MITEL
UC360 COLLABORATION POINT
USER GUIDE
NOTICE
The information contained in this document is believed to be accurate in all respects but is not warranted
by Mitel Networks™ Corporation (MITEL®). The information is subject to change without notice and should
not be construed in any way as a commitment by Mitel or any of its affiliates or subsidiaries. Mitel and its
affiliates and subsidiaries assume no responsibility for any errors or omissions in this document. Revisions
of this document or new editions of it may be issued to incorporate such changes.
No part of this document can be reproduced or transmitted in any form or by any means - electronic or
mechanical - for any purpose without written permission from Mitel Networks Corporation.
Trademarks
Mitel, UC360 are trademarks of Mitel Networks Corporation.
Adobe Acrobat Reader is a registered trademark of Adobe Systems Incorporated.
Other product names mentioned in this document may be trademarks of their respective companies and
are hereby acknowledged.
UC360 User Guide
Release 2.0
May 2013
®,™ Trademark of Mitel Networks Corporation
© Copyright 2013, Mitel Networks Corporation
All rights reserved
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Table of Contents
Chapter 1: What’s New in UC360 Release 2.0
Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Chapter 2: Introduction
Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
UC360 Product Variants . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
UC360 Collaboration Point - Audio and In-Room Presentation . . . . . . . . . . . . . . . . . . . . . . . . . . 8
UC360 Collaboration Point - Remote Collaboration/Video Appliance . . . . . . . . . . . . . . . . . . . . . 8
About This Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Related Documentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Chapter 3: About the UC360
About the UC360 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Main Screen - Conference App . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Function Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Menu Bar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
App, Display and Camera Controls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Message and Action Area . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Status Bar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Network Health . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Ethernet Trace . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Using Gestures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
Customizing the UC360 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
Activating the UC360 Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
Adjusting the In-Call Volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
Adjusting the Ringer Volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
Adjusting Brightness . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
Using Clean Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Unmounting Media . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Using the Keyboard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Chapter 4: Conference App
Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
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UC360 User Guide
Emergency Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
Making a Conference Call. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Preparing for a Video Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Activating the HDMI Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Adjusting the Camera . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Making an Audio or Video Conference Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Using Picture-in-Picture (PIP) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
Making a Consultation Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
Saucer Icon . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
Answering an Incoming Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
About Incoming Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
Placing a Conference Call on Hold . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
Placing a Consultation Call on Hold . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
Switching Between Calls. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
Muting a Conference Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
Ending a Conference Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
Ending a Consultation Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
Cleaning Up after a Conference Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37
Additional Information You May Need to Know . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
Audio Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
Video Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
Conference Call Avatar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
Chapter 5: Contacts App
About Contacts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43
Finding Contacts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43
Calling a Contact . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44
Searching for a Contact . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45
Using the Dial Pad . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
Chapter 6: Desktop Apps
About Using Desktop Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49
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Table of Contents
Displaying and Sharing Presentations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49
Launching Shared or Non-Shared Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50
Sharing Presentations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51
Displaying your presentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51
Selecting the Display Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52
More About Video Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53
Tips on Presentation Sharing and Video . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53
Paused Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54
Accessing More Functionality While in Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54
Using the Browser . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55
Opening Attachments from Web-based Email . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56
Accessing MCA Conferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57
Support for Web-Based Media . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58
Dialing Phone Numbers from the Web Browser . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58
Settings and Privacy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59
Using Remote RDP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60
Setting Up Your Computer to Use Remote Desktop . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60
Launching Your RDP Session . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61
Pre-Saved Remote Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64
Using SmartOffice . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65
Launching SmartOffice . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65
Clicking Web Links in Smart Office Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66
Limitations of Using Picsel SmartOffice and Google Docs on the UC360 . . . . . . . . . . . . . . 66
Using Join.Me . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67
Limitations of Using join.me . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68
Some Practical Applications for join.me . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68
Basic Rules on How Presentation Sharing Works . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69
Appendix A : External Keyboard - Supported Keys
External Keyboard - Supported Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73
Qwerty Keyboard Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74
Azerty Keyboard Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75
Appendix B : Using Picsel SmartOffice
Using Picsel SmartOffice . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79
UC360 SmartOffice Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79
Editing User Interface Basics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80
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UC360 User Guide
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CHAPTER 1
WHAT’S NEW IN UC360 RELEASE 2.0
UC360 User Guide
2
What’s New in UC360 Release 2.0
Introduction
The following features are being introduced in Mitel®UC360 Collaboration Point, Release 2.0.
•
User Interface Improvements — the HDMI icons on the UC360 display show the available
action instead of the state. See “App, Display and Camera Controls” on page 16.
•
Message and Action area — you will see new messages and can perform most actions
from the blue oval area. See “Message and Action Area” on page 17.
•
Picture-in-Picture — the HDMI area has a Picture-in-Picture (PIP) icon that allows you to
turn on (PIP) during a video call. See “Displaying your presentation” on page 51.
•
