CISCO UCS BLADE SERVER CHASSIS SYSTEM RFP 2017-213

COLLIN COUNTY
CISCO UCS BLADE SERVER CHASSIS SYSTEM
RFP 2017-213
Courtney Wilkerson
Jack Hatchell Administration Building
2300 Bloomdale Road, Ste. 3160
McKinney, TX 75071
(P) 972-548-4113 (F) 972-548-4694
cwilkerson@collincountytx.gov
Collin County exclusively uses IonWave Technologies, Inc. (Collin County eBid) for the
notification and dissemination of all solicitations. The receipt of solicitations through any
other means may result in your receipt of incomplete specifications and/or addendums
which could ultimately render your bid/proposal non-compliant. Collin County accepts no
responsibility for the receipt and/or notification of solicitations through any other means.
LEGAL NOTICE
By order of the Commissioners’ Court of Collin County, Texas, sealed proposals will be received by the
Purchasing Agent, 2300 Bloomdale, Suite 3160, McKinney, TX 75071, until 2:00 P.M., Thursday, June 8,
2017, for Request for Proposal Cisco UCS Blade Server Chassis System (RFP No. 2017-213). A pre-proposal
conference will be conducted by Collin County on Wednesday, May 31, 2017 at 2:00p.m. at 2300 Bloomdale
Road, Suite 3166, McKinney, TX 75071, third floor in the Purchasing Conference Room. There will be a
telephone conference available for the pre-proposal conference, interested vendors may begin calling on
5/31/2017 at 1:30p.m. CST, by dialing (972) 547-1833. Proposers shall use lump sum pricing. Funds for
payment have been provided through the Collin County budget approved by the Commissioner’s Court for this
fiscal year only. Proposers may obtain detailed specifications and other documents at Office of the Purchasing
Agent: Collin County Administration Building, 2300 Bloomdale, Suite 3160, McKinney, TX 75071, 972-5484165, or by going to: http://collincountytx.ionwave.net. Sealed proposals will be opened on Thursday, June 8,
2017 at 2:00 P.M. by the Purchasing Agent, 2300 Bloomdale, Suite 3160, McKinney, TX 75071. The
Commissioners’ Court reserves the right to reject any and all proposals.
…………………………………………………………………………………………
ATTENTION:
BILL TO:
CLASSIFIEDS
ACCOUNT NO 06100315-000
COMMISSIONER’S COURT
NOTICE TO PUBLISHERS: Please publish in your issue on Thursday, May 18, 2017, and Thursday, May
25, 2017. A copy of this notice and the publisher’s affidavit must accompany the invoice when presented for
payment.
NEWSPAPER:
DATE:
FAX:
Plano Star Courier
May 15, 2017
972-529-1684
Collin County, Texas
Bid Information
Bid Owner
Email
Phone
Fax
Courtney Wilkerson Senior Buyer
cwilkerson@co.collin.tx.us
(972) 548-4113
(972) 548-4694
Bid Number
Title
2017-213
Cisco UCS Blade Server Chassis
System
RFP
05/16/2017
6/8/2017 02:00:00 PM (CT)
Bid Type
Issue Date
Close Date
Contact Information
Ship to Information
Address
Address
Contact
Department
Building
Floor/Room
Telephone
Fax
Email
2300 Bloomdale Rd.
Ste. 3160
McKinney, TX 75071
Courtney Wilkerson Senior Buyer
Purchasing
Admin. Building
Ste.3160
(972) 548-4113
(972) 548-4694
cwilkerson@co.collin.tx.us
Supplier Information
See Purchase Order
McKinney, TX 75071
Contact
Department
Building
Floor/Room
Telephone
Fax
Email
Supplier Notes
Company Name
Contact Name
Address
Telephone
Fax
Email
The undersigned hereby certifies the foregoing proposal submitted by the company listed below hereinafter called “offeror” is
the duly authorized agent of said company and the person signing said proposal has been duly authorized to execute same.
Offeror affirms that they are duly authorized to execute this contract; this company; corporation, firm, partnership or individual
has not prepared this proposal in collusion with any other offeror or other person or persons engaged in the same line of
business; and that the contents of this proposal as to prices, terms and conditions of said proposal have not been
communicated by the undersigned nor by any employee or agent to any other person engaged in this type of business prior to
the official opening of this proposal.
Signature
Date
/
/
Bid Notes
Please login to view documents. Collin County's intent of this Request for Proposal and resulting contract is to obtain
proposals to add a Cisco UCS Blade Chassis, populated with one (1) to three (3)
servers, along with fabric interconnects. The County seeks proposals providing for the procurement, delivery, installation,
configuration, and knowledge transfer of the proposed solution. Any questions related to this RFP shall be directed to
Courtney Wilkerson,cwilkerson@co.collin.tx.us.
Bid Activities
Date
Name
Description
5/31/2017 01:30 PM (CT)
Pre-Proposal Meeting
A pre-proposal conference will be conducted by Collin County on Wednesday, May 31,
2017 at 1:30p.m. at 2300 Bloomdale Road, Suite 3166, McKinney, TX 75071, third floor in
the Purchasing Conference Room. This is to provide an opportunity for all interested
vendors to ask questions. All prospective offerors are requested to have a representative
present. It is the offeror’s responsibility to review documents to gain a full understanding of
the requirements of the RFP. There will be a telephone conference available for the
pre-proposal conference, interested vendors may begin calling on 05/31/2017 at 1:30p.m.
CST, by dialing (972) 547-1833.
6/2/2017 05:00 PM (CT)
Intent to Submit Proposal
Do you intend to submit a proposal?
2017-213 - Page 1 of 6
Bid Messages
Bid Attachments
The following attachments are associated with this opportunity and will need to be retrieved separately
Line
Filename
Description
Header
LEGAL NOTICE-CISCO UCS
BLADE SERVER CHASSIS
SYSTEM.pdf
Legal Notice
Header
General
Instructions_Proposals.docx
General Instructions_Proposals
Header
Terms of
Contract_Proposals.docx
Terms of Contract - Proposals
Header
Insurance updated
1-26-2015.doc
Minimum Insurance Requirements
Header
CiscoUCS_RFP_Final
4-27-17.pdf
Specifications
Header
Attachment A – Cisco UCS
Blade Chassis Bill of
Materials.xlsx
Attachment A, Cisco UCS Blade Chassis Bill of Materials
Header
Information Regarding Conflict of Interest Questionnaire
Information_Regarding_Conflict_of_Interest_Questionaire-.pdf
Header
CIQ_113015.pdf
Conflict of Interest Questionnaire
Header
Bid Document.pdf
Bid Document (Complete if Submitting Manual Bid)
Header
W9_2014.pdf
W-9
Bid Attributes
Please review the following and respond where necessary
#
Name
Note
Response
1
____________________ (Required)
Delivery
Delivery will be F.O.B. inside delivery at Collin County
designated locations and all transportation charges are to
be paid by the supplier to destination.
Please state delivery in calendar days from date of order.
2
Exceptions
Do you take exceptions to the specifications. If so, by
separate attachment, please state your exceptions.
Valid Responses: [Please Select], Yes, No
____________________ (Required)
3
Insurance
I understand that the insurance requirements of this
____________________ (Required)
solicitation are required and a certificate of insurance shall
be submitted to the Purchasing department if I am
awarded all or a portion of the resulting contract.
Please initial.
2017-213 - Page 2 of 6
4
Subcontractors
State the business name of all subcontractors and the
type of work they will be performing under this contract.
____________________ (Required)
If you are fully qualified to self-perform the entire contract,
please respond with "Not Applicable-Self Perform".
5
Reference No. 1
List a company or governmental agency where these
same/like products /services, as stated herein, have been
provided.
____________________ (Required)
Include the following: Company/Entity, Contact, Address,
City/State/Zip, Phone, and E-Mail.
6
Reference No. 2
List a company or governmental agency where these
same/like products /services, as stated herein, have been
provided.
____________________ (Required)
Include the following: Company/Entity, Contact, Address,
City/State/Zip, Phone, and E-Mail.
7
Reference No. 3
List a company or governmental agency where these
same/like products /services, as stated herein, have been
provided.
____________________ (Required)
Include the following: Company/Entity, Contact, Address,
City/State/Zip, Phone, and E-Mail.
