AccuFund APC Application Suite Installation and Setup

APC Application
Suite
Installation and Setup Guide
Version 4.01
APC Application Suite
Table of Contents
Chapter 1 Introduction.............................................................................................................. 1-1
How The System is Constructed ........................................................................................1-1
Chapter 2 Installation and Setup............................................................................................. 2-1
Installing the Software........................................................................................................2-1
Network Installation............................................................................................................2-4
Sending Reports as Email Attachments .............................................................................2-5
Security Features...............................................................................................................2-6
Using the Software for the First Time.................................................................................2-7
Chapter 3 Using Advanced Printer Control............................................................................ 3-1
Printer Control ...................................................................................................................3-2
File Menu ....................................................................................................................3-3
Browsing Reports...............................................................................................................3-4
Copying Fields From the Browse Window....................................................................3-5
Printing a Report................................................................................................................3-5
Form Setup Utility ..............................................................................................................3-6
Forms Tab...................................................................................................................3-7
Update Options Window ..............................................................................................3-8
Logged Checks Tab.....................................................................................................3-9
Payees Tab ............................................................................................................... 3-10
Users Tab.................................................................................................................. 3-12
Updating a Form .............................................................................................................. 3-13
Form Setup Tab ........................................................................................................ 3-14
Parsed Fields Tab...................................................................................................... 3-15
Security Tab .............................................................................................................. 3-16
Endowment Tab ........................................................................................................ 3-17
Calculations Tab........................................................................................................ 3-19
EFT Information Tab ................................................................................................. 3-20
Changing a Control .......................................................................................................... 3-20
Field Control Properties ............................................................................................. 3-22
Text Control Properties.............................................................................................. 3-22
Image Control Properties........................................................................................... 3-23
Drawing Control Properties ........................................................................................ 3-23
Lookup Control Properties ......................................................................................... 3-23
Other Control Properties............................................................................................ 3-24
Report Designer............................................................................................................... 3-26
Pasting Fields From the Browse Window................................................................... 3-27
Signature Logic................................................................................................................ 3-28
Examples .................................................................................................................. 3-28
Chapter 4 Using Web Reporter................................................................................................ 4-1
Introduction........................................................................................................................4-1
Method 1 .....................................................................................................................4-2
Method 2 .....................................................................................................................4-2
Method 3 .....................................................................................................................4-2
Web Reporter ....................................................................................................................4-3
Configure Reports and Groups...........................................................................................4-5
Update Report .............................................................................................................4-7
Update Collating Rule ........................................................................................................4-9
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APC Application Suite
Table of Contents
Update Group .................................................................................................................. 4-10
Importing Reports ............................................................................................................ 4-11
Printing Reports ............................................................................................................... 4-11
Publishing Reports........................................................................................................... 4-12
Emailing Reports ............................................................................................................. 4-13
Evaluated Fields .............................................................................................................. 4-14
Chapter 5 -
Using EFT Transmittal ............................................................................................ 5-1
Chapter 6 Using Check Notification........................................................................................ 6-1
Formatting Numeric Fields.................................................................................................6-3
Formatting Date Fields.......................................................................................................6-4
Chapter 7 -
Using Wells Fargo Interface................................................................................... 7-1
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APC Application Suite
Introduction
Chapter 1 - Introduction
The APC Application Suite is designed as an add on to the FundWare® accounting system. It
is a windows application with versions available for Windows 95, 98, 2000, NT and XP.
Some of the features of the software are:
·
Define forms for use with standard reports. Portrait, landscape, wide,
narrow and other forms can be defined.
·
For check printing, accounts payable or payroll, MICR fonts are provided
so that you can use blank stock forms for printing.
·
The ability to cause duplicate information to be printed on a form. You can
have a stub / stub / check format for your accounts payable checks.
·
Full access to graphic images and line drawing. Add your logo and other
images to the resulting forms.
·
Full color printer support so that text and images can be printed on color
printers.
·
Full font style and size selection on a field by field basis. Decimal
alignment and other justification can also be specified on a field by field
basis.
·
Check signature logic that allows you to specify when a signature or any other
element in the form is to be printed.
·
Generate any report as a PDF (Portable Document Format) and send as an email
attachment or save for later viewing.
How The System is Constructed
APC Application Suite is constructed as a series of tools that provide you with the ability to
manage all aspects of printing and reporting from your accounting system. The core piece of
the application is the Advanced Printer Control component. This component is divided into
two pieces:
Form Setup Utility
Use this utility to format and design the form
to be produced.
Printer Control
Use this utility to print the accounting system
reports using the forms you have designed.
Each of these components is a separate program that operates off of a central form database.
If desired, the printer control portion can be installed on any ones desktop, while only those
people who need to change how a form looks would have the Form Setup utility.
Ø Tip: If you are using the Advanced Printer Control to print checks from blank check
stock, be sure to give yourself time to verify acceptance of the printed checks by
your bank. Most banks require several sample checks prior to printing your own, to
insure that the check readers can read the encoded routing information at the
bottom of the check.
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APC Application Suite
Introduction
Enhance your reports by purchasing the additional components listed below:
Web Reporter
Web Reporter sorts and indexes any FundWare® report. It is
used in conjunction with the Advanced Printer Control module
to format and print the resulting formatted report. Features of
the software are:
·
Define an unlimited number of rules to be used for sorting
and indexing reports.
·
Multiple reports can be combined into a single
consolidated report.
·
Group reports so that the collating process is a one step
operation.
·
Automatically produce a table of contents page for reports.
Easing distribution and publishing of final reports.
·
Automatically email the generated reports as a PDF.
EFT Transfer
The EFT Transfer component produces an electronic
transmittal using the NACHA format accepted by most banks
for payment of vendors. EFT Transfer watches for checks
produced within Advanced Printer Control and can be defined
to automatically print a remittance advice instead of a check. A
single push of a button produces the transmittal file for the
bank.
Check Notification
Check Notification provides you with a list of checks that have
been produced and electronically notifies your banking system
of this list. This feature gives further fraud protection by
enabling you to give notification of the checks you want cleared
to your bank. This service is provided by some banks and may
be called Positive Pay .
Wells Fargo Interface
The Wells Fargo Interface provides a list of checks produced to
the Wells Fargo banking system. This is a specific version for
this bank. Use the Check Notification component for all other
banks.
The following components are designed specifically for Florida Childcare providers. Use
them to simplify interfacing the state tracking system with your accounting system. They are
provided as separately licensed products, but require Advanced Printer Control to properly
operate.
FL Childcare Providers
EFT
FL Childcare Providers EFT generates the transmittal of
Vendors who have chosen to be paid electronically.
