Adobe Reader Help
What can you do
What can you do with
Adobe Reader?
with Adobe Reader?
Adobe® Reader® is the tool for opening and using Adobe PDFs that
Adobe Reader tips
are created in Adobe Acrobat®. Although you can't create PDFs
Support on UNIX
in Reader, you can use Reader to view, print, and manage PDFs.
Using Adobe Reader 9
platforms
Additional resources
Legal notices
After opening a PDF in Reader, you have a variety of tools to help
you find information quickly. If you receive a PDF form, you can
complete it online and submit it electronically. If you receive an
invitation to review a PDF, use the commenting and markup tools
to annotate it. Use the Reader multimedia tools to play video and
music in a PDF. And if a PDF contains sensitive information, you can
sign or certify a document with a digital ID.
Learn how to use Reader for everyday PDF tasks:
●
View and search a PDF
●
Fill in forms
●
Sign a PDF
●
Create a PDF on Acrobat.com
Adobe Reader makes it easy to collaborate with others and
streamline your work:
Adobe Reader Help
●
Participate in a review
●
Collaborate on a PDF by using Adobe ConnectNow
View and search a PDF
In the Reader toolbar, use the Zoom tools and the Magnification menu
to enlarge or reduce the page. Use the options on the View menu
to change the page display. More options on the Tools menu give
you more ways to adjust the page for better viewing (Tools > Select
& Zoom).
Adobe Reader toolbars open by default: A. File toolbar B.
Page Navigation toolbar C. Select & Zoom toolbar D. Page
Display toolbar E. Find toolbar
For more information, see Viewing PDF pages in Acrobat Help.
Find information in a PDF
Use either the Search window (Edit > Search) or the Find toolbar
to search page content, including layers, form fields,
annotations, bookmarks, and digital signatures.
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View and search a PDF Portfolio
A PDF Portfolio is a collection of files that often contains files that are
not PDFs, such as Microsoft Office documents. You can use the
Reader search tools to find text throughout the PDF Portfolio. Type
the text you want to find in the Search box in the PDF Portfolio
toolbar. The search results show all files where the text was found.
●
●
For PDF files, expand the list to see the results in context. Click a
search result to go to the location of the text in the PDF.
For other types of files, click Open, and then search the file.
For more information, see Search a PDF Portfolio in Acrobat Help.
Fill in forms
Fill in, save, and electronically submit forms easily, even on
mobile devices. Start by selecting either the Hand tool or the Select
tool. When you place the pointer over an interactive form field,
the pointer icon changes to one of the following:
●
The Pointing Finger
or Pointing Hand Plus tool
appears when
the pointer is over a button, radio button, check box, or item in a list.
●
The Select tool
●
The I-beam tool
appears when you can select an item in a list.
appears when you can type text into a form field.
Move from one form field to the next by pressing the Tab key. To
delete an entry, press the Esc key. When you finish the form, click
the Submit Form button. If the PDF author has enabled the local
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save capability on the form, you can also choose File > Save As
to rename the file and save the form with your information
without submitting it.
Tip: To fill in forms more efficiently, turn on Auto-Complete in the
Forms Preferences (choose Forms on the Preferences dialog box).
For more information, see Completing and submitting PDF forms
in Acrobat Help.
Sign a PDF
When you sign a PDF, you assure the sender that the PDF reached
its intended recipient. In Reader, only PDFs with Reader Usage
Rights enabled can be signed. (In Acrobat, Advanced > Extend
Features In Adobe Reader.)
1. Click the Sign button
in the Signature Panel, or choose Document
> Sign > Sign Document.
2. Follow the instructions to create a place for the signature, and
then complete the Sign Document dialog box.
Use the Preview Document feature to view and sign the document in
a static and secure state. Dynamic content such as multimedia
and JavaScript are blocked. For more information, see Sign in
Preview Document mode in Acrobat Help.
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Create a PDF on Acrobat.com
Acrobat.com is a new, web-based service that is currently available at
no charge. Acrobat.com offers easy online tools to create and
share PDFs. To get started, click the Create PDF Using Acrobat.com
icon
in the toolbar. Or, choose File > Create Adobe PDF
Using Acrobat.com. For more information, go to wwww.adobe.com/
go/acrobat_com_en.
Participate in a review
When you receive a PDF to review, you can annotate it by using
the commenting and markup tools. These features are available
only when the PDF author has enabled commenting. Also use
the commenting and markup tools to return your comments to the author.
Comment & Markup toolbar: A. Sticky Note tool, B. Text Edits tool
C. Stamp tool and menu D. Highlight Text tool E. Callout tool F. Text
Box tool G. Cloud tool H. Arrow tool I. Line tool J. Rectangle tool K.
Oval tool L. Pencil tool M. Show menu
For more information, see Participating in a PDF review in Acrobat Help.
