDs are case-sensitive and have a maximum length of 32
characters.
Transmission Confirmation Report (TCR) provides details of each transmission
such as job status, transmission result and number of pages sent. This report can
be set to print after each job or only after failed transmissions.
TIFF
Tagged Image File Format (TIFF) is a variable-resolution bitmapped image
format. TIFF describes image data that typically come from scanners. TIFF
images make use of tags, keywords defining the characteristics of the image that
is included in the file. This flexible and platform-independent format can be
used for pictures that have been made by various image processing
applications.
Toner Cartridge
Subnet Mask
The subnet mask is used in conjunction with the network address to determine
which part of the address is the network address and which part is the host
address.
A kind of bottle or container used in a machine like a printer which contains
toner. Toner is a powder used in laser printers and photocopiers, which forms
the text and images on the printed paper. Toner can be fused by by a
combination of heat/pressure from the fuser, causing it to bind to the fibers in
the paper.
Glossary
294
Glossary
TWAIN
Watermark
An industry standard for scanners and software. By using a TWAIN-compliant
scanner with a TWAIN-compliant program, a scan can be initiated from within
the program. It is an image capture API for Microsoft Windows and Apple Mac
operating systems.
A watermark is a recognizable image or pattern in paper that appears lighter
when viewed by transmitted light. Watermarks were first introduced in Bologna,
Italy in 1282; they have been used by papermakers to identify their product, and
also on postage stamps, currency, and other government documents to
discourage counterfeiting.
UNC Path
WEP
Uniform Naming Convention (UNC) is a standard way to access network shares
in Window NT and other Microsoft products. The format of a UNC path is:
\\<servername>\<sharename>\<Additional directory>
URL
Uniform Resource Locator (URL) is the global address of documents and
resources on the Internet. The first part of the address indicates what protocol to
use, the second part specifies the IP address or the domain name where the
resource is located.
Wired Equivalent Privacy (WEP) is a security protocol specified in IEEE 802.11 to
provide the same level of security as that of a wired LAN. WEP provides security
by encrypting data over radio so that it is protected as it is transmitted from one
end point to another.
WIA
Windows Imaging Architecture (WIA) is an imaging architecture that is originally
introduced in Windows Me and Windows XP. A scan can be initiated from within
these operating systems by using a WIA-compliant scanner.
USB
WPA
Universal Serial Bus (USB) is a standard that was developed by the USB
Implementers Forum, Inc., to connect computers and peripherals. Unlike the
parallel port, USB is designed to concurrently connect a single computer USB
port to multiple peripherals.
Wi-Fi Protected Access (WPA) is a class of systems to secure wireless (Wi-Fi)
computer networks, which was created to improve upon the security features of
WEP.
Glossary
295
Glossary
WPA-PSK
WPA-PSK (WPA Pre-Shared Key) is special mode of WPA for small business or
home users. A shared key, or password, is configured in the wireless access point
(WAP) and any wireless laptop or desktop devices. WPA-PSK generates a unique
key for each session between a wireless client and the associated WAP for more
advanced security.
WPS
The Wi-Fi Protected Setup (WPS) is a standard for establishing a wireless home
network. If your wireless access point supports WPS, you can configure the
wireless network connection easily without a computer.
XPS
XML Paper Specification (XPS) is a specification for a Page Description Language
(PDL) and a new document format, which has benefits for portable document
and electronic document, developed by Microsoft. It is an XML-based
specification, based on a new print path and a vector-based deviceindependent document format.