Video with Application Sharing — you have the choice of seeing video conference participants along side the shared application on the HDMI display. See “Tips on Presentation
Sharing and Video” on page 53.
•
Auto Camera On— when you turn on the HDMI monitor for a video call, the camera is
automatically turned on.
•
Hold/Retrieve changes — you can retrieve held calls by pressing the flashing red ring
around the photo. See “Placing a Conference Call on Hold” on page 33.
•
Android Keyboard Disabled — when a USB keyboard and mouse are connected to the
UC360, the virtual keyboard is disabled with a few exceptions in the Contacts App.
•
Network health icon — you will see an icon displayed when the alarm threshold is reached
for packet loss on both audio and video calls. See “Network Health” on page 19.
•
Ethernet Capture — you can capture traces if you experience audio or video issues during
a call. See “Ethernet Trace” on page 19.
•
Android Native Browser Support — you can launch a browser from the App or Share App
menu button. See “Using the Browser” on page 55.
•
Web-based Email and Calendar — you can access Gmail and Outlook Web and open email
attachments. See “Using the Browser” on page 55.
•
Dial phone numbers from web browser — you can dial contact numbers from the browser,
for example, from web-based email clients like Gmail and Outlook Web. “Using the Browser”
on page 55.
•
Applications with media support — you can play embedded browser video and it will be
sent to the local HDMIs and to any sharing remote parties. See “Support for Web-Based
Media” on page 58.
•
Settings and Privacy — you can clear cache, form data, searches and browsing history by
pressing the Menu button (then More -> Settings) while in browser. See “Settings and
Privacy” on page 59.
•
French language keyboard support — the UC360 supports a new language variant for
French (France).
•
join.me™ — you can use a simple screen sharing tool to share your desktop.
•
SmartOffice Update — you can click web links (hyperlinks) in Word documents.
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UC360 User Guide
•
4
MCA/UCA Support — allows the UC360 to connect to MCA sessions and share video and
presentations.
CHAPTER 2
INTRODUCTION
UC360 User Guide
6
Introduction
Introduction
Mitel's UC360™ Collaboration Point is an all-in-one multimedia collaboration appliance that
provides multi-party audio and video conferencing, in-room presentation display, and remote
collaboration for personal office meeting areas and conference rooms.
The UC360 has a large 7-inch color multi-touch display screen. The LCD display has a
resolution of 1024 x 600 and has a backlight with adjustable brightness.
It has a patented beam forming microphone array that delivers 360° audio clarity for all
participants. It automatically locates the talker in the room and attenuates background noise
by adjusting the microphone sensitivity towards the current talker. It provides visual indication
of the active speaker.
USB and Micro SD connectors are provided on the side of unit for quickly accessing files and
presentations.
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UC360 User Guide
UC360 Product Variants
The UC360 Collaboration Point comes in two product variants in Release 2.0. The features of
each variant are described below.
UC360 Collaboration Point - Audio and In-Room Presentation
The UC360 Collaboration Point provides basic Telephony and Conference features and
applications:
•
HD audio with 4-party audio bridge
•
16 beam forming microphones
•
In-room presentation display (Browser, join.me™, RDP, Picsel® SmartOffice™ )
UC360 Collaboration Point - Remote Collaboration/Video Appliance
The UC360 Collaboration Point (Remote Collaboration and Video Appliance) supports all the
features of the Audio and In-Room Collaboration Appliance, plus the following:
•
HD audio with 4-party audio and HD video bridge
•
Presentation display to remote participants
•
Point-to-point video
This document includes procedures for both UC360 product variants.
In summary, the UC360 Collaboration Point provides:
8
•
Superior audio conferencing capability including a beam forming microphone array
•
Built-in presentation display capability via HDMI interface that supports connection to high
definition LCD display/projector
•
Built-in compatible MS Office readers and editors
•
Access to the Browser to open email through Gmail and Outlook Web Access, and display
web-based content
•
Access to join.me™ to use a simple screen sharing tool to share your desktop
•
Remote desktop access (no need to bring laptop to give a presentation)
•
Support for multiple file access methods, including USB Flash Drive, micro SD Card,
Dropbox™ , Google® Docs, and Box.net
•
Audio conferences for up to four parties
•
High Definition video conferencing for up to four parties with an integrated conference bridge
•
Support for integration with Active Directory and LDAP
•
Ability to display remote presentations
•
Support for MCA/UCA
Introduction
About This Document
This document contains the following information:
•
a general description of the UC360 Collaboration Point, its interface, menu bars, and icons
•
additional user information not covered in the Quick Reference Card
Related Documentation
See the following documents for more information on the UC360 Collaboration Point.
•
UC360 Installation Guide - this guide provides instructions on how to physically connect
the UC360.
•
UC360 Universal Camera Mount Installation Guide — this guide provides instructions
on how to mount the UC360 universal camera mounting bracket and camera to the display
monitor.
•
UC360 Quick Reference - this guide provides basic procedures on how to make
conference calls, handle calls, and do in-room and remote presentations.
•
UC360 Administration Guide - this guide provides information on how to configure the
UC360 and how to configure the settings in MCD and the 5000 CP.
•
UC360 Engineering Guidelines - this guide provides information on the UC360
engineering requirements.
•
MCD System Administration Tool Online Help - Refer to this online help system for
instructions on how to program SIP devices on the MCD system.
To access UC360 and system-specific documentation:
1.
In your browser, go to http://www.edocs.mitel.com.
2.
Select a documentation suite from the following drop-down menus:
-
Applications -> Conferencing and Collaboration -> UC360 Collaboration Point
-
End User Documents
3.
Log in if asked to do so.
4.
To view a document, click on the document title.
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UC360 User Guide
10
CHAPTER 3
ABOUT THE UC360
UC360 User Guide
12
About the UC360
About the UC360
Read this chapter to learn more about the UC360 and how to use it.
The UC360 has the following applications:
•
Conference App — see “Conference App” on page 23
•
Contacts App — see “Contacts App” on page 41
•
Browser — “Desktop Apps” on page 47
•
Remote (RDP) — see “Desktop Apps” on page 47
•
Picsel SmartOffice 2 — see “Desktop Apps” on page 47
•
Join.me — see “Using Join.Me” on page 67
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UC360 User Guide
Main Screen - Conference App
The high-resolution touch screen and simple finger gestures make it easy to use the UC360.
Function Keys
Function Button
Home
Menu
Press to ...
Go to the Home screen
Display the Menu bar. See the “App, Display and Camera
Controls” on page 16
Back
Go back one menu or to the previous screen
Mute
Turn on/off the microphone
Volume
Increase or decrease the volume
14
About the UC360
Menu Bar
When you press the Menu
Menu Button
Share App
App
Settings
About
button, the menu bar is displayed.
Press to ...
Share a presentation on the conference room HDMI device and send it
to remote conference participants
Open an application/presentation on the primary UC360 LCD screen
Open the Settings menu
Display information about the UC360 and the product variant, hardware
and software version.
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UC360 User Guide
App, Display and Camera Controls
The icons illustrated on the UC360 display screen allow you to quickly and easily share
applications, select the display mode, and turn on and off the camera and picture-in-picture
(PIP).
The colored icons show the action you can take rather than the state. For example, green
means you can turn it on, and red means you turn it off.
Icon
Press to ...
Turn on the camera
’
Turn off the camera
Turn on the picture-in-picture (PIP) feature
Turn off the picture-in-picture feature
Launch a shareable application
Select what participants will see: App Only, App & Video, Video
Only, Nothing
16
About the UC360
Message and Action Area
You can perform most actions from the blue oval area. In this area, you will also see messages
pertaining to the active buttons/functions in the Conference app. For example, if you have
launched an application, you will see "Tap
to resume application" in the blue oval.
.
You will see some of the same icons in the blue oval area that you see on the UC360 display,
plus a few additional icons. Tap on the icon to perform the action. You can use this area to
make a call or consultation call, turn the camera and/or PIP on and off, launch applications,