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Reply to comments
You can reply to comments in two ways:
●
●
Open the pop-up note and choose Reply from the Options menu.
Click the Comments button in the navigation pane, select a
comment, and then click the Reply button.
To delete a reply, right-click your reply, and click Delete This Reply.
Or select the reply in the Comments list, and then click the Trash icon
in the Comments List toolbar.
For more information, see Reply to comments in Acrobat Help.
Approve or reject a PDF
When you’re asked to approve a PDF, you receive an email message
that provides step-by-step instructions for reviewing the PDF. Also,
both the Stamps palette and the document message bar are displayed
at the top of the PDF. Use the instructions and the tools to approve
or reject the document.
For more information, see Participate in an approval workflow in
Acrobat Help.
Track a review
To track a document review or view the status of a review, choose
View > Tracker. The Tracker shows who has joined a review and
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how many comments each person has published.
●
●
●
The left side of the Tracker shows all PDF documents in
managed reviews.
The information pane on the right lists the date and time the PDF
was sent and the list of invited reviewers. Links to shared PDFs
provide additional information, including the deadline (if set) and
the number of comments submitted per reviewer. Deleting a link in
the Tracker does not delete the PDF file.
Latest Updates summarizes the latest changes to reviews.
Collaborate on a PDF by using
Adobe ConnectNow
Use Adobe ConnectNow to conduct real-time meetings from
your desktop. Attendees join the meeting by logging in to a webbased meeting space from their own computers. In a ConnectNow
online meeting, you can share your desktop, use live chat, share
online whiteboards, and use many other collaboration features.
For more information, see Collaborate in online meetings in Acrobat Help.
Adobe Reader tips
Opening and savings PDFs
I can't open a PDF
If you receive a password-protected PDF, use the designated password
to open the document. Some secured documents have restrictions
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that prevent you from printing, editing, or copying content in
the document. If a document has restricted features, any tools and
menu items related to those features are dimmed in Reader.
If you have trouble opening a PDF, or if you are restricted from
using certain features, contact the author of the PDF.
I get an error message when I open a PDF
If you get a message that "one or more Adobe PDF Extensions
are disabled," use the following steps to fix the problem.
1. Open Internet Options in Control Panel and click the Advanced tab.
2. Select the check box, Enable Third-Party Browser Extensions.
3. Click OK, and then restart your computer.
I can't save a PDF
You can save a copy of a PDF or PDF Portfolio only if the PDF
author allows it. PDF authors can allow recipients to save a document
by enabling the local save capability. Often, PDF form authors do
not enable the local save capability.
Viewing images and 3D models
How can I copy pictures from a PDF?
Use the Snapshot tool to copy pictures from a PDF.
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1. Choose Tools > Select & Zoom > Snapshot Tool
.
2. Drag a rectangle around the image you want to save, and then
release the mouse button.
The selection is automatically copied to the clipboard, and you
can choose Edit > Paste in another application to paste the copied
image into another document.
I can't see the images in a PDF
In the Preferences dialog box, choose Page Display, and then select
Show Large Images.
How can I move or rotate 3D models?
The 3D toolbar is displayed when you click a 3D model. Click the
arrow next to the Rotate tool
to view all of the 3D navigation
tools that are available in Reader.
Printing
Why can't I print my document?
If you receive a password-protected PDF, enter the designated
password to print the document. Some protected documents
have restrictions that prevent you from printing, editing, or
copying content in the document. If a document has restrictions
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on printing, contact the author.
How can I print a large-format PDF?
For documents that are larger than the standard page size, go to File
> Page Setup. Create a custom page size before you print your document.
Commenting
Can I recover lost changes from an
unexpected shutdown?
The Autosave feature prevents changes from being lost after
an unexpected interruption.
1. Open the file you were working on before the unexpected shutdown.
2. When prompted, click Yes to open the file or files that were
automatically saved. If you had multiple files open, Reader opens all
of the files.
3. Save the file or files with the same names as the files you were
originally working on.
If automatic saving was disabled, you can restart it from the
Preferences dialog box. Select Documents on the left, and then
select Automatically Save Document Changes To Temporary File
Every XX Minutes. In the Minutes box, specify how often you want
to save files.
How can I delete review comments?
If you delete a comment that has been replied to, only the comment
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is deleted. Any replies remain in the PDF, but they are no longer part of
a thread. These replies can be difficult to view. Delete replies by
using one of these methods:
●
●
In the pop-up note, right-click the reply and choose Delete This Reply.
Select the reply in the Comments list, and then click the Trash icon in
the Comments List toolbar.
Filling in forms
Why can't I save a filled in form?
Completed forms cannot be saved unless the author of the form allows
it. When you open a form in Adobe Reader, you can view the usage
rights in the notification area above the form itself. Contact the author
of the form to change your usage rights.
How do I remove entries from Auto-Complete?
