On-boarding Manual for Biometric Attendance

On-boarding Manual for Organizations to Install
Aadhaar-enabled Biometric Attendance System
National Informatics Centre (NIC)
Department of Electronics & Information Technology
Government of India
November 2014
On-boarding Manual for Biometric Attendance System | 2014
Preface
As part of the “Digital India” program of Government of India, it has been decided to
implement common Biometric Attendance System (BAS) in the Central Government Offices
(Agencies) located in Delhi which may be extended to offices of the state and governments
and other government institutions in future. The proposed system would enable an
employee to register attendance by simply presenting his/her biometric (finger print/Iris).
This event will be authenticated online after one to one match with the bio-metric
attributes stored in the UIDAI data base against the employee’s Aadhaar number.
For implementing this project, the Central Government Organizations need to follow a
structured approach in coordinating with different stakeholders. The purpose of this
document is to serve as handbook for the Central Government organizations that are
implementing Bio-metric Attendance System for their employees.
Targeted Audience
This document is intended for the Central Government organizations that would like to
implement Bio-metric Attendance System in their organization. The following are such
envisaged Agencies;

Ministries,
Departments,
Attached/Sub-ordinate
organizations
of
Central
Government

Autonomous Central Government bodies, institutions and offices

States, Districts and other Government/Semi Government bodies like municipalities

Central Public Sector Units
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Contents
1.
Background ...................................................................................................................................................5
1.1.
Need for BAS .................................................................................................................................................6
1.2.
Challenges faced in currently implemented Attendance System ........................................7
1.3.
Proposed Solution ......................................................................................................................................8
2.
About Biometric Attendance System (BAS)...................................................................................9
2.1.
Salient Features of cloud based BAS solution ...............................................................................9
2.2.
Why BAS? Merits of the System ........................................................................................................ 11
2.3.
High level Architecture ......................................................................................................................... 13
2.4.
Comparison with Traditional bio-metric attendance systems .......................................... 15
3.
Current Status ........................................................................................................................................... 16
4.
Way forward: Proposed plan of Action ......................................................................................... 17
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5.
On-boarding guidelines ........................................................................................................................ 18
5.1.
Identification of Nodal Officer ........................................................................................................... 18
5.2.
Registration of Organization .............................................................................................................. 19
5.3.
Registration of Employees .................................................................................................................. 19
5.4.
Aadhaar Enrolment ................................................................................................................................ 20
5.5.
E-Aadhaar access ..................................................................................................................................... 20
5.6.
Best Finger Detection (BFD) .............................................................................................................. 20
5.7.
Biometric Terminals (Devices) ......................................................................................................... 21
5.8.
Procurement of Devices ....................................................................................................................... 23
5.9.
Procurement of Connectivity ............................................................................................................. 24
5.10.
Site Identification and Preparation ............................................................................................ 25
5.11.
Installation of Devices ...................................................................................................................... 25
5.12.
Operations & Maintenance ............................................................................................................. 25
Appendix ‘A’ – Application format for Organization On-boarding ................................................ 26
Appendix ‘B’ – Steps for on-boarding an Organization in the attendance portal ................... 27
Appendix ‘C’ – Details required for registration of employees in Attendance portal .......... 28
Appendix ‘D’ – Indicative specifications of the Devices to be used in BAS ................................ 29
Appendix ‘E’ – Format for Connectivity Requirement ........................................................................ 33
Appendix ‘F’ – Format for Site Requirements ......................................................................................... 33
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1.
Background
As part of the “Digital India” Programme of Government of India, it has been decided to
implement common Biometric Attendance System (BAS) in the Central Government Offices
(Agencies) located in Delhi to begin with. The proposed system would enable an employee
to register attendance by presenting his/her biometric (finger print/Iris) which will be
authenticated online by doing one to one match with the bio-metric stored in the UIDAI
data base against the employee’s Aadhaar number.
In the first phase of implementation, approximately 150 Central Government Organizations
have
on
boarded
about
50,000
employees
on
common
attendance
portal
(attendnace.gov.in). 1000 wall mounted bio-metric attendance terminals, 5000 finger print
scanning devices and 200 IRIS devices have been procured through an open tender process
floated by NICSI. These client terminals have been installed in about 100 Government
Bhawans/buildings.
During the 2nd phase of this program, it is proposed that Central Government
organizations shall use the common biometric attendance portal, which is hosted at NIC
data center and shall procure/maintain biometric attendance terminals and desktop
fingerprint scanning devices/IRIS devices in a decentralized manner, through Open
tenders, DGS&D rate contract & NICSI empanelled vendors. The Central Government
Organizations shall also procure the required Wi-Fi Access points for enabling network
connectivity in the biometric attendance terminals through DGS&D rate contract.
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1.1. Need for BAS
Government of India employs several thousand officials working across Ministries,
Departments and various organizations under itself. The management of attendance of the
employees is a complex but necessary task, since the presence of officials in offices directly
impacts productivity and efficiency. Traditionally, attendance has been managed through
registers where officials mark their attendance upon arrival in office. However, supervision
of this system is difficult and is also liable to incorrect information being entered into the
system. Late arrival and early departure of employees is a common occurrence across
organizations. This creates a situation where the sincere and punctual employees feel
discouraged and dis-incentivized.
Several offices have implemented electronic attendance systems in recent times, where the
manual entries into the registers have been replaced by electronic-attendance marked
through smart-cards or biometric systems. These systems have allowed easy compilation
and scrutiny of attendance data leading to better supervision and monitoring. However,
such systems are often stand-alone systems and do not permit easy sharing of attendance
data across various levels within the system, except with the officials authorized for
monitoring the attendance information. Such systems are also often implemented
independently by various offices leading to duplication of cost and effort.
Therefore, it would be more appropriate to develop and implement a centralized system
for monitoring attendance in various government offices. Such system should leverage on
existing identity infrastructure created by Aadhaar which will result in cost, efficiency and
scalability advantages.
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1.2. Challenges faced in currently implemented Attendance
System
The currently implemented attendance monitoring systems face the following challenges:

Largely manual – register based systems

Electronic systems are implemented in silos, not easy to monitor/ share information
across various levels

Card-based systems are liable to misuse or wrong entries by handing over cards to
colleagues

Several officials work across more than one office-location, or attend meetings and
other official duties in different government buildings. Standalone systems cannot
collate information across different locations, therefore such officials may be
marked absent even if they are attending to government duties in other locations

Compilation and monitoring of attendance data in standalone systems is difficult

Unavailability of attendance details in the public domain creates problems for
citizens who need to meet them for official work. Unavailability of officials in office
is often not known to citizens, who face substantial delays waiting for officials to
arrive
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1.3. Proposed Solution
It is proposed to implement a common biometric based attendance system across various
government offices in New Delhi. This system is envisaged to have the following features:

Cloud-based attendance software installed and operated from NIC National
Data Centre.

Dedicated secure connectivity will be provided between National Data Center
and UIDAI Data Center by NIC for authentication

All Ministries / Departments / subordinate organizations can access the system
using the NIC network provided in the Bhawans

Offices using the system will install biometric enabled terminals / devices to
mark attendance; the number and location of required devices will be assessed
by the offices; the offices concerned will be responsible for day-to-day
maintenance of the devices

Connectivity of terminals / devices will be established through Wi-Fi/GPRS

Customized reporting formats for various levels of employees will be
developed by UIDAI/NIC

Facility for centralized compilation and publication of attendance data in public
domain will be provided as per requirements
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2.
About Biometric Attendance System (BAS)
Government Organizations are operating across different locations. The major challenge is
to enable and manage the attendance of the Government workforce across various
locations keeping the Total Cost of Ownership (TCO) low.
Presently, various Government Organizations have deployed proprietary biometric
attendance solutions, which lack uniformity in technical architecture due to which these
solutions are difficult to scale up and integrate with each other.
Aadhaar based biometric Authentication for the purpose of attendance would ensure that
the attendance of all the Government employees will be visible in real time on the common
attendance portal ensuring transparency and accountability to bring efficiency.
2.1. Salient Features of cloud based BAS solution
Following features are envisaged for Common Bio-metric attendance System:

This Biometric Attendance System is based on Aadhaar Authentication
(Fingerprint and Iris Based Authentication).

It is an attendance system with real time monitoring

The system has comprehensive MIS

This is a lightweight system which does not requires any special hardware or
algorithm

It is compatible with multiple platforms (Windows, Android, etc.) and form
factors (Laptop, Desktop and Tablets, etc.)

Robust System- Self sustained for small power cuts as it uses tablets at the front
end.

Time taken to Record Attendance is as low as 1-2 Seconds on Wi-Fi and 8-11
Seconds on GPRS (SIM)
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
System is tightly integrated with the communication channel of SMS. A user gets
SMS’s from the systems at various levels like after registration, on non-marking
of attendance and other conditions to empower the users of the system.

The System has an in-built leave management system wherein an employee can
be marked “on leave” so that the system recognizes him/her as on leave and
does not send a late attendance SMS.

