Overview of Presenter View

Microsoft PowerPoint 2010:
Delivering your Presentation
Overview of Presenter View
Presenter View is a great way for you to to view your presentation with your speaker notes on
one computer (your laptop, for example), while the audience views the notes-free presentation on
a different monitor.
Note PowerPoint only supports the use of two monitors per presentation. However, you can
configure your computer to run a presentation on three or more monitors that are connected to
one computer.
Presenter View offers the following tools to make it easier for you to present information:
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You can use thumbnails to select slides out of sequence and create a customized
presentation for your audience.
Speaker's notes are shown in large, clear type so that you can use them as a script for
your presentation.
You can darken or lighten the screen during your presentation and then resume where
you left off. For example, you might not want to display the slide content during a break
or a question and answer (Q and A) period.
In Presenter View, icons and buttons are large enough to navigate easily, even when you are
using an unfamiliar keyboard or mouse. The following illustration shows the various tools that
are available to you from Presenter View.
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The slide number (for example, slide 1 of an 8-slide presentation)
The slide you are currently showing to the audience
The speaker's notes, which you can use as a script for your presentation
Click to go to the previous slide
The pen or highlighter
Click to display a menu that enables you to end the show, darken or lighten the audience
screen, or go to a specific slide number
Click to go to the next slide
The elapsed time of your presentation, in hours and minutes
Slide thumbnails that you can click to skip a slide or to return to a slide that you already
presented
Prerequisites for using Presenter View
Before you can use Presenter View, do the following:
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Ensure that computer you are using for your presentation supports the use of multiple
monitors. Most desktop computers these days have multiple monitor support built in;
however if not, you'll require two video cards.
Tip Check your computer manufacturer’s web site for up-to-date information about multiple
monitor support.
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PowerPoint only supports the use of two monitors for a presentation. However, you can
configure to run a presentation on three or more monitors that are connected to one
computer. To configure to use three or more monitors, see View your speaker notes
privately, while delivering a presentation on multiple monitors, and then see the section
entitled, 'Turn ON multiple monitor support (for three or more monitors)'.
Configure PowerPoint to use Presenter View
Turn your mouse into a laser pointer
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In Slide Show view or in Reading view, you can turn your mouse into a laser pointer to draw
your audience’s attention to something on a slide.
Note
For more information about views, see When and how to use views in PowerPoint 2010.
1. Do one of the following:
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To use the laser pointer in Slide Show view, on the Slide Show tab, in the Start Slide
Show group, click either From Beginning or From Current Slide to start your slide
show.
To use the laser pointer in Reading view, on the View tab, in the Presentation Views
group, click Reading View.
2. Press and hold CTRL, click the left mouse button, and point to the contents on the slide
that you want to draw attention to.
Note If you want your audience to see the laser pointer, but not your mouse pointer, be sure to
press and hold CTRL before you move your mouse to keep the mouse pointer hidden.
3. To change the color of the laser pointer, do the following:
1. On the Slide Show tab, in the Set Up group, click Set Up Slide Show.
2. In the Set Up Show dialog box, under Show Options, select the color that you
want from the Laser pointer color list, and then click OK.
Record your laser mouse pointer movements
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To record your laser pointer movements to enhance a Web-based or self-running slide show, do
the following:
Note For more information about recording and timing your slide shows, see Record and add
narration and timings to a slide show.
1. On the Slide Show tab, in the Set Up group, point to the arrow next to Record Slide
Show .
2. Click either Start Recording from Beginning or Start Recording from Current Slide,
depending upon where you want to start recording your slide show.
3. In the Record Slide Show dialog box, select the Narrations and laser pointer check
box, and if you also want to record how long each slide or animation should be shown,
select the Slide and animation timings check box.
4. Click Start Recording.
Tip To pause the narration, in the Recording shortcut menu, click Pause. And to resume your
narration, click Resume Recording.
5. Press and hold CTRL, click the left mouse button, and point to the contents on the slide
that you want to draw attention to.