In the Preferences dialog box, select Forms on the left. In the
Auto-Complete section, select Edit Entry List, and then remove or
change the unwanted words.
Accessibility
What are the keyboard alternatives to
mouse actions?
Reader and Acrobat have the same keyboard shortcuts. To view the
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full list, see Keyboard shortcuts in Acrobat Help.
Can I read a PDF with a screen reader or magnifier?
Use the Accessibility Setup Assistant to set up Reader for either a
screen magnifier or a screen reader.
●
Choose Document > Accessibility Setup Assistant, and then select
the options you want from each screen of the Setup Assistant.
How do I reflow text in a PDF?
Reflow a PDF to temporarily present it as a single column that is
the width of the document pane. This reflow view makes the
document easier to read.
●
To reflow text, choose View > Zoom > Reflow.
In most cases, only readable text appears in the reflow view. Text
that does not reflow includes forms, comments, digital signature
fields, and page artifacts, such as page numbers, headers, and
footers. Pages that contain both readable text and form or
digital signature fields do not reflow. Vertical text reflows horizontally.
For more information, see Reading PDFs with reflow and
accessibility features in Acrobat Help.
Note: You cannot save, edit, or print a document while it is in
Reflow view.
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Support on UNIX platforms
Reader is available for Linux and Solaris, with some differences.
Some functionality is not available, including real-time collaboration
and file sharing, collaboration in online meetings, comment notification
in the system tray, and the Geospatial tool. However, Reader for
UNIX provides some additional functionality, including the following:
●
●
●
View multiple documents in the same Reader window using tabs
to navigate among them. Detach tabs, or rearrange tabs by
dragging them to new locations within the same or different
Reader window. Choose Edit > Preferences > Documents to edit
tab settings preferences, including switching to non-tab mode.
Choose File > Reload to replace an open PDF with a different version.
For example, if an external application changes the PDF while you have
it open, the Reload command closes the current PDF and opens
the updated version. If you change the PDF while you have it open,
then Reload lets you save or abandon your changes, and then reverts
to the previous version.
Use “man acroread” to view the Reader man page. Run acroread -help
in the command line to view a full list of command line options.
Additional resources
Adobe Reader shares many features of Adobe Acrobat. Learn more
about these features in Using Adobe Acrobat 9 Standard.
Copyright
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© 2009 Adobe Systems Incorporated. All rights reserved.
Using Adobe® Reader® for Windows®, Mac OS, and UNIX®
If this guide is distributed with software that includes an end user agreement,
this guide, as well as the software described in it, is furnished under license
and may be used or copied only in accordance with the terms of such
license. Except as permitted by any such license, no part of this guide may
be reproduced, stored in a retrieval system, or transmitted, in any form or by
any means, electronic, mechanical, recording, or otherwise, without the
prior written permission of Adobe Systems Incorporated. Please note that
the content in this guide is protected under copyright law even if it is
not distributed with software that includes an end user license agreement.
The content of this guide is furnished for informational use only, is subject
to change without notice, and should not be construed as a commitment
by Adobe Systems Incorporated. Adobe Systems Incorporated assumes
no responsibility or liability for any errors or inaccuracies that may appear in
the informational content contained in this guide.
Please remember that existing artwork or images that you may want to include
in your project may be protected under copyright law. The
unauthorized incorporation of such material into your new work could be
a violation of the rights of the copyright owner. Please be sure to obtain
any permission required from the copyright owner.
Any references to company names in sample templates or images are
for demonstration purposes only and are not intended to refer to any
actual organization.
Adobe, the Adobe logo, Adobe Garamond, the Adobe PDF logo,
Acrobat, Buzzword, Creative Suite, Distiller, Flash, FrameMaker,
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FreeHand, Illustrator, InDesign, LiveCycle, Photoshop, PostScript, and Reader
are either registered trademarks or trademarks of Adobe Systems Incorporated
in the United States and/or other countries.
Apple, Macintosh, and Mac OS are trademarks of Apple Inc., registered in
the United States and other countries. Microsoft, OpenType, and Windows
are either registered trademarks or trademarks of Microsoft Corporation in
the United States and/or other countries. UNIX is a registered trademark of
The Open Group in the US and other countries. Solaris is a trademark
or registered trademark of Sun Microsystems, Inc. in the United States and
other countries. Linux is the registered trademark of Linus Torvalds in the U.
S. and other countries. Helvetica and Times are trademarks of
Heidelberger Druckmaschinen AG exclusively licensed through Linotype
Library GmbH, and may be registered in certain jurisdictions. ITC Zapf Dingbats
is a registered trademark of International Typeface Corporation. All
other trademarks are the property of their respective owners.
The Spelling portion of this product is based on Proximity Linguistic
Technology. © Copyright 1989, 2004 All Rights Reserved Proximity Technology
A Division of Franklin Electronic Publishers, Inc. Burlington, New Jersey USA.
