St Wilfrid`s C of E Academy

St Wilfrid’s C of E Academy
iPad Scheme
A guide to setting up, using & caring for your iPad
Welcome to the Scheme
Congratulations on joining Saint Wilfrid’s iPad for Learning Scheme. You
are embarking on an exciting journey and the Academy looks forward to
sharing many digital learning opportunities with you.
A significant number of pupils have joined the scheme; however, please
be aware that a number of pupils will be receiving their iPad mini as a
Christmas gift from relatives. Therefore, the teaching staff will not use
the devices in a fully-operational manner until the start of the spring
term; this is when all pupils will have access to a 1:1 device. This will allow
pupils time to get to know the device and upload the free apps identified
within this information booklet.
At the launch evening, we stated that the model would be the first generation of iPad mini. However, due to new pricing structures, we have been
fortunate to upgrade this to the iPad Mini 2, 16GB. This model boasts a
better processer (A7) and display, but more importantly, will likely see
a longer support timeline for the iOS upgrades than an entry level iPad
Mini.
This initiative is an exciting opportunity to partner with both you, as parents, and our pupils, as we seek to improve the educational experience
both within and outside the classroom. We envisage that this will start
on a small scale for year 7s in order for both staff and pupils to grow in
confidence using the technology and to allow full-integration into the
classroom; we make no apologies for this gradual deployment. The next
few months will be a period of transition; however, it is imperative that
our educational focus (to provide lessons which inspire, challenge and
motivate our learners so they make great progress and achieve) throughout this time is maintained.
I strongly advise you to read through this booklet before you begin to
set up the iPad. I understand that your son or daughter might be eager
to open the box and just get started, however, please refrain! Within the
booklet, we recommend that you set safety settings (such as password
protection/parental controls etc.). If you have any further enquiries,
please do not hesitate to contact the Academy. The technicians will be
available between 9.00am until 4.00pm from Monday 17th to Friday the
21st November if you need any technical support.
I will contact you in the spring to invite you to the bespoke training
events; these will run to help you, as a parent or carer, understand the
devices and work with us to ensure your child is safe.
Yours sincerely
Miss C Huddleston
Principal
CONTENTS
Section 1 - Unboxing
2
Section 2 - Setting up your St Wilfrid’s email address
3-6
Section 3 - Password Protection
7-8
Section 4 - Setting up iTunes / Apple ID
9 - 12
- Parent / Carer Notes
13
Section 5 - Backing up your work on iCloud
14
Section 6 - Using Foldr to access your Academy files
15
Section 7 - E-Safety
16
Section 8 - Advice for Parents and Carers
17 - 20
Section 9 - Additional Information
21 - 22
Section 10 - Acceptable Use Policy
23 - 25
1
SECTION 1 - UNBOXING
2
SECTION 1
1.1
Take the iPad mini out of the box and place it straight into the iPad
case for protection.
1.2
Charge the iPad.
1.3
Switch the iPad on and follow the instructions on the device. It will
run an automatic set-up and ask a number of questions.
At the step which prompts for an Apple ID, only enter your ID if
you already have one associated with other Apple devices. If you
do not have an Apple ID, choose ‘skip this step’ instead. An Apple
ID can be created without the need to link to a debit card.
An email address must be set up on the iPad before the final step (making an Apple ID) can be completed. Please follow these steps to set up
your Academy email address on the iPad:
2.1
Open the Settings app on your iPad.
2.2
Select Mail, Contacts and Calendars.
2.3
Select Add account.
SECTION 2 - SETTING UP YOUR ST WILFRID’S EMAIL ADDRESS
SECTION 2
3
SECTION 2 - SETTING UP YOUR ST WILFRID’S EMAIL ADDRESS
4
2.4
Select Microsoft Exchange.
2.5
Enter your Saint Wilfrid’s email address.
2.6
Delete the word ‘Exchange’ and type ‘Academy Email’.
e.g. username@saintwilfrids.com
Enter your Saint Wilfrid’s password.
2.8
Select Next.
2.9
Select what you want to sync (we suggest all)
Then press Save.
(This is your ordinary network password that you use in
the Academy).
SECTION 2 - SETTING UP YOUR ST WILFRID’S EMAIL ADDRESS
2.7
5
SECTION 2 - SETTING UP YOUR ST WILFRID’S EMAIL ADDRESS
6
2.10
Now exit this screen back to the main screen by pressing
the home button.
2.11
Your email will now be available from the home screen.
It is essential that when setting up your iPad you create a Passcode so
that other people cannot gain access and tamper with your settings. Do
not write this down where anyone may accidentally read it and do not
share this number with your friends.