8
Cooperative Contracts
As permitted under Title 8, Chapter 271, Subchapter F,
____________________ (Required)
Section 271.101 and 271.102 V.T.C.A. and Title 7,
Chapter 791, Subchapter C, Section 791.025, V.T.C.A.,
other local governmental entities may wish to also
participate under the same terms and conditions contained
in this contract. Each entity wishing to participate must
enter into an inter-local agreement with Collin County and
have prior authorization from vendor. If such participation
is authorized, all purchase orders will be issued directly
from and shipped directly to the local governmental entity
requiring supplies/services. Collin County shall not be
held responsible for any orders placed, deliveries made or
payment for supplies/services ordered by these entities.
Each entity reserves the right to determine their
participation in this contract.
Would bidder be willing to allow other local governmental
entities to participate in this contract, if awarded, under the
same terms and conditions?
Valid Responses: [Please Select], Yes, No
2017-213 - Page 3 of 6
9
Preferential Treatment
The County of Collin, as a governmental agency of the
____________________ (Required)
State of Texas, may not award a contract to a nonresident
bidder unless the nonresident's bid is lower than the
lowest bid submitted by a responsible Texas resident
bidder by the same amount that a Texas resident bidder
would be required to underbid a nonresident bidder to
obtain a comparable contract in the state in which the
nonresident's principal place of business is located
(Government Code, Title 10, V.T.C.A., Chapter 2252,
Subchapter A).
1. Is your principal place of business in the State of
Texas?
2. If your principal place of business is not in Texas, in
which State is your principal place of business?
3. If your principal place of business is not in Texas, does
your state favor resident bidders (bidders in your state) by
some dollar increment or percentage?
4. If your state favors resident bidders, state by what dollar
amount or percentage.
10
Debarment Certification
I certify that neither my company nor an owner or principal ____________________ (Required)
of my company has been debarred, suspended or
otherwise made ineligible for participation in Federal
Assistance programs under Executive Order 12549,
“Debarment and Suspension,” as described in the Federal
Register and Rules and Regulations.
Please initial.
11
Immigration and Reform Act
I declare and affirm that my company is in compliance with ____________________ (Required)
the Immigration and Reform Act of 1986 and all employees
are legally eligible to work in the United States of America.
I further understand and acknowledge that any
non-compliance with the Immigration and Reform Act of
1986 at any time during the term of this contract will
render the contract voidable by Collin County.
Please initial.
12
Disclosure of Certain Relationships
Chapter 176 of the Texas Local Government Code
____________________ (Required)
requires that any vendor considering doing business with a
local government entity disclose the vendor’s affiliation or
business relationship that might cause a conflict of interest
with a local government entity. Subchapter 6 of the code
requires a vendor to file a conflict of interest questionnaire
(CIQ) if a conflict exists. By law this questionnaire must be
filed with the records administrator of Collin County no
later than the 7th business day after the date the vendor
becomes aware of an event that requires the statement to
be filed. A vendor commits an offense if the vendor
knowingly violates the code. An offense under this section
is a misdemeanor.
By submitting a response to this request, the vendor
represents that it is in compliance with the requirements of
Chapter 176 of the Texas Local Government Code.
Please send completed forms to the Collin County County
Clerk's Office located at 2300 Bloomdale Rd., Suite 2104,
McKinney, TX 75071.
Please initial.
2017-213 - Page 4 of 6
13
Anti-Collusion Statement
Bidder certifies that its Bid/Proposal is made without prior
understanding, agreement, or connection with any
corporation, firm, or person submitting a Bid/Proposal for
the same materials, services, supplies, or equipment and
is in all respects fair and without collusion or fraud.
____________________ (Required)
No premiums, rebates or gratuities permitted; either with,
prior to, or after any delivery of material or provision of
services. Any such violation may result in Agreement
cancellation, return of materials or discontinuation of
services and the possible removal from bidders list.
Please initial.
14
Disclosure of Interested Parties
Section 2252.908 of the Texas Government Code requires ____________________ (Required)
a business entity entering into certain contracts with a
governmental entity to file with the governmental entity a
disclosure of interested parties at the time the business
entity submits the signed contract to the governmental
entity. Section 2252.908 requires the disclosure form
(Form 1295) to be signed by the authorized agent of the
contracting business entity, acknowledging that the
disclosure is made under oath and under penalty of
perjury. Section 2252.908 applies only to a contract that
requires an action or vote by the governing body of the
governmental entity before the contract may be signed or
has a value of at least $1 million. Section 2252.908
provides definitions of certain terms occurring in the
section.
Section 2252.908 applies only to a contract entered into on
or after January 1, 2016.
Please initial.
15
Notification Survey
In order to better serve our offerors, the Collin County
____________________ (Required)
Purchasing Department is conducting the following survey.
We appreciate your time and effort expended to submit
your bid. Should you have any questions or require more
information please call (972) 548-4165.
How did you receive notice of this request?
Valid Responses: [Please Select], Plano Star Courier, Plan
Room, Collin County eBid Notification, Collin County
Website, Other
16
Proposer Acknowledgement
Proposer acknowledges, understands the specifications,
____________________ (Required)
any and all addenda, and agrees to the proposal terms
and conditions and can provide the minimum requirements
stated herein. Offeror acknowledges they have read the
document in its entirety, visited the site, performed
investigations and verifications as deemed necessary, is
familiar with local conditions under which work is to be
performed and will be responsible for any and all errors in
Proposal submittal resulting from Proposer's failure to do
so. Proposer acknowledges the prices submitted in this
Proposal have been carefully reviewed and are submitted
as correct and final. If Proposal is accepted, vendor
further certifies and agrees to furnish any and all
products/services upon which prices are extended at the
price submitted, and upon conditions in the specifications
of the Request for Proposal.
Please initial.
2017-213 - Page 5 of 6
Line Items
#
Qty
UOM
Description
Response
1
1
job
State total price for Attachment A for hardware and hardware maintenance. Offeror shall
complete Attachment A, providing itemized cost for installation, configuration,
documentation, warranties, and education/knowledge transfer.
$___________
(Required)
Price
Supplier Notes:
2017-213 - Page 6 of 6
1.0
GENERAL INSTRUCTIONS
1.0.1
Definitions
1.0.1.1 Offeror: refers to submitter.
1.0.1.2 Vendor/Contractor/Provider: refers to a Successful Vendor/Contractor/Service Provider.
1.0.1.3 Submittal: refers to those documents required to be submitted to Collin County, by an
Offeror.
1.0.1.4 RFP: refers to Request for Proposal.
1.0.1.5 CSP: refers to Competitive Sealed Proposal
1.1
If Offeror does not wish to submit an offer at this time, please submit a No Bid.
1.2
Awards shall be made not more than ninety (90) days after the time set for opening of submittals.
1.3
Collin County is always conscious and extremely appreciative of your time and effort in preparing your
submittal.
1.4
Collin County exclusively uses ionWave Technologies, Inc. (Collin County eBid) for the notification and
dissemination of all solicitations. The receipt of solicitations through any other company may result in your receipt
of incomplete specifications and/or addendums which could ultimately render your bid non-compliant. Collin County
accepts no responsibility for the receipt and/or notification of solicitations through any other company.
1.5
A submittal may not be withdrawn or canceled by the offeror prior to the ninety-first (91st) day following
public opening of submittals and only prior to award.
1.6
It is understood that Collin County, Texas reserves the right to accept or reject any and/or all
Proposals/Submittals for any or all products and/or services covered in a Request For Proposal (RFP) and Competitive
Sealed Proposal (CSP), and to waive informalities or defects in submittals or to accept such submittals as it shall
deem to be in the best interest of Collin County.
1.7
All RFP’s and CSP’s submitted in hard copy paper form shall be submitted in a sealed envelope, plainly
marked on the outside with the RFP/CSP number and name. A hard copy paper form submittal shall be manually
signed in ink by a person having the authority to bind the firm in a contract. Submittals shall be mailed or hand
delivered to the Collin County Purchasing Department.
1.8
No oral, telegraphic or telephonic submittals will be accepted. RFP’s and CSP’s may be submitted in
electronic format via Collin County eBid.
