Step-by-Step Configuration Instructions

MS Outlook 2007 Secure IMAP Configuration Settings
for Windows-based PC for HMS Local and Remote Usage
Overview
Harvard Medical School (HMS) recently made some adjustments to allow students the ability of
accessing their HMS student email remotely with a desktop email client. Students may now use a secure
protocol from outside of the HMS network. HMS assumes that students will have an Internet Service
Provider to access the World Wide Web. This document is provided as a resource. Technical support is
available only for the web-based email client, Outlook Web Access (OWA).
Special Considerations
ƒ
ƒ
This document has been tested using MS Outlook 2007 using Windows XP Pro.
When configuring your account settings, use your primary student email address rather than an
alias. The primary HMS student email address follows the format of
firstname_lastname@[schoolname].harvard.edu. (e.g., jane_doe@hms.harvard.edu)
Step-by-Step Configuration Instructions
ƒ
NOTE: If you have an anti-virus application such as Symantec’s Norton Anti-virus, disable the
outbound email scanning option.
Step 1: Go into the Control Panel and click on the Mail icon.
Step 2: Double click the Mail icon and double click on the E-mail Account… button.
MS Outlook 2007 Secure IMAP Configuration Settings
for Windows-based PC for HMS Local and Remote Usage
Select the button, New…. Then, select Microsoft Exchange, POP3, IMAP, or HTTP. Click the Next
button.
MS Outlook 2007 Secure IMAP Configuration Settings
for Windows-based PC for HMS Local and Remote Usage
Step 3: Make the following changes in the Auto Account Setup dialog box by enabling the checkbox
under Manually configure server settings or additional server types. Click the Next button.
Step 4: Choose Internet Mail: Connect to your POP, IMAP, or HTTP server to send and receive email messages in the Choose E-mail Service dialog box. Click Next.
MS Outlook 2007 Secure IMAP Configuration Settings
for Windows-based PC for HMS Local and Remote Usage
Step 5: Enter your personal HMS email information into the text fields.
Your name: firstname <space> lastname
E-mail address: firstname_lastname@[schoolname].harvard.edu (e.g., @hms.harvard.edu)
Incoming Mail Server (IMAP): email.med.harvard.edu
Outgoing Mail Server (SMTP): email.med.harvard.edu
User Name: eCommons username (if necessary, try med\eCommons username)
Password: eCommons case-sensitive password
NOTE: You must change your eCommons password to reflect the new syntax rules.
Click the More Settings… button.
MS Outlook 2007 Secure IMAP Configuration Settings
for Windows-based PC for HMS Local and Remote Usage
Step 6: If not entered, type in email.med.harvard.edu in the Mail Account textbox under the General
tab in the Internet E-mail Settings dialog box.
Step 6: Click the Outgoing Server tab on the Internet E-mail Settings dialog box. Select the checkbox,
My outgoing server (IMAP) requires authentication. Select the radio button, Use same settings
(IMAP) as my incoming mail server, as below:
MS Outlook 2007 Secure IMAP Configuration Settings
for Windows-based PC for HMS Local and Remote Usage
MS Outlook 2007 Secure IMAP Configuration Settings
for Windows-based PC for HMS Local and Remote Usage
Step 7: Click the Advanced Server tab on the Internet E-mail Settings dialog box. Under Server Port
Numbers, enter the following information:
Incoming server (IMAP): 993
Select checkbox: Use the following type of encrypted connection (SSl)
Outgoing server (SMTP): 587
Select checkbox: Use the following type of encrypted connection (TLS)
Click the button, OK.
Step 8: Click the button, Test Account Settings. You should receive an email to this account which you
can check by logging into your online email account OWA at http://email.med.harvard.edu. Click Finish
when you have succeeded.
MS Outlook 2007 Secure IMAP Configuration Settings
for Windows-based PC for HMS Local and Remote Usage
Congratulations! You have completed the MS Outlook 2007 Secure IMAP configuration process for a
Windows-based PC. As always there are a number of optional configuration settings that you may choose
to utilize or not, at your discretion. The information presented here represents the minimal configuration
requirements to successful engage in the HMS Secure IMAP environment.