3.1
Open the Settings app on your iPad.
3.2
Select General.
3.3
Select Passcode Lock.
SECTION 3 - PASSWORD PROTECTION
SECTION 3
7
SECTION 3 - PASSWORD PROTECTION
8
3.4
Select Turn Passcode On.
3.5
Enter a Passcode.
To install any apps, including free ones and the ones the Academy has
purchased, you need an Apple ID.
Please skip this stage if you have an existing Apple ID
Apple’s rules say that anyone under the age of 13 must have their Apple
ID set up by a parent/carer.
Creating an iTunes account without linking to a credit card
4.1
Open the App Store on your iPad.
4.2
Find a free app on the App Store.
Ensure you are not signed in with an existing Apple ID.
SECTION 4 - SETTING UP ITUNES / APPLE ID
SECTION 4
Double-click on the app to install.
9
SECTION 4 - SETTING UP ITUNES / APPLE ID
4.3
You’ll be prompted to enter an Apple ID.
Select Create New Apple ID.
4.4
Choose your country (UK)
and then select Next.
4.5
You’ll need to read and agree to the
iTunes Store Terms and Conditions.
You will need to scroll to the bottom
of the page and select Agree to
continue.
10
Enter your email address, security questions, birthday
and create your password.
4.7
Once you have entered the information,
select Next.
4.8
Select None as your payment option.
SECTION 4 - SETTING UP ITUNES / APPLE ID
4.6
If ‘None’ doesn’t appear as an
option, you may have tried to
install a paid-for app. Go back
to step 1.
11
SECTION 4 - SETTING UP ITUNES / APPLE ID
4.9
Continue to fill out the required email
address and phone number fields.
Select Next.
4.10
You’ll then see a screen that says
‘Verify Your Account’.
Tap Done, and check your email
for a verification email from
iTunes Store.
Please note that you will have had to complete Section 2 on your iPad before
this step can be completed.
4.11
Open the email, and click the link in the email to activate your
account. (Section 2.11)
4.12
Once you click on the link, the App Store should automatically
open and prompt you to sign in with your account and password.
Select Sign In. You will see a thank you screen.
4.13
You have set up your account successfully, and you can start using
iTunes, iBooks, and the App store from your iPad.
To watch a short video explaining how to set up
your iCloud and Apple ID...scan this QR code or
input the following address to your web browser
on Safari:
http://www.saintwilfrids.co.uk/pages/314/icloud.asp
12
It is possible to purchase apps without having an iTunes account linked
to a credit/debit card if you wish to do so. This can be done by buying an
iTunes gift voucher, which can be purchased from numerous retailers.
Please note, if you have purchased your device through the Academy on
the full scheme (purchasing the device, case, insurance and warranty)
you will not be expected to purchase any additional apps; however, you
may wish to purchase apps that you wish to use as a family.
You must be 18+ to set up an iTunes account with a credit/debit card attached to it. If you wish to do this, you will need to set up the account up
in the parent’s / carer’s name. We strongly recommend that you don’t
link a credit card to the account. However, if you do, please ensure
restrictions are added to the iPad with a passcode that isn’t shared
with your child.
PARENT / CARER NOTES
PARENT / CARER NOTES
To watch a short video explaining how to prevent in-app purchases/setting restrictions, scan this QR code or input the following address to your
web browser on Safari:
http://www.iclevedon.co.uk/esafety-in-app-purchases
Your son/daughter will need to upload the following free apps, ready to
start using in the classroom for the start of the spring term:
Showbie
Socrative
Nearpod
QR Reader
13
SECTION 5 - BACKING UP YOUR WORK ON ICLOUD
14
SECTION 5
It is important that you back up your work regularly, either by plugging
your iPad into a computer with iTunes on it, or by setting your device up
to use iCloud. If your device is broken, faulty or stolen, you will lose the
content that you have on the device unless you have a backup that you
can restore. Get into a regular routine of backing up your iPad.
How do I use iTunes to back up my iPad automatically?
1. Connect your iPad to your home computer using the white
Apple cable.
2. Open the iTunes application.
3. iTunes will detect your iPad and automatically start a process of
backing up and then synchronizing.
4. iTunes will then keep this backup.
How do I use iTunes to back up my iPad manually?
1. Open the iTunes application.
2. Connect your iPad to your home computer using the white
Apple cable.
3. Look on the left-hand side under Devices for your iPad.
4. Right click on the iPad and select ‘Back up’.
5. iTunes will then keep this backup.
All students can access all their Academy files through an app called
Foldr which is available from the App Store or via www.minnow.it where
there is also a lot of information about the app and background.