FL Childcare Providers
AP Wizard
FL Childcare Providers AP Wizard generates obligations for
payment by your accounting system. FL Childcare Providers
AP Wizard automatically logs EFT payment information for the
FL Childcare Providers EFT component.
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APC Application Suite
Installation and Setup
Chapter 2 - Installation and Setup
Installing the Software
If the product has been provided on CD, place the CD into the CD drive of your computer
and select APC Application Suite from the menu. If the system has been provided on
diskette, place the first product diskette into your floppy drive. From your program manager,
run A:\Setup or B:\Setup . The system will step you through the installation process.
1) Choose Location where the Software is to be installed
Ø Note:
When installing the Advanced Printer Control in a multi-user environment,
choose a network folder name. This way other users may access the system.
Ø Note:
If installing an additional component, always install all components into the
same folder.
Ø Note:
Never have more than one copy or version of the software installed. This will
cause conflicts and you will potentially lose the forms you have defined.
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APC Application Suite
Installation and Setup
2) Choose the components to be installed.
Ø Note:
Install the Sample Forms and Sample Reports only if you are evaluating
the software or if this is the first time you are installing the software. The
sample forms will give you a starting point for designing your own forms.
Install the other components only if you have purchased them and have
been provided a license for their use.
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APC Application Suite
Installation and Setup
3) Register the software
Each component of the software may be registered at any time. Once registered, the full
functionality of the component is activated. To register, press the Register button from
each of the components main window. When pressed a window similar to the following is
displayed:
Enclosed with any purchased software is a product registration sheet containing the
information that needs to be entered into this window. Enter all spaces, letters and numbers
EXACTLY as they are printed on the sheet.
Each component has a separate license and must be registered individually.
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APC Application Suite
Installation and Setup
Network Installation
When installing in a network environment, the simplest method is to install each of the APC
Application Suite components into a sub directory on a networked drive. This can be a
separate directory or a sub directory where the accounting software has been installed. Once
installed, for those workstations needing access to the application program, you will need to
add a shortcut to the computer desktop. Do this by first minimizing or closing all windows
on the workstation. Then press the right mouse button over an empty location on the
workstation desktop. Select New ð Shortcut from the displayed menu. For the first displayed
window, use the browse button to find the file pcs.exe where APC Application Suite
components were installed.
For the name of the program, use Form Setup Utility or any name you find appropriate.
Repeat this process for each workstation requiring access to the application.
Other shortcuts that you can create:
Printer Control
Pcp.exe
Web Reporter
Pcc.exe
EFT Transfer
Eft.exe
Check Notification
Arp.exe
Wells Fargo Interface
Wfi.exe
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APC Application Suite
Installation and Setup
Sending Reports as Email Attachments
Provided with the software is a printer driver that allows the generation of a report as a PDF.
A PDF (Portable Document Format) report can be read by any user having a PDF viewer.
These viewers are generally available at no charge from the internet. To take advantage of
this feature, each work station must have the PDF Xchange printer installed. This is
ONLY provided on the installation CD. Prior to the installation of the PDF Xchange printer,
the printer selection appears as follows:
From this selection, you can choose any available printer and optional preview the report.
Once installed this selection changes to:
Now you can print the report, send the report as an email attachment or save the report as a
PDF. The saved PDF s can be printed later or published to a web site for download.
Ø Note:
The PDF Xchange printer works ONLY with an AccuFund application. This is
a standard feature for all of our applications.
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APC Application Suite
Installation and Setup
Security Features
Controlling access to the check stock and securing the magnetic ink toner cartridge (if
printing the entire form) are your first levels of security. Within Advanced Printer Control
are several features that will help you control who has access to forms.
One method of controlling forms is to set a password on any form whose use is to be
restricted. Using the Form Setup program select the form you wish to add a password and
press the Change button. Check the Password field and enter a password in the associated
field. When entering a password,
will be displayed for the entered characters. Now,
when printing reports using the restricted form, the password will need to be entered before
the report will be produced.
Another way of controlling forms is to place any special graphical images, such as
signatures, into a separate directory. Then using the security from within the operating
system (NT Server, Novell, etc.) restrict the access to that directory to only those people who
are allowed to print these graphical images. Now, when designing the form, change the
properties of the graphical image so that the path to the image points at the restricted
directory. Anytime the form is used the Advanced Printer Control program will attempt to
access the image from the restricted directory. If no access is allowed because of security
restrictions, the image will not be printed.
If you are using the NT operating system or Windows 2000, a final method for restricting
access to controlled forms can be done by restricting the access to the Form Setup program.
Using your network administration tools create a group and assign those users that should be
able to change forms to the newly created group. Then, select the pcs.exe file from the
menu where the Advanced Printer Control programs were installed. Change the properties
of the selected file and choose the Securities tab. Using the Permissions button remove
the everyone group and then add the newly added group with a permission type of at least
read. Other operating systems may have a similar function that can be used to provide the
same functionality.
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APC Application Suite
Installation and Setup
Using the Software for the First Time
The first time that the form setup utility is used the system will ask you for a name and
password of the application administrator. Anytime this user abbreviation is entered into the
form setup utility, full access to the system (all options) will be allowed. Additional users and
administrators can be defined by inserting them into the User tab of the form setup utility.
Once the OK button has been pressed, the system will automatically display the login
window. This is the only time that Setup Administrator window will appear. The user
abbreviation and password will then be used to login into the system. Once logged in, use the
system administrator to define the other users that will be using the application.
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APC Application Suite
Using Advanced Printer Control
Chapter 3 - Using Advanced Printer Control
After installing and registering the software, you are ready to begin creating and designing
your first form. To do this quickly and easily, follow these steps:
1.
Generate a sample report from your accounting system. Make sure that there is
more than one form in your sample.
2.
Start the Printer Control program and browse the generated report.
3.
Leaving the browse window open, log into the Form Setup Utility. Using the form
setup utility, insert a new form (or copy one of the samples and use it as a starting
point). Make sure the form is defined as a Parsed form. Then assign the overall
form properties in the Form Setup tab.
4.
Press the Design button to start the graphical report designer. Start by dragging
those elements that are constants (your address, logo, lines, boxes, etc.) from the
toolbar onto the design.
5.
After placing the constants onto the form, toggle back to the browse window.
Highlight those fields that you want placed in the form and use the right mouse
button to copy the field to the clipboard. Then toggle back to the designer window
and paste the field back into the form design. You may have to change some of the
field properties (number of lines, etc.) This can be done by selecting the field and
using the right mouse button. Select the properties menu option.
6.
Once you have all the fields populated into the form close the designer window and
press OK to accept the form. Toggle back to the browse window and press the print
button to print a sample of the form. If you need to make changes toggle back to the
form setup utility and change the form. Repeat steps 4, 5 and 6 until you have the
form the way you want it.
