Take Paper Out of the Equation.

 INVOICE MANAGER
Take Paper Out of the Equation.
Avoid pushing paper invoices through your organization by storing, coding, matching and
routing invoices digitally through an easy-to-use Web interface. Much like going from handwritten letters to email, our invoice processing software streamlines the accounts payable
process, allowing your team to:
• Increase invoices processed per AP administrator by up to 100%
• Capture early-pay discounts by approving invoices in under three days
• Increase AP accrual accuracy by 43%
• Recapture the 1% of spend that is lost to paying duplicate, inaccurate and fraudulent invoices
• Lower invoice processing costs by an average of $7.89 per invoice
Because every AP department is different, Verian will provide you an optimal mix of invoice
processing software in an affordable, end-to-end solution that can meet all your needs –
regardless of size, industry or invoice volume.
What Can the Solution Do for Me?
Key Benefits:
Reduce the volume of
paper invoices
Increase invoices processed
per AP administrator
Lower invoice processing costs
Reduce invoice processing
cycle times
Take advantage of early
payment discounts
Reduce discrepancies
Capture
Reduce manual invoice entry
Whether you process 1,000 or 60,000 invoices a month, we can help you design an
invoice capture strategy that will speed data entry, lower labor cost and reduce entry errors.
Our proprietary eMerge™ capture system accepts invoices in any format, from paper to EDI,
and automatically routes them to the right people for coding and approval.
Maintain better audit trails
Exclusive Features
• Input by keying from image or invoice
Eliminate duplicate, inaccurate
and fraudulent invoices
Reduce the volume of
vendor payment inquiries
• Entry through OCR (Optical Character Recognition)
• Quick enablement of electronic invoices in XML & EDI formats
• Vendors create, submit, and track invoices through our Supplier Portal
• Integrate to supplier networks – allowing suppliers to exchange invoices and confirm orders with buyers.
INVOICE MANAGER
Inbound
Name
Pre-Process
Count
User Entered
59
Name
Discrepancy
Count
Invalid PO
1
Electronic (EDI/XML)
3
Poor Image Quality
1
Vendor Entered
1
Unknown Vendor
2
Name
Approval
Count
Invoice Receiving
Discrepancy Queue
Financial
7
Post Approval
Name
Count
Non-PO Invoice
110
Payment
Name
Count
High-dollar invoices
Name
5
106
Count
Invoices not Exported
580
Invoices without GL Code
235
Track every invoice from receipt to payment on an easy-to-read dashboard.
Work Queues
To make processing easier and
faster, invoices can be separated into
configurable work queues. Managers
efficiently assign invoice batches to AP
users and data entry operators. Invoices
can be moved from one queue to another
automatically or manually.
Exclusive Features
• Group invoices by user, vendor,
location or batch
• Batch invoices by invoice source
type like paper, electronic, portal, etc.
• Highlights discrepant invoices and
automatically moves to resolution
queue
Advanced Approval
Workflow
Operational &
Analytical Reporting
Invoice Manager supports approval workflow capabilities that can meet a wide
range of approval needs.
Invoice Manager offers over 40 standard
operational and analytical reports. You can
also create your own custom reports with
our report wizard.
Exclusive Features
• Setup approval rules on financial,
cost center and other attributes for
non-PO invoices
• Setup advanced 2,3, and 4-way
matching for PO-based invoices
• Approve or reject invoices by line
item using email or smart phones
• Ad hoc report builder
• Provides clear audit trail of all
invoice approvals
• Access procure-to-pay data using
third-party reporting tools
Reports Include:
Staff Productivity
Approval bottlenecks
Managers can approve
or decline invoices by line
item from any computer
or smart phone.
Exclusive Features
Project cash outflows
Average payables
outstanding by day
Late invoices
Invoice payment metrics
Invoice descrepancies
Spending by vendor
Vendors with most
exceptions
Invoice capture metrics
Payment Reports
Longest-held invoices
by location
At Verian, we make people’s lives easier and their work more valuable. We value
customer success, teamwork, and stable, profitable growth. The way we practice
our mission is by being laser focused on our customers’ success.
www.verian.com
•
1-800-672-8776
•
info@verian.com