Once the app is installed on your iPad, you need to type in the server
name (foldr.saintwilfrids.com) then login with your usual network username and password.
Foldr works in a similar way to other file apps such as Dropbox, SkyDrive
and Google Drive, but uses your network area on the Academy network
for remote storage, meaning work is available on Academy PCs as well as
your iPad and vice versa.
You can also use the same address, foldr.saintwilfrids.com, in any web
browser on PCs, laptops or mobile devices to access your Academy work.
SECTION 6 - USING FOLDR TO ACCESS YOUR ACADEMY FILES
SECTION 6
15
SECTION 7 - E-SAFETY
SECTION 7
Effective eSafety is always achieved through a combination of technical
safeguarding and education/management of student behaviour through
rules and expectations. The internet within the Academy is filtered, which
gives us control over what is blocked and what is allowed, as well as
providing a service which enables us to monitor your son’s or daughter’s
digital activity.
All pupils in the Academy have signed up to the iPad/Acceptable Use
Policy. Through assemblies, pupils will be reminded of the expectations
for behaviour associated with the iPad and the consequences of breaching this.
For more information on eSafety, enter the address below into the safari
web browser:
Video about how to stay safe whilst being online:
http://www.saintwilfrids.co.uk/pages/317/staying-safe-online.asp
Get Safe Online is a source of unbiased, factual and easy-to-understand
information on online safety – https://www.getsafeonline.org
WebWise is a useful site run by the BBC designed to help you make the
most of technology safely. It includes a useful list of the Top 10 Safety
Tips for being online, plus information about safety and privacy online
for you and your children.
https://www.bbc.co.uk/webwise/topics/safety-and-privacy
16
Whilst the Academy is doing everything it can to make things run
smoothly and safely, parents and carers will need to play a role in monitoring how the iPad is used at home. We strongly recommend using
some of the following practices:
1. Creating ‘House Rules’
In discussion with your child, agree some house rules about where and
when the iPad can be used. These are obviously up to you and will vary
based on your child’s age, but some examples might be ‘No use of the
iPad after 8pm’ or ‘Only use the iPad in the lounge’.
2. Using Parental Controls
You can enable and adjust Restrictions, also known as Parental Controls,
on your child’s iPad to prevent access to specific features or content.
2.1
Locate these settings by tapping
Settings > General > Restrictions.
2.2
Tap Enable Restrictions and enter a new passcode.
SECTION 8 - ADVICE FOR PARENTS AND CARERS
SECTION 8
17
SECTION 8 - ADVICE FOR PARENTS AND CARERS
18
2.3
You can choose to restrict access to the following applications and
features on the device:
2.4
In addition, you can choose to prevent access to specific content
types.
2.5
Here are some of the options available for Music and Movies:
A password is required to buy content on your child’s iPad. Once
the password is entered there is a fifteen minute window in
which to buy additional items. You can adjust the time necessary
before a password is required, or simply turn off the ability to
make In-App purchases.
2.7
If you are concerned about your child using ‘Messages’ or
‘FaceTime’ you can switch them both off by going to Settings >
Messages or Settings > Facetime. To stop your child reversing
these changes go to Settings > General > Restrictions and scroll
down to Allow Changes.
Select Accounts and tap on
Don’t Allow Changes.
2.8
You can also restrict a child’s access to online games:
SECTION 8 - ADVICE FOR PARENTS AND CARERS
2.6
19
SECTION 8 - ADVICE FOR PARENTS AND CARERS
3. Guided Access
Guided Access allows a parent or teacher to limit an iOS device to one
app by disabling the Home button.
3.1
To enable Guided Access, first
locate the settings by going to:
Settings > General > Accessibility
Your passcode will be required to
make changes to these settings or
to disable Guided Access.
3.2
To use Guided Access, open the App you wish your child to use
and then triple tap the home button. Select Start.
PLEASE NOTE
If your child’s iPad is missing a particular application or if a certain
feature is not available, it may be because you have enabled Restrictions.
Symptoms can include:
- App missing from the Home screen (Safari, Camera, or YouTube for
example)
- Feature or service unavailable (Siri, Ping, Location Services, and so on)
- A setting is missing or greyed out (such as Mail, Contacts, and Calendar;
iCloud; Twitter; FaceTime)
20
Core student apps
If you have purchased your device with the student apps, these will be gifted to the students via their Academy email address. They will receive information about this in due course. When a new app is released, a description
of the app and how it will be used will be available on the website.
iPad cases
An iPad case is provided as part of the scheme. However, this is not covered for damage or wear and tear by the insurance. Over the 3 years, it is
likely that you will need to replace the case in order to keep your iPad safe
and covered by the insurance. If purchasing a new case, please ensure it
offers at least as much protection as the one initially provided by the Academy. Please contact the technical staff at the Academy if you require any
further guidance.