The system maintenance is largely automated. Examples are: centralized
monitoring of devices – through a dash-board, push-based updating of software
on devices and PCs over the air, automatic fall back on SIM based connectivity
once the Wi-Fi connectivity goes down and centralized scheduling of shut-down
of devices during out of office hours. The efforts are on to make the system even
smarter in future.
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2.2. Why BAS? Merits of the System
Hardware: The system in simple to deploy due to no hardware lock in or vendor
dependency. The hardware used for this system is neither specially manufactured nor is
based on a technology patented by a particular company. This means that this system can
be installed on any tablet working on android operating system or any desktop personnel
computer or even a laptop working on windows platform .The system requires one STQC
certified Fingerprint/Iris Scanner Device that follows the specifications of the UIDAI has to
be attached to the host device.
Software: The client software for the biometric attendance system has been made in house
by DEITY and is readily available. There are two separate versions of software available for
desktop PCs running windows and android based tablets. All the supported biometric
devices are integrated into the application. The software is a simple client application with
no special algorithms. Modification and incorporation of additional features in the software
is easy.
Connectivity: The system uses multiple internet connectivity channels and has an inbuilt
fallback mechanism. The biometric device works on any available connectivity that is
supported by the device on which the application is installed. The Tablet application uses
Wi-Fi as well as GPRS with an auto switch mechanism to determine the best connectivity
option. The desktop application can be used over Wi-Fi, Ethernet or Data Card connectivity
option and Android tablet application can be used over Wi-Fi, GPRS/WCDMA options.
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Accessibility for the employee: In order to make this system portable, it has been
designed on a central architecture. Every client system is connected to the server in real
time, the employee data resides on the central server and the changes are also made in the
database of the central server for any transaction at any client at any location. This means
that employees are not restricted to mark attendance from a designated client or a location.
There is a strong client management and analysis system inbuilt which is capable of
analyzing the transaction data of the clients for any anomalies.
Scalability: The system has been built with scalability in mind. Therefore any new office,
employee or client can be on-boarded easily. The system can support practically unlimited
number of clients.
Security: There is a proper mechanism of registration of any new client or any piece of
hardware in the system before allowing it to be active to ensure safety of the system.
Aadhaar authentication is highly secure system of biometric authentication, which adds to
the security of the system. As the system uses this service, the sensitive biometric data
resides in the secure Central Identities Data Repository of UIDAI. The biometric data
captured locally by client is securely communicated to the UIDAI server for authentication
and not stored in the system at any point of time.
Ease of Use: This is an extremely user friendly system where the employees can do online
self-registration, update of their profile and details. The registered employees also get SMS
Alerts on events of importance. This system can also monitor the health of attendance
terminals centrally which makes is easier for the implementers to do maintenance work.
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2.3. High level Architecture
At a high level the overall solution would have two main components
A. Front End System
The Front End System (FES) or the attendance system would be a device having hardware
and client attendance application. The client attendance module in the idle state would wait
for user to enter his/her attendance id through touch screen in case of tablet based client
or keyboard input in case of desktop based client. This attendance id would usually be first
6 digits or last 6 digits of the Aadhaar number of the employee. Once the attendance id is
captured, the application would prompt user to provide the biometric data required for
Aadhaar online authentication. It would then create the request in accordance with the
Aadhaar Authentication API and send the request to the backend application at UIDAI
Central Identity Data Repository (CIDR).
B. Back End System
The Back End System or attendance server would create Aadhaar Authentication request,
submit the request and receive the response in accordance with Aadhaar Authentication
API requirements. It will mark in/out attendance, attendance system activation/deactivation and generate reports for the same. The picture below represents a high level
schematic diagram of the Biometric attendance system.
Attendance
Request
2
1
3
4
Aadhaar
Holder
7
Attendance
Front End System
Attendance
confirmation
6
Attendance Back
End
System
and AUA
Necessary
Server
Updates
5
A
S
A
Yes / No
Respons
e
UIDAI
CIDR
&
Confirmation
Schematic diagram of BAS System
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Figure 1: BAS Application Overview
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2.4. Comparison with Traditional bio-metric attendance systems
Aadhaar based attendance system has an edge over the other traditional biometric
attendance systems in many respects. The traditional biometric systems are not designed
for scale as the machines generally store the biometric fingerprints locally. These systems
have to be connected with LAN cables of the institutions network and cannot be monitored
from global locations due to the dependency on the institutions connectivity ecosystems.
The cost involved in these traditional biometric systems are also quite high and one
terminal which can store 3000 to 10000 biometric fingerprints costs around Rs. 13000 to
Rs. 25000.The traditional systems use terminals which authenticate biometric attributes
locally and then push data to a server. Another challenge is to get registered in these
systems as the user along with demographic details has to get all fingers enrolled as well
which can happen on these terminals only.
Comparatively, this Aadhaar Enabled Biometric Attendance System needs only Aadhaar
number, basic demographic details and a photograph of the user at the time of user
registrations. This can be done by the employee himself/herself by on simple web based
system. The biometric details are already available with the UIDAI which are then used for
authentication. Moreover, this system ensures unique users as the user registration is
stored on a central attendance server and Aadhaar ensures de-duplication through its 1: N
check mechanism. In this system, the Management Information System is accessible from
any global location to anyone which is very useful in bringing transparency and
accountability to the entire system. This is a highly adaptable system with minimum cost
requirements. Any agencies which work in the public sector can easily get incorporated in
the system by setting up handheld devices which are nothing but a combination of an
android tablet, a fingerprint scanner enclosed in a frame. This setup costs extremely less
and the management information system does not require any resources or manual
intervention. This makes it a highly cost effective system.
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3.
Current Status
Following activities have been completed during Phase I