select the display mode, clear history, terminate the conference, and launch the in-call dial pad.
The table below gives some examples.
Icon
Message
Tap to make a call
Tap to terminate the conference
Tap to turn off the local camera
Tap to clear history
Tap to launch an application
Tap to share an application
Tap to resume an application
Tap to select display mode
17
UC360 User Guide
Status Bar
The status bar at the top of the screen displays information about the UC360 and its network.
Status Icon/Information
What it means
Date
Extension number - The number comes from the username field under
SIP settings
Network connectivity
Red: UC360 is disconnected from the network
Amber: UC360 is attempting to register with the SIP server
Green: UC360 is successfully registered with the SIP server
Network Health Icon (see “Network Health” on page 19)
Indicates when the alarm threshold is reached for packet loss on both
audio and video calls.
Ethernet trace icon (see “Ethernet Trace” on page 19)
Current time
18
About the UC360
Network Health
You will see a network health icon
loss on both audio and video calls.
displayed when the alarm threshold is reached for packet
The icon appears in the following locations:
•
upper right hand corner next to the Network Status icon
•
on a conference participant
The icon will only appear if there is congestion. If the packet loss falls below the alarm threshold
during the call, the network congestion icon will disappear.
To see details while network congestion is occurring:
1.
Press Menu
then Settings
2.
Tap Network Congestion Info.
.
Ethernet Trace
The UC360 is configured to allow you to manually capture traces when network impairment is
detected.
1.
Press Menu
then Settings
2.
Tap Start Ethernet Trace.
.
When the Start Ethernet Trace option is selected, a trace icon appears next to the network icon
in the upper right hand corner. The trace icon will be visible for the duration of the trace, which
is one minute.
Contact the System Administrator with details of the UC360 issue. Your administrator can also
set an option so ethernet traces are captured automatically when network congestion occurs.
19
UC360 User Guide
Using Gestures
You can use the following gestures on the UC360 touch screen:
Gesture
What it does
Tap
Simply tap your finger on what you want to interact with
Drag
Place your finger and drag across the screen
Scroll
Move page up or down quickly, right or left
The UC360 does not support the two-finger pinch or zoom.
Customizing the UC360
Follow the procedures below to customize the UC360.
Activating the UC360 Display
•
If the UC360 screen is dark, press Home
.
Note: If a mouse is attached, the mouse does not activate the display.
Adjusting the In-Call Volume
•
Press the volume button
during a call.
Note: The default setting for the In-call volume is restored after only after a reboot.
Adjusting the Ringer Volume
•
Press the volume button
during ringing or idle.
Adjusting Brightness
20
1.
Press Home
to display the Menu bar.
2.
Press Settings
3.
Tap Brightness.
4.
Drag the brightness slider to the desired brightness.
.
About the UC360
Using Clean Mode
Use Clean Mode to clean the UC360 touch screen.
1.
Press
to display the Menu bar.
2.
Press Settings
3.
Tap Clean Mode.
.
The touch screen is disabled.
4.
When the screen is clean, hold
for 3 seconds to exit Clean Mode.
Unmounting Media
If you use a USB flash drive or SD card, unmount it before removing it.
1.
Press Settings
.
2.
Select Unmount Media.
3.
Select SD Card or USB Flash Drive.
4.
Remove the SD card or USB Flash Drive.
Note: If you remove a device without properly unmounting it first, you will see an icon (yellow
triangle with an exclamation mark) in the status bar in the upper right corner.
Using the Keyboard
It is recommended that you attach a physical keyboard and mouse to the UC360. The UC360
supports only one physical keyboard and mouse. The on-screen keyboard is disabled in most
cases if you have a USB keyboard and mouse attached.
It is best to connect the external keyboard while the UC360 is powered off. Then power on the
UC360. Alternatively, you can reboot the UC360 after the keyboard has been connected.
If a you select French (France) as the language, the AZERTY keyboard is the only supported
external keyboard. If French language and an external QWERTY keyboard are desired, you
MUST switch language to French (Canada), or it won’t be supported.
If you have not attached a keyboard, the on-screen keyboard appears automatically anytime
you need to type. Use the keyboard to enter text, such as contact names and IP addresses.
See “External Keyboard - Supported Keys” on page 73 for information on the keys supported.
21
UC360 User Guide
22
CHAPTER 4
CONFERENCE APP
UC360 User Guide
24
Conference App
Introduction
This chapter provides the following information on the Conference App:
•
“Making a Conference Call” on page 26
•
“Making a Consultation Call” on page 29
•
“Answering an Incoming Call” on page 31
•
“Placing a Conference Call on Hold” on page 33
•
“Placing a Consultation Call on Hold” on page 34
•
“Switching Between Calls” on page 35
•
“Muting a Conference Call” on page 35
•
“Ending a Conference Call” on page 36
•
“Ending a Consultation Call” on page 36
•
“Cleaning Up after a Conference Call” on page 37
See “Desktop Apps” on page 47 and “Contacts App” on page 41 to learn more about these
applications.
Emergency Calls
Warning for emergency number dialing
Consult your local authorities for Emergency Numbers and 911 or equivalent service availability
in your area.
To make an Emergency Call:
•
Dial your Local Emergency Number (911 or equivalent).
You may need to dial "8" or "9" or some other digit first. Contact your administrator for more
information.
25
UC360 User Guide
Making a Conference Call
The version of the UC360 that you have determines the type of conference call you can make.
You may want to prepare desktop sharing before your call.
Audio with In-Room
Presentation
See “Displaying and Sharing Presentations” on page 49
Video with Remote
Collaboration
See “Sharing Presentations” on page 51
See “Displaying and Sharing Presentations” on page 49
Note: Only a single bridge is supported in a conference call.
Preparing for a Video Call
Before making a video call, ensure that your HDMI display is turned on, your camera is
positioned correctly, and you have the information you need for presentation sharing.
Activating the HDMI Display
•
If the UC360 screen is dark, press Home
.
•
If the display is still dark, ensure that the HDMI monitor is turned on.
When you turn on the HDMI monitor for a video call, the camera is automatically turned on.
Adjusting the Camera
•
Before a video conference call, tap the camera icon
on the touch screen.
You will see your local video on the display. Check that the camera is positioned at the
optimum angle to encompass the best view of the room.
26
Conference App
Making an Audio or Video Conference Call
1.
Tap a phone
The Contacts app is displayed. (See “Contacts App” on page 41.)
2.
Select a caller from the Contacts list or use the Dial Pad.
3.
Tap the number to call.
The call is made. (If the party is video-enabled, a video connection is established.)
4.
Tap another phone to add a 2nd or 3rd party.
Tip: You can put the connected party on hold first, so they don’t hear ringback and the
initial “hello” when you make the 2nd or 3rd call.
You can have a maximum of 3 remote participants in the conference, plus yourself. You
can make or receive a fourth call, outside of the existing conference, but you cannot add
this call to the conference. See “Making a Consultation Call” on page 29.
For details on accessing an MCA conference, see “Accessing MCA Conferences” on page 57.
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UC360 User Guide
Using Picture-in-Picture (PIP)
Once you are in a video call, you can use picture-in-picture (PIP) to see your local video during
the call.
•
Press
to turn on PIP.
•
Press
to turn off PIP.
By turning on your PIP, you can monitor your video and make any adjustments as needed.
If PIP is being displayed and the user shares an application, the PIP is removed and the control
is disabled. This only occurs for the UC360 that has initiated the app sharing.The remote end
point will continue to see their PIP.
PIP is disabled on the bridge when there is more than one video call.
28
Conference App
Making a Consultation Call
You may want to set up a call with another participant outside of the conference bridge, even
when the bridge is full. You can make this call independent of the conference call. This is referred
to as a consultation call.
•
Consultation calls are audio only. They cannot be video enabled.
•
There can be a maximum of one consultation call at a time, though up to two more consultation calls can be queued, depending on the number of available conference positions
open.
To make a consultation call:
Note: There must already be an active conference call.
1.
Tap the Saucer icon
The Contacts app is displayed. (See “Contacts App” on page 41.)
2.
Select the contact and make the call.
When you are connected to the consultation call, the call fly-out bar is expanded to show more