Charging your iPad mini
It is your responsibility to keep your device charged. Users are advised to
handle the cables with care, particularly when disconnecting the cable from
the iPad mini. We strongly recommend that you do not use the iPad whilst
it is plugged into the mains to charge. This often causes unnecessary pressure on the cable at the point where it plugs into the device, which leads to
wear and subsequent damage. Note: The insurance covers damage to the
iPad, but does not cover wear and tear to cables.
If your cable has no visible damage but is not working, it may be covered
under the warranty as a faulty item. Please contact the iPad Administrator,
who will advise you on how to proceed (vscott@saintwilfrids.com).
SECTION 9 - ADDITIONAL INFORMATION
SECTION 9
Find my iPad
It is important that you set up an iCloud account on your device, even if
you do not intend to use this method for backing up (see Section 5). This
way you can use the ‘Find my iPad’ function and track where your iPad is
from the iCloud website as long as the device is connected to the wifi network; this can be very helpful (and comforting) in the event of misplacing
the device within the Academy
Preventing damage to iPads
Students should always ensure that, when carrying their iPad, they are
taking all necessary precautions to ensure that damage does not occur.
For example, many students will put their iPad in their bag. Therefore it is
important that students treat their bag with the care appropriate to the
value and fragility of its contents. They should not throw, drop or kick their
bag, as although the iPad is in its own protective case, this does not mean
that the iPad will withstand damage resulting from these actions. Failure to
take appropriate care and safeguard the iPad from damage is not covered
under the Academy’s insurance policy.
21
SECTION 9 - ADDITIONAL INFORMATION
We realise that the ability to record film on an iPad is an important feature;
however, this should always be supervised and we would not recommend
students standing on chairs or tables whilst filming; any such resultant
damage may be uninsured.
Water or liquid damage
Students should ensure that iPads are not used or kept in close proximity to liquids. For example whilst in use, the student should not have any
drinks nearby that could be spilt and cause damage to the iPad. They
should definitely not keep drinks in the same bag as their iPad.
iPads in bags
Hard or sharp objects should not be kept within the same bag as an iPad.
Even though the iPad is stored within a protective case, such objects, if
pressed against the iPad, can potentially cause damage. This includes deodorant or soft drinks cans. Pupils should never leave their bag unattended
with their iPad inside. They can store these in lockers, but should never
leave them on corridors etc.
Please note that the Academy’s insurance has a condition that states that
all reasonable steps have been taken to prevent damage. It also specifically
excludes willful neglect.
What to do if your iPad is damaged
We appreciate that occasionally, despite taking all necessary precautions,
damage or theft can occur. This is where a claim may need to be made by
the Academy under the scheme’s insurance policy. All claims should be
reported to the iPad Administrator in the Academy (Miss V Scott).
A form will be provided for you to complete; it is very important that full
information is provided relating to how the damage occurred. This form,
along with photographs of the damaged iPad, will be sent away to the
Insurer. This process can take a couple of weeks, but the Academy has
no control over the time taken for the Insurer to review each claim. It is
important that an iPad is backed up, using iCloud from the device or iTunes
on a home computer, before being submitted for a claim. If a replacement
iPad is provided by the Insurer, you will not have access to any documents
or images that were created on the original device.
Wear and tear, chips and scratches are not covered as part of the Academy’s insurance. If damage occurs whilst the iPad is not in a protective case,
it will not be covered.
22
The policies, procedures and information within the ‘Acceptable Use Policy
for Students’ applies to all iPads/mobile devices used by students in the
Academy.
General Care and Guidance
• iPad batteries need to be charged and ready to use in the Academy.
• Syncing the iPad to iTunes or iCloud will be the student’s responsibility.
• Items deleted from the iPad cannot be recovered.
• Memory space is limited. Academic content takes priority over personal files and apps.
• The whereabouts of the iPad should be known at all times.
• It is students’ responsibility to keep their iPad safe and secure.
• iPads belonging to other Students are not to be meddled with in any
way.
• If an iPad is found, it should be given to an IT Technician within the
LRC.
• Students must use covers or cases that protect their iPad.
• Only a soft cloth, or laptop screen cleaning solution from the Academy’s IT technicians is to be used to clean the iPad screen.
• Do not let the iPad get very hot or cold.
• Do not leave the iPad in the Academy overnight or in vehicles.
• Students may not photograph any other person in the Academy, without that person’s consent.