1.9
All Request for Proposals (RFP) and Competitive Sealed Proposals (CSP) submitted electronically via Collin
County eBid shall remain locked until official date and time of opening as stated in the Special Terms and Conditions
of the RFP and/or CSP.
1.10
Time/date stamp clock in Collin County Purchasing Department shall be the official time of receipt for all
Request for Proposals (RFP) and Competitive Sealed Proposals (CSP) submitted in hard copy paper form. RFP’s,
and CSP’s received in the Collin County Purchasing Department after submission deadline shall be considered void
and unacceptable. Absolutely no late submittals will be considered. Collin County accepts no responsibility for
technical difficulties related to electronic submittals.
Revised 6/2015
1.11
For hard copy paper form submittals, any alterations made prior to opening date and time must be initialed
by the signer of the RFP/CSP, guaranteeing authenticity. Submittals cannot be altered or amended after submission
deadline.
1.12
Collin County is by statute exempt from the State Sales Tax and Federal Excise Tax; therefore, the prices
submitted shall not include taxes.
1.13
Any interpretations, corrections and/or changes to a Request for Proposal or Competitive Sealed Proposal
and related Specifications or extensions to the opening/receipt date will be made by addenda to the respective
document by the Collin County Purchasing Department. Questions and/or clarification requests must be submitted
no later than seven (7) days prior to the opening/receipt date. Those received at a later date may not be addressed
prior to the public opening. Sole authority to authorize addenda shall be vested in Collin County Purchasing Agent
as entrusted by the Collin County Commissioners’ Court. Addenda may be transmitted electronically via Collin
County eBid.
1.13.1 Addenda will be transmitted to all that are known to have received a copy of the RFP/CSP and related
Specifications. However, it shall be the sole responsibility of the Bidder/Quoter/Offeror to verify
issuance/non-issuance of addenda and to check all avenues of document availability (i.e. Collin County eBid
https://collincountytx.ionwave.net/, telephoning Purchasing Department directly, etc.) prior to
opening/receipt date and time to insure Offeror’s receipt of any addenda issued. Offeror shall acknowledge
receipt of all addenda.
1.14
All materials and services shall be subject to Collin County approval.
1.15
Collin County reserves the right to make award in whole or in part as it deems to be in the best interest of the
County.
1.16
Any reference to model/make and/or manufacturer used in specifications is for descriptive purposes only.
Products/materials of like quality will be considered.
1.17
Offerors taking exception to the specifications shall do so at their own risk. By offering substitutions, Offeror
shall state these exceptions in the section provided in the RFP/CSP or by attachment. Exception/substitution, if
accepted, must meet or exceed specifications stated therein. Collin County reserves the right to accept or reject any
and/or all of the exception(s)/substitution(s) deemed to be in the best interest of the County.
1.18
Minimum Standards for Responsible Prospective Offerors: A prospective Offeror must meet the following
minimum requirements:
1.18.1 have adequate financial resources, or the ability to obtain such resources as required;
1.18.2 be able to comply with the required or proposed delivery/completion schedule;
1.18.3 have a satisfactory record of performance;
1.18.4 have a satisfactory record of integrity and ethics;
1.18.5 be otherwise qualified and eligible to receive an award.
Collin County may request documentation and other information sufficient to determine Offeror’s ability to meet
these minimum standards listed above.
1.20
Vendor shall bear any/all costs associated with it’s preparation of a RFP/CSP submittal.
Revised 6/2015
1.21
Public Information Act: Collin County is governed by the Texas Public Information Act, Chapter 552 of
the Texas Government Code. All information submitted by prospective bidders during the bidding process is subject
to release under the Act.
1.22
The Offeror shall comply with Commissioners’ Court Order No. 2004-167-03-11, County Logo Policy.
1.23
Interlocal Agreement: Successful bidder agrees to extend prices and terms to all entities that has entered into
or will enter into joint purchasing interlocal cooperation agreements with Collin County.
1.24
Bid Openings: All bids submitted will be read at the county’s regularly scheduled bid opening for the
designated project. However, the reading of a bid at bid opening should be not construed as a comment on the
responsiveness of such bid or as any indication that the county accepts such bid as responsive.
The county will make a determination as to the responsiveness of bids submitted based upon compliance
with all applicable laws, Collin County Purchasing Guidelines, and project documents, including but not limited to
the project specifications and contract documents. The county will notify the successful bidder upon award of the
contract and, according to state law; all bids received will be available for inspection at that time.
Revised 6/2015
2.0
TERMS OF CONTRACT
2.1
A proposal, when properly accepted by Collin County, shall constitute a contract equally binding
between the Vendor/Contractor/Provider and Collin County. No different or additional terms will become
part of this contract with the exception of an Amendment.
2.2
No oral statement of any person shall modify or otherwise change, or affect the terms, conditions
or specifications stated in the resulting contract. All Amendments to the contract will be made in writing
by Collin County Purchasing Agent.
2.3
No public official shall have interest in the contract, in accordance with Vernon's Texas Codes
Annotated, Local Government Code Title 5, Subtitle C, Chapter 171.
2.4
The Vendor/Contractor/Provider shall comply with Commissioners’ Court Order No. 96-680-1028, Establishment of Guidelines & Restrictions Regarding the Acceptance of Gifts by County Officials &
County Employees.
2.5
Design, strength, quality of materials and workmanship must conform to the highest standards of
manufacturing and engineering practice.
2.6
Proposals must comply with all federal, state, county and local laws concerning the type(s) of
product(s)/service(s)/equipment/project(s) contracted for, and the fulfillment of all ADA (Americans with
Disabilities Act) requirements.
2.7
All products must be new and unused, unless otherwise specified, in first-class condition and of
current manufacture. Obsolete products, including products or any parts not compatible with existing
hardware/software configurations will not be accepted.
2.8
Vendor/Contractor/Provider shall provide any and all notices as may be required under the DrugFree Work Place Act of 1988, 28 CFR Part 67, Subpart F, to its employees and all sub-contractors to insure
that Collin County maintains a drug-free work place.
2.9
Vendor/Contractor/Provider shall defend, indemnify and save harmless Collin County and all its
officers, agents and employees and all entities, their officers, agents and employees who are participating
in this contract from all suits, claims, actions, damages (including personal injury and or property damages),
or demands of any character, name and description, (including attorneys’ fees, expenses and other defense
costs of any nature) brought for or on account of any injuries or damages received or sustained by any
person, persons, or property on account of Vendor/Contractor/Provider’s breach of the contract arising from
an award, and/or any negligent act, error, omission or fault of the Vendor/Contractor/Provider, or of any
agent, employee, subcontractor or supplier of Vendor/Contractor/Provider in the execution of, or
performance under, any contract which may result from an award. Vendor/Contractor/Provider shall pay
in full any judgment with costs, including attorneys’ fees and expenses which are rendered against Collin
County and/or participating entities arising out of such breach, act, error, omission and/or fault.
2.10
Expenses for Enforcement. In the event either Party hereto is required to employ an attorney to
enforce the provisions of this Agreement or is required to commence legal proceedings to enforce the
provisions hereof, the prevailing Party shall be entitled to recover from the other, reasonable
attorney's
fees and court costs incurred in connection with such enforcement, including collection.
2.11
If a contract, resulting from a Collin County RFP/CSP is for the execution of a public work, the
following shall apply:
2.11.1 In accordance with V.T.C.A. 2253.021, a governmental agency that makes a public
work contract with a prime contractor shall require the contractor, before beginning work,
to execute to the governmental entity a Payment Bond if the contract is in excess of
Revised 2/16/2016
$25,000.00. Such bond shall be in the amount of the contract payable to the governmental
entity and must be executed by a corporate surety in accordance with Section 1, Chapter
87, Acts of the 56th Legislature, Regular Session, 1959 (Article 7.19-1 Vernon’s Texas
Insurance Code).
2.11.2 In accordance with V.T.C.A. 2253.021, a governmental agency that makes a public
work contract with a prime contractor shall require the contractor, before beginning work,
to execute to the governmental entity a Performance Bond if the contract is in excess of
$100,000.00. Such bond shall be in the amount of the contract payable to the governmental
entity and must be executed by a corporate surety in accordance with Section 1, Chapter
87, Acts of the 56th Legislature, Regular Session, 1959 (Article 7.19-1 Vernon’s Texas
Insurance Code).