information. The conference call and rest of the Conference App background is blurred and
the controls in the Conference App are not available as you can see in the diagram on the next
page.
When you switch back to the conference call again, the saucer icon will go back to its contracted
position after a few seconds. (See “Switching Between Calls” on page 35.)
29
UC360 User Guide
Saucer Icon
You make a consultation call by pressing the Saucer icon. It is the icon in the lower left of the
Conference App main window. It is hidden until a call is established. In the example below, one
call has already been made, so the Saucer icon is visible and contracted.
When you receive an incoming call, the call appears on the call fly-out bar.
Everything in the background of the Conference App is blurred and you can use only the controls
on the call fly-out bar. See “Answering an Incoming Call” on page 31 to learn how to use the
various icons on the call fly-out bar.
30
Conference App
Answering an Incoming Call
When a call comes into the UC360, you will hear ringing and see six blue LEDs light up in the
light ring in a clockwise rotating pattern. An incoming call always appears on the call fly-out
bar. Incoming callers cannot call directly into a conference.
The first incoming call must be added directly to the conference. Your camera automatically
turns on once you receive a call. You must turn your camera off if you don’t want to send your
video.
Action
Press ...
Add the first incoming call to the conference or add
queued calls to a conference.
Answer the incoming call as a consultation call
and talk to the caller.
Reject an incoming call.
Put a consultation call on hold or retrieve an
existing held call. The button acts as a toggle
button.
Use DTMF tones when necessary.
End a call.
Note: A convention in the Conference App is that a
vertical handset means initiate a call; a horizontal
handset means end a call.
31
UC360 User Guide
About Incoming Calls
32
•
The background darkens to draw attention to the incoming call in the foreground. You can
still control the conference call.
•
The center of the Consultation icon shows the caller’s photo, if available, and a plus sign
if there is room to add a caller to the conference.
•
To answer the first call, you must use the saucer icon
directly to the conference.
•
The UC360 can have a maximum of two queued calls based on the available conference
positions open and one consultation call. Another incoming call will be rejected.
•
Various buttons are visible during a call as explained in “Answering an Incoming Call” on
page 31.
. This action moves the caller
Conference App
Placing a Conference Call on Hold
Hold allows you to put individual participants on hold in a conference.While participants are on
hold, they can still talk to other participants in the conference.
To put an individual caller on hold:
•
Tap Hold
on the conference avatar for the individual participant.
When a conference participant is put on hold, the ring around the photo flashes red.
In a video call, video is blocked in both directions. A static place holder image is displayed
in their rectangle on your HDMI device.
Your outbound video stream is no longer sent to the on-hold participant.
To retrieve the held call:
•
Tap
again to retrieve the call or press the flashing red ring on
the conference avatar.
The
Hold button toggles between Hold and Retrieve.
To put the entire conference on hold:
•
Tap
for each participant.
You cannot put the entire conference on hold with one single action.
See “Conference Call Avatar” on page 39 for more information.
33
UC360 User Guide
Placing a Consultation Call on Hold
To put a consultation caller on hold:
•
Tap Hold
on the call fly-out bar.
When a consultation participant is put on hold, the ring around the photo flashes. You are
re-connected to your conference call, if one exists.
To retrieve the held call:
After a short period of time, the call fly-out bar shrinks back to its contracted position on the
left and continues to flash while on hold.
34
1.
If necessary, press
first to expand the call fly-out bar.
2.
Tap
to retrieve the call.
The
Hold button toggles between Hold and Retrieve.
Conference App
Switching Between Calls
You can switch between your conference call and a consultation call.
To switch between the conference call and a consultation call:
•
Tap the Consultation icon
.
You are connected to the caller. The conference participants are still connected to each
other and can see each other, if video-enabled.
•
To go back to the conference, touch anywhere outside the call fly-out bar.
You can also put the consultation call on hold, add it to the conference (if you have not
reached the maximum 3 outside callers), or end the call.
Muting a Conference Call
During a conference call, you may wish to mute your UC360’s microphone.
To mute a call:
•
Press the Mute
key.
Any conference call and/or consultation call is muted.
The Mute key turns off the UC360 microphone, so remote participants cannot hear you.
The speaker is still connected. In a video call, remote participants can still see video.
To unmute a call:
•
Press Mute
again.
35
UC360 User Guide
Ending a Conference Call
To end the entire conference call:
1.
Press End Conference
on the toolbar.
2.
Press Yes when prompted by the dialog "Terminate conference call including parties on
hold?".
To end a call with a single participant:
•
Press the End Button of that participant
.
Ending a Consultation Call
•
36
Press the End Button
on the call fly-out bar.
Conference App
Cleaning Up after a Conference Call
Use the Clean-up feature to remove any traces of activities performed during the conference
call. This action preserves privacy and return the UC360 user interface to a clean default state.
1.
Press Clean-up
.
2.
Press Yes when prompted by the dialog “Would you like to delete this history of this
session?”.
The Clean up action does the following:
-
clears the browser of passwords, history, cookies, form data, and ends the last
browser session
-
restores screen backlight brightness to its default value
-
stops application sharing
-
logs out of the RDP application session
-
clears Picsel SmartOffice recent documents, closed and open document (unsaved
changes are discarded)
-
unlinks Google Docs and Dropbox accounts in Picsel SmartOffice
-
clears any states in the Contacts App
-
turns off the camera on the HDMI device
-
unmounts an inserted media device
37
UC360 User Guide
Additional Information You May Need to Know
The following sections provide additional information on various features of the Conference
Application.
Audio Calls
•
A UC360 conference call consists of a four-way audio call in which the UC360 conference
room and up to three remote parties can hear each other. The UC360 unit's audio devices
consist of the hands-free speaker and 16 built-in beam forming microphones.
•
A conference call always starts off with a single remote party. The UC360 user adds remote
parties one at a time. Individual parties can be added to and removed from a conference
call at any time with a limit of three remote parties.
•
An incoming caller cannot call directly into the UC360 conference call. The incoming call
arrives as a consultation call and must be added to the conference by the UC360 user.
•
The audio output from UC360 calls is always to the UC360 built-in hands-free speaker. The
HDMI device's speakers are not used.
•
The volume on the HDMI monitor should be muted or turned to its lowest setting.
•
The UC360 generates audible tones to all conferenced parties whenever a user enters or
leaves the call.
Video Calls
The Video option includes all the features of Audio, plus the following:
38
•
With the Video and Remote Collaboration option, conference calls can be video-enabled.
Simultaneous two-way video streams are established with each remote party that is video
capable. Video capable means the remote party can display a video signal from the UC360
and is optionally camera-equipped.
•
Parties added to a conference call start off with video connections if they are capable.
Otherwise they are audio only.
•
Each remote party receives a composite image consisting of the UC360-attached video
camera, their own camera/video, and the other conference party videos. The UC360 HDMI
device displays this same composite image.
•
In a two-party video call, the user cannot see UC360’s local camera on the HDMI display,
unless they have turned on Picture-in-Picture (PIP).
•
It is possible that for certain remote parties, the video connection could be uni-directional.
This would happen for instance if either UC360 or the remote party was not
camera-equipped.
•
For details on how video conferencing interacts with the Remote Desktop App, see “Basic
Rules on How Presentation Sharing Works” on page 69.
•
You can make video calls using UCA as a video endpoint.
Conference App
Conference Call Avatar
Once a number is dialed, the conference party avatar enter the dialing state as illustrated below.
•
The animated blue rings around the photo indicate the dialing state.
•
The remote party's name and number are displayed.
•
