Harness the Power of Speech Tel: 604-264-9109 Fax: 604-264-9105 Vancouver BC Canada www.speakeasysolutions.com Digital Voice Dictation A. Recorders 1. Introduction Digital voice recorders enable you to dictate correspondence, notes, memos and reports away from the computer at any time. When you return to the computer, simply download the digital files from the recorder directly to the PC (local or networked), and either the transcriptionist or Dragon NaturallySpeaking can then transcribe the dictation. Digital files can also be sent through the Internet (e-mail, FTP) and transcription performed once received. 2. Features and Benefits Digital voice dictation is simple. Create a new file for each dictation. Each file is date and time stamped. Folders allow prioritization or organization. Each file is also given a unique number and identifier, preventing inadvertent overwriting or deletion -- especially useful in group scenarios. There are no tapes to lose or break. Unlike analog tape recorder units, a digital recorder is not subject to the same wear and tear, which provides the user with virtually problem free usage. Files can be encrypted for compliance. Data workflow can be set up from simple to complex, as required by small to large international sized organizations. Playback, rewind, and inserting dictation in the middle of a pre-recorded dictation are simple. The sound quality of digital voice recordings is immeasurably superior to tape analog systems. 3. Use with Dragon NaturallySpeaking With Dragon NaturallySpeaking, you need not be present during its transcription of voice files. In fact, once your profile has been set up for use with a digital recorder, anyone can perform the transcription through Dragon NaturallySpeaking and make necessary edits and corrections. The on board microphone input of the Olympus DS-5000 and Philips 9600 digital voice recorders are the highest quality of digital recorders presently available for speech-recognition. The Olympus DS-5000 provides dynamic range control, and therefore is a little easier to use than the Philips 9600 in a noisier environment. B. Transcription 1. Introduction Digital transcription kits use a familiar foot pedal and headset combination so that a transcriptionist can transcribe in the traditional manner (keyboard typing) yet with numerous benefits from the accompanying software. Cutting Edge Digital Dictation Systems, Customized for You Speakeasy Solutions Inc. Digital Voice Dictation © 2008 Speakeasy Solutions Inc. Page 2 Many options are available to suit any office environment -- from single person practices to large offices with a staff specializing in many different fields. From a simple to an elaborate solution, digital transcription has the flexibility to grow as the needs arise in any environment. 2. Features and Benefits Digital transcription allows for controlled workflow management from the simple to the complex. Regardless of how many dictators or transcriptionists there are in an office, an effective solution can be set up that allows a dictator's dictation to flow directly to the intended recipient(s). Send digital files either across the network, via e-mail, FTP transfer, or a combination thereof. Save digital files to the local hard drive, attach notes and then send as appropriate. The process can be automated, manual, or even a combination. When reviewing analog audio tapes to locate a specific dictation, a tremendous amount of time is often wasted performing this task. On the other hand, a digital solution allows an easy review of the first several seconds of a series of files, enabling rapid location of the sought after file. Furthermore, because the digital voice files are date and time stamped, the dictations are much easier to preview. Other advantages within the digital transcription software are the ability to modify the speed of playback, how far back a dictation will rewind when playback is resumed from a stopped position, and of course volume. Background noise can also be filtered out which is extremely effective when the dictator has been dictating in a noisy environment. Add typewritten notes to dictations within a typing pool for further follow-up or continuance. C. Services 1. Consultation and Customization Speakeasy Solutions Inc. is an authorized Olympus Pro Audio Dealer and a Philips Master Digital Centre. Speakeasy Solutions Inc. can provide consultation with respect to digital voice dictation implementation, workflow and other options suitable for your particular needs. Moreover, customization can also be performed during implementation of the digital voice dictation solution including setting up networks, email and other facets as they relate to the solution. 2. Installation and Setup Speakeasy Solutions Inc. has considerable experience in a wide range of office environments for the implementation of a digital voice dictation solution. Installation and setup can be performed remotely, although anyone in the Vancouver area might wish in-office servicing. Regardless of how many users are involved, Speakeasy Solutions Inc. can offer their expertise to establish a seamless solution. 3. Value Added for Digital Dictation When Speakeasy Solutions Inc. provides a Digital Voice Dictation Package (digital voice recorder, and/or transcription kit, installation, setup and training) you will receive: Cutting Edge Digital Dictation Systems, Customized for You Speakeasy Solutions Inc. Digital Voice Dictation • D. © 2008 Speakeasy Solutions Inc. Page 3 30 days of complimentary technical telephone support after installation and setup, ensuring you will have peace of mind. Considerations Before the installation and setup process, you are urged to consider the following in order to assist in creating a solution that works best for your particular office. 1. Dictators and Transcriptionists How many dictators and how many transcriptionists will be involved? Do you have a single transcriptionist per dictator, or a typing pool? 2. File Transfer Methods Dictation files can be downloaded to a network server. This is most convenient for on-site transfers. However, transfer can also take place via e-mail and FTP. You may wish to also consider a combination if the dictator travels. 