A common biometric attendance portal viz. attendance.gov.in has been developed.
The attendance portal is hosted in NIC data center. These centralized back-end
servers are common which will be used by all Central Government organizations for
biometric attendance system.

In the first phase of implementation, approximately 150 central Government
organizations have registered more than 55,000 employees on common attendance
portal i.e. attendnace.gov.in.

UIDAI team has developed back-end portal software and client side attendance
software.

1000 wall mounted biometric terminals and 5000 desktop STQC certified finger
print devices have been installed in various Ministries/Departments located in
about 100 Bhawans/Buildings in Delhi. For phase-I all the devices have been
procured and installed by NIC by UIDAI funding.
Figure 2: Phase I Metrics
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4.
Way forward: Proposed plan of Action
In Phase-II, it is proposed that

Government organizations that could not register in phase-I shall register on
attendance.gov.in portal for the implementation of biometric attendance system in
phase II. All the central Government organizations shall use the common back-end
infrastructure installed at NIC data centers.

First step towards using bio-metric attendance system will be to appoint a nodal
officer by each organization and register all their employees on-line at
attendance.gov.in. This will undergo two steps of verification, first the Aadhaar
verification by UIDAI and second verification by the appointed nodal officer. After
that, the employee will be able to mark his/her attendance from biometric terminal
to be installed at the user location.

The Government organizations shall procure the wall mounted biometric
attendance terminals and desktop finger print devices in a decentralized manner
from the rate contract which will be finalized by DGS&D and alternatively, they
could also procure these devices through NICSI or through open tender. The devices
used in phase I have also been procured through NICSI.

The Government agencies shall provide connectivity from various telecom service
providers for connecting the bio-metric attendance terminals (GPRS/Wi-Fi using
NICNET/Broadband/existing Internet) in a decentralized manner.

Government organizations shall make suitable provision for getting Client ‘API’
installed on the software provided for wall mounted and desktop finger print
devices.
The Government organizations shall be responsible for maintaining the devices installed in
their premises and will be responsible for smooth day-to-day functioning of the Bio-metric
Attendance terminals.
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5.
On-boarding guidelines
Organizations interested in using BAS are required to follow process guidelines for smooth
switchover to the modern and futuristic BAS.
5.1. Identification of Nodal Officer
To facilitate the implementation and thereafter operate the Biometric attendance system, it
is desired that the Ministry/Department shall nominate a Nodal Officer not below the rank
of Joint Secretary for acting as a Single Point of Contact (SPoC) for driving the Bio-metric
attendance initiative. The Nodal Officer shall be responsible for:

Monitoring and co-coordinating with the stakeholders for smooth functioning of the
Bio-metric attendance system

Providing update facility for biometric updating in case of poor bio-metric capture
during enrolment process and in cases where there are failures in detecting the
fingerprints by organizing Aadhaar camps.

Organizing special Aadhaar Enrolment Camps (AECs), if considerable numbers of
employees are not able to register on the portal due to non-availability of Aadhaar
numbers.