© Copyright 1990 Merriam-Webster Inc. © Copyright 1990 All Rights
Reserved Proximity Technology A Division of Franklin Electronic Publishers,
Inc. Burlington, New Jersey USA. © Copyright 2003, 2004 Franklin
Electronic Publishers, Inc. © Copyright 2003, 2004 All Rights Reserved
Proximity Technology A Division of Franklin Electronic Publishers, Inc.
Burlington, New Jersey USA. © Copyright 1991 Dr. Lluis de Yzaguirre I Maura.
© Copyright 1991 All Rights Reserved Proximity Technology A Division of
Franklin Electronic Publishers, Inc. Burlington, New Jersey USA. ©
Copyright 1990 Munksgaard International Publishers Ltd. © Copyright 1990
All Rights Reserved Proximity Technology A Division of Franklin
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Electronic Publishers, Inc. Burlington, New Jersey USA. © Copyright 1990,
1995 Van Dale Lexicografie bv © Copyright 1990, 1996 All Rights
Reserved Proximity Technology A Division of Franklin Electronic Publishers,
Inc. Burlington, New Jersey USA. © Copyright 1990, 2004 IDE a.s. ©
Copyright 1990, 2004 All Rights Reserved Proximity Technology A Division
of Franklin Electronic Publishers, Inc. Burlington, New Jersey USA. ©
Copyright 1992 Hachette / Franklin Electronic Publishers, Inc. © Copyright
2004 All Rights Reserved Proximity Technology A Division of Franklin
Electronic Publishers, Inc. Burlington, New Jersey USA. © Copyright 1991 Text
& Satz Datentechnik © Copyright 1991 All Rights Reserved Proximity
Technology A Division of Franklin Electronic Publishers, Inc. Burlington,
New Jersey USA. © Copyright 2004 Bertelsmann Lexikon Verlag ©
Copyright 2004 All Rights Reserved Proximity Technology A Division of
Franklin Electronic Publishers, Inc. Burlington, New Jersey USA. ©
Copyright 2004 MorphoLogic Inc. © Copyright 2004 All Rights Reserved
Proximity Technology A Division of Franklin Electronic Publishers, Inc.
Burlington, New Jersey USA. © Copyright 1990 William Collins Sons & Co. Ltd.
© Copyright 1990 All Rights Reserved Proximity Technology A Division of
Franklin Electronic Publishers, Inc. Burlington, New Jersey USA. ©
Copyright 1993, 1994, 1995 Russicon Company Ltd. © Copyright 1995 All
Rights Reserved Proximity Technology A Division of Franklin Electronic
Publishers, Inc. Burlington, New Jersey USA.
This product contains either BSAFE and/or TIPEM software by RSA Security, Inc.
Portions include technology used under license from Autonomy, and
are copyrighted.
This product includes software developed by the Apache Software
Foundation www.apache.org.
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Portions © Dainippon Ink and Chemicals, Incorporated 1967, 1988.
Flash CS3 video compression and decompression is powered by On2
TrueMotion video technology. © 1992-2005 On2 Technologies, Inc. All
Rights Reserved. www.On2.com.
This product includes software developed by the OpenSymphony Group.
Speech compression and decompression technology licensed from
Nellymoser, Inc..
Sorenson Spark™ video compression and decompression
technology licensed from Sorenson Media, Inc.
MPEG Layer-3 audio coding technology licensed from Fraunhofer IIS
and Thomson.
Portions copyright Focoltone Colour System.
Adobe Systems Incorporated, 345 Park Avenue, San Jose, California 95110, USA.
Notice to U.S. Government End Users. The Software and Documentation
are "Commercial Items," as that term is defined at 48 C.F.R. §2.101,
consisting of "Commercial Computer Software" and "Commercial
Computer Software Documentation," as such terms are used in 48 C.F.R.
§12.212 or 48 C.F.R. §227.7202, as applicable. Consistent with 48 C.F.
R. §12.212 or 48 C.F.R. §§227.7202-1 through 227.7202-4, as applicable,
the Commercial Computer Software and Commercial Computer
Software Documentation are being licensed to U.S. Government end users
(a) only as Commercial Items and (b) with only those rights as are granted to
all other end users pursuant to the terms and conditions herein.
Unpublished-rights reserved under the copyright laws of the United States.
Adobe agrees to comply with all applicable equal opportunity laws including,
if appropriate, the provisions of Executive Order 11246, as amended, Section
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402 of the Vietnam Era Veterans Readjustment Assistance Act of 1974 (38
USC 4212), and Section 503 of the Rehabilitation Act of 1973, as amended,
and the regulations at 41 CFR Parts 60-1 through 60-60, 60-250, and 60741. The affirmative action clause and regulations contained in the
preceding sentence shall be incorporated by reference.
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