Manual Automatic Lecture Recording

Manual
Automatic
Lecture recording
This manual will deal with the following issues:
1. The automatic recording of lectures
2. Publishing the recorded lectures
3. Frequently Asked Questions
Since September 1 2014 a number of lecture halls have been equipped with an installation capable of
automatically recording lectures. By signing up for this service in advance you ensure that the recording
process will be taken care of for you.
Through Nestor you will always retain the possibility to prevent a video from being published.
1. The automatic recording of lectures
Would you like to have your lecture recorded automatically? The first step is to check whether your
scheduled lecture hall supports automatic recording.
The following lecture halls support the automatic recording of lectures:
Duisenberggebouw
5412-0028
5412-0031
5412-0040
Duisenberg Paviljoen
5433-0005
Bernoulliborg
5161-0151
Kapteynborg
5419.0015
Aletta Jacobs hal
5263-0005
Muntinggebouw
2212-0161
(Kouwerzaal)
Academiegebouw
1112-0254 (Van der Leeuwzaal)
1112-0260 (Zernikezaal)
1112-0347 (Offerhaus)
1112-0351 (Geertsema)
University College
Oude rechtbank
1124-0253
Harmonie
1314-0026 (“Onder
UMCG
3214-0063
3219-0061
4345-0121
de bogen”)
You then have to send a request to your faculty’s video coordinator(see chapter 3.4) to have your
lecture scheduled for automatic recording.
During recording
The camera will automatically follow the lecturer during the recording. This is possible because the
lecturer can be distinguished from the audience. Two important elements play a role here. First of all
there is a sensor that detects whether or not a person is present behind the stand. This makes it
especially important that there is no object in front of the stand. There is also a camera that detects
motion in a certain area of the lecture hall. Because the camera locks on to objects and traces them it is
important that there is only one speaker present. If there are multiple speakers then the one who is
speaking at that particular moment needs to take place behind the stand or desk.
Videos that you play will not be played back fluently. You are advised to put the URL to these video’s in
your Nestor course. In some lecture rooms, if you sit down during video playback, the camera will zoom
out and record the video from the beamer. Although not perfect, this may be an acceptable option for
you.
Sound
Sound is recorded through a separate microphone that can be picked up at the porters. This is the same
microphone that you use for the lecture room. Sound produced by the computer will be recorded as
well.
2. Publishing video lectures
Teachers and other users with instructor permissions can add the recorded video lectures to Nestor.
There are two ways to add video lectures to a Nestor course. By using a P2Go List one can display all
recordings that belong to the course. The option P2Go Item allows you to make a selection of videos
from all of the courses’ videos.
Recordings are linked to courses based on the course code and the information received from the
scheduling program Syllabus and Ocasys. This information is also used to establish the meta data for
videos, which Nestor uses to identify the videos belonging to your course.
An automatic list of recordings using P2Go List
The P2Go List option displays all recordings that are associated to the course, including any future
lectures. As a result it is not possible to deliberately hide a lecture from view using this option. A list
can be created easily by following these short steps:
1) Hover over the plus sign in the top left corner and choose ‘Content Area’.
2) Enter the name you want the new item to have, such as “Video lectures” and press ‘Submit’.
3) This creates a new tab. It is also possible to put the video lectures in an already existing tab.
Go to the new tab and go to ‘Build Content’, press ‘P2Go List’.
4) A new screen titled ‘Create Media List’ appears. Fill out the following forms: ‘1. Information’:
‘Title’(required) such as “Video Lectures”(This is the title of the list, all future lectures will be
deposited here as well). 2. Option Files can be left empty. ‘3. Media Selection’ (required)
choose ‘Repository: Lecture recordings of this course’. Press submit.
5) Click on the title of the item that was just created. Any recordings that are linked to the
course code should now be visible.
Adding a single recording with P2Go Item
This option makes it possible to select the videos you want to be displayed. Creating an item
is almost identical to creating a list, but you will have to manually select the videos that need
to be displayed. This is done by pressing the blue magnifying glass after you have selected a
repository. A list of videos appears from which you can easily select the ones you wish to be
displayed by checking the boxes.
worden.
3. Frequently Asked Questions
1. Is my lecture being recorded?
On the touch panel near the podium you
can check if the recorder is running. On
the picture at the right, the recorded has
stopped.
2. Help, my video does not appear in Nestor! Now what?
This can have multiple causes. First of all make sure that the Nestor course has a P2Go List or P2Go
Item contained in it. If this is not the case you will have to create one as explained in this manual. If
there is a list or item inside the course then your video might not have the correct meta data yet. You
can contact Nestorsupport if this is the case (nestorsupport@rug.nl).
3. How do I place a selection of videos rather than all of them?
You can select the P2Go Item option rather than the P2Go List option to place a selection of videos.
4. How do I remove a video or have my course scheduled?
The rules for this differ from faculty to faculty, for more information you can contact your faculty’s
video contact person.
5. What are the rules with respect to copyright etc.?
There are several important issues around lecture recording. Please consult this FAQ (Dutch only)
6. I do not want my lectures being recorded, what can I do?
Most faculties only record lectures on request of the teacher. Some have all lectures recorded. If you
do not want your lectures being recorded, please consult the video/weblecture contact person of yor
faculty.
Note: a recorded lecture can only be watched by students if explicitly added to a Nestor course.
7. I am being followed by the camera in the lecture room, can this be switched off?
Unfortunately, due to the time it takes to start up the camera, this is not possible. To check if you are
being recorded, see bullet no. 1.
8. Who is my faculty’s video coordinator/contact?
FEB/FRW
GMW
GGW
LET
k.h.drewes@rug.nl
v.de.boer@rug.nl
h.t.van.putten@rug.nl
a.j.m.rosendaal@rug.nl
AV Services
avdienst.harmonie@rug.nl
FMW
JUR
FMNS
UCG
w.j.deijs@umcg.nl
nestor.rechten@rug.nl
r.moddemeijer@rug.nl
alexander.van.den.bos@rug.nl