Aadhaar number generation for the enrolments done in the AECs

e-Aadhaar access

Best Finger Detection and other Aadhaar related issues
The agencies may use the format placed at Appendix ‘A’ for capturing the details of the
organization as well as Nodal Officer.
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5.2. Registration of Organization
The Organizations are required to register online (once) on the portal for using
attendance.gov.in by giving number of employees and their existing website name. Once
the registration of the organization is complete, the organization will be listed in the portal
for the enrolment of the employees and generation of various types of reports pertaining to
the organization. The steps for on-boarding organization in the attendance portal can be
found in Appendix ‘B’.
5.3. Registration of Employees
Once the organization is registered with the attendance portal, employees of the
organization are required to do online registration on attendance.gov.in portal for enabling
them to mark attendance. The employees need to fill an online form using the link
‘Employee Registration’ on the attendance portal. Once the details are filled, the employee
data goes to the quality check team of UIDAI/Nodal Officer of the organization for
verification. After the approval from the nodal officer, the employee becomes active in the
attendance portal and can mark its attendance through the devices installed. The details
are required for on boarding of employees in the attendance portal can be found in
Appendix ‘C’.
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5.4. Aadhaar Enrolment
One of the mandatory requirements for registering on the common bio-metric attendance
system is a valid Aadhaar Number of the employees for enabling him/her to mark
attendance. In order to facilitate the BAS implementation, UIDAI can organize Aadhaar
Enrolment Camps (AECs) for all such employees, who do not possess Aadhaar numbers.
UIDAI shall also extend its support for the employees who have already enrolled but have
not yet received their Aadhaar, or have lost their Aadhaar, or for those who need to update
their Aadhaar data.
5.5. E-Aadhaar access
To enable downloading of the Aadhaar for the employees who have enrolled but have not
yet received their Aadhaar, or have lost their Aadhaar or did not received Aadhaar due to
any reason whatsoever, UIDAI has provides access to e-Aadhaar facility to HoDs of the NIC
deputed in various Ministries/Departments. The employees can get in touch with their
respective HoDs of NIC to get their Aadhaar downloaded.
5.6. Best Finger Detection (BFD)
In order to increase the chances of the Aadhaar Authentication while marking attendance,
UIDAI has also extended the facility of Best Finger Detection (BFD) to all the Head of
Departments (HoDs) of NIC in the respective ministries or departments. Those employees,
who are facing frequent authentication failures while marking attendance, can get their
best finger identified from the device installed in the NIC cell in respective
Ministry/Department. After identification of the Best Finger, the employee can use the
identified best finger for marking attendance with an increased chance of success for
Aadhaar Authentication.
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5.7. Biometric Terminals (Devices)
As illustrated in the high level overview of the system it is mandatory to have devices aka
biometric terminals installed for the purpose of attendance punching. These devices act as
an interface for the end user to punch his attendance in the system, which in turn interacts
with various API’s to record the event in the central database.
The Biometric terminals may typically use the following components:
(Specification mentioned in Appendix ‘D’)
a. Tablet – machines with the capability to run the BAS client software.
b. Desktop – PC or laptops running Windows 7/8 can also be used to run the BAS
software.
c. Fingerprint reader – these refer to the biometric fingerprint reader devices
which capture the fingerprints of the user.
d. Iris scanner – these are used to capture the IRIS image of the user and do iris
authentication
The biometric terminals can be setup using either of the above combinations, typical setup
used in the Phase I of the project is:
i.
Tablet setup - the wall mounted devices used in phase I are Android OS running
tablets, with either finger print reader or iris scanner together housed in a
cabinet to present an integrated device feel. The BAS software for android is
readily available for download from the portal. Since network connectivity is
mandatory for working these tablet devices are connected through Wi-Fi access
points and are also equipped with a 2G sim card for GPRS connectivity for
network failover support.
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ii. Desktop setup - normal PCs on which the BAS windows version application can
be run and the finger print or iris scanner are attached through usb ports are
also being used to mark the attendance. The PCs are generally connected
through the Office LAN network and alternatively dialup or broad band
connections can be used for network connectivity. The fingerprint and iris
scanners are readily available with drivers for windows platform, use of Office
PCs can be the shortest route to get started with BAS as the requirement would
be procurement of biometric scanner devices.
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5.8. Procurement of Devices
The Organizations registering in phase-II or organizations who have registered during
phase I but need additional devices, can procure the wall mounted bio-metric attendance
terminals, desktop finger print and iris scanning devices through the following methods:
a. NICSI - devices are readily available for procurement through the empanelled
vendors
b. Open Tenders – devices can also be procured through open tenders but device
specification should adhere to Appendix ‘D’
c. DGS&D - rate contracts are still being finalized, and will be available shortly
DGS&D has been requested to empanel vendors for supplying the devices required for
installing bio-metric attendance system using common back-end infra-structure at NIC data
centers.
The organizations will have the option of selection of following devices for implementing
BAS.
1. Integrated Attendance Device (IAD) – Type 1: These are Android Tablet based
devices integrated with Single STQC certified Fingerprint (FP) scanner. Both the Tablet
and FP device are then housed in rugged casing so that the Integrated Attendance
Device could be suitably mounted on the wall as single unit. The specification of the
Type-1 devices is mentioned at serial 1 of the table provided in appendix ‘D’.
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2. Integrated Attendance Device (IAD) – Type 2: These are the devices manufactured as
a Single Unit with a capability of punching attendance number as well as scanning
fingerprint for recording attendance. The specification of the Type-2 devices is
mentioned at serial 2 of the table provided in appendix ‘D’.
Note: the Bio-metric attendance system is to be implement using wall mounted devices for
the employees at large. However, for senior level officers or in a section, there is provision
of installing Bio-metric attendance system using USB based finger print scanning
device/IRIS with a Windows 7/8 Desktop PC.
It is estimated that for every 50 employees, one wall mounted bio-metric attendance
terminal would be sufficient and for every 20 employees one finger print scanning device
on a desktop would be sufficient. Therefore, the total requirement of wall mounted
biometric terminals as well as desktop devices could be estimated based on total number of
employees in the department. However, depending upon the on-ground circumstances, the
organizations can procure additional number of devices, if required, for smooth
implementing BAS. The indicative specifications of the devices required for the installation
of the BAS can be found in Appendix ‘D’.
5.9. Procurement of Connectivity
Biometric attendance terminals installed at client locations would need Wi-Fi connectivity
through Internet/NICNET for communicating with the back-end attendance servers, which
are installed at NIC data centers. The organizations would need to procure connectivity
(GPRS/Wi-Fi using NICNET/Broadband/Internet) from suitable service providers.
Looking the high traffic load during peak hours (8 am -11.00am and 4pm – 7pm), the
minimum 1mbps of bandwidth connectivity would be required for proper functioning of
Biometric attendance terminals.
The agencies may use the format placed at Appendix ‘E’ for capturing the connectivity
requirements.
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5.10. Site Identification and Preparation
The wall mounted biometric terminals arête be preferably placed at the entry/exit points
with 24 hours security for enabling easy access to the employees for marking attendance.
The organizations registering in phase – II shall ensure the locations identified for
installing biometric attendance terminals should have the following: 
220V/5A Electrical points

