SK iPHIS Case Management Reference Card

Saskatchewan iPHIS
Case Management
Reference Card 6.3
For Version 6.5.1.2
Module
Demographics
Section
Field
Client Info
PHN
Validated
Addr/Tel
Effective From
Date
Street Name
Postal Code
CD
Case Details
Case Reported
Date - UPDATED
Case Closed Date
Case Status UPDATED
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Value / Remarks
Personal Health Number, 9 digits.
User with STD privileges MUST check
validated if PHN is entered. If not checked the
Client Demographic record will display ONLY
for users with STD privileges. CD staff will not
be able to view Client Demographic record.
Approximately 30 days prior to the specimen
collection date.
Enter “no permanent address” if client does
not have a permanent address.
Must be a valid Saskatchewan or
Lloydminster, AB postal code if entered. (No
Spaces)
It should be the earliest of all of these dates.
Date case was reported to public health - This
may be a phone call from the referring
physician, it may be receipt of a notification
form or most commonly is the lab reported
date. Note - if this was a referral from HA “A”
to HA “B”, the date the original HA received
the report (notification, phone call, lab report)
should be used.
The date the investigation is closed in the
Follow-up Status field.
Note: Saskatchewan adheres to the case
definitions for national Notifiable
communicable diseases. The case definitions
are included in the Sask CDC Manual and
should be referred to and entered as
appropriate.
• Confirmed – meets confirmed case definition
for Saskatchewan as in the CDC Manual.
Reports for monthly notifiable disease
reports are based on confirmed case status.
Clinical information must be considered
before counting as a new case within
disease-specific time periods.
• Probable – meets probable case definition in
the Sask CDC Manual where available (not
all disease have probable case definitions).
• Suspect – meets suspect case definition in
the CDC Manual.
• Clinical – meets clinical case definition in the
Sask CDC Manual where available.
• Possible – meets possible case definition in
the Sask CDC Manual where available
• Does not meet case definition – does not
Case Status Date UPDATED
User Responsible
Physician
Further
Differentiation
STD
Encounter
Encounter Type
Encounter Date UPDATED
Encounter Status UPDATED
Care Provider
Exam Category
Symptoms
Start Date
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meet case definition.
• Out of province case – case is not a resident
of Sask. they are living temporarily (<6
months) in Sask. Refer to Rules of
Residency.
• Previously reported – previously reported in
Sask (current or other Health Authority).
Common for chronic CD’s
• Previously reported out of province – the
case was reported outside of Sask.
Common for chronic CD’s and has moved to
Sask. Routine medical care has identified
the case.
• Transferred and counted in another HA –
transferred out of your Health Authority.
State in the Notes section of the CD or STD
module which authority the case was
transferred to.
• Person Under Investigation – all cases not
yet reviewed by a public health investigator.
NOTE: All case status options except Person
Under Investigation should be assigned by a
public health investigator.
Date the case status is assigned (as above
[confirmed, probable, etc…]. The user will
have to actively update the date to ensure the
history of case status is accurate.
Public Health Worker, who is currently
responsible for the case. May change as
case progresses.
Select as per lab report.
The field(s) appropriate to the organism
should be filled out when the information
becomes available on the lab result
Normally set to notification or Lab Note.
It should be the earliest of all of these dates.
Date case was reported to public health - This
may be a phone call from the referring
physician, it may be receipt of a notification
form or most commonly is the lab reported
date. Note - if this was a referral from HA “A”
to HA “B”, the date the original HA received
the report (notification, phone call, lab report)
should be used.
Should be open while the investigation is
occurring. Should only be closed once the
investigation and all reporting requirements
have been entered. If closed prior to having
all data elements completed, a note must be
entered in the Notes screen.
Public Health Worker, who is currently
responsible for the case. May change as
case progresses.
Normally lab note.
If asymptomatic, use lab collection date.
Diag-Treat
Disease Code
Status - UPDATED
Status Date UPDATED
LAB
Requisition
Placer Requisition
ID
External Source
(Ordering provider)
Comments
Test/Result
Result
Information
Lab
Requisition Date
Test Result Status
Collection Date
Reported Date
Result
Program Area
ASSIGN RESULT
TO CASE
Lab Report: Disease.
See Case Status in CD above. Must match
the case definitions as outlined in the CDC
Manual.
Date the case status is assigned as suspect,
probable, confirmed, transferred to another
HA, etc… This is a system generated date
that can be overwritten to the most accurate
date.
Lab report, Saskatchewan Disease Control
Laboratory Lab:
- Use the full Accession number from the
lab report.
*Note: The initial and confirmed lab reports
have different accession numbers. Please
use the one from the final confirmed
report.
Lab Report: Select physician/personnel. If
ordering physician/personnel is not listed
choose your MHO and place the name of
physician/personnel in the comments field
below. Inform HISC of new physician name.
Use this box to place name of
physician/personnel not listed in the drop
down table. i.e. Nurse in Charge
Choose the lab where lab report is from.
Lab Report: Specimen Collected Date.
Normally set to: ‘Final results; results stored
and verified. Only changed with a corrected
result’.
Lab Report: Specimen Collected Date
Lab Report: Date Reported on lab result
Usually set to Positive.
STD or CD depending on case.
Link the lab results to the appropriate
case. This step is mandatory for security
reasons.
The HISC Service Desk can be reached by calling 1-888-316-7446 or locally at 337-0600, or email to:
hiscservicedesk@health.gov.sk.ca
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