VDO RoadLog™ Quick Start Instructions

HE CAB
KEEP IN T
ES.
AT ALL TIM
VDO and RoadLog - Trademarks of the Continental Corporation
www.vdoroadlog.com
VDO RoadLog™
Quick Start Instructions
V.1.3
Includes the ROADSIDE INSPECTION instructions.
Driver Overview screens
Quick Start Instructions (English)
(for additional explanation, see Step 5 – Driver Overview on page 8)
Note: Red icon means Trailer or Shipping Douments
are missing. Icon will disappear when Trailer or
Shipping Documents are assigned.
Assigned
Trailer
Shipment
Documents
Enabled set of HOS rules
Time available to drive
before the break
no signal
Daily “On Duty”
time available
GPS signal:
Red = Low/no signal
Current Duty Status
USB device:
Red = Remove Driver/Fleet
Key. When no USB device is
plugged in, no icon is shown.
Time needed to reset
daily or weekly cycle
when in “Off Duty” or
“Sleeper Berth”
Assigned
Trailer
Shipment
Documents
USB
GPS Note: Green icon
for GPS means
Device Signal Good Signal
Allows Driver to lock the
status in “Driving” when
in stop and go traffic
Change Duty Status
Driver Login
View, Edit and Print Logs
Exemptions, Logging
“On Duty” Time Before
Login and After Logout
Shipment documents:
Red = No document(s)
assigned for the trip. When
document(s) are assigned for
the trip, no icon is shown.
VDO RoadLog Electronic Logging Device (ELD) Quick Start Instructions
These instructions are based on logging in to a RoadLog ELD that has a Company
account already established. If you need to log in a company, see the complete
RoadLog User Manual for assistance.
1. Log In
Plug the Driver Key into the RoadLog USB Port.
Wait until RoadLog displays the Preview Availability
screen. Tap Continue.
Driver Logout
View and Print Vehicle
Inspections
To log into the RoadLog without a USB Driver Key
(requires a subscription and web access)
Other settings such as
Illumination, Language etc.
When no Driver is logged in, and no USB Driver Key is in use, the Menu screen
is displayed. To Log In with Driver ID and Password, select Driver Login from the
Menu screen. Click Continue. On the Driver Login screen, tap the Driver ID field
to access the touch-screen Keyboard and enter your Driver ID. Tap Go. On the
Password screen, tap the Password field to access the touch-screen Keyboard
and enter your password. Tap Go. Tap Login.
Allows Driver to change
the HOS rules between
US, Alaska and Canada.
Audible Warning – Note: RoadLog will issue an audible warning to alert the Driver
about to reach the time limit or when the Driver forgot to log in.
Screen Too Bright At Night – Tip: In order to turn off the bright screen when
driving at night, tap the screen twice. It will turn off. The vehicle has to be in motion
for this function to work. To turn it back on, tap the screen one more time.
2
Trailer:
Red = No trailer(s) assigned
for the trip. When trailer(s)
are assigned for the trip, no
icon is shown.
Note: If it’s your first login, there will be no historical
data, and RoadLog will not be able to calculate
“Driving time left.”
Submit Driver records for
a Roadside Inspection
Trailers,
Shipping Documents,
Fueling Stop Entries,
Supporting Documents
GPS signal:
Green = Good signal
Date
Time and time zone
Weekly / Cycle
Time Available
Total driving time if
the break is taken
Note: Red icon means Trailer or Shipping
Douments are missing. Icon will disappear when
Trailer or Shipping Documents are assigned.
Note: Red icon for
GPS
Signal GPS means low or
Vehicle data:
Red = No ECM. No
communication with the
vehicle engine module. When
vehicle data is available, no
icon is shown.
Home
Note: Driver IDs and Passwords are Case Sensitive.
1234567
Æ
Æ
3
RODS data updated from the web portal
If new information becomes available about the Driver’s
availability that was not available at the time the Driver last
reviewed the logbook data (for example, the fleet manager
remotely edits the Driver’s hours), the Driver RODS Update
screen will appear to let the Driver know his availability may
have changed.
In the Current Trailers List screen, choose > Add. In the Add Trailer screen,
tap the Trailer ID field to bring up the Keyboard. Type in your Trailer Number
and tap Go. Tap Add to save Trailer info. In the Confirm DVIR Data screen,
choose > Next.