Suitable security within the premises

Protection from environmental conditions like rain, sun, etc.

LAN point for connecting Wi-Fi access devices

Good data connectivity through GPRS/3G as a backup connectivity
The agencies may use the format placed at Appendix ‘F’ for capturing the site requirements.
5.11. Installation of Devices
The Organizations shall take up the installation, commissioning and maintenance of the
Biometric attendance terminals in their premises with the help of vendors who are
empanelled with DG S&D. UIDAI, NIC and DeitY shall extend all technical support for
integrating back-end infrastructure.
5.12. Operations & Maintenance
The Organizations shall be responsible for maintenance of the devices installed in their
premises. The agencies will also be responsible for taking suitable on-site warranty
support for smooth functioning of BAS.
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Appendix ‘A’ – Application format for Organization On-boarding
Organization Type
[ ] Ministry [ ] Department under Ministry [ ] Attached Office
Organization Name
Address
District
State
NIC Coordinator Mobile
NIC Coordinator e-Mail
Website
No. Of Employees
Office Timings
Nodal Officer Name
Aadhaar No
Designation
Mobile
E-Mail
Date:
Name & Designation
Head of the department with Signature & Seal
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Appendix ‘B’ – Steps for on-boarding an Organization in the
attendance portal
1. Select the ‘Organization Registration’ link in the attendance portal
2. Fill the downloaded form with the required information and get it signed by the Head of
the organization/department, with the organization stamp/seal.
3. Scan the filled, signed & stamped form and save it in ".jpg" format of max file size 200
Kb. The scanned file has to be uploaded in the online form in the attendance portal.
4. Steps to fill the online form in the attendance portal
o
Select the name of your organization. If the organization name does not show
than please get in touch with the Attendance help desk.
o
Enter the communication address of the organization
o
Select the state (as applicable)
o
Enter the Mobile number of NIC coordinator
o
Enter the email address of NIC coordinator
o
Enter the name of the nodal officer
o
Provide the Aadhaar number of the nodal officer
o
Enter the designation of the nodal officer
o
Enter the Mobile number of the nodal officer
o
Select the scanned file which you need to upload with the form
5. Review the form for any changes before submission.
Note:
a. After submitting the form, a One Time Password (OTP) will be sent to the nodal
officer email and mobile, to verify the form data submitted.
b. After your request is processed, you will receive an email with your account details.
c. If your organization does not feature in the list, please get in touch with the
Attendance helpdesk at helpdesk-attendance@gov.in.
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Appendix ‘C’ – Details required for registration of employees in
Attendance portal
1. Enter Full Name.
2. Enter Date of Birth (format DD-MM-YYYY)
3. Select Gender.
4. Please provide 12 digit Aadhaar number
5. Enter Email. And 10 digit Mobile Number.
6. Select the name of Organization. If the organization does not list, please get in touch
with Organization's Nodal Officer to get your organization listed.
7. Select Employee Type
8. Enter the name of Division/Unit within the Organization (you can choose from
suggestions)
9. Select Designation (only when Employee Type is Government)
10. Select office location.(e.g. your office building name)
11. Upload scanned/digital picture in ".jpg" format of max file size 150KB.
12. Please enter the captcha code.
13. Please review the form before submission.
Note:
a. If Organization does not feature in the Organization list, please get in touch with your
Nodal officer for getting the Organization on-boarded in the Attendance system.
b. If any of the pre-requisite information is not available in the form (select options only),
please get in touch with the concerned officer in your department to get the details
updated.
For any other assistance please get in touch with the Attendance Helpdesk at helpdeskattendance@gov.in.
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Appendix ‘D’ – Indicative specifications of the Devices to be used
in BAS
S.NO.
1.
ITEM
Integrated
Attendance
Device Type 1 Integrated
Android Tablet
and Single
Fingerprint
Scanner Device
Housed in
Rugged Casing
SPECIFICATIONS



