Avaya Hospitality User's Manual

Hospitality Features Card
BCM
Business Communications Manager
Document Status: Standard
Document Version: 03.01
Part Code: NN40010-100
Date: November 2006
Copyright © Nortel Networks Limited 2006, All rights reserved.
The information in this document is subject to change without notice. The statements, configurations, technical data, and
recommendations in this document are believed to be accurate and reliable, but are presented without express or implied
warranty. Users must take full responsibility for their applications of any products specified in this document. The
information in this document is proprietary to Nortel Networks.
Trademarks
Nortel, the Nortel logo, and the Globemark are trademarks of Nortel Networks.
Microsoft, MS, MS-DOS, Windows, and Windows NT are registered trademarks of Microsoft Corporation.
All other trademarks and registered trademarks are the property of their respective owners.
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Hospitality features
This card shows the Business Series Terminals buttons. The following table shows which buttons
to use on the different types of Nortel telephones.
Table 1 Business Series Terminals buttons
Button Name
T7100, T7208,
T7316/T7316E
M7100, M7208,
M7310, M7324
Feature
≤
ƒ
Hold
≥
˙
√
√
®
®
Volume Control
Release
M7100N,
M7208N,
M7310N, M7324N
Hospitality Services (HS) is a group of features that increases the value of the system in small to
medium-sized facilities, such as hotels, motels, or hospitals. In a hotel setting, guests gain
improved services through immediate access to basic functions, like wake-up service or reminders,
and accurate tracking of the room’s service requirements.
System telephones
System telephones are classified as one of three types of sets:
Common set
A common set can be a telephone found in a lobby, office, or common area. A common set is not
associated with a room and does not provide all of the hospitality services features. A common set
can also be any system telephone or analog telephone connected to an Analog Terminal Adapter
(ATA) or an Analog Station Module (ASM).
Room set
A room set is a set assigned to a room. A room set can be any system telephone or analog
telephone connected to an ATA or an ASM. A maximum of five sets can be assigned to the same
room (they all share same room number).
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Hospitality Services (HS) admin set
An HS admin set is any two-line display system telephone. You can program an HS admin set to
require the Desk admin password before you gain access to HS administration features.
Note: The initial configuration of sets is programmed in system programming.
Alarm Time
The Alarm time feature provides alarm clock capability on the system set and analog telephones
connected to an ATA or an ASM. You can program both room sets and common sets to sound an
audible alert at a requested time.
You can program one alarm time within a 24 hour period on a room or common set. You must
reset the alarm time. When the alarm sounds, all sets in a given room sound an audible alert.
Canceling the alarm on any set cancels the alarm on all the sets in the room. A new alarm time
entered on a room or common set overwrites any alarm set previously.
To program the Alarm time feature on a system telephone:
1
Press ≤°‡fi. The display shows Alrm:07:00am Off.
2
If the alarm time is correct press ON/OFF. The display shows Alrm:07:00am ON.
3
Press DONE to exit.
or
4
To enter a new alarm time press CHG. The display shows Enter time:.
5
Enter a new four-digit alarm time.
If the 24 hour clock format is used (hour: 00 to 23 and minutes: 00 to 59), no confirmation is
required. The display shows Alarm ON hh:mm.
If the 12 hour format is used, the display shows hh:mm AM or PM?. Press the AM or PM display key. The
display shows Alarm ON hh:mm.
To program the Alarm time feature on an analog telephone:
1
Press ˚•°‡fi. A tone sounds.
2
Enter a four-digit alarm time.
If the 24 hour clock format is used (hour: 00 to 23 and minutes: 00 to 59), a tone sounds.
If the 12 hour format is used, press • to select a.m. or £ to select p.m. A tone sounds.
At the selected times, sets in the room ring to wake-up the occupants or remind them of the next
event or meeting.
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To cancel the alarm time on a system telephone:
1
Press ≤£°‡fi.
The display shows Alarm OFF.
To cancel the alarm time on an analog telephone:
1
Press ˚£°‡fi.
If you do not cancel the alarm, the alarm rings again after an interval specified through Element
Manager. The alarm makes the number of attempts specified in Element Manager.
To set the alarm to snooze on a system telephone:
1
Press the HOLD button when the alarm rings.
The alarm rings again after the time interval specified through Element Manager. The alarm makes
the number of attempts specified in Element Manager.
