Oracle Document Capture Data Sheet

ORACLE DATA SHEET
ORACLE DOCUMENT CAPTURE
KEY FEATURES
Organizations lose vast amounts of time and knowledge every day.
IMAGE ENABLE KEY
BUSINESS PROCESSES TO
Employees store files on their laptops, keep paper-based copies of
IMPROVE PRODUCTIVITY
critical information, and fail to document and save critical meeting
AND INCREASE
INFORMATION AND
minutes and other verbal communications. These actions all lead to
KNOWLEDGE RETENTION
inefficient processes, inaccurate data, and missing information that
• Unlimited document
costs money—a lot of money. Oracle Document Capture enables
scanning—no volume
restrictions
• Key-from-image automation
• Barcode and optical character
organizations to effectively capture, intelligently index, and
efficiently archive mission-critical business content.
recognition
• Electronic document importing
and conversion
• Efficient and reliable archiving
Harness the Value of Your Corporate Knowledge and Information
With Oracle Document Capture, you can electronically process important
information locked in paper documents. This can help you improve employee
CAPTURE AND PROCESS
productivity and collaboration, reduce transaction times, and increase document
FILES FROM VIRTUALLY ANY
security. For both paper-based and electronic document capture, this fully integrated
APPLICATION, INCLUDING
solution automates back-office business processes and complements existing
• Accounts payable invoices
applications.
• Insurance claim documents
• Bills of lading
• Expense reports
• Mortgage applications
• Human resources forms
• Standardized forms
Production-Level Scanning
Oracle Document Capture provides unlimited scanning without any volume
restrictions. The application supports ISIS and Kofax Adrenaline/VirtualReScan, the
two leading high-volume document scanning interfaces.
•
ISIS support—ISIS provides a standard interface for document scanners
along with a variety of image-processing features. ISIS has become the de
facto standard within the document-imaging industry, and most document
scanner manufacturers provide ISIS drivers with their scanners.
•
Kofax Adrenaline/ VirtualReScan support—Oracle Document Capture
leverages the power of Kofax’s Adrenaline scanning platform. Installed as a
Microsoft Windows driver and fully configurable through the Windows
control panel, this platform provides sophisticated, flexible support for Kofax
accelerator cards and ISIS environments. Through VirtualReScan technology
the software delivers advanced image-processing features and automatically
checks for adjustment, contrast, and image clarity at scan time.
Quality Control
Oracle Document Capture provides image thumbnail support during batch review.
Thumbnails make it easy for the scan operator to quickly review the quality of all
images within a batch. Scan operators can append, insert, replace, and delete pages
within a batch using drag-and-drop functionality.
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ORACLE DATA SHEET
Production-Level Indexing
Oracle Document Capture streamlines the key-from-image process through a user
interface designed for rapid data entry and integration with business applications.
Database Linking
Indexing operators can reduce data entry errors by linking to external databases to
retrieve information. For example, an indexing operator can search a corporate
database by customer name to retrieve and autopopulate an account number field.
Robust Pick-List Support
Administrators can define their own pick-list values or link a pick-list to a corporate
database. Using a database-linked pick-list provides real-time data access and
minimizes administrator maintenance. For example, a customer name pick-list can
automatically retrieve all customer names from an accounting database.
Recognition Technologies
Recognition technologies streamline the key-from-image process. Specifically,
barcode and patch code values can be assigned to index fields and used to separate
multipage documents within a batch. Using optical character recognition (OCR) the
application automatically populates document data into index fields.
Multiple Implementation Scenarios
The application architecture supports a number of implementation scenarios.
•
Production document capture—multiple indexing workstations enable the
use of one or more high-speed document scanners
•
Document exception indexing—any images that fail recognition get routed
for manual indexing
•
Centralized indexing with distributed capture—scan documents at remote
sites while indexing at one central location
•
Quality assurance workstation—verify indexing results from barcode or
OCR workstations, Oracle Document Capture clients, and other workstations
•
Scan centrally, index remotely—production-level document indexing from
remote locations is supported in a terminal or Citrix server environment
Automated Document Indexing
Oracle Document Capture automates the most expensive, time-consuming step in
the document management process—indexing. To enable automation, document
barcodes are automatically recognized and applied to associated index fields.
Multiple Barcode Symbology Support
The application supports 2-D barcodes and many popular 1-D barcodes. Barcodes
can be read and indexed in any orientation, even skewed and upside-down.
Database Driven Indexing
Barcodes containing unique values—such as a voucher numbers, transaction
numbers, and policy numbers—can be used to retrieve corresponding index data,
such as a vendor or customer name, from corporate databases.
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ORACLE DATA SHEET
KEY BENEFITS
Comprehensive Document Importing
Oracle Document Capture lets you easily import images and other electronic
PROTECT CORPORATE
documents for indexing and archival into your content management system. The
ASSETS THROUGH A
software works with multifunction devices, e-mail, fax and FTP servers, microfiche-
ROBUST, IMAGE-BASED
DOCUMENT CAPTURE
to-image conversions, and images captured using third-party software.
STRATEGY
Electronic Document Conversion
• Reduce cost associated
with paper-based
processes
With Oracle Document Capture you can import and convert electronic documents
• Improve document
accessibility
future regardless of the version or existence of the source application.
• Reduce physical
document storage costs
• Increase document control
and security
• Accelerate back-office
business processes and
line of business
applications
into a standard image format. This ensures that you can view documents in the
E-Mail Importing
Import e-mail text and attachments using popular standards. Oracle Document
Capture converts nonimage documents into an image format and maps e-mail fields
such as To, From, and Subject directly to document index fields.
Job Scheduling
A built-in scheduler allows administrators to independently configure batch import
jobs defined for specific import applications. Importing can take place from local or
network folders, e-mail accounts, list files, fax servers, and custom import providers.
RELATED PRODUCTS
AND SERVICES
Efficient and Reliable Archiving
Integrate Oracle Document
Capture with your existing
enterprise resource planning
or other line-of-business
systems to provide an
integrated and streamlined
document capture process.
Oracle Document Capture
also integrates with Oracle
Imaging and Process
Management and Oracle
Universal Content
Management, and virtually
any content management
system.
Archiving documents in your content management system is the final step in the
Oracle Document Capture
complements the following
hardware devices:
• High-, medium-, and low-
speed document scanners
• Multifunction devices
• Fax servers
• E-mail servers
capture process—the application architecture is optimized for archival efficiency.
Eliminate Performance Bottleneck
Oracle Document Capture reduces the time required to commit your documents by
offloading the document commit process from the index workstation.
Control Network Impact
Oracle Document Capture lets you schedule when you want the document commit
process to take place, helping your organization control network traffic and improve
system performance. Users can take advantage of the built-in scheduling capabilities
to control when documents are archived into the content management system.
Centralized Administration
The application is highly configurable, enabling you to invoke the features necessary
for your organization, including: prioritized committing, detailed commit logging,
e-mail notifications, event logging, batch retry adjustments, and old log file deletion.
Contact Us
For more information about Oracle Document Capture, please visit oracle.com or
call +1.800.ORACLE1 to speak to an Oracle representative.
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