Glossary
296
Index
A
copy
general setup
address book
editing
general setup
206
205
using
205
address book setup
205
177
copying
199, 207, 206 registering
error message
98
F
basic copying
54
favorites settings, for printing
reducing or enlarging copies
56
fax
51
233,
D
adding documents to a reserved fax
230
default settings
canceling a reserved fax job
233, 236
delaying a fax transmission
232
B
tray setting
44
forwarding a received fax to another destination
234
Dell printer experience
253
21
Dell Printer Status
251
21
direct printing utility
217
numeric keypad
22
document box
200
printing faxes on both sides of the paper
239
wps
21
200
Printing sent fax report automatically 240
buttons
eco
id copy
general setup
general setup
184
receiving a fax in the computer 235, 239,
237,
238, 237, 230
C
E
cleaning
eco printing
52
email
inside
79
outside
78
pickup roller
81
Embedded Web Service
scan unit
82
emulation
general setup
199 fax feature
246
fax sending
multi sending
cleaning a machine
78
control panel
21
emulation setup
198
convention
11
entering character
204
general setup
sending a fax in the computer
235
198
231, 233,
230
62
faxing
adjusting darkness
preparing to fax
64, 63
60
Index 297
Index
receiving in Fax mode
features
machine features
print media feature
firmware update utility
front view
browsing the machine status 177, 183, 184,
189, 193
63
5
174
Linux
106
244
driver installation for network connected 133, 135
144,
scanning
general icons
11
general settings
190
glossary
285
57
installation
accessories
227
unifled driver configurator
linux scanning
258, 140
paper in the tray1
38
special media
40
loading originals
46
machine information 177, 183, 184, 189, 193
machine setup
J
machine status
jam
clearing original document
tips for avoiding paper jams
L
LCD display
87, 92
86
177, 183, 184, 189, 193
Macintosh
common Macintosh problems
scanning
218
226, 110
68
loading
40
memory/hard drive feature
menu overview
241
29
multi-purpose tray
tips on using
40
using special media
40
N
network
driver installation
Linux
Macintosh
Windows
144
143
141
general setup
200, 201
installing environment
112, 137
IPv6 configuration
281
driver installation for network connected
131, 132
143,
printing
226
manual feeding 227
M
69
macintosh scanning
loading
I
id copy
282
221, 220
printer properties
G
139
maintenance parts
common Linux problems
18
using SetIP
SetIP program
wired network setup
146
138, 139, 140, 168
138, 148
n-up printing
Macintosh
219
Index
298
Index
O
44, 40
setting the paper size
print menu
optional memory
setting up the optional memory
output support
241
45
create
215
delete
215
print
215
P
placing a machine
adjusting the altitude
203
postScript driver
troubleshooting
preparing originals type
284
45
print
176
mobile OS
170
print media
card stock
43
envelope
41
labels
42
preprinted paper
221
209
rear view
Linux
220
regulatiory information
Macintosh
218
reports
using direct printing utility
49
219
209, 211
217
106
43
Linux
220
Macintosh
218
printing feature
209
problem
operating system problems
280
faxing
276
63
S
safety
information
12
symbols
12
scan
general setup
188
Scan Assitant
225
scan feature
222
Scanning
Scanning with Dell Scan Assitant
problems
copying problems
113
resolution
210
setting as a default machine
20
machine information 177, 184, 185, 186,
189,
190, 193, 194
multiple pages on one sheet of paper
Macintosh
219
printing a document
Windows
Macintosh
277
R
changing the default print settings
printing a document
general setup
output support
scanning problems
printer preferences
Linux
278
paper feeding problems 262, 263, 264, 268
176
printing
overlay printing
faxing problems
225
scanning
Index
299
Index basic information
222
Linux scanning
227
Macintosh scanning
226
driver installation for network connected
141,
24, 27
adjusting the width and length
37
system requirements
changing the tray size
37
using SetIP
manual feeding
40
setting the paper size and type
44
tray
Scanning from image editing program 224, 223,
225
SetIP program
70
storing
138, 168
Special features
202
specifications
104
U
print media
106
understanding the status LED
status
22
Unix
supplies
system requirements
available supplies
67
estimated toner cartridge life
71
monitoring the supplies life
76
ordering
67
replacing toner cartridge
74
Supplies Ordering Utility
96
usb
general setupusb
111
198
198
109
138, 168
wireless
ad hoc mode
148
Infrastructure mode
148
USB cable
157
WPS
disconnectiong
PBC
151
152
wireless network
network cable
167
USB cable
driver installation 24, 27, 131, 133, 132, 135
using help
52, 220
245
W
T
watermark
toner cartridge
create
214
estimated life
71
delete
214
handling instructions
70
edit
214
non-Dell and refilled
70
Windows
redistributing toner
72, 74
common Windows problems
280
Index
300