For more information about the specific functions available with the software see the
additional documentation provided by this manual.
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APC Application Suite
Using Advanced Printer Control
Printer Control
The Printer Control program automatically lists all available reports for the currently
selected directory. If you are using the Advanced Security System the directory will be the
one specified within the FundWare® security system. If not using the Advanced Security
System , the directory is where all of your data is located.
All report processing functions, for forms and standard reports, are accessed via the Printer
Control program. By selecting a report and pressing an associated button the corresponding
function is invoked. You may select more than one report for processing by holding the
control key and clicking on one or more reports.
The Browse button lets you review the results of a filed report a
page at a time.
The Print button allows you to print the standard report or form.
How the report is to be formatted (paper size and orientation) is
determined from the selected form.
When the Delete button is pressed, the currently highlighted report
is deleted. You will be asked to confirm the deletion of a report.
Press the Close button to close the program and return to windows.
Pressing the About button will display program information
regarding to whom this product is licensed, as well as current version
information. If your product is not yet registered this button will read
Register . Use it to register the software.
Ø Note:
Pressing F5 will refresh your filed report list.
Selecting the By Name tab sorts the reports by name. Selecting the By
Division tab sorts the reports by division number.
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File Menu
There are several options available from the File menu.
Changing from the default printer can be accomplished by
selecting the File Þ Printer Setup option.
The list of available reports can be further refined by selecting
the File Þ Filter Reports option. Here a report selection mask may be entered. For example;
CS*.L* will select only those reports beginning with CS.
The directory where the filed reports are listed can be changed at any time by using the File
button from this window will allow you
Þ Change Directory menu option. Pressing the
to search for the filed reports directory on your system.
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Browsing Reports
After highlighting a report and pressing the Browse button, the following window is
displayed.
From this window you can scroll through the report and find specific results. Use any of the
following:
Use the Close button to return to the Printer Control window.
Print the current report. The Print button operates the same as the
print button in the Printer Control window.
Display Font Size:
Enter the size or use
Page:
Enter the page or use
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to adjust the size of the displayed text.
to change the current page being displayed.
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Copying Fields From the Browse Window
From the Browse Reports window information from the report can be copied and then
pasted into another windows application or into the report designer. To use this feature
highlight the text desired and press the right mouse button. The following menu is displayed:
Choose Copy to copy information to the windows clipboard. Choose Copy
Field to copy a parsed field to the windows clipboard so that it can be pasted
into the report designer.
For more information see the Report Designer section in Chapter 3.
Printing a Report
Pressing the Print from either the Printer Control window or the Browse Report window
will cause the following window to be displayed.
Using the list of available forms select the format for the resulting report. The forms
themselves are defined by the Form Setup program.
If the form requires a password it must be entered before the report can be printed.
You may selectively print specific pages from the report.
From the list of available printers choose where the report is to be sent.
Checking the preview option will preview the resulting report. The preview will include any
additional graphical images and other reformatting that has been designed into the form.
After previewing the report you can send the report to the printer.
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Form Setup Utility
The Form Setup Utility is a separate program where forms are defined and maintained. All
security related information can be defined and/or reviewed. In addition, a report may be
produced showing the properties for any defined report.
A series of tabs are used to separate the different portions of the Form Setup Utility:
Forms
Lists all the currently defined forms. Both standard reports and parsed
forms are defined here.
Ø Tip: Samples of Accounts Payable and Payroll checks are included
with the installed product. These samples can be used as a
starting point for developing your own forms.
Logged Checks
For those forms that are logged, an entry is made each time the form is
used to print a report. In addition the detail of the individual form is
also available for review.
Payees
In addition to tracking the use of each form, a log is created showing
the individual Payees and the associated dollar amount. Use this tab to
review by Payee logged forms.
Users
Select this tab if you want to review or change who has access to the
Form Setup utility.
Ø Note:
The tabs and the information displayed in each tab is determined by your
security level. See the Defining Users section of this document for more
information.
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Forms Tab
The forms tab lists both standard reports and defined forms. The distinction between a
standard report and a form is based on whether the report is parsed . Parsing a report
causes the filed report generated by the accounting system to be read, a page at a time, and a
set of formatting rules applied.
The following functionality is provided from this tab:
These maintenance buttons are used to look at (view) a form, send a
form to someone else (export), add (insert) a new form, create a
duplicate (copy) of an existing form, or remove (delete) a form that is
no longer used.
Ø Tip: Use the Copy function to create a new form from an
existing form. This will shortcut the time required in setting
up new forms.
The list function provides you with a way to print a report showing
all or a selected form s properties.
The Import button imports a designed form that has been exported.
The Import and Export buttons allow forms to be shared between
Advanced Printer Control software users.
The Options button provides access to the Endowment
Management Suite.
Press this button when you have completed all your changes and to
close the program.
Pressing this button will display program information regarding who
this product is licensed to as well as current version information.
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Update Options Window
Checking the Endowment Management option shown and entering the required fields
activate this feature. Additional information will need to be entered into the form to properly
retrieve fund and donor information.
Check this option to activate the interface with your Endowment
Management Suite.
Path:
Enter the path where your Endowment Management Suite is located.
Fund:
Enter the number of the sample fund that will be used while testing
reports.
Donor:
Enter the donor number to be used while testing reports.
Check this option to trace the generation of reports.
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Logged Checks Tab
The logged checks tab lists all usage of logged forms. This information is kept
chronologically in descending date order so that you can review the latest information first.
The information shown here is for the application administrator.
Use the Delete button to remove logged forms. This should ONLY be done by the
application administrator.
Pressing the View button displays the detail associated with the form usage.
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Payees Tab
As the checks are logged a payee list is also created. With this tab you can review by payees
all usage of logged forms. This information is in Payee order.
Pressing any of the maintenance buttons Insert , Change or Delete allows you to
manually maintain the list of payees. Normally the payees listed here would be automatically
added as checks are produced and logged. Pressing the View button displays the following
window:
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The logged checks are kept chronologically in descending date order so that you can review
the latest information first.
Pressing the Change button allows you to correct and change any payee information. In
addition, you can define the EFT information for this payee.
Ø Note: To generate the EFT Transmittal for the bank, you must purchase the EFT
component for Advanced Printer Control.
8 Payment Type
Choose the type of payment for this payee. By default, checks are
printed for all payees. Before beginning electronic payment of
vendors, a prenote must be sent to the bank. This verifies that the
bank routing (DFI) and account numbers are correct. Upon
transmittal of the NACHA file, prenote vendors can be automatically
converted to EFT.
8 Account Type
Choose the type of account (saving or checking) where payment is
being deposited.