2.12
Purchase Order(s) shall be generated by Collin County to the vendor. Collin County will not be
responsible for any orders placed/delivered without a valid purchase order number.
2.13
The contract shall remain in effect until any of the following occurs: delivery of product(s) and/or
completion and acceptance by Collin County of product(s) and/or service(s), contract expires or is
terminated by either party with thirty (30) days written notice prior to cancellation and notice must state
therein the reasons for such cancellation. Collin County reserves the right to terminate the contract
immediately in the event the Vendor/Contractor/Provider fails to meet delivery or completion schedules,
or otherwise perform in accordance with the specifications. Breach of contract or default authorizes the
County to purchase elsewhere and charge the full increase in cost and handling to the defaulting
Vendor/Contractor/Provider.
2.14
Collin County Purchasing Department shall serve as Contract Administrator or shall supervise
agents designated by Collin County.
2.15
All delivery and freight charges (FOB Inside delivery at Collin County designated locations) are to
be included as part of the proposal price. All components required to render the item complete, installed
and operational shall be included in the total proposal price. Collin County will pay no additional
freight/delivery/installation/setup fees.
2.16
Vendor/Contractor/Provider shall notify the Purchasing Department immediately if
delivery/completion schedule cannot be met. If delay is foreseen, the Vendor/Contractor/Provider shall
give written notice to the Purchasing Agent. The County has the right to extend delivery/completion time
if reason appears valid.
2.17
The title and risk of loss of the product(s) shall not pass to Collin County until Collin County
actually receives and takes possession of the product(s) at the point or points of delivery. Collin County
shall generate a purchase order(s) to the Vendor/Contractor/Provider and the purchase order number must
appear on all itemized invoices.
2.18
Invoices shall be mailed directly to the Collin County Auditor's Office, 2300 Bloomdale Road,
Suite 3100, McKinney, Texas 75071. All invoices shall show:
2.18.1 Collin County Purchase Order Number;
2.18.2 Vendor’s/Contractor’s/Provider’s Name, Address and Tax Identification Number;
2.18.3 Detailed breakdown of all charges for the product(s) and/or service(s) including applicable
time frames.
2.19
Payment will be made in accordance with V.T.C.A., Government Code, Title 10, Subtitle F,
Chapter 2251.
Revised 2/16/2016
2.20
All warranties shall be stated as required in the Uniform Commercial Code.
2.21
The Vendor/Contractor/Provider and Collin County agree that both parties have all rights, duties,
and remedies available as stated in the Uniform Commercial Code.
2.22
The Vendor/Contractor/Provider agree to protect Collin County from any claims involving
infringements of patents and/or copyrights.
2.23
The contract will be governed by the laws of the State of Texas. Should any portion of the contract
be in conflict with the laws of the State of Texas, the State laws shall invalidate only that portion. The
remaining portion of the contract shall remain in effect. The contract is performable in Collin County,
Texas.
2.24
The Vendor/Contractor/Provider shall not sell, assign, transfer or convey the contract, in whole or
in part, without the prior written approval from Collin County.
2.25
The apparent silence of any part of the specification as to any detail or to the apparent omission
from it of a detailed description concerning any point, shall be regarded as meaning that only the best
commercial practices are to prevail. All interpretations of the specification shall be made on the basis of
this statement.
2.26
Vendor/Contractor/Provider shall not fraudulently advertise, publish or otherwise make reference
to the existence of a contract between Collin County and Vendor/Contractor/Provider for purposes of
solicitation. As exception, Vendor/Contractor/Provider may refer to Collin County as an evaluating
reference for purposes of establishing a contract with other entities.
2.27
The Vendor/Contractor/Provider understands, acknowledges and agrees that if the
Vendor/Contractor/Provider subcontracts with a third party for services and/or material, the primary
Vendor/Contractor/Provider (awardee) accepts responsibility for full and prompt payment to the third party.
Any dispute between the primary Vendor/Contractor/Provider and the third party, including any payment
dispute, will be promptly remedied by the primary vendor. Failure to promptly render a remedy or to make
prompt payment to the third party (subcontractor) may result in the withholding of funds from the primary
Vendor/Contractor/Provider by Collin County for any payments owed to the third party.
2.28
Vendor/Contractor/Provider shall provide Collin County with diagnostic access tools at no
additional cost to Collin County, for all Electrical and Mechanical systems, components, etc., procured
through this contract.
2.29
Criminal History Background Check: If required, ALL individuals may be subject to a criminal
history background check performed by the Collin County's Sheriff's Office prior to access being granted
to Collin County. Upon request, Vendor/Contractor/Provider shall provide list of individuals to Collin
County Purchasing Department within five (5) working days.
2.30
Non-Disclosure Agreement:
Where applicable, vendor shall be required to sign a nondisclosure agreement acknowledging that all information to be furnished is in all respects confidential in
nature, other than information which is in the public domain through other means and that any disclosure
or use of same by vendor, except as provided in the contract/agreement, may cause serious harm or damage
to Collin County. Therefore, Vendor agrees that Vendor will not use the information furnished for any
purpose other than that stated in contract/agreement, and agrees that Vendor will not either directly or
indirectly by agent, employee, or representative disclose this information, either in whole or in part, to any
third party, except on a need to know basis for the purpose of evaluating any possible transaction. This
agreement shall be binding upon Collin County and Vendor, and upon the directors, officers, employees
and agents of each.
Revised 2/16/2016
2.31
Vendors/Contractors/Providers must be in compliance with the Immigration and Reform Act of
1986 and all employees specific to this solicitation must be legally eligible to work in the United States of
America.
2.32
Certification of Eligibility:
This provision applies if the anticipated Contract exceeds
$100,000.00 and as it relates to the expenditure of federal grant funds. By submitting a bid or proposal in
response to this solicitation, the Offeror certifies that at the time of submission, he/she is not on the Federal
Government’s list of suspended, ineligible, or debarred contractors. In the event of placement on the list
between the time of proposal submission and time of award, the Offeror will notify the Collin County
Purchasing Agent. Failure to do so may result in terminating this contract for default.
2.33
Notice to Vendors/Contractors/Providers delivering goods or performing services within the Collin
County Detention Facility: The Collin County Detention Facility houses persons who have been charged
with and/or convicted of serious criminal offenses. When entering the Detention Facility, you could: (1)
hear obscene or graphic language; (2) view partially clothed male inmates; (3) be subjected to verbal abuse
or taunting; (4) risk physical altercations or physical contact, which could be minimal or possibly serious;
(5) be exposed to communicable or infectious diseases; (6) be temporarily detained or prevented from
immediately leaving the Detention Facility in the case of an emergency or “lockdown”; and (7) subjected
to a search of your person or property. While the Collin County Sheriff’s Office takes every reasonable
precaution to protect the safety of visitors to the Detention Facility, because of the inherently dangerous
nature of a Detention Facility and the type of the persons incarcerated therein, please be advised of the
possibility of such situations exist and you should carefully consider such risks when entering the Detention
Facility. By entering the Collin County Detention Facility, you acknowledge that you are aware of such
potential risks and willingly and knowingly choose to enter the Collin County Detention Facility.
2.34 Delays and Extensions of Time when applicable:
2.34.1 If the Vendor/Contractor/Provider is delayed at any time in the commence or progress of
the Work by an act or neglect of the Owner or Architect/Engineer, or of an employee of either, or
of a separate contractor employed by the Owner, or by changes ordered in the Work, or by labor
disputes, fire, unusual delay in deliveries, unavoidable casualties or other causes beyond the
Vendor/Contractor/Provider's control, or by delay authorized by the Owner pending mediation and
arbitration, or by other causes which the Owner or Architect/Engineer determines may justify delay,
then the Contract Time shall be extended by Change Order for such reasonable time as the
Owner/Architect/Enginner may determine.
2.34.2 If adverse weather conditions are the basis for a Claim for additional time, such Claim shall
be documented by data substantiating that weather conditions were abnormal for the period of time
and could not have been reasonably anticipated, and that the weather conditions had an adverse
effect on the scheduled construction.
2.35
Disclosure of Certain Relationships:
Chapter 176 of the Texas Local Government Code
requires that any vendor considering doing business with a local government entity disclose the vendor’s
affiliation or business relationship that might cause a conflict of interest with a local government entity.