Æ
Æ
Insufficient RODS data
If you login for the very first time the system does not know
your availability and can’t determine your available hours
(for 7/8 days in the US or 14 days in Canada). As you use
RoadLog and you build up your hours of service history the
available daily and weekly hours will be seen in the Driver
Overview screen.
In the DVIR Menu screen, select No Defects (provided you find no defects).
In the DVIR Summary screen, select Next. In the Submit DVIR screen,
check Safe to Operate and select Finish. Back in the Current Trailers List
screen, choose > Done. Your Trailer has been added.
Æ
2. Enter your status
Tap the button for your current status to let the system know if you’re signing
in as a Driver, going On Duty, going in the Sleeper Berth or driving for Personal
Use.
Note: If you’re logging in as a team, one person must select Driver and the
other person On Duty. RoadLog will record HOS data for each person based on
your selections.
Your next step will depend on whether you are the first Driver to log in and
whether there are trailers and/or shipment documents assigned to your vehicle.
In either case, you’ll need to perform all necessary DVIR procedures when
starting your trip.
• If you are the first to log in as “Driver,” and current resources are assigned
in RoadLog, you must choose whether to keep or discard the Trailers and/
or Shipment Documents assigned as current resources. After making your
choices, you’ll perform a DVIR.
• Before transporting a Trailer, you must add it to your RoadLog data. From
the Driver Overview screen, choose More > Resources > Trailers.
Æ
Æ
4
Æ
• Before transporting a load, you must add a Shipment Document for that
load into your RoadLog data. From the Driver Overview screen, choose
More > Resources > Shipping Documents.
Æ
Æ
In the Current Documents List screen, choose > Add. In the Add Shipping
Document screen, tap the Shipment Document number field to bring up the
Keyboard. Type in your BOL number or Manifest number and tap Go. Tap
Add to save Document info. Back in the Current Documents List screen,
choose > Done. Your Shipping Document number has been added.
Æ
Æ
5347
5
5347
• If Trailers and/or Shipment Documents assigned are already confirmed by a
previous Driver, you’ll be asked to “Keep the current resources” to confirm
that resources have not changed. After confirming the resources, you’ll
perform a DVIR.
Automatic Status Updates
Once you’ve logged in, RoadLog will update your status automatically – there’s
no need to select a status change from the Driver Overview options menu:
• When you travel over 2 miles, RoadLog will put you
in “Driving” (D) status.
• When the vehicle is stationary for five minutes, RoadLog
will put you in “On Duty” status (ON).
Note: You can manually select “Sleeper Berth” (SB) or “Personal Use” (PU) from
the Driver Overview options menu whenever the vehicle is not traveling.
Automatic Duty Status Change
Warning: When the vehicle starts moving the Driver’s status is immediately and
automatically transitioned from “Off Duty” to “On Duty”. If the Driver is done for
the day, it is highly recommended that you Log Out of the RoadLog completely,
to avoid someone else (e.g. another Driver or mechanic) tripping the “Off Duty”
time into “On Duty” when they move the vehicle.
Location Indication
Note: Vehicle location at duty status change is captured automatically by
GPS, accurate to within 3 yards. RoadLog associates this GPS location with
the closest large population location. It may happen that this location is further
away from you than another location that you know is closer. For example, if the
vehicle is in Fogelsville, PA the system will label it as 7 miles West of Allentown,
PA since Allentown, PA is the location with the larger population and better
known to law enforcement. This is consistent with FMCSA’s requirements in
ELD regulation and compliance.
3. Managing Resources
If current resources are assigned in
RoadLog, and you are the first Driver to
log in, RoadLog displays Keep Current
Resources screen that lists the Trailers or
Shipment Documents assigned as current
resources.
If you want to keep current Resources, tap
Yes. Tap No if you want to discard them.
If you are not the first Driver to log in:
• From the Driver Overview options menu screen, tap Resources.
6
• Confirm your Resources, including Assets
(Tractor and Trailers), Shipment Documents
and Supporting Documents. RoadLog displays
the Confirm DVIR Data screen. Confirm your
Data, then tap Next.
• RoadLog will ask you to perform a DVIR
inspection and enter your findings.