• The Academy is not responsible for the financial or other loss of any
personal files that may be deleted from an iPad.
• Pupils breaking the rules of the Acceptable Use Policy may be subject
to but not limited to; disciplinary action, removal of content or referral
to external agencies in the event of illegal activity. (See Prohibited
Uses)
Additional Responsibilities for Pupils
• Malfunctions or technical issues are not acceptable excuses for failing
to complete homework, unless there is no other means of completion.
• Pupils must not use their iPad in the Academy corridors unless for academic reasons and with a Teacher’s permission. The iPad should then
be used in a safe manner.
• Completion of all class work remains the responsibility of the pupil.
• If the iPad is lost, stolen, or damaged, the ICT Technicians must be
notified immediately.
SECTION 10 - ACCEPTABLE USE POLICY FOR STUDENTS
SECTION 10
23
SECTION 10 - ACCEPTABLE USE POLICY FOR STUDENTS
24
Prohibited Uses (not exclusive)
• Accessing Inappropriate Materials – All material on the iPad must
adhere to the E–Safety Policy. Students are not allowed to send, access,
upload, download or distribute offensive, threatening, pornographic,
obscene, or sexually explicit materials.
• Illegal Activities – Use of the Academy’s internet/e-mail accounts for
financial or commercial gain or for any illegal activity is not allowed.
• Not respecting Copyrights – Students are not allowed to violate
copyright.
• Cameras – Students must use good judgment when using the camera.
Students must agree that the camera will not be used to take inappropriate, illegal or sexually explicit photographs or videos, nor will it be
used to embarrass anyone in any way. Any use of the camera in toilets
or changing rooms, regardless of intent no matter what the reason,
will be treated as seriously breaking the policy rules. Use of the camera
and microphone is strictly forbidden unless permission is granted by
a teacher.
• Posting of images/movies taken in the Academy to be uploaded onto
the Internet into a public area is strictly forbidden, without the express
written permission of the Teacher or a member of the Senior Leadership team.
• Misuse of Passwords, Codes or other Unauthorised Access: Students
are encouraged to set a passcode on their iPad to prevent other
Students from misusing it.
• Any students caught trying to gain access to another student’s account,
files or data will be subject to disciplinary action.
• Unacceptable use/Vandalism – Any attempt to destroy hardware, software or data will be subject to disciplinary action.
• Jailbreaking – Jailbreaking is the process of which removes any limitations placed on the iPad by Apple. Jailbreaking results in a less secure
device and is not advisable. If you Jailbreak your iPad this might invalidate your insurance.
• Inappropriate media may not be used as a screensaver or background
photo. Presence of pornographic materials, bad language, alcohol,
drug or gang related symbols or pictures will result in disciplinary
actions.
• Individual students are responsible for the setting up and use of any
home internet connections and no support will be provided for this by
the Academy.
• Students should be aware of and abide by the guidelines set out by the
Academy E-Safety Policy.
• The Academy reserves the right to take away any iPad (until the
student’s parents or carers can pick it up) and the Academy also has
the right to search an iPad to ensure all the rules in this Responsible
Use Policy have been followed.
• The Academy reserves the right to withdraw the facility of taking the
loan device home.
Students must read the above and sign below:
I have read, understood and agree to abide by the terms of the iPad
Acceptable Use Policy.
Name: __________________________________________
Signature: ______________________________________
Date: ___________________________________________
SECTION 10 - ACCEPTABLE USE POLICY FOR STUDENTS
Student Pledge for iPad Use
•I will take good care of my iPad.
•I will never leave my iPad about anywhere and go off without it.
•I will never lend my iPad to others.
•I will know where my iPad is at all times.
•I will charge my iPad’s battery every night.
•I will keep food and drinks away from my iPad because they may cause
damage to the device.
•I will not take apart any part of my iPad or attempt any repairs.
•I will protect my iPad by only carrying it whilst it is in a case.
•I will use my iPad in ways that are appropriate. (See Prohibited Uses)
•I understand that my iPad can be inspected at any time and I do not
have to be warned of such an inspection in advance.
•I will only photograph or record people with their permission. (See
Prohibited Uses)
•I will only use the camera or the microphone when my teacher tells me
to.
•I will never share any images or movies of staff or students anywhere
at all in a public space on the Internet, unless I am asked to do so by
my Teacher. (See Prohibited Use section)
25
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27
St Wilfrid’s Church of England Academy
Duckworth Street
Blackburn
Lancashire
BB2 2JR
Phone: 01254 604000
Fax: 01254 604004
enquiries@saintwilfrids.co.uk
www.saintwilfrids.co.uk