Subchapter 6 of the code requires a vendor to file a conflict of interest questionnaire (CIQ) if a conflict
exists. By law this questionnaire must be filed with the records administrator of Collin County no later than
the 7th business day after the date the vendor becomes aware of an event that requires the statement to be
filed. A vendor commits an offense if the vendor knowingly violates the code. An offense under this section
is a misdemeanor. By submitting a response to this request, the vendor represents that it is in compliance
with the requirements of Chapter 176 of the Texas Local Government Code. Please send completed forms
to the Collin County County Clerk's Office located at 2300 Bloomdale Rd., Suite 2104, McKinney, TX
75071.
Revised 2/16/2016
2.36
Disclosure of Interested Parties: Section 2252.908 of the Texas Government Code requires a
business entity entering into certain contracts with a governmental entity to file with the governmental
entity a disclosure of interested parties at the time the business entity submits the signed contract to the
governmental entity. Section 2252.908 requires the disclosure form (Form 1295) to be signed by the
authorized agent of the contracting business entity, acknowledging that the disclosure is made under oath
and under penalty of perjury. Section 2252.908 applies only to a contract that requires an action or vote by
the governing body of the governmental entity before the contract may be signed or has a value of at least
$1 million. Section 2252.908 provides definitions of certain terms occurring in the section. Section
2252.908 applies only to a contract entered into on or after January 1, 2016.
NOTE: All other terms and conditions (i.e. Insurance Requirements, Bond Requirements, etc.) shall be
stated in the individual RFP/CSP Solicitation documents as Special Terms, Conditions and Specifications.
Revised 2/16/2016
3.0
INSURANCE REQUIREMENTS
3.1
Before commencing work, the vendor shall be required, at its own expense, to
furnish the Collin County Purchasing Agent with certified copies of all insurance
certificate(s) indicating the coverage to remain in force throughout the term of this
contract.
3.1.1 Commercial General Liability insurance including but not limited to the
coverage indicated below.
Coverage shall not exclude or limit
Products/Completed Operations, Contractual Liability, or Cross Liability.
Coverage must be written on occurrence form.




Each Occurrence:
Personal Injury & Adv. Injury:
Products/Completed Operation Aggregate:
General Aggregate:
$1,000,000
$1,000,000
$2,000,000
$2,000,000
3.1.2 Workers Compensation insurance as required by the laws of Texas, and
Employers’ Liability.
Employers’ Liability
 Liability, Each Accident:
 Disease-Each Employee:
 Disease – Policy Limit:
$500,000
$500,000
$500,000
3.1.3 Commercial Automobile Liability insurance which includes any
automobile (owned, non-owned, and hired vehicles) used in connection with the
contract.

Combined Single Limit – Each Accident:
$1,000,000
3.1.4 Professional/Errors & Omissions Liability insurance with a two (2) year
extended reporting period. If you choose to have project coverage endorsed onto
your base policy, this would be acceptable.

3.1.5

Each Occurrence/Aggregate:
$1,000,000
Umbrella/Excess Liability insurance.
Each Occurrence/Aggregate:
$1,000,000
3.2
With reference to the foregoing insurance requirement, the vendor shall endorse
applicable insurance policies as follows:
3.2.1 A waiver of subrogation in favor of Collin County, its officials,
employees, volunteers and officers shall be provided for General Liability,
Commercial Automobile Liability, and Workers’ Compensation.
3.2.2 The vendor's insurance coverage shall name Collin County as additional
insured under the General Liability policy.
3.2.3 All insurance policies shall be endorsed to require the insurer to
immediately notify Collin County of any decrease in the insurance coverage
limits.
3.2.4 All insurance policies shall be endorsed to the effect that Collin County
will receive at least thirty (30) days notice prior to cancellation, non-renewal or
termination of the policy.
3.2.5 All copies of Certificates of Insurance shall reference the project/contract
number.
3.3
All insurance shall be purchased from an insurance company that meets the
following requirements:
3.3.1 A financial rating of A-VII or higher as assigned by the BEST Rating
Company or equivalent.
3.4
Certificates of Insurance shall be prepared and executed by the insurance
company or its authorized agent, and shall contain provisions representing and warranting
the following:
3.4.1 Sets forth all endorsements and insurance coverages according to
requirements and instructions contained herein.
3.4.2
Sets forth the notice of cancellation or termination to Collin County.
4.0
EVALUATION CRITERIA AND FACTORS
4.1
The award of the contract shall be made to the responsible offeror, whose proposal is determined to
be the best evaluated offer resulting from negotiation, taking into consideration the relative
importance of price and other factors set forth in the Request for Proposals in accordance with
Vernon’s Texas Code Annotated, Local Government 262.030.
The Evaluation Committee will review all proposals received by the Opening date and time as part
of a documented evaluation process. For each decision point in the process, the County will evaluate
contractors according to specific criteria and will elevate a certain number of contractors to compete
against each other. The proposals will be evaluated on the following criteria.
The County will use a competitive process based upon “selection levels.” The County recognizes
that if a contractor fails to meet expectations during any part of the process, it reserves the right to
proceed with the remaining contractors or to elevate a contractor that was not elevated before. The
selection levels are described in the following sections.
The first part of the elevation process is to validate the completeness of the proposal and ensure that
all the RFP guidelines and submittal requirements are met. Offerors may, at the discretion of the
County, be contacted to submit clarifications or additional information within two business days.
Incomplete or noncompliant RFPs may be disqualified.
LEVEL 1 - CONFORMANCE WITH MANDATORY REQUIREMENTS
4.1.1
Conformance with RFP guidelines and submittal requirements. The following documents
shall be submitted as part of the proposal. Failure to provide these documents shall deem
contractor as non-responsive.
4.1.1.1
4.1.1.2
4.1.1.3
Conformance with RFP guidelines and submittal requirements
Authorized Cisco Implementation Partner
Response to Section 6.0
LEVEL 2 – DETAILED PROPOSAL ASSESSMENT
4.1.2
The Evaluation Committee will conduct a detailed assessment of all proposals elevated to
this Level. Criteria evaluated in Level 2:
Points
30
20
Evaluation Criteria
Overall proposal with respect to stated needs and objectives
(Proposal Format Item 6.0; 6.1; 6.2; 6.3)
General Fit to the County business needs (Proposal Format Item 6.4)
Technical Direction (Proposal Format Item 6.5)
20
References and Prior Project Experience (Proposal Format Item 6.6)
10
It is anticipated that Collin County will elevate proposals scoring at least 60 points (75%) to Level
LEVEL 3 – COST (MAXIMUM 20 POINTS)
Offerors who are elevated to level 3 will have their points combined from level 2 for a maximum 100
points total.
Points
20
Evaluation Criteria
Cost (Proposal Format Item 6.6)
LEVEL 4 –BEST AND FINAL OFFER
Offerors who are susceptible of receiving award will be elevated to Level 4 for Best and Final
Offer. Offeror will be asked to respond in writing to issues and questions raised by the County as
well as any other cost and implementation planning considerations in the proposal, and may be invited
to present their responses on-site. Proposals will be re-evaluated based upon Criteria in level 2 and 3.
Based on the result of the Best and Final Offer evaluation, a single offeror will be identified as the
finalist for contract negotiations. If a contract cannot be reached after a period of time deemed
reasonable by the County, it reserves the right to contact any of the other contractors that have
submitted bids and enter into negotiations with them.
5.0
SPECIAL CONDITIONS AND SPECIFICATIONS
5.1
Authorization: By order of the Commissioners’ Court of Collin County, Texas, sealed proposals will
be received for Cisco UCS Blade Server Chassis System.
5.2
Intent of Request for Proposal: Collin County’s intent of this Request for Proposal (RFP) and
resulting contract is to provide offerors with sufficient information to prepare a proposal for a Cisco
UCS Blade Server Chassis System.
5.3
Term: Provide for a term contract commencing on the date of the award and continuing through
project completion with the option to purchase a one (1) year or three (3) warranty.