If a photo of the called party is available from the contacts database, it is displayed. Otherwise, a grey background with an outline appears in place of the photo. If the contact's
name is available from the contacts database, it is displayed.
•
If the contact's name is unknown, “Unknown” is displayed.
When the called party answers, the conference avatar changes.
•
The upper button -- hold/retrieve is now enabled.
•
A red ring around the photo indicates the call is on hold; the call can be retrieved by pressing
the red ring around the conference avatar.
•
A video camera indicates that the remote party is video-enabled.
•
The End button is available. If End is pressed, the call is terminated and the conference
call state returns to idle.
•
Notice that the icon in the End button is a horizontal handset. A convention in the Conference
App is that a vertical handset means initiate a call; a horizontal handset means end a call.
39
UC360 User Guide
40
CHAPTER 5
CONTACTS APP
UC360 User Guide
42
Contacts App
About Contacts
Contacts lets you easily access and search contacts in the corporate directory. The Contacts
app automatically displays when you start a call.
•
Tap a phone.
The Contacts App is displayed.
Finding Contacts
Task
Action
Navigate by first name
Drag First Name to the desired letter or tap the space above the
desired letter
Drag Last Name to
Navigate by last name
Drag Last Name to the desired letter or tap the space below the
desired letter
Drag First Name to
Navigate by first/last name
Drag First Name to desired letter or tap the space above the desired
letter
Drag Last Name to the desired letter or tap the space below the
desired letter
Search all contacts
Press
Flick through contacts
Close Contacts app
Tap the X in top menu or press the back
key
43
UC360 User Guide
Calling a Contact
Once you tap a contact name, the following screen pops up.
Task
Action
Call the contact
Tap the number to call. Several may be listed: cell, work, home, pager.
Go back to Contacts list
Close Contacts app
44
Press the back key
Press X in top menu
or tap X on the pop-up window
Contacts App
Searching for a Contact
You can search first and last names in your Contacts.
1.
Tap the search field.
2.
Enter search criteria using the on-screen keyboard or external USB keyboard.
Note: When you are in the Contacts App, and touch the search box, the soft keyboard will be
displayed in all cases even if a USB keyboard is plugged in.
Names only match at the start of the word. You can enter a subset of the first and last name,
and it will find all matches for that pattern, for example, David Smith, type "da sm" or "sm da".
Task
Action
Search on first name
Type letters of first name
Search on last name
Type letters of last name
Edit search criteria
Tap search box and the on-screen keyboard returns (or press the clear
button)
To exit search mode
Press the back key
45
UC360 User Guide
Using the Dial Pad
You can use the dial pad to call a number.
•
Tap
.
The following screen is displayed.
Task
Action
Enter a number
Type the number on the dial pad
Call the number
Edit the number
To exit dial pad
46
Tap
on the dial pad (Some dial plans do not require this.)
Press
Press X in the top menu or press the back hard key
CHAPTER 6
DESKTOP APPS
UC360 User Guide
48
Desktop Apps
About Using Desktop Applications
The UC360 supports the following applications:
•
Browser — launch a browser to access the web-based content and sign in to your Google®
accounts and Outlook Web Access.
•
Remote RDP — access your PC from the UC360 so you can use any application on your
desktop for visual collaboration.
•
Picsel SmartOffice™ suite — access Microsoft® Office applications and cloud-enabled
documents from Google® Docs™, Dropbox, and Box.net.
•
Join Me — access this simple screen sharing tool to share your desktop.
Note: The HDMI display must support 1080p input.
Displaying and Sharing Presentations
You can access files through Google Docs, Dropbox, Box.net, a USB Flash Drive, a Micro SD
Card or RDP — no laptop is required to display presentation material in-room and to remote
participants.
You can display and share presentations using several methods:
•
Remote RDP — log onto your desktop and pull up the presentation using a mouse and
keyboard.
•
USB or Micro SD Flash drive — put your presentation on a micro SD card or USB stick and
plug it into the UC360 micro SD card slot or USB slot on the side of the UC360. Use the
built-in Picsel® SmartOffice™ Suite to open up the presentation.
49
UC360 User Guide
Launching Shared or Non-Shared Applications
An application can be either shared or non-shared.
A shared application is displayed on the conference room HDMI device and is sent to remote
conference parties via video streams. In this scenario, the remote parties no longer see
participant video images.
•
Press
, and then tap
.
A non-shared application appears only on the UC360 LCD screen.
•
Or tap
on the UC360 screen.
The following screen is displayed for Shared Mode:
For more details, see
50
•
“Using Remote RDP” on page 60
•
“Using SmartOffice” on page 65
•
“Using the Browser” on page 55
•
“Using Join.Me” on page 67
Desktop Apps
Sharing Presentations
In a conference call, you can share a presentation in the room on the HDMI monitor and with
the remote participants (if they are video-enabled).
Before your conference call, turn on the camera and adjust it. This option is only available with
Video with Remote Collaboration variant of the UC360.
If you are using Windows 7, do the following:
1.
Go to Control Panel --> System and Security --> System --> Remote Settings.
2.
Select option "Allow connections from computers running any version of Remote Desktop
(less secure)".
Displaying your presentation
1.
Tap
on the UC360 screen.
The Launch App Shared Mode screen is displayed.
2.
Launch the application you wish to use. You have the following options:
51
UC360 User Guide
•
“Using Join.Me” on page 67
•
“Using the Browser” on page 55
•
“Using Remote RDP” on page 60
•
“Using SmartOffice” on page 65.
Selecting the Display Mode
Once you have launched the application, you can choose what you want your participants to see:
1.
Press
, and then tap
.
You will see the following screen. The choices displayed depend on what is active on the
UC360.
2.
Select the display mode you wish to use.
Icon
Description
Press this icon to share the application only with the participants.
App Only
Available when you have already displayed an application on the HDMI.
Press this icon to share both the application and video with participants.
App + Video
Available when you have displayed an application on the HDMI and are
in a video call.
Press this icon to display the participants’ videos.
Video Only
Nothing
Available when you are in a video call.
In a point-to-point call, it will only display the remote party video.
Press this icon to quickly hide what’s on the HDMI screen and stop
streaming video to the remote participants.
Available when you are in a video call or have shared an application.
52
Desktop Apps
More About Video Calls
When Video + App is selected for the display mode, the video of conference participants display
down the right side of the HDMI monitor. Your video always displays at the bottom. Other videos
appear on top of your video successively as the calls come in.
You have the option of toggling between your presentation/application and video.
Tips on Presentation Sharing and Video
Task
Press ...
Navigate on your desktop
Use the external mouse and keyboard or the UC360 touch screen
Switch from presentation
sharing to video
Press
and then
on the touch screen, select
Switch from video to
presentation sharing
Press
and then
on the touch screen, select
Resume application
sharing if interrupted
Press
and then select the App icon to resume app sharing
End Sharing Session
Press
and
Press Clean-up
Turn on Your Camera
Turn off Your Camera
to terminate the conference
to erase the history of the session.
Tap
Tap
Turn on PIP
Tap
Turn off PIP
Tap
53
UC360 User Guide
Paused Applications
If your application/presentation is interrupted, you will see a pause image displayed over top
your app while it’s in the "Mirror and Freeze" mode. The remote parties will see the Pause as well.
To return to your application if interrupted:
•
Press
, and then tap
.
The Display Mode screen is displayed.
•
Simply press the icon to resume your previous state/activity.
Accessing More Functionality While in Applications
When you are in an application, the Menu
function key is active for the current application.
For example, when using the browser application, you can press the Menu key to access the
following browser-specific functions: New window, Bookmarks, Windows, Refresh, Forward,
More. To access the UC360 Menu functions, you need to first press the Home key to return to
the Conference application, then select the Menu key.
54
Desktop Apps
Using the Browser
You can use the Browser to access web-based content and browser-based email and share
information with video conference participants.
You can launch a browser from the App or Non-shared App menu buttons. Once the Launch
App Shared Mode screen is displayed, select the Browser icon, and it opens.
You can sign in to access:
•
Google accounts - Gmail, Calendar, Drive, and Contacts