Android Tablet and Single Fingerprint Scanner should be
integrated in a rugged casing.
The Rugged Casing should comply with the following:

The casing should be made of inflexible, solid material and can
be of polycarbonate / thick plastic / acrylic / other tough
material.

It should be of black color and should have a glossy / matte
finish
Acrylic casings must have a thickness of at least 5 mm.







2.
Specifications of Android Tablet same as those given for Item
No. 3
Specifications for Single Fingerprint Scanner Device same as
those given for Item No. 4 (STQC Certificate for the integrated
bio-metric device must be submitted)
Casing should be durable and should be able to withstand rough
daily operational usage.
The casing should not suffer any damage or disfiguration on
being dropped from a height of up to 2 meters
Tablet should be vertically oriented in the casing. This is
important because the attendance application to be deployed is
designed to run in vertical mode only.
The casing should be designed to cover/hide the android task
bar of the tablet. This is required to prevent misuse of any other
functionality of the tablet.
The casing should have provision to access the power/reset
button of the tablet. The access should be easy but controlled.
The vendor thus should make arrangements to provide an
external tool to perform the power on/off and/or reset function
of the tablet through the casing.
The fingerprint scanner should be ergonomically placed to
support ease of usage for biometric attendance in standing
posture of the users.
Integrated
Attendance
Device Type 2 -
An integrated device for recoding biometric attendance with STQC
certified fingerprint sensor meeting following configurations /
requirements
Integrated
Attendance
Device


Display – At least 4 inch display with a minimum of 800x480
pixel resolution, 16 M Colors
Processor- 1.0 GHz or above
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S.NO.
ITEM
Manufactured as
a Single Unit
SPECIFICATIONS


RAM- 512 MB or above
Hard Key / Soft Key Numeric key pad

Internal Storage- 4GB or above

Expandable storage through micro SD, minimum 8 GB

USB Port- Minimum one available USB host port to support
application loading / configurations / full functional keyboard

Device must come with connector cables to allow connection of
the device to Micro USB and Standard USB ports
Internal Speakers
GSM SIM card slot



Inbuilt replaceable battery with min. battery backup of up to
120 minutes

Charging / operation on AC 100 -240 volt range with inbuilt
surge protection
Biometric sensor/extractor

STQC certified fingerprint sensor/extractor for Aadhaar
authentication (STQC Certificate for the integrated bio-metric
device must be submitted)
SDK for fingerprint device


The fingerprint scanner should be ergonomically placed to
support ease of usage for biometric attendance in standing
posture of the users
Connectivity Requirements

Mandatory Edge / 3G mobile data support





Wi-Fi IEEE 802.11b/g/n OR LAN (Ethernet) interface OR Both
Strength, safety and operating environment
Should be able to withstand 1 m drop test
Operating temp: 0°C to 50°C
Storage not including battery: 0°C to 55°C


CE certification/ RoHS certification
SAR values within acceptable range
Operating system / software requirements
3.
Android Tablet
with 7 inch


Android 4.0 Operating System or above
Sample application to test fingerprint sensor/extractor

Vendor has to provide all necessary technical support for
integration of their device drivers with the attendance software
and associated UIDAI applications.