Bank DFI
Enter the bank routing number for this payee.
Bank Account
Enter the bank account number for this payee.
Comment
Enter any additional comment with regard to this payee.
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Users Tab
The users tab provides access to the security portion of the form setup utility. From here the
application administrator can create new users and determine what portion of the form setup
utility that can be used.
Pressing any of the maintenance buttons Insert , Change or Delete allows you to
maintain the list of users:
Enter a user abbreviation, name, assign a password and check off the parts of the form setup
utility that can be accessed. Checking the security option will allow the user to access the
various security portions of the form setup utility including creating new users.
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Updating a Form
If you press either View , Insert or Change on the forms tab, a window is displayed
showing the selected form s properties. If you are not viewing a form any of the property
values can be changed.
When defining a form the following properties may be defined or changed:
Form:
Form is the unique name by which this form is known. This is the
value you see when printing a report from the Printer Control
program.
Description:
Description contains more descriptive information about the form
being maintained.
Form Type:
The form type may be defined as either a Standard or Parsed form. A
standard form allows you to specify the page layout and overall form
information. A parsed form allows you to indicate reformatting that
is to be performed. Use a parsed form when defining forms that
process a page at a time (payroll checks, accounts payable checks,
statements, purchase orders, etc.)
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þ Inactive
Checking the inactive box allows you to disable the use of a
particular form, but allows you to keep the form.
Ø Tip: Mark those forms you would like to keep as models inactive.
Then copy them to a new form and make your changes in
the newly created form.
Form Setup Tab
The form setup properties indicate the overall size and default font information to be used
when printing the report. Both standard report forms and special forms require these
properties to be specified.
Margins
Top:
Bottom:
Left:
Right:
The form margins indicate the overall margins to be used when
printing the filed report. All sizes are entered in inches and are
accurate to 1/1000 of an inch.
Forms Per Page
Across:
Down:
Changing the forms per page option allows you to use one page of the
filed report to fill multiple forms in the printed page.
Check Number
Digits:
Entering a number into this field forces the printed check number in
the form to occupy the indicated number of digits. For example,
entering 6 into this field would print check 101 as 000101.
The Font button specifies the default font to be used for the printed
report. Font color can also be specified.
Ø Tip: Standard report forms should always be defined with a nonproportional font.
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Size:
Width:
Height:
Orientation:
Copies:
Paper Bin:
The paper size properties define the size and orientation of the
printed report. Current sizes supported are 8½ by 11, 8½ by 14 or
Custom. When specifying a custom form size, the overall width and
height of the resulting form must be specified. All sizes are entered
in inches and are accurate to 1/1000 of an inch. Orientation is either
portrait or landscape.
Ø Note: Custom form sizes are not supported by all printer drivers.
This option is primarily useful for dot matrix type printers.
Setting the copies property allows you to specify how many copies are
to be produced when printing the filed report.
Ø Tip: For special forms you can selectively disable the printing of
various controls on the second printed copy. This is
especially useful when printing checks.
Setting the paper bin allows you to select the bin from where the
paper is to be pulled when printing the form.
Parsed Fields Tab
The tab containing the parsed fields is only available when the parsed option is selected in
the main report properties window. The fields in this tab are used when you want to
manually define the controls you want to place on the form.
Use the
button from the main window if you wish to display and change a
report using a graphical representation of the produced report. See the next section for a full
description of the report designer.
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Use the following buttons to maintain the various controls that have been defined for the
form.
These maintenance buttons look at (view) a control, add (insert) a
new control, create a duplicate (copy) of an existing control, or
remove (delete) a control that is no longer used.
Ø Tip: Use the Copy function to create a new control from an
existing control. This shortcuts the time required in setting
up new forms.
These buttons allow you to rearrange the order in which the parsed
fields are placed on the form. The order has no impact on the
produced report, but changing the order may simplify any on going
maintenance of the form.
Security Tab
The tab containing the security fields is only available when a parsed form is being defined.
The fields in this tab control various aspects of this form s usage.
Report Name:
Enter a report name filter in this field. This restricts access to this
form to those reports that match the entered value.
þ Password:
Checking the password option allows you to specify a password that
must be entered before the form can be used.
8 Auto Delete
Select the auto delete option to tell Advanced Printer Control the
disposition of the report once it has been printed. You may choose
Never to never delete the report automatically. Choosing
Confirm requires you to confirm the deletion of the report and
Always will always remove the report automatically.
Ø Note:
Deleting the report permanently removes the report. If
the printer jams and you have already deleted the report,
you will not be able to reprint the report.
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Log
Payee:
Name:
Address:
Check:
Amount:
Date:
Checking the log option causes each use of the form to be logged.
For each page of original filed report you must specify where the
various pieces of information that are to be logged is located. For
each field the row, column and length of where the data is located is
entered. This is entered as follows:
e(row, column, length)
For the address field, each line of the address needs to be extracted.
This is specified by extracting each line and combining them as
follows:
e(street1) & nl & e(street2) & nl & e(city)
Be sure to specify the row, column and length for street1, street2 and
city when entering the above command.
For the check number field the information located in the generated
checks contain more than just the check number. So that the logged
information contains ONLY the check number two special functions
have been created. These functions will allow you to log the
appropriate check number and are entered as follows:
APCheck(row, column, length)
Or for payroll:
PRCheck(row, column, length)
Endowment Tab
Choosing the Endowment Form Type allows you to determine which CC addresses are to be
printed on the form. Choose other if all CC addresses will be printed.
You may choose how the forms are to be generated. Valid options are:
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8 One Form Per
Page
Selecting the one form per page option causes one form to be
generated for each page of report generated by the accounting
system.
8 One Form Per
CC
Choosing the one form per CC option causes a form to be printed
for each CC (depending on the Endowment Form Type). In
addition an extraction expression must be entered. The
extraction expression is used to look up the donor whose CC
addresses are to be printed on each form.
8 One Form Per
Lookup
With the one form per lookup option, the Advanced Printer
Control will cause the extraction expression to be repeated for
each of the indicated rows. For each donor found a form will be
generated.
8 One Per
Distribution
8 One Per
Distribution
Donor
þ Log
Row: Lines:
Distribution:
Check:
Amount:
Date:
Check the log distribution to log checks that have been issued
into the Endowment Management Suite. Enter the starting row
and number of lines if you are issuing a single check for multiple
distributions, otherwise leave 1 in the row and lines.
For each page of original filed report you must specify where the
various pieces of information that are to be logged is located. For
each field the row, column and length of where the data is
located is entered using the same expression syntax used in the
security tab. For more information about the expression see the
Security Tab in this section.
For more information on how this is used see the Endowment Management Suite
documentation.