•
Outlook Web Access - Email, Calendar and Contacts .
Note: Only the light version of the Outlook Web App is supported. When you login, you
will see "Use the light version of Outlook Web App" selected, and you cannot change
the selection.
You can read your corporate email and have it displayed on both the local and HDMI display.
You can open emails that include attachments and display the attachments directly on your
UC360.You can also dial contacts from these applications.
•
See “Opening Attachments from Web-based Email” on page 56.
•
See “Dialing Phone Numbers from the Web Browser” on page 58.
You can share web pages with conference participants similar to RDP and Picsel Smart Office.
Note: When you sign into Google, it defaults to Mobile view. It is recommended that you
change to Classic view by scrolling to the bottom of the page and selecting Classic.
Also, when accessing Google Calendar, scroll to the bottom of the page and select
Desktop.
55
UC360 User Guide
Opening Attachments from Web-based Email
You can open office attachments from web-based email without downloading them first. You
can open a document in the browser during all call scenarios.
When email attachments are opened in the browser, the document is displayed in the applicable
Smart Office application. The following document types are supported:
•
Word
•
Excel
•
PowerPoint
•
PDF
Tapping on the attachment opens the document, and you will see an animated progress
indicator while it opens. If the document type is not supported, you will the message, "This type
of file is not supported."
If you are sharing with other conference participants, the document is shared with them.
Likewise, if the browser is non-shared, the document is not shared.
Once you launch a document from an attachment, you can press the Back key to bring the
display back to the browser.
If you open a document, and a document was previously opened, that document is closed with
unsaved edits.
You cannot download these documents to an SD card or save any type of document, including
.txt documents.
56
Desktop Apps
Accessing MCA Conferences
You can set up a conference using MCA and the UC360. See the two recommended methods
below.
Using RDP - Remote Desktop
1.
Prior to the meeting, use Gmail to send the meeting invitation (alternatively use Google
Calendar).
2.
In the meeting room, join the MCA conference from your laptop as the leader.
3.
From the MCA join page, under audio instructions enter the phone number of the UC360
and have the system call you.
4.
On the UC360, access RemoteRDP.
5.
On the UC360 RDP screen, enter your full computer name (i.e. ca123456.mitel.com) and
Connect, log in to your computer and go to your Collaboration Client.
6.
On the UC360 RemoteRDP session, go to the Collaboration Client and start Sharing (also
see “Tips on Presentation Sharing and Video” on page 53 below to toggle from video to app).
Using the Web Browser from UC360
1.
Follow steps 1 to 3 above.
2.
On the UC360, use the web browser to log into your Gmail.
3.
On the UC360, in the browser click on the link in the email and join the portion via web
client. (See the MCA Quick Reference Card for more information on Personal ID’s if one
is required to join the meeting.)
4.
On the UC360, select App Only to view presentation (see “Selecting the Display Mode”
on page 52 for more information).
5.
On your laptop, start sharing your presentation (you will see the sharing on the UC360 and
large screen - if equipped).
6.
You can select a link from a browser-based email or calendar event to launch a new web
page, for example, an MCA conference link.
Other UC360’s on the host UC360 bridge should not view the MCA presentation through their
UC360 browser. They will see the presentation being shared by the host UC360.
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UC360 User Guide
Support for Web-Based Media
Media embedded in web pages can be played and shared with some caveats. Not all video
and audio formats will play, as Flash and HTML5 have limited support.
Audio can be heard through the local speaker, but will not be mixed to remote parties in a
conference yet.You can adjust the volume using the volume keys on the UC360.
If an incoming call is received while playing media in the browser (or if you navigate away from
the browser with back or home) the media will stop playing and will have to be restarted from
the beginning when returning to the browser.
•
When you are sharing video in a multi-party call, you may need to adjust the media source
volume. For example, while talking with the remote parties, your conference volume may
be adequate, but once you start sharing media, the volume will be lower to the remote
parties. Adjust the media volume by using the volume control on the UC360.
•
During a video call, if you decide to play the video locally on the UC360 LCD display, the
video is not played and you see the following message: "Cannot play video - Sorry this
video cannot be played."
•
If you are sharing your application with video (App & Video), and play a song or video from
the web, you will not see your video or the remote participants video while the media player
is active.
Dialing Phone Numbers from the Web Browser
The Browser can identify phone numbers and highlight them as clickable text. When you click
a phone number, the Contact App opens, and you can add digits if necessary. Digits are not
automatically added.
For example, you can create conference calls with people outside of your corporate directory
without having to manually dial their numbers.
•
Look up contact phone numbers stored in your personal Outlook or Gmail contacts.
•
Dial a number from your Calendar.
To dial a number
1.
Open Gmail or Outlook in the browser.
2.
Click on the contact number.
The Contacts App opens.
58
3.
Append a 9 or any other digit to dial an outside line.
4.
Tap
on the dial pad to make call.
Desktop Apps
Notes About Dialing Numbers from the Web Browser
The Conference App determines if the conference can handle another call, and if so, will assign
a conference avatar to be the one that is dialing.
The dialed digits are displayed in the Contacts App. The cursor is placed at the start of the of
the digits edit box in order to pre-pend any digits.
The dial plan will not be applied to the number received from the browser; however, once the
number is displayed in the Contacts App, if you change the number, the dial plan will perform
the necessary checking on each entered digit.
Settings and Privacy
You can clear the cache, form data, searches and browsing history by pressing the Menu button
while in the browser, and then More -> Settings. You have the choice of several options: Clear
Cache, Clear History, Clear Passwords, Clear Form Data and so forth.
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UC360 User Guide
Using Remote RDP
RDP stands for Remote Desktop Protocol. It is a proprietary protocol developed by Microsoft®,
that provides a graphical interface to your computer. Remote (RDP) lets you access a Windows
session on your PC or laptop remotely and see the files, programs, and resources exactly as
you would if you were sitting at your desk, while you are using the UC360.
With RDP, you can display your desktop locally to people in the room with you, or you can share
your desktop with remote participants.
Tip: Before you use Remote Desktop, do the following:
•
Ensure that the UC360 has a keyboard and mouse attached. This is very important as it
keeps your password hidden while sharing applications in a video call.
•
Set up your computer to use Remote Desktop. See “Setting Up Your Computer to Use
Remote Desktop” on page 60 or see Windows help for instructions.
•
Have the name of your computer handy.
•
Make sure your computer is turned on.
If you use Remote Desktop on a regular basis, your administrator can preset your UC360 to
connect automatically when you use RDP. You will be prompted for your password. See “RDP
Settings” on page 68 for more information.
Note: RDP may not render remote software properly if it employs high-end graphics,
for example, CAD and/or modelling applications.
Setting Up Your Computer to Use Remote Desktop
To find the full FQDN (hostname and domain) of your desktop PC or Laptop, follow the steps
below.
This example assumes that Windows 7 installed on the PC.
1.
Under the Control Panel, proceed to System.
On the page that is displayed, you will see a section labeled Computer name, Domain, and
Workgroup settings.
60
2.
Under this section, there will be an entry called Full computer name. Beside this entry
will be the FQDN for your PC (for example: PC123456.mitel.com).
3.
Write this down so that it is available when you set RDP to access your PC from the UC360.
Desktop Apps
To allow your PC to share information you must:
1.
Go to Control Panel in your PC and select System.
2.
On the left hand side, select Remote Settings.
3.
In the subsequent window, select the appropriate Remote Desktop Settings. For the
UC360, select Allow connections from computers running any version of Remote
Desktop.
Launching Your RDP Session
You can launch RemoteRDP in a variety of ways, depending on your use:
Non-shared Use
•
Press
to display the Menu bar, then press App
.
Shared Use
•
Tap
on the UC360 screen.
•
Or press Menu, then Share App
.
The Launch App Shared Mode or Non-Shared Mode screen is displayed.
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UC360 User Guide
When you tap RemoteRDP on the Launch screen, the following screen is displayed:
62
Desktop Apps
•
Enter the hostname or IP Address of your computer in the first text box and press Connect.
If using a PC name, ensure that you add the domain name after the name, for example,
mycomputer.mitel.com.
OR
•
If your computer’s IP Address or host name has been preset by your administrator, press
Connect for the Preset Remote Computer.
Your Windows login screen is shown.
•
Enter your password using the on-screen keyboard or the external keyboard and mouse.
You will be connected to your desktop.
•
Navigate to the application that you want to share with your conference participants.
•
Note that in Windows 8, you must change the screen resolution to use applications, such
as Weather.
Note: When you are in a video call, you will no longer see your video participants, unless
you have selected App & Video for the display mode. If not, the desktop pre-empts any
video images. They also cannot see you.
63
UC360 User Guide
Pre-Saved Remote Computer
To make remote desktop access easier to use, you can save your computer’s IP address/host
name to a USB flash drive.
1.
Insert a flash drive into the UC360.
2.
Tap
3.
Press the RemoteRDP icon on the Launch App Shared Mode screen.
4.
Unmount the flash drive. (See “Unmounting Media” on page 21.)
5.
Enter your computer’s IP address or hostname in the top text box of the RDP screen and
press Save and Connect.
on the UC360 screen.
Your computer’s hostname/IP address is saved in a file called uc360RDPID on your flash drive.
You can now plug your flash drive into any UC360 and will recognizes the file. You will see your
hostname/IP address appear in the third section of the screen above, Pre-Saved Remote
Computer. Press Connect to access your computer.
If you open the RDP screen before inserting your flash drive, press the Refresh button to check
for any newly-inserted flash drive.
To overwrite the host, enter the new hostname in the top section and press Save & Connect.
A dialog box will ask you to confirm overwriting of the old hostname.
64
Desktop Apps
Using SmartOffice
Picsel® SmartOffice™ suite provides access to MS Office applications, including PDF and
Microsoft 97-2010 Word, Excel and Power Point file formats.You can use SmartOffice to access
any of your presentations on a USB flash drive or SD card, as well as access to the Dropbox™
and Google® Docs.
The UC360 supports a subset of the features in Picsel SmartOffice 2.1. See Appendix B, “Using
Piscel SmartOffice" for more information.
Launching SmartOffice
You can launch SmartOffice in a variety of ways, depending on your use:
Non-shared Use
•
Press
to display the Menu bar, then press App
.
Shared Use
•
Tap
on the UC360 screen.
•
Or press Menu, then Share App
.
The Launch App Shared Mode or Non-Shared Mode screen is displayed.
Once you select SmartOffice, you will see a splash screen. Next, you will see a screen allowing
you to use the SmartOffice browser to navigate to the document and application you need to use.
65
UC360 User Guide
Clicking Web Links in Smart Office Documents
You can click web links (hyperlinks) in Word documents. Currently, web links are not supported
in PDF, Excel and PowerPoint documents.
When you click on the web link, the browser opens to the specified web page.
If you are sharing the with other conference participants, the opened browser is shared with
them. Likewise, if the browser is non-shared, the web link is not shared.
Once the browser is launched from a web link, you can press the Back key to bring the display
back to the shared document.
If you open a browser, and the browser was previously opened to some web page, the browser
keeps the previous web page in its Menu/Windows view.
Limitations of Using Picsel SmartOffice and Google Docs on the UC360
•
You cannot click web links in PDF, Excel and PowerPoint documents.
•
You cannot print documents from Picsel Smart Office.
•
When you open a Picsel or Google document with animation, the animation is not visible.
Refer to Appendix B “UC360 SmartOffice Support” on page 79 for further details.
66
Desktop Apps
Using Join.Me
Use join.me™ as a simple screen sharing tool to share your desktop.You can launch it in a
variety of ways, depending on your use:
Non-shared Use
•
Press
to display the Menu bar, then press App
.
Shared Use
•
Tap
on the UC360 screen.
•
Or press Menu, then Share App
.
The Launch App Shared Mode or Non-Shared Mode screen is displayed.
•
Press the join.me icon.
You will see a sign-in screen.
•
Enter the code you may have received in an email link or the code given to you from the
presenter.
•
Tap the big green arrow button.
You have now joined the sharing session.
Note: Clicking a join.me link from an email link is not supported.
67
UC360 User Guide
Limitations of Using join.me
•
The UC360 cannot host a meeting. You can use the RemoteRDP application to control the
PC that is hosting the shared join.me session.
•
The PC hosting the meeting cannot pass control to the join.me client on the UC360.
•
The join.me client on the UC360 can view the presentation, chat with the participants, pinch
the touch screen to zoom in/out of the presentation.
•
For information about hosting a meeting with join.me, see www.join.me.
Some Practical Applications for join.me
68
•
With your laptop in the conference room, start join.me on your laptop. Get your presentation,
document, or spreadsheet ready. Start join.me on the UC360 and share it on the HDMI
display. Control the join.me session from the laptop.
•
Same as above, but the remote UC360 with an HDMI display also starts the join.me session
to the other conference room using the same join.me ID. There is a conference call between
the two of you. You can control the presentation from your laptop.
•
You can use RDP to login to your desktop. Start join.me on your PC. Call another user on
the UC360, and they can start their join.me session with your join.me user ID.
•
Another user can join using the last two scenarios by starting join.me on their PC and call
into the UC360 using a regular phone (home, cell, etc).
Desktop Apps
Basic Rules on How Presentation Sharing Works
•
You can share any application. Sharing means displaying the app on the UC360 primary
screen, and on the HDMI device and transmitting it via video stream to all remote conference
call participants who are video capable. (This is available on Video and Remote Collaboration variant only.)
•
Join.Me can be used to share presentations with non-video participants.
•
The audio output from applications running on the UC360, whether shared or not, is always
played to the UC360 built-in handsfree speaker. The HDMI device speakers are not used
for playing media. Ensure the volume is muted or turned down to its lowest level.
•
You can use the external mouse and keyboard and/or the touch screen on the UC360 to
navigate the application, for example, a Power Point presentation. If an external keyboard
is connected, the UC360 on-screen keyboard is not available, with a few exceptions.
•
While your desktop/application is displayed on the in-room HDMI display, it is mirrored to
the participants.
•
If a call comes in, or you press Home or Back button, the last image is captured as a freeze
frame and is displayed on the in-room HDMI device as well as to the remote participants
with a Pause symbol. The application is no longer interactive. It is in the freeze state. The
exception is if you were playing video, and press Home, the Pause symbol appears with a
blank screen in the background.
•
You can resume the desktop/application by pressing the Share Application icon
and then the App you were sharing; your desktop resumes interactive mirroring.
•
The Home or the Back button is the normal way to freeze the shared application and return
to the Conference App. This allows you to perform other activities on the UC360 while your
desktop is frozen.
,
69
UC360 User Guide
70
APPENDIX A
EXTERNAL KEYBOARD - SUPPORTED KEYS
UC360 User Guide
72
External Keyboard - Supported Keys
External Keyboard - Supported Keys
It is recommended that you attach a physical keyboard and mouse to the UC360. The UC360
supports only one physical keyboard and mouse. The on-screen keyboard is disabled in most
cases if you have a USB keyboard and mouse attached.
It is best to connect the external keyboard while the UC360 is powered off. Then power on the
UC360. Alternatively, you can reboot the UC360 after the keyboard has been connected.
Not all keys or functions on the physical keyboard are supported. Some applications may
support more keys or functions than others. See the tables below for a list of the supported
keys. A check mark indicates that the keys are supported.
•
“Qwerty Keyboard Support” on page 74
•
“Azerty Keyboard Support” on page 75
73
UC360 User Guide
Qwerty Keyboard Support
Keys/Functionality
Contacts App
Remote Desktop
Smart Office 2
Web Browser
a-Z