To turn off the alarm:
1
When a set rings at the selected time, the occupant can release the Alarm ring as follows:
a
On a system telephone, press any button except the ≥ button.
or
b
On an analog, digital, or IP telephone, lift and replace the handset.
HS admin set
Only an HS administrator set can use the HS admin alarm feature. The HS admin alarm feature is
room-oriented only; it does not control the alarms on common sets.
The HS admin alarm feature can:
•
•
•
•
•
query the current or last alarm time set for a room
overwrite previous alarm times programed for a room on the system
assign an alarm time for any room on the system
change an alarm time for any room on the system
cancel an alarm pending for any room on the system
To program the alarm time for a room with the HS admin alarm
feature:
1
Press ≤°‡‡ on a two-line display system telephone. If configured, the display shows
Password:.
2
Enter the Desk admin password. The display shows Al of rm#:.
3
Enter the room number.
Hospitality Features Card
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4
Press VIEW. The display shows Alrm: 07:00am OFF:.
5
If the alarm time is correct, press the ON/OFF display key to activate the alarm.
6
Enter a four-digit alarm time.
If the 24 hour format is used (hour: 00 to 23 and minutes: 00 to 59), no confirmation is required.
The display shows Alarm hh:mm ON.
If the 12 hour format is used, the display shows the four-digit time plus AM or PM?. Press the AM or
PM display key. The display shows Alarm hh:mm am or pm ON.
7
Press the ® button to exit programming.
Room condition
The Room condition (RC) feature allows you to exchange information about the serviced state of a
room. The RC feature is available from a room set or an HS admin set.
Room sets can:
•
•
•
set the associated room’s state to Service done (Srvc done)
set the associated room’s state to Needs service (Needs srvc)
query the state of the associated room on a set with a display
HS admin sets can:
•
•
•
set any room’s state to Service done (Srvc done)
set any room’s state to Needs service (Needs srvc)
query the state of any room
The system changes the state of occupied rooms to Needs service on a daily basis at a set time as
configured in the system.
Maintenance personnel program the condition of the room to Service done when service in the
room is complete.
The front desk attendant can query or program the condition of a room with an HS admin set. The
system automatically assigns the status of a room to Needs srvc, when a Room occupancy status
changes from occupied to Vacant.
To update the Room condition using a room set:
1
Press ≤°‡fl on a system telephone or press ˚•°‡fl on an analog telephone.
2
At the prompt, enter the status of the room.
3
Press
on the dialpad to indicate Set to srv done. If required, enter the Room condition
password.
or
Press ¤ on the dialpad to indicate Set to needs srv. If required, enter the Room condition
password.
4
The display shows Set to srv done or Set to needs srv.
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To update or query the Room condition using an HS admin set:
1
2
Press ≤°‡° on a two-line display system telephone.
If configured, the display shows Password:. Enter the Desk admin password. The display shows
Cd of rm#:.
3
Enter the room number and press OK. The display shows rrrrr:Vacant.
4
Press the CHANGE display key and select the required status for the room set: if the room is
occupied, select Srvc done or Needs srvc; if the room is vacant, select Vacant or Needs srvc.
The default setting is Vacant.
5
To update or query other room sets, press the FIND or NEXT display key and return to step 3. If
there are no more room sets updates or queries, press the ® button to exit programming.
Room occupancy
The Room occupancy (RO) feature allows front desk operators to assign dialing restrictions to
room sets, and also works with the Room condition (RC) feature. Dialing restrictions for room sets
are defined in system programming. The RO feature does not apply to common sets.
To access the Room occupancy feature and assign the state of a
room to a set:
1
Press ≤°‡· on a two-line display system telephone. If configured, the display shows
Password:.
2
Enter the Desk admin password. The display shows Oc of rm#:.
3
Enter the room number and press OK. The display shows rrrrr:Vacant.
4
Press the CHANGE display key and select the required status for the room set: Vacant, Basic, Mid,
or Full. The default setting is Vacant.
5
To program other rooms, press the FIND or NEXT display key and return to
step 3. If no more rooms require programming, press the ® button to exit programming.
Note: Programming a room to Vacant state cancels any outstanding alarms.
Hospitality passwords
The HS feature allows for two types of passwords to access different areas of Hospitality
programming:
•
•
The Desk password is used to access all HS administration features.
The Room condition password controls the ability to change the room condition.
Default passwords are created and changed in system programming.
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