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Calculations Tab
By selecting on of the maintenance buttons ( Insert or Change ) the following window is
displayed:
Source:
Expression:
Variable:
Expression:
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EFT Information Tab
Use the information entered into this window when generating the EFT transmittal.
Checking þ the EFT option activates this feature. For the transmittal to be successful you
must also make sure that form logging is activated (See section on Security Tab).
The values entered into this window are dependant upon the information your bank requires.
Please work with your consultant and a bank representative to correctly enter the values
required.
Changing a Control
When you press either Insert or Change on the Parsed Fields tab, a window is displayed
showing the selected controls properties. This window is also displayed from the forms
designer by selecting an element of the form, using the right mouse button and selecting
properties. If you are not viewing a form any of the controls property values can be changed.
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Control Type:
The control type defines the type of information to be placed in the
resulting form. Several choices are available, and the additional
properties that are available are dependant upon the type of control
being defined.
Field , AP Check Number and PR Check Number are used to
define information that is to be extracted from the filed report.
Text is any arbitrary text that needs to be printed on the resulting
form.
Image is a graphic image that is to be printed in the resulting form.
Box , Vertical Line and Horizontal Line allow you to draw
simple forms.
Lookup is used with the Endowment Management Suite or to do
complex formatting.
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Using Advanced Printer Control
Field Control Properties
For Field , AP Check Number and PR Check Number control types, the following
specific properties are defined:
Field Name
The field name is arbitrary. This is for your information and not
required by the system.
Ø Tip: A field may be Parsed more than once. This allows you to
create Stub / Stub / Check or any derivative type forms.
Row:
Column:
Length:
The row, column and length indicate the location of the field in the
filed report. Lines are counted from the top of the page and start over
at the beginning of the next page.
Ø Tip: Edit a sample of a filed report using an editor that displays
the row and column. This will simplify determining how the
report is to be parsed.
Lines:
By specifying a value greater than one a column of information can
be extracted and placed in the resulting form.
Text Control Properties
For a Text control type the following specific properties are defined:
Text:
The information entered is one or more lines of text to be printed on
resulting form.
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Image Control Properties
For an image control type the following specific properties are defined:
Text:
The text contains the path to the image. Any bitmap (.BMP),
PaintBrush (.PCX), Graphic Interchange Format (.GIF), JPEG
(.JPG), or windows metafile (.WMF) can be used as an image.
Drawing Control Properties
For Box , Vertical Line or Horizontal Line control types the following specific
properties are defined:
Box controls must be specified before any text is printed within the box.
Line Width:
Enter into the line width the width of the line to be used for the
drawing control.
Fill Color
Press the Fill Color button to select the color of the box. This is
only specified for a Box control. When the box control is initially
created the fill color is transparent. Once you press the Fill Color
button a color must be selected. If you desire a clear background
select the color white.
Lookup Control Properties
The Lookup control type accesses the Endowment Management Suite information or
provides additional formatting.
Field Name:
The field name contains the name of the Endowment Management
Suite field to be printed or the additional formatting to be performed.
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Extract:
For the Extract field enter an expression that will locate the
Endowment Management Suite field. This is entered as follows:
e(row, column, length)
The row, column and length indicates in the original filed report
where the information is located.
Other Control Properties
The following control properties always appear. If a field is not used for a particular control
type it will be disabled.
The position field determines the position of the
control in the resulting form. The X position is
measured from the left margin in inches. The Y
position is measured from the top margin in inches.
The size field determines how big the resulting
control will be. All sizes are in inches. There is no
problem with overlapping one control with another,
as controls are always printed transparently.
Justification is used to define how the control is
formatted in the resulting report. Decimal
justification will align the decimal points with the
offset specified. Offsets are measured from the left
for Default , Left and Center justification and
from the right for Right and Decimal
justification.
The copy usage allows you to specify when a
particular control is to be printed. Use Condition
to specify an arbitrary condition.
Ø Tip: Use this option to disable printing of the
bank account number, signature image,
etc. on the second copy of a check.
Ø Tip: To specify an arbitrary condition (see the
following section on Signature Logic),
logging must be active for the form being
designed.
Press the Font button to override the font, style,
size and color for this particular control.
Ø Tip: The check number, bank account number
and routing information on the bottom
portion of a check must be printed using a
special font installed with the software.
This font contains the numbers 0 through
9 and the following special symbols:
A
B
C
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Use the letter
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Using Advanced Printer Control
D
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Using Advanced Printer Control
Report Designer
Pressing the Design button from the parsed fields tab will display a graphical report
designer. The screen shows how a produced page of the form will be displayed. There will be
slight differences between the displayed form and the final produced form.
This button accepts all the changes and closes the designer window.
After selecting a control pressing the properties button will display
the Update Control window. Here any of the controls properties can
be changed.
The delete button can be used to remove one or more selected
controls.
The Left , Right , Top or Bottom alignment buttons can be
used to reposition two or more selected controls. All controls will be
aligned to the first selected control highlighted with a red box.
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Using Advanced Printer Control
Any of the drawing objects can be dragged from the toolbar onto
the form. The types of drawing objects (from left to right) are:
Field
Text
AP Check Number
Image
Box
Vertical Line
Horizontal Line
These correspond to the control types as described in the Changing a
Control section.
Snap to Grid
Show Grid
Choosing the Snap to Grid option causes any dropped or selected
control to align to the specified grid.
Choosing the Show Grid option will display the requested alignment
grid.
The grid sizes are 1/8, 1/4, 1/2, or 1 inch increments.
Any of these functions can be accessed from the Edit menu or by using the right mouse
button.
Ø Note:
A control is selected by clicking on the object shown in the window. The
selected control will be highlighted with a red box.
Additional controls can be selected by holding down the CTRL key on your
keyboard and clicking on the additional controls. Additional controls will
be highlighted with a blue box.
Pasting Fields From the Browse Window
A field can be directly pasted from the Browse Reports window. To use this feature browse
the report and copy the field desired into the windows clip board. In the Report Designer
window press the right mouse button. The following menu is displayed:
Choose the Paste Field option to paste the field into the report
designer. Once the field has been pasted into the designer, change
the field s properties by selecting the field and pressing the
Properties button.
The Paste Field option will not be available unless the field was
copied through the Browse Report window. See the Browsing
Reports section in Chapter 3 for more information.
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Using Advanced Printer Control
Signature Logic
Sometimes it is desirable for signatures (an image) or other text to be printed if a certain
condition is met. This capability is available by defining the condition that must be met
before the image is printed. The condition can be any valid expression, when evaluated, that
results in either true or false.