Processor- 1.0 GHz or above
RAM- 512 MB or above
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S.NO.
ITEM
screen
SPECIFICATIONS


Internal Storage- 4GB or above
Expandable storage through micro SD, minimum 8 GB

USB Port- Minimum one Micro USB port and an optional
additional USB Port


USB port should provide power supply to biometric device and
support USB OTG.
Front facing Camera with VGA resolution

Internal Speakers


7’’Capacitive touch screen and minimum 800x480 pixel
resolution or above, 16 M Colors
GSM SIM card slot


Min. Battery backup up to 120 minutes
SAR values within acceptable range

Separate charging non-usb port with AC adapter 200-240 volt
range
Micro USB host cable
Connectivity Requirements
Mandatory Edge / 3G mobile data support
Wi-Fi IEEE 802.11b/g/n OR LAN (Ethernet) interface OR Both
Software Requirements
Android 4.0 Operating System or Above










4.
Single
Fingerprint
Scanner Device
for use with
Android Tablet


Safety and other standards compliance – CE certification/ RoHS
certification
Full featured Web Browser
Application to be deployed on android tablet will require rooted
Android OS
Vendor has to provide all necessary technical support for
integration of their device drivers with the attendance software
and associated UIDAI attendance applications.
STQC certified Single Finger-print biometric device for Aadhaar
Authentication with driver, in-built template extractor
software/SDK (mandatorily with license, if required) (STQC
Certificate for the device must be submitted)
API/SDK for Android (4.0 and above) platform.

Device should be plug and play with any android (4.0 and
above) tablet without need of any additional license to be
deployed.

The device should have integrated micro USB or standard USB
type connector.

Device must come with connector cables to allow connection of
the device to Micro USB and Standard USB ports
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S.NO.
5.
ITEM
Fingerprint
Scanner Device
for use with
Desktop
SPECIFICATIONS

Vendor has to provide all necessary technical support for
integration of their device drivers with the attendance software
and associated UIDAI applications.

STQC certified single finger-print biometric device for Aadhaar
Authentication and extractor software/SDK (STQC Certificate
must be submitted)


API/SDK for Windows (7.0 and above) platform.
Device should be plug and play with any Windows (7.0 and
above) without need of any additional license to be deployed.
The device should have integrated USB 2.0 type connector.

6.
Iris
Authentication
Device for use
with Desktop

Device must come with connector cables to allow connection of
the device to Micro USB and Standard USB ports

Vendor has to provide all necessary technical support for
integration of their device drivers with the attendance software
and associated UIDAI applications.

STQC certified Iris authentication device for Aadhaar
Authentication and extractor software/SDK (STQC Certificate
must be submitted)

API/SDK for Windows (7.0 and above) platform and Android
(4.0 or above) Operating System

Device should be plug and play with any Windows (7.0 and
above) and Android (4.0 and above) without need of any
additional license to be deployed
The device should have integrated USB 2.0 type connector.




Device must come with connector cables to allow connection of
the device to Micro USB and Standard USB ports
Sample application for Windows and Android platform to test
Iris sensor/extractor
Vendor has to provide all necessary technical support for
integration of their device drivers with the attendance software
and associated UIDAI applications.
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Appendix ‘E’ – Format for Connectivity Requirement
S. No
Organization /
Location Name
Address or the
location identifier
(such as entry
/exit
number/floor
etc.) where the
device would be
installed
Is LAN point
available at the
point where
device is to be
installed
(Yes / No)
If (3) is No then
Can Wi-Fi be
placed using
nearby LAN
point in the
location
(Yes / No)
If (4) is ‘No’
then a LAN
I/O point is
required to
be installed
(Yes/No)
(1)
(2)
(3)
(4)
(5)
1
2
3
Appendix ‘F’ – Format for Site Requirements
S. No
Organization /
Location Name
Address or the
location identifier
(such as entry /exit
number /floor etc.)
where the device
would be installed
Do electrical power
point available at the
point where device is
to be installed
(Yes / No)
If (4) is ‘No’ then an
electrical point
(220V/5A)point is
required to be
installed
(Yes/No)
(1)
(2)
(3)
(5)
1
2
3
33