4. Performing a DVIR
When the Driver logs in and selects the Driving status, RoadLog prompts the
user to perform a pre-trip DVIR for the vehicle and current trailer(s). Performing
a post-trip DVIR is required as well.
At the start of the pre-trip DVIR, RoadLog displays the Confirm DVIR Data
screen.
• Check the vehicle location and odometer. Edit
the location if required.
Note: If the system is not receiving a clear
GPS signal, you may have to enter your
location manually.
• You can enter your location by tapping the
Location field. When you tap the field, the
Keyboard comes up. Type in your location and
tap Go.
•Tap Next to continue. RoadLog displays the DVIR Menu screen that shows
the assigned assets list (vehicle and current
Trailer(s)).
The Assets in bold text have a viewable DVIR. The
Assets that are not in bold don’t have a DVIR – tap
each unchecked asset, one at a time, to create a
DVIR:
•Tap No Defects to create a DVIR with no
defects for the selected asset.
•Tap Add Defects to create a DVIR with defects reported.
•Tap Skip to skip the pre-trip inspection of the selected asset.
Once all assets are checked and entries completed, tap Next. RoadLog
displays the DVIR Summary screen where you can
review each DVIR item.
• Use the up and down arrows to scroll through
the assets in the DVIR Summary.
• Use the left and right arrows to scroll through
the individual DVIR Summary for each asset.
•Tap Next to continue. RoadLog displays the
Submit DVIR screen.
7
• For each Asset, select the appropriate
checkbox for Safe to operate or Unsafe to
operate.
• You can add notes by tapping in the
Approval notes field. When you tap the
field, the Keyboard comes up. Type in
notes and tap Go.
Each time you complete a DVIR for an asset,
tap Finish.
• Note: When there are more assets to be
reviewed, RoadLog displays the DVIR Summary screen for the next asset.
• To print a DVIR, tap More from the DVIR Summary screen, then tap Print
from the DVIR (more) screen.
• To submit each DVIR from the DVIR Summary screen, tap Next, then tap
Finish from the Submit DVIR screen.
• Once all DVIRs are submitted, the login process is complete. RoadLog
displays the Login Completion screen. Tap OK and remove the Driver Key.
RoadLog displays the Driver Overview screen.
5. Driver Overview
The Driver Overview screen lets you
see the remaining time you’re allowed
to be on duty or driving.
•Tap More to go to the Driver Overview
options screen.
The Driver Overview options screen:
Menu choices from this screen include:
• Change Status: Choose from Driver, On
Duty, Sleeper Berth, Personal Use, Off
Duty or Logout.
• Driver Login: Allows additional Drivers to
log in manually.
• View Logs: View, edit and print your log.
• Driver Options: Enter Exemptions and PreTrip and Post-trip activities.
• Resources: View and edit records for
Documents, Trailers and Assets.
• Status Lock: Allows you to disable the
automatic switch from “Driving” to “On
Duty” whenever the vehicle stops.
• Driver Logout: Starts the logout process at trip’s end.
8
• View DVIR: View and edit DVIRs.
• Menu: Shows the top-level navigation choices seen after company log in.
• Roadside Inspection: Allows Driver to provide authorized inspection
personnel with HOS data, either as a print out or as a download to USB
drive.
• Change HOS: Allows Driver to change the HOS rules between
US, Alaska and Canada.
6. Driver Log Out
At the end of the working day, Drivers must log
out from RoadLog.
• Insert the Driver Key into the USB port.
RoadLog displays the Driver Key Options
screen.
•Tap Logout. RoadLog displays the View Logs
(Grid) screen.
• Check recorded logs, then tap Done.
• If you are the last logged in Driver, RoadLog
displays the Confirm DVIR Data screen. You
must perform the DVIR post-trip inspection
for current assets assigned to the vehicle,
confirming or editing defects.
• Follow the same steps as in Performing a
DVIR (Step 4). You can print a DVIR report
at this time and/or download the data to the
Driver Key.
Note: If you are not the last logged in Driver, RoadLog displays the Transfer
In Progress screen immediately after you tap Done.
• When the DVIR is complete, tap Finish. RoadLog will transfer the latest
data to the Driver Key. After downloading data to the Driver Key, RoadLog
displays the Data Download Completed screen.