1-9




Shift + 0-9




Space




’ , ~ < and >


Not supported
Not supported
Insert
Not supported
Supported for only
some applications
Not supported
Not supported
Home




Delete
Not supported
forward delete
Not supported
Not supported
End
Not supported
Not supported
(inserts 8)
Not supported
Not supported
Page Up/Down
Not supported

Not supported
Not supported
Num Lock
Not supported

Not supported
Not supported
Caps Lock
Shift key twice

Not supported
Not supported
Shift




Up Arrow




Down Arrow




Left Arrow




Right Arrow




Control + v
Not supported

Not supported
Not supported
Control + x
Not supported

Not supported
Not supported
Control + z
Not supported

Not supported
Not supported
Control + c
Not supported

Not supported
Not supported


Not supported

Not supported
Not supported
Not supported
Not supported
F1
F2-F12
(except for F10)




Print Screen
Not supported
Not supported
Not supported
Not supported
Scroll Lock
Not supported
Not supported
Not supported
Not supported
Pause Break
Not supported
Not supported
Not supported
Not supported
Windows key
Not supported
Not supported
Not supported
Not supported
Tab


Not supported
Not supported
Enter



Not supported
Esc
74
(except F10)
External Keyboard - Supported Keys
Azerty Keyboard Support
Keys/Functionality
a-Z
Contacts App
RDP
Smart Office 2
Web Browser




€ (not supported)
€ (not supported)
€ (not supported)
€ ( not supported)
Umlaut not
supported
1-9




^ (not supported)
Shift + 0-9




Space




’ , ~ < and >


Not supported
Not supported
Insert
Not supported

Not supported
Not supported
Home




Delete
Not supported
forward
Not supported
Not supported
delete
End
Not supported
Not supported
(inserts < when
pressed)
Not supported
Not supported
Page Up/Down
Not supported

Not supported
Not supported
Num Lock
Not supported

Not supported
Not supported
Caps Lock
Not supported

Not supported
Not supported
Shift




Up Arrow




Down Arrow




Left Arrow




Right Arrow




Control + v
Not supported

Not supported
Not supported
Control + x
Not supported

Not supported
Not supported
Control + z
Not supported

Not supported
Not supported
Control + c
Not supported

Not supported
Not supported
F1
Not supported

Not supported

F2-F12
Not supported
Not supported
Not supported
Not supported
(except for F10)
(except F10)




Print Screen
Not supported
Not supported
Not supported
Not supported
Scroll Lock
Not supported
Not supported
Not supported
Not supported
Pause Break
Not supported
Not supported
Not supported
Not supported
Esc
75
UC360 User Guide
76
Keys/Functionality
Contacts App
RDP
Smart Office 2
Web Browser
Windows key
Not supported
Not supported
Not supported
Not supported
Tab


Not supported
Not supported
Enter



Not supported
APPENDIX B
USING PICSEL SMARTOFFICE
UC360 User Guide
78
Using Picsel SmartOffice
Using Picsel SmartOffice
SmartOffice supports the following applications:
•
File Browser
•
PDF Viewer
•
Word Viewer/Editor
•
Excel Spreadsheet Viewer/Editor
•
PowerPoint Presentation Editor/Viewer
There are some restrictions with the current file type support for password protected files – only
encrypted PDF files are supported. The list of supported file extensions are listed below:
•
txt
•
rtf
•
doc
•
docx
•
xls
•
xlsx
•
ppt
•
pptx
•
pdf
UC360 SmartOffice Support
The UC360 supports a subset of the features in Picsel SmartOffice 2.1.The following features
are supported:
•
Box.net
•
Visual Explorer
•
Font compatibility for foreign languages
•
Resizing images in documents
•
Performance and stability enhancements
•
Format support enhancements
•
JPEG2000 support
79
UC360 User Guide
UC360 SmartOffice Limitations
The following limitations exist with UC360 SmartOffice support:
•
You cannot click web links in PDF, Excel and PowerPoint documents
•
You cannot print documents from Picsel SmartOffice.
•
When you open a Picsel or Google document with animation, the animation is not visible.
In a Word document, the following keys do not work:
•
The number keys on the number keypad
•
Caps Lock key
•
Tab key
•
Insert, Delete, and End keys
See “External Keyboard - Supported Keys” on page 73 for more information.
Editing User Interface Basics
All files types other than PDF can be edited using a common user interface. Single tapping with
a finger or using a mouse will insert an edit cursor. Type using the on-screen touch keyboard
or hide that keyboard, and use the attached physical keyboard. Double tap a word to select it.
The on-screen popup bar can be used to modify properties of the selected text, such as the
font. Cut/Paste can be used to launch another popup menu to copy/cut/paste the selected text.
You can save the document using one of the file icon options or by pressing the Back key to
exit the editor. You will be offered an option to save or discard changes if there are any unsaved
changes.
80