5.4
Pre-Proposal Conference: A pre-proposal conference will be conducted by Collin County on
Wednesday, May 31, 2017 at 1:30p.m. at 2300 Bloomdale Road, Suite 3166, McKinney, TX 75071,
third floor in the Purchasing Conference Room. This is to provide an opportunity for all interested
vendors to ask questions. All prospective offerors are requested to have a representative present. It
is the offeror’s responsibility to review documents to gain a full understanding of the requirements
of the RFP. There will be a telephone conference available for the pre-proposal conference, interested
vendors may begin calling on 05/31/2017 at 1:30p.m. CST, by dialing (972) 547-1833.
5.5
Point of Contact: Information regarding the purchasing process and the contents of this RFP may be
obtained from the Collin County Purchasing Department or email cwilkerson@co.collin.tx.us,
Courtney Wilkerson, Senior Buyer.
5.6
Funding: Funds for payment have been provided through the Collin County budget approved by the
Commissioners’ Court for this fiscal year only. State of Texas statutes prohibit the County from any
obligation of public funds beyond the fiscal year for which a budget has been approved. Therefore,
anticipated orders or other obligations that may arise past the end of the current Collin County fiscal
year shall be subject to budget approval.
5.7
Price Reduction: If during the life of the contract, the contractor's net prices to other customers under
the same terms and conditions for items/services awarded herein are reduced below the contracted
price, it is understood and agreed that the benefits of such reduction shall be extended to Collin
County.
5.8
Completion/Response Time: Contractor shall place product(s) and/or complete services at the
County’s designated location within the number of calendar days according to the schedule proposed
by offeror in section 6.5.
5.9
Delivery/Setup/Installation Location: Locations for delivery and installation will be stated on the
Collin County Purchase Order(s). Delivery shall include assembly, setup and installation and shall be
included in proposal.
The equipment will be delivered to the address identified on the purchase order document.
The equipment will be installed at the Collin County Courthouse, Data Center, 2100 Bloomdale Rd.,
McKinney TX 75071.
5.10
Freight/Delivery charges: shall be included in the submitted pricing. No additional fees for
delivery/freight/fuel surcharge or other fees shall be invoiced or paid by Collin County.
5.11
Testing: Testing may be performed at the request of Collin County, by an agent so
designated, without expense to Collin County.
5.12
Samples/Demos: When requested, samples/demos shall be furnished free of expense to Collin
County.
5.13
Approximate Value: The estimated value of this contract is $75,000.00. Approximate value does
not constitute an order.
5.14
Background Check: All Contractor employees that will be working on site or by VPN shall pass a
criminal background check performed by Collin County before any work may be performed. The
selected offeror shall be provided the required documents to submit required information for
background checks.
5.15
PROPOSAL SCHEDULE
RFP released:
Tuesday, May 16, 2017
Pre-Proposal Conference:
Wednesday, May 31, 2017 at 1:30pm CST
Deadline for submission of contractor questions:
Friday, June 2, 2017 5:00pm CST
Proposals due:
Thursday, June 8, 2017 2:00pm CST
Award of Solicitation:
August 2017
Collin County reserves the right to change the schedule of events as it deems necessary.
5.16
PURPOSE/SCOPE OF WORK
The County has standardized on Cisco UCS servers for new server deployments. Cisco UCS rack
mount servers currently provide our compute platform for standalone physical server installations.
The county now has need to expand the capacity of our existing blade server systems used to host our
VMware implementation. A Cisco UCS Blade Chassis, added to our existing IBM H-Chassis servers,
will support and expand our virtualization strategy.
The County is seeking proposals to add a Cisco UCS Blade Chassis, populated with one (1) to three
(3) servers, along with fabric interconnects. The configuration desired by the county follows at the
end of this RFP document. Note: The required bill of materials shows only a single UCS server blade.
The county will decide, based on submitted proposals, the final number of server blades that to be
purchased under this RFP. The county anticipates purchasing one (1) to three (3) servers (Refer to
Attachment A). Level 3- Cost of the evaluation process will be evaluated based upon one (1) server.
The County seeks proposals providing for the procurement, delivery, installation, configuration, and
knowledge transfer of the proposed solution.
5.17
GENERAL REQUIREMENTS FOR PROPOSED SOLUTION
Contractor’s proposal shall indicate how the Contractor proposes to meet the following
requirements and business needs of the County.
The County seeks the following services to be provided:
5.17.1
5.17.2
The proposal shall provide procurement, delivery, installation, configuration, and console
management knowledge transfer of a Cisco UCS Blade Chassis.
5.17.1.1
Refer to Attachment A – Cisco UCS Blade Chassis for the required bill of
materials.
5.17.1.2
The Cisco UCS Blade Chassis equipment will be deployed at the Collin County
Courthouse Data Center in an existing Chatsworth server cabinet.
5.17.1.3
The selected contractor shall coordinate with the county team leads to determine
the location of the Cisco Fabric Interconnects included in the bill of materials
(Attachment A).
5.17.1.4
The proposal shall include all components, such as cables, connectors, etc., to
connect the UCS Blade Chassis to the Fabric Interconnects.
5.17.1.5
The proposal response shall provide a detailed plan for the installation of the
UCS blade chassis.
5.17.1.6
The proposal shall include one (1) year warranty with 24x7 support and an
optional three (3) year warranty with 24x7 support.
The selected offeror shall provide a complete documentation set of all configuration notes,
MS Visio diagrams and other installation material.
5.18
KICKOFF MEETING: The selected offeror shall conduct a kickoff meeting where they shall
propose a project timeline which may be followed during the implementation of the project. The
offeror shall coordinate the implementation timeline with the appointed county team lead. The
project timeline will need to be reviewed and approved by the county team lead. The timeline shall
also identify the required skill sets (i.e. network specialist, server specialist, storage specialist, etc.)
for each project task.
5.19
PLANNING AND DISCOVERY: The offeror shall conduct necessary planning and discovery
sessions with Collin County network server administrators to understand the current storage structure
and to plan for the creation of aggregates, volumes and storage pools to serve as the storage target(s).
5.20
PRODUCTION SUPPORT SERVICES: Since the proposed solution introduces a new
management console, the offeror proposal shall include an optional line item for one year of remote
support and assistance which will allow the County storage administrators to address questions and
issues with the delivered solution, as configured and installed by the offeror.
5.21
PROJECT DOCUMENTATION: The selected offeror shall provide a complete documentation set
of all configuration notes, MS Visio diagrams and other installation materials in an editable electronic
format using common business productivity applications.
6.0
PROPOSAL FORMAT
In accordance with the directions below, offeror shall provide a response for each item in Sections
5.17 and Sections 6.2-6.7 in order and include item numbers in response. Answer all questions fully,
clearly, and concisely, giving complete information. Do not skip items. Do not refer to other parts
of your proposal for the answers. You may not modify either the order or language of the
question. Responses shall include a statement of “agree”, “confirmed”, “will provide”, “not
applicable”, or “exception taken” along with any additional information. If an item is “not
applicable” or “exception taken”, offeror shall state that and refer to Section 7.0 Exceptions, with
explanation.
Offeror shall adhere to the instructions in this request for proposals on preparing and submitting the
proposal. If offeror does not follow instructions regarding proposal format, points will be deducted
during the evaluation process.
6.1
PROPOSAL DOCUMENTS: To achieve a uniform review process and to obtain a maximum
degree of comparability, the proposal shall, at a minimum include a Table of Contents detailing
sections and corresponding page numbers.
6.1.1
Proposals may be submitted online via http://collincountytx.ionwave.net or submitted via
CD-ROM or Flash Drive. Electronic submissions are preferred.
6.1.2
If submitting manually, proposal shall be submitted in a sealed envelope or box with RFP
name, number, and name of firm printed on the outside of the envelope or box. Manual
submittals shall be sent/delivered to the following address and shall be received prior to the
date/time for opening:
Collin County Purchasing
2300 Bloomdale, Suite 3160
McKinney, TX 75071
Paper copies shall be printed on letter size (8 ½ x 11) paper and assembled using spiral type bindings,
staples, or binder clips. Do not use metal-ring hard cover binders. Manual submittals shall include
an electronic copy in a searchable format.
It shall be the responsibility of the offeror to insure that their proposal reaches Collin County
Purchasing prior to the date/time for the opening no matter which submission method is used.