6. To move to the next slide, release CTRL, and then click the left mouse button.
7. To end your slide show recording, right click the slide, and then click End Show.
8. The recorded slide show timings are automatically saved and the slide show appears in
Slide Sorter view with timings beneath each slide. To view the pointer movements and
timings you just recorded, on the Slide Show tab, in the Start Slide Show group, click
either From Beginning or From Current Slide.
9. To re-do your pointer movements or slide timings, simply repeat these steps.
Overview of broadcasting a presentation
The Broadcast Slide Show feature in PowerPoint 2010 enables presenters to share a slide show
with anyone, anywhere, over the Web. You send a link (URL) to your audience, and then
everyone you invited watches a synchronized view of your slide show in their browser.
You can send the URL for your slide show to attendees by e-mail. During the broadcast, you can
pause the slide show at any time, re-send the URL to attendees, or switch to another application
without interrupting the broadcast or displaying your desktop to attendees.
Choosing a broadcast service The Broadcast Slide Show feature requires a network service
to host the slide show. You can choose from among several services, including the following:
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PowerPoint Broadcast Service. This service is available to anyone with a Windows Live
ID and is a good solution for those not using a corporate network, or for presenting to an
audience that is outside your organization. Anyone on the Internet will be able to access
the URL for a slide show hosted on this service.
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A broadcast service provided by your organization, hosted on a SharePoint server that has
the Microsoft® Office Web Apps installed. To use this service, a broadcast site must be
set up by the site administrator and audience members must have access to site.
Top of Page
Prepare your presentation for broadcast
Here are some things to consider before you broadcast your presentation:
Important Anyone with the link to your slide show can view it! If an invited audience
member forwards the link to someone else, that other person can view your slide show as well,
provided that they have access to the service.
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Internet connection You need to be connected to the Internet or have access to a
broadcast site on a server with the Office Web Apps installed in order to use this feature.
Supported browsers The broadcast slide show feature can be viewed in the Internet
Explorer, Firefox, and Safari for Mac browsers.
File size limits The service you use might impose a limit on the file size for
broadcasted slide shows.
Supported PowerPoint features Some PowerPoint features are changed when the
slide show is broadcasted online:
• Any transitions in your presentation are shown as Fade transitions in the browser.
• Screensavers and email pop-ups can disrupt the audience's view of the slide show.
• Audio (sounds, narration) is not transmitted to the audience through the browser.
• You cannot add ink annotations or markup drawn onto the slide show during the
presentation.
• If you follow a hyperlink in your presentation to a Web site, the attendees only
see the last slide you showed in the original presentation.
• If you play a video in your presentation, the browser does not show it to the
audience.
Top of Page Top of Page
Broadcast your presentation
To broadcast your presentation, do the following:
1. On the Slide Show tab, in the Start Slide Show group, click Broadcast Slide Show.
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The Broadcast Slide Show dialog box opens.
2. Do one of the following:
• If you want to host your slide show on the service listed under Broadcast
Service, skip to the next step.
• If you want to use some other service to host your slide show, click Change
Broadcast Service. Under Choose a broadcast service, select the service that
you want to use. For more information about broadcast services, see Choosing a
broadcast service.
Note If you do not see the service that you want to use, select Add a new service, and then in
the Add Broadcast Service dialog box, enter the network address of the service you want to use
and then click Add.
3. After you select your broadcast service, click Start Broadcast. PowerPoint then creates a
URL for your presentation.
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PowerPoint creates a unique URL for your slide show.
4. To send the URL for your presentation to your audience, do one of the following:
• To send the URL for your presentation by email, click Send in Email.
• To copy the link, click Copy Link.
5. When your audience receives the URL for the slide show, click Start Slide Show to
begin your broadcast.
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Microsoft PowerPoint 2010:
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The audience follows your slide show in their browser while you present within PowerPoint
2010.
6. After you finish presenting and are ready to end the broadcast, press ESC to exit Slide
Show view and then click End Broadcast.
After you begin broadcasting a slide show, the Broadcast tab appears in the PowerPoint 2010
ribbon.
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