Tap OK and remove the Driver Key.
On / Off Switch
Tip: The RoadLog goes into sleep mode after 5 minutes of detecting no input
from a Driver or a vehicle. There is no need for an On/Off switch. The RoadLog
will wake up whenever the vehicle ignition is turned to On position.
All Data Download
Note: In order to download all the data to the Driver Key inluding HOS, DVIR,
IFTA, etc., while the Driver is still logged into the RoadLog, insert the Driver Key
and tap button to Download Data. You will see all 13 files being copied to a
Driver Key. Now it is OK to Log Out of the system.
9
7. Roadside Inspections
To submit your records for a
Roadside Inspection:
From the Driver Overview Menu options screen,
tap Roadside Inspection. RoadLog displays the
Roadside Inspection screen.
• To select the Driver whose Log you want to
provide, tap HOS Logs. RoadLog displays the
HOS Logs Roadside Inspections screen.
VDO is a brand of Continental
Automotive GmbH, one of the leading
global suppliers of systems and
components to automobile and truck
manufacturers. Continental is a world
leader in Electronic Logging Device
technology and has provided original
equipment and aftermarket ELD
products to manufacturers, drivers
and fleets around the globe for over
30 years. With more than 80 years
of experience in the transportation
industry, Continental develops and
produces products that make trucking
safer, cleaner and more fuel-efficient.
• Select the Driver, select the Daily Log Format
and then choose either Print or USB Transfer.
• Print will produce a paper report for the last
7 or 8 days directly from RoadLog’s built-in
printer. Be sure to have enough paper.
• USB Transfer will enable a data download to
a USB Drive. Follow the on-screen prompts
for USB insertion and removal once the data
download completes.
These instructions are only valid at the time of the printing (July, 2016).
Continuous product improvement process and changing regulation may
require changes to the product and its features beyond the description in this manual.
8. Status Lock
RoadLog detects when the vehicle stops and automatically changes the status
of the logged in Driver to “On Duty.”
However, in some situations, such as severe traffic jams, the Driver may want to
disable this feature by using the Status Lock function.
• When Status Lock is on, RoadLog will keep the current Driver’s status as
“Driving,” even when the vehicle has stopped and the ignition is off.
• To enable Status Lock, tap Status Lock from the Driver Overview options
screen.
• To disable Status Lock, simply tap Status Lock again.
• Status Lock is automatically disabled when the Driver logs out or RoadLog
enters sleep mode.
The information contained in this documentation is subject to change without prior notice. In doing so,
Continental Automotive GmbH does not enter into any obligation. The description is based on the information
available at the time this documentation was printed. We reserve the right to change technical details in the
description, information and illustration in this manual. Continental Automotive GmbH shall accept no liability
for program errors and for incorrect information in the documentation or for any consequential damages arising
from this.
Continental
Commercial Vehicles & Aftermarket
6755 Snowdrift Road, Allentown, PA 18106 USA
www.vdoroadlog.com
E-mail: roadlog-sales@vdo.com
For more information and to become a VDO RoadLog distributor or retailer call:
(855) ROADLOG or (855) 762-3564 or 610-366-8489
For installation and service questions contact:
VDO Technical Support:
Tel: (800)-265-1818, or (610) 289-1390
E-mail: roadlog-support@vdo.com
VDO and RoadLog - Trademarks of the Continental Corporation
©2016 Continental Automotive GmbH Printed in Mexico 10
A2C10059800
BA00.3290.00.200.200
11
Continental
Systems,
Continental AAutomotive
utomotive Systems US, Inc.
Inc. CERTIFICATE OF COMPLIANCE DEPARTMENT OF TRANSPORTATION REGULATIONS Authorized by
The VDO RoadLog electronic logging system has been sufficiently tested, under the conditions in which it will be used, to meet
or exceed the requirements of section 49 CFR 395.15 of the United States Federal Motor Carrier Safety Regulations in effect at
the time of its manufacture. This VDO RoadLog electronic logging system can be used to record, transfer and archive all hours
of service data as required by the United States Department of Transportation Federal Motor Carrier Safety Administration as of
the date of its manufacture.
Ekkehard Kraemer
Head of Finance and Quality
Tachographs, Telematics and Services
Commercial Vehicles & Aftermarket 12