Proposal shall include but not be limited to information on each of the following:
6.2
FIRM OVERVIEW
Offeror shall define the overall structure of the Firm to include the following:
6.2.1
6.2.2
6.2.3
6.2.4
6.2.5
A descriptive background of your company’s history.
State your principal business location and any other service locations.
What is your primary line of business?
How long have you been selling product(s) and/or providing services(s)?
The successful implementation offeror shall be an authorized Cisco
implementation partner and must provide documentation of authorization.
6.3
PROPOSED PROJECT TEAM/STAFF QUALIFICATIONS/EXPERIENCE/
CREDENTIALS
6.3.1
6.3.2
6.4
GENERAL REQUIREMENTS
6.4.1
6.4.2
6.5
Resumes and/or consultant profiles shall be provided for each of the project team members
proposed to work on the project. Offeror shall provide qualifications, as well as experience
information on Offeror’s key personnel that will be assigned to this project. This shall
include any technical certifications required to complete this project.
Offeror shall provide Project organization chart showing both the County and Offeror staff.
Offeror shall provide a response for each of the requirements in Section 5.17 in order and
include item numbers in response.
Offeror shall follow format outlined in Section 6.0 when submitting responses.
DOCUMENTATION
6.5.1
Offeror shall provide a detailed plan for implementation and installation of the proposed
system. This information shall include the following:
6.5.1.1
6.5.1.2
A project timeline which may be followed during the implementation of the
project. The offeror, along with the County team lead, shall coordinate, review
and approve the project timeline.
Detailed methodology and plan for implementation. This plan shall include the
following elements: the estimated implementation timeframe; an overview of
project phases and major milestones; a matrix of proposed roles/responsibilities
for County staff and the Offeror; and all project assumptions. The timeline shall
also identify the required skill sets (i.e., network specialist, server specialist,
storage specialist, etc.) for each project task.
6.5.1.1.1
6.5.1.1.2
6.5.1.1.3
6.5.1.1.4
6.5.1.1.5
6.5.1.1.6
6.5.1.3
Installation
Configuration
Testing and Support
Documentation
Warranty
Maintenance
Hardware Requirements – Respond to Attachment A entering cost for each line
item noted. Be sure to include documentation on proposal hardware, diagrams,
and workflow relating to hardware and technical roadmap issues (i.e., any end
of life of proposed hardware).
6.5.1.3.1
6.5.1.3.2
6.5.1.3.3
Offerors shall identify all hardware and/or software required to
complete the installation prior to beginning the project.
Offerors shall be responsible for providing the additional necessary
hardware, cables, SFPs, etc. required to connect the proposed
solution to the county networks.
Offeror shall stipulate that their response includes a fully
configured turn-key proposal including the required equipment
(including required controllers, software, disk drives, cables, etc.),
delivery, installation, configuration, initial data migration of
selected image date volumes and training about the new solution.
6.5.1.3.4
6.5.2
6.6
Provide a minimum of three (3) projects with details of implementation with similar
environments as this project for Collin County. Provide name, email and phone number of
contact person for each project noted. Preference will be given to offerors with other local
government entities willing to serve as reference clients.
PRICING/FEES
6.7.1
7.0
Offeror shall respond/confirm each of the items in Section 5.17.
REFERENCES
6.6.1
6.7
Offeror shall stipulate whether there are any additional items that
the County has not specified which are required for the project.
Offeror shall be responsible for including cost of such items in their
proposal.
Offeror shall complete Attachment A for hardware and hardware maintenance. Offeror
shall provide itemized cost for installation, configuration, documentation, warranties, and
education/knowledge transfer.
EXCEPTIONS
Instructions for completing section:
The exception table should be completed for any exception from requirements identified in this RFP.
Please complete the following worksheet listing any and all exceptions from the information
requested in the Request for Proposal. Attach additional pages as needed. If no exceptions are listed
it is understood that the offeror has agreed to all RFP requirements, even if a notation is referenced
in an individual section.
Section
Number/
Question
Number
Required Service You are Unable to
Perform
Steps Taken to Meet Requirement
Attachment A – Cisco UCS Blade Chassis Bill of Materials
Part Number
Description
Service Duration
(Months)
Lead
Time
Qty
Unit List
Price (USD)
Extended Net
Price
Section 1: Fabric Interconnects
UCS-SP-FI633216-2X
UCS SP Select 6332-16UP
FI/No PSU/24 QSFP+ 16 Unified PT
---
N/A
1
UCS-SP-FI6332-16UP
(Not sold standalone) UCS 6332-16UP
FI/No PSU/24 QSFP+ 16 PT
---
10
2
---
10
4
---
8
4
QSFP-H40G-CU3M
UCS 6332 Power Supply/100-240VAC
Cabinet Jumper Power Cord,
250 VAC 10A, C14-C13 Connectors
40GBASE-CR4 Passive Copper Cable, 3m
---
14
8
QSFP-40G-SR-BD
QSFP40G BiDi Short-reach Transceiver
---
31
8
DS-SFP-FC16G-SW
16 Gbps Fibre Channel SW SFP+, LC
---
8
8
N10-MGT014
UCS Manager v3.1
---
10
2
UCS-PSU-6332-AC
CAB-C13-CBN
UCS-FAN-6332
UCS 6332 Fan Module
---
10
8
UCS-ACC-6332
UCS 6332 Chassis Accessory Kit
---
10
2
Section 1 Total:
$0.00
Section 1 Total with 1 year warranty:
$0.00
Section 1: Warranty Options
CON-OSP-SP16UP
ONSITE 24X7X4 (Not sold standalone)
UCS 6332-16UP FI/No PSU/
CON-3OSP-SP16UP
ONSITE 24X7X4 (Not sold standalone)
UCS 6332-16UP FI/No PSU/
12
36
N/A
N/A
2
2
Section 1 Total with 3 year warranty:
$0.00
Section 2: UCS Chassis
UCS-SP-5108-AC3
UCSB-PSU2500ACDV
CAB-C19-CBN
QSFP-H40G-CU3M
UCS SP Select 5108 AC2 Chassis w/2304
IO, 4x SFP cable 3m
2500W Platinum AC Hot Plug
Power Supply - DV
Cabinet Jumper Power Cord,
250 VAC 16A, C20-C19 Connectors
40GBASE-CR4 Passive Copper Cable, 3m
N20-FAN5
---
10
1
---
10
4
---
8
4
---
14
4
---
10
8
---
10
8
---
10
1
Fan module for UCS 5108
Blade slot blanking panel for UCS 5108/single
N20-CBLKB1
slot
Accessory kit for UCS 5108 Blade Server
N20-CAK
Chassis
UCS 5108 Packaging for chassis with half width
UCSB-5108-PKG-HW
blades.