For signature logic to work you must first enable form logging from the security tab of the
form. Change the property of the element being placed on the form and choose Condition
from the available usage options. In the Condition field enter a valid expression. You have
access to the following information in the expression:
Field
Description
AccountType
Type of account being for this payee. The value will be either Checking or Saving .
Amount
Amount of the check being printed.
Check
Check number.
Date
Date of the check.
EFT
Indicates that type of check being produced for this payee. The value will be Check ,
Prenote or EFT
Miscellaneous
Any miscellaneous information that has been logged with the check
Payee
To whom the check is being written.
Examples
These examples are valid conditions:
Print only if the amount of the
check is greater than $1,000.00.
Amount > 1000.00
Amount > 1000.00 AND Amount < 10000.00 Print only if the amount is between
$1,000.00 and $10,000.00.
Payee <>
Ø Note:
Print only if the Payee is not
Sample .
Sample
Use single quotes around text fields. Use the following symbols for
comparison:
=
<>
>
<
>=
<=
Equal
Not equal
Greater than
Less than
Greater than or equal
Less than or equal
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APC Application Suite
Using Web Reporter
Chapter 4 - Using Web Reporter
Introduction
The Web Reporter allows you to index and sort any generated report. Once the report is
indexed, it can then be published as an HTML formatted web page or automatically sent as a
series of emails.
The best way to get started is to determine how many and what each level of the resulting
collated report is to contain. For the samples provided with the application we chose the
following:
Level 1
For the first level of the collated report we want to list each of our
department heads. This way, when the report is printed, we only need
to burst the report into two pieces when we disburse the report. (We
only have two department heads)
Level 2
Since each department head manages more than one fund we want
the second level of the report to be the fund number and name. This
will be derived from the report contents.
Level 3
We are also combining several reports together and therefore we
want this level of the collated report to contain the name of the
report.
This is how we want the resulting collated tree to look:
The last level of the report is always
implied to be the actual page of the
report.
A complex problem with our planned
report is the funds that are managed by
our department heads are not in
sequential order. To solve this problem
we need to use the Condition to
determine when the page of the report
belongs to a specific department head.
In addition to sorting the report by
department head and then department,
we want to discard the report selection
page. This is also achieved by using a
condition to select the pages of the
report desired.
Finally, in looking at the sample, we
need to understand conditions and expressions. These act very much like spreadsheet macros
and allow you to look at and manipulate the data that exists in the report. In the sample
below the
command tells the system to extract data from a page of the report at the
specified row, column and length.
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Using Web Reporter
Method 1
One method for doing this is to define a level 1 collating rule for each possible department.
The table below shows how the report collating rules could look:
Level
Condition
Value
1
e(1,109,6) = 'Select' AND e(4,1,2) = '00'
'George Snelling'
1
e(1,109,6) = 'Select' AND e(4,1,2) = '01'
'Nancy Drew'
1
e(1,109,6) = 'Select' AND e(4,1,2) = '02'
'George Snelling'
1
e(1,109,6) = 'Select' AND e(4,1,2) = '03'
'George Snelling'
1
e(1,109,6) = 'Select' AND e(4,1,2) = '04'
'Nancy Drew'
1
e(1,109,6) = 'Select' AND e(4,1,2) = '90'
'Nancy Drew'
2
e(1,109,6) = 'Select'
e(4,1,50)
3
e(1,109,6) = 'Select'
'General Ledger'
Ø Note:
The condition e(1,109,6) = Select ensures that blank pages are skipped.
Single quotes are used to surround text constants.
The value is only used for the level if the condition is true.
Method 2
The above set of collating rules work and are easy to understand. Another way the same set
of results can be achieved is with this set of rules:
Level
Condition
Value
1
E(1,109,6) = 'Select' AND INLIST(e(4,1,2), '00', '02', '03')
'George Snelling'
1
E(1,109,6) = 'Select' AND INLIST(e(4,1,2), '01', '04', '90')
'Nancy Drew'
2
E(1,109,6) = 'Select'
E(4,1,50)
3
E(1,109,6) = 'Select'
'General Ledger'
With this method, the INLIST function evaluates to true if the department (extracted using
e(4,1,2)) is any of the listed values.
Method 3
With the prior methods each department s section of the report can only be sent to one
recipient. A final way to distribute this same report is to create a distribution table. With this
method, who receives each section of the report is based on a separately maintained
distribution list. The rules for this method are as follows:
Level
Condition
Distribution
Value
1
E(1,109,6) = 'Select'
Department
E(4,1,2)
2
E(1,109,6) = 'Select'
E(4,1,50)
3
E(1,109,6) = 'Select'
'General Ledger'
In the first level the Department distribution list tells the system what the value for the first
level of the report will be.
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Using Web Reporter
Web Reporter
All features of the Web Reporter are accessed through the main application interface.
Use the toolbar to access the most commonly used functions:
Pressing the Exit button will exit you from the Web Reporter.
Press the Import button to bring a report or group of reports into
the Web Reporter.
Pressing the New button will clear the current collated report from
the Web Reporter.
Once all the reports have been imported into the application pressing
the Print button will print all or a portion of the indexed report.
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Using Web Reporter
The indexed reports can be published as a series of web pages.
Pressing the HTML button will post the translated report pages to
the specified folder.
If a distribution list has been defined, pressing the Email button
will allow one or more reports to be distributed each associated
recipient.
Pressing the About button will display program information
regarding to whom this product is licensed as well as current version
information. If your product is not yet registered this button will read
Register and is used to register the software.
In addition to the toolbar many of these functions can also be accessed from the file menu.
From the file menu use the Configure Reports and Groups option
to maintain your report collating rules and group definitions. Groups
are used to simplify the report importing process.
The Maintain Distribution Lists function is used to setup and
change the recipients for the indexed report, without having to
change any collating rules.
You can also change the directory where the reports are located via
the Change Directory option.
Use the Options menu to change and set various HTML publishing
and Email options.
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Configure Reports and Groups
After selecting Configure Reports and Groups from the file menu the following window is
displayed:
Or press the Groups tab to see the defined report groups.
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Using Web Reporter
All maintenance functions, for both reports and groups, are accessed from the above shown
windows. Press any of the following buttons for a particular function:
Pressing the List button will produce a list of all defined report
collating rules or groups.
After completing your maintenance functions pressing the Close
button will close the Configure Reports and Groups window.
Select an entry from the list of reports or groups and press any of the
maintenance buttons to perform that function.
The copy button takes the highlighted report and creates a duplicate.
Use this function if you want to make a copy of an existing report s
collating rules to use as a starting point.
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Update Report
Pressing one of the maintenance buttons ( View , Insert or Change ) from the list of
reports will display the following window:
From this window the following fields are maintained:
Report
Enter the name of the filed report. This name must match the name
exactly as it appears in the list of filed reports. Wild cards ( ) will
not be processed.