3. Work Type Each file can be associated with a work type. This information is useful to a transcriptionist who may wish to use a different template based on a work type. E. Professional Digital Dictation Products 1. Olympus DS 5000 & 5000iD Digital Voice Recorder The DS-5000 is an advanced professional digital recorder stacked with premium features and enhanced DSS Player Pro Dictation software for outstanding performance. It's designed inside and out to provide you with all the conveniences you need for easy, flexible and productive dictation. • Quiet and easy to use slide switch results in high performance, comfort, and increased productivity. • DSS Player Pro software provides direct recording to your PC, automatic retrieval of typed documents, automatic distribution of recordings via email, and much more. • Provides customized functions to suit your dictation needs. The recorder firmware can also be programmed for additional functionality and flexibility. • Supports SD and Micro SD, dual Memory Cards. • Lock or password protect your files to keep them safe and secure. • Recharges the Ni-MH battery pack, allows hands-free recording, and provides for fast and easy uploading/downloading of data to your PC. • Lock down the DS-5000iD with the Biometric Fingerprint Lock Function to keep your data safe and secure. • Compatible with Dragon NaturallySpeaking. Cutting Edge Digital Dictation Systems, Customized for You Speakeasy Solutions Inc. Digital Voice Dictation 2. © 2008 Speakeasy Solutions Inc. Page 4 Olympus AS 5000 Digital Transcription Kit By coupling the DS-5000 with the AS-5000 Transcription Kit, efficiency can be taken up several notches in businesses of all sizes. Dictation thereby becomes a fully integrated part of the office workflow and the conversion from voice to text is made significantly easier. Besides making secure file management easier than ever before, it offers multiple file transfer options to suit individual requirements. Full Citrix and Terminal Service support is provided and it is compatible with POP3, SMTP, IMAP Microsoft Outlook, Novell GroupWise, Lotus Notes and Extended MAPI email environments. Moreover, SSL support for email/ftp is also included. 3. • The AS-5000 Transcription Kit includes a footswitch and headset to ensure ergonomic working by the transcriptionist. • Automatically receives dictation files and sends transcribed document files by E-mail or FTP. • Provides a visual or audible announcement every time a new dictation file arrives. • Automatically starts word processing program when transcribing a dictation file. • Manage DSS, WAV, WMA, and AIFF audio files. • Supports playback channel selection for WMA Stereo files. • Supports encryption and decryption of dictation files and document files sent over the Internet. • Sorts received dictation files by sender based on profile rules. • Manages and automatically associates the transcribed document files with the dictation files. • Designed for use with all Olympus professional voice recorders. • Integrates with Dragon NaturallySpeaking speech-recognition software. Olympus DS-50 Stereo Digital Voice Recorder Record a full month of sound by remote control. In addition to capturing stereo sound from meetings, interviews and other critical information expected of professional digital recorders, you can control recording and stop functions with the included remote control. The super-high-quality sound is also great for dictation – it’s the ideal professional audio device. Audio capture cannot be edited on this digital recording device. This digital voice recorder is suitable for interviews and professional sound recording. • Playback and store WMA and MP3 music files. • High-sensitivity detachable stereo microphone included, offering excellent portability. Cutting Edge Digital Dictation Systems, Customized for You Speakeasy Solutions Inc. Digital Voice Dictation 4. © 2008 Speakeasy Solutions Inc. Page 5 • Three modes of microphone sensitivity to meet recording needs. • Several recording modes can be selected including stereo recording modes ST XQ or ST HQ, and three types of monaural recording modes including HQ, SP, and LP. • Noise Cancel Function and Voice Filter Function cut noise and enable clear audio playback. • Can be used as a USB microphone or USB speaker. • Can be utilized as external memory to store pictures, text data, etc. • An included remote control (RS29) can be attached to the recorder to control recording and stop functions. • Up to 32 hours of continuous operation with two AAA batteries. Philips DPM 9600 The Philips Digital Pocket Memo 9600 series sets new standards in advanced functionality and style. Voice commands, on-board file encryption and password protection are but a few of the powerful features of the 9600. The ergonomic design lends itself to unparalleled user friendliness to create dictations, and the intuitive controls are easy to use. Coupled with SpeechExec Pro Dictate, the network-based dictation software and a docking station for uploading your files, the new 9600 is the ultimate in digital dictation. Easy to experience • Fast charging via USB keeps you productive • New ergonomic design with large graphical LC display • 4-position slide switch for single-handed operation Designed around you • Robust metal casing for extra durability • Voice-activated recording mode for hands-free dictation • Visual indicators for record status and record-level indicator Advanced • File encryption prevents unauthorized access • DSS-Pro file encoding ensures crystal-clear recording quality • Voice commands, indexing, password protection and one-touch key assignment for more recording efficiency • 'Smart' buttons give you more intuitive menu choices Cutting Edge Digital Dictation Systems, Customized for You Speakeasy Solutions Inc. Digital Voice Dictation 5. © 2008 Speakeasy Solutions Inc. Page 6 Philips 7277 Transcription Kit SpeechExec Pro Transcription Set 7277 is a powerful and user-friendly digital transcription system that turns your computer into a highly sophisticated transcription machine. Providing a whole range of benefits to the busy transcriptionist, the software streamlines communications and allows you to organize recordings clearly and transparently. Together with a set of ergonomic accessories, SpeechExec Pro Transcription Set 7277 is the solution that sets the pace in today’s fast-moving business world. • Visual workflow management enables priority documents to be transcribed in order of preference. • Actual job information during transcription provides all relevant dictation data, such as length, author name, key words and priority status. • Individual organization of workload with multiple sort/filter options. • Clear job overview (dictation, author information, length etc.) allows more efficient organization and planning of workloads. • “New job” alarm for immediate transcription start. • Foot Control can be used to operate transcription functions. • Ergonomic earphones reduce physical stress. • Automatic transfer of dictation files via network, e-mail and FTP. • Speech Recognition-ready. Speakeasy Solutions Inc. is: an Olympus Pro Audio Dealer, and a Philips Master Digital Centre Cutting Edge Digital Dictation Systems, Customized for You Speakeasy Solutions Inc.