N01-UAC1
Single phase AC power module for UCS 5108
---
10
1
---
10
1
N20-FW014
---
10
1
---
21
2
UCS-IOM-2304
UCS 5108 Blade Chassis FW Package 3.1
UCS 2304XP I/O Module
(4 External, 8 Internal 40Gb Ports)
Section 2 Total:
$0.00
Section 2 Total with 1 year warranty:
$0.00
Section 2: Warranty Options
CON-OSP-5108AC3
ONSITE 24X7X4, UCS SP Select 5108 AC2
Chassis w/2304 IO, 4x
CON-3OSP-5108AC3
ONSITE 24X7X4, UCS SP Select 5108 AC2
Chassis w/2304 IO, 4x
12
36
N/A
N/A
1
1
Section 2 Total with 3 year warranty:
Section 3: UCS Server
UCS SPSelect B200M4 Adv1 w/2xE52690
v4,8x32GB,VIC1340
(Not sold standalone) B200M4
UCS-SP-B200M4-B-A1
Adv1w/2xE52690v4,8x32GB,VIC1340
2.60 GHz E5-2690 v4/135W
UCS-CPU-E52690E
14C/35MB Cache/DDR4 2400MHz
32GB DDR4-2400-MHz
UCS-MR-1X322RV-A
RDIMM/PC4-19200/dual rank/x4/1.2v
UCS-SP-B200M4-BA1
---
N/A
1
---
10
1
---
10
2
---
42
8
$0.00
Attachment A – Cisco UCS Blade Chassis Bill of Materials
Cisco FlexStorage 12G SAS RAID controller
with Drive bays
32GB DDR4-2400-MHz RDIMM/PC4UCS-SP-M32-RVA
19200/dual rank/x4/1.2v
Cisco UCS VIC 1340 modular LOM for blade
UCSB-MLOM-40G-03
servers
FlexStorage blanking panels w/o controller, w/o
UCSB-LSTOR-BK
drive bays
Cisco M4 - v4 CPU asset tab ID label (AutoUCS-M4-V4-LBL
Expand)
CPU Heat Sink for UCS B200 M4/B420 M4
UCSB-HS-EP-M4-F
(Front)
CPU Heat Sink for UCS B200 M4/B420 M4
UCSB-HS-EP-M4-R
(Rear)
UCS-SD-64G-S
64GB SD Card for UCS Servers
UCSB-MRAID12G
---
10
1
---
42
8
---
10
1
---
10
2
---
10
1
---
10
1
---
10
1
---
10
2
Section 3 Total:
$0.00
Section 3 Total with 1 year warranty:
$0.00
Section 3: Warranty Options
CON-OSP-B200BA1
SNTC 24X7X4OS, (Not sold standalone)
B200M4 Adv1w/2xE52690v4,
SNTC 24X7X4OS, (Not sold standalone)
CON-3OSP-B200BA1
B200M4 Adv1w/2xE52690v4,
12
36
N/A
N/A
1
1
Section 3 Total with 3 year warranty:
$0.00
Total
Total Price without warranty:
$0.00
Total Price with 1 year warranty:
$0.00
Total Price with 3 year warranty:
$0.00
INFORMATION REGARDING
CONFLICT OF INTEREST QUESTIONNAIRE
During the 79th Legislative Session, House Bill 914 was signed into law effective
September 1, 2015, which added Chapter 176 to the Texas Local Government Code.
Recent changes have been made to Chapter 176 pursuant to HB23, which passed the
84th Legislative Session. Chapter 176 mandates the public disclosure of certain
information concerning persons doing business or seeking to do business with Collin
County, including family, business, and financial relationships such persons may have
with C o l l i n C o u n t y officers or employees involved in the planning,
recommending, selecting and contracting of a vendor for this procurement.
For a copy of Form CIQ and CIS:
http://www.ethics.state.tx.us/filinginfo/conflict_forms.htm
The vendor acknowledges by doing business or seeking to do business with Collin
County that he/she has been notified of the requirements under Chapter 176 of the
Texas Local Government Code and that he/she is solely responsible for complying with
the terms and conditions therein. Furthermore, any individual or business entity seeking
to do business with Collin County who does not comply with this practice may risk
award consideration of any County contract.
For a listing of current Collin County Officers:
http://www.collincountytx.gov/government/Pages/officials.aspx
The following County employees will be involved in the planning, recommending,
selecting, and contracting for the attached procurement:
Department/Evaluation Team:
Caren Skipworth, Chief Information Officer
Steve Ganey, Assistant Director of IT
Greg Elliott, Master Architect
Christina Divers, IT Senior Manager
Casey Stone, Infrastructure Supervisor
Maurice Fitzgerald, Network Administrator
Purchasing:
Michalyn Rains, CPPB, CPPO – Purchasing Agent
Sara Hoglund, CPPB – Asst. Purchasing Agent
Courtney Wilkerson, Senior Buyer
Commissioners’ Court:
Keith Self – County Judge
Susan Fletcher – Commissioner Precinct No. 1
Cheryl Williams – Commissioner Precinct No. 2
Chris Hill – Commissioner Precinct No. 3
Duncan Webb – Commissioner Precinct No. 4
FORM
CONFLICT OF INTEREST QUESTIONNAIRE
CIQ
For vendor doing business with local governmental entity
OFFICE USE ONLY
This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session.
This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who
has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the
vendor meets requirements under Section 176.006(a).
Date Received
By law this questionnaire must be filed with the records administrator of the local governmental entity not later
than the 7th business day after the date the vendor becomes aware of facts that require the statement to be
filed. See Section 176.006(a-1), Local Government Code.
A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An
offense under this section is a misdemeanor.
1
2
3
Name of vendor who has a business relationship with local governmental entity.
Check this box if you are filing an update to a previously filed questionnaire. (The law requires that you file an updated
completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which
you became aware that the originally filed questionnaire was incomplete or inaccurate.)
Name of local government officer about whom the information is being disclosed.
Name of Officer
4
Describe each employment or other business relationship with the local government officer, or a family member of the
officer, as described by Section 176.003(a)(2)(A). Also describe any family relationship with the local government officer.
Complete subparts A and B for each employment or business relationship described. Attach additional pages to this Form
CIQ as necessary.
A. Is the local government officer or a family member of the officer receiving or likely to receive taxable income,
other than investment income, from the vendor?
Yes
No
B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction
of the local government officer or a family member of the officer AND the taxable income is not received from the
local governmental entity?
Yes
5
No
Describe each employment or business relationship that the vendor named in Section 1 maintains with a corporation or
other business entity with respect to which the local government officer serves as an officer or director, or holds an
ownership interest of one percent or more.
6
Check this box if the vendor has given the local government officer or a family member of the officer one or more gifts
as described in Section 176.003(a)(2)(B), excluding gifts described in Section 176.003(a-1).
7
Signature of vendor doing business with the governmental entity
Form provided by Texas Ethics Commission
www.ethics.state.tx.us
Date
Revised 11/30/2015
CONFLICT OF INTEREST QUESTIONNAIRE
For vendor doing business with local governmental entity
A complete copy of Chapter 176 of the Local Government Code may be found at http://www.statutes.legis.state.tx.us/
Docs/LG/htm/LG.176.htm. For easy reference, below are some of the sections cited on this form.
Local Government Code § 176.001(1-a): "Business relationship" means a connection between two or more parties
based on commercial activity of one of the parties. The term does not include a connection based on:
(A) a transaction that is subject to rate or fee regulation by a federal, state, or local governmental entity or an
agency of a federal, state, or local governmental entity;
(B) a transaction conducted at a price and subject to terms available to the public; or
(C) a purchase or lease of goods or services from a person that is chartered by a state or federal agency and
that is subject to regular examination by, and reporting to, that agency.
Local Government Code § 176.003(a)(2)(A) and (B):
(a) A local government officer shall file a conflicts disclosure statement with respect to a vendor if:
***
(2) the vendor:
(A) has an employment or other business relationship with the local government officer or a
family member of the officer that results in the officer or family member receiving taxable
income, other than investment income, that exceeds $2,500 during the 12-month period
preceding the date that the officer becomes aware that
(i) a contract between the local governmental entity and vendor has been executed;
or
(ii) the local governmental entity is considering entering into a contract with the
vendor;
(B) has given to the local government officer or a family member of the officer one or more gifts
that have an aggregate value of more than $100 in the 12-month period preceding the date the
officer becomes aware that:
(i) a contract between the local governmental entity and vendor has been executed; or
(ii) the local governmental entity is considering entering into a contract with the vendor.
Local Government Code § 176.006(a) and (a-1)
(a) A vendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship
with a local governmental entity and:
(1) has an employment or other business relationship with a local government officer of that local
governmental entity, or a family member of the officer, described by Section 176.003(a)(2)(A);
(2) has given a local government officer of that local governmental entity, or a family member of the
officer, one or more gifts with the aggregate value specified by Section 176.003(a)(2)(B), excluding any
gift described by Section 176.003(a-1); or
(3) has a family relationship with a local government officer of that local governmental entity.
(a-1) The completed conflict of interest questionnaire must be filed with the appropriate records administrator
not later than the seventh business day after the later of:
(1) the date that the vendor:
(A) begins discussions or negotiations to enter into a contract with the local governmental
entity; or
(B) submits to the local governmental entity an application, response to a request for proposals
or bids, correspondence, or another writing related to a potential contract with the local
governmental entity; or
(2) the date the vendor becomes aware:
(A) of an employment or other business relationship with a local government officer, or a
family member of the officer, described by Subsection (a);
(B) that the vendor has given one or more gifts described by Subsection (a); or
(C) of a family relationship with a local government officer.
Form provided by Texas Ethics Commission
www.ethics.state.tx.us
Revised 11/30/2015