Description
Enter a description for the report. A report may have more than one
set of collating rules. Use the description to logically separate the
different reports from each other.
þ Update Page
Number in
Collated Report
Checking this option causes the collator to update the page number in
the collated report with the collated report page number. You should
place the page number over the location of the original page
numbers. This will minimize confusion when looking at the printed
collated report.
Row
Column
Length
Indicate the location of the page number to be updated by specifying
the row, column and length of the page number in the original (and
resulting collated) report.
þ Publish
Individual
HTML Trees
Checking this option and entering an appropriate level will cause the
indexed report to be published to specific folders or email to specific
recipients.
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Using Web Reporter
Level
The level within the indexed report at which individual folders or
email recipients have been defined.
Report Collating Rules Tab
An unlimited number of collating rules may be defined.
Select an entry from the list of collating rules and press any of the
maintenance buttons to perform the requested function.
The copy button takes the highlighted collating rule and creates a
duplicate. Use this function if you want to make a copy of an existing
rule to make changes.
Ø Note:
Selecting a collating rule and using a right mouse click will allow you to
get to any of the maintenance functions.
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Using Web Reporter
Update Collating Rule
If Insert or Change is pressed from the Report Collating Rules Tab the following
window is displayed:
The Update Collating Rule window defines a single level within the resulting collated
report. For each level an index or sort value is defined. In addition an optional condition can
be specified indicating when this particular level and sort value is to apply.
Level
Level number for resulting sort value. This determines where in the
collated report tree this value is to be placed.
Condition
Condition upon which this level is to be created. This is an evaluated
field. See Chapter 4 of the table of contents for the section on
Evaluated Fields for a description of how these fields work.
Distribution
The distribution table is to be used for this level of the report. Choose
<none> if this level does not need a distribution list.
Value/Location
Resulting index or sort value for collated tree. This is an evaluated
field. See Chapter 4 of the table of contents for the section on
Evaluated Fields for a description of how these fields work.
¢ Relative Path
When publishing this report as an HTML page, choose whether the
target path is a specific path (absolute) or a path that begins with the
folder entered when the report is published (relative).
¢ Absolute Path
Target Path
Path where this level of the report is to be published. If you are
emailing the report and not publishing as an HTML page, enter
Default into this field.
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Using Web Reporter
Update Group
Pressing one of the maintenance buttons ( View , Insert or Change ) from the list of
groups will display the following window:
From this window, the following fields are maintained:
Group
Enter the name of the group.
Description
Enter a description of the group.
þ Inactive
Marking a group inactive leaves the group within the system but
removes it from the list of groups that can be used for import.
Pressing the Insert button adds the selected report to the group.
The Delete button removes the selected report from the group.
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Using Web Reporter
Importing Reports
Pressing the Import button or selecting the Import option from the file menu will display
the following window:
Here you can select a group of reports (by group name) or an individual report to be
imported. An import can be done multiple times each time bringing in a different set of
reports. The results are displayed in the main application window.
Printing Reports
Pressing the Print button or selecting the Print option from the file menu will display the
following window:
Here you indicate the form and page selection to be used when printing the collated report.
Use the Advanced Printer Control to define which forms to use in printing the collated
report.
You may also indicate a table of contents is to be printed. The table of contents will include
all collated levels and their associated page number.
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Using Web Reporter
Publishing Reports
Pressing the HTML button or selecting the HTML option from the file menu will display
the following window:
Enter the root folder where the report index page is to be generated and the name for the
main index page.
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Emailing Reports
Pressing the Email button or selecting the Email option from the file menu will display
the following window:
For each individual in your distribution list, a separate PDF report is created and the
specified email is sent.
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Using Web Reporter
Evaluated Fields
An evaluated field allows you to manipulate information in a fashion that is similar to a
spreadsheet calculation. You can add additional text and manipulate the report being
processed. To do this use the concatenation operator (&) to combine character strings
together. You can also denote the hierarchy of a particular operation through the use of
parenthesis. For example:
Hello
& UPPER( World )
This results in a character value of HelloWORLD.
The following table describes the character functions available:
Function
Description
CLIP(expression)
Remove trailing spaces from expression.
LEFT(expression [,length])
Left justify expression. Optionally you may indicate the length of the
result.
RIGHT(expression [,length])
Right justify expression. Optionally you may indicate the length of
the result.
CENTER(expression [,length])
Center expression. Optionally you may indicate the length of the
result.
SUB(expression, position, length)
Return a portion of an expression. You must indicate the starting
position and length of the portion of the expression desired.
UPPER(expression)
Convert expression to uppercase.
LOWER(expression)
Convert expression to lowercase.
INLIST(expression, value1,
[value2
value16])
Verify that the expression is in the list of values. Up to 16 values may
be scanned.
E(row, column, length)
Extract from report being collated the information defined by the
specified row, column and length. This is the primary method for
extracting data.
ES(row, col, length, name )
Extract from report and save information for later processing using
the indicated name .
S( name )
Retrieve the current value for the saved information called name .
SV( name , value )
Set the indicated name to the specified value .
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Using Web Reporter
For condition evaluated fields you have the ability to indicate the type of condition you wish
to test. The valid conditions are:
Condition
Description
expression1 <> expression2
Condition is true if the expressions are not equal to each other.
expression1 = expression2
Condition is true if the expressions are equal to each other.
expression1 > expression2
Condition is true if the value of expression1 is greater than expression2.
expression1 >= expression2
Condition is true if the value of expression1 is greater than or equal to
expression2.
expression1 < expression2
Condition is true if the value of expression1 is less than expression2.
expression1 <= expression2
Condition is true if the value of expression1 is less than or equal to
expression2.
You may make a more complex expression by using AND and OR as well as using
parenthesis.
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APC Application Suite
Using EFT Transmittal
Chapter 5 - Using EFT Transmittal
The EFT Transmittal interface is an optional component that can be used to build a NACHA
standard transmittal for electronic payment of vendors. Check with your bank representative
about this service and the required formatting.
In order to use this feature you must first enable check logging for each check to be sent to the
bank. See the Security Tab section in Update Form for more information about how to activate
this feature.
You must define your transmittal information in the form used to print the checks. See the EFT
Information Tab section in Update Form for more information about the required information.
Finally, for those vendors you wish to pay electronically, enter the vendors bank and account
information. See the Payees Tab section in Chapter 3 for more information about the required
information.
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Using EFT Transmittal
As checks (and vendors setup with EFT) are printed the required information is automatically
recorded into the Advanced Printer Control. To generate the transmittal file select Generate EFT
Transmittal from your windows start menu. The following window is displayed:
If this is the first time you have used this program the About button will indicate Register .
The software must be registered before it can be used.
Fill in the requested information and press OK to generate the file. A report is produced allowing
you to verify the information about to be transmitted. The name entered as the Export Filename
will need to be transmitted to your bank.
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Using Wells Fargo Interface
Chapter 6 - Using Check Notification
The Check Notification interface is an optional component used to build a transmittal to your
bank of all checks issued. Check with your bank representative about this service and the
required formatting.
In order to use this feature you must first enable check logging for each check to be sent to the
bank. See the Security Tab section in Chapter 3 for more information about activating this
feature.
As checks are printed the required information is automatically recorded into Advanced Printer
Control. To generate the transmittal file select Check Notification from your windows start
menu. The following window is displayed:
If this is the first time you have used this program the About button will indicate Register .
The software must be registered before it can be used.
Fill in the requested information and press OK to generate the file. A report is produced allowing
you to verify the information about to be transmitted. The name entered as the Export Filename
will then need to be transmitted to your bank.
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Using Wells Fargo Interface
Because each bank uses a different format for reporting checks press the Configure button to
define the export format. After pressing the button the following window is displayed:
In this window you define the records to be exported. You have the ability indicate the format
used by entering an expression. See the Evaluated Fields section in Chapter 4 for entering these
fields. In addition the following fields are available:
Field
Description
Check
Check number issued.
CheckDate
Date of check. This is stored as a number and needs to be formatted
as required by your bank.
Payee
Name of payee on issued check.
Amount
Dollar amount of check.
Miscellaneous
Any miscellaneous information recorded with the check.
CheckCount
Count of all checks issued.
CheckTotal
Dollar total of all checks issued.
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APC Application Suite
Using Wells Fargo Interface
Formatting Numeric Fields
To facilitate formatting amounts and dates, a FORMAT function is provided. This function
formats either dates or numbers. The syntax for the format command is FORMAT(field, picture).
The picture for numeric fields are as follows:
All numeric pictures begin with @N and are indicated as follows:
@N [currency] [sign] [fill] size [grouping] [places] [sign] [currency] [B]
Each piece of the picture is used as follows:
currency
The currency is either a dollar sign ($) or any string constant enclosed in tildes
(~). When it precedes the sign indicator and there is no fill indicator the
currency symbol "floats" to the left of the high order digit. If there is a fill
indicator, the currency symbol remains fixed in the left-most position. If the
currency indicator follows the size and grouping it appears at the end of the
number displayed.
sign
The sign specifies the display format for negative numbers. If a plus (+)
precedes the fill and size indicators positive numbers will display with a
leading plus (+) sign and negative numbers will display with a leading minus () sign. If a hyphen precedes the fill and size indicators negative numbers will
display with a leading minus sign. If a hyphen follows the size, places, and
currency indicators, negative numbers will display with a trailing minus sign. If
parentheses are placed in both positions negative numbers will be displayed
enclosed in parentheses. To prevent ambiguity a trailing minus sign should
always have grouping specified.
fill
The fill specifies leading zeros, spaces, or asterisks (*) in any leading zero
positions. The fill also suppresses default grouping. If the fill is omitted leading
zeros are suppressed. Values that can be used are:
0 (zero)
produces leading zeroes
_ (underscore) produces leading spaces
* (asterisk)
produces leading asterisks
size
The size specifies the total number of significant digits to display. The size also
include the number of digits in the places indicator and any formatting
characters.
grouping
A grouping symbol, other than a comma (the default), can appear to the right of
the size indicator to specify a three digit group separator. To prevent ambiguity
a hyphen grouping indicator should also specify the sign.
. (period)
produces periods
- (hyphen)
produces hyphens
_ (underscore) produces spaces
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APC Application Suite
Using Wells Fargo Interface
places
The places specify the decimal separator symbol and the number of decimal
digits. The number of decimal digits must be less than the size. The decimal
separator may be a period (.), grave accent (' ) (produces periods grouping
unless overridden).
. (period)
produces a period
' (grave accent) produces a comma
B
The B specifies blank display whenever its value is zero.
The following table shows the various pictures with an example of the resulting value:
Picture
Result
@N9
4,550,000
@N_9
4550000
@N09
004550000
@N9_
4 550 000
@N9.
4.550.000
@N-9.2B
-4,550,000.00
@N(9.2)
(4,550,000.00)
Formatting Date Fields
All date pictures begin with @D and optionally specify a separation character. The following
table shows the various pictures with an example of the resulting date:
Picture
Format
Result
@D1
mm/dd/yy
10/31/59
@D2
mm/dd/yyyy
10/31/1959
@D3
mmm dd, yyyy
Oct 31, 1959
@D4
mmmmmmmmmm dd, yyyy
October 31, 1959
@D5
dd/mm/yy
31/10/59
@D6
dd/mm/yyyy
31/10/1959
@D7
dd mmm yy
31 Oct 59
@D8
dd mmm yyyy
31 Oct 1959
@D9
yy/mm/dd
59/10/31
@D10
yyyy/mm/dd
1959/10/31
@D11
yymmdd
591031
@D12
yyyymmdd
19591031
@D13
mm/yy
10/59
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Picture
Format
Result
@D14
mm/yyyy
10/1959
@D15
yy/mm
59/10
@D16
yyyy/mm
1959/10
@D17
Windows control panel setting for a short date
N/A
@D18
Windows control panel setting for a long date
N/A
The following table shows some examples using alternate separators:
Picture
Format
Result
@D1.
mm.dd.yy (Period separator)
10.31.59
@D2-
mm-dd-yyyy (Dash Separator)
10-31-1959
@D5_
dd mm yy (Underscore produces space separator)
31 10 59
@D6
dd,mm,yyyy (Grave accent produces comma separator)
31,10,1959
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Using Wells Fargo Interface
Chapter 7 - Using Wells Fargo Interface
The Wells Fargo Interface is an optional component used to build a list of checks printed for
transmittal to the Wells Fargo banking system. This is used by the bank to determine if a check is
to be cleared. Check with your Wells Fargo bank representative about this service.
In order to use this feature you must first enable check logging for each check to be sent to the
bank. See the Security Tab section of Chapter 3 for more information about activating this
feature.
To generate the file containing checks to be cleared, choose the Wells Fargo Interface from your
windows start menu. The following window is displayed:
If this is the first time you have used this program the About button will indicate Register .
The software must be registered before it can be used.
Fill in the requested information and press OK to generate the file. A report is produced allowing
you to verify the information about to be transmitted. The name entered as the Export Filename
will need to be transmitted to your Wells Fargo Bank.
Copyright March 2002
AccuFund, Inc.
7-1